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HomeMy WebLinkAbout04/02/2001 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, April 2, 2001 ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from March 5, 2001 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Discuss Draft Comprehensive Plan 6:50pm • 6. Review 2000 -2001 Warming House Report 7:10pm 7. Recreation Department Update 7:15pm 8. Parks Department Update 7:20pm 9. New Business 7:25pm 10. Old Business 7:30pm A. Review Referendum Information 11. Next Park Board Meeting — May 7, 2001 6:30pm 7:35pm 12. Adjourn 7:40pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd/4 -2 -01 Park Board Agenda.doc • • • Park Board Meeting - March 5, 2001 Minutes The March 5, 2001 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Pam Taschuk, Paul Montain, George Lindy, Chris Welsand, Bill Kusterman, Michael O'Connor, and Pat Huelman. No members were absent. Also present was Rick DeGardner, Public Services Director. APPROVAL OF February 5, 2001 MINUTES: Pat Huelman made a motion, seconded by Pam Taschuk, to approve the February 5, 2001 minutes. The minutes were approved with Paul Montain and George Lindy abstaining. SETTING THE AGENDA: Rick added Highland Meadows 3rd Addition agenda. The Agenda was passed as amended. OPEN MIKE: No one was present for open mike. HIGHLAND MEADOWS 3RD ADDITION P Rick advised he received a cal regarding a discussion of t Meadows 3rd Addition. Rick plat and asked for commen Rick noted that fou Addition. The intent park area. The City w acres. Therefore, the minary Plat to the ARY PLAT: m Mr. Troy Livguard today iminary plat for Highland ed to a copy of the preliminary he Park Board. arkland were acquired in the First o acquire more land for an eight -acre s not able to acquire the additional four ark area will only be four acres. Pat inquired about the issue with Lot #4. Mr. Steve Schmidt, developer for the project, came forward and stated next to Lot #4 is the Judd property. He stated he would be dedicating Outlot B as parkland. The area still has to be graded. The Judd's have indicated they do not want park area right up to their house. The project may include acquiring that lot for a 20' sliver of land to buffer the Judd's. He noted that the Planning staff has indicated the prior park dedication was adequate. He stated there are substantial ponds in the First Addition. Trails have been developed. The City Engineer has requested that Outlot A also be dedicated and a trail constructed to possibly connect with the northern portion of the area. 1 Park Board Meeting - March 5, 2001 Minutes Paul inquired about the number of lots on the number of acres of land. Mr. Schmidt replied the plan calls for 65 lots on 27% acres. There are eight existing homes. Rick inquired about additional parkland being taken to realign Arlo Lane. Mr. Schmidt advised no additional parkland will be taken. The alignment will be pushed to the north. Paul inquired about the schedule for the project. Mr. Schmidt advised he hopes to have the plan approved by May 2001. The project would then be built o =within one year. Paul asked if the traffic will go out to Drive. Drive to Lake Mr. Schmidt advised the traffic will 79th Street down to Arlo Lane over to Wood Duck. The p ill take seven access points off of Main Street. Paul asked if the main access (a ice ain Street will go through Bluebill Ponds. Mr. Schmidt verified that tln n access will go through Bluebill Ponds. Paul expressed conce ega g the additional traffic and pedestrian safety wit ad ition of 65 homes. He inquired about the amount of th cash dedication. Rick advised he is not familiar with the cash dedication numbers. He stated he would like the City to look at acquiring Outlot B and Lot 1, Block #4 because the park area has been reduced to four acres. The trail access to Main Street on the north end is another important issue. The City Engineer will need to address traffic issues. Pat stated there may be enough additional traffic to justify a trail being developed to access the park. He expressed concern regarding pedestrians crossing Arlo Lane. Rick asked Mr. Schmidt if street signage issues have been addressed yet. 2 Park Board Meeting - March 5, 2001 Minutes Mr. Schmidt replied the signage issues have not yet been addressed. The whole plan has been designed to eliminate the accesses on Main Street. Rick stated he will pass along the Park Board's concerns to the City Engineer relating to crossing Arlo Lane. Mr. Schmidt stated there will be an easement across the lot to get to Outlot A. The City intends to black top the easement. There will also be a four way stop at Marilyn. There are trails in the First Addition through the ponds. Chair Lindy stated it would be nice to review the project ahead of time to address all concerns. Rick advised all City Boards will review the plan during the preliminary plat process. Pat stated