HomeMy WebLinkAbout01/05/2004 Park Board PacketLino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
CITY OF LINO LAKES PARK BOARD MEETING
Monday, January 5, 2004
** *AGENDA * **
1. Call to Order and Roll Call
(The meeting was called to order at 6:40pm. Members present: George Lindy, Pam
Taschuk, Katie Boyle, Bill Kusterman, Pat Huelman, and Paul Montain. Also
present: Rick DeGardner, Public Services Director and Sandie Wood, Public
Services Office Manager.
2. Approval of Minutes from October 6, 2003
(Paul Montain made a motion to approve the October 6, 2003 minutes. Seconded by
Pam Taschuk and approved.)
3. Setting Agenda
(There were no additions or deletions.)
4. Open Mike
(There was no one present for open mike.)
5. Old Business
a. Requested naming rights information
(Rick informed the board that he researched this issue and found the City of
Lakeville and Farmington does not allow businesses to name the parks.
After general discussion Paul asked that Rick keep this in mind for the
future.)
6. New Business
a. Review 2003 Accomplishments
(Rick reviewed the accomplishments that were listed on the memo in the
packets and answered member's questions.)
b. Adopt Meeting Calendar for 2004
(Rick talked about the memo included in the packets. He indicated that the
July and September meetings would be held on the first Tuesday of those
months. Pat Huelman made a motion to approve the 2004 Park Board
Calendar. It was seconded by Pam Taschuk and approved.)
7. Recreation Update
(Rick highlighted the Grand Slam Trip, Breakfast with Santa, skating rinks
and when the next Recreation Review would be going out. He then responded to
member's questions.)
8. Park Update
(Rick told members that the general skating rink at Sunrise Park had been
relocated and two lights installed. Rick touched on a couple other issues and
answered member's questions.)
9. Discuss Potential 2004 Goals
(This item was discussed after the Park Board Meeting was adjourned.)
10. Next Park Board Meeting
(The next Park Board Meeting will be held on Monday, February 2, 2004, 6:30pm)
11. Adjourn
(Paul Montain made a motion to adjourn, seconded by Pam Taschuk. The meeting
was adjourned at 7:04pm.)
sw /parkbrd/1 -5 -04 Park Board Expanded Agenda.doc
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
CITY OF LINO LAKES PARK BOARD MEETING
Monday, January 5, 2004
Council Workroom — Non Televised
** *AGENDA * **
1. Call to Order and Roll Call
6:30pm
2. Approval of Minutes from October 6, 2003 6:31pm
3. Setting Agenda 6:32pm
4. Open Mike 6:33pm
5. Old Business 6:34pm
a. Requested naming rights information
6. New Business 6:44pm
a. Review 2003 Accomplishments
b. Adopt Meeting Calendar for 2004
7. Recreation Update 6:54pm
8. Park Update 6:57pm
9. Discuss Potential 2004 Goals 7.00pm
10. Next Park Board Meeting, Monday February 2, 2004, 6:30pm 7:59pm
11. Adjourn 8:OOpm
Please bring information packet for 2004 Goals Setting Meeting Discussion
If you are unable to attend the meeting please call Sandie at 651 982 -2442.
sw /parkbrd /15/04 Park Board Agenda.doc
Park Board Meeting - October 6, 2003
Minutes
• The October 6, 2003 City of Lino Lakes Park Board meeting was called
to order at 6:34pm, by Chair Lindy.
•
•
Roll call was taken, members present were Pam Taschuk, Michael
O'Connor, Bill Kusterman, Katie Boyle, Paul Montain and George
Lindy. Members absent were Pat Huelman.
Also present was Rick DeGardner, Public Services Director.
APPROVAL OF AUGUST 4, 2003 MINUTES:
Pam Taschuk made a motion, seconded by Bill Kusterman to approve the
August 4, 2003 minutes. The minutes were approved.
SETTING THE AGENDA:
Paul added New Business, Park Signs and Names. The agenda was passed
as amended.
OPEN MIKE:
No one was present for open mike.
DETERMINE SKATING RINK LOCATIONS AND HOURS:
Rick advised staff is recommending the following warming house
shelters and hours of operation:
PARK LOCATION WEEKDAY HOURS WEEKEND HOURS
Sunrise 6918 Sunrise Drive 4 -9pm
Saturday 12 -9pm
2 Hockey rinks and general skating Sunday 12 -6pm
Birch 6520 Pheasant Run S 4 -9pm
Saturday 12 -9pm
1 Hockey rink and general skating Sunday 12 -6pm
Staff is also recommending the following ice rink locations that will
not have supervised warming houses:
City Hall Park 1189 Main Street
Hockey rink and general skating
Lino Park 7850 Lake Drive
General Skating
Staff is looking at the feasibility of putting a timer at City Hall
Park. City staff is working with the youth hockey associations to
make arrangements to provide access to the warming house during
scheduled hockey practices.
