HomeMy WebLinkAbout06/05/2000 Park Board PacketLino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
CITY OF LINO LAKES PARK BOARD MEETING
Monday, June 5, 2000
6:30PM
** *AGENDA * **
1. Call to Order and Roll Call
6:30pm
2. Approval of Minutes from April 3, 2000 6:35pm
3. Setting Agenda 6:40pm
4. Open Mike 6:45pm
5. Congratulations and Welcome to new Park Board Member — Bill Kusterman 6:50pm
• 6. Review Revised Preliminary Plat — Bluebill Ponds 6:55pm
7. Review Request to Include Elm Street Trail in Regional 7:10pm
Trail System Plan
8. Review Park Shelter and Field Permit Application Form 7:25pm
9. Parks and Trails Development Update 7:40pm
10. Recreation Department Update 7:55pm
11. Parks Department Update 8:OOpm
12. Old Business 8:05pm
13. New Business 8:1Opm
A. Consider Renaming City Hall Park
B. Recreation Review in Quad Community Press
14. Next Park Board Meeting — Tuesday, July 11, 2000
15. Adjourn
If you are unable to attend the meeting please call Sandie at 651 982 -2442.
sw /parkbrd/6 -5 -00 Park Board Agenda.doc
8:25pm
8:30pm
City of Lino Lakes
Park Board Meeting
April 3, 2000
The April 3, 2000 City of Lino Lakes Park Board meeting was
called to order at 6:30pm, by Chair Lindy.
Roll call was taken, members present were Joe Boyle, Paul
Montain, Pat Huelman, George Lindy, and Chris Wesland. Absent:
Pam Taschuk.
Also present were Rick DeGardner, Public Services Director,
Sandie Wood, Office Manager.
APPROVAL OF MARCH 6, 2000 MINUTES:
Paul Montain made a motion, seconded by Joe Boyle, to approve the
March 6, 2000 minutes. The minutes were approved.
SETTING THE AGENDA:
Item 6, Request from Centennial Baseball
with Batting Cage at Centennial Middle •''
the agenda.
The agenda was passed as amended.
OPEN MIKE:
•
No one was present for open mi
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REQUEST TO ASSIST WITH TRAI
Rick advised Mrs. Rodriguez
installing cedar privacy
residence and the existi
Rick referred to a s e
home and the existing
indicates the paved trail is
northwest corner of her ome.
ation to Assist
was removed from
ING, 307 LINDA LANE:
Linda Lane, is in the process of
o create a buffer between her
it which was installed last year.
ating the location of the existing
easement. A recent site visit
located within 9 feet of the
Mrs. Rodriguez is planning on putting a six -foot high cedar
privacy fence, 89 feet in length. Three estimates were received.
Empire Fence from Maple Grove with the lowest bidder at a total
cost of $1,869.
Mrs. Rodriguez is requesting that the City assist with this
project since the public trail is in such close proximity to
their home. A similar situation occurred last year in the
Clearwater Creek Development, which resulted in assisting
homeowners with buffering of $400 each. Staff feels that this is
a reasonable request and recommends designating $400 of Park
Dedication Funds to assist Mrs. Rodriguez.
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City of Lino Lakes
Park Board Meeting
April 3, 2000
Paul asked when the trail was paved. Rick advised the trail was
paved last fall.
Mr. Rodriguez, 307 Linda Lane, came forward and stated the bike
path was moved over prior to it being paved. He advised
occupancy of the home was taken last November.
Chris inquired about the location of the fence.
Mr. Rodriguez referred to a drawing and indicated where the fence
will begin and end. The fence will tie into the existing fence
and go to the corner of the house.
Paul asked what is in place to the left the house.
Mr. Rodriguez advised there is an empty 1. the left, which he
owns. It is a large undevelopable lot.
Rick added the area is very wet and t
drainage on the vacant lot.
y has an easement for
• Chair Lindy asked about the cont •';;'nes to the west of the
house.
•
Mr. Rodriguez advised he is
Chair Lindy asked if the
the trail cannot be move
about the contour lines.
ld be moved over. Rick advised
of the wetlands.
Chair Lindy asked if .Tops off right away. Rick advised
the lot drops off afte about 10 feet. The City acquired the
trail easement a few ye s ago.
Paul stated the City has set a precedent regarding help in
buffering. However, the City will have a problem if it continues
to help residents. Trail placements need to be looked at closely
to minimize potential problems.
Chair Lindy added that whenever a trail is placed between two
lots there is a potential for problems.
Joe Boyle made a motion, seconded by Paul Montain, to designate
$400 of Park Dedication funds to help defer the cost of Mr. and
Mrs. Rodriguez's fence. Motion passed unanimously.
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City of Lino Lakes
Park Board Meeting
April 3, 2000
Paul noted that the City, developers, and real - estate agents need
to make buyers aware of trail placements and potential traffic on
the trails to avoid this situation in the future.
REQUEST FROM CENTENNIAL BASEBALL ASSOCIATION TO ASSIST WITH
BATTING CAGE AT CENTENNIAL MIDDLE SCHOOL:
Upon adoption of the agenda, this item was removed.
REVIEW SITE PLAN FOR DAIRY QUEEN, 21sT AVENUE SOUTH:
Rick advised Archnet, Inc. has submitted plans for a Dairy Queen
located near the intersection of 21st Avenue S and Northern Light
Boulevard. This parcel is .67 acres and located directly south
of the Amoco Station in the Clearwater Creek Business District.
The Comprehensive Park and Trail System P1 A =does not indicate a
need for any trails near the proposed loc_ io Therefore, staff
is recommending cash dedication to fulf' park dedication
requirements. The current Park Dedic t' n rdinance for
commercial or industrial development he developer shall pay
the City $200 for each 1,000 square of proposed building for
any commercial or industrial use."
c:141)
• Building gross area 1,655 sq.
•
Chris asked if the funds wi
advised the Park Board will
used.
$200/1000 sq. feet = $331.00
sed for Clearwater Creek. Rick
mine where the funds will be
Paul Montain made a ion,- onded by Chris Welsand, to approve
the staff recommendat'" . a =cept the Park Dedication funds in
the amount of $331.00 Motion passed unanimously.
Paul stated he hopes staff will have time to work on a new Park
Dedication Ordinance regarding commercial /industrial development.
Chair Lindy asked if this type of business has an impact on park
needs.
Paul stated the business will benefit from residents and trail
links to the business. The City does not want to discourage
commercial /industrial development. However, the Park Dedication
Ordinance needs to be reviewed.
REVIEW SITE PLAN FOR LINO LAKES STATE BANK, OTTER LAKE ROAD:
Rick advised Lino Lakes State Bank has submitted an application
for a bank on Otter Lake Road, south of County Road 14 (Main
Street) .
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City of Lino Lakes
Park Board Meeting
April 3, 2000
The proposed bank is located on the west side of the recently
constructed Otter Lake Road. Currently, there is an off road
paved trail along the eastern side of Otter Lake Road.
Therefore, there is not any need for additional trails at the
proposed location. Staff recommends cash dedication to fulfill
the park dedication requirements. The current Park Dedication
Ordinance for commercial or industrial development is, "the
developer shall pay to the City $200 for each 1,000 square feet
of proposed building for any commercial or industrial use."
Building gross area 3,200 sq. feet x $200/1000 sq. feet = $640.00
Paul Montain made a motion, seconded by Chris Welsand, to approve
the staff recommendation to accept the P. Dedication funds in
the amount of $640.00. Motion passed una usly.
ELECT REPRESENTATIVE FOR COMMUNITY SERV
Rick advised the City Council has appr
Service Award. This award is designe
who have made a significant contrib
Contributions could come in - but
community service, enhancing the
volunteerism, lifetime service.
will supervise the program.
The nominating committee wi
one member of each of the
up of the committee woul
annual appointment p
applications and sele
RD COMMITTEE:
Lino Lakes Community
t ecognize individuals
(s) to the community.
limited to - the areas of
onment or quality of life,
irector of Administration
sist of one Council Member, and
our advisory boards. The make -
ge each year (part of the City's
his committee would evaluate the
r=cipients.
The City Council has re ested the Park Board elect a
representative for the Community Service Award Committee.
Rick added Pam has expressed an interest in serving on the
committee.
Paul Montain made a motion, seconded by Pat Huelman, to recommend
Pam Taschuk as the Park Board representative to the Lino Lakes
Community Service Award nominating committee. Motion passed
unanimously.
Paul advised he believes the award is a great idea and will help
unite the community.
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City of Lino Lakes
Park Board Meeting
April 3, 2000
RECREATION DEPARTMENT UPDATE:
Rick referred to the Program Highlights Flyer from March, 2000.
He stated registration has begun for the Options Program and 16
children are currently enrolled in this eight -week joint venture
summer program with the YMCA.
Rick advised practices and games have begun in the Adult Soccer
League. Nineteen teams are registered this season.
Rick continued stating that contributions from the Lino Lakes
Lions Club and Mountain Enterprises have been received for Kite
Day. Thanks to these contributors, the City is able to continue
offering fee kits. Kite Day is scheduled on Saturday, June 3,
2000, 10:30 a.m., Rice Lake Elementary.
Rick noted the Spring Activities Guide ha
increased number of program offerings h
increase in the activities guide.
mailed. The
lted in a four -page
Rick added that applications are no ng accepted for summer
positions.
Pat asked about the age requir elating to summer
employment. Rick advised the •.ry age is 17 years old.
1999 -2000 Warming House Rep
Warming House Report noti
seasons has been unusual
before Christmas and
of seasons, the openi
opening January 1 or 1
2000. The shelters cou
Rick referred to the 1999 -2000
ating season the past couple of
di Tonally, the shelters are open
end of February. The past couple
es have fluctuated to the point of
ter. The season concluded on February 22,
d have been closed a week prior to the
actual closing date due to the warm temperatures.
This season three out of four shelters were opened on December
28, 1999. The ice conditions were not up to the normal
standards, but it was decided to open up the shelters for the
season.
Attendance was up at most of the shelters. At the City Hall
location, there were more scheduled practice times that affected
the higher attendance figures. Rick noted the attendance figures
at each shelter. He stated that the supervised shelters and
attendance numbers will have to be addressed next year.
Chair Lindy stated there are a large number of ponds that are
being cleared and being used for skating. The Park Board will
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City of Lino Lakes
Park Board Meeting
April 3, 2000
have to look at unsupervised rinks and see if they are necessary.
The City may also have to be more open to programming the rinks
for more use.
Rick advised the City has been able to accommodate all the youth
hockey groups relating to rink use. He added he will pass the
word along that the City is open to more programming. He stated
he believes the rinks just aren't being used as much as they used
to due to other activities.
Pat asked about notes that are kept on unsupervised rinks. Rick
advised the notes were taken again this year. Maintenance
workers were at Shenandoah Park to flood or plow on 13 different
occasions. There weren't any skate marks;, he entire season.
Behm's rink was the most used this year k suggested the
possibility of flooding one of the infiel.`'Rice Lake
Elementary school for student use. The `''' has not yet been
approached about this possibility.
Chris asked about the procedure reg g closure of a rink.
Rick advised staff will be coming the Park Board to determine
rink locations and hours. He stated' e has thought about sending
letters to residents. He stat ::'decision will be made by a
combination of resident inputs f input, and the Park Board.
PARKS DEPARTMENT UPDATE:
Rick reviewed a memo from
summarizes the maintenan
the training session
that include the foll
MTI University (Toro
Tree Workshop.
fman, Park Supervisor, which
hl ghts for March, 2000. He noted
attended by maintenance personnel
esticide Re- certification Training,
Sexual Harassment training, and Hazard
Rick continued stating the maintenance activities during March
included bleacher assembly (10 sets of 5 row 15'), trimming
boulevard trees, and inventories of all ballfields to determine
maintenance needs prior to season. Major projects for April
include the installation of two scoreboards (Sunrise Park) and
ballfield work.
Brandywood Playground Equipment - Rick advised the Brandywood
Playground project was awarded to Minnesota /Wisconsin Playground,
Inc. (Game Time) at the March 13, 2000, Council meeting. Staff
also met with area residents on March 13, 2000, to make final
decisions such as color selection. On March 21, 2000, staff
received a letter from Mrs. Karen Nelson regarding the concerns
she had with the selection of the Game Time proposal. Rick
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City of Lino Lakes
Park Board Meeting
April 3, 2000
referred to a letter written in response to Mrs. Nelson's
concerns. A meeting with around a dozen residents and the Game
Time representative was held on March 22, 2000. The meeting was
very productive and will result in a good playground project.
Installation is set for Saturday, June 3, 2000.
Pat stated staff made sure the neighborhood had input regarding
the equipment and should be commended on how it was handled.
Paul added that the park was without playground equipment for
years. Staff handled it well and in a timely manner.
Chris asked if more volunteers are needed for installation. Rick
advised 10 people have volunteered to dat Additional
volunteers are always appreciated.
OLD BUSINESS:
Letter Delaying Bond Referendum - Ric
has written recommending to delay a b
the athletic complex until at least
referendum may also include neigh
trail projects. He reviewed his
referendum, the tax impact of
cost estimate of the athletic
red to a letter he
ferendum to develop
He noted the bond
oo park improvements and
ns for delaying the bond
referendum and a schematic
Chair Lindy stated it is im
the reasons listed it pro
stated the Park Board sh
ahead for it.
t to get it done but because of
ld not pass at this time. He
ee the referendum in mind and plan
Lots for Sale on Sandh 11 Drive - Rick advised the two lots
across from the wellhou e on Sandhill Drive have been combined
into one lot and are currently on the market. The asking price
is $36,900.00. The two lots were deeded to the City in 1988 to
fulfill park dedication requirements for the Rice Lake Estates
Development. A Geo Technical study was conducted by Braun
Intertec, which indicates that soil corrections will be needed to
provide an adequate building pad. Combining the two lots will
provide adequate room to build a single family home. Jeff Joyer
from Coldwell Banker is the City's real - estate agent. The
agreement provides for a total of 10 percent commission upon sale
of the lots.
The Park Board decided at the July 6, 1998, Park Board meeting to
• designate an additional $25,700 from Park Dedication Funds to
complete the development of Rice Lake Estates Park. It was
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City of Lino Lakes
Park Board Meeting
April 3, 2000
recommended to designate the revenue generated from the lots on
Sandhill Drive to the Park Dedication Fund.
Chair Lindy inquired about the size of the lots. Rick advised
the lots are the regular size in that development. He stated the
asking price is a fair price due to the soil problems.
NEW BUSINESS:
Vacant Park Board Seat - Chair Lindy asked about the timing of
advertisement for the vacant Park Board seat. Rick advised the
vacancy will be advertised in the Quad tomorrow or next week.
Interviews will be held in May 2000. It is expected that the
vacancy will be filled by the June 2000, Park Board meeting.
Paul congratulated Council Member Reinert wished him luck.
SCHEDULE NEXT PARK BOARD MEETING:
The next Park Board meeting will be hel o Monday, May 1, 2000,
6:30pm, at Lino Lakes City Hall.
ADJOURN:
Paul Montain made a motion to adj
The meeting was adjourned at 7
Respectfully Submitted,
Kim Points
Recording Secretary
8
seconded by Pat Huelman.
•
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Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
5.
May 31, 2000
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Congratulations and Welcome to Appointed Board Member — Bill Kusterman
I would like to welcome Mr. Kusterman to the Park Board. As you know, he will replace Jeff
Reinert who was recently elected to the City Council. Mr. Kusterman lives in the Country Lakes
Estates Development and his term expires in December of 2002.
RD:sw
sw /parkbrd/Congratulations and Welcome to Appointed Board Member — Bill Kusterman.doc
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
May 31, 2000
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review Revised Preliminary Plat — Bluebill Ponds (dated 4/28/00)
Attached is the revised preliminary plat for the Bluebill Ponds development. The original
preliminary plat was discussed at the October 4, 1999 Park Board meeting. The 35 -acre
development is located on the south side of Main Street, between Wood Duck Trail and Bluebill
Lane. The preliminary plat identified 72 single - family lots and a park dedication of 2.26 acres.
The primary difference from the preliminary plat is that access is from Wood Duck Trail. This
coincides with the Main Street access management plan that indicates a full access at the
intersection of Main Street and Wood Duck Trail.
At the March 6, 2000 Park Board meeting the original revised preliminary plat was discussed.
The Planning Department became aware of an existing right -of -way on the north edge of Mardon
Acres, which abuts the Bluebill Ponds development. The purpose for the existing right -of -way
was to allow public access to the northern side of lots of Mardon Acres so they could be
subdivided. Neighborhood meetings confirmed that residents desire to have this street. This
requires a 30 -foot right -of -way dedication on the southern edge of Bluebill Ponds (Currently
Street A).
This street location eliminated any additional parkland adjacent to the existing Highland
Meadows Park. Therefore, the park dedication for the Bluebill Ponds development will be 100
percent cash. This is estimated to be approximately $95,000.
At the March 6, 2000 Park Board Meeting , "Paul Montain made a motion for staff to pursue
looking into the purchase of Outlot D in Highland Meadows Subdivision. Staff shall work with
the developer of Bluebill Ponds to enhance and create trails to offer residents access to Highland
Meadows Park, with the understanding that if the road alignment changes, the Park Board will
have to review the plan again. The cash dedication will be used in the development of Highland
Meadows Park.
The suggested trails are as follows:
Street A along south end of Block 3, Lot 7, between the proposed pond areas to between
Lots 13 -14, to Street B.
Street B cul -de -sac to Street D cul -de -sac, between Lots 31 -32.
•
•
•
As the development continues to the east, staff will make an ongoing effort to expand Highland
Meadows Park and improve access to the park." Motion was seconded by Jeff Reinert and
approved unanimously.
Since the revised preliminary plat road alignment has changed, the above - suggested trails are no
longer accurate.
Staff questions whether any trail segments in this development are necessary. The parcel doesn't
have any attractive, natural areas that would be beneficial to create trials. From a transportation
viewpoint it appears that the existing residential roads would provide adequate access to
Highland Meadows Park.
I have attached the discussion at the March 6, 2000 meeting for review.
RD:sw
sw /parkbrd/Review Revised Preliminary Plat — Bluebill Ponds.doc
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City of Lino Lakes
Park Board Meeting
March 6, 2000
The March 6, 2000 City of Lino Lakes Park Board meeting was
called to order at 6:30pm, by Chair Lindy.
Roll call was taken, members present were Pam Taschuk, Joe Boyle,
Paul Montain, Pat Huelman, George Lindy, Jeff Reinert, and Chris
Wesland.
Also present were Rick DeGardner, Public Services Director,
Sandie Wood, Office Manager.
APPROVAL OF FEBRUARY 7, 2000 MINUTES:
Pam Taschuk made a motion, seconded by Chris Welsand, to approve
the February 7, 2000 minutes. The minutes were approved.
•
SETTING THE AGENDA:
The agenda was passed as presented.
OPEN MIKE:
No one was present for open mike.
REVIEW REVISED PRELIMINARY PLAT - BLUEBILL PONDS: '4
Rick advised the Park Board discussed the Bluebill •onds
Preliminary Plat at the October 4, 1999, meeting. The 35 -acre
development is located on the south side of Main Street, between
Wood Duck Trail and Bluebill Lane. The preliminary plat
identified 72 single - family lots and a park dedication of 2.26
acres.
A few months ago the Planning Department became aware of an
existing right -of -way on the north edge of Mardon Acres which
abuts the Bluebill Ponds Development. The purpose for the
existing right -of -way was to allow public access to the northern
side of lots of Mardon Acres so they could subdivide.
Neighborhood meetings have confirmed the residents desire to have
a street. This requires a 30' right -of -way dedication on the
southern edge of Bluebill Ponds (Street E).
This street location will eliminate any additional parkland
adjacent to the existing Highland Meadows Park. Therefore, it
appears that the park dedication for the Bluebill Ponds
Development will be 100 percent cash. This is estimated to be
approximately $95,000.
Jeff stated the development is 35 acres and asked why the park is
only 2.26 acres. Rick advised the balance of the park dedication
will be paid in cash. Outlot D in Highland Meadows, just east of
the existing parkland, could possibly be acquired by the City for
1
t,
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City of Lino Lakes
Park Board Meeting
March 6, 2000
additional parkland. The Planning Department could be informed
that the Parks Department wants to expand the park area when
development to the north occurs.
Paul expressed concern regarding the number of houses in the area
with very little parkland. Parkland is also being lost due to
easements. There are no trail connections throughout the
development and traffic is an issue also.
Rick advised the developer did not initiate the revised plat.
City staff initiated the revisions. The Park Board can make a
recommendation regarding trail connections before the City
Council takes action.
Rick continued stating the park originally began as a 10 -acre
park in the comprehensive park and trails guide. It will be a
challenge to develop a park to accommodate the residents in the
service area now that it is so much smaller.
Pat stated the size of the park is not as big an issue as the
trail connections. Rick advised it will be very difficult to
eliminate Street E to offer a better trail connection.
Paul stated a trail connection would be useful to connect the
cul -de -sacs. A trail running parallel to Street A and Street E
would eliminate some traffic concerns.
Rick advised it is not unusual for residents to use streets to
access parks.
Pam noted Street A will be a very busy street.
Rick advised a safety study was conducted for County Road 14.
The study indicates that a full access off of Woodduck Trail will
be developed. The street alignment may change.
Jeff asked if street parking will be sufficient for this park.
Rick advised the parking will be an issue when the park is
designed. An informal ball field will probably now be out of the
question in this park.
Pat asked about the strip of land between the two ponds on two
areas of the plat. He suggested there may be room for trails
there.
2
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City of Lino Lakes
Park Board Meeting
March 6, 2000
Rick advised he does not have site grading information on the
strip of land between the two ponds. He will discuss that issue
with the City Engineer.
Pat stated a trail in that location will help direct traffic.
Also, a trail between the ponds would allow direct access for
half the homes in the development. He referred to the map and
pointed out the location of a possible trail.
Paul added that when the six lots split there is the possibility
of twelve additional houses. The potential amount of use for
Outlot C is another concern.
Chair Lindy asked about the homes across in the Mardon Acres
Development. Rick advised there are homes all the way across
that edge. The homes were built in 1982.
Pam noted there is potential for a trail off of Bluebill Lane if
the access is placed off of Woodduck Trail.
Jeff expressed concern regarding trails in the backyards of too
many homes.
Paul expressed concern regarding the number of homes that will be
using Outlot C for recreational purposes.
Chair Lindy stated that conceptually the Park Board is saying the
area needs trail connections. However, the streets may be
realigned. He asked about the location where Street E ends.
Rick advised that realistically there is only a southerly access
until the two parcels to the north are developed. There is 30'
allowed for limited access to the park.
Jeff expressed concern regarding having an isolated park like
Birchwood Acres.
Chris asked what the cash dedication will be used for. Rick
advised the Park Board should dedicate the cash for this
development for the future Highland Meadows Park. The cash
dedication will not allow for completion of the park, but will be
a good start to begin development of the park.
Chris asked where residents will park. Rick advised that a
temporary cul -de -sac can be developed for parking until the lots
to the north are developed.
3
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City of Lino Lakes
Park Board Meeting
March 6, 2000
Pat stated that in this case it makes sense to take cash over
land. The trail linkage through the development is a separate
issue from the park dedication.
Jeff suggested the City ask the developer to make a larger than
normal cul -de -sac for parking.
Rick advised Outlot D in the Highland Meadows Subdivision is .53
acres. That parcel cannot be accessed until the property to the
north is developed.
Paul Montain made a motion for staff to pursue looking into the
purchase of Outlot D in Highland Meadows Subdivision. Staff
shall work with the developer of Bluebill Ponds to enhance and
create trails to offer residents access to Highland Meadows Park,
with the understanding that if the road alignment changes, the
Park Board will have to review the plan again. The cash
dedication will be used in the development of Highland Meadows
Park.
The suggested trails are as follows:
• Street A along south end of Block 3, Lot 7, between the
•
proposed pond areas to between Lots 13 -14, to Street B.
Street B cul -de -sac to Street D cul -de -sac, between Lots 31-
32.
As the development continues to the east, staff will make an
ongoing effort to expand Highland Meadows Park and improve access
to the park. Motion was seconded by Jeff Reinert and approved
unanimously.
Chair Lindy added that a note needs to be made about the bubbled
out road so the City can obtain a continuous parcel.
REVIEW SCOREBOARDS PROJECT AT SUNRISE PARK:
Rick advised the Parks Department will be installing electronic
scoreboards at Sunrise Park Field No. 1 and Field No. 2. The
scoreboards will be located in left center field. Rick referred
to a packet detailing the information regarding the scoreboards
(Model BA -518). The scoreboard panel will be dark forest green
with a border stripe. The total cost of the scoreboards, cable,
control console with carrying case, beams, freight, and sales tax
is $5,464.35.
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PRELIMINARY PLAT SITE DATA
OWNER /DEVELOPER HERITAGE DEVELOPMENT
160E COUNTY ROAD 0
ST. PALL. MN 66117
CONSULTANT:
PHONE: 661.451-0017
FAX: 851-481 -1518
PROSE ENGINEERING CO„ 14C.
100E 146TH STREET
SUITE 240
BURNSVILLE. MN 56337
PHONE 612-432-3000
FAX: 812.432 -3723
ENGINEER RALPH D. WAGNER PE N0.7100
SURVEYOR: RUSS P. DAM ° RLS N0. 19086
DESIGNER WLUAM 1 MAU RER
PROPERTY DESCRIPTION
The Northeast Outer of the Northwest Charter of Section 8 Township 31. Range 22. Anoka County.
Minnesota, merlon therefrom the pan of the Nash 313.50 feat of ski Northeast Owner of the
Northwest Quarter lying art of • One drown in a .ou hery drsc5an perpendaAsr to the North line a
sold Nordwaat Quarter of the Northwest Quarter from a point on the North Ina thereof dram 391.10
feat west from the Nearest cones a said Nearest Quarter ate Northward Owner.
Also exceprp thrsfrom PARCEL 30 and tot pest of the arms descried parcel yip within PARCEL
31, ANOKA COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 2&
Subject to rearm roadway errnert for C. 3. A. H. No. 14 (Main Street).
TOTAL SITE AREA = 38.76 Ac
TOTAL WETLAND AREA = 93,713 SF
TT lots 2.09 Lots / Acre
LOT AREAS SHOWN FOR BLOCKS 1, 2, AND 3, DO NOT
INCLUDE EASEMENTS AROUND PROPOSED PONDS
LOT AREAS SHOWN FOR LOTS 1, 2, AND 3, BLOCK 5,
DO NOT INCLUDE DRAINAGE AND UTILITY EASEMENT
1 HERESY CJa1WY THAT THIS PLAN WAS
PROMO SY WE OR UME1 NT DIRECT
nPERWSION AND /RAT 1 AN A DULY
rostra LAND SURVEYOR
1I10E11 19E LAWS Or 1NE SEAT:
Or IRNIOOTA
1000 EAST 146th STREET, BURNSVILLE. MINNESOTA 55337 PH 432 -3000
owns/SUM eta 1,0._M L
REM0ONS
5 /4/00
P074 REV0m 010 CRT SWF AND READ Avow
PREPARED FOR:
Heritage Development
450 E. COUNTY ROAD D
ST. PAUL, MN 55117
DESIGNED 03004ED
WJM
DRAM1 DATE
PRN 4/28/00
50000
DS N0.
9150.00
lino Lakes
PRELIMINARY PLAT
Bluebill Ponds
MINNESOTA
Err
REV.