anything that can be done to erce the park area and size is a good idea. Paul stated his concerns relate to tr nections, park size, and Outlot B, which are outside the die ..er's responsibility. REVIEW PARK AND TRAIL DEDICATION Rick referred to an updated draft Study conducted by Northwest A noted there were some changes sent out to Park Board memb Y: of the Park and Trail ed Consultants Inc. He the preliminary draft was ier this month. Rick asked for comments f . Board members noting that the City Council will be dis g his topic within the next few months. He briefly iewe• e recommendations outlined in the report. Paul stated he does not agree with the recommendation regarding commercial /industrial park dedication fees. He stated the City needs to be very cautious about dropping those fees. The City needs to be increasing park dedication fees. Pat asked about the City's feeling regarding cash contributions being made at the time of the final plat. Rick advised that option does make sense because it takes into account the profit being made from the land. It would be beneficial to the City and the law does support that type of dedication. Pat asked if there has been any experience regarding the per unit charge. He expressed concern relating to developers questioning or negotiating that type of park dedication fee. 3 Park Board Meeting - March 5, 2001 Minutes • Rick stated that is the whole purpose of the study. The City needs good data to support the park dedication fee. Developers could conduct their own park dedication study if they do not agree with the City's findings. He noted there has not been a lot of case law relating to this issue. Paul noted the developer will not pay for the park dedication fee. It will be passed along to the homeowner. Rick advised the intent is that future property owners do not pay for existing parks. The development of existing parks needs to come from other funding sources. Pat stated the City should discuss what the park values are to commercial /industrial development. Paul stated that with no park dedication development, the parks will not benefit commercial /industrial development. T between the value of parks and commer It was the consensus of the Park • fair and equitable park dedicati development within the City. • Pat asked what other commun commercial /industrial park communities have a certai residential fee. y o relating to tion fees. Rick advised other age that is comparable to the hat type of a correlation ndustrial development. d t at there needs to be a for commercial /industrial REVIEW OUTDOOR RECREA CLEARWATER CREEK PARK: Rick referred to a dra coy of the narrative section of the Outdoor Recreation Grant Application for Development of Clearwater Creek Park. APPLICATION FOR DEVELOPMENT OF Rick asked for comments and suggestions from Park Board members noting he will be finalizing the entire grant application submittal over the next few weeks. The application deadline is March 31, 2001. Bill asked if the City was able to leverage off of anyone else's application. Rick advised he is not aware of the City leveraging off of another community's application. He noted that the support from the community has been very positive. There were approximately 50 residents at the public hearing and a petition was submitted with over 100 signatures. 4 Park Board Meeting - March 5, 2001 Minutes Pat suggested the term "conservation development" be used in the application and note that the development will be used as a model for future development. Rick stated he will clarify the type of development as conservation development. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from February 2001. He noted the Floor Hockey Mini Camp concluded this month. FOG and Pre - Kids- er -cise also concluded this month. Rick continued stating that 31 children attended the President's Day field trip - "Cinema Cafe and Hayride." The next set of field trips is scheduled for the week of April 9 - 13. The warminghouses were officially schedul -. to close on February 25. However, the weather caused them to c e on Saturday, February 24. There will be a summary rep esented at the next meeting. The City is currently accepting appli t s for a variety of summer positions including playgro aders, Options leaders, soccer instructors, preschool lead and day camp leaders. Rick added that the Spring being sent out this week. Bill asked if the hockey ri replied they are not bein difficult to maintain th Chair Lindy stated th Act ' t� PARKS DEPARTMENT UPDATE Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for February 2001. He stated the Maintenance Department has been very busy assisting the Streets Department keeping the roads and cul -de -sacs clean. Other maintenance activity included trail widening, rink maintenance, reorganizing the maintenance shop, cleaning and maintenance of the warming houses, and ordering fertilizer and chemicals for upcoming season. Guide was completed and is e still being maintained. Rick ned. Typically, it is very er February 15. qulity was exceptional this year. Pam stated the people who cleared the trails this year did a great job. Paul asked if the Park staff normally helps the Streets Department. Rick stated there is a lot of cooperation and cross use between the Parks, Utilities and Public Works Department. 