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Home My WebLink About02/03/2003 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • CITY OF LINO LAKES PARK BOARD MEETING Monday, February 3, 2003 ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from December 2, 2002 6:31pm 3. Setting Agenda 6:32pm 4. Open Mike 6:33pm 5. Review 2002 Public Services Department Accomplishments 6:34pm 6. Discuss and Approve 2003 Park Board Goals 6:44pm 7. Recreation Update 7:14pm 8. Park Update 7:16pm 9. New Business 7:18pm A. Appoint Park Liaisons and Community Service Award Committee Member 10. Next Park Board Meeting — March 3, 2003, 6:30pm 7:28pm 11. Adjourn 7:30pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd 2/3/03 Park Board Agenda.doc Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, February 3, 2003 ** *EXPANDED AGENDA * ** 1. Call to Order and Roll Call (The meeting was called to order at 6:30p.m. Members present: George Lindy, Pam Taschuk, Katie Boyle, Bill Kusterman and Mike O'Connor. Members Absent: Paul Montain and Pat Huelman. Rick DeGardner, Public Services Director was also present.) 2. Approval of Minutes from December 2, 2002 (Pam Taschuk made a motion to approve the December 2, 2002 minutes. Seconded by Michael O'Connor and approved.) 3. Setting Agenda (There were no additions or deletions.) 4. Open Mike (There was no one present for open mike.) 5. Review 2002 Public Services Department Accomplishments (Rick reviewed the accomplishments and answered member's questions.) 6. Discuss and Approve 2003 Park Board Goals (After discussion Michael O'Connor made a motion to increase the dollar amount to pave Sunrise Park parking lot to $65,000 and approve proposed goals.. Seconded by Pam Taschuk and approved.) 7. Recreation Update (Members reviewed the information in the packets.) 8. Park Update (Rick reviewed the memo in the packets and answered questions.) 9. New Business A. Appoint Park Liaisons and Community Service Award Committee Member (Highland Meadows Park was added to the list of parks and Michael O'Connor was named liaison. Michael O'Connor was also named liaison to the 2003 Community Service Award Committee.) 0 10. Next Park Board Meeting (The next Park Board Meeting will be Monday, March 3, 2003, 6:30p.m.) 11. Adjourn (Pam Taschuk made a motion to adjourn, seconded by Katie Boyle. The meeting was adjourned at 7:22p.m.) sw /parkbrd/2 -3 -03 Expanded Park Board Agenda.doc • • • • Park Board Meeting - December 2, 2002 Minutes The December 2, 2002 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Paul Montain, Pam Taschuk, Katie Boyle, Michael O'Connor, Pat Huelman and George Lindy. Members absent was Bill Kusterman. Also present was Rick DeGardner, Public Services Director. APPROVAL OF NOVEMBER 4, 2002 MINUTES: Pam Taschuk made a motion, seconded by Michael O'Connor, to approve the November 4, 2002 minutes. The minutes were approved with Paul Montain abstaining. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW REVISED PRELIMINARY PLAT OF CENTURY FARM NORTH 1 -7 ADDITIONS: Rick advised on November 26, 2002, staff received an amended preliminary site plan for the Century Farm North 1 -7th Additions. The revised plan shows a significant amount of medium density housing. The proposed park area and trails have also been changed. Rick referred to the following attachments that were included in the packets: • 11 x 17 colored Preliminary Parks /Open Space Plan • Narrative for Century Farm North received November 22, 2002 • July 30, 2002, memo to Park Board • August 6, 2002 memo to City Planner The Preliminary Park Plan indicates a significant portion of wetland will be filled and be considered as useable parkland. The developer has agreed to grade the park area as indicated in the Preliminary Grading Plan. It will be imperative that the City is assured the end product will provide land suitable for development (turf, playground equipment, gazebo, etc.). It would also be helpful to know what the groundwater elevations for the park area are estimated to be after full development of Century Farm North. Rick advised Mr. John Johnson from Metro Land Surveying and Engineering is present to review the revised plan and answer questions. 1 • • • Park Board Meeting - December 2, 2002 Minutes Mr. Johnson came forward and advised the biggest change to the plat is the density. The Comprehensive Plan that was approved by the City this summer modified the density on 75% of the land within the plat. He referred to a drawing of the plat noting the park area has increased, there are tree preservation areas, a continued trail system on the north side of the roadway and sidewalk /trails along several roadways. Mr. Johnson stated the plat calls for two miles of public trails and a half mile of trail that will connect the townhomes to the trail system. The landscaping has been substantially enhanced with the revised plan. There is 22.5 acres of public park area and seven acres of contiguous park land with five acres of privately owned open space. The ground water elevations range from 892 - 895 feet. Most of the park area is above 898 feet. Specific park amenities have not yet been discussed with staff. Some of the lots already have some of the park dedication satisfied. The park dedications that have been satisfied will be firmed up with City staff. The plan also shows a six foot concrete sidewalk along the collector roadway. He added the park land would be dedicated in two phases. Chair Lindy asked if Outlot C is the proposed park land and if it is currently wetland. Mr. Johnson stated Outlot C is the proposed park land and it is currently wetland. That wetland will not exist after the pond is built. Chair Lindy asked what is on the plan from the power line south. Mr. Johnson stated what is indicated on the plan is a trail. That line was used to arbitrarily separate the north and south portions of the property. Chair Lindy asked if there is something on the power easement and what is the significance of the power line easement. Mr. Johnson stated the power company has an overhead power line with substantial poles on it. The easement is 90 feet wide and the power line is not centered within the easement. The easement does restrict building but not open areas. There are five poles across the easement but where they are positioned will not cause any additional problems. Chair Lindy asked for the dimensions of the effective park land. Mr. Johnson referred to the map and indicated the effective park land is in excess of 4.5 acres. 