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HomeMy WebLinkAbout12/09/1998 P&Z Minutes• • • Planning & Zoning Board December 9, 1998 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT December 9, 1998 6:30 P.M. 7:24 P.M. : Corson, Dunn, Johnson, Schaps, Schilling, Robinson and Trehus : None : Planning Coordinator, Wyland; Community Development Assistant, Divine; City Planner, Smyser• and Engineer Powell. I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning & Zoning Board meeting to order at 6:30 p.m., December 9, 1998. II. APPROVAL OF MINUTES - November 11, 1998 Mr. Trehus added the following on page 9, between paragraph 6 and paragraph 7: Mr. Mattke noted that the street elevation would be "considerably higher ", and that an elevation of 902' is 10' above the existing elevation at the center of the project. Mr. Trehus noted that the elevations are even higher further away from the center. Mr. Johnson questioned the statement "that the elevation of the street will be approximately 3 1/2 feet higher than the highest point of the street ", on page 9, paragraph 5. Mr. Robinson made a MOTION to approve the amended minutes of the November 11, 1998, meeting of the Lino Lakes Planning & Zoning Board, and was supported by Mr. Johnson. Motion carried 6 -0 with Mr. Trehus abstaining. III. APPROVAL OF AGENDA The agenda was approved as presented. Planning & Zoning Board December 9, 1998 Page 2 IV. OPEN MIKE Chair Schaps declared the Open Mike portion of the meeting open at 6:31 p.m. No one appeared for open mike. Mr. Johnson made a MOTION to close the Open Mike portion of the meeting at 6:32 p.m., and was supported by Mr. Schilling. Motion carried 7 -0. Ms. Wyland introduced Mr. Jeff Smyser, the new City Planner. Mr. Smyser stated he will be attending the Planning & Zoning Board meeting regularly. He indicated he started on November 16, 1998. He asked the Board to call him if they had any questions for him. V. ACTION ITEMS A. Chomonix Golf Course, 646 Sandpiper Drive, Site Plan Review for addition to Club House Ms. Wyland stated that Chomonix Golf Course is requesting a site plan review to allow the construction of a 40 x 45 banquet room addition on the west side of the existing club house. The banquet room will be designed to accommodate post - tournament events during playing season and ski related events and community uses during the off - season. No cooking facilities are planned at this time, however, serving space for foods that are pre - prepared will be provided. The property in question is Zoned PSP, Public /Semi- Public and a golf course is listed as a permitted use. In review of the design standards set out in the Zoning Ordinance, staff would find that this site plan review meets the requirements of the Ordinance. The City Engineer has reviewed the development proposal and has indicated no objections to the request. Staff would request that a landscape plan be prepared and subject to the review and approval of the City Forester. Staff recommended approval of the site plan review. Mr. Schilling questioned why only three architectural sheets were provided. Ms. Wyland stated the City does not require construction plans for a site plan review. Mr. Trehus asked about a lighting plan and whether it would be reviewed by a CPTED Officer. He expressed concern about the possibility of too much lighting. Ms. Wyland stated the condition relating to lighting can include approval of the CPTED Officer. • • • r • • • Planning & Zoning Board December 9, 1998 Page 3 Mr. Robinson noted lighting is usually looked at after construction. Ms. Wyland stated that lighting will be looked at all inclusively. Safety is an issue and the lighting should not be too sparse. Mr. Trehus noted he would not recommend lighting as an condition. Mr. Dunn asked if the City receives any tax dollars from a catering license. Ms. Wyland indicated she is not aware whether or not the City receives tax dollars from a catering license. Mr. Dunn stated he believes the addition to the golf course is a great opportunity for the City and he is in favor of the site plan review. Chair Schaps expressed concern regarding additional parking. Ms. Wyland stated that according to the Ordinance there is adequate parking. Chair Schaps stated he has seen the parking lot full on many occasions. Mr. Bill Hawk, Manager of Chomonix Golf Course, stated that he has only seen over flow parking on the grass two times in the nine years he has been there. The current parking has been reviewed and the dividers have been removed which added another 16 lots. He indicated he believes the parking is adequate and there is room for expansion. Chair Schaps asked if there are plans for a restaurant like Bunker Hills Golf Course has. Mr. Hawk stated at this time a restaurant is a very low priority. Mr. Trehus asked about additional events and how late they may run. Mr. Hawk stated the Winter Ski by the Light of the Moon may run until 9:00 - 10:00 p.m. Mr. Trehus asked what the normal hours are for the golf course. Mr. Hawk stated regular hours are 6:00 a.m. until dusk. Mr. Trehus asked if a lighting plan has been submitted. Ms. Wyland stated a lighting plan has not yet been submitted. Mr. Hawk stated the lighting will be minimal and similar to the lighting that has been done in the past. Eve lighting has been done previously. Mr. Corson asked about access. Mr. Hawk stated access will be from the west. The plan is to take the black top out on the east side and leave access for emergency vehicles. Ms. Wyland suggested a change of address. She stated the address should be Aqua Lane. Mr. Hawk stated their mailbox is on West Shadow. He indicated he will bring up the possibility of an address change at their next meeting. Planning & Zoning Board December 9, 1998 Page 4 Mr. Johnson made a MOTION to approve Chomonix Golf Course Site Plan Review, based on the following conditions: 1. Proper building permits are obtained prior to construction and construction meet all requirements of the Uniform Building Code. 2. Drainage and utility plans are subject to the review and approval of the City Engineer. 