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HomeMy WebLinkAbout02/09/2000 P&Z Minutes• Planning & Zoning Board February 9, 2000 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTE] TIME ENDED MEMBERS PRESENT MEI1BERS ABSENT STAFF PRESENT ''. : February 9, 2000 6 :30 P.M. : 8:19 P.M. : Johnson, Corson, Schaps, Rafferty, Zych, and Lane : Schilling :.City Planner, Smyser; and Cindy Sherman Planning Consultan I. CALL TO ORDER AND ROLL CALL • II. • Chair Schaps called the Lino Lakes Planni p.m., February 9, 2000. APPROVAL OF MINUTES — J Johnson requested a correct distance from Lexington Mr. Johnson made a meeting of the Li Motion carried 6- oard meeting to order at 6:31 ag , seventh paragraph, which incorrectly states a He asked staff to correct that paragraph. to approve the corrected minutes of the January 12, 2000, nning & Zoning Board, and was supported by Ms. Lane. III. APPROVAL OF AGENDA The agenda was approved as presented. IV. OPEN MIKE Chair Schaps declared open mike open at 6:34 p.m. Mr. Corson moved to close open mike at 6:35 p.m., and was supported by Mr. Rafferty. Motion carried 6 -0. V. ACTION ITEMS Planning & Zoning Board February 9, 2000 Page 2 A. Highland Meadows, Site Plan Review for Townhomes and Final PDO Plan Staff advised that on January 10, 2000, the City Council approved the amended preliminary plat and amended PDO for the Highland Meadows subdivision. TSM Development has submitted a complete site plan application for the townhome development which is subject to the review of the Planning and Zoning Board for recommendation and approval of the City Council. The applicant has also submitted the Final Plat for Highland Meadows West and is seeking approval for the Final Plat to proceed. The site is zoned R -3, Medium Density Residential, and is designated for Single Family Residential use in the City's Comprehensive Plan. To accommodate the development proposal, approval of the Site Plan review for the multi - family area and Final Plat for Highland Meadows West would be necessary. TSM Development has submitted an application for Final ' equest is to plat 55 single family lots, 52 multi - family lots, a lot for comm multi - family area and Outlots A -F as Highland Meadows West. The a�� ,; fi a plat is consistent with the approved preliminary plat. Staff presented the site plan, advising of ex landscape plan was presented and areas o pointed out. Staff has asked that acce better circulation pattern and adde with the general layout submitte ordinance regulations. The final plat is also c approval of the Final the Highland Me ns, and access points. The al plantings and landscape treatment and 36 be modified to provide a Staff found the site plan is consistent liminary plat and it meets the intent of the the approved preliminary plat. Staff recommended ighland Meadows West and approval of the Site Plan for Family Area based on conditions. Mr. Rafferty noted front elevations and asked if color restrictions are placed on the project. Staff stated e did not ask for that information since the City's ordinance does not provide for that type of restriction. It was noted that all of the units will be constructed by one builder and a homeowners association will be involved. Mr. Rafferty inquired regarding Outlot C. Staff presented a diagram that identified the location of Outlot C which is part of the same plat but not adjacent in location. Mr. Corson asked about the option of using the green space area for infiltration from the driveways. Staff stated it was felt to be a maintenance concern since it is generally only two feet wide. Mr. Smyser requested further clarification on the staff recommendation and conditions being placed. • • • • • Planning & Zoning Board February 9, 2000 Page 3 Ms. Sherman pointed out the location of Units 35 and 36 and the driveways accessing the cul -de -sac. She explained there was concern about the possibility of confusion plus there is only five feet of green space so staff recommends the access to Units 35 and 36 be provided from the other side with the proposed access being turned into green space. Also, signage will be provided to indicate where access to the units is provided. Mr. Corson asked if these issues have been reviewed by the Fire Marshal. Mr. Smyser advised that the Fire Marshal had expressed no concerns with the original design but, perhaps, this changed access point should be reviewed as well. Chair Schaps asked that Condition #2 be modified to include