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HomeMy WebLinkAbout10/11/1995 P&Z Minutes• • • PLANNING & ZONING BOARD OCTOBER 11, 1995 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE : October 11, 1995 TIME STARTED : 6 :34 p.m. TIME ENDED: 8 :15 p.m. MEMBERS PRESENT: Gelbmann, Johnson, Robinson, Schaps, Schones MEMBERS ABSENT : Mesich, Herr ALSO PRESENT Planning Coordinator Wyland, Planning Consultant Brixius, Economic Developer Brian Wessel' . I. CALL TO ORDER AND ROLL CALL: II.APPROVAL OF MINUTES: Rick Gelbmann made a MOTION to approve the minutes of the September 13, 1995 meeting as submitted and was supported by Bill Johnson. All voted aye. Motion carried. III.APPROVAL OF AGENDA: Agenda stands as presented. IV.OPEN MIKE: Chair Schaps declared the Open Mike portion of the meeting opened at 6:35 p.m. J.P. Houchins, member of the 20/20 Vision Community Group prasented a brief overview of the findings of the group. Mr. Houchins requested that Council and Board members provide an overview of the reasoning behind approvals and denials for resident information. Mr. Houchins indicated it was suggested by the Group that all growth plans should be reviewed by the entire City. • • • PLANNING & ZONING BOARD OCTOBER 11, 1995 Chair Schaps noted the Group did not suggest any specific rate of development. Mr. Houchins indicated the group felt the specific rate would be better left up to the deciding Boards and Council. Mr. Houchins indicated diversity of residential development was also discussed. Issues regarding low income housing still need to be addressed. Mr. Houchins indicated green space was also a concern, most want green space available within walking distance from their homes. Chair Schaps inquired if the Sports Complex was discussed. Mr. Hodgeson indicated that issue was not addressed. Mr. Schones expressed concern for no low income housing development. Mr. Schones indicated the Board is looking for direction from the 20/20 Vision Group, but there is no specific direction. Mr. Houchins indicated it was not the Group's intent to give specific direction, the diversity of the Group also left it unable to give specific direction. Their desire was to give the Boards and Council general guidelines and information of the consensus of the residents. Mr. Houchins indicated any questions the Board may have could be brought to the next Advisery Meeting on October 16th. Mr. Schones indicated he would like clarification regarding clustering /not clustering of developments and clarification of green space expectations. • • • PLANNING & ZONING BOARD OCTOBER 11, 1995 Mr. Brixius indicated the establishing of a broad range of expectations is the first step in updating the Comprehensive Plan. As the Comprehensive Plan is updated, the specifics will be developed. He also indicated the issues regarding low income housing will be addressed in the Livable Communities Act. Janice Stemig a member of the 20/20 Vision Group indicated communication to the community is one important factor in decision making of the Boards and Council. Mr. Johnson inquired if the 20/20 Vision had not been initiated, would the City have acted any differently in its decisions. Mr. Johnson's concern was that the Planning and Zoning Board is a reactive entity and to reach proactive goals will be difficult. Mr. Brixius indicated he felt the results of the 20/20 Group will impact the decisions of the City. The general basis will help to establish goals in the Comprehensive Plan update process. The views expressed by the public in the 20/20 Vision Group will help staff, boards and Council to realize the view of the community, even if only on a vague basis. Chair Schaps indicated communications has been a concern, he asked if the Group had any recommendations. Mr. Houchins indicated the most important aspect is to inform and communicate the reasoning behind decisions to those who are effected. Mr. Houchins noted this would not be for the Planning & Zoning Board alone, but all boards and the City Council. Hearing no further comments, Bill Johnson made a MOTION to close the Open Mike portion of the meeting at 7 :02 p.m., and was supported by Al Robinson. All voted aye. Motion carried. • • • PLANNING & ZONING BOARD OCTOBER 11, 1995 V.ACTION ITEMS: A. 95 -27 -S, Fogerty /Custom Remodelers, 475 Apollo Drive, Site Plan Review Mr. Wessel gave a brief background of the project. He indicated the applicant wishes to break ground mid November. The applicant is requesting site and building plan approval. Mr. Schones inquired as to the amount of the Tax Increment Financing. Mr. Wessel indicated the amount has not yet been negotiated, but typically it would be approximately 15%. Planning Coordinator Wyland presented the staff report for site plan review of a 32,000 square foot office /warehousing facility in the Apollo Business Park. Ms. Wyland indicated Staff would concur with the EDAB Board and recommend approval of the site plan for Mr. Fogerty and Custom Remodelers with the following conditions: 1. The applicant shall sign a development agreement and post financial guarantees as specified by City Staff prior to issuance of any building permits. This development agreement shall include provisions for the shared driveway. 2. The City Engineer shall review and approval all utility, drainage and grading plans. 3. The City Forester shall approval all landscape plans. Freeway landscaping shall provide an effective visual screen of the loading area with no adverse effect on the drainage easement. 4. Proper sign permits shall be obtained prior to installation of signage. • PLANNING & ZONING BOARD OCTOBER 11, 1995 5. The parking area shall be constructed according to City Standards with concrete curb, gutter bituminous paving and handicapped spaces as required by the ADA Rules and Regulations. 6. Roof top heating and ventilating units shall be properly screened. 7. Prior to issuance of any building permits the City shall review and approve a Minor Subdivision for this site. If for any reason the Minor Subdivision is not approved by the City, this site Plan Review shall become null and void. Mr. Johnson inquired if the sign will note the building or individual tenants. Ms. Wyland noted that has not yet been decided. 