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HomeMy WebLinkAbout08/11/2003 Council Packet• WORK SESSION AGENDA CITY OF LINO LAKES Wednesday August 6, 2003 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Presentation by Mike Koop of the MN Historic Preservation Office from 5:30 to 6:30 p.m. -- (Regular Agenda Items start at 6:30 p.m.) 2. Final Report on Mold Expenditures, Slade Smith and Joan Quade 3. Review of Surface Water Management Plan, Michael Grochala, Jim Jacques (TKDA) 4. Purchase Agreement for City Property (Village), Michael Grochala, Mary Divine • 5. Consider Bar Closing Hours, Linda Waite Smith, Dave Pecchia 6. Personal Services (i.e., Barber) in General Business District, Michael Grochala 7. Revisions to Market Place Development Plan, Michael Grochala 8. Update on Quad Cities Police Department Proposal, Linda Waite Smith 9. Consider replacement process for City Administrator 10. Regular Agenda Items 11. Adjourn Revised 08/04/03 ajb 2:35 p.m. • PAGE 1 • • • AGENDA CITY OF LINO LAKES Monday, August 11, 2003 Council Chambers EDA Meeting 6 p.m. followed by regularly scheduled: City Council meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) Call to Order and Roll Call - Pledge of Allegiance Setting the Agenda: Addition or deletion of agenda items 1. Consent Agenda - A) Consideration of Expenditures: i) August 11, 2003 (Check No. 68783 through 68869 in the amount of $117,279.14). ii) Centennial Fire District (Check No. 13879 through 13899 in the amount of $8,452.00). 2. Open Mike 3. Finance Department Report, Al Rolek A) None. 4. Administration Department Report, Dan Tesch A) Consider adopting the 2004 budgets for the North Metro Cable Commission and the North Metro Media Center. 5. Public Safety Department Report, Dave Pecchia A) None. Page 1 • • • AGENDA 6. Public Services Department Report, Rick DeGardner A) None. 7. Community Development Department Report, Michael Grochala A) Public Hearing, Modification of the Program for Development District No. 1, Elimination of Parcels from Tax Increment Financing District (TIF) No. 1 -9 and the Establishment of TIF Distict No 1 -10, Mary Divine i. Consideration of Resolution No. 03 -123, Modifying the Program for Development District No. 1 and Establishment of TIF District No. 1 -10. ii. Consideration of Resolution No. 03 -124, Modifying TIF District No. 1 -9 Eliminating Two Parcels. B) Hailey Manor Residential Subdivision, Jeff Smyser i. Consideration of Resolution No. 03 -119, Amending the 2001 Comprehensive Plan ii. Consider 1st Reading of Ordinance 16 -03, Rezoning Property from R -Rural to R -1, Single Family Residential iii. Consideration of Resolution No. 03 -120, Approving Preliminary Plat and Variance for Lot Depth. C) Consideration of Resolution No. 03 -118, Authorizing Distribution of Pheasant Hills Preserve 12th Addition Environmental Assessment Worksheet, Jeff Smyser D) 64th Avenue Street Improvements (Amelia Lake Road), Jeff Smyser i. Consideration of Resolution No. 03 -121, Accepting Easements for Street, Drainage and Utility Purposes. ii. Consideration of Resolution No. 03 -129, Approving Development Agreement for Street Construction. Consideration of Resolution No. 03 -125, Approving Amendment to Victor Gardens Joint Powers Agreement with City of Hugo, Michael Grochala F) Consideration of Resolution No. 03 -126, Approving Final Payment, Clearwater Creek Booster Station Project, Jim Studenski • • • AGENDA G) Consideration of Resolution No. 03 -127, Accepting Plans and Authorizing Advertisement for Bids, 2003 Surface Water Management Project, Jim Studenski. H) Consideration of Resolution No. 03 -128, Accepting Plans and Authorizing Advertisement for Bids, 2003 Wear Course Project, Jim Studenski. 8. Unfinished Business A) None. 9. New Business A) Approval of minutes of July 23, 2003 Council Work Session B) Approval of minutes of July 28, 2003 City Council Meeting 10. Community Calendar, August 12, 2003 through August 25, 2003: A) Council Budget Work Session, Wednesday, August 13, 2003, 5:30 p.m. B) Planning & Zoning Board Meeting, Wednesday, August 13, 2003, 6:30 p.m. C) Charter Commission Meeting, Thursday, August 14, 2003, 7:00 p.m. D) Council Work Session, Wednesday, August 20, 2003, 5:30 p.m. E) City Council Meeting, Monday, August 25, 2003, 6:30 p.m. 11. Adjourn Revised 08/06/03 jmv 2:05 p.m. • • AGENDA ECONOMIC DEVELOPMENT AUTHORITY MONDAY AUGUST 11, 2003 6:00 P.M. 1. Call to Order and Roll Call 2. Consideration of Minutes of June 23, 2003 3. Consideration of Resolution No. 03 -04, Adopting a Modified Program for Development District No. 1 and Establishing Tax Increment Financing District No. 1 -10 (Marshan Lake Industrial Park) 4. Consideration of Resolution No. 03 -05 Modifying Tax Increment Financing District No. 1 -9 to eliminate two parcels from the District 5. Adjourn • • • 1 CITY OF LINO LAKES 2 ECONOMIC DEVELOPMENT AUTHORITY 3 MINUTES 4 5 6 DATE : June 23, 2003 7 MEMBERS PRESENT : J. Bergeson, D. Carlson, C. Dahl, J. O'Donnell, J. Reinert 8 MEMBERS ABSENT : None 9 OTHERS PRESENT : Mary Divine, Linda Waite Smith 10 11 CONSIDERATION OF MINUTES OF APRIL 8, 2002 12 13 EDA Member Dahl moved to approve the April 8, 2002 minutes, as presented. EDA Member 14 O'Donnell seconded the motion. Motion passed unanimously. 15 16 CONSIDERATION OF ANNUAL APPOINTMENTS 17 18 A. EDA Officers: President, Vice President, Treasurer, Assistant Treasurer, Executive 19 Director, and Secretary 20 21 Ms. Divine advised according to Lino Lakes EDA by -laws, the EDA selects a President, Vice 22 President, Secretary, Treasurer and Assistant Treasurer each year. The offices of President, Vice 23 President and Treasurer must be held by EDA members. In 2002 the officers were as follows: 24 25 President: Donna Carlson 26 Vice President: Jeff O'Donnell 27 Treasurer: Caroline Dahl 28 Secretary: Economic Development Assistant 29 Assistant Treasurer: Finance Director 30 Executive Director: City Administrator 31 32 EDA Member Dahl moved to maintain all positions as currently elected and assigned. EDA Member 33 Bergeson seconded the motion. Motion passed unanimously. 34 35 B. Official Newspaper 36 37 Ms. Divine advised the EDA is required to publish public notices regarding its meetings. In the past, 38 the EDA has designated the official newspaper to be the same as the City's official newspaper. She 39 advised staff is recommending appointment of the Quad Community Press as the EDA official 40 newspaper. 41 42 EDA Member Reinert moved to appoint the Quad Community Press as the EDA official newspaper. 43 EDA Member Dahl seconded the motion. Motion passed unanimously. 44 45 • 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 • EDA MINUTES DRAFT C. Official Depositories JUNE 23, 2003 Ms. Divine advised the list of legal depositories approved for 2002 by the City Council were as follows: Wells Fargo First Bank, NA US Bank Dain Rauscher Lino Lakes State Bank Others as needed Prudential Bache Community National Bank Merrill Lynch Solomon, Smith, Barney LMC 4M Fund Ms. Divine indicated these depositories are used for checking, savings and investing City dollars. On occasion the EDA and the City have financial transactions that will require the EDA to have designated legal depositories. She advised that staff recommends approval of the list of legal depositories. EDA Member O'Donnell moved to approve the list of legal depositories, as approved for 2003 by the City Council. EDA Member Dahl seconded the motion. Motion passed unanimously. CONSIDERATION OF RESOLUTION NO. 03-01, ADOPTING REVISED BUSINESS SUBSIDY CRITERIA Ms. Divine advised that the Business Subsidy Act became effective on August 1, 1999, and required grantors to adopt business subsidy criteria prior to granting business subsidies. She explained that recognizing not all subsidies were for the purpose of creating jobs, the Minnesota Legislature amended the Act in 2000, but delayed the effective date of those changes until 2003. She reviewed the changes being proposed. EDA President Carlson asked about the ability for businesses to move before five years has passed. Ms. Divine indicated it was a requirement that all businesses stay in the jurisdiction for five years, however the law has been revised to say that the grantor, being the City, can allow them to leave early. EDA President Carlson stated if businesses are required to stay five years it gives the City the ability to regain some taxes in reimbursement for the subsidy, and she questioned why they would want to allow businesses to leave before the five years was up. Ms. Divine indicated you usually would not want to, and the City can require in their agreement that the business stay for five years, but this gives the City an out if for some reason they feel it best to allow the business to leave. EDA President Carlson asked if this could be covered in the previous item concerning the ability to deviate from the criteria. Ms. Divine stated she would be more comfortable leaving the specific language received from the Legislature. EDA MINUTES JUNE 23, 2003 DRAFT •89 EDA President Carlson noted that the language concerning the five -year requirement has been added 90 to Section 2.03 and has been struck from Section 5 as previously written. She asked if that change 91 was for a specific reason, and if they could instead have the language in both sections. Ms. Divine 92 indicated Section 2.03 refers to specific Development Agreements. She noted any subsidy granted by 93 the EDA must also be approved by the City Council. She believes the language change was just the 94 TIFAttorney's way of making if specific. She added that in the past, the Development Agreement 95 was only approved by the EDA, and the actual subsidy was approved by both entities. She stated if 96 members prefer, the language can include that both entities approve the five -year requirement. 97 98 EDA Member Dahl stated she would be more comfortable if the language was in both sections. EDA 99 Member Bergeson asked where the strikeouts in the proposed criteria came to be. Ms. Divine stated 100 they were edited by the city's TIF Attorney. EDA Member Bergeson suggested they put the language 101 in both sections subject to consulting with the TIF Attorney. 102 103 EDA Member Bergeson asked about zero job creation. Ms. Divine indicated that this would be 104 reviewed on a case -by -case basis. She advised each time the City gives a subsidy they have to decide 105 why they are doing it, whether to improve the tax base, utilize existing infrastructure, implement the 106 Comprehensive Plan, or wage and job goals. She stated some cities were having trouble justifying the 107 job-goals, when the real reason for the subsidy may have been for other reasons, such as improving . 108 the tax base. This gives cities the ability to have wage and job goals, but does not require that they 109 have them if the main goal is some other reason. 110 111 EDA Member Reinert moved to open the public hearing at 6:23 p.m. EDA Member Dahl seconded 112 the motion. Motion carried unanimously. 113 114 EDA Member Dahl moved to close the public hearing at 6:23 p.m. EDA Member O'Donnell 115 seconded the motion. Motion carried unanimously. 116 117 EDA Member Bergeson moved to adopt Resolution No. 03 -01 approving the revised Business 118 Subsidy Criteria as outlined by staff, restoring the previously struck -out portion of Section 5.01. 119 EDA Member O'Donnell seconded the motion. 120 121 EDA Member Dahl asked if it was correct that the number of new jobs could start at zero, but could 122 be a requirement as in the past. Ms. Divine indicated that was correct, the City can choose. EDA 123 Member Reinert stated this does not take away any of the City's authority, it only gives them more 124 options. 125 126 EDA President Carlson noted she has been in favor of wage and job goals since before she was on the 127 City Council, and she also has a concern about businesses not staying in the City for five years after 128 receiving a subsidy. 129 130 EDA Member Dahl asked for more explanation about the ability of a business to move before the five 131 years was over. Ms. Divine stated if the EDA holds a public hearing and decides they want to release 132 a business from that requirement, they have the authority to do so. She indicated it gives the EDA the • 133 option of releasing the business from its agreement if it seems a reasonable thing to do. EDA MINUTES JUNE 23, 2003 DRAFT 134 • 135 EDA Member Dahl asked if the language could say the business can move but they are still 136 responsible for the subsidy. EDA Member Dahl stated it seems like they are letting the business go if 137 they say they cannot pay and they want to leave. Ms. Divine indicated that the city does not continue 138 to pay a subsidy after the business has left. Ms. Divine indicated the City could find the business in 139 default of its agreement if the business left the city. 140 141 EDA Member Reinert commented that this change is an option for the EDA, not a loophole for 142 businesses. He noted the EDA would have to release the business from their obligation, and at that 143 time the EDA could put a stipulation on the release. Ms. Divine suggested that in the Development 144 Agreement they could put such a stipulation. She noted this is general criteria of what is allowed by 145 statute. 146 147 EDA Member Bergeson stated he would speak in favor of leaving the language as drafted, since it 148 mirrors what is in the law, and there may be cases where the City would want to allow movement. 149 For instance, if there is a small business on a large parcel that would be better suited for the 150 community with a different use; the City may want the option to allow the business to move. 151 152 EDA Member O'Donnell concurred, noting this allows the City flexibility. 153 154 Motion carried. EDA President Carlson opposed. 155 156 CONSIDERATION OF RESOLUTION 03 -02, EXTENDING THE COMPLIANCE DATE 157 FOR THE WAGE AND JOB GOALS FOR MARMON/KEYSTONE 158 159 Ms. Divine summarized her report, indicating the EDA may, after a public hearing, extend the 160 compliance date by up to one year, as requested. If Marmon/Keystone is not given an extension, the 161 tax increment financing would be withheld according to a formula that is based on a pro rata share of 162 the number of jobs created versus the number required. 163 164 EDA Member Dahl asked how many extensions are allowed if the goal is not met by June 1, 2004. 165 Ms. Divine stated this is the only extension that could be granted. She indicated if the goal is not met 166 by then, the Development Agreement states options the EDA could take at that time. 167 168 EDA Member Dahl asked if Marmon/Keystone is aware they would be saving themselves $175,000 if 169 they met the goal. Ms. Divine indicated she has had that discussion with them. 170 171 EDA Member Reinert moved to open the public hearing at 6:37 p.m. EDA Member O'Donnell 172 seconded the motion. Motion carried unanimously. 173 174 EDA Member Dahl moved to close the public hearing at 6:37 p.m. EDA Member O'Donnell 175 seconded the motion. Motion carried unanimously. 176 • • • • EDA NHNUTES JUNE 23, 2003 DRAFT 177 EDA Member O'Donnell moved to adopt Resolution No. 03 -02 extending the Compliance Date for 178 Wage and Job Goals for Marmon/Keystone for one year. EDA Member Bergeson seconded the 179 motion. Motion carried unanimously. 180 181 CONSIDERATION OF RESOLUTION NO. 03-03, AUTHORIZING THE PREPARATION 182 OF A PLAN TO MODIFY DEVELOPMENT DISTRICT NO. 1 AND TO ESTABLISH TAX 183 INCREMENT FINANCING DISTRICT NO. 1 -10 (LAKES BUSINESS PARK) 184 185 Ms. Divine summarized the staff report, explaining in August they will have more details of the plan 186 and will have a public hearing and consideration by the City Council, and the action tonight just 187 allows those steps to start. 188 189 EDA Member Reinert stated he wants it on record that there is residential area surrounding this 190 development, and when allowing new districts to go forward, they need to keep in mind ways of 191 buffering the residential areas from these new development areas. 192 193 EDA President Carlson asked if they authorized the preparation of the plan and establish the TIF 194 district, will it come back to the EDA. Ms. Divine stated it would, after Planning and Zoning reviews 195 it, it will come back in August for a public hearing and action. 196 197 EDA President Carlson stated she asked this question because there is not currently enough 198 information to establish a need for funding. Ms. Divine stated anything having to do with a request 199 for TIF will not come for approval until more is known. She added that this was approval of the 200 creation of a district, not an approval of a subsidy. She noted there will be improvements to Lake 201 Drive that will be for the general good of the city, and may not be covered by the developer, and that 202 generation of increment can help pay for improvements to Lake Drive and the bridge. 203 204 EDA President Carlson stated she had a question from a commercial owner asking if the County 205 would be tearing up the entire Lake Drive /35W bridge when they reconstruct, as it would be a 206 detriment to business. Ms. Divine indicated for now that reconstruction has been removed from the 207 County plans, but when they are ready to do it there is the possibility they may not have to completely 208 close the bridge. 209 210 EDA Member Reinert moved to adopt Resolution No. 03 -03 authorizing preparation of a plan to 211 modify Development District No. 1 and to establish TIF District No. 1 -10. EDA Member Bergeson 212 seconded the motion. Motion carried unanimously. 213 214 CONSIDERATION OF POWER LINE EASEMENT TO NORTHERN STATES POWER 215 COMPANY 216 217 Ms. Divine summarized her report, noting that Northern States Power Company has agreed to define 218 the limits of their easement over the property. 219 220 EDA Member Bergeson moved to approve the Electric Distribution Easement from Northern States 221 Power Company. EDA Member Dahl seconded the motion. Motion passed unanimously. EDA MINUTES JUNE 23, 2003 DRAFT Ank 222 223 ADJOURNMENT 224 225 There being no further business, EDA Member Dahl moved to adjourn. EDA Member O'Donnell 226 seconded the motion. Motion passed unanimously. 227 228 Meeting adjourned at 6:48 p.m. 229 230 231 Transcribed by: 232 Karen Whaley 233 TimeSaver Off Site Secretarial, Inc. 234 • • • • • AGENDA ITEM 3 STAFF ORIGINATOR: Mary Alice Divine DATE: 08/11/03 TOPIC: Resolution No. 03 -04 adopting a Modified Program for Development District No. 1 and establishing Tax Increment Financing District No. 1 -10 Vote Required: Simple Majority BACKGROUND: On June 23 the EDA approved the preparation of a modified program for Development District No. 1 and the preparation of a plan for the establishment of a new TIF District No. 1 -10. The developers of Marshan Lake Industrial Park on 35W have proposed to plat the 30 -acre park into sites for light industrial users. In conjunction with the plat, the developers are working with a potential light industrial user that is proposing to construct a 265,000 sq. ft. facility on approximately 13 acres in the park. It is anticipated that development of the business park, along with other development that may occur, may justify some public expenditure for infrastructure improvements to Lake Drive and the interchange. In addition, the business park has not developed solely through private efforts and may require public participation to develop in a manner consistent with the city's goals for commercial and industrial development. The draft plan was sent to Centennial School District and Anoka County for review and comment. The Planning and Zoning Board found the plan consistent with the Comprehensive Plan at its meeting on July 9, 2003. The City Council will hold a public hearing tonight before consideration of approval of this new District. RECOMMENDATION: Adopt Resolution No. 03 -04 adopting a modified program for Development District No. 1 and establishing TIF District No. 1 -10 • • • LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 03 -04 RESOLUTION MODIFYING DEVELOPMENT DISTRICT NO. 1 AND ESTABLISHING TAX INCREMENT FINANCING DISTRICT NO. 1 -10 WHEREAS, the Economic Development Authority (the "Authority ") for the City of Lino Lakes (the "City ") has proposed to modify the Program (the "Program ") for Development District No. 1 and to establish Tax Increment Financing District No. 1 -10 ( "District No. 1 -10 ") and adopt the Tax Increment Financing Plan (the "Plan") therefore, all pursuant to and in conformity with existing law, including Minnesota Statutes, Sections 469.090 through 469.1081, and Sections 469.174 to 469.179, inclusive, all as reflected in the Program and Plan and presented for the Authority's consideration. WHEREAS, the Authority has investigated the facts relating to the modification of the Program and the establishment of the Plan, and has caused to be prepared a "Modified Development Program, Development District No.1 and a "Tax Increment Financing Plan for Tax Increment Financing (Economic Development) District No. 1- 10"; and WHEREAS, the Authority has performed all actions required by law to be performed prior to the adoption of the modified Program and the Plan, including but not limited to notification of Anoka County and School District No. 12 having taxing jurisdiction over the property to be included in District No. 1 -10, a request for review of and written comment on the Plan by the City Planning &. Zoning Board, and a request that the Council schedule a public hearing on the Plan upon published notice as required by law. NOW THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Lino Lakes as follows: 1. That the modified Program for Development District No. 1 is hereby approved in substantially the form on file in City Hall. 2. The Plan is hereby approved in substantially the form on file in City Hall. 3. Upon approval of the Plan by the City Council, the staff, the Authority's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plan and for this purpose to negotiate, draft, prepare and present to this Authority for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. Approval of the Plan does not constitute approval of any project or a development agreement with any developer. SJB- 235626v1 LN140 -81 • • 4. Upon approval of the Plan by the City Council, the Community Development Director is authorized to forward a copy of the Plans to the Office of the State Auditor pursuant to Minnesota Statutes 469.175, subd. 2. 5. The City Clerk is authorized and directed to forward a copy of the Plan to Anoka County and request that the Auditor certify the original tax capacity of the District as described in the Plan, all in accordance with Minnesota Statutes 469.177. DATED: , 2003 ATTEST: Executive Director SJB- 235626v1 LN 140 -81 President • • • MODIFIED DEVELOPMENT DISTRICT PROGRAM, DEVELOPMENT DISTRICT NO. 1 LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY August 11, 2003 This document drafted by: KENNEDY & GRAVEN, CHARTERED 470 Pillsbury Center Minneapolis, MN 55402 (612) 337 -9300 SJB- 234068v1 LN 140 -81 • • TABLE OF CONTENTS Page MODIFIED DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 Subsection A. Subsection B. Subsection C. Subsection D. Subsection E. Subsection F. Subsection G. Subsection H. - Subsection I. Subsection J. Subsection K. Subsection L. SJB- 234068v1 LN 140-81 Definitions 1 Statutory Authority 2 Statement of Public Purpose 2 Statement of Objectives 2 Environmental Controls 3 Open Space to be Created 3 Public Facilities to be Constructed 3 Proposed Reuse of Property 3 Development District Financing 4 Relocation 4 Administration of Development District 4 Map of Development District 4 • • MODIFIED DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 A. Definitions For the purposes of the modified Program for Development District No. the following terms shall have the meanings specified below, unless the context otherwise requires: "Administrative Expenses" means all expenditures of the Authority other than amounts paid for the purchase of land or amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of real property in the District, relocation benefits paid to or services provided for persons residing or businesses located in the District, or amounts used to pay interest on, fund a reserve for, or sell at a discount bonds issued pursuant to section 469.178 of the TIF Act. Administrative Expenses includes amounts paid for services provided by bond counsel, fiscal consultants and planning or economic development consultants; • "Administrator" means the executive director of the Authority or his or her designee; "Authority" or "EDA" means the Lino Lakes Economic Development Authority, a public body corporate and politic under the laws of Minnesota; "City" means the City of Lino Lakes, a municipal corporation under the laws of Minnesota; "City Council" or "Council" means the Lino Lakes City Council; "City Development Districts Act" or "Act" means Minnesota Statutes, sections 469.124 through 469.134, as amended; "Comprehensive Plan" means the City's objectives, policies, standards and programs to guide public and private land use, development, redevelopment and preservation for all lands and water within the City; "County" means Anoka County, Minnesota; "Development District" or "District" means Development District No. 1, which was established in 1987 by the City and is now under the control of the Authority; "Development District Program" or "Program" means the Program for Development District No. 1, which was adopted on January 26, 1987, as modified from time to time thereafter. "EDA Act" means Minnesota Statutes, sections 469.090 through 469.108, as amended; "State" means the State of Minnesota; "Tax Increment Bonds" means any general obligation or revenue tax increment bonds or notes issued by the Authority or the City to finance the public costs associated with Development SJB- 234068v1 LNI 40-81 1 • • • District No. 1 as stated in the modified Program or in the Plan for any of the tax increment financing districts within Development District No. 1 or any obligations issued to refund any Tax Increment Bonds, and including any interfund loans or advances within the meaning of the TIF Act; "Tax Increment Financing Act" or "TIF Act" means Minnesota Statutes, sections 469.174 through 469.179, as amended; "Tax Increment Financing District" or "TIF District" means any tax increment financing district established or to be established within Development District No. 1 pursuant to the TIF Act; and "Tax Increment Financing Plan" or "Plan" means the Plan for any of the TIF Districts within the Development District. B. Statutory Authority The Authority has determined that it is necessary, desirable and in the public interest to modify the Program for Development District No. 1, pursuant to the provisions of the Act. The Authority has also determined that funding for the necessary activities and improvements in Development District No. 1 will continue to be accomplished in part or in whole through tax increment financing in accordance with the TIF Act. C. Statement of Public Purpose The Authority has previously determined there to be a need to offer assistance to encourage development of the area of the community established as Development District No. 1 in order to increase employment opportunities, improve the tax base and improve the general economy of Lino Lakes and the State. The City established the Development District on January 26, 1987, and subsequently transferred control and administration of the District to the Authority. The boundaries of the Development District were most recently expanded on April 28, 1997 in connection with the establishment of TIF District No. 1 -8. Within the District, the City and/or Authority have previously created nine TIF Districts. The purpose of this modification of the Program is to acknowledge the Authority's intent to establish TIF District No. 1 -10 in order to further the economic development goals for the District. This modified Program does not change the boundaries of the District from those established at the time the Authority established TIF District No. 8. D. Statement of Objectives The Authority will continue to seek to achieve the following objectives through the modified Development District Program: 1. promote and secure the prompt development of property in Development District No. 1 in a manner consistent with the Comprehensive Plan and with minimal adverse impact on the environment, which property is currently less productive SJB- 234068v1 LN 140-81 2 110 because of the lack of proper utilization and lack of investment, thus promoting and • • securing the development of other land in Lino Lakes; 2. encourage additional employment opportunities within Development District No. 1 and Lino Lakes for residents of the community and the surrounding area, thereby improving living standards and preventing unemployment and the loss of skilled labor and other human resources in the area; 3. secure the increase of property subject to taxation by the City, County, school districts and other taxing jurisdictions in order to better enable such entities to pay for public improvements and governmental services and programs required to be provided by them; 4. secure the construction and provide moneys for the payment of the public costs within Development District No. 1 which are necessary for the orderly and beneficial development of the Development District; . 