HomeMy WebLinkAbout12/03/2001 Park Board PacketLino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
CITY OF LINO LAKES PARK BOARD MEETING
Monday, December 3, 2001
** *AGENDA * **
1. Call to Order and Roll Call 6:30pm
2. Approval of Minutes from November 5, 2001 6:32pm
3. Setting Agenda 6:33pm
4. Open Mike 6:35pm
5. Review and Approve 2002 Park Board Meeting Dates 6:40pm
6. Clearwater Creek Park Update 6:42pm
7. Recreation Department Update 6:44pm
8. Parks Department Update 6:45pm
9. Old Business 6:50pm
A. Park Dedication Review for Target /Kohls Project
B. Referendum Update
10. New Business
A. January 7, 2002 Park Board Meeting, Goal Setting Meeting,
Referendum Meeting
6:53pm
11. Next Park Board Meeting — January 7, 2002 6:30pm 6:55pm
12. Adjourn 6:55pm
Referendum meeting immediately follows tonight's meeting.
IIIIf you are unable to attend the meeting please call Sandie at 651 982 -2442.
sw /parkbrd/12 -3 -01 Park Board Agenda.doc
Park Board Meeting - November 5, 2001
Minutes
• The November 5, 2001 City of Lino Lakes Park Board meeting was
called to order at 6:35pm, by Chair Lindy.
•
Roll call was taken, members present were Paul Montain, Bill
Kusterman, Michael O'Connor, Pam Taschuk, George Lindy, Pat
Huelman, and Chris Welsand.
Also present were Rick DeGardner, Public Services Director, Sandie
Wood, Office Manager.
APPROVAL OF OCTOBER 1, 2001 MINUTES:
Pam Taschuk made a motion, seconded by Michael O'Connor, to approve
the October 1, 2001 minutes. The minutes were approved.
SETTING THE AGENDA:
The Agenda was passed as presented.
OPEN MIKE:
No one was present for open mike.
DETERMINE 2001 -2002 SKATING RINK HOU
Rick advised staff is recommending
shelters and hours of operations
PARK
Sunrise Park
Birch Park
LOCATION
6918 Sunrise
LOCATIONS:
following warminghouse
lows:
Y HOURS
4 -9pm
6520 Pheasan z', 4 -9pm
City Hall Park 1179 M ' Str�
Lino Park
4 -9pm
Lak Drive e 4 -8pm
WEEKENDHOURS
Saturday 12 -9pm
Sunday 12 -6pm
Saturday 12 -9pm
Sunday 12 -6 pm
Saturday 12 -8pm
Sunday 12 -6pm
Saturday 12 -8pm
Sunday 12 -6pm
Staff also recommends the following ice rink locations that do not
have shelters:
Marshan Park 7204 Lake Drive
Sunset Oaks Park 7481 Leonard Avenue
Last year ice rinks were provided at Marshan and Behm's Park. Due
to the new turf establishment and relatively low use at Behm's
Park, staff is recommending moving the ice rink to Sunset Oaks
Park. Staff will have to evaluate on an annual basis potential ice
rink locations.
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•
Park Board Meeting - November 5, 2001
Minutes
Bill asked if local area teams are using the rinks. Rick advised
local youth hockey groups are schedule mainly at Sunrise rink.
There is not as much use by groups as there has been in the past.
Chair Lindy added that local teams and organized groups also
utilize Birch Park.
Paul asked if there is any use by adult functions such as hockey or
broomball. Rick stated there is not much interest from adult
groups. Many organized activities are utilizing indoor facilities.
Pam asked if the rink hours will be extended over Christmas
vacation. Rick advised the hours will be extended and those days
are treated as weekend hours.
Paul Montain made a motion, seconded by Pats „elman, to accept the
2001 -2002 skating rinks hours and location presented by staff.
Motion passed.
DISCUSS BRANDYWOOD PARK PLAYGROUND V
Rick advised that on October 27, a p
playground equipment was set on fi
approximately $10,000 in damages.
suspension bridge, tot slide, h
and six timbers.
Rick stated he is working wi
determine who started the
ordered last week. Park
new equipment next sp
will cover the cost o
n of the Brandywood
The fire resulted in
consisted of the dragon,
al ladder, deck, dome roof,
Police Department to attempt to
e replacement equipment was
ce staff will be installing the
ppears that the City's insurance
qu " "pment less a $500 deductible.