review and approval by the Fire Department and Police Department. The Board concurred. Mr. Rafferty asked if there are similar access restrictions and with Units 26, 32, and 31. Ms. Sherman advised that patio suggested for use rather than concrete walkways which green space areas rs have been a good alternative. Steve Schmitt, TSM Development, the developer, i 'c as reviewed staff's conditions and has no objections. He advised t so the project to Eagle Crest who will construct the units. He stated he • es 'ding will be some type of gray or earth -tone color and a homeowners assoc ion be created and collect monthly fees for exterior maintenance. Mr. Corson made a MOTION to f "'_ ' ite Plan for Highland Meadows Multi- Family Area based on the fo c•Q: Lions: 1. The final lane s subject to the review and approval of the City Environmental ist. a). A anting plan shall be submitted for review and approval prior t • a of building permits. b). Land pe plantings shall be added on the south side of Oak Drive and around po ding /wetland to include native materials /seeds as buffer areas and as part of the surface water treatment drain. 2. Access to units 35 and 36 shall be provided from the north and no access shall be provided from the cul -de -sac subject to the approval of the Fire Chief and Police Department. 3. Curb cuts shall be limited to 26 feet in width for accesses onto public roads with a minimum 10 -foot separation. 4. Green space /rock separations shall be eliminated between driveways. 5. A lighting plan shall be submitted for the review and approval of the Police Department. 6. Street, drainage and utility plans are subject to the review and approval of the City Engineer. 7. All conditions of Preliminary Plat approval remain in effect. Planning & Zoning Board February 9, 2000 Page 4 The MOTION was supported by Mr. Johnson. Motion carried 6 -0. Mr. Johnson made a MOTION to approve the Final Plat for Highland Meadows West, and was supported by Ms. Lane. Motion carried 6 -0. This item will go before the City Council Monday, March 13, 2000, 6:30 p.m. B. PUBLIC HEARING, Shiloh Church, 1189 Main Street, Conditional Use Permit Chair Schaps declared the public hearing open at 6:55 p.m. Mr. Smyser advised that Shiloh Church of Lino Lakes has approached the Lino Lakes Senior Citizens requesting permission to use their space at 11�� ;n Street (the old City Hall) for church services. The property is zoned Rural and e only allowed with a Conditional Use Permit (CUP). In addition to t Q £'' ur ing a CUP, the City's lease with the Seniors did not provide for oth reviewed that lease and is revising it to ensure that the Seniors can sch le'tsers in the building and that a church can be accommodated. The Seni i hen a able to schedule their leased space according to guidelines in the ado nt and those guidelines will include churches with a CUP. Staff presented the required fmdin to consider approval of a CUP and recommended approval of the C. `''a .e Permit for Shiloh Church based on findings and conditions indi t ;:, aff report. Ms. Lane inquired reg e: nded dates for use. Mr. Smyser stated the Church will only be using the s n Sundays. Mr. Johnson asked' =.re concerns with regard to maximum occupant capacity. Mr. Smyser stated plaq exist over the doors indicating the maximum occupancy capacity which totals 300 peo e between the old Council Chambers and Community Room. However, staff believes a more realistic number is 200 occupants. Mr. Johnson stated he has seen other locations where churches are allowed to erect a temporary sign the day before the event which would provide more publicity. He suggested a wording revision to allow the placement of the sign 24 hours prior to the event with it being removed within one hour of the event. Mr. Smyser stated that could be done but the issue is how much use of the City's facility they want to allow. Chair Schaps asked the Planning Boardmembers if any objected to allowing the sign to be placed 24 hours in advance. No objections were voiced. • • • Planning & Zoning Board February 9, 2000 Page 5 Mr. Rafferty asked if neighbors objected to the proposed use. Mr. Smyser stated that residents within 350 feet were notified and no comments were received. He advised that services have already been held at this site because they did not know of the need for a CUP and no complaints have been received. Mr. Rafferty stated he does not believe there are 40 parking stalls in front of this building