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HomeMy WebLinkAbout01/04/2000 Park Board PacketLino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Tuesday, January 4, 2000 6:30PM ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from November 1, 1999 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike — Letter Regarding Development of Quail Ridge Park 6:45pm 5. Request to Purchase Park Land Near Fox Trace Development 6:55pm • 6. Review 1999 Accomplishments 7:05pm 7. Recreation Department Update 7:20pm 8. Parks Department Update 7:30pm • 9. Old Business 7:40pm A. Distribute 2000 Meeting Dates 10. New Business 7:45pm A. Review November, 1999 Playground Inspection Report B. Annual Appointments — Pam Taschuk, Jeff Reinert 11. Next Park Board Meeting — Monday, February 7, 2000 7:55pm 12. Adjourn 8:OOpm Goal Setting meeting immediately follows our January Park Board meeting. If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd/1 -4 -00 Park Board Agenda.doc • • City of Lino Lakes Park Board Meeting November 1, 1999 The November 1, 1999 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Chair Lindy. Roll call was taken, members present were Pam Taschuk, Jeff Reinert, Joe Boyle, Chris Welsand, and George Lindy. Members absent were Paul Montain and Pat Huelman. Also present were Rick DeGardner, Public Services Director, Sandie Wood, Office Manager. APPROVAL OF OCTOBER 4, 1999 MINUTES: Pam Taschuk made a motion, seconded by Chris Welsand, to approve the October 4, 1999 minutes. The minutes were approved. SETTING THE AGENDA: The agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW REVISED HIGHLAND MEADOWS PRELIMINARY PLAT: Rick advised the developer of the Highland Meadows development is amending the approved preliminary plat. Therefore, the revised plat must be reviewed. The new preliminary plat contains 50.85 acres of land consisting of 77 single family detached units and 52 single family attached townhouse units. The issues related to parks and trails are as follows: 1. The original plat provided an east /west trail connection from Marilyn Drive to the Mardon Acres Development. A 1.8 acre park was also located near this trail segment. This is located near the power line easement. The revised concept eliminates the mini park, which staff concurs. The Park Board may want to consider requiring only a 15' wide park property for this trail segment rather than the entire depicted area. 2. The trail connection from Marilyn Court to Main Street still exists. However, there is a slight change in location, which staff supports. 3. The park area has been reduced from 5.2 acres to 4.01 acres. The park access has also been changed. It's important to ensure that adequate access to the park 1 • • City of Lino Lakes Park Board Meeting November 1, 1999 area is provided. The park area is directly related to the proposed Bluebill Ponds Development. It is imperative that as these two projects continue through the process that the proposed park areas are analyzed together to ensure the future neighborhood park will be functional. It is staff's understanding that road locations may be modified as the Highland Meadows and Bluebill Ponds platting process continues. This may alter the shape and size of the proposed park area. Chair Lindy asked why there is an Outlot D on the revised plat. Ms. Shari Ahrens, Engineer for TSM Development, came forward and stated that property is currently in litigation. The developer hopes to acquire that property and reserve it for future development. Rick advised that the road may be reconfigured so the plat may change again. He stated he concurs with the two trail connections and thinks Outlot C is a good area for the park. As development occurs, the City should look at purchasing additional park property. Chair Lindy asked why the park size has been reduced. Rick advised the developer does not have control of the property to the north. Because of that, the location of the street is unknown. The developer has not yet platted Outlot D. The City can however, begin discussions with the developer regarding the purchase of additional park land. Jeff stated it is difficult to make a decision without knowing about the property that is in litigation. Rick advised that with the present plat, the City is at the 10% land dedication requirement. Chair Lindy noted the proposed Comprehensive Plan recommends a 10 acre park in this area. Pam Taschuk made a motion, seconded by Joe Boyle, to accept Outlot C as part of park dedication with the understanding that staff will pursue obtaining additional land as indicated in the Comprehensive Park Plan. Motion carried unanimously. Jeff Reinert made a motion, seconded by Chris Welsand, to allow a • 15' wide trail in Outlot A and leaving Outlot I as noted. Motion carried unanimously. 2 • • • City of Lino Lakes Park Board Meeting November 1, 1999 Chair Lindy asked that the developer keep the Park Board aware of their progress. EAGLE SCOUT PROJECT - LINO PARK SIGN: Rick advised Eagle Scout candidate Gordy Sargaent recently completed his Eagle Scout project (10/13/99). Gordy's project consisted of re- designing the landscaping around the existing Lino Park sign. Work performed included the following: * Removal of existing shrubs and perennials. * Re- grading area around sign. * Installation of a 2 tiered planting bed consisting of landscape blocks. * Installation of plant material consisting of shrubbery, perennials, and annual flowers. * Installation of landscape fabric. * Installation of woodchip mulch. The new planting bed is approximately 13' x 25' in size and is a huge improvement over the previous landscaping. Chair Lindy asked if the Park Board sends out a letter of recognition relating to these projects. Rick advised he creates a letter of recognition which is presented to them at a council meeting. He indicated a letter from the Park Board is a good idea also. Chair Lindy advised he will develop a draft letter of recognition. EAGLE SCOUT PROJECT - WOODDUCK NESTLING BOXES: Rick advised in August, 1999, Eagle Scout candidate Paul Nelson completed his Eagle Scout project. Paul's project consisted of cutting, assembling, and installing (11) wood duck nesting boxes. The boxes were placed in the following locations: * City Hall Park (2) * New City Hall (4) * Pheasant Hills Park (3) * Shenandoah Park (2) 3 • • • City of Lino Lakes Park Board Meeting November 1, 1999 Based on previous experience monitoring wood duck houses, Rick estimated between 50 -150 ducklings will be hatched from these houses. DETERMINE 1999 -2000 SKATING RINK HOURS AND LOCATIONS: Staff recommended the following warminghouse shelters and hours of operation as follows: Park Location Weekday Hours Weekend Hours Sunrise Park 6918 Sunrise Drive Birch Park 6520 Pheasant Run S City Hall Park 1179 Main Street Lino Park 7850 Lake Drive 4 -9pm 4 -9pm 4 -9pm 4 -8pm Saturday 12 -9pm Sunday 12 -6pm Saturday 12 -9pm Sunday 12 -6pm Saturday 12 -8pm Sunday 12 -6pm Saturday 12 -8pm Sunday 12 -6pm Staff also recommends the following ice rink locations that do not have shelters: Shenandoah Park Marshan Park Sunset Oaks Park Behm's Century Farm Park 475 Arrowhead Drive 7204 Lake Drive 7481 Leonard Avenue 7699 Mustang Lane Staff is recommending not to provide a rink at Country Lakes Estates Park due to extremely low use the past few years. Chair Lindy asked about the policy regarding programming on rinks. Rick advised staff has not yet met with the hockey group regarding scheduling. Most programming is done at Sunrise with the overflow being scheduled at Birch Park. Pam asked if it is possible to put benches in areas that don't have shelters. Rick said benches will be put in areas that don't have shelters. Chair Lindy suggested the shack that is located at Country Lakes Park be used as a warming house. Rick advised the shack has had a lot of vandalism and may not be useable. Chris asked if the most popular times for use on the rinks is tracked and if the winter staff is in place. Rick advised an hourly track of use is taken and that determines the hours of operation. Applications are now being taken for winter staff. 4 • City of Lino Lakes Park Board Meeting November 1, 1999 Chris asked if there are any fees associated with the rinks. Rick advised there are no fees involved. RECREATION DEPARTMENT UPDATE: Rick referred to the Program Highlights Flyer from October, 1999. He noted the Floor Hockey Mini Camp is a new class for 4 -6 year olds and is doing well. All 20 spots are filled and parents have inquired about additional classes. Additional classes will be offered this winter and spring for 7 -8 year olds. Rick stated the Fall Soccer programs is a big kick with the participants. There are approximately 575 participants this year on 50 teams. The number of participants has grown about 225 from last season. Rick referred to the Program Highlights Special Feature that notes the special activities being planned. The special activities include the Family Turkey Shoot, Breakfast with Santa, Secret Holiday Shop, Letters from Santa, and Snow Day. • Rick noted that volunteers are needed for all special events. Anyone interested can contact Liz at 651- 982 -2440. • PARKS DEPARTMENT UPDATE: Rick reviewed a memo from Mike Hoffman, Park Supervisor, which summarizes the maintenance highlights for October, 1999. Rick noted that three trail segments (Marshan, Aqua Lane, and Fox Trace) have received restoration work along the edge of the trail. Improvements to Lino Park include park sign landscaping and a new bituminous parking lot. Sunrise Fields #1 and #2 have been improved and Maintenance staff has made additional cutouts for the upcoming Turkey Shoot. Trails have been inspected and the playground equipment has been installed at Behm's Century Farm Park. Chair Lindy asked about the funding for the new parking lot at Lino Park. Rick advised the new parking lot was included in the Lake Drive improvements. 5 • City of Lino Lakes Park Board Meeting November 1, 1999 OLD BUSINESS: Potential Park Area in Clearwater Creek Development Center - Rick noted that at the October Park Board meeting, Park Board members directed staff to discuss the potential park land acquisition with the developer of the Clearwater Creek Development Center. The developer indicated an assumption that the City would purchase the proposed 4.7 acres of land for market value which is approximately $40,000 per acre. Rick advised that he expressed the City is not able to afford market prices for this parcel of land but would be interested in working with the developer in providing current and future park dedication credit. This was not acceptable. Therefore, it appears the potential park in this area is a dead issue. Property for Athletic Complex Purchase - Rick advised that on October 25, 1999, the City Council approved the purchase of 67 acres located at the southeast corner of Centerville Road and Birch Street, for a future athletic complex. • Jeff asked if the land can be used for anything but an athletic complex. Rick advised Council directed staff to begin the process of amending the Comprehensive Plan to zone the area public /semi - public. NEW BUSINESS: 2000 Park Board Meeting Schedule - Review and Adopt - Rick distributed a schedule of proposed Park Board meetings for 2000. He noted that January 3, 2000, is a City holiday. Therefore, he recommended the January meeting to be schedule for Tuesday, January 4, 2000. He stated he would also like to schedule a Goal Setting meeting immediately following the January Park Board meeting. The first Monday in September is Labor Day. Rick suggested a meeting be scheduled for Tuesday, September 5, 2000. Perhaps, since the agenda is normally light in September, this meeting can be designated as a park tour and BBQ. Chair Lindy stated there may be a problem with the July 3, 2000, meeting. Many people may be out of town. • • • • City of Lino Lakes Park Board Meeting November 1, 1999 It was the consensus of the Park Board to accept the 2000 Park Board meeting schedule changing the July meeting to July 11, 2000. SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on Monday December 6, 1999, 6:30pm, at Lino Lakes City Hall. ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Jeff Reinert. The meeting was adjourned at 7:27pm. Respectfully Submitted, Kim Points Recording Secretary • • • November 4, 1999 Rick DeGardner City of Lino Lakes Public Services Director 640 Town Center Parkway Lino Lakes, MN 55014 Rick received this weeks Quad Press and read the article about the and purchase as we!! as your letter of thanks to the residents of the Behm's Century Farm neighborhood. I am happy about the developments that have occurred but am also frustrated by the obvious lack of attention given to the Quail Ridge addition where I live. This development has been around for over six years and has been almost completely ignored by the City and Parks and Recreation Department. There has been no progress made by the city to connect our neighborhood to the trails or parks. We cannot even take our smaller children on bike rides without risking their lives on Birch Street. Over one year ago you held some meetings for the people in our neighborhood to discuss the park that is supposedly planned. At that time you stated that this park was the next to be developed. Now I read that you have developed the Behm's Century Farm Park. I work close to Behm's Century Farm and do not believe that that neighborhood has been around long enough to have old equipment, so I assume you put new equipment into a new park. Did the Parks department once again put off the Quail Ridge area? I hope you can tell me if and when there may be plans to include our neighborhood in the parks and trails system. It is frustrating to not have easy access to the amenities that are available to most other residents. Sincerely, aJ Mark Groff 6613 Ruffed Grouse Rd Lino Lakes, MN 55014 CC: Parks and Recreation Board Planning and Zoning Board Mayor Kim Sullivan Members of the City Council Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • November 9, 1999 Mr. Mark Groff 6613 Ruffed Grouse Road Lino Lakes, Minnesota 55014 Dear Mr. Groff: Thank you for taking the time to express your concern regarding the lack of development of Quail Ridge Park. As indicated in your letter, the residents of the Quail Ridge Development were invited to attend meetings in January and February of 1998 to provide input as we developed a Master Plan for Quail Ridge Park. I have enclosed a copy of the approved Master Plan along with projected development costs. Currently, the city does not allocate general fund dollars for park development. Historically, the City Council has designated $15,000 for trail development. The only source of revenue for park development is through park dedication funds that developers are required to dedicate as developments are approved. This may be cash, land, or a combination. Regarding the Quail Ridge Development, the city acquired six acres of park land in addition to land where the existing trails are located. The developer also installed the boardwalk which was recently removed. This fulfilled the park dedication requirements. In contrast, the Behm's Century Farm Development park dedication was $38,000. The 8.6 acre park was dedicated from a previous development. In July, the city sold a portion of Behm's Century Farm Park (2.55 acres) for $75,000. The cash dedication and proceeds from the sale of park land has resulted in our ability to begin development of this park. As previously mentioned, the only source of revenue for park development is through park dedication fees. In January of each year, the Park Board reviews this fund balance and determines what park improvements should be made the upcoming year. In 1998, park dedication was only $20,000. Obviously, this does not go very far for park development. The year to date revenue for the Park Dedication Fund is approximately • • • $33,000. Quail Ridge Park, as well as many other parks, will be considered when the Park Board sets their goals in January. Unfortunately, it is not uncommon for neighborhood parks not to be developed for an extended period of time. For example, Rice Lake Estates Park was recently developed, ten years after the development was approved. I understand your frustration of the development of Quail Ridge Park. However, without adequate funding, I do not foresee this park being developed for quite some time. Two alternatives to rectify this would be to begin allocating general fund dollars for park development; another option would be a bond referendum. I hope this clarifies the concerns you expressed in your letter. If you have any questions or need additional information I can be reached at 651 982 -2444. Sincerely, tatecjcziti Rick DeGardner Public Services Director RD: sw CC: Park Board Planning and Zoning Board Mayor Kim Sullivan Members of the City Council Linda Waite- Smith, Administrator 11/9/99 Rd/Corr/Residents /Groff Development of Quail Ridge Park Li 5. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 December 23, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Request to Purchase Park Land Near Fox Trace Development Attached is a petition from residents of the Fox Trace Subdivision requesting purchase of property for development of a neighborhood park. The land that is referred to is located adjacent to the south edge of the Fox Trace Subdivision. The eastern 4.8 acres (Parcel #8) is owned by R- Properties. The western most property comprises of 2.5 acres and is owned by Mr. Harold Lehman. Parcel No. 7 is a one -acre piece owned by Mr. John Toben. Since the petition was received on December 21, I have not had an opportunity to explore any possible land acquisition. The Comprehensive Park Plan and Development Guide does not identify a neighborhood park in this area. The designated neighborhood park for the Fox Trace development is Birchwood Acres Park which is located %2 to 3/4 miles from the Fox Trace Development. Access is available via paved trails. The typical service area for a neighborhood park is '/4 to 1/2 mile radius. I have invited Mr. Tom Kallevig and Mr. Brett Bauer to attend the Park Board meeting. sw /parkbrd/Request to Purchase Park Land Near Fox Trace Development.doc t„tztiv —i /Zit 1/'1 / • September 12, 1999 • • To: City of Lino Lakes From: Fox Trace Residents The Fox Trace residence request that the City of Lino Lakes investigate the possibility of purchasing all or part of the property along the south edge of the Fox Trace subdivision for the purpose of developing a neighborhood park. Currently the property is undeveloped. There are over 50 residence in this subdivision and even more in the subdivision located just east of Ware Road and north of 62 "d Ave. Currently there is no park within easy walking distance in this area. Most of the families in Fox Trace have small children who frequently play on the streets because there is no close alternative. A park in the above area would provide a safe area for children to play. Please consider this request and inform us if we can be helpful in the Cities efforts to provide a park in the Fox Trace area p /e.0..s cikg Tv 'if Ka.11 ev.` j 6,51 -QS 1 `131(. a . c' l2 re if i a v- St -v 6 - 734M Thank you for your consideration of this request. 1 • • (J/W .....)LAA(Aak (it /;, RICE s\. LAKE ANOKA COUNTY HIGH AY m111 ease• e, _ EAR re mm- j l7 as Its MIL 411)041 riLl WP:, ea 1 Ay 14044 i. 232N 2y 252712e � Ota . : ati ©©a® t,e b! /2 PINER Ib6E�©�vi©���a���i0 ®n'0N�0© 2�1'IS 17 F! 23 mum .0 gti ° ' kfr.RKI•mm v. z? o NW ;Vo4 a ©B• PIN �E � omr OQQP �7 ®m RIGHT -OF AY PLAT NO. II EJA717E'� (9 Sou n brE;i'; e/ E Ppr �I� Zz ! 19 to IT Ill IS I4II3 12��IA I 'ADD. 3 ana Ethan LIN.A G] �I' 1 ®V � � 6 ' � B 9I/pi // �a m 16 19 J o° ©� 4E.,,�P® 12 I 7 � N.A A' EN libm —■ 8 I 3, . 10 _ 2 p` WHITE ra 9 ;te::: . Q 6 lib, A ��93�, a ©d1 �ri.50 6 5 • 3 p� Pa ���`r� 1 no. II _ '. .1 r kill 23$ 18 17 COUNTY— STATE —MO-- HIGHWAY-- NO 32 • PUBLIC SERVICES DEPARTMENT 1999 Accomplishments • • Parks Department ♦ Instituted Snow Trail Removal Policy • Installed vandal resistant security lighting at Sunrise Park warming house • Removal of dead or hazardous trees from city parks including Sunrise Park, Country Lakes Park, South Reshanau Lakes Estates • Removed, assembled, and replaced bleachers throughout parks system ♦ Painted interior of Sunrise Park and Birch Park shelters ♦ Developed new trail head sign • Installed fencing near trails on Arrowhead Drive, Country Lakes Drive, and 12th Avenue • Installed 11 wood duck houses at various locations, result of Eagle Scout project ♦ Trail restoration at Marshan Lane, Aqua Lane, Linda Lane including adding fill, grading, tilling, raking and laying 825 yards of sod ♦ Removed Quail Ridge boardwalk ♦ Removed Shenandoah Park backstop • Planted 40 shade trees at Sunrise, Birchwood Acres, Shenandoah, and Birch Parks Civic Complex ♦ Established sub - grade, spread top soil, sod ♦ Transplanted and maintain trees • Installed and maintain shrubs ♦ Maintained grounds of civic complex Arena Acres Park • Removed and replaced playground equipment ♦ Established playground area including grading, installation of borders and resilient surfacing • Resurfaced tennis courts and basketball court Behm's Century Farm Park ♦ Installed playground equipment ♦ Established playground area including grading, installation of borders and resilient surfacing ♦ Graded general skating rink • Internal trails graded and sub -based City Hall Park City Hall Field #1 • Replaced out of play and backstop fencing • New player bench areas including pad, benches, and fencing • Expanded infield ag -lime area • Replaced base pegs, bases, home plate, and pitching rubber City Hall Field #2 • Replaced chain link fabric on lower portion of backstop • Expanded infield ag -lime area • Replaced base pegs, bases, home plate, and pitching rubber Lino Park ♦ New parking lot ♦ Eagle Scout installed new landscaping around park sign • • • Marshan Park ♦ Installed playground equipment • Established playground area including grading, installation of borders and resilient surfacing ♦ Installed park benches and concrete pads Pheasant Hills Park ♦ Completed % court basketball court • Sealed deck and added wood chip mulch around base Rice Lake Estates ♦ Completed playground area ♦ Completed % court basketball court • Installed irrigation system ♦ Prepared site and seeded • Installed park benches and concrete pads • Trail connection to Baldwin Park installed Sunrise Park ♦ Installed new roof on Shelter #2 ♦ Painted all shelters and picnic tables Field #1 • Infield to outfield lip removal ♦ Renovated infield and warning track Field #2 ♦ Infield to outfield lip removal ♦ Renovated infield and warning track Field #3 • Replaced backstop and out of play fencing • Installed new player bench areas including pad, fencing, and benches ♦ Renovated pitching mound area ♦ Sodded problem areas • Expanded infield ag -lime area • Replaced base pegs, bases, home plate, and pitching rubber ♦ Installed irrigation system Field #4 • Replaced backstop and out of play fencing ♦ Expanded infield ag -lime area • Rebuilt pitching mound ♦ Installed new player bench areas including pad, fencing, and benches • Completed irrigation system • Renovated right field area including cut sod, established safer grade, re -laid sod • • Recreation Department New Programs ♦ Floor Hockey Mini -Camp (Full, 20 participants) ♦ Implemented an extended day camp program called "Options" in the summer for children in grades K -5 (31 participants) Program Highlights ♦ The Recreation Department provides a variety of programs and services for residents. Listed below is a summary of participation numbers for 1999. Youth Instructional (ie. Playgrounds, Dance, T -ball, Karate) 1488 Adult Instructional (ie. Aerobics, Golf) 320 Parent /Child Programs (ie. Toss, Kick & Catch) 205 Trips (ie. Wild Away For A Day, Ski Trips) 272 Special Events (ie. Turkey Shoot, Breakfast with Santa) 360 Adult Sports (ie. Softball, Basketball, Indoor Soccer) 128 teams A list of programs for 1999 is attached. • Revised the summer playground program. Theme weeks provided participants with opportunities to learn and experience new activities that focus on teamwork, cooperation, creativity, and fun - 211 participants ♦ Fall Soccer - 575 participants on 50 teams ♦ Soccer Fundamentals - 100 participants ♦ Adult Softball - 83 teams ♦ Youth Dance - 131 participants • Acquired inflatable arch bounce for Special Events and Playground program Special Events ♦ Kite Day - 225 kids ♦ Safety Camp - 110 participants ♦ Family Turkey Shoot - 118 parent /child teams ♦ Breakfast With Santa - 188 registrations ♦ Letters From Santa - 140 letters ♦ Holiday Lighting Contest - 13 ♦ Performances in the Park - 7 concerts held at Sunrise Park Party Wagon • The department worked with the Circle -Lex Lions Club to provide a 8x20 foot Party Wagon for community use. The purpose is to encourage neighborhood residents to organize block parties to provide an opportunity for people to get to know their neighbors. The Party Wagon is equipped with a variety of equipment including chairs, tables, coolers, croquet sets, bocce ball, horseshoes, frisbee golf, a parachute, footballs, soccer balls, sidewalk chalk, hula hoops, volleyball set, badminton set, and much more. There is no fee to reserve the Party Wagon for a neighborhood block party. Individual events such as a graduation party or family reunion can reserve the Party Wagon for a nominal fee. • • • Donations ♦ Performances in The Park ♦ Kite Day ♦ Party Wagon ♦ Family Turkey Shoot ♦ Holiday Lighting Contest $1,000 Target Industries $500 Lino Lakes Lions Club and Mountain Enterprises $10,945 Circle -Lex Lions $850 Lino Lakes State Bank, Circle -Lex Lions, Lino Lakes Lions Club, Forest Lake Area Athletic Association, and Lakeland National Bank $200 Circle Pines Utilities, Reliant Energy, BBQ Grill, Surge Protectors • 1. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 Ono Cakes Parks and ,recreation Department December Park Board Update Breakfast mith Santa Saturda, December 11, 1999 • • . s3air OW6278 .T27C Z091 21.�ag6 yotygx Dance: Our dance proyram Ilas concluded for /Se season. 7dinier classes wrlfSeyin on Yanuary 3. SSnacA' and &ale:.`%?eyislralion is currently Selow expectations for /Lis program. ,71 is anficipafed /Seal rep's/pa/ion numbers aiffpiciup once /Se femperaturegels colder..7eopfe often Save a d cuf/lime /Siniiny aSou/ ice s4aliny when temperatures are aSooe freezing. Jfocey &ills Development 77is program is facing similar reyislralion issues as cSnac and c5Iafe. .` as 'els ".}face a .gaff ": ✓iiis program Sias Seen very popular in 1Se past Jeyislrafion is current y Seiny accepted. 3Se program Seyins 2anuary 1S. jrarliaf rls: 2eyislralion levels are what we expecfed. U'ere is a farye following ofparticipanls wzo enjoy /Lis instructor. `.7amify Open gym: 3Sis farmy pr oyram is more popular /San ever. 71 e weeSy allendance fgures Save Seen in /ire /wenfies and /Se proyram as on y jusf Seyun. ✓`KghS axib 2G79V JSzS G (117: Our f rs/ dug acfioily, "J3owfiny, L'uncc and a Mole," is scciedufedfor qJecemSer 23. Gurrenf y, a comSinedagency /olafof35+ children Save reyisferedforcis /rip.2eyislralion forpasl- GJiisfmas and spriny Sreai/rips is cominy afony nicey. cSlt `7rips: J egislrafion for our /rips is going slow - due primarily to 1Sie fad of snow and-cold. wea/Ser. Tide are considering adJYionafpromotionalefforts to /ry and increase reyisfralion, Su/ a signficant snowfall would Se our Sesl marieliny fool Our firs / trip is scedufedfor DecemSer 28 and wiff ge to (.Vifd7f ,unfain. cSgtaggB 6'06A176 cSecrel.�{ofiday cSSop. 