Pam asked if there are a leads in the case or if a reward is
being offered. Rick stated there is not currently a reward being
offered but there might be soon. There are no leads but the Police
Department is actively pursuing the case.
Michael asked if the vandalism took place during the day or night.
Rick stated the damage occurred at approximately 4:30am Saturday
morning. The damaged equipment has been removed. An accelerant
was used with a torch to start the fire. The fire was extensive
and there was a lot of damage.
Michael asked if more vandalism has occurred this year in general.
Rick stated there has been more this year than last year but it has
not been a continual problem. He noted this is the most
significant damage he has seen.
2
Park Board Meeting - November 5, 2001
Minutes
• RECREATION DEPARTMENT UPDATE:
Rick referred to the Program Highlights Flyer from October 2001. He
stated CLUBS offered two field trips over the MEA break - Fall
Harvest and Science Museum. The Science Museum was canceled due to
lack of registrations.
•
•
Many of the fall youth instructional programs started the first
week of this month. Soccer Mini Camp has remained popular - one
class filled and the other was close to filling. There were
approximately 650 participants in the Fall Soccer program and the
first season of Fall Tackle Football went very well.
Rick continued noting the adult Fall Softball season concluded in
September with 24 teams participating. The 4th Annual Turkey Shoot
will be held on Saturday, November 17 fro 0- 11:30am at Centennial
Middle School. As of today, 170 participa are registered for
Breakfast with Santa.
Rick added the Winter Activities Guide
week of November and the City is active y rsuing people to fill
winter position vacancies.
e mailed out the last
PARKS DEPARTMENT UPDATE:
Rick reviewed a memo from Mike
summarizes the maintenance high
October activities included m
well as soccer and football
Lino Park warming house ex
the athletic fields have
, Parks Supervisor, which
s for October 2001. Rick noted
of parks and athletic fields as
s maintenance activities. The
inting has been completed and
ilized and park areas irrigated.
Rick continued noting rodleaf weed control on the south half
of Marshan Park has bee completed as well as 12 system irrigation
blowouts and winterizati Tree and brush trimming along the
trails and playground inspection and repairs has also been
completed.
Rick added landscaping has been done at the Town Center and hockey
and pleasure rink maintenance has also been completed. Maintenance
staff also worked closed with Eagle Scout candidates on a
landscaping and entrance sign project at Behm's Park and Country
Lakes Park.
Pam inquired about the damaged floating stones crossbar at Arena
Acres Park. Rick stated the floating stones are free standing
structures that were damaged intentionally.
NEW BUSINESS: None
3
Park Board Meeting - November 5, 2001
Minutes
• OLD BUSINESS:
Discuss Birch Park Trail Update - Rick stated he met with the City
Council at the October 17 work session to discuss the Birch Park
Trail. It was the consensus of the City Council to ask the
Whitcomb's to allow the City to secure a trail easement for the
proposed trail with the understanding land acquisition would occur
sometime in the future when the Whitcomb's are ready to sell their
property. Rick indicated he will keep the Park Board posted as
this issue progresses.
Paul clarified that the City is going to ask the Whitcomb's to use
an easement until they are ready to sell. Rick stated the City
Council wanted to give them one last shot for an agreement to use
the land before condemnation is used. If they agree, the City will
then acquire the property in the future.
Paul expressed concern regarding how long i`ty will wait for
the Whitcomb's to respond. Rick stated s proceeding with
the understanding that the trail develo n will begin in the
spring. This issue will be discussed t he City Council at the
last work session in December. It w e determined at that time
whether or not to proceed with con ation.
• Paul stated it should be up to
not made by January.
•
Pat stated it makes sense to
He stated there is risk wi
expenses incurred. Rick
perpetual easement. adde
report next month.
Board if a determination is
the Whitcomb's one more chance.
ement relating to the City
t City will make sure it is a
will give the Park Board another
Chair Lindy stated the P k Board cannot let this slip by. The
trail construction has to begin this spring one way or another.
Referendum Update - Rick referred to a schedule of estimated tax
impact for a bond referendum of $7.5M and $8.5M, spread over 15
years and 20 years that was included in the packets.