5 • Park Board Meeting - March 5, 2001 Minutes Funding for cross activity is still budgeted out of each particular department. NEW BUSINESS: None OLD BUSINESS: Park Goals for 2001 - Chair Lindy advised the Park Board 2001 Goals were presented to the City Council at a previous work session. Council Member Reinert requested that dollars be budgeted from the General Fund for park maintenance. There is finally the realization that there is a need for additional funds for the parks. Rick added that there is also interest from the City Council regarding a possible bond referendum. T City Council has requested information that was previously ained relating to a bond referendum. Chair Lindy stated the Council is loo i professionally polling the community to see what the h es are of passing a referendum. The timing issue of a endum also needs to be addressed. Pat added that the demand for . cilities compared to availability also needs to be . -d at. Chair Lindy suggested the p lity of a special election as opposed to the regular No - _llot. Pam suggested the Pa :oar.'' -view the information relating to a referendum at the ne in . Rick advised he will compile the information and presen it to the Park Board. SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on Monday, April 2, 2001, 6:30pm, at Lino Lakes City Hall. ADJOURN: Paul Montain made a motion to adjourn, seconded by Pam Taschuk. The meeting was adjourned at 7:40pm. Respectfully Submitted, Kim Points Recording Secretary 6 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 5 March 27, 2001 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Discuss Draft Comprehensive Plan A few weeks ago, all members of the various advisory boards received a copy of the revised draft comprehensive plan. The City Council has requested the advisory boards to review the latest draft and provide input at their next regular board meeting. Please bring your copy of the revised draft comprehensive plan to Monday's Park Board meeting. sw /parkbrd/meeting info /Discuss Draft Comprehensive Plan.doc • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Date: 3/19/01 To: Rick DeGardner, Public Services Director Lino Lakes Park Board From: Barry Bernstein, Recreation Program Supervisor Subject: Warming House Season Ending Report Another winter season has come and gone. This winter was more of a traditional Minnesota winter. Most of our shelters were ready for skaters by winter break and closed in late February due to an unseasonable warm temperatures and rainstorm. In calculating attendance figures this year, I chose not to add organized team practices in our final numbers. By doing this, I was able to obtain some true figures on how much our rinks are being used by the general skating public. There were several organized practices conducted by the Centennial and Forest lake Youth Hockey Associations. The primary rinks used for organized practices are City Hall, Sunrise north rink and Birch Park. As in the past, it was attempted to schedule organized activities on the rinks during the later hours. At this time, there are not any proposed changes for next season. Thank you! • LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working hard, so you can play" • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Warming House Shelter Season Report Park: City Hall Park Year: 2000/01 Shelter Opening Date: Tuesday, December 19, 2000 Shelter Closed: Monday, February 25, 2001 Total Days Shelter was opened: 60 Days Closed Due to Weather: 3 with 6 other days closed early Total Season Attendance: 663 IIIAverage Attendance Per Day: 11 Peak Attendance: Weekday: Thursday Weekend: Saturday Highest Daily Total: 46 1998/00 Ss Awn Tema: s: Total Days Opened: 55 Shelter Opening Date: 12/28/99 Shelter Closing Date: 2/22/00 Total Season Attendance: 820 Average Per Day: 14.9 • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Warming House Shelter Season Report Park: Lino Park Year: 2000/01 Shelter Opening Date: Saturday, December 23, 2000 Shelter Closed: Saturday, February 24, 2001 Total Days Shelter was opened: 62 Days Closed Due to Weather: 3 with 6 other days closed early Total Season Attendance: 571 • Average Attendance Per Day: 9.2 Peak Attendance: Weekday: Tuesday Weekend: Sunday Highest Daily Total: 50 • 1a23/9U SzA..N Terazs: Total Days Opened: 37 Shelter Opening Date: 1/9/99 Shelter Closing Date: 2/22/00 Total Season Attendance: 332 Average Per Day: 6.4 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Warming House