76is activity was SrouyS1 Sac ltis year after a one year aSsence 37e even/ was Sefdat cS/. cosepti's G6urcci on (Saturday, 7ecemSer 11, 1999. 2Sou190 cttifdren oisitedourSolidaygifl sSop and /Se response from parents was extremely pasilice Betters from cSanla: 176 re'uesls were made / /is year for c.Sanla fellers. Xis is over 50 more /San last year. Fellers were mailed Zecemger 16. cSgrzggs &z 5 Goxrz ZreaAfasl with Santa: 190 people al/ended our 6reaifasl this year. 7Sis is almost twice as many people as th 1998. 7Se new location, Si.. %oseph's Ghurch, woried out extremely well and /here were many positive comments. Snow Day: J31- ans are coming along nicely for our cooperative event wi/h!Q)aryo Xalure Center - Snow Day. Siijoriny, kcisleddny, crass - country s.�iiny, winter campiny and craft demonstrators have al/ Seen contacted and confirmed 7Se only element missing ... SD C01.01 your fingers crossed. gmieg give .reiayer .7Se season is 1/3 completed Z&e accepted 12 learns in iLs league. ✓here were learns who reruesledlo parficipale in /his proyram, Sul unfortunately we could not accommodate addlionalleams. Go- ?ec. volleyball `Jam registration for /he Go- leec. Volley6allwinier season is underway. 7)e are optimistic Ihal we will Save 8 -12 teams par/icipaliny in the winder season. `.y'iiness Glasses:.ilness class reyisfrafion is consislenl to pas / participation. The department just purcSasecl an audio system to improve /he 9ual' y of voice ampiif cation. .7Se winter classes are traditionally our largest classes. • Open .Rasae /6alJ• 21Iendance for /his proyram increases with each wee(. Open Volleygali• .7Se attendance numbers are very positive. JI is common to have participation th /he Teens for /he firs/ couple of weds. So far Ihis season we have Seen averaging almost 30 people per night. 2796GrA6.65Y900(11(59(07.5 7Se .rears and.Xecrealion Department is continually mazy necessary improvements to our brochure. %f you Save any 9ueslions or comments agout I e puSI2cation, please contact ,Barry Zerns/ein, .rJi'ecrea/ion Jroyram Supervisor, al 651-982-2445. 7Se .ears and `?ecrealion Department will 6e purchasing Iwo scoreboards for the sofa allfields al Sunrise 3a4 (fields #1 and #2). 91 is expected. /Sat 1Lese scoreboards will6e in use 6y next summer's sof/Sall season. Questions? .release feel free to contact Eiz Zursad or 33 arry 2ernslein a/ 651- 982 -2440. Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • December 20, 1999 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: December Park Maintenance Update Well here it is, the last maintenance update of the 20th Century. I'll make it short and sweet. • Flooding of skating rinks - As you might expect skating rinks are way behind schedule. This of course is due primarily to the unseasonably warm temps we have been experiencing. Also, adding to the problem is that our tanker truck is currently in the shop getting the tank patched. This has limited us to hose flooding at those rinks that have a water source. We are hoping to get our tanker back very soon, but until then, we are limited to hoses. Thankfully with the recent cold weather we have been able to flood 2 -3 times daily. (Sunrise, Birch, City Hall, Marshan, Lino and Behm's Parks.) If the weather cooperates and we get our tanker back, we are hoping to have our rinks with shelters open on Thursday, December 23. Other activities during December included: • Removal of soccer nets from goals. • Inventory of ballfields — (condition of bases, home plate, pitching rubber, and base pegs.) Order replacements for 2000. • Repair of hockey nets and goals • Clean and prep. warming houses. • Organized and cleaned up yard at maintenance facility. • Prep winter equipment. (blowers, brooms, tractors.) • Playground inspection and repairs. • Measured all irrigated athletic fields to determine acreage for fertilizer and weed control needs. • Removed diseased trees at Sunrise Park • Assembled bleachers. Those are the highlights for December. I hope you all have a safe and joyous holiday season. sw /parkbrd/Mike Hoffman Maintenance Updates /December 99.doc Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 December 22, 1999 TO: Park Board Members FROM: Sandie Wood SUBJECT: Park Board Meeting Schedule The meeting schedule for the year 2000 for the Park Board is as follows: Tuesday, January 4, 2000 • Monday, February 7, 2000 Monday, March 6, 2000 Monday, April 3, 2000 Monday, May 1, 2000 Monday, June 5, 2000 Tuesday, July 11, 2000 Monday, August 7, 2000 Tuesday, September 5, 2000 Monday, October 2, 2000 Monday, November 6, 2000 Monday, December 4, 2000 If you will not be able to attend a meeting or have any questions, please call me at 651 982 -2442. May 2000 S M TW T F S O 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February 2000 S M T W T F S 1 2 3 4 5 60 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 June 2000 S M T W T F S 1 2 3 4 0 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 March 2000 S M T W T FS 1 2 3 4 5 0 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Apnl 2000 ::: T F' S 1 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2000 Park Board Meetings January 2000 S M TW T F S 1 2 3 4O 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Goal Setting meeting immed followinc.1 /4/00 meeting • July 2000 S M TW T F S 1 2 3 4 5 6 7 8 9 10 0 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 October 2000 S M T W T F S 1 p2 3 4 5 5 7 9 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 2000 S M TW T F S 1 2 3 4 5 6 v7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November 2000 S M TW T F S 1 2 3 4 5 0 7 3 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 2000 S M TW 7 FS 1 2 3 4 p5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September meeting — Park Tour and BBQ December 2000 S M TW T F S 1 2 3 0 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 /0 /9 Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 December 7, 1999 TO: Rick DeGardner, Public Service Director FROM: Mike Hoffman, Parks Supervisor SUBJECT: Results of November 22 and November 23 Playground Inspections SUNSET OAKS PARK > Replace green slide panel (burn hole) — ordered 12 -3 -99. > Cracked green panel — monitor) — try to melt next spring. > Wooden timbers rotting, spikes sticking up — replace with kid timbers next spring. > Graffiti — remove next spring. ➢ Touch up paint — next spring. BEHM'S CENTURY FARM PARK ➢ Touch up paint — next spring. > Replace crawl tube (color change) CITY HALL PARK > Kid kubes — 2 blue post caps missing — ordered replacements 12 -3 -99. > Kid tile coming unglued — repair next spring. > Touch up paint — next spring. SUNRISE PARK > Replace 2 kid timbers — next spring. > Touch up paint — next spring. SHENANDOAH PARK ➢ Burn marks. BIRCHWOOD ACRES PARK > Scratched graffiti in rooftop — repair next spring. BIRCH PARK > Touch up paint — next spring. LINO PARK ➢ Touch up paint — next spring. WOODS OF BALDWIN PARK ➢ Touch up paint — next spring. MARSHAN PARK ➢ Passed inspection. ARENA ACRES PARK ➢ Passed inspection RICE LAKE ESTATES PARK ➢ Passed inspection The above listed problems will be corrected as replacement parts arrive or when weather permits (probably next spring). Other problems encountered, which have already been corrected, include the tightening of loose hardware and the leveling of resilient surfacing material at various playground locations. Inspected By: Date 0 Reviewed By: %�2MG�- 0.e_f1.✓• sw /mike/November 99 playground inspection results.doc zg • • • CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT SEPTEMBER 8, 1999 CITY OF LINO LAKES MINUTES : September 8, 1999 . 5:35 p.m. . 9:45 p.m. : Council Members Bergeson, Dahl, Lyden Neal, and Mayor Sullivan : None Staff members present: City Administrator, Linda Waite Smith; City Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland (part); City Planner, Jeff Smyser (part); Public Services Director, Richard DeGardner; Chief of Police, Dave Pecchia; and City Clerk Ry -Chel DISCUSS CLEARWATER CREEK OPEN SPACE • R��` LAN — JEFF SMYSER Mr. Jeff Smyser explained the developer of Cle Development, has put together a new open sp management plan is more extensive an Council approve the new plan as a re Council. The City Council appro Approval of the m. * age The developer is r was approved in Ju 3" Addition, Gor -Em e t plan. Because the new is recommending that the City e one previously approved by pace management plan for the project on June 14. an as required as a condition of approval for the plat. t the new management plan replace the minimal plan that The new plan includes a map of specified area of the project. The text of the document list specific management activities and describes which activities are to occur in the mapped area. As the restoration work continues, the developer's consultant may prepare additional, more detailed work plans for some of the areas. The list of management activities will be conducted by the developer at the developer's expense. The costs are included in the financial guarantees as part of the development agreement, just as road and utility work is backed by financial guarantees. The developer's agreement will include the open space plan as an attachment. The Council requested Mr. Kjolhaug give a synopsis of the general approach and strategy that revolves around the prairie restoration and the new open space management plan. CITY COUNCIL WORK SESSION SEPTEMBER 8, 1999 Mr. Kjolhaug distributed a color -coded map of the open space preservation plan for Clearwater Creek 3rd Addition. The map depicts the revegitated area; greenway and park area; storm water detention pond area; preserved and enhanced area; and the mitigation area. The goal is to: reseed all areas disturbed by project grading with native prairie seed mixtures — wet or mesic, as appropriate; Kill existing weedy herbaceous plant communities and replace them with native prairie seed mixture — wet or mesic, as appropriate; Protect wooded areas and scattered significant trees. Remove invasive shrubs to allow for recovery of native herbaceous communities; protect quality wetlands with buffers and filter strips. Use signage to minimize dumping and mowing with in wetland and buffers. Restore /supplement wetland hydrology when possible by blocking ditches or outleting storm water ponds. Remove spoil piles when possible without damaging tress or existing natural plant communities and remove trash when encountered. Long -term management by city would include monitoring and enforcement. Mr. Kjolhaug explained the plan includes revegetate storm water prairie seed mixture. Also, the existing wooded areas through subject to disturbances by livestock. As a result, invasive s dominant component of the understudy, competing with and shading herbaceous ground cover. Managemen p• _ h wet or mesic y have been me a e native species generally involves shrub removal and direct herbicide applicatio tea, . e owth. The wetland vegetation restoration cu monoculture, which as low aesthe a would include removal of the scraping, if appropriate, t with a suitable wet mea ed by a reed canary grass a . itat values. Proposed activities co unity by chemical treatment and inch = s of soil. The area would then be reseeded The Council inqui germinating in adja measures are taken t possible challenge to paralyze the prairie grass from g .`ss yards. Mr. Kjolhaug reassured the Council that specific t nsure no germination will take place on adjacent property. HIGHLAND MEADOWS EAST — JEFF SMYSER Mr. Smyser reported that Staff has been working with the Highland Meadows East developer on the grading plan and they hoped to have all run -off issues resolved prior to the Monday Council meeting. OASIS MARKET /AMOCO, 7509 LAKE DRIVE CONDITIONAL USE PERMIT — MARY KAY WYLAND Ms. Wyland gave an update on the Oasis Market/Amoco 7509 Lake Drive conditional use permit. Staff contacted the applicant, who agreed to continue the discussion to the 2 • • • CITY COUNCIL WORK SESSION SEPTEMBER 8, 1999 September 22, 1999 work session. Staff has discussed the matter with the City Attorney and explained the variance criteria must include: 1. Parking of tractor /trailer units on the site for extended periods of time. 2. Noise and diesel fumes form the parked units 3. Enforcement of any parking limitations 4. Possible revocation of the CUP for violations 5. Possibility of an ordinance that prohibits parking of certain types of vehicles Ms. Wyland reported Mr. Hawkins indicated that the City could impose parking restrictions as a condition of approval for this amended CUP and/or limit the number of spaces provided for said parking. He indicated enforcement would involve notification of any violation to the owner with a time period provided for correction, then notification from the City Attorney that violation must cease or a criminal citation would be issued with further court prosecution. The citation and prosecution would involve the holder of the CUP, not the individual truckers. The Council expressed concern about city wide parking restric ' ' juncil requested staff to explore and report on the City's obligatio o Oasis car wash and the possibilities of relocating the semi - trailer p PHEASANT HILLS PRESERVE — MARY Ms. Wyland commented that Pheasan removed from the agenda and rec PUBLIC HEARING 0 DRAINAGE EASEM 0 Addition Final Plat will be em be continued until further notice. -99 VACATING ROADWAY AND M'S CENTURY FARMS 5TH ADDITION Ms. Wyland report ry,\ wu `'c hearing on the above - mentioned item was opened and continued from the , 1999 Council meeting to August 9, 1999. Staff asked the Council to again con " ue the hearing to the September 27th meeting as the matter was tabled at the RCWD meeting, pending receipt of additional information for the developer. The City cannot vacate the easement without RCWD's approval. COMPREHENSIVE PLAN UPDATE - JEFF SMYSER Mr. Smyser reported on the Comprehensive