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HomeMy WebLinkAbout06-23-2014 Council Meeting MinutesCOUNCIL MINUTES June 23, 2014 APPROVED 1 CITY OF LINO LAKES 12 MINUTES 3 4 5 DATE : June 23, 2014 6 TIME STARTED : 6:40 p.m. 7 TIME ENDED : 8:20 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Chief of Police John Swenson; City Planner Katie Larsen; City Engineer Diane Hankee; 14 and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 53 24 CONSENT AGENDA 25 26 Council Member Rafferty moved to approve Consent Agenda Items 1A, 1B and 1 E through 1H, as 27 presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 28 29 Council Member Rafferty moved to approve Consent Agenda Item 1 C, as presented. Council 30 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. Council Members 31 Stoesz and Kusterman abstained from voting. 32 33 Council Member Rafferty moved to approve Consent Agenda Item 1D, as presented. Council 34 Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. Council Member 35 Roeser abstained from voting. 36 37 38 ITEM ACTION 39 40 Consideration of Expenditures: 41 42 June 23, 2014 (Check No. 98175- 98276, $245,639.22) Approved 43 44 Centennial Fire District (Check No. 6451 -6470, $29,007.95) Approved 145 1 COUNCIL MINUTES June 23, 2014 APPROVED 46 June 2, 2014, Council Work Session Minutes Approved 17 48 June 9, 2014 Council Meeting Minutes Approved 49 50 June 2, 2014, Special Council Meeting Minutes Approved 51 52 Resolution 14 -58, Approving Applications for Lino Lakes 53 Lions Pheasant Feed (Temporary On -Sale and Exempt 54 Gambling) Approved 55 56 Resolution No. 14 -59, Approving a Special Event and 57 Parade Permit for Ethan's Reason 5K Run and Walk Approved 58 59 Resolution No. 14 -60, Issuance of a Special Event Permit 60 for Hammerheart Brewing Company Approved 61 62 Consider not waiving monetary limit on tort liability 63 Per MN Statute 466.04 Approved 64 65 FINANCE DEPARTMENT REPORT 66 67 There was no report from the Finance Department. 68 )69 ADMINISTRATION DEPARTMENT REPORT 70 71 There was no report from the Administration Department. 72 73 PUBLIC SAFETY DEPARTMENT REPORT 74 75 4A) Consider Resolution No. 14 -61, Creating a Wage Schedule for Paid On -Call Fire 76 Personnel, Police Chief Swenson reviewed the process used to recommend this wage schedule that is 77 proposed for Lino Lakes' firefighter positions. He also reviewed when wages are paid to firefighters. 78 A monthly stipend for leadership positions is also recommended. When Council Member Stoesz 79 asked if the schedule will be impacted by future cost of living raises, the Chief said yes because 80 wages are reviewed annually. 81 82 Council Member Kusterman moved to approve Resolution No. 14 -61 as presented. Council Member 83 Roeser seconded the motion. Motion carried on a unanimous voice vote. 84 85 4B) Consider Resolution No. 14 -62, Establishing an Incentive Program for the Recruitment 86 of Paid On -Call Fire Personnel — Police Chief Swenson reviewed his report on establishing an 87 incentive program to attract fire personnel to the city's fire department. He explained that the city 88 attorney has reviewed the program to ensure that the incentives are appropriate under law. He 89 reviewed the program milestones and the resulting benefits. Council Member Kusterman said he )90 sees some milestones included that are subjective and he has concern of future problems if there isn't 2 COUNCIL MINUTES June 23, 2014 APPROVED 91 clarity. Chief Swenson said staff is mindful and has discussed how it will be handled; it should also ( 2 be considered that the firefighter positions are generally second jobs. The mayor recommended that 93 the city have clear criteria and Council Member Kusterman asked that measurable events be a part of 94 that. Mayor Reinert added that incentive programs are pretty typical in the situation of opening a new 95 department. 96 97 Council Member Roeser moved to approve Resolution No. 14-62, as presented. Council Member 98 Kusterman seconded the motion. Motion carried on a unanimous voice vote. 99 100 4C) Authorize Enrollment in Statewide Lump-Sum Volunteer Firefighter Plan Administered 101 by PERA — Police Chief Swenson reviewed staff's recommendation that the city's firefighter pension 102 plan be the Public Employees Retirement Association (PERA) administered plan outlined in his 103 report. He noted that the pension plan is also a recruitment tool. A report has been prepared by the 104 city's advisor, Springsted, Inc., that outlines their analysis for Lino Lakes. Terri Heaton of 105 Springsted, Inc. reported that the council received an initial report from her organization on the 106 establishment of a city fire department. This analysis provides more detail on the fire pension 107 element of that process. It provides more information for both the city council and firefighters on 108 how a change impacts them. The report is a "broad brush" look based on assumptions and then 109 providing data from those assumptions. It gives information comparing the look of a pension plan 110 administered through PERA versus one managed by the city. Based on the advantages outlined in 111 the