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HomeMy WebLinkAbout02/07/2005 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino - lakes.mn.us CITY OF LINO LAKES PARK BOARD MEETING Monday, February 7, 2005 ***EXPANDED AGENDA * ** 1. Call to Order and Roll Call (The meeting was called to order at 6:30p.m. Members present: Pam Taschuk, Bill Kusterman, Pat Huelman, Aaron Frederickson, and Paul Montain. Members absent: George Lindy and Katie Boyle. Also present was Rick DeGardner, Public Services Director.) 2. Approval of Minutes from January 4, 2005 (Pat Huelman made a motion to approve the January 4, 2005 minutes. Seconded by Bill Kusterman and approved.) 3. Setting Agenda (There were no additions or deletions.) 4. Open Mike (There was no one present for open mike.) 5. Review 2004 Parks and Recreation Accomplishments (Rick highlighted some of the staff report.) 6. Review New Tiered Fee Structure, Registration Process, & Program Changes (Rick reviewed the report in the packet.) 7. New Business A. Discuss Merit of Park Liaisons (Aaron Frederickson made a motion to adopt the 2004 Park Liaison list as the liaison list for 2005. Seconded by Bill Kusterman and approved.) B. Elect 2005 Community Service Award Committee Member (Aaron Frederickson volunteered to be a member on the 2005 community Service Award Committee.) 8. Old Business (Rick reported that there was no update on the Rice Lake Estates Park situation.) 9. Recreation Update (Rick reviewed the Recreation update with members.) 10. Park Update (Rick reviewed the Park Update and responded to questions.) 11. Next Park Board Meeting (The next Park Board Meeting will be Monday, March 7, 200.5, 6:30pm 12. Adjourn (Paul Montain made a motion to adjourn, seconded by Pat Huelman. The meeting was adjourned at 7:08p.m.) sw /parkbrd /agendas/2 -7 -05 Park Board Expanded Agenda.doc Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, February 7, 2005 ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from January 4, 2005 6:3 1pm 3. Setting Agenda 6:32pm 4. Open Mike 6:33pm 5. Review 2004 Parks and Recreation Accomplishments 6:35pm 6. Review New Tiered Fee Structure, Registration Process, & Program Changes 6:40pm 7. New Business A. Discuss Merit of Park Liaisons B. Elect 2005 Community Service Award Committee Member 6:55pm 8. Old Business 7:05pm 9. Recreation Update 7:10pm 10. Park Update 7:15pm 11. Next Park Board Meeting — March 7, 2005, 6:30pm 7:20pm 12. Adjourn 7:25pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd/agendas /2 -7 -05 Park Board Agenda.doc • • Park Board Meeting - January 4, 2005 Minutes The January 4, 2005 City of Lino Lakes Park Board meeting was called to order at 6:30 p.m., by Chair Lindy. Roll call was taken, members present were Pam Taschuk, Katie Boyle, Aaron Frederickson, Pat Huelman, Bill Kusterman and George Lindy. Members absent were Paul Montain. Also present was Rick DeGardner, Public Services Director. APPROVAL OF MINUTES FROM OCTOBER 27, 2004: Pam Taschuk made a motion, seconded by Bill Kusterman, to approve the October 27, 2004, minutes as presented. The minutes were approved. SETTING AGENDA: There were no changes to the agenda. OPEN MIKE: No one was present for open mike. BEGIN 2005 GOAL SETTING DISCUSSION: Review 2004 Goals - Rick reviewed the following 2004 Goals: Connect Existing Trail Along North Side of Birch Street - Black Duck Drive to Pheasant Hills Drive The City has received preliminary approval from Anoka County to proceed with this project. TKDA has been retained to perform the survey work as well as preparing the plans and specifications. Staff hopes to be prepared to go out for bid by the end of January. Construct Trails at Birch Street /Hodgson Road Intersection These trails were completed during the week of October 18. Holly Drive Pole Relocation for New Trail This was completed during the reconstruction of Holly Drive. Pave Birch Park Trail - Boardwalk to Parking Lot This trail was completed during the week of October 11. Extend Glenview Trail to Sunrise Park Parking Lot This trail was completed during the week of October 11. Survey Arena Acres Residents Regarding Existing Tennis Courts Rick referred to a copy and the results of the survey that was sent to residents. To date the City has received 32 completed surveys. • • Park Board Meeting - January 4, 2005 Minutes Review 2004 Park Dedication Funds - Rick reviewed the Park Dedication Fund Summary as of December 28, 2004 noting the fund balance is $247,445. However, the designated funds are in the amount of $324,740. Therefore, there are more committed funds than funds available. 