Plan. The Council discussed the advantages and disadvantages of aggressive, moderate and conservative growth. The Council discussed how to approve the Comprehensive Plan and meet the expectations of all the citizens. The Council debated whether or not a representative (Council Member) from the positions of moderate and conservative growth should meet off site in an attempt to resolve the Comprehensive Plan approval dilemma. CITY COUNCIL WORK SESSION SEPTEMBER 8, 1999 TOWN CENTER MASTER PLANNING UPDATE — BRIAN WESSELIMARY ALICE DIVINE Ms. Divine gave an update on the Civic Complex dedication ceremony and open house. The event is scheduled to take place on Saturday, September 18, 1999, from 11:00 a.m. until 2:00 p.m. The list of scheduled events include a dedication ceremony at 11:00 a.m., VFW honor guard, flag raising and National Anthem, Police Department Auction, drawings, information booths, free pizza, pop and cookies. CENTENNIAL FACILITY TASK FORCE MEETING UDATE AND RESPONSE — MARK LINDBLAD Mr. Lindblad addressed the Council and requested direction on two issues. First, in the hope to assess the Centennial District schools needs, the Centennial Facility Task Force (CFTF) toured several schools and identified the immediate and future needs of each facility. Mr. Lindblad polled the Council and questioned if their constituents conveyed any concerns regarding the schools. The Council discussed the po f bond referendums, capacity limitation and air quality. Finally, Mr. Lindblad explained that he would not be av requested a proxy. Mr. Lindblad noted that other Ci Council. However, he recommended one of t during his absence. The Council approved next meeting and entation from the akes citizens to step in d's "recommendation. TREISE PROPERTY UTILIT ����IHN POWELL Mr. Powell explained that utility service to his 32- various telephone surrounding prope service the area wit ise ''112 Stowe Avenue, Arden Hills) requested north of Main Street and east of Lake Drive. Due to owell intended to issue letters to Mr. Treise and the xplaining that no utility improvements are planned to next five years. ASSESSMENT PROCESS OVERVIEW — JOHN POWELL Mr. Powell gave a brief update on the assessment process and its certification. According to City Charter and State Statute 429, the City Council is required to adopt resolutions declaring the cost to be assessed for each project and to set a public hearing for each project. Following, notice is sent to the Quad Community Press. Effected property owners have 30 days to prepay the assessment without penalty. Anoka County requires that all assessments be certified by November 30, 1999 for payable 2000 taxes. During the Monday Council meeting twenty -two resolutions will be on the agenda for Council's consideration. Eleven resolutions are declaring the cost to be assessed for various projects and the remaining eleven resolutions are to set a public hearing for the same projects. 4 • CITY COUNCIL WORK SESSION SEPTEMBER 8, 1999 OAK BROOK PENINSULA EASEMENT VACATION UPDATE, JOHN POWELL PUBLIC HEARING, FIRST READING, Approve Ordinance No. 17 - 99, Easement Vacation, Oak Brook Peninsula - Staff recommended this item be continued until October 11, 1999. PARTICIPATION AND SUPPORT OF SAFE AND SOBER GRANT — BILL HAMMES Item 4A, Resolution No. 99 - 68, Condones Participation and Support of Safe and Sober Grant. Police Sargent Bill Hammes reported that several Anoka County law enforcement agencies including Anoka County Sheriff's Department, Circle Pines/Lexington Police Department, Spring Lake Park Police Department, St. Francis Police Department plan to participate in the grant. The stated resolution expresses consent to participate. DISCUSS PROPOSED 2000 OPERATING BUDGET — LIND Ms. Linda Waite Smith reported the truth in taxation requir adopt a proposed 2000 - operating budget on or before Se 2000 budget is proposed with a 9.625 increase. The proposed budget will be further reviewed by t September 15`h and November 19`h, for chang recommended adopting the proposed Ms. Waite Smith recommend 2000, as discussed durin Ms. Waite Smith Taxation hearings Cities may not hold Therefore, she reco o Lakes to each year. The gets within the and staff between ed. Ms. Waite Smith udget. e p oposed 1999 Tax Levy, collectable in t meeting. governmental entities are required to hold Truth in blic input on proposed levy and general operation budget. ti gs on the same dates as Counties and School Districts. ended establishing Monday, December 6`h, 1999 at 6:00 p.m. be the first Truth and Taxation hearing date. A continuation hearing, if needed, can be scheduled for December 13`h, 1999 at 6:00 p.m. with final adoption of the 2000 levy and general operating budget immediately after the continuation hearing. Ms. Waite Smith noted that the State of Minnesota has enacted Chapter 243, Laws of Minnesota 1999, Article 6, and Section 2 requiring the city council to: - Hold a public hearing acknowledging that if the tax rate for year 2000 increase over the 1999 tax rate, then the higher rate will be authorized, and - Following public input, if the council chooses to authorize an increase in the property tax rate, it should adopt a resolution approving the tax rate increase, and - File a copy of the resolution with the Anoka County Auditor on or before October 20, 1999. CITY COUNCIL WORK SESSION SEPTEMBER 8, 1999 The resolution does not have to specify the amount of increase in the rate. It only has to affirm that the tax rate may increase. Furthermore, the numbers are not in from the County to determine whether or not there will be a tax rate increase, but staff would like to be proactive and satisfy the resolution requirements early. GAS FRANCHISE UPDATE — LINDA WAITE SMITH Ms. Waite Smith gave an update on the gas franchise. The discussion touched upon the advantages and disadvantages of meter fees. ADVANTAGES: • The industry deregulates, it will be harder to identify the supplier of gas. • Ownership of the gas meters remains constant • Meter fees are less dependent on consumption, which is dependent on weather • Meter fees charge is predictable for consumer, as well as stable ye. ound. • Meter fee revenue is more predictable for city than percentage o ;ny's gas sales • Easier to calculate meter fee revenue due than to haggle w out what the percentage fee is based upon. percentage of the bill for DISADVANTAGES: • Meter fees are regressive. They cons consumer with lower bills. • Meter fees are still indirect t resisted by consumers. (Hopefully, dedicating at least half of t road reconstruction will mitigate the resistance. Ms. Waite Smith = e at the City of Blaine's meter fee is approximately $0.70 per meter per month fo 4F al customers, which is about 1.36% of the average bill. Commercial custom :. fall into several classes. A fee approximately 1.36% of their average bills can ran _e from $5 per month to $200 per month. Ms. Waite Smith distributed an estimated impact of franchise fee on Minnegasco Customer in Lino Lakes; Minnesota estimated impact of franchise. Staff planned to discuss the franchise issue at another meeting. REGULAR AGENDA, SEPTEMBER 13,1999 The Council briefly reviewed and discussed other regular agenda items. The meeting was adjourned at 9:45 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on October 11, 1999. 6 • 1 CITY COUNCIL WORK SESSION R ' Chel Gaustad, CMC City Clerk SEPTEMBER 8, 1999 t11°- b ,ly Sullivan, Mayor • CITY COUNCIL WORK SESSION OCTOBER 6,1999 CITY OF LINO LAKES MINUTES DATE : October 6, 1999 TIME STARTED : 5:32 p.m. TIME ENDED : 7:17 p.m. MEMBERS PRESENT : Council Members Dahl, Neal, and Mayor Sullivan MEMBERS ABSENT : Bergeson and Lyden Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; Community Development Director, Brian Wessel; City Engineer, John Powell; Public Services Director, Rick DeGardner; Chief of Police, ► 'ecchia; Environmental Specialists, Marty Asleson; and City Clerk Ry -C OCTOBER 11, 1999, CITY COUNCIL MEETING/ announced that the Council me- Mayor Sullivan el. on Monday, October 11, • 1999, 6 :30 p.m. Columbus Day is not a City STAR TRIBUNE UPDATE Mayor Sullivan advised the report given by Mr. Sal COMPREHENS is r Tribune had contacted her regarding the may be an article in the paper relating to this issue. UPDATE - BRIAN WESSEL Staff advised there e been no changes or new information relating to the Comprehensive Plan. He noted that the EDAC meeting has been rescheduled to November 4, 1999. TOWN CENTER MASTER PLANNING UPDATE - BRIAN WESSEL Staff advised the schedule for the Town Center Master Plan is moving along. A meeting with the landowners will be held in the next few weeks to review the revised plan. A first draft of the Design Standards will be complete in November, 1999. Staff noted that a discussion with Mr. and Mrs. Tagg is scheduled for the November 3, 1999, Council work session. The final findings of the market analysis will be complete in late November, 1999. A presentation of the findings will be made to Council at the first Council meeting in December, 1999. CITY COUNCIL WORK SESSION OCTOBER 6, 1999 The Council will be reviewing the Design Standards in January, 2000. SHIRLEY KAYE'S BUILDING & EXPANSION - BRIAN WESSEL Staff advised the application for a site plan review is for an addition to the existing building for Shirley Kaye's, a bar and restaurant at Lake Drive and Hodgson Road (CSAH 23 and CSAH 49). The plan includes additional dining/bar area, space for a new liquor store, and paved parking. The variances are requested because both the proposed new building addition and the parking lot would not meet the shoreland setback from Ordinary High Water Level of Rice Lake: 150 feet required on a natural environment lake. Another variance is requested for the number of parking stalls. Approval from the Rice Creek Watershed District regarding wetland delineation has not yet been received. Staff advised they are recommending approval of variances with conditions. Staff noted that an extension would be needed if action wer • t eiday. Council directed staff to provide a copy of the Envi minutes relating to this item in the Friday update. This item will appear on the agenda at 1999, 6:30 p.m. DEVELOPMENT AG POWELL cil meeting Monday, October 6, FINANCIAL SECURITIES - JOHN Staff distributed a �, elopment Contract that the City uses for developer installed improvem e contract lays out the developer and City's responsibilities relating to constructs The contract does comply with the Public Financing Policy. Staff requested Council review all aspects of the contract, specifically those that require a security. The goal is for Council to be more aware of the contracts in the next year and for the City to better identify and track costs. Staff reviews the current contract noting changes that will be made. It was determined revisions on certain sections will begin at the next Council work session. OAK BROOK PENINSULA EASEMENT VACATION - JOHN POWELL Staff advised that additional information on this matter is needed before a recommendation can be made. The Rice Creek Watershed District will be reviewing this 2 • • • CITY COUNCIL WORK SESSION OCTOBER 6,1999 • matter at their October 13, 1999, Board meeting. Because their opinion is key, staff would prefer to wait for their input. • Staff advised that both property owners have been notified of the October 13, 1999, meeting. Staff added that all correspondence relating to this issue is being sent certified mail. This item will appear on the agenda at the regular Council meeting Monday, October 25, 1999, 6:30 p.m. UPDATE ON PERMIT PROCEDURES - LINDA WAITE SMITH Staff distributed a memo regarding the Sequence of Events Related to Building Permits. Staff noted that after the storms last summer, the City Council discussed whether permits would be required to repair storm damage at an Emergency Council meeting held on May 16, 1998, and at a Council work session on May 20, 19998. Both discussions affirmed that work in excess of $500 would require a permit. Brian Engle, 7136 Whippoorwill - Mr. Engle questioned c • o ighbor's permit. The contractor put down an incorrect amount of o • • one. The cost of the Sullivan permit was recalculated. The contracto ee • rovide a check for $224.79 to cover the difference. Cindy Cook, 71331 Whippoorwill - . . on September 27, 1999, that Inspections has a list of 25 addres t< < .