411 Mr. Wessel indicated this project will be very visible from Highway 35W and Apollo Drive. Mr. Darrell Anderson, architect for the project reviewed the building design. He indicated they are proposing a "U" shaped building. Mr. Anderson indicated in regard to signage, they would be presenting a sign plan at a later date. Mr. Anderson indicated the site plan has been designed to meet all the City ordinances. Chair Sclips inquired if the company has a customer base in mind for the portion of the building that will be leased out. Mr. Bill Fogerty indicated no specific business have been marketed, but they would be oriented to businesses permitted in the area. Mr. Fogerty noted the building would be similar to the small business center on Highway 35W and County Road D in New Brighton. • • • • PLANNING & ZONING BOARD OCTOBER 11, 1995 Mr. Wessel indicated they would be looking for clean businesses, without a lot of truck travel, etc. Mr. Wessel noted the opinion is, if the business come into Lino Lakes to lease, as they grow, they will look for land in Lino Lakes. Mr. Schones inquired about roof top equipment. Mr. Fogerty indicated they would be using some screening and would be coordinating the equipment to coordinate with the building. Mr. Wessel indicated there have been some concerns regarding this issue. Mr. Anderson noted there have been problems with the long term durability of buildings with rooftop screening. He noted with high winds, such as 75 mph winds, screening has been lifted from the top of the building damaging the building and screening. He noted it has been his experience if the roof top mechanics can be coordinated with the building, they run more efficiently and also look better than actual screening with structures or fences. Mr. Anderson wished only to inform the Board, not necessarily remove the screening recommendations. Mr. Greg Carpenter, part owner of Custom Remodelers, explained a little bit about his company. He noted the facility would house the marketing and business portion of the business. He indicated they hire subcontractors to do the actual remodeling, so no materials other than perhaps windows will be stored on the site. Ed Schones made a MOTION, to approve application 95-27 - S, Fogerty /Custom Remodelers, 475 Apollo Drive, Site Plan Review subject to the seven stated conditions, and was supported by Al Robinson. All voted aye. Motion carried. • • • PLANNING & ZONING BOARD OCTOBER 11, 1995 VI.DISCUSSION: A. Metal Building Ordinance - discussion Mr. Wessel indicated that the September 28th meeting of the EDAB, he wanted to present the revision for review. Mr. Wessel indicated since it is necessary to have a public hearing for an ordinance change he is requesting that this revision be acted upon by the Planning & Zoning at the November 8th meeting. Mr. Wessel indicated the revision for commercial/ industrial projects included to following: a. Only conventional foundations and structural systems will be allowed (a technical definition of the above would be included.) b. Exterior wall surfaces may be a combination of materials including brick, cast -in -place concrete, stone or glass, with metal panels encompassing no more than 60% of all elevations of the building combined. c. On the building elevations facing the front of the lot or that portion of the building abutting a right of way. Metal panels will not exceed 20% of the wall surface. Mr. Wessel noted that EDAB is aware that the planning department is reviewing the complete zoning ordinance with an estimated target date in early 1996. Unfortunately, economic development priorities are such that they have to act more quickly. • • • PLANNING & ZONING BOARD OCTOBER 11, 1995 Mr. Wessel indicated economic development continues to get inquiries regarding the construction of metal buildings in Lino Lakes for industrial and commercial uses. A real need exists for clarification of the existing ordinance. He noted the need to establish a clear direction on this issue as they complete the 1996 Economic Development Plan. He indicated an educational effort will be required to inform existing companies within Apollo Business Park of the revised ordinance. Mr. Wessel indicated the intent of revising the ordinance is to update our awareness of recent technology and create a niche which will provide a competitive advantage over other communities. Mr. Wessel noted this revised metal building ordinance is not intended to allow the actual construction of pole barns for commercial /industrial purposes within the City of Lino Lakes,nor to compromise a commitment to building quality projects or substantial real estate values. Mr. Robinson concurred with EDAB, the ordinance has needed to be updated for some time. He felt the City has been losing commercial /industrial development because of the ordinance. Mr. Wessel did point out, perhaps a covenant should be established for the Apollo Park area to continue building continuity in the Park. Mr. Gelbmann expressed concern about the quality of buildings, he would like to address performance standards such as: corrosion, dents, etc. Mr. Wessel indicated aesthetics are always an issue. Mr. Johnson indicated the extremes; pole barns to metal skinned buildings, he suggested viewing examples of what would be acceptable. Mr. Wessel indicated at the next meeting he would provide photographs and descriptions. • • PLANNING & ZONING BOARD OCTOBER 11, 1995 Mr. Brixius indicated he felt EDAB was taking the right process. He suggested establishing qualifications for each commercial and industrial district, rather than combining both. Mr. Brixius felt the percentages were excellent suggestions. He noted the dents and corrosion would be easily incorporated in the definition of acceptable materials. Mr. Brixius indicated his position would be that revising the ordinance to include more contemporary buildings will expand economic development in Lino Lakes. Mr. Gelbmann suggested limited elevations where metal could be placed. Mr. Schones indicated he felt percentages may not be necessary. Chair Schaps expressed concern for maintaining continuity in the Apollo Park. He noted diversity may not be bad, but it may not rent. Mr. Brixius noted in regard to percentages, it will help establish a criteria for the City. He noted a business may believe the proposed structure is aesthetically pleasing, but the Board does not, they would have the percentages to work from as a basis. Brief discussion was held on the allowable metal buildings in other communities. Mr. Robinson encouraged the moving forward of a revised ordinance, he felt the old ordinance has turned away economic development in the City. VII . ADJOURNMENT: Al Robinson made a MOTION to adjourn the meeting at 8:15 p.m. and was supported by Bill Johnson. All voted in favor. Motion carried.