5. promote the concentration of appropriate uses and related development within Development District No. 1 in order to maintain the area in a manner compatible with its highest and best use; and 6. encourage development within the District which is aesthetically pleasing and which creates a positive visual image of the community. E. Environmental Controls It is not anticipated that any development within the Development District will present major environmental concerns. All actions by the Authority, public improvements and private development will be carried out in compliance with applicable environmental standards. F. Open Space to be Created Any open space within the Development District will be created in accordance with the development controls of the Authority and will be adequate for the needs of the residents of the community. G. Public Facilities to be Constructed All public facilities constructed within the Development District will be financially feasible and compatible with the City's long range development plans. H. Proposed Reuse of Property The Authority may acquire property within Development District No. 1 in order to resell the land to a developer. Property within the Development District will be reused in accordance with the City's ordinances and Comprehensive Plan as well as with this modified Program and the Plan for SJB- 234068v1 LN 140-81 3 • TIF District No. 1 -10 or the Plan for any other tax increment financing district within Development District No. 1. I. Development District Financing Within Development District No. 1, the Authority will establish TIF District No. 1 -10 to finance the cost of development activities. TIF District No. 1 -10 is the tenth tax increment financing district to be established within the Development District. In connection with establishment of TIF District No. 1 -10, the Authority intends to modify the Plan for TIF District No. 1 -9 to eliminate certain parcels from that TIF District so those parcels may be included in new TIF District No. 1 -10. Project costs for TIF District No. 1 -10, as well as for all previously established tax increment districts, will be met primarily through pledged increment. For detailed development and financing plans for each TIF District, refer to the TIF Plan for the relevant TIF District. J. Relocation In establishing TIF Districts, Authority may find it necessary to pay for relocation for individuals or businesses displaced by public action. The Authority accepts its responsibility for providing for relocation pursuant to section 469.133 of the Act. If relocation is necessary, provisions will be made in accordance with Minnesota Statutes, sections 117.50 through 117.56, as amended. The Authority does not anticipate any relocation activities in connection with TIF District No. 1 -10. K. Administration of Development District Maintenance and operation of the public improvements is the responsibility of the Administrator of Development District No. 1. Each year the Administrator will submit to the Authority the maintenance and operation budget for the following year. The Administrator will administer the Development District pursuant to the provisions of section 469.131 of the Act; provided, however, that such powers may only be exercised at the direction of the Authority. No action taken by the Administrator shall be effective without authorization by the Authority. The Authority has not and does not anticipate the need to create an advisory board to advise the Authority on the planning, construction or implementation of the activities and improvements outlined in the Development Program. L. Map of Development District A map of the existing boundaries of Development District No. 1 is attached to this modified Program as Exhibit A, which is incorporated herein by reference. SJB- 234068v1 LN140 -81 4 SJB- 234068v1 LN140 -81 EXHIBIT A MAP OF DEVELOPMENT DISTRICT NO. 1 (See attached map) A -1 • • Development District No. 1 City of Lino Lakes Anoka County, Minnesota • • • City of Lino Lakes, Minnesota and Lino Lakes Economic Development Authority Tax Increment Financing Plan for Tax Increment Financing District No. 1 -10 Economic Development) (Panattoni Project) Dated: July 21, 2003 Prepared by: SPRINGSTED INCORPORATED 85 E. Seventh Place, Suite 100 St. Paul, MN 55101 -2887 (651) 223 -3000 WWW. SPRINGSTED. COM • • TABLE OF CONTENTS Section Paqe(s) 1 1 1 2 A. Definitions B. Statutory Authorization C. Statement of Need and Public Purpose D. Statement of Objectives E. Designation of Tax Increment Financing District as an Economic Development District F. Duration of the TIF District and the Three Year Rule G. Property to be Included in the TIF District H. Property to be Acquired in the TIF District 1. Specific Development Expected to Occur Within the TIF District J. Findings and Need for Tax Increment Financing K. Estimated Public Costs L. Estimated Sources of Revenue M. Estimated Amount of Bonded Indebtedness N. Original Net Tax Capacity 2 3 3 4 4 5 6 7 7 7 O. Original Tax Capacity Rate 8 P. Projected Retained Captured Net Tax Capacity and Projected Tax Increment 8 Q. Use of Tax Increment 9 R. Excess Tax Increment 10 S. Tax Increment Pooling and the. Five Year Rule 10 T. Limitation on Administrative Expenses 11 U. Limitation on Property. Not Subject to Improvements - Four Year Rule 11 V. Estimated impact on Other Taxing Jurisdictions 11 W. Prior Planned Improvements 12 X Development Agreements 12 Y. Assessment Agreements 12 12 13 14 Z. Modifications of the Tax Increment Financing Plan AA. Administration of the Tax Increment Financing Plan AB. Financial Reporting and Disclosure Requirements Map of the Tax Increment Financing District Assumptions Report Projected Tax Increment Report Estimated Impact on Other Taxing Jurisdictions Report Market Value Analysis Report EXHIBIT 1 EXHIBIT 11 EXHIBIT 111 EXHIBIT IV EXHIBIT V • • • City of Lino Lakes, Minnesota Section A Definitions The terms defined in this section have the meanings given herein, unless the context in which they are used indicates a different meaning: "Authority" means the Lino Lakes Economic Development Authority. "City" means the City of Lino Lakes, Minnesota; also referred to as a "Municipality ". "City Council" means the City Council of the City; also referred to as the "Governing Body ". "County" means Anoka County, Minnesota. "Development District" means Municipal Development District No. 1 ;in the City, which is described in the corresponding Development Program. "Development Program" means the Development Program for the Development District. "Project Area" means the geographic area of the Development District. "School District" means Independent School District No. 12, Minnesota. "State" means the State of Minnesota. "TIF Act" means Minnesota Statutes, Sections 469.174 through 469.1799, both inclusive. "TIF District" means Tax Increment Financing (Economic Development) District No 1 -10. "TIF Plan" means the tax increment financing plan for the TIF District (this document). Section B Statutory Authorization The Development District Act au thorizes the City and Authority, upon certain public purpose findings by the City Council, to establish and designate development districts within the City and to develop and administer development programs therefore to meet the needs and accomplish the public purposes specified in Section C. In accordance with the purposes set forth in Section 469.124 of the Development District Act, the City Council and Authority have established the Development District comprising the area described in Section E and have adopted this Development Program. The TIF Act also authorizes the Authority, with approval by the City, to establish and administer tax increment financing districts within the Development District. Eligible public costs of the Development District and TIF District may be paid for tax increments collected from the TIF District. Section C Statement of Need and Public Purpose The City Council and Authority have determined that there is a need for the City to take certain actions they deem necessary in order to encourage, ensure and facilitate development and redevelopment by the private sector of underutilized, inappropriately used and unused land located within the corporate limits of the City. Such actions are necessary in order to provide additional employment opportunities for residents of the City and the surrounding area; to SPRINGSTED Page 1 City of Lino Lakes, Minnesota • improve the tax base of the City, the County and the School District, thereby enabling them to better provide needed public services; and to improve the general economy of the City, the County and the State. • Section D Statement of Objectives The Authority seeks to achieve the following objectives through the establishment of TIF District No. 1 -10; 1. provide employment opportunities within the community. 2. improve the tax base of Lino Lakes and the general economy of the City and State; 3. encourage industrial development in an area of the community which has not been utilized to its full potential; and 4. implement relevant portions of the Comprehensive Plan. The Authority's specific purpose in establishing TIF District No. 1-10 is to promote public improvements to Lake Drive and the development of four manufacturing facilities in the Marshan Lake Business Park. The Panattoni, project will consist of an approximate 265,000 square foot distribution facility. Future expansions may also include three additional outlot buildings totaling 160,000 square feet. The Authority intends to use increment generated by the new developments to write down land costs and the cost of special assessments, including the interest portion and for public improvements to Lake Drive. Section E Designation of Tax Increment Financing District as an Economic Development District Economic development districts are a type of tax increment financing district which consist of any project, or portions of a project, which the Authority finds to be in the public interest because: (1) it will discourage commerce, industry, or manufacturing from moving their operations to another state or municipality; (2) it will result in increased employment in the state; or (3) it will result in preservation and enhancement of the tax base of the state. The TIF District qualifies as an economic development district in that the proposed development described in this, TIF Plan (see Section 1) meets all of the criteria listed above. Without establishment of the. TIF District, the proposed development would not occur within the City, but would be located in t another municipality. The proposed development will also result in increased employment and enhancement of the tax base in both the City and the State. Tax increments from an economic development district must be used to provide improvements, loans, subsidies, grants, interest rate subsidies, or other assistance in which at least 85% of the square footage of the facilities to be constructed are used for any of the following purposes: (1) manufacturing, production, or processing of tangible personal property; (2) warehousing, storage and distribution of tangible personal property, excluding retail sales; • (3) research and development related to the activities listed in (1) or (2) above; SPRINGSTED Page 2 • City of Lino Lakes, Minnesota (4) (5) (6) (7) telemarketing if that activity is the exclusive use of the property; tourism facilities (see M.S. Section 469.174, Subd. 22); qualified border retail facilities (see M.S. Section 469.176, Subd. 4c); or space necessary for and related to the activities listed in (1) through (6) above. In addition to the uses specified above, tax increments may also be used to provide assistance for up to 15,000 square feet of any separately owned commercial facility located within a "small city" (see M.S. Section 469.176, Subd. 4c), or to pay for excessive site preparation and public improvement costs in a district containing bedrock soils conditions in 80% or more of its acreage (see M.S. Section 469.176, Subd. 4c). Tax increments from the TIF District will be used to provide financial assistance to the proposed development (see Section I), in which over 85% of the square footage of the facilities to be constructed will be used for manufacturing or other purposes as listed in (1) above. Section F Duration of the TIF District and the Three Year Rule Economic development districts may remain in existence 8 years from the date of receipt by the authority of the first tax increment. The Authority anticipates that the TIF District will remain in existence the maximum duration allowed by law (projected to be through the year 2014). Modifications of this plan (see Section AA) shall not extend these limitations. • In addition, no tax increments shall be paid to the Authority from the TIF District after three years from the date of certification, unless within that time period: • (1) bonds have been issued in aid of the Project Area (except revenue bonds issued pursuant to M.S. Sections 469.152 to 469.165); (2) the Authority has acquired property within the TIF District; or (3) the Authority has constructed public improvements within the TIF District. Section G Property to be Included in the TIF District The TIF District is an approximate 32 acre area of land located within the Project Area A map showing the location of the TIF District is shown in Exhibit I. The boundaries and area encompassed by the TIF District are described below: Parcel ID Number Legal Description 17- 31 -22 -23 -0012 TH PRT OF SW1 /4 OF NW1 /4 LYG ELY OF THE ELY R/W LINEOFIH #35W& SLY OF THE FOL DESC LINE; COM AT THE SE COR OF SD'/ 1/4 , TH NLY ALG E LINE OF SD 1/4 1/4 541 FT TO THE POB OF SD LINE TO BE DESC TH S 87 DEG 40 MIN 38 SEC W 123.03 FT TH S 81 DEG W 100 FT TH S 66 DEG 51 MIN 01 SEC W 103 FT TH S 46 DEG 15 MIN 14 SEC W SPRINGSTED Page 3 • • • City of Lino Lakes, Minnesota 17- 31 -22 -32 -0006 17- 31 -22 -32 -0003 384.03 FT TH S 77 DEG 48 MIN 07 SEC W 201.13 FT +OR — TO THE E R/W LINE OF SD IH #35W & THERE TERM EX RD SUBJ TO EASE OF RECORD. THAT PRT OF NW1 /4 OF SW1 /4 OF SEC 17 TWP 31 RGE 22 LYG SELY OF 1 35W & LYG NWLY OF T H NO 49, EX FOL DESC TRACT: BEG AT A PT ON S LINE OF SD 1/4 1/4 538.56 FT E OF SW COR THEREOF, TH N PRLUW W LINE OF SD 1/4 1 437 FT, TH E PRLUW SD S LINE TO INTER/W C/L OF T H NO 49, TH SWLY ALG SD C/L TO SD S LINE, TH W ALG SD S LINE TO POB, ALSO EX S 633 FT OF W 538.56 FT OF SD 1 %, EX RD SUBJ TO EASE OF REC. NPLATTED VILLAGE OF LINO LAKES TI=EE N,212 FT OF THE S 437 FT OF THAT PART OF' THE NW1 /4 OF SW1 /4 OF SEC 17 31.22 LYING NWLY OF TRK HWY NO 8 (ALSO, KNOWN AS ST PAUL & UPERIOI ti STATE RD) (EX THE W 56 FT t- THEREOF) (SUBJ TO TRK 8). The area encompassed by the TIF District shall also include all street or utility right -of -ways located upon or adjacent to the property described above. Section H Property to be Acquired in the TIF District The Authority may acquire and sell any or all of the property located within the TIF District; however, the Authority does not anticipate acquiring any such property at this time Section I Specific Development Expected to Occur Within the TIF District The project will consist of the construction of four industrial buildings to be used for manufacturing. The first building to be constructed is expected to be 265,000 square feet and completed by 2004. Outlots A, B and C are expected to be 40,000 square feet completed in 2005, 60,000 square feet completed in 2006 and 60,000 square feet completed in 2007, respectively. In addition, a portion of the increment will be used for Lake Drive improvements. The four facilities are expected to be fully constructed in 2007 and be 100% assessed and on the tax rolls as of January 2, 2008 for taxes payable in 2009. At the time this document was prepared there were no signed construction contracts with regards to the above described development. SPRINGSTED Page 4 City of Lino Lakes, Minnesota • Section J Findings and Need for Tax Increment Financing • In establishing the TIF District, the City makes the following findings: (1) The TIF District qualifies as an economic development district; See Section E of this document for the reasons and facts supporting this finding. (2) The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future, and the increased market value of the site that could reasonably be expected to occur without the use of tax increment would be Tess than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan; The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: The proposed development is an industrial park including various manufacturing and warehouse uses. The land in the TIF District has been vacant for many years, despite previous! efforts by the City to encourage its development (including establishment of a previous tax increment financing district that includes most of these parcels.):: The site requires sewer, water and road improvements to accommodate manufacturing and warehouse development, and the cost of those improvements may not, as a practical matter, be passed to proposed developers and users of the site, based on analysis of market conditions in Lino Lakes. In addition,' the City has reviewed a pro forma submitted by the initial proposed developer, showing that the cost of land acquisition and public improvements make the proposed development infeasible assuming customary rates of return. The increased market value of, the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan: As noted above, the site has been vacant for many years. Without installation of the improvements needed to serve the area, the City has no reason to expect that significant development would occur without assistance similar to that provided in this plan. Therefore, the City concludes as follows: a. " The city's estimate of the amount by which the market value of the site will increase without the use of tax increment financing is $0, except for a small amount attributable to appreciation in land value. b. If all development which is proposed to be assisted with tax increment were to occur in the District, the total increase in market value would be approximately $16,963,000. c. The present value of tax increments from the District for the maximum duration of the district permitted by the TIF Plan is estimated to be $1,254,113 (See Exhibit V) SPRINGSTED Page 5 • • City of Lino Lakes, Minnesota (3) d. Even if some development other than the proposed development were to occur, the Council finds that no alternative would occur that would produce a market value increase greater than $15,708,887 (the amount in clause b Tess the amount in clause c) without tax increment assistance. The TIF Plan conforms to the general plan for development or redevelopment of the City as a whole; and The reasons and facts supporting this finding are that the TIF District is properly zoned, and the TIF Plan has been approved by the City Planning Commission and will generally compliment and serve to implement policies adopted in the City's comprehensive plan. (4) The TIF Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the Project Area by private enterprise. The reasons and facts supporting this finding are that the development activities are necessary " so that development and redevelopment by private enterprise can occur ;within the Project Area Section K Estimated Public Costs The estimated public costs of the TIF District are listed below, Such costs are eligible for reimbursement from tax increments of the TIF District. Land /building acquisition Site improvements /preparation costs Public improvements Parking Facilities Bond principal payments Bond" interest payments Loan principal payments Loan interest payments Administrative expenses Capitalized interest Public improvements outside district Subtotal 750,000 0 500,000 0 1,785,000 475,000 0 0 130,000 120,000 484,000 4,244,000 Transfers out 0 Total 4,244,000 The Authority reserves the right to administratively adjust the amount of any of the items listed above or to incorporate additional eligible items, so long as the total estimated public cost is not increased. SPRINGSTED Page 6 • • City of Lino Lakes, Minnesota Section L Estimated Sources of Revenue Tax increment revenue Interest on invested funds Bond proceeds Special assessments Rent/lease revenue Grants Other Subtotal Transfers in Total 2,409,000 50,000 1,785,000 0 0 0 0 4,244, 000 The Authority anticipates providing financial assistance to the proposed development through the use of a pay -as- you -go technique. As tax increments are collected from the TIF District in future years, a portion of these taxes will be distributed to the developer /owner as reimbursement for public costs incurred (see Section K) The Authority reserves the right to finance any or all public costs of the TIF District using pay - as- you -go assistance, internal funding, general obligation or revenue debt, or any other financing mechanism authorized by law. The Authority also reserves the right to use other sources of revenue legally applicable to the Project Area to pay for such costs including, but not limited to, special assessments, utility revenues, federal or state funds, and investment income. Section M Estimated Amount of Bonded Indebtedness The Authority may issue bonds or pay as you go notes or interfund loans in an original principal amount not to exceed $1,785,000. Section N Original Net Tax Capacity The County Auditor shall certify the original net tax capacity of the TIF District. This value will be equal to the total net tax capacity of all property in the TIF District as certified by the State Commissioner of Revenue. For districts certified between January 1 and June 30, inclusive, this value is based on the previous assessment year. For districts certified between July 1 and December 31, inclusive, this value is based on the current assessment year. The Estimated Market Value of all property within the TIF District as of January 2, 2003, for taxes payable in 2004, is $885,000. Upon establishment of the TIF District, and subsequent reclassification of property, it is estimated that the original net tax capacity of the TIF District will be approximately $16,950. Each year the County Auditor shall certify the amount that the original net tax capacity has increased or decreased as a result of: (1) changes in the tax - exempt status of property; (2) reductions or enlargements of the geographic area of the TIF District; SPRINGSTED Page 7 • • • City of Lino Lakes, Minnesota (3) changes due to stipulation agreements or abatements; or (4) changes in property classification rates. Section 0 Original Tax Capacity Rate The County Auditor shall also certify the original tax capacity rate of the TIF District. This rate shall be the sum of all local tax rates that apply to property in the TIF District. This rate shall be for the same taxes payable year as the original net tax capacity. In future years, the amount of tax increment generated by the TIF District will be calculated using the lesser of (a) the sum of the current local tax rates at that time or (b) the original tax capacity rate of the TIF District. At the time this document was prepared, the sum of all local tax rates that apply to property in the TIF District, for taxes levied in 2003 and payable in 2004, was not yet available. When this total becomes available, the County Auditor shall certify this amount as the original tax capacity rate of the TIF District. For purposes of estimating the tax increment generated by the TIF District, the sum of the local tax rates for taxes Ievie+ jn2002 and payable in 2003, is 129.834% as shown below. Taxing Jurisdiction =2002/2003 Local Tax Rate City of Lino Lakes 47.603% Anoka County ° 37.714% ISD No. 12 37.467% Other 7.050% Section P Projected Retained Captured Net Tax Capacity and Projected Tax Increment Each year the County Auditor shall determine the current net tax capacity of all property in the TIF District. To the extent that this total exceeds the original net tax capacity, the difference shall be known as the captured net tax capacity of the TIF District. For communities affected by the fiscal disparity provisions of Minnesota Statutes, Chapter 473F and Chapter 276A, the original net tax capacity of the TIF District shall be determined before the application of fiscal disparity. In subsequent years, the current net tax capacity shall exclude the product of any fiscal disparity increase in the TIF District (since the original net tax capacity was certified) times the appropriate fiscal disparity ratio. The County Auditor shall certify to the Authority the amount of captured net tax capacity each year. The Authority may choose to retain any or all of this amount. It is the Authority's intention to retain 100% of the captured net tax capacity of the TIF District. Such amount shall be known as the retained captured net tax capacity of the TIF District. SPRINGSTED Page 8 • • City of Lino Lakes, Minnesota Exhibit 1I gives a listing of the various information and assumptions used in preparing a number of the exhibits contained in this TIF Plan, including Exhibit III which shows the projected tax increment generated over the anticipated life of the TIF District. Section Q Use of Tax Increment Each year the County Treasurer shall deduct 0.36% of the annual tax increment generated by the TIF District and pay such amount to the State's General Fund. Such amounts will be appropriated to the State Auditor for the cost of financial reporting and auditing of tax increment financing information throughout the state. Exhibit III shows the projected deduction for this purpose over the anticipated life of the TIF District. The Authority has determined that it will use 100% of the remaining tax increment generated by the TIF District for any of the following purposes: (1) pay for the estimated public costs of the TIF District (see Section K) and County administrative costs associated with the TIF District (see Section T); (2) pay principal and interest on tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (3) accumulate a reserve securing the payment of tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (4) pay all or a portion of the county road costs as may be required by the County Board under M.S. Section 469.175, Subdivision 1 a; or (5) return excess tax increments to the County Auditor for redistribution to the City, County and School District. Tax increments from property located in one county must be expended for the direct and primary benefit of a project- locatedvithin that county, unless both county boards involved waive this requirement. Tax increments shall not be3used to circumvent levy limitations applicable to the City. Tax increment shall not be used to finance the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the State or federal government, or for a commons area used as a public park, or a facility used for social, recreational, or conference purposes. This prohibition does not apply to the construction or renovation of a parking structure or of a privately owned facility for conference purposes. If there exists any type of agreement or arrangement providing for the developer, or other beneficiary of assistance, to repay all or a portion of the assistance that was paid or financed with tax increments, such payments shall be subject to all of the restrictions imposed on the use of tax increments. Assistance includes sale of property at Tess than the cost of acquisition or fair market value, grants, ground or other leases at less then fair market rent, interest rate subsidies, utility service connections, roads, or other similar assistance that would otherwise be paid for by the developer or beneficiary. SPRINGSTED Page 9 • • • City of Lino Lakes, Minnesota Section R Excess Tax Increment In any year in which the