Chair Lindy stated the Lexington ice rink works with a key system with
the coaches of various organizations and it works very well. He
stated the City also needs to look at the cost of maintaining rinks
when the weather is not conducive to ice rinks.
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•
Park Board Meeting - October 6, 2003
Minutes
Rick stated that based on the city's current budget situation and the
low level of attendance at the rinks the past several years, the
amount of rinks could be reduced this year. The City is also getting
more requests to maintain the trails during the winter. Also, ongoing
maintenance issues such as boulevard tree trimming needs attention.
Bill suggested the City enter into an agreement with the various youth
groups to help maintain the rinks. He stated that he believes the
rinks will have more use if they are better maintained. He suggested
Rick contact the youth groups and inquire about the possibility.
Rick advised the City does do flooding on the rinks during the workday
to avoid overtime pay. The main priority during the winter is the
streets. If the City determines there is enough demand on the
weekends for flooding the budget would have to be revised to include
the overtime pay. He stated he would talk to youth groups about the
possibility of helping maintain the rinks. He indicated an update
would be given at the next Park Board meeting.
REVIEW PROPOSED OBJECTIVES WHEN ALLOCATING FIELDS TO YOUTH SPORTS
ASSOCIATIONS:
Rick advised one of the responsibilities instilled upon the Parks
and Recreation Department is to ensured that the park facilities are
utilized and maintained in an appropriate manner. The current
budget crisis has made the proper allocation of athletic fields even
more critical.
Currently, the City provides and maintains athletic fields for
several youth sports associations including Centennial Soccer Club,
Centennial Lakes Little League, Forest Lake Area Athletic
Association, and Centennial /AAU Babe Ruth Baseball.
Staff is proposing that the City provide youth sports associations
game and practice fields in proportion to the number of Lino Lakes
residents participating in their program. For example, if 75
percent of youth sports association's participants reside in Lino
Lakes, then the City of Lino Lakes will provide fields for 75
percent of the games and practices.
When allocating fields, the City also needs to consider the long-
term condition and quality of the fields. There are several fields
within the park system that have been over -used and are at the point
of creating potential safety issues. This new policy may allow the
City to take a field out of commission periodically for renovation.
Rick referred to a draft letter to the Centennial Soccer Club. If
the Park Board is comfortable with staff's approach, the letter will
be sent out to allow for adequate time to analyze the soccer field
allocation for spring 2004. It is staff's intent to address the
2
Park Board Meeting - October 6, 2003
Minutes
• allocation of athletic fields with each youth sports association the
City currently serves.
•
•
Paul asked if the City has a field suitable for the Centennial
Baseball League noting that league requires seventy -five foot bases
and a mounded field. Rick stated that league has used Lino Park and
Rice Lake Elementary. He indicated the AAU League does not use a
raised mound.
Paul stated allocating fields is a good idea if the City had a high
school. He asked if staff feels the proposal is a workable formula.
Rick stated allocation of the fields has to be worked out. It
appears that the City provides an excess of fields for various
organizations. Due to budget constraints the City cannot justify
this when the users are not Lino Lakes residents. The proposal may
be difficult to work out but it is possible.
Pam stated that in her experience, Little League teams practice on
any field they can find. Rick stated after further investigation is
done, the City may be willing to commit fields for practice nights
with the various user groups.
Pam inquired about the possibility of field allocation becoming
political in terms of the drafting of team members. Rick stated he
is looking at the whole picture in terms of what participation
numbers are for the entire youth sports association, not team by
team. The City needs to make sure it is providing the appropriate
level of fields for Lino Lakes residents.
Paul stated the City also needs to consider its relationship with
surrounding communities and the use of their fields.
Rick explained the current process used for the allocation of fields
noting the City has not yet had to tell any organization "no" to
field use. The new system would be based on past year's enrollment
numbers. It will take quite a bit of work with the various
organizations to analyze the data.
Chair Lindy asked what would be done with the fields that are no
longer used. Rick stated neighborhood parks would have less
activity if any changes are made. Some fields may be taken out of
the rotations for maintenance and upgrading. The fields that are
being used would not be scheduled as heavily.
It was the consensus of the Park Board to direct Rick to move
forward with the letter to the Centennial Soccer Club regarding
field allocation.
3
Park Board Meeting - October 6, 2003
Minutes
• RECREATION DEPARTMENT UPDATE:
Rick referred to the Program Highlights Flyer from September 2003.
