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HomeMy WebLinkAbout06/14/1995 P&Z Minutes• CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT: MEMBERS ABSENT : ALSO PRESENT June 14, 1995 6 :33 p.m. 9 :15 p.m. Herr, Johnson, Mesich, Robinson, Schones Gelbmann,`Schaps Planning Coordinator Wyland, Planning Consultant Brixius, Economic Development Assistant Mary LaForest, Consulting City Engineer Powell. I. II. IV. CALL TO ORDER AND ROLL CALL: Commissioners Gelbmann and Schaps were absent at roll call. APPROVAL OF MINUTES: Ed Schones made a MOTION to approve the minutes of the May 10, 1995 meeting as submitted and was supported by Guy Herr. All voted aye. Motion carried. APPROVAL OF AGENDA: Planning Coordinator Wyland requested item V. H be addressed after item V. B. The agenda was accepted as amended. OPEN MIKE: Chair Pro -Tem Robinson declared the Open Mike portion of the meeting OPEN at 6:34 p.m. Ms. Kim Sullivan from 20/20 Vision indicated there will be a "dress rehearsal" meeting of the 20/20 Vision Community Planning Project on June 27, 1995 at City Hall, with a final forum on July 8, 1995 at Rice Lake School at 8:45 p.m. Ms. Sullivan indicated throughout the meeting of the residents involved in the 20/20 Program, they have kept in mind there is no right or wrong answers to issues. Ms. Sullivan encouraged members of the Planning and Zoning Board and the City Council to consider and involve the comments of the residents. Ms. Sullivan indicated there have been approximately 50 individuals involved in the 20/20 Program and the ideas expressed by them are representative of the citizens and not of experts. Ms. Sullivan pointed out absence reflects consent, so she encouraged those who wish to know the opinions of the group to attend the last forums. • Ms. Sullivan indicated it was suggested to do an overall survey of the community, but at the cost of between 1 PLANNING & ZONING BOARD JUNE 14, 1995 $50,000 and $60,000, the Committee did not feel this to be a wise expenditure. Ms. Sullivan introduced Ms. Janice Stemig from the Growth Planning Advisory Group. She stated that rather than provide specific recommendations the committee has decided to provide overall concepts for the community. Ms. Stemig indicated citizens must be willing to speak out for their beliefs and be willing to work towards them in regards to the planning and development goals of the City. Ms. Stemig noted all projects will take careful planning and review in regards to quality and benefit to the whole community. The City should promote a sense of identity that captures the unique attributes that Lino Lakes has to offer within the City. Ms. Stemig indicated the City should promote a sense of community by encouraging communications between citizens, city government, and citizen groups throughout the City. She suggested review and revision of City planning documents so they benefit the whole of the community and address a healthy mix of residential /commercial and industrial development. This would also create a balanced tax base. Ms. Stemig indicated the City should establish and monitor quality architectural standards for development. Ms. Stemig indicated Lino Lakes should encourage creative use of zoning options and design of residential neighborhoods so as to utilize and preserve the natural environment in the most advantageous way, including the creation of "green space ". Mr. Schones indicated all the suggestions are reasonable, but they could have been laid out during the first forum. He asked if there were any more specific recommendations from the group. Ms. Stemig indicated the committee could not predict the future economy, so specific numbers regarding development were avoided. Mr. Schones inquired as to what is meant by balance. Ms. Stemig indicated with the help of the Planning and Zoning Board, City Council and the experts this can be more specifically defined. Chair Pro -Tem Robinson indicated the dilemma is how are the goals achieved. The Planning and Zoning Board rely upon the recommendations of the experts. Hearing no further public comment, Chair Pro -Tem Robinson CLOSED the Open Mike Portion of the meeting at 6:43 • • PLANNING & ZONING BOARD JUNE 14, 1995 V. PLANNING ITEMS: A. 95 -20 -P, Maq -Con Inc., XXX Apollo Drive, Minor Subdivision. Planning Coordinator Wyland briefly reviewed the request for a minor subdivision. Ms. Wyland indicated no park dedication will be required as it was collected when the Lino Industrial Park was platted. Ms. Wyland noted there will be a site plan review for Mag -Con following this minor subdivision request. Ms. Wyland indicated staff would recommend approval of the minor subdivision as