•r permits. The only list any staff is aware of is the list of four (4) addres =}; _ gi en. Council advised that ho rs i o were incorrectly informed would not have to pay a double permit fee. • un erected Inspections to speak to residents who have questions about permits as s • '+� • .le. Information about p is should be printed in the newsletter. A reminder should also be put in the FEMA file. Council also directed staff to provide an update regarding this issue at the October 11, 1999, regular Council meeting. DISCUSS SENIOR CENTER RENTAL Staff advised an organization has contacted the Senior Center about having a weekly meeting there for a fee of $50 per week. The Senior Center would like Council to provide approval for the rental in writing. CITY COUNCIL WORK SESSION OCTOBER 6,1999 Because the Senior Center is City property, the $50 fee must be put in the General Fund. Staff asked Council if the $50 fee could be made as a donation to the Senior Center so the dollars go directly to the Senior Center. It was the consensus of Council that the fee for a weekly rental should go to the Senior Center and not in the City's General Fund. Council directed staff to determine if there is a set of guidelines for renting the Senior Center. DISCUSS POSSIBLE LAND ACQUISITION FOR ATHLETIC COMPLEX - RICK DEGARDNER Staff distributed a memo regarding Land Acquisition for Athletic Complex. The memo includes pertinent information to demonstrate the research, process, and discussion that has taken place which has resulted in staff's recommendation to purchase the Montain/Molitor parcel. Staff asked Council to review all information in detail. Staff w' action on October 25, 1999. The action necessary is to agr because of the opportunity to acquire the land now. The referendum is held in the future to begin developmet4 does not pass, the City may sell the property. Staff noted public information meetin 1999, 5:00 - 7:00 p.m., in the Co •s u CONSIDERATION TO COUNCIL or Council e agreement e held until a x. If the referendum on October 11 and October 19, DELINES FOR "RULE OF CONDUCT" - Mayor Sullivan ex `+ • C. ° ern about discussing the findings without all of the Council present. A • the Suggested Rules of Conduct was distributed to Council. Mayor Sullivan aske f the Council Members present are in favor of adopting the Suggested Rules of Conduct. Mayor Sullivan asked for a commitment from all Council Members to resolve all the issues identified in the report. Each member of the Council has a lot of work to do. The impact of the work done by Council has a huge impact on the City long term. Mayor Sullivan stated she would like to send a survey to staff to get a better understanding of the comments relating to her. She indicated the City Administrator has no problem with the idea of a staff survey. Mayor Sullivan indicated that when the survey is completed, she would summarize the information and action taken and report back to Council. The full Council needs to determine how to proceed with the rest of the report. 4 • • CITY COUNCIL WORK SESSION OCTOBER 6,1999 Council Members Dahl and Neal indicated they would like to wait on the survey until all Council is present to discuss it. Staff suggested a survey might be better utilized if it is sent out after the election. Mayor Sullivan noted she is very uncomfortable with not doing anything about the report immediately. She stated staff needs to be aware of the following processes that have been put together since July, 1999: 1. Any council member may contact staff with a request for information. If it is determined that the search for information or response will take longer than 15 minutes either party should notify the administrator that additional time is required. This applies to consulting time as well. Getting information from staff members - Council Members may contact staff directly for information. Both Council and the staff person must determine if the request may take more than 15 minutes and it should be documented. 2. Form for citizen complaints - A form should be fille • • u , cil Members when a citizen complaint is received. The form sho v. e City Administrator who gives it to the appropriate st taff person should contact the resident within 24 hours ., •. ds th plaint. If the resident has not received a response or ' = . • ° h the response, the Council Member or staff person should speak ► Administrator again. Complaint forms can be faxed to the City Mayor Sullivan advised that s like to talk to her about s i hearing from any staff person who would s the ave related to her. OBER 11 1999 Item 5C, PUBLIC 7 G - FIRST READING, Ordinance No. 21 - 99, Authorizing the Conveyance of p . .erty to Ed Vaughan - Council directed staff to obtain a summary of the settlement from Barry Sullivan. Item 5D, PUBLIC HEARING - FIRST READING, Ordinance No. 17 - 99, Easement Vacation, Oak Brook Peninsula - Staff advised the public hearing will need to be opened and continued to the October 25, 1999, Council meeting. The meeting was adjourned at 7:17 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on October 25, 1999. CITY COUNCIL WORK SESSION F1 R grrhel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 6 COUNCIL MINUTES OCTOBER 11, 1999 CITY OF LINO LAKES MINUTES DATE : October 11, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 9:35 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, John Powell; Public Services Director, Rick DeGardner; City Planner, Jeff Smyser; Environmental Specialist, Marty Asleson; Economic Development Assistant, Mary Alice Divine (part); Parks Department Office Manager, Sandie Wood (part); Office Manager/Police Department, Renee Kaulfuss (part); Police Officer Muyres (part); Building Inspector, Tom Jackson (part); Utility Building Clerk, Lynn Francis (part); Building Official, Pete Kluegel (part); Building Official, Tom DeWolfe (part); Accountant 3, Paula Schloer ice Chief Dave Pecchia (part); City Clerk, Ry -Chel Gaustad; and Clerk - Treasurer = rson SETTING THE AGENDA Item 1Ai, September 8, 1999, Work Session Minu Business. 4, to Item 7A6, under New Item 1Av, September 27, 1999, Coun ' inuuttes were moved to Item 7A7, under New Business. The amended agenda was a CONSENT AGEND a esented Council Member Neal ed to approve the Consent Agenda as amended. Council Member Dahl seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES: September 13, 1999, Council Meeting Approved September 22, 1999, Work Session Approved September 27, 1999, Closed Council Meeting Approved • COUNCIL MINUTES OCTOBER 11, 1999 DISBURSEMENTS: Manual September Disbursements ($900,369.68) October 11, 1999 (Ck. #57137 - 57214, $972,314.95) Centennial Fire District October 11, 1999 Approved Approved Approved Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mr. Tom Jackson, Building Inspector, came forward and stated the Council reviously received a copy of a letter from employees of the City indicating that supporting • ing Linda Waite Smith as City Administrator will be good for the community. Mr. Jackson continued stated the purpose of the letter is to s ov fielming support for Ms. Waite Smith. He noted that the City should not d e p ut try to move forward. Council thanked staff for caring enough to show R = ort for Ms. Waite Smith. Council determined that discussions r ate Smith will be held at the next Council work session. Mr. John Rolaff, resident o community. He speci transportation for his s construction within the came forward to thank people for services done in the ed Mayor Sullivan and Chief Pecchia for obtaining stated that he is very happy to see the progress and ino Lakes. He thanked the City for doing a fine job. Mr. Rolaff stated that a birthday party is being held for his son on October 17, 1999, at the New Brighten Eagles Club. He invited everyone present to come and celebrate his son's first outing. Mr. Don Dunn, 6885 Black Duck Drive, came forward and expressed concern regarding the attitude of some Council Members regarding variance requests. He stated that only Mayor Sullivan and Council Member Neal are consistent with their votes relating to variances. He stated the citizens of Lino lakes are being unfairly represented. He asked that the City do one of two (2) things: Challenge staff to complete documentation of requested variances and approval for Ms. Walseth's fence be put back on the table and denied or the permit application for Mr. Lambrecht be resubmitted and approved. No one else appeared for open mike. 2 COUNCIL MINUTES OCTOBER 11, 1999 • ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Application for Exempt Gambling Permit Lino Lakes Lions, October 16, 1999, Pheasant Feed at Saint Joseph Church - Staff advised the Lino Lakes Lions Club has applied for a permit to conduct raffles on Saturday, October 6, 1999, at the VFW, 7868 Lake Drive, between 3:00 p.m. and 8:00 p.m. The raffle proceeds are to benefit the family of Doug Hallin. • Resolution No. 99 - 97 approves the application for gambling exempt permit and to waive the 30 -day waiting period. Council Member Neal moved to adopt Resolution No. 99 - 97, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 97 can be found at the end of these minutes. Application for Exempt Gambling Permit Lino Lakes Lions - October 16, 1999, Benefit for Doug Hallin - Staff advised the Lino Lakes Lions Club has applied for a .ermit to conduct raffles on Saturday, October 16, 1999, at Saint Joseph's Church, 171 t. The raffle is in conjunction with the Annual Lion's Pheasant Feast. The event is een 6:30 p.m. and 10:00 p.m. Resolution No. 99 - 98 approve the application for gam m rmit and to waive the 30- day waiting period. Council Member Neal moved to adopt Re Dahl seconded the motion. Motion c ie PUBLIC SAFETY DEPAR There was no Public ment Report. COMMUNITY DEV ' 1 NT REPORT, BRIAN WESSEL 98, as presented. Council Member PO ' T, DAVE PECCHIA Consideration of Final Plat for Lino Lakes Commercial Development, JADT - Jeff Smyser (3/5 Vote Required) - Staff advised the City approved the rezoning to PDO and the preliminary plat on April 26, 1999. (At the same time, the City also approved the site plan for the McDonald's restaurant as well as the conditional use permit for the restaurant's drive - through. The second reading of the rezoning ordinance occurred in May.) Steps necessary for a final plat include a final plat drawing, City Attorney review of the title commitment, a complete developer's agreement, and completion of applicable conditions of approval. Final Plat Drawing: The City has received a final plat drawing. The final plat conforms to the • approved preliminary plat. However, and additional easement needs to be added around a COUNCIL MINUTES OCTOBER 11, 1999 wetland. A new plat drawing must be submitted. (The City has received no reduced plat drawing for inclusion in this report). Title Commitment: The City Attorney has reviewed submitted title information. Two (2) signatures must be added to the signature page or those signatories' interests released. The signature page must be amended and resubmitted or the releases submitted for the City Attorney's review. Developer's Agreement: The City does not have a complete developer's agreement, the contract required to ensure that the developer completes necessary work. At the applicant's request, the City has submitted to the applicant a modified version of the standard developer's agreement, which the City Engineer and City Attorney have reviewed and the City's interests are protected. The applicant has not agreed with the standard language or the amended language. An important part of the agreement is the financial securities section. The developer posts letters of credit to cover the cost of the improvements. If the work is not complete correctly, the city can draw on the letter of credit to complete or correct the work. The City has received no financial securities from the developer. Conditions of Approval: As is often the case, the City approve conditions. Many conditions of approval relate to the McDo apply to the plat include City Engineer and Rice Creek and drainage, and obtaining necessary approvals f Department of Transportation. plat with . Conditions that ct approvals of grading my and the Minnesota Staff spoke with the Rice Creek Wate me d ,� on ctober 6, 1999. The last entry in their file shows that the review was tab , 13 99, pending additional information to address several outstanding issues. Ti �r. had 5 days to submit the information. Their file shows no additional inform a '.' ^_ d. MnDOT does not nee o drainage at this time. The County will issue a permit to the contractor, and as far a y knows, the County is ready to do so. One condition stated that five (5)- parking spaces should be eliminated on the front of the building. The latest site plan shows two (2) handicapped spaced remaining there. The City has received no explanation why this condition was not met. This can be addressed before the building permit is issued. Likewise, a lighting plan (photometry) should be submitted before a building permit is issued. To reiterate for the record, the submittal for the PDO and preliminary plat included numerous drawings. However, the City approved four (4) and are as follows: C -5, C -6, C -8, and 4/10. Staff reported the drawings were included in the April 26, 1999, Council report. The other drawings included drainage, utilities, and a concept plan for areas outside of the area to be platted. Therefore, these other plans were not approved. Staff recommended approval of the preliminary plat based on the information included in the report in order to keep the project moving on the City's end. 4 • • COUNCIL MINUTES OCTOBER 11, 1999 Though it is unusual, staff could support approval of the final plat with conditions. The conditions should repeat those approved at the time of preliminary plat and add conditions about the revised plat drawing, title page, title commitment, and the developer's agreement. This would once again show the City's good faith in doing everything the City can do to keep the project moving. Staff added that issue causing the most concern is the developer's agreement relating to the private road. The developer would like to construct the road himself and have it remain private until it extends to 77th Street. Council expressed concern regarding the number of outstanding issues. The City does not have a good track record regarding outstanding issues being completed. Staff advises all the outstanding issues must be completed quickly to make this project a reality. Because time is an issue, staff recommended approval based on the completion of the outstanding issues. The City Attorney advised the approval could be contingent on would not be officially approved until all tasks are complete conditions is the time element. Mr. Tim Baylor, Developer for the project, came constraint. The concern is getting the asp if approval is granted tonight. Mr. Baylor continued stating and what was originally su April 26, 1999, Coun to 77th Street. The final plat or approval with the nd sfated the weather is the main time n before it snows. Time is a concern fere ce in opinion regarding the developer's agreement g to the private road. He stated the language in the minutes indicated the road would be private until it is extended The City Attorney state ." ` is City policy to not pay for road that developers