Loading...
HomeMy WebLinkAbout04/03/2000 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, April 3, 2000 6:30PM ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from March 6, 2000 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Request to Assist with Trail Buffering, 307 Linda Lane 6:50pm 6. Request from Centennial Baseball Association to Assist with Batting 7:OOpm Cage at Centennial Middle School 7. Review Site Plan for Dairy Queen, 21st Avenue South 7:10pm 8. Review Site Plan for Lino Lakes State Bank, Otter Lake Road 7:20pm 9. Elect Representative for Community Service Award Committee 7:30pm 10. Recreation Department Update 7:40pm A. 1999 -2000 Warming House Report 11. Parks Department Update 7:50pm A. Brandywood Playground Equipment 12. Old Business 8:OOpm A. Letter Delaying Bond Referendum B. Lots for Sale on Sandhill Drive 13. New Business 8:15pm 14. Next Park Board Meeting — Monday, May 1, 2000 8:25pm 16. Adjourn 8:30pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd/4 -3 -00 Park Board Agenda.doc City of Lino Lakes Park Board Meeting March 6, 2000 The March 6, 2000 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Pam Taschuk, Joe Boyle, Paul Montain, Pat Huelman, George Lindy, Jeff Reinert, and Chris Wesland. Also present were Rick DeGardner, Public Services Director, Sandie Wood, Office Manager. APPROVAL OF FEBRUARY 7, 2000 MINUTES: Pam Taschuk made a motion, seconded by Chris Welsand, to approve the February 7, 2000 minutes. The minutes were approved. SETTING THE AGENDA: The agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW REVISED PRELIMINARY PLAT - Rick advised the Park Board disc Preliminary Plat at the Octobe development is located on the Wood Duck Trail and Bluebil identified 72 single- family acres. A few months ago the existing right -of -wa abuts the Bluebill Pon existing right -of -way w L PONDS: the Bluebill Ponds 99, meeting. The 35 -acre side of Main Street, between The preliminary plat and a park dedication of 2.26 epartment became aware of an e north edge of Mardon Acres which s Development. The purpose for the s to allow public access to the northern side of lots of Mardon Acres so they could subdivide. Neighborhood meetings have confirmed the residents desire to have a street. This requires a 30' right -of -way dedication on the southern edge of Bluebill Ponds (Street E). This street location will eliminate any additional parkland adjacent to the existing Highland Meadows Park. Therefore, it appears that the park dedication for the Bluebill Ponds Development will be 100 percent cash. This is estimated to be approximately $95,000. Jeff stated the development is 35 acres and asked why the park is only 2.26 acres. Rick advised the balance of the park dedication will be paid in cash. Outlot D in Highland Meadows, just east of the existing parkland, could possibly be acquired by the City for 1 • City of Lino Lakes Park Board Meeting March 6, 2000 additional parkland. The Planning Department could be informed that the Parks Department wants to expand the park area when development to the north occurs. Paul expressed concern regarding the number of houses in the area with very little parkland. Parkland is also being lost due to easements. There are no trail connections throughout the development and traffic is an issue also. Rick advised the developer did not initiate the revised plat. City staff initiated the revisions. The Park Board can make a recommendation regarding trail connections before the City Council takes action. Rick continued stating the park originally park in the comprehensive park and trails challenge to develop a park to accommod service area now that it is so much s a e . an as a 10 -acre It will be a residents in the Pat stated the size of the park is s big an issue as the trail connections. Rick advised ' it be very difficult to eliminate Street E to offer a bet rail connection. Paul stated a trail connection cul -de -sacs. A trail runnin would eliminate some traffi Rick advised it is not access parks. d be useful to connect the el to Street A and Street E erns. r residents to use streets to Pam noted Street A wilX be a very busy street. Rick advised a safety study was conducted for County Road 14. The study indicates that a full access off of Woodduck Trail will be developed. The street alignment may change. Jeff asked if street parking will be sufficient for this park. Rick advised the parking will be an issue when the park is designed. An informal ball field will probably now be out of the question in this park. Pat asked about the strip of land between the two ponds on two areas of the plat. He suggested there may be room for trails there. 2 • • • City of Lino Lakes Park Board Meeting March 6, 2000 Rick advised he does not have site grading information on the strip of land between the two ponds. He will discuss that issue with the City Engineer. Pat stated a trail in that location will help direct traffic. Also, a trail between the ponds would allow direct access for half the homes in the development. He referred to the map and pointed out the location of a possible trail. Paul added that when the six lots split there is the possibility of twelve additional houses. The potential amount of use for Outlot C is another concern. Chair Lindy asked about the homes across the Mardon Acres Development. Rick advised there are homes 1 the way across that edge. The homes were built in 1982. Pam noted there is potential for a trail o ' of Bluebill Lane if the access is placed off of Woodduck Jeff expressed concern regarding '1 in the backyards of too many homes. Paul expressed concern regardi e number of homes that will be using Outlot C for recreati.. rposes. Chair Lindy stated that c ly the Park Board is saying the area needs trail connect 1 H.wever, the streets may be realigned. He asked out location where Street E ends. Rick advised that real stically there is only a southerly access until the two parcels t the north are developed. There is 30' allowed for limited access to the park. Jeff expressed concern regarding having an isolated park like Birchwood Acres. Chris asked what the cash dedication will be used for. Rick advised the Park Board should dedicate the cash for this development for the future Highland Meadows Park. The cash dedication will not allow for completion of the park, but will be a good start to begin development of the park. Chris asked where residents will park. Rick advised that a temporary cul -de -sac can be developed for parking until the lots to the north are developed. 3 • • • City of Lino Lakes Park Board Meeting March 6, 2000 Pat stated that in this case it makes sense to take cash over land. The trail linkage through the development is a separate issue from the park dedication. Jeff suggested the City ask the developer to make a larger than normal cul -de -sac for parking. Rick advised Outlot D in the Highland Meadows Subdivision is .53 acres. That parcel cannot be accessed until the property to the north is developed. Paul Montain made a motion for staff to pursue looking into the purchase of Outlot D in Highland Meadows Subdivision. Staff shall work with the developer of Bluebill ponds to enhance and create trails to offer residents access to bland Meadows Park, with the understanding that if the road a gn', "nt changes, the Park Board will have to review the plan The cash dedication will be used in the developm it /Df Highland Meadows Park. The suggested trails are as folio Oc Street A along south end proposed pond areas to be Street B cul -de -sac t 32. 3, Lot 7, between the Lots 13 -14, to Street B. t D cul -de -sac, between Lots 31- As the development c inue the east, staff will make an ongoing effort to exp gh and Meadows Park and improve access to the park. Motion w s seconded by Jeff Reinert and approved unanimously. Chair Lindy added that a note needs to be made about the bubbled out road so the City can obtain a continuous parcel. REVIEW SCOREBOARDS PROJECT AT SUNRISE PARK: Rick advised the Parks Department will be installing electronic scoreboards at Sunrise Park Field No. 1 and Field No. 2. The scoreboards will be located in left center field. Rick referred to a packet detailing the information regarding the scoreboards (Model BA -518). The scoreboard panel will be dark forest green with a border stripe. The total cost of the scoreboards, cable, control console with carrying case, beams, freight, and sales tax is $5,464.35. 4 City of Lino Lakes Park Board Meeting March 6, 2000 Fast Break Corner Market and Lino Lakes State Bank have agreed to sponsorship of the scoreboards. Each company will contribute $1,200 for a three -year period. A 4' x 4' advertising panel will be located adjacent to the scoreboard. Juleen Signs will be producing the advertising panels. Pam asked about the users of the scoreboard. Rick advised the primary users of the scoreboard will be the Adult Softball League. They will be responsible for running the scoreboard also. Jeff asked about the longevity of the scoreboard. Rick advised the scoreboard will last approximately 12 -15 years. He stated this is the first time the City has used •onsorship. The City will look for a new sponsor after the thre- ear term is up. The first two companies contacted agreed to t ms. Pat stated it would be nice to get fee feel about advertising signs. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Hig 2000. He noted the Dance prog March 14, 2000, Due to the nu spring session classes will Rick stated the Baskets improved from last year. session. The Softba popular. This winte on how the residents s Flyer from February, er session will be ending of classes in each session, arch 27, 2000. 11" program was redeveloped and ty kids were registered in each Clinic has proven to be very di Tonal session had to be added. Rick continued stating e Family Open Gym is growing in popularity each week. A larger location will be sought for next year. The final ski trip of the season took place at TrollHaugen on February 22, 2000. Thirty -two youth attended the trip. Rick advised the cooperative "spring break" trips with the Blaine Parks and Recreation Department and the Centennial Community Services Department went very well. The Recreation Department is pleased by the successes of these trips and are planning to continue this relationship for the summer field trips. With the addition of a season pass, registration in the Fitness (Wellness) program has increased. This pass allows participants to pick and choose the classes they would like to attend. The yoga classes that were newly added this winter have been a big hit. A new cardio kick boxing class will be added this spring. 5 • • • City of Lino Lakes Park Board Meeting March 6, 2000 Registrations are currently being accepted for the Indoor Soccer program. The registration period for returning teams in the Adult Softball program is open. Rick added that weather played a major factor in the number of days the warminghouse shelters were open and the attendance at the rinks. The shelters were opened on December 29, 1999, and closed for the season on February 22, 2000. Rick noted the spring activities guide has been printed and is in the mail. Pam asked about the location of the Family Open Gym. Rick advised the program is located at Centery le Elementary. Chris asked about the location of the Ope Vo, eyball program. Sandie advised the program is located app' igh school. PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoff summarizes the maintenance highli the unseasonably mild weather, m all rink locations on February Rick advised that maintenan the installation of new tra trees (125 and counting). Park Supervisor, which for February, 2000. Due to ance was discontinued at ities for February included ns and the trimming of boulevard Rick added the proba act ies for March will include boulevard tree trimmi ee removal, bleacher assembly, equipment changeover a d the hiring of seasonal staff. OLD BUSINESS: Wenzel Farms Pedestrian Bridge - Rick advised that upon receiving several options to provide pedestrian access over the creek in the Wenzel Farms Development, staff is recommending the installation of wooden planks supported by metal posts. The boardwalk segment will be 8' in width and approximately 35' in length. Much of this material was removed from the Quail Ridge area last year. Park maintenance staff will closely monitor this segment of boardwalk to ensure it remains safe and stable. Since a majority of the material is on hand, the Parks Department should have adequate funds to pave the Wenzel Farms trail loop this summer. The paving will be part of the annual trail paving project. 6 City of Lino Lakes Park Board Meeting March 6, 2000 Rick added the concern regarding the boardwalk stability. The size of the footings will be increased. If the boardwalk is not stable, it will have to be removed and the floating boardwalk option will be reviewed. Development Agreement for Clearwater Creek 3rd Addition - Rick referred to the Development Agreement for Clearwater Creek 3rd Addition. The information was requested at the last Park Board meeting and is informational. A process is being developed to update the Park Board as developments go forward. Rick added the development is planned in three phases. The first phase includes the main park. Brandvwood Playground Equipment - Rick adv d the City Council passed a motion authorizing staff to adve• for bids for playground equipment at the February 4, ouncil meeting. Vendors were given a maximum dollar expected to design separate play eq service pre - schoolers and element proposals are expected to meet r Americans with Disabilities Ac must meet guidelines as publis Safety Commission. a'•u of $27,000. They are nt structures that will sc ool age children. All ments set forth in the equipment in these bids y the United States Products Playground equipment prop l be on display at City Hall on the following dates and Monday, March 6, Tuesday, March 7,'2000 Wednesday, March 8 2000 Thursday, March 9, 2000 8am to 8pm 8am to 4:30pm 8am to 8pm 8am to 4:30pm City staff will evaluate all proposals with input from the Park Board and area residents. The project will be awarded to the vendor that provides the City with the best value for the funds available. The best value analysis will include an evaluation of quality, durability, safety, equipment longevity, aesthetic appeal, and the play experience provided. After review a recommendation will then be made to the City Council for the purchase of playground equipment (March 13, 2000). The playground equipment will be installed using a certified . playground installer (provided by vendor), City staff, and neighborhood volunteers. This will be done on a Saturday in May - July, 2000. Once the playground equipment is installed, City 7 • • • City of Lino Lakes Park Board Meeting March 6, 2000 staff will install the safety surface and borders to meet ADA Specifications. Modification and color preferences will be made at a special meeting Monday, March 13, 2000, 5:30 p.m. Rick referred to a copy of the letter that was sent to area residents of Brandywood Park regarding this issue. Chair Lindy asked about the equipment location. Rick referred to a map and pointed out the location inside the trail loop. NEW BUSINESS: Trail Paving Project - Pat asked if the trail repairs will be included in the annual trail paving project. Rick advised that is a separate project from the annual tr paving project. He reviewed the trails that will be included the annual trail paving project. Ordinance Change - Paul asked if work regarding commercial /industrial park completed. Rick advised the discus this issue and it is still progre ' g Trail Maintenance Budget - Ch discussion have been held rega advised the budget process will be discussed at that t having a joint meeting wi schedule it for the Sept ordinance change tion fees is have been held regarding dy asked if any dollar trail maintenance. Rick in June and trail maintenance The Council is interested in rk Board. Rick advised he may a k Board meeting. SCHEDULE NEXT PARK BO ' T NG : The next Park Board me ting will be held on Monday, April 3, 2000, 6:30pm, at Lino L es City Hall. ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Pat Huelman. The meeting was adjourned at 7:55pm. Respectfully Submitted, Kim Points Recording Secretary 8 C 1 TY�w `;;, <0 F LLNOL KES Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 29, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Request to Assist with Trail Buffering, 307 Linda Lane Mrs. Rodriguez is in the process of installing cedar privacy fencing to create a buffer between her residence and the existing trail which was installed last year. Attached is a survey indicating the location of the existing home and the existing trail easement. A recent site visit indicates the paved trail is located within 9 feet of the northwest corner of the home. Mrs. Rodriguez is planning on putting a six foot high cedar privacy fence, 89 feet in length. Three estimates were received. Empire Fence from Maple Grove was the lowest bidder at a total cost of $1,869. Mrs. Rodriguez is requesting that the city assist with this project since the public trail is in such close proximity to their home. A similar situation occurred last year in the Clearwater Creek Development which resulted in assisting homeowners with buffering of $400 each. Staff feels that this is a reasonable request and recommends designating $400 of Park Dedication Funds to assist Mrs. Rodriguez. RD:sw sw /parkbrd/Request to Assist with Trail Buffering, 307 Linda Lane.doc FROM : G REHBEIN COMPANIES AUG. 18.1999 9:55AM P 1 / 5 PHONE NO. : 612 784 6001 CERTIFICATE OF SURVEY FOR: KLOSNER — GOERTZ HOMES INC. Lot 20, Block 2, FOX TRACE , Anoka County, Minnesota 44:14 ■A) / 14 42 CQ00.1)Denotes proposed elevation, /9 000.0 Denotes existing elevation / --" — Denotes direction of drainage. o Denotes 11 foot offset. & _ /9 �cvt 5 N 70.13 -� S8013'01`E ,b Re A\-0� � �3n -s9,s Top of block = 911.0 Garage floor = 910.5 Basement floor W 903.3 a- -e —� — Denotes Right —of— Access 8eorings shown ore on on assumed datum. SCALE: 1 inch = 80 feet o Denotes Iran] Job No.: 11012 We hereby certify that this is o true and correct representation of a survey of the boundaries of the above desrcbed land and of the location of all buildings, if any thereon, and at visible encroachments, If an from or on said land. Dated this l'F d y of 441911. By. Minn. Reg. No. 18213 8651 NAPLES ST. N.C. MINNEAPOLIS, MN 55449 PN (612) 781 -0557 FAX (612) 784--6001 /CL Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 29, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Request from Centennial Baseball Association to Assist with Batting Cage at Centennial Middle School We have not received any information for this item. Thank you. RD:sw sw /parkbrd /Centennial Baseball Assn. Batting Cage at CMS.doc • i- 7 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 28, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Site Plan for Dairy Queen, 21St Avenue S Archnet, Inc. has submitted plans for a Dairy Queen located near the intersection of 21st Avenue S and Northern Light Boulevard. This parcel is .67 acres and located directly south of the Amoco Station in the Clearwater Creek Business District. The Comprehensive Park and Trail System Plan does not indicate a need for any trails near the proposed location. Therefore, staff is recommending cash dedication to fulfill the park dedication requirements. The current Park Dedication Ordinance for commercial or industrial development is, "the developer shall pay to the city $200 for each 1,000 square feet of proposed building for any commercial or industrial use." Building gross area 1,655 sq. feet x $200/1000 sq. feet = $331.00 RD:sw sw /parkbrd/Review Site Plan for Dairy Queen, 21s` Avenue.doc CITY OF LINO LANES CITY OF CENTERVILL E 1 12 14 13 �w 000 v 440. vor ®® :5 zl impENTERSIa wog) � nns xl z Q 0��` ©a© 7'ILisx ' nm . 4 DCVO ��e "- : No w elm m aopv�� 90 ®�!. in! 1 i'I�R'I.+tti 0t gICLIMW ti BB RIAT012 Et ii auk °E'�a�i i l \ CITY OF LINO LAKES /CLOW '.[2L2N N0 IC WIL atti II If • animus PAVING Bell CJRB end EIM R CMG. 5LA8 AT 51DB'WK MOWN GOH.AGTID 614441.AR HLL 8612 CURB AND GUTTER DETAIL ASI SCALE. 5/4' 1L0 5172INCUS PAVING Belt CPS sd 6URIR WOO - M CCAW. H.G. RAW ( BROOM F111514 ) I . 17 MAX SERE - BEE PLAN COI.PAGTED 6RN10M Flu n SLOPED RAMP DETAIL 51 SCALE. 5/4' TOOLED IDE CONTROL JDINf •ROVIDE V2 RADIUS • JOINT - NP 4" GONG SLAB NO 6, A0-lo L'YM- 9JE PLAN FOR LCC Mum amml NEW M ON WPPK.TED GRANULAR 1911 -A5 MOD n SIDEWALK CONTROL JOINT ./ 5GALE. 1 -1/2" • 1' -0" V2 F —HOLM GoMPP>EBE.E FILLER EVANS ON JOINT - PROVIDE IP' RADIUS • JOINT - TOP REWORD% 14E314- STOP SA 510E OF PRIER 4• GQN08IE 4A8 PITH 6140 NMI 11= I I I CI I II— CO X 1911 II 11 II 11 1I SIDEWALK EXPANSION JOINT 151 SCAM. I -V2' P I' -0" 10' DIA PAINTED +40 LOGO A61 SCALE V4" - I'-O PROVIDE PAINTED P1EEL CHAIR 5019 01- • EA 4WlPIG■• PARYJNG STALL CENTER SYMBOL IN STALL LIES TO BE S' RIDE (PANT COLOR - ROITE) 21st AVENUE SOUTH 50' -0' BALDING. SETBACK EXISTING PYLON 516N. NORTHERN LIGHTS BOULEVARD DRIVE PEW BOARD 4 SPEAKER SYSTEM - SEE BHT. T -I. O I-1/2' DIA. MTL. AAPTEY RAIL - SEE BHT. T -I. 15' -0" ASKING SPEAKER MEW BOARD PLANTER BOX - 9EE 9HT. T-I N' -0' PROPERTY LINE, TYPICAL. SEE CIVIL DWS'S. FOR GONG. CURB RADIUS. SETBACK LINE, TYPICAL. r n PYLON SIGN • v EASE - SBE BHT. A6 WILDING START POINT - SET BUILD*NS PARALLEL TO NORTH PROPERTY LJNE. COOLER / PRIEMEER 1500 BUILDING IGAP PARKINS SYMBOL \ 4 SEE BHT. TI FOR PAINT COLOR To RPLAJIREMENTS- REFER TO LOCAL CODES FOR SYMBOL SIZE. GORRE6ATE12 METAL PENCE ENCLOSURE - SEE T -I FOR DETAILS. O SITE PLAN NOTES: THE SURVEY INFORMATION FOR THIS SITE HAS TAKEN FROM A SURVEY PRE'AREO BY METRO LAND SURVEYING. REFER TO CIVIL DRAPIN65 FOR UTILITY, 6RADINS AND DRAINAGE INPORMATla1. REFER TO LANDSCAPE PLAN FOR REPAIRED INFORMATION. REFER TO T-4 SNIT POR 6EIERAL NOTES AND DETAILS. -HANDICAP CURB GUT RAMP O PV/ 1,12 SLOPE 8 ififf _a< —HANDICAP PARKINS SIGN AND POST- 5EE DETAIL 19/11 24-0' I —TRASH REGEPriGJ.E PICNIC TABLE, TOP. T z G..J.J. IS'-O" 0C. LBREEN SPACE- SEE LANDSCAPE PLAN 1 18,-0" 18' -0" 24' -0' b DECORATIVE =POLISH-1' T ARKN6 LOT STRIPING, AND DIRECTIONAL ARSON -- 515E SOT. TI AND DRAPING SPECS. FOR REQUIREMENTS. 4 CONCRETE sex- YOLK PY G i AND EXPANSION -JOINTS - SCE DETAILS THIS BHT. 'DO NOT ENTER' 510N- SEE BHT. 11 FOR DETAILS PL = 225.01' 8 5 SA °, 52', 51" W •— BITUMIRIS SURFACE- SEE SOILS REPORT FOR DESIGN EXTERIOR LOT LIGHT POLE AND BASE- SEE ELECTRICAL MASS. POR LIGHT LEVEL REQURMENTS AND OJANTITY • RECEIVED 7 6REEN SPAGE- S LANDSCAPE PLAN 4 A Ark I8,-0. 20. -0„ cr c I PARKING SETBACK 18'-10" • • WASTE FACILITY SITE FEASIBILITY I r 91 SCALE 1" • 10'-O• PARKINS, STALLS = 22 STALLS LOT &ROSS AREA = 29,225.291 50% GREEN AREA • 87115791 (REQUIRED) PLAN GREEN AREA (57% PROVIDED) "AMOCO" HIGHWAY 5161.1 Y / DQ L0605 VERIFY LOCATION D POLE LIGHTING PL = 130.01" 6 N OO °, 29', 20" E 1 z ce Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 29, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Site Plan for Lino Lakes State Bank, Otter Lake Road Lino Lakes State Bank has submitted an application for a bank on Otter Lake Road, south of County Road 14 (Main Street). The proposed bank is located on the west side of the recently constructed Otter Lake Road. Currently, there is an off road paved trail along the eastern side of Otter Lake Road. Therefore, there is not any need for additional trails at the proposed location. Staff recommends cash dedication to fulfill the park dedication requirements. The current Park Dedication Ordinance for commercial or industrial development is, "the developer shall pay to the city $200 for each 1,000 square feet of proposed building for any commercial or industrial use." Building gross area 3,200 sq. feet x $200/1000 sq. feet = $640.00 RD:sw sw /parkbrd/Review Site Plan for Lino Lakes State Bank, Otter Lake Road.doc CITY OF LINO LAKES CITY OF CENTERVILLE AIM 1 OF LINO LAKES 4 \\ \\ \ \\ PETFRSONS .. VI 1 be4:014 155 5 �1 a — COUNTY —f tt I •10 I /N6iSTRIAL , 1 I.�.♦ PAR I! I • I 1 K / 1 • • 13 2 LINO LAKES STATE BANK BRANCH 0 NO w Q J CEWWED R 1 4 2000 F LINO LAKES CI GRAPHIC SCALE ao b MR RIR saw (T7 ram) mob -RO Et SITE MAP ((HEREBY CERTIFY THAT 10415 PLAN OR SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISOR AND THAT I AM A DULY REGISTERED PROFESSIONAL ENOINEER UNDER THE LAWS OF THE STATE OF MINNESOTA W.A7. McCULLY ATE: REO Nazzav DRAWN DWO CHECKED WPM DATE 0 0 0 0 VERTICAL SCALE HOW . 1" : 5' t' : !D' JOS NO. 000012 B00✓. PACE L\ SHEET j \ OF 3 SHEETS/ • • • Lino Lakes Community Service Award This award is designed to recognize individuals who have made a significant contribution(s) to the community. Contributions could come in — but not limited to - the areas of community service, enhancing the environment or quality of life, volunteerism, lifetime service. The Director of Administration will supervise the program. Nominating Committee The committee would consist of one council member, and one member of each of our four advisory boards. The make -up of the committee would change each year (part of our annual appointment process). This committee would evaluate the applications and select two recipients. Nominations Both the nominator and nominee must be Lino Lakes residents. The application would consist of an essay. The essay would include: ➢ a brief biography of the nominee, D a list of accomplishments, D rationale for choosing this individual to receive the award. Award Recipients would receive a plaque, which would be presented at a council meeting by the mayor on behalf of the community. The names of the recipients will also be placed on a plaque at city hall. An article highlighting the winners of the Lino Lakes Community Service Award would be published in fall newsletter. Time Line A newsletter article requesting applications will be published in the summer and fall city newsletter (the last weeks of May & August) . An article will be placed in the quad press as well as a notice on the government channel. Deadline for receiving applications will be September 8. The nominating committee will meet prior to 22 September to consider applications. Awards would be presented at the second meeting in September (25 September) of each year. 8 march 2000 / j:/ citycouncil /linolakescommunityserviceaward CITY OF IN KE Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 to • • Lino Lakes Parks and Recreation Department March Park Board Update Summer leaders are more than just seasonal employees - they're role models and friends. Program High /iyhts • March Park Board Update • YOUTH OPTIONS: 'Registration has begun. 