proposed. Ms. Mary LaForest, Economic Development Assistant, introduced the applicants Dick and Joyce Butler and architect Mike Schraad. Chair Pro -Tem Robinson inquired as to what type of business this will be. Mr. Butler indicated his business is engaged in design and building of transformers. Mr. Butler indicated his business currently is in a building of 12,000 square feet and they are in desperate need of additional space. Mr. Butler indicated he has an excellent management staff with. 10 years minimum experience with the company. Mr. Butler indicated he had worked with Mr. Brian Wessel, Economic Development Director for the City, and was very impressed with the cooperation the City has given them during the application process. Mr. Butler believed his business would compliment the Industrial Park. He noted his business would staff 40 employees. He indicated through a survey, he realized a majority of the staff live in the Lino Lakes area. Ed Schones made a MOTION to approve application 95 -20 -P, Mag -Con Inc., XXX Apollo Drive, Minor Subdivision and was supported by Guy Herr. All voted aye. Motion carried. B. 95 -21 -S, Mag -Con Inc., XXX Apollo Drive, Site Plan Review. Planning Coordinator Wyland briefly reviewed the request for site plan review for a 15,000 square foot production and office building to be located in the Apollo Business Park, with a 5,000 square foot expansion area. 3 • • PLANNING & ZONING BOARD JUNE 14, 1995 Ms. Wyland indicated Brian Wessel, the City's Economic Development Director has been working with Mag -Con Inc. on this project for several months and would recommend approval of the submitted site plan. Ms. Wyland indicated staff would agree with the EDAB and recommend approval of the Site Plan as submitted with the following conditions: 1. The applicant shall sign a development agreement and post financial guarantees as specified by City Staff prior to issuance of any building permits. 2. The City Engineer shall review and approve utility, drainage and grading plans. 3. Proper sign permits shall be obtained prior to installation of signage. 4. The Site Plan dated 6/2/95 and the Landscape Plan dated 6/8/95 shall be made a part of this approval and shall incorporate all landscaping, parking, building location, trash handling, loading docks, etc. The Landscaping Plan shall be reviewed and approved by the City Engineer. 5. The parking area shall be provided with a hard surface with concrete curb surrounding all access drives and parking areas. 6. Handicapped parking shall be provided according to ADA Rules and Regulations. 7. Roof top heating and ventilating units shall be properly screened. Chair Pro -Tem Robinson asked who is the current City Forester. Ms. Wyland indicated Mr. Marty Asleson. Mr. Johnson asked in reference to the shared driveway, how is the construction of the shared driveway arrived at. Ms. Wyland indicated the current developer will construct the shared driveway. Ms. Wyland indicated the reason for the shared driveway is due to the limitations of accesses set forth by the County. Mr. Mesich inquired if the building would contain a sprinkler system. Mr. Butler indicated this would be correct. 4 • • PLANNING & ZONING BOARD JUNE 14, 1995 Mr. Mesich inquired if there would be any hazardous waste involved in the business. Mr. Butler indicated there would be no hazardous chemicals or waste. Chair Pro -Tem Robinson asked in regards to the street, will Apollo Drive be constructed to hold the heavier weights from industrial use. City Engineer Powell indicated the road has been constructed of a nine to ten ton design. Bill Johnson made a MOTION to approve application 95-21 - S, Mag -Con Inc., XXX Apollo Drive, Site Plan Review subject to the conditions outlined by staff. All voted aye. Motion carried. H. Resolution Pertaining to Economic Development District #3 (Clearwater Creek). Economic Development Assistant, Mary LaForest briefly reviewed the resolution regarding the establishment of Economic Development District No. 3 Ms. LaForest indicated the Economic Development Authority has authorized preparation of a Development District Program to establish a new Economic Development District No. 3 and a Tax Increment Financing Plan for Tax Increment Financing District No. 3 -1. Ms. LaForest indicated it has been determined that establishing this new TIF District within the Clearwater Creek Development Center is of benefit to the City in anticipation of development on the I -35E /County Road 14 interchange. Ms. LaForest noted this will allow the city to provide TIF assistance to facilitate new development within an area of the City that has been designated for commercial /industrial