improve when it is benefits their property. The road will ultimately serve other developments and cannot remain private. The road remaining private was never part of the original approval process. The road has to be a public road for access to future development. Mr. Baylor stated the language in the original agreement does convey that it will be public in the future at no cost to the City. The concern is when the road will become public. Mayor Sullivan suggested this item be tabled because of too many loose ends. Staff noted most of the outstanding issues can be completed very quickly. The main issue is the private road and when it will become public. Staff recommended approval so both parties are motivated to complete the tasks. Council may put a time limit on completion of the outstanding issues. COUNCIL MINUTES OCTOBER 11, 1999 Staff continued stating the City will have no way of assessing the roadway properties when development occurs because the City didn't go through the 429 process. The City has to provide access for future development. Mr. Baylor stated he has been very compliant with City staff and hopes the project can move forward this evening. Staff noted there is a difference in opinion regarding what was originally agreed to. Staff stated that the minutes from the April 26, 1999, Council meeting would be evaluated. Mr. Don Dunn, 6885 Black Duck Drive, came forward and stated this project is the cornerstone to the shopping center and should be approved. He indicated he recalls from the Planning and Zoning Board meeting that it was agreed that the road would remain private until extension to 77th Street occurs. He asked that the Council approve the project. There has not been a developer in the City that couldn't recover his costs for road improvement. Mr. Mike Winge, Marshan Lane, came forward and asked if Mr. Bayl • • allowed to prohibit access from other landowners if the road remains public. s partial landowner of the other property and does not want to be held u rye ;- s property. Council clarified that the concern of access to future de is e concern of the Council and staff. Mr. Baylor stated he has submitted a prop s ss with Mr. Rehbine. He noted he wants the plan to work. Council Member Bergeson m 1. All develo standards in th conditions of ap 'roveihe final plat based on the following conditions: t the Phase I McDonald's shall comply with the design ase I shall comply with the approved site plan and any 2. The road access onto Apollo Drive shall be a right turn only. 3. East side access drive shall meet the private road at a right angle and the drive land will be straightened. 4. Eliminate the five (5) stalls on the front of the building and create an outdoor area for seating unless or until a playland is built. 5. Create two (2)- landscaped islands in the parking lot, one at each end of the double row of stalls. A tree shall be saved in the front island if possible. 6. The City Forester shall review the landscaping plan for approval. 6 • • • COUNCIL MINUTES OCTOBER 11, 1999 7. Proper building permits must be obtained prior to any construction and 1% of the construction costs must be put in escrow to insure completion of all site improvements. Prior to issuance of building permits, the City CSO must review building plans for compliance with CEPTED recommendations. 8. A lighting plan must be submitted and obtain approval by the CSO for compliance with CEPTED recommendations. 9. The Town Center Committee shall review any signage for approval. 10. All permits required by the Rice Creek Watershed District shall be obtained prior to any site grading. 11. Utility, grading, and drainage plans must obtain approval from the City Engineer and Rice Creek Watershed District. 12. The building design, architectural standards, and signage i ; the McDonald's site are subject to review and approval by the Town Center 13. All necessary permits must be obtained from An .ant MnDOT. 14. A new plat drawing must be submitte . 1 ed easements shown. The accompanying signature page must include 1 pry, rty interests. 15. Complete title informatio Attorney. ed and obtain approval from the City 16. A developer's a t 1 be completed including financial securities. 17. In accord ndard City policy, no site work shall begin on the site before the developer's e ent is complete. 18. The City shall not sign final plat and no site work shall begin until conditions 12, 11, 13, 14, 15, 16, and 17 are fulfilled. The other conditions shall be met before a building permit is issued. 19. There is a two -(2) week time limit for completion of the above conditions. Council Member Lyden seconded the motion. Council expressed concern regarding project completion if a few more days are needed for the outstanding issues. The City Attorney advised the project could come before Council again for an extension if necessary. COUNCIL MINUTES OCTOBER 11, 1999 Council noted that the intent of the approval is that access to land beyond this development will not be constricted by the agreement. Motion carried with Council Member Neal abstaining. Council asked staff for an update on the project at the next Council work session. If necessary, this item will be put on the regular Council meeting agenda. SECOND READING, Ordinance No. 18 - 99, Easement Vacation, Behm's Century Farm 5th Addition, Mary Kay Wyland - Staff advised Council approved the First Reading of this Ordinance at the September 27, 1999, meeting. Staff recommended adoption of the SECOND READING of Ordinance No. 18 - 99, vacating the roadway and drainage easements as indicated with the understanding that all required roadway and drainage /utility easements will be dedicated with the Behm's Century Farm 5th Addition Final Plat. Council Member Bergeson moved to approve the SECOND R 99, as presented. Council Member Lyden seconded the moti Council Member Bergeson voted yea. Council M ed yea. Council Member Lyden voted yea. Council Member Neal voted yea. Ma an voted yea. Motion carried unanimously. Ordinance No. 18 - 99 can be e end'of these minutes. Mayor Sullivan calle . w. a s recess at 8:03 p.m. Mayor Sullivan reconv meeting at 8:14 p.m. PUBLIC HEARING, FIRST READING, Ordinance No. 21- 99, Authorizing the Conveyance of Property to Ed Vaughan, Brian Wessel - As part of the land exchange with Anoka county, the City acquired some property from developer Ed Vaughan that was then convened to the County. Mr. Vaughan contested that purchase and during the trial it became clear that the property the city intended to acquire was different from the property the City actually acquired. As part of the settlement with Ed Vaughan that the City agreed to petition the County for reconvene of certain small parcels of property. The Anoka County Park Board and the Anoka County Board of Commissioners have agreed to reconvene some parcels of property to the City. The action tonight authorizes the conveyance of the property the city received from Anoka County directly to Mr. Vaughan. Thus, the terms of the settlement agreement with Mr. Vaughan has been met. 8 • • COUNCIL MINUTES OCTOBER 11, 1999 Staff noted that Mr. Vaughan would be present for the second reading of the Ordinance. At that time he will voice his concerns. Council expressed concern regarding approval of the first reading and the possible denial of the second reading after Mr. Vaughan's presentation. The City Attorney advised the second reading is the one that counts. He also said that the matter was discussed in federal court at which time both parties agreed to the settlement. Any dispute by Mr. Vaughan must go back to the District Court since the City has fulfilled the terms of the settlement. He noted that provisions for development of the island are included in the settlement. Mr. Rob Rafferty, 1573 Merganser Court, came forward and asked for clarification of the established pathways on the preliminary plat. He asked if those pathways would still exist. Council determined that a discussion regarding the trails promised to residents would be held at the next Council work session. Council Member Neal moved to approve the FIRST READING of Or o. 21 - 99, as presented. Council Member Lyden seconded the motion. Council Member Bergeson voted yea. Council Member D o e ouncil Member Lyden voted yea. Council Member Neal voted yea. Mayor Su Motion carried unanimously. PUBLIC HEARING, FIRST READ Brook Peninsula, John Powell - staff recommendation can be continued until the October nce No. 17 - 99, Easement Vacation, Oak tha additional information is necessary before a efor-` staff requested the public hearing be opened and uncil meeting. Council Member Berg ' • to continue the public hearing to October 25, 1999, Council meeting. Council Me al seconded the motion. Motion carried unanimously. Resolution No. 99 - 96, Receive Feasibility Report and Set Public Hearing Nancy Drive/Vicky Lane Feasibility Study, John Powell - Earlier this year, the Council ordered the preparation of a feasibility report investigating the improvement of Nancy Drive and Vicky Lane by constructing watemain and sanitary sewer. The report is complete and staff requested Council to receive the report and call a hearing on the improvement. The hearing is scheduled for November 22, 1999, at which time a detailed review of the feasibility report will be presented. In accordance with Minnesota State Statues 429, and the Lino Lakes Charter, the feasibility report is to be received by Council and a public hearing scheduled. Staff noted that because the feasibility study for Vicky Lane and Nancy Drive was combined, it resulted in much higher assessments to the Vicky Lane residents and lower assessments to the 9 COUNCIL MINUTES OCTOBER 11, 1999 Nancy Drive residents then if each street was considered separately. Another neighborhood meeting will be held before the hearing, to inform residents of the cost of assessments. Staff added that Council could decide to assess the projects separately if a public hearing is published and held for each street. The City Attorney added that if the project is published as one project it must be treated as one during the entire process. Staff recommended two (2) separate public hearings be held so the City may proceed as individual projects if necessary. Council Member Neal moved to adopt Resolution No. 99 - 96, (To holding two (2) separate public hearings on November 22, 1999). Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 96 can be found at the end of these minutes. Consideration of Site Plan and Variance for Shirley Kaye's, Jeff S Required) - Staff advised the application for a site plan review is building for Shirley Kaye's, a bar and restaurant at Lake Drive and CSAH 49). The plan includes additional dining/bar area paved parking. The variances are requested because both the would not meet the shoreland setback fro required on a natural environment lak stalls. /5 Vote to the existing ad (CSAH 23 w liquor store, and building addition and the parking lot Water Level of Rice Lake: 150 feet lance is requested for the number of parking The Planning & Zoning Bo. = °o a site plan and variances on April 14, 1999, with conditions. The appli uested several extensions to redesign the building and site plans to meet the concerns e the Planning & Zoning Board and staff. Since then, staff has reviewed several revise an to advise the applicant on how to resolve the concerns. Staff advised the City must make the following findings before approving a variance request: 1. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. 2. That the plight of the landowners is due to physical circumstances unique to his property not created by the landowner. 3. That the hardship is not due to economic considerations alone and when a reasonable use for the property exists under the terms of the ordinance. 10 • • • COUNCIL MINUTES OCTOBER 11, 1999 4. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. 5. The final action will be in keeping within the spirit and intent of the ordinance. Staff advised it supports setback variances for the building and parking lot and for the number of parking spaces because of the physical constraints of the site. Council expressed concern regarding the impervious surface, decrease in parking and partial parking in the County's right -of -way, wetland delineation, and a 90' variance. Staff advised the County right -of -way issue has been resolved. There is already parking within the ordinary high water setback. This plan would pave that area and, provide some treatment of run off, which would be an improvement environmentally. The number of parking spaces is an issue. Staff indicated the variance requested is justified. The setback is an issue also. Council asked if the parking plan is any closer to the lake. Staff st not be any greater. achment would Council expressed concern regarding the elevation and 'n. If stated if extreme flooding occurred part of the parking lot would be g Council suggested the possibility of reloc. . Staff advised that economic development within the City is import .. i t. 'r inesses must grow to survive. The City must pay attention to established busin < h e ity. Council asked about the po o + ucing the size of the building to accommodate the number of parking lot , taf r'orted that some size reduction has been considered. The Planning and Zoning ' c • , ended approval with 10 less parking lots. The property does have many constraints in: to parking. Council Member Bergeson moved to approve variances for setback from OHWL for building and parking lot as indicated on the site plan, approve variance to reduce the number of parking spaces to 78, and approve site plan based on findings in the report and the following conditions: 1. Proper building permits must be obtained prior to any construction and 1% of the construction costs must be put in escrow to insure completion of all site improvements. A fire sprinkler system is required. 