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HomeMy WebLinkAbout10/06/2003 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, October 6, 2003 ***AGENDA*** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from August 4, 2003 6:32pm 3. Setting Agenda 6:35pm 4. Open Mike 6:40pm 5. Determine Skating Rink Locations and Hours 6:45pm • 6. Review Proposed Objectives When Allocating Fields 6:55pm to Youth Sports Associations 7. Recreation Department Update 7:05pm 8. Parks Department Update 7:10pm 9. Old Business 7:15pm A. 2003 Goals Update B. Bruggeman Properties (Miller Crossroads) Update 10. Next Park Board Meeting — November 3, 2003, 6:30pm 7:25pm 11. Adjourn 7:30pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd /10 -6 -03 Park Board Agenda.doc • • • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, October 6, 2003 ***EXPANDED AGENDA* * * 1. Call to Order and Roll Call (The meeting was called to order at 6:30pm. Members present: George Lindy, Pam Taschuk, Katie Boyle, Bill Kusterman, Mike O'Connor, and Paul Montain. Members absent: Pat Huelman. Rick DeGardner, Public Services Director was Also present.) 2. Approval of Minutes from August 4, 2003 (Pam Taschuk made a motion to approve the August 4, 2003 minutes. Seconded by Bill Kusterman and approved.) 3. Setting Agenda (New Business was added to the agenda.) 4. Open Mike (There was no one present for open mike.) 5. Determine Skating Rink Locations and Hours (The Park Board concurred with staff's recommendations.) 6. Review Proposed Objectives When Allocating Fields to Youth Sports Associations (The Park Board directed staff to move forward with the letter to the Centennial Soccer Club regarding field allocation.) 7. Recreation Department Update (Members reviewed the information in the packet.) 8. Parks Department Update (Rick reviewed the information and answered questions.) Old Business A. 2003 Goals Update (Rick reviewed the goals information included in the packet.) B. Bruggeman Properties (Miller Crossroads) Update (The Board reviewed this item.) 10. New Business A. Selling Signage Rights at Neighborhood Parks (After discussion the Park Board wants staff to look into selling signage rights at parks.) 11. Next Park Board Meeting (The next Park Board Meeting will be Monday, November 3, 2003, 6:30pm.) 12. Adjourn (Paul Montain made a motion to adjourn, seconded by Pam Taschuk. The meeting was adjourned at 7:19p.m.) sw /parkbrd/10 -6 -03 Expanded Park Board Agenda.doc • • Park Board Meeting - August 4, 2003 Minutes The August 4, 2003 City of Lino Lakes Park Board meeting was IIIcalled to order at 6:45pm, by Acting Chair Taschuk. • Roll call was taken, members present were Pam Taschuk, Bill Kusterman, Katie Boyle, and Paul Montain. Members absent were Michael O'Connor, Pat Huelman and George Lindy. Also present was Rick DeGardner, Public Services Director. APPROVAL OF July 7, 2003 MINUTES: Bill Kusterman made a motion, seconded by Katie Boyle, to approve the July 7, 2003 minutes. The minutes were approved. SETTING THE AGENDA: The agenda was passed as presented. Review Cost Estimate for Proposed Recreation Area Improvements for Bruggeman Properties - Rick advised the Bruggeman Properties preliminary plat was discussed at the July 7, 2003 Park Board meeting. As indicated at last month's Park Board meeting, the developer will be requesting the City Council to credit the development of the private park area and construction of the trails towards the Park Dedication Fee. Subdivision VI of the current Park Dedication Ordinance states, "Where private open space for park and recreation purposes is provided in a proposed subdivision, such areas may be used for credit, at the discretion of the City Council, against the land for cash dedication requirement for park and recreation purposes, provided the City Council finds it is in the public interest to do so." Rick referred to a copy of a cost estimate for the proposed recreation area improvements dated July 25, 2003. Staff is comfortable with the estimated costs. If the Park Board elects to recommend to the City Council that credit be given towards Park Dedication fee requirements, Rick advised he is recommending that the developer not install the asphalt trails along Hodgson Road and Birch Street. Therefore, the developer will commit to developing the private recreation area as proposed as well as the 5' wide concrete trails in Phases I - III. The total proposed credit would therefore amount to $174,098. This would result in a cash balance of $82,680. Staff recommends designating $33,000 of the cash balance to construct the trails along Hodgson Road and Birch Street. Rick advised Mr. Schlenk, Bruggeman Homes, discussed with staff earlier today the possibility of the park area being public and • the City maintaining the park. The Planning and Zoning Board is scheduled to review the plan next week. 1 • • Park Board Meeting - August 4, 2003 Minutes Mr. Schlenk came forward and stated a cost estimate was prepared for the park area. He indicated he would like credit for the park development. He asked the Park Board to consider the park area to be deemed public. Acting Chair Taschuk asked why