He noted registration has now concluded for fall soccer. There are
approximately 600 participants registered. The City is now in its
third year of overseeing the youth tackle football program. This
year over 320 youth are participating in the six different leagues.
The Options program concluded on August 22. The program went very
well this year. Over 280 participants were involved in 13 different
sessions of T -Ball this summer. The City has a record number of 125
participants this year at Safety Camp (held August 14).
The fall season of softball just finished. Twenty -seven teams
participated this year. That number is up five teams from last
season.
Staff is currently working on the winter 2003/2004 edition of the
Recreation Review. The in -house production is going well.
Pam inquired about the status of the YMCA. Rick advised the YMCA is
still 1 % to 2 million dollars short of the funding necessary to
start construction. The YMCA is looking at the possibility of
scaling back on some of the proposed amenities to make up for the
lack of funding.
• PARKS DEPARTMENT UPDATE:
Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which
summarized the maintenance highlights for August and September 2003.
Rick noted maintenance activities have included trail inspection and
trail tree trimming along with irrigation system maintenance. Staff
also installed two park benches with concrete pads on Timberwolf
Trail. Eight new picnic tables were assembled and placed in the
parks.
Other maintenance activities have included playground inspections
and repairs, and extensive work at Highland Meadows Park and
Clearwater Creek Park. The area at Highland Meadows Park is
expected to be cut during the week of September 29. If the weather
cooperates it is expected there will be a good stand of turf before
the snow comes. Clearwater Creek Park will be fertilized one more
time in October and should have a good stand of turf heading in to
the winter.
Paul asked how many native grass areas within the park system the
City is maintaining. Rick advised there are approximately 3 -5 acres
of prairie grass area the City is maintaining in Behm's Park and
Highland Meadows Park.
•
Park Board Meeting - October 6, 2003
Minutes
• OLD BUSINESS:
2003 Goals Update - Rick updated the Park Board on the following
2003 Goals:
Clearwater Creek Park Development
Roundup was applied to the entire site in early August followed by
tilling, seeding and fertilizing on August 25. The landscape block
planting bed was installed as well as a swale in the southeast
corner of the park to provide adequate drainage. A second
fertilizer application was applied on September 23. Landscape
edging should be completed within the next few weeks. Staff is
planning to fertilize the turf again later this month.
Highland Meadows Park Development
Roundup was applied on all seeded areas in early August followed by
harley raking, regrading and seeding during the week of August 18.
Fertilizer was applied on August 27 and again on September 18.
Birch Park Open Air Shelter
The gazebo has been ordered. This will be done in the spring.
Behm's Park % Court Basketball
Maintenance staff has flail mowed and staked out the area. The
contractor should begin earthwork within the next few weeks.
Sunrise Park - Pave Parking Lots
Construction plans are being prepared. It is anticipated that this
will be completed yet this fall.
Pursue Full Court Basketball at Rice Lake Elementary School
The contract was awarded to T.A. Schifskys and Sons. Earthwork
should be commencing very soon.
Pheasant Hills Northeast Trail
It is anticipated to complete this project in conjunction with trail
work construction in Centerville scheduled for June 2004.
Bruggeman Properties (Miller Crossroads)Update - Rick advised the
City Council approved the Bruggeman Properties Development at the
September 22, 2003 City Council meeting. After considerable
discussion at City Council Work Sessions and Council Meeting, the
proposed park area will remain private. The City will be receiving
Park Dedications as follows:
152 units X $1,665
Commercial is 1.7 acres X $2,175
= $253,080
= $ 3,698
Total Park Dedication $256,778
•
Park Board Meeting - October 6, 2003
Minutes
• Credit will be given for all sidewalks /trails located adjacent to
roadways (approximately $60,000).
•
•
Chair Lindy noted he thinks it is appropriate that the Park Board
make a recommendation to the City Council for park dedication but
the City Council should determine the appropriate numbers.
NEW BUSINESS:
Parks Signs and Names - Paul stated he has noticed in other
communities, such as Lakeville, that they are allowing businesses to
name the parks. He suggested this may be a way for the City to
raise dollars for the parks within the City. The City could charge
businesses to advertise their names at the parks.
Rick stated dollars for naming rights typically go to larger parks
or athletic complexes. He stated he is not familiar with that
concept for neighborhood parks. He stated he will look into that
possibility.
NEXT PARK BOARD MEETING:
Rick advised the next Park Board meeting would be held Monday
November 3, 2003, 6:30pm.
ADJOURN:
Paul Montain made a motion to adjourn, seconded by Pam Taschuk. The
meeting was adjourned at 7:19pm.
