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HomeMy WebLinkAbout07/07/2003 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino - lakes.mn.us • CITY OF LINO LAKES PARK BOARD MEETING Monday, July 7, 2003 ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from June 2, 2003 6:31pm 6:32pm 6:33pm 5. Review Bruggeman Properties Preliminary Plat 6:35pm 6. Review Park Dedication for Century Farm North Plat 6:45pm 7. Review Proposal for Comprehensive Parks, Recreation Facilities, 7:OOpm Open Space /Greenways, and Trails System Plan 8. Recreation Update — June 7:05pm 9. Parks Update — June 7: l Opm 3. Setting Agenda 4. Open Mike 10. Old Business 7:15pm a. FLAAA Batting Cage Proposal b. 2003 Goals Update 11. New Business a. Park Tour Scheduled — Tuesday, September 2, 2003 12. Next Park Board Meeting — August 5, 2003 13. Adjourn If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd /7 -7 -03 Park Board Agenda.doc 7:30pm 7:32pm 7:35pm Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino- lakes.mn.us CITY OF LINO LAKES PARK BOARD MEETING Monday, July 7, 2003 ** *EXPANDED AGENDA * ** 1. Call to Order and Roll Call (The meeting was called to order at 6:40pm. Members Present: George Lindy, Pam Taschuk, Michael O'Connor, Pat Huelman, Bill Kusterman, and Paul Montain. Members Absent: Katie Boyle. Also Present: Rick DeGardner, Public Services Director.) 2. Approval of Minutes from June 2, 2003 (Pat Huelman made a motion to approve the June 2, 2003 minutes. Michael O'Connor seconded the motion and the minutes were approved. Paul Montain abstained.) • 3. Setting Agenda (Rick removed item 10a.) 4. Open Mike (There was no one present for open mike.) 5. Review Bruggeman Properties Preliminary Plat (It was the consensus of the Park Board that the concept of the plan is acceptable and numbers need to be reviewed. They would like info for park credit, if any.) 6. Review Park Dedication for Century Farm North Plat (There are no comments for the Planning and Zoning Board.) 7. Review Proposal for Comprehensive Parks, Recreation Facilities, Open Space /Greenways, and Trails System Plan (There were no comments.) 8. Recreation Update — June (Members reviewed the information in the packets.) 9. Parks Update — June (Rick reviewed the memo in the packets.) • 10. Old Business • a. FLAAA Batting Cage Proposal (Removed from the agenda.) b. 2003 Goals Update (Rick reviewed the material included in the packet.) 11. New Business a. Park Tour Scheduled — Tuesday, September 2, 2003 (The Board will meet at Paul Montain's home at 5:30pm.) 11. Next Park Board Meeting (The next Park Board Meeting will be on Monday, August 5, 2003, 6:30pm.) 13. Adjourn (Pam Taschuk made a motion to adjourn, seconded by Michael O'Connor. The meeting was adjourned at 8:08pm.) sw /parkbrd /7 -7 -03 Expanded Park Board Agenda.doc • • Park Board Meeting - June 2, 2003 Minutes • The June 2, 2003 City of Lino Lakes Park Board meeting was called to order at 6:40pm, by Chair Lindy. Roll call was taken, members present were Pam Taschuk, Katie Boyle, Michael O'Connor, Bill Kusterman, Pat Huelman and George Lindy. Members absent were Paul Montain. Also present was Rick DeGardner, Public Services Director. APPROVAL OF APRIL 7, 2003 MINUTES: Pam Taschuk made a motion, seconded by Katie Boyle, to approve the April 7, 2003 minutes. The minutes were approved. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. FLAAA PROPOSAL FOR BATTING CAGE AT CITY HALL PARK: Rick advised the Forest Lake Area Athletic Association (FLAAA) is requesting that the City install a batting cage at City Hall Park. FLAAA currently schedules games and practices for their youth softball program at City Hall Park. The City has received • a check from FLAAA for $2,500 to help offset the cost of the batting cage. This is the second time where FLAAA has contributed significant dollars for City Hall Park improvements. In 1999 the City received $2,500 to renovate both ball fields. Specifically, the infield backstop, fencing, and bench areas were upgraded and replaced. Preliminary cost estimates for a batting cage are $5,000 to $7,000 depending on layout, design, materials, in -house vs. contracted labor, etc. Staff recommends designating up to $3,000 of undesignated Park Dedication funds for the construction of a batting cage at City Hall Park. Not only will a batting cage be beneficial for the FLAAA softball participants, it is important to encourage cooperative projects with various user groups. Rick noted there have not been any discussions regarding design or the placement of the batting cage. The intent is to install the batting cage early this fall or next spring. Pat asked if the batting cage would be used for both softball and baseball participants. Rick stated staff could look at a batting cage for both participants. The intent is however, for softball players and more productive practices. The batting cage would also benefit residents. FLAAA is the only organized group that 1 Park Board Meeting - June 2, 2003 Minutes • utilizes City Hall Park. Staff has proposed to FLAAA to consider replacing the outfield fences. • Bill asked if the cages and fence is constructed of chain link. Rick stated batting cages typically consist of cyclone fencing with netting inside. Staff will need to look at possible designs and costs. Pat inquired about the cost of replacing the outfield fences and asked if that is a higher priority. He also inquired about vandals and safety issues in regard to a batting cage. Rick stated the fencing is on the sides of the batting cage as well as the top. Typically, the cages are locked with a combination lock that changes every year. There is more of a security issue if a pitching machine is located on the premises. Pam stated participants could bring their own pitching machine for the batting cage. Rick noted the City could provide a lock box to store a pitching machine if FLAAA decides to provide a pitching machine for the participants. Chair Lindy asked if there is more benefit in approving the fencing. Rick stated that from the City's perspective, there is more benefit to consider replacing the outfield fencing. Staff has discussed that issue with FLAAA. However, FLAAA would prefer a batting cage and will contribute $2,500 to the cost. Bill stated he would like to know more about the anticipated use of the batting cage. He stated he is not convinced there is a real need for a batting cage. He noted he would prefer to spend the dollars on the fencing. It was the consensus of the Park Board to get more information before a decision is made on designating dollars for a batting cage at City Hall Park. Pam noted her concern is the location of a batting