2. New information describing exterior lighting must be submitted and obtain approval by City staff, including the CSO, prior to issuance of building permits. In short, the lighting shall be shielded (no direct light). Wall pack fixtures are not acceptable. COUNCIL MINUTES OCTOBER 11, 1999 3. The sign in the County right -of -way must continue to comply with County agreement conditions and the City sign ordinance. Any new signage shall conform to the sign ordinance and proper permits obtained. 4. All permit/approval required by the Rice Creek Watershed District, including drainage and grading and wetland delineation, shall be obtained prior to any site grading. 5. Final utility, grading, and drainage plans must obtain approval from the City Engineer prior to site grading or building permit. 6. A new landscaping plan shall be submitted that includes the recommendations of the City Environmental Specialist and obtain his and the CSO's approvals before a building permit is issued. 7. The applicant is responsible for obtaining all County approvals for work in the County right -of -way. This includes supplying information required by the County. The applicant must submit to the City proof of such County approval before ing begins or building permit issues. 8. The parking spaces shall be redrawn as follows: e them 90- degree spaces and move them closer to the building. C be installed to provide safe pedestrian entry into the building. Th .. _ 1. ;could them be two (2) way. Another option is to shift the orientation • t -(8) parking spaces so that they are at a 45- degree angle, so vehicles cou .± . ng spaces from the building side. This will create a one -way traffic la . st i etween these spaces and the building. Traffic then continues aro ide of the lot, and moves east along the lakeside. 9. A new site plan 'tted with the parking changes described above, and the correction to t . be = of the OHWL and the wetland edge. Council Member Neal ' :' ns =`d the motion. Mr. Don Moore, owner of Shirley Kaye's, came forward and stated they will do their best to bring the parking up to standards. He stated he owned the business since 1976 and has never had a water problem. He stated it would be an asset to the City if the property were improved. Mayor Sullivan noted she would be more inclined to approve if the size of the building matched the parking. Motion carried with Mayor Sullivan voting no. Consideration of Fall Boulevard Tree Quote, Mary Asleson (3/5 Vote Required) - Escrow dollars are put aside for planting one tree r frontage of each knew lot and each new development. A quote was received from Midwest Landscapes to supply and plant 123 trees in these areas. 12 COUNCIL MINUTES OCTOBER 11, 1999 The total quotes to supply, plants, mulch and guarantee 123 trees came to $20,400. This is a budgeted item and the money again is recovered through the development escrow accounts. Council Member Dahl moved to accept the quote from Midwest Landscapes to supply and plant 123 trees on the boulevards in this fall of 1999, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. UNFINISHED BUSINESS Update on Permit Procedures, Linda Waite Smith - Staff advised an update regarding building permit procedures was requested at the last Council meeting. An inaccurate evaluation was made on a building permit application. A recalculation was made and the contractor has agreed to provide a check for $224.79 to cover the difference. Staff noted the permit did not cost $800.00 because the rate is based on a sliding scale. A resident claimed that Inspections had a list of 25 addresses to check for ermits. The only list the City is aware of is the list of four (4) addresses originally given. T (4) residents will be notified. Staff added that a memo has been sent out regarding the veri a of elected officials when communicating by phone. • NEW BUSINESS Consideration of May 22, 1996 Cou Dahl and Mayor Sullivan were approve the May 22, 1996, C seconded the motion. Moti abstaining. ssion Meeting Minutes (Council Member uncil) - Council Member Bergeson moved to session minutes, as presented. Council Member Neal h Council Member Dahl and Mayor Sullivan Consideration of June ,1 6, Council Work Session Meeting Minutes (Council Member Dahl and Mayor Sulliv were not on the Council) - Council Member Bergeson moved to approve the June 19, 1996, Council work session minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. Consideration of July 2, 1996, Council Work Session Meeting Minutes (Council Member Dahl and Mayor Sullivan were not on the Council) - Council Member Bergeson moved to approve the July 2, 1996, Council work session minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. Consideration of July 15, 1996, Council Work Session Minutes (Council Member Dahl and IIIMayor Sullivan were not on the Council) - Council Member Bergeson moved to approve the COUNCIL MINUTES OCTOBER 11, 1999 July 15, 1996, Council work session minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Dahl and Mayor Sullivan abstaining. Consideration of August 7, 1997 Council Work Session Meeting Minutes (Only Council Members Lyden and Neal may vote) - Council Member Neal moved to approve the August 7, 1997, Council work session minutes, as presented. Council Member Lyden seconded the motion. Motion carried with Council Member Bergeson, Dahl and Mayor Sullivan abstaining. Consideration of September 8, 1999, Council Work Session Meeting Minutes - Mayor Sullivan corrected page 4, paragraph 3, sentence 3, to read "He recommended one of two (2) other Lino Lakes residents ". Mayor Sullivan moved to approve the September 8, 1999, Council work session minutes, as amended. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of September 27, 1999, Council Meeting Minutes - Staff advised the Findings of Fact should be included on page 9. Council Member Neal moved to table the September 27, 1999, g minutes. Council Member Dahl seconded the motion. Motion carried COMMUNITY CALENDAR FOR OCTOBE OUGH OCTOBER 25, 1999 Lino Chamber of Commerce Meeting, � � y, �z � ;, � � r 12, 1999, 6:30 p.m. Voter registration closes on Tue - r 1999, 4:30 p.m. Planning and Zoning Boa Charter Commission }�aa _, hursday, October 14, 1999, 7:00 p.m. CAG, Monday, Octobe `'' 8, 1999, 7:00 p.m., Meeting Room 2/Library Mayor's Round Table, Monday October 18, 1999, 7:00 p.m. Athletic Complex Information Meeting, Tuesday, October 19, 1999, 5:00 - 7:00 p.m. Council Work Session, Wednesday, October 20, 1999, 5:30 p.m. Coffee with the Mayor, Friday, October 22, 1999, 7:30 - 9:00 a.m. Candidates Must File Financial Reports with City Clerk if the Candidate Received Contribution Totaling More than $750.00, Friday, October 22, 1999, 4:30 p.m. City Council Meeting, Monday, October 25, 1999, 6:30 p.m. y, October 13, 1999, 6:30 p.m. 14 • • • COUNCIL MINUTES OCTOBER 11, 1999 ADJOURN Council asked for an update on the Oasis /Amoco Market. Staff advised there has been no change. The two additional pumps are not yet operating. There being no further business, Council Member Neal moved to adjourn at 9:35 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, October 25, 1999. hel Gaustad, CMC Clerk - Treasurer Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. . Sullivan, Mayor CANVASS OF ELECTION BOARD NOVEMBER 3, 1999 CITY OF LINO LAKES MINUTES DATE : November 3, 1999 TIME STARTED : 5:17 p.m. TIME ENDED : 5:27 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; City Clerk, Ry -Chel Gaustad; and Clerk Treasurer Marilyn Anderson Mayor Sullivan called the meeting to order at 5:17 p.m. CANVASS ELECTION Staff distributed a Summary of General Election noting the Fi ust be adopted and signed by each Council Member. Staff review s the election. Staff noted the voting process was very smooth an r le curred. Staff also noted the St. Paul Pioneer Press made an erro ing the election results. Staff advised the Charter requirements election must be held within 90 d meeting be held in January, 2 election. Council Member Council Member he vacant Council seat. A special ncy. Staff recommended a special he "rocess necessary to hold a special to accept the Summary of General Election, as presented. ed the motion. Motion carried unanimously. A copy of the Summ of General Election can be found at the end of these minutes. There being no further business to discuss, Council Member Bergeson moved to adjourn at 5:27 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered, corrected and ap grove at the r l. Council meeting held on November 22, 1999. R 4 hel Gaustad, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 1 livan, Mayor • Planning & Zoning Board Octoberl3, 1999 Page l CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE : October 13 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 8:20 P.M. MEMBERS PRESENT : Johnson, Corson, Dunn, Schaps, Schilling, Lane, and Carlson MEMBERS ABSENT None STAFF PRESENT : Planning Coordinator, Wyland; City Planner, Smyser; City Engineer, Powell I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Planning ing Board meeting to order at 6:30 • p.m., October 13, 1999. II. APPROVAL OF MINUTES - Sep :! er 1999 Ms. Carlson made a MOTION . •'► e t e presented minutes of the September 8, 1999, meeting of the Lino L 1 - & Zoning Board, and was supported by Ms. Lane. Motion carried 6 -0 wi ? chaps abstaining. III. APPROVAL OF AGENDA Chair Schaps advised that Action Item VA will be addressed after Action Items VB and VC. The agenda was approved as presented. V. OPEN MIKE Chair Schaps declared open mike open at 6:35. No one was present for open mike. • Mr. Corson moved to close open mike, and was supported by Mr. Schilling. Motion carried 7 -0. • • • Planning & Zoning Board Octoberl3, 1999 Page 2 VI. ACTION ITEMS B. Johnson/Killey, 261 & 271 Elm Street, Minor Subdivision Mr. and Mrs. Johnson currently own the property at 261 Elm Street which consists of a 108' x 208' parcel containing their home and a 56' x 216' parcel to the north of their home. They would like to transfer the east 56' x 108' of this parcel to the Killey's. The proposed conveyance would provide for two parcels, each consisting of a 108' x 264' parcel. Staff recommended approval of this minor subdivision based on conditions. Mr. Johnson asked about the 1/2 foot discrepancy in the property. Staff advised the discrepancy is a private matter that will be settled by the owners. Mr. Bob Killey, 271 Elm Street, stated his attorney has written a legal description that was given to the County. The 1/2 foot discrepancy e absorbed into both parcels. He added that the transaction took place a year ag e the lots even all the way across. Mr. Johnson made a MOTION to approve 'no division based on the following conditions: 1. The proposed subdivision shall 2. The newly described parc Identification Numbers (P Parcel 0023 and Parcel 0012 ith Anoka County. mbined for tax purposes with new Property at combine Parcel 0011 with the west 108 feet of east 108 feet of Parcel 0023. The MOTION was supported by Ms. Carlson. Motion carried 7 -0. C. City of Lino Lakes, Montain & Molitor Property, 6510 Centerville Road and 6410 Centerville Road, Minor Subdivision to facilitate future recreation complex The City of Lino Lakes is processing this minor subdivison as the applicant on behalf of the Montain's and the Molitor's. The minor subdivision is required to facilitate the City's purchase of property for a future community recreation complex at the south east corner of Birch Street and Centerville Road. The property in question is zoned rural and indicated as such on the existing Land Use Plan. The proposal is to purchase approximately 60 acres of property from the Montain family leaving a 10 acre parcel containing their homestead. Additionally, the City would purchase five (5) of the 6.6 acre Molitor parcel. The balance of 1.6 acres would be added to their existing homesite of 1.4 acres for a total of 3 acres. Right -of -way for the future • • Planning & Zoning Board Octoberl3, 1999 Page 3 reconstruction of Centerville Road and Birch Street will be dedicated from the Montain parcel to Anoka County. The City is not requiring dedication of right -of -way from the Molitor parcel due to the fact that the property to be split does not front on Centerville Road. Staff recommended approval of the subdivision request with conditions. Ms. Lane made a MOTION to approve minor subdivision based on the following conditions: 1. 27' of right -of -way is dedication from the Montain property for the future reconstruction of Centerville Road and Birch Street as indicated on the submitted survey document. 2. The remaining 1.6 acre parcel on the Molitor parcel is added to their existing homesite for a total of 3 acres. 3. The City Council approve the purchase agreemen r the 60+ acre Montain parcel and the 5 acre Molitor parcel for a future community r n complex. The MOTION was supported by Mr. Schillin Mr. Dunn stated he would like to see the .