Respectfully Submitted,
Kim Points
Recording Secretary
These minutes were approved at the January 5, 2004 Park Board
Meeting.
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino - lakes.mn.us
5 /9,
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December 29, 2003
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Requested Naming Rights Information
Paul mentioned at the last Park Board Meeting that other communities such as Lakeville or
Farmington appear to be allowing businesses to name the parks. I subsequently contacted both
the Lakeville Parks and Recreation Department and the Farmington Parks and Recreation
Department. Neither department indicated that they allow businesses to name the parks. The
City of Lakeville has four athletic complexes; King Athletic Complex, Quigley -Sime Athletic
Complex, McGuire Soccer Park and North Park. The first three parks are named after families
that had dedicated the land. The City of Farmington does not have any parks named after
businesses.
sw /parkbrd/meeting information/Requested Naming Rights Information.doc
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.cilino-lakes.mn.us
December 29, 2003
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review 2003 Accomplishments
The Parks and Recreation Department had a very busy and productive year. Attached is a
summary of the department's accomplishments over the past 12 months.
•
sw /parkbrd/Meeting Information /Review 2003 Accomplishments.doc
•
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
2003 PARKS AND RECREATION DEPARTMENT
ACCOMPLISHMENTS
Parks
• Clearwater Creek Park Development - Completed development of 5.5 acre park
including final grading of the entire park area, poured 6 ADA trail entrance ramps
and 4 bench pads, installed 1/2 court basketball court, paved internal trails, installed
irrigation system, landscaping, seed entire park area, installed 1800 lineal feet of
continuous curb around landscape beds, installed landscape block for landscape
bed for future park sign, and installed site furnishings.
• Highland Meadows Park Development - Completed development of 4 acre park
including installing playground equipment and wood fiber safety surfacing, the 1/2
court basketball court, irrigation system, landscaping, seeding the entire park area
including washed -out prairie areas, and installed park amenities including park
benches and picnic tables.
• Rice Lake Elementary - Graded and installed base for full size basketball court.
• Behm's Park - Graded and installed base for 1/2 court basketball court.
• Birch Park - Ordered open air shelter for spring, 2004 installation.
• Completed Birch Park boardwalk and landscaping project.
• Sunrise Park - Paved parking lots and reclaimed several areas within park for
maintained turf. Also renovated warning track s at Sunrise #1 and Sunrise #2.
• Pheasant Hills Park - Installed 40' of 6' high chain link fencing behind basketball 1/2
court to keep balls from entering wooded area.
• Installed park bench with concrete pad adjacent to trail near LaCasse Drive.
Installed two park benches with concrete pads along trail segment near Timberwolf
Trail.
Planted over 100 new and replacement trees in City parks, including 35 in Behm's
Park.
• Transplanted 45 trees slated for removal along Elm Street.
• Removed and trimmed trees along roads, trails, and parks from June 24th storm.
• Removed several hazard trees at Sunrise Park and near Timberwolf Trail. Also
removed several stumps at Sunrise, Country Lakes and Lino Park.
• Installed vinyl flooring, painted all walls, and installed shelving at Marshan Park
storage building.
• Renovated landscape bed in front of Council Chambers.
• Assisted Environmental Coordinator with removal of high risk oak wilt trees.
• Several staff attended MTI University seminar - Irrigation, turf establishment and
maintenance, and sports turf.
Attended shade tree short course.
• Attended CPR and other safety training.
• Conducted AWAIR, Right -To -Know Training.
• Staff attended chain saw safety and defensive driving training classes.
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Recreation
• Prepared recreation brochure in house resulting in savings of at least $4,000 per
year.
Public Services web page has been dramatically enhanced.
Special Events continues to shine:
Second Year of Sweetheart Dance - 206 participants
Family Turkey Shoot - 142 teams
Breakfast with Santa - 209 participants
4th Annual Snow Day had poor attendance due to no snow and extremely cold
weather.
Offered several new sports clinic/ camps including flag football, lacrosse,
basketball, and roller hockey.
• Summer playground enrollment was highest ever at 280 participants.
• 57 participants registered for summer Options program.
• Summer Day Camps was very successful with enrolled.
• Refined and improved youth football (300 participants) and youth soccer (512
participants) programs.
