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Home My WebLink About02/07/2000 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, February 7, 2000 6:30PM ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from January 4, 2000 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Review Brandywood Playground Equipment Survey 6:50pm • 6. Review Bids for Wenzel Farms Pedestrian Bridge 7:05pm 7. Review Marshan Park Trail Buffering 7:20pm 8. Approve 2000 Park Board Goals 7:35pm 9. Recreation Department Update 7:50pm 10. Parks Department Update 8:OOpm 11. Old Business 8:10pm 12. New Business 8:15pm A. Park Dedication Survey of Other Communities 13. Next Park Board Meeting — Monday, March 6, 2000 8:25pm 14. Adjourn 8:30pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd/2 -7 -00 Park Board Agenda.doc City of Lino Lakes Park Board Meeting January 4,2000 The January 4, 2000 City of Lino Lakes Park Board meeting was called to order at 6:40pm, by Chair Lindy. Roll call was taken, members present were Pam Taschuk, Jeff Reinert, Joe Boyle, Paul Montain, Pat Huelman, and George Lindy. Chris Welsand was absent. Also present were Rick DeGardner, Public Services Director, Sandie Wood, Office Manager. APPROVAL OF NOVEMBER 1, 1999 MINUTES: Jeff Reinert made a motion, seconded by Pat Huelman, to approve the November 1, 1999 minutes. The minutes were approved with Paul Montain abstaining. SETTING THE AGENDA: The agenda was passed as presented. OPEN MIKE: Rick referred to a letter the City 6613 Ruffed Grouse Road. The let the lack of park development in t addition. ved from Mr. Mark Groff, expressed frustration over ea of the Quail Ridge Rick referred to the letter onse to Mr. Groff from the City. The letter explained ity process regarding park land and park development. Ri he has not received any additional response from r. f. Chair Lindy noted Mr. iicorrectly stated parkland at Quail Ridge would be next to develop. REQUEST TO PURCHASE PARK LAND NEAR FOX TRACE DEVELOPMENT: Rick referred to a petition from residents of the Fox Trace Subdivision requesting purchase of property for development of a neighborhood park. The land that is referred to is located adjacent to the south edge of the Fox Trace Subdivision. The eastern 4.8 acres (Parcel #8) is owned by R- Properties. The western most property comprises of 2.5 acres and is owned by Mr. Harold Lehman. Parcel No. 7 is a one -acre piece owned by Mr. John Toben. Since the petition was received on December 21, 1999, staff has not had an opportunity to explore any possible land acquisition. The Comprehensive Park Plan and Development Guide does not identify a neighborhood park in this area. The designated 1 City of Lino Lakes Park Board Meeting January 4,2000 neighborhood park for the Fox Trace development is Birchwood Acres Park, which is, located % to % miles from the Fox Trace Development. Access is available via paved trails. The typical service area for a neighborhood park is 1/ to % mile radius. Mr. Brett Bauer, 335 Linda Lane, came forward and stated the area has a neighborhood crime watch group that meets periodically to discuss different issues. The issue of a closer park area was discussed and received an overwhelming response. He asked what the City process involves to pursue this park area. Mr. Tom Kallevig, 6206 Linda Lane, stated the main issue regarding the park area is safety for the younger children. Major roads that must be crossed to acces a park border the development. Chair Lindy advised a neighborhood park area might be looked at in the future if parcels to t .uth develop. At this time the City does not have funding aE i le to purchase additional land. Rick added park dedication for cash. Rick reviewed the City noting there is a much better whole parcel to the south i the purchase of property wi ce was originally made in regarding park dedication e of park development is the oped. He noted he could pursue property owners. Chair Lindy stated the n park in this area needs to be kept in mind. The ; doe .t have the funding at this time to even grade and seed t._,.e.ty if it was acquired. A park will probably not be developed here unless the land is developed or another funding source s found. The Park Board is now aware there is interest for a neighborhood park. Paul added it is possible to put this item on a referendum to fix and repair neighborhood parks. Mr. Bauer stated there is much interest among the neighbors for a neighborhood park. Approximately 90% of the neighborhood signed the petition. He continued stating he wanted to discuss the issue before the property to the south develops. He also wanted to find out what the residents can do to get involved with the City process. He noted that he appreciates the quick response received from the City. Mr. Kallevig added that the residents are aware that the property to the south needs to be developed before a park is developed. 2 • City of Lino Lakes Park Board Meeting January 4,2000 REVIEW 1999 ACCOMPLISHMENTS: Rick reviewed a list of Public Services Department 1999 Accomplishments. See packet on file for information. Paul asked if there were any disappointments in 1999. Rick advised the biggest problem is trail renovation and restoration. Trails will be a big priority in 2000 if funding is available. The only trail that needs to be paved in Behm's Century Farm. Rick added that staff also installed a wood fence and landscaping around the lift station at Sunrise Park. Pat noted Wenzel Farms is not on the list. Rick stated he is also very frustrated about the progress of the trail connection from Trappers Crossing to Birch Park. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights from December, 1999. He noted the special events that n.luded Secret Holiday Shop, Letters from Santa, and Snow Da Rick also advised the Parks and R purchasing two scoreboards for t Park. It is expected that the this summer's softball season. atfon Department will be tball fields at Sunrise eboards will be in use by Pam asked if the ski trip w en on December 28, 1999. Rick advised there was a ski t .iroximately 20 -25 kids were involved. Pam asked if the ski ark open to other residents. Rick advised the ski trips re open to those who don't live in Lino Lakes. PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Park Supervisor, which summarizes the maintenance highlights for December, 1999. Rick noted the Park Maintenance Department has a problem with the tanker truck. It is currently in the shop getting the tank patched. This has limited the Parks Department to hose flooding at the rinks that have a water source. He noted the purchase of a new tanker truck is in the 2001 budget. OLD BUSINESS: • Distribute 2000 Meeting Dates - Rick reviewed the meeting dates for 2000. Rick noted the September 5, 2000, meeting will hopefully involve a park tour and BBQ. 3 • • City of Lino Lakes Park Board Meeting January 4,2000 NEW BUSINESS: Review November, 1999 Playground Inspection Report - Rick referred to the 1999 Playground Inspection Report. He stated that the playgrounds within the City are in terrific shape. The oldest equipment is at Sunset Oaks. Rick noted Brandywood and LaMotte Parks are the only two that do not have playground equipment. Annual Appointments - Pam Taschuk, Jeff Reinert - Rick formally notified the Park Board that Pam Taschuk and Jeff Reinert have been re- appointed to the Park Board for another three -year term. SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held 2000, 6:30pm, at Lino Lakes City Hall. ADJOURN: Pam Taschuk made a motion to adjourn, e ded by Joe Boyle. The meeting was adjourned at 7:24pm. onday, February 7, Respectfully Submitted, Kim Points Recording Secretary 4 • • • CITY �OF IN EKE S Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 February 2, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Brandywood Playground Equipment Survey The attached memo was sent to the Brandywood Development residents inquiring about their interest in having new playground equipment at Brandywood Park. Thirty -five surveys were returned. The results are summarized on the attached survey form. All comments indicated on the surveys are listed. Also enclosed is the tentative playground schedule for Brandywood Park. I anticipate installation to occur sometime in May -July. I am recommending that the bid amount be $27,000 for the equipment. This would include a structure for 2 -5 year olds and a separate structure to service 5 -12 year olds. The swing sets will consist of two belt seats and two bucket seats. RD:sw sw /parkbrdBrandywood Playground Equipment Survey.doc • Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • January 24, 2000 Dear Brandywood Park Area Resident: At the January 4, 2000 Goal Setting meeting, the Park Board recommended the expenditure of Park Dedication Funds for playground equipment at Brandywood Park. The purpose of this letter is to determine if there is interest and support from area residents to have the new playground equipment installed this summer. Please take a moment and complete the enclosed survey. Surveys can be sent to Lino Lakes Parks and Recreation, 600 Town Center Parkway, Lino Lakes, Minnesota 55014 or faxed to 651 982 -2439. Please return the surveys by Wednesday, February 2, 2000. If there is sufficient interest for playground equipment, I will be preparing and sending proposals to playground equipment manufacturers. Area residents will have an opportunity to review the proposals and provide recommendations. After a decision has been made, residents who have expressed interest will meet to determine color selection, etc. Detailed information will be sent to all residents as dates are established to review the proposals. Sincerely, 7g:A. Rick DeGardner Public Services Director RD:sw sw /rick/Brandywood Playground Survey Letter.doc Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 BRANDYWOOD PLAYGROUND EQUIPMENT SURVEY Does your family support having new playground equipment at Brandywood Park? 33 Yes, we want playground equipment 2 No, we do not want playground equipment Doesn't matter 0 If yes, what are the ages of children in your family? • Ages 1 -5 = 30 Ages 6 -11 = 28 Ages 12+ = 7 Comments: It would be great to have a park in the neighborhood. This would complete Brandywood Estates. We would like to be involved in selection process, as much as possible. Thanks! We would love playground equipment in the park! This is long overdo! When we moved in 7 years ago, we were told that part of the price we paid for the lot was going to this park. We were led to believe we'd have a park within a year or two. We would be willing to help with construction if that would speed things along, or to re- duce costs. Please encourage the use of the playground • The park has not been used as it is now and playground equipment would be a great way to get more use out of the park area. This would be a great addition to our neighborhood and one that was promised when we moved in. But, what is the cost? What will we be assessed on our taxes? Finally! Thank you. Playground equipment and a ballfield with backstop and bases would be nice. Tennis courts would be great! It would be great if something would be included for the older children as well as the younger ones. Maybe a small area setup for playing sports like football, baseball, basket- ball. Having new playground equipment would be great if something can be done about the terrible bug problem in the park area. The gravel area around the boardwalk should be finished so rollerblading can go smoother. Finally. We are very interested in moving this project forward. Please let us know how we can help! • Absolutely no organized ball field of any sort. Tables /benches would be nice around the • playground area. Be prepared for some opposition from one neighbor whose house backs up to the park. They don't have kids and wanted the area to remain wooded. A real joy! I would not be in favor of playground equipment in Bradywood Park. I back up to the park and was one of the first to move in back on White Oak. The mosquitos are so bad in the summer our children don't play there. I moved to Lino from an area that had a park with equipment. The kids played on backyard sets and the only ones using the equipment were older kids as a hangout smoking cigarettes. Most of my neighbors with kids have sets in their backyard and I just don't think it will be used. The city keeps the park mowed very nice and its great for rollerblading and biking. I would like to see it left natural. We went through this a few years ago with the City Council and the neighborhood really became divided over this issue. One family moved. When equipment is placed please be sure to leave open space in the park. Place equipment to the side of the park or in a corner. I hope the location of the equipment wouldn't interfer w /the open - grassy area of the park. C: \PM65 \Resident Survey.p65 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 BRANDYWOOD PLAYGROUND BID SCHEDULE January 27, 2000 Tuesday, Feb 8 Monday, Feb 14 Tuesday, Feb 15 Tuesday, Feb 22 Tuesday, Feb 29 Friday, Mar 3 March 6 - 9 Send Notice To Bidders to Quad (Published Feb 15, Feb 22) Council approves expenditure of 2000 park dedication funds Council authorizes staff to advertise for bids Bids sent to Playground companies Send Press Release to Quad regarding public viewing (Published Feb 29, Mar 7) Send Letter to area residents regarding public viewing Bids opened - City Hall 10:00 am Public / Park Board Review @ City Hall Library Monday, March 6 8:00 am - 8:00 pm Tuesday, March 7 8:00 am - 4:30 pm Wednesday, March 8 8:00 am - 8:00 pm Thursday, March 9 8:00 am - 4:30 pm Monday, March 13 Council awards bids Wednesday, March 15 Playground equipment ordered (4 -6 weeks delivery) 1/27/00 RD /Neighborhood Parks /Playgr /Brandywood schedule • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 February 2, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Bid Review Wenzel Farms Pedestrian Bridge Bids for the design, construction, and installation of the pedestrian bridge in the Wenzel Farms Development will be opened on Friday, February 4. I will bring all bids to the Park Board meeting for review and recommendation. RD:sw sw /parkbrd/Bid Review Wenzel Farms Pedestrian Bridge .doc • FEB- 6655, TKDA • ENGINEERS • ARCHITECTS • PLANNERS February 7, 2000 TOLT2, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Mr. John Powell, P.E. City Engineer City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 Re: Wenzel Farms Pedestrian Bridge Lino Lakes, Minnesota TKDA Commission No. 11985 -001 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL. MINNESOTA 55101.2140 PHONE:851/292.4400 FAX,651/292 -0083 Dear Mr. Powell: Enclosed are the proposals received for the referenced project and the following are our • comments regarding their content. Six proposals were received, three were quotes for fabrication and delivery of the bridge superstructure, requiring the City to construct the substructures and install the bridge. Three proposals included the fabrication delivery and construction of both the sub structure and superstructures. The proposals received are as follows: 1) Continental Bridge — This proposal is for the fabrication and delivery of the composite tubular steel truss (with timber deck) bridge superstructure only and delivery. The proposed bridge length is 50 -feet, single span, with a width of 6 -feet, 8 -feet and 10 -feet as requested in the request for proposals. The bridge costs proposed are $14,386 for the 6 -foot width, $16,389 for the 8 -foot width, and $ 17,629 for the 10 -foot width. This proposal does not include materials for the bridge substructure. No warranty is indicated for the materials in this proposal. This proposal does not include material costs for the bridge substructure. The City will be responsible for providing equipment to unload the bridge from the delivery vehicle, design and construction of the bridge substructures, permitting with the Rice Creek Watershed District, and erection of the bridge superstructure. 2) Wheeler Lumber LLC - This proposal is for the fabrication and delivery of the composite tubular steel truss (with timber deck) bridge superstructure only and delivery. The proposed bridge length is 37 -feet, single span, with a width of 6 -feet, 8 -feet and 10- An Equal Opportunity Employer FEB -0? -2000 14: Mr. John Powell, P.E. February 7, 2000 • Page 2 feet as requested in the request for proposals. This proposal does include timber materials for the bridge substructure. The bridge costs proposed (excluding substructure materials) are $10,310 for the 6 -foot width, $10,760 for the 8 -foot width, and $11,625 for the 10 -foot width. The bridge costs proposed, including the materials for the substructures, are $14,465 for the 6 -foot width, $15,155 for the 8 -foot width, and $17,010 for the 10 -foot width. The bridge proposed is covered by material warranty for 15 years from the date of delivery. This proposal includes costs for a creosote treated timber pile foundation with timber pile caps, backing plank, bracing fillers and hardware for the installation by others. The City will be responsible for providing equipment to unload the bridge from the delivery vehicle, construction of the bridge substructures, permitting with the Rice Creek Watershed District, and erection of the bridge superstructure. • 3) Jay Brothers, Inc. - This proposal is for furnishing and installing the composite tubular steel truss (with timber deck) bridge proposed for fabrication by Continental Bridge listed above. The proposal includes furnishing and installing the bridge superstructure and steel helical pile substructures. The bridge costs for furnishing and installing the bridge (including erosion control at the substructures) proposed are $47,700 for the 6- foot width, $48,700 for the 8 -foot width, and $50,120 for the 10 -foot width. The City will be responsible for providing permitting with the Rice Creek Watershed District, and extension of the park trail to the bridge. The contractor will backfill the substructure of the bridge only in the area disturbed by construction immediately at the bridge. • 4) Sunram Construction, Inc. - This proposal is for furnishing and installing the composite tubular steel truss (with timber deck) bridge proposed for fabrication by Wheeler Lumber, LLC listed above. The proposal includes furnishing and installing the bridge superstructure and substructures. The bridge costs for furnishing and installing the bridge proposed are $49,500 for the 6 -foot width, $50,500 for the 8 -foot width, and $51,500 for the 10 -foot width. The City will be responsible for providing permitting with the Rice Creek Watershed District, and extension of the park trail to the bridge. The contractor will backfill the substructure of the bridge only in the area disturbed by construction immediately at the bridge. • • • FEB -07 -2000 14:55 Mr. John Powell, P.E. February 7, 2000 Page 3 bJl eJe eeb� 5) York Bridge Concepts — This bridge proposal includes furnishing and installing a pressure treated timber superstructure and substructure. The proposed bridge length is 37 -feet, single span, with a width of 6 -feet, 8 -feet and 10 -feet as requested in the request for proposals. The bridge costs proposed are $20,240 for the 6 -foot width, $21,220 for the 8 -foot width, and $22,184 for the 10-foot width. A 3 year warranty is indicated for the materials in this proposal. The City will be responsible for providing permitting with the Rice Creek Watershed District, and erection of the bridge superstructure. The proposal considers only 10 -foot long piles for the bridge substructures. We suspect additional piling length will be required in order to properly found the bridge, at an additional $25 per foot of piling installed. This could increase the cost of the substructure $5,000 to $10,000. Additional costs may also be incurred for pile splices. Engineer drawings, calculations or additional submittal items are at additional cost. York Bridge Concepts states that they will work under the supervision of the owner. We recommend the piling for the foundation of this bridge is creosote instead of CCA as proposed. The creosote will provide assurances of longevity for the bridge foundation under wet conditions. 