HomeMy WebLinkAbout11/07/2005 Park Board PacketLino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino - lakes.mn.us
CITY OF LINO LAKES PARK BOARD MEETING
Monday, November 7, 2005
Community Room — Not Televised
** *AGENDA * **
1. Call to Order and Roll Call
6:30pm
2. Approval of Minutes from October 3, 2005 6:33pm
3. Setting Agenda 6:35pm
4. Open Mike 6:38pm
III 5. Consider 2006 Park Board Goals 6:39pm
6. Recreation Department 7:10pm
a. Update
b. Turkey Shoot Volunteers Flyer
c. Volunteer Application Form
7. Parks Department Update
8. New Business
a. Determine 2006 Park Board Schedule
9. Next Park Board Meeting — December 5, 2005, 6:30pm
10.Adjourn
If you are unable to attend the meeting please call Sandie at 651 982 -2442.
sw/parkbrd/1 1-7-05 Park Board Agenda.doc
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7:20pm
7:25pm
7:29pm
7:30pm
Park Board Meeting - October 3, 2005
Minutes
• The October 3, 2005 City of Lino Lakes Park Board meeting was
called to order at 6:30 p.m., by Chair Lindy.
•
Roll call was taken, members present were Pam Taschuk, Aaron
Frederickson, Pat Huelman, Bill Kusterman, Katie Boyle, Paul
Montain, and George Lindy.
Also present was Rick DeGardner, Public Services Director.
APPROVAL OF MINUTES FROM JUNE 6, 2005:
Pam Taschuk made a motion, seconded by Pat Huelman, to approve
the June 6, 2005, minutes as presented. The minutes were
approved.
SETTING AGENDA:
There were no changes to the agenda.
OPEN MIKE:
No one was present for open mike.
REVIEW VILLAGE OF HARDWOOD CREEK DEVELOPMENT:
Rick advised the Village of Hardwood Creek Development area is
located 14 mile north of Main Street, between 135E and CSAH 21
(20th Avenue). This 360 -acre development site is to be developed
with commercial and residential uses. The concept plan for the
development includes 500,000 - 600,000 square feet of commercial
development on 55 to 70 acres of the site. A variety of single
family and multi - family residential development will include
approximately 4.5 units per acre, when including all land not
within the commercial area. The specifics of the development
will be part of a master plan using a planned unit development
approach.
Mr. Greg Hayes is present this evening to discuss the Village of
Hardwood Creek concept plan.
Mr. Greg Hayes, Shingobee Real Estate Services, came forward and
stated he is very excited about the project and has been working
with the City on the plan for quite some time. He stated the
Planning and Zoning Board voted unanimously last week to keep
moving forward with the project.
Mr. Hayes referred to the concept plan noting if the land use
plan is approved, the development team will come forward with
preliminary plats. He reviewed the trail corridors, walkway
connections and neighborhood parks within the plan. He indicated
the plan also includes 80 -95 acres of open space. There are
approximately 15 acres of wetland that will have to be
delineated. The largest park area within the plan is
approximately 15 acres.
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Park Board Meeting - October 3, 2005
Minutes
Pat stated the City is in need of larger programmed parks and
asked that the developer consider that when submitting
preliminary plats.
Mr. Hayes stated staff has asked the development team to look
into public vs. private parks within the project.
Chair Lindy stated the Park Board does not want to see a lot of
left over unusable land within the project designated as "park ".
The expectation is that dedicated parkland is usable land.
Paul expressed concern regarding the breaking of drain tiles
within the project during grading activity and creating
additional wetlands and drainage problems on other sites.
It was the consensus of the Park Board that they are supportive
of the process the development team is following but do need more
details.
REVIEW PINE GLEN PRELIMINARY PLAT:
Rick advised Pine Glen is a 78 -lot single family residential and
2 -lot commercial subdivision. The property is located on the
east side of Lake Drive approximately 900' south of Main Street.
The current preliminary plat does not indicate any public trails
or sidewalks. Rather, an 8' wood chip private trail is indicated
along the southern border of the development.
Rick reviewed the staff recommendations at the August 10, 2005
Planning and Zoning Board meeting regarding park dedication and
trails for the project. He noted the intent of the City for
Outlot C is to provide the possibility of a greenway corridor
area at some point in the future.
Rick stated that during the public hearing, there was some
discussion between area residents and Planning and Zoning Board
Members regarding possible public trails and sidewalks. Since
the City is generally lacking in trails in the northern portion
of the City, many residents and Planning and Zoning Board Members
felt a public trail is warranted rather than a private, woodchip
trail. It was suggested that the Park Board evaluate the
proposed development in regards to whether any public sidewalks
or trails are needed.
Rick advised regardless whether the trail is private or public,
staff suggests that a public trail be extended to the west within
the Dupont Avenue right -of -way; then southerly within the Della
Lane right -of -way to Lino Park. He referred to the sketch plan
outlining the staff suggestions.
2
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Park Board Meeting - October 3, 2005
Minutes
Rick stated additional information regarding constructions costs,
land values, etc. will be needed to determine what park
dedication credit will be given should a public trail be
constructed by the developer. Staff recommends that any excess
dedicated parks funds derived from the Pine Glen Development be
designated for future enhancements at Lino Park.
Paul Montain made a motion, seconded by Pat Huelman, indicating
the Park Board recommends placing a public paved trail within the
right -of -way on Dupont Avenue, from Street A west to Della Lane,
to Lino Park with a trail corridor in the middle of the
development for an additional access. The motion was approved.