2 Park Board Meeting - December 2, 2002 Minutes • Rick stated the City almost has to include the 1.5 additional acres that will also be park land when the property to the west is developed. He stated that a few months ago the biggest hesitation with the plan was the wetland area. The revised plan indicates the wetland will be filled and graded so the land will be useable. Mr. Johnson stated he does have documentation from the Rice Creek Watershed District indicating the wetland will be filled. Chair Lindy asked if the available park land would serve the needs for a flat non - specific field if the land is useable. Rick advised that would be enough area for a non - specific field. He compared the area to Clearwater Creek Park that is 5.5 acres. With the 4.5 acres and the additional 1 1/2 acres there will be enough room for fields. There are design issues due to the power easement but it should not be a problem. Rick advised he is comfortable with the revised plan. Paul asked for an estimate on how many total units the park land will serve and for how long. Mr. Johnson stated the project will be built in six phases over 5 -6 years. There will be another 600 units but that is out past 2010. Paul stated the 7.5 acres of park will serve 250 units. He asked how many units that same park land will serve in the future. Mr. Johnson stated the park will not serve any additional units. He noted the City's Comprehensive Park Plan does not indicate another park in the area. Paul inquired about the private open space. Mr. Johnson stated the open space around the townhomes is for the residents and will have landscaping, grass and trails. Paul inquired about the vegetative cover of the wetland. Mr. Johnson stated the vegetative cover is mixed including cattails, canary grass and a lot of brush or dogwood. The wetland is 8 -9 acres and is part of the public open space. Paul inquired about Outlot B and if that is also wetland. Mr. Johnson stated Outlot B is wetland but it has more trees and willow in it. It is much more wooded and less open. • • • • Park Board Meeting - December 2, 2002 Minutes Rick asked Mr. Johnson to point out the sidewalk /trails along the roadways. Mr. Johnson referred to a map and pointed out the trails. Both of the trails start at Sunset with one ending at the ditch and one going to the cul -de -sac. The plan also calls for a six foot concrete sidewalk. Rick stated the Park Board needs to determine if the trail extension should go all the way to the east. Mr. Johnson stated the Planning and Zoning Board indicated they do want a trail connection to Carl Street. The neighbors are still opposed to the trail connection. Rick stated there was a trail corridor in the 5th Addition. In order to connect that trail it would have to cross the safety zone in the air park. The air park will not allow that to cross so that portion of the trail has been eliminated from the plan. Paul asked if the developer will be installing the trail from north Outlot A to Outlot C. Mr. Johnson advised the developer will be grading and installing class 5 on that trail. The City can pave it when funds become available. Rick stated he believes that trail will not be in that location and it should not be graded. Pat inquired about the logic for the piece of public trail between two private areas. Mr. Johnson advised the purpose is for it to hopefully be an easement for public use. The plan shows it as open space. Pam inquired about the possibility of the private owner adjacent to Outlot C developing that property. Mr. Gary Uhde, developer, stated he has discussed the possibility of developing that parcel. The landowner has expressed interest in development but is in no hurry. The landowner is also aware that the land may go to park use when it is developed. Chair Lindy asked who will be installing the concrete sidewalk. Mr. Johnson advised the installation of the concrete sidewalk has not yet been discussed. • • Park Board Meeting - December 2, 2002 Minutes Mr. Uhde stated it is premature to discuss that issue. The main reason for the concrete trail is to eliminate damage to the trail and to avoid problems with the homeowners. There will be additional costs for the trail and that will be discussed with City staff. Rick stated the park dedication for this project and other details of the plan will be discussed further with City staff and the developer. He added he is supportive of the concrete sidewalk. Mr. Johnson stated there were conditions the Park Board listed when the plat was previously reviewed. Those conditions and issues are still valid. Mr. Uhde wants to know if the Park Board is comfortable with the revised plan. Chair Lindy stated there is no way to achieve more buildable park land on this site. If staff is comfortable the City will have to work with what is laid out. Rick stated that if the Park Board is comfortable with the plan staff will work on the details. An update will be given at the January Park Board meeting. Paul inquired about Outlot F. Mr. Johnson stated the developer is reserving three outlots that will be used to integrate with adjoining parcels when they develop. Paul stated he is concerned about tying other homes into the park land and easy access to the park for those homes. He stated he hopes all units have easy access to the useable park land. Mr. Johnson noted a concept plan has been provided for those other areas to the Planning and Zoning Board. It was the consensus of the Park Board to support the revised plan with the assumption that the details will be worked out between the developer and City staff. REVIEW PHEASANT HILLS TRAIL PROPOSAL: Rick advised City staff has attempted the past several years to provide a trail connection in the northeastern portion of the Pheasant Hills Development (identified in the Comprehensive Park Plan and Development Guide as Trail No. 43). This trail would provide an additional connection to the Regional Park Reserve Trail System. This trail would complement the trail recently completed off of Timberwolf Trail and provide a nice trail loop for residents in the Pheasant Hills Development. 