report, the recommendation is to proceed with the PERA administered plan. She noted that 112 individuals interested in the pension plan would be able to get information on the impact to their ( *13 particular situation. .14 115 Mayor Reinert noted that the council has had the opportunity to review the analysis and the PERA 116 plan seems like the way to go. He outlined how the city contributes, where funding comes from and 117 the advantages of participating in a portable plan. 118 119 Mike Schweigert, 23 Park Drive, said he's heard that special state legislation would be required to set 120 up a plan. The mayor responded that this would not require special legislation and he added that the 121 Centennial Fire District will also be looking at how to proceed with their pension plan and if it is 172 through PERA, that will make for an easier transition option. Mr. Schweigert urged the council to get 123 information on this matter to the firefighters. The mayor concurred, noting that the city had to get the 124 analysis done and now is committed providing information to the fire personnel and making 125 Springsted available to answer questions as necessary. 126 127 Council Member Roeser moved to authorize enrollment in the Statewide Lump-Sum Volunteer 128 Firefighter Plan administered by PERA. Council Member Kusterrnan seconded the motion. Motion 129 carried on a unanimous voice vote 130 131 D) Consider Approval to Advertise Three New Public Safety Position — Chief Swenson 132 reviewed his report outlining the need for three new positions to staff the start-up of the fire services 133 division of the Public Safety Department. Administrator Karlson explained the process used to 134 determine the recommendation for salary levels for the positions, based on analysis by the city's 85 consultant, Springsted, Inc. Mayor Reinert recalled the council's decision to go with a hybrid — a 3 COUNCIL MINUTES June 23, 2014 APPROVED 136 department of public safety model — for establishing fire services based on information that it will be 37 more efficient. The model calls for these positions and he pointed out that just two will be new — one 138 police department position will just change. The organization chart for the department will continue 139 to be updated through this process. 140 141 Council Member Rafferty moved to approve the advertisement of three new positions in the Public 142 Safety Department as recommended. Council Member Stoesz seconded the motion. Motion carried 143 on a unanimous voice vote 144 145 PUBLIC SERVICES DEPARTMENT REPORT 146 147 There was no report from the Public Services Department. 148 149 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 150 151 6A) Public Hearing, Consider Resolution No. 14 -65, Approving Street Reconstruction Plan and 152 Preliminary Authorization to Issue Bonds — Community Development Director Grochala explained 153 that the council is being asked to hold a public hearing and consider approval of a Five -Year 154 Reconstruction Plan with preliminary authorization to issue bonds. He noted the city's pavement 155 management plan and efforts accomplishing under that plan by reviewing a map of completed and 156 proposed projects (reclaim and overlay projects). He then noted the projects that would be included in 157 the Street Reconstruction Plan under consideration and explained the state law that allows cities to ' 58 establish a Plan. The Plan includes five phases, covering more than 55,000 feet of roadway, costing 59 approximately $15,000,000 and implemented over a 10, 15 or 20 year period, with debt service schedules 160 for each included in his report. He reviewed the first phase proposed that would include the Shenandoah 161 and West Shadow Lake Drive areas. 162 163 Mayor Reinert added that having this Plan in place gives the city more tools to fix roads; the city is doing 164 reclamation work on roadways as much as possible already. Some roads are crumbling so something 165 must be done. He noted that there has been misinformation going around at times when action is 166 considered. There have been cases where different elements for projects, such as water and sewer, cause 167 concerns but a street reconstruction under this plan will allow the roadway to proceed and those other 168 elements to be added by residents if they wish. 169 170 Council Member Rafferty asked if there is a schedule for all five phases and Mr. Grochala responded that 171 timing would be at the discretion of the council. 172 173 Community Development Director Grochala explained that there is a petition period allowed whereby 174 the question of the Plan can be sent to the ballot. The council received infonuation on the petition 175 process from Kennedy & Graven attorney Julie Eddington. The mayor requested that the petition 176 process be posted on the city website for citizen review. 177 178 Mayor Reinert opened the public hearing. 