cage. She suggested FLAAA attend a Park Board meeting to present more information. PARKS AND TRAILS DEVELOPMENT UPDATE: Highland Meadows Park - Rick stated work has included the installation of playground equipment, water irrigation system, landscaping, the court basketball court, trail repair and grading and seeding. Clearwater Creek Park - Rick advised wet conditions have again • delayed the park development efforts this spring. T.A. Schifsky and Sons are installing the base and bituminous for the 2 • • Park Board Meeting - June 2, 2003 Minutes basketball court, and prepping the entire trail segments for bituminous. Concrete pads for park benches will be installed next week. The irrigation system is scheduled for installation on Monday, June 2. Upon completion of the irrigation system, the entire park area will be final graded, seed bed prepped, and finally seeded. Birch Park Trail - The landscaping areas have been planted. City staff needs to renovate the wetland areas for Rice Creek Watershed District approval. The only other outstanding issue is the City Council needs to authorize payment of the trail easement over the Whitcomb property. This was delayed since the easement documents could not be prepared until the boardwalk segment was constructed. This item is on next weeks City Council Agenda. Chair Lindy asked about a bid for the asphalt at Clearwater Creek Park. Rick advised the asphalt work has already been completed. Pat inquired about figures of usage at the % court basketball courts. Rick stated he would look into how to obtain usage figures. Cost would be an issue. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from May 2003. He noted fifty -six participants are registered for this summer's Options program, which will be held at Centennial Elementary School. All three of the Golf Academy Sessions filled this summer. The City is offering a variety of new sport camps /clinics this summer included Flag Football, Lacrosse, Basketball and Roller Hockey. The City is also offering six playground sites this summer - one morning site at Birch Park and five afternoon sites at Birch Park, Lino Park, Sunrise Park, Behm's Park and Golden Lake Park. As of May 28, 178 participants were enrolled in the playground program. Rick added that there are 42 teams registered for the summer softball season. The summer edition of the Recreation Review is now out in homes and can be found on the web site. PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for May 2003. Rick noted maintenance activities have included planting of over 100 new and replacement trees in City parks, including over 35 in Behm's Park. Trees, shrubs and perennials were planted in Birch Park Trail planting boxes. Staff also removed and replaced the landscape bed in front of the Council Chambers. 3 Park Board Meeting - June 2, 2003 Minutes • Other activities included the completion of Highland Meadows Park playground, soccer field preparation, and the ordering of site furnishings for Highland Meadows Park. NEW BUSINESS: Centennial Soccer Club Inquiry on Marshan Park Parking Lot - Rick advised the Centennial Soccer Club (CSC) has submitted an informal inquiry regarding the possible expansion of the Marshan Park parking lot. This may be the impetus to further discuss the City's role in providing adequate facilities for youth sports groups. Since the athletic complex has not become a reality, the City may need to look at to what degree it can provide facilities at various neighborhood parks. Obviously, organized activities in the neighborhood parks impact the area residents. Specifically regarding this request, the Park Board may want to consider to what level of organized activities should be scheduled at Marshan Park. If it is determined that this will be a long -term organized activity location, the City may want to look at expanding the parking lot. Rick advised that staff will start to put together the information necessary to discuss this issue further. • Pam stated she is concerned about emergency vehicles having access to the parks during activities. • Pat stated the Park Board needs to get some idea about traffic and usage during the peak park activity nights. Bill inquired about complaints from residents. Rick advised he has not had any complaints but the season has just begun. Pam suggested that some of the groups use fields at other parks or the middle school. Chair Lindy stated data is needed on the use at all fields. The Park Board has discussed not programming activities all the time at neighborhood parks. Rick stated that this issue will be discussed further in the fall after more information is gathered. Distribute Updated Parks and Trails Map - Rick advised an updated parks and trails map was included in the packets. Chair Lindy inquired about the connection in Pheasant Hills to the regional park along the easterly edge. Rick stated that connection will be made when the residential development in 4 • • • Park Board Meeting - June 2, 2003 Minutes Centerville is completed. The developer has been requested by Centerville's Park Board to extend the trail southward. Chair Lindy stated there has been a lot of wash out on the trail. He suggested it be fixed before it is completely lost. Rick advised staff would take a look at the trail. Michael asked if the updated parks and trails map is available on the web site. Rick stated the parks and trails map is available on the City's web site. Katie asked if the City ever puts up some sort of fencing behind basketball courts. She stated the brush behind the court at Pheasant Hills is very thick and it is difficult to retrieve balls. Rick stated staff will view the area behind the basketball court at Pheasant Hills Park. NEXT PARK BOARD MEETING: Rick advised the next Park Board meeting would be held on Monday, July 7, 2003, 6:30pm. ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Pat Huelman. The meeting was adjourned at 7:23pm. Respectfully Submitted, Kim Points Recording Secretary Approved at the 7/7/03 Park Board Meeting Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Bruggeman Properties Preliminary Plat This 33 acre site is located at the southeast corner of Birch Street and Hodgson Road. The proposed plat consists of a neighborhood commercial site and 152 townhome units. A copy of the preliminary plat is attached. Relating to parks and trails, the following are proposed for the Bruggeman Properties Preliminary Plat: ❑ A privately owned recreation area, depicted as Outlot B would be privately owned. Initial plans indicate a recreational area consisting of a gazebo, playground equipment, and bocce - croquet field. Extensive trails are proposed along the perimeter of the commons area, as indicated on the attached sheet. ❑ Trails — An 8' wide bituminous trail is proposed along the eastern side of Hodgson Road and the southern side of Birch Street. A 5' trail/sidewalk is proposed along all roads within the development. A substantial amount of trails are also proposed within the recreational area. Staff is comfortable with proposed plat. I think it is reasonable that the developer be credited for the trail segments along the roads. However, all park and trail development related to the private recreational area should be the soul responsibility of the developer. All trail construction along Hodgson Road and Birch Street need to be coordinated with any future street reconstruction projects. The current Park Dedication Ordinance requires $1,665 per residential unit and $2,175 per acre for commercial and industrial development. Therefore, the proposed preliminary plat requires $256,777. [(1.7 acres x $2,175) + (152 units x $1665)] to fulfill park dedication requirements. Mr. John Johnson, from Metro Land Surveying and Engineering is expected to attend the Park • Board Meeting. sw /parkbrd/meeting info/Review Bruggeman Properties Preliminary Plat 4. 0 0 .• Overstory Trees Acer spp. Celtis occidentalis Froxinus spp. Populus balsomilera Populus tremulodies Quercus bicolor Ouercus ellipsoidelis Ouercus palustris Tilio spp. 2.5 b.b. Evergreen Trees 6' b.b. Picea glouca densoto Picea pungens Pinus nigra Pinus sy4vestris Pinus Ponderosa Understory Trees 1.75" b.b. Malus Spp. Arnelonchier Spp. Acer ginnalo Crataegus crus-golli inermis - ht. Juniper spp. Juniperus horizontalis 'Hughes' Juniperus sobino , - 3 ht. 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'"=....1.:".1"."4"4 re•■•••';'="4 • :4;"f•Z': `'"" IVED JUN 1 0 2003 cny OP ONO LAKES 5 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino- lakes.mn.us July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Park Dedication for Century Farm North Plat The Park Board reviewed the Preliminary Parks /Open Space Plan for the Century Farm North 1- 7th Additions (dated 11/18/02) at the December 2, 2002 Park Board Meeting. Attached are minutes from the December meeting related to this item as well as 2 letters addressed to Mr. Smyser, City Planner. City Staff is still trying to provide a recommendation regarding the park dedication requirements for Century Farm North. The park dedication will consist of land, trail and sidewalk construction, and cash. I will provide more detailed information at Monday's Park Board Meeting. Mr. John Johnson, from Metro Land Surveying and Engineering is expected to attend. sw /parkbrd/meeting info/Review Park Dedication for Century Farm North Plat.doc • Park Board Meeting - December 2, 2002 Minutes The December 2, 2002 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Paul Montain, Pam Taschuk, Katie Boyle, Michael O'Connor, Pat Huelman and George Lindy. Members absent was Bill Kusterman. Also present was Rick DeGardner, Public_ Services Director. APPROVAL OF NOVEMBER 4, 2002 MINUTES: Pam Taschuk made a motion, seconded by Michael O'Connor, to approve the November 4, 2002 minutes. The minutes were approved with Paul Montain abstaining. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW REVISED PRELIMINARY PLAT OF CENTURY FARM NORTH 1 -7 ADDITIONS: Rick advised on November 26, 2002, staff received an amended preliminary site plan for the Century Farm North 1 -7th Additions. The revised plan shows a significant amount of medium density housing. The proposed park area and trails have also been changed. Rick referred to the following attachments that were included in the packets: • 11 x 17 colored Preliminary Parks /Open Space Plan • Narrative for Century Farm North received November 22, 2002 • July 30, 2002, memo to Park Board • August 6, 2002 memo to City Planner The Preliminary Park Plan indicates a significant portion of wetland will, be filled and be considered as useable parkland. The developer has agreed to grade the park area as indicated in the Preliminary Grading Plan. It will be imperative that the City is assured the end product will provide land suitable for development (turf, playground equipment, gazebo, etc.). It would also be helpful to know what the groundwater elevations for the park area are estimated to be after full development of Century Farm North. Rick advised Mr. John Johnson from Metro Land Surveying and Engineering is present to review the revised plan and answer questions. 1 • Park Board Meeting - December 2, 2002 Minutes Mr. Johnson came forward and advised the biggest change to the plat is the density. The Comprehensive Plan that was approved by the City this summer modified the density on 75% of the land within the plat. He referred to a drawing of the plat noting the park area has increased, there are tree preservation areas, a continued trail system on the north side of the roadway and sidewalk /trails along several roadways. Mr. Johnson stated the plat calls for two miles of public trails and a half mile of trail that will connect the townhomes to the trail system. The landscaping has been substantially enhanced with the revised plan. There is 22.5 acres of public park area and seven acres of contiguous park land with five acres of privately owned open space. The ground water elevations range from 892 - 895 feet. Most of the park area is above 898 feet. Specific park amenities have not yet been discussed with staff. Some of the lots already have some of the park dedication satisfied. The park dedications that have been satisfied will be firmed up with City staff. The plan also shows a six foot concrete sidewalk along the collector roadway. He added the park land would be dedicated in two phases. Chair Lindy asked if Outlot C is the proposed park land and if it is currently wetland. Mr. Johnson stated Outlot C is the proposed park land and it is currently wetland. That wetland will not exist after the pond is built. Chair Lindy asked what is on the plan from the power line south. Mr. Johnson stated what is indicated on the plan is a trail. That line was used to arbitrarily separate the north and south portions of the property. Chair Lindy asked if there is something on the power easement and what is the significance of the power line easement. Mr. Johnson stated the power company has an overhead power line with substantial poles on it. The easement is 90 feet wide and the power line is not centered within the easement. The easement does restrict building but not open areas. There are five poles across the easement but where they are positioned will not cause any additional problems. Chair Lindy asked for the