24 Party Wagon reservations.
27 Picnic Shelter reservations.
•
•
2003 PROGRAM / PARTICIPATION NUMBERS
ADULT INSTRUCTIONAL
Aerobics
Golf
Karate
Kickboxing
Yoga
Fitness Pass
41
60
10
38
85
32
ADULT SPORTS
Basketball - 3 Player Teams 24
Basketball - 5 Player Teams 10
Open Basketball 250
Open Volleyball 200
Indoor Soccer( Men's & Co -Rec teams) 6
Softball- Fall ( Men's & Co -Rec teams) 34
Softball- Summer (Men's & Co -Rec teams) 48
YOUTH INSTRUCTIONAL
Baseball Camp
Basketball Clinic
Dance
Floor Hockey Mini Camp
Golf
Hockey Skills
Karate
Lacrosse
Mini Hawk
Options
Fall Harvest
Playgrounds -walk ins
Playgrounds - Full time
Pre - School Playtime
Safety Camp
Smart Start T -Ball
Snack & Skate
Soccer Fundamentals
Soccer Mini Camp
Softball Pitching Clinic
T -Ball
Tennis
89
57
160
64
52
6
32
66
19
57
6
37
280
27
118
28
43
117
58
81
262
140
PARENT /CHILD PROGRAM
Pre - Kids -Er -Size 13
Toss, Kick Catch 39
Family Open Gym 100
YOUTH SPORTS
Football
Golf Academy
Soccer
RENTALS
Equipment Rental
Party Wagon Rental
SPECIAL EVENTS
Adventures Day Camps
Breakfast with Santa
Family Turkey Shoot
Kite Day
Letters from Santa
Secret Holiday Shop
Snow Day
Summer Day Camp
Sweetheart Dance
YOUTH TRIPS
Bunker Beach
Cascade Bay
Como Zoo, bowling
Crystal Cave
Grand Slam & craft
Movie, lunch & bowling
Movie & Tropics
Pumpkin Patch
Skate & Tropics
Snow tubing
St. Louis Park
Winter Jam
Wild Mountain Water Park
Zoo Boo
300
26
512
32
24
20
209
142 teams
300+
182
71
60
57
206
46
35
29
33
32
22
29
23
41
27
26
43
29
45
ADULT TRIPS - average of 29 people per
trip. A total of 14 trips for a grand total of 406 people.
O F
[IN \KE
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino - lakes.mn.us
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•
December 29, 2003
TO: Park Board Members
FROM:
Rick DeGardner, Public Services Director
SUBJECT: Adopt Meeting Calendar for 2004
Staff recommends the following 2004 Park Board meeting dates. Please note the September
meeting will be our annual park tour and BBQ:
Monday, January 5, 2004
Monday, February 2, 2004
Monday March 2, 2004
Monday, April 5, 2004
Monday, May 3, 2004
Monday, June 7, 2004
Tuesday, July 6, 2004
Monday, August 2, 2004
Tuesday, September 7, 2004 — Tour and BBQ
Monday, October 4, 2004
Monday, November 1, 2004
Monday, December 6, 2004
sw /parkbrd /Meeting Information /Adopt Meeting Calendar for 2004.doc
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino-lakes.mn.us
December 29, 2003
TO: Park Board Members
FROM: Mike Hoffman, Parks Supervisor
SUBJECT: November and December Park Maintenance Update
Here it is the end of December and we still don't have skateable ice. Every time we get close
another prolonged warm spell hits and sets us back. Talk about frustration!
Maintenance activity during November and December has included:
❖ Removing nets and goals from soccer fields. Top dress and seed worn areas.
❖ Irrigation system blowouts and winterization. Every year it seems we add another system
or two; we currently have systems at the following sites. City Hall Park, Highland
Meadows, Behm's, Marshan, Sunrise, Rice Lake Estates, Birch, Clearwater Creek Park,
Fire Station, Town Center, Rice Lake Elementary, Centennial Middle School, and well
houses at Sandhi11 Drive, Birch Street, and Clearwater Creek Drive.
❖ Sunrise Park parking lot construction. Hauled fill, graded, tilled and backfilled edges.
❖ Equipment maintenance, changeover and storage. It is often overlooked but in the spring
and fall we spend a lot of time on equipment changeover and maintenance. A few
examples:
JD 6410 — in the fall we remove, service and store the 16' Landpride mower,
remove and store turf tires, install bar tread tires and 11' angle plow.
Toro Groundsmaster — remove, service and store mowing deck, install cab and
snow blower.
Ford 3930 Tractor — remove, service and store flail mower. Install 8' wide front
mount angle broom.
❖ Applied late fall fertilizer application to approximately 40 acres of irrigated turf.
❖ Assisted with election set -up and takedown.
❖ Hockey and pleasure rink preparation. Leveling, board repair, gate repair, light repair,
goals and net repair, clean and prep shelters, snow removal and flooding.
❖ Constructed new pleasure rink at Sunrise (installed 2 new lights).
❖ Spot mowed as needed.
❖ Garbage collection as needed.
❖ Ball field maintenance — cleaned out base boxes, stored scoreboard controllers.