and asked if there are additional parking stalls in the maintenance area. Mr. Smyser used a diagram to advise of the locations of parking. He estimated there are 60 parking stalls on the site and stated that staff will keep an eye on the parking situation in case a problem were to arise. Mr. Corson noted that a sign permit is being required and asked what that would entail. Mr. Smyser advised that a sign permit is required for a temporary sign such as this and the duration of the permit would be for a period of time, such as a year. Chair Schaps asked if the intent is to lease to the Church fo Smyser explained that lease has not yet been negotiate intent. Chair Schaps asked if the City is concerned a several times a week. Mr. Smyser explained it wo determine how much time they want to sublea Mr. Zych asked if the Senior's lease addr accidents, etc. Mr. Smyser stated he been addressed, although he is not reviewed by the City Attorney. Neuland Midkiff, founder his wife is from Minne offer and if allowed by easily moved. M they would be hel been told everythin cancel mid -week ser se only. Mr. ed that was the 1 Church use, such as to the Seniors to lity so the City is held harmless from he draft lease and liability issues have cifics. The draft lease is now being urch, stated he is from the Texas/Louisiana area but s lived here for years. He stated they appreciate the rdinance, they intend to place a mobile sign so it can be ted they have already secured insurance and understand ould there be a slip and fall accident, etc. He stated they have ust comply with the Senior's lease and they will remain flexible to ces such as the women's group meeting, women's outreach group, prayer group, etc. which are held once a month. Mr. Midkiff stated they may also be interested in occasionally using the softball field. He stated that once they grow beyond this facility, they hope to construct their own building. Ms. Lane made a MOTION to close the public hearing at 7:13 p.m., and was supported by Mr. Rafferty. Motion carried 6 -0. Mr. Johnson made a MOTION to approve the Conditional Use Permit for Shiloh Church based on findings as indicated and on the following conditions: • 1. Shiloh Church shall enter into a facility use agreement with the Lino Lakes Seniors subject to the Seniors' lease with the City. Planning & Zoning Board February 9, 2000 Page 6 2. Adequate parking must continue to be available. Parking shall be reviewed annually by City Staff to assure adequate capacity for continued use of the facility by the Church. If parking becomes inadequate due to growth in Church membership, the City may require the Church to relocate. The City shall establish a reasonable amount of time for the Church to do so. 3. The Church will be allowed a temporary sign, to be placed no more than 24 hours prior to events and removed one hour following events. The sign size and other characteristics shall meet with the requirements of the City's Sign Ordinance (no flashing beacons). A sign permit is required. The MOTION was supported by Mr. Zych. Motion carried 6 -0. This item will go before the Council Monday, February 28, 2000, 6:30 p.m. C. PUBLIC HEARING, (Continue to March 8, 2000 t+ i11 Ponds Preliminary Plat Staff recommended the public hearing be continued t , 2000, Planning and Zoning Board meeting as the preliminary plat desig en finalized. Mr. Corson asked if a continuance would i Smyser stated that is not an issue since a He updated the Board on negotiations Smyser advised that property own on that aspect and it is hoped th Mr. Corson made a MOT Planning and Zoning B 0. line for consideration. Mr. pplication has not yet been received. erway on the road alignment. Mr. ned for the road so staff is also working id a condemnation action. ntinue the public hearing to the March 8, 2000, , and was supported by Ms. Lane. Motion carried 6- D. Tom & R raver, 6750 West Shadow Lake Road, Variance Staff advised Tom an Roxanne Traver have requested a variance to allow construction of a single - family home at 6750 West Shadow Lake Drive within one hundred feet of the Ordinary High Water Level (OHW) of Reshanau Lake. The property is zoned Rural but considered a pre- existing non- confoiming lot of record as it was platted in 1982 prior to adoption of the 10 -acre minimum requirement for rural lots and adoption of the Shoreland Ordinance. The applicant has agreed to construct the house at the 30 -foot front setback line and 20 feet from the side