6) Steadfast Bridges - This proposal is for the fabrication and delivery of the composite tubular steel truss (with timber deck) bridge superstructure only and delivery. The proposed bridge length is 37 -feet, single span, with a width of 6 -feet, 8 -feet and 10 -feet as requested in the request for proposals. The bridge costs proposed are $12,592 for the 6 -foot width, $13,858 for the 8 -foot width, and $1 5,417 for the 10 -foot width. This proposal does not include materials for the bridge substructure. A fifteen year warranty is indicated for the materials in this proposal. This proposal does not include material costs for the bridge substructure. The City will be responsible for providing equipment to unload the bridge from the delivery vehicle, design and construction of the bridge substructures, permitting with the Rice Creek Watershed District, and erection of the bridge superstructure. All of the bridge proposals, except the York Bridge, include self - weathering, steel truss superstructure with timber decking. The York Bridge is a completely timber material bridge. • • FEB -07 -2000 14:56 Mr. John Powell, P.E. February 7, 2000 Page 4 All of the proposals allow approximately 12 to 15 weeks for material delivery. Construction schedules should coincide with the material deliveries and take approximately 2 additional weeks to complete the installation for the composite steel/timber bridges . Please do not hesitate to call me at 651- 292 -4510 with any questions or comments regarding the proposals received for this project. Sincere' Paul T. Hornby, P.E. enclosures H:Vinolwtn,cl faring hridgc\Q2 1(cJtylir.doc FEB -07 -2000 14:56 AMIIIIPUI■ BRCO�LNTA 8301 State Hwy 29 N. • Alexandria, MN 56308 RE: Wenzel Farms Pedestrian Bridge Lino Lakes, MN February 1, 2000 Telephone 320 -852 -7500 Toll Free 800 - 328 -2047 FAX 320 -852 -7067 E -MAIL conbridg@ continentalbridge.com To Whom It May Concern: Continental Bridge is pleased to offer you the following Quote proposal for the above referenced project. This letter will outline the scope of work that we will provide. This proposal considers the following bridge specification assumptions. Any change to these assumptions will need to be evaluated for any adjustment to this proposal. Continental Bridge will Design, Fabricate and Deliver the following: 1 only -50'x 6' Continental Bridge, half - through truss, one diagonal per panel, square end vertical, bearings at equal elevations, 2% % camber (arch) per specifications (note- this slope exceeds ADA requirements), fabricated from atmospheric corrosion resistant steel, nominal 2 "x10" pressure treated wood decking, horizontal safety rails placed on the outside of the truss to produce a maximum opening of less than 4" to a minimum height of 42 ", 85 psf uniform live load, or one 1,0001b. concentrated load, 35 psf uniform wind load over the vertical projection of the bridge as if enclosed. F.O.B. Lino Lakes, MN $14,386.00 �✓�� y 0c. C- OI.) Y. 1 only -50'x 8' Continental Bridge, same specifications. F.O.B. Lino Lakes, MN $16,389.00 1 only- 50'x 10' Continental Bridge, same specifications. F.O.B. Lino Lakes, MN $17,629.00 Note: We are proposing a 50' length because of needed clearance issues and less landscaping requirements. The above pricing does not include any applicable taxes, anchor bolts, foundation design or construction, unloading or erection costs. TERMS OF SALE We will typically require a 40% deposit with the order (except to Government Entity) with the balance paid either C.O.D. by certified funds or credit approved. Credit determination on the balance will be made after review of bank and trade references and your labor and material supply payment bond, if any. For Approved Credit: Terms of sale on remaining balance are 100% Net 30 days. Payment terms contained in this proposal may not be changed without written authorization from Continental Bridge. Acceptance of any proposal from Continental Bridge constitutes acceptance of these credit terms. Unauthorized retention of payments by Purchaser for any reason shall be subject to a service charge of 2% per month on any balance due past 30 days from invoice date. • FEB -07 -2000 14:59 J O5 J Z Q O U Z o 0 W z ct TOTAL BRIDGE SPAN oine rill ailikka !Illri: Pull Att. NM 'd L90Z29802£ z O W J W w 0 W O z 1J1N3N1.LNO3 ua L2:£0 0002- E0 -83. • FEB -07 -2000 14:59 651 292 0083 P.16/38 0 p ?OP C iCRD FLOOR BL, -U.' • rr W CO Z I V) 0 a a Y d' Z 0 CL _I 0 r- 'F) C) m z 0 LU U CW 0 e m W 0 0 a6p14 (e'auaucluo) L66; 6E EE :60 Pi APW PPM 33S6 \03S \J3ti \S3116 \9N3\ :� ZO 'd L90LZS80ZE 1UIN3NI LNO0 Wd 93 :EO 0002- EO -83. FEB -07 -2000 15:03 651 292 0083 P.25/38 4 Vr { BRIDGE CONCEPTS The Professional Bridge Company TO: TKDA 1500 Piper Jaffray Plaza 444 Cedar Street St. Paul, MN 55101.'2140 PH: 651 -292 -4400 FX: 651 -292 -0083 Attn.: Mr. Paul Hornby January 27, 2000 YBC No. P20022 ' From: Steve Visosky, Regional Manager RE: Proposal for the timber bridge at Wenzel Farms. This proposal is being submitted with the intention of providing pricing for the installation of YORK BRIDGE CONCEPTS•design engineered timber bridge for Lino Lakes, Minnesota. The bridges will be builton -site, and the price quoted is for "turn key" construction. We are confident that you will find the York Bridge Concepts staff to be first inservice, and our bridges to be constructed with the highest standards. This proposal is based on YORK BRIDGE CONCEPTS,designs which include the.use of .40 CCA pressure - treated, no. 2 grade, southern. yellow pine (unless otherwise specified), which meets, or exceeds all application guidelines' as , specified by the American Wood Preservers Association (AWPA). Douglas Fir may be substituted for Southem Yellow Pine on any or all timber materials as designated by York Bridge Concepts. 'OPTION A: (1) — 6' WIDE PEDESTRIAN PILE SUPPORTED TIMBER BRIDGE ..The bridge is designed to accommodate an 85 ptf loading including impact. Constructed with 8" butt pilings (.60 CCA) on 10' centers, 2x10" beams and stringers, 2 "x8" deckboards 40 Total linear feet = •$17,300.00 Total • Price is based on a maximum.deck elevation of 6' above grade. , • Price is based on piling at 10' in the ground: In the event refusal is not met at 10' additional materials will be required, resLllting in additional charges. . • Longer pile, if needed, to be charged at.$25.00 per foot of piling. , • Equipment access to stream bed required. . , ABUTMENT WALLS 14 linear feet of 3' high abutment wall at.each end of each bridge, using three 3 "x12" boards, 8" dia. butt pilings, 3 "x8" cap board and a filter fabric liner (2) Abutments = $1,620.00 Total HANDRAIL Our standard 42" high timber handrail will be placed along the entire. length of both sides of the bridge. Handrail consists of 4 "x6" posts bolted on 5' centers, 2 "x4" cap•rail, and a 2 "x6" cap and rail. 1 80 Total linear feet @ $16.50 per linear foot,= $1,320.00 Total • YBC No. P20022, Page 1 oil York Bridge Concepts 1419 West Waters Avenue PH: 813 - 933 -1304 FX: 813- 932 -6486 Rev 12/3/99 FEB -07 -2800 15:03 .Cf /..Stl OPTION B: (1) 8' WIDE PEDESTRIAN PILE SUPPORTED•TIMBER BRIDGE The bridge is designed to accommodate an 100 psf loading including impact. 'Constructed with 8 ",butt pilings • (.60 CCA) on 10' centers, 2 "x12" beams and stringers, 2 "x8" deckboards and timber 4 "x6" curb along each • side, bolted with 4 "x6" blocks every 5' . • 40 Total linear feet = $18,100.00 Total' • • Price is based on a maximum deck elevation of 6' above grade. • Price is based on piling at 10' in the ground. In the event refusal is not met at 10' additional materials will be required, resulting in additional charges. • Longer pile, if needed, to be charged at $25.00 per foot of piling. ABUTMENT WALLS 16 lineal feet of 3' high abutment wall at each end of each bridge, using three 3 "x12" boards, 8 ". dia. butt pilings, 3 "x8" cap board and a filter fabric liner, (2) Abutments = $1,800.00 Total HANDRAIL • Our standard 42" high timber handrail will be placed a'ong the entire length of both sides of the bridge. . Handrail consists of 4 "x6" posts bolted on 5' centers, 2 "x4" cap rail, and a 2 "x6" cap and rail'. 80 Total linear feet @ $16.50 per linear foot = $1,320.00,Total OPTION C: (1) — 10' WIDE PEDESTRIAN PILE SUPPORTED TIMBER BRIDGE • • The bridge is designed to accommodate a 85 psf loading including impact. Constructed with butt ,pilings (60 • 8" CCA) on 10' centers, 2 "x12" beams and stringers, 2 "x8" deckboards and timber 4 "x6" curb along each side, ' bolted with 4 "x6 "' blocks every 5' 40 Total linear felt = $18,900.00 Total • Price is based on a maximum deck elevation of 6' above grade. . • Price is based on piling at 10' in the ground. In the event refusal is not met at 10' additional materials will be required, resulting in additional charges. • Longer pile, if needed, to be charged at $25.00 per footof piling. ' ABUTMENT WALLS 18 linear feet of 3' high abutment wall at each end of each bridge, using three 3 "x12" boards, 8" dia. butt pilings, 3 "x8" cap board and a filter fabric liner (2) Abutments a7 $732.00 each = $1,964.00 Total HANDRAIL Our standard 42" high timber handrail will be placed along the entire length of both sides of the bridge. • Handrail consists of 4"6" posts bolted on 5' centers, 2 "x4" cap rail, and a 2 "x6" cap and rail. 80 Total linear feet @ $16.50 per linear .foot = $1,320.00 Total • • • YBC No. P20022, Page 2 of 4 York Bridge Concepts 1419 West Waters Avenue PH: 813- 933 -1304 FX: 813 - 932 -6486 Rev 12/3/99 FEB -07 -2000 15: 03 - 1 252 0083 H. 2ti7.58 l 'We propose hereby to fumish material and labor - complete in accordant/ with YBC specifications, for the sum of • OPTION A: $20,240.00 Total for all items listed OPTION B: $21,220.00 Total for all items fisted OPTION C: $22,184.00 Total for all items listed D Price quoted is,good for ninety (90) days. R Price includes a.3 -year warranty against defects in material or workmanship. D Payment to be invoiced as follows: 10% w/ signed proposal, 45% upon commencement of work, 45% upon completion of work • Delinquent irtvoice payments will be charges 1.5% per month on the account balance for a period,of time to be determined by YBC. In the event of non- payment, customer shall be responsible for attorney fees and YBC's cost of collection. BY James M. York - President, YORK BRIDGE CONCEPTS Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. Payment will be made as outlined above. Date: Signature: Note: All payments and contracts are to be forwarded to: York Bridge Concepts 1419 W. Waters Ave., Suite 116; Tampa, FL 33604 A. 7 • • • YBC No. P20022, Page 4 of 4 York Bridge Concepts 1419 West Waters Avenue PH: 813 - 933 -1304 FX: 813 - 932 -6486 Rev 1213/99 FEB -07 -2000 15:05 651 292 0083 P.32/38 if nit 4b4 STEADFAST OR1DG ® 1I A DIVISION OF HILTOIAST FRODOCT3 INC. 119 40th 8t, ?iE FM PATS, AL 566967 -8139 1- 800 -74P -7515 Mr Mai 41 E Pio Eq El � Fn Pi A o 6" Rani Opening S I C1 1 E 0 11 1 FEB -07 -2000 15:05 651 292 0 C-1 co P igg 1.4 o Ott ca o- NS Ili. rin U c+yjJ -1 0 0 13 0 0 4o f u Gg JOOH BUJJeag Jo as}UaD o'} .1L4 WOJ� AU2'}6J�j ~~ Q• V BEARING FLAN 4 ASSEME3LY 1 U 0 1- Cb • a V uem') • a .v . •a • '_ a v. FEE -07 -2000 15 :05 BRIDGE INSTALLATION 651 2y2 bbd.i r..547.5b BRIDGE INSTALLATION -13S ttf x ,, H u �� c In.7-41Eiq 23m �}+C s d IA 42 el §-2, 1.4 fau-aqaz f "la 01 SPLICE BOLTS -8 bl d,, ;t1 12 ttK EH! Q4. ,fix ' •� • vjU Z'1 to o • •onz • • Nq • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 7, February 2, 2000 TO: Park Board Members XLD FROM: Rick DeGardner, Public Services Director SUBJECT: Marshan Park Trail Buffering The trail segment connecting Marshan Park to Stage Coach Trail was completed this past fall. Restoration consisted of laying sod along the area adjacent to the south side of the trail. III The Park Department is planning on installing landscaping along the northern side of this trail to provide a buffer for the five adjoining homes. The plan calls for 15 Autumn Blaze Maple Trees placed along the trail (1 1/4" to 1 1/2" diameter). Additional shrubbery and bushes will also be placed along the north side of the trail. Attached is a memorandum to the adjoining property owners explaining the landscaping plan in more detail. All shrubbery and bushes that will be installed will be 18" to 24 ". The estimated cost of the plant material is $775.00. RD:sw sw /parkbrd/Marshan Park Trail Buffering.doc • Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Memorandum To: Residents Adjacent to New Marshan Park Trail From: Rick DeGardner, Public Services Director Date: February 7, 2000 Re: Spring Landscaping Project The Parks department has designed a landscaping plan to provide a buffer for the five homes directly north of the trail that was put in last year connecting Marshan Park to Stage Coach Trail. The plan calls for 15 autumn blaze maple trees placed along the trail. Additional shrubs and bushes will also be placed on the north side of the trail as follows (Estimated quantities in parenthesis): 440 Post Road 434 Post Road 428 Post Road 422 Post Road 416 Post Road Miss kim lilac shrubs (13) Bailey compact american cranberry bushes (12) Cardinal dogwood shrubs (10) Bailey compact amur maple shrubs (20) Cardinal dogwood shrubs (13) Listed below is some pertinent data related to the trees and shrubbery: Species Mature Height Mature Spread Fall Foilage Autumn blaze maple tree 50 -60 ft 40 ft Orange -Red Miss kim lilac shrub 6 -7 ft 5 -6 ft Burgundy Red Bailey compact american cranberry bush 5 -6 ft 5 -6 ft Deep Red Cardinal dogwood shrub 8 -10 ft 10 ft Reddish - Purple Bailey compact amur maple shrub 7 -9 ft 7 -8 ft Orange to Scarlet If you have any questions or concerns regarding this landscaping plan, feel free to contact me at 651- 982 -2444. 2/7/00 RD/Trails/Marshan Landscaping Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 February 1, 2000 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Approve 2000 Park Board Goals Attached is a list of the 2000 Park Board Goals that were discussed at the January Goal Setting Meeting. George Lindy is scheduled to present the goals to City Council at the Wednesday, February 9 Work Session. The Work Session begins at 5:30pm in the Community Room at City Hall. All Park Board members are encouraged to attend. RD:sw sw /parkbrd/Approve 2000 Park Board Goals.doc • • • • To: Lino Lakes City Council From: George Lindy Chair, Lino Lakes Park Board Re: 2000 Park Board Goals and Priorities Attached is a summary of the Lino Lakes Park Board proposed goals and expenditures for the year 2000. Each year we review the funds we have available to allocate toward park development and improvement and try to distribute these funds as efficiently as possible while still trying to maintain a reasonable balance in the Dedicated Fund. The undesignated Dedicated Fund balance with which we have to work this year is $125,093. As I have stated before, we have a multitude of needs throughout our park system, yet we are faced with a diminishing funding source. Thus we prioritize those issues which we feel have the greatest need. We are pleased the city has secured land for an active outdoor recreation complex and we support pursuing the referendum process to secure funding for trail improvement, neighborhood parks, and the development of an outdoor athletic complex at an appropriate time. With the allocation of a portion of the "Excess Fund Balance" to the parks department, we have been able to address the safety issues of deteriorating play structures in a number of parks. This funding has also made it possible to place structures in parks that otherwise did not have funds available to them. With our playgrounds through out the city being in great shape, we now turn out attention to the trail system. Our linear parks are an extremely popular and heavily used component of outdoor recreation and transportation system. Due to the aging of the trails, the routine renovation and restoration of the system becomes a number one priority. Besides routine maintenance (ie., mowing, plowing, etc.) the older trail segments are in need of more extensive repair (ie., sealcoating, culvert repair, tree root damage). We do not have the funds necessary to address these needs (we are committing $20,000. Of our Dedicated Funds toward trail renovation; Funds which are intended for park land acquisition and park development), thus we request the Council consider this ongoing need and make the necessary budget adjustments to preserve this resource. The Lino Lakes park board looks forward to working with you in the future and we thank you for your past support. • • • Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 2000 PARK BOARD GOALS Install playground equipment at Brandywood Park $35,000 Trail renovation throughout trail system $20,000 Complete development of Behm's Park $10,000 Pave trails in Behm's development (partial) $35,000 POSSIBLE PROJECTS IF FUNDING BECOMES AVAILABLE Complete paving trails in Behm's Development $25,000 Provide fill, grade, and seed southern portion of Marshan Park $20,000 Install playground equipment at LaMotte Park $30,000 Begin development of Quail Ridge Park Up to $200,000 Pave Wenzel Farms trail loop $15,000 '/2 court basketball courts throughout park system $40,000 Funding for "Wheels Program" $15,000 Install boardwalk to connect Trapper's Crossing to Birch Park $30,000 2/1/00 RD/Park Board/2000 goals to council •C I T Y , O IN. LA KES Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • Lino Lakes Parks and Recreation Department Unwary Park Board Update Skijoring Dogs at 'SWOW DAY" - Unwary 22, 2000 Program Highlights - January Park Board Update YOUTH Dance: Winter classes are in full swing. We have a new instructor this season and so far the classes have been going very well. Floor Hockey Mini Camp: We started a new class this season for 7-8 year olds. It has not proven as popular as the 4-6 year old class, but attendance has been strong. Toss, Kick, and Catch: This program is going well. Due to low enrollment, we are only offering one class this season. Snack and Skate: We have approximately 4-0 chidren registered in this program. So for this year, the weather has been very cooperative. On February 26, we will conclude the program with a skating party at Centennial Sports Arena. Hockey Skills Development- Seven children are registered in this program. Participants receive a jersey and a medal. Martial Arts: Registration levels are where we expected. There is a large following of participants who enjoy this instructor. • Baskets "Have a Ball ": This program has been very popular in the past. Registration is less this season, but still very strong. Family Open Gym: This program is more popular than ever. Weekly attendance figures have been in the twenties. YOUTH TRIPS AND ACTIVITIES Ski Trips: Our first three ski trips have been great successes. Attendance numbers are as follows. Wild Mountain on Dec. 28 - 23 participants, Wild Mountain on Jan. 17 - 50 participants, Afton Alps on Jan. 24 - 24 participants. CLUB: Our cooperative trips with Blaine Parks and Recreation Department and Centennial Community Services have been going well. Our Dec. 23 trip, "Bowling, Lunch and a Movie," had over 50 participants and our Eagles Nest /IMAX trip had 11 participants. A full week of trips and activities is planned for- the Centennial School District's "spring break" week (Feb. 21 -25). Trips are also planned for school out days March 10 and 17. .0 • Program Highlights Continued ADULT Five-Player- Basketball: The five - player basketball season is just about completed. We will be beginning playoffs in February. After the playoffs, the winning team will represent our City in The State Tournament. Go -Rec Volleyball: Eight teams are registered in this league this season. Although this is consistent with past registration, we will aggressively be pursuing additional teams in the future. Fitness Glasses: Fitness class registration is consistent with past participation. The winter classes are traditionally our largest classes. We will be offering a new fitness program in March - Cardio Kick Boxing. We are excited about this new program offering. Open Basketball: As expected, the average weekly number of participants is about 30. We may pursue additional gym space in the future. Open Volleyball: The attendance numbers are very positive. We are averaging close to 25 participants per night. SPECIAL EVENTS SNOW DAY: Snow Day, a cooperative effort with Anoka County Department of Parks and Recreation, was a big hit. Over 200 people attended this event on January 22 at Wargo Nature Center. Many participants commented on how great it was to get outside and have fun in the snow. Activities included: cross - country skiing, Norwegian kicksledding, snow shoeing, winter softball, winter rope pull, crafts and skijoring demonstrations. Al activities, except skijoring, were "hands on" - which the participants really enjoyed. MISCELLANEOUS NOTES The Lino Lakes Parks and Recreation Department is now seeking energetic, enthusiastic and caring individuals to fill a variety of summer positions. If you know someone who fits these qualifications, please have them call the Parks and Recreation Department at 651 -982 -2440 for an application. The Parks and Recreation Department is continually making necessary improvements to our brochure. If you have any questions or comments about the publication, please contact Barry Bernstein, Recreation Program Supervisor, at 651 -982 -2445. Questions ?? Please feel free to contact Liz Bursack or Barry Bernstein at 651 -982 -2440. • • • Step #1 Step #2 Lino Lakes Parks Update February 1, 2000 /6 , Step #3 Step #4 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 January 27, 2000 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: January Park Maintenance Update Maintenance activities for January have focused primarily on skating rinks and warming houses. The following activities are performed pretty much on a daily basis at our four hockey rinks: 1. Sweeping the entire ice surface from the center out to the boards. 2. Snowblowing along the boards after sweeping. 