Rick stated he also prepared a possible referendum scenario, which
would consist of the athletic complex, neighborhood park
improvements, and development of trails. As you recall, $1M needs
to be included in the referendum to reimburse the Area and Unit
Fund for acquisition of the 67 acres. The core facility
development amounts to $3,450,000, which includes site removals and
grading, roadways, parking lots, main trails, irrigation, fencing,
seeding, site amenities, etc.
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Park Board Meeting - November 5, 2001
Minutes
The schematic design costs estimate, including add on facility
development items as well as add on premium level development items
for completed development of the athletic complex amounts to $7.3M.
Rick stated he has indicated the development items he feels should
be included in the construction of the athletic complex. This
results in a total development cost of $5,827,200.
The possible referendum scenario also includes $975,000 for
neighborhood park improvements and $469,500 for the development of
trails. This results in a total referendum amount of $8,271,700.
In analyzing the estimate tax impact numbers, Rick stated he is
still concerned with the significant tax impact to residential
property owners. For example, for a $8.5M referendum issued for 20
years, a house valued at $200,000 will be sessed $145 ($12.08 per
month). He stated he is not sure if a majo of residents in
Lino Lakes would support such an increase.
Based on the referendum scenario, Rick s
to pursue a referendum for less than $
commit a substantial amount of dolla
parks and enhance existing parks.
possible referendum scenario are i
provide additional support for
athletic complex.
Rick asked for feedback from
he intends to discuss this
since the City Council ne
to pursue a bond refe dum
it would be difficult
t is important to
develop new neighborhood
trails identified in the
ant trail connects and would
s who would not utilize an
ark Board Members. He indicated
with the City Council next month
ke a final determination whether
spring.
Paul asked if Rick perc Ives any other significant dollars that may
need to be spent on the arks, athletic complex and trails over the
course of the referendum term. Rick stated he envisions the park
and trail needs would mainly relate to maintenance. The complex
would need additional funding for things such as staffing and
equipment.
Paul asked if there are any parks or trails not listed on the
referendum scenario. Rick stated there are some existing parks
that need enhancements. The list is primarily parks that have been
master planned but are vacant.
Chair Lindy stated the monthly tax increase does not seem like that
much when you visualize the benefits.
Bill noted that many citizens may be anticipating more levies down
the road for things such as the schools. Rick added there is
5
Park Board Meeting - November 5, 2001
Minutes
• already a certain portion of Lino Lakes residents being asked to
approve a levy this election.
Chair Lindy stated the referendum has to be presented to the
citizens. The Park Board does not need to sell the idea. The City
needs to move forward and let the residents decide.
Paul stated he believes there will probably never be a time where
one of the school districts is not asking for money. The parks
measure the character of the City and citizens have to determine if
they want the parks useable. He noted the referendum needs to be
appealing to all segments of residents.
Pat stated people have to realize that the complex will take a
tremendous load off the neighborhood parks
Chris asked what will happen to the land ii referendum does not
pass. Rick stated the City Council woul mine what to do with
the land. The land could possibly be s,. T: I•r development.
Bill stated now may be the best time a referendum and if it
doesn't happen now it probably won' ver happen.
• Rick stated that six month ago believed that. He expressed
concern regarding what has hap to the economy since September
11. He stated it has been s other communities that
referendums over $60 per yea difficult to pass. The question
is whether or not the Park '` -els that the typical Lino Lakes
resident would be support - o a significant tax increase to
develop an athletic c lex, ghborhood parks, and trails.
It was the consensus o the Park Board to have Rick discuss a
spring referendum with t City Council.
Rick stated that a committee would need to be formed immediately if
the City Council decides to pursue a spring referendum.
Pat added that at some point a consultant would have to advise the
City on how to pursue a referendum.
Clearwater Creek Park Update - Rick advised bids for on -site earth
work and installing the aggregate for the trails in Clearwater
Creek Park were opened on October 16, 2001. Frattollone's
Excavating was the low bidder with an approved bid amount of
approximately $35,000. The on -site earthwork includes the
substantial berming as indicated in the master plan. The grading
also includes stripping, stockpiling, re- spreading, and fine
grading the topsoil to four inches settled depth. Aggregate will
6
Park Board Meeting - November 5, 2001
Minutes
• be laid for the internal trail loop. Trails around the playground
area and entrance signs will be done at a later date.