5 Park Board Meeting - December 2, 2002 Minutes Past attempts to make this trail connection a reality has not been successful. Last month, staff was approached by members of the Pheasant Hills Preserve Homeowners Association regarding providing a path in the northeastern area of Pheasant Hills. This trail is located in Outlot C of the Pheasant Hills 6th Addition. Rick referred to a map indicating the location of the proposed trail. The approximately 700 feet long trail has recently been constructed with base material to raise it to the proper elevation. Also, two culverts to provide drainage have been installed. Four inches of aggregate and two inches of bituminous still needs to be installed to complete the trail. Subsequent discussions have lead to the following recommendations for the Park Board to consider: The Pheasant Hills Homeowners Association will provide the following: 1. A commitment to remove trees damaged by the path construction and removal of any fill material that has strayed from the construction area. (DONE) 2. A letter from the Rice Creek Watershed District indicating their approval of the construction recently done. (DONE) 3. A signed quit -claim deed from Mr. Vaughan providing a 20' wide trail easement where the existing trail is located. The City of Lino Lakes will be responsible for the following: 1. Reimburse Mr. Vaughan $750 for the installation of the culverts. 2. Pay for the aggregate that will be installed by Mr. Vaughan. 3. Commit to asphalt the trail when funds become available. 4. Continue this trail to connect with the existing Regional Park Reserve Trail System when funds become available. The estimated cost to complete the trail project, including material cost for the aggregate, installation of the bituminous, and extending the trail to the Regional Park Reserve Trail System is $35,000. Rick recommended the Park Board approve this important trail project. Chair Lindy inquired about number 4 of the City's responsibilities asking about the continuation of the trail. 6 • Park Board Meeting - December 2, 2002 Minutes Rick referred to a map indicating the trail does end about 1,500 feet before the Regional Park Reserve Trail System. The cost of $35,000 would be to complete the entire trail. The Homeowner's Association does want some assurance that the City will keep the completion of the trail in mind when funds become available. Chair Lindy stated the completion of the trail should be discussed at the Goal Setting meeting in January. Paul Montain made a motion, seconded by Pam Taschuk, to proceed wit the Pheasant Hills Trail proposal, as presented. Motion carried unanimously. REVIEW PROPOSED SITE AGREEMENT WITH CENTENNIAL SCHOOL DISTRICT: Rick advised on November 26, 2002, City staff met with Dr. Christiansen and Ms. Wyland to discuss the proposed site agreement draft dated 11- 26 -02. In summary, the City of Lino Lakes will be responsible to maintain the outdoor recreation facilities at the Centennial Middle School, Rice Lake Elementary School, and Blue Heron Elementary School. In return the Parks and Recreation Department will be given first priority use of Middle School Gym 1 from 5:30 -10 p.m. on Monday, Wednesday, and Friday; and Rice Lake Gyms • B/C on Tuesday and Thursday from 6 -10 p.m. The additional scheduling of the facilities will be governed by the District's Community Use of Facilities Policy No. 2060. Rick noted a copy of that policy was included in the packets. • As indicated in the September 25, 2002, memo to Ms. Linda Waite - Smith, the City has experienced a lot of frustration with the School District over the past several months. Rick stated that in order to provide the best possible programs and services for the residents of Lino Lakes, he is generally comfortable with the proposed site agreement with a few necessary corrections, which have been communicated to the School District. Rick asked for comments from the Park Board regarding the draft agreement noting he intends to present the draft to the City Council for consideration at the December 16 City Council meeting. Pam asked if there are any provisions in the draft agreement regarding canceling the use of gym space at the last minute. Rick advised that is covered in the draft agreement. A deadline will be established to coincide with preparation of the activities brochure. He added there will be additional field space at Blue Heron once the soccer field and softball field have been constructed. 7 Park Board Meeting - December 2, 2002 Minutes • RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from November 2002. He noted thirty -nine youth attended the Cosmic Bowling and Tropics trip on November 8. The next set of trips will be over winter break. The Five - Player Basketball season will begin December 4. Nine teams are in the league this season. The Family Turkey Shoot has 167 adult /child teams participate and 81 volunteers helped with the year's event, which was held on Saturday, November 16, 2002 at Centennial Middle School - the highest turnout to date. The Breakfast with Santa event reached an all time high of 221 participants on November 5, at which time the City officially closed registration. The event will take place on Saturday, December 14, at St. Joseph's Church banquet hall. The outdoor skating rink season is schedule to begin December 14, weather permitting. The winter activities guide was delivered to homes last week. PARKS DEPARTMENT UPDATE: • Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for November 2002. Rick noted maintenance activities have included leveling all hockey and pleasure rinks, board repair to hockey rinks, inventory and winterizing