3. One more lap around boards with sweeper after blowing to push any missed snow and ice to the boards. 4. Hand shoveling of boards to remove any remaining snow and ice. 5. Flooding of ice surface with our tanker truck. Daily maintenance activities on our pleasure skating rinks includes sweeping ice surface followed by tanker flooding. In addition after snowfalls we usually have to either blow or snowplow ice surface prior to sweeping. Other maintenance activities during January included: • Repair of hockey goals. • Equipment maintenance and cleaning. • Chipping of christmas trees at Birch Park (69) and Sunrise Park (153) for a total of 222 trees. • Dead or hazard tree removal at various park locations. • Ordering of maintenance supplies needed for spring and summer. (Fertilizer, seed, ballfield supplies). • Assist the Public Works Department after any snowfall. (Plowing roads trails, parking lots, and cul -de -sacs. Clearing sidewalks, etc.) Those are the January highlights, more to come in February. sw /parkbrd/Mike Hoffman Maintenance Update /January 00.doc • • 'Park Planninn and nageInn Other Mntknd Hotel: 146 (1000sf klAnl 1 i `u s A 9 M o E S m ` > 00 o ^ 1 2367 292 (1000 s.f. bldg) 'S 4500 park 1 rnn trail > 4% of fair market 400 o O O 3375 park 880 trail 5,500 450 /ac or 650 /lot R E A E~ 0 o m J Sc E - 25 ^ 1 2480 N o v - 4500 park 1 r)rl trail 4% of fair market 400 m m 8 3375 park RRn trail - 450 /ac or I 650 /lot Q 8 m N one acre of and for each nine acres of commercial or industrial Cash or land value = to 5% land value /area cash /land = to up to 10% of land area 1 none or cash /land equal to 5% of land /area 1 fixed rate per acre of land cash or land up to 10% of land value /area - fixed rate per acre cash or land equal to 7% of land value /area 5% of land are or fixed fee per acre euou fixed rate per acre or 10% of land area cash or land equal to 7% of and value /area up to 10% of undeveloped land area cash or land equal to 5% of land value /area cash or and equal to 10% of land value /area m > C m e N fixed rate per acre of and cash /land = to 8% of land value /area cash /land =to 5% of and value or fixed rate per type of dwelling unit none fixed rate per acre of land land or cash at fixed rate m C C O co m 10 %land or $/bIdg s.f. 5% of the county auditors assessed value I ) 0 S S Y o. So ^ Q n O CO to V) L 1300 2400 8 S O f 1000 park 333 trail 750 400 O 837 park 150 trail 1,850 750 o C Q O O 135 /if over l 24 units 650 I N pp p 8 S Q O ^ o Y p M ^ O O 1t < Y= d Oa Q m ^ .o O 6- O O e I- m N � c. °o M ° S m Y m a o 8 N Q o o n oQ g ^ a- v� o N. to 'n o .n r o �n f0 o ° m m r m in ap to u. f in $ g Y mo a c� Q ^ g S o c-„, ^ ^ � $ o N N to Residential Dedication one acre per 54 dwelling units or equivalent cash Cash or land = to 10% of land value /area cash or land equal to 6 -10% or land value /area cash or and equal to 10% of and area land = to 10% of and area or fixed rate per type of dwelling unit cash or land up to 10% of land value /area - fixed rate per type of dwelling unit cash or land equal to 7% of and value /area land = to 10% of land area or fixed rate per type of dwelling unit fixed rate per type of dwelling unit cash or land equal to 10% or land value /area O C J U C m .`-`5 II 8 m a� , O a m m -o m x8 cash or land equal to 10% of land value /area minimum of 10% plus 150 facility develop fee cash or land equal to 10% of gross and area • land = to 10% of land area or fixed rate per type of dwelling unit m J N II e land = to 10% of land area or fixed rate per type of dwelling unit cash/land = to 8% of and value /area cash/land =to 12.5% of and value or fixed rate per type of dwelling unit none fixed rate per type of dwelling unit fixed fee or one ac per 75 people m CO 5 -30% and or $ per unit fixed rate per type of dwelling unit - 10% +/- and dedication or a combination of cash and and O 1 O O O CO N 8 O QQ O O § fh O O § § O O § O O § N M N pp Q �D m N $ § O CO O N § O C O § N 8 Q N (h ^ co- M ^ 8 8 O g i. V 2 J d La Apple Valley Arden His Becker m f o m m Brooklyn Park Buffalo Champlin Chanhassen Chaska Cottage Grove Crystal 'Dayton m w 'Eden Prairie • w 'Farmington I Fergus Falls Fridley Hanover Hloo no Hutchinson Inver Grove Heights O 0 a° Park Planning and Design 2659 Dupont Ave. S #100 Minneapolis MN 55409 (8121 377-2500 Other Mathnd unimproved I assessed to a o E = a c 5 m E '-2 e 0 N 'Co : 7 a C _ 1 2850 I 2200 O C 3150 3880 U S N y A u ` E U E A E « 0 0 2200 pp N. 4550 3880 1 N U 0 o co N 1 10% of land area or 5% of cash value at the citVs option cash or land equal to 5% of and value /area land = to 10 % of land area or fixed rate per acre of land I 9% of market value Cash or land = to 10 %land value /area 9 m C C O O G C fixed rate per acre of and none fixed rate per acre of land based on average value of properties in Plymouth, up to 10% Cash or land = to 10 %land value /area +$850 per s.a.e. unit cash or land equal to 5% of and value /area or fixed rate per acre (2 per s f) whichever is greater none cash or land equal to 5% of land value /area cash/land =to 7% or fixed rate Der type of bidq s f fixed rate per type of building sf. cash or and equal to 15% of and value /area none land or cash equal to 5% of and area none Cash or land = to 5 %land value /area none fixed rate per acre of land $soil N N 0 o O 0 N S Y _ a m In b N S pp Multi F $lunit 3125 750 -810 750 350 60 r O N ( V n M N O O .- 1200 park 300 trail 8 O 0 O 0 S 200 0 co S T CO n Li, 65 f�`/ 69 ,_ m _ S S S pp ry !A co ' = 0 ^ S (O O Lo LO IN O 0. 0 CO O m ,- SO IN cr) O ^ 0 00 .N- N O S Op 0 O u. C • O CA = N HM tD N N I� p LO r 6, r 0 _ j N ^ ^ M pO S O co Y ay N 0 .-- 8 O p N N 0 0 8 O O N Residential Dedication fixed rate per type of dwelling unit cash or land equal to 5% of land value /area land = to 10% of land area or fixed rate per type of dwelling unit fixed rate per population /unit type Cash or land equal to 10% of land value cash /land =to 10% of land value /area none land proportionate to 5 acres per 1,000 population within the subdivision or cash at a fixed rate fixed rate per type of dwelling unit none fixed rate per type of dwelling unit and fixed rate per acre of land. Land dedication is 10 %. + 2 units/acre rea higher rates Cash or land = 10% of land value + $850 per bldg permit urban: cash or land equal to 10% of land value/area, rural: cash or and equal to 7% of land value /area, fixed rate per type of dwelling unit none cash or and equal to 1/25% of land of an acre per dwelling cash /land =to 10% of land value or fixed rate per type of dwelling unit land = to 10% of land area or fixed rate per type of dwelling unit Cash or land equal to 15% of and value m C O C land or cash equal to 5% of land area or fixed fee per residential unit Fixed rate per type of dwelling unit Fixed rate based on density (units per acre) ranging from 10% to 20% of land area none and = to 10% of land area ( +1% for each DU average over 2/ac ) or fixed rate per type of dwelling unit Average of cities with fixed fees d Of N7 O r O N N O O V N O N (O Oi O Q Q O c0 I� lA O O ^ n O cn mr City Little Canada Mankato Maple Grove Maplewood Mendota Heights C 4' o it i 3 3 z z New Ulm Oakdale _. o E d Prior Lake Ramsey Robbinsdale Rosemount Savage Shakopee t South St. Pauli Spring Lake Park St Cloud St Louis Park Windom Woodbury • • • CITY COUNCIL WORK SESSION OCTOBER 20, 1999 CITY OF LINO LAKES MINUTES DATE : October 20, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 8:52 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Attorney, Bill Hawkins (part); Community Development Director, Brian Wessel; City Engineer, John Powell (part); City Planner, Jeff Smyser; Chief of Police, Dave Pecc vironmental Specialist, Marty Asleson (part); and City Clerk Ry -Chel Gaust DISCUSS ANNUAL APPOINTMENTS, LINDA WAN' Staff distributed a memo regarding annual appo Committees. The memo included a timetable awarding the appointments. It was note December 13, 1999, Council meetin and who has requested reappoi Staff also distributed a direction regarding interested in apply would be asked to accomplished and w n e ity Boards and th nterviewing process and ntments will be awarded at the o listed whose terms are expiring dvisory Board application. Staff asked for Council sub" 'tting an application. Staff suggested everyone incumbents, submit an application. Also, incumbents rief summary outlining what they believe has been t they would like to be accomplished. It was the consensus of Council to have all interested applicants fill out application forms and have incumbents provide a brief essay outlining what they believe has been accomplished or what they want to be accomplished. OAK BROOK PENINSULA EASEMENT VACATION, JOHN POWELL Staff advised the Rice Creek Watershed District had previously indicated the City would receive their recommendation on this matter no later than October 18, 1999. After reviewing a memo from the RCWD engineer, it is apparent they do not yet have a definitive position on this request and have asked that the applicant prepare and submit additional data. A recommendation on this matter from the RCWD is required before staff is able to prepare a recommendation. Staff is requesting that the public hearing be continued until November 8, 1999. CITY COUNCIL WORK SESSION OCTOBER 20, 1999 Staff also advised that once a recommendation is made action can be taken quickly. Information regarding the continuation was faxed to the concerned property owners. This item will be on the agenda at the regular Council meeting Monday, November 8, 1999, 6:30 p.m. DISCUSS SENIOR CITIZEN ASSESSMENTS & UTILITY RATES, JOHN POWELL Staff advised Council Member Neal has inquired about the possibility of an adjusted assessment and utility rate for senior citizens to reflect their lower usage. Council discussed this issue in 1997 with Senior Housing. Council did not proceed with it at that time because of bookkeeping problems. Council Member Neal mentioned that the City of Blaine has a program for seniors over 62 years of age that offers a discount on utilities because of the minimal usage. He stated this program should get started to help the senior citizens within th ., e asked that staff contact the City of Blaine to see how they implemented t advised an analysis of utility rates will be done by e F tR - year. This type of program can be incorporated into that study. Council asked that the study distinguish betw rates and assessments. It was the consensus of Council th orate a discount program for senior citizens into the rate analysis t ± -. =iris on Council Member Lyden = e = b•,3;. e possibility of freezing senior citizen property taxes also. BROKER PROP ° a' ` ' SSESSMENT, JOHN POWELL Staff advised a Lake Drive property owner has requested City sewer and water hook up. A letter has been sent out to residents in that area stating that City hook up is now available. Staff stated that the Bisel Amendment would not apply toward property owners along Main Street and Lake Drive, north of 79th street. Staff asked for Council direction regarding the application of the Bisel Amendment as it was indicated to property owners that it would apply during the Public Hearing phase. It was the consensus of Council to honor the Bisel Amendment for residents on the south side of Main Street and the west side of Lake Drive, north of 79th Street. WEST BALD EAGLE BLVD. UTILITY PETITION. JOHN POWELL 2 • • CITY COUNCIL WORK SESSION OCTOBER 20, 1999 Staff advised the City has received petitions from residents who are in favor of City utilities in this area. The City Clerk needs to evaluate the petitions and then staff can make a recommendation of how to proceed. There may be a need for City utilities in this area due to failure of septic systems and convenience. A Joint Powers Agreement will be looked at with the City of Hugo relating to the costs. A lift station may also need to be installed. 77TH STREET RIGHT -OF -WAY, JOHN POWELL Staff advised that a resident has reminded the City that there was no direction relating to vacating the easement when this was brought to Council. Staff has been directed to stay in the paved area when utility improvements are made. Residents were informed that a decision would be made in September 1999, regarding the right -of -way vacation. However, a recommendation about the right -of -way will not be made until January, 2000. The decision has been delayed due to the Master Plan completion. The intention is to save the row of trees in the area. Council Member Lyden suggested the City advises the rest e ; ` s t w � � e easement will be vacated. Council directed staff to meet with the City At vacating the easement before all the informati will be given to Council at the Novem taken at the November 8, 1999, C It was noted that the City easement at no cost. LAKE DRIVE T JOHN POWELL a recommendation regarding en gathered. The recommendation ncil work session. Action may t no '''.e able to give the property owners the LITIES PHASE 2 RESIDENT INSURANCE CLAIM, Staff advised a resident has made an insurance claim against the contractor for damages to his property. Staff was asked if partial payment can be withheld to the contractor due to lack of response to the property owner. Staff advised the City Attorney has strongly discouraged the City withhold payment because it may jeopardize the City's contractual agreement with the contractor. Staff requested the contractor resolve this issue in a timely manner. Staffs recommended the property owner proceed with the contractor. Staff noted a letter has been sent out advising residents to contact the City with any problems they have before the final payment is made. The City Attorney advised the City requires the contractor to have insurance. It is not the City's function to get involved in an insurance claim. The contractor must provide the CITY COUNCIL WORK SESSION OCTOBER 20, 1999 City with legal defense if a claim is made against the City. There is no legal provision in the contract that allows the City to withhold payment to the contractor due to an insurance claim. It was the consensus of Council to have the City Attorney write a letter to the contractor and the contractor's insurance company asking for a status report on the claim. DISCUSS ED VAUGHAN LAND CONVEYANCE, BRIAN WESSEL Staff advised the second reading of Ordinance No. 21 - 99, authorizing the conveyance of property received from Anoka County to Ed Vaughan, will be held at the regular Council meeting Monday, October 25, 1999. The City Attorney advised this issue was heavily litigated in court and a settlement was reached and accepted by both parties. The settlement cannot be re- negotiated and recommended the City approve the second reading of Ordinance No. 21 - 99. Council directed staff to advise Mr. Vaughan that the first reading has been approved and the second reading of Ordinance No 21 - 99 will occur on Monda r r 25, 1999. This item will appear on the agenda at the regular Council tip' , October 25, 1999, 6:30 p.m. JADT/MCDONALDS UPDATE, BRIAN Staff advised that approval for the fin. ,may . _, <<' .ased on several conditions. All conditions have been met except f. t `' �� > #> .ment Agreement. Discussions will continue to reach a resolution •;p. �+ o �sg,. y, ctober 25, 1999, deadline. The City Attorney advi wants the provisio dedicated to the Ci the private road is at is not resolved is the private roadway. The City any further development occurs the roadway will be fic flow is needed to develop the adjoining properties. If e•` the adjoining properties cannot be developed. The City has always prohibited pr .te roads within developments. The developer feels that some assistance for funding the construction of the road is needed. The City Attorney advised the City leave the contract as originally proposed. Mr. Tim Baylor, Developer for the project, came forward and stated the preliminary plat did not show the road extending all the way to the property line. He stated that it is inconsistent to now require the roadway be extended. He stated he had the understanding that the road would remain private until Apollo was extended to 77th Street. He added that he has no suggestions for reaching a resolution and does not feel he can go any further with this project. Mr. Baylor requested the City allow the road to remain private until Apollo is extended to 77th Street. 4 CITY COUNCIL WORK SESSION OCTOBER 20, 1999 It was the consensus of Council to direct staff to continue with negotiations regarding the Developer's Agreement and have the item added to the agenda for the next Council meeting. This item will appear on the agenda at the regular Council Meeting Monday, October 25, 1999, 6:30 p.m. Mayor Sullivan called for a short recess at 7:20 p.m. Mayor Sullivan reconvened the meeting at 7:27 p.m. COMPREHENSIVE PLAN UPDATE, BRIAN WESSEL /JEFF SMYSER Staff advised there have been no changes to the Comprehensive Plan. Staff asked if there has been any additional dialog from the Council. Council Member Bergeson advised discussions have been held. The bi and there is nothing new to report. Discussions will continue. CONSIDERATION TO ADOPT GUIDELINES FOR COUNCIL issue is MUSA NDUCT ", gested by Mr. Salverda. The Council considered adopting the "Rules o Mayor Sullivan noted a discussion w adoption of the "Rules of Conduct" regarding resident requests an these processes. The Ma Conduct ". meeting regarding Council esses that have been put in place Council Members should be following Co ncil support to formally adopt the "Rules of Mr. Ron Strantz, 5s° h , stated a lot of time has been spent on the report. Every Council Member ha ent ideas and a responsibility to citizens. He stated it bothers him that the Council eds to needs to adopt "Rules of Conduct ". He asked that the Council get on with the business of the City and stated that if rules are needed to get along maybe the City does not need them. He added he does not want to hear about the Council Members fighting. He referred to the JADT/McDonalds project and stated negotiations should be done between McDonalds and the contractor regarding funding for the road. Council Member Bergeson noted it was the intention of the previous Council to adopt the "Rules of Conduct ". Council Member Lyden suggested a discussion be held regarding the role of the Mayor within the City. 5 CITY COUNCIL WORK SESSION OCTOBER 20, 1999 It was the consensus of Council to have a discussion relating to the Charter and overall role of the Council and Mayor at the next Council work session. Mayor Sullivan advised that Chair of the Charter Commission should be present for the discussion and decision. The "Rules of Conduct" will be added to the agenda at the regular Council meeting Monday, October 25, 1999, 6:30 p.m. REGULAR AGENDA, OCTOBER 20, 1999 Item 6G, PUBLIC HEARING, Resolution No. 99 - 102, Adopt Assessment Roll, 35W/TH49 Interchange Commercial Development Trunk - Council requested information regarding assessments for homestead vs. commercial/industrial relating to the Tagg property. Council also requested a staff analysis regarding precedence being set. Item 1C, Consider Resolution No. 99 - 113, Amending the 1999 General Fund Budget - Council requested information from the minutes of the action taken retarding Item #10, $28,000 designated for Mallard Lane (partial City share). This inf will be included in the Friday update. Item 3C, Consider Approval of Election Judges - The to removed from Ms. Mary Trombley. Mr. Al DeLaP his address is still unknown. oved from the list if Item 5A, Consideration of Purchasing n e d for Future Athletic Complex - Mayor Sullivan asked for an estim "�� • t e tax impact of taking the land off the tax rolls with the understandin a re ay be very different when the issue goes to the voters. Information , tY e le els of traffic from a Planning and Economic Development point of timate of future development costs was also requested. Item 6E, Montain :« i `.r Property, 6510 Centerville Road and 6410 Centerville Road, Minor Subdivision tc`' acilitate Future Athletic Complex - Council requested information regarding the proximity of the Montain home to the roadway. The meeting was adjourned at 8:52 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on November 8, 1999. hel Gaustad, CMC City Clerk 6 2 . Sullivan, Mayor • • • CITY COUNCIL WORK SESSION OCTOBER 20, 1999 Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. • COUNCIL MINUTES OCTOBER 25, 1999 CITY OF LINO LAKES MINUTES DATE : October 25, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 8:34 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland (part); City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia (part); and City Clerk, Ry- Chel Gaustad SETTING THE AGENDA Item IAiii, October 6, 1999, Council Work Session Minutes w e the agenda. Item 6D, Consideration of Pheasant Hills Phase 10 Fin at ved from the agenda. III Item 6G, PUBLIC HEARING, Resolution No. 99 102, .opt Assessment Roll, 35W/TH49 Interchange Commercial Development T . a " =�� + . `i from the agenda. • The amended agenda was approv CONSENT AGENDA Council Member Neal prove the Consent Agenda, as presented. Council Member Bergeson seconded the " io Motion carried unanimously. ITEM ACTION MINUTES: September 27, 1999, Council Meeting Approved October 4, 1999, Special Council Meeting Approved DISBURSEMENTS: October 25, 1999 (Check No. 57225 - 57363, $279,300.14) Approved 1 COUNCIL MINUTES OCTOBER 25, 1999 Centennial Fire District October 18, 1999 Approved Consider Resolution No. 99 - 113, Amending the 1999 General Fund Budget, Linda Waite Smith (3/5 Vote Required) - Resolution No. 99 - 113 will formally amend the 1999 General Fund Budget to provide for the appropriations of the 1999 budget for the projects that were identified to be funded with Designated Fund Balance in the General Fund. Resolution No. 99 - 113 can be found at the end of these minutes. Consider Resolution No. 99 - 114, Transferring $55,444 Dollars from the Designated General Fund Balance into the Dedicated Parks Fund, Linda Waite Smith (3/5 Vote Required) - Resolution No. 99 - 114 will formally make the transfer from the Designated General Fund Balance to the Dedicated Park Fund for the Mallard Lane project ($28,000) and other Park and Trail Improvements ($27,444). Resolution No. 99 - 114 can be found at the end of these minutes. Consider Resolution No. 99 - 115, Transferring $100,000 General Fund Balance into the Civic Complex Construct Vote Required) - Resolution No. 99 - 114 will formall General Fund, fund balance to the Civic Complex generator. oDesignated a Waite Smith (3/5 fer from the Designated and for the purchase of the Resolution No. 99 - 115 can be found t hese minutes. f ne Mayor Sullivan reminded tho the'uidelines for audience participation in City Council meetings, emphasi .: s %; r respectful dialog. for MIKE Mr. James Lambrecht, 1 Aspen Lane, stated that at a previous Council meeting he was denied a variance because of the Findings of Fact relating to the variance. He stated that a few weeks later another resident was granted a variance. He stated that there is inconsistency within the Council regarding variances and this issue should be discussed. Mayor Sullivan stated that variances are allowed by State Statute if specific criteria are met. The City Attorney advised that each variance request be looked at by its own facts. There may be a lot of differences in the facts that are presented. Sometimes it is appropriate to grant a variance. Council determined a discussion regarding variance criteria would be held at a future Council work session. 