Shelter Season Report Park: Birch Park Year: 2000/01 Shelter Opening Date: Tuesday, December 19, 2000 Shelter Closed: Sunday, February 25, 2001 Total Days Shelter was opened: 67 Days Closed Due to Weather: 3 with 6 other days closed early Total Season Attendance: 1867 Average Attendance Per Day: 27.9 Peak Attendance: Weekday: Tuesday Weekend: Saturday Highest Daily Total: 87 1999/00 SEASON Torszs: Total Days Opened: 56 Shelter Opening Date: 12/27/99 Shelter Closing Date: 2/22/00 Total Season Attendance: 1976 Average Per Day: 35.3 • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Warming House Shelter Season Report Park: Sunrise Year: 2000/01 Shelter Opening Date: Tuesday, December 19, 2000 Shelter Closed: Sunday, February 25, 2001 Total Days Shelter was opened: 67 Days Closed Due to Weather: 3 with 6 other days closed early Total Season Attendance: 3110 IllAverage Attendance Per Day: 46.4 Peak Attendance: Weekday: Thursday Weekend: Saturday Highest Daily Total: 119 • 191111/110 SEASON Terms: Total Days Opened: 57 Shelter Opening Date: 12/28/99 Shelter Closing Date: 2/22/00 Total Season Attendance: 3315 Average Per Day: 58.2 £iIuL Laken Pak ad Ree'tea&i tepwdweitt PKO.g►caac igkQigkto - Wlacck Park wand Update YOUTH CLUBS - A week of field trips is scheduled for April 9 - 13. Trips include: Cheapskate and Tropics; Bowling, Lunch and Movie; Underwater Adventures and Hayride at Diamond T, MN Children's Museum, Harriet Island and Wabasha Street Caves and Jam the Gym. Currently, we have at least 20 participants signed up for each trip except the Underwater Adventures and Hayride trip. Youth Instructional - Winter sessions of our Toss, Kick and Catch, Soccer Mini Camp, Floor Hockey Mini Camp and Dance programs have ended. Spring Dance classes began this week and our numbers are consis- tent with past registration. Registration is currently going on for the spring sessions of our Floor Hockey Mini Camp and Soccer Mini Camps programs. The Soccer Mini Camp program, however, has reached its maximum capacity. We will be adding a few additional participants from the wait list per the instructors approval. Due to the popularity of this program, we will be offering 2 -3 classes per season next year. TACKLE FOOTBALL � We are now offering a youth tackle football program. The local youth tackle football organization approached our department last fall and after several meetings decided to turn this program over to us. OUTDOOR ACTIVITIES Registration for many of our spring outdoor activities, such as golf T -ball, tennis and softball has been slow due to the late spring weather. We anticipate that registrations numbers will pick up with the warmer weather and match past registration numbers. EMPLOYMENT We are currently hiring for a variety of seasonal staff positions including Playground Leaders, Options Leaders, Maintenance and Athletic Program Instructors. We anticipate filling many of these positions by late April. ACTIVITIES GUIDE Our Spring Activities Guide, which includes spring and summer programs, was delivered to homes the last week in February. Our Summer Activities Guide is scheduled to be in homes the last week in May. Questions? Please call Liz Bursack or Barry Bernstein at 651- 982 -2440. Celebration of SPRING! Kite Day is scheduled for June 2, 2001 • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 26, 2001 TO: Park Board Members FROM: Mike Hoffman, Park Maintenance Supervisor SUBJECT: March Maintenance Update March has found us trying to wrap up our winter maintenance programs, while at the same time preparing for the transition into spring. Maintenance activities during the month have included: • Snowplowing of streets, trails and parking lots. (Hopefully for the last time!) • Attended a number of educational and safety training seminars (Toro University, Shade Tree Short Course, Logsafe (Chain saw Safety Training). ♦ Painting picnic tables. • Picked up hockey goals. • Cleaned warming houses. • Picked up 55- gallon plastic drums to be used for garbage cans. ♦ Purchasing spring and summer maintenance supplies (fertilizer, herbicides, and field paint). ♦ Assembled shelving materials and organized the Marshan Park Building. ♦ Began seasonal employee search. ♦ Removal of hazard trees (Wood of Baldwin Lake Park). • Prepping wood duck houses for nesting season. ♦ Wiring irrigation controllers for remote operation. That is it for March, much more to come in April. sw /parkbrd/mike hoffman/March 01 Park Update.doc • • • loft. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 27, 2001 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Referendum Information At last months Park Board meeting, Pam suggested the Park Board review the information pertaining to a referendum. I have compiled the following items for your review. ♦ Resolution 97 -30, Council Support to Pursue Referendum ♦ Referendum process overview ♦ November 19, 1997 Park Board meeting minutes ♦ January 5, 1998 Park Board meeting minutes ♦ Spring, 1998 article in city newsletter ♦ Program statement/cost analysis, page 1 (dated 1/8/98) ♦ Estimated annual tax impact (November, 1997 and February, 2000) ♦ Check list for a successful referendum sw /parkbrd /meeting info/ Review Referendum Information.doc Council Member Lyden introduced the following • resolution and moved its adoption. • • City of Lino Lakes Resolution No. 97 - 30 PARK AND RECREATION BOARD GOALS /REFERENDUM WHEREAS the City of Lino Lakes Park and Recreation Board each year has reviewed the status of Parks and Recreation through work sessions called goal - setting meetings WHEREAS each year the Park and Recreation Board has reviewed the needs of leisure services at these meetings and placed priorities for projects based on the Parks and Recreation Comprehensive Plan, changing demographics, and funding mechanisms available WHEREAS the Goals for 1997 are completed and before the City Council for consideration WHEREAS one of these goals is consideration in concept to pursue a Park and Recreation Bond Referendum for the residents of Lino Lakes to consider WHEREAS the funds from this referendum could be used to build and enhance the City of Lino Lakes leisure opportunity for residents such as trails, neighborhood parks, and athletic complex. WHEREAS the citizens have recognized this need in the 20/20 vision exercise and through our most recent resident quality of life survey NOW BE IT RESOLVED that the City of Lino Lakes supports the Park Boards wish to pursue a Referendum for financing Parks and Recreation. I CERTIFY THAT the above resolution was adopted by the City Council of Lino Lakes on March 10, 1997. (Signature) Mayor 3/10/97 (Title) (Date) WITNESSED: (Signature) Clerk - Treasurer 3/10/97 (Title) (Date) The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against the same: None. • • • 'tl l'I ' ;1.1 1' • )(Mil ■111 ■411/ • •■• aim • • 1 1 3 3 1 1 1 1 1 1 1 3 3 3 3 3 1 3 3 1 1 1 1 1 3 3 3 3 3 3 3 1 1 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 • • • City of Lino Lakes Park Board Referendum Meeting November 19, 1997 The November 19, 1997, City of Lino Lakes Park Board Referendum meeting was called to order at 6:03pm, by Rick DeGardner, Parks and Recreation Director. Members present were Betty Piper, Paul Montain, George Lindy, Sharon Lane and Pam Taschuk. Members absent were Kim Sullivan and Joe Schmidt. Also present were Jeff Schoenbauer, Brauer and Associates, Jon Gurban, Executive Director, MRPA, Paul Hokeness, Director of Parks and Recreation, Prior Lake, Rick DeGardner, Parks and Recreation Director, Barry Bernstein, Recreation Program Supervisor, and Sandie Wood, Recording Secretary. Rick made introductions to the Park Board Members and turned the meeting over to Jeff. Jeff started by saying the committee needs to: 1. Understand what the community wants. 2. Establish base common point and vision. 3. Create a citizen task force. 4. Assess needs. 5. Develop referendum plan. 6. Prepare comprehensive cost study and schematic plan. 7. Communicate initial plan with public. 8. Make adjustments based on public input. 9. Communicate final plan with public. 10. Undertake referendum. 11. Follow through. Jon Gurban then did a slide presentation. He said if a referendum fails it usually takes 5 years to do another one. He said you need to take the opportunity to develop the future of the community. Some of the points of the presentation were: Opportunities: Turn dreams into reality Increase and solidify community support Improve profiles Create positive staff morale Strengthen professional ties Learn new skills Display skills "Energize" 1 r City of Lino Lakes Park Board Referendum Meeting November 19, 1997 Why Referendum? Basic democracy Paid for people who benefit (if residents move they are done paying for it) Parallels the life of the improvement Convince the Masses: Process is complex but can be simplified if everyone digs in Requires strong leadership Create a Vision: Establish preferred future Dream big Involve others - ask for organization input* What would they like to see Get back to them Ask - is this what you want? Ask - can you support? *Include athletic groups, community organizations, clubs, youth groups, library groups. Involve community - get their backing. 