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
May 31, 2000
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review Request to Include Elm Street Trail in Regional Trail System Plan
Attached is a letter from Ron Cox, Park Planner for the Anoka County Department of Parks and
Recreation. He is requesting that the Elm Street Trail become part of the Regional Trail System
Plan. The proposed regional trail addition would provide a trail from the City of Centerville's
• LaMotte Park, through the Rice Creek Chain of Lakes Park, to the City of Blaine. Blaine's
Regional Trail would connect to the Bunker Hills Regional Park. The potential of a trail loop
would exist to the proposed Lexington Avenue East Anoka Regional Trail north to the Main
Street Central Anoka Trail, then east along Main Street to Rice Chain of Lakes Regional Park
Reserve just south of the Main Street bridge over 35W.
The existing trail along Elm Street is classified as a transportation trail separated from the
roadway. Anoka County does not have any data indicating the expected increase in traffic. I
would assume that as the general public becomes aware of Anoka County's comprehensive trail
system, this trail would certainly experience increased traffic.
RD:sw
sw /parkbrd /Review Request to Include Elm Street Trail in Regional Park System.doc
John K. VonDeLinde
Director
May 24, 2000
Anoka County
Department of Parks & Recreation
550 Bunker Lake Boulevard NW • Andover, Minnesota 55304
Rick DeGardner
Parks and Recreation Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, Minnesota 55014
Dear Rick:
Telephone (612) 757 -3920 • FAX (612) 755 -0230
The Metropolitan Council is preparing to update it's Regional Recreation Open Space Development Guide / Policy
Plan later this year. The Regional Trail System Plan is part of this regional plan and will also be updated.
In this regard, a few regional trail additions and changes are desired by Anoka County. One proposed regional
trail addition is in Lino Lakes. The addition would be from Aqua Lane to Sunset Road basically following the
existing city trail along Elm Street. This would provide a trail from the City of Centerville at LaMotte Park
• through Rice Creek Chain of Lakes Park to the city of Blaine north of I35W at Sunset Road. The City of Blaine
is requesting a regional trail from Sunset Road west to Bunker Hills Regional Park. Anoka County has received
a letter from the City of Blaine for this addition.
•
If the City of Lino Lakes agrees to the addition of the Elm Street trail being classified as regional, the possibility
of a trail loop would exist from this trail to the proposed Lexington Avenue East Anoka County Regional Trail,
north to the Main Street Central Anoka County Regional Trail, then east along Main Street to Rice Creek Chain
of Lakes Regional Park Reserve just south of the Main Street bridge over 35W (see attached).
It may be years before the actual trails are in place, but if these trail corridors are included in the updated
regional trails plan, Metropolitan Council and state funding are a possibility. All signing would be provided by
Anoka County as well as sign kiosks at key points along the trails.
Anoka County would like to get city approval of this Elm Street trail as "regional" and add it to the revised
regional trail plan. If you have question please call me at 763 - 767 -2865. Thank you.
Sincerely,
or. i/e/
Ron Cox
Park Planner
attachments
cc: John VonDeLinde, Director of Parks and Recreation
Affirmative Action / Equal Opportunity Employer
3AV AllS233AIN11!
7
Twin Cities Metropolitan Area
Regional Recreation Open Space System
Updated December 1999
Regional Trails
NCategory "A ": open to the public
NCategory "B ": under acquisition
or development
N Category "C ": planned within
five years
jAyi Category 'D ": proposed beyond
five years
•
•• State Trails
Regional Parks
® Federal Land
® Park Reserve
gari Regional Park
IN Special Recreation
Feature
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Park boundaries were determined from the Council's 1990 Land Use coverage with amendments to state
and federal boundaries in accordance with the Mlnnesats Valley National Wildlife Reftsge, Recreation Area
and State Trail Comprehensive Plan, 1984.
Two post -1990 additions to the regional system also appear on the map. They are: Big Marine Lake Park
Reserve in northern Washington County and Lake Waconia Regional Park in Carver County.
All trail alignments are approximate and intended for viewing only.
.a. a•
Cannon Vdky nail
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
May 31, 2000
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Review Park Shelter and Field Permit Application Form
Enclosed is the revised application form to reserve park shelters and athletic fields. Open -air
shelters are available for rent at Lino Park and Sunrise Park. There is no charge for residents.
However, there is a $25 fee for non - residents.
Athletic fields are available to be reserved for groups that consist of at least 50 percent of Lino
Lakes residents, businesses, churches, and schools within Lino Lakes, and Lino Lakes non - profit
and civic organizations. The proposed rates are:
Softball/baseball — drag only $20 per evening
Softball/baseball — drag and chalk $30 per evening
Soccer $65 per evening
Reservations are made on an availability basis. The rationale for the soccer fee is two fold.
First, our fields are used very heavily by youth soccer groups. Adult Soccer games would have a
detrimental effect on these heavily used fields. Second, this encourages teams to reserve fields at
the National Sports Center, which can accommodate high impact use.
RD:sw
sw /parkbrd/Review Park Shelter and Field Permit Application Form.doc
•
•
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
PARK SHELTER, EQUIPMENT, & FIELD PERMIT APPLICATION
Today's Date:
Applicant Phone: h)
Address:
Rental Date(s):
w)
(street)
(city)
(zip)
PARK OPEN AIR SHELTER RENTALS:
Intended Use: Rental Time: Approx. # in Attendance:
Resident Non - Resident
CI Lino Park Shelter, 7850 Lake Drive (3 tables, 1 grill) $0 $25
P Sunrise Park Shelter #1*, 6918 Sunrise Drive (4 tables, 1 grill) $0 $25
p Sunrise Park Shelter #2 , 6918 Sunrise Drive (4 tables, no grill) $0 $25
* Electricity is available at Sunrise Park Shelter #1. However, a key must be checked out.
EQUIPMENT:
p Bag #1 ($5) Softball, kitten ball, bats, throw down bases, football, playground ball, Hi -li scoop game
P Bag #2 ($10) Croquet, bocce ball, volleyball set, volleyball
ATHLETIC FIELDS - Permits for athletic fields will be considered by the following groups:
1 Lino Lakes resident groups (50% of group must be Lino Lakes residents)
2. Businesses, churches, and schools located within Lino Lakes
3. Lino Lakes non - profit civic organizations
Please check the type of facility requested:
Softball /Baseball - Drag Only $20 per evening
Softball /Baseball - Drag and Chalk $30 per evening
Soccer $65 per evening
**For weekend tournaments, please contact the Parks and Recreation Office
Requested Field(s):
PLEASE READ THE REVERSE SIDE OF THIS FORM BEFORE SIGNING
• By signing below I declare that I have read, and agree to the rental conditions listed on reverse side of this form.
Applicants Signature
Approved By /Date
•
•
•
General Guidelines for Facility and Field Rentals
• Applicants who live or work in Lino Lakes are eligible for the Resident Rates.
♦ Alcohol is not allowed in any of the City parks.
• Parking is allowed in parking Tots only. Vehicles are not allowed on the grass, sidewalk, etc.
• Park closing time is 10:00 pm.
• If your facility is being used by another group that refuses to leave, please call 911 non -
emergency.
• The City of Lino Lakes reserves the right to deny or revoke a permit if it is believed to be in
the best interest of the City facilities or the park users.
• Waste paper and trash must be deposited in refuse barrels.
Open Air Shelter Rules
• Rental of an open air shelter does not include exclusive use of park facilities.
• Renters may not park or display anything on park property without written permission from
the Public Services Director.
♦ The City of Lino Lakes is unable to provide additional picnic tables.
♦ Please do not deposit hot charcoal in refuse barrels.
• This permit should be with the user while at the facility for proof of reservation.
• Keys for electricity for Sunrise Park Shelter #1 must be picked up by 4:00 pm at the Parks
and Recreation Department.
Athletic Facilities Rules
• Athletic facilities may be reserved by Lino Lakes groups, businesses, churches, schools,
residents, and non - profit civic organizations.
• Requests will be filled based on availability and facility conditions.
• The City will provide on -going maintenance to the facilities. Additional maintenance requests
(ie. field markings, chalk, nets) will be subject to additional costs as determined by the Parks
and Recreation Department.
• Permits will be denied and /or revoked when and if the City believes damage may occur to the
athletic facility. The decision to grant or revoke a permit is solely up to the discretion of the
Public Services Director and /or appointee.
• Athletic facilities used for City programs receive maintenance priority over rented facilities.
5/31/00
RD /Forms /Park facility permit
•
•
•
Lino Lakes Public Services Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
PARKS AND TRAILS DEVELOPMENT UPDATE
May 30, 2000
Behm's Park
• Final grade complete
♦ Irrigation system almost finished
• Trail loop sub -base installed, should be paved within next few weeks
♦ Native grasses and wildflower seed mix scheduled to be seeded by June 30 (southern
portion of park)
• 250 — 300 lbs of grass seed will be spread after irrigation system completed and trail loop
is paved. (Landscape Pro Mix — bluegrass /rye grass mix)
♦ An eagle scout will be installing the park sign with landscaping
Brandywood Park
♦ Playground area has been excavated, graded
♦ Installation scheduled with park maintenance personnel and neighborhood volunteers
Saturday, June 3 beginning at 9:00 am
♦ A lot of deadfall removed from natural areas
Sunrise Park
• A dozen bare root trees planted near parking lot
♦ 5 row bleachers and pads installed Fields #1 - #4
♦ Electrical work done for scoreboards at Fields #1 and #2
Trails
• Marshan Park Trail - Landscaping project completed. Included 15 autumn blaze maple
trees and 68 bushes and shrubs. Fabric and wood chips were also placed
• Rice Lake Estates Park - Native grasses and wildflower seed mix will be spread along the
southern portion of the trail leading to Baldwin Park
♦ Lilac Street, east of Appaloosa - Already graded and sub -base, should be paved by end
of June
♦ Wenzel Farms trail loop - Work has not begun yet, needs grading, sub -base, and paving.
Boardwalk will need to be installed after the paving has been completed
Miscellaneous
• Closing date for lots on Sandhill Drive scheduled for June 23
• Bare root trees planted at Rice Lake Estates, Sunrise, Behm's, Shenandoah, Pheasant
Hills, Birch, Wenzel Farms, and Arena Acres
• Bleachers and pads installed at City Hall Park, Centennial Middle School, Rice Lake
Elementary
5/30/00
RD /Park Board /June 2000 park projects
•
•
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
Lino Lakes harks and Recreation Department
May Park Board Update
Summer- Playground Program Begins June 19!
Program Highlights - May Park Board Update
YOUTH
Options: Currently, 49 children are enrolled in this collaborative program between the Lino Lakes Parks and Recreation
Department, the YMCA and the Centennial School District. This is 18 more participants than last year.
Sensational Summer Adventures Day Camp: This new collaborative program with Anoka County will be held the week
of Aug 14 - 18 at Wargo Nature Center. On 05/22/00 this program reached its maximum of 40 participants. Participants,
ages 1st through 3rd grade, will enjoy four field trips, games, crafts and more.
Playground Program: A total of 114 children are currently enrolled in our summer playground program that will be held
at six sites: Inner Park, Lino Park, Sunrise Park, Birch Park, Country Lakes Park and Golden Lake Elementary.
Soccer Fundamentals: Our four daytime classes filled by the beginning of May. Because of this, we added two evening
classes that will each begin in July shortly after the conclusion of the daytime classes.
Tennis Lessons: 13 tennis lesson classes are being offered this summer with classes ranging from beginner to advanced.
•Tennis lessons are offered for individuals ages 5 -15 years old. To date, several classes are filled.
T -Ball: It was originally planned to offer 12 different T -Ball sessions. However, due to popularity and high demand, new
classes were added. We anticipate that over 300 children will participate in this program.
Golf Lessons:: Both youth and adult lessons are offered. Classes are held at Deer Meadows,
Shadow Ridge and Chomonix. Many of our classes are full and we anticipate filling more once
residents receive our summer brochure.
Safety Camp: Currently, 40 children are registered for this year's camp = scheduled for August 10.
ADULT
Softball_ We increased the number of teams this season by four - making a grand total of 54 teams. We had an
opportunity to increase this total, but chose not to schedule any more teams so that we could accommodate
the additional T -13a11 classes.
SPECIAL EVENTS
Kite Day: With assistance from the Lino Lakes Lions Club and Mountain Enterprises, we will once
this free program - scheduled for June 3.. At last year's event, 300 kites were handed out in 1 1/2 hou
similar number this year.
be offering
e anticipate a
arty Wagon: As of 5/23/00, 14 applications have been made to rent the Party Wagon. Currently, the mon
booked, July is filling up fast and August only has limited dates available.
Questions? Please call Liz Bursack or Barry Bernstein at 651- 982 -2440.
ne is
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
May 30, 2000
TO: Park Board Members
FROM: Mike Hoffman, Parks Supervisor
SUBJECT: May Park Board Update
Maintenance activity during the month of May have included the following:
♦ Bleacher Assembly and Delivery
Four bleacher sets have been delivered and anchored to concrete pads at Sunrise Park Fields
#1 - #4. Additional sets will be delivered and anchored as they are completed. (1 set to Lino
Park, 2 sets to Rice Lake Elementary School, 2 sets to Centennial Middle School.)
• Planting of Bare Root Trees
A total of 45 trees were planted in city parks. Parks receiving trees were Sunrise (17),
Shenandoah (2), Rice Lake Estates (10), Pheasant Hills (3), Birch (2), Behm's Century Farm
(6), Wenzel Farms (3), and Arena Acres (2).
• Landscape Planting Along Marshan Trail (Marshan Park to Stagecoach Trail)
A buffer planting was installed between the new trail segment and the existing homes to the
north. The area was first sprayed with Roundup to kill existing vegetation; area was then
tilled and graded. Next, 15 bare root trees and 4 species of shrubs (totaling 70 shrubs) were
installed. Landscape fabric and 4 " -6 "of woodchip mulch was then added to finish the
proj ect.
♦ Daily Ballfield Preparation
Softball and baseball are underway with as many as 15 fields being game prepped on a daily
basis. (Infield drug, batter's boxes, pitching rubber, bases hand raked, foul lines and batter's
boxes chalked.)
♦ Layout and Painting of Soccer Fields
1 — U12 and up — Rice Lake North
2 — U12 and up — Centennial Middle School
1 — U10 — Sunrise Park
4 — U6 and U8 — Lino Park
• Roundup applied to Behm's Century Farm Park, Rice Lake Estates Park, and various other
park areas.
•
•
•
`1.
• Brandywood Playground received and unloaded equipment, playground layout and site prep.
• Weekly mowing and garbage pickup of all park areas.
♦ Site prep. (grading) and irrigation installed at Behm's Century Farm Park. (contracted)
♦ Parking lot painted at Lino Park. (contracted)
• Woodchip mulching and tanker watering of young trees.
Those are the major highlights for May. As you can see, we've been slightly busy. Fortunately,
as of May 22 we have added two full time seasonal employees. Three more will come on board
once high school lets out. More to come in June.
sw /parkbrd/Mike/May 00 Maintenance Update.doc
)3 A-.
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
May 31, 2000
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Consider Renaming City Hall Park
City Hall Park is located adjacent to the old city hall building. This park consists of two softball
fields, a playground, hockey rink, general rink, and warminghouse. Perhaps we should consider
renaming this park since city hall is no longer located on Main Street. Enclosed is the park
naming policy, which was adopted in April of 1998. No immediate decision is necessary;
however it might be beneficial to think about renaming this park more appropriately.
RD:sw
sw /parkbrd/Renaming City Hall Park.doc
•
•
•
Council Member Bergeson
adoption:
introduced the following resolution and moved its
13A
CITY OF LINO LAKES
RESOLUTION NO. 98 - 47
PARK NAMING POLICY
WHEREAS, currently the City does not have a policy for naming parks, and
WHEREAS, the Parks and Recreation Board have recommended that the City Council
adopt a policy for naming parks that are dedicated to the City when a new
plat is approved, and
WHEREAS, the City Council wishes to implement the following policy as the Parks
and Recreation Board have recommended:
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lino
Lakes, Minnesota, as follows:
1. A policy for naming City parks be adopted.
2. The criteria for naming new parks is as follows:
NEW PARKS
The Park Board will name a new park following preliminary plat approval when a
park area is indicated on the plat.
Criteria for Naming Parks:
1. Significant or unique characteristic of the park.
2. Historical features relating to the parcel.
3. According to name of adjacent housing development (s).
4. According to location or street name.
5. Names of a community service organization.
6. Names that represent quality of life in Lino Lakes.
HA1
RESOLUTION NO. 98 - 47
Page -3-
3. The Park Board will make the recommendation, (if any), to the City Council for
final approval.
Criteria for Renaming Parks:
1. Significant or unique characteristic of the park.
2. Historical features relating to parcel.
3. According to name of adjacent housing development(s).
4. According to location or street name.
5. Names of a community service organization.
6. Names that represent quality of life in Lino Lakes.
7. Environmental names which may represent the name of animals or trees in the
area.
Adopted by the Lino Lakes City Council this 13th d ,+ of April, 1998.
`%77c3.�ckcfJ '�J...
Marilyn G. Anderson, Clerk- Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Dahl and upon vote being taken thereon, the following voted in favor
thereof: Bergeson, Dahl, Lyden, Neal, Sullivan.
The following voted against same: none.
Whereupon said resolution was declared duly passed and adopted.
•
/3 6,
Lino Lakes Parks and Recreation Department
600 Town Center Parkway
Lino Lakes, MN 55014
(651) 982 -2440 Fax (651) 982 -2439
•
•
May 31, 2000
TO: Park Board Members
FROM: Rick DeGardner, Public Services Director
SUBJECT: Recreation Review in Quad Community Press
The Recreation Department has increased its marketing efforts by including a Recreation Review
Section in the Quad Community Press. This section began on March 28, 2000 and highlights a
variety of programs and services that the Recreation Department provides. We anticipate
switching to a bi- weekly segment once the programs are underway. Staff has heard a lot of
positive comments from registrants regarding this feature.
Staff would be interested in hearing any comments or suggestions regarding the Recreation
Review.
RD:sw
sw /parkbrd/Recreation Review in Quad Community Press.doc
-• • • •
CITY OF LINOLAKES
DOCUMENT 00030
- -,1
.. ADVERTISEMENT, FOR BIDS . I
Notice is hereby given that sealed bids will
be receive publicltoperiect..-andread aloud by. •
representatives of.the City of Lino Lakes, I
Minnesota at the City-Hall, 600 Town Center
Parkway, Lino Eakes,Minnesota 55014, in said
City at 2:00 PM, on Thursday; April 27, 2000, • s"
for furnishing affilOritantrmateriars-for the cort-:".v
,struction of•20001WEAFIING,couRSE AND- -.-
TRAIL PAVING, consisting,e1;-ttiiijolloWing-"
approximate quantities: • • •°L
BituminousWearing'Cotirse 2950 TN •
Bituminous•Trail Paving TN
Proposal forms, contract documents, draw-
ings and spiecificationa as' Orepared by Toltz,
King, Duvall, Anderson•and Associates, Inc.,
are on file for inspection in the office of the City ••
Clerk end in the office, of the:Engineers, whose
address is 1S00,elper,Jafralaza,444 Cedar
Street, Saint Paul,..Minnesota,581.01,72140.' - •
'-..Contractors , desitIngeA I
Specifications Snd.related.documents for the
purpose of .submitting a bld may secure them
from the Engineers upon deposit of $40.00 for'17
eachset The deposit for one-set ot drawings
and specifications will be refunded to each
Contractor who submits- a.bana fide bld and
returns the plans and speCifiCatIons in good
condition within 15 days after the date for the •
opening of bids. Twenty Dollars. ($20.00) will be
refunded for deposits made to secure more
than one set of 'documents, deposits made to
secure documents for subcontractors and mate-
rial suppliers and also to Contractors who fail to •
bid._•To secure a refund all documents must be
retumed in good condition within 15 days after
the day for the opening of bids. •
Na bid will be considered.unless it•is .
securely sealed in an envelope and filed with ,
the City Clerk prior to the time noted above for
the closing of bids:
Each bld must be accompanied by a bid.:
bond or cashiers check payable to the City ot
Lino Lakes in an amount not less than five per-
cent (5%) of the total bid as a guarantee that
the bidder if successful, will enter into a contract
with the Owner for the work described in the
proposal. This deposit wilt be subject to forfef.; •
ture as provided by law. The deposits for the '
three lowest bidders-will be -retained by the
Owner until the contract has been awarded and..
executed but not longer than sixty (60) days. No
bid may be withdrawn fora Peribirof sixty. (60)
.days following the bid -opening.
The Owner reserves the right to-reject any
or all bids, to waive informalities or to award the
contract to the lowest responsible bidder, in the
best interest of the Owner. •
The City Council will consider award of con-
•traCts 'at'a regular meeting to be held at 6:30
P.M., May 8, 2000.
• Linda Waite Smith, CityAdministrator
• Dated: March 27, 2000
Published in Quad Community Press April 4
and April 11, 2000. - - - - • •*"
. '
- •
• A us' x. Tea" • ^.
•
.:, ,-;
• ?1,7: : ,
•
Reereation eview
•
GIN ofUno Lakes Department of Parks ond Recreation
AikatantliciigkfiQiiiimant • -
There are a number of golf lessons that will be offered
Throughout the summer:for the beginner to the advanced
• golfer: TO recelVei:ischkitile:PleaseContrict the Parks and
Recreation Departrnent: • - - . .„ ,
The Options program is a great opportunity for your Old to
.•
. , .
spend a wonderful summer teaming, playing and belonging '
Qualtffed and caring staff frcm.the YrvICA and the lino- Lakes
Parks and Recreation Det*Thient leddNibcir child In a full
day of thcitAitlei. Nki'siipo:y.redisteitcii tfreef, Cifiie days a
661. W111116116,64971fe.4?..Irdi.ik341.66-tYj*(-0 to fwo
weeks off during the -summer. The program starts on June 19= -
etna ri.r6s through August TI Program hours are 630 a.m. -61)0
- • • .
' The Parks and Recreation Departnent Offers YOi.ir 4, 5 and 6 year
old a chance to participate n a non-compettive T-ball program.
The four-year-old program meets one or two days a week for
one hour over a three-week period. The five and six year old
program meets for one and one halt-hours two days a week
over a four-week period. There are several sessions to choose
from. . -
The four-year-old program fee is $27 and the five and six-year
old program fee is $31. All participants receive a T-shirt, hat and
pictures. Special discounts for volunteer coaches.
The Lino Lakes Parks and Recreation Department has severd
employment opportunities this summer. Some of these jobs
include playground leaders, Options program leaders, and
youth program instructorsfor T-ball and soccer, golf instructors,
tennis instructors and gym supervisors. These positions offer good
pay. fledble schedules and the opportunity to work up to forty
• hours weekly. To apply, please contact the Parks and
Recreation Department 651-982-2440.
LINO LAKES PARKS AND RECREATION DEPARTMENT
"We are working hard, so you can play" ,. •
Tor further information regarding these (*other programs
Offered by the Parks and Recreation Department, please .
call 651-982-2440.. '; .*-- , • . .
The Office hours are .8 - 4:30 P.m. Monday - Friday. '
• 136' •-
Page 18 Tuesday, March 28,2000..
QUAD COMMUNITY PRESS:
. . ... .
• ..,.,-„si-, j'..-2..t" ":':..-',3.-•••••;;;-'.'.I.,-;71i.4•!-:. .
-•...4.'n'f.(.1'.!:,:::,:i..4,..-....3:...7),7.;..,..:4,...,.
..,...:,fl.fif,7(.:-.••:•5:1-ri*r•,:s,..r.,f..:P.'!...,..t..:•:7r.
'••■ - • - Z. •• .•---
.-..',..:.,;'-i"..:-:":113.:'.i.:.,-,.,:•.:,...1*.,...*:,..„ .',. 7'..•
i;,:.."1..:•i':z1•:.•''Recreation 'ReVieW-2::: ,..
f:.::,,,l-i•;ti..xj,..:1,2:4:.,...•,.-s...',:-:.,.,. '
.,...,....„.• .,.. . • .--•••L ,•"-.i ........ -f.-1,7, .. . . . . •
City of Lino:C.okes Department of Parks and Recreation
Aduk Softball Registration
There is a selected few Spots available for the adult softball
progrcim.,The men's league offers your team a twenty game
.).,season. The men's league is offered Monday -Thursday. The
cost is $415. The co-rec. league offers your team a choice.
• " between a competitive league mirth a twelve game season or
" a recreational program that offers a ten game season. The •
• - co-rec. competitive program league fee is $335 and fhb ;-
recreational league fee is $320. •
deadline is Friday, API 14.
If yiiiiPr‘ein'indiVidual too king to bePlaced On a team. the."'
:Parks and Recreation Department will attempt to place you
Ona.tek#11: •
4.Z
°P.f ;,.1 10. L.•,...a";
11°118 Program
s The Options prograrKii a great opportunity folyati child to
• spend a wonderful summer learning, playing and belonging:
QUallfied and caring staff from the YMCA and the WO :takes
Parks and Recreation Department will lead your child in gi full
day of activities. You may register for a three:. four or
days a week. With this program fieXibility, you may take up .
• to two weeks off during the summer. The program starts on •
June 1.9 and runs through August 11. Program hours are
6:30 a.m. - 6 p.m. - • .
T-Ball
The Parks and Recreation Department offers your 4, 5 and 6 year
Old a chance to partidpate in a non-competitive t-bcdl progrcm.,=
The four-year-old program meets one or two days a week for •.•-•
one hour over a three-week period:The five and six year old;
program meets for one and hatf-hours two days aikteek over
a four-week period. There are severalsessions to choose from. •
The four-year-old program fee Is $27 and the five and six-year-
'.old Ail p,..sarticipanits,receiv., 7.7 T-.shirt. hatand .
pictures. Special discounts for volunteer coaches. .
Emp ,
There are several opportunities for seasoned employment this
summer. The Park and Recreation Department offers tleible';'-74,,;
-
schedules, good pay and the opportunity to work with a Varlet;
'of programs and populations. To apply, please contact the
Parks and Recreation Department 651-982-2440. -
PartyWagon •
The Party is available for your gathering or neighborhood block
party. The party wagon is equipped with an assortment of .7.
games, tables and chairs. For reservation information, please
contact the Parks and Recreation Department. _
LINO LAKES PARKS AND RECREATION DEPARTMENT •
working hcrd, so you can play" • •
.
For furtherinformation regarding these or other programs
*4.''•offered by‘the Parks and Recreation Department, please ..
651-982-2440. _ • • •
• The office hours are 8 a.m. - 430 p.m. Monday - Friday.
•
•
COUNCIL MINUTES MARCH 13, 2000
CITY OF LINO LAKES
MINUTES
DATE : March 13, 2000
TIME STARTED : 6:30 P.M.
TIME ENDED : 8:25 P.M.
MEMBERS PRESENT : Carlson, Dahl, O'Donnell and Mayor Bergeson
MEMBERS ABSENT : None
Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan
Tesch; City Attorney, Bill Hawkins; Consulting Engineer, John Powell; Community Development
Director, Brian Wessel; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; and
Environmental Specialist, Marty Asleson (part)
SETTING THE AGENDA
Item 5A, Consider Resolution No. 2000 — 29, Supporting DNR Co
Resource Guidance to Enhance Smart Growth in Wildland -Ur
moved to follow open mike.
tegrating Natural
munities ", was
Item 5G, Resolution No. 00 — 33, Deny Bluebill P• e tion, was removed from the agenda.
Item 5H, Consider Joint Powers Agreeme e _ •° o :ter Service to Hugo Wenzel Farms, was
removed from the agenda.
Item 2E, Resolution No. 2000 .,' ge o °' ignatories on City on City Firstar Accounts, was
added to the agenda.
Item lAiv, February 2 ncil Work Session Minutes, was moved to Item 7A.
Item 1Bi, February Man 1, $508,559.74, was moved to Item 7B
The amended agenda was approved as presented.
CONSENT AGENDA
Council Member Dahl moved to approve the Consent Agenda, as amended. Council Member Carlson
seconded the motion. Motion carried unanimously.