16 children are currently enrolled m this eight week joint venture summer program with the YMCA. CLUT3: Our March 16 and 17 trips were cancelled due to low enrollment. This minor setback has not discouraged us from continuing the program. Seven field trips are planned for this summer and Spring Lake Park has joined in on our cooperative planning. ADULT SOFTI3ALL: 12egistraton has begun. Our current numbers are average for this time of year. ADULT SOCCER LEAGUE: Practice and games have begun. Nineteen teams are registered this season. CARDIO KICK BOXING: This new program is scheduled to begin March 29. We have had several inquiries about this program. SPECIAL EVENTS KITE DAY: We have received contributions from the Lino Lakes Lions Club and Mountain Enterprises. Thanks to these contributors, we are able to continue offering free kites. At last year's event, we passed out over 250 kites in 90 minutes. MISC. WARMINGHOUSES: The warminghouse season report is enclosed in your Park Board Update. SPRING ACTIVITIES GUIDE: The spring activities guide has been mailed. We are currently accepting registrations for all programs. Please notice the new and increased number of program offerings in the spring activities guide - which resulted in a four page increase in the activities guide. The activities guide is now 20 pages. SUMMER STAFFING: Applications are now being accepted for summer positions. Almost a dozen applications have already been received and we have received quite a few inquiry calls. Questions ?? Please feel free to call Liz Bursack or Barry Bernstein at 651 - 982 -M0. ye-tce /0 .� Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • Date: 3/14/00 To: Park Board Members From: Barry Bernstein, Recreation Program Supervisor Subject: Warming House Season Final Report The skating season the past couple of season has been unusual. Traditionally, the shelters are open before Christmas and close the end ofFebruary. The past couple of seasons, the_opening date have fluctuated to the point of opening January 1 or later. The season concluded on February 22. The shelters could have been closed a week prior to the actual closing date due to the warm temperatures. This seasoned we opened three out of four on December 28. The ice conditions we not up to our normal standards, but it was decided to open up the shelters for the season. Attendance was up at most of the shelters. At the City Hall location, there were more scheduled practice times that affected the higher attendance figures. Please review the attendance figures that are enclosed in this information. If you have any questions, please feel free to contact my office. Thank You! LINO LAKES PARKS AND RECREATION DEPARTMENT "We are working Bard, so you can play' • • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 ,L Warming House Shelter Season Report Park: Sunrise Year: 1999/2000 Shelter Opening Date: Tuesday, December 28,1999 Shelter Closed: Tuesday, February 22, 2000 Total Days Shelter was Opened: 57 Days Closed Due to Weather: None - The shelter closed early on 4 other occasions Total Season Attendance: 3315 Average Attendance Per Day: 58.2 Peak Attendance: Weekday: Tuesday Weekend: Saturday Highest Daily Total: 125 1991/99 SEASIDE TOTALS: Total Days Opened: 44 Shelter Opening Date: 12/26/98 Shelter Closing Date: 2/9/99 Total Season Attendance: 2389 Average Per Day: 54.3 • • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Warming House Shelter Season Report Park: Birch Year: 1999/2000 Shelter Opening Date: Tuesday, December 27,1999 Shelter Closed: Tuesday, February 22, 2000 Total Days Shelter was Opened: 56 Days Closed Due to Weather: 3 - The shelter closed early on 3 other occasions Total Season Attendance: 1976 Average Attendance Per Day: 35.3 Peak Attendance: Weekday: Thursday Weekend: Saturday Highest Daily Total: 104 1 99$/99 9=1991 TOTALS: Total Days Opened: 46 Shelter Opening Date: 1/1/98 Shelter Closing Date: 2/15/99 Total Season Attendance: 1001 Average Per Day: 21.7 • • s Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Warming House Shelter Season Report Park: City Hall Year: 1999/2000 Shelter Opening Date: Tuesday, December 28,1999 Shelter Closed: Tuesday, February 22, 2000 Total Days Shelter was opened: 55 Days Closed Due to Weather: 1 - The shelter closed early on 3 other occasions Total Season Attendance: 820 Average Attendance Per Day: 14.9 Peak Attendance: Weekday: Thursday Weekend: Saturday Highest Daily Total: 60 1998/99 SEASON TOTALS: Total Days Opened: 44 Shelter Opening Date: 12/26/98 Shelter Closing Date: 2/9/99 Total Season Attendance: 519 Average Per Day: 11.8 • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 lo Warming House Shelter Season Report Park: Lino Park Year: 1999/2000 Shelter Opening Date: Sunday, January 9, 2000 Shelter Closed: Tuesday, February 22, 2000 Total Days Shelter was opened: 37 Days Closed Due to Weather: 5 Total Season Attendance: 332 Average Attendance Per Day: 6.4 Peak Attendance: Weekday: Thursday Weekend: Saturday Highest Daily Total: 50 1998/99 9s&SOi TOTALS: Total Days Opened: 44 Shelter Opening Date: 12/26/98 Shelter Closing Date: 2/9/99 Total Season Attendance: 413 Average Per Day: 9.4 0 F ES J• / Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 27, 2000 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: March Park Maintenance Update March is typically the month in which a number of parks related conferences are offered and this March was no exception. Training sessions attended by maintenance personnel included the following: • Pesticide Re- certification Training • MTI University (Toro U). Training sessions on irrigation design, installation and trouble shooting, turf grass management, athletic field maintenance, tree selection and maintenance. • Sexual Harassment training. • Hazard Tree Workshop. • Shade Tree Short Course (tree inspector re- certification). Attending these conferences and workshops, in some cases, is required for license renewal and also allows us to network with other parks maintenance professionals to keep current in parks maintenance equipment and products. Maintenance activities during March: • Bleacher assembly (10 sets of 5 row 15') • Bleacher pad cutout and forming for concrete. • Hiring of seasonal staff. • Purchase of Harley Rake and Toro Pro -Line Mower. • Equipment maintenance and changeover. • Trimming boulevard trees. • Picked up 55 gallon drums. Will make into garbage cans for parks. • Inventoried all ballfields to determine maintenance needs prior to season. March has been very busy and April looks to be even busier. Major projects for April include: • Nine concrete bleacher pads (4 Sunrise, 3 Rice Lake Elem., 2 Centennial Middle School.) • Delivering and anchoring bleachers to pads. • Install two scoreboards (Sunrise Park). • Ballfield work — prepping fields for upcoming season. sw /prkbrd/Mike Hoffman Maintenance Updates/March 00 Update.doc 47044 84 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • March 29, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Brandywood Playground Equipment At the March 13, 2000 Council Meeting the Brandywood Playground project was awarded to Minnesota/Wisconsin Playground, Inc. (Game Time). Staff also met with area residents on March 13 to make final decisions such as color selection. On March 21, I received a letter from Mrs. Karen Nelson regarding the concerns she had with the selection of the Game Time proposal. I have enclosed her letter and my response. A meeting with around a dozen residents and the Game Time Representative was held on March 22. The meeting was very productive and will result in a good playground project. Installation is set for Saturday, June 3. RD:sw sw /parkbrd/Brandywood Playground Equipment 3- 28- 00.doc • March 16, 2000 Subject: Brandywood Estates Playground Dear Brandywood Estates Neighbors, • • rie/ 9.-&10 pia f e. u--t, c,'o) Apo 1 t in As some of you know, a playground is being installed in the open play area this summer. Some of you may have gotten a letter asking if you were interested in having a playground and asking for volunteers because that would hold costs down, which would allow us to get more equipment. Then in March, another letter was sent informing residents that there would be proposals for viewing and again, asking for volunteers. As I read this letter I understood it to mean that proposals were already chosen for the neighborhood and one would get picked depending on how many volunteers came forward. About twelve other families I have spoken to got the some understanding from the letter. However, there were 5 proposals on display (3 different companies) with a ballot box for neighbors to vote for their preferred choice. A total of six votes were cast. Below are the results of the voting. Miracle Option 1 Miracle O tion 2 1 vote 2 votes Game Time 1 Game Time 2 little Tikes 1 vote 2 votes 0 votes As you can see Miracle Option 2 and Game Time 2 tied for first place. Looking at the whole picture as well, the votes were still tied between the two companies: Miracle Options and Game Time. I attended the Monday, March 13', meeting along with three other neighbors. Rick DeGardner, Public Relations Director, led the meeting. The voting results were not shared at this meeting. However, Mr. DeGardner presented Game Time 2 as the winning choice. The meeting was to choose colors for the structures and make any final comments regarding the park. During the meeting Mr. DeGardner tried to push bright colors for the playground structure. However, most of us attending felt that neutral colors would be inviting yet not an eyesore for the neighbors that border the park. I had spoken to four other neighbors that couldn't attend this meeting to get their feelings on color choices to bring their input to this meeting. They preferred neutral colors as well. Therefore, it was decided during this meeting that neutral colors would be best for Brandywood Park. There was voiced some concern with the safety of some parts of the main structure in regards to some breaks in the railings that open to metal climbing pieces. There was a concern that it lacked activities for a wide age range of children. In addition, Mr. DeGardner conveyed the feeling that Game Time was promoting the "dragon ", which is part of the play structure, and as a result, there would be extras. It was not clear if the extras were more equipment or a discount. He also told us that the gravel part of the path, near the bridge was going to be paved. However, the half court basketball is not going to be installed and there are no plans for it in the "foreseeable future." After leaving the meeting, a few neighbors felt uncomfortable with how this selection was taking place and had concerns with some of the equipment and lack of some equipment. I called Mr. DeGardner on Tuesday, March 14. It was during this phone conversation that the • results of the voting were shared (see paragraph 2). Why weren't the two tied proposals placed on the table during the Monday meeting to be discussed and then to be voted on? • fi �esS (te- 14 \Z) * 6 te�"" • Consider picnic tables instead of benches. Mr. beGardner has set up a meeting with the Game Time vendor for Wednesday, March 22 at 3:30 p.m. This is short notice for all of us and not a good time of the day. However, I hope a good number of people from the neighborhood can come and give their input. Hopefully, we can change the plans to be safer and have a variety of components for kids of all ages available. I have obtained a couple of Game Time vendor catalogs and have them available if you are interested in looking at them. By the way, the 5 original playground proposals can still be viewed. They are at the Parks and Recreation dept at City Hall. Just ask the receptionist to bring them out. Below are some recommendations: • Consider having one structure, which is safe for all ages. It will be difficult to keep younger children ages 3 -5 off the main structure. • To satisfy the older children consider components like rings, overhead ladders and a space shuttle to be incorporated into the main structure. These components can be reached by children old enough to use them. • Consider removing some of the climbing components that require an opening in the railing system. Some of these are high up. We recommend choosing climbing components that are safer and lower to the ground to prevent falls from high places. For example, a mega rock or lily pad link could be used instead. • Consider putting double slides in place of single slides. • Consider having some crawling tubes and play panels in the main play structure. • The present proposal has one Springer toy. Please consider a structure that will satisfy a multiple of kids such as a Merry -go- round. • In order to reach out to the teenagers /adults in the neighborhood, please consider the court basketball court at this time. • These are some of the recommendations that I am going to share with the Game Time vendor and Mr. Oe6ardner at this Wednesday's meeting. I feel with these recommendations we can design a structure that is safe and appealing for a wide age range. I believe this will incorporate what was desirable about the Miracle Options and the Game Time options into one play area. If you are unable to come to the meeting but agree with these recommendations, please feel free to sign your name/address /phone #. This will give Mr. OeGardner a good idea of what Brandywood residents desire for their park. � I A- 1 t;. / f / / 11A-. 4,e"Z e Lt-C )1'161 j , f ....IQ L., J 16: / 6-1 iff I . L A.K C.kii cc.t(v.„LLc. - el6 y Cc. 5-i). tif Oar i) t I ' 1, 1 ..i-, , t■ )1 _yeete, Fqi •'10.e., " - 'il 5IC URA--( d Er-50/ 6,iuite 4 ( 4 01-9.--evN / tie 1,0)1-te C7 '29C J3 C/56) Ve 7— .53S2-7,6 4.7C ^7—c is3i 46704 Gautp Odk. 1/2e) Aid9 -59 1<fith.4 ()-cLfAsvf 44,/}t4 (i44 63-3-3etv., ..2ct 6s3 -6333 r\c,e; ch I Z 7(t (Ad' ) 23-ro, 'fr ti3YLS 'ct (72-€ fog, et/ - 6737 ee 643 - 6i-tA4 c!--1 Par k pi c-4 ick.) c.- ,' 7 stL-1 .. AP ch.__ At., c.‘'° 3- 5 • s 7 Ks' r 04.(4 (8t ficl fr 6/9C/C 6S/ CC-T) -6:590 4!' 7 (9z& lAikelte CAL fed 017- 663 - ggze,_ se, ( ,pts )c.05 znA/v 7-eoRy Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • March21, 2000 To: Brandywood Park Area Resident From: Rick DeGardner, Public Services Director Re: Karen Nelson Letter Earlier today, I received a letter from Karen Nelson that was distributed to residents in the Brandywood Estates development. There are several statements in the letter that I would like to clarify: "The voting results were not shared at this meeting. However, Mr. DeGardner presented Game Time 2 as the winning choice." Voting results were shared at Mrs. Nelson's request at the meeting. I went back to my office and showed her the comment cards. Numerous factors are taken into consideration when selecting specific playground equipment. Factors include evaluation of quality, durability, safety, equipment longevity, play experience provided, past experience with vendors, ease of installation, resident's input, park board member's input, and park maintenance personnel input. After taking all factors into account, the Game Time 2 proposal was selected. Some specific reasons are as follows: Clamping System Clamps are needed to secure decks, slides, rails, climbing events, etc to the support posts. Miracle uses a 4 piece clamp connected by 3 screws. This type of clamp wraps around the support post and is secured by a single sheer pin. GameTime uses a MegaLoc system. The attachments bolt directly to the factory installed MegaLoc, which is made of precision die -cast aluminum. This results in a 1/4" hardened steel bolt fastened through the support post. Ease of Installation Since the City of Lino Lakes doesn't have Miracle playground equipment, I called other parks and recreation departments. One city indicated that it took them 3 months to install the equipment. They needed assistance from Miracle's main office. Therefore, the recommendation was to have Miracle install any equipment that is purchased. Unfortunately, we don't have the funds to do that. The MegaLoc system ensures exacting platform and component installation since all holes and clamps are installed at the factory. This reduces installation time as much as 50 %. We have installed a few Game Time structures the past few years and have good success installing the structures with neighborhood volunteers. Also, Game Time assumes all liability with the MegaLoc system, even if volunteers assist with installing the structure. The MegaLoc system should result in less future repairs and maintenance than Miracle's clamping system. • • • rid March 21, 2000 Miracle's installation requires that cement be mixed and poured as each support post is positioned. Game Time's installation allows us to order a cement truck the following day and pour the cement after the structure is assembled. This is easier, quicker, and more economical than mixing, wheelbarrowing, and pouring as each post is positioned. We may have to use smaller cement trailers to access Brandywood Park. Safety Game Time is the only company that offers entry archways at every vertical climber event. This reduces the risk of children falling since the opening is reduced to 15 inches. Without entry archways, the opening is typically 49 inches wide. Slides Game Time slides are ''A inch thicker than Miracle's slides. The side rails are also taller which reduces the chance of kids falling. All of Game Time's slides are one piece construction and have extra long runouts. "During the meeting Mr. DeGardner tried to push for bright colors for the playground structure." I feel that providing some non - neutral color (blue, red, yellow, etc) to the structure would results in a more exciting experience for the kids. In my opinion, the trees, brush, and significant distance from the playground equipment to adjoining residences, allowed us to explore a splash of color to this project. I disagree with the statement that Mrs. Nelson made at the meeting that, "color doesn't matter, the kids will be happy with just having playground equipment." If color doesn't matter, then why doesn't everyone purchase black cars and have white houses? Bright colors attracts, excites, and enhances the play experience. I felt having some color should be considered. However, it was decided to use neutral colors. "There was voiced some concern with the safety of some parts of the main structure in regards to some breaks in the railings that open to metal climbing pieces." I mentioned that Game Time's entry archways reduce the openings to all climbing events. "In addition, Mr. DeGardner conveyed the feeling that Game Time was promoting the dragon, which is part of the play structure, and as a result there would be extras. It was not clear if the extras were more equipment or a discount." I indicated that the vendor claimed we were getting $8,000 more in equipment since they wanted to demo the dragon and cyber slide. The bid price is $27,000. This was clarified with Mrs. Nelson over the telephone the following day. "Mr. DeGardner has set up a meeting with the Game Time vendor for Wednesday, March 22 at 3:30 pm. This is short notice for all of us and not a good time of day." Mrs. Nelson requested a meeting and was notified of the date and time on March 14. The reason I set up this meeting the following week was because I wanted to order the playground equipment soon so it can be installed this spring or early summer. I felt 8 days was enough time for Mrs. Nelson to notify concerned residents. If the residents feel that this is too short of notice and not a good time of day, we can certainly set up another meeting next month before placing the order. This may result in a fall installation. March 21, 2000 • "Consider having one structure, which is safe for all ages. It will be difficult to keep younger children ages 3 -5 off the main structure" The industry standard is to have separate structures. This prevents a 2 year old from colliding with a 12 year old. Also, there are design standards for each structure. For example, guidelines for the 2 -5 year old structure is to have steps in 6" increments and not have anything more than 48" above the ground. If these guidelines were used for the 6 — 10 year old structure, the play experience would be nominal. Mrs. Nelson's recommendations A number of Mrs. Nelson's recommendations regarding particular components. Vendors were given $27,000 to design playground structures that would provide a variety of play experiences. Adding a space shuttle, double slides, or a merry-go -round would result in other components being eliminated. Options can be discussed at the March 22 meeting. "In order to reach out to the teenagers/adults in the neighborhood, please consider the 1/2 court basketball court at this time." In January of each year the Park Board recommends to the city council the expenditure of Park Dedication funds for park improvements. This year's projects are playground equipment at Brandywood Park ($35,000), trail renovation ($20,000), complete development of Behm's Park ($10,000), and pave trails in Behm's development ($35,000). Residents are encouraged to submit requests to the Park Board for consideration. "Consider picnic tables instead of benches." We can provide both! I apologize that this letter is so long. However, I felt it was necessary for you to understand my position. I certainly didn't anticipate such a negative reaction for providing playground equipment for the residents of Brandywood Estates. Hopefully, this gives you a better understanding of the situation that I am currently facing at Brandywood Park. Thank you for your time. • 3/21/00 RD /Corr/Brandywood complaint response • • 44,1 /2_ Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Memorandum To: Park Board Members From: Rick DeGardner, Public Services Director Date: March 27, 2000 Re: Bond Referendum It is my recommendation to delay a bond referendum to develop the athletic complex until at least 2002. The bond referendum may also include neighborhood park improvements and trail projects. My reasons for not proceeding with a bond referendum this year are as follows: ♦ Current market forces have inflated projected costs. High fuel prices have resulted in bituminous costs almost doubling. Site grading costs are high due to the tight labor market. Fencing costs have seen a tremendous increase the past twelve months. Therefore, estimated development costs for core facility development of the athletic complex is $3.3 million dollars (see enclosed sheet). Also, the area and unit fund must be reimbursed for the land acquisition costs ($925,000 plus interest). ♦ The estimated annual tax impact for residential property owners is too high (see enclosed sheet). The annual amount has decreased significantly since 1997. However, I feel the tax impact is more than what a typical Lino Lakes resident would be willing to pay for development of an athletic complex, park improvements, and trails. • An additional $2,793,000 market value of approved and /or built economic development projects will be on the tax rolls in 2001, and an additional $14,260,000 in 2002 (today's dollars). This will reduce the tax impact for residential property owners. Projected commercial projects thru 2002 could result in excess of $17,000,000 additional market value on the tax roles. ♦ We need to look at the "big picture" regarding the City's finances. Bonding projects such as the YMCA and road reconstruction referendums will affect the City's net debt limit of 2 %. March 27, 2000 ♦ It appears Centennial School District may pursue a bond referendum this fall. Based upon the above factors, I am recommending that we revisit this issue in May, 2001. When a decision to pursue a bond referendum occurs, I suggest that a special election be conducted so the residents can focus and be informed on this important topic. • 3/27/00 RD /Corr /Park Board/delay bond referendum • • • • Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 BOND REFERENDUM ESTIMATED ANNUAL TAX IMPACT (Monthly) November, 1997 Assessed Value $4,000,000 $5,000,000 $6,000,000 $125,000 $82 ($6.83) $102 ($8.50) $123 ($10.25) $150,000 $98 ($8.17) $123 ($10.25) $147 ($12.25) $175,000 $114 ($9.50) $143 ($11.92) $172 ($14.33) $200,000 $131 ($10.92) $164 ($13.67) $196 ($16.33) $250,000 $164 ($13.67) $204 ($17.00) $245 ($20.42) February, 2000 Assessed Value $4,000,000 $5,000,000 $6,000,000 $125,000 $59 ($4.92) $74 ($6.17) $89 ($7.42) $150,000 $71 ($5.92) $89 ($7.42) $107 ($8.92) $175,000 $83 ($6.92) _ $104 ($8.67) $125 ($10.42) $200,000 $95 ($7.92) $119 ($9.92) $143 ($11.92) $250,000 $119 ($9.92) $149 ($12.42) $178 ($14.83) 3/16/00 RD /Athletic Complex/Bond Referendum/Tax Impact Comparisons • CITY OF LINO LAKES Schematic Cost Estimate for Community Athletic Complex • • Date: March 1, 2000 To: Rick DeGardner, Public Services Director City of Lino Lakes From: Jason L. Amberg, Sr. Project Manager Brauer & Associates, Ltd. Overview: This statement considers the potential overall costs for developing a community athletic complex. The cost analysis has been broken down into key components. It is reasonable to use the cost analysis data for long range planning as long as reasonable flexibility in actual facility design is allowed for and that contingency dollars are appropriated. Cost Analysis: Figure 1 shown to the right provides an overview of the current development concept for the community athletic complex site. Note that this estimate was completed to provide preliminary costing information to develop a recreational level athletic facility. Summary: Core Facility Development $3,279,437.50 Add -on Facility Development Items $2,327,655.00 Add -on Premium Level Development Items $1,358,280.00 L7EVE!_Ou not f s CONCEPT FOR COMMUNITY ATHLETIC COMPLEX , PVC CITY OF LINO LAKES FU C. :m FOOTBALL f'IL60 rear F Ft sF.+n O L Fr HA ■ .. F F..OT as.)stot. _ h _3 o *i�aR° a°aaa°a° 0 0011 O ;y 0 0 a �.. Lo o + 0` °a °¢a BINIAr,r COMOILIA,,e* -y° an LF,E L° DwLLYactu Q ° iou', ■300 � a o ° o8888884 eo8888 a:a° °° BA L" a.. 00 °v a+ ® ;300.,; ■ o `Yc3 CO B.