dimensions of the effective park land. Mr. Johnson referred to the map and indicated the effective park land is in excess of 4.5 acres. Park Board Meeting - December 2, 2002 Minutes Rick stated the City almost has to include the 1.5 additional acres that will also be park land when the property to the west is developed. He stated that a few months ago the biggest hesitation with the plan was the wetland area. The revised plan indicates the wetland will be filled and graded so the land will be useable. Mr. Johnson stated he does have documentation from the Rice Creek Watershed District indicating the wetland will be filled. Chair Lindy asked if the available park land would serve the needs for a flat non - specific field if the land is useable. Rick advised that would be enough area for a non - specific field. He compared the area to Clearwater Creek Park that is 5.5 acres. With the 4.5 acres and the additional 1 1/2 acres there will be enough room for fields. There are design issues due to the power easement but it should not be a problem. Rick advised he is comfortable with the revised plan. Paul asked for an estimate on how many total units the park land will serve and for how long. Mr. Johnson stated the project will be built in six phases over 5 -6 years. There will be another 600 units but that is out past 2010. Paul stated the 7.5 acres of park will serve 250 units. He asked how many units that same park land will serve in the future. Mr. Johnson stated the park will not serve any additional units. He noted the City's Comprehensive Park Plan does not indicate another park in the area. Paul inquired about the private open space. Mr. Johnson stated the open space around the townhomes is for the residents and will have landscaping, grass and trails. Paul inquired about the vegetative cover of the wetland. Mr. Johnson stated the vegetative cover is mixed including cattails, canary grass and a lot of brush or dogwood. The wetland is 8 -9 acres and is part of the public open space. Paul inquired about Outlot B and if that is also wetland. Mr. Johnson stated Outlot B is wetland but it has more trees and willow in it. It is much more wooded and less open. 3 Park Board Meeting - December 2, 2002 Minutes Rick asked Mr. Johnson to point out the sidewalk /trails along the roadways. Mr. Johnson referred to a map and pointed out the trails. Both of the trails start at Sunset with one ending at the ditch and one going to the cul -de -sac. The plan also calls for a six foot concrete sidewalk. Rick stated the Park Board needs to determine if the trail extension should go all the way to the east. Mr. Johnson stated the Planning and Zoning Board indicated they do want a trail connection to Carl Street. The neighbors are still opposed to the trail connection. Rick stated there was a trail corridor in the 5th Addition. In order to connect that trail it would have to cross the safety zone in the air park. The air park will not allow that to cross so that portion of the trail has been eliminated from the plan. Paul asked if the developer will be installing the trail from north Outlot A to Outlot C. Mr. Johnson advised the developer will be grading and installing class 5 on that trail. The City can pave it when funds become available. Rick stated he believes that trail will not be in that location and it should not be graded. Pat inquired about the logic for the piece of public trail between two private areas. Mr. Johnson advised the purpose is for it to hopefully be an easement for public use. The plan shows it as open space. Pam inquired about the possibility of the private owner adjacent to Outlot C developing that property. Mr. Gary Uhde, developer, stated he has discussed the possibility of developing that parcel. The landowner has expressed interest in development but is in no hurry. The landowner is also aware that the land may go to park use when it is developed. Chair Lindy asked who will be installing the concrete sidewalk. Mr. Johnson advised the installation of the concrete sidewalk has not yet been discussed. 4 • Park Board Meeting - December 2, 2002 Minutes Mr. Uhde stated it is premature to discuss that issue. The main reason for the concrete trail is to eliminate damage to the trail and to avoid problems with the homeowners. There will be additional costs for the trail and that will be discussed with City staff. Rick stated the park dedication for this project and other details of the plan will be discussed further with City staff and the developer. He added he is supportive of the concrete sidewalk. Mr. Johnson stated there were conditions the Park Board listed when the plat was previously reviewed. Those conditions and issues are still valid. Mr. Uhde wants to know if the Park Board is comfortable with the revised plan. Chair Lindy stated there is no way to achieve more buildable park land on this site. If staff is comfortable the City will have to . work with what is laid out. Rick stated that if the Park Board is comfortable with the plan staff will work on the details. An update will be given at the January Park Board meeting. Paul inquired about Outlot F Mr. Johnson stated the developer is reserving three outlots that will be used to integrate with adjoining parcels when they develop. Paul stated he is concerned about tying other homes into the park land and easy access to the park for those homes. He stated he hopes all units have easy access to the useable park land. Mr. Johnson noted a concept plan has been provided for those other areas to the Planning and Zoning Board. It was the consensus of the Park Board to support the revised plan with the assumption that the details will be worked out between the developer and City staff. REVIEW PHEASANT HILLS TRAIL PROPOSAL: Rick advised City staff has attempted the past several years to provide a trail connection in the northeastern portion of the Pheasant Hills Development (identified in the Comprehensive Park Plan and Development Guide as Trail No. 43). This trail would provide an additional connection to the Regional Park Reserve Trail System. This trail would complement the trail recently completed off of Timberwolf Trail and provide a nice trail loop for residents in the Pheasant Hills Development. 