2 COUNCIL MINUTES OCTOBER 25, 1999 Mr. Ken Skogland, 7481 Lake Drive, came forward and asked for an update regarding the • Oasis /Amoco project. • Council directed staff to provide Mr. Skogland with an update regarding this issue. Mr. Don Dunn, 6885 Blackduck Drive, came forward and stated he has heard that Council Member Lyden has indicated the Comprehensive Plan supports 300 new homes per year. He stated the proposed Comprehensive Plan supports 147 new homes per year which is a significant reduction in the average for the past few years. He stated 50% does support the school system and the Task Force supports the proposed plan 100 %. He stated a new plan could be in place by 2000 if two (2) Council Members had more discussions about the plan. He continued stating that the consultant at the October 4, 1999, Council meeting said very specifically that all Council Members are the problem. Each Council Member must look at themselves and then solve the problem together. He stated he would be present at the Council work session to discuss criteria needed for a variance. No one else appeared under open mike. ADMINISTRATION DEPARTMENT REPORT, DAN T PUBLIC HEARING, Delinquent Utility Accounts, Ga »4 • (3/5 Vote Required) - Resolution No. 99 - 116 certifies the delinquent ut o o Anoka County for payable 2000 property taxes. Each property owner has be note _ d that the noted account is past due of the stated amount and the possible pendin Mayor Sullivan opened the public Council Member Lyden m e public hearing at 6:45 p.m. Council Member Dahl seconded the motion. •tio 'ed unanimously. Council Member Dahl ' ' e o adopt Resolution No. 99 - 116, as presented. Council Member Neal seconded the moti •= Motion carried unanimously. Resolution No. 99 - 116 can be found at the end of these minutes. Consider Delinquent Utility Account to "Write Off', Ry -Chel Gaustad (3/5 Vote Required) - Staff referred to a list of ten delinquent utility accounts to "write off'. Staff and a collection agency have made a valiant effort to recover the noted outstanding amounts but without success. Staff referred to the list noting it depicts each account history and City action. Council Member Bergeson moved to approve request to write off the delinquent utility accounts, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Consider Approval of Election Judges, Ry -Chel Gaustad (3/5 Vote Required) - Staff referred to a list of Election Judges that have successfully completed training and four (4) persons 3 COUNCIL MINUTES OCTOBER 25, 1999 scheduled to complete training. Staff conducted election training on October 18 and October 19, 1999. Council Member Lyden moved to approve the list of Election Judges, contingent upon successful completion of election judge training. Council Member Dahl seconded the motion. Motion carried unanimously. Consider to Adopt Guidelines for "Rules of Conduct ", Council - Mayor Sullivan advised that Council Members determined the "Rules of Conduct" suggested by Mr. Salverda should be formally adopted. Council determined that if a Council Member were out of line during meetings it would be appropriate to discuss their action. Council Member Lyden moved to adopt the "Rules of Conduct ", as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECC ! T Consider Renewal of Youth Resource Officer Service Ag District for the 1999/2000 School Year (3/5 Vote Re Police Department is requesting that the Council r Agreement with the Centennial School District f program is funded by the Centennial Scho Council Member Neal moved to a Agreement with the Centenni the motion. Motion carried 9 ' entennial School dvised the Lino Lakes Resource Officer Service 0 school year. Staff noted the t renew the Youth Resource Officer Service istric` , as presented. Council Member Lyden seconded PUBLIC SERVICES NT REPORT, RICK DEGARDNER Consideration of Purc ing 67 Acres of Land for Future Athletic Complex (3/5 Vote Required) - Staff advised they have spent the past nine (9) months attempting to secure land for a future athletic complex. After considerable discussion with Mr. Paul Montain, staff has reached an agreement to acquire 62 acres of land for $850,000. Recently, Mr. Molitor has agreed to sell five (5) acres of land for $75,000, which is adjacent to the Montain property. Both are contingent upon Council approval. The Planning and Zoning Board, Park Board, and Environmental Board have reviewed the proposal and unanimously support the City's acquisition of land for an athletic complex at this location. Public information meetings were held on October 11 and October 19, 1999. All attendees indicated support of the proposed acquisition. The funding source for the land acquisition is the Area and Unit Fund. The proposed purchase agreement provides for the Montain property to be paid in annual installments through 2002. 4 • COUNCIL MINUTES OCTOBER 25, 1999 The Molitor parcel will be paid with a lump sum payment at the time of closing which is tentatively scheduled for December 1, 1999. The agreement also permits the current owners to farm the land through 2003. In the event a bond referendum is passed prior to 2003, the City must notify them in writing by April 1 to cease farming operations. As previously indicated, a referendum will need to be conducted for development of the athletic complex. Upon a successful referendum, the internal loan, plus interest, would be repaid. If the referendum is unsuccessful, the City can sell the parcel or retain for future use. Council Member Bergeson asked for Council support regarding updating the proposed Comprehensive Plan to include this land use. He expressed concern that the land may be used for another purpose if the referendum is unsuccessful. Council Member Bergeson moved to approve purchase agreements with Mr. Montain and Mr. Molitor to secure 67 acres of land subject to a staff directive to begin the process of a Comprehensive Plan Amendment to change the land use. Council Member Neal seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT DEPARTMENT REPO, :M,_�.'` SSEL PUBLIC HEARING, SECOND READING, Ordina 1 Authorizing the Conveyance of Property to Ed Vaughan, Brian b ote Required) - Staff advised • the Anoka County Park Board and the Anoka Co B. ,. • of Commissioners have agreed to reconvene some parcels of property to the tonight authorizes the conveyance of the property the City received from • . m • irectly to Mr. Vaughan. The terms of the settlement agreement with Mr. V. q t s reconveyance. • If the second reading is app I a -> inance will be published and will go into effect in 30 days. Mr. Ernie Peak, Attorn: •r . Vaughan, came forward and stated he viewed the tape from the Council meeting relatin: o the first reading of the ordinance. He stated that in general, the City has complied with the terms of the settlement. However, he does not believe the City has complied regarding the issue of the island. The settlement provided that the City would work towards acquiring part of the island on behalf of Mr. Vaughan. He indicated he has not yet seen any evidence that the City has done that. Mr. Sullivan, attorney for the City, has indicated the County is not interested in reconveying that parcel of land. He stated the settlement is not complete because of that issue. If necessary, Mr. Vaughan will seek further assistance from the court. If that parcel of land is not obtained, Mr. Vaughan loses the ability to develop two (2) lots on the island. He stated he believes the County is open to a land trade for that parcel of the island. Mr. Vaughan, 14332 Pheasant Hills Drive, referred to a map pointing out the parcel in question. COUNCIL MINUTES OCTOBER 25, 1999 The City Attorney advised a five -(5) page summary of the project and settlement was distributed to Council. He stated he believes the City has lived up to the settlement in full. He advised no further discussion or negotiating occur because of the possibility of further litigation. The City is bound by the terms of the settlement. Mr. Peak thanked the City for completing most of the terms of the settlement. He stated he believes the settlement has not yet been complied with regarding the island. He indicated it should not be necessary to bring the issue back to court. Mr. Vaughan distributed pictures of the island to Council Members. The City Attorney advised the settlement is a court- sanctioned settlement. The court is who should determine whether compliance has occurred. Another trial would not be necessary. This ordinance only has to do with the conveyance of property. He advised the Council approve the second reading. Council Member Lyden moved to table Ordinance No. 21 - 99 until th ber 8, 1999, Council meeting. Council Member Dahl seconded the motion. Council Member Lyden indicated he would like to read the s le ment. Council Member Bergeson added that tabling the ' u no harm. Mayor Sullivan advised that any City cont ghan be handled by the City Attorney. Motion carried unanimously. Mr. Vaughan entered into t otape of the island and review of the last Council meeting. PUBLIC HEARING, ADING, Ordinance No. 17 - 99, Easement Vacation, Oak Brook Peninsula, John owell (4/5 Vote Required) - Staff requested the public hearing be continued until November 8, 1999. A recommendation on this matter from the Rice Creek Watershed District is required before City staff is able to make a recommendation. Council Member Dahl excused herself from the meeting at 7:24 p.m. Council Member Bergeson moved to continue the public hearing to the November 8, 1999, City Council meeting. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Minor Subdivision, 261 & 271 Elm Street, Johnson/Killey, Mary Kay Wyland (3/5 Vote Required) - Staff advised Mr. and Mrs. Johnson currently own the property at 261 Elm Street which consists of a 108' x 208' parcel containing their home and a 56' x 216' parcel to the north of their home. They would like to transfer the east 56' x 108' of this parcel to 6 • COUNCIL MINUTES OCTOBER 25, 1999 the Killey's. The proposed conveyance would provide for two (2) parcels, each consisting of a 108' x 264' parcel. The Planning and Zoning Board recommended approval on a 7/0 vote at their October 13, 1999, meeting. Staff recommended approval of the minor subdivision with conditions. Council Member Dahl returned to the meeting at 7:27 p.m. Council Member Bergeson moved to approve minor subdivision based on the following conditions: 1. The proposed subdivision shall be recorded with Anoka County. 2. The newly described parcels shall be combined for tax purposes with new Property Identification Numbers (PIN) issued that combine Parcel 0011 west 108 feet of Parcel 0023 and Parcel 0012 with the east 108 feet of Parc Council Member Dahl seconded the motion. Motion carri ed Consideration of Pheasant Hills Phase 10 Final "R i a y Wyland (3/5 Vote • Required) - Upon adoption of the agenda, this it {s oved. Montain & Molitor Property, 6510 r« 4' oa. and 6410 Centerville Road, Minor Subdivision to Facilitate Future :j. p ex, Mary Kay Wyland (3/5 Vote Required) - Staff advised the City of Li • - .roce sing this minor subdivision as the applicant on behalf of the Montain's an The minor subdivision is required to facilitate the City's purchase of pro , <:�� f• ture community recreation complex at the south east corner of Birch Street and Cente .. The property in question is zoned rural and indicated as such on the existing Land U Staff recommended approval of the minor subdivision. The Planning and Zoning Board recommended approval of this minor subdivision with conditions on a 7/0 vote at the October 13, 1999, meeting. Council Member Lyden moved to approve minor subdivision based on the following conditions: 1. 27' of right -of -way is dedication from the Montain property for the future reconstruction of Centerville Road and Birch Street as indicated on the submitted survey document. 2. The remaining 1.6 -acre parcel on the Molitor parcel is added to their existing home site for a total of 3 acres. 7 COUNCIL MINUTES OCTOBER 25, 1999 3. The City Council approves the purchase agreement for the 60+ -acre Montain parcel and the 5 -acre Molitor parcel for a future community recreation complex. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC HEARING, Resolution No. 99 -102, Adopt Assessment Roll, Lakes Addition Street Reconstruction, John Powell (3/5 Vote Required) - On September 13, 1999, Council set the public hearing for the proposed assessments for the Lakes Addition Street Reconstruction project for this evening. All necessary notices have been mailed to affected property owners indicating the amount of the assessment and the date of the hearing. The project is substantially complete and can now be assessed. The assessments total $3,045 per lot. The assessments associated with this project include Street Reconstruction and Storm Sewer. The assessments per lot would have been between $12,000 and $13,000 if the homeowners had to pay for the improvements in full. Staff noted that final payment has not yet been made to the contractor. Staff added that a resident at 6858 Blackduck Drive planned to ob. t ssment. Also, Mr. Charles Hendry, 994 Lantern Lane, has submitted a writte �e • n assessments. Mayor Sullivan opened the public hearing at 7:35 p.m. Mr. Richard Thompson, 1029 Lantern Circle, c opposition to the assessments. He stated t inadequate road that a builder put in an d stated he wrote a letter of ould not be responsible for an ve .. y the City Engineer. Mr. Alec Fenick, resident of , cam- forward and expressed concern regarding the assessment. He asked for i ��E o arding payment alternatives. Mr. Don Dunn, 6885 'rive, came forward and expressed concern regarding the situation relating to Sta . oads. He stated the City has a Public Improvement Policy that is to be used by the City w F n improvements are made to a State Aid road. He stated the Ware Road residents are not paying assessment fees which is inconsistent with the City's policy. He asked why a certain group of residents have to pay assessment fees when another group doesn't. He asked the Council to address this situation. Ms. Beth Newendorf, 6736 Partridge Place, expressed concern regarding the cost for sewer and road construction being divided evenly among residents. The storm sewer was not as extensive in certain areas of the project. She asked why the cost for storm sewer was distributed equally rather than distributed where the work was done. She also expressed concern that there were no preliminary costs discussed before the project began. Staff advised the design standards for roads are much higher now than in previous years. Roads do have a designed life for use. The road was installed 15 -20 years ago and improvements were necessary. Each road reconstruction project is prioritized and this project was the number one 8 • • • COUNCIL MINUTES OCTOBER 25, 1999 priority. Payment for assessments can be paid in full within 30 days. Another option is to pay the assessment over 15 years at 7% interest. The Council can extend the payment term. Staff continued stating that Ware Road is a State Aid road. Petitions against the improvements were submitted. The City was able to proceed with the project because State Aid Funds were available for the project. The City policy is to assess State Aid roads as a regular roadway. The storm sewer costs were distributed equally among residents. Many areas do not have storm sewer directly in front of their property but water does drain to a storm sewer. The assessment costs were discussed at a public hearing in 1997. The assessment amount has been consistent throughout the project. Council directed staff to provide a recommendation relating to additional notification regarding assessments. Ms. Sharon Sauka, 1011 Lantern Lane, came forward and stated she does not remember any previous petition regarding objection to the project. She stated she does not have the financial resources to pay the assessment fee. She added that the notices from the Cii come out very quickly when assessments are due. Council Member Dahl moved to close the public hearing at 7:5 ember Neal seconded the motion. Motion carried unanimously. Council asked staff to spell out the terms for a 15- and the financial impact of such a payment. Staff advised Council could extend th enod. The cost of a 15 -year pay period is approximately $300 - $350 per ye _ ., ar due in May and October of each year. It is standard for the City to assess ear t- if the assessment is not paid prior to certification. Council suggested the comfortable with a 20- to bonds. f extending the terms to 20 years. Staff advised they are However, there will be a financial impact on the City relating Council expressed concern regarding the possibility of having to extend all assessment pay periods to 20 years. Council asked staff to provide a financial analysis of the impact on the City. Council also asked for a list of other projects that have already been approved for the 15 -year pay period. This information will be presented and discussed at the next Council work session. Council Member Lyden moved to table Resolution No. 99 - 101, until the November 8, 1999, Council meeting. Council Member Bergeson seconded the motion. Motion carried unanimously. PUBLIC HEARING, Resolution No. 99 -102, Adopt Assessment Roll, 35W/TH49 Interchange Commercial Development Trunk, John Powell (3/5 Vote Required) - Upon adoption of the agenda, this item was removed. 9 COUNCIL MINUTES OCTOBER 25, 1999 PUBLIC HEARING, Resolution No. 99 - 103, Adopt Assessment Roll, Centennial Middle School Street and Utility, John Powell (3/5 Vote Required) - Staff advised Council set the public hearing for the proposed assessments for the Centennial Middle School Street and Utility project for this evening. The necessary notices have been mailed to affected property owners indicating the amount of the assessment and the date of the hearing. A detailed discussion was held in April of this year related to this assessment. A single property is proposed to be assessed which should have been included in the original roll for this project, which was prepared in 1997. At that time, the assessment was mistakenly placed against the school district's property. The City has since credited the school district. Mayor Sullivan opened the public hearing at 8:04 p.m. Council Member Lyden moved to close the public hearing at 8:04 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Council Member Lyden moved to table Resolution No. 99 - 103 u t o ber 8, 1999, Council meeting. Council Member Bergeson seconded the mo 'ed unanimously. PUBLIC HEARING, Resolution No. 99 -104, s ent Roll, Pheasant Hills Preserve 9th Addition, John Powell, (3/5 Vote gym; qui - ) - Staff advised the Council set the public hearing for the proposed assessme . t Hills Preserve, 9th Addition project for this evening. All necessary notice ed to affected property owners indicating the amount of the assessment and o e h- aring. The project is substantially . e .sA can now be assessed. This project involved developer installed improvemen he , essments associated with this project include Sanitary Sewer and Watermain Area ges, Surface Water Management Fees, and Wearing Course Costs. Mayor Sullivan opened the public hearing at 8:05 p.m. Council Member Dahl moved to close the public hearing at 8:05 p.m. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Neal moved to adopt Resolution No. 99 - 104, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 104 can be found at the end of these minutes. PUBLIC HEARING, Resolution No. 99 -105, Adopt Assessment Roll, Pheasant Hills Preserve 10th Addition, John Powell (3/5 Vote Required) - Staff advised the Council set the public hearing for the proposed assessments for the Pheasant Hills Preserve, 10th Addition 10 COUNCIL MINUTES OCTOBER 25, 1999 project for this evening. All necessary notices have been mailed to affected property owners 1111 indicating the amount of the assessment and the date of the hearing. • • The project is substantially complete and can now be assessed. This project involved developer installed improvements. The assessments associated with this project include Sanitary Sewer and Watermain Area and Unit charges, Surface Water Management Fees, and Wearing Course Costs. Mayor Sullivan opened the public hearing at 8:06 p.m. Council Member Neal moved to close the public hearing at 8:06 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Council Member Bergeson moved to adopt Resolution No. 99 - 105, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 105 can be found at the end of these minutes. PUBLIC HEARING, Resolution No. 99 -106, Adopt Asses Farm 5th Addition, John Powell (3/5 Vote Required) - St hearing for the proposed assessments for the Behm's C evening. All necessary notices have been mailed amount of the assessment and the date of the he The project is substantially complete installed improvements. The asse and Watermain Area, Unit, Wearing Course Costs. m's Century e s.." • uncil set the public Addition project for this erty owners indicating the e assessed. This project involved developer iat-d with this project include Sanitary Sewer ene 1 charges, Surface Water Management Fees, and Mayor Sullivan opener j..i� hearing at 8:07 p.m. Council Member Neal ed to close the public hearing at 8:07 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Council Member Dahl moved to adopt Resolution No. 99 - 106, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 99 - 106 can be found at the end of these minutes. PUBLIC HEARING, Resolution No. 99 - 107, Adopt Assessment Roll, Clearwater Creek 3rd Addition, John Powell (3/5 Vote Required) - Staff advised Council set the public hearing for the proposed assessments for the Clearwater Creek, 3rd Addition project for this evening. All necessary notices have been mailed to affected property owners indicating the amount of the assessment and the date of the hearing. 11 COUNCIL MINUTES OCTOBER 25, 1999 The project is substantially complete and can now be assessed. This project involved developer installed improvements. The assessments associated with this project include Sanitary Sewer and Watermain Area and Unit charges, Surface Water Management Fees, and Wearing Course Costs. Staff noted the assessment costs are lower than normal due to developer credits. Mayor Sullivan opened the public hearing at 8:08 p.m. Council Member Dahl moved to close the public hearing at 8:09 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Council Member Bergeson moved to adopt Resolution No. 99 - 107, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 107 can be found at the end of these minutes. PUBLIC HEARING, Resolution No. 99 -108, Adopt Assessment Roll Trappers Crossing 2nd Addition, John Powell (3/5 Vote Required) - Staff advised Cou e public hearing for the proposed assessments for the Trappers Crossing 2nd Addit' p `; this evening. All necessary notices have been mailed to affected property ow c.= . e amount of the assessment and the date of the hearing. The project is substantially complete and can now combination of City and developer installed im•r assessments for the City project were plac associated with the current project inc Course Costs. his project involved a . The sanitary sewer and watermain operty in 1996. The assessments ace Water Management Fees and Wearing Mayor Sullivan opened the at 8:10 p.m. Council Member Lyde Y close the pubic hearing at 8:10 p.m. Council Member Dahl seconded the motion. _ o carried unanimously. Council Member Bergeson moved to adopt Resolution No. 99 - 108, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 108 can be found at the end of these minutes. PUBLIC HEARING, Resolution No. 99 - 109, Adopt Assessment Roll, Surfside Addition, John Powell (3/5 Vote Required) - Staff advised Council set the public hearing for the proposed assessments for the Surfside Addition project for this evening. All necessary notices have been mailed to affected property owners indicating the amount of the assessment and the date of the hearing. 12 • • PUBLIC HEARING, Resolution No. 99 -110, sessment Roll, Gemini Estates, John Powell (3/5 Vote Required) - Staff set the public hearing for the proposed assessments for the Gemini Estates pr •'- vening. All necessary notices have been mailed to affected property owner • i e amount of the assessment and the date of the hearing. COUNCIL MINUTES OCTOBER 25, 1999 The project is substantially complete and can now be assessed. This project involved developer installed improvements. The assessments associated with this project include Sanitary Sewer and Watermain Area and Unit charges and Surface Water Management Fees. Mayor Sullivan opened the public hearing at 8:11 p.m. Mr. Bruce Hanson, 6980 Lake Drive, came forward and stated he has an issue with the water management fee. He indicated that 75% of the water will still run on the same property that it has for many years. He also asked for information regarding extending the payment period. Staff advised the water management fee is described in the development agreement. Drainage areas are covered by easements. The City does have alternate responsibility to clean the easements if the property owners do not. Staff recommended the assessment be adopted as presented. Staff will however, meet with the developer regarding the fees. Staff noted the current charges are those that were proposed in 1997. Council Member Dahl moved to close the public hearing at 8:16 p.m. Member Bergeson seconded the motion. Motion carried unanimously. Council Member Bergeson moved to table Resolution No. 9 n ' e November 8, 1999, Council meeting. Council Member Neal seconded the carried unanimously. The project is substan ' c ete and can now be assessed. This project involved developer installed improvement sments associated with this project include Sanitary Sewer and Watermain Area an m charges, Surface Water Management Fees, and Wearing Course Costs. Mayor Sullivan opened the public hearing at 8:17 p.m. Council Member Lyden moved to close the public hearing at 8:17 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. Council Member Dahl moved to adopt Resolution No. 99 - 110, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 99 - 110 can be found at the end of these minutes. • PUBLIC HEARING, Resolution No. 99 -111, Adopt Assessment Roll, Highland Meadows East, John Powell (3/5 Vote Required) - Staff advised the Council set the public hearing for the 13 COUNCIL MINUTES OCTOBER 25, 1999 proposed assessments for the Highland Meadows East project for this evening. All necessary notices have been mailed to affected property owners indicating the amount of the assessment and the date of the hearing. The project is substantially complete and can now be assessed. This project involved developer installed improvements. The assessments associated with this project include Sanitary Sewer and Watermain Area, Unit, and Lateral benefit charges and Surface Water Management Fees. Mayor Sullivan opened the public hearing at 8:19 p.m. Mr. Malcome Allen, representative for TSM Development, came forward and questioned the assessments. He stated that because substantial changes in the Highland Meadows plat have occurred, the development agreement has to change. He indicated some of his assessment charges are for benefiting properties in the Highland Meadows East subdivision. He indicated Highland Meadows East should also be assessed for a portion of the 79th Street reconstruction. Staff advised the Highland Meadows plat is being reviewed. Highlan are benefiting from the utilities project but do not benefit from the basis of adding 4 homes. Future development in Highland Me assessment. s East properties ruction on the warrant a road Council Member Dahl moved to close the public t p.m. Council Member Lyden seconded the motion. Motion carried unanimous Council asked for a recommendation The City Attorney advised he o ° a re ` ommendation without reviewing all the facts. Council Member Berg.. • m d to table Resolution No. 99 - 110 until the November 8, 1999, Council meeting. Cou r Lyden seconded the motion. Staff advised a recomm `• ation might not be possible until the Highland Meadows plat review is complete which should be early next year. Council noted a vote on Resolution No. 99 - 111 may be possible after the City Attorney's review of staff's recommendation. Motion carried unanimously. PUBLIC HEARING, Resolution No. 99 - 112, Authorize Easement Payment, Lake Drive Trunk Utility Improvements, John Powell (3/5 Vote Required) - Staff advised a Commissioners Hearing was recently held and the awards for the Lake Drive Trunk Utility project eminent domain were determined. All the awards, with the exception of the Virginia M. Hauer property have been paid in full. Based on the commissioners' award, and after deducting the $7,977 that has already been paid to the Hauer's, a payment of $9,023 is due. 14 COUNCIL MINUTES OCTOBER 25, 1999 • Council Member Neal moved to adopt Resolution No. 99 - 112, as presented. Council Member • Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 112 can be found at the end of these minutes. JADT Lino Lakes Commercial Development Final Plat, Jeff Smyser - Staff advised there is a possibility of resolving the issue of the developer's agreement within the next day or two (2). Council has the option of extending the time limit given to meet all conditions. If Council chooses not to extend the time limit, the project cannot go forward. Council Member Bergeson moved to approve JADT Lino Lakes Commercial Development Final Plat based on the following conditions: 1. All development except the Phase I McDonald's shall comply with the design standards in the report. Phase I shall comply with the approved site Ian and any conditions of approval. 2. The access driveway onto Apollo Drive shall be as 3. East Side access drive shall meet the private will be straightened. gle and the drive lane 4. Eliminate the five (5) stalls on •ay, t ilding and create an outdoor area for seating unless or until a playla 5. Create two (2) -lan • e; ds the parking lot, one at each end of the double row of stalls. A tree sh the front island if possible. 6. The City Fo eview the landscaping plan for approval. 7. Proper build' permits must be obtained prior to any construction and 1% of the construction costs must be put in escrow to insure completion of all site improvements. Prior to issuance of building permits, the City CSO must review building plans for compliance with CEPTED recommendations. 8. A lighting plan must be submitted and obtain approval by the CSO for compliance with CEPTED recommendations. 9. The Town Center Committee shall review any signage for approval. 10. All permits required by the Rice Creek Watershed District shall be obtained prior to any site grading. 15 COUNCIL MINUTES OCTOBER 25, 1999 11. Utility, grading, and drainage plans must obtain approval from the City Engineer and Rice Creek Watershed District. 12. The building design, architectural standards, and signage including the McDonald's site are subject to review and approval by the Town Center Committee. 13. All necessary permits must be obtained from Anoka County and MnDOT. 14. A plat drawing must be submitted with all required easements and dedications shown. The accompanying signature page must include all property interests. 15. Complete title information shall be submitted and obtain approval from the City Attorney. 16. A developer's agreement shall be completed including financial securities. 17. In accordance with standard City policy, no site work shall, jai the site before the developer's agreement is complete. 18. The City shall not sign the final plat and no site in until conditions 10, 11, 13, 14, 15, 16, and 17 are fulfilled. The oth on 11 be met before a building permit is issued. 19. This conditional approval of t .>. ective for two (2) more weeks, ending November 8, 1999. If all con <:+ met in that time, the approval expires. Council Member Dahl secon UNFINISHED BUSI S NEW BUSINESS - N on. otion carried unanimously. COMMUNITY CALENDAR OCTOBER 25, 1999 THROUGH NOVEMBER 8, 1999 Environmental Board Meeting, Wednesday, October 27, 1999, 6:30 p.m. Park Board Meeting, Monday, November 1, 1999, 6:30 p.m. Election Day, Tuesday, November 2, 1999 Canvass of Election, Wednesday, November 3, 1999, 5:15 p.m. Council Work Session, Wednesday, November 3, 1999, 5:30 p.m. EDAC, Thursday, November 4, 1999, 7:00 a.m. 16 • COUNCIL MINUTES OCTOBER 25, 1999 EDA Meeting, Monday November 8, 1999, 6:00 p.m. City Council Meeting, Monday, November 8, 1999, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl moved to adjourn at 8:34 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular C,, 011, iilkifik, ,, low aki d Ry. el Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. eeting, November 8, 1999. 17 • • CITY COUNCIL WORK SESSION NOVEMBER 3, 1999 CITY OF LINO LAKES MINUTES DATE : November 3, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 7:28 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Attomey, Bill Hawkins (part); Community Development Director, Brian Wessel; City Engineer, John Powell; City Planner, Jeff Smyser; Planning Coordinator, Mary Kay Wyland (part); Economic Development Assistant, Mary Alice Divine (part); Public Services Director, Rick DeGardner (part); Sergeant Steve Mortenson; Environmental t, Marty Asleson (part); and City Clerk Ry -Chel Gaustad DISCUSS OAK BROOK PENINSULA EASEMENT a I!.; 'JOHN POWELL Staff advised a recommendation from the Ri made. A recommendation from the staff is able to make a recommend io until November 22, 1999. Staff noted the Environ meeting. A copy Council directed st atershed District has not yet been hed District is required before City quested the public hearing be continued reviewed this request at their October 27, 1999, mmendation was distributed to Council Members. ify the affected property owners about the continuation. This item will appear on the agenda at the regular Council meeting Monday, November 22, 1999, 6:30 p.m. DISCUSS ASSESSMENT POLICY, JOHN POWELL Staff advised this item pertains to the pubic hearings that were held at the last Council meeting. The public hearings have been conducted and the Council will consider the resolutions at the next Council meeting. Staff recommended Council proceed with the two (2) developer improvements, Highland Meadows East and Surfside Addition. CITY COUNCIL WORK SESSION NOVEMBER 3, 1999 Staff noted the three (3) public improvements that were tabled include the 35W/TH49 Interchange, Centennial Middle School Street and Utility, and the Lakes Addition Street Reconstruction. Staff recommended the 35W/TH49 Interchange be deferred until development occurs. Staff noted the City does not have a bond interest in this project. Staff reviewed the assessment payment at a 15 and 20 year pay period for the Lakes Addition project. Staff noted the assessment will cost each homeowner $734 more to extend the payment by five (5) years. Staff advised that if the payment period is extended, the Centennial project will have to be extended also. Staff recommended the assessment roll be adopted as presented, with a 15 year pay period, for the Lakes Addition Street Reconstruction project and Centennial Middle School Street and Utility. This item will appear on the agenda at the regular Council meetin 1999, 6:30 p.m. DISCUSS 77TH STREET RIGHT -OF -WAY, JOHN Staff advised Council asked specifically how t property owners at the last work session. The each property owner. However, the pr, would then have to convey this 1/ north side. Staff advised the typic $1 /square foot. St approximately $1, The transaction wo can be transferred to vacate 1/2 of the right -of -way to the south is the City. The City -way to the property owners on the re easements and right of way would be at least the expense to convey the right -of -way would be dicated it is reasonable for the City to recover these costs. e `` andled as an ordinance. Staff advised a recommendation couldn't be made until the Master Plan for the area is completed. The Master Plan should be completed in early January 2000. Council directed staff to prepare the ordinance to vacate the easement for the regular Council Meeting November 8, 1999, at a cost of the legal fees and $1.00 per lot. Staff noted that if the roadway were reconstructed to the south, the City would have to acquire additional right -of -way. This item will appear on the agenda at the regular Council meeting Monday, November 8, 1999, 6:30 p.m. 2 • CITY COUNCIL WORK SESSION NOVEMBER 3,1999 YMCA UPDATE, MARY ALICE DIVINE Staff advised the YMCA is still in the process of fund raising. They are also putting together a Charter Board of Directors. The development agreement has also been discussed. The YMCA has agreed to have a designated seat on the Board of Directors specifically for a City representative. Committees will be formed to advise on different aspects of the project such as facilities and programming. The YMCA has agreed that the City may participate in those committees. Staff added that a draft of the development agreement will be presented to Council upon completion. DISCUSS LAMBRECHT VARIANCE, JEFF SMYSER Mayor Sullivan advised the concern relating to this issue was the application and consistency of variances. The City Attorney has advised Council they must be consistent regarding variances. Staff advised they have not been contacted by Mr. Lambrecht r Council directed staff to contact Mr. Lambrecht. This it work session if Mr. Lambrecht would like to discus REILING LAND UPDATE Staff advised a hearing was held 1 and the Lake Drive interchang discussion. e the next Council mg the Reiling land at Hodgson Road The City Attorney state . p f the relocation of the intersection, there was an excess of right -of- was vacated to the City. The property has little value and the City tried to se ` , eiling. Mr. Reiling was not receptive. Council directed staff to acquire a pi ' <- • dditional land to add value to the property. The process of eminent domain has - gun and the property has been appraised at approximately $275,000. The Commissioner has taken this under advisement and will make a decision about the value of the combined property in the next few weeks. The value should be approximately $500,000. The land owner does have the right to appeal the Commissioner's decision. This issue will not be resolved until next spring. COMPREHENSIVE PLAN UPDATE, BRIAN WESSEL /JEFF SMYSER Council Member Bergeson advised there is no new information concerning this issue. JADT UPDATE, BRIAN WESSEL CITY COUNCIL WORK SESSION NOVEMBER 3, 1999 Staff advised negotiations continue regarding this project. An exchange of concepts relating to the private road issue are being discussed including a time limit on the road remaining private. The City Attorney advised Mr. Baylor has proposed the road remain private until Apollo is extended or for three (3) years, which ever is greater. Under that plan, Mr. Baylor would be land locking the adjoining property for at least three (3) years. Staff advised another meeting is being held with Mr. Baylor on November 4, 1999. PHEASANT HILLS PRESERVE TRAILS AND LAKE, BRIAN WESSEL Staff reviewed the following questions previously asked concerning approved plats: 1. What changes can occur between preliminary plats and the final plat? 2. Does the plat approval only apply to the lots? 3. What is the difference between public and privat Staff advised ideally that no changes should be mad final plat. Once the preliminary plat is approv the site according to what was approved. Plat preliminary plat. Minor changes are plat. Staff referred to a gradin Staff pointed out the tr n t . eliminary plat and er has the right to develop applies to everything in the n't have a big impact on the final eas lnt Hills Preserve" which includes the trails. blic and those that are private. Another map was pointed out indica ' the al areas of ownership by the City, Mr. Vaughan, and the homeowners assoc Staff pointed out the o trail connections in the north/west and north/east corner that have been identified as accesses for the County park. Mr. Rob Rafferty, resident of Lino Lakes, came forward and expressed concern regarding the development losing something that was approved in the preliminary plat. He stated that the development should not have lost land from the preliminary plat to final plat approval. Staff advised the City has no jurisdiction on trails that are shown on private property. Also, private trails are not shown on plats. Mr. Rafferty stated the City wasted too much money on Vaughan land exchange issues. He stated he wants to see the trails developed where they were originally promised. 