`i.n r BALL. _.., �, , .ago 4045, Cl — _ et • OB. Irlitot.s 1.4-atiow Sways F r rect., F LPL. L FOOTBALL F1CL you Tn NoRi,+ GRAPHIC SCALE BRALfR:k ASHOC. ATFS LTD. Lino Lakes Community Athletic Complex Schematic Design Cost Estimate Brauer & Associates, Ltd. Page 1 of 6 0008 - lino- schemcost-est- 02- 28- OO.wpd • • • CORE FACILITY DEVELOPMENT Component #1 - General Sitework (Grading, Roadways, Parking Lots, Main Trails, Utilities) 1 2 3 4 5 6 7 8 9 Total Cost Site Removals and Grading Asphalt paving and concrete curbing for roadways & parking lots Site amenities - trash receptacles, benches, bike racks, etc. Asphalt trails Site Utilities (budget cost for storm sewer) Boardwalk Seed / Sod Wetland Mitigation (budget cost) Landscape Improvements - trees, shrubs (minimal) 485,000.00 500,400.00 15,000.00 40,500.00 45,000.00 14,000.00 23,000.00 50,000.00 6,000.00 Component #2 - Soccer Fields (5 fields total) Component #1 - Total 1,178,900.00 Total Cost 1 2 3 4 Soccer goals and corner markers 22,000.00 Irrigation 95,000.00 Drinking Fountain 8,500.00 Seeding 33,500.00 Component #2 - Total 159,000.00 Component #3 - Baseball Field 1 2 3 4 5 6 7 8 9 10 11 12 Drinking fountain Aggregate limestone infields and warning tracks, etc. Seed / Sod Site amenities - trash receptacles, park benches, bike racks Asphalt trail connections and internal pavement Irrigation system Concrete paving for bleacher & bench pads, etc. 4" thick x 16" wide concrete maint. strip below ballfield fencing Chainlink fence backstop Chainlink ballfield fencing - with gates, etc. Ball and bat racks Bleachers Total Cost 8,500.00 25,000.00 16,000.00 7,000.00 9,600.00 20,000.00 8,550.00 6,500.00 12,000.00 39,000.00 1,600.00 18,000.00 Lino Lakes Community Athletic Complex Brauer & Associates, Ltd. Schematic Design Cost Estimate Page 2 of 6 0008 - lino - schem- cost- est- 02- 28- O0.wpd • • • 13 14 15 Players benches 2000.00 2 Batting cages 25,000.00 Landscape Improvements - trees, shrubs 10,000.00 Component #4- 300' Combination Ballfields (4 fields total) Component #3 - Total 208,750.00 Total Cost 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Furnish and install drinking fountain 8,500.00 Aggregate limestone infields and warning tracks, etc. 95,000.00 Seed / Sod 30,000.00 Site amenities - trash receptacles, benches, bike racks 18,000.00 Asphalt trail connections and internal pavement 45,600.00 Irrigation system 72,000.00 Concrete paving for bleacher & bench pads, etc. 34,550.00 4" thick x 16" wide concrete maint. strip below ballfield fencing 22,000.00 Chainlink fence backstops (with net assembly) 36,000.00 Chainlink ballfield fencing - with gates, etc. 139,500.00 Ball and bat racks 6,400.00 Bleachers 72,000.00 Players benches 8,000.00 2 Batting cages 25,000.00 Landscape Improvements - trees, shrubs 10,000.00 2A Component #5 - 275' - 250' Youth Ballfields (3 fields total) Component #4 - Total 622,550.00 Total Cost 1 2 3 4 5 6 7 8 9 10 Furnish and install drinking fountain 8,500.00 Aggregate limestone infields and warning tracks, etc. 58,600.00 Seed / Sod 23,000.00 Site amenities - trash receptacles, benches, bike racks 13,500.00 Asphalt trail connections and internal pavement 37,900.00 Irrigation system 50,400.00 Concrete paving for bleacher & bench pads, etc. 25,900.00 4" thick x 16" wide concrete maint. strip below ballfield fencing 13,250.00 Chainlink fence backstops (with net assembly) 27,000.00 Chainlink ballfield fencing - with gates, etc. 91,500.00 Ball and bat racks 4,800.00 Lino Lakes Community Athletic Complex Brauer & Associates, Ltd. Schematic Design Cost Estimate Page 3 of 6 0008 - lino-schem- cost- est -02- 28- 00.wpd • • • 12 13 14 15 Bleachers 54,000.00 Players benches 6,000.00 2 Batting cages 25,000.00 Landscape Improvements - trees, shrubs 15,000.00 Component #5 - Total 454,350.00 Core Facility Development - subtotal 2,623,550.00 Design, Engineering, Surveying Fees (15 %) 393,532.50 Contingency (10 %) 262,355.00 Core Facility Development - Total $3,279,437.50 Lino Lakes Community Athletic Complex Brauer & Associates, Ltd. Schematic Design Cost Estimate Page 4 of 6 0008 - lino - schem- cost- est- 02- 28- OO.wpd • • • ADD -ON FACILITY DEVELOPMENT ITEMS Component #6 - Sport Courts & Amenities Total Cost 1 2 3 4 5 6 Site removals & grading 2 Tennis courts (with lighting system) Volleyball court Basketball Court In -Line Skate Park (with lighting system) Surveying (approximately 5% of dev. cost) 20,000.00 73,550.00 3,500.00 12,000.00 130,000.00 12,500.00 Component #6 - Total Component #7 - Athletic Field Lighting 251,550.00 Total Cost 1 2 3 4 Soccer Lighting Baseball field 300' Combination Ballfields (4 fields total) 250' - 275' Youth Ballfields (3 fields total) 350,000.00 110,000.00 350,000.00 265,000.00 Component #7 - Total Component #8 - Architectural / Buildings and related services 1,075,000.00 Total Cost 1 2 3 4 Large Multi- purpose building between ballfields (budget cost) Small Multi- purpose building adjacent to premium soccer field (budget cost) Site Utilities (related to buildings, ie. sanitary sewer, water service) Surveying (approximately 5% of dev. cost) Component #8 - Total 550,000.00 150,000.00 50,000.00 39,500.00 789,500.00 Add -on Facility Development Items - subtotal Design, Engineering, Surveying Fees (15 %) Contingency (10 %) 2,1 16,050.00 317,407.50 211,605.00 Add -on Facility Development Items - Total $2,327,655.00 Lino Lakes Community Athletic Complex Brauer & Associates, Ltd. Schematic Design Cost Estimate Page 5 of 6 0008 -1 ino-schem- cost -est- 02- 28- 00.wpd i3A • • • ADD -ON PREMIUM LEVEL DEVELOPMENT ITEMS Additional Considerations for Site Improvements Total Cost 1 2 3 4 5 6 7 8 9 10 11 12 Parking lot lighting (minimal) Subsurface drainage system for soccer fields Modified topsoil for soccer fields (90% sand / 10% topsoil)over pea - gravel base Bleachers on concrete pads for premium soccer field Scoreboards for ballfields (total of 8) Modified sand topsoil for all ballfields (50% sand / 50% topsoil) Tent pad pavement (between ballfields for vendors) Play Equipment / Container adjacent to youth ballfields (budget cost) Additional Property Screening & Buffering Dumpster enclosures Entry and identification signage Athletic informational signage 112,000.00 270,000.00 455,000.00 48,000.00 60,000.00 83,500.00 26,500.00 100,000.00 45,000.00 12,000.00 15,200.00 7,600.00 Component #8 - Total 1,234,800.00 Add -on Premium Level Development Items - subtotal 1,234,800.00 Design, Engineering, Surveying Fees (15 %) 185,220.00 Contingency (10 %) 123,480.00 Add -on Premium Level Development Items - Total $1,358,280.00 SUMMARY Development Description Total Cost 1 2 3 Core Facility Development Total (Sitework, Soccer Fields, Ballfields) Add -on Facility Development Items Total (Sports Courts, Sport Field Lighting, Buildings) Premium Level Development Items Total 3,279,437.50 2,327,655.00 1,358,280.00 Premium Level Development 6,965,372.50 Schematic Design Cost Estimate - Total Lino Lakes Community Athletic Complex Schematic Design Cost Estimate Brauer & Associates, Ltd. Page 6 of 6 0008 - lino- schem- cost- est- 02- 28- 00.wpd Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 March 29, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Lots for Sale on Sandhill Drive The two lots across from the wellhouse on Sandhill Drive are currently on the market. The asking price is $36,900.00. The two lots were deeded to the city in 1988 to fulfill park dedication requirements for the Rice Lake Estates Development. A Geo Technical study was conducted by Braun Intertec which indicates that soil corrections will be needed to provide an adequate building pad. Combining the two lots will provide adequate room to build a single family home. Jeff Joyer from Coldwell Banker is our real- estate agent. The agreement provides for a total of 10 percent commission upon sale of the lots. The Park Board decided at the July 6, 1998 Park Board Meeting to designate an additional $25,700 from Park Dedication Funds to complete the development of Rice Lake Estates Park. It was recommended to designate the revenue generated from the lots on Sandhill Drive to the Park Dedication Fund. RD:sw sw /parkbrd/Lots for Sale on Sandhi]] Drive.doc • • • COUNCIL MINUTES SEPTEMBER 27,1999 CITY OF LINO LAKES MINUTES DATE : September 27, 1999 TIME STARTED : 6:34 P.M. TIME ENDED : 10:02 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland (part); City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Sergeant Kent Stregge (part); City Clerk, Ry -Chel Gaustad; and City Clerk- Treasurer, Marilyn Anderson Mayor Sullivan reconvened the City Council meeting at 6:34 p.m. SETTING THE AGENDA Item 5H, Damages on Lake Drive, was added to the age Item 5I, Resolution No. 99 - 91, Receive bids and Utility Extension, was added to the agend The amended agenda was approve CONSENT AGENDA Council Member Dahl Neal seconded the moti ITEM DISBURSEMENTS: onstruction Contract, 77th Street pprove the Consent Agenda, as presented. Council Member ton carried unanimously. ACTION September 27, 1999 Check No. 57014 - 57125, $459,238.95 Approved Centennial Fire District September 27, 1999 Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. COUNCIL MINUTES SEPTEMBER 27, 1999 OPEN MIKE Mayor Sullivan stated the City Clerk is looking for election judges for the November 2, 1999, election. There are many shifts available and each judge will be paid $8.50 per hour. Training is provided. Residents interested should contact City Hall. The Anoka County Extension Service is having a retirement party for Council Member Neal on Tuesday, September 28, 1999, 12:30 p.m., at Bunker Hills Country Club. It was the consensus of Council to allow Council Members response time to anyone speaking under open mike. Mr. Brian Engle, 7136 Whippoorwill Lane, came forward and stated the Building Official had notified him that a building permit is necessary to re -roof his home. He noted his insurance company had told him the permit was not necessary. However, he found out that he needed to pay $76 dollars for his building permit. Then it was brought to his attention that the neighbor next to him only paid $46 for their permit and had much more work d • + �ir home. He added Mayor Sullivan owns the house next door. Mayor Sullivan u d s f investigates the claims and report back at the next Council meeting. Ms. Cindy Koch, 7131 Whippoorwill Lane, came forty_ •� tat ity representative had been in her neighborhood questioning if residents a�al` uilding permits for repairs done from the May 1998 tornadoes. She stated she way i of a e that a permit is needed for such repairs. She stated that if she is required t• •vQ 14 months after the storm, everyone in the City must also obtain a permit f r tornado damage. She asked for information regarding permit requirements an eo ation on the Quad article relating to the last Council meeting. Council directed staff City got information r at the next Council me specific information regarding building permits and how the idents not obtaining a permit. The information will be reported Mr. Glenn Rehbein, 7374 Lake Drive, came forward and stated he believes that a $62,000 generator has been put into a City building without going through the formal bid process. He stated the school put in a similar generator for 1/3 of the price. He asked how the residents tax dollars are being spent and stated more information regarding City business is needed. No one else appeared under open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consideration of Resolution No. 99 - 95, To Extend Terms of Cable Franchise - Linda Waite Smith - Staff advised negotiations are underway between the North Metro Telecommunication Commission and MediaOne for renewal of the existing cable television 2 COUNCIL MINUTES SEPTEMBER 27, 1999 franchise. However, the terms of a renewal franchise ordinance will not be agreed upon and adopted by October 1, 1999. In order to preserve the City's rights under the existing franchise and to provide enough time to negotiate a renewal ordinance, it is necessary to extend the agreement through February 18, 2000. Approval of Resolution No. 99 - 95 will provide the necessary extension. Council Member Lyden moved to adopt Resolution No. 99 - 95, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 95 can be found at the end of these minutes. VFW Proclamation - Ry -Chel Gaustad - Staff advised the Lino Lakes VFW plans to recognize the 100th Anniversary of the Veterans of Foreign Wars of the United States and establish September 29, 1999, as VFW Day. Mr. Lyle Carpenter has requested the City to recognize the VFW is de •. serving all of America's Veterans and their families, by approving the VFW 199 r• main. Mayor Sullivan read the VFW 1999 Proclamation. Council Member Bergeson moved to approve the Council Member Neal seconded the motion. Mo The VFW 1999 Proclamation can be clamation, as presented. d unanimously. of these minutes. Consider Approval of Elect' o- Ry= hel Gaustad - Staff referred to a list of residents who are or will be trained tc ut 1999 City election on November 2, 1999. Staff noted each preci e a balance of Democratic and Republican judges. The City is not required to schedul . p• a numbers of Reform Party election judges. When possible, the judges will be assigned s the precincts in which they live. Council advised that all relatives of any Council Members have been removed from the list of election judges. It was also noted that Ms. Kristin S. Whitwam has been removed from the list. Council Member Dahl moved to approve the appointment of election judges with the removal of Ms. Whitwam. Council Member Lyden seconded the motion. Motion carried unanimously. Media Relations between Quad Community Press and the City - William Hawkins - Council Member Neal stated that he is in support of the City Administrator being the official spokesperson for the City. • COUNCIL MINUTES SEPTEMBER 27, 1999 The City Attorney advised the Charter is not clear about who is the official spokesperson for the City. He suggested the City develop a specific ordinance to designate an official spokesperson for the City. He noted that all Council Members have a right to speak to the press. Mr. Mark Rehbein, 340 Linda Court, came forward and stated he is disappointed that the City Council has taken the "low road" relating to government. The "high road" regarding this issue is to continue with the Mayor as spokesperson for the City. The issue of the City's spokesperson has become a political issue and only done to discredit the Mayor. He continued stating that he is tired of seeing the City Council present for their reasons only. The City Council has been elected to work for the City and the issues relevant to citizens. Mr. Rob Rafferty, 1573 McKinsley Court, came forward and stated that he also believes the issue of a spokesperson should not be political. He added that everyone, including the Mayor and Council Members, are on the same level. Mayor Sullivan moved to designate the City Administrator as spokesperson for the City to the Quad Press from now until the election is held. The Director of Admi will be the spokesperson in the City Administrator's absence. The City Adm. t move forward with a communications policy for the City and will also get co Charter Commission regarding a City spokesperson. Council Member Lyden seconded the motion. The City Attorney advised a formal ordin d because the spokesperson is being designated on a temporary basis only. Motion carried unanimously. PUBLIC SAFETY D R NT REPORT, DAVE PECCHIA Job Offer - Michael 'o for Part -time CSO - The Lino Lakes Police Department is requesting that Mr. Mik onson be hired as a part -time CSO with the department. Mr. Monson is currently a Reserve Officer for the Lino Lakes Police Department. A successful background investigation has been completed. Council Member Neal moved to approve Mr. Mike Monson is hired as a part-time CSO. Council Member Dahl seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL PUBLIC HEARING - FIRST READING, Approve Ordinance No. 18 - 99, Easement Vacation, Behm's Century Farm 5th Addition - Mary Kay Wyland (4/5 Vote Required) - The public hearing on this item was opened and continued from the June 14, 1999, Council 4 • • COUNCIL MINUTES SEPTEMBER 27, 1999 meeting to allow time for the Rice Creek Watershed District review. The Rice Creek Watershed District granted a permit. Mr. Gary Uhde, developer for Behm's Century Farm's 5th Addition, is requesting the vacation of the following described property to facilitate the final platting of his 5th Addition: 1. Laurie Avenue between Palomino Lane and Carl Street. 2. The north 3' of Palomino Lane (old Thomas Avenue) between Sunset Road and Mustang Lane. This vacation will reduce the north half of the right -of -way to 30 feet in width rather than the currently dedicated 33'. Thomas Avenue was originally dedicated as a 66' wide right -of -way. The City currently requires 60' of right -of -way. 3. A 40' wide drainage easement from a point on the existing east/west drainage easement, approximately 130 feet south of old Thomas Avenue to the south line of Outlot B, Sunset Oaks Addition. This easement will be replaced with an easement between Lots 11 and 12 of Block 3 and Lots 2 and 3 of Block 4, Behm's Ce 's 5th Addition. No one was present to speak at the public hearing. Council Member Lyden moved to close the public hear seconded the motion. Motion carried unanimousl Council Member Bergeson moved to appr presented. Council Member Lyden se potion. Council Member Dahl ING of Ordinance No. 18 - 99, as Council Member Bergeson vo��unci° "Member Dahl voted yea. Council Member Lyden voted yea. Council Membe Motion carried unani ea. Mayor Sullivan voted yea. Behm's 5th Addition Fal Plat - Mary Kay Wyland (3/5 Vote Required) - Staff advised Mr. Gary Uhde is requesting Final Plat approval on his Behm's Century Farm 5th Addition and the allocation of 18.24 acres of Interim MUSA Reserve which will leave a balance of 35.12 acres in the MUSA Bank. The City Attorney has reviewed and approved the title work. The Final Plat conforms to the previously approved amended preliminary plat and grading and utility work is in process. The development agreement and financial guarantees have been posted with the City. Staff recommended approval of the Final Plat and the allocation of 18.24 acres of Interim MUSA Reserve COUNCIL MINUTES SEPTEMBER 27, 1999 Council Member Lyden moved to approve Final Plat for Behm's Century Farm 5th Addition and approve the allocation of 18.24 acres of Interim MUSA Reserve. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Amended Conditional Use Permit Request, Oasis Market/Amoco, 7509 Lake Drive - Mary Kay Wyland - City staff has been working with the owners of the Oasis Market for several weeks to resolve issues concerning this Amended Conditional Use Permit. Those issues involved include lighting, ponding, parking of tractor /trailer units, and additional landscaping on the southerly side of the property. Staff noted the City Attorney has advised the City that it cannot prohibit the parking of truck/tractor units without adopting an ordinance, applicable to the general populace that would prohibit such parking. Denial of the amended conditional use permit will only prohibit the addition of two (2) new pumps. Staff recommended approval of the amended conditional use permit based on several conditions. Staff added that the parking of truck/tractor units would not have Town Center. pact on the Mr. Dan Price, representative for Oasis Market /Amoco, nd stated he has no problem with the conditions of approval. Origin o ite did include the parking of trucks. The noise and lighting concerns have bee ddre - d. f the City implements a no truck - parking ordinance, 40% of the store's rev st. That would put them out of business. He added that compliance t. , :"� •�, s would occur. The Oasis Market/Amoco has already invested approximate) i i =. the project. Ms. Bernice Skoglund, 714 will be affected when that were torn down a downed trees in that lo came forward and questioned how 40% of the business parking is for trailers only. She also asked about the trees resent. She stated the Oasis Market/Amoco is who put the Council directed staff to investigate the downed trees and determine who is responsible to remove them. Mr. Price stated that 50% of the business is from diesel fuel. The parking is a service they provide for the gas to be purchased there. Many of his diesel customers would go elsewhere. He provided a list of signatures from truck drivers and City residents who would be affected if parking were prohibited. Mr. Ken Skoglund, 7148 Lake Drive, came forward and stated parking is a big issue. Many trucks park there for extended hours and leave their refrigeration units running. The truck parking is not an issue. If the truckers would turn off their engines and refrigeration units the noise would be eliminated. There is however, a problem with the smell of the diesel trucks. He suggested the trucks park along the north fence line and relocate the current holding pond. 6 COUNCIL MINUTES SEPTEMBER 27, 1999 • Staff advised the holding pond could be relocated. • Council Member Lyden expressed concern regarding the placement of a trucking terminal at the gateway to the City. He indicated he couldn't support this item. The City Attorney advised that if restrictions of the amended conditional use permit are not adhered to the City could revoke the permit. At this time the City has no leverage regarding the enforcement of parking. Ms. Mary Jones, 830 Oak Lane, came forward and stated her husband parks his truck there. She stated it is a difficult situation if you have no place to park a large truck. Their yard has been torn up from parking the truck in their yard. Currently, he must go to South Saint Paul to park his truck. The Oasis Market/Amoco provided a very important service to an industry that is crucial to the nation. She asked that the Council consider everyone involved in this issue and allow the parking of trucks. There is a need within the City for this service. She noted that refrigeration units often carry pharmaceuticals that have to stay cold. Mr. Stan Lee, 9 East Road, Circle Pines, came forward and stat n Circle Pines for 30 years and driven a truck for 40 years. He purchases fuel a ruck at the site. He stated the parking should be allowed but agrees the mai n o s should be done elsewhere. A resident at 7920 Lake Drive came forw something they have chosen. Many 1i1 will continue to get busier and a w problems that truckers face is en on when you are a truck driver. The area ion is needed. �a Staff noted that many com. °. v. - en received over the years. The MPCA did test the site and found it was com . i t w� e noise ordinance. Mr. Skoglund noted th`se ests should be taken at their property line. The previous testing was done on his propert Mr. Price stated he would investigate the truck maintenance issues. He stated another MPCA test could be done regarding noise. The City Attorney advised that the Oasis Market/Amoco would have to adhere to a new parking ordinance if the City adopts one. This site or any other established sites will not be grandfathered in. The City may adopt a less than citywide ordinance if the Council can establish the criteria to do so. Council Member Bergeson moved to approve Amended Conditional Use Permit based on the following conditions: • 1. Proper permits are obtained from all affected agencies. 7 COUNCIL MINUTES SEPTEMBER 27, 1999 2. The City Engineer review the ponding survey to confirm compliance. 3. Site lighting shall conform to the requirements of the Zoning Ordinance in relation to light and glare and the applicant shall supply a photometric lighting plan to confirm compliance. 4. A 6' board on board fence shall be installed along the south property line to the south/west corner of the site. Additional evergreens shall be planted along the new fence line to provide a double row of evergreens, 10 feet apart. 5. Conditions 1 through 8, contained in the original permit, granted May 11, 1992, shall be made a part of this permit (conditions attached). 6. All conditions of approval shall be met prior to start-up of the two (2) new pump islands. 7. No truck maintenance will be allowed on the site. 8. Parking shall not be allowed along the south bord p - rty and in any unmarked spaces. Signs shall be installed to indi nog -mg zones. 9a. Three (3) parking spots on the rat site will be eliminated leaving on seven (7) parking spots, or 9b. The Oasis Market . relocate the pond to the south side leaving ten parking spots on the north e 10. MPCA tes a conducted on an annual basis relating to noise and lighting. Council Member Neal s `ended the motion. Council expressed concern regarding the refrigeration units. The City Attorney advised a condition regarding refrigeration units is not necessary. The City already has a noise ordinance in place. The ordinance could be revised to make the standards lower. Staff confirmed approval indicates there is no hourly limit on parking. Overnight parking would be allowed. Motion carried with Council Member Lyden voting no. Council directed staff to begin working on an overnight parking ordinance. Council also directed residents who have complaints relating to the site should call City Hall during daytime hours. 8 COUNCIL MINUTES SEPTEMBER 27, 1999 • After hours calls should be made to the Police Department. All complaints will be documented to support a future revocation of the permit if necessary. • • Mayor Sullivan called for a short break at 8:40 p.m. Mayor Sullivan reconvened the meeting at 8:53 p.m. Pierre & Norma Nadeau, 6644 20th Avenue, Minor Subdivision - Mary Kay Wyland (3/5 Vote Required) - Mr. and Mrs. Pete Nadeau own approximately 76.97 acres at the south east corner of 20th Avenue and Cedar Street. They are requesting a minor subdivision that would create two (2) parcels, Tract A would be 66.97 gross acres, Track B would consist of 10 gross acres and contain the existing homestead. Staff has reviewed the request and finds that the proposed subdivision meets the requirements of the Zoning Ordinance. Track B, containing the existing home, will have 530 feet of frontage along 20th Avenue and contain the minimum required 10 acres. The Ordinance requires a minimum lot width of 330 feet. Tract A will contain 716 feet of front ' 20th Avenue and 205 of frontage along Cedar Street. Anoka County will require th tion additional right - of -way along 20th Avenue (County Road 54). Staff recommen �t i' vey document include this additional right -of -way and provide a 10 -acre pa 1 u of right -of -way. Staff also recommended approval of the minor subdivision w o It was noted that the Planning and Zoning Board this item and recommended approval on a 6 -0 vote at their September 8, 1999, Mr. Pete Nadeau, 6644 20th Aven `' : ar and stated that many things change. He stated the homestead and ho bab be removed within the next three- (3) years. He indicated he would have to Tract A to provide the right -of -way and maintain 10 acres in Tract B. He r -step se property be divided but leave the right -of -way requirements up to the future develo Staff advised it is the C •` cil's prerogative to obtain the additional right -of -way now or in the future. The County has recommended the right -of -way be obtained at this time. Staff also recommended the additional right -of -way be obtained at this time. Staff stated it is also possible for the City to obtain the right -of -way and not increase the parcel where the home is located. Council Member Bergeson moved to approve minor subdivision based on the following conditions: 1. A document is prepared by the applicant dedicating the required additional right -of- way to Anoka County for the future reconstruction of 20th Avenue (County Road 54). 