•
•
As you recall, the City of Lino Lakes was awarded a DNR Outdoor
Recreation Grant in the amount of $125,000. The City through Park
Dedication Funds, General Fund Dollars, or future referendum must
match this amount. The City Council has not yet designated the
source of the matching funds.
Rick suggested the development of Clearwater Creek be continued.
Possibly the playground equipment and gazebo be addressed this
winter. He indicated he envisions using the same process as past
playground equipment projects which would be soliciting bids from
area vendors, have residents and Park Board review the proposal and
provide input, then make a final conclusi. The playground
equipment and gazebo could then be installe ext spring or summer.
Rick advised he has also been working wi- : ' er and Associates to
develop a landscaping play for Clearwat ek Park. He referred
to a copy of the concept play that was n' .ded in the packets. He
suggested the landscaping also be i ed next spring.
Park Dedication Fees - Paul state
moving along. He inquired abou
for this project. Rick stated
not yet quoted. He stated h
$80,000 but he will get a fi
park fees are for the whol
SCHEDULE NEXT PARK B
Target /Kohl's project is
ount of park dedication fees
ark fees have been received but
es the fees are approximately
ure for the next meeting. The
y excluding the McDonald's site.
The next Park Board me`''w ill be held on December 3, 2001, 6:30
p.m.
ADJOURN:
Pam Taschuk made a motion to adjourn, seconded by Paul Montain.
The meeting was adjourned at 7:35pm.
Respectfully Submitted,
Kim Points
Recording Secretary
7
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
November 26, 2001
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review and Approve 2002 Park Board Meeting Dates
Attached is the proposed meeting dates for 2002. Please note a goal setting meeting will
immediately follow the January 7th Park Board meeting. A referendum meeting will also be held
on January 7.
• Please note the September Park Board meeting will be held on Tuesday, September 3. This will
entail a park tour and bbq.
All other meeting dates fall on the first Monday of the month.
RD:sw
sw /parkbrd/meeting information/Review and Approve 2002 Park Board Meeting Dates.doc
D2
2002 PARK BOARD MEETINGS
January 2002
S M T W T F S
1 2 3 4 5
6 07 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
Goal setting meeting
immediately following 1/7
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meeting
April 2002
S M T W T F S
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7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
July 2002
S M T W T F S
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7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
October 2002
S M T W T F S
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27 28 29 30 31
February 2002
S M T W T F S
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3 9 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28
May 2002
S M T W T F S
1 2 3 4
5 c) 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
August 2002
S M T W T F S
1 2 3
4 Vt 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
November 2002
S M T W T F S
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3 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
March 2002
S M T W T F S
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31
June 2002
S M T W T F S
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2 a 4 5 6 7 8
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30
September 2002
S M T W T F S
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8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
Park tour and BBQ
December 2002
S M T W T F S
1 2",+ 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
6
Memorandum
To: Park Board Members
From: Rick DeGardner, Public Services Director
Date: November 26, 2001
Re: Clearwater Creek Park Update
I wanted to update the Park Board pertaining to the development of Clearwater
Creek Park. The grading work and the installation of the base for the most of the
trails have been completed. We intend to install the gazebo /shelter, playground
equipment, and landscaping this spring.
Gazebo /Shelter
Residents and park board members interested in the selection of the style of
gazebo /shelter are invited to attend a meeting on Monday, January 7, 2002 at 6:00
pm in the Police Training Room at City Hall (600 Town Center Parkway).
Playground Equipment
Residents and park board members are encouraged to review and provide input on
playground bid proposals in Meeting Room #2 at City Hall (600 Town Center
Parkway) during the following dates and times:
• Thursday, January 3 8:00 am — 8:00 pm
• Friday, January 4 8:00 am — 4:30 pm
• Monday, January 7 8:00 am — 8:00 pm
• Tuesday, January 8 8:00 am — 8:00 pm
Landscaping
We are in the process of developing a detailed landscaping plan for Clearwater
Creek Park. We hope to have a majority of the landscaping installed this spring.
Since funding for development of the entire park is limited, we are attempting to
create a good landscaping plan within a reasonable budget.
11/26/01
RD /Parks /C1 Creek/park board update
Lino Lakes Parks ancf Recreation
Department
Program.7!igh!ights -
Novemder Park Board Update
Santa and his elf, Kim
YOUTH
Youth Instructional: Many of our youth instructional programs including Toss, Kick and Catch, Floor Hockey
Mini Camp and Soccer Mini Camp ended this month. Our Dance program will be ending in early December.
