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HomeMy WebLinkAbout02/10/1999 P&Z Minutes• • • Planning & Zoning Board February 10, 1999 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT February 10, 1999 6:30 P.M. 9:10 P.M. Dunn, Johnson, Schilling, and Trehus Schaps, Robinson, and Corson Planning Coordinator Wyland; City Planner, Smyser; and Consulting Engineer, Powell I. CALL TO ORDER AND ROLL CALL Acting Chair Johnson called the Lino Lakes Plan �_ « Board meeting to order at 6:31 p.m., February 10, 1999. II. APPROVAL OF MINUTES - Ja 3, Mr. Dunn made a M meeting of the Lin minutes new format III. APPROVAL OF A ENDA Mr. Dunn added Item VIE, Discussion of the Minutes New Format The amended agenda was approved as presented. IV. OPEN MIKE Acting Chair Johnson declared the Open Mike portion of the meeting open at 6:34 p.m. No one appeared for open mike. Mr. Dunn made a MOTION to close the Open Mike portion of the meeting at 6:35 p.m., and was supported by Mr. Trehus. Motion carried 4 -0. royal of the minutes of the January 13, 1999, gZoning Board until a discussion is held about the � ���_ g ported by Mr. Trehus. Motion carried 4 -0. Planning & Zoning Board February 10, 1999 Page 2 V. ACTION ITEMS A. PUBLIC HEARING, Molin Concrete, 415 Lilac, Amended Conditional Use Permit & Site Plan Review Ms. Wyland stated that Molin Concrete is requesting an Amended Conditional Use Permit and Site Plan Review to allow the construction of a 30 x 80 lunchroom/break room addition to the north/west side of their new batch plant located at 415 Lilac Street. Mr. Trehus asked what the previous conditions of approval were. Ms. Wyland stated she does not have a list of the conditions but can provide one at a later date. She stated the conditions did include permits, beepers on equipment, and landscaping issues. Mr. Dunn asked if the lighting and noise issues had been resolved. Ms. Wyland stated the plans for lighting and noise have not yet been implemented but work on them will begin soon. Acting Chair Johnson declared the public hearing open at 6:42 p. Mr. Schilling made a MOTION to close the public hearing at 6. 3 p.rr . The MOTION was supported by Mr. Dunn. Motion carried 4 -0. Mr. Schilling made a MOTION to approve t A- nddd Conditional Use Permit and Site Plan Review based on the following co 1. Proper building permits . s' x or all constructions. 2. Conditions apprE .3 t' vious amendments shall remain in effect. The MOTION was sported by Mr. Dunn. Mr. Dunn questioned the problem with staging on Lilac Street. Mr. Randy Molin, Molin Concrete, came forward and stated they are in the process of rearranging the lot to enable the staging of vehicles on site. The congestion in the lot is getting better because of the rearrangement. Mr. Trehus asked about the current break room. Mr. Molin stated there is currently a break room on the second floor. However, the septic system was failing and the room was not large enough. MOTION carried 4 -0. This item will go before the City Council Monday, February 22, 1999, 6:30 p.m. Planning & Zoning Board February 10, 1999 Page 3 . B. PUBLIC HEARING, Lino Lakes Elementary, 725 Main Street, Amended Conditional Use Permit & Site Plan Review • Ms. Wyland stated KKE Architects, on behalf of the Lino Lakes Elementary School, is asking for an amended conditional use permit and site plan review to allow expansion of the school facility. Mr. Dunn asked the City Engineer about a letter dated February 3, 1999, regarding conditions. Mr. Powell stated the applicant has made corrections to the plan. He indicated he is comfortable with the plan. Ms. Jennifer Anderson Tuttle, KKE Architects, came forward and reviewed the site plan, lighting and landscaping plan for the addition. Mr. Dunn asked about the water system and how long the children will be without a sprinkler system. Mr. Powell stated the water system will be completed by September 1, 1999. Ms. Anderson Tuttle noted there has never been a water sprink e. Eventually it will have complete sprinklers. Mr. Dunn asked about the gym being available u use. Ms. Anderson Tuttle stated the outside entrance to the gym is a community. They are running a fund -r community use. Ms. Anderson Tutt site. The facility wi e it more welcoming to the finance a wood floor for more well and septic system will be removed from the ity utilities. Mr. Schilling asked i °There is any concern regarding the building access to the outdoor center. Ms. Anderson Tuttle indicated there is no concern relating to the access to the outdoor center. She referred to the drawing and pointed out the entrances and exits to the building. Acting Chair Johnson declared the public hearing open at 7:00 p.m. Mr. Dunn made a MOTION to close the public hearing at 7:01 p.m. The MOTION was supported by Mr. Trehus. Motion carried 4 -0. Mr. Schilling made a MOTION to approve the Amended Conditional Use Permit and Site Plan Review based on the following: 1. Proper building permits are obtained prior to construction and reviewed by both the • Building Inspection Department and the Fire Chief. The building permit shall include an Planning & Zoning Board February 10, 1999 Page 4 • escrow deposit of 1% of the construction costs to insure completion of all site improvements. • 2. Final drainage and utility plans are reviewed and approved by the City Engineer. 