DETERMINE SKATING RINK LOCATIONS AND HOURS:
Rick advised staff is recommending the following warming house
shelters and hours of operation:
PARK LOCATION WEEKDAY HOURS WEEKEND HOURS
Sunrise 6918 Sunrise Drive 4 -9pm (M -F) Saturday 12 -9pm
2 hockey rinks and general skating Sunday 12 -6pm
Birch Park 6520 Pheasant Run 4 -9pm (M -F) Saturday 12 -9pm
1 hockey rink and general skating Sunday 12 -6pm
• City Hall 1189 Main Street 4 -9pm (M /W /F) Saturday 12 -9pm
Hockey rink and general skating Sunday 12 -6pm
Staff also recommending the following ice rink locations that do
not have shelters:
Lino Park 7850 Lake Drive
General Skating
Rick stated limited hours have been added for a supervised
warming house at City Hall Park. Staff has received several
requests to again provide a warming house on the north side of
the City. Staff will evaluate participation numbers after the
upcoming winter season and report back to the Park Board.
The Park Board indicated they were in agreement with the staff
recommendation regarding skating rink locations and hours.
REVIEW 2005 SUMMER PLAYGROUND REPORT:
Rick advised referred to the 2005 Summer Playground Report
prepared by Ms. Liz Benoit, Recreation Supervisor. He stated the
Summer Playground Program was very successful, ran very smoothly
and was enjoyed by 342 participants.
• Rick advised that the General Fund funding for the Summer
Playground Program has been eliminated for next year.
3
Park Board Meeting - October 3, 2005
Minutes
• Historically approximately $24,000 was budgeted in the General
Fund to help offset some of the expenses associated with
operating the Summer Playground Program. The fees this past
summer varied from $50 to $60 for residents and $75 to $85 for
non - residents. This was for an 8 -week program including
supplies, specialty programs, t- shirt, 2 individual park parties,
theme week activities and staff. With the elimination of the
General Fund funding, staff will have to reevaluate next year's
Summer Playground Program. It is anticipated that registration
fees may need to be in the range of $125 - $150 for residents to
coverall costs. Staff may look at reducing the number of weeks,
the number of days, and /or the number of hours per day. A staff
recommendation will be made for the 2006 Summer Playground
Program at the February 2006 Park Board meeting.
•
Bill suggested obtaining input from previous participants
regarding the issue of increasing fees vs. decreasing days and
hours of the program.
RECREATION DEPARTMENT UPDATE:
Rick referred to the Program Highlights Flyer from July and
September 2005. He noted the participation numbers for youth
sports including T -Ball, Soccer Fundamentals, Basketball Camp,
Tennis, Lacrosse, Soccer and Volleyball Camp.
Rick advised the On -Line registration began this fall and is
going well.
Rick stated 87 middle school students entering grades 6 -8
attended this year's Middle School Beach Party. There are 17
teams and 290 players in youth tackle football this season.
There are also 36 teams and 380 players in the youth soccer
program this fall.
PARKS DEPARTMENT UPDATE:
Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which
summarizes the maintenance highlights for July, August and
September 2005. Work on Arena Acres included installing a tennis
backboard and reworking the court entrances. The warning tracks
at Sunrise #1 and #2 fields were renovated and Roundup to N of
Birchwood Acres Park was applied.
Rick added that additional work included sod cutting around the
trees at Marshan and Behm's Park, infield renovation at Rice Lake
#3, and much work at Birchwood Acres Park. The Department also
assisted the Forestry Department with Oak Wilt Control.
Rick noted some vandalism occurred last weekend at Shenandoah
Park.
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Park Board Meeting - October 3, 2005
Minutes
NEXT PARK BOARD MEETING:
Chair Lindy advised the next Park Board meeting would be held on
Monday, November 7, 2005, 6:30 p.m.
ADJOURN:
Pam Taschuk made a motion to adjourn, seconded by Paul Montain.
The meeting was adjourned at 7:50 p.m.
Respectfully Submitted,
Kim Points
Recording Secretary
These minutes were approved at the November 7, 2005 Park Board
Meeting.
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino- lakes.mn.us
November 1, 2005
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Consider 2006 Park Board Goals
It is time to start considering possible Park Board Goals for 2006. I have included the 2003 and
2004 Park Board Goals to refresh your memory on recent parks and trails project. As you may
recall, we chose not to designate any 2005 Park Board Goals due to the unfinished Birch Street
Trail Project.
• I have also included an updated Dedicated Parks Fund sheet which I will discuss at Monday's
Park Board Meeting.
Please be prepared to discuss potential park and trail projects for 2006.
sw /parkbrd/meeting info /Consider 2006 Park Board Goals.doc
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino-lakes.mn.us
March 25, 2004
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Old Business
8A. Field Use Analysis From Centennial Soccer Club
Attached is information related to the Centennial Soccer Club's response dated March 16, 2004.
After reviewing the packet of information I think we need to discuss our current allocation of
fields for the Centennial Soccer Club. Specifically it appears that the City of Lino Lakes is
providing 100% of the fields for the U -6 and U -8 soccer teams, while only 58% of Lino Lakes'
kids comprise these age levels. Perhaps we can discuss this in more detail this fall.
8B. 2004 Park Board Goals Update
The City Council approved the 2004 Park Board Goals at the March 22, 2004 City Council
Meeting. Staff is developing plans to address all of the approved goals.