5 Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 August 6, 2002 TO: Jeff Smyser, City Planner FROM: Rick DeGardner, Public Services Director SUBJECT: Behm's Century Farm 6th - 10th Additions — Preliminary Plat The Park Board discussed the Behm's Century Farm 6th — 10th Additions Preliminary Plat (dated 7/9/02) at the August 5, 2002 Park Board Meeting. There was consensus from the Park Board Members to approve the plan as presented with the following caveat: Assurance that when the wetland area within the park is defined there is at least 4'/ acres of contiguous upland area suitable for park development. In addition there should be a minimum of eight acres of useable upland within the entire park area. There is a concern from the Park Board that the open space /green ways are reducing the size of active park areas. For example, the 150'x100' area east of the park is classified as upland but really can't be used for anything than a trail corridor and open space. If the open space areas are credited towards fulfillment of the park dedication requirements, this reduces the amount of active park land (or cash) derived from the developer. The open space areas proposed to be owned by the city need to be addressed. A determination must be made as to whether any enhancements will take place (i.e. natural prairie, native plantings) and any maintenance plan so all interested parties, including potential adjoining home owners, are aware of the plans for the open space areas. I think the development has done a good job incorporating several linear trail corridors. However, I question the necessity of having two trails branching out southward from Carl Street. The western most trail will result in a property owner having a trail on the front and the side of their home. Unless this is a pristine, natural area that residents will use for the aesthetic value, perhaps one trail access directly south of the proposed park area will suffice. Perhaps we can get together and discuss the proposed park area, trail corridors, and open space to determine what is reasonable in fulfilling the park dedication requirements. Any remaining balance should be fulfilled by cash or in -kind services such as grading. If you have any questions or need additional information please contact me at 651 982 -2444. 11/27/02 RD /Corr/City StaffBehms 6 -10 additon comments Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 December 4, 2002 TO: Jeff Smyser, City Planner FROM: Rick DeGardner, Public Services Director SUBJECT: Amended Preliminary Site Plan for Century Farm North 1 -7th Additions The Park Board reviewed the Preliminary Parks /Open Space Plan for the Century Farm North 1- 7 Additions (dated 11/18/02) at the December 2, 2002 Park Board Meeting. There was consensus among the Park Board Members that the concerns /issues discussed at the August 5 Park Board Meeting have been addressed. I have identified some issues that should be discussed prior to the final design being completed: Sidewalk along Century Trail — Current plans are to install a 6' wide concrete sidewalk along the southern side of Century Trail, within the right -of -way. The trail begins at Sunset Road and extends to Carl Street. The plan indicates the sidewalk continuing easterly along Carl Street. We need to make sure this sidewalk extension makes sense, depending upon the future plans of the existing Carl Street. Trail along northern most street — The plans currently indicate a 8' wide bituminous trail along the southern edge of the road, from Sunset Drive to the eastern edge of the development. We need to look at the future plans for the property to the east to determine whether an 8' wide bituminous trail will make sense when the road is extended to 4th Avenue. Perhaps we may need to consider a 6' wide concrete sidewalk. Trails within park area — The preliminary grading plan indicates the developer will be grading the entire park area. Past practice has been to have the developer grade and install the base for the trails. However, this should not be done within the park area as depicted on the Preliminary Tree/Landscape Plan. We will need to develop a master plan for the park area, which will include trails. I expect that we will not locate the trails as illustrated. I am interested in being involved in the discussion regarding the application of the Park Dedication Ordinance related to this development. This may be a complicated process to determine what park dedication has already been fulfilled with prior plats. Also, we will need to ensure that the proposed trails along the streets are adequately funded. We may want to indicate in the Developers Agreement specifically what activities (i.e. grading park area, installing trails, etc.) are required along with what City contributions will be committed for the projects � I have also included a copy of my letter dated August , 2002 regarding the origmal pre plat for your review. I want to insure that the issues raised in` the previous le are kep as the process continues. kSLf ys'4.' i' If you have any questions or need additional information please y i ,r contact Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us 7 July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Proposal for Comprehensive Parks, Recreation Facilities, Open Space /Greenways, and Trail System Plan Mr. Michael Grochala, Community Development Director and I have determined that it is appropriate to update our current Comprehensive Park and Trail System Plan and integrate the City's Open Space /Greenways Plan. I have attached a preliminary letter from Mr. Jeff Schoenbauer from Brauer and Associates, Ltd. dated June 30, 2003. Mr. Grochala and I will be meeting with Mr. Schoenbauer prior to Monday's Park Board Meeting. I will be able to provide you with more information at the July Park Board Meeting. sw /parkbrd /meeting info /Review Proposal for Comprehensive Parks, Recreation Facilities, Open Space /Greenways, and Trail System Plan • • • Date: June 30, 2003 To: Rick Degardner Michael Grochalla City of Lino Lakes 600 Town Center Parkway Lino Lake, MN 55014 From: Jeff Schoenbauer, Executive Vice President Brauer & Associates, Ltd. Re: Proposal for Comprehensive Parks, Recreation Facilities, Open Space /Greenways, and Trails System Plan Rick and Michael, I'd like to start by thanking you for the opportunity to sit down and review your park system planning needs. We look forward to working with the City to update the past plan and integrate numerous other planning studies into a cohesive system plan to guide future decisions. With our working knowledge of the City, it is our expectation that we can be thorough yet cost - effective in our work effort. The following outlines a proposed work plan for the study, which is consistent with other system plans we have completed in recent years. Our goal is to prepare a system plan that is visionary yet realistic and achievable. As we discussed Rick, the work plan is broken down into three phases that allows us to move from assessment of the current situation to planning to implementation in a logical, focused