3. Permits are obtained from the Rice Creek Watershed District. 4. Permits are obtained from Anoka County, if required. 5. Trash handling area is indicated on the plan and properly screened from the street and adjoining residential properties. A revised site plan shall be provided to the City for the file prior to the Council meeting. 6. A lighting plan and final construction plans are reviewed by the CPTED Officer and City staff. 7. A landscaping plan is provided for the entire site which includes existing and proposed plantings and provides screening between the parking area and air" ping residential properties where it does not exists. This plan shall be subject t view and approval of the City Forester. 8. The Amended Conditional Use Permit and proval shall be recorded with the property at Anoka County. The MOTION was supported by This item will go b C. PUBLIC H I" ogerty Investment, 5XX Apollo Drive, Rezone from GB, General Busin • s to LI, Light Industrial Motion carried 4 -0. cil Monday, February 22, 1999, 6:30 p.m. Mr. Smyser stated Fogerty Investment has submitted an application to rezone Outlot B, Apollo Business Park No. 2. Mr. Trehus asked if there are any other areas that are zoned General Business. Mr. Smyser indicated there are other areas in the City that have that zoning. Acting Chair Johnson asked why the issue of rezoning has come up without a specific site plan. Mr. Smyser stated the applicant originally had a site plan. The applicant is currently working on a revision of the site plan. The applicant asked that the City move forward with the rezone. The site plan will eventually come before the Board for reviewal. • Acting Chair Johnson expressed concern regarding the shared driveway access with the clinic and traffic problems. Mr. Smyser stated the applicant has asked the City to talk to • • • Planning & Zoning Board February 10, 1999 Page 5 the County about another access. The City is looking into the possibility of a trade off due to the limit of the number of accesses allowed. Mr. Smyser stated the one access will, however, be able to accommodate the traffic. He stated the site is tricky and it will be a challenge. Chair Schaps declared the public hearing open at 7:12 p.m. Mr. Bill Fogerty, Fogerty Investment, came forward and stated the site plan has been delayed however, the rezone came forward due to purchase agreement options with the property owner. He stated he is looking at three separate buildings with possibly a fourth building to buffer the freeway. He stated he is working with the County regarding the driveway. Mr. Powell added he is optimistic that a trade off regarding the accesses will occur. Mr. Dunn made a MOTION to close the public hearing at 7:15 p.m. The MOTION was supported by Mr. Schilling. Motion carried 4 -0. Mr. Dunn stated the rezone does not present a problem in the compatible. He stated traffic is a concern. The site plan Board for review. Mr. Trehus added the concern relating to remained General Business. He asked ause it is me before the a . ccess could be bigger if the area for the clinic. Mr. Fogerty stated that con eptually the building on the clinic site will face the clinic. The side of the buil , w °face Apollo Drive. Acting Chair asked t ': a g areas on the side of the building and if the clinic has any concerns. Mr. F erty stated all loading areas will be inside. Mr. Smyser added the clinic was notified about the public hearing and the rezone. No comments from the clinic have been received. Mr. Dunn made a MOTION to approve the rezone based on the following findings: 1. The rezoning is consistent with the Comprehensive Plan. 2. The rezoning is compatible with present and future land uses in the area. 3. All site plans will be required to meet zoning and building code standards. 4. Uses allowed in the LI District can be accommodated with existing public services. Planning & Zoning Board February 10, 1999 Page 6 • 5. Traffic generated by uses allowed in the LI District can be accommodated by roadways serving the area. • The MOTION was supported by Mr. Schilling. Motion carried 4 -0. VI. DISCUSSION ITEMS A. Preservation Development Mr. Smyser stated the City has been designing a new process to guide development in the City. The goal is to preserve open space and natural features while still allowing developers to have successful projects. The City is nearly ready to proceed with implementing the new process. Mr. Smyser reviewed the summary of the steps in the process that will act as a guide to discuss the new "Preservation Development ". Mr. Smyser indicated some significant changes will be necess. ' implement the program. Among these are the following recommendations: 1. Every residential development over four lots must Q 0.r . tion subdivision. 2. Conservation subdivision will be a pla n~ . 