179 4 COUNCIL MINUTES June 23, 2014 APPROVED 180 Colleen Brewster, 6591 Hokah Drive, expressed concern about the wells in her neighborhood. Residents 81 need to understand what costs under this Plan could impact her area. The mayor explained that Ms. 182 Brewster's neighborhood has been considered for a road project in the past and connection to city water 183 was included. That wouldn't be the case under this plan. Mr. Grochala explained that if water 184 connection was to be included, there would have to be a petition calling for it from the residents. During 185 the course of preparing for the projects, costs will become more evident and there will be communication 186 with the residents to provide that information. Council Member Rafferty suggested that there should be 187 more than one neighborhood meeting to allow plenty of communication and response to questions. 188 189 Gary Schmidt, Danube Street, said he has questions about street maintenance. His street was sealcoated 190 once quite some time ago with good results. In the meantime there's been nothing else done so naturally 191 there is wear. More regular maintenance would be helpful. Mayor Reinert recalled his early years on 192 the city council and how much the city budget for street maintenance has grown since then. There are 193 about 100 miles of roadway in the city and roads hit a point where maintenance doesn't work anymore - 194 a roadway has a life span. Mr. Schmidt noted that the cost of roadway replacement is very high. He did 195 run into a staff person who was rating his street and he was told the rating was very low. He'd argue 196 that it isn't that bad and could be fixed with some maintenance. Mike Rief of WSB, the city's 197 engineering firm, added that he's been involved with roadway engineering for more than twenty -five 198 years. He explained the rating system that is used and the basic science of roadway deterioration. 199 Mayor Reinert asked that, in response to his question, Mr. Schmidt should receive more information on 200 the rating of his street. Mr. Grochala noted where Danube Street is included in the Plan and added that 201 subgrade conditions can impact the rating of a street also. 102 �03 There being no further speakers, the public hearing was closed at 7:52 p.m. 204 205 Council Member Roeser moved to approve Resolution No. 14 -65 as presented. Council Member 206 Kusterman seconded the motion. Motion carried on a unanimous voice vote. 207 208 B) NorthPointe, Katie Larsen 209 i. Consider Resolution No. 14 -47 Approving PUD Final Plan/Final Nat 210 ii. Consider Resolution No. 14 -48 Approving Development Contract & Planned Unit 211 Development Agreement 212 City Planner Larsen reviewed her report outlining consideration of the PUD Final Plan/Final Plat and 213 Development Contract and Planned Unit Development Agreement for the NorthPointe development. 214 She showed the planned development on a site map, including entrances, phases, parks, density 215 implications and specifically the lots that will be included in the first phase. She discussed the noise 216 element since the project abbuts an interstate and county road. A noise study has been prepared as part 217 of the development plans and MnDOT was included as a resource. Noise mitigation includes the use of 218 beaus with landscaping. The Planning and Zoning Board has approved the plans and staff is now 219 recommending council approval. 220 The council asked questions about traffic impacts and the senior element planned for the future. 221 Council Member Kusterman moved to approve Resolution No. 14 -47 as presented. Council Member )22 Roeser seconded the motion. Motion carried on a unanimous voice vote. 5 COUNCIL MINUTES June 23, 2014 APPROVED 223 24 Council Member Kusterman moved to approve Resolution No. 14 -48 as presented. Council Member 225 Roeser seconded the motion. Motion carried on a unanimous voice vote. 226 227 UNFINISHED BUSINESS 228 229 There was no Unfinished Business. 230 231 NEW BUSINESS 232 233 There was no New Business. 234 235 COMMUNITY EVENTS 236 237 FREE PUPPET SHOW IN THE PARK will held at Birch Park (6520 Pheasant Run South) at 7:00 238 p.m. on Wednesday, June 25 and at Highland Meadows Park (624 Arlo Lane) at 7:00 p.m. on 239 Wednesday, July 9. 240 241 ABSENTEE BALLOTING for the primary election begins Friday, June 27. In person balloting is 242 available at city hall; applications for a mailed ballot may be submitted through Anoka County or 243 using the online voter tool at mnvotes.org. 244 °45 FREE MOVIE IN THE PARK "The Muppets" will be playing at Lino Park (7850) Lake Drive) at 246 dusk on Thursday, July 17. 247 248 249 250 251 252 253 254 255 256 257 258 ADJOURN 259 260 There being no further business, Council Member Rafferty moved to adjourn at 8:20 p.m. Council 261 Member Stoesz seconded the motion. Motion carried unanimously. 262 263 264 265 266 COMMUNITY CALENDAR Cozzzmunity Calendar — A Look Ahead June 23, 2014 through July 14, 2014 4- Monday, July 7 5:30 pm, Community Room Council Work Session Monday, July 7 6:30 pm, Council Chambers Park Board 4. Wednesday, July 9 6:30 pm. Council Chambers Planning & Zoning Thursday, July 10 8:00 am, Community Room EDAC 4. Monday, July 14 6:30 pm, Council Chambers City Council Meeting These minutes were considered and approved at the regular Council Meeting on July 14, 2014. 68 u i. e Bartell, City C -rk 6 ./ Jeff Reinert, Mayor