the proposed private park area has now changed to a public park area. Mr. Schlenk advised there was miscommunication with his development team. He has been advised that the park area can be public. He stated the park area being public would also help the City with the issue of park credit. Acting Chair Taschuk asked for a current layout of the plan. Mr. Schlenk presented the current plan noting the 1.2 acre park area and trail locations. He reviewed the site features that include park benches, tables and play structure. Paul stated he is very disappointed with the plan. He stated proposing that the park area be public is a step in the right direction. However, he does not feel the park is a good value for the City. The park area does not have good accesses for the public. Also, the City can not accommodate the 150 homes with a cash dedication of $82,000. Acting Chair Taschuk agreed and indicated she is also concerned that the park area is surrounded by townhomes. Access is also an issue. She stated she is not comfortable with the park area being public due to the way it is laid out. Katie stated she believes the development would be more attractive to buyers if the park area stays private. Mr. Schlenk stated the cost estimate for the park is very accurate. Paul stated he is concerned that after the park is built, the City only has $82,000 in cash dedication. He stated that is not a good value for the City. Rick stated that typically neighborhood parks service residents within a quarter to a half mile of the park area. He stated he is hesitant about the layout of the plan. He stated it is difficult to access the park area and it is surrounded by townhomes. The plan does provide an extensive trail system that is very costly. He stated he would prefer to look at a larger area if the intent is a public park. If the park is to be deemed public, the park should go through the master planning process. Mr. Schlenk stated that in terms of public access, all of the surrounding streets are public and parking can be provided. He 2 • • • Park Board Meeting - August 4, 2003 Minutes stated that redesigning the park area at this point would be very difficult. He stated he would prefer to move forward with the preliminary plat as previously submitted. Rick asked how someone would access the park area without utilizing someone's private yard. Mr. John Johnson, Engineer for Bruggeman Homes, referred to the drawing of the plan and indicated the public park and corridor can be extended. The ponding area can also be modified for access. There would be two access points to the public right -of- way. The question is if the City wants to consider deeming the park area public. He stated he believes that making the park area public will solve some of the problems with the park credits. The City would then maintain the park area to City standards. Paul stated he likes the idea of the park area being public if the two accesses were larger. He stated he does like the trail system. The big issue is with the dollars. A cash dedication of $82,000 is too low. Rick advised the first question is whether to pursue the park as public or private. Based on that answer, the park dedication fees and /or park credits need to be determined. The third option is to keep the park area private and recommend a percentage of park credit that should be given to the developer. Paul indicated he would like to keep the park area private. Katie indicated she would like the park area private also. Bill advised he would like to see the park area public. Acting Chair Taschuk indicated she would like the park area to remain private. The majority of the Park Board determined the park area should remain private. Rick reviewed the park dedication dollars based on the proposed plan with a private park area. He stated the Park Board should determine what percentage of credit should be given to the developer. Paul stated he does not believe 100% credit should be given to the developer. The amenities in the park increase the value of the development. He stated a 40% credit is adequate. Mr. Schlenk stated the plan does meet the City's recreation needs. He stated he believes that 100% credit is justified. He stated that he could also build more for the dollars so the City is getting more for their money. 3 Park Board Meeting - August 4, 2003 Minutes • Acting Chair Taschuk stated she is satisfied with 100% park credit. Bill stated he believes that with any park there is a value to the developer. He indicated he does not believe that 50% or 100% credit should be given. He believes the figure is somewhere in between those numbers. • • Katie stated she is not comfortable with 100% credit. Mr. Johnson stated there is a significant range of what credit should be given. He stated that the Park Board believes some credit should be given but is not sure how much. He suggested the amount of credit given should be left up to staff and the City Council. He stated it is very difficult to combine both land and cash dedications. Bill Kusterman made a motion, seconded by Katie Boyle, to recommend some park dedication credit be given to the developer to be determined by the City Council. Paul stated he believes the Park Board is not doing their job. The Park Board should come up with a figure to recommend to the City Council. Acting Chair Taschuk stated her concern is that this is new territory for the Park Board. The ordinances needs clarity and should be discussed further. Motion passed with Paul Montain voting no. Acting Chair Taschuk requested the land /cash dedication requirements within the new Park Ordinance be discussed at a future Park Board meeting. OPEN MIKE No one was present for open mike. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from July 2003. He noted 287 participants registered for the Summer Playground Program this year - the highest registration total ever. Fifty - seven participants officially registered for the Options program this summer. The program will conclude on August 22. The CLUB outings have been going well for the most part. The "Wet and Wild Water Park Adventures" have been a big hit. The "Beach Blast Fridays" however, have all been canceled due to low registration numbers. • • • Park Board Meeting - August 4, 2003 Minutes The Day Camps begin on August 4. Currently, there are 28 participants enrolled in the Sensational Summer High Adventures Camp for grades 5 -7 and 33 participants enrolled in the Sensational Summer Adventures Camp for grades 1 -4. Registration is relatively complete for fall soccer and football. Soccer registration is at 460 participants and football registration is at 305 participants. Currently, 27 teams are registered for the fall softball league. Staff is currently working on the fall edition of the Recreation Review. It is scheduled to be in homes the last week of August. Rick noted that a Summer Playground Attendance Summary was included in the packets. PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for July 2003. Rick noted maintenance activities have included warning track renovation at Sunrise #1 and #2. A 40' of 6' high chain link fence was installed behind the 4 court basketball court at Pheasant Hills Park. Other activities have included much work on both Highland Meadows Park and Clearwater Creek Park. Staff will reseed all turf - seeded areas at Highland Meadows Park. The storm of June 24 caused extensive erosion, which impacted the quality of the project. In the next two weeks staff will total kill the turf - seeded areas, till and regrade, adjust depth of sprinkler heads, final grade and reseed. Staff will also total kill, final grade, seed bed prep and seed Clearwater Creek Park. Staff hopes to have the seeding completed by August 15 -20. OLD BUSINESS: FLAAA Batting Cage Proposal - There was no representative from the Forest Lake Area Athletic Association to address this issue. NEW BUSINESS: Letter from Mr. Tom Opsahl - Acting Chair Taschuk advised some Park Board Members received a letter from Mr. Opsahl regarding a park proposal on Main Street. The letter asked for an indication of support or no support from the Park Board. She stated she believes the proposal needs to come to the Park Board through the proper channels. She asked how the Park Board should respond to the letter. 5 • • • Park Board Meeting - August 4, 2003 Minutes Rick advised he has not heard from Mr. Opsahl and has not seen the letter. He stated Mr. Opsahl should contact him and he will be informed about the proper procedure for his proposal. The Park Board determined Bill would respond to Mr. Opsahl and ask him to contact Rick DeGardner. NEXT PARK BOARD MEETING: Rick advised the next Park Board meeting would be held Tuesday, September 2, 2003, 5:30pm, Park Tour at Paul Montain's House. ADJOURN: Bill Kusterman made a motion to adjourn, seconded by Paul Montain. The meeting was adjourned at 7:50pm. Respectfully Submitted, Kim Points Recording Secretary Minutes were approved at the October 6, 2003 Park Board Meeting. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • October 1, 2003 TO: FROM: SUBJECT: Park Board Members Rick DeGardner, Public Services Director Determine 2003/2004 Skating Rink Locations and Warming House Hours Staff is recommending the following warming house shelters and hours of operation as follows: PARK LOCATION WEEKDAY HOURS Sunrise Park 6918 Sunrise Drive 4 -9 p.m. 2 hockey rinks and general skating Birch Park 6520 Pheasant Run S 1 hockey rink and general skating 4 -9 p.m. WEEKEND HOURS Saturday 12 -9 p.m. Sunday 12 -6 p.m. Saturday 12 -9 p.m. Sunday 12 -6 p.m. Staff also recommends the following ice rink locations that do not have shelters: City Hall Park 1189 Main Street Hockey rink and general skating Lino Park General skating 7850 Lake Drive Staff is looking at the feasibility of putting a timer at City Hall Park. City staff is working with the youth hockey associations to make arrangements to provide access to the warming house during scheduled hockey practices. sw /parkbrd /meeting info /Determine 2003/2004 Skating Rink Locations and Warming House Hours.doc Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino-lakes.mn.us • October 1, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Proposed Objectives When Allocating Fields to Youth Sports Associations One of the responsibilities