Connect Existing Trail Along North Side of Birch Street - Black Duck
Drive to Pheasant Hills Drive
Designate Raven's Hollow Park Dedication Funds for Future Birchwood
Acres Park Development
Construct Trails at Birch Street \Hodgson Road Intersection
Holly Drive Pole Relocation for New Trail
Pave Birch Park Trail - Boardwalk to Parking Lot
Extend Glenview Trail to Sunrise Park Parking Lot
Survey Arena Acres Residents Regarding Existing Tennis Courts
$237,000
$85,240
$50,000
$10,000
$ 5,000
$ 3,000
•
sw /parkbrd/meeting info /Old Business 3 -31 -04 Park Board Meeting.doc
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
•
2003 PROPOSED PARK BOARD GOALS
Highland Meadows Park Development $75,000
Clearwater Creek Park Development $75,000
Pheasant Hills Northeast Trail $45,000
Behm's Park -'/2 Court Basketball $10,000
Birch Park - Open Air Shelter $25,000
Sunrise Park - Pave Parking Lot $50,000
Pursue Full Court Basketball at Rice Lake Elementary $20,000
Stoneybrook Development Park Dedication $110,000
Highland Meadows Park Development ($75,000) - This park began development in
2002. The additional dollars will provide playground equipment, complete the 1/2
court basketball court, seed the entire park area, and provide park amenities such as
park benches and picnic tables.
Clearwater Creek Park Development ($75,000) - This park began development in
2001. The additional dollars will be used for final grading of the entire park area, 1/2
court basketball court, paving internal trails, irrigation, and seeding. Upon
completion of Clearwater Creek Park, the City will be reimbursed $125,000 from an
Outdoor Recreation Grant awarded in 2001.
Pheasant Hills Northeast Trail ($45,000) - The City has been working with the
Pheasant Hills Homeowners Association to provide a trail connection to the Regional
Park Reserve Trail System. The City Council recently approved Resolution 02 -178
that outlines an arrangement to provide a quitclaim deed for a trail easement. The
funding for this project will provide an asphalt trail from Sherman Lake Road to the
Regional Park Reserve Trail System. An on -site visit with Anoka County staff on
January 9th has led to a realignment of the proposed trail via the St. Paul Water
Utility Easement. The estimated project cost reflects the additional length of the new
trail alignment.
Behm's Park - 1 Court Basketball ($10,000) - A 1/2 court basketball court has been
requested by residents adjacent to Behm's Park and is indicated in the master plan.
Birch Park - Open Air Shelter ($25,000) - With recent completion of the boardwalk,
Birch Park is used by residents in several nearby developments. An open shelter
will be a nice amenity for area residents and participants in our summer playground
program. Also, an open air shelter is indicated on the master plan.
•
January 10, 2003
Sunrise Park - Pave Parking Lots ($50,000) - Since Sunrise Park is our most heavily
used neighborhood park, paving three parking lot areas will provide more efficient
parking and eliminate the dust problem on windy days. Public Works staff will stripe
the parking Tots in- house. An on -site visit with a representative on January 8
indicates that the existing broken pavement near the warming house should be
removed. Paving the fourth area is an additional $16,000. I will provide more detail
at the February Park Board meeting.
Pursue Full Court Basketball at Rice Lake Elementary ($20,000) - Residents and
Park Board members have expressed the need /desire for a full size basketball court.
Rice Lake Elementary School seems to be the most logical location. Discussion
with the Centennial School District will need to occur to determine whether this is
possible.
Stoneybrook Development Park Dedication ($110,000) - Potential parks and trails
projects to benefit residents in Stoneybrook will be considered as this development
progresses.
1/10/03
RD /Park Board /2003 goals
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Lino Lakes Parks and Recreation
Department
Program Highlights -
October Park Board Update
YOUTH
MEA Youth Field Trips: We had a great turnout for our MEA break trips this
year. 40 children attended the MadScience and Tropics trip on October 19,
42 children attended the Bowling, Lunch and Movie trip on October 20, and 31 children attended the Pumpkin Patch
and Apple Orchard trip on October 21. Our next field trip is Maple Maze and More on November 7. Currently 16 children
are registered for this trip. Our field trips are a cooperatively run with Blaine Parks and Recreation Department and
Centennial Community Services.
Youth Football: Our 4th -6th grade players participated in an end of the season tournament October 24 - 29. The 4th
grade Lino Lakes Eagles and 6th grade Lino Lakes Vikings won their respective tournaments.
Youth Soccer: U10/U12 soccer tournaments were played on Saturday, October 29. We had a great day for soccer and
three champions were crowned.
Youth Instructional: Our fall youth instructional programs are underway. Registration was strong for many programs
including Soccer Mini Camp, Basket "Have a Ball ", Floor Hockey Mini Camp, Preschool Dance and Tae Kwon Do.
SPECIAL EVENTS
Family Turkey Shoot: The 8th Annual Family Turkey Shoot is just around the corner. It will be held on Saturday,
�ovember 12 from 10 a.m. - Noon at Centennial Middle School. Our event sponsors this year are the Circle Pines
cington Lions, the Lino Lakes Lions, Lino Lakes State Bank and the Forest Lake Area AthleticAssociation. Our event
volunteers are from Centennial High School National Honor Society and Student Council. Feel free to stop by the
Family Turkey Shoot on November 12. We'd love to see you there!
Breakfast with Santa: Our popular Breakfast with Santa event is just around the corner too. As of 10- 31 -05, 138 people
were registered. We anticipate reaching our maximum of 200 by the end of November. Special thanks to Peg Smith
and the Lino Lakes Seniors for all their work with the breakfast end of Breakfast with Santa.