wood duck houses. Other activities included over seeding athletic fields, assisting with prairie burns, removal of pumping equipment and buckthorn removal in South Reshanau Lake Estates Park area. Rick added in late October the City was visited by an Ag Chemical Investigator from the Department of Agriculture. She conducted an inspection of the facility to see if the City is compliant with current regulations. Overall, she said the City does a good job with its pesticide program. There are a few areas that will be addressed and completed by mid December. PROJECT UPDATES: Clearwater Creek Park - Rick indicated the weather cooperated enough to allow a netavator to be used to till the peat with a couple inches of subsurface clay. The remaining earthwork will need to be done next spring. Highland Meadows Park - Rick advised the development of Highland Meadows Park has progressed pretty well. Staff has issues with • the quality of the asphalt trails. Staff met with the general contractor and subcontractor to express those concerns. It was 8 • • • Park Board Meeting - December 2, 2002 Minutes agreed that several areas will be redone next spring. Staff is very disappointed with the quality of the bituminous work and will be hesitant on using this particular subcontractor on any future work. All landscaping except the landscape bed adjacent to the playground area and the Oak Trees have been installed. The irrigation system has also been installed. Bid openings for the playground equipment proposals will be on December 2, 2002. The Park Board is welcome to review the proposal after the December 2 Park Board meeting the playground equipment proposals will be on display for residents the week of December 9. Timberwolf Trail - Rick advised this trail segment has been completed. There is still some restoration and cleanup work, which will be done next spring. This trail turned out very well and will generate a lot of use. Birch Park Trail - Rick advised this trail is nearing completion. The timber staircase has been completed as well as the pier shafts have been installed. The remaining deck work should be completed by mid December. Park Maintenance staff will install the plant material for the timber staircase next spring. Michael inquired about the Skate Board park. Rick stated the use at the Skate Board Park is down from previous years and there has been some vandalism. Other than that the park has done well. The Park Board may evaluate the park at some point in the future to determine whether or not it should stay open. Rick noted the equipment at Woods of Baldwin Lake Park has been replaced. Katie asked if repairs will be made at Highland Meadows Park or if the City has to live with the poor bituminous work. Rick stated staff and the contractor came to a consensus on what made sense to replace. Pat inquired about the status of the Comprehensive Parks Plan. Rick stated staff was waiting for environmental information to include in the plan. It now makes sense to put all of the information together and possibly revise the Comprehensive Parks Plan. NEXT PARK BOARD MEETING: Rick advised the next Park Board meeting would be held on Monday, January 6, 2003, 6:30pm. Park Board Meeting - December 2, 2002 Minutes • ADJOURN: Paul Montain made a motion to adjourn, seconded by Pam Taschuk. The meeting was adjourned at 8:05pm. • • Respectfully Submitted, Kim Points Recording Secretary Minutes were approved at the February 2, 2003 Park Board Meeting. 10 • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 January 28, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review 2002 Public Services Department Accomplishments The entire Public Services Staff had a very productive 2002. I have attached the major accomplishments for each department. RD:sw sw /parkbrd/meeting information/Review 2002 Public Services Department Accomplishments.doc Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • 2002 PUBLIC SERVICES DEPARTMENT ACCOMPLISHMENTS Parks ♦ Highland Meadows Park - Parkland was transformed from an open field to very functional, attractive neighborhood park. Project included earthwork, importing 1,000 cubic yards topsoil, grading, installation of trails, irrigation, playcurb container, 1/2 court basketball court, and landscaping. Installation of playground equipment is scheduled for Saturday, April 26. ♦ Clearwater Creek Park - Playground equipment, gazebo, landscaping, and importing 1400 cubic yards of peat were completed. Final grading, paving the trails, and seeding will be done this spring. ♦ Timberwolf Trail - Located at the NW portion of the Pheasant Hills Development, provides a direct connection to the Regional Park Reserve Trail System. ♦ Birch Park Trail - Consisted of timber staircase and 315 feet of boardwalk. This important trail segment provides a direct connection to Birch Park for residents in the Trapper's Crossing area. Landscaping will be completed this Spring. ♦ Replaced vandalized playground equipment at Brandywood Park. Also installed drain tile from playground to wetland area. ♦ Replaced vandalized playground equipment at Woods of Baldwin Lake Park. ♦ Planted 110 bare root trees throughout parks system. Also, planted 40 dwarf bush honeysuckle and 45 perennials in planting beds in front of Police and ECFE. ♦ Removed 30 dead, dying, or hazardous trees from city parks and boulevards. Also, removed 35+ stumps from city parks. ♦ Restored edges of trail at Wenzel Farms trail where culvert was installed. ♦ Completed irrigation system, seeding, and sodding at Behm's Park. ♦ Re- roofed Lino Park building. ♦ Rebuilt City Hall Park Sign including new landscape block, fabric, and decorative mulch. ♦ Poured 3 concrete pads at Centennial Middle School for bleachers and 2 park bench pads at Wenzel Farms Park. ♦ Initiated buckthorn removal project at South Reshanau Lake Estates Park area (cut, chipped, and chemically treated stumps). Approximately 3/ of an acre. ♦ Assisted Environmental Coordinator with prairie burns in Clearwater Creek Development, Rice Lake Elementary School, Town Center, and Behm's Park. ♦ Well