manner. This is particularly important in your situation where we want to take advantage of past planning work and avoid duplication of planning efforts. Please feel free to suggest modifications to the work plan as you see fit to meet your needs. Proposed Work Plan The work program outlines the tasks we recommend based on our understanding of the project to date. It is our expectation that the work program will be refined as the project gets underway and as the planning issues become more clearly understood. As noted, we recommend three phases: • Phase I — Assessment and Analysis • Phase II — System Planning • Phase III — Implementation Planning The following considers each of these phases in greater detail. Phase 1 — Assessment and Analysis Objective: To assess and analyze all aspects of the Lino Lakes parks, recreation facilities, open space /greenway, and trail system as outlined in the Park P /an Content letter dated May 29, 2003 and listed below. This includes undertaking public process that provides the opportunity for interested stakeholders to participate in the planning process. 1 • Specific Areas of Focus: • Consideration of the line items listed in the Park Plan Content letter dated May 29, 2003. (Note that Brauer & Associates will work with City staff to determine the type of community outreach that is needed to evaluate user needs, which could include a community survey. If deemed appropriate, Brauer & Associates can assist in selecting a survey research firm for the project.) • Evaluate current standards, classifications, and interrelationships between park units as currently used by the City. • Evaluate basis for each type of park and recreation component. • Evaluate recreational needs and trends associated with services currently provided by the City and local associations and service groups. • Identify demand for new recreation programs and services based on public input during the process and other research. • Review of existing plan, studies, surveys, natural resource mapping, etc. that interrelate with this planning effort and affect planning outcomes. Baseline Documents to be Considered in Plan Development: The following plans, reports, etc. have been initially identified for review and incorporation into the planning process: • 1992 Park and Trail System Plan • City's 2001 Comprehensive Plan • 20/20 Vision Plan • Handbook for Environmental Planning and Conservation Development • Greenway- Related Plans • Minnesota Land Cover Classification System and related natural resource inventory mapping /plans • Wild Land Urban Interface • Watershed District Regulations and Plans • Park Dedication Policy Plan Work Plan: The following outlines the anticipated work plan for this phase of the project. Anticipated meetings are • highlighted. • Focus group meeting with staff — to establish starting point and collect baseline data and information related to the existing system and other items listed above. • Field review of system, existing development patterns, open spaces, and related infrastructure to gain a first hand understanding of the current physical character of the community. • Review demographic information as provided by the City. • Meet with select stakeholder groups to solicit input about planning issues. This typically includes a workshop or two and interviews with special interest groups. • Undertake a public open house to solicit feedback from the public -at- large. • Meet with Park Board and Environmental Board to gain their perspective on planning issues (joint meeting recommended). • Meet with City Council in workshop setting to discuss findings (if deemed appropriate by staff). • Follow up on related planning issues based on findings to date. • Compile findings to date in preparation for Phase II work. End Product: • Summary of findings from the assessment and analysis phase. Qualifiers/Limitations: The scope of services provided under this work task relies on staff to work closely with the consultant, especially in the area of gathering baseline information about the system and interrelated planning issues. Client Responsibilities: • Ensuring that all background information has been collected and documented in a usable format for use in the project. • Coordinate all meetings and public involvement in the project. • Participate in process at all levels to ensure that Consultant time is effectively used. • • Phase 11 - System Planning Objectives: This phase focuses on the development of a comprehensive system plan based on the results of the first phase. Specific Plan Components Envisioned: • Assessment of Need - highlights key aspects of Phase I. • Vision Statement - establishes a vision, mission statement, and goals for the system plan. • Parks and Recreation Facilities Plan - updates 1992 plan; establishes a plan for parks (current and future) and recreation facilities. This includes consideration of county, regional, state, school district, and private providers of parks and recreational facilities that interface with the City's system. It also considers individual facilities for specific types of activities. • Natural Open Space /Greenway Plan - integrates and expands upon the previous planning work undertaken by the City. • Natural Resource Stewardship Plan - integrates and expands upon the previous planning work undertaken by the City • Trail System Plan - updates 1992 plan; integrates and expands upon the previous planning work undertaken by the City since that time. Work Plan: The following outlines the anticipated work plan for this phase of the project. Anticipated meetings are highlighted. • Focus meeting with staff - to review findings to date and establish baseline for planning phase. • Develop working draft plan for each plan component for review with the City staff, Park Board, and Environmental Board. • Meet with Park Board and Environmental Board to review draft findings. • Undertake a public open house to solicit feedback from the public -at- large. This could also include individual meetings with select stakeholders /groups as deemed appropriate by staff. Park Board and Environmental Board would be invited to the open house and other meetings as deemed appropriate. • Make revisions to the plan based on findings of the public process. • Present draft plan to City Council, Park Board, and Environmental Board at joint work session. • Complete system plan report. End Product: • Completed system plan report. Qualifiers /Limitations: The scope of services provided under this phase relies on staff to work closely with the consultant. It also is based on the assumption that the past plans prepared by the City will provide a substantial