2. The Survey Document indicates a 9.67 -Acre parcel for Tract B to accommodate the right -of -way needed by the City. COUNCIL MINUTES SEPTEMBER 27, 1999 3. Park Dedication is assumed collected on the existing homestead. Park Dedication on the remaining Tract A shall be deferred until future development occurs. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Sue Walseth's Variance Request, 6408 Cassiopeia - Mary Kay Wyland (3/5 Vote Required) - Sue Walseth is constructing a new home on the northeast corner of Holly Drive and Cassiopeia Court. She has an above ground pool and a large, out -door dog, and would like to install a 6' privacy fence in her rear & side yard. The Ordinance prohibits the construction of a 6' fence from the setback line of the adjoining home on Holly Drive (40') and also along Holly Drive to the front of her home. The Ordinance would allow a 4' fence. Staff reviewed the Findings of Fact required for a variance and concluded that the criteria outlined by State Statutes and the City's Zoning Ordinance could not be met in this case. That criteria includes the following: 1. That the property in question cannot be put to a reasonable conditions allowed by the official controls. The applica fence, rather than the requested 6' fence. d under 11 a 4' high 2. That the plight of the landowners is due to p a irc1 ances unique to his property not created by the landowners . a typical corner lot with typical restrictions as to fence hei; ht. 3. That the hardship is not du o use for the property ex ter s of the ordinance. The hardship is not economic. considerations alone and when a reasonable 4. That grant privilege th buildings in may set a pr ance requested will not confer on the applicant any special d denied by this ordinance to other lands, structures, or sage district. Staff has recommended denial, granting the variance dent for other fences on other corner lots. 5. That the proposed actions will be in keeping with the spirit and intent of the ordinance. Denial of the variance is in keeping with the spirit and intent of the ordinance which is to restrict fence height on corner lots when a rear yard abutts a front yard. The Planning and Zoning Board reviewed this variance at their September 8, 1999, meeting. Kirk Corson made a motion to deny the variance request. Motion failed with two (2) ayes, two (2) nays, and two (2) abstained. Chair Schaps was unable to attend the meeting but did send the Board a memo supporting the staff recommendation of denial. 10 • • • COUNCIL MINUTES SEPTEMBER 27, 1999 The City Attorney advised that the criteria to grant a variance are well laid out. Findings of Fact have to be made to justify granting the variance. If the criteria can't be met the Council has an obligation to deny the variance request. Ms. Sue Walseth, 6408 Casssiopeia Court, came forward and pointed out where the fence would be located. She gave the following reasons why a 6' fence variance should be granted: 1. The fence will be 70' from the stop sign, which will not obscure vehicle view. 2. A rear lot abutting a side lot is rare in Lino Lakes. 3. The elevation of the lot is such that the fence will be constructed in a hole. Therefore, the fence will not be 6' high. 4. The second floor windows of her home are in line with the headlights of oncoming traffic, the fence would block the light. 5. A 6' fence would provide a better buffer from noise an •RQ • ian ffic. 6. A 6' fence would allow for better privacy, safety, . rid r pedestrians. 7. The adjoining neighbor is agreeable to 8. The front of her home faces Ca 9. There are many other h• the � ity that have a 6' fence. 10. A 6' fence will a•• safety relating to the swimming pool and her large dog. 11. Snow durin inter months will reduce the height of the fence. 12. A 6' fence should be allowed because of the trail along side the home. 13. There is no natural buffering in place. The Council expressed concern regarding the safety of a 6' fence. Staff advised a 6' fence will be less safe than a 4' fence. The Police Department was unable to comment on the safety issue without visiting the site. Council also expressed concern regarding the adjoining property owner. If the adjoining property is sold, the new owner may not be agreeable to a 6' fence. Council Member Lyden moved to approve variance as requested. Council Member Dahl seconded the motion. COUNCIL MINUTES SEPTEMBER 27, 1999 Staff advised there are many homes within the City that have a side yard with a trail, and are on collector roads. Motion carried with Council Member Bergeson and Mayor Sullivan voting no. Staff advised an easement encroachment agreement is needed before a fence is constructed on any drainage easement. Damages on Lake Drive - Council Member Neal stated there may be a lot of contractor damage along Lake Drive due to reconstruction. He advised that any resident who has a problem should contact City Hall. Staff advised a letter has been prepared for the contractor to deal with affected property owners immediately. The City should not be involved in the damages unless the property owner directly contacts City Hall. Consideration of Resolution No. 99 - 91 - Receive Bids and Aw 77th Street Utility Extension - John Powell - Sealed bids wer today for the 77th Street Utility Extension project. The low Contracting, Inc., in the amount of $81,761.00. tion Contract, pened earlier ed from Dave Perkins Funding for the project will be through special as levied against benefiting properties as property owners connect to the utility s n i ty's Area and Unit Fund. The completion date for the utility tis ctober 31, 1999, and the final completion date for this project is November Staff noted letters to armed •erty owners will be sent out when the contract is awarded. Council Member Neal e o adopt Resolution No. 99 - 91, as presented. Council Member Dahl seconded the mote. . Motion carried unanimously. Resolution No. 99 - 91 can be found at the end of these minutes. OLD BUSINESS - None NEW BUSINESS - None COMMUNITY CALENDAR SEPTEMBER 27, 1999 THROUGH OCTOBER 11, 1999 Closed Meeting to Discuss Potential Litigation, Monday September 27, 1999, 6:00 p.m. Environmental Board Meeting, Wednesday, September 29, 1999, 6:30 p.m. Recycling Day, Saturday, October 2, 1999, 9:00 a.m. - 3:00 p.m. 12 COUNCIL MINUTES SEPTEMBER 27, 1999 • Special Work Session, Monday, October 4, 1999, 5:30 p.m. Park Board Meeting, Monday, October 4, 1999, 6:30 p.m. Council Work Session, Wednesday, October 6, 1999, 5:30 p.m. EDAC, Thursday, October 7, 1999, 7:00 a.m. Citizens Academy, Thursday, October 7, 1999, 7:00 p.m. - 10:00 p.m. City Council Meeting, Monday, October 11, 1999, 6:30 p.m. ADJOURN There being no further business, Council Member Lyden moved to adjourn at 10:02 p.m. Council Member Dahl seconded the motion. Motion carried unanimo These minutes were considered and approved at the regular Co y e ctober 11, 1999. • Ry -hel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secreta • rly A. Sullivan, Mayor • COUNCIL MINUTES DECEMBER 13, 1999 CITY OF LINO LAKES MINUTES DATE : December 13, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 8:07 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia (part); and City Clerk, Ry -Chel Gaustad SETTING THE AGENDA Item 6B, Consideration of Highland Meadows East Final Plat, The amended agenda was approved as presented. CONSENT AGENDA Council Member Neal moved to appr m the agenda. ntgenda, as presented. Council Member Dahl seconded the motion. Motio ni ously. ITEM MINUTES: October 20, 199 ACTION ouncil Work Session October 25, 1999, Council Meeting November 3, 1999, Council Work Session November 8, 1999, Council Meeting November 17, 1999, Council Work Session November 22, 1999, Council Meeting Approved Approved Approved Approved Approved Approved • Resolution No. 99 — 121, Transferring Funds from TIF District 3 -1 to the Escrow Fund for Administration Approved COUNCIL MINUTES DECEMBER 13, 1999 Resolution No. 99 — 122, Transferring Funds from TIF District 1 -7 to the Escrow Fund for Administration Approved DISBURSEMENTS: November Manual Disbursements ($87,690.61) December 13, 1999 (Check No. 57589 - 57739, $286,465.44) Centennial Fire District December 1, 1999 Approved Approved Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mayor Sullivan advised the City has put out a Y2K flye ng rmation and tips relating to Y2K. The flyer is available at City Hall. Mayor Sullivan stated the County is looki of people that have given extraordin to submit contact Commissioner heroes. They are looking for names urs to the community. If anyone has a name Mr. Tim Baylor, JADT De e forward and stated he and City staff are trying to make progress on the, elo\nt Agreement relating to the McDonald's project. A possible solution is the implem • he City process to develop the road. He stated his concern regarding that option is i ng. Mr. Baylor continued giving the background of the project noting he has worked on for a very long time. He stated that he maintains the City has not done what it said they would do over the last six -(6) months. He stated he needs closure to the Development Agreement and he has questions regarding the City's approval process. Council determined this issue would be added to the agenda under New Business. No one else appeared under open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consider Recommendation to Appoint John Powell as City Engineer, (3/5 Vote Required) - Linda Waite Smith — Staff advised Mr. John Powell of TKDA has served as the City Engineer for the City during part of 1998 and all of 1999. Based on his performance, staff recommended in August, 1999, the City Council extend his contract between the City and TKDA for the year 2 COUNCIL MINUTES DECEMBER 13, 1999 • 2000. Although Mr. Powell is an employee of TKDA and is bound by the conditions and obligations of the contract between the City and TKDA, he serves as the City's official City Engineer. His responsibilities include managing the City's Municipal State Aid road system, submitting reports and permit applications to governmental agencies and serving as lead contract for the City on all engineering issues. In order to formally authorize this representation, Council is being asked to officially appoint Mr. Powell the City Engineer for Lino Lakes through December 31, 2000. • Council Member Neal moved to appoint Mr. John Powell as the City Engineer through December 31, 2000. Council Member Bergeson seconded the motion. Motion carried unanimously. Consider Resolution No. 99 —126, Adopting the 2000 Tax Levy, (3/5 Vote Required) — Linda Waite Smith — Pursuant to State Statute the City of Lino Lakes is required to adopt a Final 1999 tax levy, collectable in 2000. The levy includes the total (net of HACA) General operating levy, Ce levies, Fire Station Bond, Civic Complex Bond and Road Improve net levy certified is $4,187.526. f Indebtedness vels. The total Based on data supplied by the Anoka County Division rds and Taxation, the City tax rate will be 35.921%. Council Member Bergeson moved to ado �� " 99 — 126, as presented. Council Member Neal seconded the motion l.t1 unanimously. Resolution No. 99 — 126 can he e d of these minutes. Consider Resolution 7, Adopting the 2000 Budget, (3/5 Vote Required) — Linda Waite Smith — Pursu . tt tatue the City of Lino Lakes is required to adopt a Final 2000 General Fund operatin The Final 2000 General Fund operating budget has been presented with a 9.62% increase. Council Member Neal moved to adopt Resolution No. 99 — 127, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 — 127 can be found at the end of these minutes. Set Date for Public Hearing on CDBG Funding Request, (3/5 Vote Required) — Linda Waite Smith — Each year the City is allocated CDBG dollars to fund projects that primarily benefit low income person/households or cleanup conditions of slum and blight. 111 Anoka County has estimated the 2000 -2001 grant to be $36,063 less $1,000 for administration for a total of $35,063. COUNCIL MINUTES DECEMBER 13, 1999 The public hearing date will be set for January 10, 2000, 6:30 p.m. February 14, 2000, has been set as the tentative date the Council will make its final decision regarding allocation of CDBG funds. Council Member Lyden moved to set public hearing date for January 10, 2000, 6:30 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Consider Approving Liquor Application for Chad Wagner, Miller's on Main (3/5 Vote Required) — Ry -Chel Gaustad — Staff advised Mr. Chad Wagner has submitted an application for liquor licenses. Mr. Wagner plans to acquire Miller's on Main, 8001 Lake Drive, effective January 1, 2000. A background investigation has been completed and is available for inspection in the City Clerk's office. Fire Chief Bennett has confirmed the building is up to code. The liquor fee has been prorated for six (6) months and the amount of $1,662 has been paid in full. Staff noted the certificate of "Dram Shop" insurance and proof of "Workers Compensation" has not yet been received. Approval of the application should be continen eiving those two (2) items. Mayor Sullivan suggested tabling the application until all pa advised time is a factor. The applicant would like to ac 2000. Council Member Neal moved to approve certificate of Dram Shop insurance an seconded the motion. Motion carr een received. Staff n Main by January 1, ntingent upon receipt of a satisfactory ers Compensation. Council Member Dahl PUBLIC SAFETY DEPA PORT, DAVE PECCHIA There was no Public S PUBLIC SERVICES IF PARTMENT REPORT, RICK DEGARDNER There was no Public Services Department report. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL SECOND READING, Ordinance No. 23 — 99, Vacate Fox Trace Easement (3/5 Vote Required) — Mary Kay Wyland — Staff advised this is the second reading of Ordinance No. 23 — 99 vacating two (2) trail easement documents recorded for the development known as Fox Trace. These easements were recorded in July and December of 1994 prior to the exact trail location. Since that time, the trail has been constructed, accurately defined and a permanent easement recorded on October 19, 1999. The Council held a public hearing on November 22, 1999, approving the first reading of this ordinance and accepted the new Trail Easement Document. 4 COUNCIL MINUTES DECEMBER 13, 1999 IDStaff recommended approval of the second reading of Ordinance No. 23 — 99. • • Council Member Lyden moved to approve the SECOND READING of Ordinance No. 23 — 99, as presented. Council Member Dahl seconded the motion. Council Member Bergeson voted yea. Council Member Dahl voted yea. Council Member Lyden voted yea. Council Member Neal voted yea. Mayor Sullivan voted yea. Motion carried unanimously. Council Member Bergeson moved to accept the new Trail Easement Document, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Ordinance No. 23 — 99 can be found at the end of these minutes. Consideration of Highland Meadows East Final Plat (3/5 Vote Re Jeff Smyser — Upon adoption of the agenda, this item was deleted. PUBLIC HEARING, FIRST READING, Ordinance No. Brook Peninsula (4/5 Vote Required) — John Powell continued to January 10, 2000. ent Vacation, Oak ended this item be Mayor Sullivan stated the question regard . a `� � ; 'f compensatory storage has been answered. However, there are now q ti • ing swale regrade, retaining some portion of the easement, and the survey. Sta qu stions would be addressed at the Council work session before Council i Lion. Council Member Dah No. 17 — 99, Easement Bergeson seconded the continue PUBLIC HEARING, FIRST READING, Ordinance ak Brook Peninsula, to January 10, 2000. Council member ion Motion carried unanimously. Consider Resolution No. 99 —123, Approve Final Payment for Ware Road Reconstruction (3/5 Vote Required) — John Powell — Staff advised the Contractor for the Ware Road Reconstruction project, S.R. Weidema, Inc., is requesting City approval of Payment No. 8 (final) in the amount of $20,978.00. The Withholding Affidavits have been submitted to the City which meet the requirements of the Construction Contract. The project included the installation of utilities and paving along Ware Road from Ash Street to Birch Street. The original contract amount was $1,420.498.13 and the final contract amount is $1,467,091.12. The net contract increase is $46,592.99. Mayor Sullivan stated she received a call from a resident regarding the installation of shrubbery. Staff advised they would contact the resident and address any outstanding issues. COUNCIL MINUTES DECEMBER 13, 1999 Council Member Neal stated the increase in the payment amount is too large and he cannot support it. Staff advised the increase was due to the additional costs relating to muck excavation. Council Member Dahl moved to adopt Resolution No. 99 — 123, as presented. Council Member Lyden seconded the motion. Motion carried with Council Member Neal voting no. Resolution No. 99 — 123 can be found at the end of these minutes. Consider Resolution No. 99 —124, Final Payment for Lilac Street Utility Extension (3/5 Vote Required) — John Powell — Staff advised the Contractor for the Lilac Street Utility Extension project, S.R. Weidema, Inc., is requesting City approval of Payment No. 8 (final) in the amount of $10,278.06. The Withholding Affidavits and Consent of Surety have been submitted to the City which meet the requirements of the Construction Contract. The project included the installation of utilities along Lilac Street from 4th Avenue to Apollo Drive. The final contract amount is summarized as follows: Original Bid Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Final Contract Amount Council Member Lyden moved to adopt — 124, as presented. Council Member Dahl seconded the motion. �ti :_��� unanimously. Resolution No. 99 — 124 can he e d of these minutes. Consider Resolution 99 ` 5, Approve Final Payment for Lilac Street Trunk Utility Improvements Phase ��� Required) — John Powell — Staff advised the Contractor for the Lilac Street Trunk ie Phase 2, S.R. Weidema, Inc., is requesting City approval of Payment No. 2 (final) in e amount of $11,654.07. The Withholding Affidavits and Consent of Surety have been submitted to the City which meet the requirements of the Construction Contract. The project included the installation of utilities along Mustang Lane to serve Behm's Century Farm 5th Addition. The final contract amount is summarized as follows: Original Bid Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 $ 94,014.90 $ 6,025.22 $ 2, 934.60 $102,974.72 Council Member Lyden moved to approve Resolution No. 99 — 125, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal voting no. 6 • COUNCIL MINUTES DECEMBER 13, 1999 Resolution No. 99 — 125 can be found at the end of these minutes. PUBLIC HEARING, FIRST READING, Ordinance No. 22 — 99, Right of Way Vacation 77th Street (4/5 Vote Required) — John Powell — As part of the Carole's Estates subdivision, a 30 foot wide right -of -way was dedicated along the south edge of the plat. This right -of -way is along the 77th Street alignment. There is also a row of mature trees within the right -of -way, which will be damaged by any construction within the northern 30 feet of the right -of -way. These trees also serve as a buffer between the single - family residences to the north and the commercial area to the south. Several residents along the north side of 77th Street have requested that the City vacate this 30- foot wide strip of right -of -way. In a typical vacation, the vacated area would be split in half with each half going to the adjacent property owner. In order to completely transfer the vacated area to the property owners to the north, the City has to vacate the right -of -way then transfer the City's share to the property owners. Section 12.05 of the City Charter requires that real property of the except by Ordinance. The Ordinance will require two (2) readi period before it is in effect. e disposed of and a waiting Mayor Sullivan expressed concern regarding the p h to the south of the easement. III The plan for that area will be completed in Janu. 200 >The plan will give the City a clear picture regarding the use of the roadway a ayor Sullivan asked if the sale price of $1.00 per property is fairly standard w. Staff advised the City acquire or $'''.00 and up per square foot. Staff also noted that there are other costs invoiv h e of the easement. Mayor Sullivan indica� w Id like to see the rest of the plan before vacating the easement. Council Member Lyden ated the Council has the responsibility to protect the integrity of the neighborhood. Council Member Bergeson stated he believes the cost of the easement is appropriate because it does not add cash value to the lots. Council Member Lyden noted there would only be four (4) Council Members for the second reading. He asked if 4/5 vote is required. The City Attorney advised the second reading must be approved by three (3) of the four (4) Council Members. Mayor Sullivan opened the public hearing at 7:14 p.m. • Council Member Dahl moved to close the public hearing at 7:14 p.m. Council Member Bergeson seconded the motion. Motion carried unanimously. COUNCIL MINUTES DECEMBER 13, 1999 Council Member Lyden moved to approve the FIRST READING of Ordinance No. 22 — 99, as presented. Council Member Neal seconded the motion. Council Member Bergeson voted yea. Council Member Dahl voted yea. Council Member Lyden voted yea. Council Member Neal voted yea. Mayor Sullivan voted no. Motion carried with Mayor Sullivan voting no. Mayor Sullivan called for a short recess at 7:15 p.m. Mayor Sullivan reconvened the meeting at 7:25 p.m. Mayor Sullivan advised that right -of -way vacations require all four (4) Council Members to vote in favor in order to be approved. UNFINISHED BUSINESS - None NEW BUSINESS Discuss JADT/ McDonald's Project — Mr. Baylor adv. clarity purposes. He stated the plan has gotten off the Developer's Agreement. n this evening is for looking for a way to complete Mr. Baylor continued stating the curre s p etion of the Developer's Agreement is negotiating with the City regardin . v oa.. There has also been talk of a public process to build the road. He indicate. . ce regarding the timing of the public process. He stated he is also in discussi. �r, p to parties to complete the road. Mr. Baylor stated to b you must never deviate from your core business. He stated development is a value n " s. The vehicle for that value is real estate. He indicated he trusts the appraisers to determi ' the value of the real estate. He continued stating he has great concern when someone tries to help with a project when that person is not concerned about value. He clarified that he is trying to get the road in either publicly or privately. Mr. Baylor asked Council and staff to address the following issues: 1. What is the procedure for plan review? 2. In reference to the April 26, 1999, Council minutes, what is meant by a preliminary plan? 3. In reference to the April 26, 1999, Council minutes, it is noted that private roads within the City are allowed. The Developer's Agreement indicated private roads are not allowed within the City. Which reference to private roads is correct? 8 • COUNCIL MINUTES DECEMBER 13, 1999 4. Original language in the plan included "road will remain private until it is extended to 77th Street ". All plans showed a cul -de -sac. Why did the cul -de -sac and the conversion of outlot B became a stumbling block? Mayor Sullivan advised the City Attorney will provide a written response to some of the questions. She asked staff to explain the approval process. Staff explained the preliminary plan process and preliminary plat. Staff more specifically explained Mr. Baylor's preliminary plan that was submitted and discussed in April, 1999. Mr. Baylor stated he did not receive a checklist of things not approved. He indicated that is why he proceeded with the plan. Mayor Sullivan advised staff to provide Mr. Baylor with a list of the City process. The City Attorney will proceed with a written response to Mr. Baylor. She asked Mr. Baylor to document all issues and questions. The City will conduct an internal investigatio dicated her concern is being able to move forward with the project. Mr. Baylor stated he understands this has been a complicate • ova indicated he needs to bring the process to a conclusion, preferably with the c lion. Council Member Bergeson stated a response to Bay 's issues couldn't be made this evening. He stated he would support an a� �' meeting to deal with the issues. He stated that he believes a PDO has a sli • s t t process than standard zoning. A PDO allows for some changes to the no , E s. ha been suggested that the City go back to the concept of the City building t mg s an issue with that option. He asked for staffs report regarding a way to fa�th��.,'ty process. Council directed the C trator and the City Engineer to work together on the report. Staff advised McDonald has made a commitment to build in Lino Lakes next year. The City needs a way to get the road in. Staff is looking at the construction of a grocery store in the area, which would require a road. Staff has recommended Council consider a resolution regarding the City process of building a road. The schedule puts the project in construction mode by May, 2000. Staff would prefer to do it more quickly through a private process. Staff has also recommended the new Council reconsider financial assistance in that area. Staff is committed to continuing negotiations and the City Attorney has documented for Council the City process for building the road. Staff indicated Council will consider action on this item at the December 20, 1999, Council meeting. More discussion will be held at the next Council work session. The City Attorney advised the schedule that was presented regarding the City process was based on the worst case scenario involving eminent domain. There is no question the process will be completed by May, 2000, and could possibly be done sooner. Everyone wants the road in and the project to move forward. The issue is who will pay for the road. COUNCIL MINUTES DECEMBER 13, 1999 Mayor Sullivan added the City would like to proceed without eminent domain. The City needs to be concerned about the delay of economic development in that area due to the road. Through the City process, benefiting properties would be assessed for the road. She stated the City must address Mr. Baylor's issues. She directed staff to work together coordinate answers for the record and in writing for Mr. Baylor. She asked Mr. Baylor to provide staff with a list of questions and concerns in writing. Mr. Baylor indicated he would provide staff with a list of concerns. He thanked the Council for their time and advised he would like to move forward with the project. Council Member Lyden stated the City is basing their arguments on the idea that the City does not allow private roads. However, private roads within the City do exist. He stated this Council did promise Mr. Baylor and McDonald's a private road. The Council should stick to their word. The Council should determine which of Mr. Baylor's options are the best for the City. Staff noted this issue would be second on the agenda at the Council w December 15, 1999. Wednesday, Mayor Sullivan advised the McDonald's has been approved 1 move forward. The issue is the road and access to adjoining properties. COMMUNITY CALENDAR DECEMBER 13 EDAC, Tuesday, December 14, 199 Council Work Session, We 'cem +'er 15, 1999, 5:30 p.m. Coffee with the May . Sri , 1 ecember 17, 1999, 7:30 a.m. F � City Council Meeting, + n ay, December 20, 1999, 6:30 p.m. CAG, Monday, December 20, 1999, 7:00 p.m. Public Safety Citizens Academy, Thursday, January 13, 2000, 7:00 p.m. ADJOURN ROUGH DECEMBER 20, 1999 There being no further business, Council Member Dahl moved to adjourn at 8:07 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 10, 2000. 