abandonment at Sunrise Park and Lino Park. ♦ Installed fifteen wood duck houses. Currently have 55 total boxes, 24 successful hatches in 2002. ♦ Site prepped and seeded native prairie grass along south side of Town Center Parkway. ♦ Conducted AWAIR, Right -To -Know Training. ♦ Staff attended chain saw safety and defensive driving training classes. Recreation ♦ Developed web page specifically for the Public Services Department. ♦ Special Events continues to shine: First Year of Sweetheart Dance - 131 participants Highest turnout to date at Family Turkey Shoot - 167 teams Highest registration total to date for Breakfast with Santa - 221 participants ♦ Offered summer internship position to UW Stout student. ♦ High Adventures Day Camp — Second year offered, first year to reach maximum enrollment. ♦ Refined and improved youth football (315 participants) and youth soccer (534 participants) programs. Public Works ♦ Fleet Division - Processed 374 work orders to repair vehicles and equipment. ♦ Removed and installed new shop hoist. ♦ Patched 52 streets by hand using 1,056 tons of asphalt mix. ♦ Applied 4,300 lbs of crack fill material. ♦ Repaired 12 failing catch basins. ♦ Completed removal of Marilyn Drive cul -de -sac including overlay street, matching driveways to curb, sodding. ♦ Purchased painter so we can stripe parking lots, crosswalks, etc in- house. ♦ Assisted with Recycling Day. ♦ Installed culvert north of Main Street. ♦ Installed Power Factor Correction at Civic Complex that will significantly reduce our • electric bills. ♦ Installed downspout piping, rocks at City Hall (contracted), installed straw mesh on slope with rye seed, prairie grass. ♦ Removed dead trees and trimmed brush along roadways. ♦ Conducted annual snow plow safety seminar. ♦ Maintenance workers attended chain saw safety seminar. Utilities ♦ Replaced pump and motor, installed variable frequency drive at Well #1. Rebuilt check valve well, removed existing electrical gear, installed new electrical gear. Upgrades on Well #1 almost doubled its former capacity. ♦ Installed new lift station controls and cabinet, reinstalled 2nd chopper pump at Lift Station #4. ♦ Replaced pump and motor, installed variable frequency drive at Well #2. ♦ Replaced motor overload sensors at Lift Station #6. ♦ Spirit Hills lift station operational. ♦ Replaced switches, relays and wiring damaged by voltage surges. ♦ 4,139 Gopher One locates. ♦ 1,315 MIU installations. ♦ 192 water /sewer inspections. ♦ Rebuilt 17 hydrants and repaired 7 hydrants. ♦ Replaced 45 residential valves. 1/23/03 • • • • 2002 PROGRAM / PARTICIPATION NUMBERS ADULT INSTRUCTIONAL Aerobics Golf Karate Kickboxing Yoga ADULT SPORTS Basketball - 3 Player Teams Basketball - 5 Player Teams Open Basketball Open Volleyball Indoor Soccer (Men's & Co -Rec teams) 12 64 27 34 50 16 9 240 220 8 Softball- Fall (Men's & Co -Rec teams) 32 Softball- Summer (Men's & Co -Rec teams) 38 YOUTH INSTRUCTIONAL PROGRAMS Baseball Camp Basket Have a Ball Dance Floor Hockey Mini Camp Golf Hockey Skills Karate Options Playgrounds -Full Time Playgrounds -Daily Adventures Day Camps Pre - School Playtime Safety Camp Snack & Skate Soccer Fundamentals Soccer Mini Camp Softball Pitching Clinic T -Ball Tennis Lacrosse 84 51 144 40 38 7 114 53 229 266 57 31 112 31 70 61 105 219 161 41 PARENT /CHILD PROGRAMS Pre - Kids -Er -Size 25 Toss, Kick Catch 33 Family Open Gym 130 YOUTH SPORTS Football Golf Academy Soccer RENTALS Equipment Rental Party Wagon Rental SPECIAL EVENTS Breakfast with Santa Summer Day Camp Holiday Lighting Contest Kite Day Letters from Santa Secret Holiday Shop Family Turkey Shoot Snow Day Sweetheart Dance TRIPS Crystal Cave Fall Harvest Bowling,Lunch, Movie Cheapskate & Movie Cosmic Bowling & Tropics Movie & Tropics Wild Mt. Ski Resort Minnesota Twins Zoo & Imax Bowling & Skate Cascade Bay 315 20 534 25 21 221 57 10 300+ 146 116 167 teams 265 131 6 6 3 8 11 12 7 2 11 12 11 Recreation/2002 participation numbers • • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 G( January 28, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Discuss and Approve 2003 Park Board Goals The January 6, 2003 Goals Meeting provided extensive dialog pertaining to possible 2003 Goals. The following information has been compiled to assist further discussion at the February Park Board Meeting. The "Park Dedication Fund Summary" indicates how the Park Dedication Fund would be impacted with the proposed goals. Staff is recommending releasing the designated Lino Air Park funds ($4,400) and a designated Clearwater Creek trail buffering ($800). Full implementation of the proposed goals would result in an undesignated fund balance of approximately $40,451. The attachment labeled "2003 Proposed Park Board Goals" summarizes the proposed goals. A detailed description is provided for each proposed goal. Some goals have additional attachments for consideration. Assuming a consensus can be reached on the proposed 2003 Park Board Goals, it is anticipated to discuss the goals with the City Council at the February 19 or March 5 Work Session. If you have any questions or would like additional information for Monday's meeting, please contact me at 651 982 -2444. RD:sw Att. sw /parkbrd/meeting information/Discuss and Approve 2003 Park Board Goals.doc • • O ED to O r O 10 0) O EA CO. -vOq w r a V Eft N 1f) l� r [— Tr EA EA ER a) c (5 L u) a) 4) 0 E d W Z m 0 o }, W U) OL — .Q L J .