2005 General Fund Budget for Trails - Rick advised the 2005 General Fund Budget, which was adopted by the City Council in December 2004, included a line item for trail construction and development. The line item is $50,000. Identify /Discuss Possible 2005 Goals /Request form Pheasant Hills Preserve Homeowners Association - Chair Lindy referred to a copy of a letter from the Pheasant Hills Preserve Homeowners Association Board (PHPHA) to the Park Board requesting the construction of a bridge directly north of the existing Pheasant Hills Park. The PHPHA has committed to providing $5,000 to the City of Lino Lakes if this project goes through. The PHPHA is requesting the bridge be part of the 2005 Park Board goals. Mr. Jim McDonald, PHPHA, stated the neighborhood is concerned about safety. The existing waterway is used for ice skating in the winter and a canoe area in the summer. Mr. Dale Trettle, PHPHA, advised the PHPHA would like to see a bridge constructed for access to the park. He indicated the PHPHA has two bids for the project. Once the bridge is constructed the trail system would be complete in the Pheasant Hills area. Mr. McDonald stated the PHPHA is committed to improving water quality and flow with the ponds in that area. Mr. Trettle stated there are a lot of options for the bridge. The two companies that bid on the project did visit the site. It is estimated that the cost of the bridge is approximately $35,000 to $40,000 for all materials and labor exclusive of the asphalt. Rick advised the Park Board could take the request under consideration when determining the 2005 Park Board goals. Birchwood Acres Park - Rick advised staff is recommending that the redevelopment of Birchwood Acres Park be considered for 2005. Specifically the improvements would include complete regrading of the park area, installation of an irrigation system, and the installation of an informal ball field. The player benches would also be removed. Estimated project cost would be approximately $50,000. The Park Dedication Fund received $85,240 from the • Park Board Meeting - January 4, 2005 Minutes Raven's Hollow Development. The Park Board designated those funds for future development of Birchwood Acres Park. Rick advised the Park Board should also take into consideration an open air shelter at Behm's Park when considering the 2005 goals. Behm's Park is a very heavily used park with no shelter. The approximate cost for a shelter is $20,000. Chair Lindy stated that at this point the Park Board has no funds to work with. The Park Board may want to look at 2005 goals but there is no funding to complete the goals. He suggested the Park Board prioritize the suggested improvements. Rick stated there would be a deficit in the Park fund balance until funds from Miller's Crossroads Phase 3 and Phase 4 are available. The Park Board may choose to not have any additional goals until those dollars come in. He suggested noting the proposed improvements and revisiting them when funds become available. Aaron suggested the possibility of a Frisbee golf course at one of the City's parks. He stated that amenity would be fairly inexpensive and would be unique. Aaron Frederickson made a motion, seconded by Pam Taschuk, to 410 identify the Behm's Open Air Shelter and Pheasant Hills Bridge for consideration in 2005 if funds become available. The motion was approved. • OLD BUSINESS: Rice Lake Estates Park Update — Rick advised to date, the City of Circle Pines has not provided any resolution to the destruction of Rice Lake Estates Park. Hopefully this issue will be resolved soon. The Park Board will be updated of any further developments. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from November and December 2004. He noted the 7th Annual Turkey Shoot was a success. The Secret Holiday Shop had an increased amount of participation due to the increased length of time and new location. Rick added six warming house attendants were recently hired. Five of the six returned from last season. The warming houses opened on Wednesday, December 22, 2004. PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for November and December 2004. Rick noted work has been done recently at Shenandoah Park. 3 • Park Board Meeting - January 4, 2005 Minutes Staff began moving trees from the front boulevard area. To date, approximately 20 Cottonwood and Boxelder trees have been removed. Staff would like to remove all remaining trees, install a low berm and establish turf with a few quality shade trees. Adjacent property owners are in agreement with the improvements. NEXT PARK BOARD MEETING: Chair Lindy advised the next Park Board meeting would be held on Monday, February 7, 2005, 6:30 p.m. ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Pat Huelman. The meeting was adjourned at 7:57 p.m. Respectfully Submitted, Kim Points Recording Secretary These minutes were approved at the February 7, 2005 Park Board Meeting. 5. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino- lakes.mn.us February 3, 2005 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review 2004 Parks and Recreation Accomplishments The Parks and Recreation Department had a very busy and productive 2004. I have attached a summary of accomplishments for your review. 