10 ent overlay. ent will be a planned development. Therefore, every resident 3. The subdivision zoning ordinance must be amended to implement this new way of doi 1 Mr. Smyser asked th "lanning and Zoning Board for their ideas, reactions, and comments. Mr. Trehus expressed concern regarding the timing of projects coming before the Board twice. Mr. Smyser stated the application fee step may move up in the process. He agreed that the various Boards will review projects more than once. The goal is to do all the hard work up front and to get people involved. The process is going to be clumsy until all the bugs are worked out. Acting Chair Johnson noted the Boards already see plans twice due to the concept plan. He suggested the various agencies such as the DNR and RCWD be worked into the process. Mr. Schilling asked about other communities using this process. Mr. Smyser stated there are a number of communities in the Twin Cities that are using the process. He indicated he could obtain a list of 5 -10 developments that went through this process. He stated the • • • Planning & Zoning Board February 10, 1999 Page 7 interesting thing for the City of Lino Lakes is using the process for sewered development. The process has been used in the past for unsewered development. Mr. Dunn asked what will be done with the comments received from the various Boards regarding this process. Mr. Smyser stated the comments will be incorporated into finalizing the preliminary program design. The next step will be to meet with the developers. Mr. Dunn stated everyone is looking for something like this to be in place. It is a proven concept in other parts of the country. He stated it is mandatory to get all appointed groups to buy into the plan as it materializes. He suggested a workshop where all groups discuss the plan and possibly some groups meeting with the developers also. He stated it is vitally important to begin looking at zoning changes. Residents need to be aware of the rules and regulations as soon as possible. It is proven that land used this way is better ecologically to preserve open space and the environment. He added it is mandatory that a mechanism be put in place to make the open space be dedicated forever. Tough mandatory ordinances that make that happen are needed. Mr. Dunn continued stating what has been done previously in has not been bad. This is another step in the learning process. The City c ere are examples in Plymouth and Maplewood of development that ha t e ensity concept and applied a few of these principles. He suggestes t lo .t those developments. He added the program is great and he loves w .. - 't doing. Acting Chair Johnson cautioned development. The City m to design higher de N w deal with moderate cluster in areas to w i o ar g this program as a luxury home a fordable housing mix. He stated it is possible ciples. Moderate loss of open space is a vehicle to advocates. He indicated he sees ways to locate and a resolution to the moderate /slow growth issue. Mr. Smyser stated he will provide an update of the process at each Planning and Zoning Board meeting. B. Clearwater Creek Phase III Mr. Smyser stated the City has received the next version of Clearwater Creek 3rd Addition from Mr. Mike Quigley. This project is the City's prototype Preservation Development project. It began before the City had any program in place, and so the City is playing catch up to some degree. Mr. Smyser reviewed the latest plan and discussed how staff and the City's consultants have suggested some changes. He also summarized the discussion the City had regarding the project with the Environmental Board and the Park Board. • • • Planning & Zoning Board February 10, 1999 Page 8 Mr. Dunn stated the concept is a good step forward for the developer. The development does face issue the City is beginning to face. He stated the City should not lose sight of the fact that townhomes are needed somewhere in the City. Nice townhomes can be integrated into developments. He also stated the City should not lose sight of the City's desire to put a large park at County Road J and Centerville Road. Because of that development, maybe a smaller park in this area will be acceptable for the residents. Mitigation with the Park Board needs to be held to resolve this issue. He indicated he likes what he sees regarding the development. Mr. Trehus stated the development is a big step in the improvement of existing subdivisions of sewered property. He noted the lots are more valuable when open space preservation is achieved. He stated the City can ask for more open space from developers as a result in the lots being more valuable. He added that sometimes the smaller lots sell for more than the larger lots. The City needs to get mileage from that and use to their advantage. Mr. Dunn stated there are good sites in Lake Elmo to visit. area across the street has cluster homes that are unsewere being used. The City may want to consider that optio for 20 years. The developer, Mr. Bob Engstro Mr. Schilling noted the concept of d 1 City does not lose sight of that. Acting Chair Johns. $200,000 - $300,00 Willow Glen in Sho are very attractive. O