❖ Playground inspection and repair — added pea rock and fibar where needed.
❖ Snow removal of roads, trails, parking lots and sidewalks as needed.
❖ Assisted with Family Turkey Shoot — loaded and unloaded trailer.
❖ Installed park bench along trail near LaCasse Drive.
• Top dressed fields 6, 7, 8 at Centennial Middle School.
• Hazard tree removal — Wenzel Farms trail and Highland Meadows Park.
• Attended safety training — AWAIR.
• Pruned encroaching limbs along trails.
• Inspect and inventory (measure) trails.
• Ran electric to Clearwater Creek gazebo (contracted).
• Installed timer for rink lights at City Hall Park (contracted).
• Cleaned and prepped wood duck houses. Out of 54 total boxes 39 or 72% had successful
wood duck hatches. Approximately 200 ducklings were hatched from the successful
boxes, which is about 5 ducklings per box.
Those are the highlights for November and December. Happy New Year!
sw /parkbrd/Mike/November- December 03 Park Update
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Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
December 11, 2003
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: 2004 Goal Setting Meeting Information
Enclosed is the following information pertaining to 2004 Goal Setting meeting that will be held
in the Community Room immediately following the January 5, 2004 Park Board meeting:
• Park Dedication Fund Summary Dated December 9, 2003
• Needed Neighborhood Park Improvements Dated July 7, 2002
• Park Board Goals Sheets from 2001, 2002, and 2003
Please put in some thought on proposed goals for the upcoming year so we can have a productive
discussion January 5th. Assuming the goals are formally approved at the February 2nd , 2004
Park Board meeting, it is expected that the Park Board will present the goals to the City Council
during the February 4th or February 18th City Council Work Session.
I have identified some potential projects that have been previously discussed and /or I feel merit
discussion:
• Complete trails along Birch Street and Hodgson Road in conjunction with intersection
improvements
• Survey Arena Acres area residents regarding existing tennis courts
• Birchwood Acres Park development
• Open Air Shelters at parks (ie. Behms, Highland Meadows)
• Pheasant Hills Park connection to Sherman Lake Road — Trail and Bridge
• Birch Park Trail Extension - Boardwalk to Shelter to parking lot
• Extend Glenview Lane Trail to Sunrise Park parking lot
Please bring this packet with you to the January 5th meeting. Pizza and pop will be provided.
Happy Holidays!
12/11/2003
RD /Park Board /2004 prepare goal setting meeting
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Park Dedication Fund Summary
As of December 9, 2003
BALANCE ON 1/01/03
2003 Revenues
VFW Donations
Minor Subdivisions /Misc /Adjustments
FLAAA For Batting Cage
Stoneybrook
Spirit Hills Commercial
Marshan Lake Industrial Park.
TOTAL 2003 REVENUES
TOTAL ASSETS
YTD EXPENSES
TOTAL CASH ON HAND
Designated Funds
$3,000
$2,589
$2,500
$171,495
$8,156
$61,118
Remaining Balance Comments
$220,604
$248,858
$469,462
$233,140
$236,322
Pheasant Hills Northeast Trail
$45,000
2003 Goal
Behms Park - 1/2 Court Basketball
$7,000
2003 Goal
Birch Park - Open Air Shelter
$25,000
2003 Goal
Sunrise Park - Pave Parking Lots
$5,000
Striping and Renovation Remaining
Pursue Full Size Basketball Court - RLE
$17,000
2003 Goal
FLAAA Project
$2,500
Received Sept 2003
Stoneybrook Park Dedication
$110,000
(Full amount - $171,495)
Total Designated Funds
Total Undesignated Funds
Confirmed Future Revenues
DNR Grant Reimbursement
RCWD Surety Bond
Raven's Hollow (estimated)
Miller's Crossing (estimated)
Total Confirmed Future Revenues
$25,000
$2,000
$85,000
$200,000
$312,000
Anticipated 2004 Expenses
Holly Drive Pole Relocation $10,000
$211,500
$24,822
(From Clearwater Creek Project)
(For Birch Park Trail Project)
($93,240 less trail easement credit)
($249,750 less credit for sidewalks)
Needed Neighborhood Park Improvements
July 7, 2002
Existing Park Development
Arena Acres
Tennis Court Backboard
Behm's
Picnic Shelter
Picnic Tables, Grills, Benches
TOTAL BEHM'S
Birch
1/2 Court Basketball
Picnic Tables, Grills, Benches
Landscape Enhancements
TOTAL BIRCH
$25,000
$5,000
$9,000
$4,000
$4,000
Birchwood Acres