ITEM
MINUTES:
• February 9, 2000, Council Work Session
ACTION
Approved
COUNCIL MINUTES MARCH 13, 2000
February 14, 2000, City Council Meeting
February 15, 2000, Council Special Meeting
DISBURSEMENTS:
1999/2000 (Check No. 58351 - 58440, $130,176.42
and $204,043.18)
Centennial Fire District
Approved
Approved
Approved
Approved
Resolution No. 00 — 28, Re- designating Community
Development Block Grant for the City of Lino Lakes
For Funding Year 2000 -2001 Approved
Resolution No. 00 — 31, Supporting Continuation
Of Metropolitan Bus Routes 271 and 213 in
Lino Lakes
Staff advised Resolution No. 00 — 28 formally re-desig ,3 pit of the public services area
and into housing rehab administered through Ano t �� munity Action.
Staff advised Resolution No. 00 — 31 for
the City of Lino Lakes. The resolutio
recommendation of Representativ
OPEN MIKE
continuation of bus routes 271 and 213 in
to specific Metropolitan Council Members per the
No one was present fo
Consider Resolution N 2000 — 29, Supporting DNR Collaboration "Integrating Natural
Resource Guidance to Enhance Smart Growth in Wildland -Urban Interface Communities" (3/4
Vote Required), Marty Asleson — Staff advised the Minnesota Department of Natural Resources has
matched funds with the US Forest to implement a program called "Integrating Natural Resource
Guidance to Enhance Smart Growth in Wildland Urban Interface Communities ". There is a total of
$105,000 to be used for working with one or two (2) local units of government. There are two (2)
units of government that have been approached. These cities are the City of Lino Lakes and the City
of Hugo.
The purpose of this project is to work collaboratively with the two -(2) units of government to develop
land development and management tools, which better incorporate natural resource conservation
goals. Natural resource assessment and policy /plans will be addressed at the "landscaping scale ",
covering the whole jurisdiction of the cities. A component of the program that has to do with
subdivision design will be a part for one city.
2
COUNCIL MINUTES MARCH 13, 2000
• Since the City of Lino Lakes has been through the process, the City of Hugo will be a host to this part
of the project. GIS inventory will be addressed. This is a good opportunity to evaluate and enhance
the City's present inventory. Another part of this program is to develop a guidebook to assist small
acreage landowners in their resource management decisions. This project will address issues that the
Lino Lakes inventory and Management Plan left open as future goals. Assistance with policy and
code language that is relevant to conservation development is one of these goals.
Staff referred to information from the DNR and a timetable of the project. The project would start
now and proceed through the middle of 2001.
Council Member Carlson inquired about a breakdown of funds for both cities. Staff advised they are
unaware of a breakdown. The City of Lino Lakes will stress areas that it needs help in. The City of
Hugo will be developing a preservation development process.
Council Member Carlson inquired about a recommendation from the Planning and Zoning Board.
Staff advised this program did not go through the Planning and Zoning Board. The City of Lino
Lakes will not see any dollars. The funding will go to the DNR staff. • will be doing work
in cooperation with City staff.
Council Member Carlson expressed concern regarding the C n : etr into the scope of the
Planning and Zoning Board. Staff advised the preserva to r. t process that has been
developed for the City will not be part of the prog s ty has made it clear to the DNR that
• the City will not be starting over with the process of ino Lakes is way ahead of other cities
regarding the process.
•
Council Member Carlson referred
program covering the entire C
the Planning and Zoning B
Staff advised the prog
and into the landscape
property owners.
R document that concern her such as the
f th=e ity's relevant policies being addressed. She stated
view the program.
e looking beyond the boundaries of the Planning and Zoning Board
thin development. The program also involves working will small
Council Member Carlson advised she sees a lot of good within the program. However, if the program
gets into the City's zoning ordinances the Planning and Zoning Board should be reviewing the
program.
Staff advised the DNR is not a regulatory force. The purpose of the program is to bring information
forward.
Mayor Bergeson stated the focus of the motion is to support so the program can begin. Once the
program has begun, the DNR will be working with both cities that will include the Planning and
Zoning Board.
COUNCIL MINUTES MARCH 13, 2000
Staff advised the City has made it clear to the DNR that it won't be renewing or revising the
preservation development program. The City does want the DNR's opinion on the process. The
DNR is also interested in hearing about the City's plans and policies. The DNR will not be making
changes to those policies. The City is in no way committing to the DNR regulating the City's
documentation regarding ordinances or policies.
Council Member O'Donnell moved to adopt Resolution No. 2000 — 29, as presented. Council
Member Dahl seconded the motion.
Council Member O'Donnell advised he did not see anything in the documentation that indicates the
City must adhere to the DNR's recommendations.
Staff advised the City does not have to adhere to the DNR's recommendations. The priority is to
better define terms in the inventory system, clarify greenway issues, and look at soils and water
quality. The program would improve the City's current GIS System.
Council Member Dahl inquired about other cities involved in the prog
Lino Lakes and Hugo have been the first cities approached.
Council Member Dahl advised she would also like a Plannin
She asked if all City Boards would be involved with the
Staff advised more than one City Board will be i
Environmental Board.
ff advised the City of
oard recommendation.
ith t e program including the
Staff continued stating the progra ni . n °ental Board issue. If necessary the program can be
reviewed again by staff. Apr a "an b made regarding why the program is an Environmental
Board issue at the next Cou _= k ion.
Council Member Carl
the Environmental Bo
amendment. Motion c
o amend the motion to include that the program will be reviewed by
e Planning and Zoning Board. Council Member Dahl seconded the
d unanimously.
Motion carried unanimously.
Resolution No. 2000 — 29 can be found at the end of these minutes.
ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
Consider Resolution No. 00 — 24, Cable Franchise Extension (3/4 Vote Required), Dan Tesch —
Staff advised the North Metro Cable Commission has recommended to it's member cities that they
extend the cable television franchise agreement with Media One to November 20, 2000. This will
give Media One and the Commission the time necessary to renegotiate the franchise agreement.
MediaOne has agreed to the extension. All terms and provisions of the current agreement will stay in
effect during the extension.
4
•
•
COUNCIL MINUTES MARCH 13, 2000
Council Member Dahl moved to adopt Resolution No. 00 - 24, as presented. Council Member
Carlson seconded the motion. Motion carried unanimously.
Resolution No. 00 — 24 can be found at the end of these minutes.
Consider Computer/Internet Use Policy (3/4 Vote Required), Dan Tesch — Staff advised that as
the City gets closer to Internet access, it is important to have a policy in place that will protect the
security and integrity of the City's data. Just as important is a policy that will outline how the City
employees may use this new tool.
The City's computer system is designed to allow staff to better meet the needs of its residents. The
more proficient the research and computer skills of the employees, the better they can serve those
needs. This policy establishes guidelines for what is a permitted use of the system and the Internet,
and what is prohibited.
Council Member Carlson corrected the policy on page 1, paragraph 1, . * `'ermission for
personal use must be obtained from the employee's department direr .o
Council Member O'Donnell moved to approve the Compute y F. ternet Use Policy, as
amended. Council Member Carlson seconded the motion f'on ied unanimously.
Authorize Hiring Finance Director (3/4 Vote ' uire Dan Tesch — Staff advised applicants for
the Finance Director position were recruit- ed by two (2) interview panels that
included all Finance Department emp • e ers of the senior management team and a
representative of the City's indep • rm. The consensus was to offer the position to Alan J.
Rolek.
Mr. Rolek has 21 year. mu, ° pal finance experience in the metro area and is currently president of
the Minnesota Govern e Officers Association.
The City Administrator s negotiated with Mr. Rolek a compensation package that includes a
starting annual salary of $68,000. His anticipated start date is April 3, 2000.
Staff recommended Council authorization to hire Mr. Rolek, contingent upon successful completion
of all applicable background checks.
Council Member Carlson moved to approve the hiring of Mr. Al Rolek as Finance Director,
contingent upon successful completion of all background checks. Council Member O'Donnell
seconded the motion. Motion carried unanimously.
Consideration of Lino Lakes Community Service Award, Dan Tesch — Staff advised that several
years ago, the City began an award program referred to as the Mayor's Award. This program was
designed to recognize citizens who had made a contribution to the community. It is the desire of this
COUNCIL MINUTES MARCH 13, 2000
Council to once again have a mechanism by which they can recognize citizens who make a difference
in the community. This program is called the Lino Lakes Community Service Award.
Staff reviewed their recommendations relating to the nomination committee, nominations, the award,
and time line. Staff noted awards would be presented at the second meeting in September of each
year.
Council Member Dahl moved to adopt the guidelines of the Lino Lakes Community Service Award,
as presented. Council Member Carlson seconded the motion.
Mayor Bergeson suggested the Council and each City Board appoint a representative for the
nominating committee at their next meeting.
Motion carried unanimously.
Consideration of Resolution No. 2000 — 35, Change of Signatories on City Firstar Accounts,
Linda Waite Smith — Staff advised Firstar Bank requires the City to ..: • the change of
signatories on the following City accounts:
1. Safe Deposit Box
2. Checking Accounts
3. Certificate of Depos
This housekeeping item is to acknowledg
new City Clerk, Ry -Chel Gaustad.
John Bergeson and the appointment of the
Council's approval will autho. nge i ° the signatory officers.
Council Member Carl
to adopt Resolution No. 2000 — 35, as presented. Council Member
Dahl seconded the mo own carried unanimously.
Resolution No. 2000 — 3 can be found at the end of these minutes.
PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
There was no Public Safety Department report.
PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
Consideration of Mutual Aid Agreement with the Cities of Hugo and Centerville (3/4 Vote
Required), Rick DeGardner — Staff referred to a proposed Mutual Aid Agreement between the City
of Hugo, the City of Centerville, and the City of Lino Lakes for the provision of emergency repairs of
maintenance of any member's municipal water or sanitary sewer system.
6
•
•
•
•
COUNCIL MINUTES MARCH 13, 2000
The City requesting assistance will reimburse the City(s) who provides assistance for all costs and
expenses incurred. The receiving City also agrees to indemnify and hold harmless the sending
City(s), its officers, agents, and employees against any and all costs, damages, and claims arising from
any negligent act of the sending City(s) employee.
Staff advised the City Attorney has reviewed the agreement.
Council Member O'Donnell moved to approve the Mutual Aid Agreement, as presented. Council
Member Carlson seconded the motion. Motion carried unanimously.
Consideration of Receiving Bids and Awarding Playground Equipment, Brandywood Park (3/4
Vote Required), Rick DeGardner — Staff advised on Friday, March 3, 2000, bids were opened for
the Brandywood playground equipment project. Five (5) proposals were submitted. The playground
equipment proposals were on display at City Hall the week of March 6, 2000. Neighborhood
residents and Park Board Members were invited to review the proposals, make comments, and
provide input on the selection of playground equipment.
Staff advised they believe the Minnesota/Wisconsin Playground,
the best package of playground equipment for Brandywood Par
based on a number of factors including equipment quality, sa
play experience provided, and installation experience.
City of Lino Lakes
nt evaluations were
ions, aesthetic appeal, the
Staff advised they met with interested residents p r to t` ight s Council meeting to make final
decisions such as color selection.
It is anticipated to install the play
certified playground installer,
Council Member O'D
City before. Staff advi
past few years and has
en in May — July, 2000, with area residents, a
ance staff.
d if Minnesota/Wisconsin Playground, Inc. has done work for the
pany has worked with the City of Lino Lakes several times in the
ry successful.
Council Member O'Donnell moved to award the Brandywood Playground project to
Minnesota/Wisconsin Playground, Inc., in the amount of $27,000. Council Member Dahl seconded
the motion. Motion carried unanimously.
Consideration of Resolution No. 00 — 25, Accepting Lino Lakes Lions Club Donation for Kite
Day (3/4 Vote Required), Rick DeGardner — Staff advised the Lino Lakes Parks and Recreation
Department will be holding its fifth Kite Day event on Saturday, June 3, 2000, at Rice Lake
Elementary School. This event is free to children in the Quad City area. It is great fun to see the
children and their families assemble the kits and fly them. What a wonderful sight to see.
When the Parks and Recreation Department was unable to obtain kits from a vendor last year, Lino
Lakes Lions Club, as a program sponsor, donated $300 to help defer the cost of this event. The Lino
Lakes Lions Club has made a $300 donation to the Kite Day Program again this year.
COUNCIL MINUTES MARCH 13, 2000
Council Member Dahl moved to adopt Resolution No. 00 — 25, as presented. Council Member
O'Donnell seconded the motion. Motion carried unanimously.
Resolution No. 00 — 25 can be found at the end of these minutes.
Consideration of Resolution No. 00 — 26, Accept Donations for Scoreboards at Sunrise Park (3/4
Vote Required), Rick DeGardner — Staff advised the Park Department will be installing electronic
scoreboards at Sunrise Park Field #1 and Field #2. Staff received proposals from two (2) companies
and recommended that Aim Electronics be awarded this project. Staff referred to specifications for
the proposed scoreboards (Model BA -518). The scoreboard panel will be forest green with a white
border stripe. The approximate total costs of the scoreboards, cable, control console with carrying
case, beams freight, and sales tax is $5,464.35.
Two (2) local businesses, Fast Break Corner Market and Lino Lakes State Bank, have agreed to
contribute money to help defray the costs of this project. Each company will contribute $1,200. A 4'
x 4' advertising panel will be located adjacent to the scoreboard for a " • three (3) years. Juleen
Signs will be producing the advertising panels.
Council Member Dahl asked if there are any other electronic
advised this project is the first within the City.
Council Member Carlson moved to adopt Resolu
Dahl seconded the motion. Motion carrie
within the City. Staff
6, as presented. Council Member
Resolution No. 00 — 26 can be fou $. of " ese minutes.
COMMUNITY DEVELO
ARTMENT REPORT, BRIAN WESSEL
FIRST READING, O a c ° o. 04 — 00, Offering the Sale of Property in the Apollo Business
Park to Nol -Tec Syste , ti (3/4 Vote Required), Mary Alice Divine — Staff advised Nol -Tec
Systems in the Apollo BST iness Park would like to purchase a .79 -acre City owned parcel just north
of the company's site. Staff referred to a map indicating the parcel. This is a remnant parcel between
Nol -Tec and the Fogerty development to the north. The company is interested in holding this site for
future expansion. The City and Nol -Tec agreed to a purchase price of $41,900, plus assessments.
Council Member O'Donnell moved to approve the FIRST READING of Ordinance No. 04 — 00, as
presented. Council Member Dahl seconded the motion.
Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell
voted yea. Mayor Bergeson voted yea.
Motion carried unanimously.
•
•
•
COUNCIL MINUTES MARCH 13, 2000
Pheasant Hills 11th Addition Final Plat (3/4 Vote Required), Jeff Smyser — Staff advised this
request involves represents the final phase of the Pheasant Hills Preserve Development, Pheasant
Hills 11th Addition. The plat consists of 50 single - family lots. The property is Zoned R -1X, Single
Family Executive and indicated as residential on our land use plan.
A development agreement and financial guarantees are in place. The City Engineer has approved the
final grading and utility plans. A trail connection will be provided, as indicated in the preliminary
plat, that will connect the existing neighborhood park to the northern portion of Sherman Lake Road.
Staff recommended approval of the final plat for Pheasant Hills Preserve 11th Addition subject to
approval of the Title Work by the City Attorney.
Council Member Dahl moved to approve final plat for Pheasant Hills Preserve 11th Addition, subject
to approval of the Title Work by the City Attorney. Council Member Carlson seconded the motion.
Council Member Carlson advised the Council previously approved 105 homes and another 50 with
this project. She stated the proposed Comprehensive Plan calls for 14
advised she would vote in favor of the project because the plan is
does concern her however, that the Council should mean what
mes per year. She
City. She stated it
ow up.
Mayor Bergeson pointed out the urgency in approving tose.� inprehensive Plan.
Council Member Carlson stated the City currentl ' as to in place that could be used to control
growth. The Council needs to hold to the
Motion carried unanimously.
Highland Meadows Site P
advised on January 10.; !.00,
PDO for the Highland
conditions of the appro
the townhomes develop nt.
ouses that the Council indicated it would.
Required), Jeff Smyser /Cindy Sherman — Ms. Sherman
City Council approved the amended preliminary plat and amended
bdivision. As required by the ordinance and as one of the
.M. Development has submitted a complete site plan application for
The site plan was subject to the review of the Planning and Zoning
Board for recommendation and the approval of the City Council.
Ms. Sherman reviewed the site plan in detail. She advised the site plan is consistent with the general
layout submitted with the preliminary plat and it meets the intent of the ordinance regulations.
Ms. Sherman noted the Fire Department expressed concern about the townhomes addresses. Staff
will be working with the Fire Department to address all concerns.
Ms. Sherman recommended approval of the site plan based on conditions outlined in the report.
Council Member Carlson moved to approve the final plat for Highland Meadows West and approval
of the site plan for Highland Meadows Multi- Family Area based on the following conditions:
COUNCIL MINUTES MARCH 13, 2000
1.
1.
The final landscape plan is subject to the review and approval of the City
Environmental Specialist.
a) A foundation - planting plan shall be submitted for
review and approval prior to issuance of building permits.
b) Landscape plantings shall be added on the south side
of Oak Drive and around ponding /wetland to include native materials /seeds
to buffer areas and as part of the surface water treatment train.
Access to units 35 and 36 shall be provided from the north and no access shall
be provided from the cul -de -sac, subject to approval by the Police Department and Fire
Department
2. Curb cuts shall be limited to 26 feet in width for accesses onto public roads
with a minimum 10 -foot separation.
3. Green space /rock separations shall be eliminate R driveways.
4. A lighting plan shall be submitted for th royal of the Police
Department.
5. Street, drainage and utility A , "� t to the review and approval of the
City Engineer.
6. All conditions . ' at approval remain in effect.
Council Member Dahl second
otion carried unanimously.
Consider Resolution 00 , Findings of Fact for Majestic Pines Church (3/4 Vote
Required), Jeff Smys f + vised at the February 28, 2000, Council meeting, Council denied
the applications for a c ''io al use permit and site plan review for the Majestic Pines Community
Church. To ensure clari in the City's compliance with the law, the Council should adopt findings
for the action. Resolution No. 00 — 27 lists findings of fact.
Council Member Carlson expressed concern regarding missing details such as sewer and water not
being available. Staff advised the findings of fact list reasons the City Council denied the application.
They do not include concerns of other City Boards.
Council Member Carlson asked if Council Member Dahl had discussed the sewer and water issue.
She also asked if the square footage from the second floor and Phase II could be included.
Staff advised the application was for Phase I only. Therefore, the square footage for Phase II should
not be included. Council can add to the findings if they are in agreement.
10
•
•
COUNCIL MINUTES MARCH 13, 2000
Council Member Carlson asked for the square footage of the second floor. Staff advised that figure
was not determined.
Council Member Carlson stated Ms. Sherman calculated that figure to be approximately 41,000
square feet.
Council Member Dahl advised she did discuss sewer and water and that issue was one reason she
could not support the project.
Staff advised sewer and water was discussed. However, denial based on a septic system is not legal.
Council Member Carlson advised both the septic system and square footage of the building tie into
the staff report relating to capacity.
Staff advised septic systems are based on the square footage of a building and are designed for peak
capacity.
The City Administrator advised she reviewed the tapes from the ti a nd I correct square
footage was not determined.
The City Attorney advised the reason for the findings o to $ acts together to support the
denial. The City has ordinance standards that the ply with. The findings of fact need
to include issues raised by the Council. If an issu snot :levant, it should not be included. The City
cannot deny a project because it is not wit �'oundary.
Council Member Carlson stated t t`` ar• pertaining to natural resources that the septic
system could pertain to.
Staff advised the septi ° to " as an issue to the Environmental Board. A well- designed septic
system is not a threat t v nment.
Council Member Carlso uggested the number of parking spaces also is included because it was not
harmonious to the area.
Staff advised they do not remember that being part of the discussion. The findings of fact should
support why the application was denied.
The City Attorney advised the number of parking spots could change the character of an area and
could be a finding of fact.
Mr. Gary Nordness, Developer for the project, stated the number of parking spaces was less than
required. He advised he strongly disagrees that the project was not harmonious with the area. He
recommended the Council look at what they are doing very carefully because the applicant will
pursue this.
COUNCIL MINUTES MARCH 13, 2000
Council Member Carlson moved to adopt Resolution No. 00 — 27, listing the following findings of
fact:
1. Section 2 Subd. 2.B.7 of the City's zoning ordinance provides standards for all
conditional uses permits.
2. Section 5, Subd. 2.H.5. of the zoning ordinance provides additional criteria for a
conditional use permit for churches in the R -X zoning district.
3. The applicant agreed to several extensions of the review period according to law.
4. The revised application submitted February 7, 2000, was not complete, as stated in the
staff report.
5. The applicant requested as decision by the City Council on the project at the February
28, 2000, meeting.
6. The proposed phase one building footprint is 26,01
height would be 30 ft.
7. Number of parking spaces (the number erified).
and the building
•
8. A majority of the City Council do that the project as submitted meets the •
standards for a conditional , ted in Section 2 Subd. 2.B.7. of the zoning
ordinance. Specificall
Subd. 2 that e project must be "harmonious with the general and
applicable s la�snd policies of the comprehensive plan of the City and this
ordina . "
Sec. 2 S .7.c. states that the project must be "designed, constructed, operated,
and main ned so as to be harmonious and appropriate in appearance with the existing
and/or intended character of the general vicinity and will not change the essential
character of that area."
In the view of two (2) of the four (4) Council Members, the size of the building and the
extent of the project relative to the site are not harmonious with the rural character of
the neighborhood, and would change the essential character of the area, which is
guided to remain rural in the City's existing comprehensive plan and the draft new
plan.
Council Member Dahl seconded the motion.
Council Member O'Donnell clarified that a yea vote supports the findings of fact, not necessarily
agreeing with the findings.
12
•
•
COUNCIL MINUTES MARCH 13, 2000
The City Attorney advised the findings are the basis by which the action was taken.
Council Member Carlson advised she did not include the sewer and water issue even though it was
discussed.
The City Attorney stated that not being within the MUSA boundary is not a basis for denial.
Mayor Bergeson advised he is against the motion. He stated that he believes the findings regarding an
incomplete application are not accurate. The applicant made several changes to address the concerns
of the Council. The changes were then presented to staff. Staff advised the applicant that the changes
would require additional engineering plans. The Council then denied the application before it was
possible to complete the engineering plans. He stated he does not believe the notion of being
incomplete is a basis for denial. He added that being harmonious is in the eye of the beholder. Two
(2) Council Members did feel the project was harmonious. He advised he will vote against the
motion.
Council Member Carlson inquired about a timeline relating to app :a dings of fact. The
City Attorney advised the findings of fact should be approved t
Council Member Carlson advised the majority of the C
The language in the staff report indicated the appl'
recommended by Barry Sullivan and should not b
recommendation due to the incomplete a
project was not harmonious.
omplete. The language was
taff did advise they could not make a
The City Attorney advised the Cit 'fficblt time without the findings of fact if the action is
challenged.
Council Member Carl
should be added. Wea
reviewed by the City A
support the resolution as
tat r e does not believe the resolution is as strong as it could be. More
f fact could prove to be a bad decision. The findings have been
eland are supported by the minutes and tapes. She advised she will
stands.
Council Member O'Donnell stated he did support the application. He will, however, support the
resolution. He advised that he believes the findings are the reason why the majority of the Council
denied the application. He noted he does not agree with the reason why the application was denied.
Motion carried with Mayor Bergeson voting no.
Resolution No. 00 —27 can be found at the end of these minutes.
Lakes Addition Street Reconstruction Final Payment (3/4 Vote Required), John Powell — Staff
advised the Contractor for the Lakes Addition Street Reconstruction project, Dresel Contracting, Inc.,
is requesting City approval of Payment No. 9 in the amount of $91,212.46. This will be the final
payment on this contract. Upon approval of the final payment, the one -year warranty period will
•
COUNCIL MINUTES MARCH 13, 2000
begin. The final amount is about 2% over the original bid amount. The final contract amount is
summarized as follows:
Original Bid Amount
Change Order No. 1
Final Contract Amount
$1,787,810.00
36,439.08
$1,824,249.08
The final amount is about 2% over the original bid amount. The majority of the increased cost is due
to driveway and boulevard restoration work. In some areas, additional restoration costs were incurred
in an effort to blend in the new roadway elevation with the existing yard/driveway elevations.
Council Member O'Donnell moved to adopt Resolution No. 00 — 00, as presented. Council Member
Dahl seconded the motion.
Council Member Carlson advised that the blending of elevations should have been included in the
original bid. Staff advised that quantities are estimated. Changes in the field often have to be made.
Council must approve all changes orders.
Motion carried unanimously.
Resolution No. 00 — 00 can be found at the end of these
Bluebill Ponds Area Petition (3/4 Vote Requir , Jo Powell — Upon adoption of the agenda, •
this item was deleted.
Consider Joint Powers Agreeme
Required), John Powell — U
UNFINISHED BUSI
e ater Service to Hugo Wenzel Farms (3/4 Vote
n of e agenda, this item was deleted.
Consideration of Febry` , 2000, Council Work Session Minutes — Council Member Carlson
corrected the heading to d "MEMBERS ABSENT: Council Member Carlson and Council
Member O'Donnell ".
Council Member Carlson moved to approve the February 23, 2000, Council Work Session minutes,
as amended. Council Member O'Donnell seconded the motion. Motion carried unanimously.
Consideration of February Manuals, $508,559.74 — Council Member Dahl asked if the payment of
$37,771.54 for the Civic Complex is the final payment. Staff advised the payment is not the final.
There are additional dollars set aside for the final payment.
Council Member O'Donnell moved to approve the February Manuals, $508, 559.74, as presented.
Council Member Carlson seconded the motion. Motion carried unanimously.
NEW BUSINESS - None
14
•
•
•
COUNCIL MINUTES MARCH 13, 2000
COMMUNITY CALENDAR MARCH 13, 2000 THROUGH MARCH 27, 2000:
SPECIAL CITY ELECTION, TUESDAY, MARCH 14, 2000
St. Patrick's Day Lunch at Senior Center, Wednesday, March 15, 2000, Noon
CAG Meeting, Monday, March 20, 2000, 7:00 p.m.
Council Work Session, Tuesday, March 21, 2000, 5:30 p.m.
Council Work Session, Wednesday, March 22, 2000, 4:45 p.m.
City Council Meeting, Monday, March 27, 2000, 6:30 p.m.
ADJOURN
There being no further business, Council Member Dahl moved to . ':• "at : 5 p.m. Council
Member Carlson seconded the motion. Motion carried unanim
These minutes were considered and approved at the reg
Ry- L hel Gaustad, City Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Se
,1.
John ergeso Mayor
eting, March 27, 2000.
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
SPECIAL COUNCIL MEETING
MINUTES
DATE : March 21, 2000
TIME STARTED : 5:30 p.m.
TIME ENDED : 8:25 p.m.
MEMBERS PRESENT : Council Members Carlson, Dahl, O'Donnell,
Reinert, and Mayor Bergeson
: None
MEMBERS ABSENT
Staff Members Present: City Administrator, Linda Waite Smith; City Engineer, John
Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser;
Planning Coordinator, Mary Kay Wyland
REVISED COUNCIL MEETING SCHEDULE, LIND •'" �' H
Staff distributed a revised Council meeting schedul
discuss Town Center design standards has been
The April 26, 2000, Council work session has
been scheduled for May 10, 2000, 5:30
cial meeting to
Aril 12, 2000, 5:30 p.m.