10 COUNCIL MINUTES ‘6/1 -94e—e '7 JO • Gaustad City Clerk • Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. D - EMBER 13, 1999 • Kimberly A. Sullivan, Mayor 11 • • CITY COUNCIL WORK SESSION JANUARY 5, 2000 CITY OF LINO LAKES MINUTES COUNCIL WORK SESSION DATE : January 5, 2000 TIME STARTED : 5:40 p.m. TIME ENDED : 8:31 p.m. MEMBERS PRESENT : Council Members Carlson, Dahl, O'Donnell, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administrative Director, Dan Tesch (part); Community Development Director, Brian Wessel; City Engineer, John Powell; City Planner, Jeff Smyser; Economic Development Assista Alice Divine hel Gaustad (part); Public Services Director, Rick DeGardner (part); and Cit DISCUSS TRAIL OPTIONS IN RESHANAU LAKE S - ELOPMENT, RICK DEGARDNER Staff referred to a memo that was distributed Lake Estates Development. The memo discussed. Staff reviewed the option been included. The memo also Mallard Lane options. Staff advised a mee held last spring to longer want a trail the ail situation at Reshanau that have previously been mmary from the City Attorney has sources for the Black Duck Drive and oun Members and the Homeowners Association was on. The Homeowners Association has indicated they no Black Duck Drive unless the Mallard Lane option is pursued. Mr. Frank Palcher came forward and stated he is the property owner most affected by the trail. He stated his living room is adjacent to the trail. The homes are not very far apart and are not designed for a trail. He advised that a letter was submitted from his attorney last spring stating his position. He added he feels he has been very cooperative regarding the situation. Council directed staff to distribute a copy of the letter from Mr. Palcher to Council Members. Council also requested a copy of the minutes from the meeting between Council Members and the Homeowners Association. Mr. Tom Shafer, Board Member of the Homeowners Association, stated the following three (3) items must be satisfied for the Association to support a public trail: 1. Access to the boat launch must be provided. CITY COUNCIL WORK SESSION JANUARY 5, 2000 2. Association Membership will have access to the Outlot along the conditional easement. 3. Public liability of the traffic is removed from the Homeowners Association. This item will be discussed at the January 19, 2000, Council work session. Council directed staff to include a staff recommendation with the report. DISCUSS APPOINTMENTS, DEPOSITORIES, LEGAL NEWSPAPER, DANIEL TESCH Staff advised the City and Teamsters Local 320 have reached an agreement on a three- (3) year contract for labor services. The contract includes a three- (3) percent wage increase and ten - dollar increase in the closing allowance for each year of the contract. The provision that allows for officers to use compensatory time -off in 1 eiving overtime pay has been included. This allows for increased time f t o ers are seeking, and saves the City money that would otherwise ha vertime. Staff advised the City and Law Enforcement Labor ;c(L" have also reached an agreement for a two- (2) year contract for labo s° S represents the police sergeants. The contract includes a four- (4 p - _e increase in 1999 and a three (3) percent wage increase for 2000. Othe i � de the use of compensatory time off in lieu of overtime pay, and an c� �' a" insurance contributions equal to other employee groups. Staff also advised the C Appointments of i . idu Staff referred to a 1 might also want to r 1 ired to make a number of appointments each year. o advisory boards took place at the last meeting of 1999. tments that still need to be made. Staff noted the Council r board liaisons. Council indicated it might consider all Council Members being a liaison to all City boards. Council directed staff to have a resolution prepared for Monday night for all boards that do not involve Council Members. Council Members will make staff aware of any interest they have in City Boards. Liaisons will be discussed further at the January 29, 2000, Council work session. These items will appear on the agenda at the regular Council meeting Monday, January 10, 2000, 6:30 p.m. DISCUSS LEGAL COUNCIL'S OPINION REGARDING VOTING REQUIREMENTS, LINDA WAITE SMITH 2 • • • CITY COUNCIL WORK SESSION JANUARY 5, 2000 Mayor Bergeson advised the City would have a short Council for the next three- (3) months. The City Attorney has been asked to prepare a report regarding voting requirements within a short Council. Staff advised a report from the City Attorney would be given at the regular Council meeting Monday, January 10, 2000, 6:30 p.m. Examples of voting requirements will be included. OAK BROOK PENINSULA EASEMENT VACATION, JOHN POWELL Staff advised the specific action requested by Russell and Elizabeth Melton, the owners of Lot 2, Block 1, Oak Brook Peninsula, is the vacation of a portion of the City's drainage and utility easement which contains a hockey rink which the Melton's have constructed. The specific area requested includes not only the hockey rink but also the area parallel to, and within 12 feet of the rink. Staff explained there have been many other issues raised with reg. "'' hockey rink. The specific request to be considered by the Council at this ti on of a portion of the City's easement. Other issues such as the ring ± g;'� and setbacks, etc., can be considered after the Council makes a decisio ���n�is� urrently presented. The entire context of how these issues determined by the City's decision on the easement vacation. Staff recommended vacation of the re If the easement based on conditions. Ms. Elizabeth Melton ca easement and the shrub the area included i in the easement. d a ed about the entire area included in the rrently in place. Staff referred to a map indicating ent. Staff advised all shrubbery would have to be contained Ms. Melton asked w t the swale must be restored to. She noted a swale was not in the original plans. Staff advised the swale must be restored to acceptable standards, which is defined as having a bottom and maintainable sides. Ms. Melton asked who would pay for the construction of the swale. She stated the developer did come back and dig a ditch but is now done. Staff advised the City would not pay to construct a swale. Ms. Melton suggested the Schwartz's pay for the swale because it benefits them and it was not in the original plan. She continued stating she appreciates staff recommending the vacation. She stated the developer has proved there is the right amount of compensatory storage. The size of the pond has been increased. She added that she hopes the City will allow the rink to stay in place. CITY COUNCIL WORK SESSION JANUARY 5, 2000 Ms. Julie Schwartz came forward and stated the rink was built illegally with no permits. If the vacation is allowed it is rewarding the violator. She stated the rink is obtrusive. She indicated she has incurred hundreds of dollars in expenses for attorneys, surveyors, etc. Because of the large discrepancy in the two (2) surveyor's, the City should be required to obtain a third surveyor. It is possible that the rink is in violation of the Shoreland Ordinance. She noted the letter from the Anoka Conservation District and the recommendations from the Environmental Board are not included in the staff report. She asked Council Members to read those items. Ms. Schwartz continued stating the City is setting precedence if it allows the rink. There are currently two (2) other rinks within the City. Approval would be opening the gate for more rinks. She noted that other cities would never have let the issue get this far. She stated the following outstanding issues have not been discussed in detail: 1. 2. 3. 4. Lights and the easement area. Swale design. Future use of the easement and subdivisi Changes in plat requirements. Ms. Schwartz requested discussions be held i scces e her property is needed. She also requested a PE sign off on the swale. t • t in the best interest of the City to vacate the easement. Many tax do � z n spent because of a violator. She asked that the Council not reward th e a d ded the staff recommendation is from an engineering point of view Council directed s the Friday packets This item will appe 2000, 6:30 p.m. de the minutes from the Environmental Board meeting in his issue. n the agenda at the regular Council meeting Monday, January 10, NEW STADIUM, BRIAN WESSEL Staff advised Mr. Socrates Babacas has approached the City about the possibility of building a stadium for the Minnesota Vikings and Twins. Mr. Babacas will be holding a press conference tomorrow regarding this issue. Mr. Babacas has a purchase agreement with Mr. Rehbine for the purchase of his property for the proposed stadium. Staff referred to a map indicating the location of the site. Mr. Babacas has requested a special Council meeting to discuss the issue. 4 CITY COUNCIL WORK SESSION JANUARY 5, 2000 Ms. Divine stated Mr. Babacas is looking at several different communities for a location. The City must examine the impact of a stadium on the east side of the City and the neighboring communities. Staff advised Ms. Divine is the spokesperson for the City regarding this issue. Council scheduled a special meeting Thursday, January 13, 2000, 6:00 p.m. to discuss the stadium issue. COMPREHENSIVE PLAN UPDATE, BRIAN WESSEL /JEFF SMYSER Staff requested Council revisit and discuss the proposed Comprehensive Plan. Council directed staff to add the Comprehensive Plan to the Council work session agenda on Wednesday, January 19, 2000. TOWN CENTER DEVELOPMENT UPDATE BRIAN WESS Staff advised Council that discussions with landowners (G1 im Baylor) have been held in the past few weeks. A critical commit n s -• e to implement the eminent domain procedure. The City Engineer is p n a r " regarding the alignment of the road. Staff advised Mr. Rehbein had decide prepare a plan for the property. St Baylor and Mr. Rehbein. A d completed by the end of J work session. and himself. He has hired RSP to aged continued discussions between Mr. ig `" standards for the Town Center will be A' "'informal update will be given at each Council BLUE BILL PO OPMENT UPDATE, JEFF SMYSER Staff advised the pre 'nary plat for Blue Bill Ponds was approved in 1997. The plat has been revised and the developer would like to move forward. Two outstanding issues relating to the plat include roadway /transportation issues and the access to Main Street. A road to the south was promised to property owners to enable those property owners to subdivide. Staff will recommend the road be developed. The access to Main Street is critical to the City and developer. The church and developer have not been able to reach an agreement. To this point, staff has not been involved in the negotiations. Direction is needed from Council to act as a go between. The issue is to get the access provided according to the transportation plan. Council requested a copy of the Planning and Zoning Board minutes and a copy of the map relating to this issue. 5 CITY COUNCIL WORK SESSION JANUARY 5, 2000 The majority of Council supported City staff acting as a go between during negotiations based on the condition that both parties submit their approval in writing. CONSIDER REQUEST TO RE- ASSIGN NEW ADMINISTRATIVE ASSISTANT LINDA WAITE SMITH Staff distributed a memo regarding the approval of a new administrative assistant for the Administrative Services Department in the 2000 - operating budget. Staff indicated the position is needed more in the Community Development Department. The Community Development Department is the only department that does not have at least one full -time dedicated clerical support position. Staff requested the Council do the following: 1. Authorize the transfer of the budgeted amounts for the Administrative Services administrative assistant position and related computer equipment to the Community Development Department. 2. Authorize staff to begin the process of r a'it �n a is for the administrative assistant position. Staff advised a resolution would be prepared f 2000. on on Monday, January 24, SCHEDULE CITY ADMINIST ' ORMANCE REVIEW, COUNCIL Mayor Bergeson advised t performance review. T Council for the pe xF tha scheduled and new appropriate. The C during the review. Co " cil did not conduct the City Administrator's wo (2) new Council Members that were not on the eing reviewed. He suggested the performance review be .1 3 - mbers participate to the extent that they feel is inistrator agreed the new Council Members should be present Council requested a copy of last year's goals and status report. Council scheduled the City Administrator's performance review for Monday, January 10, 2000, 5:45 p.m. COUNCIL MEMBERS PHONE NUMBERS, LINDA WAITE SMITH Staff advised the need for each Council Member to indicate if they want their home and work phone numbers distributed. Each Council Member gave staff direction regarding this issue. Staff also requested business cards from each Council Member for the reception area. 6 • • • CITY COUNCIL WORK SESSION JANUARY 5, 2000 REGULAR AGENDA, JANUARY 10, 2000 Item 3F, PUBLIC HEARING, on Community Development Block Grant Funds — Staff will provide information regarding the dollar amounts granted last year. Mayor Bergeson requested information from the City Attorney relating to the legal position of the City if an initial vote receives 4/5 and the second vote does not. He also requested Council Members indicate which way they will be voting before the vote is taken. This will allow an applicant to withdraw the application. Item 6A, Highland Meadows, PDO Amendment, Rezoning, Preliminary Plat Amendment — Council requested a year end summary of the City's housing inventory. The summary will be included in the Friday update if possible. Council also requested the number of building permits issued in 1999. Council Member Dahl requested Mr. Al Brixius attend the Council work session Wednesday, January 19, 2000. She asked that he address the situation at Trappers Crossing. Staff advised they would check on his availability. Mayor Bergeson requested Council Members contact the City Administrator regarding additions to the agenda. All additions should be received by the Wednesday before each Council meeting. Staff requested Mayor Bergeson announce the candidate opening and closing date for the Council vacancy at the Council meeting. Staff advised the following should be added to the community calendar: 1. Charter Meeting, Thursday, January 13, 2000, 7:00 p.m. 2. Special Council Meeting, Thursday, January 13, 2000, 6:00 p.m., 3. Council Chambers The meeting adjourned at 8:31 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on February 28, 2000. / /Le Lth) Rey Chel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 7 Ber�J. on Mayor y • • • COUNCIL MINUTES JANUARY 10, 2000 CITY OF LINO LAKES MINUTES DATE : January 10, 2000 TIME STARTED : 6:30 P.M. TIME ENDED : 9:12 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Attorney, Bill Hawkins; Consulting Engineer, John Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia; and City Clerk, Ry -Chel Gaustad ADMINISTER OATH OF OFFICE The City Clerk administered the oath of office to John Bergeson, Don n and Jeffrey O'Donnell. Mayor Bergeson advised previous Mayor Kim Sullivan and u ber Lyden would be recognized for their service during a ceremony at a late r. Neal will not be present at that time, Mayor Bergeson recognized mss th. • him for his years of service to the community. Mr. Neal was presented with a of 4 o L es baseball cap. SETTING THE AGENDA The agenda was approved as CONSENT AGEND Council Member Dahl Te o approve the Consent Agenda, as presented. Council Member Carlson seconded the m on. Motion carried unanimously. ITEM MINUTES: December 13, 1999, Council Meeting December 15, 2000, Council Work Session DISBURSEMENTS: ACTION Approved Approved December Manual Disbursements ($369,116.45) Approved COUNCIL MINUTES JANUARY 10, 2000 December 1999 & January 2000 (Check No. 57876 - 57977, $244,095.72 & $272,125.87) Centennial Fire District December 27, 1999 OPEN MIKE Approved Approved The City Attorney advised since the Council will be short for the next three- (3) months; there have been questions about voting requirements with a four - member Council. Mr. Hawkins reviewed the voting requirements and noted a 3/5 vote now requires a N vote. In land use issues a 4/5 vote now will require a 4/4, as per charter. Mayor Bergeson recognized a troop of Boy Scouts in the audience. A representative from Boy Scouts of America; Troop 692 came forward and stated they are prese ening to work on their citizenship in the community badge. ADMINISTRATION DEPARTMENT REPORT DAN Consider Teamsters Contract (3/5 Vote Requir e is — Staff advised the Teamsters Local 320 have reached an agreement (3) year contract for labor services. The contract includes a three- (3) percent d ten - dollar increase in the clothing allowance for each year of the contract t at allows officers to use compensatory time off in lieu of receiving overt �� a so een included. This allows for increased time off that officers are seeking, a Cit d money that would otherwise have been paid in overtime. Council Member Carl o approve the Teamster Contract, as presented. Council Member O'Donnell sec e motion. Motion carried unanimously. Consider LELS Contract (3/5 Vote Required) Dave Pecchia — Staff advised the City and Law Enforcement Labor Services (LELS) have reached an agreement for a two- (2) year contract for labor services. LELS represents the police sergeants. The contract includes a four- (4) percent increase in 1999 and a three -(3) percent wage increase for 2000. Other provisions include the use of compensatory time off in lieu of overtime pay, and an increase in health insurance contributions equal to other employee groups. Staff noted the contract expires December 31, 2000. Council Member O'Donnell moved to approve the Law Enforcement Labor Services (LELS) Contract, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. 2 • • • • • • COUNCIL MINUTES JANUARY 10, 2000 Consider Annual Appointments (3/5 Vote Required) — Mayor Bergeson advised that each year the City Council is required to make a number of appointments. Appointments of individuals to advisory boards took place at the last meeting in December. Staff referred to a list of appointments that need to be made. It was noted the appointments do not include Council liaisons, but will be completed at a later date. Council Member Dahl moved to adopt Resolution No. 00 — 08, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Consider Resolution No. 00 - 01, Authorizing the Issuance of the 2000 Certificate of Indebtedness (3/5 Vote Required) Dave Pecchia — Staff advised the 2000 budget called for the issuance of Certificates of Indebtedness in the amount of $325,450 to be used for the purchase of capital equipment. The Area and Unit Fund has sufficient reserves to issue a loan to finance these purchases. A Special Levy will pay for this certificate in 2001, 2002 and 2003 an proceeds will be credited to the Area and Unit Fund. The equipment to be funded with the 2000 Certificate of Ind sted for Council review. Staff reviewed the list of equipment to be inclu Council Member Carlson moved to approve the i '" the 2000 Certificates of Indebtedness, as presented. Council me 4 R d the motion. Motion carried unanimously. Resolution No. 00 — 01 can b Consider Resolution 6583 for Ladies Auxi Post 6583 Ladies Auxil gambling at 7868 Lake e en of these minutes. 00 , Renewal Application to Permit Gambling at VFW Post akes (3/5 Vote Required) Ry -Chel Gaustad — The VFW o ' ino Lakes submitted its annual permit application to conduct ive. The Police Department has conducted a criminal history check on Susan Van Hese and Gladys Broker; the two (2) authorized gambling representatives from the Ladies Auxiliary. According to the past City Clerk, the City has not experienced any difficulty with this organization acquiring a gambling permit. Council Member O'Donnell moved to adopt Resolution No. 00 — 02, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. PUBLIC HEARING, Community Development Block Grant Funds (CDBG) (No Action Required) Chief Pecchia — Staff advised the City will receive an estimated $34,492.00 (less $1,000 for administration) in CDBG dollars for the 2000 -2001 grant year. The dollars can be used to benefit low to moderate - income residents or to clean up slum and blight. The purpose of the public hearing is to receive comments and requests for the use of the funds. A number of written requests have been received. The Council will take comments tonight, review the COUNCIL MINUTES JANUARY 10, 2000 material and then make a final decision at the February 14, 2000, Council meeting. All information must be to Anoka County by Tuesday, February 15, 2000. Staff referred to information that has been submitted by the following organizations: Section # Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Organization Name Anoka Co. Community Action Program (ACCAP) $ 6,132.00 Alexandra House 4,500.00 ARC of Anoka & Ramsey County 1,000.00 Community Emergency Assistance Program (CEAP) 1,500.00 Forest Lake Youth Service Bureau 5,000.00 North Anoka Meals on Wheels 4,094.00 Resource Center for Fathers & Families 1,000.00 Rise 2,000.00 Amt. Requested Total Requests by Organizations $25,226.00 Section 9 Lino Lakes Programs o be determined Mayor Bergeson opened the public hearing at 6:55 p.m. Ms. Phyllis Linder, Anoka Co. Community Actio Council for their previous support. She advised t well as disabled adults obtain services thr intervention, energy assistance, public management, referral services and Ms. Colleen Schmidt, Alex Development Block fu domestic violence inte women and families in support. e forward and thanked the sists low /moderate income seniors as ms, financial assistance, crisis es, etc. She stated she also provides case clients in need within the City of Lino Lakes. our Inc. came forward and requested $4,500 in Community rom the City of Lino lakes for the purpose of providing ucation, and advocacy and prevention services for battered 01. She also thanked the Council for their previous financial Ms. Marianne Reich, ARC of Anoka & Ramsey County, requested the Council award them with $1,000 of the grant money. Ms. Susan McMullen came forward and stated she has been an active member of ARC for 10 years. She stated that ARC has helped her family immensely. The request for funding for the next fiscal year cycle is to provide core support and advocacy services to individuals with developmental disabilities and their families living in Anoka County and the City of Lino Lakes. Ms. Sarah Henfling, Community Emergency Assistance Program, requested consideration for a grant in the amount of $1,500. The grant will be used to fund Family Services. CDBG funds allow CEAP to continue to serve Lino lakes residents, and help meet the rising demands for 4 COUNCIL MINUTES JANUARY 10, 2000 • services. Services include a food shelf, a clothing closet, referral services, a Back to School program, and financial assistance. • • Ms. Maggi Novak, North Anoka Meals on Wheels, thanked the Council for their previous support. She requested consideration from the Council for Community Development Block Grant Funds to pay for the salary of the Site Coordinator in the Lino Lakes area and to subsidize meals. This year the North Anoka Meals on Wheels has to raise $16,000 to continue service to the homebound elderly and handicapped in the community. Council Member O'Donnell asked what happens to the additional funds if all the funds are not allocated. Staff advised it is anticipated that the Lino Lakes programs will make up the difference in funds. Council Member Carlson moved to continue the public hearing to the February 14, 2000, Council meeting. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA Consider Resolution No. 00 — 03, Accepting Donation from ` � l akes Auxiliary VFW Post 6583 for Tree (3) Ballistics Vests (3/5 Vote Re • r 1 ° ecchia — Staff advised the Circle -Lex Ladies Auxiliary VFW, Post #6 a�•on x$1,800.00 to the Lino Lakes Police Department to be used to purchase t roof vests for a new Police Officer and expired vests for two (2) veteran offi• Circ e -Lex Ladies Auxiliary VFW Post $6583 is aware of the need for these • g a aced $1,8000.00 for the costs of the rA bulletproof vests. The purpose of Res • � 0. 1 3 is to publicly thank the Circle -Lex Ladies Auxiliary VFW, Post #658 ner•us donation. Council Member Dahl mo op resolution No. 00 — 03, as presented. Council Member O'Donnell seconded t oti Motion carried unanimously. Resolution No. 00 — 03 . found at the end of these minutes. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER There was no Public Services Department report. COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL Highland Meadows, PDO Amendment (4/5 Vote Required), Rezoning (4/5 Vote Required), Preliminary Plat Amendment (3/5 Vote Required) Jeff Smyser, Cindy Sherman of NAC — Staff advised TSM Development, Inc., has requested approval of a 107 unit, mixed density residential development to be known as Highland Meadows. This property was subject to a similar application in 1997. The application included a comprehensive plan amendment and rezoning (Townhomes), Planned Development Overlay and Subdivision. The application at that time included single - family lots and 52 Townhomes on 55.9 acres for a density of 2.83 units per COUNCIL MINUTES JANUARY 10, 2000 acres. The City approved it but construction of the project did not proceed due to utility availability issues and wetland issues. A new developer is proposing to develop the property with some modifications from the 1997 plan so an application for amended PDO and preliminary plat is required. The new development plan calls for the construction of 55 single family homes and 52 townhouse units (13 quadraminium structures) with a large Outlot for future platting on the northern portion of the site. The density of the development, excluding Outlot E is 2.66 units per acre. This Outlot was created in order to allow access issues to be addressed for the entire area. The site is located west of Lake Drive, between Main Street and Barbara Avenue. Staff advised the City has previously approved the preliminary plat for the area and determined that the land use and general layout was acceptable. The modifications to the plan were based upon final wetland/ponding requirements of the Rice Creek Watershed District. Staff recommended approval of the requested rezoning, PDO, and preliminary .lat subject to conditions listed in the Executive Summary of the report. Council Member Carlson asked about the difference in densit .° s plat. Staff advised the area has been reduced therefore, changing the de t� a o ed Outlot E would be platted in the future. Council Member O'Donnell asked about the re .e ssio =: if the City does not purchase Outlot D. He also asked if the Environmental Bo �� tions have been incorporated into the plan. Staff advised when the propert . � , n utlot it is not buildable. The City will have to take action and continue t. • ti. pu rchase Outlot D. Staff also advised Council must consider the Environme rec.° endations and decide if they are adequately addressed in the plan. Council Member O'D if the trail segments that Mr. DeGardner refers to in a letter dated November 2, 199 s e in the development agreement. The City Attorney advised the developer's responsibili "`s would be included in the developer's agreement. Council Member Dahl asked about the interchange options and traffic flow that have previously been discussed. She indicated there was supposed to be an "arc" that went through the plat. Staff advised the Counties original plan was to have an "arc" through the plat. The City was not supportive of the plan and the County is looking at an alternative access. Staff referred to a map pointing out a possible other connection. The connection will not be a part of the plat. Council Member Carlson asked if the original density was calculated on the current acreage. She also asked about the large change in density that was not presented to the Planning and Zoning Board. Staff advised the original density did include the entire 55.9 acres, Outlot E, and the other five -(5) acre piece of property. Staff stated it is possible there was an error made in the calculations of density because the number of housing units did not change. However, the lots are smaller. 6 • • • COUNCIL MINUTES JANUARY 10, 2000 Mr. Steve Schmidt, TSM Development, came forward and stated that as you go north the density will get smaller. The plat has the overall effect of reducing density. The additional 20 acres will eventually be developed. Council Member Dahl asked about time limits regarding preliminary and final plat approval. The City Attorney advised there are time limits. However, it is City policy to grant extensions. Staff added it was impossible for the developer to develop this property because there were no utilities until the summer of 1999. Mr. Schmidt noted the plat was extended in 1998. Council Member Carlson moved to approve the PDO Amendment based on the following conditions: 1. An amendment to the 1997 PDO, Planned Develop rlay for lot area and setback flexibility. 2. The rezoning of an additional area of .25 . e en =;a. pass the multi - family area with a legal description provides • fi` at. 3. Plans shall be consistent with Watershed district permit approval of the permit shall be 4. The Highland im ary plat/PDO subject to the following conditions: a) Thi tion is conceptual approval of the townhome development. 0 Development Plan approval is subject to the site plan et s including unit exteriors, landscaping and floor plans, ownership and maintenance of common areas and submission of association documents. b) The developer shall overlay Marilyn Drive to 77th Street and 77th Street to Lake Drive to connect where recently reconstructed. c) The developer shall participate in the cost for improvements completed on 79th Street east of the site. d) Trails in Outlot A and Outlot C shall be graded and aggregate placed by the developer. e) Deed restrictions shall be recorded that identify the limited buildable areas of the lots with 50' pads and that no variances shall be grated. COUNCIL MINUTES JANUARY 10, 2000 f) g) Sales information shall include the restricted area for development on all impacted lots as outlined in g. Front yard setbacks for all lots shall be as depicted on the plan with drainage and utility easement dedicated over the setback area on the final plat. h) A plan clearly identifying front yard setbacks shall be submitted to the building inspector following final plat approval. i) Outlots B and F shall be deeded to adjacent exceptions. j) k) Revegetation of ponding /wetland areas shall include native materials as recommended by the City Environmental Specialist. The submitted grading, drainage, and utility subject to the review and approval of the City Engine Council Member O'Donnell seconded the motion. Council Member Carlson voted yea. Council Me d yea. Council Member O'Donnell voted yea. Mayor Bergeson voted ea Motion carried unanimously. Council Member O'Donnell the conditions listed in the the motion. provapproximately .9 acres from R -1 to R -3, based on mary of the report. Council Member Dahl seconded Council Member Carls �ot=` yea. Council Member Dahl voted yea. Council Member O'Donnell voted yea. or Bergeson voted yea. Motion carried unanimously. Council Member Dahl moved to approve Preliminary Plat Amendment based on the conditions listed in the Executive Summary of the report and to include all items presented by staff. Council Member O'Donnell seconded the motion. Motion carried unanimously. Conditional Use Permit for Grading, North Suburban Development, Main Street (3/5 Vote Required) John Powell — The site grading for the Highland Meadows subdivision will require a wetland mitigation. The Wetland Conservation Act (WCA) requires the creation of new wetlands, or an expansion of existing wetlands to "replace" any wetlands filled by grading activities. Staff referred to a map that pointed out the proposed mitigation area for the Highland Meadows project. It is generally located in the northeast corner of the southeast corner of 8 COUNCIL MINUTES JANUARY 10, 2000 • Section 5. This area is zoned R -1, Single Family Residential and is within the MUSA. However, its use for residential development is severely limited to nearby wetlands. Section 12.B of the City's Zoning Ordinance states "When five thousand (5,000) or more cubic yards of material is to be removed or deposited on any lot or parcel, a conditional use permit shall be required." The proposed mitigation site will require movement of about 20,000 cubic yards of material and therefore requires a conditional use permit (CUP). If the mitigation grading were confined to the Highland Meadows plat site a CUP would not be required. Within this area of Lino Lakes the Rice Creek Watershed District (RCWD) administers the WCA. The grading proposed as part of this wetland mitigation plan was reviewed and approved with stipulations by the RCWD. The Planning and Zoning Board held a public hearing at their December 8, 1999, meeting. Staff referred to a copy of the draft minutes of that meeting. The Planning and Zoning Board approved this Conditional Use Permit, with a 7 -0 vote, based on conditions. Staff also recommended approval of the Conditional Use Permit. Staff noted the completion date would be provided prior to fo Council Member O'Donnell moved to approve the cond it based on the following: all requirements of the Rice Creek The proposed activity must co Watershed District. The grading activi allowed workin d S`day/Holidays an ' auling of materials, is restricted to the City's ows: 7:00 a.m. to 7:00 p.m. 9:00 a.m. to 5:00 p.m. No working hours allowed Notify the City Engineer at least 24 hours in advance of mobilizing equipment onto the site and commencing grading. Provide a completion time. Provide a Letter of Credit running to the City equal to 150% of the construction cost. Provide an escrow deposit of $1,000 to reimburse the City equal to 150% of the construction cost. • Council Member Dahl seconded the motion. Motion carried unanimously. COUNCIL MINUTES JANUARY 10, 2000 Consider Resolution No. 00 - 04, Approve Final Payment for the Construction Laborer's Training Facility Improvement (3/5 Vote Required) John Powell — The Contractor for the Construction Laborers Training Center Utility Extension, Ryan Contracting, Inc., is requesting City approval of Payment No. 3 (final) in the amount of $4,551.66. The project included the installation of utilities along the south side of Main Street, east of the realigned Otter Lake Road, to serve the Training Center. The final contract amount is summarized as follows: Original Bid Amount Change Order No. 1 Change Order No. 2 Final Contract Amount $173,625.25 $ 10,896.69 $ 33,370.66 $ 151,151.28 Council Member Dahl moved to adopt Resolution No. 00 — 04, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. Resolution No. 00 - 04 can be found at the end of these minutes. Consider Resolution No. 00 — 05, Approve Final Payment for t L i • t Trunk Utility Improvement (3/5 Vote Required) John Powell — The Contr �.r � t c Street Trunk Utilities project, S.R. Weidema, Inc., is requesting City appr��.� �a= nt No. 6 (final) in the amount of $11,453.75. The project included the install '�� o til '° along Lilac Street and Mustang Lane to serve Behm's Century Farm 4th a1 s . mal contract amount is summarized as follows: Original Bid Amount Change Order No. 1 Change Order No. 2 Final Contract Amo $232,768.70 $ 14,096.00 $ 2,628.76 $249,493.46 Council Member Dahl t: "s dopt Resolution No. 00 — 05, as presented. Council Member O'Donnell seconded th tin. Motion carried unanimously. Resolution No. 00 — 05 can be found at the end of these minutes. Consider Resolution No. 00 — 06, Approve Final Payment for the 77th Street Utility Improvements (3/5 Vote Required) John Powell — The Contractor for the 77th Utility Extension, Dave Perkins Contracting, Inc., is requesting City approval of Payment No. 2 (final) in the amount of $22,214.88. The project included the installation of utilities along 77th Street, east of Lake Drive, to serve properties with failing on -site sewage systems. The final contract amount is summarized as follows: Original Bid Amount Change Order No. 1 Change Order No. 2 Final Contract Amount 10 $81,761.00 $ 2,925.00 -$ 3,417.22 $82,268.78 • • COUNCIL MINUTES JANUARY 10, 2000 Council Member O'Donnell moved to adopt Resolution No. 00 — 06, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 00 — 06 can be found at the end of these minutes. Mayor Bergeson called for a short recess at 7:55 p.m. Mayor Bergeson reconvened the meeting at 8:05 p.m. PUBLIC HEARING, SECOND READING, Ordinance No. 22 — 99, 77th Street Right -of- Way Vacation (4/5 Vote Required) John Powell — As part of the Carole's Estates subdivision, a 30 foot wide right -of -way was dedicated along the south edge of the plat. This right -of -way is along the 77th Street alignment. There is also a row of mature trees within the right -of -way, which will be damaged by any construction within the northern 30 feet of the right -of -way. These trees also serve as a buffer between single family residences to the north and the commercial area to the south. Several residents along the north side of 77th Street have reque wide strip of right -of -way. The City Charter requires that re disposed of except by Ordinance. The Ordinance requi waiting period before it is in effect. The first read'. Mayor Bergeson opened the public hearin Council Member Dahl moved to c seconded the motion. Motio P nim usly. ate this 30 -foot t e City cannot be ngs, publication, and a December 13, 1999. •c hearing at 8:09 p.m. Council Member Carlson Council Member O'D 11 ed to adopt Resolution No. 22 — 99, as presented. Council Member Dahl secondel ^o Council Member Carlso oted yea. Council Member Dahl voted yea. Council Member O'Donnell voted yea. Mayor Bergeson voted yea. Motion carried unanimously. PUBLIC HEARING, FIRST READING, Ordinance No. 17 — 99, Oak Brook Peninsula Easement Vacation (4/4 Vote Required) John Powell - Staff advised the specific action requested by Russell D. and Elizabeth M. Melton, the owners of Lot 2, Block 1, Oak Brook Peninsula, is the vacation of a portion of the City's drainage and utility easement which contains a hockey rink which the Melton's have construction. The specific area requested includes not only the hockey rink but also the area parallel to, and within 12 feet of, the rink. Staff indicated they recognize there have been many other issues raised with regard to this hockey rink. The specific request to be considered by the City Council at this time is the COUNCIL MINUTES JANUARY 10, 2000 vacation of a portion of the City's easement. Other issues such as the rink lighting, shoreland setbacks, etc., can be considered after the Council makes a decision on the issue currently presented. The entire context of how these issues are considered is determined by the City's decision on the easement vacation. Staff recommended vacation of the requested portion of the easement based on conditions. Council Member Carlson expressed concern regarding the difference in the 100 -foot distance from ordinary high water. Staff advised the location of the contour is plus or minus 2 -3 feet, which does not currently meet the setback. The setback will be looked at in the site plan review. Mayor Bergeson opened the public hearing at 8:22 p.m. Ms. Elizabeth Melton, 2150 Otter Lake Drive, requested Council vacate the easement so the hockey rink can remain in place. She referred to a picture of her property indicating the rink. She stated the hockey rink was built on a drainage easement because they though it would not effect the easement. She stated she has gone through the proper chann ect that and keep the rink. The issue before the Council is vacating the partial ease t. Paul and Julie Schwartz, 2140 Otter Lake Drive, came forwa alx •:.. sed objection to the rink. She noted the Anoka Conservation District and th mental Board also object to the rink. She noted the rink was constructed wi „ <.p'� and taxpayers have endured a huge expense because of this issue. The applican hour cur all costs because they are the .� , violators. She added the area is subject to • �ti �� °nants. She stated it is important to consider the Environmental Board's c r ng trail possibilities. She continued stating the Anoka Conservation e is should also be considered noting their objections. She stated the sta • dati•n ignores the comments of the RCWD and DNR. She added that an additions � is ilable with more detail. The issue of the surveyors and their difference shout o b ressed. Ms. Schwartz stated th.'u `' °il should review the laws regarding stormwater ponds and wetlands. She added th he following issues have not yet been addressed: 1. Drainage Swale. 2. Lighting issue including density. 3. Hydrological impact. 4. Other options that the property owner has not considered. She continued stating many other issues such as lighting and hours of operation will be to be addressed if the rink remains. She implored the Council to do the right thing and deny vacation of the easement. She noted that approval of the vacation will set a negative precedence within the City and it is not in the best interest of the City. Ms. Melton asked the Council how "the best interest of the City” is weighed. 12 • • COUNCIL MINUTES JANUARY 10, 2000 Staff advised the comments of the Anoka Conservation District and Environmental Board were considered in the recommendation. The City has not established policy regarding recouping costs of vacating easements. Staff will develop a policy in the future. The City Attorney advised that a review of the documents, determination of correct set up, and ensure there is a method to maintain the areas is done regarding Protective Covenants. Staff advised the survey done by Advance was specifically prepared to show the contour. Staff explained how a survey is done regarding the contour. Staff noted they believe the contour is correct within 2 -3 feet. Staff stated part of the conditions of approval include negligible impact. Council has asked for $1.00 compensation in previous vacation of easement cases. Staff stated when evaluating what is in the best interest of the City relating to this issue, the original grading plan was taken into consideration. Mr. Melton asked about the condition regarding compliance to all staff recommendations by January 31, 2000. The City Attorney advised the date should be moved to the effect ordinance if approved. Staff recommended the date be changed to March 1, 20 Council Member Carlson moved to close the •ub _ at :50 p.m. Council Member O'Donnell seconded the motion. Motion sly. Council Member Carlson moved t hinrem " ntil the February 14, 2000, Council meeting. Council Member Dahl secon•A +,a on. Council Member Carl statue e issue is a very difficult situation. She expressed concern regarding good reco o both sides of the issue. She stated she is not ready to vote in favor of the easemen e equested more time to review the information and urged the applicant and neighbor t ook for a solution. Staff advised that even if the easement is vacated, the hockey rink might not stay in place. Staff advised vacating the easement is productive to the City. Motion failed with Council Member O'Donnell and Mayor Bergeson voting no. Council Member O'Donnell stated he reached his decision by removing the hockey rink from the issue. He stated the material from staff indicates eleven recommendations that do not support the vacation therefore, he advised he couldn't support the easement vacation. Mayor Bergeson mentioned that he wants to keep the issue moving along and would prefer to • table the item until the next Council meeting. COUNCIL MINUTES JANUARY 10, 2000 Mayor Bergeson moved to table the issue to the January 24, 2000, Council meeting. Council Member Carlson seconded the motion. Motion carried unanimously. Council Member Carlson requested Council hear from the Environmental Board regarding this issue. She also requested information regarding how to address the ordinary high water mark. Staff advised findings of fact must be provided if the vacation of the easement is denied. This item will be on the Council work session agenda Wednesday, January 19, 2000, 5:30 p.m. Consideration of Resolution No. 00 — 07, Accept Drainage and Utility Easement and Authorize Payment, Otter lake Road Improvements (3/5 Vote Required) John Powell — The planned construction of Otter Lake Road requires the acquisition of property for the utilities and drainage ponds. The City has reached a settlement with Industrial Equities for the acquisition of property for utility and drainage purposes over their property. The City is acquiring 9.85 acres of land for the utilities, regional pond. "_ etland mitigation areas. The ponding areas are part of the Clearwater Creek greenw .. pla ed drainage ponds will provide regional detention ponding and wetland mit e i. o =operties within the Clearwater Creek light industrial area. The average cost of t p rt `.1.096 per square foot or a total of $470,296.25. The purchase is to be funded Q face Water Management Fund, which will be reimbursed as the area is dev so requested authorization to consult with the City Attorney regarding land acq itio d title work. Council Member Dahl moved to ado. ' �, o. 10 — 07, as presented, and authorize City staff to consult with the City Atto acq isition and title work. Council Member Carlson seconded the motion. a � � ie. nanimously. Resolution No. 00 — 0 nd at the end of these minutes. UNFINISHED BUSI one NEW BUSINESS - None COMMUNITY CALENDAR JANUARY 10, 2000 THROUGH JANUARY 24, 2000 Staff advised the special Council meeting with Mr. Babacus have been canceled until a later date. Council Meeting, Monday, January 10, 2000, 6:30 p.m. EDAC Subcommittee Meeting, Tuesday, January 11, 2000, 7:00 a.m. Planning and Zoning Board Meeting, Wednesday, January 12, 2000, 6:30 p.m. Public Safety Citizens Academy, Thursday, January 13, 2000, 7:00 p.m. 14 • • COUNCIL MINUTES JANUARY 10, 2000 Charter Commission Meeting, Thursday, January 13, 2000, 7:00 p.m. City Hall Offices Closed Federal Holiday, Monday, January 17, 2000 CAG Meeting, Tuesday, January 18, 2000, 7:00 p.m. Candidate Filing Opens for Council Vacancy, Tuesday, January 18, 2000 (Closes Tuesday, February 1, 2000) Council Work Session, Wednesday, January 19, 2000, 5:30 p.m. EDA Meeting, Monday, January 24, 2000, 6:00 p.m. Council Meeting, Monday, January 24, 2000, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl moved to " 2 p.m. Council Member Carlson seconded the motion. Motion carried unanim These minutes were considered and approved at the reg Ry -Cf el Gaustad, City Clerk eting, February 14, 2000. Transcribed by: Kim Points TimeSaver Off Site Se John l ergeso1Y, May 4 • • COUNCIL MINUTES JANUARY 24, 2000 CITY OF LINO LAKES MINUTES DATE : January 24, 2000 TIME STARTED : 5:35 P.M. TIME ENDED : 9:37 P.M. MEMBERS PRESENT : Carlson, Dahl, O'Donnell, and Mayor Bergeson MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; and City Clerk, Ry -Chel Gaustad The Council met to conduct the City Administrators performance The Council directed the City Clerk to take general notes. The Council dis s praisal procedure and written packets will be forwarded to the Cit ~+ " : . rs file. The Council elected to eliminate past Council memb Administrator received favorable comments re financial aptitude, and city program ands sery nd comments. The izational management, ide + without interruption. The Council was pleased with the C. a ors communication and relationships with Council, Staff and the Citi r + rm re, the Council was satisfied with the Cities long -range plan, which was + by e City Administrator. The Council request e Administrator be the City's spokesperson. The Council suggested the City A r organize meetings with the neighboring City Councils. The council suggested y Administrator become more active in community affairs. The Council complete + : s appraisal of the City Administrator and moved into the Council Chambers to consider EDA issues. See separate minutes of the EDA. Staff members present: Administration Director, Dan Tesch (part); City Attorney, Bill Hawkins; City Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland (part) Economic Development Assistant, Mary Divine (part); Chief of Police, Dave Pecchia (part); SETTING THE AGENDA Item 1D, Approve Non -Union Salary Adjustments, was moved to Item 3B. Item 3C, Council Appointments, was added to the agenda. COUNCIL MINUTES JANUARY 24, 2000 Item 1Ai, December 20, 1999, Council Minutes, was moved to Item 7A. The amended agenda was approved as presented. CONSENT AGENDA Council Member Dahl moved to approve the Consent Agenda, as presented. Council Member Carlson seconded the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: December 1999 & January 2000 (Check No. 57985 — 58107, in the amount of $134,490.39 & $1,881,802.28 December 13, 1999 (Check No. 57589 - 57739, $286,465.44) Centennial Fire District January 18, 2000 oved Approved Resolution No. 2000 — 09, Amend' 2000 General Fund Budget Approved Mayor Bergeson reminded th• of th= 'guidelines for audience participation in City Council meetings, emphasis n for respectful dialog. OPEN MIKE Staff advised the Lino L es Police Department hired five (5) new officers in the calendar year 1999. Two (2) were C.O.P. Grant officers, and three (3) were hired to fill vacant positions. Officers' Steve Bikkie, Travis Muyres, Kelly McCarthy, Dale Hager, and Melissa Hagert need to take the Oath of Office. Staff provided a brief background on each officer. Mayor Bergeson administered the oath of office and congratulated each new officer. Mr. Tom Wos, 638 Aqua Circle, came forward and stated he has lived in the City for 13 months. He stated he previously lived in Coon Rapids and changed the filter on his water system once every year. The filter was always very clean. He stated he thought he would have to change the filter once every year in Lino Lakes also. He presented the filter he removed after one year commenting on how filthy it is. He suggested the Council look into a Citywide water system. 