amount of baseline information necessary for development of the system plan. Client Responsibilities: • Coordinate all meetings and public involvement in the project. • Participate in process at all levels to ensure that Consultant time is effectively used. Phase 111 - Implementation Planning Objectives: This phase focuses on developing a strategy for implementing the system plan. Specific Plan Components Envisioned: • Financial /cost projections for system components, to master plan level. (Brauer & Associates will project costs for physical development and rely on City to provide cost projections for land acquisition.) • Implementation program, which includes recommendations for phasing and priorities. • Identification of traditional and non - traditional funding sources for consideration by the City to implement the system plan. Traditional sources include local -level financing options, grants, etc. Non - traditional sources include leveraging private development to help achieve the vision of the system plan. This is an area that Brauer & Associates has done extensive work on in recent years, with significant success in maximizing public values within the context of private development — especially as it relates to parks, trails, and open space initiatives. 3 • • • • Analysis of costs for operations and maintenance. Note that this is highly variable from city to city. The Brauer team will work with the City team to assess local cost histories and survey a number of municipalities to determine average cost -basis for operating and maintaining parks and facilities. • Review and make recommendations on Park Dedication Ordinance. • Strategies for developing and maintaining effective working relationships with county, school district, state, and private providers of parks and recreation facilities. Work Plan: The following outlines the anticipated work plan envisioned for this phase of the project. Anticipated meetings are highlighted. • Focus group meeting with City staff — to establish starting point for implementation planning. • Develop working draft plan of implementation plan for review with the City staff. • Meet with Park Board and Environmental Board to review draft findings. • Make revisions to the plan based on findings of the public process. • Present final draft plan to City Council, Park Board, and Environmental Board at joint work session. End Product: • Completed implementation plan report. Qualifiers /Limitations: The scope of services provided under this phase relies on staff to work closely with the Consultant. Client Responsibilities: • Coordinate all meetings and public involvement in the project. • Participate in process at all levels to ensure that Consultant time is effectively used. • Provide local cost information for operations and maintenance, and assist consultant in projecting future costs. • Provide information related to local land costs to project acquisition costs for park property and open space. Final Document The final document will be in an 8' ' x 11" format and suitable for copying on commercial black and white and color copying machines. WordPerfect format is typically used. One set of originals will be provided to the owner. Except for maps, the copies will be black and white, unless the owner requests color for all of the copies. All reports and maps will also be provided in digital format. Presentation graphics will be prepared as warranted for public meetings. It is expected that these will include mapping graphics illustrating the system components. In addition, overheads and PowerPoint presentation material will be used to illustrate important planning issues and results. Maps prepared for the project will be set up in an electronic format that is compatible with the City's system, assuming that the City is using a standard software package. Project Timeline (To be discussed at the meeting.) Professional Fees and Project Budget (To be discussed at meeting.) 4 Soccer "Fun "damentals Lino Lakes Parks and Recreation Department Program Highlights - June Park Board Update Youth Youth Instructional: Our summer youth instructional programs (Soccer Fundamentals, Golf, Tennis, T -ball, etc.) - many of which reached their maximums - began this month or late last month. The programs have been going well, but we have had to cancel and reschedule a few classes due to weather. Summer Playground Program: 274 participants are currently enrolled in this program - which includes one morning site and five afternoon sites. This is our highest registration total to date for this program. A new specialty program we added this summer was a visit from an educator from UnderwaterAdventures. So far this has been a big hit with the children, as the program provides them with an opportunity to touch a real shark! • Options: Fifty -seven participants are now registered for this summer's Options program - we had a couple participants join us after the program started. The program has been going well and the staff really like the Centennial Elementary location. We hope to use this location again next year, as we have found it to be very "kid friendly ". CLUB: Our first CLUB outing of the summer (St. Louis ParkAquatic Park) was held on Friday, June 20. Twenty -six participants attended this first trip and the weather cooperated beautifully. Our second trip, that was scheduled for June 27, was cancelled due to low registration. Tackle Football and Fall Soccer: Registration is now underway for these two programs. Registration is scheduled to concluded for both programs on July 17. Adult Softball: Forty -two teams are registered this summer season. This is up two teams from last year. The fall season is just around the corner. Miscellaneous Production on the fall edition of the Recreation Review will begin in July. This is the second edition of the brochure that will be produced •inhouse. Questions? Please call Liz Bursack or Barry Bernstein at 651- 982 -2440. 