ADULT
Fitness: The first session of fall classes is over and we're gearing up for our second session of classes. Registration
has been quite good for our fitness programs this fall. There has been a renewed interest in Cardio Kick Boxing and
Slim Express Fitness which is exciting to see.
Community Outings: This winter we are losing one of our partners on this program. Centennial Community Services
has opted to go in a different direction for their older adult programming. We, however, will still continue to work coop-
eratively with Blaine Parks and Recreation on these outings.
5- Player Basketball: Men's 5- Player basketball will be starting league play on Wednesday, December 7. We will have
10 teams in the league this year.
BROCHURE & WARMING HOUSES
Work is currently in progress on the winter edition of the Recreation Review. It is scheduled to be in homes the last
eek in November. Starting in 2006 we'll begin a new distribution schedule of the Recreation Review. The spring edition
be out the first week of February as opposed to the last week of February in previous years. Watch for it!
Interviews for warming house staff will be taking place in the next two weeks. Warming houses will be open, weather
permitting, on December 19.
Questions? Please call Liz Benoit or Brian Hronski at 651- 982 -2440.
•
•
CIT
IIN
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino - lakes.mn.us
6.9 b
November 1, 2005
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Turkey Shoot Flyer
The Recreation Department is still seeking volunteer help at this year's Family Turkey Shoot
which will be held on Saturday, November 12 at the Centennial Middle School. Volunteers are
needed between the hours of 8:30am to 1pm. If you are interested in assisting with this event,
please contact Liz Benoit at 651 982 -2443.
Sw /parkbrd /meeting information/Turkey Shoot Flyer.doc
By vo wnieerCvu,
you cave
Earn needed volunteer
service hours.
Demonstrate your community
spirit to others.
Interact with residents.
Do something that makes you
(and others) feel good.
Meet new people.
Watch a child throw a frisbee
for the first time.
Watch adults and children play
together.
Have lots of FUN!
IIIIIIIIIIIIM
To- volunteer,
cavitac t LOvBevurit by
Noventiber 1 at
651 - 982 -2443
or
liz.benoit @ci.lino- lakes.mn.us.
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Fcun(% Tutvkey Shoot
V aikunteov-s-
The Lino Lakes Parks and Recreation Department is "hunting"
for volunteers to help at the 8th Annual Family Turkey Shoot
on Saturday, November 12 2005.
The Family Turkey is a FREE fun - filled family event that
consists of low -key competition in a variety of athletic events:
baseball throw, beanbag toss, football throw, basketball
free throw, floor hockey shoot and frisbee toss.
Participants can also enjoy our giant bounce, removable
tattoos, turkey coloring sheets and refreshments!
This is the perfect beginning to the holiday season!
Event Information
Date: Saturday, November 12 2005
Volunteer Hours: 8:30 am - Approx. 1 p.m.
Location: Centennial Middle School, Lino Lakes
Volunteer Opportunities: Scorekeeper, Refreshments,
Registration, Coloring, Tattoos, Bounce and Scorecard Collection
C I F YAKN r` O F
•
IN KE
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino - lakes.mn.us
November 1, 2005
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Volunteer Application Form
Attached is a volunteer application form that the Recreation Department has recently
implemented.
sw /parkbrd/meeting infoNolunteer Application Form.doc
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
Phone: 651- 982 -2440 Fax: 651- 982 -2439
www.ci.lino - lakes.mn.us
Lino Lakes Parks and Recreation Department
Volunteer Application
Whether you need to fulfill your high school service requirement, pump up your college
applications, get experience for a paid position, or just want to fill your spare time, we have
volunteer opportunities for you! Our volunteer opportunities are fun and fast paced — we
promise you won't be bored! To volunteer, please complete the application below and return it
to us. A Parks and Recreation Department Staff will contact you when an opportunity arises in
your interest area.
Special Notes:
All volunteer applicants will undergo a City background check. Due to the nature of the
volunteer opportunities listed and their direct involvement with children, they are not suitable for
court mandated service projects.
Name: Age (if under 18):
Address: City: Zip:
Telephone: Email:
School most recently attended: Grade (2005/2006):
Reason for volunteering:
❑ School Requirement
❑ Church Requirement
❑. Other
am interested in assisting with the following: (check as many as you are interested in)
❑ YOUTH OUTINGS (Volunteers must be 16 years of age or above)
Assist Parks and Recreation Staff in supervising elementary age children on field trips.
❑ SPECIAL EVENTS (Volunteers must be 14 years of age or above)
A variety of duties including set -up, clean -up, and running pre - planned activities at special events.
Upcoming Events (please check all that you are interested in)
1 Middle School Beach Party — Thursday, September 1, 2005
Family Turkey Shoot — Saturday, November 12, 2005
Breakfast with Santa — Saturday, December 10, 2005
Secret Holiday Shop — Wednesday, December 14 & Thursday, December 15, 2005
Snow Day — Saturday, January 28, 2006
Sweetheart Dance — Saturday, February 11, 2006
❑ SUMMER PLAYGROUND PROGRAM (Volunteers must be 14 years of age or above)
Assist Parks and Recreation Staff in leading children enrolled in the summer playground
program in a variety of activities including crafts, games, playground parties, etc.
Over
Please respond to the following questions:
1. Describe your previous volunteer experience — particularly in the areas of supervising,
1111
teaching or working with children.