4 CITY COUNCIL WORK SESSION NOVEMBER 3,1999 Council indicated the first step is to complete the land transfer to Mr. Vaughan. Council directed staff to send a letter to Mr. Vaughan acknowledging Mr. Rafferty's concern about trail completion. The letter will also indicate that the County and City will look at a proposal from him if he is interested in completing the trails that he indicated would be developed. Mr. Rafferty stated he would like to see City staff move forward regarding the completion of the trails. Mayor Sullivan called for a short recess at 7:08 p.m. Mayor Sullivan reconvened the meeting at 7:17 p.m. CHARTER LANGUAGE REGARDING ROLES AND RESPONSIBILITIES, COUNCIL Council directed staff to put this item on the next Council work se will also contact Mr. Paul Montain, Chair of the Charter Co for that meeting. DETERMINE DATES OF DECEMBER, 1999, Council determined that Council work sessio • Regular Council meetings will be hel • PENDING STAFF RESIGN nda. Staff being present on December 8 and 15, 1999. Mayor Sullivan advised t 'th has rescinded her resignation. The City Attorney ormal action is necessary because her resignation was not formally accepted. Council directed staff to put the other staff vacancy on the agenda for the next Council work session. The City Administrator will have a recommendation regarding Mr. Wessel's resignation. REGULAR AGENDA, NOVEMBER 8,1999 No changes were made to the regular agenda. The meeting was adjourned at 7:27 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on November 22, 1999. 5 CITY COUNCIL WORK SESSION RyC l hel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 6 • • COUNCIL MINUTES NOVEMBER 8, 1999 CITY OF LINO LAKES MINUTES DATE : November 8, 1999 TIME STARTED : 7:06 P.M. TIME ENDED : 7:58 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Engineer, John Powell; Community Development Director, Brian Wessel; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Police Sergeant, Steve Mortenson (part); and City Clerk, Ry -Chel Gaustad SETTING THE AGENDA Item IAi, October 6, 1999, Council Work Session Minutes was re Item IAii, October 20, 1999, Council Work Session Minutes Item IAiii, October 25, 1999, Council Meeting M. e agenda. rom the agenda. as ved from the agenda. Item 6H, Final Plat, Lino Lakes Commerc. e added to the agenda. The amended agenda was a • IPesent d. g P CONSENT AGEND , JADT Development Group, was Council Member Berge ° m ved to approve the Consent Agenda, as presented. Council Member Neal seconded -'' e motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: Manual October Disbursements ($209,625.20) November 8, 1999 (Check No. 57372 - 57477, $818,685.67) Centennial Fire District November 1, 1999 Approved Approved Approved COUNCIL MINUTES NOVEMBER 8, 1999 OPEN MIKE Mayor Sullivan reported on the groundbreaking ceremony of the Centerville Beach and Anoka County Trail System. She announced the names of those involved in this project to assure an east/west trail connection and advised of anticipated upgrades. Mayor Sullivan thanked all involved in making this project a reality. No one else appeared under open mike. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH There was no Administrative Department Report. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA Conditional Job Offer, Police Officer Position to Melissa Hagert — Police Sergeant Mortenson advised that in June of 1999, Melissa Hagert was hired as Service Officer and fits the criteria and is eligible to become a full - position will be the second Grant Cop position, which was pre Council. Ms. Hagert successfully completed a background i completing the psychological and physical evaluations. job offer to Melissa Hagert contingent upon succe Council Member Neal moved to make a c contingent upon successful psycholo seconded the motion. Motion c e Community fficer. This by the City d is currently nds making a conditional ical and medical evaluations. PUBLIC SERVICES DE e job offer to Melissa Hagert evaluations. Council Member Dahl REPORT, RICK DEGARDNER Consideration of Res � _ 99 -117, Accepting Donations for Turkey Shoot - Rick DeGardner advised the - =`y, o akes Parks and Recreation Department sought program sponsors for its Family Turkey Sh : • t to be held on Saturday, November 13, 1999. This event is a free holiday event for the families of Lino Lakes and consists of low -key competition in a variety of athletic events. He reviewed the types of events which will take place and noted the following organizations have generously donated funds to help defer the costs of this event: Lino Lakes State Bank, Circle Pines - Lexington Lions Club, Lino Lakes Lions Club, Forest Lake Area Athletic Association, and Lakeland National Bank. Staff recommends adoption of the proposed resolution. Council Member Neal moved to adopt Resolution No. 99 -117, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 -117 can be found at the end of these minutes. 2 • • COUNCIL MINUTES NOVEMBER 8, 1999 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL SECOND READING, Ordinance No. 21 -99, Authorizing the Conveyance of Property to Ed Vaughan, Brian Wessel (3/5 Vote Required) - Brian Wessel advised that as part of the land exchange with Anoka County, the City acquired some property from developer Ed Vaughan that was then conveyed to the County. Mr. Vaughan contested that purchase and during the trial it became clear that the property the City intended to acquire was different from the property the City actually acquired. As part of a settlement with Ed Vaughan, the City agreed to petition the County to reconvey to the City certain small parcels of property. The Anoka County Park Board and the Anoka County Board of Commissioners have agreed to reconvey some parcels of property to the City as has been previously discussed. The action tonight authorizes the conveyance of the property the City received from Anoka County directly to Mr. Vaughan. The terms of the settlement agreement with Mr. Vaughan require this reconveyance. After the SECOND READING tonight, the ordinance will be published and go into effect in 30 days. Ed Vaughan, 14332 Pheasant Hills Drive, asked if the City feels they are totally done with negotiations at the end of this action tonight. The City Attorney stated . would have complied with the terms of the settlement as outlined in the detaile • e greement. Mr. Vaughan asked if he could bring this matter back into co ees with that opinion. He disagreed that the effort has been made to get back • : 'n • island. He stated he had heard two different stories, one indicating that no i was ever taken. He stated he left a tape with staff that showed that part of the d . in • eed taken. Mr. Vaughan stated he has a letter from Anoka County Commiss • - angfeld indicating the attorney's office stated that no part of the island was evv t aughan stated that he does not believe this was true. The City Attorney clarified ; ; e t indicated that if there is upland the City would petition the County to return t .ort o Mr. Vaughan. However, three staff members walked the area and determined there •',N, d, as is stated in the agreement. Mr. Vaughan stated he suppose to be involved in all of the negotiations but was never informed of when they took place. He emphasized that he had stated "island" not "upland" and he was to be involved in all negotiations involving the island to assure he could attempt to get his part of the island back. The City Attorney stated this is not a correct statement and urged Mr. Vaughan to review a copy of the settlement. Mayor Sullivan asked if it has been documented to invite Mr. Vaughan to the negotiations. The City Attorney stated they were never directed to invite Mr. Vaughan to the negotiations and there was never any obligation to return any portion of the island since there was no upland property involved. 3 COUNCIL MINUTES NOVEMBER 8, 1999 Mayor Sullivan asked Mr. Vaughan if he believed he should have been included in the negotiations and was not included. Mr. Vaughan stated that is correct. Mayor Sullivan stated it is clear that the City Attorney, in his opinion, has advised that the City has fulfilled its obligation. Mr. Vaughan stated he provided a copy of the Langfeld letter to City Staff indicating that no part of the island was taken. Council Member Neal asked if Mr. Vaughan can either have his land back or if the City can purchase the land. The City Attorney explained that the City has an obligation to petition the County to obtain the property before the Council and if the City cannot obtain the property then the City must pay him money through a default provision. The City Attorney explained that the City obtained the property pursuant to the agreement and the action tonight would convey the property to Mr. Vaughan pursuant to the agreement entered into by the City and Mr. Vaughan in court. Council Member Neal stated the question exists about what property is involved. Mayor Sullivan stated the City Attorney has stated the City is clear on what p included and he believes the City has taken care of the City's obligation about wha The City Attorney stated the property being dealt with tonig lv.. in red at the work session meeting and it will be conveyed back to Mr. Va Council Member Lyden stated he reviewed the c created for a cash purchase for the upland would not preclude Mr. Vaughan fro ings and no default agreement was ity Attorney stated that is correct but it t e County if he wants to make that request. Council Member Bergeson st.! not elieve this is an issue that the City has any latitude to discuss, interject , • > cond -guess what might have happened in the court. This is a ratification o ent that is coming from the court. Council Member Bergeson stated that it was brou work session that once this has been ratified and put into place, the City or Count:: ` e . my could support an effort by Mr. Vaughan independent of this court proceeding to mak ome exchange with the County if the County is agreeable. Council Member Lyden moved to approve SECOND READING of Ordinance No. 21 -99, as presented. Council Member Bergeson seconded the motion. Council Member Bergeson voted yea. Council Member Dahl voted yea. Council Member Lyden voted yea. Council Member Neal voted nay. Mayor Sullivan voted yea. Motion carried. Ordinance No. 21 -99 can be found at the end of these minutes. PUBLIC HEARING, FIRST READING, Ordinance No. 17 -99, Easement Vacation, Oak Brook Peninsula, John Powell (4/5 Vote Required) - John Powell advised that the Rice Creek 4 • • • COUNCIL MINUTES NOVEMBER 8,1999 Watershed District (RCWD) has requested additional information on this matter from the developer of Oak Brook Peninsula. A recommendation from the RCWD is required before City staff is able to prepare a recommendation so staff is requesting that the public hearing be continued until November 22, 1999. He advised that today he received additional survey information from the abutting property owner and information from the Anoka Conservation District. Council Member Lyden moved to continue the public hearing to the November 22, 1999, City Council meeting. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Resolution No. 99 -101, Adopt Assessment Roll, Lakes Addition Street Reconstruction — John Powell (3/5 Vote Required) - John Powell advised that on October 25, 1999 the Council held a Public Hearing for the proposed assessment for the Lakes Addition Street Reconstruction project. Adoption of the proposed assessment was delayed to allow the City time to review the cost impact to the property owners if the repayment period was extended from 15 to 20 years. Staff presented the comparison of costs related to the two repayment periods (15 years and 20 years) and recommended adoption of the proolution incorporating a 15 -year repayment period as originally proposed. Council Member Bergeson moved to adopt Resolution No. sented. Council Member Neal seconded the motion. Council Member Bergeson stated the last time thi repayment would not match the term of policy, this consideration is important Motion carried unanimously. ussed, it was mentioned the 20 -year ding. He indicated that as a matter of si a erations. Resolution No. 99 -10 b nd at the end of these minutes. Consideration of Reso =` °' on o. 99 -102, Adopt Assessment Roll, 35W/TH49 Interchange Commercial Developm t Trunk - John Powell (3/5 Vote Required) - John Powell advised that on September 13, 1999, the Council set the Public Hearing for the proposed assessment for the I35W/TH49 Interchange Commercial Development Trunk project. However, the Public Hearing was not held on October 25, 1999, to allow time for discussion of the City's assessment policy for properties that will be developed or redeveloped in the near future. Staff presented rationale for their recommendation that the assessments for this project be deferred until such time as the properties develop and connect to City utilities. Council Member Lyden moved to adopt Resolution No. 99 -102, as revised. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 99 -102 can be found at the end of these minutes. COUNCIL MINUTES NOVEMBER S, 1999 Consideration of Resolution No. 99 -103, Adopt Assessment Roll, Centennial Middle School Street and Utility — John Powell (3/5 Vote Required) - John Powell advised that on October 25, 1999, the Council held a Public Hearing for the proposed assessment to one property involved in the Centennial Middle School Street and Utility project which benefited but was not originally assessed. Action on the assessment roll was delayed to review a request on the Lakes Addition project to extend the repayment period to 20 years. Since these are both City projects, the repayment periods need to be treated in a similar manner so action on this project was also delayed. The City's bond for the Centennial Middle School project also has a term of 15 years. Staff recommends keeping the repayment period at 15 years, similar to the Lakes Addition project. Council Member Neal moved to adopt Resolution No. 99 -103, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 99 -103 can be found at the end of these minutes. Consideration of Resolution No. 99 -109, Adopt Assessment Roll, S Powell (3/5 Vote Required) - John Powell advised that on Octob Public Hearing for the proposed assessment for the Surfside A developer, Bruce Hanson, objected to the Surface Water M project which totaled $9,365. Staff presented the findin assessments, including the SWMC, be assessed as 1 osed. ddition — John e Council held a earing, the ges (SWMC) for his ch and recommended the Council Member Dahl moved to adopt Re. }. 109, as presented. Council Member Neal seconded the motion. Motion c. • 'e Resolution No. 99 -109 can be Consideration of Re John Powell (3/5 Vot held a Public Hearing f proposed assessments in e en • of these minutes. 99 -111, Adopt Assessment Roll, Highland Meadows East — ) - John Powell advised that on October 25, 1999, the Council roposed assessments for the Highland Meadows East project. The de sanitary sewer, watermain, and surface water management charges. At the hearing, representatives of the Highland Meadows subdivision asked why the Highland Meadows East subdivision was not assessed for 79th Street reconstruction costs. It was noted that Highland Meadows East includes six residential lots and two outlots, A and B. Two of the proposed lots contain existing houses that are to remain. Therefore, the current plat contains four new houses that will front on 79th Street. It is staff's opinion that the additional traffic generated by four new lots is not sufficient to require reconstruction of the roadway. Highland Meadows East also includes two outlots. At such time as this outlots are replatted, the City will have to consider the proposed land use intensity and a contribution from the developer for the upgrade of 79th Street. However, based on the current information, staff does not support placing a street reconstruction assessment against the Highland Meadows East subdivision. Council Member Bergeson moved to adopt Resolution No. 99 -111, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. 6 • • • COUNCIL MINUTES NOVEMBER 8,1999 Resolution No. 99 -111 can be found at the end of these minutes. Consideration of Final Plat, Lino Lakes Commercial Development JADT Development Group - Northeast Quadrant, Lake Drive and I -35W - Jeff Smyser (3 /5ths Vote Required) - Jeff Smyser explained the Council approved the final plat for the Lino Lakes Commercial Development with conditions. One of the conditions was that the approval was effective for two weeks (condition 19). If all the conditions were not met in that time, the Council indicated they would reconsider the plat approval. That time has expired and staff recommends an extension of the conditional approval of the final plat. Mr. Wessel explained that due to the good weather being experienced, it might be possible to get this project underway. However, the road clause is still under negotiation. He requested an additional two weeks to continue that negotiation to assure all possibilities have been exhausted. Baylor, representing JADT Development Group, stated he would like to address some of his concerns with regard to this project and process in the hope of movin_ . ` 'ect along. Mr. Baylor stated the Council should have accurate and updated info o ,_ard to the approval process. He stated staff is aware of a grocery and dev h. eady to proceed and encouraged the Council to be proactive in furthering this Mr. Baylor stated he does not mind a little controv t s not believe the project needs to continue. He advised that most of the items ins:•, ated 'c the staff report have been completed with the exception of one clause in the de �• : �.: �_: t. For the record, he reviewed the conditions of approval, stating all the • v wi comply with the design standards approved on March 6, 1999 whic n • tion 1; the updated McDonalds site plan information has been submitt- s . hich addresses Conditions 2 -14; and Condition 15 is in progress and is a resolvable ' aylor asked that the record reflect that these conditions of approval have been • res Mr. Baylor stated the C , •re ented that the road remain a private road until such time as the rest of Apollo Drive is exten d to 77th Street. He stated at that time, he would complete the extra 50 -foot strip to complete the road. He asked that a stipulation of time (3 years) be added to the contract so when the criteria is met it could become a public road. He stated he did not receive an official response back on that requested stipulation. Mr. Baylor noted the potential tax revenue is in excess of $600,000 each year. He stated if this segment of Apollo Drive was done and designated as a commercial incentive district, this would be a non -issue and everyone would "win." Mayor Sullivan asked Mr. Baylor if he preferred for the Council to act on this tonight instead of granting a two -week extension. Mr. Baylor stated he is willing to continue another two weeks to negotiate with staff but noted that it has been a month and nothing has been resolved on that point. Mr. Baylor stated he does not know that another two weeks with the same modus operandi will bear fruit. 