setback line but a variance of 16 feet to 27 feet into the 75' setback from the OHW is being requested. Staff presented the required findings and criteria to consider approval of a variance and recommended approval based on findings and conditions indicated in the staff report. • • • fe • • • Planning & Zoning Board February 9, 2000 Page 7 Chair Schaps noted that West Shadow Lake Road is designated for improvement some time in the future. He asked if this house would be about 25 feet from the curb cut if that were to occur. Mr. Smyser explained that the setback distance is measured from the edge of the right -of -way, not the pavement, and he is not aware that any additional right -of- way would be needed for that project, should it occur. Chair Schaps stated that the 40 -foot natural buffer would be one of the few on the lake. He noted that all surrounding developed lots have lawn area to the water and asked about the purpose of imposing this buffer requirement on this property. Mr. Smyser stated it would serve the purpose of a more stable lake edge and protect the lake. He stated that manicured lawns are not very stable and erode easily but a natural vegetation area is more stable. Chair Schaps stated that if this lot were the first to be developed on this lake, he could see considering this buffer requirement. However, in this case, ht ved it was unfair since it is the second to the last lot being developed on this is requirement has never been required of other lots. He commented on th e.s aken to improve the lake and stated he does not believe this buffer area wi ; i r eal benefit. Chair Schaps stated that he understands its intent but in t ca , •' not support a buffer requirement. Mr. Corson stated that he shares this conc as native material. He stated if it is re drainage easement rather than the Chair Schaps stated there wi the level of the lake so an applicant for his input. g most of the back yard would be left uld suggest the buffer area start at the quite a distance into the lot area. erable amount of fill needed on this lot due to egetative material will be covered. He asked the Vernon Vanderli d appearing on behalf of the builder and owner who were not available tone $ ated that he is sure the applicant would appreciate the removal of the buffer requir nt. However, they would comply with whatever conditions are placed. Mr. Vander li stated the basement will be approximately two feet above the existing grade so the fill will be at least up to the vegetative area. Ms. Lane stated if she lived on this lake she would view the buffer as an eyesore since it would only be on this single lot. Mr. Corson stated the concern is to keep sediment out of the lake, especially during construction and suggested the buffer be required during construction and for several years until the landscaping is established. Chair Schaps stated he is confident there are neighbors all around this lot who will be watching to assure there is no sedimentation going into the lake. He stated that he shares the concern expressed by Ms. Lane and does not believe a buffer strip such as this would Planning & Zoning Board February 9, 2000 Page 8 be appropriate for this lake. He advised of the education that has been occurring regarding the damage caused by fertilizers and progress made in that regard. Chair Schaps stated this is a recreational lake and he does not believe this condition would be fair to impose on the applicant. Mr. Corson suggested that during the construction period they be required to place silt fence to eliminate sedimentation into the lake. Mr. Vanderlik stated they would not object but do intend to start construction shortly so there may be some problem with installing silt fence posts into the frozen ground. He stated it is their intent to leave the surrounding ground natural but it is the property owner's decision with regard to what happens to the groundcover after construction. He noted that this land has very little slope. Mr. Corson noted that the erosion control could be installed in the newly placed fill which would not be frozen. Chair Schaps suggested the applicant talk with several rs regarding the high water level. Ms. Lane noted the comment from the DNR sa t d of object subject to the lake setback being maximized and placing the v er. Mr. Smyser explained that the DNR approved the City's Shoreline l inan but the City does have the authority to grant the variance. He advised that st e a supplemental report to