•
•
2. What age group do you prefer to work with?
Preschool
Elementary Middle School
3. Describe your special skills or interests that you could teach to youth.
4. Please list any other volunteer experiences, extra - curricular activities, clubs or groups that
you belong to.
5. Please list your preferred times and days of volunteering:
Please list one adult reference (teacher, supervisor, counselor, friend of the family):
1. Phone:
PLEASE RETURN THIS FORM TO:
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
Phone: 651 - 982 -2440
Fax: 651 - 982 -2439
Email: liz.benoit(a ci.lino- lakes.mn.us
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino- lakes.mn.us
November 2, 2005
TO: Park Board Members
FROM: Mike Hoffman, Parks Supervisor
SUBJECT: October Park Maintenance Update
Fall football and soccer programs officially came to a close this past weekend (October 29 -30).
We will spend the next couple of weeks topdressing and over seeding wear areas and then put
them to bed for the winter.
Maintenance highlights during the month of October has included:
❖ Mowing of all park areas. We may have to mow one more time, but the end of the
mowing season is definitely in sight.
❖ Garbage collection.
❖ Soccer and football field maintenance and game preparation including line mow -ins,
painting and net repair.
❖ Removed and stored soccer nets and goals.
❖ Core aerated football and soccer fields.
❖ Applied winterizer fertilizer to approximately 44 acres of turf.
• Highland Meadows — removed soil and old mulch from playground and basketball court
landscape beds, replaced with fresh mulch.
• Playground inspection and repairs as needed.
❖ Shenandoah Park playground — replaced burned S crawl tunnels on 2 -5 and 5 -12 play
structures (approx. $2400.00 in replacement parts).
❖ Birch Park hockey rink — brought in fresh Class V and re- leveled rink. We hope to re-
grade City Hall Park and Lino Park rinks before freeze up.
❖ Installed trunk guards and checked condition of young park trees.
❖ Irrigation system blowouts and repairs.
❖ Building cleanup and maintenance.
❖ Equipment cleanup and maintenance.
• Installed new gates and stop signs at trail entrance on east side of Rice Lake Elementary
School.
❖ Repaired damaged bleacher at CMS #2.
• Assisted Recreation Department with Family Turkey Shoot preparation.
IIIThose are October's major highlights, more to come in November.
Sw /parkbrd/Mike /October 05 Park Update.doc
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•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
www.ci.lino - lakes.mn.us
bpl
October 31, 2005
TO: Park Board Members
FROM:
Rick DeGardner, Public Services Director
SUBJECT: Adopt Meeting Calendar for 2006
Staff recommends the following 2006 Park Board meeting dates. Please note the September
meeting will be our annual park tour and BBQ:
Tuesday, January 3, 2006
Monday, February 6, 2006
Monday March 6, 2006
Monday, April 3, 2006
Monday, May 1, 2006
Monday, June 5, 2006
Wednesday July 5, 2006
Monday, August 7, 2006
Tuesday, September 5, 2006 — Tour and BBQ
Monday, October 2, 2006
Monday, November 6, 2006
Monday, December 4, 2006
sw /parkbrd/Meeting Information/Adopt Meeting Calendar for 2005.doc
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
October 7, 2003
Centennial Soccer Club
Mr. Dave Knoll
7154 Shad Ave
Centerville, MN 55038
The city's current and projected future budget situation has resulted in all city departments to
examine the services that are currently being provided. The Parks and Recreation Department staff
will be analyzing the city's ability to provide practice and game facilities for all youth sports
associations that have Lino Lakes residents participating in their program. The frequency and
degree of field usage is directly correlated to the amount of the city's resources via on -going
maintenance (mowing, striping, etc) and long term maintenance (overseeding, core aerifying, etc).
Our primary objective is to allocate fields based upon three criteria:
1. The City of Lino Lakes will make every effort to reserve /allocate game and practice
fields to the youth sports associations in proportion to the number of Lino Lakes
participants in relation to the total number of participants. For example, if 75% of a
youth sports association's participants reside in Lino Lakes, then the City of Lino
Lakes will provide fields for 75% of the games and practices.
In addition to addressing the needs of the youth sports associations, city staff will
also consider the long -term condition and quality of fields. For example, a field(s)
may be taken out of commission for a year for renovation.
3. If necessary, city staff will compare the level of Lino Lakes resident participation in
all youth sports groups when allocating fields. For example, if the necessity for
fields (as defined in Criteria #1) to accommodate all youth sports associations
exceed the available amount of fields, city staff will allocate fields based on the
number of Lino Lakes residents in each youth sports association.
It is our intent to provide adequate practice and game fields for the various youth sports associations
and to ensure that the City of Lino Lakes provides the appropriate amount of fields. Therefore. the
Parks and Recreation Department needs the Centennial Soccer Club's (CSC) assistance to
determine the appropriate allocation of soccer fields for the 2004 soccer season. Please respond
completely and accurately to the following items:
•
M
•
1. Total Number of 2003 CSC Participants. Also provide breakdown of total participants for
each age division.
2.
Total Number of 2003 CSC Participants Residing in Lino Lakes. Also provide breakdown of
Lino Lakes participants for each age division.
3. Total Number of 2003 CSC Games Played. Also provide breakdown of games for each
division and clearly identify which divisions include traveling leagues. Traveling league
games must be separated and clearly identified.
4. Total Number of 2003 CSC Games Played in Lino Lakes. Also provide breakdown of .games
for each division and clearly identify which divisions include traveling leagues. Traveling
league games must be separated and clearly identified.