tax increments from the TIF District exceed the amount necessary to pay the estimated public costs authorized by the TIF Plan, the Authority shall use the excess tax increments to: (1) prepay any outstanding tax increment bonds; (2) discharge the pledge of tax increments thereof; (3) pay amounts into an escrow account dedicated increment bonds; or (4) to the payment of the tax return excess tax increments to the County Auditor for redistribution to the City, County and School District. The County Auditor must report to the Commissioner of Education the amount of any excess tax increment redistributed to the School District within 30 days of such redistribution. Section S Tax Increment Pooling and the FiveYear Rule At. least 80% of the tax increments from the TIF District must be expended on activities within the district or to pay for bonds used to finance the estimated public costs of the TIF District (see Section E for additional restrictions). No more than 20% of the tax increments may be spent on costs outside of the TIF District but within the boundaries of the Project Area, except to pay debt service on credit enhanced bonds. All administrative expenses are considered to have been spent outside of the TIF District. Tax increments are considered to have been spent within the TIF District if such amounts are: (1) actually paid to a third party for activities performed within the TIF District within five years after certification of the district; (2) (4) used to pay bonds that were issued and sold to a third party, the proceeds of which are reasonably expected on the date of issuance to be spent within the later of the five -year period or a reasonable temporary period or are deposited in a reasonably required reserve or replacement fund. used to make payments or reimbursements to a third party under binding contracts for activities performed within the TIF District, which were entered into within five years after certification of the district; or used to reimburse a party for payment of eligible costs (including interest) incurred within five years from certification of the district. Beginning with the sixth year following certification of the TIF District, at least 80% of the tax increments must be used to pay outstanding bonds or make contractual payments obligated within the first five years. When outstanding bonds have been defeased and sufficient money has been set aside to pay for such contractual obligations, the TIF District must be decertified. The Authority does not anticipate that tax increments will be spent outside of the TIF District (except for allowable administrative expenses); however, the Authority does reserve the right to allow for tax increment pooling from the TIF District in the future. SPRINGSTED Page 10 • City of Lino Lakes, Minnesota Section T Limitation on Administrative Expenses Administrative expenses are defined as all costs of the Authority other than: (1) amounts paid for the purchase of land; (2) amounts paid for materials and services, including architectural and engineering services directly connected with the physical development of the real property in the project; (3) relocation benefits paid to, or services provided businesses located in the project; for, persons residing or (4) amounts used to pay principal or interest on, fun d. a reserve for, or sell at a discount bonds issued pursuant to section 469.178; or (5) amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clause (1) to (3). Administrative expenses include amounts paid for services provided by bond counsel, fiscal consultants, planning or economic development consultants, and actual costs incurred by the County in administering the TIF District. Tax increments may be used to pay administrative expenses of the TIF District up to the lesser of (a) 10% 'of the total estimated public costs authorized by the TIF Plan or (b) 10% of the total tax increment expenditures for the project. • Section U Limitation on Property Not Subject to Improvements - Four Year Rule If after four years from certification of the TIF District no demolition, rehabilitation, renovation, or qualified improvement of an adjacent street has commenced on a parcel located within the TIF District, then that parcel shall be excluded from the TIF District and the original net tax capacity shall be adjusted accordingly. Qualified improvements of a street are limited to construction or opening of a new street, relocation of a' street, or substantial reconstruction or rebuilding of an existing street. The Authority must submit to the County Auditor, by February 1 of the fifth year, evidence that the required activity has taken place for each parcel in the TIF District. If a parcel is excluded from the TIF District and the Authority or owner of the parcel subsequently commences any of the above activities, the Authority shall certify to the County Auditor that such activity has commenced and the parcel shall once again be included in the TIF District. The County Auditor shall certify the net tax capacity of the parcel, as most recently certified by the Commissioner of Revenue, and add such amount to the original net tax capacity of the TIF District. • Section V Estimated Impact on Other Taxing Jurisdictions Exhibit IV shows the estimated impact on other taxing jurisdictions if the maximum projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The Authority believes that there will be no adverse impact on other taxing jurisdictions during the life of the TIF District, since the proposed development would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxing jurisdictions will occur when the TIF District is decertified and the development therein becomes part of the general tax base. SPRINGSTED Page 11 City of Lino Lakes, Minnesota • Section W Prior Planned Improvements • The Authority shall accompany its request for certification to the County Auditor (or notice of district enlargement), with a listing of all properties within the TIF District for which building permits have been issued during the 18 months immediately preceding approval of the TIF Plan. The County Auditor shall increase the original net tax capacity of the TIF District by the net tax capacity of each improvement for which a building permit was issued. There have been no building permits issued in the last 18 months in conjunction with any of the properties within the TIF District. Section X Development Agreements If within a project containing an economic development district, more than 10% of the acreage of the property to be acquired by the Authority is purchased with tax increment bonds proceeds (to which tax increment from the property is pledged), then prior to such acquisition, the Authority must enter into an agreement for the development of the property. Such agreement must provide recourse for the Authority should the development not be completed. The Authority anticipates entering into an agreement for development, but does not anticipate acquiring any property located within the TIF District. Section Y Assessment Agreements,. The Authority may, upon entering into a development agreement, also enter into an assessment agreement with the developer, which establishes a minimum market value of the land and improvements for each year during the life of the TIF District. The assessment agreement shall be presented to the County or City Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land, and so long as the minimum market value contained in the assessment agreement appears to be an accurate estimate, shall certify the assessment agreement as reasonable. The assessment agreement shall be filed for record in the office of the County Recorder of each county where the property is located. Any modification or premature termination of this agreement must first be approved by the City, County and School District, The Authority anticipates entering into an assessment agreement. Section Z Modifications of the Tax Increment Financing Plan Any reduction or enlargement in the geographic area of the Project Area or the TIF District; increase in the amount of bonded indebtedness to be incurred; increase in the amount of capitalized interest; increase in that portion of the captured net tax capacity to be retained by the Authority; increase in the total estimated public costs; or designation of additional property to be acquired by the Authority shall be approved only after satisfying all the necessary requirements for approval of the original TIF Plan. This paragraph does not apply if: (1) the only modification is elimination of parcels from the TIF District; and • (2) the current net tax capacity of the parcels eliminated equals or exceeds the net tax capacity of those parcels in the TIF District's original net tax capacity, or the SPRINGSTED Page 12 City of Lino Lakes, Minnesota Authority agrees that the TIF District's original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated. The Authority must notify the County Auditor of any modification that reduces or enlarges the geographic area of the TIF District. The geographic area of the TIF District may be reduced but not enlarged after five years following the date of certification. Section AA Administration of the Tax Increment Financing Plan Upon adoption of the TIF Plan, the Authority shall submit a copy of such plan to the Minnesota Department of Revenue. The Authority shall also request that the County Auditor certify the original net tax capacity and net tax capacity rate of the TIF: District. To assist the County Auditor in this process, the Authority shall submit copies of the TIF Plan, the resolution establishing the TIF District and adopting the TIF Plan, and a listing of any prior planned improvements. The Authority shall also send the County Assessor any assessment agreement establishing the minimum market value of land and improvements in the TIF District, and shall request that the County Assessor review and certify this assessment agreement as reasonable. The County shall distribute to the Authority the amount of tax increment as it becomes available. The amount of tax increment in any year represents the applicable property taxes generated by the retained captured net tax capacity of the TIF District. The amount of tax increment may change due to development anticipated : by the TIF Plan, other development, inflation of property values, or changes : in property classification rates or formulas. In administering and implementing the TIF Plan, the following actions should occur on an annual basis: prior to July 1, the Authority shall notify the County Assessor of any new development that has occurred in the TIF District during the past year to insure that the new value will be recorded, in a timely manner. if the County Auditor receives the request for certification of a new TIF District, or for modification of an existing TIF District, before July 1, the request shall be recognized in determining local tax rates for the current and subsequent levy years. Requests received on or after July 1 shall be used to determine local tax rates in subsequent years. each year the County Auditor shall certify the amount of the original net tax capacity of the TIF District. The amount certified shall reflect any changes that occur as a result of the following: (a) the value of property that changes from tax - exempt to taxable shall be added to the original net tax capacity of the TIF District. The reverse shall also apply; (b) the original net tax capacity may be modified by any approved enlargement or reduction of the TIF District; if laws governing the classification of real property cause changes to the percentage of estimated market value to be applied for property tax purposes, then the resulting increase or decrease in net tax capacity shall be applied proportionately to the original net tax capacity and the retained captured net tax capacity of the TIF District. (c) SPRINGSTED Page 13 City of Lino Lakes, Minnesota • The County Auditor shall notify the Authority of all changes made to the original net tax capacity of the TIF District. • Section AB Financial Reporting and Disclosure Requirements The State Auditor shall enforce the provisions of the TIF Act and shall have full responsibility for financial and compliance auditing of the Authority's use of tax increment financing. On or before August 1 of each year, the Authority must annually submit to the State Auditor, County Auditor and to the governing body of the municipality a report which shall: (1) (2) permit comparison and reconciliation of the accounts and financial reports; (3) (4) be consistent with generally accepted accounting principles. provide full disclosure of the sources and uses of public funds in the TIF District; permit auditing of the funds expended on behalf of the TIF District; and The report shall include, among other items, the following information: (1) the original net tax capacity of the district and any subdistrict under 469.177, subdivision 1; (2) (3) the captured net tax capacity of the district; the net tax capacity for the reporting period of the district and any subdistrict; (4) (5) any fiscal disparity deduction from the captured net tax capacity under section 469.177, subdivision. 3;, the captured net tax capacity retained for tax increment financing under 469.177, subdivision 2, paragraph (a), clause (1); (6} any captured net tax capacity distributed among affected taxing districts under 469.177, subdivision 2, paragraph (a), clause (2); (7) the type of district; he date the municipality approved the tax increment financing plan and the date of approval of any modification of the tax increment financing plan, the approval of which requires notice, discussion, a public hearing, and findings under subdivision 4 paragraph (a); the date the authority first requested certification of the original net tax capacity of the district and the date of request for certification regarding any parcel added to the district; (10) the date the county auditor first certified the original net tax capacity of the district and the date of certification of the original net tax capacity of any parcel added to the district; (11) the month and year in which the authority has received or anticipates it will receive the first increment from the district; SPRINGSTED Page 14 City of Lino Lakes, Minnesota • (12) the date the district must be decertified; (13) for the reporting period and prior years of the district, the actual amount received from, at least, the following categories: (i) tax increments paid by the captured net tax capacity retained for tax increment financing under section 469.177, subdivision 2, paragraph (a), clause (1), but excluding any excess taxes; (ii) tax increments that are interest or other investment earnings on or from tax increments; (iii) tax increments that are proceeds from the sale or lease of property, tangible or intangible, purchased by the authority with tax increments; (iv) tax increments that are repayments of loans or other advances made by the authority with tax increments; (v) bond or loan proceeds; (vi) special assessments; (vii) grants; and (viii) transfers from funds not exclusively associated with the district; (14) for the reporting period and for the prior years of the district the actual amount expended for, at least, the following categories: acquisition of land and buildings through condemnation or purchase; (i) (ii) site improvements or preparation costs; (iii) installation of public utilities, parking facilities, streets, roads, sidewalks, or other similar public improvements; (iv) administrative costs, including the allocated cost of the Authority; and (v) public , park facilities, facilities for social, recreational, or conference purposes, or other similar public improvements; and vi} transfers to funds not exclusively associated with the district; for properties sold to developers, the total cost of the property to the Authority and the price paid by the developer; the amount of any payments and the value of in -kind benefits, such as physical improvements and the use of building space, that are paid or financed with tax increments and are provided to another governmental unit other than the municipality during the reporting period; (17) the amount of any payments for activities and improvements located outside of the district that are paid for or financed with tax increments; SPRINGSTED Page 15 City of Lino Lakes, Minnesota • (18) the amount of payments of principal and interest that are made during the reporting period on any non - defeased: • (i) general obligation tax increment financing bonds; (ii) other tax increment financing bonds; and (iii) notes and pay -as- you -go contracts; (19) the principal amount, at the end of the reporting period, of any non - defeased: (i) general obligation tax increment financing bonds; (ii) other tax increment financing bonds; and (iii) notes and pay -as- you -go contracts; the amount of principal and interest payments that are due for the current calendar year on any non-defeased: general obligation tax increment financing bonds; (ii) other tax increment financing bonds; and (iii) notes and pay -as- you -go contracts; (21) if the fiscal disparities contribution under chapter 276A or 473F for the district is computed under section 469.177, 'subdivision 3, paragraph (a). the amount of increased property taxes imposed on other properties in the municipality that approved the tax increment financing plan as a result of the fiscal disparities contribution; (22) whether the tax increment financing plan or other governing document permits increment revenues to be expended; (1) to pay bonds, the proceeds of which were or may be expended on activities outside of the district; (ii) for deposit into a common bond fund from which money may be expended on activities located outside of the district; or (iii) to otherwise finance activities located outside of the tax increment `financing district; (23) the estimate of contained in the tax increment financing plan of the cost of the project, including administrative expenses to be paid with tax increment; and (24) any additional information the state auditor may require. The Authority must also annually publish in a newspaper of general circulation in the City an annual statement for each tax increment financing district showing: (1) the original net tax capacity of the district and any subdistrict under 469.177, subdivision 1; SPRI NGSTED Page 16 • • • City of Lino Lakes, Minnesota (2) (3) (4) (5) (6) (7) the net tax capacity for the reporting period of the district and any subdistrict; the captured net tax capacity of the district; the month and year in which the authority has received or anticipates it will receive the first increment from the district; the date the district must be decertified; the amount of principal and interest payments that are due for the current calendar year on any non - defeased obligations; if the fiscal disparities contribution under chapter 276A or 473F for the district is computed under section 469.177, subdivision 3, paragraph (a). the amount of increased property taxes imposed on other properties in the municipality that approved the tax increment financing plan as a result of the fiscal disparities contribution; (8) the amounts of tax increment received and expended in the reporting period; (9) and any additional information the authority deems necessary. The annual statement must inform readers that additional information regarding each district may be obtained from the authority, and must explain how the additional information may be requested. The Authority must publish the annual statement for a year no later than August 15 of the next year. The authority must identify the newspaper of general circulation in the municipality to which the annual statement has. been or will be submitted for publication and provide a copy of the annual statement to the county board, county auditor, the school board, the state auditor, and` "the governing body of the municipality on or before August 1 of the year in which the statement must be published. The reporting and disclosure requirements outlined in this section shall begin with the year the district was certified, and shall end in the year in which both the district has been decertified and all tax increments have been spent or returned to the county for redistribution. Failure to meet these requirements, as determined by the State Auditors Office, may result in suspension of distribution of tax increment. SPRINGSTED Page 17 • • • Exhibit I Tax Increment Financing (Economic Development) District No. 1 -10 Proposed TIF District No. 1 -10 £./. 72..21-0-0/„Z / 7- 3/. 21. 3z `21D1,0 7- 3/- ?.t 32. tr0°g inc ludes aN street 4 rtit, rijf+i"-af•wa1s. SPRINGSTED Page 18 • • • Exhibit 1l Assumptions Report City of Lino Lakes, Minnesota Tax Increment Financing (Economic Development) District No. 1 -10 Panattoni Project Scenario B - Prelim. TIF Projections - FD contribution from within District Type of Tax Increment Financing District Maximum Duration of TIF District Projected Certification Request Date Economic Development 8 years from 1st increment 08/31/03 Decertification Date 12/31/14 {9 Years of Increment) Base Estimated Market Value (1) Times: First Excess $150,000 Original Net Tax Capacity 1.50% 2.00% 2003/2004 $885,000 2,250 14,700 $16,9 2003/2004 ent/Collection Year 2004/2005 2005/2006 2006/2007 Base Estimated Market Value $885,000 - $885,000 $885,000 $885,000 Increase in Estimated Market Value (2) 0 0 9,663,000 11,463,000 `$885,000 $885,000 $10,548,000 $12,348,000 50% 2,250 2,250 2,250 2,250 2.00% 14,700 14,700 207,960 243,960 $16,950 $16,950 $210,210 $246,210 Total Estimated Market Value Times: First Excess $150,00G Total Net Tax Capaci ,+ City of Lino Lakes Anoka Counj ISD #12 Other Local Tax Capacity Rate Fiscal Disparities Contribution From TIF District Administrative Retainage Percent (maximum = 10 %) Pooling Percent 47.603% 37.714% 37.467% 7.050% 129.834% 2002/2003 32.3301 % 5.00% 0.00% Bonds Bonds Dated NA Bond Issue @ 0.00% (NIC) $1,785,000 Eligible Project Costs $1,637,425 Present Value Date & Rate Note (Pay -As- You -Go) Note Dated 08/31/03 Note Rate 5.00% Note Amount $1,582,500 08/31/03 8.00% Notes (1) Pay 2003 base values of 3 parcels provided by City and County. 2 parcels will be removed from TIF District 1 -9. (2) Estimated completed values provided by City. Projects completed in phases between 2004 -07 for Pay 2006 -09. Panattoni bldg complete in 2004, Outlot A bldg in 2005, Outlot B bldg in 2006 and Outlot C bldg in 2007. SPRINGSTED Page 19 • • • • V cm w C y = .2 o m a U O .c g o O O 0 0 CO (p CO M 0) 0) 0 0 04 0 O) CO 0 0 00(0 N CO CO O p M(7 V' ((00 CO n ((00 V 00) N O O 0 0 CO 47 (v) CO CO CO (O CO CO 0 0 0 N. COO (j d' V V V V 7 O O 01) (V (V N N N N (O O) co CO CO CO CO CO CO N N N N N N N 0 0 0 0) to 0) 0 0 0 0 0 0 0 0 0 (f) M 0) u) (0) O u) (0) u) '7 O CO CO CO CO CO CO CO 00 O N 7 V V V V sr- 0 O 0 u) (O CO M M M M M 0 0 0 N 0) n n f` r n (o n 0 0 0 0 0 0 0 O 0 0 (O V' CO 0) Cr) 0) 0) 0) 0) 0 0 0 0) N O CD CO ' (0 O O O O O O O �o „0'0)0)0)0) ,- N N c°,1 N N N N N c x a C O H • UO co z _ � o N m Q O) N a (M.) ��.. J LL O M X N C_ U co -O a co J O z U X Tu. g U v z e 0 0 0° o o eoe� oy°� a o° e. o° o° -4.0 Zr co M (') C0') M C') M M M 0') (`�') M M co O 00 N co O O W.. O O O. O O AO::'N 0) 0i 0) 0) N 0) 0) 0) . 0) 0) ())” O) 0) Oi 0) N N N N N N N N e- e- �-:. e- '- r:: e- e- N N N :.N O 0 0 0) O N 1- CO r, n n n r` O- m N OL:OfEn tOliQi;.'.. N rN) O0') (`O') co 0) N N CA 0) 0) G9 O (O u0) O 0 N O co 0 0 00 co O N CO CO 'OMO OM CO 01 CCOO Q V (n (O CO ,.CD CO (0 CO (0 co co ro co co OO) U)) ON) O N u0) u) (0 u0) u) u) co u0) co O — 0) CA O) 0) a) O) 0) CV CV csfkk (O (D O (O (D (O (O O O (D O (O ((0 (0 0 ( O CO M 0') 0 C) LO 0 0 0 0 0 0 0) 0) 0) N N N N N N N N N N N N 0 0 0 0 0 0 O O O O (O O O (p 00O(0 (0 O V O u) u (A (0 M N N CO M CO M M CO CO M M 0 CO 0 CO CO 0 0 0 _O e- N M 'V O O P. , O C) CO M CO M M CO CO CO CO M M M M M M N E- r eN" aN-- r 4- 4- r 4- CV a a w W H Q N 0 co 0 • • • f0 a) -o co h- O U ( 0) -0 O o L c c) co v 7 co o a) m a U • 0 CC as 17 2 m a U Z F- o CO (0 > a) 0 O o \ 0 0 o d N a) V N a) O O O O co N U N c y La y L y U l0 CO n O n /b 0) Q' U --' a Q _I V M M o O C X 0) 1- a) ,X V E� 2 a) o �° CO o p. +. ... (0 FS 7 L. 0) c < O N O ai 01 07 L a1 f0 I- -E, j • L N 0 f' Z U a > y >, y = C o O c .o 0) o c y a) • w i C N. g d— V d a Z 0 .Xm. F- aa, a :° p o U LL rn m m 0) m ac O V c o m R Y >o, o N m '� m = as d O- "' W a o m 1-71-s. ' m CO s a� 0 U (o� `t al 0 O ° O F- Z `� (^° m D u > In >, d N 3. U HIHi f0 = >. 76 2 a) E d O (0 '� O O ..' 7 a) ID" i3 (06. y e a) co CO e- U Ca 0 0 ON d' U a) 0 U M N cc 0 -p 0) N N E. , •- •o O Z 6 N a) a Q " C CA N e 1- •- c••) U ,^ d 07 •o y c 0 N x U O p a) CL o as N m a . 5q7 c -o .g w , y U m -C v (0 y w fix. c c 'o y as •- N O C 11 O 0 C � •x E a) m w CO a) co en U L X CO C O N U C a) c C U X 1- C 7 City of Lino Lakes 0 0 O 0 0) * Statement 1: • • • City of Lino Lakes, Minnesota Tax Increment Financing (Economic Development) Panattoni Project Scenario B - Prelim. TIF Projections - FD contribution District No. 1 -10 from within District Increase in EMV With TIF District Less: P.V of Gross Tax Increment Subtotal Less: Increase in EMV Without TIF Difference $16,963,000 1,381,132_, $15,581,868 0 $15,581,868 2006 2007 2008 2009 2010 2011 2012 .. 