� = a) < :c C m a2 z 0 m(nw0H m m E Restoration /Landscaping 2003 Proposed Goal 2003 Proposed Goal 2003 Proposed Goal 2003 Proposed Goal 2003 Proposed Goal 2003 Proposed Goal 2003 Proposed Goal (Full amount - $171,495) 0 O 00000 �tir--vr- 0 O �.n EH 0 O in ER 0 co 1.6 ER 0 co o ER $25, 000 000`09$ 000`0Z$ $110,000 Birch —Park Trail (Highland Meadows Park Development E. a) E E1 O > a) Y (0 a a) 2 0 a) as (0 0 Pheasant Hills Northeast Trail Behms Park - 1/2 Court Basketball Birch Park - Open Air Shelter m O J C IF_ a. 0) a. i iTs a. a) co D D ) 'Pursue Full Size Basketball Court - RLE Stoneybrook Park Dedication Total Designated Funds Total Undesignated Funds a) a) 0 U (0 (0 m (0 O 0 M O O N a) 0 co (0 d 6 cc Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 2003 PROPOSED PARK BOARD GOALS Highland Meadows Park Development $75,000 Clearwater Creek Park Development $75,000 Pheasant Hills Northeast Trail $45,000 Birch Park - Open Air Shelter $25,000 Behm's Park - 1/2 Court Basketball $10,000 Sunrise Park - Pave Parking Lot $50,000 Pursue Full Court Basketball at Rice Lake Elementary $20,000 Stoneybrook Development Park Dedication $110,000 Highland Meadows Park Development ($75,000) - This park began development in 2002. The additional dollars will provide playground equipment, complete the 1/2 court basketball court, seed the entire park area, and provide park amenities such as park benches and picnic tables. Clearwater Creek Park Development ($75,000) - This park began development in 2001. The additional dollars will be used for final grading of the entire park area, 1/2 court basketball court, paving internal trails, irrigation, and seeding. Upon completion of Clearwater Creek Park, the City will be reimbursed $125,000 from an Outdoor Recreation Grant awarded in 2001. Pheasant Hills Northeast Trail ($45,000) - The City has been working with the Pheasant Hills Homeowners Association to provide a trail connection to the Regional Park Reserve Trail System. The City Council recently approved Resolution 02 -178 that outlines an arrangement to provide a quitclaim deed for a trail easement. The funding for this project will provide an asphalt trail from Sherman Lake Road to the Regional Park Reserve Trail System. An on -site visit with Anoka County staff on January 9th has led to a realignment of the proposed trail via the St. Paul Water Utility Easement. The estimated project cost reflects the additional length of the new trail alignment. Birch Park - Open Air Shelter ($25,000) - With recent completion of the boardwalk, Birch Park is used by residents in several nearby developments. An open shelter will be a nice amenity for area residents and participants in our summer playground program. Also, an open air shelter is indicated on the master plan. I have attached quotes on several types of shelters. The prices do not include site prep, concrete slab, and footings. Behm's Park - 1/2 Court Basketball ($10,000) - A % court basketball court has been requested by residents adjacent to Behm's Park and is indicated in the master plan. • • • January 28, 2003 Sunrise Park - Pave Parking Lots ($50,000) - Since Sunrise Park is our most heavily used neighborhood park, paving three parking lot areas will provide more efficient parking and eliminate the dust problem on windy days. Public Works staff will stripe the parking Tots in- house. An on -site visit with a contractor on January 8 indicates that the existing broken pavement near the warming house should be removed. Paving the fourth area is an additional $16,000. The detailed cost breakdown for each section of parking is attached. Pursue Full Court Basketball at Rice Lake Elementary ($20,000) - Residents and Park Board members have expressed the need /desire for a full size basketball court. Rice Lake Elementary School seems to be the most logical location. Discussion with the Centennial School District will need to occur to determine whether this is possible. Stoneybrook Development Park Dedication ($110,000) - Potential parks and trails projects to benefit residents in Stoneybrook will be considered as this development progresses. 1/28/03 RD /Park Board /2003 goals • • 01/24/2003 10:47 651 - 633 -1515 FLANAGAN SALES PAGE 04 Flanagan S a l e s, I n c. QUOTATION To: City of Lino Lakes Date: January 24, 2003 Parks and Recreation Dept. 600 Town Center Pkwy. Contact: Mr, Rick DeGardner Lino Lakes, Minnesota 55014 Phone: 651- 982 -2444 Fax: 651- 982 -2439 Project: Birth Park Park Shelter We are pleased to provide the following quotation on items supplied by Poligon Park Architecture Item Description Unit Price Extension 1 GOX 16 Poligon Oxford Series Hexagonal Steel Park Shelter $10,133.83 MR - 18' point to point - Multi -rib metal panel roofing (standard colors) - Powdercoated framework & cupola (standard colors) 1 Installation of above shelter $2,550.00 1 GOX 20 Poligon Oxford Series Hexagonal Steel Park Shelter $11,278/0 MR - 22' point to point - Multi -rib metal panel roofing (standard colors) - Powdercoated framework & cupola (standard colors) 1 Installation of above shelter $3,150.00 * Footing design and engineering by others • Concrete slab and footing by others * Price includes delivery - unloading by others * Prices include sealed engineering drawings IMPORTANT INFORMATION; ♦ Quotation in effect until: March 17, 2003 ♦ Freight based on shipment to Lino Lakes, Minnesota ♦ Shipment can be made in approx 6 - 8 weeks ♦ Terms: 30 Days Net Invoice. • Orders will be placed upon receipt of Purchase Order or Signed Quotation. • Purchase Orders should be made out to Flanagan Sales, Inc. Thank You! Flanagan Sales, Inc. Sub Total Above Tax 6.5% Included Freight Included Total ACCEPTED BY: DATE: 1567 East County Road "E" • St. Paul • MIN • 55110 Phone: 651.633.0123 • 1.800.328.3557 • Fax: 651.633.1515 • E -mail: wecanhelp @ilanagansales.com • Web: llanagansales.com GOX 20 MR, State Farm Insurance, Frederick, MD. 12 GOX 20 Gazebo Columns: 20' -0" (6.1 m) Roof: 22' -0" (6.7 m) Area: 314 SF (29.2 sm) GOX 16 Gazebo Columns: 16' -0" (4.9 m) Roof: 18' -0" (5.5 m) Area: 210 SF (19.5 sm) GOX 12 Gazebo Columns: 12' -0" (3.7 m) Roof: 14' -0" (4.3 m) Area: 127.3 SF (11.8 sm) 02875/POR BuyLine 4455 13 Shull O,Jord 'Hc,c goFi zl Gazebos (101- l:, lc, dnrl 20 tn• tier.pr_,. ..11! (o,1- an. ,tundanl ,('ith ('O l(1().\"' dtamond pat 1 71! /trot lr ril.