5. List all fields where 2003 CSC games were played. Include City where the field is located.
Also, please list each age division and the appropriate dimensions for the game fields.
6. List all fields where 2003 CSC practices were held. Include City where the field is located.
I realize that it may take considerable time and effort to compile the above information.
However, to ensure a timely commitment from the City of Lino Lakes as to which fields and times
will be made available for the Centennial Soccer Club next spring, please send all pertinent
information soon to: Rick DeGardner, City of Lino Lakes, 600 Town Center Parkway, Lino
Lakes, MN 55014. Also, it will be helpful if you can include a copy of all 2003 CSC game
schedules.
Sincerely,
Rick DeGardner
Public Services Director
1/7/05
RD /Recreation/CSC Survey
e t Agialkk
Date: 3/16/04
To: Rick DeGardner — Public Services Director
Berry Bernstein — Recreation Program Supervisor
From: David Knoll — President Centennial Soccer Club
Subject: Field Use
Centennial Soccer Club
P.O. Box 475
Circle Pines, MN 55014
(763) 717 -3525
www.centennialsoccer.orq
This letter is in response to Rick DeGardners letter dated October 7, 2003 request for information
(RFI) regarding the Centennial Soccer Club (CSC) field usage for 2003. According to the RFI
the Lino Lakes Park and Recreation staff will use this information to analyze:
"...the city's ability to provide practice and game facilities for all youth sports associations that have Lino
Lakes residents participating in their program. The frequency and degree of field usage is directly correlated
to the amount of the city's resources via on -going and long term maintenance."
opTo restate the primary objectives set forth in the RFI the city will look to allocate fields based
upon three criteria. To paraphrase for simplicity:
1. Reserve /allocate game and practice fields to the youth sport associations in proportion to the number of
Lino Lakes participants in relation to the total number of participants.
2. Consideration of the Tong -term condition and quality of fields.
3. If necessary, the city staff will review the proportion of Lino Lakes participants in number one above and
if the necessity for fields to accommodate all youth sports exceeds the available amount of fields, the
city staff will allocate fields based on the number of Lino Lakes residents in each youth sports
association.
I appreciate your understanding of considerable time and effort that you recognize it took to
compile this information. I apologize that it has taken this long to provide this information to you
but we are a volunteer organization that has spent the last four months preparing for our
upcoming seasons. Unfortunately we have been unable to find a volunteer to fill the Field
Director position so this task has fallen to me and until now I have simply not had the time to
complete. Again, thank you for your patience, I hope I have provided you with all the information
you have requested.
I have attached a detail spreadsheet providing information requested in the six questions outlined
in the RFI. The data was collected from our club database, MYSA and club game schedules,
published practice schedules and survey's from coaches to ensure that we are accurately
representing the amount of games and practices that took place on fields for which Lino Lakes
• provides services maintenance services.
•
•
The participant numbers and games played are accurate as this information is derived from
either MYSA or club systems. However, as you can imagine, the sport of soccer does not
necessarily require a striped field or goals for which to practice. Therefore practices at non-
official fields whether Lino Lakes parks are park areas of other communities are not represented
in the analysis. The other difficulty with practice times is that neither the city of Lino Lakes nor
any other practice facilities in our communities require that a coach to register or document with
any of the localities. While some coaches wanting to have some guarantee for Lino Lakes field
usage may schedule through the city, other coaches will "take their chance's" by just showing up
at a field knowing that they can move to another grassy spot if the field is unavailable. Therefore
the practice session information was derived by a combination of published schedules, field
utilization assumptions, and feedback from coaches known to have practiced on non -Lino Lakes
fields.
To the best of my knowledge and ability to attain the data the information provided in this RFI is
true and accurate.
At this time I am proud to report that the proportion of Lino Lakes participants in our 'Traveling
League', inclusive of all U9 and older players, is equal to the percentage of the games and
practice sessions provided on the fields of the city. Of our total traveling program 59.4% of our
participants are Lino Lakes residents and the 59.1 % of the combined games and practice
sessions were at Lino Lakes city maintained fields.
Our much smaller U6 -U8 recreational program only requires two small game fields and a practice
area, which has been graciously provided by the city at Lino Park and Marshan Park
respectively. In the recreational program 52.6% of the participants are Lino Lakes residents
playing on only city fields. This program, compared to the traveling program, does not require
much field space and we have been able to provide this program utilizing these two small areas
within the city of Lino Lakes.
Unfortunately when the recreational numbers are combined with the traveling league totals, it
seems as if 68.0% of the total games and practice sessions are being provided by the city
compared to a 57.5% resident participation. While the percentage difference is not extraordinary
it can seem as if there is an undue burden on the city. I would encourage the city staff, when
analyzing the information, to understand the differences to field quality and maintenance as well
as the size of the program if allocation decisions need to be made.
As an additional note, the CSC's has had a long -term understanding with the city whereby the
city completes the initial striping of the fields and subsequent markings are the responsibility of
the club. The CSC believes that this volunteerism not only helps the city keeping the costs of
soccer fields low but also engages parents within the community. The CSC provides the
volunteers, equipment, and paint required to keep the fields marked during the season. We are
also proud to note that we have invested in the community soccer fields by providing goals and
nets. The club believes that these investments not only benefit the community but are important
to the ongoing relationships to the cities that provide fields. If there are maintenance items such
as nets, or the city is considering adding additional fields please do not hesitate to call and
inquire about funding from the club.
I have provided the following information to be considered in the analysis.