4 Main Factors in a Referendum: 1. Content 2. Cost 3. Timing 4. Promotion Content: • Criteria based on need and popularity • Develop projects list • Develop priorities. • Design teams - Visit other communities See what they like and dislike Ask them questions Have someone (as long as they play fair) opposed to the referendum on the team. Listen to what they say, get their objectives, they can provide a service to the project. Cost: 2 IF City of Lino Lakes Park Board Referendum Meeting November 19, 1997 • Research and get cost breakdown on how much is it going to cost each home owner. • Don't let cost divide residents. • Alternate funding. • Have miscellaneous but necessary information Municipal debt Corporate payloads Park and Recreation debt Growth forecasts Cost per household goes down as community grows. (i.e. 1st year $3.00 6th year $.70) Timing: • Mobilize pro forces • Go it alone - no other issues • Have plenty, but not too much of: Sense of urgency Don't allow opposition to organize Park and Recreation debt Growth forecast • Don't peak too early • Develop critical path Surveys: • Three major goals • Reaffirm community sentiment • Prioritize project • Level of financial support Factors of Consideration: • Quality of responses • Speed of survey • Cost • Biases - independent opinion • Construction of survey Promotion: Did not talk too much about this. Said it is a topic for another meeting. • Inform voters • Identify supporters 3 • City of Lino Lakes Park Board Referendum Meeting November 19, 1997 • Remind voters to vote • Select and use "tools" LAST FIVE WEEKS: Big push time Start meeting and working with groups, get OK from council, vote. Paul Hokeness gave background on his referendum in Prior Lake. Some of his points were: • He said to have something for everyone. • Make a list of what you want included in referendum. • Make sure you have fun times when working on the project. • When meeting with organizations - have a form made up that they only need to fill in organization name, sign stating they support a referendum, and can return to the Parks and Recreation Department. This creates a phone bank. • Two weeks before and two days before the vote call and thank supporters and remind them to get out to vote. • They had customized flyers made up. Comments made by Jeff, Jon, or Paul: Window of opportunity is passing by Lino Lakes land is being sold. Have a sense of where you are going. Discuss this at a meeting so all Park Board members and staff have the same answers. Keep council neutral even if they support referendum because they have too many negative followers. 20-25% of the people in the community will vote no on anything - even if it is for a blue sky! Don't waste your time on the non - supporters, you will never get them to change their vote. The ones that need it the most is who you work hardest on, so you get them out to vote "Yes ". Tell people it is a close vote and you need them to get out and vote, 4 • • • City of Lino Lakes Park Board Referendum Meeting November 19, 1997 Have a written speech for all people to use. This way everyone sells the same thing. City can't buy - "vote yes" signs. But they can buy a colorful sign that says mark your calendar (date), please vote. Talk to City Attorney to verify that your task force can pay for things. Everyone needs to get out, get input, and list input you have received. Go after with enthusiasm and plan to win. Talk to local news editor and get them on your side. Get cost on items you want in referendum. The interest you collect from referendum dollars must go back into project you included in referendum, not into something else you would like. You need purchase option on property before referendum passes to prevent the price from going up. Turn negative "no growth" into a positive. Tell people someone in the past purchased park property, lets continue to do it for future generations. Sell the complex by saying the property will be turned into "green space" - never developed with houses. WANTED IN REFERENDUM: 1. Trails 2. Athletic Complex 3. Neighborhood Parks Improvements It was suggested the whole Park Board needs to meet with the City Council in January if the board plans to have a vote in April or May. The handouts brought by Jeff, Jon, and Paul have been placed in a file in the Parks and Recreation office if you would like to review them. Meeting was adjourned approximately 8:20pm. • • • Park Board Referendum Meeting January 5, 1998 The January 5, 1998 referendum meeting was called to order at 8:38pm by Rick DeGardner. Members present were George Lindy, Paul Montain, Pam Taschuk, Joe Schmidt, and Sharon Lane. Rick DeGardner, Barry Bernstein, and Sandie Wood were present from the Parks and Recreation Department. Rick will continue to work on getting a final figure for dedicated park funds so, the board will be able to decide if they want to put any of the funds towards the cost of doing the referendum. The following items were discussed at this meeting: A. Determine possible referendum date and establish a time line The members talked about whether the vote should be on a Saturday or a weekday. Rick will talk to Jeff Shoenbauer and get his opinion. He will also talk to Marilyn about polling places. Can the locations be changed for a special election. Rick said six weeks before the election an attractive piece of literature should be to sent to the residents homes. He also said it should be put in the June City Newsletter. B. Determine preliminary