3. Existing plantings are replaced and/or a landscaping plan is provided subject to the review and approval of the City Forester. 4. A lighting plan be provided indicating all exterior lighting and subject to City review and approval. 5. The existing drainfield and septic system be adequately sized to handle the intended expansion subject to the review of the building official. The MOTION was supported by Mr. Robinson. Motion carried 6 -0 with Mr. Trehus abstaining. B. Construction Laborers Training Facility, 2350 Main Street, Site Plan Review for Addition to Facility Ms. Wyland stated that Construction Laborers Education Apprenticeship & Training Fund of Minnesota and North Dakota would like to add an 18,000 +/- square foot addition to their existing building at 2350 Main Street. The addition would include a training bay, three classrooms, welding storage, bathrooms, a lunch room area, and district offices. The property is Zoned LI, Light Industrial, and indicated as commercial/industrial on the land use map (both current and proposed). The parcel of property is approximately 20 acres in size and will be served by City utilities in the spring of 1999. The proposed addition is planned for the south/east side of the existing facility, therefore, additional landscaping is not being required at this time. RCWD permits are in process with the watershed district and detailed drainage and utility plans have not been submitted. Staff would require this detail prior to issuance of any building permits. Staff recommended approval of the site plan review. Ms. Wyland noted the memo from the City Engineer stating that utilities will be provided in the spring of 1999. She also noted there is an error on one of the maps. The facility is in Lino Lakes. • • • i • • Planning & Zoning Board December 9, 1998 Page 5 Mr. Fred Chase, a representative from Laborers Training Center and a resident of Lino Lakes, stated the school is set up as a trust fund which is managed 50% by the trustees and 50% by the union. It is a non - profit organizations that offers continuing education and education for apprentices. The school has a tax free status according to real estate taxes. Mr. Corson asked if the school has students from North Dakota. Mr. Chase stated the school has students from all over Minnesota as well as some from North Dakota and South Dakota. Chair Schaps noted the school is a fascinating building. It is real hands on construction. Mr. Chase explained that the students build and then take down. At this time approximately 1,200 students are processed per year. Eventually up to 2,400 will be processed. The school has done programs with local high schools. The labor wage in Minnesota is currently $20 per hour. Mr. Johnson stated the school teaches a whole range of skills. He suggested the term "labor" is not appropriate. Mr. Chase stated the school does teach many different skills. He distributed a brochure that listed the different courses that are offered. Mr. Dunn asked if there is an opportunity for student financial aid. Mr. Chase explained that if a student wants to become an apprentice he or she can do so at no cost to the student. Three weeks are set aside to start the apprenticeship and then continuing education is offered. Employers pay the fee for the students. Chair Schaps noted that property is kept up very well. Mr. Dunn suggested involving the School District and students to build a motel in the City to house the students. Mr. Chase stated the school would be happy to work with the City on appropriate projects. Most projects involve other trades. The school can do curb and gutter and is interested in that project for the City. Mr. Schilling stated the program is exceptional. There is a labor shortage in the industry. He stated he is in favor of the school getting out to area high schools with their program and the site plan review. Mr. Trehus asked about the funding from management. Mr. Chase stated the school is fully funded by employers. The management is a team effort shared by the Union and trustees. • Mr. Corson made a MOTION to approve the Site Plan Review for the Laborers Training Center, based on the following conditions: Planning & Zoning Board December 9, 1998 Page 6 1. Proper building permits be obtained prior to construction. This will include review by both the building official and the Fire Chief for compliance with State Code. 2. Drainage and utility plans shall be reviewed and approved by the City Engineer. 3. Permits are obtained from the Rice Creek Watershed District prior to issuance of any building permits. 