20 a: 2014 2015 2016 : =•2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 169,796 201,424 248,868 298,069 298,069 298,069 298,069 298,069 298,069 133,928 147,106 168,293 186,633 172,809 160,008 148,155 137,181 127,019 0 0 0 0 SPRINGSTED Exhibit V Page 22 • • AGENDA ITEM 4 STAFF ORIGINATOR: Mary Alice Divine DATE: 08/11/03 TOPIC: Resolution No. 03 -05 adopting a Modified Plan for Tax Increment Financing District No. 1 -9, eliminating two parcels from the District Vote Required: Simple Majority BACKGROUND: TIF District No. 1 -10 consists of three parcels. Two of the parcels were previously a part of TIF District No. 1 -9, which was established in 1998. This resolution removes these two parcels from the old district so they can be incorporated into the new District No. 1 -10 RECOMMENDATION: Adopt Resolution No. 03 -05 approving the modification of TIF District No. 1 -9 eliminating two parcels from the district. • • • LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 03-05 RESOLUTION APPROVING THE MODIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 1 -9 WITHIN DEVELOPMENT DISTRICT NO. 1 OF THE CITY OF LINO LAKES TO ELIMINATE TWO PARCELS FROM THE DISTRICT WHEREAS, on December 14, 1998 the Lino Lakes Economic Development Authority (The "Authority ") created its Tax Increment Financing District No. 1 -9 ( "District No. 1 -9 ") within its Development District No. 1; and WHEREAS, District No. 1 -9, was created as an Economic Development District according to M.S. 469.174, subd.12; and WHEREAS, District 1 -9 included the parcels: 17- 31 -22 -23 -0012 17- 31 -22 -32 -0006 which were previously certified in District 1 -9; and WHEREAS, the original net tax capacity for taxes payable 2003 is: 17- 31 -22 -23 -0012: $769.00 17- 31 -22 -32 -0006: $5,649.00; and WHEREAS, the current net tax capacity for taxes payable in 2003 is: 17- 31 -22 -23 -0012: $1,110.00 17- 31 -22 -32 -0006: $13,600.00; and WHEREAS, because the current tax capacity is greater than the adjusted original tax capacity; a public hearing is not required by Minnesota Statutes, Section 469.175, subd. 4; ,and WHEREAS, The Authority desires by this resolution to cause the elimination of the parcels from the District, thereby reducing the size of the District. NOW THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Lino Lakes that District No. 1 -9 is hereby modified to eliminate two parcels and the City's staff shall take such action as is necessary to notify the County Auditor of the reduction in the geographic area of District No. 1 -9 caused by the elimination of such parcels. • DATED: , 2003 President ATTEST: Executive Director Parcels to be removed from Tax Increment Financing District No. 1 -9 17- 31 -22 -23 -0012 17- 31 -22 -32 -0006 • • General Location Map Lakes Business Park i ■ frv■ 11r" 6._ 1 �-, A mil- Parcels eliminated: 17- 31 -22 -23 -0012 17- 31 -22 -32 -0003 Project Area • EXPENDITURES AUGUST 11, 2003 • • Date: 07/31/2003 Time: 11:17:31 City of Lino Lakes FM Entry - Invoice Journal Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3325 - 3325 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000539 TARGET 1 33.19 33.19 .00 .00 000809 TAYLORS FALLS 1 288.00 288.00 .00 .00 000920 BLAIR, ANN 1 220.00 220.00 .00 .00 001395 NEXTEL COMMUNICATIONS 1 403.24 403.24 .00 .00 001982 US LINK 1 1,651.47 1,651.47 .00 .00 002410 -LINO LAKES LIONS CLUB 1 400.00 400.00 .00 .00 002564 - AUNE, BRIAN 1 1,171.50 1,171.50 .00 .00 002610 RIES, PATTI 1 62.00 62.00 .00 .00 003060 FICCADENTI, ROBERT 1 70.00 70.00 .00 .00 003073 PUCKO, DEANNE 1 10.00 10.00 .00 .00 6 STUTE, PETER AND THERESE 1 285.73 285.73 .00 .00 0 BUTTWEILER, WERNER 1 687.50 687.50 .00 .00 003639 QUALITY CHECKED CONSTRUCTION 1 500.00 500.00 .00 .00 003762 RICE CREEK WATERSHED DISTRICT 2 5,000.00 5,000.00 .00 .00 Grand Totals: 15 10,782.63 10,782.63 .00 .00* Date: 08/05/2003 Time: 13:44:58 City of Lino Lakes FM Entry - Invoice Journal Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 3329 - 3329 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Operator: JAL Page: 1 Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount • Vendor # Name # of items Net Gross Discount Lost 000012 AUDIO COMMUNICATIONS 1 666.16 666.16 .00 .00 000018 MASUNE COMPANY, INC. 1 125.65 125.65 .00 .00 000157 ALL SEASONS RENTAL, INC. 1 38.34 38.34 .00 .00 000165 ALAUN DISTRIBUTING, INC. 2 266.00 266.00 .00 .00 000174 .W. W. GOETSCH ASSOCIATES, INC. 1 143.41 143.41 .00 .00 000177 MAIN FLORAL LTD, INC. 1 52.43 52.43 .00 .00 000191 _ MACQUEEN EQUIPMENT, INC. 1 106.86 106.86 .00 .00 000293 - WIPERS AND WIPES, INC. 1 144.99 144.99 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 102.00 102.00 .00 .00 000465 MN DEPT OF ADMIN /INTECH GROUP 1 37.00 37.00 .00 .00 111118 RELIASTAR LIFE INSURANCE COMPANY 1 1,161.95 1,161.95 .00 .00 0 8 ARCADE ASPHALT, INC. 1 11,750.00 11,750.00 .00 .00 000522 INTERSTATE BATTERIES, INC. 1 73.43 73.43 .00 .00 000539 TARGET 1 20.75 20.75 .00 .00 000541 ASPEN MILLS, INC. 1 ':_61.84 61.84 .00 .00 000598 MINNESOTA PIPE & EQUIPMENT, INC. 1 2,164.77 2,164.77 .00 .00 000670 BERNSTEIN, BARRY 1 49.20 49.20 .00 .00 000697 KNISLEY CONSTRUCTION 1 500.00 500.00 .00 .00 000710 ROGGENBUCK CUSTOM BUILT HOMES, INC. 1 500.00 500.00 .00 .00 000720 BLAINE, CITY OF 1 1,822.75 1,822.75 .00 .00 000724 BLUE TOW SERVICE, INC. 3 245.00 245.00 .00 .00 000860 BROADWAY AWARDS, INC. 1 271.58 271.58 .00 .00 Date: 08/05/2003 Time: 13:44:58 City of Lino Lakes FM Entry - Invoice Journal • # Name Operator: JAL Page: 2 Discount # of items Net Gross Discount Lost 000946 C. P. OFFICE PRODUCTS 6 539.19 539.19 .00 .00 000999 LANGER TREE SERVICE 2 1,000.00 1,000.00 .00 .00 001040 CENTENNIAL FIRE DISTRICT 1 1,500.00 1,500.00 .00 .00 001050 CENTENNIAL SCHOOLS 1 8,468.14 8,468.14 .00 .00 001100 CIRCLE PINES POST OFFICE 1 475.55 475.55 .00 .00 001187 CONNEXUS ENERGY 1 3,595.04 3,595.04 .00 .00 001247 CROWN TROPHY, INC. 2 2,254.08 2,254.08 .00 .00 001292 DEHN OIL COMPANY, INC. 1 2,705.00 2,705.00 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 3,057.40 3,057.40 .00 .00 001480 HAWKINS WATER TREATMENT GROUP, INC. 1 40.44 40.44 .00 .00 001520 FLANAGAN SALES, INC. 1 2,371.76 2,371.76 .00 .00 001550 ' FORTIS BENEFITS, INC. 1 844.53 844.53 .00 .00 001880 1 HUGO FEED MILL & ELEVATOR, INC. 3 58.33 58.33 .00 .00 001940 K.E.E.P.R.S., INC. 3 102.62 102.62 .00 .00 001967 INTOXIMETERS, INC. 1 86.70 86.70 .00 .00 8 LAW ENFORCEMENT LABOR SERVICES, INC. 1 740.00 740.00 .00 .00 00 540 MEDICA 1 27,026.27 27,026.27 .00 .00 002550 MENARDS, INC. 1 10.70 10.70 .00 .00 002565 METRO ATHLETIC SUPPLY, INC. 1 1,462.78 1,462.78 .00 .00 002788 QUICKSILVER EXPRESS COURIER, INC. 1 __18.05 . 18.05 .00 .00 002900 MN. DEPARTMENT OF SAFETY 1 16.50 16.50 .00 .00 003119 ANDERSON, KENNETH 1 37.00 37.00 .00 .00 003121 BERKLEY RISK ADMINISTRATION 1 200.00 200.00 .00 .00 003124 EVENSON, RON 1 18.50 18.50 .00 .00 003127 HUFFMAN, JIM 1 126.65 126.65 .00 .00 003150 HANSEN, BARB 1 68.00 68.00 .00 .00 003160 KOEHLER, BRIAN 1 33.00 33.00 .00 .00 Date: 08/05/2003 Time: 13:45:00 City of Lino Lakes FM Entry - Invoice Journal 'Or # Name Operator: JAL Page: 3 # of items Net Gross Discount Discount Lost 003161 QUIRAM, STEVE 1 37.00 37.00 .00 .00 003162 SPIRIT HILLS, INC. 1 12,873.70 12,873.70 .00 .00 003163 UNDERWATER ADVENTURES AT MALL OF AMERICA 1 950.00 950.00 .00 .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 1 389.80 389.80 .00 .00 ' 003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 127.77 127.77 .00 .00 003524 PITNEY BOWES, INC. 4 952.00 952.00 .00 .00 003600 PRESS PUBLICATIONS, INC. 1 100.00 100.00 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 2 161.80 161.80 .00 .00 003926 SCHWAAB, INC. 1 75.51 75.51 .00 .00 004150 STAR TRIBUNE, INC. 1 214.50 214.50 .00 .00 004340 -T.A. SCHIFSKY ACID SONS, INC. 1 1,717.63 1,717.63 .00 .00 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 2 657.24 657.24 .00 .00 004562 NATIONAL WATERWORKS, INC. 2 8,330.72 8,330.72 .00 .00 004660 URICH, TRACEY 1 26.99 26.99 .00 .00 004671 VERIZON WIRELES, BELLEVUE 1 55.08 55.08 .00 .00 09 VARSITY PHOTOS, INC. 1 266.00 266.00 .00 .00 11119 9 WAGNER, STEVE 1 159.74 159.74 .00 .00 004900 ZEP MANUFACTURING COMPANY, INC. 1 76.57 76.57 .00 .00 006304 TBS OFFICE AUTOMATIONS, INC. 1 212.63 212.63 .00 .00 900066 AVALON HOMES 1 1,_50.0.00 . 1,500.00 .00 .00 900482 WOLF'S DEN GUN SHOP 1 138.44 138.44 .00 .00 900520 MIDWEST DIESEL SERVICE, INC. 1 313.05 313.05 .00 .00 Grand Totals: 91 106,496.51 106,496.51 .00 .00* Date: 08/05/2003 Time: 14:00:08 • Ranges: Options: Operator: JAL Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: Cash #: Payroll Check Dates: (A) (A) (A) (A) (A) (R) 3326 - 3336 (A) (A) (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount 0 ANDERSON, KENNETH O AVALON HOMES O BLUE TOW SERVICE, INC. O CENTENNIAL FIRE DISTRI O DELTA DENTAL PLAN OF M O EVENSON, RON 0 HANSEN, BARB O KNISLEY CONSTRUCTION 0 KOEHLER, BRIAN LAW ENFORCEMENT LABOR MEDICA MN. DEPARTMENT OF SAFE PUCKO, DEANNE QUALITY CHECKED CONSTR QUICKSILVER EXPRESS CO QUIRAM, STEVE 0 0 68791 1192 0 0 0 68783 68784 68793 0 REIMBURSE PROGRAM REC REIMB BLDG ESCROW /6581 S TOW /'98 CHEV PICK -UP SAFETY CAMP DENTAL INSURANCE REIMBURSE PROGRAM REC REIMBURSE PROGRAM REC REIMB BLDG ESCROW /7902 J REIMBURSE PROGRAM REC PAYROLL WITHHOLDING MEDICAL INSURANCE TABS /AMES STATION WAGON REIMBURSE PROGRAM REC REIMB BLDG ESCROW /6532 L DELIVERY SERVICE REIMBURSE PROGRAM REC RELIASTAR LIFE INSURAN LIFE INSURANCE M RICE CREEK WATERSHED D HOLTE POND SURETY M RICE CREEK WATERSHED D PERMIT 03- 022 /ELM STREET RIES, PATTI REIMBURSE PROGRAM REC ROGGENBUCK CUSTOM BUIL REIMS BLDG ESCROW /7959 H Total for Dept ** O BROADWAY AWARDS, INC. PLAQUES Total for Dept 202 O C. P. OFFICE PRODUCTS OFFICE SUPPLIES 0 TARGET SUPPLIES 68796 TAYLORS FALLS PROGRAM REC O UNDERWATER ADVENTURES PROGRAM REC Total for Dept 205 O ALAUN DISTRIBUTING, IN SUPPLIES 0 CROWN TROPHY, INC. SUPPLIES O METRO ATHLETIC SUPPLY, SUPPLIES O VARSITY PHOTOS, INC. PHOTOS * * * * * * ** 37.00 * * * * * * ** 1,500.00 * * * * * * ** 140.00 * * * * * * ** 1,500.00 * * * * * * ** 1,750.22 * * * * * * ** 18.50 * * * * * * ** 68.00 * * * * * * ** 500.00 * * * * * * ** 33.00 * * * * * * ** 740.00 * * * * * * ** 6,115.20 * * * * * * ** 16.50 * * * * * * ** 10.00 * * * * * * ** 500.00 * * * * * * ** 18.05 * * * * * * ** 37.00 * * * * * * ** 837.52 * * * * * * ** 1,500.00 * * * * * * ** 3,500.00 * * * * * * ** 62.00 * * * * * * ** 500.00 19,382:99* ADULT SP 271.58 271.58* SPECIAL 198.18 SPECIAL 20.75 SPECIAL 288.00 SPECIAL 950.00 1,456.93* YOUTH IN 266.00 YOUTH IN 1,557.57 YOUTH IN 1,373.96 YOUTH IN 266.00 Date: 08/05/2003 Time: 14:00:08 Operator: JAL • Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount Total for Dept 207 3,463.53* 0 CROWN TROPHY, INC. SUPPLIES YOUTH SP 696.51 0 METRO ATHLETIC SUPPLY, SUPPLIES YOUTH SP 88.82 Total for Dept 208 785.33* 0 MAIN FLORAL LTD, INC. ARRANGEMENT MAYOR /CO 52.43 0 TIMESAVER OFF -SITE SEC JULY 9, JULY 14 MAYOR /C0 472.49 Total for Dept 401 524.92* O BERKLEY RISK ADMINISTR TRAINING TAPES ADMINIST 200.00 68786 BLAIR, ANN REIMBURSE CERTIFICATE ADMINIST 220.00 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE ADMINIST 104.80 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS ADMINIST 71.97 0 MEDICA MEDICAL INSURANCE ADMINIST 1,489.39 68790 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JUNE ADMINIST 19.81 O RELIASTAR LIFE INSURAN LIFE INSURANCE ADMINIST 23.75 Total for Dept 402 2,129.72* 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS SENIORS 4.63 68790 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JUNE SENIORS 55.49 O RELIASTAR INSURAN LIFE INSURANCE SENIORS 4.75 Total for Dept 406 64.87* 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE FINANCE 91.70 O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS FINANCE 46.37 O MEDICA MEDICAL INSURANCE FINANCE 41.18 110 0 RELIASTAR LIFE INSURAN LIFE INSURANCE FINANCE 14.97 Total for Dept 407 194.22* O DELTA DENTAL PLAN OF M DENTAL INSURANCE ECONOMIC 26.20 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS ECONOMIC 12.75 0 MEDICA MEDICAL INSURANCE ECONOMIC 300.30 68790 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JUNE ECONOMIC 20.02 0 RELIASTAR LIFE INSURAN LIFE INSURANCE ECONOMIC 4.75 Total for Dept 415 364.02* 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE PLANNING 52.40 O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS PLANNING 24.71 0 MEDICA MEDICAL INSURANCE PLANNING 600.60 O RELIASTAR LIFE INSURAN LIFE INSURANCE PLANNING 9.50 Total for Dept 416 687.21* O DELTA DENTAL PLAN OF M DENTAL INSURANCE Communit 52.40 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS Communit 27.04 0 MEDICA MEDICAL INSURANCE Communit 588.49 O RELIASTAR LIFE INSURAN LIFE INSURANCE Communit 9.50 Total for Dept 418 677.43* O ASPEN MILLS, INC. UNIFORM SUPPLIES POLICE 61.84 Date: 08/05/2003 Time: 14:00:08 Operator: JAL • Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O BLUE TOW SERVICE, INC. O C. P. OFFICE PRODUCTS O CONNEXUS ENERGY 0 DELTA DENTAL PLAN OF M O FORTIS BENEFITS, INC. O INTOXIMETERS, INC. 0 K.E.E.P.R.S., INC. 0 MEDICA 0 MN DEPT OF ADMIN /INTEC O OTTER LAKE ANIMAL CARE 0 RELIASTAR LIFE INSURAN O VERIZON WIRELES, BELLE 0 WAGNER, STEVE TOW '80 K21300 OFFICE SUPPLIES MONTHLY SERVICE /JULY DENTAL INSURANCE LONG TERM DISABILITY INS BATTERY UNIFORM SUPPLIES MEDICAL INSURANCE JUNE USAGE ANIMAL CONTROL LIFE INSURANCE MONTHLY SERVICE /JULY REIMBURSE CLOTHING ALLOW Total for Dept 420 POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE O DELTA DENTAL PLAN OF M DENTAL INSURANCE FIRE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS FIRE O MEDICA MEDICAL INSURANCE FIRE O RELIASTAR LIFE INSURAN LIFE INSURANCE FIRE Total for Dept 421 O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY 0 MEDICA MEDICAL INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE Total for Dept 422 O ARCADE ASPHALT, INC. OVERLAY O CONNEXUS ENERGY MONTHLY SERVICE /JULY O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG O HUFFMAN, JIM BEAVER REMOVAL O MENARDS, INC. CURB REPAIR MATERIAL 68790 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JUNE O RELIASTAR LIFE INSURAN LIFE INSURANCE O T.A. SCHIFSKY AND SONS ASPHALT 68797 US LINK MONTHLY BUILDING INS BUILDING BUILDING BUILDING STREETS STREETS STREETS TERM DISABILITY INS STREETS STREETS STREETS STREETS STREETS STREETS SERVICE /JULY STREETS O AUDIO COMMUNICATIONS 0 DEHN OIL COMPANY, INC. 0 DELTA DENTAL PLAN OF M O FORTIS BENEFITS, INC. O INTERSTATE BATTERIES, O MACQUEEN EQUIPMENT, IN O MEDICA O MIDWEST DIESEL SERVICE O RELIASTAR LIFE INSURAN O ZEP MANUFACTURING COMP Total for Dept 430 RADIO /ANTENNA /SPEAKER GASOHOL DENTAL INSURANCE LONG TERM DISABILITY SUPPLIES SENDER /NOZZLE MEDICAL INSURANCE REPLACE STUDS /BRAKE LIFE INSURANCE SUPPLIES Total for Dept 431 FLEET FLEET FLEET INS FLEET FLEET FLEET FLEET DRUM FLEET FLEET FLEET 105.00 123.79 15.98 339.60 325.43 86.70 102.62 8,888.46 37.00 127.77 123.50 55.08 159.74 10,552.51* 76.78 36.39 1,724.29 14.25 1,851.71* 104.80 46.21 2,023.70 17.34 2,192.05* 11,750.00 700.74 104.80 63.02 126.65 10.70 49.93 27.79 1,717.63. 124.79 14,676.05* 666.16 2,705.00 26.20 12.77 73.43 106.86 1,489.39 313.05 5.46 76.57 5,474.89* Date: 08/05/2003 Time: 14:00:08 Operator: JAL • Check # 0 0 0 0 0 0 0 0 0 68797 0 0 Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount BERNSTEIN, BARRY C. P. OFFICE PRODUCTS CENTENNIAL SCHOOLS CONNEXUS ENERGY FORTIS BENEFITS, INC. MEDICA PITNEY BOWES, INC. RELIASTAR LIFE INSURAN SCHWAAB, INC. US LINK WIPERS AND WIPES, INC. WOLF'S DEN GUN SHOP REIMBURSE OFFICE SUPPLIE GOVERNME OFFICE SUPPLIES GOVERNME FIBEROPTIC AGREEMENT /MAI GOVERNME MONTHLY SERVICE /JULY GOVERNME LONG TERM DISABILITY INS GOVERNME MEDICAL INSURANCE TAPE MAINTENANCE /SEPT LIFE INSURANCE STAMP MONTHLY SERVICE /JULY DISPENSERS /TOWELS SUPPLIES Total for Dept 432 0 ALL SEASONS RENTAL, IN SOD CUTTER RENTAL 0 CONNEXUS ENERGY MONTHLY SERVICE /JULY 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE 0 FLANAGAN SALES, INC. PICNIC TABLE /8 0 _FORTIS BENEFITS,.INC. LONG TERM DISABILITY 0 . HUGO FEED MILL & ELEVA SPRING /CABLE /OIL 0 LANGER TREE SERVICE REMOVE TREE 0 MEDICA MEDICAL INSURANCE 68790 NEXTEL COMMUNICATIONS MONTHLY SERVICE /JUNE 0 NORTHWAY IRRIGATION /LA RISER /NOZZLE 0 RELIASTAR LIFE INSURAN LIFE INSURANCE 0 TBS OFFICE AUTOMATIONS QUARTERLY BILLING /PANASO 0 URICH, TRACEy REIMBURSE CLOTHING ALLOW US LINK MONTHLY SERVICE /JULY Total for Dept 450 GOVERNME '0 GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME PARKS PARKS PARKS PARKS INS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS 0 0 0 0 68790 0 68795 0 DELTA DENTAL PLAN OF M FORTIS BENEFITS, INC. MASUNE COMPANY, INC. MEDICA NEXTEL COMMUNICATIONS RELIASTAR LIFE INSURAN TARGET TBS OFFICE AUTOMATIONS DENTAL INSURANCE LONG TERM DISABILITY SUPPLIES MEDICAL INSURANCE MONTHLY SERVICE /JUNE LIFE INSURANCE SUPPLIES QUARTERLY BILLING /PANASO Total for Dept 451 RECREATI INS RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI RECREATI O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY O MEDICA MEDICAL INSURANCE O RELIASTAR LIFE INSURAN LIFE INSURANCE 0 TIMESAVER OFF -SITE SEC JULY 9, JULY 14 Total for Dept 461 ENVIRONM INS ENVIRONM ENVIRONM ENVIRONM ENVIRONM 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE SOLID WA 0 FORTIS BENEFITS, INC. LONG TERM DISABILITY INS SOLID WA 68789 LINO LAKES LIONS CLUB REIMBURSE RECYCLING DAY SOLID WA • 49.20 217.22 8,468.14 1,272.60 9.84 588.49 952.00 4.75 75.51 1,232.50 144.99 138.44 13,153.68* 38.34 72.07 144.10 2,371.76 63.41 58.33 1,000.00 1,387.09 101.25 389.80 26.13 74.42 26.99 146.77 5,900.46* 57.64 36.28 125.65 418.00 106.81 15.20 33.19 138.21 930.98* 11.79 6.96 264.82 2.14 184.75 470.46* 2.62 1.55 400.00 Date: 08/05/2003 • Time: 14:00:09 Operator: JAL Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description ---- ----- --- - -- --- _ Dept Amount -------- -- ---- - - - - -- O MEDICA O RELIASTAR LIFE INS MEDICAL, INSURANCE URAN LIFE INSURANCE SOLID WA 58.85 O SAFETY KLEEN CORPORATI RECYCLE USED OIL SOLID WA 47 SOLID WA 161.80 Total for Dept 462 25 6 625.299 * 68785 AUNE, BRIAN REIMBURSE OAK WILT 68787 BUTTWEILER, WERNER REIMBURSE O FORESTRY 1,171.50 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE FORESTRY 68788 FICCADENTI FORESTRY 687.50 0 FORTIS BENEFITS, REIMBURSE OAK WILT 11.79 INC. LONG TERM DISABILITY INS FORESTRY 70.00 0 RELIASTAR LIFE INS MEDICAL INSURANCE 6.96 URAN LIFE INSURANCE FORESTRY 68794 STUTE, PETER AND THERE REIMBURSE OAK WILT 264.82 FORESTRY FORESTRY 2.14 Total for Dept 463 285.73 2,500.44* 0 BLAINE, CITY OF 3RD QTR '03 68798 M CIRCLE PINES POST OFFI UTILIITY BILLING WATER WATER 0 CONNEXUS 481.75 ENERGY MONTHLY SERVICE /JULY 237.78 0 DELTA DENTAL PLAN OF M DENTAL INSURANCE WATER 0 _ FORTIS BENEFITS, 1,181.52 NEFITS, INC. LONG TERM DISABILITY INS WATER 62.88 0 HAWKINS WATER TREATMEN CHEMICALS 0 INSTRUMENT AL RESEARCH, 4.11 RCH WATER SAMPLES WATER 40.44 0 MEDICA • WATER 0 MINNESOTA PIPE & EQUIP LID /COVERNSCE 102.00 WATER 541.75 0 NATIONAL WATERWORKS, I METER /FLANGE WATER COMMUNICATIONS 68790 NEXTEL CO / LANGE KIT /COPPERH WATER 1,082.39 0 IONS MONTHLY SERVICE /JUNE 8,330.72 PRESS PUBLICATIONS, IN ADVERTISING WATER RELIASTAR LIFE INS 49.93 URAN LIFE INSURANCE WATER 50.00 9.05 STAR TRIBUNE, INC. ADVERTISING WATER 6 US LINK WATER MONTHLY SERVICE /JULY 107.25 Total for Dept WATER pt 494 147.41 12,448.98* O BLAINE, CITY OF 66790 M CIRCLE PINTS OFST OFFI 3RD QTR '03 UTILITY BILL SEWER 0 UTILITY BILLING POSTAGE 1,341.00 CONNEXUS ENERGY MONTHLY SERVICE /JULY SEWER 237.77 SEWER 352.13 O DELTA DENTAL PLAN OF M DENTAL INSURANCE O FORTIS BENEFITS, INC. LONG TERM DISABILITY INS SEWER 36:68. O MEDICA SEWER O MINNESOTA PIPE & E MEDICAL INSURANCE 24.13 QUIP LID /COVER SEWER 241.45 O PRESS PUBLICATIONS, IN 1,082.38 ADVERTISING SEWER O RELIASTAR LIFE INSURAN LIFE INSURANCE SEWER 50.00 O STAR TRIBUNE, INC. SEWER 0 W. W. GOETSCH ASSOCIAT PAR`TSTFOR NPUMP SEWER 107.25 8.99 Total for Dept 495 SEWER 143.41 3,625.19* 0 SPIRIT HILLS, INC. SIDEWALK Total for Dept 499 Grand Total OTHER 12,873.70 12,873.70* 117,279.14* • • Centennial Fire District Check Register 8/5/2003 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME 8/5/2003 13879 8/5/2003 13880 8/5/2003 13881 8/5/2003 13882 8/5/2003 13883 8/5/2003 13884 8/5/2003 13885 8/5/2003 13886 8/5/2003 13887 8/5/2003 _ 13888 8/5/2003 13889 8/5/2003 13890 8/5/2003 13891 8/5/2003 13892 8/5/2003 13893 8/5/2003 13894 8/5/2003 13895 8/5/2003 13896 8/5/2003 13897 8/5/2003 13898 8/5/2003 13899 Amoco Oil Company Arthur Mohler Aspen Mills Banner Canvas Centennial Utilities CenterPoint Energy Detroit, MI 48277 Emergency Apparatus Maintenance Fire Engineering Judith Nickence Lakeside Collision, Inc. McLeod USA Metrocall Mike T. Peterson Milo Bennett Pioneer Products Postmaster Tiemey Brothers, Inc. Twin City Garage Door Company Verizon Wireless Viking Office Products 1 of 1 ACCOUNT 42100 - Fuel and Lube 42230 - Cleaning Supplies 42120 - Uniform Expense 42130 - Equipment Expense 42251 - Station 1 - Gas 42253 - Station 2 - Gas 42110 - Other Maintenance 42000 - Vehicle Maintenance 42210 - Subscriptions 42130 - Equipment Expense 42000 - Vehicle Maintenance 42240 - Telephone 42240 - Telephone 42120 - Uniform Expense 45010 - Safety Camp Expense 42130 - Equipment Expense 42180 - Office Supplies 42110 - Other Maintenance 42110 - Other Maintenance 42240 - Telephone 45010 - Safety Camp Expense AMOUNT 304.06 6.33 196.85 383.40 106.95 90.47 1,455.00 1,603.78 79.80 250.00 241.48 354.63 98.23 42.00 12.75 1,297.42 111.00 457.04 76.00 169.07 31.94 • • • STAFF MEMBER DATE SUBJECT VOTE REQUIRED BACKGROUND AGENDA ITEM 4A Daniel Tesch, Director of Administration 11 August 2003 2004 North Metro Telecommunications Commission (Commission) and North Metro Media Center (Media Center) 3/5 As a member of the NMT Commission and Media Center, the City Council is required to act on their annual budgets. The Commissions operating budget for 2004 is proposed at $420,319.00. This is an increase of $61,909.00 over the 2003 budget. The Media Center proposed budget is $738,700.00. This budget is composed of $588,700 in operating expeditures and $180,000.00 in capital expenses. A component of this budget is a provision for an increase in the PEG (public, education and government) Access fee from $2.45 to $2.51 /month. OPTIONS 1. Approve the 2004 Commission Budget, 2004 Media Center Budget and increase the PEG fee from $2.45 to $2.51. 2. Return the 2004 budgets to Commission staff for additional review. RECOMMENDATION Number One. • • • I finally believe it's going to happen. A new building, new technology and new capabilities are just around the corner. As such, many of our goals for 2004 will be related to this incredible step. The Building While it's difficult to predict, at this early stage in the process, chances are that we will be moving into the new location in March or April of 2004. There will be many things that will need to be done before that momentous event and many things that will need to be taken care of after. Before the move, our major goals are: • Oversight of the completion of the new facility • Coordination of departure from old building with Comcast and building owner • Get rid of unusable furniture, racks, and equipment via a sale and /or a dumpster • Weed out all unnecessary departmental files; organize and label remaining files Moving into the building and the month or so directly after, will also present unique challenges. Some of the more quantifiable goals for this timeframe include: • Assess the functionality of all systems and rectify any problems or discrepancies via a punch list • The actual move • • Organize all files and videotapes • Set up the new facility as quickly as possible so as to minimize production downtime for both staff and the public • Smoothly switch playback from old master control to new master control • Closely monitor HVAC and power usage to assure conservation whenever possible A Master Control Re- inventing and rebuilding master control will be the most significant goal of the year. (Right after moving into a new building!) This will be the first, and most important step, in developing two of our primary long -term goals. First, through the upgrade of our playback system we will take a giant step toward a new video world that relies more on computers than tape decks. Eventually this change will save us a fortune on equipment and videotape. While computers with massive hard drives aren't free, they are less expensive than the multiple machines videotape playback and editing require, and they just keep getting cheaper. Second, with the new playback system we intend to build, master control responsibilities for all seven cities can be centralized. This has the potential of saving cities a great deal of money in capital and human resources expenditures. A series of events has taken place that makes this the most opportune time to upgrade • from a tape -based playback system to a hard -drive based playback system. • Most of the tape decks we currently use for playback need to be replaced. • Our signal routing software and hardware is no longer supported and spare parts are impossible to get. • All of the peripheral equipment required to monitor playback quality is original...meaning it is over 15 years old. Since, literally, all of our master control equipment needs to be replaced it is the perfect time to move to a new signal transmission and manipulation format. Technical staff has been diligently researching "server based playback systems" and are completely convinced of the wisdom and necessity of this format change. The benefits of such a system are many. Eventually, all program editing could be done at a producer's computer and then simply saved, via networking to a master server. Once stored on the master server the program can be played back on a channel, dubbed, or used for other editing projects. Staff would also be able to access the playback system via the internet, from a remote location, in the event of an emergency. Because we receive many programs from outside sources, on videotape, that would need to be encoded for storage on the server, and the possibility always exists for computers to crash, we would require some tape decks as a part of the master control package. We would, however, not require nearly as many as we otherwise would, and they wouldn't experience a high level of use, thereby extending their functional lives. That brings us to the second benefit of our new master control plan, namely, that it serve as the master control for all seven of our cities in addition to the public access channels. • • As a part of our recent franchise renewal, Comcast agreed to route all seven government channels through the new Media Center's master control. This was a significant agreement. Because of it, we will be able to independently route programming onto each of the seven government feeds. The cities will continue to be the originating source of programming. (Your live meetings, computer bulletin boards, any tapes you might want to play.) But, upon your request, whether it be occasionally or daily, the Media Center master control operator can put programming from our server onto your channel. Cities can maintain as much or as little control over the day to day programming as they desire. Those with larger budgets may choose to maintain a "mini headend" at city hall. Those with smaller budgets may want to utilize the Media Center master control service more regularly. It's up to you. Tapeless and Wireless This -is the ultimate long -term goal. While rebuilding master control puts us on the right path, it's only one step in the direction we'd like to go. As a part of the new building technology design we hope to include a networking system that links all offices, edit suites, studios, conference rooms and the truck to the main server. With this connection, programs can be edited on computer hard - drives and saved to the master server without copying the finished product to tape. For now, our cameras will continue to record using videotape, requiring us to download the images onto the hard - drive, but eventually cameras will record images digitally, without the use of videotape. A tape- less production facility is not far away. We also hope to move toward being a wireless facility. This would include intercom systems for the studios and the truck, telephone system for the building, microphones, and possibly studio and truck cameras. The amount of money, time and energy that goes into stringing cables for studio and truck shoots, and the amount of damage those cables and connectors sustain through set -up and tear -down could be hugely impacted by moving to wireless systems. We are currently researching wireless production tools and their reliability and costs. This isn't something that will happen in its entirety across one budget year, but it is an important long -term goal. 4 Sets Our plans for the new facility include two studios, one 40x40 the other 20x20. We will need a series of sets to make the spaces functional. Our goal is to have three permanent staff sets, one permanent public set, and one open space available for any type of set that would have to be set -up and torn -down after every shoot. The rationale for permanent sets is quite convincing, particularly in the area of staff production. Permanent sets maintain a consistent look, don't require lighting changes, last longer, and make for more efficient use of staff time. The three permanent sets we would like to build for staff programming include a news set, a sports talk -show set, and a general talk -show set. All three sets would have aspects, such as back - drops, furniture, and signage that could change to maximize use and insure as much variability in program appearance as possible. • • • A permanent talk -show set for the public to use would also be beneficial. The easier we can make a studio shoot for the general public the more likely they are to use the facility. Obviously we would want to incorporate a variety of backdrops and furniture styles to vary the programming looks as much as possible. But the basic set and lighting would not require significant changes. This is a real time saver for everyone involved. We would leave one corner of a studio open for folks to set up whatever kind of set they might want to use. This set would have to be set -up and torn -down after each shoot. We do plan to offer some set - storage space to producers. Because of the many expenses the organization will be incurring as a result of the new building, we would like to keep to a minimum the amount of equipment we purchase in 2004. Unfortunately there are a couple of areas that require attention, and they aren't cheap. Van Cameras Our production truck is responsible for approximately half of all staff productions. When it shows up at parades, high school sports, the National Sports Center, and other venues it publicizes who we are and where people can watch. It's an excellent PR tool. It is also our most expensive PR tool. Because of the transitory nature of the equipment in the truck, it takes a beating. All those volunteers setting up cameras, dragging cables, and then tearing them apart again take their toll. That doesn't even take into consideration the wind, dust, and temperature fluctuations the equipment experiences. All said, our van cameras are eight years old and in need of replacement. We should purchase four new camera packages. We are currently researching the cost of wireless cameras, but don't have any exact figures at this time. Four standard cabled camera packages will, however, run us in the area of $140,000. g News Camera We currently have two DVCPro cameras dedicated to staff production. They were both purchased about six years ago and have experienced a good deal of use, and some abuse. They are still in decent operating condition, but are in more and more demand as more staff produce more programs. We would like to add another camera to the mix. It will slow down wear and tear on the other