2 • • • • • COUNCIL MINUTES JANUARY 24, 2000 Council directed staff to provide the results of the City's water test that is required by the Health Department. Ms. Julie Brown, Rise Inc., came forward and stated that Rise is requesting $2,000 in CDBG funds to put towards the purchase of five (5) vehicles. In 1998 Rise provided services to 1,124 Anoka residents or 55 percent of the total number served. Rise is presently serving five (5) residents of Lino Lakes. Many of the individuals in the programs have severe physical and developmental disabilities and specialized transportation needs. Ms. Ginger Madean, resident of Lino Lakes, came forward and stated her daughter has been in the Rise program for five (5) years. She relies on the transportation services to get to work. She stated her daughter is very proud of her work and enjoys it. Ms. Madean introduced her daughter, Jenny. Ms. Jenny Madean, resident of Lino Lakes, came forward and stated she likes her work. She shreds paper and likes to ride in the van. No one appeared else under open mike. ADMINISTRATION DEPARTMENT REPORT, DAN Consider Salary Increases for Fire Department advised the Centennial Fire District Steering Co For lack of a quorum at the January meeti proposed salary increase for the Fire councils are being asked to take f•. is inc until April, 2000. The three (3) City Ad 19, 2000. On the basi cities, the Administrato increase, the Chief's sal $61,000. inda Waite Smith — Staff ets quarterly to conduct business. e was unable to take official action on ig ters. Therefore, the three -(3) city the Steering Committee won't reconvene conducted the Fire Chief's performance appraisal on January rmance and a review of salaries in comparable metro area c mend a five -(5) per cent salary increase for 2000. With the f $56,303 will still be below the 1999 metro average, which is Fire Fighters are currently paid $7.00 per hour. Employees who have completed Fire Fighter II (advanced) training are eligible for an additional $.75 per hour. Those who have completed Emergency Medical Technician Training (EMT) are eligible for an additional $.75 per hour. The maximum hourly rate an employee can receive is $8.50. The Fire Chief has recommended, and the three (3) city administrators concur, that Fire Fighter pay for 2000 be increased to $7.50 per hour, with additional compensation of $1.00 per hour for those with Fire Fighter II training and $1.00 per hour for those with EMT certification. The proposed maximum hourly rate an employee could receive would be $9.50 per hour. COUNCIL MINUTES JANUARY 24, 2000 Staff noted the proposals are in line with salaries paid in comparable communities and they can be funded within the Fire Department's 2000 operating budget. Staff requested Council approval for both proposals. Council Member Dahl moved to approve proposal to increase Fire Chief's annual salary by 5 %, effective January 1, 2000 and approve proposal to increase Fire Fighter hourly pay rate to $7.50 base; $1.00 for completion of Fire Fighter II training; and $1.00 for EMT certification. Council Member Carlson seconded the motion. Motion carried unanimously. Consideration of Non -union Salary Adjustments, Dan Tesch — Staff advised the City maintains a six (6) step program for the non -union and most union employees. Annual Cost of Living (COLA) and market adjustments for the union employees is accomplished through contract negotiations. Those same adjustments for non -union employees are accomplished by a review of internal equity and market forces by the department of administration. Having conducted that review, staff recommended a three (3) percent Cost of Livin ; Adjustment for the non -union work force. This is in line with other groups wit P rou employee s , as well as the metro area. Staff also recommended a two -(2) percent market adjustmen wing positions: Public Works Superintendent Recreation Supervisor 2 Police Department Office Manage Staff referred to a list of actual 19! :r ed " 000 salaries. Council Member O'Donnel iQ • e t• prove a 3% COLA adjustment for non -union employees and a 2% market adju nt e above listed positions. Council Member Dahl seconded the motion. Motion carrie sly. Consideration of Annul Appointment, Dan Tesch — Staff advised it was the consensus of Council at their January 19, 2000, work session that the following appointments be approved this evening: Acting Mayor North Metro Telecommunication Commission Centennial Fire Steering Committee County Correction Program Joint Law Enforcement Committee Council Member Dahl Council Member Dahl Council Member Carlson Mayor Bergeson (Future Council Member) Council Member O'Donnell Council Member Carlson moved to confirm the annual appointments as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. 4 COUNCIL MINUTES JANUARY 24, 2000 • PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA • • Renewal of Otter Lake Animal Control Contract, Dave Pecchia — Staff advised the City has used Otter Lake Animal Control Center as its contract holder for the past four -(4) years. The City's relationship during this time with the business has been very professional. The City was able to meet the needs of the citizens, Otter Lake Animal Control Center and the City by utilizing the provisions of the contract. Staff advised there were two (2) minor costs changes in the 2000 contract. A fifty -cent increase for daily boarding fee; and a one - dollar increase for Euthanasia and disposal fee. Staff requested the contract be renewed for calendar year 2000. Council Member Dahl moved to approve the request to enter into a renewal contract with the Otter Lake Animal Control Center. Council Member O'Donnell seconded the motion. Motion carried unanimously. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEG There was no Public Services Department report. COMMUNITY DEVELOPMENT DEPARTME�'> ' , BRIAN WESSEL Consider Subdivision for Martha Houl • . a m el, 1600 Birch Street (3/4 Vote Required) - Mary Kay Wyland — S •,� is case involves a request for a minor subdivision of the property on the _$ e .rn =r of Birch Street and Centerville Road. The site is approximately 40 acres ; '° zone Rural. The existing land use map indicates the site as rural. The draft com .. guides the property for rural development through 2010 and low /mediu sit sidential on the western edge and commercial on the eastern ya. edge some time after 2 i'; are considerable wetlands on the parcel, particularly on the eastern edge along Cent 1 • oad. A single family home is under construction on the north/west corner of the parcel. A brother and sister who have had some difficulty deciding how to split the parcel equitably jointly own the property. However, after much negotiation they have agreed on the submitted plan that would split the site into two (2) parcels. Parcel A would contain 15 acres and contain the home currently under construction. Parcel B would contain 24.9 acres. Both parcels will meet the Zoning Ordinance requirement calling for a minimum of 10 acres and 330' of lot frontage. Staff recommended approval of the subdivision based on conditions. Council Member Carlson asked how much of Parcel B can be developed. She noted it cannot be developed until after 2010. Staff advised they are unaware of how much of Parcel B can be developed due to wetlands. If the proposed Comprehensive Plan is approved, development cannot occur until after 2010. The property is zoned for commercial and multi - family. The COUNCIL MINUTES JANUARY 24, 2000 proposed plan shows the north/east as commercial and the rest of it low to medium density residential. The applicant is aware they cannot develop the parcel until after 2010 if the proposed plan is approved. Council Member Dahl moved to approve minor subdivision based on the following conditions: 1. An additional 27' of right -of -way for Centerville Road shall be dedication to Anoka County along the easterly border of the parcel. 2. The single family home currently under construction on the westerly parcel must connect to City water with the understanding that there is a deferred assessment on the balance of the property payable upon future development of the site. This deffered assessment shall also apply to the newly created Parcel B and is payable upon future development of that site. NOTE: The Council previously approved a site plan review to allow a home to be moved onto this parcel with the above - mentioned condition. After moving the home on to the site, the applicant decided to abort that plan and construct a new dwelling. 3. Any development on the easterly parcel shal outlined in the Subdivision Ordinance. edication as Council Member Carlson seconded the motion. �ar�' nanimously. Consider Subdivision for Thomas McD i _' Street (3/4 Vote Required) - Mary Kay Wyland — Staff advised Mr. To � is the owner of two (2) parcels of property in the south/west corner of the City. • A +nta ns 2.47 acres and a single family home. Parcel 2A contains 2.82 acres w t . to is .29 acres. The City's Zoning Ordinance requires a minimum of 10 acres as t . °rt Zoned Rural, guided rural in the existing land use plan and located outside th US ° .undary. However, both parcels are considered pre- existing non - conforming lots o e vacant parcel is buildable as it exists. The draft comprehensive plan gu t = area for residential and the specific parcels for medium density residential. Mr. McDonough is asking for a minor subdivision that would allow the sale of the existing home on a one acre lot with the combination of the balance of the site and potential sale of that parcel as a 4.24 +/- acre parcel. The surrounding property is described as follows: East side North side South side West side - one 39,000 sq. ft. lot with a SF home, unsewered - three 45,000 sq. ft. lots with SF homes, unsewered - sewered residential development in Shoreview - large wetland adjacent to sewered residential development in Circle Pines A feasibility study was prepared by the City in 1997 to determine the cost of extending utilities to this property and others on Baldwin Lake Road. At that time 34 units were proposed for this site 6 • • COUNCIL MINUTES JANUARY 24, 2000 leading to the multi - family designation on the draft comprehensive plan. No action has been taken on this utility extension and that anticipated sale fell through. It would be cost prohibitive to extend utilities to this property without a substantial redevelopment of the site. The Zoning Ordinance provides "Habitable single family homes constructed prior to July 13, 1992, may reduce their lot size to a minimum of one (1) acre if the balance of the property results in a parcel of 10 acres, or is serviced by public sewer... ". Although this division will not create a parcel 10 acres in size, it will provide a larger parcel than currently exists which is more in keeping with the intent of the ordinance. Granting approval to the minor subdivision will require approval of a variance for lot size. Staff believes this is a unique situation not created by the property owner that will fit the variance criteria listed below. In considering all requests for a variance or appeal and in taking subsequent action, the City shall make a finding of fact: 1. That the property in question cannot be put to a conditions allowed by the official controls. 2. That the plight of the landowners is his property not created by the landow 3. That the hardship is no reasonable use for the pro der the terms of the ordinance. e if used under ysi ircumstances unique to c consideration alone and when a 4. That granti special privilege buildings i district. nce "= quested will not confer on the applicant any denied by this ordinance to other lands, structures, or e 5. That p :posed actions will be in keeping with the spirit and intent of the ordinance. In response to the criteria above, staff commented that this minor subdivision would create a lot for the existing home that is the same size as the adjoining properties and would bring the vacant parcel closer compliance to the existing provisions of the ordinance. The current lot configuration was created at a time when the minimum lot size was something less than 10 acres. That situation is unique in relation to today's requirements. The hardship arises from the lot configuration and unavailability of utilities. No special privilege is being extended, this item was reviewed on a stand along basis and determined unique to the property in question. The spirit and intent of the ordinance is to allow existing homes, construction prior to 1994, to subdivide down to 1 acre and allow for future redevelopment in an appropriate manner. • Staff also noted, the applicant has had a septic designer inspect the property and determined an alternate site for a system should the existing one fail. COUNCIL MINUTES JANUARY 24, 2000 The Planning and Zoning Board recommended approval of this minor subdivision and variance on a 7/0 vote based on conditions. Staff also recommended approval. Council Member Carlson referred to the minutes of the January 12, 2000, Planning and Zoning Board regarding splitting the lot. She suggested a condition be added to approval relating to the Comprehensive Plan showing the area as R -1. Staff advised this issue has been discussed with the property owner. The area is currently shown as multi - family because of a pending purchase that fell through. The property owner is agreeable to changing the designation on the draft plan to R -1. Staff expressed concern regarding taking formal action with the draft plan. The City Attorney agreed it is inappropriate to take formal action on a draft plan. Council Member Carlson noted it was understood at the Planning and k* oard meeting that the designation would be changed. Mayor Bergeson stated he does not believe Council should i happen in the Comprehensive Plan. He clarified that th applicant was not resizing one lot. Staff added the variance is for the four -(4 e • a x�• perty. Mr. Tom McDonough, 25 Ash Str does not want to purchase the proposed plan to designate Council Member Carl following conditions. 1. pproval what should reason for this item if the ha a buyer interested in the land. The buyer age. ' e stated he is in agreement to changing the o approve minor subdivision and variance based on the The applicant provides a current survey of the two -(2) new parcels. The lot containing the dwelling shall be one acre in size with 227' of lot frontage and configured as indicated on sketch B that is attached. The vacant parcel shall be combined into one 4+ -acre parcel. 2. The applicant shall provide documentation that there is an alternate site for a septic system on the existing home site should the existing system fail. 3. Park Dedication shall be required for any new construction on the largest parcel per the Subdivision Ordinance. 4. The draft Comprehensive Plan be amended to show the area as single family residential. 8 • • • COUNCIL MINUTES JANUARY 24, 2000 Council Member Dahl seconded the motion. Council Member O'Donnell expressed concern regarding setting a precedence if approved. The City Attorney advised a precedence would not be set. Each application needs to be dealt with individually. Staff noted the lots will not have City utilities. The area will utilize septic systems for some time. Mayor Bergeson stated he believes the condition regarding the draft Comprehensive Plan is inappropriate. The applicant has the right to subdivide without changing the draft plan. Council Member Dahl asked how to make the change in the plan without it being a condition of approval. Staff advised they have a list of areas that need further consideration relating to the plan. The Council will review these areas. Council Member O'Donnell expressed concern about the impact o t if the condition is included. The City Attorney advised the way the condition i r• • t .licant can proceed before the Comprehensive Plan is approved. Therer • d n regarding the final, approved Comprehensive Plan. Motion carried with Mayor Bergeson voting no. FIRST READING, Ordinance No. Batch Plant as an Interim Use i Contracting, 7504 Lake Dri Mary Kay Wyland — Staff pavement resurfacing April and July of 2000 junction. Shafer Contr en s Zoning Ordinance to add Temporary istrict (4/4 Vote Required), Shafer ope y), Interim Use Permit (3/4 Vote Required) - er Contracting has received the contract for concrete -,3 i om MnDOT. This work is scheduled to take place between t area is from Sunset Road north easterly to the 35W/35E g ould like to set up their batch plant on the Tagg property (Arctic Sandblasting) at 7504 L. e Drive. Temporary, portable concrete batch plants are needed to conform to MnDOT's specifications /limits for concrete placement within 30 minutes of production. This location will provide quick access, reduce traffic conflicts with hauling trucks, eliminate the need for Shafer to dismantle and relocate their plan during resurfacing, and provide timely completion of the project. They have signed a lease agreement with the property owner. In review of this item, staff concluded that an interim use permit may be the appropriate vehicle to facilitate this proposal. The property is Zoned LB, Limited Business and is the only LB District within the City. Staff also proposed an Ordinance Text Amendment that would add "Temporary Concrete Batch Plant" as an Interim Use within the Limited business Zoning District. COUNCIL MINUTES JANUARY 24, 2000 The City Engineer and the Environmental Board have reviewed this request and their reports are attached. The Planning and Zoning Board held a public hearing on January 12, 2000, for the text amendment and interim use permit. The conditions of approval reflect the concerns and comments of staff and the Planning and Zoning Board. Staff recommended approval of the Interim Use Permit to Shafer Contracting for a Temporary Concrete Batch Plat at 7504 Lake Drive based on conditions. Council Member Carlson noted the project is short term depending upon weather conditions. Mayor Bergeson asked if the interim use permit can be approved before the second reading is approved. Staff advised a condition of approval is approval of the second reading prior to the work beginning. The City Attorney advised he is comfortable with the Council passing the item as presented. Council Member O'Donnell moved to approve FIRST READING of � �' No. 01 — 2000, as presented. Council Member Carlson seconded the motion. Council Member Carlson voted yea. Council Member Dahl te "a,.•uncil Member O'Donnell voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Council Member Carlson moved to a yo �, se Permit for Temporary Concrete Batch Plant based on the following cond. ance No. 01 — 2000 adding Temporary Concrete Batch Plant as A se to the Limited Business Zoning District. 2. The ant shall be located as far west as possible to avoid negative impact on th etlands at the eastern edge of the Tagg property. 3. Hours of operation shall not be subject to the restrictions of Ordinance No. 04 — 96 due to the nature of this project. 4. Should access to the freeway occur directly from the Tagg property, location and site grading shall be reviewed and approved by the City Engineer. 5. The use shall terminate upon completion of the project and the site shall be returned to its pre - construction state. Shafer Contracting shall provide communication to the City stipulating this completion date along with a bond or letter of credit in an amount determine by the City Engineer to guarantee site restoration. 10 • COUNCIL MINUTES JANUARY 24, 2000 6. An erosion control plan shall be submitted and approved by the City prior to site disturbance. 7. A minimum cash escrow of $1,000 shall be maintained to cover staff time for periodic site inspection. Council Member Dahl seconded the motion. Motion carried unanimously. FIRST READING, Ordinance No. 02 — 2000, Amend Zoning Ordinance to add Exterior Storage as a Conditional Use in the LI, Light Industrial Zoning District (4/4 Vote Required) - Mary Kay Wyland — Staff requested the City Council consider amending the Zoning Ordinance to add Exterior Storage as an accessory use in the Light Industrial Zoning district with a Conditional Use Permit. The draft ordinance is attached for your information and includes the following special provisions: a. The storage area is landscaped and screened from view of neighboring use, residential zoning districts and public right -of -way per Sec 4.S. of the Zoning Ordinance. b. Storage area is fenced in a manner approv II c. Storage area is blacktop or con the City Council. d. All lighting shall b Ordinance or other lig nless specifically approved by e with Section 3, Subd. 4.H. of this s i "` place at the time of project approval. e. The stor of take up parking space or loading space as required for confo to rdinance and not in front yards. f. The ems' shall not abut property zoned for residential, rural, or business use, includin and in a neighboring city. "Abutting" includes across the street. "Abutting" does not include properties that touch only corner -to- corner. g. h. i. The property shall not abut I -35W or I -35E. The storage area shall not abut a school or a public park. The ratio of storage area to building footprint shall not exceed 3.5:1. j. Storage shall not include material considered hazardous under Federal of State Environment Law. • Staff advised outdoor storage as an accessory use was originally a part of the Zoning Ordinance in this section but was deleted when the City adopted Ordinance No. 31 — 97 which made open COUNCIL MINUTES JANUARY 24, 2000 and outdoor storage an interim use in the LI Zoning District, when the storage is a principle use. This action was taken to facilitate the exterior storage for Molin Concrete as an interim use. Staff indicated they believe it should remain in the ordinance as a conditional use when it is accessory to the principle use. The City's Economic Development Advisory Board has concurred with the staff recommendation and the Planning and Zoning Board held a public hearing on January 12, 2000, to review the amendment. The Planning and Zoning Board recommended some additional conditions which have been added to the Ordinance and moved approval of the text amendment on 7/0. Council Member Dahl asked about the difference between the ordinance written in July, 1997, and this ordinance. Staff advised the 1997 ordinance did not include the provision E through J from above. The special provisions for all accessory storage have been enhanced. Staff advised the deletion of accessory storage with a conditional use permit was an over site and not intentional. Council Member Carlson expressed concern about the speed of m. ®is o nance through the City process, the request for conditional use rather than inte ct on other Light Industrial parks, and the lack of regulation regarding what ca Mr. Tom Inman, representative for H & L Mesabi o and stated the storage ratio is guided by the size of equipment being stored. Th - site used for storage is in Hibbing. The previous location in Blaine could not • • gage. He continued stating H & L Mesabi worked very closely with staf .. • ,. t ocation for the project. Staff was very specific about the location. He no I' `` - un • er the impression that a conditional use permit would apply. Staff advised this issu clarify the uses and en principle use versus ac an this project. The provisions in the new ordinance would to restrict uses. Staff clarified the definition regarding The City Attorney noted staff worked on fitting the project into an interim use. However, storage is not the company's principle use. He advised he feels comfortable with the City passing the new ordinance. Council Member Dahl suggested the item be tabled and discussed at the next work session. Staff advised the land transaction cannot be completed until all City approvals are received. The timeline for the purchase agreement is March 15, 2000. Staff added they believe the City is getting a better ordinance with the amendment. Council Member Carlson asked about the other Light Industrial parks within the City. She stated the City should put an ordinance before the business. She referred to the minutes from the Planning and Zoning Board meeting regarding changing the ratio of storage. 