A Finance work session has
COUNCIL GOAL SETTING ' . L DA WAITE SMITH
Staff requested Council
regarding a preference for facilitators during the
Council Goal Sett SesA`` at i scheduled for May 6, 2000.
TEAM BUILDIN
ING, LINDA WAITE SMITH
Staff asked Council Members if they feel the need for a preliminary session with Harry
Brull without staff relating to the team building meeting.
Council agreed they would meet with Mr. Bruela for 'h hour before meeting with staff. If
Mr. Brull believes more time is necessary with Council, staff will be scheduled for a
future meeting.
COUNCIL WORK SESSION AGENDA, LINDA WAITE SMITH
Staff noted that the Council work session agenda has already been distributed. Staff
requested Council direction relating to the City of Centerville's Council Members.
• Council determined City Council Members from Centerville and Lino Lakes will sit
together during the stadium meeting.
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
STADIUM UPDATE, BRIAN WESSEL
Staff advised there will not be a presentation of the stadium plan at the Council work
session March 22, 2000. A meeting was held last week and a sketch was presented to
City staff and Mayor Bergeson.
Staff continued stating Mr. Babacas will be in town on March 29, 2000. It is probable
that he will accuse the City of standing in his way of the project. Staff advised Council
Members and City staff to be aware of what is said to the press.
Staff distributed a copy of the press release regarding the stadium. The press release
indicates a formal application has not yet been made. Therefore, the City hasn't had
anything to respond to.
Staff advised Mr. Vincent will be providing the Council with an update at the Council
work session on March 22, 2000.
COMPREHENSIVE PLAN, BRIAN WESSEL /JEFF SMY G ' a ' KAY
WYLAND
Staff advised that Council had previously requested
the proposed Comprehensive Plan. Staff distr
Members' specific questions.
on regarding parts of
regarding the Council
Staff distributed a list of Changes/ . . t e Draft Land Use Plan based on the
current draft land use map in t la The handout included a narrative of the
changes and requests incl is fr.m property owners. Staff reviewed the
proposed changes in de d n • a ted the area of change on the map.
Staff reviewed the s .arding existing commercial /industrial MUSA. Staff
advised residential (including reserve) was indicated as 402 acres at 1999 -year
end. The amount of "a +mmercial/industrial MUSA was indicated as 241 acres at 1999 -
year end. Staff advised the big question relating to the plan is how much MUSA should
be requested.
Staff referred to the handout regarding cluster housing. Cluster housing is a method of
saving land: either for permanent open space and other valued features or for future
development. The draft Plan indicates both types. Staff referred to pages 81 -83 of the
draft Plan. Housing lots are made smaller and designed in a compact arrangement. The
remaining land is then preserved, either temporarily or permanently. The number of lots
doesn't change (unless future development is allowed). Less land is developed, more
land is saved.
Mayor Bergeson suggested staff use a different term for one of the types of clustering so
the meaning is clear.
2
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
Staff reviewed the method used to calculate the amount of MUSA requested in the draft
plan. Staff referred to page 65 -66 of the Plan indicating the calculation. Staff advised the
1.5 multiplier was used because of the undevelopable land within the City due to
wetlands. Staff noted a multiplier would not be needed if there were no wetlands.
Staff noted the City has complete control over MUSA allocation. There are no penalties
for having an excess of MUSA in the MUSA bank. MUSA allocation can be method
used to control growth. What needs to be determined is the City policies regarding
allocation of MUSA.
Council Member Carlson expressed concern regarding the Plan requesting too much
MUSA.
Mayor Bergeson stated the question is whether or not extra MUSA is a good or bad thing.
The previous Council was split regarding that issue.
Staff added that requesting additional MUSA from the Metropolit. +mil after the
Plan is adopted is a costly and lengthy process.
Staff advised the Plan has to be legal and legally support
laid out in the document. Staff did discuss the legal
the City Attorney.
mechanisms are
of mechanisms with
Staff reviewed the control mechanism •3' �° ton in detail noting the MUSA
allocation rules.
Council Member Dahl re
of ssible septic system failure areas. Staff
advised any septic syste ars old can possibly fail.
Mayor Bergeson s t figures relating to MUSA for septic failure areas may
need to be included e lan. The Plan also does not include MUSA for low- density
unsewered resident .G' eas.
Staff requested Council Members level of comfort with the control mechanisms noting
that more detail is need.
Mayor Bergeson advised Council Members to review the staff handout in detail. If
Council Members have any more questions or issues they should be referred to staff.
Council Member Carlson expressed concern about the concept of MUSA and high
density. She stated she believes the City will not limit new houses to 147. The MUSA
numbers and zoning ordinances should fit at a maximum of 147 new homes per year.
3
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
Council Member Reinert inquired about the 15% high- density housing goals. Staff
advised the 15% refers to the Livable Communities Goal. That percent is based on the
total number of housing units within the City.
Council Member Dahl inquired about the number of approved plats that are included in
the 402 acres of residential MUSA. Staff advised they can try to calculate that number if
the Council thinks it's of use, but staff does not have that data now. It would require
some time to determine a reliable number.
Mr. Bob Bening, resident of Lino Lakes, asked if there is a control mechanism in the Plan
to prevent "super growth" after a year of low growth.
Mayor Bergeson advised the goal is to maintain an average of 147 new homes per year.
If that figure goes above or below, the City will work toward getting back to the original
goal.
Council Member O'Donnell stated he is unsure if all Council Members agree with the
vision of the Plan. Once the vision is agreed on, the details on ho ere can be
Ak
worked out.
Council Member Reinert stated details regarding the nu ryo , density, and
MUSA need to be worked out.
Council Members Carlson and Dahl requestesopie f the 1981 Comprehensive Plan
and the 1987 update.
Council Member Reinert state
commercial MUSA at the
there is in the plan that
'ke o have a discussion regarding the
g. "discussion should also be held regarding what
bers do not understand or embrace.
Mayor Bergeson st w of what the Plan looks like at the end and how Council
Members feels abo at ould be included in the next meeting.
There being no further business to discuss regarding this issue, the meeting was
adjourned at 8:25 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
April 10, 2000.
Ry -Chel Gaustad, City Clerk John Bergeson, Mayor
4
•
•
•
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
SPECIAL COUNCIL MEETING
MINUTES
DATE : March 21, 2000
TIME STARTED : 5:30 p.m.
TIME ENDED : 8:25 p.m.
MEMBERS PRESENT : Council Members Carlson, Dahl, O'Donnell,
Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
Staff Members Present: City Administrator, Linda Waite Smith; City Engineer, John
Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser;
Planning Coordinator, Mary Kay Wyland
REVISED COUNCIL MEETING SCHEDULE, LIND •�' m H
Staff distributed a revised Council meeting schedul
discuss Town Center design standards has been
The April 26, 2000, Council work session has
been scheduled for May 10, 2000, 5:30
COUNCIL GOAL SETTING
Staff requested Council
Council Goal Setti Ses
cial meeting to
A ril 12, 2000, 5:30 p.m.
A Finance work session has
A WAITE SMITH
regarding a preference for facilitators during the
scheduled for May 6, 2000.
TEAM BUILDIN c ING, LINDA WAITE SMITH
Staff asked Council Members if they feel the need for a preliminary session with Harry
Brull without staff relating to the team building meeting.
Council agreed they would meet with Mr. Bruela for l hour before meeting with staff. If
Mr. Brull believes more time is necessary with Council, staff will be scheduled for a
future meeting.
COUNCIL WORK SESSION AGENDA, LINDA WAITE SMITH
Staff noted that the Council work session agenda has already been distributed. Staff
requested Council direction relating to the City of Centerville's Council Members.
Council determined City Council Members from Centerville and Lino Lakes will sit
together during the stadium meeting.
•
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
STADIUM UPDATE, BRIAN WESSEL
Staff advised there will not be a presentation of the stadium plan at the Council work
session March 22, 2000. A meeting was held last week and a sketch was presented to
City staff and Mayor Bergeson.
Staff continued stating Mr. Babacas will be in town on March 29, 2000. It is probable
that he will accuse the City of standing in his way of the project. Staff advised Council
Members and City staff to be aware of what is said to the press.
Staff distributed a copy of the press release regarding the stadium. The press release
indicates a formal application has not yet been made. Therefore, the City hasn't had
anything to respond to.
Staff advised Mr. Vincent will be providing the Council with an update at the Council
work session on March 22, 2000.
COMPREHENSIVE PLAN, BRIAN WESSEL /JEFF SMY, KAY
WYLAND
Staff advised that Council had previously requested
the proposed Comprehensive Plan. Staff distr
Members' specific questions.
on regarding parts of
regarding the Council
Staff distributed a list of Changes / e Draft Land Use Plan based on the
current draft land use map in t • s. ' la The handout included a narrative of the
changes and requests incl sts frm property owners. Staff reviewed the
proposed changes in de ted the area of change on the map.
Staff reviewed the s • arding existing commercial /industrial MUSA. Staff
advised residential (including reserve) was indicated as 402 acres at 1999 -year
end. The amount of ' °.mmercial /industrial MUSA was indicated as 241 acres at 1999 -
year end. Staff advised the big question relating to the plan is how much MUSA should
be requested.
Staff referred to the handout regarding cluster housing. Cluster housing is a method of
saving land: either for permanent open space and other valued features or for future
development. The draft Plan indicates both types. Staff referred to pages 81 -83 of the
draft Plan. Housing lots are made smaller and designed in a compact arrangement. The
remaining land is then preserved, either temporarily or permanently. The number of lots
doesn't change (unless future development is allowed). Less land is developed, more
land is saved.
• Mayor Bergeson suggested staff use a different term for one of the types of clustering so
the meaning is clear.
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
Staff reviewed the method used to calculate the amount of MUSA requested in the draft
plan. Staff referred to page 65 -66 of the Plan indicating the calculation. Staff advised the
1.5 multiplier was used because of the undevelopable land within the City due to
wetlands. Staff noted a multiplier would not be needed if there were no wetlands.
Staff noted the City has complete control over MUSA allocation. There are no penalties
for having an excess of MUSA in the MUSA bank. MUSA allocation can be method
used to control growth. What needs to be determined is the City policies regarding
allocation of MUSA.
Council Member Carlson expressed concern regarding the Plan requesting too much
MUSA.
Mayor Bergeson stated the question is whether or not extra MUSA is a good or bad thing.
The previous Council was split regarding that issue.
Staff added that requesting additional MUSA from the Metropolit e _il after the
Plan is adopted is a costly and lengthy process.
Staff advised the Plan has to be legal and legally support
laid out in the document. Staff did discuss the legal
the City Attorney.
echanisms are
of mechanisms with
Staff reviewed the control mechanism tion in detail noting the MUSA
allocation rules.
Council Member Dahl re of . ssible septic system failure areas. Staff
advised any septic syste ars old can possibly fail.
Mayor Bergeson s
need to be included
unsewered residenti
t figures relating to MUSA for septic failure areas may
e'UU'lan. The Plan also does not include MUSA for low - density
eas.
Staff requested Council Members level of comfort with the control mechanisms noting
that more detail is need.
Mayor Bergeson advised Council Members to review the staff handout in detail. If
Council Members have any more questions or issues they should be referred to staff.
Council Member Carlson expressed concern about the concept of MUSA and high
density. She stated she believes the City will not limit new houses to 147. The MUSA
numbers and zoning ordinances should fit at a maximum of 147 new homes per year.
3
•
•
•
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
Council Member Reinert inquired about the 15% high- density housing goals. Staff
advised the 15% refers to the Livable Communities Goal. That percent is based on the
total number of housing units within the City.
Council Member Dahl inquired about the number of approved plats that are included in
the 402 acres of residential MUSA. Staff advised they can try to calculate that number if
the Council thinks it's of use, but staff does not have that data now. It would require
some time to determine a reliable number.
Mr. Bob Bening, resident of Lino Lakes, asked if there is a control mechanism in the Plan
to prevent "super growth" after a year of low growth.
Mayor Bergeson advised the goal is to maintain an average of 147 new homes per year.
If that figure goes above or below, the City will work toward getting back to the original
goal.
Council Member O'Donnell stated he is unsure if all Council Members agree with the
vision of the Plan. Once the vision is agreed on the details on ho ere can be
worked out.
Council Member Reinert stated details regarding the nu r' o ,density, and
MUSA need to be worked out.
Council Members Carlson and Dahl requeste f the 1981 Comprehensive Plan
and the 1987 update.
Council Member Reinert state
commercial MUSA at the
there is in the plan that
Mayor Bergeson st
ke o have a discussion regarding the
g. • discussion should also be held regarding what
bers do not understand or embrace.
w of what the Plan looks like at the end and how Council
Members feels abo TJat ° ould be included in the next meeting.
There being no further business to discuss regarding this issue, the meeting was
adjourned at 8:25 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
April 10, 2000.
Ry -C el Gaustad, City Clerk Joh erge on, Mayor
4
SPECIAL COUNCIL WORK SESSION MARCH 21, 2000
Transcribed by:
Kim Points
TifneSaver Off Site Secretarial, Inc.
5
•
•
CITY COUNCIL WORK SESSION MARCH 22, 2000
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
: March 22, 2000
. 5:30 p.m.
. 7:45 p.m.
•
: Council Member Carlson, Dahl, Reinert,
O'Donnell and Mayor Bergeson %�
: None
Staff members present: City Administrator, Linda Waite Smith; Administration
Director, Dan Tesch; City Engineer, John Powell; City Planner, Jeff Smyser (part);
Community Development Director, Brian Wessel; Economic Devel•; t Assistant,
Mary Alice Divine (part); Public Services Director, Rick DeGar
Dave Pecchia (part), City Clerk, Ry -Chel Gaustad (part)
STADIUM UPDATE WITH THE CENTERVIL
WESSEL
f Police,
CIL, BRIAN
Mayor Bergeson welcomed the City of . ncil Members. He advised the
purpose of the meeting is to get an u.�r�_� e proposed stadium project.
Staff read the official statemen
indicated no formal app
respond to. The staeme
Statement (EIS).
y regarding the project. The statement
l ° . een made. Therefore, the City has nothing to
not that law requires an Environmental Impact
Mr. Michael Vincen B Burnett Commercial, came forward and stated he is the agent
for Mr. Babaccas. He stated it is his intent to slow down the project and come to an
understanding of what is necessary to get the project accomplished. He noted Mr.
Babaccas has not yet met with either City Council. Mr. Babaccas will be in town next
week and intends to meet with both City Councils.
Mr. Vincent continued stating he has been involved in getting a development team
together. The intent is to have a first class project that is done right and is part of the
community. He noted the Star Dome would be the largest dome in the world.
Mr. Vincent advised the team has developed a preliminary concept plan. All plans and
additional information will come before the City of Lino Lakes first.
• Staff advised the first step in the project is an Environmental Impact Statement. The EIS
would take approximately 15 months and cost approximately $500,000. The cost for the
CITY COUNCIL WORK SESSION MARCH 22, 2000
EIS is borne by the developer. Consultants at the State level may prepare the study. The
EIS would determine environmental impacts and well as impact on nearby housing,
traffic and land use.
Staff continued stating other steps necessary in the City process include amending the
Comprehensive Plan, rezoning and roadway and utility improvements. Staff noted no
decisions can be made until the EIS is completed.
Staff distributed a preliminary analysis of impacts to the City Council members from
Centerville. Staff noted the analysis is a very broad range scope based on very few
assumptions. The most positive aspect of the project is the economic development
possibilities for both cities.
Council Member Reinert inquired about the possibility of other locations.
Mr. Vincent advised they do have another land option in another City. Lino Lakes is the
preferred site.
Council Member O'Donnell stated he would like to see mo Ie r g the project.
He asked when more information will be available.
Mr. Vincent advised a member of the develop
to complete some information. He advised th
before an application is submitted. He
decisions off of preliminary info
sked for a few more weeks
have complete information
rn regarding people making
Mr. Tom Wilharber, May ville, `asked if a stadium presentation is being made
at the Forest Lake V a its 000.
Mr. Vincent advis e`.tion will not be made at the VFW. Mr. Babaccas is
holding a dinner at i e. He stressed that the City of Lino Lakes will receive all
additional informati `` first.
Mayor Wilharber inquired about the length of the project. Mr. Vincent advised the
project is anticipated to take approximately 24 months after all approvals are obtained.
Mayor Wilharber advised it would be helpful if the media could be toned down relating to
the project.
Mr. Vincent advised he is trying to control the media. The project is a great project that
can be good for the community.
Council Member Reinert inquired about the biggest hurdle regarding the project. Mr.
Vincent advised he sees the biggest hurdle as the learning curve. He stated this is a huge
project that has a lot of components.
2
CITY COUNCIL WORK SESSION MARCH 22, 2000
Ms. Mari Nelson, Council Member for the City of Centerville, stated the project is a bit
confusing because of the lack of information. She stated that it seems the developer has a
clear picture but it is not being shared with either City. She asked if there are definite
plans for the project and if funds have been spent. She also stated she would like clearer,
crisper information.
Mr. Vincent advised funds have been spent. There is a preliminary concept plan but it
would be premature to distribute it. A development team with certain expertise has been
put together. He noted the project will be similar to the Georgia Dome.
Council Member Nelson inquired about the application fee. Mr. Vincent advised the
application fee is the first step with the City of Lino Lakes. The application will be
submitted in approximately three (3) weeks.
Mayor Bergeson inquired about the progress being made with the Minnesota Twins and
Minnesota Vikings.
Mr. Vincent advised they are now in discussions with the
relationship may occur with the Minnesota Vikings. He
want to be a part of the project. However, it is only
A leasing
ves both teams
e one team.
Mayor Bergeson advised the project would h 3 a hd impact on both communities. He
stated the City of Lino Lakes will kee . t'erville fully informed.
Mayor Wilharber thanked the
ou "`cil for the invitation to the meeting. He
also thanked staff for all t���'`d in rmation.
Mayor Bergeson c ort recess at 6:13 p.m.
Mayor Bergeson re e' d the meeting at 6:30 p.m.
TOWN CENTER DEVELOPMENT UPDATE, BRIAN WESSEL /JEFF SMYSER
Staff advised discussions regarding the Master Planning and Design Standards are
continuing. The Planning and Zoning Board has one more special meeting. A public
hearing has been scheduled for April 12, 2000. A presentation will be made to the City
Council mid -year.
Staff advised they are requesting a detailed discussion at the next work session regarding
the economic development piece of the Town Center. Three (3) projects including the
hotel /restaurant, YMCA and grocery store need to be discussed. Staff noted the
McDonald's store will be under construction soon.
•
CITY COUNCIL WORK SESSION MARCH 22, 2000
Staff advised there has been interest in the housing piece of the Town Center. Staff stated
they are working with the landowners and will be looking at different option.
This item will appear on the Council work session agenda April 5, 2000, 5:30 p.m.
COMPREHENSIVE PLAN UPDATE, BRIAN WESSEL /JEFF SMYSER
Staff advised there is no new information regarding the proposed Comprehensive Plan. A
tentative Comprehensive Plan Council work session has been scheduled for Saturday,
April 8, 8:00 a.m. to 10:00 a.m. Council will determine if staff should be present.
I35 OVERLAY PROJECT, JOHN POWELL
Staff advised the bituminous work on I35 was done last year. This year Stage 2, concrete
overlay, will be done. The work will occur west of Sunset to the I35E/I35W junction.
Staff advised the work will involve complete closure of the north o ound lane.
Work will begin on the southbound lane and that lane will be c e ou , ound ramps
on Lake Drive will be closed completely. Once completed, tir,il on the
northbound lane.
Staff continued stating work will begin in mid m � tract that allows for 61
working days which includes Saturdays. Earl letion is prior to the 4th of July
weekend. Staff advised they anticipat -July. Staff noted the Police
Department is aware of the projec : ; • ,a raffic due to the project.
Staff advised Shafer Cont
approved by the Count
property.
i talling a temporary driveway that has been
One of the contractors is storing materials on City
SALE OF LOTS im -'' �' DHILL DRIVE, RICK DEGARDNER
Staff referred to Sandhill Drive in the Rice Lake Estates area. The City was dedicated
two (2) lots for park purposes. However, the park was developed behind the well house
last year with playground equipment, basketball court, and trail connecting to Baldwin
Park. The City is looking sell the lots for $36,900. The two (2) lots will be combined
into one lot.
Staff advised there are soil concerns on the lot. A soil study has been conducted and is
available to potential buyers. Staff advised if the lot is purchased, an ordinance will be
necessary to sell the lot.
Council Member O'Donnell expressed concern regarding the residents who are expecting
the lots to be used as park area.
4
•
•
•
CITY COUNCIL WORK SESSION MARCH 22, 2000
Staff advised the residents are very happy with the park area behind the well house.
Council agreed the two (2) lots can be combined into one and sold.
UTILITY BILLS, RICK DEGARDNER
Staff distributed a letter from Mr. and Mrs. Nelson regarding a recent utility bill. Staff
also distributed a handout that included background information relating to water meter
readers that have been changed. Staff reviewed the information in detail.
Staff advised the undercharging is limited to the 63 homes that had a generator style
remote reading device that was available to the city in the early 80's. The replacement of
the generator style remote reading device has resulted in undercharging residents since
these old devices readings slow down over time. This creates a discrepancy with the
actual water meter that is located inside the house. Most of those residents have been
billed for the error. Staff noted a flyer was sent out when the meters were changed. The
flyer that indicated the new meter was a radio read. That informati ncorrect.
Staff advised they broke down the undercharge for Mr. and
them for 60% of the undercharge. An offer has been ma
interest.
Council Member Carlson advised she spoke
residents that the mistake applied to. S
sent out. The flyer indicated that rest
Council did not discuss chargi
limit be set on back usage
Council Member
mistake.
aff then billed
ments with no
elsn. She stated there are few
ncern regarding the flyer that was
t be charged back for any mistakes.
e City's mistake. She suggested a $100
she oes not feel it is right to charge the residents for the
Council Member 0' nnell pointed out the under billing took place in prior budget
years. The mistake will have no impact on this year's budget. He suggested not billing
residents anything for the back usage.
Mayor Bergeson advised the City must make it very clear that not having to pay for the
back usage is only for this specific meter problem.
Council Member O'Donnell suggested this be tied into and used as leverage to get into
homes that has not yet changed to the new meter.
Council directed staff to not charge residents retroactively to homes that have the meter
discrepancy between the old meter and new device by a certain date. Refunds will go to
residents who have already paid for the discrepancy. Residents do not have to pay for the
discrepancy specifically because the flyer was sent out stating they would not have to.
CITY COUNCIL WORK SESSION MARCH 22, 2000
UPDATE ON ADMINISTRATION FUNCTION, LINDA WAITE SMITH
Staff advised the Financial position has been filled. Because of that, Mr. Tesch will be
expanding his duties to cover the entire City. All new employees within the Police
Department will now come through the Administration Department.
CITY SPOKESPERSON ORDINANCE, COUNCIL MEMBER DAHL
Council Member Dahl advised the previous Council had discussions regarding who the
spokesperson for the City is. She stated she called other cities and most often it is the
City Administrator or the Police Chief. The City Administrator was appointed the
spokesperson through the election. She asked if the City must pass an ordinance to
formally appoint the City Administrator as spokesperson.
Council Member O'Donnell inquired about what the City Charter says about the
spokesperson. Staff advised there is a section in the Charter regar.' y
spokesperson and the Mayor's role.
Council Member Carlson suggested Council review the tesmta t particular meeting
regarding the City spokesperson.
Council Member O'Donnell asked for clarific'on r =. ding the roles of a City
spokesperson.
Mayor Bergeson added it is o
wants the ordinance word
of the City Administrat
hen an opinion is asked for. He stated he
pok person is the City Administrator or designee
Council directed st v the tapes and minutes from the Council meeting
regarding this issue.
This item will appear on the work session agenda Wednesday, April 5, 2000, 5:30 p.m.
REGULAR AGENDA, MARCH 27, 2000
Item 9I, Special Council Work Session, Wednesday, April 8, 2000, 5:30 p.m., was added
to the Community Calendar
The meeting was adjourned at 7:45 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
April 10, 2000.
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CITY COUNCIL WORK SESSION
te Ita A.eu
Ry -Chel Gaustad, City Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
MARCH 22, 2000
7
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COUNCIL MINUTES MARCH 27, 2000
CITY OF LINO LAKES
MINUTES
DATE : March 27, 2000
TIME STARTED : 6:30 P.M.
TIME ENDED : 7:25 P.M.
MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan
Tesch; City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director,
Brian Wessel; City Planner, Jeff Smyser (part); Public Services Director, Rick DeGardner; Chief of
Police, Dave Pecchia (part); Fire Chief, Milo Bennett; Accounting Clerk, Lynn Francis (part);
Accounting Clerk, Joyce Lund (part); Accountant, Paula Schloer (part); and CMC City Clerk, Ry-
Chel Gaustad
Council Member Jeff Reinert was presented the Oath of Office by ; erk, Ry -Chel
Gaustad.
SETTING THE AGENDA
• Item 1C, Resolution No. 00 — 39, 2000 Fee Sche• emoved from the agenda to discuss at a
future Council work session. ���,,.rti� �...���
•
Item lAii, February 28, 2000, Cit
The amended agenda was a
CONSENT AGEND
eting Minutes, was moved to Item 7A.
esented.
Council Member Carlso oved to approve the Consent Agenda, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
ITEM ACTION
MINUTES:
March 8, 2000, Council Work Session Approved
February 28, 2000, Council Work Session Approved
DISBURSEMENTS:
2000
COUNCIL MINUTES MARCH 27, 2000
(Check No. 58447 - 58561, $223,704.09)
Centennial Fire District
OPEN MIKE
Approved
Approved
GFOA Award Presented to Finance Staff, Mayor Bergeson — Mayor Bergeson presented the
Governor's Finance Officers Association award for outstanding finance reporting and achievement to
City staff Ms. Lynn Francis, Ms Joyce Lund, and Ms. Paul Schloer.
State of the City Address, Mayor Bergeson - Mayor Bergeson presented the State of the City
Address.
A copy of Mayor Bergeson's State of the City Address can be found at the end of these minutes.
No one was present for open mike.
ADMINISTRATION DEPARTMENT REPORT, DAN TESL
Community Service Job Offer (3/5 Vote Required), Dan c S. advised a panel consisting
of the Administration Director, members of the Police a graduate of the City's Public
Safety Academy conducted first interviews for the � immunity Service Officer on March
7, 2000. Two (2) applicants were selected to co background investigation packet.
Chief Pecchia and the Administration t ose two (2) finalists a second interview. Staff
noted the City has not been able t candidates with the decision regarding the position.
As a result of the selection pr • reco mends the Council extend a tentative offer of
employment to Candidate s p. 'on of Community Service Officer. The CSO is a part-time
position. Duties inclus -� i . omplaints, a range of office duties and general assistance to the
City's sworn staff.
Council Member O'Don 11 moved to extend a tentative offer of employment to Candidate A, based
upon successful completion of a physical and drug test. Council Member Carlson seconded the
motion. Motion carried unanimously.
Conditional Job Offer to Receptionist (3/5 Vote Required), Dan Tesch — Staff advised the City
Council authorized staff to recruit and hire a secretary for the Community Development Department.
The City began the recruitment process, and received several qualified candidates. The
Administration Director and members of the Community Development Department conducted first
interviews. The City Administrator and Community Development Director conducted a second
interview. It was the consensus of all involved that Ms. Dawn Bugge, City Receptionist, be promoted
to this secretarial position.
The City is now left with a vacancy at the front desk. Per the union contract, the position is being
posted at City Hall. In the interest of time, the pool of applicants recently created by the department
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COUNCIL MINUTES MARCH 27, 2000
secretary position has been revisited. The City is also responding to requests generated by the City's
internal posting. Based on these sources, staff is confident that a qualified applicant can be found.