7 COUNCIL MINUTES NOVEMBER 8,1999 Mayor Sullivan stated the City wants a McDonalds and the City needs access to the rest of the property. She stated the Council does not have all the details that would be needed to negotiate the issues tonight and asked what will move this ahead in two weeks. Mr. Wessel stated he would not ask for an extension of two weeks if he did not believe there was a potential to resolve the issues. He noted the issue of timing has been included in the consideration and he believes it can be negotiated successfully. He cautioned the Council about opening negotiations to the public. Mr. Baylor noted the high cost of holding this project and emphasized the need to reach a conclusion. The City Attorney stated he is the "point man" because Mr. Baylor has an attorney but it is known that decisions are made by the City Council. He agreed there is one issue and that is one of timing. The City Attorney stated he did indicate that a time line of three ears is not an acceptable solution to the City and staff would like to further discuss Id be an agreeable time frame. Council Member Lyden stated this is just another challenge prefer to hear Mr. Baylor's perspective of what the answer will be. Mr. Baylor stated he thinks the language he pro convey to the City at any time (which is they want to do a commercial incentiv_ Council Member Bergeson n extension is approved but r special Council meeti• >a . • i table. He offered other options to o convey at the time the City decides /5th vote is required and stated if a two -week ached in several days, he would support holding a e considered prior to the next meeting. Mr. Wessel noted that • t development agreement is signed off, the project is underway without further Council ' Lion. Mayor Sullivan agreed that should settlement be reached sooner, a special Council meeting can be called. Council Member Bergeson moved to approve final plat with the conditions listed in the staff report. Council Member Lyden seconded the motion. Motion carried unanimously. UNFINISHED BUSINESS - None NEW BUSINESS - None 8 • • • COUNCIL MINUTES NOVEMBER 8,1999 COMMUNITY CALENDAR NOVEMBER 8, 1999 THROUGH NOVEMBER 22, 1999 Planning & Zoning Board Meeting, Wednesday, November 10, 1999, 6:30 p.m. Veteran's Day, City Hall Closed, Thursday, November 11, 1999 Citizen's Advisory Group Meeting, Monday, November 15, 1999, 7:00 p.m. Council Work Session, Wednesday, November 17, 1999, 5:30 p.m. Coffee w/Mayor, Friday, November 19, 1999, 7:30 a.m. -9:00 a.m. City Council Meeting, Monday, November 22, 1999, 6:30 p.m. ADJOURN There being no further business, Council Member Lyden moved to ad' •- :58 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regul ►_' Wu ::. g, December 6, 1999. ittli 4111111k1 1 r v, Ry- el Gaustad, City Clerk • pmt 9 h , Mayor • • CITY COUNCIL WORK SESSION NOVEMBER 17, 1999 CITY OF LINO LAKES MINUTES DATE : November 17, 1999 TIME STARTED : 5:30 p.m. TIME ENDED : 9:17 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: Administration Director, Dan Tesch; Community Development Director, Brian Wessel; City Engineer, John Powell; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Police Chief Dave Pecchia (p City Clerk Ry- Chel Gaustad DISCUSS PROPOSED REGIONAL PARK RESER JOHN VONDELINDE Mr. VonDeLinde advised improvements to th main entrance to the park, a new parkin 11 will include the designing of a new Completion is expected in mid lu. • in phase I reconstructing the unch, and new beach area. Phase building and a park pavilion. Mr. VonDeLinde conti at phase III includes the trails. There will be a trail developed from est rly up to the new boat launch through Chomonix Golf Course conn trail on Aqua Lane. He advised that one issue relating to the trails is the buds s time there is approximately $350,000 for the trail system and boardwalks thro < ;,hout the park. Mr. VonDeLinde advised that several options were looked at regarding the trails. There are not enough dollars in the budget to develop the trail around the golf course as opposed to going through the golf course. Therefore, the trail will go through the golf course and terminate at West Shadow Lake Drive, then pick up at Sand Piper. He indicated that for the short term the trail should be developed through the golf course. In the long term, funding may become available from the Metropolitan Council in 2006 or 2007 to develop a trail around the golf course. Both trails would be useful for the community. The trail should be ready for use by mid summer 2000. Mr. VonDeLinde also advised that they are working on locating culverts along the main roadway through the park. He indicated that the City selling permits to the park would be beneficial. CITY COUNCIL WORK SESSION NOVEMBER 17, 1999 Council suggested a mutual aid discussion regarding policing of the park should be held at a future work session. LAMBRECHT VARIANCE, JEFF SMYSER Staff distributed a memo regarding the Lambrecht variance request that advised that staff is stills recommending denial. Mr. Lambrecht, 1083 Aspen Lane stated he has an issue with other requests for variance being granted while his was denied. He stated there is inconsistency among Council Members votes regarding variance requests. He asked that Council look at his request again. Mayor Sullivan advised that his variance request did not meet the criteria set up by the State in order to grant a variance. Council Member Lyden advised that each and every variance has t n its own merits. If this variance were granted, it is feasible that every v . o Aspen Lane would have to be granted. He suggested the setback requir e ed. Staff advised all ordinances will be reviewed when tioIpreive Plan is adopted. It is not anticipated that setback requirements Council Member Bergeson added that stricter standards than other lots. COMPREHENSIVE PLAN RI N WESSEL /JEFF SMYSER Council Member Berge �� .•z� se: ,,sere have been no changes. Discussions regarding the MUSA will co Mayor Sullivan stag;; =. ° e etropolitan Council is anxious for the City to complete the Comprehensive Plan TAGG PROPERTY UPDATE, BRIAN WESSEL Staff advised that discussions were held last week regarding TIF option. Mr. Peter Coyle has suggested the City look at private /public request for proposal (RFP), which would enable the City and Mr. Tagg to package all the property together. It is anticipated that a package will be out after the first of the year. The environmental and architectural standards will be part of the RFP. Staff noted the entrance into the site is a challenge. A meeting will be held to discuss a strategy on how to best move forward regarding the entrance. JADT UPDATE, BRIAN WESSEL 2 • • CITY COUNCIL WORK SESSION NOVEMBER 17, 1999 Staff advised a deal has not yet been made relating to this project. Discussions have been held about the possibility of a Master Planner coming in for the northern quadrant of the Town Center. If the property were looked at as a whole the private road is not an issue. McDonald's has committed to the City that a restaurant will be developed in the Town Center either this fall or next spring. WENZEL FARM PLAT (LINO LAKES/HUGO), JOHN POWELL Staff advised approval for the preliminary plat has been received. The developer within the City of Hugo has therefore asked for water service from Lino Lakes. Staff will be reviewing the request and a recommendation will be brought back to Council in December 1999. The benefit of providing water service is the interconnection of water to the City of Hugo that will be funded by Hugo and could be used as a future emergency interconnection. GENERAL FUND CONTRIBUTION TO THE CITY RECO s = FUNDS DAN TESCH Staff distributed a memo regarding the Employee/Volunt costs associated to the dinner. The contribution per c%e 1 been scheduled for January 22, 2000. The purpose of the dinner is to thank celebrate the City's accomplishme Council Members and Board on Dinner and the .00. The dinner has it service over the past year, rees and acknowledge the service of It was the consensus of etirees should not make a contribution for the dinner. Staff advised no fo a ion is necessary regarding this issue. REGULAR AGENDA, NOVEMBER 22, 1999 There were no changes to the regular agenda. INTERVIEW FOR NEW APPLICANT FOR ADVISORY COMMITTEES Staff advised EDAC has requested special meetings. The next schedule meeting is December 2, 1999. It is possible a meeting will be held on November 23, 1999. There are three (3) slots that are open with four (4) candidates. Three (3) of the candidates are asking for reappointment. There is one new candidate that is very qualified. Council determined current Council Members will conduct a performance review for the • City Administrator. The new Council will set the goals for the City Administrator. The CITY COUNCIL WORK SESSION NOVEMBER 17, 1999 review will be discussed with the City Administrator Linda Waite Smith and staff will put together a schedule for the review. Mayor Sullivan excused all staff members for the remainder of the meeting. Mayor Sullivan called for a short break at 7:15 p.m. Mayor Sullivan reconvened the meeting at 7:37 p.m. The purpose of this portion of the meeting is to interview candidates for various City Boards. A list of questions for each candidate was distributed to Council Members. The following candidates were interviewed: Teresa O'Connell Thomas Vacha Rob Rafferty Brian Rydlund Pat Rickaby Joe Zych Mayor Sullivan advised the candidates that tw interviewed before the next work session. A held at the work session. Appointme All applicants will be notified prig o Environmental Board Planning and Zoning Board Planning and oard Park Boar ni Plan Plan There being no further bu 9 nsi d oard and EDAC Board candidates will be ga rerding appointments will be t the following Council meeting. ci meeting. or S Iivan adjoined the meeting at 9:17 p.m. , These minutes wer�Q corrected and approved at the regular Council meeting held on December 13, 199 Ry- j-1 Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 4 ullivan, Mayor • COUNCIL MINUTES NOVEMBER 22, 1999 CITY OF LINO LAKES MINUTES DATE : November 22, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 8:27 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, John Powell; Public Services Director, Rick DeGardner; City Planner, Jeff Smyser; Police Chief Dave Pecchia (part); Sergeant Bill Hammes (part); Sergeant Kent Strege (part); and City Clerk, Ry -Chel Gaustad SETTING THE AGENDA The agenda was approved as presented • • CONSENT AGENDA Council Member Dahl moved to approve Neal seconded the motion. Motion c. •: e's� C1). ITEM ®rw ACTION MINUTES: October 6, 199 '.0 cil Work Session Approved October 11, 1999, Council Meeting Approved November 3, 1999, Canvass of Election Board Approved DISBURSEMENTS: November 22, 1999 (Ck. #57482 - 57573, $227,365.21) Approved Centennial Fire District November 15, 1999 Approved da as presented. Council Member COUNCIL MINUTES NOVEMBER 22, 1999 Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mayor Sullivan stated she and the City Clerk attended the League of Minnesota's Policy Adoption Conference last week. The League of Minnesota Cities will be addressing the legislature regarding issues such as sales tax, TIF issues, and disseminating information to citizens. The City Clerk has been actively researching internet publication possibilities and its cost savings. EDAC will be meeting tomorrow morning at 7:00 a.m. EDAC works directly with the Economic Development Department to set up five (5) year goals. In the past five -(5) years, the City has had a $45 million dollar increase in commercial dollars. EDAC will be setting up a new five -(5) year plan. Anyone that is interested in working on the plan can attend tomorrow's meeting. Mayor Sullivan stated that the paper last week incorrectly reported tha County Park would be motorized. The trail will be for bikes and No one appeared for open mike. ADMINISTRATION DEPARTMENT REPO Consideration of Resolution No. 99 - 1 (Amendment 2), (3/5 Vote Require budget to include an additional $2 these voting machines until 2 decreasing the capital outla within the Anoka y e 1999 General Fund Balance e . the Council amended the 1999 Elections ng machines. The City will not be purchasing tion ' o. 99 — 118 will amend the election budget putting the dollars back into the General Fund. The 2000 Elections bu 1 amended in 2000 for the purchase of the voting machines. Council Member Neal ed to adopt Resolution No. 99 — 188, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 118 can be found at the end of these minutes. Consideration of Resolution No. 99 - 120, Approving Application for Lawful Gambling Exemption Permit to allow Raffles and Tipboards for the Lino Lakes Club International (3/5 Vote Required), Ry -Chel Gaustad — Staff advised Ms. Pat York has requested authorization to conduct raffles and Tipboards at the VFW Post 6583 on Saturday, January 15, 2000, 3:00 p.m. to 6:00 p.m. Resolution No. 99 — 120 approves the application for lawful gambling exemption permit to allow raffles and tipboards on January 15, 2000, for the Lino Lakes Lions Club International. 2 • • • COUNCIL MINUTES NOVEMBER 22, 1999 Council Member Neal moved to adopt Resolution No. 99 — 120, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 120 can be found at the end of these minutes. PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA Consideration of Resolution No. 99 - 119, Accepting Donations from Lino Lakes Chamber of Commerce - Sergeant Bill Hammes — Staff advised the Lino Lakes Chamber of Commerce has donated $1,000 to purchase needed audio equipment for the police facility classroom. The purpose of Resolution No. 99 — 119 is to accept and publicly thank the Lino Lakes Area Chamber of Commerce for their donation. Mr. Fritz Johnson, President of the Lino Lakes Chamber of Commerce, came forward and presented Sergeant Hammes with a check in the amount of $1,000. Council Member Lyden moved to adopt Resolution No. 99 — 119, as Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 119 can be found at the end of these min Y2K Presentation, Sergeant Kent Stregge — Du ensure the City's readiness for potential Y2K iss through meetings with State, County and attended several classes through Ano ar, staff has been directed to tial issues were defined and addressed addition, key staff personnel have At this time, staff is informin it tha the City is prepared for any potential Y2K issues that may arise. A plan as b. lox • to implement in case of massive utility outages. Staff outlined the plan for cil :1 uding emergency plans, staffing plans, and water distribution areas and shelter locate : . ' oted that all staff has been scheduled for 12 hour shifts if a problem occurs. All in a on regarding emergency locations and plan will be in the newspaper and posted a ity Hall. Council Member Neal asked about emergency plans if 35E floods due to a dam explosion. Staff advised the State Patrol would be called in and rerouting of the freeway would occur. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER There was no Public Services Department report. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL PUBLIC HEARING, Ordinance No. 23 - 99, Vacating Trail Easement in Fox Trace, Mary Kay Wyland (4/5 Vote Required) — Staff advised a request has been received from R- Property, Inc. to vacate two (2) trail easement documents recorded for the development known as Fox 3 COUNCIL MINUTES NOVEMBER 22, 1999 Trace. These easements were recorded in July and December 1994 prior to the exact trail location. Since that time, the trail has been constructed, accurately defined and a permanent easement recorded on October 19, 1999. The new document correctly defines the constructed trail document and serves to replace the two -(2) easement documents being vacated. The document does contain a typographical error on the second page indicating that it is replacing Document No. 1138062 rather than #1148602, however, the City Attorney has reviewed the material and indicated this error is of no consequence to the City. The document defines the trail easements accurately and the City will be vacating the previous easements. Staff recommended adoption of Ordinance No. 23 — 99, Vacating Document #1128982 and #1148602 (Fox Trail Easements) as they are not necessary and have been replaced with a new document. Staff also recommended acceptance of the new Permanent Easement Document. This new document was recorded with Anoka County on October 19, 1999. The City Attorney advised that the correction does not need to be mad pproval because the new document defines the correct easement. Mayor Sullivan opened the public hearing at 6:50 p.m. Council Member Lyden moved to close the public a p.m. Council Member Dahl seconded the motion. Motion carried unanimous Council Member Bergeson moved to and accept Trail Easement Docu the motion. READING of Ordinance No. 23 — 99 er 1, 1999. Council Member Dahl seconded Council Member Ber_ • v yea. Council Member Dahl voted yea. Council Member Lyden voted yea. Council M Motion carried unanimo ly. voted yea. Mayor Sullivan voted yea. Consider Final Plat, Peregrine Pass, Jeff Smyser (3/5 Vote Required) - Staff advised Council approved the preliminary plat for Peregrine Pass on May 24, 1999. The final plat conforms to the approved preliminary plat. The final plat is in compliance except for trail location that will be put in by the surveyor. The title work is being reviewed by the City Attorney and should be completed tomorrow. The Development Agreement is complete. The buffer easement document will be reviewed to ensure it meets the condition of approval. The plat will require MUSA allocation from the MUSA Reserve in the amount of 5.9 acres. Staff recommended approval of the final plat and 5.9 acres of MUSA allocation. Staff noted the easement would be filed and recorded separately. 4 • • • COUNCIL MINUTES NOVEMBER 22, 1999 Council asked if the drainage problems on the back lot have been taken care of. Staff advised the ditch along the back lots have been realigned. The developer will be cleaning the ditch along the north side so drainage will occur to the east. All neighborhood concerns have been addressed. The City does have an easement on the east side of the plat where the ditch is located. Staff added that the trail is scheduled be graded this fall. Paving will occur when the second layer of asphalt is put on the road. It is anticipated that will happen next spring. Council Member Bergeson moved to approve final plat for Peregrine Pass based on the following conditions: 1. Trail dedication has been added to the plat. 2. Completion of title work subject to City Attorney approval. Council Member Neal seconded the motion. Motion carried unanimously. Council Member Lyden moved to approve the allocation of 5.9 ac Reserve. Council Member Dahl seconded the motion. Motion carried u PUBLIC HEARING, FIRST READING, Ordinance Brook Peninsula, John Powell (4/5 Vote Requir continued to the December 13, 1999, Council me ement Vacation, Oak mmended the public hearing be The City Attorney advised there is no t relating to easement vacations. Council Member Dahl move No. 17 — 99, Easement Vac meeting. Council Me P IC HEARING, FIRST READING, Ordinance ook Peninsula, to the December 13, 1999, City Council econded the motion. Motion carried unanimously. PUBLIC HEARING, " c 1 rive Utility Extension, John Powell — Staff advised on October 11, 1999, Council recei • a Feasibility Report, and set the public hearing, for the installation of sanitary sewer and watermain service to the Nancy Drive/Vicky Lane neighborhood. This report had been prepared in response to two (2) petitions received from Nancy Drive, and Vicky Lane, area property owners. Per the Council direction, this project has been split into two (2) separate projects. One Project will serve Twilight Acres (generally Vicky Lane) and the other will serve Twilight Acres 2nd Addition (Nancy Drive, south of Vicky Lane). The original study and the construction cost and assessment impact of splitting the project will be discussed at the public hearing. The improvements discussed at this hearing are those affecting the Twilight Acres 2nd Addition (Nancy Drive, south of Vicky Lane) properties. 