Clear, Grade Southern Portion $50,000
Picnic Shelter $25,000
Internal Trails $25,000
Bridge, Earthen Causeway $30,000
1/2 Court Basketball $9,000
Sand Volleyball $3,000
Horseshoes $1,000
Picnic Tables, Grills, Benches $5,000
Parking Area $30,000
Landscape Enhancements $15,000
TOTAL BIRCHWOOD ACRES
Brandywood
1/2 Court Basketball
Landscape Enhancements
TOTAL BRANDYWOOD
City Hall
Court Basketball
Pave Parking Lot
Landscape Enhancements
TOTAL CITY HALL
$9,000
$3,000
$9,000
$10,000
$1,000
Country Lakes
Playground Equipment $40,000
Group Picnic Shelter $45,000
Internal Trails $15,000
Sand Volleyball $3,000
Horseshoes $1,000
1/2 Court Basketball $9,000
Landscape Enhancements $5,000
Picnic Tables, Grills, Benches $2,000
TOTAL COUNTRY LAKES
LaMotte
Playground Equipment
Landscape Enhancements
$25,000
Pag'e 'nI of 2
$2,000
$30,000
$17,000
$193,000
$12,000
$20,000
$120,000
TOTAL LAMOTTE $28,000
Marshan
Picnic Shelter $25,000
• 1/2 Court Basketball $9,000
Picnic Tables, Grills, Benches $5,000
Internal Trails $10,000
Landscape Enhancements $6,000
TOTAL MARSHAN
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Pheasant Hills
Bridge, trail to Sherman Lake Rd
TOTAL PHEASANT HILLS
Shenandoah
1/2 Court Basketball
Landscape Enhancements
TOTAL SHENANDOAH
Sunrise
Court Basketball
Landscape Enhancements
Extend Glenview Trail to Parking Lot
TOTAL SUNRISE
Sunset Oaks
General site work
%2 Court Basketball
Landscape Enhancements
TOTAL SUNSET OAKS
$50,000
$9,000
$4,000
$9,000
$10,000
$4,000
$20,000
$9,000
$7,000
Quail Ridge
Playground Equipment (New) $43,000
Site Prep $45,000
Trails (1700 ft) $20,000
% Court Basketball $9,000
Horseshoes $1,000
Site Amenities $20,000
Boardwalk $50,000
Deck Overlook $8,000
Engineering /Design /Contingency $40,000
TOTAL QUAIL RIDGE
Page 2 of 2
$55,000
$50,000
$13,000
$23, 000
$36, 000
$236, 000
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
1
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2001 PARK BOARD GOALS
Trail connection - Pheasant Hills trail to Regional Park Reserve
Trail connection - Trapper's Crossing to Birch Park
Marshan Park Development - grading, irrigation, seeding, landscaping
Behm's Park Development - grading, irrigation, seeding, landscaping of
50' trail corridor and SW corner of Mustang Lane and Palomino Lane
Trail Renovation
POSSIBLE PROJECTS IF FUNDING BECOMES AVAILABLE
Begin development of Quail Ridge Park
Begin development of Clearwater Creek Park
Pave trails in Behm's Development
Install playground equipment at LaMotte Park
1/2 court basketball courts throughout park system
Pheasant Hills trail connection to neighborhood park
Trail segment through Outlot F to Sunset Oaks Park
$50,000
$40,000
$15,000
$7,000
$10,000
Up to $200,000
Up to $300,000
$25,000
$30,000
$40,000
$40,000
$20,000
12/30/02
RD /Park Board/2001 goals to council
AGENDA ITEM NO. 6A
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
COUNCIL MEETING DATE: May 13, 2002
TOPIC: Review and Approve 2002 Park Board Goals
VOTE REQUIRED: Simple Majority
BACKGROUND:
The Park Board has recommended to the City Council the following goals for 2002:
Partial Match of DNR Grant for Clearwater Creek Park - ($100,000)
In July, 2001, the City of Lino Lakes was awarded a $125,000 Outdoor Recreation
Grant for the development of Clearwater Creek Park. As required during the application
process, the City Council committed to matching a successful grant award. Clearwater
Creek Park will be functional by this Fall due to the installation of playground equipment,
a gazebo, paved trails, landscaping, final grading, and seeding. The remaining required
$25,000 match needs to be made by the Summer of 2003. Future development plans
will include a 1/2 court basketball court, sand volleyball, and an irrigation system when
funds become available.
Recommended Funding Sources:
2002 General Fund, Capital Outlay — Parks $25,000
Park Dedication Fund — Undesignated Funds $75,000
Highland Meadows Park Development - ($199,200)
Highland Meadows Park was master planned earlier this year with the Park Board
approving the master plan in April, 2002. This four acre park is located at 607 Lois
Lane and will primarily serve residents in Highland Meadows, Bluebill Ponds, Mar Don
Acres, Carole's Estates, and Twilight Acres.