+ in and overhead or na mint; all (' Sid!:'. yor option al ornantent(tli(rn, SPr' pi. ! l . O a • 01/24/2003 10:47 651 - 633 -1515 FLANAGAN SALES PAGE 01 F 1 a n a S a X e s, PI 1 g a n I n c . QUOTATION To: City of Lino Lakes Date: January 24, 2003 Parks and Recreation Dept. 600 Town Center Pkwy. Contact Mr. Rick DeGardner Lino Lakes, Minnesota 55014 Phone: 651- 982 -2444 Fax: 651 -982 -2439 Project: Birch Park Park Shelter We are pleased to provide the following quotation on items supplied by Poligon Park Architecture 1�t �. Item Description Unit Price Extension 1 HEX 16 Poligon Hexagonal Series Steel Park Shelter $8,136.95 MR - 20' point to point - Multi -rib metal panel roofing (standard colors) - Powdercoated framework (standard colors) • 1 Installation of above shelter $1,750.00 1 HEX 20 Poligon Hexagonal Series Steel Park Shelter $10,192.40 MR - 24' point to point - Multi -rib metal panel roofing (standard colors) - Powdercoated framework (standard colors) 1 Installation of above shelter $2,550.00 • Footing design and engineering by others * Concrete slab and footing by others * Price includes delivery - unloading by others * Prices include sealed engineering drawings IMPORTANT INFORMATION: 4 Quotation in effect until: March 17, 2003 • Freight based on shipment to Lino Lakes, Minnesota • Shipment can be made in approx 6 - 8 weeks • Terms: 30 Days Net Invoice_ • Orders will be placed upon receipt of Purchase Order or Signed Quotation. • Purchase Orders should be made out to Flanagan Sales, Inc, Thank You! Flanagan Sales, Inc. ACCEPTED BY: - Sub Total Above Tax 6.5% Included Freight Included Total DATE: 1567 East County Road "E" • St. Paul • MN • 55110 Phone: 651.633.0123 • 1.800.328.3557 • Fax: 651.633.1515 • E- mail: wecanhelp@flanagansales.com • Web: flastagansales.com 12 11I�Ii1! HEX 24 Columns: 24' -0" (7.3 m) Roof: 28' -0" (8.5 m) Area: 509 SF (47.3 sm) HEX 20 Columns: 20' -0" (6.1 m) Roof: 24' -0" (7.3 m) Area: 374 SF (34.7 sm) HEX 16 Columns: 16' -0" (4.9 m) Roof: 20' -0" (6.1 m) Area: 260 SF (24.2 sm) 02875/POR BuyLine 4455 21 Small Series Shelters !'i!__ - 1t;, 2O and 2-1 hat't' .J ;tt'e/ er roo/ pitch than the /tJRlt'f /tt'.vatlon.c. ,Cee p/'. .1O .11 /or option:: dnt/ tIL t t .' +orit .c. ' /lit iituta is tut elongated e1erestort/ i'erctlnt o/ the /Je.p1 J0JJ. "or more it: ormu- 1ion, 't't' /iugt:c • 01/24/2003 10:47 651 - 633 -1515 FLANAGAN SALES F l a n a g a n S a l e s, I n c. Pi to ,0T,i. QUOTATION To: Project: City of Lino Lakes Parks and Recreation Dept. 600 Town Center Pkwy. Contact: Mr. Rick DeGardner Lino Lakes, Minnesota 55014 Phone: 651 - 982 -2444 Fax: 651 - 982 -2439 Date: January 24, 2003 PAGE 02 Birch Park Park Shelter We are pleased to provide the following quotation on items supplied by Poligon Park Architecture Item Description Unit Price Extension 1 SQR 16 Poligon Square Series Steel Park Shelter $7,343.53 MR -16' side to side - Multi -rib metal panel roofing (standard colors) Powdercoated framework (standard colors) • 1 Installation of above shelter $1,650.00 1 SQR 20 Poligon Square Series Steel Park Shelter $9,260.53 MR - 20' side to side - Multi -rib metal panel roofing (standard colors) - Powdercoated framework (standard colors) 1 Installation of above shelter $2,350.00 * Footing design and engineering by others Sub Total Above " Concrete slab and footing by others Tax 6.5% Included * Price includes delivery - unloading by others Freight Included * Prices include sealed engineering drawings Total ;IMPORTANT INFORMATION: • Quotation in effect until: March 17, 2003 • Freight based on shipment to Lino Lakes, Minnesota • Shipment can be made in approx 6 - 8 weeks • Terms: 30 Days Net Invoice. • Orders will be placed upon receipt of Purchase Order or Signed Quotation. • Purchase Orders should be made out to Flanagan Sales, Inc. • Thank You! Flanagan Sales, Inc. ACCEPTED BY: DATE: 1567 East County Road "E" • St. Paul • MN • 55110 Phone: 651.633.0123 • 1.800.328.3557 • Fax: 651.633.1515 • E -mail: wecanhelp @flanagansales.com • web: flanagansales.com SO 12 MR, Visionland • Bessemer, AL. SO 30 MR, ZEXEL USA CORP., Arcola, IL. SQ 12 Columns: 10' -0" (3.0 m) Roof: 12' -0" (3.7 m) Area: 144 SF (13.4 sm) SQ 16 Columns: 13' -3" (4.0 m) Roof: 16' -0" (4.9 m) Area: 256 SF (23.8 sm) dallnIeVIMWNumith_ 1 1 SQ 50 Columns: 46' -0" (14.0 m) Roof: 50' -0" (15.2 m) Area: 2500 SF (232 sm) SQ 12 MR, HIckam AFB, HI.. • SQ 20 Columns: 17' -6" (5.3 m) Roof: 20' -0" (6.1 m) Area: 400 SF (37.2 sm) SQ 24 Columns: 21' -6" (6.6 m) Roof: 24' -0" (7.3 m) Area: 576 SF (53.5 sm) MINIUM SQ 36 Columns:32' -0" (9.8 m) Roof: 36' -0" (11.0 m) Area: 1296 SF (120.4 sm) SQ 30 Columns: 26' -0" (7.9 m) Roof: 30' -0" (9.1 m) Area: 900 SF (83.6 sm) 02875/POR BuyLine 4455 23 Square Series Shelters Ik)LltfO; \ti) `tftu►re ' /,clteT' rarnft' !rout 12' to 50' totter the root. See pqs. 40 -41 for options and accessories. ssories. '1%►e Carnival. is a elerc.story ver- sion of the square s/tt'lter for more it jor- tnatiUn, see Piyes a • fttergete Aititaterf /ad. 6433 20th Ave. So. • Lino Lakes, MN 55038 • (651) 429 -7005 MATT VESEL Black Topping • Resurfacing • Patching • Bob Cat Grading Crushed Rock • Snow Plowing & Removal Work to be performed at (dk R"ok\- ✓ ti 'W/iWSe, `O Name £4 (-- C) Ut� - %kdAr.. NkAri4 Telephone 6 S( 464- 5S-7O Address City We hereby propose to complete the job to the satisfaction of our customers. All material is guaranteed. Our price includes all excavating, grading, gravel and blacktop. It includes only the finest quality materials; Limerock (Dolomite) for base, and blacktop which meets Highway Specifications of 2341 or 2331 Wear, Hot AC 5 % -6% oil with 1/2 " -3/4" rock used in the blacktop. This product will be used unless stated above. 5 YEAR GUARANTEE ON WORKMANSHIP AND MATERIALS. DUE TO THE EXTREME TEMPERATURE CHANGES IN MINNESOTA, WE CAN NOT GUARANTEE AGAINST FROST CRACKS. Area to be blacktopped, graveled, excavated - Total square feet: •ches of gravel: 2 3 4 5 6 or as needed Inches of blacktop after compaction: 1 2 3 Complete price for above work: Full payment to be made on completion of work, unless other arrangements have been made. Prices are subject to change after 60 days. Customer Estimator Date (e;gnetare) (signature) 1. �1ciO ct 541(5 QF 4- II.,WS qv t -►AT V`k-e 6N/4N NrcA._ k Needfcl .1&.t N C 3•" A4tivo,t w . 