3 Summer Staff • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us June 30, 2003 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: June Maintenance Update Maintenance activity during June has included: ❑ Playground inspections — Minor repairs were made as needed. ❑ Flail mowing of all trails and some park areas. ❑ Fertilizer application to all athletic fields and irrigated turf. • ❑ Irrigation system programming and maintenance. ❑ Storm cleanup from June 24th storm. A number of trees had to be removed or trimmed from city roadsides trails and parks. ❑ Watered plant material as needed. a Mulched all newly planted park trees. ❑ Trimmed and weeded shrub beds at old parks building (Marshan). ❑ Laid out additional soccer field at Sunset Oaks Park. ❑ Daily ballfield preparation — During June ballfields were game prepped 193 times, averaging about 9 fields per working day. ❑ Soccer field maintenance — Weekly line mow -ins, check nets and goals. ❑ Cleanup and mulching of native grass bed in front of Town Center. ❑ Weekly garbage collection. ❑ Party Wagon delivery and pickup for 7 dates. • ❑ Clearwater Creek Park — Much has happened at Clearwater Creek Park over the last month. Final grading was completed, 6 ADA trail entrance ramps and 4 bench pads were poured, silt fence was removed from park perimeter, and irrigation system installed. We have decided to wait until early to mid - August to seed the park. We feel we will have much better success (11 with seeding at that time. In the meantime we will spot seed any bare soil areas to Annual Rye Grass, mow and weed whip as needed, then total kill the site in late July and finally, seed bed preparation and seeding by mid - August. ❑ Highland Meadows Park — Irrigation system is up and functioning. Turf area seeded and growing. Native areas seeded and mulched. Unfortunately there have been a few set backs at this park. The seeding contractor damaged a number of irrigation heads, as well as some trail segments while doing site preparation. In addition, the torrential rain we received on June 24th caused extensive erosion on sloped areas. I estimate 20% to 40% of the prairie areas will need to be reseeded. Some of the maintained turf areas may need to be regraded and reseeded also. Looking on the bright side, the sod is scheduled to be installed on July 1st and 2nd, as well as a number of replacement trees and shrubs. More to come in July. sw /parkbrd/Mike /June 2003 Park Board Update.doc • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www. ci.lin o- lakes. mn. us /ca July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: FLAAA Batting Cage Proposal Staff has contacted the Forest Lake Area Athletic Association (FLAAA), indicating the Park Board's request to have a representative present for Monday's Park Board Meeting to answer questions related to last month's request to provide a batting cage at City Hall Park. sw /parkbrd/Meeting Info/FLAAA Batting Cage Proposal.doc • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino - lakes.mn.us iv. b July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: 2003 Goals Update Clearwater Creek Park Final grading was completed, 6 ADA trail entrance ramps and 4 bench pads were poured, silt fence was removed from park perimeter, and irrigation system installed. The basketball court is scheduled to be completed by the end of July. Park benches should also be installed sometime this month. The entire park area will be seed bed prepped and seeded in early to mid August. Highland Meadows Park Turf areas and native areas have been seeded and mulched. The irrigation system has been installed. Unfortunately, we have encountered several problems with the seeding contractor. Several irrigation heads were damaged and several sections of the trail were damaged during the site preparation and seeding process. Staff is very disappointed with the work done by the trail contractor last fall and the seeding contractor this spring. We will strive to make the best out of a bad situation. A torrential rain received last week caused extensive erosion on the sloped areas. In addition to reseeding several of the prairie areas, we expect to regrade and reseed the seeded turf areas this fall. The sodded areas and the replacement of trees and shrubs should be completed by July 4. Pheasant Hills Northeast Trail Staff is still waiting for a final determination on the plans for the new residential subdivision in Centerville. I will keep you posted as information becomes available. Birch Park — Open Air Shelter This project is scheduled to commence this fall. Behm's Park — Half Court Basketball This project is scheduled to commence this fall. Sunrise Park — Pave Parking Lots Staff met with a representative from TKDA last month; a survey crew is scheduled to begin the process of developing plans. This project should be completed this fall. Pursue Full Court Basketball at Rice Lake Elementary The attached letter was sent to the School District on June 12, 2003. To date, I have not received any response from the School District. sw /parkbrd/meeting info /2003 Goals Update.doc Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 June 12, 2003 Dr. John Christiansen Independent School District No. 12 4707 North Road Circle Pines, MN 55014 -1898 Dear Mr. Christiansen, Over the past few years, the City Council and Park Board have approved the installation of 1/2 court basketball courts throughout the Lino Lakes parks system. Currently, the parks system has 1/2 court basketball courts at Arena Acres Park, Wenzel Farms Park, Highland Meadows Park, Pheasant Hills Park, and Clearwater Creek Park. The basketball courts are used quite frequently. However, we continue to receive requests to provide a full size basketball court. City staff and the Park Board have discussed the need and potential for a full size basketball court the past several years. Subsequently, the City Council has approved the construction of a full size basketball court as a component of the Park Board's 2003 goals. After considering several potential sites, the consensus among city staff and the Park Board members is that Rice Lake Elementary School is the most desirable location for several reasons: ❑ Centralized location ❑ Sufficient space including parking ❑ Could be utilized by students during the day The purpose of this letter is to inquire whether the School District would be receptive to discussing this concept further. The City of Lino Lakes is willing to assume responsibility for all related costs including construction and on -going maintenance. If you have any questions, comments, or would like further information, please contact me at 651- 982 -2444. I look forward to your thoughts on this issue. Sincerely, • Rick DeGardner Public Services Director aiio-1/(1,a • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us July 2, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Park Tour Schedule The Annual Park Board Tour and BBQ is scheduled for Tuesday, September 2, 2003. I am proposing the following projects be included in the tour: 1. Highland Meadows Park 2. Birch Park Trail Boardwalk 3. Timberwolf Trail • 4. Clearwater Creek Park The Park Board is welcome to add any other destinations for the Park Board Tour. We need to discuss what time the park tour should begin and where the BBQ will be held. sw /parkbrd /meeting infor/Park Tour Schedule.doc •