development. Ms. LaForest indicated the Public Hearing on the new TIF District has been scheduled for June 29, 1995 at 5:15 p.m. State statute requires Planning & Zoning Board review when a new Economic Development District is established within a City, to see if the land use is consistent with the Comprehensive Land Use Plan. Chair Pro -Tem Robinson inquired if there is a cap or limit to the TIF. Ms. LaForest indicated there is a limit in terms of time, and a limit in regards to the tax revenue generated that can be used to provide TIF assistance. III Mr. Mesich asked if there is a cost to the City in regards to establishing a TIF District. Ms. LaForest 5 • PLANNING & ZONING BOARD JUNE 14, 1995 indicated there are nominal administrative costs from the County and the cost of counsel. Planning Consultant Brixius indicated up to 10% of the project can be recovered by the City to cover administrative fees, etc. Mr. Brixius indicated TIF is one of the only tools available to the City in assisting new business who come to Lino Lakes. Mr. Johnson commented that the City still has choices as to how generous they would want to be in any given project. He noted as recommended in the 20/20 Vision statement, the City should be as conservative as possible with TIF. Mr. Mesich inquired if TIF was used in the previous item on the agenda. Ms. LaForest indicated yes, TIF was used in the Mag -Con Inc. project. Ms. LaForest indicated the City has been very conservative in regards to TIF. There was some discussion regarding the dollar figures. Ms. LaForest indicated the pay off date would be within 3 -4 years of the increment. Mr. Brixius indicated he could attest to the conservative approach as compared to the rest of the State. He indicated the revenue received will exceed the TIF and will help subsequent projects. Ms. LaForest indicated Lino Lake is competing with other communities for these businesses and this gives an incentive for the businesses to locate in the City. Bill Johnson made a MOTION to adopt a Resolution regarding the establishment of Economic Development District No. 3 and was supported by Guy Herr. All voted aye. Motion carried. Ms. Wyland requested item V.D. be addressed at this time. D. 95 -16 -S, Marshan Condominiums, Lake Drive /Aqua Lane., Site Plan Review. Planning Consultant Brixius briefly reviewed the staff report regarding the request for Site Plan Review. He indicated in previous consideration, The Planning and Zoning Board chose to table the Marshan Lake Townhome request pending the submission of an ultimate development plan for the property. • Mr. Brixius indicated a revised development plan has been submitted by the applicant for review. He indicated the 6 • • • PLANNING & ZONING BOARD JUNE 14, 1995 revised plans proposes a total of 139 units are now being proposed upon the subject property in two phases. Of the total 139 units, 110 would be constructed in the developments' first phase and the remaining 29 units in the second phase. Mr. Brixius reviewed the site plan, explaining the repositioning of the structures using overhead transparencies and diagrams. Mr. Brixius indicated all revisions comply with the DNR Shoreland Ordinance and the Lino Lakes Shoreland Ordinance. Mr. Brixius indicated staff would recommend approval of the Marshan Townhomes Phase I subject to the following conditions: 1. The developer is to either expand the amount of residential land or reduce the number of housing units in Phase 2 prior to proceeding with Phase 2 development. 2. A parking setback variance to allow guest parking within five feet of the project internal loop street. Parking areas must be shown to comply with the five foot setback. These parking spaces must be landscaped to reduce the visual intrusion into the front yard areas. 3. The site plan must show handicapped parking stalls. No parking will be allowed in the 28 foot wide private drive lanes. 4. A detailed landscape plan must be submitted for City approval which identifies location, species, and size of plantings. Landscape plans should specifically address areas along Highway 49, landscaping around the building perimeters, and landscaping around guest parking areas. 5. Conditions addressing use and design of the proposed lake access will be incorporated into the development agreements and homeowners association deed covenants. 6. Developer enter into a development agreement with the City for the Phase 1 development which provides assurance that all proposed improvements and performance standards are completed in accordance with the approved plan. 7. Comments from other City staff. 