5724 rm FA I36 f - /SU - aooTU' Roland Sigurdson Lino Lakes Parks and Recreation Department Pro romn Hiehli2hts January Park Board Update • SPECIAL EVENTS Snow Day: Our 4th Annual Snow Day was held on Saturday, January 25 at Wargo Nature Center. Approximately 60 people participated in this year's event - significantly less than previous years. We believe the lack of snow and the extremely cold temperatures of late greatly influenced our numbers this year. Nonetheless, our activities were in full swing. The only activity we could not offer was cross - country skiing. All other activities were held as originally planned. Presenters at this year's event in included Roland Sigurdson of the DNR's MinnAqua program and a dog sledder and his team. Sweetheart Dance: Our second annual CLUB Sweetheart Dance will be held on Saturday, February 15 at Centennial Elementary School. Families will be able to dance to music, enjoy festive refreshments and make a craft. Ninety participants have registered so far for this event - our maximum is 200 participants. YOUTH Youth Instructional: Registration is underway for our winter instructional programs. Some programs (Dance, Martial Arts and Fastpitch Pitching) began shortly after the first of the year. The remainder (Floor Hockey, Soccer, Pre - Kids- er -cise and Toss, Kick and Catch) will begin the last week of the month. Registration numbers are remaining consistent with past years. We anticipate promoting the Martial Arts program more to ensure continued growth. Op!B: Forty-two youth attended our Grand Slam & Cheapskate field trip on December 26. Our December 27 trip to The MN _ Museum & The Grove was cancelled due to low numbers. Twenty -five youth attended our MN Zoo and IMAX trip on December 30. Twenty -seven youth attended our Snow Tubing trip on Martin Luther King Day (January 20) and 43 youth partici- pated in our Winter Jam the Gym day on January 24. Our trips are slowly increasing in popularity as the need for alternative day- care on non - school days increases. ADULT Basketball: 5- Player Basketball is in mid - season. Twelve teams are participating in this program. This is the maximum number allowed and quite good considering the program's move from the White building gym to the smaller Red building gym. Fitness: The fitness class enrollment is solid with Cardio Kick Boxing and Yoga seeing significant increase in enrollment. MISCELLANEOUS Outdoor Skating Rinks: The warming house shelters and outdoor skating rinks are operating effectively this winter. There was a week where temperatures were unseasonably warm, but since then the ice conditions and attendance have recovered. After the season, we will discuss and research the idea of reopening the City Hall Park shelter and closing the Lino Park shelter. Open Gym Programs: Open gym programs such as Open Basketball, Open Volleyball and Family Open Gym are operating smoothly and have been experiencing a steady flow of participation. Peak attendance for these programs was the first two weeks in January. Activities Guide: We are currently working on our Spring Activities Guide - which is scheduled to be out in homes the last week of February. In the future, the Parks and ifteation section will be produced in- house. This will allow more control over the uction look and cost. Questions? Please call Liz Bursack or Barry Bernstein at 651- 982 -2440. • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 January 24, 2003 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: December 2002 and January 2003 Park Maintenance Update Can you believe it? Late January and still no snow on the ground. The only time I've had the plow on my truck was in early November and that was just to make sure everything worked properly. Maintenance activity during a very brown winter has included: ♦ Daily maintenance of all hockey and pleasure rinks. With the warm weather we had been experiencing it was a challenge to keep skateable ice but, with the recent cold snap we have been able to build a good base of ice and rinks are now in good shape. ♦ Buckthorn removal — Maintenance staff cleared an area approximately 3/4 of an acre in size of all buckthorn 1" in diameter and larger. All stumps were chemically treated to prevent resprouting and all brush was either woodchipped and removed or brush flailed on site with our new brush flail. • Marshan Park storage building — We are in the process of replacing the old musty carpet with vinyl tile throughout the building. Project is approximately t/ complete, anticipated completion date mid- February. • Playground inspections — Inspected and repaired all playgrounds. Also added Fibar where needed. ♦ Conducted employee performance reviews of all maintenance staff. ♦ Attended MN Green Expo — (conference and trade show). ♦ Equipment maintenance. ♦ Warminghouse maintenance. ♦ Shop and Park Building Organizing — Trying to maximize storage in a limited amount of space by adding shelving units and storage racks. Those are the major projects of December and January. More to come in February. sw /parkbrd/mike hoffman/December 2001 and January 2002 Maintenance Update.doc • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 January 28, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Appoint Park Liaisons and Community Service Award Committee Member Each year the Park Board designates a park liaison for each neighborhood park. Attached is the year 2002 Park Liaison List. A Community Service Award Committee Member needs to be appointed. Bill Kusterman was the Park Board Representative in 2002. RD:sw Att. sw /parkbard/Misc. PB Meeting Info /03 Annual Appointments for Park Liaisons and Community Service Award Committee.doc • • • 2002 LINO LAKES PARK BOARD - PARK LIAISONS PARK 2002 Arena Acres Park Paul Behm's Century Farm Park Bill Birch Park Pat Birchwood Acres /Park Grove Bill Brandywood Park George City Hall Park Bill Clearwater Creek Park Michael Country Lakes Park Katie LaMotte Park Paul Lino Park Pat Marshan Park Pam Pheasant Hills Park Katie Quail Ridge Park George Rice Lake Estates Park Pam Shenandoah Park Pat Sunrise Park Paul Sunset Oaks Park Pam Wenzel Farm Park Pam Woods of Baldwin Lake Park Michael Woolan's Park Paul 2002 Community Service Awards Committee Bill sw /parkbrd /02 Park liaisons (members).doc