convey the Boardmember's comments regards o the City Council. Ms. Lane made a MOTION single - family home at 675 High Water Level of conditions: e variance request to allow construction of a adow Lake Drive within 100 feet of the Ordinary based on findings as indicated and on the following 1. The home cted at the 30 -foot front setback line with a varied lake setback of 7 et to 84 feet. 2. A revised sur ey document is provided for building permit purposes. The MOTION was supported by Mr. Johnson. Motion carried 6 -0. This item will go before the City Council Monday, February 14, 2000, 6:30 p.m. E. Anoka County Parks, Beach Improvements, Centerville Lake Staff stated the application from Anoka County Parks is for a Site and Building Plan Review for four structures on the west side of Centerville Lake which is within the Rice Creek Chain of Lakes Regional Park Reserve. The Park is zoned PSP, Public Semi - Public. Public parks and recreational facilities as well as all public county government • • • NI Planning & Zoning Board February 9, 2000 Page 9 • buildings are permitted uses in this zoning district. The site is within a shoreland overlay district as well, so shoreland regulations apply. • • Staff described the four structures to be built as being a 20 foot by 20 foot gazebo, a 20 foot by 20 foot multi - purpose building, a 25 foot by 25 foot restroom building, and a 50 foot by 50 foot picnic shelter. Staff recommended approval of the Site and Building Plan Review with conditions. Ms. Lane asked why Lino Lakes is responsible for this project since it is County land. Mr. Smyser explained that the City has jurisdiction and review authority over this County -owned land. Chair Schaps asked if there will be a beach improvement. Mr. Smyser stated that the County will do some grading and beach improvement and has discussed that work with the City Engineer. Ron Cox, Anoka County Park Planner, advised of the retaining wall and sand -based beach which can be graded and improve. �� te°�'ey toured other parks and believe this will be a premium park. Mr. Cox • se. iagram of the building locations, beach area, parking lot, settling basi w . on g area. If the beach is heavily used, there is an area for future exp ox reviewed the alignment of the entrance road and boat landing that is being installed. A trail connecting to the golf course will also be installed . d the future, neighborhood trail connections may be made. Mr. Rafferty noted the menti include concrete. Mr. Co e phase with the buildin He diagrammed the lo e walkways and yet the contract does not d the concrete walkways are not included in the first in the contract that is opened on February 29, 2000. d alignment of the trail system. Mr. Rafferty aske ar lap siding will be stained. Mr. Cox stated it would be stained a natural co and advised of the County's existing maintenance program. At the request of the Board, Mr. Cox presented the proposed park plan, points of entry, contact station, campground, and advised of their attempt to address a drainage concern to provide proper filtration. Mr. Rafferty asked when these phases will be completed. Mr. Cox stated they want the beach house and beach completed by Memorial Day weekend with the trails completed in June or July. Mr. Johnson made a MOTION to recommend approval of the Site and Building Plan Review for four structures on the west side of Centerville Lake based on the following condition: Planning & Zoning Board February 9, 2000 Page 10 1. Final utility plans shall be submitted for review by and obtain the approval of the Lino Lakes City Engineer. The MOTION was supported by Mr. Zych. Motion carried 6 -0. This item will go before the City Council on February 28, 2000. VI. DISCUSSION ITEMS A. Town Center Update: Rezoning and Special Meetings Staff advised that meetings have been held to address the Town Center and the zoning standards are being prepared. The Planning & Zoning Board has held three meetings to address the design standards and will meet again on February 17, 2000 at 6:30 p.m. Mr. Smyser requested the Board schedule the next meeting dates. Following discussion, consensus was reached to schedule s Town Center on Tuesday, February 22, 2000, at 7:00 a. 2000, at 7:00 a.m. VII. ADJOURNMENT tings to review the esday, March 1, Mr. Johnson made a MOTION to adjou ing at 8:19 p.m., and was supported by Ms. Lane. Motion carried 6 -0. Respectfully Submitted, Carla Wirth, Recordin TimeSaver Off Site Sec 1, Inc. • • •