two cameras, and provide more opportunity for simultaneous shoots. • • • In addition, we would like to dedicate the new camera to the news department. Because of the importance of the news department to the organization, and the often unpredictable nature of news events and interviews, having a camera available 24/7 specifically to the news team will eliminate equipment scheduling conflicts. This will help insure that both staff AND equipment will be available when needed. This camera will cost approximately $10,000. Computer Software /Hardware Upgrades Rose has developed a very effective computer replacement cycle. Each year she builds two or three new computers for those staff members who require improved capacity and speed, and then refurbishes and recycles their old computers for other staff members. It is an effective and economical way to guarantee staff has the tools necessary to perform their jobs. As such, we will require the parts and software necessary to do so. If at all possible, we would like to refrain from making any additional equipment purchases. Obviously, that will depend on no unforeseen accidents or break - downs. With the replacement of all master control equipment as a part of the building construction, and the purchase of the new production cameras, we should be pretty well set. This will be an excellent year for expanded communications. Primarily because it won't be really embarrassing to have people see our facility. You have no idea what a difference it will make. We are very cognizant of the importance of communication with the public. In 2004 we will have a full time Communications Coordinator. This is a new title, but not a new position. Michele Silvester has been migrating from public access responsibilities to communications responsibilities across the last two years. As the needs and interests of the Media Center change, some staff responsibilities grow and change to reflect those needs. That is the case here. While we will continue to communicate in ways that have worked for us in the past, our goal is to make some changes and concentrate efforts in several areas. al Web Site This one is our pet project. We think the web site holds great potential as a very economical and efficient communications tool regarding the Media Center and Cable Commission. We have already taken the most significant step required to make it a • valuable resource, in assigning web site maintenance to our Communications Coordinator. I have perused other community programming organizations web sites quite a bit of late, and I have to say that I haven't found one that had more information regarding the organization or was easier to navigate. I am very proud of the work staff has done in developing the information and services provided. Our goal for the upcoming year will be to update the information provided on the site weekly, and in some cases daily. We may also add pages and links throughout the year. We will continually promote the web site in all our printed materials and video programs. We want people to come to trust our web site for up -to -date, useful information regarding both the Media Center and the Cable Commission. Use the Facility The new facility will provide us an excellent excuse for inviting various groups and organizations to stop by for a visit. There's nothing like a really cool work environment to spark the interest of community organizations! Once we are in the new building, and have things organized, we plan to hold a series of open houses. We will target local and state government officials, school district staff, non - profit organizations, and the general public. • If it ain't broke... The Communications Coordinator will continue with various promotional programs that have worked well for us in the past. They include a monthly e- newsletter, the use of press kits, participation in parades, tours, cross - promotional flyers at van shoots, involvement with the local chambers of commerce, and the Volunteer Rewards Program. , . Develop sponsorship criteria and promote dubs We acknowledge that financing for the Media Center will probably look very different in 15 years. With that in mind, there is no time like the present to begin developing alternative income sources. Our goal is to start out by nurturing two potential areas of financial support. The first is the sale of copies of our programs, or dubs. We currently provide a dubbing service for our viewers, but haven't gone out of our way to promote it. We will now provide dubbing information and prices on all staff produced programs, the bulletin board channel, the web site, and at all van shoots and community events we videotape. In addition, we will offer both VHS and DVD formats. The second area we would like to develop is financial sponsorships. The first step will be to draw up guidelines regarding what would be allowed and what would not. It's a very fine line between sponsorships, which are allowed, and advertisements, which are not. Once the guidelines and prices for spots are established, the Communications Coordinator will begin marketing the spots through her contacts at the various chambers, print promotional pieces that will be mailed to businesses, and phone calls. • • • • City Scope is a program that staff and cities can be very proud of. Aric Otzelberger has done a phenomenal job in developing and improving both the look and the content of the program. In examining what could be done to further improve our local news coverage, staff kept returning to one issue...the name of the show. When City Scope was first created it was a half -hour news magazine program. Now it is a weekly news program. We've found that the name City Scope isn't very descriptive or intuitive as the name of a news program. Staff feels very strongly that the program should be renamed the "North Metro News." No explaining necessary. The name is clear, concise, and to the point. Our goal is to transition to our new name as a part of our move to the new facility. We will produce video promos and teasers months in advance of the change. Staff will develop new logos, find new music, and of course, develop the news set as part of the three new permanent staff sets already discussed in this report. The unveiling of the new look and name of our news program will coincide with the move to the new facility. The potential uses of the I -Net represent a brave, new, unexplored world for us. According to our franchise, the upgrade of the I -Net must be completed by July 15, 2004. It will include a hybrid fiber /coaxial infrastructure capable of transferring large amounts of data. Currently the I -Net is used only for the transmission of video programming. (The Government and School District channels.) It has the potential to do a great deal more, and to save cities quite a bit of money. Once the system is finished, and we have a detailed map, we will need to design a system for routing information from institution to institution. We will need to hire a consultant to do so. Fortunately for us, two individuals largely responsible for the development and design of our I -Net are no longer with Comcast and are available as consultants. • • Our goal for 2004 is to design a functional system for the transmission of data from institution to institution, and to facilitate the purchase of the equipment, by each city that wishes to make use of the I -Net, necessary for the use of the system. We are currently at the maximum PEG fee allowed by our Memorandum of Understanding. We are, however, allowed to increase that level annually to cover cost of living increases. According to the Bureau of Labor Statistics, the average CPI for 2002 was 2.4 %. Increasing the current PEG fee by this amount results in a six cent increase per subscriber, per month, to $2.51. 2004 is going to be a very expensive year for us. The new building, equipment upgrades, and development of the I -Net will present real financial challenges. While subscriber Levels have been declining across the last year, there is hope that with the cable system upgrade, availability of high speed internet service, and new home construction in the North Metro franchise area that will change. Because of all these factors, the PEG fee should be increased. 2004 is going to be the most amazing year. We will have built a state -of- the -art production facility, taken important steps to becoming tapeless and wireless, enhanced our news program, delved into alternative income sources, and set the groundwork for developing and utilizing our valuable I -Net system. The Media Center is finally going to become what the seven cities anticipated when they first took over management of the department. We will have the facility, tools, and staff necessary to provide a valuable service, for years to come, to the residents of the North Central Suburbs. With the continued support of the Operations Committee and the Cable Commission, channel 15 can only grow as a source for information, entertainment and services focused on our seven cities. • ESTIMATED REVENUES 2003 Franchise Fee Operating Reserve (Bal. Frwrd. 1/04) Interest Income $514,000 $50,000 $2,500 ESTIMATED EXPENDITURES 2004 Commission Budget $420,319 Operating Reserve (Bal. Frwrd 1/04) $50,000 Franchise Fees Retained by Cities $96,181 XL • MEM • • • 6.2% of gross wages 1.45% of gross wages 5.555% gross wages 1-- LL .43% of gross wages 1 750 5,040 4 �X `k i j(, O Ns d'r a 'A ,. 1.0 cF ti `- CO t- 1 0:, 1,261 4,265 3,118 14,000 78 330 10 r ai4r M <p N N O N (0 � ? e O o 9C+ O N «7 s !( O a. F ), nti nf:7N gf � kf,! r� ti h � t 77� � (0 d' y O O k�;+ O t— O O O , O a'Y('i ; i fS.I ; 0)M M M M oD 2255 317 r t. }.. O 16,645 21,066 ta't. z� 3,412 t_. 2,978 (o O co O 00 540 O 3,412M 4,767 if4i'�'4 2 %• ii ,j LL Medicare PERA Health /Dental /Life /ADD /STD /LTD Workers Compensation Electronic Filing Charges SUB TOTAL: Property Open Meeting Law Coverage Signature Bond SUB TOTAL: 1 O 0 00 N O 0 0 "zP 0 0 (D M 0 0 0 N — — J 0 0 V t;. iG 0 0 L o N `S a QYrr'$ �S 4,ib. 'c F " 00 11111 1•I j1NIFi. in ti' O O O CO �,8; i �. �+3 Y 1'1,1' ;t : � �R a.f uy�roro�44 NC O O LI, 1,1 , f CO 0 N. N O 0 CO h ;,t��n, CO ti . •6,ui. 11111111 �'� h "4., . � 1YS 4410 �N�? "Y: �;k4` �.. I!: C'�r.1 � N ��4E - , )l;',, c ? f1 i' Nil, , � F gg i�f4 eiY9''P ,11 North Metro Telecommunication Budget Shared w /Media 50/50 T Directors for Macta Lobbying Support/Legislative Issues r Natoa, MACTA, Chambers, Sams ` ref Computer /Software Upgrades ..3E , G,: 32,00014 34,000 1,625 3,300 0 0 L _ oe 2,000 it .v 0 70E 4,000 1,000-6 2,000 IhII:I O 6 ,, l4� 71,9001 37,289 fA 54,000] ''k'I' 3t0 I) 1C .(. yya y H�, gr �ry 4'{1 p3 'IO I ijay;lAs. w,^ O O toit, M °�, ^x3' 30,0001 .bS+r. r ae. 33,50* t' 1 n'* g1 i l n x.I M 30,000 30,000 1111 N co O O O 2,933 0 4,409 y.� }:�l O l�r i; _ co NO rJ rI : O. d' 500 2,443 1,162 0a. 0 i �"J , iF�'r M1glty �P r 30,000 d 31,748 'Audits: Commission Company Revenue Conferences Consultants 1Education/Training/Conferences Govemment/Legislative Affairs Internships ca ai 2 Membership Dues Gen /Special Meeting Expenses Personnel Recruitment Miscellaneous Admin. Expense SUB TOTAL] Office Equipment 'Building Fund Transfer SUB TOTAL: '3'R- ,yt,�• • Commission • Budget Line Item Supporting Information Personnel • Rose has been moved to a different pay scale. Because she is a certified computer technician and will be a certified Microsoft Engineer by 2004 I have moved her to the same pay scale as our video tech Rick. I started her at the step above what she would have been making at her current position. You may recall discussing this when it was agreed that Rose would be trained to become a Microsoft Engineer. While the monetary amount doesn't vary greatly from her current income, it follows through with a promise and demonstrates the Commission's commitment to its employees. Besides, she's already saved us ten times that amount by utilizing the knowledge she's gained. • The Executive Director salary is divided between the two budgets. Benefits • Health benefit reflects the abhorrent state of health care costs in this country. • Benefits for the Executive Director are divided between the two budgets. Insurance • This is split 50/50 with the Media Center and includes insurance coverage for the new building infrastructure. Office Expenses • This line item includes the Commission portion of the payment on the building loan for 2004, and three months rent at our current location. • See Media Center explanation for maintenance and utility costs. They are split 50/50 with the Media Center. • Office supply and postage line items were increased to cover increasing expenses and the expectation of lots of meeting packets. Legal Expenses • Legal costs should be minimal in 2004. There could be some rate regulation costs, some franchise fee analysis costs, and some lobbying costs, but these will most likely be divided between several clients, reducing our costs. Other Administrative Costs • Conferences • In trying to pinch pennies I have included money only for the local Macta conference. O Lobbying Support While some lobbying costs will be covered under the legal line item, it could be a wild year for big issues. • • • gnu 6 0 N CD M IL- w $ 358,410.00 1 $ 136,975.14 $ 17,758.43 °0 ti to" V w 0 to ICI' a- w $ 33,523.29 0 ao Is. N w .- v CO r w 0 1 $ 213,045.00 $ 217,404.32 F $ 39,955.62 0 0 m 0 CO w $ 178,999.42 CO aN N w O a0o N w �d 44.- w gain $ 8,954.69 $ 42,859.59 $ 30,172.03 1 co to co M w $ 195,818.00 Oho M eN- w 12 rr ■ i# i¢ec�t N N IC CO CO w $ 174,491.00 $ 176,197.00 $ 5,247.72 O Ir CO en 4A 040 1 r o CO 44A $ 2,238.59 0 0 i T w ti un M !• w O ILO co w m rn N w Increase Over Past Yeari Budget: 1 Back to Cities: 1 • YEAR 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 SUBSCRIBER GROWTH (Based on ATT Broadband Figures) # OF PAYING & NON - PAYING SUBS. AT YEAR END # SUB. INCREASE OVER PREVIOUS YEAR Yo INCREASE 16,208 17,068 19,121 18,906 17,970 16,768 15,709 14,968 13,488 11,952 AVERAGE: PAYING SUBS End 2002 -860 -2,053 215 936 1,202 1,059 741 1,480 1,536 371 463 5.0 %- 11%- 1.1% 5.2% 7.2% 6.7% 5.0% 11.0% 12.9% 3.2% 3.6% EST. PAYING AVERAGE % "',` " SUBS YEAR END INCREASE '03 • 16,208 3.6% t 16,791 • 03 03 w 0. 0 CO Oci 0 z cti V U d .Q �L V N .O • Fee Paid/ months /Peg Fee = Paying Subs Total PEG Fee Paid Time Frame Cr) O N CO N 0) r 10 CO O ' r 1 r r ✓ C) CO O 00 LO 00 0)0)00N"4" ✓ r r O LC) CO CO f� h cc ti ti Ln d' ky, 0 0 0 0 0 0 0 000Lnood CO of N 4 CO o0 ti CA r o CO CO C) O) LD I o CO ct N O LC) cri O O LC) Q) 4 C)LC)NN() "KrNd d RI' MN EA En En EA En En En N 0 N 2nd Qrtr 2002 • ESTIMATED REVENUES 2004 PEG Fees ($2.51116,500Subs./Mo.) $496,980 Operating Reserve (Bal. Frwrd. 1/04) $122,177 Amik • Capital Equip. Fund (Bal. Frwrd. 1/04) $246,387 Truck Replacement Fund (Bal. Frwrd. 1/04) $0 Building Fund (Bal. Frwrd. 1/04) $180,000 Other Income $67,000 Interest Income $5,300 • 2P, ESTIMATED EXPENDITURES Media Center Operating Budget $558,700 Operating Reserve (1/4 of Budget) $141,500 Equipment Purchases $150,000 Truck Replacement Fund $0 Capital Equipment Fund $267,644 Building Fund $0 Michele Silvester Kenton Kipp TJ Tronson Aric Otzelberger Matt Waldron Katie Young Joel Knudsen Richard Kocinski 7y 6.2% of gross wages 1.45% of gross wages 1 5.555% of gross wages 8.5 FT 1 .43% of gross wages 2003 2002 2004 ACTUAL BUDGET 4 mnth Act. BUDGET 39,265 36,037 jry 39,456 35,384 29,335, 30,534 31,230 IN 42,391 :}..'i15,a 00 00 OO I ) O 1r4 V b, 325,284 V. e � oor--- cfl.1--r. q, ��3 v— =` 0 V 1'114' iS;`'g N r-- r-- d 0 0 o o0 r f " If) to 1,223 1,399 1 l ."'',,e, G ) fus ', 99i,[yy 0 0 0 O O O 20,835 19,461] 0 4,551 15,0610 15,031_1 34,313M 42,000 II) co ,g. In 0) r` '1'1 O 71,003M 82,209 }S v 41ti: frN Se1:v: 37,024 32,741 32,418 12,746 27,960 27,584 38,924 M O 0 O �ia 272,344 ; Executive Director (1) FT Facility Coordinator (1) FT Mobile Production Coordinator (1) FT 1Govemment Coordinator (1) FT News Coordinator (1) FT Mobile Production Technician (1) FT Assistant News Producer (1) FT Facility Technician (1) FT Video Technician 1Part-Time Assistants Overtime Pay 0 0 1) O Ili,v,' Ca W a) U 0 SUB TOTAL: t M ' £ Q U 92 ca U_ b a) IPERA Health /Dental 1Workers Compensation Electronic Filing Charges 1 SUB TOTAL: • F, new building coverage included SITMTrql Local papers, mags, dub postage Copier, Fax, Supplies Basic shared, Cell, Internet, Web Shared w /Commission 50/50 Plow, Grass& Bldg Maint. 50/50 Sewer, Water, Gas & Electric 50/50 2003 2002 BUDGET 4 mnth Act. al ACTUAL ,t BUDGET 1111 'e,' .�.. . . ... 6,234 ra, 60,0801 00 �4+ in 4 4,000 4,000 3,600 2,750 O0 O N 88,3301 a' : i i { r. r 1 h -� '.E . +1 %rj Jr ZY k. .� s. ! q t. 13; • •.O .- 'L() 'CP is 0 000 O mot' 0 0 O CO "Cr CO O 0 CO "Cr 11, O 0 O •— e— s u a. ro/ �3 O O O e— � O P 6.'6' — 9 O 1111 O i IIIM 0� 8,459 C 4 I�" ,if CO N 40,305 on 1 CO 00 - it 1 e— i 00Cti r... 'ry "!b'i''M. yy 58,382 W. '�iII t� i 1 g� 1 ; Property/EDP /Inland Marine Production Van Volunteer Accidental New Building SUB TOTAL: (= t Building Security Rent Property Taxes 1Postage/Subscriptions Office Supplies /Office Equip. Maint. Phone /Intemt Service /Cell Phone Trash /Recycling /Janitorial/Water Cooler Building Maintenance "Building Utilities SUB TOTAL: tr Legal Fees SUB TOTAL:1 • • • err, ' DV, DVCPro, SVHS, VHS Interns, Bulbs, Camera Batt. Duct tape 2 workstations, software upgrades 1 f r eG. ,1= '? :=V4t.-WgtrfgWWr. ;WNW Van camera packages, DVCpro camera 2004 MEDIA CENTER BUDGET 2002 2003 2004 ACTUAL BUDGET 4 mnth Act. BUDGET 339 = 1,500 0 00000 O N ayiyiStti 00 1.0 N O M co O d 0 If) O{ 0 If) 10,3 64 24,500 � r 2 9� 000`0£ 000`0£ O ri O O i' ^ O ? 67,400 a 180,000 ke r f r i K i0P . 4 , t i,AP � O CV CO r CO r l T } +,; ;1 o lei n 9,445M 10,000 1,557. 3,400 2,781 M 4,490 4,027p 4,0001 o 0 O Lo 0 0 O 6 co F O 0 O 0 'iw O�r1,,. -r 117,497M 351,200 y .. 1md #1)�?,. *u3,e '.,!,jye. 21,549E 117,497:: `irrt &p., twy Y �;� Hr Video Equipment/Parts /Maint. Video Tape Bulbs /Batteries /Other Production Costs Computer Software /Upgrades Music Library 1 SUB TOTAL: fii'f 1Iy� 5 �f II Building Fund (Move, Build, Repair) Truck Fund Fleet Vehicle 1 SUB TOTAL: 4 kip ��, AL yy. Iyy �l Fygl )fi. (y�Y� 3 Macta Conference ACM, Sams CIub,Chambers, Arts Flyers Employment ads Software Prod. Van & fleet vehicle Prod. Van & fleet vehicle 2002 2003 2004 ACTUAL BUDGET 4 mnth Act. BUDGET 1,000 0 0000C: N 1, LO .� :#1,f O r- O N 'd� 4 N 1 * 14,500 486 ' 2,500 l'i� 1,041a 4,5001 ki �i,Z. + �7 h�''''4,404011t. x x Lk yep O O (0 N t.- e— O O Lf) O 0 LL LC) 0 0 . 0 0 (p `'"� 0 0 lLI) LC) N d' 1 0 y ' a a 1�}�iP20 w11k1Y 3�'s `,, N c0 ..00 O �, "'r 00 N . .�` 0 O P- k�'N 'ti�1c'F p CO a) N „°+h.4� g 41.f x'F'.* WS '03.! 6 "�4 lw. { • 3,559 O. 1,365 4 NAT d) 1t LA 'r 4! f, eh 0) M yy,�p� 4ry,F, W. M O d 21,728 �) ,7!4) Conferences Consultants Membership Dues Q Jo d Personnel Recruitment Tuition and Training Miscellaneous Admin. Expenses SUB TOTAL: Gas /Oil Maint/Lic. SUB TOTAL: • Media Center Budget Line Item Supporting Information Personnel • All salaries are based on the pay step system established by the Operations Committee and approved by the Cable Commission. • The Executive Director salary is divided between the two budgets. Benefits • Health coverage for 8.5 full time employees • Benefits for the Executive Director are divided between the two budgets. Insurance /Bonds • Insurance coverage includes the addition of the new building • Office Expenses • • The cost of postage is greatly reduced as a We do expect, however, to have larger dub • Building maintenance and utility costs were the new Quad Cities facility per square foot. first three months at our current facility. • Rent includes the cost of the current facility result of no longer mailing newsletters. postage costs. estimated based on the costs incurred by The costs also include expenses for the for three months. Other Administrative Costs • Advertising /Marketing This includes clothing items for the volunteer rewards program, and supplies for promotional mailings. • Awards Ceremony/ Entry Fees This includes the trophies, food, and facility for the annual awards ceremony. • Conferences Because of tight budget constraints we plan to send people to the local Macta conference only. • Memberships The membership line item includes The Alliance for Community Media, three local chambers of commerce, the local arts alliance, and Sam's Club • Publications Flyers and PR kits. We will save a lot of money by going to an e- newsletter • • Tuition and Training Primarily software usage Vehicle Expenses • Maint./ Lic. This Tine item remains low as the new production truck and fleet vehicle should not require much maintenance. Production Expenses • Bulbs /Batteries /Other Production Costs Interns $1500 Camera Batteries $500 Duct tape $500 Studio Bulbs 500 $3000 410 • Computer Upgrades Rose will be rebuilding several workstations and upgrading some software. a • 0 L 0 L N o r` a co 0 O ^ u1 co M O ti N CO N n N^ O O O M (O r0 X ) �a m W O) c 6N9 N X a 0 M O a0 Lt) O ^ 0 CV O cc; ac6 OO�M co hX et et 1.0 °m _p 01 CO N V W , W CO V ui X a TO CvjCO M o O�?O o � 0I / '- o Nr 0 .a O ^ o C C p o jEW" (!'i d CO O VO' N O tOO 3 p Z N (O N 0 0 M C W O X n V U. 0 e_ Cq Q w w y Fr ,�• � X tV 0 ee}} eil C O M O 00 o c0 CO _ N to x N VO O CO o CO 0. '�t ^ N COO r- 0 a r. W1 in M CO Cr" CO x 0 °o M r m CO o a " `<t po O co o N o `c/' C' OO MNI ; et Oi i... N CO LL") J m I Q N OOj ^ C� O (D Or o X (O COO 0O m Cn CO UN rn C)O a00`': C4 �} co X ^ON ^�O r. (V ^ ESTIMATED REVENUE TIMATEQ EXPENSES co coo o a NI- Lo co O M co O Lo et (0 O O O 0I N co o O O O O o O CO O n IN 0 CO CV o O N L() O h .- LO O O O 0 O (0 0) 0 O O ^ C0 0i M O O 0 0 0 O O O O u, LO O 0 •' CO ti v~- O 000 o CV O o 0 M I N CIS r UOj (0 o O ti N c p u9p'NI t` LO N. ^ O) O r O 0 CO [ tl' O 0 p t0 tl' N ^ N •� co to o co o_ Q aL 0 6• o N y C w 2 W a) LI_ m m = a) E ro a CO K ru 0 m 0 m c a) 0 N N o U T o E W 0) a) • • • AGENDA ITEM 7A -(i) & (ii) STAFF ORIGINATOR: Mary Alice Divine DATE: 08/11/03 TOPIC: Public Hearing: Consideration of adopting a Modified Program for Development District No. 1 and establishing Tax Increment Financing District No. 1 -10 7A -(i), Resolution No. 03 -123, Adopting a Modified Program for Development District No. 1 and establishing Tax Increment Financing District No. 1 -10 7A -(ii), Resolution No. 03 -124, Approving the Modification of Tax Increment Financing District No. 1 -9, eliminating two parcels from the district Vote Required: Simple Majority BACKGROUND: Earlier this evening the Lino Lakes Economic Development Authority considered a modified program for Development District No. 1 and the plan for the establishment of a new TIF District No. 1 -10. The developers of Marshan Lake Industrial Park on 35W have proposed to plat the 30 -acre park into sites for light industrial users. In conjunction with the plat, the developers are working with a potential light industrial user that is proposing to construct a 265,000 sq. ft. facility on approximately 13 acres in the park. It is anticipated that development of the business park, along with other development that may occur, may justify some public expenditure for infrastructure improvements to Lake Drive and the interchange. In addition, the business park has not developed solely through private efforts and may require public participation to develop in a manner consistent with the city's goals for commercial and industrial development. The draft plan was sent to Centennial School District and Anoka County for review and comment. The Planning and Zoning Board found the plan consistent with the Comprehensive Plan. According to Minnesota Statutes, a public hearing before the city council is required before consideration of approval of this new District. RECOMMENDATION: Open the public hearing • • • CITY OF LINO LAKES RESOLUTION NO. 03-123 RESOLUTION MODIFYING DEVELOPMENT DISTRICT NO. 1 AND ESTABLISHING TAX INCREMENT FINANCING DISTRICT NO. 1 -10 WHEREAS, the Economic Development Authority (the "Authority ") for the City of Lino Lakes (the "City ") has proposed to modify the Program (the "Program ") for Development District No. 1 ( "District ") and to establish Tax Increment Financing District No. 1 -10 ( "TIF District ") and adopt the Tax Increment Financing Plan (the "Plan") therefore, all pursuant to and in conformity with existing law, including Minnesota Statutes, Sections 469.090 through 469.1081 ( "EDA Act "), and Sections 469.174 to 469.179, inclusive ( "TIF Act "), all as reflected in the Program and Plan and presented for the Authority's consideration. WHEREAS, the City has investigated the facts relating to the modification of the Program and the establishment of the Plan, and has caused to be prepared a "Modified Development Program, Development District No.1 and a "Tax Increment Financing Plan for Tax Increment Financing (Economic Development) District No. 1 -10 "; and WHEREAS, the Authority and City have performed all actions required by law to be performed prior to the adoption of the modified Program and the Plan, including but not limited to notification of Anoka County and School District No. 12 having taxing jurisdiction over the property to be included in the TIF District, a request for review of and written comment on the Plan by the City Planning & Zoning Board, and a request that the Council schedule a public hearing on the Plan upon published notice as required by law; and WHEREAS, the Authority has approved the Program and the Plan and recommended approval by this Council. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes as follows: Section 1. Findings; Development District. 1.01. It is hereby found and determined that within the District there is a need to improve the tax base and employment opportunities, and to provide an impetus for commercial development. 1.02. It is further found and determined that, since initial establishment of the Districts, development and redevelopment needs have changed in certain parts of the City. SJB- 235626v1 LN140 -81 • • • 1.03. It is further specifically found and determined that the development described in the Program as modified would not be feasible without the public intervention and financial assistance described in the modified Program and Plan. Section 2. Findings; TIF District No.1 -10. 2.01. It is found and determined that it is necessary and desirable for the sound and orderly development of the District, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by the City to provide public financial assistance to the TIF District and Development District. 2.02. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan. whole. 2.03. The Plan conforms to the general plan for the development of the City as a 2.04. The Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the TIF District and the District by private enterprise. 2.05. The TIF District is an economic development district under Section 469.174, Subd. 12 of the TIF Act. 2.06. Reasons and facts supporting the above findings are set forth in the Plan and are incorporated herein by reference. The Council has also relied upon the reports and recommendations of its staff and consultants as well as the personal knowledge of members of the Council in reaching its conclusions regarding the modified Program and the Plan. Section 3. Approvals; Further Proceedings. 3.01. The Program and the Plan are hereby approved in substantially the forms on file in City Hall. 3.02. The Community Development Director is authorized to forward a copy of the Program and the Plan to the Office of the State Auditor pursuant to Minnesota Statutes 469.175, subd. 2. 3.03. The City Clerk is authorized and directed to forward a copy of the Plan to Anoka County and request that the Auditor certify the original tax capacity of the TIF District as described in the Plan, all in accordance with Minnesota Statutes 469.177. SJB- 235626v1 LN 140 -81 • • • DATED: , 2003 ATTEST: City Clerk SJB- 235626v1 LN 140 -81 Mayor • • CITY OF LINO LAKES RESOLUTION NO. 03-124 RESOLUTION APPROVING THE MODIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 1 -9 WITHIN DEVELOPMENT DISTRICT NO. 1 OF THE CITY OF LINO LAKES TO ELIMINATE TWO PARCELS FROM THE DISTRICT WHEREAS, on December 14, 1998 the Lino Lakes Economic Development Authority (The "Authority ") created its Tax Increment Financing District No. 1 -9 ( "District No. 1 -9 ") within its Development District No. 1; and WHEREAS, the City Council (the "City ") adopted the Plan for District No. 1 -9 on December 14, 1998; and WHEREAS, District No. 1 -9, was created as an Economic Development District according to M.S. 469.174, subd.12; and WHEREAS, District 1 -9 included the parcels: 17- 31 -22 -23 -0012 17- 31 -22 -32 -0006 which were previously certified in District 1 -9; and WHEREAS, the original net tax capacity for taxes payable 2003 is: 17- 31 -22 -23 -0012: $769.00 17- 31 -22 -32 -0006: $5,649.00; and WHEREAS, the current net tax capacity for taxes payable in 2003 is: 17- 31 -22 -23 -0012: $1,110.00 17- 31 -22 -32 -0006: $13,600.00; and WHEREAS, because the current tax capacity is greater than the adjusted original tax capacity; a public hearing is not required by Minnesota Statutes, Section 469.175, subd. 4; ,and WHEREAS, The City Council desires by this resolution to cause the elimination of the parcels from the District, thereby reducing the size of the District. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that District No. 1 -9 is hereby modified to eliminate two parcels and the City's staff shall take such action as is necessary to notify the County Auditor of the reduction in the geographic area of District No. 1 -9 caused by the elimination of such parcels. DATED: , 2003 Mayor ATTEST: City Clerk Parcels to be removed from Tax Increment Financing District No. 1 -9 17- 31 -22 -23 -0012 17- 31 -22 -32 -0006 • • • • AGENDA ITEM 7 B STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: August 11, 2003 TOPIC: Haley Manor • Resolution 03 -119: Comprehensive Plan Amendment: - Change Land Use From Low Density Unsewered to Low Density Sewered Residential, and - Obtain Additional MUSA Reserve • First Reading, Ordinance 16 -03: Rezone From Rural to R -1 • Resolution 03 -120: Preliminary Plat, Variances for Lot Depth, and Allocation of 6.22 Acres of MUSA Reserve VOTE NEEDED: BACKGROUND 3/5 Resolution 03 -119, Comprehensive Plan Amendment 3/5 Ordinance 16 -03, Rezone From Rural to R -1 3/5 Resolution 03 -120, Preliminary Plat and Variances Frank Feela, Inc. has requested approval of the Haley Manor plat. This project is unusual in that it involves redevelopment of four existing residential lots in the Mar Don Acres neighborhood. The project is driven by the desire of the existing homeowners to divide their lots to create additional lots. The proposed plat would subdivide four existing lots and result in 14 lots. Three lots on the north side of Lois Lane each would be divided into four lots. One lot on the south side of Lois Lane would be split into two lots. Existing homes would remain. To accommodate the development proposal, the following approvals are necessary: 1. Comprehensive plan amendment: change land use from Low Density Unsewered Residential to Low Density Sewered Residential, and acquire 6.22 acres of MUSA reserve from the Metropolitan Council for the site 2. Rezoning from existing Rural to R -1 Single Family Residential 3. Preliminary plat 4. Variance for lot depth: 132' instead of 135' 5. Allocation of 6.22 acres of MUSA reserve ANALYSIS The following is a summary of the of the proposal: • • Haley Manor page 3 The City's comprehensive plan guides the Mar Don Acres neighborhood for Low Density Unsewered Residential. The plan addresses such neighborhoods directly: The rural areas also include unsewered low density residential and use areas on lot sizes of less than five acres in size. As illustrated on the Proposed Land Use Plan, the unsewered residential developments are scattered throughout the City. These unsewered residential subdivisions were created prior to 1990 when the City increased its rural lot size to 10 acres. Property owners within the unsewered residential subdivisions have expressed concerns related to nearby urban growth and the extension of utilities to their subdivision. The encroachment of urban growth has presented concerns for land use compatibility and traffic. Property owners are also concerned with cost of special assessments related to larger lots if utilities are extended within the subdivision. In response to these existing land use issues, the Proposed Land Use Plan recognizes the existing unsewered residential subdivisions as long term land use within the City. These properties will continue to exist in this present condition unless the property owners wish to pursue municipal utilities and resubdivision of the larger lots. To preserve the character of these unsewered residential subdivisions, the following strategies will be pursued: 1. The existing unsewered residential subdivisions will remain outside the City's MUSA and not be eligible for municipal utilities. 2. MUSA would be available to an unsewered residential subdivision only if the Comprehensive Plan amendment and a utility improvement is petitioned for by the majority of the property owners that may benefit from the utility improvement and approved by the City. City of Lino Lakes Comprehensive Plan, pages 82 -83 Growth Management, MUSA Reserve: The comprehensive plan and the growth management policy establish a specific number of MUSA acres for residential growth for stage one (prior to year 2010). The MUSA reserve was calculated based on a specified amount of growth in specified areas. The total did not include growth resulting from converting existing low density unsewered residential areas to sewered areas. And, as noted above, the comprehensive plan clearly states that MUSA would be available to an unsewered residential subdivision only if the comprehensive plan is amended. The City is not using existing MUSA reserve to accommodate the Elm Street project. We are processing a comp plan amendment that includes a new MUSA request for that neighborhood. • • • Haley Manor page 4 Therefore, staff is recommending that the comp plan amendment for Haley Manor include a request both for a land use category change (unsewered to sewered) and for an additional 6.2 acres of MUSA. The MUSA allocation would be approved with the preliminary plat and granted with the final plat. Growth Management, Units/Year: The table below show the status of the staging plans for final platting new residential units. The ten new units would fit within the policy of 147 per year and so could be platted in 2003 — provided MUSA is made available for the project. The project also would fit in the 2004 lot allowance. LOTS /UNITS Development Name and Phases Prelim Plat Phasing plans by year (lots /units to be final platted) year end 2002 2003 2004 2005 2006 2007 2008 I Stoneybrook 2nd Addn 103 51 52 Century Farm North 249 56 65 52 43 33 Ravens Hollow 56 56 Haley Manor 10 new 10 total 51 118 121 52 43 33 01 remainder of 147 29 26 95 104 114 147 Once the City approves the application, it must submit the comprehensive plan amendment to the Metropolitan Council for review. Any City approval of the application will be contingent upon Met Council approval of the plan amendment. This will add time to the process. Rezoning The site currently is zone Rural. In order for the urban-sized lots to be created, the site must be rezoned to an urban residential zone. As stated in the zoning ordinance: The Planning and Zoning Board shall consider possible adverse effects of the proposed amendment. Its judgement shall be based upon, but not limited to, the following factors: 1. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official City Comprehensive Plan. The application includes an amendment of the comprehensive plan to change the land use and the MUSA line to accommodate the project. If this amendment is approved, the project would comply with the comprehensive plan. 2. The proposed use is or will be compatible with present and future land uses of the area. • • Haley Manor page 5 Bluebill Ponds to the north and Highland Meadows West to the east both are zoned R -1. The R -1 zone allows lots of 10,800 sf, which would accommodate the Haley Manor lots, and would be consistent with adjacent urbanized development. The rest of the Mar Don Acres neighborhood will remain as larger lots. Lot size alone does not create an automatically incompatible situation. 3. The proposed use conforms with all performance standards contained herein (in the ordinance). The new lots will conform to the R -1 standards in the zoning ordinance except for the lot depth. This will be resolved with approval of the variances. 4. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. Sanitary sewer and water are available in Lois Lane at the west edge of the Highland Meadows West development, adjacent to the Haley Manor site. Connecting 14 single family homes will not overburden these systems. 5. Traffic generation by the proposed use is within capabilities of streets serving the property. The addition of 10 single family homes will not overburden the roadway system. Lois Lane has outlets to the east and west and Country Lane connects to 77th St. to the south. Preliminary Plat/Development Stage Plan Lots: The lots on the north side of Lois Lane will be 132 feet in depth. The minimum lot depth in an R -1 zone is 135 feet. When the Mar Don Acres lots were platted, they were 294' deep. The 30' easement on the north edge, which now includes Arlo Lane, reduces the depth to 264'. Half of that is 132'. It is impossible to know why the extra six feet was not planned for when Mar Don Acres was platted. However, it is clear that the intent was to plan for a road on the north side, and a 30' easement was platted. The construction of Arlo Lane fulfilled that plan for a street. The City approval of the creation of Arlo Lane was an acknowledgement of the intent to provide the opportunity for the Mar Don Acres lot to subdivide. In order to fulfill this, the lots must be smaller than 135' in depth. The locations of Arlo and Lois Lanes prevent larger lots. It may be possible to add three feet onto one row of lots and make the other row 129', though the value of such a change is questionable. The reduced lot depths are acceptable. A second issue arises due to the locations of existing streets. Joseph Court forms a "T" intersection on the north, and Country Lane does so on the south. The driveways on Lots 2, 3, and 9 should be located as far as possible from these intersecting streets. This is included as a condition of approval. • • • Haley Manor page 6 Streets: Arlo Lane, Lois Lane and Country Lane all are existing roads. No additional roads are being proposed. The existing road system can accommodate the traffic generated by the 10 new homes. As part of the final plat, the developer must dedicate the Arlo Lane right of way. This will fulfill the intent of the City when Mar Don Acres was platted. Arlo Lane exists now, and the dedication will be a formality. Utility work in Lois Lane will disturb the existing pavement. This road must be reconstructed, with curb and gutter, up to City standards. Park Dedication: The current subdivision ordinance includes park dedication requirements, as adopted in 2001. Park dedication is $1665 per residential unit, less any and dedication. There is no land dedication needed, as Highland Meadows Park abuts the site. The park dedication will be $1665 x 10 new home lots = $16,650. Utilities: Sanitary sewer and water are available in Lois Lane at the west edge of the Highland Meadows West development, adjacent to the Haley Manor site. All lots, including existing homes, must connect to utilities. Onsite septic systems must be abandoned according to law. In addition, existing wells likely will have to be capped because of proximity to new sanitary sewer lines. These and other issues discussed in the City Engineer review memo must be addressed to his satisfaction. Grading and Stormwater Management: The grading plan proposes a pond to be created within the rear yards of the western eight lots north of Lois Lane. The outlet of this pond will be between Lots 5 and 6, Block 1, to the existing stormwater sewer facilities in Arlo Lane. The grading and drainage related modifications and comments, as recommended by the City Engineer in the attached memorandum must be addressed to the City Engineer's satisfaction. The plan is also subject to review and approval from the Rice Creek Watershed District. ENVIRONMENTAL BOARD The Environmental Board reviewed the project at its June 25 meeting. The following is an exerpt from the Environmental Specialist memo that covers several projects: Topic: Frank Feela Inc., Hailey Manor Recommendations: The Environmental Board made the following comments and recommendations concerning Hailey Manor: • Look at a more creative design, such as duplexes or other structures, to create more open space on the North side. • Identify an access area for the proposed infiltration pond. • Haley Manor page 7 • Identify a control (signage and legal) for the preservation of native materials in the infiltration area. • Work with the City Natural Resource Specialist to try to save more hardwood trees. • Recommend not setting precedence on a rezone request where there is no defined MUSA allocation. (Strong concern about this issue.) • Follow Staff (Environmental Specialist) recommendations: Infiltration areas proposed on site should have the City native seed specification used. Native seed should be applied at the same time as erosion control vegetation seed is applied. There should be no importing or exporting of soil form the site with out City approval. All BMPS for erosion control and compaction control should be followed. Soils should be restored to pre - grading compaction densities. A boulevard tree should be provided for each lot frontage. The tree inventory should indicate genus and species with size. Several recommendations have been included in the conditions of approval, below. Notes on the grading plan include the infiltration basin to 6" prior to seeding, which addresses the compaction issue. Access to the pond is identified on the grading plan. A drainage and utility easement will be required over the pond — signage can be discussed with the developer. The MUSA/rezoning issue is addressed by the comprehensive plan amendment request. The • project requires additional MUSA along with the change to the land use. The application requires the approval of both the City and the Met Council. • PLANNING & ZONING BOARD The P & Z conducted a public hearing on the project on July 9. The P & Z recommended approval with the conditions listed below. These conditions have been incorporated into the two resolutions and ordinance. CONDITIONS OF APPROVAL Approval of the project should include the following conditions: 1. The City's approval of the comprehensive plan amendment, rezoning, preliminary plat and variance is contingent upon Metropolitan Council approval of the comprehensive plan amendment. The final plat shall not be reviewed by the Planning & Zoning Board or City Council prior to said Metropolitan Council approval. 2. All lots in the plat, including the existing homes, must agree to connect to City utilities. The City will not approve the final plat without legally enforceable assurance that all properties will connect and existing onsite septic systems will be abandoned. 3. Existing wells shall be capped when required by Minnesota Dept. of Health requirements. • • • Haley Manor page 8 4. As a result of the utility main construction, the developer shall restore Lois Lane by complete reconstruction with concrete curb and gutter and new bituminous surfacing. 5. Issues discussed in the City Engineer review memo of July 1, 2003 must be addressed to his satisfaction. 6. All landowners shall sign development agreement and final plat or an agreement to plat. The City Attorney must review relevant documentation. 7. The north 30 feet shall be dedicated to the City on the final plat for right of way for Arlo Lane. 8. To minimize conflicts with existing street intersections, the driveway on Lot 2, Block 1 shall be as far east as possible; the driveway on Lot 3, Block 1 shall be as far west as possible; and the driveway on Lot 9, Block 1 shall be as far east as possible. 9. Park dedication of $16,650 shall be paid. 10. A permit from the Rice Creek Watershed District must be issued prior to final plat approval by the City. 11. Infiltration areas proposed on site should have the City native seed specification used (rather than MnDOT mix specified in grading notes). 12. A boulevard tree shall be provided for each lot frontage. OPTIONS. 1. Approve the applications, with separate votes, as follows: • Resolution 03 -119, Comprehensive Plan Amendment • First Reading of Ordinance 16 -03, Rezone From Rural to R -1 • Resolution 03 -120, Preliminary Plat, Variances, and Allocation of MUSA Reserve 2. Return to staff with direction. RECOMMENDATION Option 1 • This review is based on the following plans and information: City Engineer Comments dated July 21 2003 Environmental Board Comments, June 25, 2003 Boundary/Topographic Survey, June 9, 2003 Preliminary Plat, June 9, 2003 Preliminary Utility Plan, June 9, 2003 Preliminary Grading and Erosion Plan, June 24, 2003 (recd. June 25) • • Haley Manor page 9 • CITY OF LINO LAKES RESOLUTION NO. 03-119 APPROVING AMENDMENT OF THE COMPREHENSIVE PLAN TO CHANGE LAND INLCUDED IN THE HALEY MANOR PLAT FROM LOW DENSITY UNSEWERED RESIDENTIAL TO LOW DENSITY SEWERED RESIDENTIAL, AND TO OBTAIN ADDITIONAL MUSA RESERVE FOR HALEY MANOR WHEREAS, the Lino Lakes City Council makes the following findings: 1. The City of Lino Lakes approved a new comprehensive plan in August 2002 after approval by the Metropolitan Council, according to MN Statutes 473.858 and 473.864. 2. The comprehensive plan includes a proposed land use map with distinct land use categories. The Low Density Sewered Residential land use category is intended for residential development that has public sanitary sewer service. The Low Density Unsewered Residential category is intended for residential development without such service. 3. The comprehensive plan describes a specified amount of Metropolitan Urban Service Area (MUSA) reserve acres. The MUSA reserve acres acquired from the Metropolitan Council were calculated based on a specified amount of growth in specified areas. The total did not include growth resulting from converting existing low density unsewered residential areas to sewered areas 4. The Mar Don Acres development is guided for Low Density Unsewered Residential land use on the proposed land use map. 5. Several property owners in Mar Don Acres desire to subdivide their one -acre lots and provide public sanitary sewer and water service to the properties included in a plat called Haley Manor. 6. It is in the public interest to provide public sanitary sewer and water service to existing lots with homes that do not have such service, particularly on lots with limited space for replacement onsite individual sewage treatment systems. 7. The City requires that any new lots under ten acres in size must have public sanitary sewer and water service. 8. Public sanitary sewer service cannot be extended into areas outside the MUSA. 9. The comprehensive plan requires that MUSA would be available to an unsewered residential subdivision only with a the Comprehensive Plan amendment. 10. A public hearing was held before the Planning & Zoning Board on July 9, 2003. • • • 11. An amendment of the comprehensive plan must be submitted to the Metropolitan Council for review. NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves an amendment of the comprehensive plan for the area included in the Haley Manor plat that will: • change the land use designation from Low Density Unsewered Residential to Low Density Sewered Residential, and • obtain 6.2 acres of additional MUSA reserve BE IT FURTHER RESOLVED that the amendment of the comprehensive plan shall be submitted to the Metropolitan Council for review and that the City's approval of the plan amendment is contingent upon approval by the Metropolitan Council. Adopted by the Lino Lakes City Council this day of , 2003 ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor Resolution 03 -119, page 2 • • • CITY OF LINO LAKES ORDINANCE NO. 16 -03 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF LINO LAKES BY REZONING THE LAND WITHIN THE HALEY MANOR PLAT FROM R RURAL TO R -1 SINGLE FAMILY RESIDENTIAL The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: Section 1: Findings The City Council makes the following findings regarding the application for rezoning the property described below, based on the factors listed in Section 2, Subd.1.E and 1.F. of the Lino Lakes zoning ordinance: 1. The proposed action has been considered in relation to the specific policies and provisions of and the official City Comprehensive Plan. Resolution 03 -119 approves amending the comprehensive plan to change the land use category of the Haley Manor land to Low Density Sewered Residential and acquire more MUSA reserve for the project. The ten new residential lots being created by Haley Manor falls within the annual number of new housing units (147) for 2003, in compliance with the Growth Management Policy, Ordinance 01 -03. 2. The proposed use is or will be compatible with present and future land uses of the area. Bluebill Ponds to the north and Highland Meadows West to the east both are zoned R -1. The R -1 zone allows lots of 10,800 sf, which would accommodate the Haley Manor lots, and would be consistent with adjacent urbanized development. 3. Upon compliance with the conditions of approval set forth in Resolution 03 -119 and Resolution 03 -120, the proposed use will conform with performance standards contained in the zoning ordinance and other requirements. 4. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. Utilities are currently available to the site, and compliance with Resolution 03 -119 and Resolution 03 -120 will ensure proper utility service. 5. Traffic generation by the proposed use is within capabilities of streets serving the property in conjunction with the public improvements proposed. The addition of 10 single family homes will not overburden the roadway system. Lois Lane has outlets to the east and west and Country Lane connects to 77th St. to the south. 6. A public hearing was held before the Planning & Zoning Board on July 9, 2003. • • Section 2 The Zoning Ordinance of the City of Lino Lakes, Anoka County, Minnesota, passed by the City Council on March 10, 2003 is hereby amended by rezoning from R, Rural to R -1, Single Family Residential pursuant to the provisions of the Zoning Ordinance of the City of Lino Lakes, the following described real estate: Lots 6, 7, and 8, Block 1, Mar Don Acres, and Lot 1, Block 3, Mar Don Acres It is anticipated that the description shall become Lots 1 -12, Block 1, and Lots 1 and 2, Block 2, Haley Manor, upon recording of an approved final plat. Section 3 As above amended, said Zoning Ordinance shall stand as initially passed and previously amended. Section 4 This ordinance shall be in force and effect from and after A) approval of the comprehensive plan amendment described in Resolution 03 -119, and B) the ordinance's passage and publication according to the Lino Lakes City Charter. Passed by the Lino Lakes City Council this day of , 2003 ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor Ordinance 16 -03, page 2 • i CITY OF LINO LAKES RESOLUTION NO. 03-120 APPROVING ALLOCATION OF 6.22 ACRES OF MUSA RESERVE AND A PRELIMINARY PLAT FOR HALEY MANOR, INCLUDING LOT DEPTH VARIANCES WHEREAS, the City has received applications for platting an area as Haley Manor; and WHEREAS, the development requires approval of the allocation of Metropolitan Urban Service Area (MUSA) reserve and approval of a preliminary plat; and WHEREAS, a public hearing was held before the Planning & Zoning Board on July 9, 2003; and WHEREAS, the City Council approved Resolution 03 -119 to change the comprehensive plan land use designation to Low Density Sewered Residential; and WHEREAS, the City Council approved Ordinance 16 -03 rezoning the site from Rural to R -1 Single Family Residential; and WHEREAS, the plat meets the criteria for a variance listed in Section 2, Subd. 4 of the zoning ordinance, and WHEREAS, the proposed MUSA allocation and preliminary plat meet the requirements of the City's Growth Management, Zoning and Subdivision Ordinances. NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the allocation of 6.22 acres of MUSA reserve. The MUSA will be granted with the final plat approval. BE IT FURTHER RESOLVED that the Lino Lakes City Council hereby approves variances for Lots 1 through 12, Block 1, Haley Manor, to allow the lot depths to be 132 feet. BE IT FURTHER RESOLVED that the Lino Lakes City Council hereby approves the preliminary plat for Haley Manor. BE IT FURTHER RESOLVED that the following conditions of approval apply: 1. The City's approval of the MUSA allocation, preliminary plat and variances is contingent upon Metropolitan Council approval of the comprehensive plan amendment, including the additional 6.22 acres of MUSA for Haley Manor. The final plat shall not be reviewed by the Planning & Zoning Board or City Council prior to said Metropolitan Council approval. • 2. All lots in the plat, including the existing homes, must agree to connect to City utilities. The City will not approve the final plat without legally enforceable assurance that all properties will connect and existing onsite septic systems will be abandoned. 3. Existing wells shall be capped when required by Minnesota Dept. of Health requirements. 4. As a result of the utility main construction, the developer shall restore Lois Lane by complete reconstruction with concrete curb and gutter and new bituminous surfacing. 5. Issues discussed in the City Engineer review memo of July 1, 2003 must be addressed to his satisfaction. 6. All landowners shall sign development agreement and final plat or an agreement to plat. The City Attorney must review relevant documentation. 7. The north 30 feet shall be dedicated to the City on the final plat for right of way for Arlo Lane. 8. To minimize conflicts with existing street intersections, the driveway on Lot 2, Block 1 shall be as far east as possible; the driveway on Lot 3, Block 1 shall be as far west as possible; and the driveway on Lot 9, Block 1 shall be as far east as possible. 9. Park dedication of $16,650 shall be paid. 10. A pennit from the Rice Creek Watershed District must be issued prior to final plat approval by the City. 11. Infiltration areas proposed on site should have the City native seed specification used (rather than MnDOT mix specified in grading notes). 12. A boulevard tree shall be provided for each lot frontage. 13. The final plat shall not be approved until the rezoning to R -1 (Ordinance 16 -03) is in effect. 14. This approval is based on the following plans and information, and supporting documentation: City Engineer Comments dated July 21 2003 Environmental Board Comments, June 25, 2003 Boundary/Topographic Survey, June 9, 2003 Preliminary Plat, June 9, 2003 Preliminary Utility Plan, June 9, 2003 Preliminary Grading and Erosion Plan, June 24, 2003 (recd. June 25) Resolution 03 -120, page 2 • Adopted by the Lino Lakes City Council this day of , 2003 ATTEST: Ann Blair, City Clerk • • John J. Bergeson, Mayor Resolution 03 -120, page 3 TKDA ENGINEERS • ARCHITECTS • PLANNERS • MEMORANDUM • • 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul, MN 55101 -2140 (651) 292 -4400 (651) 292 -0083 Fax www.tkda.com To: James Studenski, City Engineer Reference: Hailey Manor City of Lino Lakes, Minnesota Copies To: From: Scott A. Brink Date: July 1, 2003 Comm. No. 12701 -002 Routing: The proposed plans provide for a preliminary plat and the construction of residential units on property located at the intersection of Lois Lane and Country Lane. Essentially, the proposed project consists of the following: 1. The dividing of a single 1.02 acre parcel into two lots at the southwest corner of the intersection of Lois Lane and Country Lane. One existing home is proposed to remain. 2. The dividing of three existing parcels into 12 lots on 3.35 acres of property located between Lois Lane and Arlo Lane. Three existing homes are proposed to remain. The following documents were reviewed: Plan sets dated June 9, 2003, by Metro Land Surveying and Engineering HydroCAD Model dated June 3, 2003 The following comments are provided at this time: General Comments 1. Some of the Plan Sheets read "for Frank Fella" and others read "for Hailey Manor." The tide or name for the proposed development should be clarified and labeled consis t y p 2. Some Plan Sheets read "Hailey Manor" but the legal description says "Haley Manor." Again, the title should be verified and labeled consistently. Drainage and Stormwater Comments 1. If this is truly a landlocked design, then the 10 -day snowmelt computation (Curve Number is 100 and runoff of 7.2 inches) needs to be used to determine the High Water Level of the pond. 2. The proposed 12" RC pipe emergency overflow outlet will need to be a 15" RC pipe (minimum size). An Employee Owned Company Promoting Affirmative Action and Equal Opportunity • Halley Manor Page 2 July 1, 2003 City of Lino Lakes, Minnesota 3. Lots 3, 4, and 5, Block 1 of Mar Don Acres traditionally have drained to the landlocked low area in Lots 5, 6, and 7, Block 1. The proposed drainage computations do not appear to take into account Lots 3, 4, and 5, Block 1 developing. 