instilled upon the Parks and Recreation Department is to ensure that the park facilities are utilized and maintained in an appropriate manner. The current budget crisis has made the proper allocation of athletic fields even more critical. Currently, the city provides and maintains athletic fields for several youth sports associations including Centennial Soccer Club, Centennial Lakes Little League, Forest Lake Area Athletic Association, and Centennial /AAU Babe Ruth Baseball Staff is proposing that the city provide the youth sports associations game and practice fields in proportion to the number of Lino Lakes residents participating in their program. For example, if 75 percent of a youth sports associations participants reside in Lino Lakes, then the City of Lino Lakes will provide fields for 75 percent of the games and practices. When allocating fields, we also need to consider the long term condition and quality of the fields. There are several fields within our park system that have been over -used and are at the point of creating potential safety issues. This new policy may allow us to take a field out of commission periodically for renovation. Attached is a draft letter to the Centennial Soccer Club. If the Park Board is comfortable with our approach, we hope to send this letter out so we have adequate time to analyze our soccer field allocation for spring, 2004. It is our intent to address our allocation of athletic field with each youth sports association we currently serve. sw /parkbrd /meeting information /Review Proposed Objectives When Allocating Fields to Youth Sports Associations.com Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 October 1, 2003 Centennial Soccer Club DRAFT The city's current and projected future budget situation has resulted in all city departments to examine the services that are currently being provided. The Parks and Recreation Department staff will be analyzing the city's ability to provide practice and game facilities for all youth sports associations that have Lino Lakes residents participating in their program. The frequency and degree of field usage is directly correlated to the amount of the city's resources via on -going maintenance (mowing, striping, etc) and long term maintenance (overseeding, core aerifying, etc). Our primary objective is to allocate fields based upon three criteria: 1. The City of Lino Lakes will make every effort to reserve /allocate game and practice fields to the youth sports associations in proportion to the number of Lino Lakes participants in relation to the total number of participants. For example, if 75% of a youth sports association's participants reside in Lino Lakes, then the City of Lino Lakes will provide fields for 75% of the games and practices. 2. In addition to addressing the needs of the youth sports associations, city staff will also consider the long -term condition and quality of fields. For example, a field(s) may be taken out of commission for a year for renovation. 3. If necessary, city staff will compare the level of Lino Lakes resident participation in all youth sports groups when allocating fields. For example, if the necessity for fields (as defined in Criteria #1) to accommodate all youth sports associations exceed the available amount of fields, city staff will allocate fields based on the number of Lino Lakes residents in each youth sports association. It is our intent to provide adequate practice and game fields for the various youth sports associations and to ensure that the City of Lino Lakes provides the appropriate amount of fields. Therefore, the Parks and Recreation Department needs the Centennial Soccer Club's (CSC) assistance to determine the appropriate allocation of soccer fields for the 2004 soccer season. Please respond completely and accurately to the following items: 1. Total Number of 2003 CSC Participants. Also provide breakdown of total participants for each age division. 2. Total Number of 2003 CSC Participants Residing in Lino Lakes. Also provide breakdown of Lino Lakes participants for each age division. • 3. Total Number of 2003 CSC Games Played. Also provide breakdown of games for each division and clearly identify which divisions include traveling leagues. Traveling league games must be separated and clearly identified. 4. Total Number of 2003 CSC Games Played in Lino Lakes. Also provide breakdown of games for each division and clearly identify which divisions include traveling leagues. Traveling league games must be separated and clearly identified. 5. List all fields where 2003 CSC games were played. Include City where the field is located. Also, please list each age division and the appropriate dimensions for the game fields. 