2/3/2005 J: \Ricks Folder \Park Board \2 -7 -05 review accomplishments.doc Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 2004 PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS Parks • Installed open air shelter at Birch Park • Installed full size basketball court at Rice Lake Elementary School • Installed 1/2 court basketball court at Behm's Park • Planted 70 bare root trees and 60 shrubs throughout various parks • Began removing several low quality trees at Shenandoah Park. We will be creating a small berm, plant several shade trees, and establishing turf Installed park sign and landscaping at Clearwater Creek Park • Installed bituminous trail in northeast area of Pheasant Hills to connect to Regional Park Trail • Installed trails at Birch Street/Hodgson Road intersection • Installed bituminous trails at Birch Park and Sunrise Park • Over- seeded soccer fields at Rice Lake Elementary and Centennial Middle Schools • Installed 20 bluebird houses at various park locations • Coordinated landscaping projects at Marshan and Highland Meadows Parks with local Boy and Girl Scouts • Cut and stump treated buckthorn in Fawn Lane Trail area • High risk oak removal — Removed several spore producing trees from city property • Assisted Environmental Department with Oak Wilt Control • Updated the 1992 Comprehensive Parks and Trails System Plan Recreation • Processed 3,241 registrations • Special Events continue to improve: Sweetheart Dance - 209 participants Family Turkey Shoot - 167 teams Breakfast with Santa - 200 participants Snow Day - 160 participants • Summer playground enrollment was highest ever at 347 participants 46 participants registered for summer Options program Tennis program had enrollment of 171 participants First -ever wrestling camp attracted 19 participants • First ever volleyball academy attracted 25 participants • 246 "Letters From Santa" • 85 shoppers visited our Secret Holiday Shop Improved youth football (310 participants) and youth soccer (412 participants) programs First ever TAAG Beach Party had 56 middle school -age youth participating • 23 Party Wagon reservations and 22 Picnic Shelter reservations (7 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino - lakes.mn.us February 3, 2005 TO: Park Board Members FROM: Rick DeGardner, Public SUBJECT: Review New Tiered Fee Services Director Structure, Registration Process, and Program Changes Beginning this spring, there are several significant changes related to the Parks and Recreation Department I want you to be aware of. Perhaps the most substantive changes pertain to program fees and the registration process. We have converted fees for most of our programs to a tiered rate system. Those programs with the new tiered -rate system will have a regular fee and a Lino Lakes resident fee, which is lower. The process to register for programs will change dramatically. In summary, all resident registrations received (by mail, fax, drop box) by February 28 will receive first priority. Resident registrations (phone -in, walk -in) will be accepted beginning March 3 - they will receive second priority. General registration will begin March 7. At this time, anyone who wishes to register may do so. No residency requirements will apply at this time. I have included a copy of the registration information page that will be included in the spring brochure. Since the Centennial School District is now operating the Kid's Club program during the school year and summer, the Parks and Recreation Department will no longer be offering the "Options" program. We will not be operating a summer playground program at Golden Lake Park in Circle Pines this summer. However, we have expanded our summer playground program by adding a morning program at Sunrise Park. Finally, we have reduced the size of the adult softball program by eliminating the Tuesday night men's league. This will provide additional fields for the various youth sports associations. We have also given registration priority for resident teams, and will be charging an additional fee for "non- resident" teams. 2/3/2005 J:\Ricks Folder\Park Board\2 -7 -05 review fee structure etc..doc Registration Information - NEW. 5t f riority Lino Lakes Resident: Mail -in, Fax -in, Drop Box Residents who mail -in, fax -in or drop -off their program registrations in the drop box will receive first priority. Mail -in, fax -in (with Visa or MasterCard) and drop box registrations will be processed in a random order beginning Monday, February 28. Mailing Address: Lino Lakes Parks and Recreation, 600 Town Center Parkway, Lino Lakes, MN 55014 Fax Number: 651 - 982 -2439 Drop Box Location: The drop box is located underneath the flagpole at 600 Town Center Parkway, Lino Lakes 2 "d f riority Lino Lakes Resident: Phone -in and Walk -in Residents who wish to phone -in (with Visa or MasterCard) or walk -in their registrations may do so beginning Thursday, March 3. Office Hours: Monday through Friday, 8 a.m. to 4:30 p.m. Office Phone: 651 - 982 -2440 Office Address: 600 Town Center Parkway, Lino Lakes, MN 55014 Registration Procedure 1. Pre - registration is required for all programs unless noted otherwise. WRegistrations can be mailed -in, faxed -in (with Visa or MasterCard), dropped f in the drop box, phoned -in or walked -in. Please note when each will begin. 