5 COUNCIL MINUTES NOVEMBER 22, 1999 Staff distributed a copy of the utility plans and a copy of the estimated costs and reviewed them in detail. The approximate assessment cost to each lot for the Nancy Drive Utility Improvements is $28,000, which does not include SAC charges, permit fees, and installation of a meter. Staff also noted that the project was initiated by residents in the area because of the utilities that were installed along Lake Drive. If the appraisal does not cover the cost of the assessment for each lot, the City will have to find alternative funding to move forward with this project. The residents in the area can determine whether the project should proceed. Council Member Neal asked if it is possible to only install sewer. He stated that water is not a problem in the area and the road is still in good shape. If a water pipe was installed, residents could hook up to the water service when they see fit. Staff advised they would not recommend installing sewer only. Part of the roadway would still have to be removed. Therefore, a street restoration cost would still be added to the assessment charges. Council Member Lyden asked about the final figure, which is different from the lateral benefit figure. Staff advised trunk assessments, unit and area assessment, and system wide improvement costs are added to the lateral benefit figure. Mayor Sullivan noted the assessment charges are very high du onstruction costs. Mayor Sullivan opened the public hearing at 7:22 p.m. Mr. Richard Kelly, 7951 Nancy Drive, asked if th come in at a lower figure than the assess forward with the project, another fund' have to cover the costs or reduce t as leaving out curb and gutter Mr. Kelly asked at w advised that the Coun owners. they path to take if the appraisals ed if the City chooses to move u • have to be identified. The City would sect further. There are options to look at such City would determine the project should be dropped. Staff e that decision based on petitions received from property Mr. Richard Urbis, 7940 Nancy Drive, stated he is concerned that the project will cost even more for the few residents that want the project to go forward. Ms. Janelle Wouness, 719 Vicky Lane, asked why the City couldn't identify an alternate- funding source before the appraisals are ordered. Staff advised they are unaware of any other funding source that is available. Staff may not be comfortable with any other variation of the project. Staff noted the assessment cost is based on construction costs. Mayor Sullivan advised that the City does not typically pay 100% of road improvements. There is an assessment process that has to be followed. Mr. Keith Peterson, 761 Vicky Lane, stated he has never had a problem with drainage. He asked if the project could be completed without storm sewers. Staff advised the storm sewer 6 • • • COUNCIL MINUTES NOVEMBER 22, 1999 installation is only 25% of the assessment costs. The City could investigate the possibility of completing the project without storm sewer. Staff noted the City does prefer to install the storm sewer as proposed. Mr. Peterson stated his assessment charge include $4,000 to run the sewer pipe in his yard twice. He indicated that his assessment, therefore, ran $300 per foot. He indicated the sewer pipe should not have to be run twice. He stated he could perform the installation at half the price. Unit costs are based on bids within the City. Ms. Cindy Bruneberg, 7941 Nancy Drive, asked the City to clarify that the residents specific to Twilight 2nd Addition can upgrade their existing septic system. Staff advised residents initiated this project. A septic designer would have to determine if each individual lot could support a system upgrade. Mr. Ray Johnson, 7971 Nancy Drive, asked why the neighborhood has to have curbs and sewer. He stated the area has done without it for a long time. Mayor Sullivan noted certain road standards are established so the constructed throughout the City. The City will have to dete acceptable. Mr. Johnson asked why the residents along Lake advised the lots along Lake Drive qualified for th pertains to lots that can't be subdivided Mr. Johnson asked for a copy of t City's public improvement po, Council Member D ality roads are in quality is to hook up for $8,800. Staff endment. The Bisel Amendment pay only a small lot assessment. d ent and a copy of the ordinance relating to the close the public hearing at 7:42 p.m. Council Member Bergeson seconded th otion carried unanimously. Council advised residen►° have 60 days to petition against the project. Council will discuss the project at the end of the 60 days. Staff noted the public hearing is the starting point for the improvements. The Bisel Amendment applies to sewer and water only. The road improvements are not covered under the Bisel Amendment. PUBLIC HEARING, Vicky Lane Utility Extension, John Powell — Staff advised on October 11, 1999, Council received a Feasibility Report, and set the public hearing, for the installation of sanitary sewer and watermain service to the Nancy Drive/Vicky Lane neighborhood. This report had been prepared in response to two (2) petitions received from Nancy Drive, and Vicky Lane, area property owners. 7 COUNCIL MINUTES NOVEMBER 22, 1999 Per the Council's direction, this project has been split into two (2) separate projects. One project will serve Twilight Acres (generally Vicky Lane) and the other will serve Twilight Acres 2 °d Addition (Nancy Drive, south of Vicky Lane). The original study and the construction cost and assessment impact of splitting the project will be discussed at the public hearing. The improvements discussed at this hearing are those affecting the Twilight Acres Addition (generally Vicky Lane) properties. Staff distributed a copy of the utility plans and a copy of the estimated costs and reviewed them in detail. The approximate assessment cost to each lot for the Vicky Lane Utility Improvements is $17,700, which does not include SAC charges, permit fees, and installation of as meter. Staff noted that if the appraisal does not cover the assessment charge, the City would have to find an alternate- funding source to cover the difference to move forward with the project. Council Member Lyden asked staff to explain the addition of 30% to the assessment fee. Staff advised the City typically adds 30% to the estimated construction cost to determine the project costs. Ten percent (10 %) covers a contingency for construction and 21 engineering and administration fees. If the project runs smoothly and is on time, t 0 of needed and won't be added to the assessment fee. Council Member Lyden advised it is the intent of Coun the appraisal does not at least match the assessme request to Council could be made to order the p1 owners would not have the final cost of as project. mforward with a project that wised that after 60 days, a cations and appraisals. The property er the bids are received on the Mayor Sullivan opened the p 6 p.m. Mr. Mike Adamczak, He also asked if federa does not include hook funding is available due ane, asked if the assessment fee includes hook up to the house. available for the project. Staff advised the assessment fee bing costs will vary. Staff advised it is unlikely any federal the size of the lots. Council directed staff to investigate the possibility of any federal funds or grants. Ms. Joan Delrio, 785 Vicky Lane, asked if the projects include curbing and who is responsible for the appraisal cost. Staff advised the project does include curbing. The City pays for the appraisal cost for the project. If the property owner desires an additional appraisal, it is the property owners cost. Ms. Delrio asked if there is anything available for those who have had their septic fail and have to do something about sewer. Staff advised an evaluation would have to be made if systems have failed. If many have failed it would be an emergency situation and the project would become more important. 8 COUNCIL MINUTES NOVEMBER 22, 1999 • Council directed residents who have a failed septic system to contact City staff if the project does not move forward. State loans may be available and there are other septic options. • • Council Member Lyden suggested the possibility of putting the project on a ballot per the Charter. Staff advised the City is in the early stages of determining road reconstruction projects. This project is not a high priority at this time but would be if the area properties experienced system failure. However, there are roads within the City that are higher priorities but don't have the support for City utilities. Mr. Ray Johnson, 7971 Nancy Drive, asked why the two (2) lots off of Lake Drive were eliminated from the assessments. Staff advised those (2) lots qualified for the Bisel Amendment. Mr. Johnson asked why the pipes were extended on those lots. Staff advised the City routinely extends pipe out of heavily traveled areas to minimize traffic disturbance. Mr. Johnson asked if the additional 30% are included in the final assessment fee. Staff advised the 30% are included. Staff noted all property owners must pay a tru even if they qualify for the Bisel Amendment. Council advised this was a citizen- initiated project. The citi . i s ed an evaluation of costs. The citizens can also ask to stop the project. Each resid. ; .0 to petition. Mr. Liljedahl asked if there are different options complies with the County's ordinance re other alternatives. Council Member Lyden aske per the City Charter. The on local improvement have the right to dete ystems. Staff advised that the City ems and staff noted there might be ents ould move forward with this project with a ballot rn dvised the Charter does not allow use of general funds way to go through the Charter is with a ballot. Citizens do not s are used. Mayor Sullivan added t City does have funds to fix potholes. The City must go to the voters when reconstructing a road. Ms. Delrio asked what would happen after the 60 days if the city did not receive any petitions. Staff advised that if no petitions were received, a poll would be taken relating to moving forward with the project. An assessment hearing will be held for all residents to appeal. After 30 days the Council will determine if the City will proceed. Staff noted appraisals are ordered at the end of the 60 -day period. Mr. Chris Hofsted, 774 Vicky Lane, asked why the City couldn't look at cutting costs on the project now. Mayor Sullivan advised the City would look at all options. Feedback is needed from residents. The City will make a determination after the appraisals are received. 9 COUNCIL MINUTES NOVEMBER 22, 1999 Mr. Lyle Bye, 775 Vicky Lane, stated because there is distrust with government and City officials, some residents are hiding the fact that their septic has already failed. He stated his septic system failed five (5) years ago but he has been able to keep it going safely. He asked if there are any options for already failed septic systems. Council directed staff to investigate options for those whose septic systems have already failed. Council Member Dahl moved to close the pubic hearing at 8:21 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. Consider Approval of Final Plat, Pheasant Hills Preserve 10th Addition, Mary Kay Wyland — Staff advised Mr. Vaughan is requesting final plat approval on his Pheasant Hills Preserve 10th Addition. The property is zoned R -1X, and is within the existing MUSA. The 10th Addition will add 17 lots to the City's inventory. The City Attorney has approved the title commitment. Grading and ut. is in progress. The development agreement and financial guarantees are posted w. For Council information, Mr. Vaughan has created Outlot B 'g y posed as Lot 1, Block 1, to get around a title problem with the homeowners' 'a n. elimination of this lot does not affect the integrity of the plat nor does it • -` = platting of this Outlot if it is combined with Outlot E of Pheasant Hills 5`h Ad • ; on i ediately to the south. Council Member Neal moved to appr or ' heasant Hills Preserve 10th Addition, as presented. Council Member Berg o d tie motion. Motion carried unanimously. UNFINISHED BUSINESS NEW BUSINESS Consideration of August 21, 1996, Council Work Session Minutes (Council Member Dahl and Mayor Sullivan were not on the Council) — Council Member Neal moved to approve the August 21, 1996, Council Work Session minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. Consideration of September 4, 1996, Council Work Session Minutes (Council Member Dahl and Mayor Sullivan were not on the Council) — Council Member Lyden moved to approve the September 4, 1996, Council Work Session minutes, as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. 10 • • • COUNCIL MINUTES NOVEMBER 22, 1999 Consideration of September 18, 1996, Council Work Session Minutes (Council Member Dahl and Mayor Sullivan were not on the Council) — Council Member Bergeson moved to approve the September 18, 1996 Council Work Session minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. Consideration of October 9, 1996, Council Work Session Minutes (Council Member Dahl and Mayor Sullivan were not on the Council; Council Member Neal was absent) — Council Member Bergeson moved to approve the October 9, 1996, Council Work Session minutes, as presented. Council Member Lyden seconded the motion. Motion carried with Council Members Dahl and Neal and Mayor Sullivan abstaining. COMMUNITY CALENDAR FOR NOVEMBER 22, 1999 THROUGH DECEMBER 13, 1999 Economic Development Meeting, Tuesday, November 23, 1999, 7:00 Vim. Thanksgiving Day, City Hall Closed, Thursday, November 25 City Hall Closed, Friday, November 26, 1999 Environmental Board Meets, Wednesday, Dec EDAC Meeting, Thursday, December Truth in Taxation Hearing, Mop. >F; _ ber 2, 1999, 6:00 p.m. Park Board Meeting, Mo c er 6, 1999, 6:30 p.m. Elected Officials Ori +'Z;} m •+ esday, December 7, 1999, 5:30 p.m. Council Work Session, ednesday, December 8, 1999, 6:30 p.m. Planning & Zoning Board Meeting, Wednesday, December 8, 1999, 6:30 p.m. Truth in Taxation Hearing Continued, Monday, December 13, 1999, 6:00 p.m. City Council Meeting, Monday, December 13, 1999, 6:30 p.m. ADJOURN There being no further business, Council Member Dahl moved to adjourn at 8:27 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, December 13, 1999. 1 6:30 p.m. 11 COUNCIL MINUTES Ry -C f -1 Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 12 • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 GOAL SETTING MEETING HANDOUTS January 4, 2000 • CO 0 0 fl7 O O N -n CD CD 73 cD CD CD Cn spund pa;eu6!sapun le;o1 • • spun] pa;eplpaa Ieio1 ft C71 O CD O O aouelee ;uanno 0002 `t7 Aienuer jo sd Park Dedication Fund Summary Parks and Trail Improvements Mallard Lane Project Wheels Project Clearwater Creek Trail Buffering v 7—. Playground Equipment - VFW Lino Air Park Birch Park N CD '11 CU 3 Cn 'Pheasant Hills Behm's Century Farm $27,444 1 N QD O O O - O O O O $1,600 N O O O O U7 CA O O ka A' - O O $15,000 U'1 b O O $21,862 From 1998 Excess Fund Balance - Mallard Trail or Brandywood From 1998 Excess Fund Balance Portable Ramps co cfl CO G) O co Cn Thru Dec, 1999 [ 1996 Goals trail /land acquisition - Trappers Crossing [ Pedestrian Bridge 1998 Complete park as shown on master plan aouelee ;uanno 0002 `t7 Aienuer jo sd Park Dedication Fund Summary Lino Lakes Parks and Recreation Department 7204 Lake Drive Lino Lakes, ML1i 55014 (651) 780-1885 Fax (651) 784 -7227 1999 Park Board Goals Playground Equipment — Marshan Park S32,000 Playground Equipment — Arena Acres Park S23,000 Resurface Arena Acres Tennis Court S 4,500 Trails 320,000 Clearwater Creek Trail Buffering S 1,600 Master Plan Marshan Park 3 3,000 Master Plan Behm's Century Farm Park 3 3,000 Wheels Project 310,000 Wenzel Farms Pedestrian Bridge 3 3,600 City Hall Park Field #1 Improvement 3 4,500 3 %23199 swioarkbrd/99 goals 3- 2- 99:doc • Total 3105,200 • > a 5. a o o' a) 0 a 1 ( C cn O (D C a a a (D Q n' (D v (D (D .2 a O 3 O O cn_ (D (D CD_ 0O 0 m CD N hm's Century Farm. $4,400 existing dedicated funds v 0 O 0 0. (D 1 n (D CD O (0 3 O 0 O (D 3 0, Q) a n) O (D v 0 (D 0 -4, (D X (a v 8666 -MI 000`91.$ D O (D N 0 CD (D _C 3 (D '6666 JOJ A}uolad yfi!H O cD g:21 cn O� tied sawj AJ}uno3 Install sand volleyball, horseshoes, 4 grills O 0) }uewd!nbe punol6Aeld Ile }sui savoy poomgaJ!8 Complete internal trail segment Complete external trail segments yeopueuayg }uawd!nbe punoi6Aeld Ile }sul 6u!ssoiC siaddei j }uewd!nbe punoi6Aeld Ile }sul sa }e }s3 a){ei aaqj Ted u!Mple8 o} Ilea} e }aldwo° sll!H }ueseayd 3 0, N (D 5. 5. N (o (D im v) D O -c v (n (D 0 -« O 3 O.-0 � . (D O (D —o 3 v v 0 weed tin }uao s,w1.08 ueid Ja }sew `apea6 `dew eseg D Z7 NOI1dI2jOS3a W O --,1 N - 0- ") -A U1 O W O O CO O O O O O O O N) CO 00 0 --co 0 0 N O 0 0 0 c z - uoi }ea!pea Ted aouele8 pund sseox3 uo!lea!paa )1aed uopea!pea >1Jed aaueleg pund sseoxg uogea!paa >{Jed aaueleg pund sseoxi uouea!pao >1Jed uopo pea )iced uo!lea!pea Ted uoi }ea!pea >lJed C z 0 1998 PARK BOARD GOALS AND PRIORITIES Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 2000 PARK BOARD GOALS Staff Recommendations 1. Provide fill, grade, and seed southern portion of Marshan Park $20,000 2. Install playground equipment at Brandywood Park $35,000 3. Install playground equipment at LaMotte Park $30,000 4. Trail renovation throughout trail system $15,000 - $30,000 5. Complete development of Behm's Park $10,000 6. Begin development of Quail Ridge Park Up to $200,000 7. Pave trails in Behm's development $60,000 8. Concrete pads for bleachers (9) $3,000 9. Begin condemnation for Trapper's Crossing trail ? • RD/Park Board/2000 staff recommendations 1/4/00 Get. 17. 1998,10:41AM - BRAUER & ASSOC. • preliVtr..= No. 0651. P. 4/5 ALC moon DUCK HOUSES/ KEW MHOS= Do c avEaIDOY OAciVfiD. BOAILDmALX orm M / ?1QaC AI& COM Acsi&le RaicTr6le • VBLBTAINH 13091M ALONG ?ao PARTY l.L`•)B OVERALL PRELIMINARY MASTER PLAN CC A T F. 1 w = S1Y1Y EtrLH ITi8BSatAII. (Par.) MIDEdkiitalCUAL63G Na b& Us kebe eh IDi Be iaiaceRh Cic.md Lea= of Opee Up SOILS °rnrc Aiq Aoprar Lim 0 50 100 150 reo. 17. 1998 1U:4LAM BRAUER6, ASSOC,. No. Ubbl t'. 5/5 s. • � P�LA�Y AREA ENLARGEMENT y 1 w = 30'-0" J l CiVPRArr D • Feb. 24. 1998 - 1:35PM BRAUER & ASSOC. Description of Cost item No, 0700 P. 4/4 Lino Lakes Park Bond r%ererenaum Planning Quail Ridge Park Cost Analysis Summary Statement Estimated Cost Assumptions and Clarifications General Site Removals and Site Preparation 3,500.00 Assumes relatively minimal existing vegetation removal and limited site preparation General Earthwork 8,000.00 As required to level open spaces and turf areas Abandonment of Water Service in Park Area Storm Sewer Piping Asphalt Trails 1,800.00 "required, given existing hydrant located in middle of norther part of site 1,500.00 For culverts under trails 19,000.00 8' wide asphalt on aggregate base as per city standard design Boardwalk (New) 22,000.00 Floating boardwalk style as per city standard design (assumes work will be bid — substantial savings could be realized if built in -house or with in -kind neighborhood labor) Boardwalk (Replace Existing) 24,000.00 Floating boardwalk style as per city standard design (assumes work will be bid — substantial savings could be realized if built in -house or with in -kind neighborhood abor) Play Area Equipment. Concrete Curb Container, and Associated Walks 45,000.00 Budget figure for listed items Half -Court Basketball 8,650.00 Asphalt surface with aggregate base and Coiorcoat surfacing. Heavy duty basketball standard Deck Overlook 8,000.00 Simple wood structure with bench Benches 2,500.00 As per city standard design (simple wood style preferred) -5 benches Picnic Tables Workout Station 6,000.00 As per city standard design (simple wood style preferred) - 5 tables 4,500.00 Simple multi-use fixed position workout station (amenities not selected) Landscaping Miscellaneous Site Amenities (0,000.00 Includes budget for sodding, seeding, and landscaping 2,000.00 Wood duck boxes, Etc. Dnnking Fountain 3,000.00 Taps into existing waterline servicing the hydrant. Heavy duty style Total *tease Bid Items Cantingency. {.iO%) DeSiSn meneand Surveying Fees (1014). Total Project Budget 169,45.0OO The contingency of 10% is the minimal recommended at this level • of design detail and project costing review. Also, it is difficult to ascertain what the bidding environment will be like at the time that the project will actually be built, thus justifying a more cautionary approach to potential project costs. The design, engineering, and surveying fees are based upon general industry standards for this type of project. • Neighborhood Park Improvements January 4, 2000 Item Arena Acres New Playground Equipment Resurface Tennis Courts (2) Resurface basketball court Windscreen on fencing Park Benches & Tables Total Arena Acres Behms Playground Equipment Site Grading 1/2 Court Basketball Internal Trail Picnic Tables & Benches Total Behms Birch New Playground Equipment 1/2 Court Basketball Picnic Shelter(12x20) • Picnic Tables (4), Benches, Grills, Trails, Land Acquisition Total Birch • Birchwood Acres 1/2 Court Basketball Sand Volleyball Court Picnic Tables & Benches Horseshoes Total Birchwood Acres Brandywood Playground Equipment (New) '/2 Court Basketball Picnic Tables & Benches Total Brandywood City Hall '/2 Court Basketball Picnic Tables & Benches Irrigation Pave Rink Pave Parking by Field #1 Total City Hall Country Lakes Playground Equipment (New) Group Picnic Shelter Amount 2,200 600 2,800 8,650 1,250 9,900 8,650 18,000 2,000 15,000 43,650 8,650 3,000 1,000 1,000 13,650 30,000 8,650 1,250 39,900 8,650 1,250 20,000 15,000 6,000 44,900 30,000 45,000 Comments Done 1999 $20,000 structure, Flanagan Sales Done 1999 Done 1999 Done 1999 $28,000 structure, Flanangan Sales To be done Spring of 2000 To be done Spring of 2000 Done 1998 $30,000 structure, Gametime 1998 Park Board Goal Page 1 of 3 iULdi weeCfl Internal Trails Sand Volleyball 2,950 411 Replace Fishing Pier Horseshoes 950 1/2 Court Basketball 8,650 Park Benches (4) 1,000 Total Country Lakes 88,550 • Lamotte Playground Equipment 25,000 Lino Irrigation 8,000 Budgeted for 2000 Pave Parking Lot Done 1999 Total Lino 8,000 Marshan Site Grading and Prep 1/2 Court Basketball Picnic Tables & Benches Internal Trails Total Marshan 15,000 2400 cubic yards plus grading 8,650 1,250 24,900 Pheasant Hills Horseshoes 950 Landscaping 5,000 Bridge 7,000 Total Pheasant Hills 12,950 Quail Ridge Contingency /Design/Engineering 34,000 Playground Equipment (New) 30,000 Site Prep/Landscaping 35,000 Trails (1700 ft) 19,000 1/2 Court Basketball 8,650 Horseshoe 950 Site Amenities 15,000 Deck Overlook 8,000 Replace Existing Boardwalk (165 ft) 24,000 Workout Station 4,500 Boardwalk - New 22,000 Total Quail Ridge 201,100 Rice Lake Estates Tennis Court 28,000 Picnic Tables & Benches 1,250 Total Rice Lake Estates 29,250 Shenandoah 1/2 Court Basketball 8,650 Picnic Tables & Benches 1,250 Total Shenandoah 9,900 Page 2 of 3 Sunrise In -Line Skating Rink 18,000 Expand Playground Equipment 10,000 Irrigation Pave Parking Lot % Court Basketball 8,650 Total Sunrise 36,650 Sunset Oaks % Court Basketball 8,650 Picnic Tables & Benches 1,250 Landscaping 5,000 (Leveling, Seeding, Trees) Total Sunset Oaks 14,900 Wenzel Farms Landscaping Woods of Baldwin Lake 400 Woolans Park Picnic Tables & Benches 1,250 Install Trails Total Woolans 1,250 Rice Lake Elementary Tennis Courts (2) Player Benches and Pads 56,000 Done 1999 Page 3 of 3