6. List all fields where 2003 CSC practices were held. Include City where the field is located. I realize that it may take considerable time and effort to compile the above information. However, to ensure a timely commitment from the City of Lino Lakes as to which fields and times will be made available for the Centennial Soccer Club next spring, please send all pertinent information soon to: Rick DeGardner, City of Lino Lakes, 600 Town Center Parkway, Lino Lakes, MN 55014. Also, it will be helpful if you can include a copy of all 2003 CSC game schedules. Sincerely, Rick DeGardner Public Services Director 10/1/03 RD/Recreation /CSC Survey Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino- lakes.mn.us • September 25, 2003 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: August and September Maintenance Updates Well another summer has come and gone, seasonal staff are back to school and of course, the grass is growing like crazy. Maintenance activity during a very busy August and September has included: • Weekly garbage collection. • Weekly park mowing — With the recent rains and cooler temps the grass has started growing again. Irrigated athletic fields are being cut twice weekly. • Athletic field preparation for fall softball, football, and soccer. Thankfully fall softball ended in early September, but soccer and football fields continue to keep us busy. Twice weekly mowing, weekly line mow -ins, re- painting every 2 -3 weeks, and net and goal maintenance as needed. • Trail inspection — A number of areas have been identified for repair before winter arrival. • Trail trimming — The majority of the system has been trimmed for side and overhead clearance. A handful of areas where trees or shrubs on private property are encroaching the trail need to be addressed with the property owners. • Fertilized approximately 40 acres of athletic fields and irrigated turf. • Irrigation system maintenance. • Installed two park benches with concrete pads on Timberwolf Trail. • Assembled eight new picnic tables to be placed in parks. • Playground inspections and repairs. • Mulched park trees at Country Lakes and Rice Lake Elementary School. • Highland Meadows Park - Total killed turf seeded areas in early August. Harley raked, regarded and seeded during week of August 18. - Sodded around all irrigation heads and valve boxes. Fertilized on August 27 and again on September 18. Adjusted irrigation heads to provide adequate coverage. Things are looking good and I would expect to cut this area during the week of September 29. If the weather cooperates I would expect to have a pretty good stand of turf before the snow flies. • Clearwater Creek Park - Total killed entire site in early August (contracted). - Installed landscape block planting bed for park sign. - Tilled, seeded and fertilized entire park on August 25 (contracted). Installed swale in SE corner of park to provide drainage. - Spot seeded as needed. - Applied second fertilizer application on September 23. This park is looking pretty good. Initially we had a few areas that weren't getting adequately covered by the irrigation system. We added and adjusted some heads and now appear to be in pretty good shape. We will fertilize one more time in October and should have a good stand of turf heading into winter. Those are August and Septembers major highlights, more to come in October. sw /parkbrd /Mike /August and September 2003 Maintenance Updates.doc • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 www.ci.lino - lakes.mn.us October 1, 2003 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Old Business A. 2003 Goals Update Clearwater Creek Park Development Roundup was applied to the entire site in early August followed by tilling, seeding and fertilizing on August 25. The landscape block planting bed was installed as well as a swale in the southeast corner of the park to provide adequate drainage. A second fertilizer application was applied on September 23. Landscape edging should be completed within the next few weeks. Staff is planning to fertilize the turf again later this month. Highland Meadows Park Development Roundup was applied on all seeded areas in early August followed by harley raking, regrading and seeding during the week of August 18. Fertilizer was applied on August 27 and again on September 18. Birch Park Open Air Shelter The gazebo has been ordered. This will be done next spring. Behm's Park %2 Court Basketball Maintenance staff has flail mowed and staked out the area. The contractor should begin earthwork within the next few weeks. Sunrise Park — Pave Parking Lots Construction plans are being prepared. It is anticipated that this will be completed yet this fall. Pursue Full Court Basketball at Rice Lake Elementary School The contract was awarded to T. A. Schifskys and Sons. Earthwork should be commencing very soon. • Pheasant Hills Northeast Trail It is anticipated to complete this project in conjunction with trail work construction in Centerville scheduled for June, 2004. B. Bruggeman Properties (Miller Crossroads) Update The City Council approved the Bruggeman Properties Development at September 22, 2003 City Council Meeting. After considerable discussion at City Council Work Sessions and Council Meetings the proposed park area will remain private. The City will be receiving Park Dedication as follows: 152 units X $1,665 = $253,080 Commercial is 1.7 acres X $2,175 = $ 3,698 Total Park Dedication $256,778 Credit will be given for all sidewalks /trails located adjacent to roadways (approximately $60,000) sw /parkbrd /committee info /October 2003 Old Business.doc • •