Staff is proposing to conduct interview on March 30 and 31, 2000. The next regularly scheduled
Council meeting is April 10, 2000. Therefore, staff is requesting permission to extend a conditional
offer of employment as soon as the administrative hiring process is completed. This would save the
City almost a month, based on a two -(2) week notice to any current employer.
Council Member Carlson moved to allow staff to extend a conditional offer of employment for the
receptionist position prior to the next Council meeting. Council Member Dahl seconded the motion.
Motion carried unanimously.
FIRST READING, Ordinance No. 00 — 05, Grant City Administrator/Designee Authority to
Investigate the Background of New Employees (3/5 Vote Required), Dan Tesch — Staff advised
that in order to the Police Department to conduct a criminal background investigation of job
applicants on the City's behalf, an ordinance is required. Staff referred to the ordinance, which will
amend the personnel section of the City code.
Council Member O'Donnell moved to approve the FIRST RE • i .r ance No. 00 — 05, as
presented. Council Member Dahl seconded the motion.
Council Member Carlson voted yea. Council Me yea. Council Member O'Donnell
voted yea. Council Member Reinert voted yea. ' yor i geson voted yea.
Motion carried unanimously.
Consider Resolution No. 00
April 8, 2000 (3/5 Vote Re
allowed under the Sta :. am
conduct fewer that fou
ove xempt Permit for Lawful Gambling, St. Joseph,
Chel Gaustad — Staff advised non - profit organizations are
Statutes to apply for an exemption from a gambling license if they
ng occasions per year.
The Lino Lakes Lions C is requesting to hold a raffle and tipboards at a fundraising spaghetti
dinner being held at St. Joseph Church on Saturday, April 8, 2000, from 3:00 p.m. to 9:00 p.m.
Mayor Bergeson noted there are a couple Council Members that are members of the Lions Club. He
asked if there is a conflict of interest relating to the vote on this item.
The City Attorney advised all Council Members could vote on this item because there is no direct
financial interest in the action.
Council Member Dahl moved to adopt Resolution No. 00 — 37, as presented. Council Member
Carlson seconded the motion. Motion carried unanimously.
Resolution No. 00 — 37 can be found at the end of these minutes.
COUNCIL MINUTES MARCH 27, 2000
Consider Approval of 2000 Tobacco Licenses (3/5 Vote Required), Ry -Chel Gaustad — Staff
advised that in accordance with the City code, the City processes annual applications for tobacco
licenses. The City received year 2000 tobacco license applications from the following tobacco license
holders:
Lino Lakes Liquor
J & K Liquor, Inc.
49 Club
Anoka County Parks
Chomonix Golf Course
Tom Thumb
Oasis Market #557
VFW Post 6583
Millers on Main
Shirley Kay's
7860 Lake Drive
6013 Hodgson Road
6007 Hodgson Road
646 Sandpiper Drive
7997 Lake Drive
7509 Lake Drive
7868 Lake Drive
8001 Main Street
6810 Lake Drive
Staff advised the annual tobacco license fee increased from $12.00 to
the Police Department to conduct compliance checks on all licens
checks are yet to be conducted.
cause State mandates
2000 compliance
Council Member O'Donnell asked if the compliance ch iu• ing sure employees ask for
identification from minors.
Staff advised compliance checks include t A i ors and making sure tobacco is only
accessible to the employee.
Council Member Reinert mov ve th ` Tobacco Licenses, as presented. Council Member
Dahl seconded the motion. • ® c, d unanimously.
PUBLIC SAFETY D _ '� NT REPORT, DAVE PECCHIA
Consideration of Resold ion No. 00 — 38, City Council Supports the Application of the Anoka
County Joint Law Enforcement Council for a Grant to Provide Access to Police Records From
Squad Cars (3/5 Vote Required), Chief Pecchia — Staff advised the Law Enforcement agencies of
Anoka County have pooled resources to provide a County -wide Records system. The Law
Enforcement agencies would like to extend this records system to include access of the records to law
enforcement officers from their police cars.
The Anoka County Attorney's Office has completed the necessary paperwork for a grant request to
provide 50% funding for the research and implementation of a system to transmit the information to
the police cars.
Resolution No. 00 — 38 is to support the grant application of the Anoka County Joint Law
Enforcement Council for a grant to provide access to police records from squad cars.
4
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COUNCIL MINUTES MARCH 27, 2000
Mayor Bergeson asked if the dollars needed to implement the system is a one -time fee.
Staff advised the funding is necessary only one time to implement the system. Staff advised they
anticipate the City has already spent its share of the implementation cost.
Council Member Carlson moved to adopt Resolution No. 00 — 38, as presented. Council Member
O'Donnell seconded the motion. Motion carried unanimously.
Resolution No. 00 — 38 can be found at the end of these minutes.
PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
Consideration of Resolution No. 00 — 34, Accepting Mountain Enterprises Donation for Kite
Day, Rick DeGardner — Staff advised the Lino Lakes Parks and Recreation Department will be
holding its fifth Kite Day event on Saturday, June 3, 2000, at Rice Lake Elementary School. This
event is free to children in the Quad City area. It is great fun to see the children and their families
assemble the kites and fly them.
In previous years the kites were donated to the Lino Lakes Park
vendor. This year the department has received a donation fr
Lakes Lions Club.
• Mountain Enterprises has donated $250 to hel d
has the potential of receiving a kite.
•
Council Member Carlson inquire
made a contribution to the sc
Council Member Dah
Carlson seconded the
Department by a
nterprises and the Lino
st o this event and to see that every child
rib v Lion from Fast Break. Staff advised Fast Break
r the softball program.
adopt Resolution No. 00 — 34, as presented. Council Member
tion carried unanimously.
Resolution No. 00 — 34 i' be found at the end of these minutes.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL
SECOND READING, Ordinance No. 04 — 00, Offering the Sale of Property in the Apollo
Business Park to Nol -Tec Systems Inc. (3/5 Vote Required), Mary Divine - Staff advised this is
the SECOND READING of an ordinance to sell .79 acres of land in the Apollo Business Park to Nol-
Tec Systems. The company is interested in holding this site for future expansion. The City and Nol-
Tec agreed to a purchase price of $41,900, plus assessments.
Council Member O'Donnell moved to approve the SECOND READING, of Ordinance No. 04 — 00,
as presented. Council Member Dahl seconded the motion.
COUNCIL MINUTES MARCH 27, 2000
Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell
voted yea. Council Member Reinert voted yea. Mayor Bergeson voted yea.
Motion carried unanimously.
Ordinance No. 04 — 00 can be found at the end of these minutes.
Resolution No. 00 — 36, Approve Plans and Specifications and Authorize Advertisement for
Bids, 2000 Water Surface Management Project, John Powell — Staff advised after storm water
ponds and drainage was are constructed, they require periodic maintenance to ensure their
effectiveness. Three (3) sites have been identified for maintenance in 2000. The site include a pond
in Reshanau Park Estates 2nd Addition; a pond in Fox Trace; and a ditch located on the north side of
Birch Street at Totem Trail. The maintenance activity required at these sites is more extensive than
what is typically undertaken by Public Work staff. The selected sites also have limited accessibility.
They have been combined into one project in order to minimize mobilization costs.
The funding for this work is provided by the Surface Water Managem
established in 1992 as a revenue source in order to meet the "admi
mitigation, and water quality needs" of the City. It is reimburs
subdivisions and is also collected as property owners connec
The schedule for the project is as follows:
City Council Approves Plans and
City Council Authorizes Ad fo
Open Bids
City Council Awards
Construction Begin
This fund was
nning, ponding,
sments to new
March 27, 2000
March 27, 2000
April 26, 2000
May 8, 2000
June, 2000
Council Member O'D• if the property owners that are involved have been contacted. Staff
advised all property ow' s h ve been contacted.
Mayor Bergeson inquired about the City responsibility and the County responsibility regarding the
ditches. Staff advised the County responsibility includes the main trunk ditches such as County
ditches and lake ditches. Ponds serving subdivisions are the responsibility of the City. Staff noted
that once the Birch Street culvert is cleaned, the County will run the lines.
Council Member Carlson moved to adopt Resolution No. 00 — 36, as presented. Council Member
O'Donnell seconded the motion. Motion carried unanimously.
Resolution No. 00 — 36 can be found at the end of the minutes.
•
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Resolution No. 00 — 35, Approve Plans and Specifications and Authorize Advertisement for
Bids, 2000 Wearing Course and Trail Paving, John Powell — Staff advised the City undertakes a •
paving project each year to place the final layer of bituminous, known as the wearing course, in those
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COUNCIL MINUTES MARCH 27, 2000
developments where the majority of the lots have been built on. The funding for this work is
provided by assessments to the respective subdivisions. The subdivisions receiving wearing course
this year include Behm's Century Farm 3`d, 4th, and 5th Additions; Pheasant Hills Preserve 8th and 9th
Additions; and Gemini Estates.
In addition to the street paving, the plans include trail paving utilizing Capital Outlay and Dedicated
Park Funds. This year's project includes the paving of trails along Lilac Street, east of Appaloosa
Lane; within Behm's Park; and the southwest portion of the Wenzel Farms trail loop. The final
quantity of paving completed is dependent on bid prices as the budget for paving is fixed.
The schedule for the project is as follows:
City Council Approves Plans and Specifications
City Council Authorizes Ad for Bids
Open Bids
City Council Awards Contract
Construction Begins
March 27, 2000
March 27, 2000
April 27, 2000
May 8, 2000
M. 00
Council Member Reinert moved to adopt Resolution No. 00 — s.es= Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 00 — 35 can be found at the end of
PUBLIC HEARING, FIRST READIN
Easement Vacation (4/5 Vote Requird
agreed to mediation through Ano
likely not be any before the A
99 —17, Oak Brook Peninsula
1— Staff advised the parties involved have
er=° is no new information to present and there will
, C J ncil meeting.
Staff requested Counc' nti this item to the April 24, 2000, Council meeting.
ate. , ���
Council Member Dahl e • o continue Ordinance No. 99 — 17 to the April 24, 2000, City Council
meeting. Council Mem Carlson seconded the motion. Motion carried unanimously.
UNFINISHED BUSINESS
Consideration of the February 28, 2000, City Council Meeting Minutes — Council Member Dahl
referred to page 9, paragraph 4, adding the following: "Council Member Dahl asked those in favor of
the project to stand up; those in favor who are residents to stand up; and those in favor who are
members of the church stand up ".
Council Member Dahl moved to approve the February 28, 2000, City Council meeting minutes, as
amended. Council Member Carlson seconded the motion. Motion carried with Council Member
Reinert abstaining.
NEW BUSINESS - None
COUNCIL MINUTES MARCH 27, 2000
COMMUNITY CALENDAR MARCH 27, 2000 THROUGH APRIL 10, 2000
City Council Meeting, Monday, March 27, 2000, 6:30 p.m.
City Council Team Building Session, Tuesday, March 28, 2000, 5:30 p.m.
Environmental Board Meeting, Wednesday, March 29, 2000, 6:30 p.m.
Park Board Meeting, Monday, April 3, 2000, 6:30 p.m.
Council Work Session, Wednesday, April 5, 2000, 5:30 p.m.
EDAC, Thursday, April 6, 2000, 7:00 a.m.
Special Council Work Session, Saturday, April 8, 2000, 8:00 a.m. to 10:00 a.m.
Board of Review, Monday, April 10, 2000, 6:30 p.m.
City Council Meeting, Monday, April 10, 2000, 6:30 p.m.
ADJOURN
There being no further business, Council
Member Carlson seconded the motio
These minutes were considere
Ry- hel Gaustad, CMC
ty Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
ved to adjourn at 7:25 p.m. Council
ie unanimously.
ved t the regular Council Meeting, May 8, 2000.
8
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CITY COUNCIL WORK SESSION APRIL 5, 2000
CITY OF LINO LAKES
MINUTES
DATE : April 5, 2000
TIME STARTED : 5:00 p.m.
TIME ENDED : 8:05 p.m.
MEMBERS PRESENT : Council Member Carlson, Dahl, O'Donnell,
Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
Staff members present: City Administrator, Linda Waite Smith; City Engineer, John
Powell; City Planner, Jeff Smyser; Economic Development Assistant, Mary Alice Divine
(part); and Chief of Police, Dave Pecchia (part)
PUBLIC SAFETY REVIEW, DAVID PECCHIA/CITY COU
Public Safety Director, Dave Pecchia, reviewed with the
mission, goals and activities.
Chief Pecchia stated that as a director, he wo ( ap.a, iat e following input from the
City Council:
1.
2.
Review th ..' ss statement.
e Comprehensive Plan.
3. o rm goals for the City and his department.
4. ong term goals for the City and his department.
Chief Pecchia explained that when critical incidents occur, a press release is prepared for
staff. Council Members are likely to receive calls. The same press release could be faxed
to each Council Member. For high profile incidents, such as homicide, he indicated he
would probably call each Council Member individually.
Council Member O'Donnell suggested that the Public Safety Department efforts, on
behalf of youth, should be reflected in the department's mission statement.
Chief Pecchia explained the concept of community policing and the neighborhood watch
programs.
CITY COUNCIL WORK SESSION APRIL 5, 2000
COMPREHENSIVE PLAN UPDATE, JEFF SMYSER
Staff advised a special Council work session has been scheduled for Saturday, April 8,
2000, 8:00 a.m. to 10:00 a.m., to discuss the proposed Comprehensive Plan. Staff
members will not be present at the meeting. The purpose of the meeting is to determine if
all Council Members agree on the vision in the Plan.
Council Member Reinert requested information regarding low, medium, and high- density
acreage for the years 2000 -2010.
Council Member Carlson requested information regarding areas that are changing density.
She asked for the current density and what they will be changed to.
515 LILAC STREET ASSESSMENT APPEAL, JOHN POWELL
Staff distributed a background sheet regarding special assessment consideration for
property located at 515 Lilac Street. Staff reviewed the informatio .1 noting that
the septic system on that property has failed.
The property is currently zoned Rural and is outside the R< e er, the
Metropolitan Council allows properties with failing to�,�`�' ect if sewer is
available. Utilities were installed in this area t o as part of the Lilac Street
Utility Extension project. There exists a 12 -i ain and 8 -inch sanitary sewer on
the south side of Lilac Street in this ar have been extended to this property.
Based on the public hearings
construction costs and ass
Based on the City's Pu
qualify for reduce
the ` ity Council agreed to pay for the
ow `ers only when they connected to the utilities.
ent Financing Policy, this property would not
is under the "Bisel Amendment ".
Staff advised the es +, te' assessments for this property is $25,334.50.
The estimated assessments for this property by applying Resolution No. 98 — 179 would
be the same but only $8,815.90 would be due now and the rest would be deferred until the
property is subdivided. However, this resolution applies to properties abutting utilities
that were extended to serve new subdivisions.
Staff recommended this property be treated in accordance with Resolution No. 98 — 179,
in order to expedite connection to City utilities and eliminate the current public health
hazard.
It was the consensus of Council to have staff proceed and the property be treated in
accordance with Resolution No. 98 — 179.
2
CITY COUNCIL WORK SESSION APRIL 5, 2000
TOWN CENTER DESIGN STANDARDS, JEFF SMYSER
Staff advised Council Members have received a copy of the public hearing draft dated
March 30, 2000. The Planning and Zoning Board has had five (5) special meetings
regarding the design standards. Staff has discussed the standards with the CEPTED
Officer and landowners. Staff noted landowners have also received a copy of the draft.
A special Council meeting has been scheduled for Wednesday, April 12, 2000, 5:30 p.m.,
to discuss the design standards with the Planning and Zoning Board. A public hearing
will be held at the Planning and Zoning Board meeting immediately following the special
meeting. When the Planning and Zoning Board is comfortable with the design standards,
it will come before Council for action. The design standards will be discussed at a future
Council work session.
Council directed staff to post the Planning and Zoning Board meeting, April 12, 2000, to
enable Council Members to attend.
Council Member Carlson requested staff make sure the reside , • �! Lane have
been notified about the public hearing.
Council Member Dahl requested pictures of similar
Minnesota.
Mayor Bergeson clarified that the Cou
informational purposes only.
Council Member Carlson
wetland. Staff referred
the state of
the public hearing is for
ad s' tional map showing the location of the
icating the wetland location.
Council Member `F.9 ested staff work with the developer to save as many trees
as possible. Staff aye.` e land be not being rezoned to Open Space. The project will
be approached with A - servation Development in mind.
TOWN CENTER ECONOMIC SCHEDULE, MARY ALICE DIVINE
Staff advised a meeting with Mr. Baylor was held this afternoon. Meetings with the other
landowners will be held next week. The intent of the meeting is to address their concerns
regarding land use. Staff will be putting together a list of options to move forward. The
options will be discussed at the April 19, 2000, Council work session.
Staff advised they would recognize the requests from homeowners and then look at
various options for actual development and priorities. Staff will request Council direction
regarding the projects and how to proceed.
• Staff added the final market study from Gibbs has been received.
CITY COUNCIL WORK SESSION APRIL 5, 2000
CSAH 14 (MAIN STREET) ACCESS MANAGEMENT STUDY, JOHN POWELL
Staff distributed an Executive Summary of the TH 242 /CSAH 14 Access Management
Study prepared by Anoka County, MnDOT, City of Coon Rapids, City of Blaine, City of
Lino Lakes and the Metropolitan Council.
Staff reviewed the study in detail and requested it be put on the next Council work
session for discussion. Council action will be requested at the April 24, 2000, Council
meeting.
Staff noted the study does not include the impact of a stadium. The study would have to
be redone if the stadium project is approved.
CSAH 49 (HODGSON ROAD) OPEN HOUSE, JOHN POWELL
Staff distributed a notice regarding a public meeting the County is h egarding the
reconstruction of County Aid Highway No. 49 (Hodgson Road) Road J (Ash
Street) to County State Aid Highway No. 23 (Lake Drive) i r� ' t ` � �'s Lakes.
The meeting is scheduled for Tuesday, April 18, 20
City Hall. At this meeting, a layout of the proje
typical section will be displayed and an oppo
City of Lino Lakes anticipates that ther
this project.
Anoka County Highway D
meeting to discuss conc
construction.
:00 p.m., Lino Lakes
ding the proposed roadway
co ents will be provided. The
ed utility service associated with
d " ' y of Lino Lakes staff will be available at this
oposed project and timelines for proposed
Mayor Bergeson ex oncern regarding the intersection of County Road J. Staff
advised they are not 'liar with the plans that Ramsey County has for that intersection.
Council advised staff to post the meeting to enable Council Members to attend.
REGULAR AGENDA, APRIL 10, 2000
Council requested the Board of Review, Todd Smith, County Assessor, be rescheduled
for 6:00 p.m. Staff advised they will contact Mr. Smith to reschedule the meeting if
possible.
Council Member Dahl inquired about the past meeting minutes. Staff advised Ms.
Anderson is still working on past meeting minutes.
Council Member Carlson stated that according to the bylaws, a Council Member can not
be a member of CAG.
4
CITY COUNCIL WORK SESSION APRIL 5, 2000
• Council Member Reinert advised the City survey CAG has been working on is
completed. He will advise the group he can no longer be a member.
•
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The meeting was adjourned at 8:05 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
May 8, 2000.
Ry- hel Gaustad, CMC City Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
ergeson, Mayor
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COUNCIL MINUTES APRIL 10, 2000
CITY OF LINO LAKES
MINUTES
DATE : April 10, 2000
TIME STARTED : 6:30 P.M.
TIME ENDED : 7:15 P.M.
MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan
Tesch; City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director,
Brian Wessel; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Chief of Police,
Dave Pecchia (part); Fire Chief, Milo Bennett (part); and CMC City Clerk, Ry -Chel Gaustad
BOARD OF REVIEW, TODD SMITH, COUNTY ASSESSOR
Mayor Bergeson advised the purpose of the meeting is to review th aluations on
individual parcels.
Council Member Dahl moved to open the Board of Rev, • . is mg at 6:35 p.m. Council
Member Carlson seconded the motion. Motion c iQ sly.
Mr. Todd Smith, County Assessor, came sed that Council Members had received a
packet explaining the duties of the Bo .��?' " e stated the process allows residents to appeal
their property tax.
Mr. Smith entered a letter regarding the County Board of Equalization meeting in
June, 2000.
A copy of the letter can o " d at the end of these minutes.
Mr. Smith briefly reviewed the packet of information that describes the appeal process in detail. He
noted the County is required to do a 25% visual of the overall structures within the City, which is on a
four -(4) year cycle.
Council Member Reinert inquired about a maximum amount that can be assessed to a property.
Mr. Smith advised that according to State Statute, the limited market value can not be more that 8 1
percent. The assessment is driven strictly by the market.
Mr. Smith entered into the record a letter from Mr. Nicholas Gargaro, 6800 Otter Lake Road,
Northern Wholesale Supply. The letter indicates Mr. Gargaro does not believe the assessment on his
property is a fair assessment. The taxes have increased 38% in the past three -(3) years.
COUNCIL MINUTES APRIL 10, 2000
Mr. Nelson, Appraiser for the City, came forward and advised he has an appointment with Mr.
Gargaro tomorrow to review the entire parcel.
Mayor Bergeson requested Mr. Nelson inform the City Administrator regarding the results of the
meeting.
Mr. Smith added he will provide the City with a list of all the taxpayers that contacted him along with
the actions taken.
Council Member Dahl moved to accept the letter from Mr. Gargaro into the record. Council Member
Reinert seconded the motion. Motion carried unanimously.
A copy of the letter can be found at the end of these minutes.
Council Member Dahl moved to continue the Board of Review meeting until 7:00 p.m. Council
Member Carlson seconded the motion. Motion carried unanimously.
SETTING THE AGENDA
The agenda was approved as presented.
CONSENT AGENDA
Council Member Dahl moved to approve
Carlson seconded the motion. Motio
da, as presented. Council Member
mously.
ITEM`'" ACTION
MINUTES:
March 31, 2000 ouncil Meeting Approved
March 21, 2000, Special Council Meeting Approved
March 22, 2000, Council Work Session Approved
DISBURSEMENTS:
March Manuals - $288,177.59 Approved
April 10, 2000 (Check No. 58572-
58651, $171,978.74) Approved
Centennial Fire District Approved
2
•
COUNCIL MINUTES APRIL 10, 2000
OPEN MIKE
Appreciation Awards Presented by VFW Ladies Auxiliary to the Lino Lakes Police
Department, Centennial Fire Department and the North Transportation Paramedics — Ms.
Gladys Broker, VFW Ladies Auxiliary, came forward and presented awards for appreciation for all
the Fire Department has done for the VFW Ladies Auxiliary in 1999/2000. She noted that Station #1
and Station #3 are receiving awards.
Ms. Broker presented an award to the Police Department and thanked them for keeping the City of
Lino Lakes safe.
Ms. Broker noted the North Transportation Paramedics are receiving an award also.
Mr. Milo Bennett, Fire Chief, added the VFW Ladies Auxiliary gives the Fire Department financial
support for many of the Department's safety programs. He thanked the Auxiliary for all their help.
Mr. Dave Pecchia, Police Chief, also thanked the Auxiliary for all thei and financial help for
the bulletproof vests the Department uses.
Mayor Bergeson advised he regretfully is accepting Mr. J.P.
Board, letter of resignation. He read a statement regard'
City Boards and years of service. He thanked hi
air of the Environmental
s involvement with many
and support.
Mr. J. P. Houchins, 7280 Forest Stage Co. i ,± orward and indicated he wanted to present
his resignation formally to the Counci �e as served many years on City Boards and it is
time to move on. He wished the n; e ' bers all the .best and asked that they treat residents
and City staff with respect.
No one else was pres
ADMINISTRATION
TMENT REPORT, DAN TESCH
SECOND READING, Ordinance No. 00 — 05, Grant City Administrator/Designee Authority to
Investigate the Background of New Employees (3/5 Vote Required), Dan Tesch — Staff advised
that in order for the Police Department to conduct a criminal background investigation of job
applicants on the City's behalf, an ordinance is required. Ordinance No. 00 — 05 amends the
personnel section of the City code in order to conduct criminal background checks.
Council Member O'Donnell moved to approve the SECOND READING or Ordinance No. 00 — 05,
as presented. Council Member Dahl seconded the motion.
Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell
voted yea. Council Member Reinert voted yea. Mayor Bergeson voted yea.
• Motion carried unanimously.
COUNCIL MINUTES APRIL 10, 2000
Ordinance No. 00 — 05 can be found in the City Clerk's office.
PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
There was no Public Safety Department report.
PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
There was no Public Services Department report.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL
Resolution No. 00 — 41, Approve Plans and Specifications and Authorize Advertisement for
Bids, Twilight Acres 1St and 2nd Additions, John Powell — Staff advised the plans and
specifications for this project were ordered on February 14, 2000. The next step in the public
improvement process is to approve the plans and specifications and authorize advertisement for bids.
The City Attorney has informed the City that appraisals will not b
assessment hearing. However, as noted on the following sched
the City proceed to obtain bids for the work and hold the ass
City Council Approves Plans and Specific
City Council Authorizes Ad for Bids
Open Bids
City Council Receives Bids,
Declares Cost to be assess
Assessment Hearing, a tW sme t
Award Constructio
time for the
ecommendation that
April 10, 2000
April 10, 2000
May 5, 2000
May 8, 2000
June 12, 2000
July 24, 2000
Staff advised it require onal effort on the City's part to obtain bids for the work and
prepare the final assess r 1. Staff will clearly state to the contractors that the project may be
terminated after the asses: ent appeal period.
Council Member Carlson moved to adopt Resolution No. 00 — 41, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 00 — 41 can be found in the City Clerk's office.
Consider Approval of Final Plat, Highland Meadows West, Jeff Smyser — Staff advised the
amended preliminary plat for Highland Meadows West was approved on January 10, 2000. This
planned development includes lots for single family detached homes and quad townhomes.
The City Attorney has reviewed the title information. The development agreement is complete,
including financial securities.
4
COUNCIL MINUTES APRIL 10, 2000
The conditions approved with the preliminary plat are being addressed. Most of the conditions
require actions that will take place as part of the development activity or after the final plat is
approved. Where possible, conditions were incorporated into the development agreement.
One of the trails that will be dedicated to the City runs in a powerline easement. Staff is requiring that
the developer provide an agreement with the Hutchinson Utilities Commission that allows the trail.
The developer submitted a draft agreement that has been reviewed by the City Attorney. As part of
the development agreement, the developer will get the signature of the Hutchinson Utilities
Commission later this month. The agreement will then be ordered.
The existing 79th Street on the site is in a 33 -ft. road easement. An easement vacation is necessary
and has been applied for. Staff has included this vacation requirement in the developer's agreement.
Staff noted Outlot C and Outlot A are dedicated as parkland.
Mayor Bergeson inquired about Hutchinson Utilities. Staff advised Hutchinson Utilities hold the
easement for the power line.
Council Member Carlson moved to approve Final Plat, Highl
acceptance of Outlots C and A as park land. Council Memb
carried unanimously.
st including
onded the motion. Motion
Council Member Dahl moved to approve trail en • Y� .. t agreement, contingent on Hutchinson
Utilities Commission approval. Council e.. seconded the motion.
Council Member O'Donnell aske . e tion regarding the revocable license agreement.
The City Attorney advised is he mercy of the Utility Commission for use of the easement.
It is typical to make t � ee' t revocable at the City's expense. If necessary, the City would have
to move the trail.
Motion carried unanimo _` ly.
CONTINUATION OF BOARD OF REVIEW, TODD SMITH
Mayor Bergeson reopened the Board of Review public hearing at 7:07 p.m.
Mr. Smith advised the last order of business is signatures from Council Members on an abstract that
is sent to the State of Minnesota.
Council Member O'Donnell moved to close the Board of Review public hearing at 7:08 p.m. Council
Member Dahl seconded the motion. Motion carried unanimously.