4. The parking area shall be paved and concrete curb and gutter provided as required by City Code. 5. Final building plans, including lighting, are subject to the review and recommendation of the CPTED Officer. The MOTION was supported by Mr. Robinson. Motion carried 7 -0. C. Modification to Tax Increment Financing District No. 1 -7 and Consideration of Tax Increment Financing Plan for Tax Increment Financing District 1 -9 within Development District No. 1 Ms. Divine stated the City has a request for tax increment financing assistance from two developers interested in building new facilities on the G.M. Development property in the Apollo Business Center and the Hawkins Chemical property just north of the business park. All the parcels involved in these new developments are currently a part of Tax Increment Financing District 1 -7, which was established in 1995. This 10 year economic district no longer has the TIF capacity to remain competitive with neighboring communities. The EDA has authorized the preparation of a plan that would delete the remaining G.M. Development parcels and the Rehbein business park parcels from TIF District No. 1 -7, and reconstitute them into a new TIF District No. 1 -9. Some parcels that will not be developed as light industrial in the near future will be deleted altogether from TIF District No. 1 -7. This plan has been sent to School District #12 and Anoka County for review. This resolution states that the Planning & Zoning Board reviewed the creation of the new district to ensure it fits within the Comprehensive Plan. Staff recommended approval of Resolution No. 98 - 01. Chair Schaps asked that the capacity issue be addressed. Ms. Divine stated District 1 -7 was created in 1995 as a 10 year district. The district will end in 2004. If building begins in 1999, assessment would occur in 2000 and taxes would begin in 2001. A three year • • • 9 • • • Planning & Zoning Board December 9, 1998 Page 7 capacity is not enough to be competitive. The new district will be able to provide capacity for 10 years. Mr. Dunn asked if action on Resolution No. 98 - 01 is independent of the follow up on rezoning. Ms. Divine stated the action on Resolution No. 98 - 01 is independent of the rezone. The resolution is just to establish a new district. Mr. Corson mentioned if Mr. Fogerty is putting up a building and then having assessments for the utilities the City installed. Ms. Divine explained the City is able to provide assistance for assessments for new companies. Within six years the City will be reimbursed for the utilities. Mr. Robinson asked if the whole area is Hawkins Chemical. Ms. Divine stated a piece of the area is not Hawkins Chemical. She referred to the map and stated the yellow areas will be the new district. Mr. Trehus asked if all the land currently in TIF District 1 -7 will be established as a new district. Ms. Divine stated some of the land will be taken out of the district completely and the area the city has contracts with will continue as TIF District 1 -7 until 2004. Mr. Johnson noted the G M Development property is very large and asked how long it will take to develop. Ms. Divine stated the property has been slow in developing. She stated she was unsure why it is taking so long to develop. The prices are the same as the City property. The City has not been very competitive in the past two years and the TIF was not enough to compete with neighboring cities. She stated the owners are starting to see interest in developing the property. She indicated she believes the City will see full development on the property within a couple of years. The engineers have a design for a possible road or cul -de -sac to divide the property. Mr. Robinson noted there used to be a plan for a loop road to the left of Apollo. Mr. Powell stated the City has a concept plan for two cul -de -sacs for a connection to Apollo. Mr. Dunn asked if there is only one school district involved. Ms. Divine indicated there is only one school district involved. Mr. Dunn asked where the utilities start and stop. Mr. Powell stated the land is served with utilities and is not an issue. The Apollo area was serviced in 1989. The Rehbein property has been extended recently for the school district. Mr. Corson asked if the new district will relieve the City's HACA/LGA obligation. Ms. Divine stated the City's obligation will be relieved slightly. The City will make a local contribution so there will not be a HACA penalty in the new district. The penalty will be gone altogether in 2004. The City is working in the right direction. Planning & Zoning Board December 9, 1998 Page 8 Mr. Trehus asked about the City's investment. Ms. Divine stated the City owned the whole upper portion of the land. The land is now completely developed and we made a $400,000 profit. She stated the City does not own any of the land in the new TIF District 1 -9. Mr. Powell stated the City's investment is on the utilities when there is a TIF District. The City pays for the cost of the installation and recoups its investment with TIF. Mr. Trehus asked if a Comprehensive Plan Amendment will be required. Ms. Divine stated an amendment will not be required. General use fits in with the proposed Plan. Mr. Dunn made a MOTION, and was supported by Mr. Robinson, to approve Resolution No. 98 - 01, finding the modification of TIF District No. 1 -7 and the creation of TIF District 1 -9 consistent with the City's Comprehensive Plan. The motion carried 7 -0. VI. DISCUSSION ITEMS Mr. Robinson asked if the City has received many applications for the Planning & Zoning Board openings. Ms. Wyland stated the City has received a few additional applications. Everyone whose term is up was reminded to re -apply of so interested. VII. ADJOURNMENT Mr. Trehus made a MOTION to adjourn the meeting at 7:24 p.m., and was supported by Mr. Johnson. Motion carried 7 -0. Respectfully Submitted, Kim Points, Recording Secretary TimeSaver Off Site Secretarial, Inc. • •