12 • COUNCIL MINUTES JANUARY 24, 2000 Staff advised the amendment will affect both Light Industrial parks within the City. There may be future areas zoned Light Industrial that would also be affected. Staff advised Council can approve the first reading and deny the second reading if time is an issue. The City Attorney advised that legally the City has no obligation to approve the second reading if the first reading is approved. The amendment can also be refined between the two -(2) readings. Council Member Carlson indicated she cannot support this item at this time. She requested more discussion at the work session. The City Attorney advised the ordinance can be changed without going through the entire City process again. No further publication is necessary. There are currently restraints on the Council because the Council is short. Mayor Bergeson stated the City must have a written agreement from nt regarding an extension if the item is tabled. Mayor Bergeson called for a short break at 8:38 p.m. Mayor Bergeson reconvened the meeting at 9:08 p Council Member Carlson advised she has applicant has agreed. Council Member Dahl moved February 14, 2000, Council carried unanimously. nt to agree to an extension. The FIR ` READING of Ordinance No. 02 — 2000 to the uncil Member Carlson seconded the motion. Motion This issue will be discu a the Council work session Wednesday, February 9, 2000, 5:30 p.m. H. & L. Mesabi, 3XX Apollo Drive, Site Plan Review & Conditional Use Permit (3/4 Vote Required) — Mary Kay Wyland — Staff recommended continuing this item to the February 14, 2000, Council meeting, upon approval from the applicant. H & L Mesabi indicated they will extend the Site Plan Review and Conditional Use Permit to the February 14, 2000, and provide their approval in writing. Council Member Carlson moved to table the site plan review and conditional use permit, H & L Mesabi, until the February 14, 2000, Council meeting. Council Member Dahl seconded the motion. Motion carried unanimously. • Consideration of Approval of a Business Subsidy for H. & L. Mesabi, Inc., (3/4 Vote Required — Mary Divine — Staff advised that earlier this evening the Economic Development COUNCIL MINUTES JANUARY 24, 2000 Authority held a public hearing regarding a proposed $110,200 business subsidy in the form of Tax Increment Financing to H & L Mesabi for the construction of a 15,000 square foot facility in the Apollo Business Park. A new state statute requires that a public entity — in this case the EDA — finds that the granting of a subsidy meets the best interests of the City. As required by state statute, the Council is required to also approve the subsidy. This subsidy is to write down a portion of the cost of land and assessments on the project according to the terms of a development agreement. Staff recommended approval of the business subsidy for H & L Mesabi. It was noted that the approval is continent upon project approval. Council Member Carlson moved to approval the business subsidy for H & L Mesabi, as presented. Council Member O'Donnell seconded the motion. Motion carried unanimously. Consider Resolution No. 200 —11, Requesting Anoka County t e ax Increment District 1 -4 (3/4 Vote Required) — Mary Divine — Staff advis ier this evening adopted a resolution requesting that TIF District No. 1 -4 be • e ed >his economic development district was established in 1990 to include opment portion of the Apollo Business Park. According to state statute, the district has now be decertified. Any unused incre any excess increment will be retu that the City joins with the 26, 2000. allowable length of time and must se to eligible District expenses, after which County for redistribution. This resolution notes An a Council to decertify the district effective March Staff recommended ap solution No. 2000 — 11, requesting Anoka County to decertify TIF District No. 1 -4 Council Member O'Donnell moved to adopt Resolution No. 2000 — 11, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 2000 — 11 can be found at the end of these minutes. FIRST READING, Ordinance No. 03 - 2000, Rezone a Portion of Highland Meadows to R- 3 (4/4 Vote Required) — Mary Kay Wyland — Staff advised at the January 10, 2000, Council meeting, Council approved the rezoning of less than one (1) acre of land from R -1 to R -3. The purpose was to allow the Highland Meadows developer to move the location of one (1) four -(4) unit townhome building. This was necessitated by the wetland mitigation plan, which preserves some wetland in the area previously approved for the building. There will be no additional units added to the number that was approved two (2) years ago. 14 • • • • • COUNCIL MINUTES JANUARY 24, 2000 An ordinance requires two (2) readings. This ordinance should have been attached to the report on January 10, 2000, so that the first reading could occur then. Approving the first reading tonight ensures that the legal procedure is completed properly. The second reading can occur at the February 14, 2000, meeting without causing delay for the applicant. Council Member Dahl moved to approve FIRST READING of Ordinance No. 03 — 2000, as presented. Council Member Carlson seconded the motion. Council Member Carlson voted yea. Council Member Dahl voted yea. Council Member O'Donnell voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Consider Approval of Contract with TKDA for New Tree Preservation Ordinance and Landscaping Ordinance, (3/4 Vote Required) — Brian Wessel — Tree preservation is an important aspect of the City's review of new development. Landscaping on commercial sites is another issue of importance to the community. While the City does h nces and policies addressing these issues, the ordinance are in need of revision. The Environmental Board recommended a new tree preservat �n a m.. e' •ack in early 1999. A cost of a consultant for the revision of the landscapin •). e p rvation ordinances was included in the 2000 budget. Ms. Julie Farnham of TKDA has re prepare . o ff'• ` e preparation of the new ordinances. a �, P P Ms. Farnham has degrees in landscap . e' an planning. She has served on the city planning staffs of Eagan and St. P . cit. es in other states. She is now a planner with TKDA. The proposal includes kin 1 ith the Environmental Board as well as City staff to prepare and review the new ordina cost for the work as described in the proposal is $7,600. Staff asked that Council prove the proposal from TKDA so that ordinances can be in place for the building season. Council Member O'Donnell moved to approve the proposal from TKDA for new tree preservation and landscaping ordinances, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC HEARING, FIRST READING, Ordinance No. 99 —17, Oak Brook Peninsula Easement Vacation (4/4 Vote Required) — John Powell — Staff advised both parties have agreed to mediation services. Therefore, staff recommended this item be tabled until the next Council meeting. Council Member O'Donnell moved to continue the FIRST READING of Ordinance No. 99 — 17. Council Member Carlson seconded the motion. Motion carried unanimously. COUNCIL MINUTES JANUARY 24, 2000 Consider Resolution No. 10 — 2000, Authorize Feasibility Study Southwest Area Trunk Utility Improvements (4/4 Vote Required) — John Powell — Staff advised the City of Shoreview has provided water service to the southwest portion of the City of Lino Lakes for about 14 years. This was originally intended to be a temporary situation. The two -(2) cities have agreed that this area would eventually be served by Lino Lakes facilities. In order to determine the most practical method of achieving this result, a detailed study must be initiated. Providing sanitary sewer to properties in this same area not served by the City's system will also be considered. Staff recommended Council adopt Resolution No. 10 — 2000, ordering a report on improvements for the Southwest Area Trunk Utility project. Council Member Carlson moved to adopt Resolution No. 10 — 2000, as presented. Council Member Dahl seconded the motion. Council Member Carlson voted yea. Council Member Dahl voted yea 1 Member O'Donnell voted yea. Mayor Bergeson voted yea. Motion carried unanimously. Resolution No. 10 — 2000 can be found at the end UNFINISHED BUSINESS Consideration of December 20, eeting Minutes — Council Member Carlson corrected page 9, paragraph 5 as ised that St. Joseph's parish has over 2,000 families and asked that this e record ". Council Member Dahl "a .` °a t; pprove the December 20, 1999, Council meeting minutes as amended. Mayor Berg s onded the motion. Motion carried with Council Members Carlson and O'Donnell . staining. NEW BUSINESS - None COMMUNITY CALENDAR JANUARY 24, 2000 THROUGH FEBRUARY 14, 2000 City Council Meeting, Monday January 24, 2000, 6:30 p.m. EDAC Meeting, Tuesday, January 25, 2000, 7:00 a.m. Special Planning & Zoning Board Meeting, Tuesday, January 25, 2000, 7:00 a.m. Environmental Board Meeting, Wednesday, January 26, 2000, 6:30 p.m. 16 COUNCIL MINUTES JANUARY 24, 2000 • Public Safety Citizens Academy, Thursday, January 27, 2000, 7:00 p.m. Candidate Filing for Council Vacancy Closes, Tuesday, February 1, 2000 Candidates May Withdraw Until Noon, Wednesday, February 2, 2000 Special Planning & Zoning Board Meeting, Tuesday, February 1, 2000, 7:00 a.m. Public Safety Citizens Academy, Thursday, February 3, 2000, 7:00 p.m. Park Board Meeting, Monday, February 7, 2000, 6:30 p.m. Council Work Session, Wednesday, February 9, 2000, 5:30 p.m. Planning & Zoning Board Meeting, Wednesday, February 9, 2000, 6:30 p.m. Public Safety Citizens Academy, Thursday, February 10, 2000, 7: City Council Meeting, Monday, February 14, 2000, 6:30 p. ADJOURN • There being no further business, Council Membe ved to adjourn at 9:37 p.m. Council Member O'Donnell seconded the motion. These minutes were considered a getti L Ry -C el Gaustad, CM nanimously. t th'= regular Council Meeting, February 28, 2000. • ergeson, Mayor • • • Planning & Zoning Board March 8, 2000 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT : March, 8, 2000. 6.30 P.Ms E bx 8:15 PM.� : Johnson, Corson, Schaps Lane : Zych Rafferty Schilling, an : City Planner, Smyser; and City Engineer, Powe I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning ng Board meeting to order at 6:30 p.m., March 8, 2000. II. APPROVAL OF MINUTES — Feb 00 Ms. Lane made a MOTION to the Lino Lakes Planning & Z carried 6 -0. III. APPROVAL OF AGENDA The agenda was approved as presented. IV. OPEN MIKE Chair Schaps declared open mike open at 6:32 p.m. No one was present for open mike. nutes of the February 9, 2000, meeting of , and was supported by Mr. Corson. Motion Mr. Johnson moved to close open mike at 6:32 p.m., and was supported by Ms. Lane. Motion carried 6 -0. Planning & Zoning Board March 8, 2000 Page 2 V. ACTION ITEMS A. PUBLIC HEARING: Bluebill Ponds, Main Street, Preliminary Plat Chair Schaps declared the public hearing open at 6:33 p.m. Staff advised that the applicant, Heritage Development, has submitted an application for a preliminary plat. The site is on the south side of Main Street across from Wood Duck Trail and Bluebill Lane. The original application came before the Planning & Zoning Board in October of 1999 and has been continued since then for various design reasons. It was noted that the City received the revised plat application on December 13, 1999 and State Statutes allow 120 days for the City to make a decision on a preliminary plat application. In order for the City Council to meet this statutory deadline, the Council must act at its March 27, 2000 meeting. Staff presented the preliminary plat as submitted for Bluebill Ponds to create 77 single family lots on a 35.35 acre site for a gross density of 2.18 units per acre. The site is completely within the existing MUSA. The site has F "` rrent land use designation in the Comprehensive Plan of SF Residential, and a desi •���� of Low Density Sewered Residential in the 1998 draft of the Comprehen Plan e current zoning of the property is R -1 SF Residential. Staff presented information about the lots of the preliminary plat, parks and trails, stormwater management and w • d utilities. Staff reported that the major transportation issue at this time is n Street (CSAH 14). The City and Anoka County recently completed an acc `n. = °ment study. Wood Duck Trail is the designated location for a full �� n ection. Bluebill Lane will be a limited access intersection. This means thrlueb_ will be a right - in/right -out only intersection. In addition, the City should be loo 'ng to provide circulation in the area. Ultimately there will be 150+ dwelling units in Highland Meadows West, and 70+ dwelling units in Bluebill Ponds. A full access intersection on Main Street is the appropriate connection, and Wood Duck Trail is the appropriate location for it. Staff explained the problem with the Main Street access is that the extension of Wood Duck Trail south of Main Street would cross the property of the House of Praise Church. The developer and the church are negotiating a land trade that would allow the Wood Duck extension. The church would best be served with a full intersection rather than partial access to Main Street. The developer would have better access for the new development. It will be safer for churchgoers to have an access on the new extended Wood Duck Trail than to access Main Street directly. The City will benefit from the improved safety because of the better access management, and from improved circulation in that area of the City. The goal is a result that benefits the developer, the church, and the City. • • • • • • Planning & Zoning Board March 8, 2000 Page 3 As proposed, the Bluebill Ponds plat is designed to have Bluebill Lane as its immediate access. A Wood Duck access could be created in the future. City staff believes the present proposal should be redesigned after the negotiations with the church are settled. The redesign should address the public safety concerns of access to Main Street and create the Wood Duck intersection. The landowners also have submitted a petition for public street improvements, which would include road access to Main Street. This petition will require a decision by the City as to whether the City will undertake an eminent domain action to take property from the House of Praise Church for the Wood Duck Trail extension. Mar Don Acres is immediately south of the Bluebill Ponds site. Following the first review of Bluebill Ponds by Planning and Zoning in October 1999, several residents of Mar Don Acres informed the City that they wanted the road built along the south border of Bluebill Ponds. Staff held a neighborhood meeting on November 9,1999 to discuss this issue. Residents along the alignment of the desired road were invited, including those in Mar Don Acres, Sherwood Green, and unplatted properties to the north. Based on this meeting and follow -up calls to residents who were not at the meeting, staff found that six of eight property owners in Mar Don Acres wanted t oad. Staff directed the developer to include a road on the plat. It was noted the Environmental Board consid 29 and recommended a 50 foot buffer aro _+ d infiltration and overland runoff design wh into the design, use of native vegetati topsoil. original application on September st on the east edge of the site, e, open spaces to be incorporated r around wetlands, and deep tilling of Staff recommends the public ntinued to allow the applicant to redesign the plat and supply additional i ati to address the issues discussed in staff's report. However, this would require a ment from the applicant to continue the plat review period. If such an extension is no ' granted, staff recommends denial of the preliminary plat as submitted. Chair Schaps asked the applicant if he understood the situation and if he was amenable to an extension. Tom VonBische, the developer, stated he understood there were problems with the plat and he understood that this probably cannot get past the City Council if this item goes forward. However, he pointed out that the Planning Commission had not been presented all of the information about the development, and that they had been presented only facts. Chair Schaps told Mr. VonBische that a lot had to be done to this plat before it can be approved and the standard procedure in this circumstance is to grant an extension on the project, otherwise there could be a recommendation of denial given to the City Council. Planning & Zoning Board March 8, 2000 Page 4 Mr. VonBische stated he would be willing to accept an extension on the application. He noted that he came to the property because of an individual who stated they wanted to sell, and there were 13 people who were selling this particular piece of property. Dorothy Kvitek , one of the individuals selling the property, said she would never leave the property as she had lived there all of her life, and she intends to remain there for the rest of her life. Mr. VonBische said he used to believe that families got along, that churches only wanted to do the right thing, that cities do the right thing for the residents, and that neighbors generally get along with one another. He commented that he does not believe these things any more. Mr. VonBische reported the House of Praise Church is being asked to split its parcel in half, right in the middle of the property. However, the Church believes it is going to expand, and the only way to do this is to acquire land. He reported the Church has two beliefs —one is that it is fine where it is for now, and the other is that it believes someone should expand the property for them. Mr. VonBische stated the City has told him that he is not in compliance with the County's plan. One alternative that the County has i'`e plan is that Main Street should have an alternate connection to I -35W in this area onBische asked why this statement in the County's plan was ignored, bu :ssu th Wood Duck Trail was not ignored. Mr. VonBische went on to say that at the od meeting, the neighbors said the developer should give them a road, a . • ha _ would subdivide the land and not pay anything to the developer. Mr. Von` • d these concerns have been addressed on the plat. Mr. VonBische pointed out operty is guided and zoned R -1, it is in the MUSA, and he has done everything to accommodate the Church, the neighbors, and the City. He said his company will go to great lengths to prove they have the right to develop the site. He noted the Rice Creek Watershed District even thanked him for doing a project that increased and improved the water quality of the area, and the plat meets the Watershed Districts requirments. He said the Watershed District verbally approved the project at his meeting with them yesterday. He said the critical issue is the negotiations with the Church. He said the Church's request would make the property worth $150,000 per acre, and he was not able to pay that. He had determined the land to be worth about $28,000 per acre, and he offered the Church more than that, but the Church said it did not want that. Therefore, the Church would end up with a road down the middle of its property. Mr. VonBische distributed and referred to pictures of the Church, noting that one can see that it was first a ballroom, then a bar, and then a church. He said the building currently can not meet the applicable code requirements, and it could not meet any code requirements in the future if it were to expand. • • • • • Planning & Zoning Board March 8, 2000 Page 5 Mr. VonBische explained that he believed the City had five choices. The first choice would be to approve the plat and get an extension when the Church makes a decision. The second choice would be to approve the plat and the City could use it's power of eminent domain to acquire the Church property. The third choice would be to approve the plat with an alternate entrance. The fourth choice would be a denial of the plat. The fifth choice would be to table the item and continue negotiations. He explained that he just wanted fairness as he has done everything he can do within reason to meet the requirements of the plat. The burden now was with the City to determine if a road is really worth it. Chair Schaps responded by telling Mr. VonBische that it sounded like he was asking the City to do what he is supposed to do as a developer, and that it was easy for Mr. VonBische to tell the City to use the power of eminent domain to acquire Church property. The City has told Mr. VonBische exactly what it needs, but Mr. VonBische cannot get the deal done. Mr. VonBische said the City would be denying a landowner the right to access a County road, and the right to develop his property. He note future if it wants, it just needs to plan for it. He s pay for it. If the Church does not want to make should use the power of eminent domain to a Chair Schaps reiterated it is not the City's suggested that Mr. VonBische do wh The City's job is to make sure the commented the City has been dea has gone nowhere, even thou City can get the road in the as willing to build the road and dea: t is the way it is, and the City e property. hat the developer cannot do. He o get the deal done as it is his business. meets all of the ordinances. He is item for six months now and the project or changes have been made. Mr. Corson stated he could sy e with the developer, but agreed that it is not in the City's interest to condemn Church property. He asked if Bluebill Lane was considered as an alternate for a major intersection. Mr. Powell responded and said Bluebill Lane is not a four -way intersection, and the median will make it a right -in, right -out. The rationale for not considering it as an alternate for a major intersection is the spacing between 4th Avenue and Lake Drive and that Wood Duck Trail serves a larger area. Mr. Corson questioned why a Wood Duck Trail shift would not work. Mr. Powell stated Wood Duck Trail is a future signalized intersection, and a shift in the south leg would not work. Mr. Corson stated his agreement with Chair Schaps , and said it was not in the City's best • interest to condemn Church property. Planning & Zoning Board March 8, 2000 Page 6 Mr. Corson made a MOTION to close the public hearing at 7:22 p.m., and was supported by Mr. Schilling. Motion carried 6 -0. Mr. Smyser clarified that if the Planning Commission chose to table the item, it would need an agreement from the developer to do so. If the Planning Commission chose to send the item on to the City Council, it needed to make a recommendation. Mr. Johnson asked how long it would be before the applicant could bring back another proprosal if the item was denied. Mr. Smyser stated the City did not have a one year restriction on this application, but the City Council could waive any waiting period if they choose, and the applicant could then reapply if the issues and problems had been addressed, and it would require a new application fee. Mr. Rafferty asked what the application fee is for this application. Mr Smyser reported the City charges $650 for the ap to cover staff time, and this is sometimes inadequ working on this item since October, 1999. ation. He explained the fee goes reported that staff had been Mr. Rafferty asked the developer how the :oti s worked with the other 12 property owners if Dorothy Kvitek would not sell Mr. VonBische said the 13 propert struck an agreement with the trust Mr. VonBische said he has to would sell. not like each other, and Dorothy Kvitek reduction so she could stay on the property. vitek that she could live on the property if she Mr. Johnson made a MOTION to ' able the Preliminary Plat for Bluebill Ponds for 60 days conditional upon the applicant being in agreement with the extension. If the applicant was not agreeable to the extension, Mr. Johnson would move to deny the application, and was supported by Mr. Corson. Motion carried 6 -0. The developer stated he was in agreement to the extension so the item was tabled for 60 days. • • • • • Planning & Zoning Board March 8, 2000 Page 7 VI. DISCUSSION ITEMS A. Town Center Guidelines Mr. Smyser clarified for the public that the City is in the process of designing a new zoning district for the Town Center area. The City has contracted with Calthorpe and Associates to prepare a master plan with a new urbanism element that will accomplish and old town -Main Street effect. The City has a draft plan, and has held discussions on parts of the plan at different times. He explained that staff will pull together changes based on these discussions with the consultant and a public hearing will be held on the draft on April 12, 2000. Mr. Smyser presented the last part of the draft of the Town Center standards, noting the need for staff input regarding lighting, street furniture, etc. He suggested the Planning & Zoning Board review past discussions, questions, clarifications; hold a general discussion on signage; and discuss Chapters and 5 and 6. He explained that the past discussion left off with the residential portion of the standards, and ' marized that discussion. Mr. Schilling asked if dormers would be accept 'e in thy' sidential areas. Mr. Smyser explained that dormers could tent work and staff will explore this issue further. Mr. Smyser went on to thoroughly ublic improvement standards, and talked about street design. He explained for allowable street sections. Mr. Corson asked if the stri _ra hown on the commercial street sections on page 60 of the draft would be maintain =;:n association. Mr. Smyser explained the strip of grass would be part of the stree right -of -way and the details of the maintenance need to be worked out. He envisioned it would be the City'job to maintain the strip. Mr. Corson said that details of the maintenance of the strip should be included in the draft. Mr. Powell commented that the strip may not be vegetation, but could be built of brick or similar material in front of the stores. Therefore, the store owners could take more ownership for this area. Mr. Smyser explained the lighting, furniture, traffic calming devices, street trees, street light standards and gateway features that were listed in the draft. He also explained the Open Space District standards and the Public Infrastructure section of the draft. Planning & Zoning Board March 8, 2000 Page 8 Mr. Rafferty commented that tree grates sometimes become weed beds, and the low luster paint on the grates could become chipped and scratched. He had a concern about those items, and even though they can be wonderful protection for the trees, the grates can become full of weeds and you do not see people taking care of the weeds very often. Mr. Corson noted that trash tends to accumulate in the swales, and when water flows through the swales the trash sticks in certain areas. This could become a maintenance problem. Mr. Smyser reiterated that maintenance will require more attention in the draft. He said he would look at these issues further. Mr. Rafferty noted his thanks for the beautification efforts in the draft, but said he is concerned about the long -term maintenance of these efforts. Mr. Smyser said he would make an effort to come up with maintenance data for the Commission to review that would include information on maintenance costs. Mr. Powell noted that some cities have done these street scapes, and this information may already be assembled somewh Mr. Johnson asked if the City should conc trate inimizing the noise for the homeowners who live along the freeway, •mod affect their property values. He suggested looking at enhancing the 1. ca it in these areas. Ms. Lane questioned if the City sh a` °all of the same trees on one street. She commented that if these trees ased, all of the trees on one street could potentially be lost. She sai•�� wo• like to see a variety of species of trees on the streets. Mr. Smyser said he would look into the tree issue. Chair Schaps suggested the Commission hold a workshop during the last week of March before the public hearing so all of the questions can be worked out. Mr. Smyser reported that he did not expect everything to be all neatly tied up at the time of the public hearing, but the document would incorporate all comments so far, and questions should be answered. He said the Commission could get through the signage portion of the draft at the meeting before the public hearing. Mr. Johnson asked if home occupations need a special attention in the signage chapter of the draft. • • • • Planning & Zoning Board March 8, 2000 Page 9 Mr. Corson suggested staff look at how to set up an association to handle the maintenance for the area. Unless the City is willing to participate, a board will be needed to handle the maintenance. Mr. Smyser explained that, optimally, the City would not need an association for the commercial areas, but one could possibly be needed in the residential areas. Chair Schaps said the workshop would be held on Tuesday, April 4 at 7:00 a.m. Ms. Lane asked if it was important to hold the public hearing in April. She asked if there was a time frame and if there were people who wanted to develop in the area. Mr. Smyser said he thought the property owners want to develop, and the potential shopping center in Blaine could have an impact on development. Mr. Rafferty asked what would happen if Mr. Tagg had a developer that wanted to develop his land today, and what would happen if these standards do not get adopted. Mr. Smyser commented that the City cannot enfor that he did not think that scenario would happe work with the developer on making the devel • VII. ADJOURNMENT Mr. Johnson made a MOTION to by Mr. Corson. Motion carried 6- Respectfully Submitted, thing that is not in place, and ppen, the City would try to meet the new standards. Lori Thomsen, Recording Secretary TimeSaver Off Site Secretarial, Inc. eeting at 8:15 p.m., and was supported