7 • • • PLANNING & ZONING BOARD JUNE 14, 1995 Mr. Brixius indicated the developer has agreed to all the stipulations imposed. Chair Pro -Tem Robinson inquired as to why the applicant would want a dock. Mr. Kirk Corsan, representing the applicant, indicated the developer felt the dock would be an amenity they would like to provide to the townhome owners. Chair Pro -Tem Robinson inquired if the DNR had any concerns regarding the dock. Mr. Corsan indicated he had spoken with the DNR and they indicated no concerns. Mr. Corsan reviewed the changes made to the site plan. He noted the developer would be grading the proposed park area. The site would exceed the requirements for open space. The site would be within the requirement regarding density. Mr. Corsan indicated the requested commercial site in Phase 2 has been reduced from 1.7 acres to 1.5 acres. Mr. Corsan provided the Board with photographs of similar projects completed by the developer. Mr. Corsan indicated the developer has met with the neighborhood residents and addressed their concerns. Mr. Johnson inquired as to the placement of mail boxes. Mr. Corsan indicated the boxes would be constructed in clusters. Mr. Mesich asked what the addresses will be to the townhomes. Mr. Corsan indicated each unit will be numbered individually, in regards to the name of the street, the City would be in charge of that. Mr. Powell indicated there would be one name for the looped street. Mr. Johnson inquired if the developer will be acquiring the small portion of land near the development. Mr. Corsan indicated the developer has spoken with the land owner, but no formal agreements have been made. Chair Pro -Tem Robinson inquired as to the small area requested for commercial use. Mr. Brixius indicated the developer has reserved the area, but rezoning would have to occur and it would be during the Phase 2 review. Mr. Johnson inquired if only Phase 1 was under review. Mr. Brixius indicated that was correct. Mr. Corsan indicated the only interested party thus far regarding the commercial area, is a daycare. 8 • • • PLANNING & ZONING BOARD JUNE 14, 1995 Mr. Johnson inquired about the park, would there be sufficient parking. Mr. Brixius indicated there is no specific design or layout. Chair Pro -Tem Robinson pointed out there is a City park just north of this proposed park. Ms. Wyland indicated when the developer is close to completing the project, there will be a neighborhood meeting to discuss the design of the park. Mr. Herr inquired if Phase 1 meets all the DNR standards. Mr. Brixius indicated that was correct, in Phase 2 there will need to be an adjustment of .3 acres to meet the Shoreland requirements. Mr. Corsan indicated it was his understanding that a Conditional Use Permit would be required for Phase 2. Mr. Brixius indicated that was correct. Mr. Mesich inquired if the park would be graded and seeded. Mr. Corsan indicated the area proposed as the park would be graded and seeded. Mr. Mesich expressed his concern that there would be no ground cover. Chair Pro -Tem Robinson indicated the development agreement specifies the requirement of seeding any graded undeveloped portion of the site. Mr. Corsan added it is easier to grade the entire site at the same time, rather than waiting. Mr. Powell indicated the main concern of the City would be that turf is re- established. Mr. Herr inquired if the developer would be developing the park. Mr. Brixius indicated once the land is dedicated to the City, it is the City's responsibility. Mr. Herr indicated he was pleased with the revised site plan. Mr. Robinson concurred. Mr. Johnson indicated the site will be a good location. Ms. Karen Hoppe inquired as to the construction of the cul -de -sac on Stagecoach. Mr. Powell indicated the City would construct that at the same time as the construction of the looped road in this project. Mr. Mesich inquired as to assessments for this cul -de- sac. Mr. Powell indicated the residents to the north would be assessed, but the new development would not because it does not benefit their property. Bill Johnson made a MOTION to approve application 95-16 - S, Marshan Condominiums, Lake Drive /Aqua Lane, Site Plan Review and was supported by Tom Mesich. All voted aye. Motion carried. 