3. Completely fill out a registration form with the information requested for each individual registering. Missing information could cause a delay in the processing of your registration. 4. Full payment must accompany registration form. Checks should be made payable to "City of Lino Lakes." 5. Telephone registrations will be accepted with a Visa or MasterCard. We are unable to accept telephone registrations without payment. 6. Instructors are not permitted to accept registrations at the activity location. 7. Classes are filled on a first -come, first - served basis. Register early. We will continue to accept registrations throughout the season provided there are openings in the requested program. 8. If the original program fills, a waiting list may be started. Additional sessions will be started if interest is shown and if space /instructors are available. 9. Include a self - addressed stamped envelope if you would like a confirmation of your registration. Letters of confirmation are not sent. 10. Requests to change activity locations, sessions or times for registrations already completed will be accommodated on a space available basis. S. We accept the following forms of payment: Cash /Check - use separate checks for each program, payable to "City of Lino Lakes" Credit Card - we accept Visa and MasterCard (be sure to include the expiration date) 651- 982 -2440 26 3rd f riority General Registration Beginning Monday, March 7, anyone may register for a program provided there are openings. Mail -in, fax -in, drop -off, phone -in and walk -in registrations accepted. No residency requirements apply at this time. Refunds Any person who is not satisfied with their program selection or the quality of a program may request a full refund. Exceptions to receiving a full refund: • If tickets or other service were purchased and are not refundable, the ticket or service purchase price will not be refunded. • If you received equipment or supplies that were not returned, the price of these items will not be refunded. • If you withdraw after the program starts, a prorated refund may be issued. • Full refunds cannot be guaranteed if requested after a program has been held. Note: Check refunds generally take 3 to 4 weeks from the date of approval to be processed and mailed. Credit card refunds are processed within 24 hours. www, ci, lino - lakes, mn, us Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us February 3, 2005 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Discuss Merit of Park Liaisons and Elect 2005 Community Service Award Committee Member Discuss Merit of Park Liaisons Historically, the Park Board has assigned a member to each of the 21 neighborhood parks on an annual basis to serve as the park liaison. Since my arrival in 1997, I do not recall a situation where a designated park liaison has attended a neighborhood meeting or addressed concerned residents without city staff and /or other members present. There have also been situations where the designated park liaison was uncomfortable conveying the park board's position to their neighbors. (Typically, park board members have been assigned to be the park liaison for their neighborhood park.) Perhaps we can discuss the merit of continuing with the practice of assigning an individual park board member to address any concerns that may arise regarding a neighborhood park; or if we state that any concerns, comments, or suggestions should be conveyed at the monthly park board meeting. I have included a copy of the 2004 Park Liaison List. Elect 2005 Community Service Award Committee Member Each fall, the Lino Lakes Community Service Award is presented to two residents whose actions and service make a significant impact on the community. Dr. Lindy was a recipient in 2001! Each of the advisory boards is requested to elect a member to participate in the evaluation process. Last year Paul Montain was the Park Board's representative. 2/3/2005 J: \Ricks Folder \Park Board \2 -7 -05 merit of park liaisons, etc.doc • PARK 2004 LINO LAKES PARK BOARD - PARK LIAISONS MEMBER Arena Acres Park Behm's Century Farm Park Birch Park Birchwood Acres Park Brandywood Park City Hall Park Clearwater Creek Park Country Lakes Park Highland Meadows Park LaMotte Park Lino Park Marshan Park Pheasant Hills Park Quail Ridge Park Rice Lake Estates Park Shenandoah Park Sunrise Park Sunset Oaks Park Wenzel Farm Park Woods of Baldwin Lake Park Woolan's Park 2004 Community Service Awards Committee sw /parkbrd/04 Park Liaisons (members).doc Paul Montain Bill Kusterman Pat Huelman Bill Kusterman George Lindy Bill Kusterman Aaron Frederickson Katie Boyle Aaron Frederickson Paul Montain Pat Huelman Pam Taschuk Katie Boyle George Lindy