•
•
Field Maintenance Expenses:
Over the 2001 -2003 seasons the club has invested the following in field equipment.
❑ $3,300
❑ 790
❑ 668
❑ 162
❑
3,950
New goals
Striping machines
Goal -net tie downs
Soccer Nets
Paint
$8,870 Field Equipment Investments
$2,956 per year
Field maintenance - striping the fields:
8.0
.5
1.5
6.0
11
66
Lino Lakes fields
Average time in hours to stripe one field
Average times per week fields were maintained
Hours per week
Average Number of weeks in the season
Hours volunteer effort
The following section responds to each of the six questions of the RFI. The next page provides
the detail information for the six questions. For format purposes I have provide the field
dimension detail requested in question five below.
Field Dimensions
For ages U10 and older there is an MYSA rule that determines the size of the fields and goals.
These are listed in the chart below. For the U6 /U8 recreational programs the CSC is very flexible
and the chart represents recommendations only. As in past, we are completely satisfied using
the current assets the city of Lino Lakes currently in inventory.
Goal Size
U6 Ug ;_: U10 U12 U13+
4x6
4x6
6.5x12
7x21
8.24
Field Size
Min: 20x30
Min: 20x30
Min: 35x45
Min: 45x80
Min: 50x100
Max: 25x40
Max: 25x40
Max: 45x55
Max: 50x90
Max: 100x130
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The previous chart only represents home games for the traveling leagues. It should be noted
however that the CSC, through the traveling program, participates in another 205 league games
outside of the communities under review. These games are played predominately in the
northern tier of the Twin Cities area, however each year we have teams that will travel to places
such as St. Cloud, Duluth, Hudson, and River Falls. It might be worth noting that had these
games been included in the analysis, the percentage of games and practice sessions provided
by the city of Lino Lakes drops from 68.0% to 58.4% well within the proportion of Lino Lakes
participants in our program.
As requested, attached to this RFI is the game schedules for 2003 and the community fields
where they took place. I hope that I have provided all of the information and if I have missed any
information requested on the RFI please do not hesitate to call me at 651.260.0933.
This was a large and insightful exercise for the club. As you can imagine, most youth sports
volunteer organizations do not conduct these types of analysis on their organization. I am
pleased that the club is not overburdening the city of Lino Lakes likewise I am sure the city is
satisfied that, for the present, it continues to provide the appropriate amount of services to the
CSC youth sports organization.
As such the club respectfully requests fields at the following locations:
o Rice Lake North — Full U13+ field
❑ Rice Lake South — Full U13+ field
❑ CMS North — Full U13+ field
o CMS Small — U12 field
❑ Sunrise — Small U10 field
❑ Lino Park — 2 -3 U6 -U8 sized fields
❑ Marshan Park — 2 practice areas with nets
As stated previously, if the city is examining the soccer field inventory and determines that some
nets may need replacing or goals require maintenance or retirement please call the club for
assistance.
Sincerely,
David Knoll
CSC President
(651) 260 -0933
dknoll@knollconsulting.com
1 •
Amok
•
Centennial Soccer Club
Meeting Minutes 02/13/05
Next Meeting: March 13, 7:00 pm Circle Pines City Hall
Meeting called to order at 7:05 pm
Attendees: Phil Peacock, Pete Gunderson, Randy Hanson, Kim Harrison, Jay Peterson, Cheryl
Blaker, Jim Schwaab, Steve Tchlac, Jill Froehlich
Members /Guests: Glenn Davies, Rick Degardner (Lino P &R) public service director
Guests: Rick Degardner (Lino P &R) field use discussion
Two factors playing role why we need to address issues:
1. Tremendous use (all sports) — maintenance and overuse of fields
2. Budget
Lino Lakes is not in a position to provide 100% of field use for CSC. We need to see what
can be done to have the other cities that are in the CSC provide fields for soccer use. They
have also eliminated adult softball and have increased fees for non residents in order to
alleviate the problem and keep quality of fields. They are not interested in taking over any of
our programs at this time. Need options on the table to alleviate this problem for summer
2005 if not then definitely 2006. Lino Lakes will not be able to provide fields for all the quad
communities going forward and are willing to work with us for 2005. Rick suggested starting
with a letter to the cities and talking to administrators. Lino Lakes has historically provided
service to the quad area, however this is changing now, Lino Lakes is not providing services
like playground programs and such. Lino Lakes residents will get priority and reduced fees
for these programs. (Jill) Suggests using small fields at elementary fields for U6 /U8 etc and
saving the large fields for older kids. Not sure if these are maintained by the school district or
the cities (ie Golden Lake). (Kim) Referendum failed, as a result programs are being cut
back, will there be any announcements /publicity to notify residents of the situation to raise
awareness? (Rick) he hadn't planned on any sort of publicity and is relying on club members
to feel it most. That parcel of land is not slated to be developed until 2020 now, but that can
always change. No referendum planned in the near future.
Glenn Davies (Centennial Jaguars manager, U13 Boys)
The registrar received a registration form for a U13 player that did not attend tryouts. The
player played with the U13 team in the fall. The player has played in NESA in the past and
based on the coach's opinions, this player would be one of the top five players. Tim
McClafferty is now the coach of the Jaguars, and the player's father has a lot of coaching
experience which will also help the team. The player did not attend tryouts due to coaching
change that was going on and the fall team that was put together (Centennial /Elk River /etc)
gave the impression that several Elk River players were going to come to tryouts and there
may have been issues with that (controversial player possibly coming into CSC). Not looking
to fill a roster, definitely want this player to add strength to this team. Randy made a motion
to accept Glenn's proposal, Jill seconded. Without objection motion passed.