total referendum amount Rick said that Brian Wessel, Community Development Director, told him that there will be more commercial dollars coming into the city in the next 3 -4 years. The board reviewed the estimated tax impact - general obligation issue form that was included in the packet. After lengthy discussion the board decided the dollar amount for the referendum should be $5M - $6M. C. Review cost estimates No discussion. • Park Board Referendum Meeting January 5, 1998 D. Determine allocation in each area. Athletic complex, neighborhood parks, trails, environmental, other It was decided that the referendum would include the following items with an approximate cost for each: A. Recreation Complex B. Trails C. Neighborhood Parks $3M $1 - $2M $1M It was also decided that the ueeh seniors would not be eliminated until the YMCA cone in with their survey results. E. Identify and itemize potential improvements in each area There was discussion of trail improvements along Birch Street from Hokah west to Hodgson west to Lake Drive. Also, a trail from Black Duck to the Waterworks line north to the County Park. There should be a floating boardwalk at Captains Place to • Quail Ridge. Approximate cost is $14,000. F Determine process to obtain purchase agreement for property on Holly Drive and County Road J G. Establish committee to begin process of narrative for slide presentation No discussion H. Review and update contact list Rick asked members to review the contact list and bring any updates or changes to the next meeting. I. Additional items Rick will be meeting with the Trails Committee on Tuesday, January 27, at 7PM. J. Set next meeting The next referendum meeting will be January 13, 1998, 6pm, at the Parks and Recreation Building. The meeting was adjourned at 9:50pm. • • • • February 2, 1998 Article for March City Newsletter Subject: Bond Referendum The Park Board is considering to request City Council to conduct a special election to allow residents to vote on a bond referendum. The bond referendum will consist of three components; Neighborhood park improvements, recreation complex, and trails. Over the past few years, Lino Lakes Residents have requested improvements to their neighborhood parks. Local youth and sports associations have expressed the need for more athletic fields and improvements to the existing facilities. A recreation complex would not only provide a nice facility for youth and adult athletic teams, but it would also give neighborhood parks back to the neighborhoods! It is also anticipated that a significant portion of the referendum will be used to expand community trails. The Park Board is a group of residents who volunteer their time to help improve the park system. For the past few years they have been reviewing the park system and gathering public input in preparing for a park referendum. If you are interested in volunteering your time and effort in pursuing a bond referendum, tentatively scheduled for June of 1998, please contact Rick DeGardner, Parks and Recreation Director, at 780 -1885, Ext. 181. sw /mw /sandies folder /rick /newletter referendum article.doc Program Statement/Cost Analysis Lino Lakes Park Bond Referendum Planning Lino Lakes Park Bond Referendum Program Statement /Cost Analysis Date of Last Revision: I /8/98 To: Lino Lakes Park and Recreation Commission Rick DeGardner, Parks and Recreation Director Barry Bernstein, Recreation Supervisor Mike Hoffman, Lead Maintenance From: Jeff Schoenbauer, Vice President Brauer & Associates, Ltd. Overview: This program statement and cost analysis provides background and costing information and general recommendations for use by City staff and the Park and Recreation Commission for referendum planning. The statement is divided into four parts as requested by staff: referendum items, cost analysis, master plans for selected parks, and user group survey for field design. Referendum Items Based on review of the 1996 community survey and Vision 2000 statement, my understanding of the city's park and trail system needs, and current community park, trail, open space trends, the following referendum items are suggested for consideration: • • Youth and Adult Atheltic Complex ► Neighborhood Park Improvements ► Trails and Greenways Development • Ecological Preservation • The extent to which each of these items is focused upon should be determined as part of your referendum planning process that takes into consideration input from the community through open public meetings, user group meetings, special interest group meetings, etc. Keeping an open mind as to what the community will support and adjusting your referendum package to acknowledge resident's input is a key factor in referendum success and cannot be overstated. Keep in mind, too, that part of the challenge is to educate the community about the value and benefits of a developed park and trail system, including