This session of programs has gone well. We are currently looking for instructors to teach our winter and spring
sessions, as many of our current instructors have other commitments.
Youth Tackle Football: The season concluded on November 6 with a playoff between the top Blaine teams and
the top Lino Lakes teams. We conducted a wrap -up coaches meeting on November 14 and it seemed as is the
coaches were pleased with the direction of this program.
ADULT
5- Player Basketball: This season we have 11 teams registered for this league. This number is consistent with
previous seasons.
SPECIAL E "E S
Family Turkey Shoot: 125 adult /child teams participated in the Family Turkey Shoot this year which was held
on November 17. This was our highest turnout ever! We also collected over 5 bags of groceries for the
Centennial Area Food Shelf. The added attractions this year, coloring and removable tattoos, were a big hit
with the participants. Special thanks to our sponsors, Lino Lakes State Bank and Lino Lakes Lions, and our
70 volunteers!
Breakfast with Santa: As of November 14, Breakfast with Santa was full with 205 participants - this is one week
early than last year Breakfast with Santa will be held on December 15 at St. Joseph's Church banquet hall.
Activities planned for the day include breakfast, crafts, photos and gingerbread cookie decorating.
2001 Family Turkey Shoot
What an arm! Great throw, Derek!
MISCELLANEOUS
Outdoor Shelters: We are currently accepting applications
for 12 shelter attendant position openings. This year, there
has been an influx of people seeking employment for these
positions.
Activities Guide: The activities guide is complete and will be
mailed out to homes the last week of November.
Questions? Please call Liz Bursack or Barry Bernstein at
651- 982 -2440.
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
November 26, 2001
TO: Park Board Members
FROM: Mike Hoffman, Parks Supervisor
SUBJECT: November Maintenance Update
Can you believe this November? The mild weather we've been experiencing has allowed us to
continue working on our sports fields much later than usual.
Athletic field projects have included: Top dressing, core aerifying and overseeding soccer and
football fields worn areas, infield renovation at Birch Park and working track renovation at
Sunrise Park Fields #1 and #2.
Other maintenance highlights for November have included:
• Winterizing and storing summer equipment.
• Equipment changeover (from mower to blower).
• Removed damaged equipment from Brandywood playground.
• Installed rink berms at Lino, Marshan and Birch Parks.
• Repaired broken park benches at Rice Lake Estates Park and along Clearwater Creek
trail.
• Closed City Hall skate park. Installed orange snow fencing around perimeter.
• Repaired and realigned gates on athletic fields at Centennial Middle School.
• Black Duck trail — performed shoulder work in potential washout areas.
• Picked up all picnic tables — stored under picnic shelters at Sunrise and Lino Parks.
• Maintained existing wood duck houses, installed 5 new houses. Of the 24 nest boxes
available this spring 14 were successfully used by wood ducks resulting in approximately
125 -175 ducklings jumping from our boxes this spring.
Those are November highlights more to come in December.
sw /parkboard/mike hoffman/November 01 Park Update.doc
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Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
November 26, 2001
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Park Dedication Review for Target/Kohls Project
Referendum Update
Next Park Board Meeting January 7, 2002, 6:30pm
Park Dedication Review for Target/Kohls Project
The park dedication revenue from the Market Place Development was $70,790. This does not
include the McDonalds Development.
Referendum Update
At the November 21, 2001 Work Session the City Council directed staff to pursue a spring, 2002
referendum for development of the athletic complex, neighborhood park improvements, and
trails.
The first "Referendum 2002" committee meeting will immediately follow the December 3 Park
Board meeting. This meeting will be held in the Community Room at City Hall. If you know of
anyone who may be interested in serving on this committee, please contact Rick as soon as
possible at 651 982 -2444. With the referendum only five months away, it is imperative to recruit
good candidates to provide a good chance for a successful referendum.
Next Park Board Meeting January 7, 2002, 6:30pm
A goal setting meeting will immediately follow the Park Board meeting on January 7. Also,
John Gurban, Executive Director of MRPA, has been invited to attend this meeting to discuss
issues pertaining to the upcoming referendum.
RD:sw
sw /parkbrd/Meeting Information/ Park Dedication Review for Target -Kohls Project- Referendum Update -Jan. 02 Park Board Meeting.doc