Approval of previous minutes:
1 •
•
Park Board Meeting - June 6, 2005
Minutes
purchase and installation of playground equipment in Baldwin
Park. The equipment will be located to the west )f the hockey
rink and is anticipated to be installed mid-July. The former
Rice Lake Estates Park area has not been cleaned up as of yet.
REVIEW DEDICATED PARK FUND:
Rick referred to the 2005 Park Dedication Fund Summary that was
distributed in the packets. He noted the Total Undesignated
Funds balance is $92,630.
Rick added that he did receive a call from a resident regarding
the Pheasant Hills bridge that was discussed during the Park
Board's Goal Setting Meeting. It was the consensus of the Park
Board that the project would be discussed again in November when
the Park Board looks at 2006 Park Board Goals.
Mr. Rob Rafferty, resident of Lino Lakes, inquired about the
status of the Pheasant Hills bridge. Chair Lindy indicated the
Park Board couldn't designate any Park Board funds until the
Birch Street Trail project is completed in October.
Mr. Rafferty stated the Pheasant Hills residents want to help out
financially with the project. Residents want to be proactive and
will continue to address the Park Board regarding this issue.
NEW BUSINESS:
Community Sports Associations Usage of Area Parks for Practices:
Rick referred to the 2005 Field Use Allocation grid that was
distributed in the packets. He noted there are three micro -
fields at Lino Park that are also being used by Centennial Soccer
teams.
Aaron stated his neighbor raised a concern regarding the
scheduling and availability of fields within Lino Lakes. There
are too many athletic teams practicing on fields at the same time
causing safety issues.
Paul stated there are several open green spaces available within
the City for t -ball and young soccer teams to use as practice
fields such as LaMotte Park and Centerville Elementary School.
Rick advised next year would be worse for youth sports regarding
field availability in Lino Lakes. He noted Centennial Youth
Soccer does not use any fields in the surrounding cities. Next
year there will be fewer fields in Lino Lakes available to them.
The City of Lino Lakes is currently providing all of the fields
for Centennial Soccer. There are 60% of Lino Lakes residents
involved in Centennial Soccer.
2
2005 FIELD USE ALLOCATION
10
BASEBALL /SOFTBALL FIELDS
SOCCER FIELDS
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Sunrise # 1
.- cLit 33
xx
,.mgt .3
- (:L;;t 3 '3
xx
xx
- jt t 33
Sunrise # 2
. dust 58
Cant Soccer
,kduit 38
acuit 33
Cent Soccer
Cent Soccer
,Acuit .::o
Sunrise # 3
Little League
Little League
Little League
Little League
Little League
Little League
Little League
Sunrise # 4
Little League
Little League
Little League
Little League
Little League
Little League
Little League
Rice Lk # 1
Little League
Little League
Little League
Little League
Cent Soccer
Rice Lk # 2
Little League
Little League
Little League
Little League
Cent Soccer
Rice Lk # 3
Little League
Cent BB
Little League
Cent BB
Cent BB
Cent Soccer
Cent Soccer
CMS # 1
Cent BB
Cent BB
Cent BB
Cent BB
Cent BB
Cent BB
Cent BB
CMS # 2
T -Ball
T -Ball
T -Ball
T -Ball
Cent Soccer
Cent Soccer
Cent Soccer
CMS # 3
-?cuit 33
Cent Soccer
Adult 58
,-cult 38
CMS # 4
Adult SE
Cent Soccer
Cent Soccer
Adult S8
Blue Heron
Cent BB
Cent BB
Cent BB
Cent BB
Cent BB
Cent BB
Cent BB
Birch Park
Lino Park
T -Bail
T -Ball
T -Bail
T -Ball
City Hall # 1
FLAAA
FLAAA
FLAAA
City Hall # 2
FLAAA
FLAAA
SOCCER FIELDS
>it
•
6/2/2005
J: \Ricks Folder \Recreation Programming\2005 Field Use Grid (RD).xls
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
CMS 5
xx
xx
xx
xx
xx
xx
xx
CMS 6
Cent Soccer
Cant Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
CMS 7
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
CS/Lac.
CMS 8
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Marshan N
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Marshan S
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Rice Lk S
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Rice Lk NE
Cent Soccer
Cant Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Rice Lk NW
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Sunrise E
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Sunrise W
Cent Soccer
Cent Soccer
Cent Soccer
Cent Soccer
Clearwater
- ... =
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•
6/2/2005
J: \Ricks Folder \Recreation Programming\2005 Field Use Grid (RD).xls
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2006 CSC Summer Field Requirements
Sandie Wood
From: Frederickson, Aaron P. [ apfrederickson @arthurchapman.com]
*Sent: Sunday, November 06, 2005 12:41 AM
To: Rick DeGardner; Sandie Wood
Cc: JPETERSON @anchorblock.com
Subject: Park Board Meeting- 11 -7 -05 @ 6:30pm
Rick:
I spoke with Jay Peterson from the Centennial Soccer Club today regarding field usage for
the club for the upcoming year. Jay indicated that he would like to address the board at
the meeting on Monday regarding these issues. I think that this could fit into the agenda
under open mike, or under New Business.
Please contact me if you have any questions. I will be out of town on Monday - hopefully
arriving at the meeting on time. My cell phone number is 651/784 -2476.
Thanks.
- -Aaron P. Frederickson
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