personal, social, economic, and environmental. I also suggest that you avoid identifying one referendum item as a priority over another, at least until you have a greater sense of where the community wants the emphasis put. Instead, each item should be positioned as important community needs that offer varying types of direct and indirect benefits to community residents. I also suggest linking the items together so that voters understand that each item in the referendum package has an impact on the quality of life in the community, even though they as individuals may not directly use a particular facility. For example, the athletic complex is beneficial to all residents in that it reduces overuse impacts to neighborhood parks and removes highly programmed activities from neighborhoods to more appropriate facilities, thus reducing noise, traffic, and clutter from residential areas. Cost Analysis - Neighborhood Park Improvements As requested, a cost analysis was completed for selected items within various parks. The following table provides a summary of the costs associated with the various parks. Note that this information is not a complete listing of all park improvements, only those that staff had not previously costed -out in- house. Brauer & Associates, Ltd. -- File C: \docs \97\97- 27Iinorei\program.wpd Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • BOND REFERENDUM ESTIMATED ANNUAL TAX IMPACT (Monthly) November, 1997 Assessed Value $4,000,000 $5,000,000 $6,000,000 $125,000 $82 ($6.83) $102 ($8.50) $123 ($10.25) $150,000 $98 ($8.17) $123 ($10.25) $147 ($12.25) $175,000 $114 ($9.50) $143 ($11.92) $172 ($14.33) $200,000 $131 ($10.92) $164 ($13.67) $196 ($16.33) $250,000 $164 ($13.67) $204 ($17.00) $245 ($20.42) February, 2000 Assessed Value $4,000,000 $5,000,000 $6,000,000 $125,000 $59 ($4.92) $74 ($6.17) $89 ($7.42) $150,000 $71 ($5.92) $89 ($7.42) $107 ($8.92) $175,000 $83 ($6.92) $104 ($8.67) $125 ($10.42) $200,000 $95 ($7.92) $119 ($9.92) $143 ($11.92) $250,000 $119 ($9.92) $149 ($12.42) $178 ($14.83) 3/13/01 RD /Athletic Complex/Bond Referendum /Tax Impact Comparisons • • • Checklist for a Successful Referendum (nothing guarantees success, but these will help) 1. Develop a vision of your communities preferred future. These are those "brainstorming" or "daydreaming" sessions with some detail. Having general acceptance. Ideally staff, user groups, and the general public have been involved in the process. 2. Community involvement (soon to be support). Enlist the involvement of others early on (but not before you have some shape to your vision). Request input before you ask for either support or money. 3. Task force. As the "champions" of your community become identified, get them on a committee. The more influential, the better! 4. Determine what items you are going to ask for (content). It's based primarily on two criteria; need and popularity. Whether we want to admit it or not, a referendum is a popularity poll. The public must perceive a need with a particular project. It needs to coincide closely (but not necessarily identically) with their priority list. Note: Quality (but not luxury) tends to sell. Urgency is required. The need, impact, and benefit should be immediate. 5. Timing. Have plenty, but not too much! Referendums require months (even years) of "quiet" organization. The actual Public Awareness Campaign should not exceed 5 weeks in duration, subject to the complexity of the question and community. Select a time (date) that is most favorable to your supporters. Go it alone if at all possible, no other elections or issues. 6. Beat the Bunch That's Against Everything, by being cordial and careful with them (don't infuriate them!). Also, don't waste any time trying to convert them! Basically forget about them and concentrate on finding people who support the issue. Page Two 7. Anticipate Tough Questions... and have accurate answers ready for them. Be prepared withtatistics, facts, quotes, etc. 8. Don't Throw Rocks at Somebody. Emphasize your needs. The benefits of your program. Don't prioritize! Let the public do that. Accentuate the positive. 9. Public Awareness should be as comprehensive as possible. The "public" doesn't like secrets...especially government ones! Consider the following items: a. Brochure - probably your key piece. It better be good. b. Newspaper Articles - most inexpensive. Be sure to reach beyond your community. c. Mailings - to support groups and to the converted to remind them to vote. d. Slide Show /Video - for cable TV presentations. Validation! e. Phone Bank - to remind people to vote. f. Displays - in high traffic areas; malls, public facilities. 1 particularly like libraries - where people can ask questions but can't argue! Buttons, stickers - as long as it's in perspective and positively viewed. g. 10. Spend time Where You're Going to Win. There's a limited amount of prime time. Invest it wisely. • • •