Pam Taschuk Pat Huelman Paul Montain Pam Taschuk Aaron Frederickson Aaron Frederickson Paul Montain Paul Montain REI Sponsored Kids Snowshoe Fun Run 9 Lino Lakes Parks and Recreation Department Proerarn Hi2hli2hts - January Park Board Update YOUTH Youth Instructional: Our winter session programs are now underway. Skating lessons, Fastpitch Pitching Clinics and Dance began the second week of January. Toss, Kick and Catch, Pre - Kids- er -cise, Soccer Mini Camp and Floor Hockey Mini Camp will start the last week of the month /first week of February. Those enrolled in our Snack and Skate and Hockey Skills classes, 53 total, will be able to skate for free at Centennial Sports Center on Monday, February 21. SPECIAL EVENTS Snow Day: The 6th Annual Snow Day was held on January 29 from 1- 4 p.m. at Wargo Nature Center. Snow Day is a cooperative event with Anoka County Parks and Recreation and Blaine Parks and Recreation. 463 people checked in with our registration table this year - our highest total ever!! Event highlights included a snowflake craft project for the kids, snowshoeing, ice fishing with the MN DNR's MinnAqua program, kicksledding, facepainting, snow snakes, a bonfire, refreshments (courtesy of Super Target), a Kids Snowshoe Fun Run sponsored by REI (REI waterbottles were given to all participants) and a magic show by Brian Richards. Overall, the event was a huge success! The only minor downfall was parking (lack of parking and poorly parked vehicles). Next year we will talk with the Anoka County Park Patrol and /or the Lino Lakes Police Department to see if they can help us out with parking. Sweetheart Sock Hop: The Sweetheart Sock Hop, now in it's fourth year, is a cooperative event with the Centennial Community Services Department and the Blaine Parks and Recreation Department. This event is scheduled for Saturday, February 12 at Centennial Elementary School. Currently, 67 people registered. Activities will include dancing to music by or -Kit DJ's, a valentine craft project, refreshments and photos. ADULT Community Outings: Our first trip of the year was held on January 27. It was a trip to the Old Log Theatre to see the production Tom, Dick and Harry. Fourteen people from the Blaine and Lino Lakes area attended this trip. Five Player Basketball: The regular season will conclude on February 2. The league tournament begins Wednesday, February 9 and concludes on Wednesday, March 9. This is a double elimination event. Fitness: Registration is lower than anticipated this season for fitness despite increased marketing. We may need to reevaluated our program offerings. Softball: Summer Softball information packets have been sent out and registration is set to begin for resident teams starting Friday, February 18. Co -Rec Indoor Soccer: We are now taking registrations for our Co -Rec Indoor Soccer League at Centennial Sports Center. We anticipate filling the league again this year with 8 teams. OUTDOOR SKATING RINKS Warming Houses: There are three weeks left of the outdoor skating season. We'll try to keep the rinks at Birch, Sunrise, and City Hall Park open until Monday, February 21. RECREATION REVIEW & WEB SITE Recreation Review: We are currently working on the Spring Edition of the Recreation Review. It is scheduled to be in es the last week of February. We have made some changes in our department that can be seen in this edition of the creation Review including a new tiered rate system, a new registration process and some program changes. Watch for your copy of the Recreation Review to see the changes for yourself. Web Page: The City's web site has undergone a major overhaul. Check it out! Visit www.ci.lino - lakes.mn.us. Questions? Please call Liz Bursack or Brian Hronski at 651- 982 -2440. • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us February 2, 2005 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: January 2005 Maintenance Update Well it finally happened, it snowed! Friday, January 21st marked the first major snowfall of the season and to say we were busy on Saturday would be an understatement. Maintenance staff reported at 4 a.m. and didn't clock out until 6 p.m. Saturday evening. Fourteen hours to clean all parking lots, sidewalks, streets, intersections, cul -de -sacs, skating rinks and city trails. I think we were all dragging by Saturday night. • Maintenance activities during the rest of January included: • ❖ Rink maintenance — daily sweeping, blowing, shoveling, and flooding of four hockey and four pleasure rinks as weather permitted. ❖ Building maintenance — cleaning of warming houses as needed. ❖ Hockey goal repairs. ❖ Equipment maintenance and repair. ❖ Chipped Christmas trees at Sunrise (81) and Birch (50) park sites. ❖ Organized park loft and maintenance shop storage areas. ❖ Attended Minnesota Green Expo and Trade Show and Vehicle and Trailer Safety and Regulations Seminar. Those are January's highlights, more to come in February. Sw /mike/January 05 Park Update.doc