• Resolution No. 00 — 42, Receive Feasibility Report and Call Hearing on Improvement, Apollo
Drive Phase 4, John Powell — Staff advised on December 20, 1999, the City Council ordered the
5
COUNCIL MINUTES APRIL 10, 2000
preparation of a feasibility report investigating the eastern extension of Apollo Drive from Lake Drive
to 77th Street. The report involves the installation of sanitary sewer, watermain, storm sewer, and
roadways. These improvements would serve the proposed McDonald's site, the JADT Planned
Development Overlay area, and the areas currently zoned Shopping Center. The proposed
infrastructure will serve the northeast quadrant of the Town Center Master Plan area.
The first portion of the report, which addresses the improvements needed to serve the proposed
McDonald's site, will be completed and submitted to the City Council this evening. The remainder of
the report, extending to 77th Street, will be prepared when the Town Center Master Plan process is
complete. This is necessary to obtain more detail regarding the intensity, location, and orientation of
the development sites, and therefore the required public improvements.
A key component of the project cost estimate is the cost of acquiring the land necessary for the
construction of the improvements. However, the City Attorney has indicated there is an
extraordinarily long lead -time associated with appraisals. In order to proceed with the improvements
to serve the McDonald's site in a timely manner, the City Attorney will provide an estimated land cost
for incorporation into project cost calculation and assessment estimate indicated this is an
acceptable method of proceeding with the public improvement pro s ° ' roject.
Council Member Carlson referred to a map and asked if that t lyc'ion of road the Council is
acting on.
Staff advised the request for Council action is the ctio f road to serve the McDonald's only.
Further improvement on the road will occ
Council Member Dahl moved to
Carlson seconded the motion.
velopment takes place.
on o. 00 — 42, as presented. Council Member
e• nanimously.
Resolution No. 00 — 4 nd in the City Clerk's office.
UNFINISHED BUSI
NEW BUSINESS - None
COMMUNITY CALENDAR APRIL 10, 2000 THROUGH APRIL 24, 2000:
City Council Meeting, Monday, April 10, 2000, 6:30 p.m.
Planning & Zoning Board Meeting, Wednesday, April 12, 2000, 6:30 p.m.
Special Council Meeting to Discuss Town Center Design Standards, Wednesday, April 12, 2000,
5:30 p.m.
EDAC, Thursday, April 13, 2000, 7:00 p.m.
6
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•
COUNCIL MINUTES APRIL 10, 2000
Charter Commission Meeting, Thursday, April 13, 2000, 7:00 p.m.
Special Council Work Session to Review the Comprehensive Plan, Friday, April 14, 2000, 7:00
a.m.
CAG Meeting, Monday, April 17, 2000, 7:00 p.m.
Council Work Session, Wednesday, April 19, 2000, 5:30 p.m.
Earth Day Celebration at Wargo Nature Center, Saturday, April 22, 2000
Lino Lakes City Auction, Saturday, April 22, 2000, 2:00 p.m., at Wargo Nature Center in
Conjunction with Earth Day
City Council Meeting, Monday, April 24, 2000, 6:30 p.m.
ADJOURN
There being no further business, Council Member Dahl moved d 5 p.m. Council
Member Carlson seconded the motion. Motion carried unan
These minutes were considered and approved at t ci1 Meeting, May 8, 2000.
Ry- hel Gaustad, CMC City
Transcribed by:
Kim Points
TimeSaver Off Site Sec
Inc.
John : ergeson, Mayor
•
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SPECIAL COUNCIL WORK SESSION APRIL 12, 2000
SPECIAL COUNCIL MEETING
MINUTES
DATE : April 12, 2000
TIME STARTED : 5:39 p.m.
TIME ENDED : 6:35 p.m.
MEMBERS PRESENT : Council Members Carlson, Dahl, O'Donnell,
Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
PLANNING COMMISSION : Commissioners Rafferty and Zych
Staff Members Present: City Administrator, Linda Waite Smith; City Engineer, John
Powell; City Planner, Jeff Smyser; Assistant Economic Development Director, Mary
Alice Divine; Community Development Director, Brian Wessel (part); Planning
Coordinator Mary Kay Wyland (part)
PRESENTATION OF THE LINO LAKES TOWN C ' "" 1 �, N &
DEVELOPMENT GUIDE
Mr. Smyser presented the Lino Lakes Town t -, ign R d Development Guide by
"'� "� use is the key to this design so it
reviewing the purpose statement and n • � y g
extends beyond just commercial uses .
y just ; � - s . • owntown area. Another important
component is the inclusion of 3 a cco odation of automobiles, and creation of
a pleasant atmosphere for incing park like areas and benches. Mr. Smyser
next reviewed the co 2 e hat will accommodate more retail -type uses
including restaura
Council Member C quired whether senior housing could be incorporated into the
Town Center. Mr. yser stated it can be a potential element in the residential area but it
would need to be incorporated into that area.
Council Member Dahl asked if assisted living would be incorporated into a senior
housing component. Mr. Smyser stated that is, as yet, unknown and the identification of
residential only indicate the number of units (density) but not the type of residential.
Council Member Carlson asked if these standards will apply to other areas within Lino
Lakes. Mr. Smyser stated these standards would only be applied to the Town Center.
Council Member Carlson stated her understanding that this plan needs to be used in other
areas as well. Ms. Divine stated the Metropolitan Council would like those standards
adopted in other cities, and that may occur, and there are potential areas in Lino Lakes
where these standards can apply. She noted that has not been discussed and would be a
policy decision set by the Council. Council Member Carlson stated she is concerned
SPECIAL COUNCIL WORK SESSION APRIL 12, 2000
about that potential and would like to see the actual agreement with the Metropolitan
Council.
Mr. Smyser stated this would be a new zoning district and apply only to the Town Center.
Council Member Carlson read language from Page 9 of the plan indicating: "Minor
adjustments to the Land Use Plan are permitted at the discretion of the City Council, if
the Council finds they are consistent with the intent of the Development Standards." She
stated she finds that language very confining with regard to future action being limited to
minor adjustments. Council Member Carlson suggested it be reworded to allow more
discretion by the Council in its future actions.
Mr. Smyser explained the rationale behind establishing a maximum setback as opposed to
a minimum setback to allow more accessibility, a better pedestrian scale, and a pleasant
pedestrian pathway. He explained that this is also one of the more controversial parts of
this plan, including having the parking lot behind the building rather than directly on the
street. He explained this is an unusual configuration so staff has re =± urban
development and determined it is not a problem with willing d lA 1
Mayor Bergeson noted this is a similar configuration to
Council Member Carlson stated her concerns d construction up to 77th
Avenue since there is an existing neighborho• that ludes Mr. Vacha who wants to be
informed, the open space for the McD. • . t and whether that is consistent
with the Environmental Plan or th t anticipated for the other three corners,
making progress with the Tag_ x'. ac , and funding source. She stated this can
be an attractive project if .. c ly a • she wished the Council had been brought
into the discussion earli. B p -ss. Council Member Carlson stated it is her hope
that issues of conc ositively addressed and resolved.
Mr. Powell stated t sion of the road was clearly stated previously and Mr. Vacha
was informed of that. ct.
Mr. Smyser agreed that access to Lake Drive is a big issue. Mr. Powell concurred and
commented on the impact of additional access points. He stated the City and County are
in agreement with what they are requiring in that regard.
Mr. Smyser next addressed the build -to lines and explained the desire to create a design
for pedestrians as well as vehicles by locating building entry points.
Mayor Bergeson asked if there will also be building entrances off the parking lot. Mr.
Smyser answered affirmatively. Mayor Bergeson noted the business owner's concern
raised if there are two points of entry due to security and the need for two cash register
stations.
2
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SPECIAL COUNCIL WORK SESSION APRIL 12, 2000
Mr. Smyser noted the mixed use, highway, and civic district standards. He next
addressed the concept of a floor area ratio, which considers the ratio between the floor
area and size of the lot as opposed to the size of the building or maximum impervious
area. It is desired to have high- density commercial development that would encourage
higher density arrangements. Mr. Smyser stated they would like to see some type of
residential uses on the upper floors of commercial buildings.
Mr. Smyser noted the many illustrations and charts contained within the design standards
which are extremely helpful. He explained situations where the build -to lines would not
govern. The building height will be addressed in the mixed -use area with both minimum
and maximum building heights. He noted the information relating to the concept of
towers, an architectural feature that exceeds the height of the other buildings to create
visual foci to attract people both visually and physically.
Mr. Smyser reviewed the setbacks, building articulation to provide visual interest, and to
define the character of the area. He commented on the importance of assuring big box
buildings are flexible in their use beyond one type. Architectural s will also
include exterior building materials, styles, and to extend that t ' <ural tail along the
side and back of the building. He noted the information on r• o Lion, which
will be encouraged, though not required. Mr. Smyser re w e ' irement for
screening service areas, types of screening and its log �n c �� of shared parking,
and on- street parking in an effort to reduce vas eas. He noted that on- street
parking also separates traveling vehicles from -destns. he Design and Development
Guide requires a certain number of tre e :�., ' lot based on the number of
parking stalls. He explained this s- � o�a s t at can be considered by the site
designer. Another aspect of p. _ , t�. +cat'= retail uses in the lower level of parking
structures.
Mayor Bergeson a the option of underground parking areas. Mr. Smyser stated
that is a definite p• ov � � •ending on how it is accessed and is addressed in the
residential section o euide.
There being no further business to discuss regarding this issue, the meeting was
adjourned at 6:35 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
M, 8, 2000.
�1 k /.1 .1 ' :)i74' �L
Ry-
hel Gaustad, CMC City Clerk
Transcribed by:
Carla Wirth
TimeSaver Off Site Secretarial, Inc.
3
Joh Bergeson, Mayor
•
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Planning & Zoning Board
April 12, 2000
Page 1
CITY OF LINO LAKES
PLANNING & ZONING BOARD MINUTES
DATE : April 12, 2000
TIME STARTED : 6:30 P.M. ,
TIME ENDED : 9:30 P.M.
MEMBERS PRESENT : Johnson, Schaps, Rafferty, Schilling, Lane,
Zych
MEMBERS ABSENT : Kirk Corsan
STAFF PRESENT City Planner, Smyser; Planning Coordinator
Wyland; and City, Engineer, Powell
I. CALL TO ORDER AND ROLL CALL
Chair Schaps called the Lino Lakes Plannia R Board meeting to order at 6:35
p.m., April 12, 2000.
II. APPROVAL OF MINUTES —
Mr. Rafferty requested a co
Rafferty commented that
grates does become ch.
Mr. Rafferty mad
meeting of the Lin
Johnson. Motion c
first paragraph of Page 8 to indicate: "Mr.
s become weed beds, and the low luster paint on the
atched."
to approve the corrected minutes of the March 8, 2000,
'arming and Zoning Board, and was supported by Mr.
ed 6 -0.
III. APPROVAL OF AGENDA
Chair Schaps informed those in attendance that while the Town Center Development
Standards will be discussed, it will be continued to the next meeting to allow an
opportunity for additional input.
The agenda was approved as presented.
IV. OPEN MIKE
Chair Schaps declared open mike open at 6:35 p.m. No one was present for open mike
Planning & Zoning Board
April 12, 2000
Page 2
Mr. Johnson moved to close open mike at 6:36 p.m., and was supported by Mr. Schilling.
Motion carried 6 -0.
V. ACTION ITEMS
A. David Pearson, 6280 Ware Road, Variance
Chair Schaps declared the public hearing open at 6:37 p.m.
Staff advised that the applicant, David Pearson, has submitted an application for a
variance to allow a single family home at 6280 Ware Road to be located closer than the
required 40 feet from the property line on a collector roadway. The Ordinance requires a
minimum setback of 40 feet. The applicant has redesigned the proposed dwelling to
minimize the setback required which will be 30 feet at the north/west corner and 37.6 at
the south/west corner. The variance requested ranges from 2 o ten feet. This is the
only vacant lot in the area and contains wetlands which res � as well as the steep
grade on the easterly side.
Staff noted the criteria required for variance consid
fact. Staff advised this development has coven
value range and the applicant maintains the
but would not meet that value criteria if t
of the variance as requested.
ecommended findings of
quire all homes within a
e meets that value as proposed
educed. Staff recommends approval
Chair Schaps asked if comment w d from neighboring property owners. Ms.
Wyland stated notices were o • surrounding property owners. The
Metropolitan Council ow gut to the north and a single family residence is on the
east side of the wetlan
Mr. Johnson sug
site. He stated he
need for care and to
are be given to grading plans to assure a sufficient building
what occurred on this site. Ms. Wyland concurred with the
e a closer look at that aspect.
Mr. Rafferty asked about the actual elevations of the site. He noted it appears the garage
entrance is from the Coyote Trail side. Ms. Wyland stated that is correct and noted the
grading plan which indicates the elevations of the site.
Mr. Rafferty inquired regarding the mention of a setback of 7.5 feet from the back of the
house. Ms. Wyland stated that measures the distance from the drainage easement, there is
no required setback..
Mr. Rafferty asked if this particular plan had been before the Planning and Zoning Board
previously. Ms. Wyland stated it has not been.
•
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Planning & Zoning Board
April 12, 2000
Page 3
Mr. Rafferty noted the question of the value which Staff bases their hardship
consideration upon and asked about the style of the house. Ms. Wyland stated a walkout
style of house is proposed and the hardship is the wetland, not the value.
David Pearson, applicant, stated the house is a 1,360 square foot walkout home. He
stated they originally had the walkout toward the wetland but, due to elevations on the
site, have changed the walkout to the north side. Mr. Pearson stated they have modified
the plan to take the elevations and grading issues into consideration.
Mr. Rafferty asked Mr. Pearson if he will be the owner of the house. Mr. Pearson stated
he is building the house to sell it. Mr. Rafferty noted the surrounding homes are much
larger than the proposed house. Mr. Pearson stated the size of this house accommodates
the required setbacks, elevation, and grading issues. He advised of the location of other
homes he has constructed and reviewed the proposed exterior building materials. He
assured the Planning and Zoning Board that this house will h d curb appeal.
Mr. Rafferty noted the lot has been vacant for six years
that this may not be a good location for a house. Mr
attractive to buyers due to the changes in elevation
will be $250,000.
ere is a concern
a d he believes it will be
d the value of the home
Chair Schaps commented on a house in a® unity that was constructed close to
a wetland and has now had to be shore.;, arson stated this house will be 7.5 feet
from the wetland and the grade ca -��s it is today.
Mr. Powell stated the survey sional without indicating how the house will fit
on the existing grades. He � e variance does not include approval of the survey and
the City will need to re t . tion on the elevations, citing of the house, and lowest
floor elevation. This i tion will be required to be submitted as well as a certified
survey.
Mr. Pearson stated ` '' is his final certificate of survey and is the second survey
conducted. He expla ed that by angling the house, they have been able to reduce the
variance request.
Mr. Powell reiterated that another certificate of survey will be required prior to issuance
of the building permit.
Mr. Johnson made a MOTION to approve a variance ranging from 2.4 feet to 10 feet to
David Pearson, 6280 Ware Road, to allow a single family home to be located closer than
the required 40 foot setback from the property line on a collector roadway based on the
rational that the findings of fact for variance consideration have been met and was
supported by Ms. Lane. Motion carried 5 -1 (Rafferty).
B. Lyndal Nelson, 87 Lilac Street, Variance
Planning & Zoning Board
April 12, 2000
Page 4
Staff advised that the applicant, Lyndal Nelson, has submitted an application for a
variance to allow a 422 square foot addition to his existing attached garage. The
Ordinance requires a minimum setback of 30 feet from a local street. The south/east
corner of the garage would be 26.5 feet from the property line. The north/east corner of
the garage would be 32 feet from the property line. Therefore, the setback encroachment
applies only to the south/east corner of the garage. Although Mr. Nelson has a very large
lot, 1.6 acres, there is a low area behind the home and a large mound septic system. The
applicant prefers to construct a three -car attached garage because a detached garage
would need to be quite some distance from the house and would require the removal of an
existing storage building on the property to meet ordinance requirements. Staff noted the
criteria required for variance consideration and recommended findings of fact. In
reviewing the variance criteria, Staff noted that a large Maple tree exists directly behind
the north/east corner of the proposed addition creating a physical circumstance unique to
the property. The City's Environmental Specialist has inspect
that locating the garage ten feet or more from the tree will
system so Staff suggests moving the proposed addition
tree in an effort to minimize the requested variance.
variance with two conditions.
site and determined
pact to the root
eet of the Maple
ends approval of the
Chair Schaps asked if the applicant is in a the suggested conditions of
approval.
Lyndal Nelson, applicant, stated h "i :" ion.
Mr. Rafferty noted the moun
Wyland stated that is corr
aesthetic appeal of the
will provide enough sp
site.
of within the location of the garage. Ms.
afferty noted the comment about keeping the
he need to maintain a buffer. He asked if the garage
all of the vehicles and recreational items that are on the
Mr. Nelson stated t im: og pen will be reduced in size if the garage is ten feet away from
the tree. He explaine they wanted a little buffer and an offset of the house front.
Mr. Rafferty stated he thinks the addition of the garage will help. He encouraged the
need to consider a buffer for Mustang Lane and to keep items within the garage.
Mr. Johnson asked how much of a variance is needed with the garage being relocated ten
feet from the Maple tree. Ms. Wyland stated the garage can be moved back by only four
feet.
Mr. Johnson made a MOTION to approve a 3.5 foot variance to Lyndal Nelson, 87 Lilac
Street, to allow a 442 square foot addition to the existing attached garage to be located
closer than the required 30 feet from a local street based on the rational that the findings
of fact for variance consideration have been met and subject to the following conditions:
•
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Planning & Zoning Board
April 12, 2000
Page 5
1. The proposed addition be located ten feet south of the existing Maple tree to
minimize the variance required on the south/east corner.
2. The proposed addition be sided to match the existing house and garage.
The motion was supported by Mr. Schilling. Motion carried 6 -0.
C. Rick Carlson, 62°d Street, Minor Subdivision
Staff advised that the property owners at 599 and 607 62nd Street are requesting a minor
subdivision to allow their homes to be split from the balance of their property which has
been purchased by Mr. Carlson and is intended for future development. The property is
currently zoned Rural and guided for low density sewer residential in the draft
Comprehensive Plan. Staff reviewed the past action to approve a minor subdivision for
the Junes property that split the parcel into three pieces. Parc as dedicated to the
City for park as a part of the Miller's South Glen Plat with e p dedication credit
for future development. This park land was added to B wo es Park. Parcel B
was retained by the Junes and contains their existin arcel C was retained
by Mr. Carlson for future development. Following s:• r. Carlson secured a
purchase agreement with the Rehbeins at 607 . t t ( cels E and F) and proceeded
to plat that property and the Junes Parcel C . � .dow Ponds. That development
was approved by the Planning and Zoning oar:: d continued at the November 23,
1998 City Council meeting. Mr. Carl e•" tly requested a delay in Council
action which is still pending.
Staff advised of the size of e . a d requirement for at least 20% of upland. The
City Engineer is recomme.11 etal of 40 foot of right -of -way north of the 62nd Street
centerline. This will r A u tal of a new survey document prior to Council action
dedicating an additiona feet along Parcels B, E, and F for future reconstruction of
62nd Street. Thi su should provide one acre exclusive of right -of -way for
Parcel E. Staff re approval of this minor subdivision as provided for within the
Zoning Ordinance two conditions.
Chair Schaps asked if you can combine two parcels to get above the ten acre limit. He
noted you can reduce the size of a lot to one acre as long as the remaining lot is ten acres
or served by public water and sewer. He asked if each parcel will comply under this 10
acre limit. Ms. Wyland stated they will not.
Mr. Smyser explained each of the two existing houses can be on a lot smaller than the ten
acres according to an exception stated in the Code.
Chair Schaps asked if Parcels B and C could request to split off Parcel C. Ms. Wyland
stated in that case, Staff would recommend Parcel C be combined with the parcel to the
north. She explained the intention is to hold the property until public water and sewer is
available.
Planning & Zoning Board
April 12, 2000
Page 6
Chair Schaps asked if this is approved, does it require use of the sewer system in the
future. Ms. Wyland stated that any parcel smaller than ten acres would be required to
connect.
With regard to a lot being less than ten acres, Mr. Smyser explained it is alleviated since
the lot would be combined, at the same time, with another parcel.
Rick Carlson, applicant, stated he has nothing to add to Staff's report.
Mr. Schilling made a MOTION to approve the minor subdivision request of Rick Carlson
as provided for within the Zoning Ordinance with the following conditions:
1. The newly created Parcels C and F be combined into one tax parcel with the
previously approved (1997) Parcel C.
2. Additional right -of -way is dedicated to 62nd Street t� ,ovi� 0 feet from the
centerline along Parcels B, E, and F. Parcel E i j us ®rovide one (1) acre
in area exclusive of right -of -way.
The motion was supported by Ms. Lane. Moti
D. PUBLIC HEARING, SSR & W "ever► o; ent, 7920 Lake Drive, Rezone and
Minor Subdivision
Chair Schaps declared the publi o at 7:15 p.m.
Staff advised that the appl. a ' & W Development is the owner of a .68 acre parcel
of property at 7930 La e d CB, Central Business and the 80+ acres
immediately to the eas 4, a is zoned RX, Rural Executive. The applicant would like to
split the westerly cr' om the 80+ acres and rezone it to CB, Central Business (or
some commercial •n) and add it to the .68 acre parcel having frontage on Lake
Drive. The current ` mprehensive Plan guides the westerly 40 acres of this 80+ acre
parcel as single fami + residential. The draft plan guides the entire 80+ acres as low
density sewered residential in the Phase 1 growth area (1998- 2010). Both parcels of
property are outside the current MUSA boundary, however, sewer and water are available
on Lake Drive.
Staff reviewed the existing zoning of surrounding property and noted the property owner
does not currently have a specific development for this parcel of property but believes
that a larger site would be better suited to commercial development and enhances the
developability of the .68 acre parcel. The applicant is anticipating a future platting of the
area that would provide access from Lake Drive, subject to Anoka County review, should
the rezone request be approved. Utilities are currently available on Lake Drive to serve
this development, however, until adoption of a Comprehensive Plan, no MUSA
designation is available for this site. It was noted that any future development of the site
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Planning & Zoning Board
April 12, 2000
Page 7
• will be contingent upon City approval of MUSA, a preliminary/final plat, access /roadway
configuration, and site and building plan review.
Staff noted the City's EDAC had reviewed this request and unanimously recommended
approval. Staff recommends approval of the rezoning with two conditions and approval
of the minor subdivision with the combination of two parcels. If denial is considered
Staff has identified two reasons for denial.
Chair Schaps asked the applicant if he had anything to add to Staff's presentation.
Willard Morton, applicant indicated he had nothing to add to the Staff report which he
found to be very thorough.
Chair Schaps asked for further public input. There being none, he entertained a motion to
close the public hearing.
Mr. Johnson made a MOTION to close the public heari. t • ., and was
supported by Ms. Lane. Motion carried 6 -0.
Upon inquiry, Ms. Wyland reviewed the uses s
property owners within 600 feet were notif
no comments received from the VFW.
Mr. Rafferty asked if there were
Wyland stated the questions ask
parcel but no concerns were
ng is site and explained that
lephone calls were received, but
sed by the residents on Lois Lane. Ms.
applicant intended to rezone the entire
arding the four (4) acre parcel..
Mr. Rafferty asked wh . c not parallel to Lake Drive rather than a larger
rectangular shaped pie g « goes through a residential area.
Mr. Morton explar •: have had a number of people familiar with commercial
development study _ site and it was viewed as being more versatile in this
configuration. He ad Wised that a sketch plan of five lots had been developed based on
this configuration.
Mr. Rafferty asked Mr. Morton if he owns any additional property on Lake Drive. Mr.
Morton stated he owns a sliver of land currently zoned commercial but it is too small to
be functional. Thus their request for a combination.
Mr. Rafferty asked Mr. Morton if he has heard any concerns expressed by residents. Mr.
Morton stated he has personally visited ten to twelve home owners along Lois Lane and
their concern is that they do not want 80 acres of commercial but had no objection to this
proposal.
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Planning & Zoning Board
April 12, 2000
Page 8
Chair Schaps stated he spoke with Mr. Evenson who had expressed that same comment
but no concern as long as the access is on Lake Drive.
Mr. Schilling asked if there is concern about the burden on the utilities of commercial
versus residential. Mr. Powell stated there is no concern with utilities but there is concern
about the impact to the roadways and the need to orient most of the traffic on Lake Drive.
Mr. Johnson stated he attended the Economic Development Board meeting and it was felt
this was such a small parcel for commercial it would not be effectively developed but
adding this portion would result in more flexibility for development, access can be placed
on Lake Drive, and it would provide a benefit to the City's tax base.
Ms. Lane concurred and indicated support for gaining additional commercial land when
adjacent to major roadways such as Lake Drive.
Ms. Lane made a MOTION to approve the rezoning to CB, tra usiness, and was
supported by Mr. Schilling. Motion carried 6 -0.
Ms. Lane made a MOTION to approve the minor s • i °`• bject to the following
conditions:
1. The draft comprehensive land use aps, amended to reflect a commercial
designation for the newly crea + re •,. cel prior to adoption of the Plan.
2. A minor subdivision is app • ' ewly created 4 acre parcel and that
parcel is legally combin • e acre parcel fronting on Lake Drive.
3. Development of the s �� •n � ent upon adoption of the Comprehensive Plan
and allocation of
4. Access shall be
The motion was
sively to Lake Drive
Mr. Schilling. Motion carried 6 -0.
E. PUBLIC H RING, Lino Lakes State Bank, Otter Lake Road & New
Service Road, Conditional Use, Site Plan Review, Minor Subdivision
Chair Schaps stated that since he has a financial interest in the Lino Lakes State Bank, he
will not participate in the discussion or vote and will only open the public hearing and
call for the motion and vote.
Chair Schaps declared the public hearing open at 7:30 p.m.
Staff advised that the applicant, Lino Lakes State Bank, has submitted an application for a
conditional use permit, site plan review, and minor subdivision to allow the construction
of a branch bank at Otter Lake Road and a "to be constructed" new roadway. The
property is zoned GB, General Business, and guided for commercial development in the
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Planning & Zoning Board
April 12, 2000
Page 9
current and draft Comprehensive Plan. A bank building with drive - through capacity
requires a conditional use permit.
Staff noted the submittal complies with the requirements of the GB zoning district and
reviewed the proposed building appearance which is similar to the existing structure at
Lake Drive and Town Center Parking. Staff reviewed their analysis of the project aspects
including lighting, signage, landscaping, utilities, road, access and circulation, and
parking. With regard to the minor subdivision needed to facilitate the necessary minor
subdivision, the proposed lot will be 150' x 250' for 62,500 square feet. The current
survey document indicates no structures so Staff would require a survey document
containing the building placement prior to issuance of the building permits. Staff
recommends approval with minor revision to the site plan and subject to eleven
conditions.
Chair Schaps asked the applicant if he had anything to add to _ _' presentation.
John Milbauer, applicant and president of the Lino Lak tat stated he had
nothing to add.
Mr. Rafferty inquired regarding the shingles.
significant cost savings by shifting to shin
aue" stated there will be a
Chair Schaps asked for further public
close the public hearing.
Mr. Zych made a MOTION
by Mr. Johnson. Motion c
being none, he entertained a motion to
ublic hearing at 7:39 p.m., and was supported
M. Schilling inquired r` g the significant drainage and elevation issues. Mr. Powell
stated a regional pond is located south/east of the site and the concern is to
control the rate of m a, rom this site. He stated this is commonly done in developed
areas and Staff is coaortable they can revise the site to accommodate Staff's concerns.