4. City rate control requirements are not being met on the 2, 10, and 100 -year storms. 5. Approval from the Rice Creek Watershed District will be required. 6. The proposed drainage and utility easement shown on the utility plan and preliminary plat shall be expanded to cover the entire detention area in the center of the property. Standard lot perimeter easements shall be provided as shown on the preliminary plat. 7. The overflow for the detention basin connects with a City storm sewer catch basin located in Arlo Lane. This system eventually discharges to a 15 -inch diameter pipe at a grade of 0.3 %. It is recommended that the capacity of this pipe to adequately accommodate the added pond overflow in addition to its existing flows be evaluated further. General Street and General Utility Comments 1. Arlo Lane was constructed recently with concrete curb and gutter, bituminous surfacing, and utilities (sanitary sewer, storm sewer, and watermain). The Preliminary Utility Plan shows sanitary sewer and water services extending to lots 1 -6, but does not identify the services as existing or proposed. The services must be labeled accordingly. The developer shall be responsible for any and all repairs to Arlo Lane that may be caused as a result of said development, including new concrete curb and gutter, aggregate and bituminous base, and bituminous surfacing as may be needed. 2. Lois Lane currently exists as an older bituminous street with no curb and gutter (bituminous curbing), and no existing utilities. The extension of sanitary sewer and water from their existing termination points on Lois Lane at the east limit of the site is proposed. Sanitary sewer and water services should therefore be extended to each lot (Lots 7 -12) from the newly constructed mains. Extension of sanitary sewer and water services to the two proposed lots (Lots 1 and 2, Block 2) at the southwest comer of Country Lane and Lois Lane should also be provided and shown. 3. The proposed watermain connection point on Lois Lane currently exists as a dead end main, and will be extended even further in length as a dead end. We are evaluating the system at this location to verify that existing pressures and flow rates at this location are adequate. 4. As a result of the utility main construction, the developer shall restore Lois Lane by complete reconstruction with concrete curb and gutter and new bituminous surfacing (i.e., the street shall be reconstructed to City of Lino Lakes standards). Said reconstruction shall be identified and provided on the plans. 5. Concrete curb and gutter shall be identified as D412. Hailey Manor Page 3 July 1, 2003 City of Lino Lakes, Minnesota 6. It is recommended that soil borings and a geotechnical report be provided. The subgrade must be accepted by the City Engineer prior to placement of Class 5 aggregate base. In the event the subgrade is determined to be unsuitable by the City Engineer, the subgrade shall be cut, removed, and replaced with select granular material. The depth of the subgrade cut shall be determined by a geotechnical engineer and approved by the City. 7. Currently, storm sewer is provided on Arlo Lane and none provided on Lois Lane. Storm sewer shall be furnished and installed on Lois Lane, as needed, as part of the reconstruction of Lois Lane. It is recommended that the existing drainage conditions at the Lois Lane /Country Lane intersection area be evaluated further to deteiiuine if at least some storm sewer or drainage improvements should be constructed as part of this project. Additional Utility Comments 1. Sanitary sewer service pipe shall be SDR 26 or SCH 40 and ductile iron water pipe shall be CL 52. Gate Valves shall be Mueller A- 2370 -20 with mechanical joints, meeting AWWA Specifications C500 -61. Valve Boxes shall be Mueller H- 10357 with H -10361 drop lid and extensions shall be Mueller H- 10363. All sanitary sewer and storm sewer manholes and appurtenances shall be furnished and provided as required by the City of Lino Lakes. A separate detail sheet showing all applicable standard plates of the City of Lino Lakes shall be provided. • 2. Sanitary sewer and watermain system materials and installation methods shall follow the City of Lino Lakes engineering standards. A utility plan with notes referring to City of Lino Lakes and CEAM details and other pertinent construction notes must be provided. 3. The Developer shall provide to the City of Lino Lakes a copy of the completed MPCA Sanitary Sewer Permit, including correspondence and approval of Metropolitan Council Environmental Services (MCES). The Developer shall provide to the City of Lino Lakes a copy of the completed MDH permit for watermain installation. 4. Utility installations shall be installed in accordance with the recommendations of a geotechnical analysis and report. 5. It appears that this development proposes to construct new single family homes with City utilities . while retaining some existing homes that are currently served by well and septic systems. It is expected that any existing homes to remain as part of this project will be connected to City sewer and water, and shall have existing septic and wells removed and capped accordingly per MPCA and MDH standards. The developer shall be responsible for addressing these issues as may be required with the appropriate regulatory agency. The developer shall also be aware that the Minnesota Department of Health has very specific rules regarding the minimum distance that a sanitary sewer may be placed from and existing well (50 feet for sewer mains and 20 feet for services). The developer shall address these issues with the State accordingly prior to approval of the plans and commencement of any construction activity. 6. Profile sheets must be provided for sewer and watermain installation on Lois Lane. Hailey Manor Page 4 July 1, 2003 City of Lino Lakes, Minnesota • Other Comments 1. The Contractor shall adhere to working hours for construction activities in accordance with the requirements of the City of Lino Lakes. 2. A note must be added to the grading plan stating that Contractor shall provide a sweeper to clean streets and paved areas outside of the project site on a daily basis as needed. 3. A note must be added that the City of Lino Lakes Utility Superintendent shall be contacted at least 48 hours prior to any utility work, utility connections, or any work in the public right -of -way being performed. 4. At least some of the existing homes proposed to remain as part of the project do not appear to meet side setback requirements with the new lot configurations. • 22 A Outio 12 10 8 r- a■ O 8el a H o _ ■ i 'Nal 4 •/� m _v Iv .I? - 9uNT -V -HW * —RI6H4 OF W, 1' P&41 NI/MSER t SUB. p��l����. - OTRCEi --i -- ,■ ®m ®����� ©1� ■a��mm� ©ry,W��. 4r ^�� DRIV �!"- r%2�ClpITI,l��R9�411.1./ pil mairvc= AR MEE 04 MEZOL�aHfsAtiWto � I 2 :/\' c rimovin on qv" tligliw v a�o�g ©i► 16 f© Q v, r5 W ' 0 et ■ I 2 if i5 INONIMPA: all Mg inot iii- Litucia ® � I MMN IR 14 13 -; 12 11 I 10 4 8 7 6 5 4 3 2 1 OUTLOT 8 PARK NORTH ELEMENTARY SCH00L MSS S i4 ' NM'S� 9 i ie �� ■ ■� I p2! JR1•,�����,�� gill • ©gym =! 1► 3R . —' LILAC— - —STREET— AT N0. 49 r- LAKES MERCIA co-8 1 AP 8 I V OIL.A 9 QQ y��. 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L 0 A V 3 A • 0 01 00 zynoa HdSSOf ?� at 00'fr6Z 9 „91,8S.00N 33 I I Ci !gib I R n I8 I0 — —J 3 g gl - --=r I �q I. st ... 1 18 1 o:r 00701 El 00 •,6Z al eg 00 LEGAL DESCRIPTION r7 H w ag I yg i F 8 851 ti cs c ] <F 00 L 710,7 d?LLA7200 00'58/ .L91,6'6%401,1 R.5 01 N 8I m 1 r I. f msir 0 a ra ra 11 i ,1111( yS 1i I iifitii r 1 wad lgirhiiiiiiii ! i ..• lti I.. •0.. 1 3 v 90'981 Z.9l,SS.00N W 11 u L8 1 1 8 I Ig 81 la �I lib . 0 66 e� g e 6 ,Lwnoa Hd3SOI ti 2 I ' 'Itll II;1111111 8 O N eF 0 01 N • ig kww a °bo L_ ag tg 8YIq 10 1wara 3NV7 1 2LLNflo OwlSS3 ICIIYN X92 O dON,31 'dONd reiti \ co Q = gN \ o0'Zf 6 m� 3SflOH ONLLSOC3 L_J RS Sm 3OYNYO OHILSIX3 AGENDA ITEM 7 C STAFF ORIGINATOR: Jeff Smyser C.C. MEETING DATE: August 11, 2003 TOPIC: Resolution 03 -118 Authorizing Distribution of EAW for Public Comment Pheasant Hills Preserve 12th Addition VOTE REQUIRED: 3/5 BACKGROUND Pheasant Hills Preserve 12th Addition is a proposed development near the existing Quail Ridge neighborhood. The City decided that the because of its nature and the location, the project may have the potential for significant environmental effects and, therefore, an Environmental Assessment Worksheet is needed (Resolution 02 -21). The Environmental Assessment Worksheet (EAW) has been completed. With the City Council's • authorization, the EAW will be distributed for public comment. The distribution and public comment process will be carried out according to MN Rules 4410. The Environmental Board discussed a draft EAW on July 30th. The document was revised to include the Environmental Board's suggestions and clarifications. OPTIONS 1. Approve Resolution 02 -118 authorizing distribution of the EAW. 2. Return to staff with direction. RECOMMENDATION Option 1 • • CITY OF LINO LAKES RESOLUTION NO. 02-118 APPROVING THE DISTRIBUTION OF AN ENVIRONMENTAL ASSESSMENT WORKSHEET FOR PHEASANT HILLS PRESERVE 12TH ADDITION WHEREAS, MN Rules 4410 establishes the requirements for the preparation of an Environmental Assessment Worksheets (EAW); and WHEREAS, the City Council approved Resolution 02 -21 requiring the preparation of an EAW for the Pheasant Hills Preserve 12th Addition project; and WHEREAS, the project proposer, has submitted data for an EAW; and WHEREAS, the City has reviewed the submitted data and determined to the best of the City's knowledge that the EAW is complete and accurate; • NOW, THEREFORE BE IT RESOLVED, that the Lino Lakes City Council approves the distribution of the Pheasant Hills Preserve 12th Addition EAW for public comment as required by MN Rules 4410.1500. Adopted by the Lino Lakes City Council this day of , 2003 ATTEST: Ann Blair, City Clerk • John J. Bergeson, Mayor • • AGENDA ITEM 7 D (i) STAFF ORIGINATOR: Jeff Smyser C. C. MEETING DATE: August 11, 2003 TOPIC: Resolution 03 -121 Accept Easements for 64th St. Near Amelia Lake VOTE REQUIRED: 3/5 BACKGROUND & ANALYSIS There are several existing lots of record on the north side of Amelia Lake. Two of these lots are landlocked, one borders on Centerville Road. The owner of the lots would like to construct a new road to provide access and full frontage on a public road. He is proposing to dedicate and easement for the roadway to the City and construct a road to City standards. This then would be a public road. A separate easement for a stormwater pond and drainage is also proposed. Creating a public roadway is better than creating a new driveway that serves the lots, for several reasons: 1. Lino Lakes requires full lot frontage on a public road for new lots. These lots exist already, but the owner has chosen to address access as if they are new lots. The new road will provide a better access to the lots than a shared driveway. 2. A public road access to Centerville Rd. is safer than a driveway, which is smaller and more difficult to see. The sight lines can be ensured by keeping the rights of way clear. 3. It provides for the opportunity to connect two collector streets in the long range future. The Lino Lakes Transportation Plan includes a connection between Centerville Rd. (County State Aid Highway 21) and 21st Ave. (Co. Rd. 54). The proposed new street provides for the possibility of constructing that connection. If or when, in the future, there is a need for such a connection, the street could be extended to the east. Creating the proposed piece does not commit the City to construct the rest of the road. 4. It also allows for the possibility of a southern access to the City property acquired for an athletic complex. If the athletic complex does not occur, access to the property will be important to allow for any other use. • • 5. A stormwater pond also will be constructed to handle runoff from the new road. Such treatment would not occur with a private driveway with no pond. The Vadnais Lake Area Water Management Organization has approved the pond plan for potential impact on the wetlands. The impact will be less than 400 sf. OPTIONS 1. Approve Resolution 03 -121 accepting the easements for the new road and stormwater facilities. 2. Return to staff with direction. RECOMMENDATION Option 1 • CITY OF LINO LAKES RESOLUTION NO. 03-121 RESOLUTION ACCEPTING DEDICATION OF EASEMENTS FOR PUBLIC ROADWAY AND UTILITY PURPOSES, 64TH STREET NEAR AMELIA LAKE WHEREAS, the owner of several existing lots of record in Lino Lakes has proposed constructing a road to provide access to the lots, and WHEREAS, said property owner proposes to dedicate an easement to the City of Lino Lakes so that the new road will be a public roadway, and WHEREAS, it is in the public interest to manage access to public roadways such as Centerville Road (CSAH 21), and WHEREAS, the proposed public road provides an opportunity to provide future public road connections as recommended in the Lino Lakes Transportation Plan. NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council accepts the easements described in Attachment A for public road and drainage and utility purposes. BE IT FURTHER RESOLVED that the property owner shall convey the easements with appropriate deeds to be reviewed by the City. Adopted by the Lino Lakes City Council this day of 2003 ATTEST: Ann Blair, City Clerk • John J. Bergeson, Mayor ATTACHMENT A: RESOLUTION 03 121 .IT i 1/ ��— The South lin ( the North 60.0 • EASEMENT #1 A 60.00 foot easement for road right —of —way purposes over the North 60.00 feet of the West 210.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. EASEMENT #2 A 60.00 foot easement for road right —of —way purposes over the North 60.00 feet of the East 383.00 feet of the West 593.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. EASEMENT #3 An easement for road right —of —way purposes over the North 30.00 feet of Government Lot 2, Section 35, Township 31, Range 22. Anoka County, Minnesota. and over that part of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota, lying North of the following described line: Beginning at the point of intersection of the North line of said Government Lot 2 and the East line of the West 593.00 feet of said Government Lot 2; thence South along said East line of the West 593.00 feet of said Government Lot 2 a distance of 42.04 feet; thence easterly deflecting to the left 98 degrees 36 minutes 22 seconds a distance of 254.18 feet to said north line of Government Lot 2 and said line there terminating. al EASEMENT #4 A temporary easement for road right —of —way purposes over the South 40.00 feet of the North 70.00 feet of the East 100.00 feet of the West 815.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County. Minnesota. • EASEMENT #5 A drainage and utility easement over, under and across the East 85.00 feet of the West 593.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. EASEMENT #6 An easement for ponding and utility access purposes over and across the north 200 feet of the east 100 feet of the west 593.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. EXIEh_LEGAL _ DESCRPTIONS TRACT 4 The West 210.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. Subject to Centerville Road. TRACT B The East 383.00 feet of of the West 593.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. TRACT C That part of Government Lot 2, Section 35. Township 31, Range 22, Anoka County, Minnesota lying East of the West 593.00 feet of said Government Lot 2. 1 Q d 0 a CONITERVILLE • /A .1. 1,00.00S ZZ'21 'L£1 'S£ **08 Z Sol 3U WU»AOO ;o OuII 3803 mil. . 2. Sec. 35. T.31, R.22 1 r• • ‘;- f` ^1 1N3M13SY3 8 4 —y- 3,.8L,£1AOS. 3,91,£ 600S .eJ 0 rc -r ba, I . 1 — — -- j 3.8I,£6OOS ZZ1:1 'L£'1 'S£ 'oeS Z iO1 3uauluamnog ;o ouli ►BOM emment Lot 2, 4 W2 3 � air 11, mai ..OT 45ANT 4 .5 57 CITY OF CENTERVILLE CITY OF LINO LAKES :ITY •F CET -V CITY OF LINO LAKES EAST 3 eVRCH / 2 ADO/T/04 .J r zi TYPICAL STREET 6 w J ? ay 114 g4 'x E .3 u ° o .E o 8.` . a tal E c° c «° o e o y'JO m �(j (,)-0 2„ N W� Y.- ��- N W.- N =_ -� 71 U N aVO2I 3.77IAW1,7,LN33. 0 w 0 J Tri cd 2- o 'G 0 QQQ 001 coo 0065 mac c • dot 50 2 -o a) 0 2 0. m o c <0 hi zN �J SPORTATION PLAN w 1— z 0 Q V Ll. J J z 0 0 z LL • • • AGENDA ITEM 7Dii STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: August 11, 2003 TOPIC: Resolution No. 03 - 129, Approving Development Agreement for Street Construction, Lake Amelia Road Vote Required: Simple Majority BACKGROUND: Currently, there are three existing lots of record east of Centerville Road on the north side of Amelia Lake. The developer is proposing to construction a road to City of Lino Lakes standards to provide access to the three properties. All three properties will access the new road, which will connect to Centerville Road. In accordance with City policy, staff has prepared a Development Agreement for Street Construction for Amelia Lake Road. The agreement provides for the following: 1. Submittal by the developer of a Letter of Credit representing 150 percent of the development improvement costs ($138,000.00) to insure completion of the project in accordance with the approved plans. 2. Deposit of cash escrow ($40,260.00) to reimburse the City for costs incurred by the City related to the improvements of the site and developer improvements. Royal Oaks Realty, Inc. has reviewed the contract and is in agreement of the conditions set forth. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 03 - 129, Approving Development Agreement for Street Construction, Lake Amelia Road. 3. Not adopt Resolution Number 03 — 129. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution Number 03 - 129 be adopted. • CITY OF LINO LAKES RESOLUTION NO. 03-129 RESOLUTION APPROVING DEVELOPMENT AGREEMENT FOR STREET CONSTRUCTION, LAKE AMELIA ROAD. WHEREAS, there are three existing lots of record east of Centerville Road and north of Amelia Lake, and WHEREAS, the conditions of approval require the execution of a development contract, between the Developer and the City of Lino Lakes, prior to commencement of site construction activities to insure satisfactory completion of public improvements. NOW, THEREFORE, BE IT RESOLVED THAT the Lino Lakes City Council approves the Development Contract with Royal Oaks Realty, Inc., for Lake Amelia Road and authorizes the Mayor and City Clerk to execute such agreement on behalf of the city. Adopted by the Lino Lakes City Council this 11th day of August, 2003. • Ann J. Blair, City Clerk • John J. Bergeson, Mayor • • DEVELOPMENT CONTRACT Lake Amelia Roadway THIS AGREEMENT made this 1 lth day of August, 2003, is by and between the City of Lino Lakes, whose address is 600 Town Center Parkway, Lino Lakes, Minnesota, 55014, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City ", and Royal Oaks Realty, Inc. whose address is 1000 County Road E West, Shoreview, Minnesota 55126 hereinafter referred to as the "Developer ". WHEREAS, the Developer has received approval from the City Council for installing a public street through existing lots of record within the corporate limits of the City known as Lake Amelia Roadway, said land is legally described to -wit TRACT A: The West 210.00 feet Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota. Subject to Centerville Road, AND TRACT B: The East 383.00 feet of the West 593.00 feet of Government Lot 2, Section 35, Township 31, Range 22, Anoka County , Minnesota, AND TRACT C: That part of Government Lot 2, Section 35, Township 31, Range 22, Anoka County, Minnesota lying East of the West 593.00 feet of said Government Lot 2. WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements; and WHEREAS, the City Subdivision Ordinance and Minnesota Statute 462.358 authorize the City to enter into a performance contract secured by cash escrow or other security to guarantee completion and payment of such improvements; and • • • Development Contract Lake Amelia Roadway 8 -6 -2003 NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: that the I. DESIGNATION OF IMPROVEMENTS A. Improvements to be installed at the Developer's expense by the Developer as hereinafter provided are hereinafter referred to as "Developer Improvements ". B. Improvements to be installed by the City and financed by the Developer are hereinafter referred to as "City Improvements ". II. DEVELOPER IMPROVEMENTS A. The Developer's Engineer shall prepare, at the Developer's expense, a grading plan, street including CSAH 21, and a surface water management plan. The Developer shall secure a contractor to install these improvements; said contractor shall be approved by the City at its ABSOLUTE discretion. All Developer Improvements shall require City inspection and approval and, where appropriate, the approval of any other governmental agency having jurisdiction. The Developer will construct and install at Developer's expense the following improvements according to the following terms and conditions: 1. Grading Plan a) A final site grading plan, including certified wetland delineation, with maximum two -foot contours and cross sections as necessary shall be submitted and approved by the City prior to commencement of any site grading. 2. Erosion Control Plan a) The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. Said plan shall be approved by the City prior to the commencement of site grading or construction. b) The Developer shall submit a turf establishment plan which details topsoil placement, seeding, sodding, mulching, fertilizing and watering. Said plan shall be approved by the City prior to the commencement of site grading or construction. page 2 • • • Development Contract Lake Amelia Roadway 8 -6 -2003 3. Grading and Erosion Control Construction & Maintenance a) Prior to the commencement of site grading and erosion control, the Developer shall complete items II.A.1, II.A.2, and II.A.3 as listed above. b) The Developer shall grade the site to within 0.2 foot of the grades shown on the approved grading plan. No deviations will be allowed unless a revised plan is submitted and approved by the City and all other regulatory agencies. c) All development shall conform to the natural limitations presented by the topography and soil of the subdivision in order to create the best potential for preventing soil erosion. d) Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. e) Land shall be developed in increments of workable size such that adequate erosion and siltation controls can be provided as construction progresses. The smallest practical area of land shall be exposed at any one period of time. f) Where the topsoil is removed, sufficient arable soil shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development. g) The Developer shall install four (4) inches of topsoil on all boulevards and seed or sod as approved by the City. h) All disturbed areas shall be seeded. i) The front 50 feet of the lots, the street right -of -way, storm water storage ponds, and surface water drainage ways shall be graded prior to commencement of utility construction. j) Drainage swales, ditches, storm water storage ponds and other high risk erosion areas shall be protected from erosion. k) All remaining grading must be completed prior to issuance of building permits. page 3 • • • Development Contract Lake Amelia Roadway 8 -6 -2003 1) Protect streets from erosion deposits. This should include a combination of roadside silt fences, roadside sod strips, catch basin rock bale inlet protection, rock construction entrances, straw mulch, and/or street sweeping. m) The Developer's engineer shall certify, in writing with an as -built survey, that all grading complies with the grading plan prior to issuance of building permits. 4. Final street grading, subbase, gravel base, bituminous binder course, and concrete curb and gutter. 5. Storm sewers when determined to be necessary by the City Engineer, including all necessary laterals, catch basins, inlets and other appurtenances. 6. The Developer shall place iron monuments at all lot and block comers and at all other angle points on boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. Lot comer irons on the back property line shall be installed so that the top of the iron corresponds to the finished ground elevation in accordance with the approved grading plan - guard stakes shall be appropriately installed to mark these irons. 7. The Developer agrees to maintain, at all times before acceptance of the streets by the City, an access road suitable for use by emergency, police and fire department equipment. The adequacy of such road shall be the sole determination of the City. Furthermore, such access road shall be located no more than 150 feet from any structure built within the Subdivision. 8. The Developer shall promptly clear dirt and debris, within public right -of- ways, and drainage and utility easements, resulting from construction by the Developer, its purchasers, builders and contractors within five (5) days after notification by the City. The Developer or its assigns shall be responsible for all necessary street and storm sewer maintenance including street sweeping, storm sewer cleaning, ditch cleaning and pond dredging, resulting from the accumulation of said dirt and debris, until all Certificates of Occupancy are issued. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. If and when the streets become impassable, such streets shall be barricaded and closed. The Developer shall maintain a smooth, hard driving surface and adequate drainage on all temporary streets. page 4 Development Contract Lake Amelia Roadway 8 -6 -2003 9. Street Lighting: a) Residential street lighting shall be owned by the City. Such street lighting system shall be installed, operated, and maintained by the electric utility company. City and electric utility company may enter into a contractual agreement on the rate and maintenance of the street lighting system. b) It shall be the responsibility of the Developer to pay for street lighting operation charges for the initial 15 months of operation of the system. 10. The Developer shall dedicate to the City, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer Improvements. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 11. The Developer shall be responsible for securing all site grading and development approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction. 12. The Developer shall make provision that all gas, telephone, cable TV and electric utility designs be submitted to the City for review and approval. Following review and approval by the City, the Developer shall insure that all installations comply with applicable City, County and State design standards and show proof of security arrangements with said utility companies. 13. Cost of Developer Improvements, description and completion dates are as shown on Attachment A. 14. Construction of Developer's Improvements: a) The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. b) All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. c) Prior to the acceptance of Developer Improvements by the City, the Developer shall record all permanent easements necessary for the construction and installation of the Developer and City Improvements as determined by the City. page 5 • • • Development Contract Lake Amelia Roadway 8 -6 -2003 d) All construction debris and trash shall be properly disposed of at the Developer expense and in a timely manner as defined by the City. e) The Developer shall commence work and be substantially completed by October 31, 2003. f) The Developer shall have all work completed and approved by the City Engineer by June 30, 2004. 15. CSAH 21 improvements shall be at the Developer expense. The Developer must obtain all necessary approvals from Anoka County. The Developer is responsible for acquiring any necessary right -of -way, temporary easements, or permanent easements for the construction of the CSAH 21 improvements. 16. The Developer or the City of Lino Lakes shall, if necessary, make an application to FEMA for a Letter of Map Amendment (LOMA) or Letter of Map Revision (LOMR) to revise the existing Flood Plain maps consistent with the proposed grading plan. 17. Guarantee a) Faithful Performance of Construction Contracts and Letters of Credit (1) The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer Improvements and hereby guarantees the workmanship and materials for a period of one year following the City's final acceptance of the Developer's Improvements. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or Irrevocable Letter of Credit, based on one hundred fifty (150 %) percent of the total estimated cost of Developer's Improvements. An Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Lino Lakes and shall state thereon that the same is issued to guarantee and assure performance by the Developer of all the terms and conditions of this Development Contract and construction of all required improvements in accordance with the ordinances and specifications of the City. The City reserves the right to draw, in whole or in part, on any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the terms and conditions of this contract. The Irrevocable Letter of Credit shall be automatically extended page 6 • • Development Contract Lake Amelia Roadway 8 -6 -2003 for additional periods of one year from present or future expiration dates unless thirty (30) days prior to such the City Clerk or Administrator is notified in writing by certified mail that the Letter of Credit will not be renewed. b) Reduction of Escrow Guarantee. (1) The Developer may request reduction of the Letter of Credit, or cash deposit based on prepayment or the value of the completed improvements at the time of the requested reduction. Prior to the final acceptance of the Developer Improvements the City shall require a Performance Bond or Cash Escrow to cover the one -year warranty provisions of the agreement. The amount shall be determined by the City Engineer. III. CITY IMPROVEMENTS A. There are no City Improvements with this agreement. W. RECORDING AND RELEASE A. The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the existing lots of record described herein. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the existing lots of record described on Page 1 hereof. V. REIMBURSEMENT OF COSTS A. The Developer agrees to establish a non - interest bearing escrow account with the City in an amount determined by the City Administrator or his designee for the payment of all costs incurred by the City related to the development of the Subdivision and the Developer Improvements including, but not limited to, the following (See Attachment B for breakdown of costs): 1. Planner Review Fee 2. Administration - 3% Construction Cost 3. Engineering a) Administration b) Construction Observation 4. Legal - Review page 7 • • Development Contract Lake Amelia Roadway 8 -6 -2003 5. Street Lighting - Install/Operate 6. Traffic Signing Improvements 7. Street - Storm Sewer - Pond Maintenance 8. Sealcoating Fund 9. FEMA Processing B. If the above escrow amounts are insufficient, the Developer shall make such additional deposits as required by the City. The City shall have a right to reimburse itself from the Escrow upon notice to the Developer, with suitable documentation supporting charge. VI. BLTILDING PERMITS A. The Developer agrees that building permits may be issued upon approval by the City Engineer at which time all required Financial Security shall be in place with the City. B. The Developer further agrees that Storm Sewer, and Bituminous Base Construction of the Streets, temporary street signs, gas, electric, and telephone will be completed prior to the issuance of building permits. C. The Developer further agrees that an as -built survey certifying that all the grading complies with the grading plan prior to issuance of building permits. D. The Developer or the City of Lino Lakes further agrees to make, if necessary, an application to FEMA for a Letter of Map Amendment (LOMA) or a Letter of Map Revision (LOMR) to revise the existing Flood Plain maps consistent with the proposed grading plan prior to issuance of building permits. E. Each lot must comply with erosion control measures to prevent any material from leaving the lot. The City of Lino Lakes will not perform any requested inspections on the lot until it complies to the erosion control requirements. F. Each lot must have a City approved Certificate of Grading showing the as -built survey prior to an issuance of a Certificate of Occupancy. It shall be the responsibility of the Developer, its purchasers, builders or contractors to ensure compliance with the grading plan. page 8 • Development Contract Lake Amelia Roadway 8 -6 -2003 VII. HOURS OF CONSTRUCTION ACTIVITY A. All construction activity shall be limited to the hours as follows: Monday through Friday 7:00 a.m. to 7:00 p.m. Saturday 9:00 a.m. to 5:00 p.m. Sunday and Holidays No working hours allowed VIII. OWNERSHIP OF IMPROVEMENTS A. Upon completion of the work and construction required by this contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. IX. - INSURANCE A. Developer or all its subcontractors shall take out and maintain until one (1) year after the City has accepted the Developer Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work or the work of his subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no /100 ($500,000.00) Dollars for one person and One Million and no /100 ($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not less then Two Hundred Thousand and no /100 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of One Million and no /100 ($1,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or all its subcontractors shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. X. REIMBURSEMENT OF COSTS FOR DEFENSE A. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorneys' fees if the City prevails in such action. XI. VALIDITY A. If a portion, section, subsection, sentence, clause, paragraph or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. page 9 • Development Contract Lake Amelia Roadway 8 -6 -2003 XII. GENERAL A. Binding Effect 1. The terms and provisions hereof shall be binding upon and insure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the existing lots of record described herein and shall be deemed covenants running with the land. B. Notices 1. Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. • C. Final Approval • 1. The City agrees to give final approval upon execution and delivery of this agreement and all required bonds, security, and documents including the following: a) Receipt of warranty deeds or dedication of all outlots proposed to be conveyed to the City. b) Receipt of permanent easements covering temporary cul -de -sacs lying outside dedicated right -of -way. c) The project is subject to all requirements of Anoka County regarding access to Centerville Road/CSAH 21. d) Additional right -of -way for Centerville Road/CSAH 21 shall be dedicated to Anoka County, to total 60' from centerline, within all existing lots of record described herein. XIII. VIOLATIONS/BUILDING PERMITS A. In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set out hereunder may refuse to issue building permits and/or Certificate of Occupancies to any property within the page 10 • • Development Contract Lake Amelia Roadway 8 -6 -2003 existing lots of record described herein until such time as such default has been corrected to the satisfaction of the City. XIV. PROPERTY TAXES A. Should the recording of easement documents occur after July 1, any and all property taxes on any public property dedicated as a part of this plat shall be the responsibility of the Developer. Dollars shall be incorporated into the escrow agreement to cover the cost of said property taxes. page 11 • • • Development Contract Lake Amelia Roadway 8 -6 -2003 DEVELOPER CITY OF LINO LAKES By By Developer Mayor STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA ATTEST: By Clerk On this day of , 20_. before me, a Notary Public within and for said County, personally appeared (Mayor) and (Clerk), to me known to be respectively the Mayor and Clerk of the City of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary public page 12 • • • Development Contract Lake Amelia Roadway 8 -6 -2003 STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA On this day of , of 20_, before me, a Notary Public within and for said County, personally appeared (Developer), to me known to be the , of , a corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they/he executed the same on behalf of said corporation. Notary Public page 13 ATTACHMENT A SUMMARY OF IMPROVEMENT COSTS •DEVELOPER INSTALLED IMPROVEMENTS PROJECT NAME: Lake Amelia Roadway NUMBER OF REU's: 3 APPLICANT: Royal Oaks Reality ASSESSED AREA (ac.): 1.33 BUDGET DEVELOPER CITY ESCROW ITEM NECESSARY IMPROVEMENTS COST NOTE IMP. (X) IMP. (Y) AMOUNT (Z) 1 SITE GRADING Estimate e $20,000 2 EROSION CONTROL Estimate e $2,500 3 SITE ENGINEERING & SURVEYING Estimate e $5,000 4 LANDSCAPING Estimate e $2,500 5 OPEN SPACE MANAGEMENT $0 e 6 STREET CONST. A. Subgrade /Base Course Estimate e $32,054 B. Wear Course Estimate e $12,605 C. CSAH 21 (Centerville Road) Estimate e $2,500 7 STORM SEWER CONST. A. Trunk Estimate e $0 B. Lateral Estimate e $14,584 C. Surface Water Mgmt. Charge (s.f.) $0.050 a $2,900 410 SANITARY SEWER CONST. A. Trunk Area Charge (ac.) $2,203 a $0 B. Trunk Unit Charge (REU) $955 a $0 C. Lateral Estimate e $0 9 WATERMAIN CONST. A. Trunk Area Charge (ac.) $2,350 a $0 B. Trunk Unit Charge (REU) $1,541 a $0 C. Lateral Estimate e $0 TOTALS: $91,743 $0 $2,900 See Attachment B for security amounts to be posted NOTE: a: Cost by City policy b: Estimated Cost or Budget by City c: Previously Assessed d: Cash Requirement per Agreement with Park Board • e: Provided by Developer f: Estimate by Feasibility Study attachments 8- 6- 03.xls ATTACHMENT B CITY FEES DEVELOPER INSTALLED IMPROVEMENTS Ask PROJECT NAME: Lake Amelia Roadway APPLICANT: Royal Oaks Realty NUMBER OF REU's: 3 ASSESSED AREA (ac.): 1.33 BUDGET DEVELOPER CITY ESCROW ITEM NECESSARY IMPROVEMENTS COST NOTE IMP. (X) IMP. (Y) AMOUNT (Z) 1 PLANNER REVIEW FEE $2,500 b $2,500 2 ADMINISTRATION -3% OF CONST. 3% of const. a $2,400 3 ENGINEERING A. Plan /Plat /Grading Review $0 b $2,500 B. Preparation of Plans & Specs. $0 b C. Construction Services $0 b $10,000 D. Construction Staking $0 b E. City Engineering $0 b $4,000 4 LEGAL REVIEW FEE $1,000 b $1,000 5 STREET LIGHTING INST. & OPER. $1,680 b $3,360 6 TRAFFIC SIGNING IMPROV. $800 b $800 7 STREET, ST. SWR. & POND MAINT. b $2,500 8 SEALCOATING FEE a $4,300 qoFEMA Processing Fee N/A $3,000 OTHER - Property Tax Escrow b $1,000 TOTALS: $0 0 $37,360 SECURITY AMOUNTS TO BE POSTED Att. A Att. B Total X = DEV. IMPROVEMENT COSTS X 1.5 (LETTER OF CREDIT) $138,000 $0 $138,000 Y = CITY IMPROVEMENT COSTS X 0.35 (LETTER OF CREDIT) $0 $0 $0 Z = CITY FEE COSTS X 1.0 (CASH ESCROW) $2,900 $37,360 $40,260 NOTE: a: Cost by City policy b: Estimated Cost or Budget by City c: Previously Assessed d: Cash Requirement per Agreement with Park Board e: Provided by Developer f: Estimate by Feasibility Study • attachments 8- 6- 03.xIs • • • AGENDA ITEM 7E STAFF ORIGINATOR: Michael Grochala CITY COUNCIL MEETING DATE: August 11, 2003 TOPIC: VOTE REQUIRED: BACKGROUND: Consideration of Resolution No. 03 -125 Approving Amended Joint Powers Agreement with Hugo for Water Service Simple Majority The City Council approved a Joint Powers Agreement (JPA) for water service with the City of Hugo at the February 11, 2002 City Council meeting. The City of Hugo, at the request of the developer, POA- Scherer, LLC, is requesting an amendment to the JPA to allow a second interconnect of the water system along Main Street and to allow connection of non - residential uses south of CSAH 8 (Main Street). Staff has no objections to these changes. The other key components of the agreement remain unchanged: 1. Water use is billed at the City's rates plus 10 %, in accordance with City policy. 2. The water users in Hugo that are connected to Lino Lakes water are required to adhere to any and all water system related ordinances and policies in place in Lino Lakes. 3. The developer will be required to provide financial security for improvements within Lino Lakes consistent with current City Policy. RECOMMENDATION: Staff is recommending approval of Resolution No. 03 -125 approving the amendment to the Joint Powers Agreement with Hugo. ATTACHMENTS 1. Resolution No. 03 -125 2. Amendment to Joint Powers Agreement • • • CITY OF LINO LAKES RESOLUTION NO. 03 -125 RESOLUTION APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT WITH THE CITY OF HUGO FOR WATER SYSTEM CONNECTION AND SHARED SERVICE WHEREAS, Minnesota Statutes, Section 471.59, authorizes political subdivisions to enter into Joint Powers Agreements, and WHEREAS, the Cities of Lino Lakes and Hugo entered into a Joint Powers Agreement on February 11, 2002 to allow Lino Lakes to provide water service to the City of Hugo, and WHEREAS, the Cities find that it is the best interests of their respective communities to provide an additional water interconnect and allow for the connection of non residential users located within the Victor Gardens development, south of CSAH 8 (Main Street), NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Hereby approves the amended Joint Powers Agreement with the City of Hugo and authorizes the Mayor and City Clerk to sign the Agreement. Adopted by the Lino Lakes City Council this 11th day of August, 2003. ATTEST: Ann Blair, City Clerk John J. Bergeson, Mayor • • • Return to: David K. Snyder Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. 1835 Northwestern Avenue Stillwater, MN 55082 AMENDMENT TO JOINT POWERS AND DEVELOPMENT AGREEMENT THIS AGREEMENT made this day of , 2003 by and among the City of Hugo, Washington County, Minnesota ("Hugo") and the City of Lino Lakes, Anoka County, Minnesota ( "Lino Lakes ") and POA- SCHERER, LLC, a Minnesota limited liability company ( "Developer "). WITNESSETH: WHEREAS, the parties hereto are parties to that certain Joint Powers Agreement dated , 200_; and WHEREAS, the parties are desirous of amending the agreement to provide for the installation of a second interconnection along CSAH 8. • NOW THEREFORE, IT IS HEREBY AGREED by and among the parties hereto as follows: 1. The Developer shall arrange to conduct a site inspection of the property and shall prepare all necessary plans and specifications for the construction of a second water interconnect along the south side of CSAH 8 between the common line between the City of Lino Lakes and the City of Hugo westerly to a point approximately 650 feet west of Elmcrest Avenue North as directed by the City of Hugo. 2. The Developer shall prepare all necessary documents to bid out the project and shall hire contractors to install the water system. The Contractor shall be the choosing of the Developer, neither Hugo nor Lino Lakes shall be responsible for any actions of the Developer or the Developer's Contractors regarding the installation or the construction of the water system. All work to be done constructing and installing the water system within Lino Lakes shall be done subject to the approval of the perspective City Engineer of the City in which the improvements are installed. 3. In order to allow for connection of commercial uses to the water system constructed pursuant to the Joint Powers Agreement dated and this Joint Powers Agreement, Article V, Section E 3 is deleted in its entirety and replaced with the following, "Hugo authorizes connection of any non - residential land uses north of CSAH 8." 4. The Developer shall hold harmless and defend Hugo and Lino Lakes from any and all claims made by anyone for any defects or damages of any kind caused by the installation and/or construction of the water system. • • • 5. The Developer shall contemporaneously with the execution of this agreement deposit an escrow of $2,000.00 with the City of Hugo to cover the costs of legal fees, administrative expenses and other costs related to this amendment. 6. The Developer shall contemporaneously with the execution of this agreement deposit an escrow of $2,000.00 with the City of Lino Lakes to cover the costs of legal fees, administrative expenses and other costs related to this amendment. 7. The Developer shall reimburse the City of Hugo and the City of Lino Lakes forall costs incurred in connection with the inspection, construction, or installation of this water system. 8. This agreement shall be deemed to be a restrictive covenant and the terms and conditions hereof shall run with the land described herein and be binding on and inure to the benefit of the heirs, representatives and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the land herein and shall be deemed covenants running with the land. 9. This agreement shall be placed of record so as to give notice hereof to subsequent purchasers. The cost of said recording shall be borne by the Developer and charged against the escrow account. 10. All terms and conditions of the Joint Powers Agreement and Development Agreement dated the day of , 200_ shall remain in full force and effect. • • CITY OF HUGO By By Fran Miron, Mayor Mary Ann Creager, Clerk STATE OF MINNESOTA ) COUNTY OF WASHINGTON) ss. On this day of , 200_, before me, a Notary Public, personally appeared FRAN MIRON and MARY ANN CREAGER, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and FRAN MIRON and MARY ANN CREAGER acknowledge said instrument to be the free act and deed of said City of Hugo. Notary Public CITY OF LINO LAKES By By Mayor Clerk STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON) On this day of , 200_, before me, a Notary Public, personally appeared and , of the City of Lino Lakes, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Lino Lakes by the authority of the City Council of the City of Lino Lakes, and and acknowledge said instrument to be the free act and deed of said City of Lino Lakes. Notary Public III Developer POA — SCHERER LLC • • By By Its Its STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) (Corporate Notary) On this day of , 200_, before me, a Notary Public, within and for said County and State, personally appeared and , to me personally known, who, being each by me duly sworn did say that they are respectively the and the of POA- SCHERER LLC, a Minnesota limited liability company, named in the foregoing instrument, and that said instrument was signed on behalf of POA- SCHERER LLC, and said and acknowledged said instrument to be the free act and deed of said entity. Notary Public DRAFTED BY: David K. Snyder ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING, P.L.L.P. 1835 Northwestern Avenue Stillwater, MN 55082 (651) 439 -2878 • AGENDA ITEM 7F STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: August 11, 2003 TOPIC: Resolution No. 03 -126, Approving Final Payment, Clearwater Creek Booster Station VOTE REQUIRED: 3/5 Vote Required BACKGROUND: The contractor for the Clearwater Creek Booster Station, EnComm Midwest, LLC is requesting City approval of Payment No. 6 (final) in the amount of $12,420.93. A copy of the final payment is attached. The contractor has completed all work and has provided all necessary documentation. The original contract amount was $114,411.00 and the final contract amount is $115,656.00. The increase of $1,245.00 was because staff required adding programming to booster station controls and adding booster pump disconnects and 120 • VAC to the flowmeter. This change order was previously approved at the March 10, 2003 City Council meeting. The total for the project was $10,844.00 under the Engineer's estimate of $126,500.00 Approval of the final payment will begin the one -year warranty period. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 03 -126 Approving Payment No. 6 (final) for the Clearwater Creek Booster Station. 3. Not adopt Resolution Number 03 -126. RECOMMENDATION: Option No. 2 - Staff recommends adoption of Resolution Number 03 -126. • • • CITY OF LINO LAKES RESOLUTION NO. 03 -126 RESOLUTION APPROVING PAYMENT NO. 6 (FINAL) FOR THE CLEARWATER CREEK BOOSTER STATION. WHEREAS, the construction of the Clearwater Creek Booster Station has been completed by EnComm Midwest, LLC, and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment number 6 (final) in the amount of $12,420.93 is approved for a total contract amount of $115,656.00. Adopted by the City Council this 11th day of August, 2003. Ann J. Blair, City Clerk John J. Bergeson, Mayor TKDA IFEERS • ARCHITECTS • PLANNERS 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul, MN 55101 -2140 (651) 292 -4400 (651) 292 -0083 Fax www.tkda.com Comm. No. 12575 -02 Cert. No. 6 (Final) St. Paul, MN, July 8 , 20 03 Owner , Contractor To City of Lino Lakes, Minnesota This Certifies that EnComm Midwest, LLC For Clearwater Creek Booster Station Is entitled to Twelve Thousand Four Hundred Twenty Dollars and 93/100 - - -- ($ 12,420.93 ) being 6th estimate for FINAL payment on contract with you dated August 26 , 2002 Received payment in full of above Certificate. EnComm Midwest, LLC TKDA , 20 Kevin A. Andersen, P.E. RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 114,411.00 All previous payments $ 103,235.07 All previous credits Extra No. Change Order No. 1 $ 1,245.00 „ „ „ 1, „ It Credit No. $ - H O „ „ „ , " 11 AMOUNT OF THIS CERTIFICATE 12 420.93 $ , Totals $ 115,656.00 $ 115,656.00 $ •edit Balance $ - There will remain unpaid on contract after payment of this Certificate $ - I $ 115,656.00 I $ 115,656.00 II $ - 1 Distribution to: o O 0 w H [L Z 0 0 < MOD( APPLICATION # m 0 J 0 0 PERIOD THRU: c 0 m U) 0 00 m U d 0 PROJECT #s: 6786 Clearwater Creek Drive Z Z 5 Q tic 1- gg 0 az0 Lino Lakes, MN 55014 O Lino Lakes, MN 55014 ATE OF CONTRACT: 0 co CI :: T �Z 0 CO a 0 o 0 H ARCHITECT: 0 m 3 0 22 E E c . La a. Isanti, MN 55040 0 a O w w ` ` N v0- .O o 'O as Q N 40 iE o y M Eigji• 0 0 o aEo S. 0 0 o Piy 00 o j p m o 0. 8 8 O L V o gg c o e: o ' 2 L 0 0 7 CO 4 N . 8 0 0 0) 5. Lo 0oyca 0 co -6.2o o co Q. -cta c • > - m p lO N N p) C)� o.Eo Subscribed and sworn to before 0 N co m E .G a7 0 0 z I0 0 0 N m My Commission Expires: CERTIFICATION yu) 0 .... w .0 •c N m u) 0 E • .a L E H a c -8 . >. �q ca c fll _N N c O 0 w a 0 ,a3cui m == >. 0 co•mY L- C -2 � C '$ 0 8� oID.�� m0'aE c.�� � m • E E v7 H 0 0 0 E a2 0 m ooa 8 �� L y c C e a' 6 y= ° 0-g-° LC mo ) 10 ,$)5,=zo o•m to w 5 3 Ea ,n8o -a€ E E88o- CERTIFIED AMOUNT m _a L 1-- to 0 c y 7 0 0 a.g N `VV pp O C 5 00 .n o c' O -0TS ) f0 (0(0 c o m L •0 o 'm ao S 0 0 0 0. 0 G 16' 0 un c 0 c 0 0 � " 0 E ao °o Q-00 oo zap CONTRACTOR'S SUMMARY OF WORK 1. CONTRACT AMOUNT o 00 0 0 v )l) N t0 vi .-• 2. SUM OF ALL CHANGE ORDERS 3. CURRENT CONTRACT AMOUNT 0 0 0 0 4. TOTAL COMPLETED AND STORED (Column G on Continuation Page) 5. RETAINAGE: 0 0 4* C) 0) 00 0 69 8 0 co a 0 m co 0 0 ) ,Le m a o 0 7 a Lo c 0 6 8W a+ 0 is c � 7 0. 0 C C a) Uw � o d O 0 O u 0 6D O c a c o c = o E o E `0 E O c O 7 N 7 o(jo8'To 0 6 a F- 0 0 0 a 6. TOTAL COMPLETED AND STORED LESS RETAINAGE (Line 4 minus Line 5 Total) • 0 ui N 0 7. LESS PREVIOUS PAYMENT APPLICATIONS (Line 6 from prior Application) 8. PAYMENT DUE 9. BALANCE TO COMPLETION 0 0 0 4* (Line 3 minus Line 6) QSS, INC. DOCUMENT PAYMENT APPLICATION 00 00 00 o 0 0 DEDUCTIOt V} E9 69 0 0 0 m 69 Z 0 H O 0 Q SUMMARY OF CHANGE ORDERS Total changes approved in previous months Total approved this month 1 TOTALS NET CHANGES QSS, INC. DOCUMENT PAYMENT APPLICATION • W 0 Q Q. 0 1- z O V PERIOD THRU: Payment Application containing Contractor's signature is attached. QSS, INC. DOCUMENT na pit BALANCE TO COMPLETION (C-G) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 Offs 6 0 O 69 63 94 669 63 fe 94 69 663 63 63 63 $0.00 0 0000000000000 0 0 0 00 00 00 0 0 00 00 00 00 0 100% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 O tti o 0 0 o ai n to o t0 LO o Co LO o o LO v e- t� t0 CO ti N N O CD 0 t. n N t0 a- e- b) (0 C) P- N e- — 69 69 N69 lo: E9 63 CD 94 603 V3 N06A E3 FA_ 69 - 0 o cc t0 CO to a- a- E9 w MATERIALS (NOT IN D OR E) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 0 0 0 0 0 0 0 0 o to 69 69 69 69 63 63 69 69 69 69 69 69 0 0 O E9 w TED WORK AMOUNT THIS PERIOD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000 Ps: 00000000 63 Vi 69 6. ti N H 69 69 63 63 69 E9 M M 69 69 0 to t� CO CD CO 69 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t0 0 0 0 0 0 0 0 0 t0 0 0 0 CV o o 10 O 0 ci O t0 N. t0 0 0 r- 6o 0 CO t0 0 0 t0 e- I to CO O N 0 to tO N. t- N ■ CO 69 6M9 6N9 CO 603 63 N 69 69 EA U SCHEDULED AMOUNT 0 0 0- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t0 0 0 0 O o 0 t0 0 0 o O t0 r- LO 0 0 t0 t0 0 CO 10 0 0 t0 cr f : (0 CO t• N N O to 10 P- N t0 r- . Di tri M 1-. CO e- 0 N r- s- 69 69 Nto 69 69 63 CMS 69 63 NN 63 69 63 m WORK DESCRIPTION tD 0 0 c E m c o o F- m C 0 C � Ea U aco0 >Z° ots o 0 >. = `i O a Q O ) d (a `c t- , 0 0) d _ , 0 C > ID n m c ca> ta 0 o E 0i c 0 coma 0 to D to CI fr M a03 CI W CC U TOTALS 1 < 1w- * •" N M et t0 t0 N. Co O) O N co r r QSS, INC. DOCUMENT • • • AGENDA ITEM 7G STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: August 11, 2003 TOPIC: Resolution No. 03 -127, Accepting Plans and Specifications and Authorizing Advertisement for Bids, 2003 Surface Water Management project VOTE REQUIRED: Simple Majority BACKGROUND: After storm water ponds and drainage ways are constructed, they require periodic maintenance to ensure their effectiveness. Trappers Crossing, Millers South Glen, Pineridge, Pheasant Hills, and several resident lot issues have been identified as areas for maintenance in 2003. The maintenance activity required at these sites is more extensive than what is typically undertaken by Public Works staff. They have been combined into one project in order to minimize mobilization costs. The funding for this work is provided by the Surface Water Management Fund. This fund was established in 1992 as a revenue source in order to meet the "administrative, planning, ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments to new subdivisions and is also collected as property owners connect to City utilities. The plans and specifications for the Surface Water Management project were ordered by the City Council. Preparation of the plans is substantially complete. City staff has prepared the plans and specifications for this work and is requesting Council approval to advertise for bids. The schedule for this project is as follows: City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Council Awards Contract Construction Begins OPTIONS: 1. Return to staff for further review. August 11, 2003 August 11, 2003 September 22, 2003 September /October, 2003 2. Adopt Resolution Number 03 -127 accepting of plans and specifications and authorizing advertisement for bids for the 2003 Surface Water Management project. 3. Not adopt Resolution No. 03 -127. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution Number 03 -127 be adopted. • CITY OF LINO LAKES RESOLUTION NO. 03 -127 RESOLUTION ACCEPTING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS— 2003 SURFACE WATER MANAGEMENT PROJECT WHEREAS, the City Engineer has prepared plans and specifications for the 2003 Surface Water Management project, and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened in the City Hall by • the City Clerk and Engineer, will then be tabulated, and will be considered by the Council, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 11th day of August, 2003. Ann J. Blair, City Clerk • John J. Bergeson, Mayor • • • AGENDA ITEM 7H STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: August 11, 2003 TOPIC: Resolution No. 03 -128, Accepting Plans and Specifications and Authorizing Advertisement for Bids, 2003 Wearing Course VOTE REQUIRED: Simple Majority BACKGROUND: The City undertakes a paving project each year to place the final layer of bituminous, known as the wearing course, in those developments where the majority of the lots have been built on. The funding for this work is provided by assessments to the respective subdivisions. The subdivisions receiving wearing course this year include Clearwater Creek 3rd Addition, Clearwater Creek 4th Addition, and Bluebill Ponds. City staff has prepared the plans and specifications for this work and are requesting Council approval to advertise for bids. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 03 -128 accepting the plans and specifications and authorizing advertisement for bids for the 2003 Wearing Course. 3. Not adopt Resolution Number 03 -128. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution Number 03 -128 be adopted. • • • CITY OF LINO LAKES RESOLUTION NO. 03 -128 RESOLUTION ACCEPTING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS — 2003 WEARING COURSE WHEREAS, the City Engineer has prepared plans and specifications for the 2003 Wearing Course, and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened in the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 11th day of August, 2003. Ann Blair, City Clerk John J. Bergeson, Mayor