Preliminary total development costs are $383,000, with 25% of the costs designated for
removals, earthwork, erosion control, importing and spreading topsoil. Further
evaluation of existing site conditions may significantly reduce the total development
costs. Assuming City Council approval, staff hopes to have Highland Meadows Park
general site work completed, playground equipment installed, and the base of trails
installed by this Fall.
Recommended Funding Sources:
Park Dedication Fund — Designated Funds
Bluebill Ponds /Highland Meadows 3rd Addition $175,800
Park Dedication Fund — Designated Funds
VFW Playground Equipment Donations $23,400
A copy of the master plan and preliminary master plan cost estimates are attached for
your review.
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Birch Park Trail (Up To $20,000)
This trail segment has been "in the works" since 1996 and is finally near reality. The
City Attorney continues to work with the property owner's attorney to execute the
proposed agreement. Construction documents have been prepared and are ready to
go out for bid when the proposed agreement has been executed. Total project costs
including attorney fees, easement acquisition costs, engineering fees, and construction
costs may exceed the designated funds for this project by as much as $20,000.
Recommended Funding Sources:
Park Dedication Fund — Undesignated Funds $20,000
I have attached a summary of the Park Dedication Fund that reflects the 2002 Park
Board goals.
RECOMMENDATION:
It is my recommendation that the City Council approve the 2002 Park Board Goals and
direct staff to implement the goals as presented.
12/30/02
RD /Park Board /greensheet 2002 goals
C1TY'4 n
• RNdi KES
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Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
2003 PROPOSED PARK BOARD GOALS
Highland Meadows Park Development $75,000
Clearwater Creek Park Development $75,000
Pheasant Hills Northeast Trail $45,000
Behm's Park -'/2 Court Basketball $10,000
Birch Park - Open Air Shelter $25,000
Sunrise Park - Pave Parking Lot $50,000
Pursue Full Court Basketball at Rice Lake Elementary $20,000
Stoneybrook Development Park Dedication $110,000
Highland Meadows Park Development ($75,000) - This park began development in
2002. The additional dollars will provide playground equipment, complete the 1/2
court basketball court, seed the entire park area, and provide park amenities such as
park benches and picnic tables.
Clearwater Creek Park Development ($75,000) - This park began development in
2001. The additional dollars will be used for final grading of the entire park area, 1
court basketball court, paving internal trails, irrigation, and seeding. Upon
completion of Clearwater Creek Park, the City will be reimbursed $125,000 from an
Outdoor Recreation Grant awarded in 2001.
Pheasant Hills Northeast Trail ($45,000) - The City has been working with the
Pheasant Hills Homeowners Association to provide a trail connection to the Regional
Park Reserve Trail System. The City Council recently approved Resolution 02 -178
that outlines an arrangement to provide a quitclaim deed for a trail easement. The
funding for this project will provide an asphalt trail from Sherman Lake Road to the
Regional Park Reserve Trail System. An on -site visit with Anoka County staff on
January 9th has led to a realignment of the proposed trail via the St. Paul Water
Utility Easement. The estimated project cost reflects the additional length of the new
trail alignment.
Behm's Park -'/2 Court Basketball ($10,000) - A' /2 court basketball court has been
requested by residents adjacent to Behm's Park and is indicated in the master plan.
Birch Park - Open Air Shelter ($25,000) - With recent completion of the boardwalk,
Birch Park is used by residents in several nearby developments. An open shelter
will be a nice amenity for area residents and participants in our summer playground
program. Also, an open air shelter is indicated on the master plan.
•
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January 10, 2003
Sunrise Park - Pave Parking Lots ($50,000) - Since Sunrise Park is our most heavily
used neighborhood park, paving three parking lot areas will provide more efficient
parking and eliminate the dust problem on windy days. Public Works staff will stripe
the parking lots in- house. An on -site visit with a representative on January 8
indicates that the existing broken pavement near the warming house should be
removed. Paving the fourth area is an additional $16,000. I will provide more detail
at the February Park Board meeting.
Pursue Full Court Basketball at Rice Lake Elementary ($20,000) - Residents and
Park Board members have expressed the need /desire for a full size basketball court.
Rice Lake Elementary School seems to be the most logical location. Discussion
with the Centennial School District will need to occur to determine whether this is
possible.
Stoneybrook Development Park Dedication ($110,000) - Potential parks and trails
projects to benefit residents in Stoneybrook will be considered as this development
progresses.
1/10/03
RD /Park Board /2003 goals