Mr. Rafferty asked if the road will be directly behind this. Mr. Millbauer stated the road is
380 feet south of the County Road centerline. Mr. Powell stated that is correct and the
recommended conditions allowed additional right -of -way dedication on Otter Lake Road.
Ms. Lane made a MOTION to approve the minor subdivision for Lino Lakes State Bank,
to allow the construction of a branch bank at Otter Lake Road and a to be constructed
service road and was supported by Mr. Johnson. Motion carried 5 -0 -1 (Chair Schaps
abstained).
Mr. Johnson made a MOTION to approve the conditional use permit, and site plan review
for Lino Lakes State Bank, to allow the construction of a branch bank at Otter Lake Drive
and a to be constructed service road subject to the following conditions:
Planning & Zoning Board
April 12, 2000
Page 10
1. A survey document indicating building placement is provided prior to issuance of
building permits.
2. A cash park dedication fee, based on City Ordinance, is submitted with the
building permit.
3. The western parking area is shifted to within 10 feet of the side property line
providing a 40 foot setback on the eastern side of the site. The site plan and
landscaping plan shall be modified to reflect this revision.
4. Proper building permits are obtained and include a 1% escrow deposit to insure
completion of site improvements. Building plans will be subject to the review
and comment of the City's CPTED Officer.
5. A photometric lighting plan is submitted prior to issuance of any building permits
and approved by City Staff.
6. Sign permits are obtained prior to installation.
7. Utility, grading, and drainage plans are subject to the r" and approval of the
City Engineer.
8. Permits are obtained from the Rice Creek Wate i%d prior to any site
work.
9. Concerns addressed by the City Engineer in • April 6, 2000 are
addressed prior to any site work.
10. The trash handling areas are screen • . ..• by City Staff.
11. A shared driveway agreement is p ide• prior to issuance of building permits.
The motion was supported by Mr .,• .`' ion carried 5 -0 -1 (Chair Schaps
abstained).
F. PUBLIC HEARI , r_y Queen, Northern Lights Boulevard, Conditional
Use Permit and Site PI wi
Chair Schaps dec lic hearing open at 7:41 p.m.
Staff advised that th pplicant, Dairy Queen, has submitted an application for a site plan
and conditional use p rmit to construct a new Dairy Queen on 21st Avenue at Northern
Lights Boulevard. The site is zoned GB General Business. Restaurants with a drive -
through facility require a conditional use permit in the GB district. The site is part of a
preliminary plat that was approved by the City in December of 1997. However, no final
plat was approved. Staff recommended it is best to clean up this situation by requiring
that a final plat be approved as a condition of approval for the Dairy Queen. Staff
indicated they would address the site plan, conditional use permit and platting issues.
Staff advised that the applicant for the Dairy Queen project is not the landowner who is
responsible for the platting requirements. However, the plat issues must be resolved
before additional development occurs.
Staff advised the submittal complies with the GB zoning standards. Staff presented their
analysis of the building footprint and architecture, trash enclosure, lighting, and signage.
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Planning & Zoning Board
April 12, 2000
Page 11
It was emphasized that sign permits are required for all signs and the consideration
tonight would imply no approval with regard to the signage. With regard to the landscape
plan, Staff advised that a revised landscaping plan was received on April 4, 2000 and
Staff will work with the applicant to improve that plan.
Staff next addressed plat issues and read the conditions of approval as declared for the
preliminary plat in 1997. It was noted that sewer and water does exist on the site but the
utilities have not yet been turned over to the City so that will be addressed at the time of
final plat considerations. Staff reviewed the parking space requirements as well as road,
access, and circulation around the site. It was noted there will be one driveway access
from Northern Lights Boulevard. That roadway will need to be dedicated to the City and
addressed as part of the final plat review.
Staff recommended the conditional use permit findings, including the list of conditions,
and indicated they believe the application meet those finding _ recommends
approval of the site plan and conditional use permit subject ditions of approval
and the project complying with these required findings.
Chair Schaps asked why this did not go to final pla er stated his understanding
that all the issues did not come together to the on . all parties. Chair Schaps
noted it could take several months to comp e +lat approval process, estimating
it could take five months to get the FEM _ssue olved.
Mr. Rafferty noted the reading tha a" final plat conforms with the preliminary
plat, approval is a technicality. e difference is the split into two lots.
Mr. Smyser identified the . of the subject site of the preliminary plat and the
location of the request - w . to - ate the Dairy Queen site. He explained the City
would not be consider +royal of anything that increases the use of the site. He
stated it is not un on, development projects to include outlots in the final plat if
they have not yet users. Mr. Smyser stated if the final plat proposal included a
larger number of lo an the preliminary plat, Staff would require a new preliminary
plat.
Mr. Rafferty stated his understanding that the rules for residential and commercial plats
are the same. Mr. Smyser stated that is correct and explained the types of changes that
can be made to the final plat while still remaining within substantial conformance of the
preliminary plat.
With regard to the road width, the past meeting minutes indicate that the Council
discussed the width of the street and the City Engineer, at that time, indicated a width of
60 feet would be adequate and it was approved by the Council.
Mr. Johnson inquired how the Amoco project was approved without final plat approval.
Mr. Smyser concurred that should not have been possible.
Planning & Zoning Board
April 12, 2000
Page 12
Chair Schaps asked for further public input. There being none, he entertained a motion to
close the public hearing.
Mr. Johnson made a MOTION to close the public hearing at 8:05 p.m., and was
supported by Ms. Lane. Motion carried 6 -0.
Archie Lessard stated he is applying for the permit for the Dairy Queen but is not the
developer and is unable to answer the platting questions. He stated he has no objection to
the recommended conditions of approval and is aware there may be a delay in the process
due to the need to address the final plat issues.
Mr. Rafferty referenced the approval for the Amoco application and asked, in
consideration of that issue, if there is anything that can be done to speed this process for
Dairy Queen.
Mr. Smyser stated that consideration would not follow
recommend the City make the same mistake twice.
Queen application but believes this is the proper ti
e would not
supports the Dairy
the final plat approval.
Mr. Rafferty encouraged Staff to do whatev .o$ to speed this process.
Mr. Powell advised of road constructi•: • this area and Staff's work to
determine the boundaries of the pr • t e . °. ed the 1-±MA map revision process
could take up to 1.5 years whic ns stantial work which has been completed and
the FEMA consideration is u
Ms. Lane asked if this + a onth facility. Mr. Lessard stated it will be a 12
month, 12 hour a day,
Ms. Lane inquired > • • number of parking spaces to be provided. Mr. Lessard stated
this is a Dairy Quee tandard and has been working well in other locations.
Ms. Lane asked if five to six spaces could be added to the north/east corner of the site if
parking became an issue. Mr. Lessard stated he would consider that in an effort to gain
more customers.
Mr. Johnson made a MOTION to approve the site plan and conditional use permit to
construct a Dairy Queen on 21st Avenue at Northern Lights Boulevard, subject to the
findings of fact as identified in the Staff report and subject to the following conditions:
1. The final plat must obtain approval from the City before a building permit is
issued for the Dairy Queen. The conditions of approval for the preliminary plat
must be met before final plat approval.
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Planning & Zoning Board
April 12, 2000
Page 13
2. Building material shall be as shown on revised exterior elevations received April
4, 2000, showing EFIS as the primary materials, rather than corrugated metal.
The fence around the cooler and the trash enclosure shall be painted cedar wood,
not corrugated metal. These materials shall be reflected on building permit
submittals.
3. A lighting plan for the Dairy Queen site must be submitted and must meet City
lighting requirements before a building permit is issued. Lighting information
shall include a photometric plan as well as figures of any lot and exterior building
fixtures. Lighting shall be directed downward and not up into the night sky.
4. Approval of the site plan and conditional use permit is not an implied approval of
signage. All signs require a sign permit and must comply with the sign ordinance.
5. Proper building permits must be obtained prior to any construction and 1% of the
construction costs must be put in escrow to insure completion of all site
improvements. Prior to issuance of building permits, building plans must be
reviewed by the City CSO for compliance with CPTE
6. All permits required by the Rice Creek Watershed
to additional grading on the Dairy Queen site.
Watershed District permit requirements will
7. Final utility, grading, and drainage plans m
Engineer and Rice Creek Watershed Di
8. The City Engineer's concerns, incl
addressed to his satisfaction.
9. A landscaping plan must meet
Specialist
10. Park dedication shall be
mendations.
11 be obtained prior
ure to comply with
t approval by the City.
proval from the City
mo of April 6, 2000, must be
oval of the City Environmental
policy.
The motion was supporte b ych. Motion carried 6 -0.
G. PUBLIC HEA , Town Center Development Standards
Chair Schaps decl. :�� public hearing open at 8:13 p.m.
Staff advised of the Fork undertaken by City Staff on the Town Center Development
Standards, meetings held, and consultant hired to assist in that process. Staff noted the
design standards have been developed and the recommendation is to create a new zoning
district with the design standards becoming the standards of that zoning district to assure
the development of an orderly, high quality downtown Town Center. Staff presented a
colored site plan identifying roadways, land use categories, open space /park, boulevard
design creating a linear park, and natural environment areas. Staff commented on the
effort that will be made to create environmentally - friendly developments with regard to
grading and ponding.
Staff noted the area identified for highway commercial (gas stations and fast food
restaurants) and mixed use areas that would be more pedestrian oriented and include
standards and concepts that are pedestrian friendly through setbacks being on the roadway
Planning & Zoning Board
April 12, 2000
Page 14
to create an "old town" environment. Parking would be on- street or behind the buildings
and wide sidewalks would abut the storefronts. Staff pointed out the area identified for
housing types including high density.
Staff stated that architectural standards will be included that require diversity and
articulation of the facade, as opposed to large expanses of concrete block. The parking
requirements will allow shared parking between compatible uses where possible in an
attempt to reduce the amount of impervious surface. Staff presented a diagram of street
alignment and noted that on- street parking would also be allowed. Another consideration
will be floor area ratio as opposed to considering a maximum amount of impervious
surface. He noted this is possible because of the large expanses of green space within the
district.
Staff presented the residential component, noting the areas allowed for ground floor retail
with residential units on the upper floors. The types of resid: ses are not defined
but the minimum and maximum densities have been identify • _: noted areas
anticipated for higher density that will support the retai as; a .e for life -cycle
housing, and work toward livable community goals. • " nom• . ce areas and
requirements within the residential areas were notes S d the residential buildings
will be placed close to the street with parking • d e b dings for multi - density and
garages set back from the street for other re s. This is being considered in an
attempt to avoid a streetscape comprised . garages.
Mr. Smyser noted the Planning and _ €: • has met five times to review this
document and provide input.
Chair Schaps restated that
additional comment at
made.
hearing will not be closed tonight to allow
000 meeting. He invited public comments to be
Tim Baylor, repre DT Development Group, stated one of his clients is
McDonalds Restau . He stated he has specific concerns as the plan relates to their site
as well as general co ments. Mr. Baylor stated he is a Planning Commissioner in the
City of Minneapolis and shares the sentiments about the proliferation of development and
appreciates the amount of work involved in the redrafting of such a document. He
suggested a lack of a macrovision in looking at a plan of this size and its impact and, on
the other hand, having no mention of any zoning or planning on the other side of Lake
Drive.
Mr. Baylor stated he has talked with the consultant and learned they used no local
comparable and all were from different parts of the country such as Florida and other
areas which are vastly different from Lino Lakes. He noted their comparable contained
nothing from the Midwest which is a concern to him. Mr. Baylor stated this is a detailed
plan and appears it should be market driven rather than municipality driven. He
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Planning & Zoning Board
April 12, 2000
Page 15
suggested that some of the property owners may indicate they want to be compensated for
the taking of their land due to over regulation.
Mr. Baylor stated the highway commercial /shopping district currently is one of the most
intense zoning designations the City has. It is along the freeway and appropriately zoned
because of its access and location. He stated that to put that intense zoning next to open
space and a park seems somewhat contradictory especially since north of Apollo Drive is
more intense development. He stated they are ready to proceed with the McDonalds
Restaurant and have been before the City for over two years. He stated they do not have
the luxury of waiting to see what happens and they want to move forward with a certainty
as to what will be happening. In April of 1999, the Planning and Zoning Board and
Council approved the PDO. Mr. Baylor stated it is his understanding that the design
standard incorporated the vision of the document being discussed tonight. About three
weeks ago, the Mayor signed the final plat, reconfirming the PDO so they can commence
with the project.
Mr. Baylor read a portion of the City's Zoning Ordinan ms's i s the purpose of the
PDO, noting the PDO has already been approved. • &tes ` at through the PDO
process, most of the City's objectives can be reach •u oncerned that changing
the Land Use Plan and zoning designations wil e a -ct the marketability and
economics of his project and, thus, jeopard' have been working on several
years to develop. Mr. Baylor asked the P nin_ d Zoning Board to consider his
comments and to assure the ability fo •'ec '• proceed.
Peter Coyle stated he is speakin o H Joel and Elise Tagg who own property
south and east of 35W and a 2`' e echoed Mr. Baylor's comments regarding
Staff's effort to reach out • _gs and obtain their input. He noted this area will be
an important part of th . ° opment but stated he also shares concerns that the
proposed plan goes too': e stated it is intended to assure compatibility of land uses
but without the h a,. • e • aying that is how it must be He respectfully suggested the
document goes to. .� ill have an unintended consequence of making it more
difficult, more expe ve, and thus less likely for the desirable development to occur. Mr.
Coyle stated a docum- nt is difficult to create that includes a collective vision and he fears
the current document does not reflect the community's vision for Lino Lakes but, rather,
the visions that have worked in other regions of the United States. He noted there is no
indication if the design criteria is economically feasible or desirable by developers to
pursue. He stated they want the Town Center to be a successful part of the City and
development of the Tagg property to occur.
Mr. Coyle noted the road configuration identified on the land use map was indicated to be
a "must do" road configuration which means if a large developer came forward, they
would be handed a grid of how the roads must be, regardless of their idea or cost
effectiveness. He asserted this would "close doors" that do not, at this time, need to be
closed since the City's ordinances allow the ability to make those site specific
considerations once a viable site plan is before the Planning and Zoning Board and/or
Planning & Zoning Board
April 12, 2000
Page 16
City Council. Also, it will be cost prohibitive for a small family -owned enterprise to
comply with the required design elements, monuments, etc. He explained that if the land
has a certain market value, and the business has a certain economic proforma, the costs
reflected by the document need to fit within the developer's budget including the cost of
the property itself. He encouraged the City to retain the good elements and to look at how
the document can be "softened" or included in the zoning ordinance. Mr. Coyle noted the
proposed zoning classifications identified on the land use map for the Tagg property and
commented on the restriction it imposes in that a developer may have a different proposal
in mind. He suggested an overlay district be considered which would allow that not to
occur. He stated another concern is the extent to which the City will commit itself to
providing financial resources to accomplish this plan. He suggested the City will have to
demonstrate it is willing to place some "money on the table" to assure the architectural
requirements of the plan becomes a reality.
Mr. Coyle commented on the substantial development occurr' = aple Grove along
the freeway, noting it is the "hottest" development area in t • '.longside two major
freeways, and Maple Grove has financed the infrastruct other
considerations. He stated he was part of that proces • •w ow difficult it was for
the developer to commit prior to the City coming f inancial assistance of
some kind. Mr. Coyle stated he thinks the Lin e. to as done a terrific job in
drafting a credible plan but there is a delica . an ween a plan that shows credible
visions and plans and one that goes too fa . din urged the City to soften the
requirements to assure it is feasible to c
Chair Schaps asked if there is a . e e City should become involved in
absorbing financial costs to �: �m• attractive. Mr. Coyle stated he has had some
discussion with the City a• • a °'and understands the restrictions placed on TIF use but
he thinks the City sho • a : a.w to adopt a TIF district, possibly with the
intervention of the Leg `a e, to facilitate future development. He stated he is not
presuming to say �;_n the y should spend its dollars on since the developers may be
willing to cover so �� - m. However, there may be some good projects that are
marginal and unabl "clear the bar" especially with the desired housing projects. Mr.
Coyle commented on a Chanhassen project where the Metropolitan Council contributed
$700,000 toward the streetscape. He suggested that may be the type of commitment that
needs to be present to assure the developer that the City wants these design criteria met.
Chair Schaps stated it has been mentioned this plan includes "San Diego" type features
and asked if that is a viable type of development for Lino Lakes. Mr. Coyle stated the
Maple Grove plan, which is a new urbanist plan, would not have happened but for the
City's involvement in a substantial way. He stated it is his personal view that you need a
fairly significant population density potential to warrant that type of development and for
it to work. He noted the metropolitan area is more accustomed to low density designs and
he does not know if the Maple Grove type of development is feasible everywhere else.
He urged caution in this consideration and suggested further discussion with the City's
consultants.
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Planning & Zoning Board
April 12, 2000
Page 17
Mike Winge, Marshan Lane, stated he is a minority property owner with Glen Rehbein.
He stated he shares the comments made by the first two speakers. Mr. Winge stated that
while visiting Florida he saw a development that was the same concept as being
suggested in this plan. He stated that it was enjoyed by all, some even driving their golf
carts to the businesses. However, when the whether turned cold, he noticed that the
businesses were not patronized. Mr. Winge noted the winter weather in Minnesota will
be a negative impact for this type of design. Also, they are being taxed for 40 acres of
commercial land and the plan proposes a lot of residential.
Tom Vacha, 7702 Lake Drive, stated his concern with the plan that shows an access point
to Lake Drive but no provision for any berm or trees for residents on Carolyn Drive or
77th Street. He noted that Lake Drive is also heavily traveled and access is difficult.
Greda Jacott, 719 77th Street, pointed out the location of her
about the roadway. She stated they have the youngest chil
the proposed plan results in their having to back out int
this will be a concern for other homes in the neighbo
neighborhood children use the roadway to practice
concerned for their safety.
nd stated her concern
neighborhood and
. Ms. Achott stated
She advised that
eboard so she is
Darrel Silverness, YMCA Director, state
He explained they are working with
preparing some site plan drawings
for a second access point and if
money. He explained that o
and require street facade.
lot side, meaning they
YMCA is built and thi
development is d
believe they have
like to offer preliminary comments.
a o is reviewing design standards and
of the requirement results in the need
a'°: the cost, they would need to raise more
ed site, two sides will be considered street sides
, most of their users will be entering from the parking
e decorative sides. Mr. Silverness stated if the
s developed within three years, they will be thrilled. But, if
membership will be negatively impacted. He stated they
site for the YMCA.
James Kauth, West 7 Street, noted the location of his house and asked if the site plan
depicts the existing structures or new buildings at the corner of 77th Street. Mr. Smyser
stated it depicts the long term vision that the site will be redeveloped.
Mr. Kauth asked about the price of housing in the residential area and if it includes public
housing. Chair Schaps explained there has been no discussion of price or type of housing
that would be included. Mr. Smyser stated that is correct.
Mr. Kauth asked about the density for the residential. Mr. Smyser stated that is not yet
known, but there is a possibility for townhomes.
Mr. Coyle noted the Tagg quadrant has two commercial operations in existence and asked
how those facilities measure up to the proposed Town Center standards. Mr. Smyser
Planning & Zoning Board
April 12, 2000
Page 18
responded that some aspects do comply but some do not. The location of the building on
the lot and large parking areas do not comply. He stated the buildings are quite nice and .
were negotiated designs. Since that time, Staff found the investment in the structures
could have been more in the street level. With the new standards, the parking areas
would have been combined. Mr. Smyser stated the design and placement of those two
commercial uses are more compatible with the highway district as opposed to the mixed
use area.
Mr. Smyser stated that good comments have been received tonight and at next month's
hearing additional information will be provided on the roadway issues that were raised
tonight. He thanked all in attendance for their comments.
Mr. Johnson made a MOTION to continue the public hearing to the May 10, 2000
Planning and Zoning Board meeting., and was supported by Mr. Rafferty. Motion carried
6 -0.
VI. DISCUSSION ITEMS
A. DNR Smart Growth Greenways Plan
Mr. Smyser advised that Lino Lakes and the = cooperating in a DNR initiated
program called the Wildland Urban Interf e Pram. The DNR's goal is to assist local
governments with preserving habitat . • • dl . , water quality, and other natural
resources. The DNR has asked Li • ugo to be the two cities to participate in
this program to work with urba ities to attempt to minimize the impact on
natural resources. Mr. Smys w he three parts to this program and the indication
from the DNR that they w • e further refinements of the natural resource inventory
and will make suggesti o improve the City's method. The City of Hugo will
work with a landowne evelopment project to create a model for subdivisions that
have less negativ he environment. The City of Lino Lakes is under no
obligation to folio ! ommendations from the DNR. Mr. Smyser noted that Staff
has considered deve wing a guidebook to assist small acreage landowners in resource
management and the • NR program gives the City an opportunity to have the DNR do a
large amount of that work. Mr. Smyser stated this is being provided as informational
since it may result in the need for ordinance amendments.
Chair Schaps inquired regarding "smart growth" initiatives. Mr. Smyser explained it is a
combination of using less land to accommodate development (more density) and to be
more environmentally friendly with fewer natural impacts. He stated in the City's Town
Center, clustering, the preservation program, and sustainable development all addresses
smart growth initiatives.
Chair Schaps asked if the DNR is asking for the opportunity to become involved, review
projects, site plans, etc., and then offer suggestions on how it could be done in a more
environmentally friendly or smarter manner but the City has no obligation to follow their
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Planning & Zoning Board
April 12, 2000
Page 19
suggestions. Mr. Smyser stated they do not want to be involved in the City's design
review process. He explained how an open space management plan could be useful to the
City in development considerations.
Mr. Johnson stated he sees this program as working with certain DNR staff people who
have expertise in areas of nature and who will provide an additional prospective on
different approaches, similar to the City's Environmental Board.
Mr. Smyser stated that is his impression as well and he thinks the DNR will benefit by
learning what is being done in Lino Lakes.
Ms. Lane stated she saw a presentation on Smart Growth and noted it is a way to prevent
urban sprawl.
Mr. Schilling asked if the City will receive the full attention • l :' 1 NR if Lino Lakes
does not participate in their entire program. Mr. Smyser ex ned ' 's program is
entirely new and being created and he sees nothing to 1 atin
g•
Chair Schaps noted the consensus of the Planning �`° Qv oard to proceed with
caution to participate in the DNR collaborative c.' ed "Integrating natural
resource guidance to enhance smart growt 1. rban interface communities."
B. Bluebill Ponds, Preliminary a
Mr. Smyser advised that negoti
facilitator. Staff expects to
which works toward the a
Mr. Powell addressed
VII. ADJOURNMEN
Mr. Johnson made a
en occurring with Mr. Powell being the lead
preliminary plat at the May 10, 2000 meeting
of the City, property owner, and developer.
ns o the members relating to the negotiations.
OTION to adjourn the meeting at 9:30 p.m., and was supported
by Ms. Lane. Motion carried 6 -0.
Respectfully submitted,
Carla Wirth, Recording Secretary
TimeSaver
Off Site Secretarial, Inc.
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CITY COUNCIL WORK SESSION APRIL 19, 2000
CITY OF LINO LAKES
MINUTES
DATE : April 19, 2000
TIME STARTED : 5:00 p.m.
TIME ENDED : 7:30 p.m.
MEMBERS PRESENT : Council Member Carlson, Dahl, O'Donnell,
Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
Staff members present: City Administrator, Linda Waite Smith; City Engineer, John
Powell; Public Services Director, Rick DeGardner; Planning Coordinator, Mary Kay
Wyland (part); Superintendent, Tom DeWolfe (part); Utilities Supe Tim
Hillesheim (part); and CMC City Clerk, Ry -Chel Gaustad (part)
PUBLIC SERVICE REVIEW, RICK DEGARDNERIC `��0. IL
Staff distributed an information sheet regardin
Service Review. The information summarize
Services Department wants to address.
develops will shape how the Depart
Staff reviewed the informat
priorities of the Public
the ajor issues that the Public
d vision that the current Council
d allocates resources.
n ng the goals of each Department.
Council Member R,'nert red about the number of new meters left to change out
within the City S v+ there are about 2400 left within the City to install.
Council Member Re i -rt inquired about an incentive to homeowners to change out more
meters. Rick advised the incentive related to the 66 residents with the old meters. Letters
have been sent to those homeowners. Staff is currently considering a financial penalty for
non - compliance.
Council Member Reinert suggested that a statement indicating there will be no excess
charges for changing to the new meter is included in a letter to residents.
The City Administrator advised the Council would have to adopt a specific policy
regarding no excess charges when the meter is changed.
Council Member Reinert inquired about the five -year Televising Program for the Entire
Sewer System.
CITY COUNCIL WORK SESSION APRIL 19, 2000
Staff advised a firm would be contracted to run a televising rig to run through the sewer
lines to detect problems. This process should be done every 5 -10 years.
Mayor Bergeson inquired about the upgrade of the Black Duck Lift Station. Staff advised
the lift station was not upgraded. The lift station will have to be moved or entirely redone
in the near future.
Council Member Carlson referred to the 2000 Park Board Goals relating to more land but
less money going into the Park Dedication Fund. She asked if this issue will be discussed
at a future Council work session.
Staff advised residents need to know now if parks are not going to be developed in the
near future. The issue will be discussed during the Finance work session.
Mayor Bergeson referred to the landscaping plan. He stated that the pumphouse on Birch
Street needs more landscaping.
Staff advised they will look into additional landscaping.
Mayor Bergeson inquired about the status of the new ble t" e City. Staff
advised they are approximately 3/4 done with the con � � � ,• s. ` � ' leachers should be
in place within the next two -(2) weeks.
Council Member O'Donnell stated th
commends the job of the Parks
Department. He asked about the s League games at Birch Park.
Staff advised Little Leagu
Games will be held on
ne•' to mainly have practices at Birch Park.
only.
CENTENNIAL S ` '> ` ISTRICT TASK FORCE UPDATE, MARK
LINDBLAD
Mr. Mark Lindblad advised he is present to give the Council an update regarding the final
action of the Centennial School District Task Force. He stated the following
recommendations will be made to the School Board.
1. An addition be made to the existing high school, which will house
an additional 300 students.
2. Creation of another elementary school.
3. Renovations for all the schools in the amount of $13 million
dollars.
Council Member Reinert requested an itemized list of what the projects entail.
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CITY COUNCIL WORK SESSION APRIL 19, 2000
Mr. Lindblad stated the Task Force was made up of approximately 20 people from the
various cities within the school district. He stated the referendum has a good chance of
passing.
Mayor Bergeson inquired about the length of view the committee had regarding the
projects and time projections.
Mr. Lindblad advised the population projections went through 2007 -2008.
Council Member Carlson inquired how the votes regarding the three recommendations
will be placed on the ballot.
Mr. Lindblad advised the School District will determine how the three recommendations
are placed on the ballot.
Mr. Lindblad distributed a copy of the motions made and a cost su e the
recommendations. He noted Mr. McCullen is resigning and th ri the high
school is going to the Stillwater school district.
COMPREHENSIVE PLAN UPDATE, BRIAN wks
......... .....
Mayor Bergeson advised a resident on the eas ttated him. The resident
complained about his property being b ' 1 d 2020 line.
Mayor Bergeson stated he adv . ent at the City has a list of property owner
requests for changes. He e re dent write a letter to the City asking to be
added to that list. He n cil has not yet acted on that list. A discussion
should be held reg muing to accept requests.
Mayor Bergeson ad: Comprehensive Plan meeting was held yesterday morning.
The meeting was pr ctive. Items discussed included the Town Center and housing
issues. The Council also reviewed the first 20 pages of the inventory. Another meeting
will be scheduled.