9 • • PLANNING & ZONING BOARD JUNE 14, 1995 Chair Pro -Tem Robinson called a brief recess at 8:00 p.m. Chair Pro -Tem Robinson reconvened the meeting at 8:08 p.m. C. 95 -19 -P, Harvey Meredith, 8301 20th Avenue, Minor Subdivision. Planning Coordinator Wyland presented a brief staff report regarding the request for a minor subdivision. Ms. Wyland indicated Mr. Meredith owns approximately 30 (29 + / -) acres he wishes to subdivide into three building sites. She noted the property is zoned rural and would require 10 acres minimum lot size. Mr. Meredith is, therefore, requesting a variance for .6 acres in lot area for one parcel. Ms. Wyland reviewed the findings the City must make in order to grant a variance. Ms. Wyland indicated staff would recommend the denial of a subdivision into three parcels, but approval of a split of the property into one 10 acre parcel and one 19.4 acre parcel. She noted the Park Dedication fees shall be required for the newly created lots to be collected at the time the deed is signed by the City for recording with the County, this amount would be $500 per lot. Chair Pro -Tem Robinson inquired if there was a home located on the small five acre site next to this property. Ms. Wyland believed there is a home on that property and NSP services, but there is no home on the proposed property. Mr. Schones inquired as to how long the requirement of 10 acres has been in effect. Mr. Brixius indicated the ordinance was adopted in 1992, as required by the state. Mr. Schones inquired as to why Columbus Township does not have the same requirement regarding lot size. Ms. Wyland indicated it was due to the fact that it is a Township. Mr. Powell indicated Columbus Township is not required to comply because it is not part of the Metropolitan Urban Service Area. Mr. Schones inquired if any entity not a township is required to comply. Mr. Powell indicated even more important is when MUSA land is involved or Met Council requirements. Mr. Schones expressed concern the City may be limiting themselves with requiring the 10 acre lot size. 10 • PLANNING & ZONING BOARD JUNE 14, 1995 Mr. Mesich indicated he would prefer to see three sites than two. Mr. Mesich indicated there was a small loss of land due to the construction of Highway 35. Mr. Johnson inquired if there are any protected wetlands on the property. Some wetland area may be present on the western portion of the lots, near the freeway and adjacent to the creek /ditch. Mr. Brixius encouraged the Planning Board to approach the variance request with caution. He noted the Planning Board must justify the variance based on findings. He indicated perhaps rationale for the variance could be the reduction in land due to the freeway construction. Ms. Wyland indicated she was unsure if the current owner, owned the land during the time of construction of the freeway. Chair Pro -Tem believed the Board should stay within the 10 acre requirements. Ms. Wyland indicated staff does not encourage variances. Mr. Herr inquired if there has been other variance requests in the past regarding the 10 acre lot size, where a variance has been granted. Ms. Wyland indicated not to her knowledge has any variance request regarding this been approved. Ed Schones made a MOTION to deny subdivision of property into three parcels. Approving a split of the property into one 10 acre parcel and one 19.4 acre parcel. Two Park Dedication fees to be collected at the time the deed is signed by the City for recording with the County, $500 per lot and was supported by Bill Johnson. All voted aye. Motion carried. E. 95 -18 P /Z, Willow Ponds, Elm Street, Preliminary Plat & Rezoning - PUBLIC HEARING. Chair Pro -Tem OPENED the Public Hearing at 8:29 p.m. Planning Consultant Brixius presented a brief staff report regarding the request for Rezoning and Preliminary Plat approval. Mr. Brixius indicated Cottage Homesteads of America received site plan approval at the May Planning and Zoning Board and City Council meetings for a 47 unit senior rental project. Mr. Brixius indicated staff would recommend approval of the requested rezoning from R -4 /PDO to R -1, Single Family 11 PLANNING & ZONING BOARD JUNE 14, 1995 Residential for the western single family portion of the proposed subdivision subject to the following condition: A. City approval of the Willows Ponds Subdivision. Mr. Brixius indicated staff would recommend approval of the request of the Willow Ponds Preliminary Plat subject to the following conditions: A. All access points from County Road 12 are subject to approval by the Anoka County Highway Department. B. The submitted grading plan is subject to review and approval of the City Engineer. C. The submitted utility plan is subject to review and approval of the City Engineer. D. The Fire Chief proved recommendation in regard to preferable fire hydrant locations. E. Comments from other City staff. Mr. Mesich expressed concern with driveway accesses onto Elm Street. Mr. Herr inquired if Elm Street will be upgraded. Mr. Powell indicated until the turnover from the County is complete, it is the County's decision. He indicated there is a potential site of a middle school north of Elm