as larger lots. The al sewer system is t at will not be sewered helpful to Lino Lakes. an intriguing concept and he hopes the t limiting the concept to those who can afford ere i a huge opportunity for higher density housing. e ar- o story homes with zero lot line went very quickly and developer with creativity to construct a village of higher density with more open space would also be very attractive. C. American Legion - Zoning Discussion Mr. Smyser stated Council Member Neal is searching for a site for a new American Legion in Lino Lakes. Council Member Neal has proposed that the City sell the existing Police Department building to the Legion. The Legion would renovate the building, including additional space and a new brick facade. There are two main issues. One is the Zoning Ordinance currently does not provide for an American Legion with a liquor license. This could be corrected by amending the Ordinance. The real question is: Which zoning district is appropriate for a land use such as the American Legion. • • Planning & Zoning Board February 10, 1999 Page 9 The second issue relates to the location. The Police Department building backs onto a residential neighborhood. The site is zoned Neighborhood Business because of the proximity to the residential use. Is this location good for a Legion? Should the area be rezoned somehow? Is there a better location in the City? Mr. Smyser asked for guidance from the Planning and Zoning Board regarding this issue. Mr. Dunn stated the City needs to find a place for them. He indicated the Police Station is not a good place for them at this time. More information is needed. A concept was sold to the citizens that the Police Department area is available for commercial development to get more money on the tax roll. The City must be able to replace that property on the tax roll if the Legion locates there. If a more suitable location is found the zoning could be changed to accommodate the Legion. Mr. Smyser stated the site issue is second. The first issue is how to approach the zoning. Acting Chair Johnson stated that when the zoning code was revised, four business districts were kept. The neighborhood district is the only one tha a akes sense. The other three are overlapping. He suggested the City look at how t siness districts differ regarding uses. He asked if liquor be a conditional those district. One option is to make all of Lake Drive one type of busin; i w performance standards. Certain uses would then require a c• • °@ m •ermit. D. Liquor Ordinance Mr. Smyser stated the City year. The moratori recommendations r ted a moratorium on new liquor licenses last 2, 1999. Mr. Smyser reviewed his report and Mr. Dunn stated the e y needs to be flexible with licenses. It is mandatory that liquor licenses be available. An open mind is needed to encourage finer restaurants to locate in the City. Mr. Smyser stated he is preparing a report which was driven by the moratorium. The report will be submitted to the City Council soon. He stated the Board will receive copies of the report. Mr. Dunn stated he agrees with and supports Mr. Smyser's recommendations. He suggested item #1 be clarified that it is a partial allocation. He stated item #6 is an antiquated law. If underage citizens want to try and buy liquor they will do so regardless of how far away the store is from a school. He added that item #7 should also be eliminated. • Mr. Smyser noted that if item #6 is not eliminated a liquor license cannot be issued in the Town Center. • • • Planning & Zoning Board February 10, 1999 Page 10 Acting Chair Johnson expressed concern regarding a liquor license being issued at Elm Street and Lake Drive. Mr. Trehus stated a separation is appropriate for older students. Preschoolers should not be a problem. Mr. Dunn suggested the City conduct tests to see which liquor stores are serving minors. He asked about wine/beer only licenses. Mr. Smyser stated the City does have a separate license for wine/beer only. That license does not count against the limited number of liquor licenses allowed in the City. Mr. Trehus expressed concern regarding item #9. He stated the residents of Lino Lakes did not move to the City for nightclubs. Mr. Smyser stated that currently there is no minimum distance required between establishments. The liquor code and zoning regulate some things. The market will determine how many licenses would survive in one area in the City. E. Minutes Format Ms. Wyland distributed copies of a memo fro .: A'`nistrator regarding the new minute format. Board Members expressed conc ' g the new format. It was indicated that more detail is needed because the dvisory board. Ms. Wyland stated : : , x, • . -re directed by the City Council to use the new format. She indicated she w • • • cu the Board's concerns with the City Administrator. The issue will be revisite e' at the March, 1999, meeting. VII. ADJOURNMENT Mr. Trehus made a MOTION to adjourn the meeting at 9:10 p.m., and was supported by Mr. Dunn. Motion carried 4 -0. Respectfully Submitted, Kim Points, Recording Secretary TimeSaver Off Site Secretarial, Inc.