Council Member O'Donnell stated he spoke with a former Council Member recently. He
stated he owes the Council Members an apology. He had made a comment about not
changing the numbers in the Plan. He stated he believes the foundation of the Plan came
from the 20/20 Vision and the Comprehensive Plan Task Force. He advised that he in no
way feels that the Metropolitan Council should determine the vision for the City. He
requested that in the future Council Members ask for clarification if a statement is
confusing.
CITY COUNCIL WORK SESSION APRIL 19, 2000
The City Administrator stated the minutes from the meeting reflect keeping the numbers
in the Plan in place because the City is determining development goals. The City is
proactive in determining its own development goals.
Council determined a Comprehensive Plan meeting will be held Friday, May 5, 2000,
7:00 a.m.
TOWN CENTER UPDATE, BRIAN WESSEL
Staff advised Council received an Economic Development update yesterday. Another
update will be given at the next Council work session.
Staff continued stating the Planning and Zoning Board reviewed the Design Standards at
the last meeting. The public hearing was continued to May 20, 2000.
TH 242 /CSAH 14 ACCESS MANAGEMENT STUDY, JOHN POWELL
Staff advised the TH 242 /CSAH 14 Access Management study a at the last
Council work session. The study will be on the Council ag f� a . �w °gin Monday,
April 24, 2000.
Mayor Bergeson advised that part of the docu e concept of connecting
Lake Drive and Main Street more directly. H a co cept is vague with no time
line.
Staff advised a preliminary sco . o l ,; cti the two roads has been prepared. It
should be completed in the • i . » ee
Mayor Bergeson . d i .yg a'" cil s ould wait to approve the study until the preliminary
scope for that area
Staff recommended` • study be approved. The process for the Lake Drive/Main Street
connection will continue.
Council Member Carlson requested clarification regarding existing access points. Staff
advised the existing access points will not necessarily be changed. The goal is a to
implement the principles in the study for future accesses.
This item will appear on the regular Council agenda Monday, April 24, 2000, 6:30 p.m.
STREET RECONSTRUCTION SCHEDULE, JOHN POWELL
Staff advised the Charter Commission has given a recommendation regarding multiple
road projects on City elections. Staff referred to the January, 2000, Charter minutes
regarding the recommendation of two (2) years worth of projects on each two -(2) year
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CITY COUNCIL WORK SESSION APRIL 19, 2000
City election. Staff advised that unless the Council objects, a study will begin this year to
have road reconstruction projects on the next City election.
Staff reviewed the streets within the City that are priorities. An updated cost estimate
will be provided in the near future. Utility costs are the second issue regarding road
reconstruction projects.
Staff noted a meeting was held last night regarding the County's project on Hodgson
Road. Many people attended the meeting and information was given out. Staff advised a
copy of the handouts will be distributed to Council Members. The project is scheduled
for 2002.
Council Member Dahl requested a list of the proposed street projects.
LEAGUE OF MINNESOTA CITIES CONFERENCE (JUNE 13 —16), LINDA
WAITE SMITH
The City Administrator distributed an information and registra
Minnesota Cities Conference. The conference is scheduled
in St. Cloud, Minnesota. The City pays for Council Me
fee. Any Council Members that are interested shou
City Clerk as soon as possible.
he League of
ne 16, 2000,
and registration
and return to the
Council Member Carlson suggested al '� mR�� °ers stay at the same hotel.
The City Administrator distrib
noted that Mr. Tesch will
that she will be in meet
arding her vacation dates. The memo
g Ci Administrator in her absence. She also noted
e day tomorrow.
Council Member ��, n; fired about a schedule for Earth Day. Staff advised the
celebration is from
Members.
.m. to 1:00 p.m. There is no specific schedule for Council
The City Administrator noted Council Members do not have to attend the full conference.
Council Members may choose a particular day or days to attend.
REGULAR AGENDA, APRIL 24, 2000
Item 6H, Resolution No. 00 — 43, Order the Improvement and Preparation of Plans and
Specifications, Apollo Drive Phase 4 — Mayor Bergeson requested staff determine if a
roll call vote is necessary for this item.
Item 6K, Project Update, Otter Lake Service Road — Council Member Carlson requested
more documentation regarding this item. She also requested Mr. Schreier is notified that
this item is on the agenda.
CITY COUNCIL WORK SESSION APRIL 19, 2000
Mayor Bergeson advised Council he will not be present at the May 3, 2000, Council work
session.
The meeting was adjourned at 7:30 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
May 8, 2000.
IL
R - hel Gaustad, CMC City Clerk Jo Berg on, a or
Y Y b ay
or
4/
by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
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COUNCIL MINUTES APRIL 24, 2000
CITY OF LINO LAKES
MINUTES
DATE : April 24, 2000
TIME STARTED : 6:30 P.M.
TIME ENDED : 7:50 P.M.
MEMBERS PRESENT : Carlson, Dahl, O'Donnell, Reinert, and Mayor Bergeson
MEMBERS ABSENT : None
Staff members present: Administration Director, Dan Tesch; City Attorney, Bill Hawkins; City
Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator,
Mary Kay Wyland (part); Public Services Director, Rick DeGardner; and Environmental Specialist,
Marty Asleson (part)
SETTING THE AGENDA
Item 7A, Goal Setting Survey, was added to the agenda.
Item 7B, Discussion of Monopoles, was added to the agenda.
Item 7C, Meeting Times for Board Applicants, w ''e2' ^e t. — agenda.
Item 6D, Variance for 6280 Ware Road, D ���
as postponed until May 8, 2000.
Item 6F, Subdivision 62nd Street, u til May 8, 2000.
The amended agenda was a b ova ai esented.
CONSENT AGEND
Council Member Dahl ed to approve the Consent Agenda, as presented. Council Member
O'Donnell seconded the motion. Motion carried unanimously.
ITEM
DISBURSEMENTS:
Manual - $288,177.59
ACTION
Approved
April 24, 2000(Check No. 58655 – 58756,
$279,233.45) Approved
Centennial Fire District Approved
COUNCIL MINUTES APRIL 24, 2000
Resolution No. 00 — 47, Designating Al Rolek
As an Account Signatory Approved
OPEN MIKE
Mayor Bergeson read a statement from a letter received from Mr. Ray Vandeveer. The letter indicates
the only change in bus service within the City is possible routing and number changes.
No one was present for open mike.
ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
There was no Administration Department report.
PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
There was no Public Safety Department report.
PUBLIC SERVICES DEPARTMENT REPORT, RICK DFile
FIRST READING, Consideration of Ordinance No.
Lino Lakes, of Lots 1 and 2, Block 2, Rice Lak
lots on Sandhill Drive were deeded to the Cit in
Rice Lake Estates Development.
Last year, the Parks Department c
Drive. This park consists of
leading to Baldwin Park is
ng the Sale, by the City of
DeGardner — Staff advised two (2)
lfill park dedication requirements for the •
hborhood park behind the well house on Sandhill
quip ent, swings, and a 1/2 court basketball court. A trail
The lots were put on t t March 22, 2000, with an asking price of $36,900. Significant soil
correction will be neces t provide a suitable building pad. An offer of $32,900 was rejected on
April 3, 2000. Joe Mey Homes submitted an offer for the full asking price on April 12, 2000. The
purchase agreement is contingent upon two (2) additional soil borings being conducted at the City's
expense (not to exceed $500) to ensure that the existing soils are acceptable. The purchase agreement
is also contingent on City Council approval.
Staff and the Park Board are recommending to sell the property with the proceeds designated to the
Park Dedication Fund to provide revenue for parks and trails development. Assuming the first and
second readings of Ordinance No. 00 — 06 are approved, a Resolution designating the proceeds to the
Park Dedication Fund will be presented to the City Council for consideration.
Council Member Carlson moved to approve the FIRST READING or Ordinance No. 00 — 06, as
presented. Council Member Dahl seconded the motion.
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COUNCIL MINUTES APRIL 24, 2000
Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell
voted yea. Council Member Reinert voted yea. Mayor Bergeson voted yea.
Motion carried unanimously.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL
Arbor Day Proclamation (3/5 Vote Required), Marty Asleson — Staff referred to The Arbor Day
Proclamation for 2000. Arbor Day is traditionally set aside on the last Friday of April. Lino Lakes
Elementary is again hosting an Arbor Day planting this year on May 5, 2000. The planting will take
place in the new court area of the school grounds. The proclamation establishes May 5 as Arbor Day
in Lino Lakes.
Council Member Dahl moved to approve the proclamation establishing Friday the 5th of May as Lino
Lakes Arbor Day, as presented. Council Member Reinert seconded the motion. Motion carried
unanimously.
A copy of the Arbor Day Proclamation can be found in the City Cl
FIRST READING, PUBLIC HEARING, Ordinance No.
Vote Required), Mary Kay Wyland — Staff advised T
79th Street as replatted in the Highland Meadows
future title problems for properties within the •la
and Outlot D and the Exception parcel.
ion of 79th Street (4/5
nt is requesting the vacation of
ent. This vacation will eliminate
is Lot 1 Block 11, Lots 2 & 3 Block 10,
Staff recommended Council adop o. 7 — 00, vacating 79th Street as described in the
ordinance.
Mayor Bergeson open e . Tic hearing at 6:40 p.m.
Council Member O'Do oved to close the public hearing at 6:40 p.m. Council Member Carlson
seconded the motion. ion carried unanimously.
Council Member Dahl moved to approve the FIRST READING of Ordinance No. 07 — 00, as
presented. Council Member Carlson seconded the motion.
Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell
voted yea. Council Member Reinert voted yea. Mayor Bergeson voted yea.
Motion carried unanimously.
FIRST READING, PUBLIC HEARING, Ordinance No. 08 — 00, Vacation of 74th Street (4/5
Vote Required), Mary Kay Wyland — Staff advised Mr. Gary Uhde, owner of the Apollo Business
Center, is requesting vacation of the 74th Street right -of -way between Apollo Drive and Jon Avenue.
3
COUNCIL MINUTES APRIL 24, 2000
The City has determined that the road right -of -way is not needed for public purposes, however, the
City will need to retain an easement for drainage and utility purposes over the vacated right -of -way.
Staff advised they have received a letter from the Minnesota Correctional Facility Physical Plant
Director indicating no objections to the roadway vacation provided the utility /drainage easement is
maintained. Staff therefore, recommends approval of the requested vacation by adoption of the
Ordinance as stipulated in the City Charter.
Council Member Carlson inquired about the purpose of the road vacation. Staff advised the purpose
is to attach the vacated roadway to adjoining properties. The roadway has no use in the City street
system.
The City Engineer added another purpose is to allow utilities in an easement on new site
development.
Council Member Carlson inquired about information regarding the adjoinin: property owners. Staff
advised the vacation will affect H & L Mesabi. It was the understandi property owner that
the street will be vacated. The City does have more development . r forward for this site
The property is located in the industrial park and will remain in
Council Member Carlson inquired about the benefit to t
advised individual lots will initially benefit. The 1
projects come in.
ing the roadway. Staff
dividually platted as development
Council Member Dahl inquired about e� a ve of the Correctional Facility regarding this
issue. Staff advised the Correctio ► it d not objection to the vacations. The Correctional
Facility did request the City ase `Vent.
Council Member Dah ted ` 'olice Department may need the roadway in the future for safety
reasons. Also, it woul'+ a tage to have a more direct route to 35W. If the roadway is needed
in the future the City wi . v to buy it back, which can be expensive.
Staff advised the Correctional Facility is in favor of the vacation because it will eliminate another
access to the facility.
The City Engineer added that Apollo Drive has been constructed to a higher standard than 74th Street.
If 74th Street is developed, it will also have to be constructed to the higher standard. There is no
possibility of connecting the roadway to the east. If the roadway is vacated, the acreage will be
developable and can be assessed.
Staff noted there is also a setback issue if the roadway is left as a City street.
Council Member Dahl stated there are variances for setbacks if necessary. She stated she has not
received enough information regarding this issue.
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COUNCIL MINUTES APRIL 24, 2000
• Council" Member Reinert inquired about a sense of urgency relating to this issue. Staff advised there
is not a sense of urgency, however, the developer does have sales pending.
•
Council Member Reinert suggested the issue be tabled until the next Council meeting to obtain more
information on the request.
Mayor Bergeson opened the public hearing at 6:52 p.m.
The City Attorney advised the public hearing should be continued to the next Council meeting.
Council Member Carlson stated she wants to see how the property has been platted to this point. She
noted the paperwork on this item was not received in time to discuss it at the Council work session.
Council Member Reinert moved to close the public hearing at 6:54 p.m. Council Member Carlson
seconded the motion. Motion carried unanimously.
Council Member Carlson moved to continue FIRST READING, Ordi
74th Street, to the May 8, 2000, Council meeting. Council Membe
Motion carried unanimously.
08 — 00, Vacation of
ed the motion.
Variance for 6280 Ware Road, David Pearson (3/5 V ary Kay Wyland — Upon
adoption of the agenda, this item was postponed u � : 3 0.
Variance for 87 Lilac Street, Lyndal Ne /a equired), Mary Kay Wyland — Staff
advised Mr. Lyndal Nelson at 87 Lila t �� esting a variance to allow a 442 square foot
addition to his existing attached g.s _, al garage area of 1,114 sq. ft. The ordinance allows a
total of 1,120 sq. ft. with a mi ack 30' from a local street. The house sits at a slight
angle on the lot so the sout rn if the garage would be 26.5' from the property line requiring
a variance of 3.5' whi +e n. feast corner would exceed from the setback requirement by 2'.
Although Mr. Nelson h ge lot, 1.6 acres, there is a low area behind the home and a large mound
septic system. His prefe nce is to construct this addition to provide for a three (3) car attached
garage. A larger detached garage could be constructed but would need to be located quite some
distance from the home and would require the removal of a small existing storage building on the
property. The ordinance allows one attached garage and one detached accessory building. The
existing detached accessory building was constructed some time ago prior to development of the area.
In considering all requests for variance or appeal and in taking subsequent action, the City shall make
a finding of fact:
1. That the property in question cannot be put to a reasonable use if used under
conditions allowed by the official controls.
• 2. That the plight of the landowners is due to physical circumstances unique to his
property not created by the land owner.
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COUNCIL MINUTES APRIL 24, 2000
3. That the hardship is not due to economic considerations alone and when a reasonable
use for that property exists under the terms of the ordinance.
4. That granting the variance requested will not confer on the applicant any special
privilege that would be denied by this ordinance to other lands, structures, or buildings
in the same district.
5. That the proposed actions will be in keeping with the spirit and intent of the ordinance.
In reviewing the Variance Criteria above, staff commented that a large maple tree exists directly
behind the north/east corner of the proposed additional creating a physical circumstance unique to the
property. Mr. Nelson would like to minimize disturbance to this tree and has located his garage
approximately 16' from the tree. The City's Environmental Specialist has inspected the site and
determined that locating the garage 10' from the tree will minimize impact to the root system of the
tree. Staff suggested moving the proposed addition north to within 10' of the maple tree to minimize
the requested variance.
Staff commented that the existing right of way for Mustang L
roadway. This leaves a boulevard of 17'. The typical reside
way. This 66' right -of -way was dedicated to the City p
Staff recommended approval of the variance requ
Board reviewed this request at their April
Variance with the conditions recomm
2' constructed
is 15' on a 60' right -of-
ent of the 60' requirement.
onditions. The Planning and Zoning
g and recommended approval of the
Council Member Carlson ven ' siz- "of the garage will not change if the variance is granted.
Staff advised the size of th wi:" of change.
Council Member Rei ` e e o approve variance as requested based on the following conditions:
1. The prop V ed addition be located 10' south of the existing maple tree to minimize the
variance required on the south/east corner.
2. The variance at the south/east corner be no more than 3.5 feet.
3. The proposed addition be sided to match the existing house & garage.
Council Member Dahl seconded the motion. Motion carried unanimously.
Subdivision 62°d Street, Rick Carlson (3/5 Vote Required), Mary Kay Wyland — Upon adoption
of the agenda, this item was postponed until May 8, 2000.
PUBLIC HEARING, Apollo Drive Phase 4 Improvements, John Powell — Staff advised on April
10, 2000, the City Council accepted a feasibility study and called for a public hearing for April 24,
6
COUNCIL MINUTES APRIL 24, 2000
2000, for the proposed improvements to Apollo Drive Phase 4. The improvements include the
installation of sanitary sewer, watermain, storm sewer and street. This public hearing is required per
Minnesota State Statues 429. This project is in the City Charter exempt area of the City.
The City is currently master planning the Town Center located on the northeast quadrant of the 35W
and Trunk Highway 49 interchange. In order to ensure that adequate roadway access and utility
service to this quadrant is provided in a timely manner, the City initiated this public improvement.
Mayor Bergeson opened the public hearing at 7:05 p.m.
Staff reviewed the information contained in the Feasibility Report in detail. Staff also reviewed the
project schedule and assessment information.
Council Member Dahl inquired about the final plat for JADT. Staff advised the final plat for JADT
has all the signatures but has not been recorded yet. This should not create a problem and will be
recorded soon.
Council Member Reinert asked if there will be a right turn lane sou ors 've. Staff advised
there will be a left turn lane and a right through lane south of L
Mr. Mark Vargo, representative for Glen Rehbein, cam
He stated the assessment will be a 50/50 split betw
portion of assessments when the road is continue
rifted the assessment plan.
in and JADT. He asked about the
Staff advised continuation of the road �, of Phase 5 of Apollo Drive. The assessment
will be proportional.
Council Member O'Donnela . W t•_ose the public hearing at 7:20 p.m. Council Member Reinert
seconded the motion. �tio * 'ed unanimously.
Resolution No. 00 — 4 r the Improvement and Preparation of Plans and Specifications,
Apollo Drive Phase 4 (% Vote Required), John Powell — Staff advised the next step in the Public
Improvement Process is to order the improvement and preparation of the plans and specifications. As
this project was initiated by the City Council, a 4/5 vote is required to order the improvement. As the
timetable for this project indicates, several actions are required this evening in order to expedite
construction of these improvements to serve the proposed McDonald's restaurant.
Resolution No. 00 — 43 will order the improvement and preparation of plans and specifications for the
Apollo Drive Phase 4 project.
Council Member O'Donnell moved to adopt Resolution No. 00 — 43, as presented. Council Member
Dahl seconded the motion.
• Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell
voted yea. Council Member Reinert voted yea. Mayor Bergeson voted yea.
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COUNCIL MINUTES APRIL 24, 2000
Motion carried unanimously.
Resolution No. 00 — 43 can be found in the City Clerk's office.
Resolution No. 00 - 44, Declare the Intent to Bond, Apollo Drive Phase 4 (3/5 Vote Required),
John Powell — Staff advised the City is required to declare its intent to reimburse project costs from
bond proceeds prior to encumbering project costs. This is a non - binding declaration that must take
place in order to finance projects in this manner. The Apollo Drive project, including future phases,
may be financed through bond proceeds.
Resolution No. 00 — 44 will officially declare the City's intent to bond for the Apollo Drive Phase 4
project.
Mayor Bergeson inquired about the timeline regarding the determination of using the bond process for
the project. Staff advised the funding will be discussed with the Finance Director. A determination
will be made in the next week or two (2).
Council Member Carlson moved to adopt Resolution No. 00 — 44, p Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 00 — 44 can be found in the City Clerk'
Resolution No. 00 — 45, Approve the Plans and tions and Authorize Advertisement for
Bids, Apollo Drive Phase 4 (3/5 Vote Re g_ ), , a owell — Staff advised the next step in the
Public Improvement Process for this . •'�$� r•.rove the plans and specifications and authorize
the advertisement for bids. As pr d, several actions are required this evening in order to
expedite construction of these , . ents '. serve the proposed McDonald's restaurant.
Staff reviewed the pl
ifications in detail.
Resolution No. 00 — 45 ro yes the plans and specifications and authorizes advertisement for bids
for the Apollo Drive Ph 4 project.
Mayor Bergeson inquired about the timing of the installation of a signal light. Staff advised a signal
light will be installed eventually. It is a County determination so a specific timeline can not be
provided.
Council Member Dahl moved to adopt Resolution No. 00 — 45, as presented. Council Member
Reinert seconded the motion. Motion carried unanimously.
Mayor Bergeson inquired about the construction schedule of the McDonald's. Staff advised
construction is schedule to being June 20, 2000. The project will take approximately 60 days to
complete.
Resolution No. 00 — 45 can be found in the City Clerk's office.
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COUNCIL MINUTES APRIL 24, 2000
Project Update, Otter Lake Service Road, John Powell — Staff advised the Otter Lake Service
Road project was initiated by the City Council in 1996. The proposed roadway connects the previous
Otter Lake Road alignment with the new alignment. The proposed improvements include sanitary
sewer, watermain, storm sewer, and roadway construction. This project would provide traffic
circulation and utility access for the properties located to the southwest of the new Otter Lake
Road/Main Street intersection. Access to the property on the south side of Main Street will be
provided by this service road.
The property owner in this area, Mr. Richard Schreier, objected to this project including the
alignment, proposed assessments, and property acquisition. After the city initiated eminent domain
proceedings to acquire access to the property, discussions were held between the City, Mr. Schreier,
and his attorney. As a result of these discussions, the City agreed to delay construction of the
proposed improvements. This would allow Mr. Schreier time to prepare a development concept,
including proposed roadways, consistent with his needs and priorities.
The City has yet to receive an alternative roadway and development conce . t from the property owner.
The City Attorney has stated the delay agreement has expired and that � as possession of this
property. The City also has a need to construct the improvements +r� to�vide infrastructure
for the proposed bank on the southwest corner of Otter Lake R ce road. The plans
and specifications will be prepared and submitted to the City', o f. onsideration on May 22,
2000. A detailed history and proposed schedule for this i :e , is • lows:
Order Preparation of Report October 28, 1996 (Res. 96 -143)
Receive Report and Call Hear November 25, 1996 (Res. 96 -151)
Public Hearing December 16, 1996
Public Hearin January 13, 1997
Order the Impro e '" and Order
Preparation of P1 s and Specifications February 10, 1997 (Res. 97 -09)
Declare the Intent to Bond February 10, 1997 (Res. 97 -08)
Authorize Eminent Domain Proceeding February 10, 1997 (Res. 97 -09)
Receive Plans and Specifications and
Authorize Advertisement for Bids May 22, 2000
Receive Bids and Award Contract June 26, 2000
Contractor Begins Construction July 1, 2000
Construction Complete September 1, 2000
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COUNCIL MINUTES APRIL 24, 2000
Staff advised a meeting was held with Mr. Schreier regarding this issue. Mr. Schreier indicated he
has additional details to work out with the bank regarding the purchase agreement. Mr. Schreier has
requested Council delay the plans until the next Council meeting.
Staff recommended Council delay the preparation of the plans until the next Council meeting.
Council Member Carlson inquired about Mr. Schreier's intent regarding the delay. Staff advised Mr.
Schreier is requesting the delay to iron out details with the bank.
Council Member Carlson suggested Mr. Schreier be invited to a Council work session to discuss this
issue. Staff advised another meeting is going to be held regarding the roadway needs. Staff indicated
they will invite him to the Council work session.
Council Member Reinert moved to delay commencing the plans to the May 8, 2000, Council meeting.
Council Member O'Donnell seconded the motion. Motion carried unanimously.
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Resolution No. 00 — 46, Adopt TH 242 /CSAH 14 Access Mana - @ (3/5 Vote
Required), John Powell — Staff advised the May 1999 Access an was reviewed in
detail at the April 5, 2000, Council work session. The City s aration of this study
through direct cost sharing and staff time spent serving .� e �ec ` - Advisory Committee. The
study was prepared to evaluate the ability of the C g�" ��; Street) corridor to serve the local
communities and to connect regional transportati 6t facil s now and in the future. It also provides •
uniform guidance to local communities re • �' `x _.." anagement. The main goals as stated in
the study were as follows:
1. Maintain an ac
2. Reduc
el o ` mobility
al for safety problems
3. Promote ro': riate property access
4. Facilitate cooperation between agencies and jurisdictions for implementing the Plan
Anoka County is requesting the City formally adopt this access management plan and incorporate its
recommendations into the City ordinances and review procedures.
Council Member Carlson referred to page 19 of the study relating to accesses. She expressed concern
regarding the limited number of accesses. Staff advised each access will be evaluated on a case by
case basis. The study will be used as a guideline for developing the area.
Council Member Carlson inquired about the amount of flexibility in the plan. She stated that over
time there will be a great decrease in the number of accesses with an increase in development. She
inquired about the timeline for the proposed new route to 35E.
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COUNCIL MINUTES APRIL 24, 2000
Staff advised a scope of the 35E study will be presented at a May, 2000, Council work session. The
study regarding the connection will be done this summer. Staff advised they are hesitant to pursue a
new corridor through undeveloped property.
Council Member Carlson stated that homes will not be built to close to the road if a road is developed
through underdeveloped property. She stated she will support the study but noted the study needs
flexibility.
Staff reviewed the advantages of using existing roadways to create a new route.
Mayor Bergeson inquired about any obligation with approving the study. Staff advised the City is not
obligated to the study. The City will be obligated to study a new route.
Council Member Reinert moved to adopt Resolution No. 00 — 46, as presented. Council Member
Dahl seconded the motion. Motion carried unanimously.
Resolution No. 00 — 46 can be found in the City Clerk's office.
PUBLIC HEARING, FIRST READING, Ordinance No. 99 a k Peninsula
Easement Vacation (4/5 Vote Required), John Powell — S f se• s item was continued at
the March 27, 2000, City Council meeting. The parties reed to mediation through
Anoka County. The mediation effort on this specs [�. ediation Services of Anoka County
was discontinued. However, a judge has ordered i of another litigation issue involving the
same parties. Staff understands that the h will again be discussed as part of this
other mediation. This other mediatio '�� • to begin on April 19, 2000.
Staff recommended Council c
ite " to the May 22, 2000, Council meeting.
Mayor Bergeson opens = e . °ic hearing at 7:45 p.m.
Council Member Dahl e , o continue PUBLIC HEARING, FIRST READING, Ordinance No. 99
— 17, Oak Brook Penins 3, Easement Vacation to the May 22, 2000, Council meeting. Council
Member O'Donnell seconded the motion. Motion carried unanimously.
UNFINISHED BUSINESS
Goal Setting Survey, Dan Tesch — Staff advised a meeting was held with the consultant regarding
team building. A survey is being developed regarding Council priorities and goals.
Discussion of Monopoles, Dan Tesch — Staff advised a discussion regarding monopoles within the
City will be held at the next Council work session. A request has been made regarding free standing
monopoles.
COUNCIL MINUTES APRIL 24, 2000
Meeting Time for Board Applicants, Dan Tesch — Staff requested the Council schedule a special
meeting to meet with City Board applicants. The informal closing of applications will be at the end of
this week. The Council can extend the time period for another week.
Council determined a special meeting will be held on May 8, 2000, 5:00 p.m., to interview City Board
applicants. Council also determined the application period will be extended for an additional week.
NEW BUSINESS - None
COMMUNITY CALENDAR APRIL 24, 2000 THROUGH MAY 8, 2000:
City Council Meeting, Monday, April 24, 2000, 6:30 p.m.
Environmental Board Meeting, Wednesday, April 26, 2000, 6:30 p.m.
Council Work Session, Wednesday, May 3, 2000, 5:30 p.m.
EDAC, Thursday, May 4, 2000, 7:00 a.m.
Special Council Work Session, Friday, May 5, 2000, 7:00
Council Goal Setting Meeting, Saturday, May
City Council Meeting, Monday, May 8
ADJOURN
There being no further busi
Member Reinert seco
Member Dahl moved to adjourn at 7:50 p.m. Council
ton. Motion carried unanimously.
These minutes were co`er= ": and approved at the regular Council Meeting, May 8, 2000.
Ly .1,6;t8
Ry -Qlhel Gaustad, City Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
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Joh erges , Mayor
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