Street. Mr. Powell indicated the City Council has authorized a traffic study and a feasibility study to review the impact of the proposed school. Mr. Powell indicated recommended accesses from the school are oriented toward Lake Drive. Mr. Johnson inquired if there is a walking trail on the site. Mr. Powell indicated there is a trail on the north side of Elm Street in front of the townhomes and single family homes. Mr. Mesich inquired if there would be an alternative if the rezoning was not approved. Mr. Brixius indicated it is his opinion the R -1 use is more compatible, although there would be options under the PDO. Mr. Brixius reviewed the requirements of rezoning, he indicated this application meets the criteria established. 12 • • • PLANNING & ZONING BOARD JUNE 14, 1995 Mr. John Johnson representative of Cottage Homesteads, indicated the senior housing proposed is a very compatible use of the land. Mr. John Johnson indicated there will be only five driveways, or accesses onto Elm Street. The driveways will be shared driveways for 10 homes. Guy Herr made a MOTION to CLOSE the Public Hearing and was supported by Ed Schones. All voted aye. Motion carried. Public Hearing was CLOSED at 8:40 p.m. Ed Schones made a MOTION to approve application 95-18 - P/Z, Willow Ponds, Preliminary Plat and Rezoning from R4 to R1 Single Family Residential, subject to stated conditions and was supported by Bill Johnson. All voted aye. Motion carried. F. CONTINUATION OF PUBLIC HEARING, Flood Plain Management Ordinance. Chair Pro -Tem Robinson CONTINUED the Public Hearing at 8:45 p.m. Planning Consultant Brixius indicated the Minnesota State Legislature has mandated that local government units adopt regulations to minimize flood loses by updating or adopting floodplain regulations. Mr. Brixius reviewed briefly the revised draft ordinance dated June 6, 1995. He noted this Ordinance remains very similar to the DNR model with few modifications. Mr. Mesich noted a typographical error on page 14, under paragraph A., fourth line, " ...shaft..." should be ...shall.. ". Mr. Brixius indicated that would be corrected. Mr. Johnson questioned on page 21, the fourth line, the notation: "L @ ". Ms. Wyland indicated that she would investigate the notation. Mr. Mesich inquired as to how many areas in Lino Lakes fall under the category of Shoreland. Mr. Brixius indicated this area is extensive. Ms. Wyland indicated the map the City received, is very hard to read, staff will overlay this map onto a current City street map, so areas could be reviewed. Mr. Herr inquired as to the difference of the Lino Lakes Floodplain Ordinance and the DNR Floodplain Model Ordinance. Mr. Brixius indicated there were very few modifications, noting most changes occurred when the City already had a similar ordinance, and this was made to be 13 • • • PLANNING & ZONING BOARD JUNE 14, 1995 consistent with the City. Mr. Brixius added all modifications were done with DNR permission. Guy Herr made a MOTION to CLOSE the Public Hearing and was supported by Tom Mesich. All voted aye. Motion carried. Tom Mesich made a MOTION to approve the Flood Plain Management Ordinance and was supported by Ed Schones. All voted aye. Motion carried. G. Sign Ordinance Planning Consultant indicated the City Attorney has discovered an inconsistency in the Amended Sign Ordinance and original Sign Ordinance contained in the City Code. Mr. Brixius indicated the discrepancy relates to the numbering of certain sections and subdivisions of the ordinance, not the content. He noted the recently amended ordinance must be formatted to be consistent with the ordinance in the City code. Mr. Brixius indicated staff recommends approval of the Sign Ordinance as amended. Tom Mesich made a MOTION to approve the Revised Ordinance Amending the Sign Ordinance and was supported by Ed Schones. All voted aye. Motion carried. VI. DISCUSSION: Planning Coordinator Wyland indicated there will be a Joint Meeting with the City Council on June 21, 1995, 5:00 p.m. - League of Cities presentation. She indicated she would try to have the meeting recorded on video for those not able to attend. Chair Pro -Tem Robinson requested a Board member to replace him on Economic Development Advisory Board during the summer months, due to the difficulty in attending. Mr. Schones suggested members rotate. Mr. Herr indicated he would be able to attend the June meeting of the EDAB; Mr. Johnson indicated he would attend the July meeting; and Mr. Schones indicated he would attend the August meeting. VII. ADJOURNMENT: Bill Johnson made a MOTION to adjourn and was supported by Tom Mesich. All voted aye. Motion carried. Meeting was adjourned at 9:15 p.m. 14