�; ^fie tal Board be involved in the development of the complex. Motion carried 7 -0. A. PUBLIC HEARIN :a i 1 Ponds, (former Lichtscheidl Estate), Main Street, Preliminary Plat Staff advised Heritage Development has submitted an application for a preliminary plat. The site is on the south side of Main Street across from Wood Duck Trail and Blue Bill Lane. It is in the existing MUSA. Staff referred to a table which indicates land use and zoning for the site and surrounding land. The site include 35 acres. The proposed plat would create 72 single family lots. Wetlands cover approximately two acres. Gross density would be 2.06 units per acre. Net density, subtracting the wetlands, would be 2.18 The lots, blocks, and right -of -way widths meet City requirements. However, there are numerous issues that need to be addressed. Staff reviewed the preliminary plat analysis in detail. Staff recommended the public hearing be continued to allow the applicant to redesign the plat and supply additional information to address the outstanding issues. • • Planning & Zoning Board Octoberl3, 1999 Page 4 Chair Schaps declared the public hearing open at 6:45 p.m. Mr. Johnson asked about the street going east in the concept plan. Staff advised the street was shown to give an idea where the street could continue to. The City has no intention of condemning property to put a street through. Mr. Johnson asked about the street going northeast in Highland Meadows. Staff indicated that street may not be part of the plat. Revisions are being made to Highland Meadows. A connection is needed from Highland Meadows to Main Street. Mr. Dunn stated the plan is too premature to take action. He stated he wants a better understanding of the traffic patterns out of both subdivisions and on Main Street. He stated the City should develop a way to curtail vehicles cutting through residential areas. Mr. Bill Frogner, 475 Lois Lane, stated he has lived on his property for 20 years. He stated there is a culvert under Main Street that has no outlet. He asked how the City plans to handle the excess water. Chair Schaps advised the drainage plan has not been = ressed. Mr. Tim Anderson, 547 Lois Lane, came the open space. There are many large lot concept that doesn't fit into the neigh replacement plan and hopes this is stating he is not against developm asked about the possibility of future subdivision there can frwar stated he moved here in 1988 for and the 1/4 acre lots are a horrible e stated there isn't a wetland or tree vision for Lino Lakes. He continued elopment should be at a lesser density. He e easement is not granted on the south side so Mr. Brian David, 450 Main Street, stated that if City water and sewer come all property values in the area will be affected. He suggested the MUSA boundary be expanded. Ms. Debbie Waldock, 559 Lois Lane, distributed a petition signed by residents that are against the proposed development. She asked that the City protect them from the builder land locking their property. It was indicated that eventually a road would come in behind these lots and residents would be able to subdivide their property. All property owners were told that the development was designed to construct a road behind their homes. The petition was officially entered into the record. Mr. Daryl Cooper, 8125 Wood Duck Trail, stated the road cannot handle the number of families proposed in the development. The City sewer will affect all property values. He stated he is not against higher density but against the traffic problems that will occur from higher density. He suggested 1.5 acre lots. He stated that land locking is also a big issue. He added that not all residents in the area were notified of the neighborhood meeting. • • • Planning & Zoning Board Octoberl3, 1999 Page 5 Mr. Rich Matzke, 482 Main Street, stated he is concerned about the cost of City sewer because he owns 5 acres. He stated the noise and traffic on Main Street is a big concern also. He stated the number of homes in the plan is too large for the area. There are Oak trees over 100 years old that should be saved. The park should be more centralized. If the road is widened 27' there will be even more problems. The school being located where it is should also be considered. He added that he would like to see the area zoned commercial. Mr. Al Robinson, 8299 4th Avenue, stated the size of the lots are due to the cost of developing the lots. Larger lots cost more to do because of the cost of sewer and water. Residents do not have to hook up to City sewer and water if they don't want to. He stated his main concern is the drainage in the area. Also, access will be limited on Main Street and the County may ask for a service road. He asked if the School District is aware of the development plan. He asked that the lots be 2 acre lots. Staff advised the School District is aware of the potential for development. Mr. David came forward again and stated that if 2 s taken for the highway expansion he will lose his house. There are m gunge ldren on that street and development needs to slow down in that area. Mr. Dave Bombeck, 626 Main Street, ind being tied to future development. He e developed and where will they be? overcrowding in the area. Also, th additional traffic in areas wh a concern. concerned about the planned roads ong in the future before the roads are supports the other's concerns regarding ern of the location of the parks and The City sewer and water assessments are also Mr. Tim Rehbine, 636 Main Stree stated he is not opposed to development. He stated he is in litigation with his property. He asked how to insure that a dead end road at his property will happen. Staff advised that this plan will change significantly. The City has many dead end roads that are temporary until the property owner decides to develop. Mr. Neil Benjamin, 466 Main Street, stated he has always had a water problem on his property. Drainage is a real issue. Another concern is the fact that no one has been able to maintain a street in front of or over the ditch. Every winter the road is ruined. Traffic in that area is already very dangerous and a problem. Mr. Robinson stated the crossing over the ditch was never installed correctly. The culvert was not excavated with the proper material. He stated the ditch needs to be cleaned and upgraded. • • • Planning & Zoning Board Octoberl3, 1999 Page 6 Ms. Danna Cross, 8025 Wood Duck Trail, stated she is concerned about the traffic also. She asked that all residents be notified of the next neighborhood meeting. She stated the Church is under great pressure to cooperate with the developer. Any additional traffic on Main Street will be a problem. Mr. Frogner stated there are beautiful woods in that area that need to be saved. Mr. Robert Reinertson, 439 Main Street, stated that traffic is already a big problem. He stated that his kids are not allowed anywhere near the street. The cross walks for the schools were taken out and added to the problem. Mr. Fred Rodman, Pastor of House of Praise Church, stated he has been in contact with the developer. He stated that a cross road at Wood Duck trail would be appropriate. The Church has not yet made a final decision and negotiations continue. He indicated he believes that a deal can be worked out but doesn't want to be pressured. Mr. Dave Heller, representative for Heritage Development, stated the plan is flexible to be able to address the concerns of the residents. Not aspects have been addressed. Chair Schaps stated the plan is not ready. He s eyed` • eveloper have another neighborhood meeting. The Planning and Zo and cannot ignore the comments of the neighborhood. Mr. Schilling added that he also enco true attempt be made at hearing an early to act on. ighborhood meeting. He asked that a the issues of residents. The plan is too Chair Schaps stated he wou • ,;ee at least 1/2 acre lots. The problems on Main Street are a carbon copy of Bir , et relating to traffic. Adding this many homes in this area is not feasible. Drainage s also an issue that has not been addressed. He stated the developer should work with City staff regarding the road that was intended to go in on the south end. Staff advised they will research the proposed road noting this is the first time he has seen residents that want a road. He added that the property is zoned R -1 and in the MUSA boundary. The developer has the right to develop property at a minimum of 10,000 square feet per lot. The City cannot require larger lots. Chair Schaps added that he would like to see a useable park built into the plat. The park should be large enough to support the number of houses being developed. Mr. Dunn suggested the property be changed to R- 1X resulting in larger lots and higher priced homes. The lot sizes need to balance with the lots that are in the area. Fewer homes would allow for less traffic and more room for a park. He stated this proposal is not reasonable. • • • Planning & Zoning Board Octoberl3, 1999 Page 7 Mr. Johnson stated the traffic on Main Street will steadily increase with or without the development. Main Street is going to be a major road. He stated that the drainage is a regional problem and a solution is needed. He asked how the drainage will be affected in Highland Meadows and who pays for the improvements to the ditch. He agreed that the density should be lower and suggested a cluster design. Staff advised the drainage is a regional problem. The Highland Meadows development has been split regarding drainage. A portion of the development drains to the southeast. The City charges developers for drainage issues and improvements. Ms. Lane stated cluster housing is a good option. She stated drainage and traffic is a major concern. The residents have very valid concerns. The plan needs more work. She added that the City needs an east/west roadway north of 694. Mr. Corson added that traffic is an issue that isn't going to get better quickly. Main Street is a major concern and drainage should be looked at as a regional problem. Ms. Carlson requested staff provide information o Tans for Main Street and the proposed road on the south end of the subdivisi' . She d if there are any traffic control plans made by the school relating to eet. She stated the County needs to address the danger of Main Street. She re. the .�s:;ronmental Board's comments relating to this project. She stated that th= . preservation development that is being developed. She asked for coop to m the developer to resolve all issues. Chair Schaps stated the developer need to be patient and courte needs to be found. The dev that access on Wood Duck Tr VI. DISCUSSION ITEMS t to develop. The residents and developer e concerns on both sides and middle ground s to continue working with the Church. He noted d be much more acceptable to the Board. A. Site Plan Review - relocated structures (garages) Staff advised the City occasionally receives requests from property owners to move structures into the City. In the past the City has required a site plan review for any relocated structure whether a single family dwelling or a detached accessory building larger that 120 square feet in size. Staff read the section of ordinance that pertains to this situation. Staff advised they believe the section of the ordinance could be interpreted to apply only to a "vacant lot ". Therefore, a developed site, already containing a single family home, may not apply. When a request involves a relocated garage, staff would still require a building permit and inspection by the building department to insure compliance with applicable building codes. However, staff would prefer to eliminate the site plan review Planning & Zoning Board Octoberl3, 1999 Page 8 • process including the application fee (which is in addition to the building permit) and the • • time delay of a site plan review before P & Z and Council. Staff asked Board members for their direction concerning this interpretation. It was the consensus of the Planning & Zoning Board members to accept staff's interpretation of the ordinance. Mr. Johnson made a MOTION to accept staff's ordinance interpretation, and was supported by Ms. Lane. Motion carried 7 -0. VII. ADJOURNMENT Mr. Johnson made a MOTION to adjourn the meeting at 8:20 p.m., and was supported by Mr. Corson. Motion carried 7 -0. Respectfully Submitted, Kim Points, Recording Secretary TimeSaver Off Site Secretarial, Inc. THERE WAS NO DECEMBER 1999 PARK BOARD MEETING • • There was no meeting in December but the following pages where sent to the Park Board members. • • • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 L'Ino I'QJes J3zrJs anoJtecrea/ on Zeparimen1 Covemger .214 3odrJ WpJdfe Jn/fa!a/fe U?ircI73ounce Jroyramgtifi'fs xouemger ./�ara� ,ioard 2lpdafe YO(117,7f .93a209 .92cs arliaf 2r/s: 7Jis program walf,e cominy /o a close f or /Se fall session. .7Se winler session miffeeyin in zanuary. .`?eyis/ralion for /Se winler session is underway. Dance: Msprogram mil 6e end ny /Se second weel. in Z ecemger. 7Se winler session wflffeyin /Sie fins/ weed in canuary. `.7loor Jfocley Le Joss, 7Ci andCa/cA 7leseprograms Save 6oficoncludedfor /Se fallseason. We received very positive comments a6ou/ Solt of /J ese proyrams. &infer sessions w/lfgeyin in 1anuary. 7as/pi/cA 2/d ny Clinic: 7Se winler session fias Seen moved-from Juesdays to &ndays. 7Se Genlenniafc$ccoof 17is/ricf defermined/Saal /Sere was a confl c/ wild /Se Tuesday dale. 2ffadver/isiny mentions /ice (Sunday dale. CC21Jr3. Cenlenniaf and. fino .Cales 2lnile will JJlaine. JJiis winfer /Se Lino Gales ./orbs anj?ecrealion 17epar/men/ wiff6e worriny will /Se CenlenniafCommuni/y &I-vices 17eparfinenl and /Se J`3faine J7arrs and 7'ecreafion '17epar/men/ on a series of vacalion day field lrips for efemenlary andjunior SlyS aye you/S. Jrips are plannedfor winler 4-real as weflas /Se CenlenniafcSci oof Jis/ricf's spring 4-real cSli Trips: Jour sii /rips are planned /Sir winler for you/S in yrades 4 -9. Trips wiff6e /ale /0 .2f/on J1fps, 7uifd 2ounlain and7rolffiauyen. J1J2UI7. OSte.7.?lS 7i/ness: Classes are operaliny very smoo/1ly. 7Se Cen/erurffe aerobics class allendance is lower Dian in /Se pas/. amore promo/iona!efforfs wiff6e !mien /Sir winler /San were /alien in /Se fall 71 deferminalion of conlinuiny /lies class willge made in /Se spring. Z1oya: 7Sis new class Sas Seen very popular. 7Se winler session already Las 10people reyisiered Open %aslrelbafl .7Se season is two weels old '71nyw /ereIrom I5-90 people par/lc/pale eachnryAl in /fiisprogram. JZ//endance usual( plebs up after 7Sanlis9iuiny or when /Se lemperalure drops. 3 us. 3 :Player _ aslre/gaff 7Lis season is our largest /0 dale wi/113 /earns. c5euerafof /Se /earns also par/lc/pale in ours player adult program. S Jlayer J3asielbalf 7Se season is Iwo weelrs old .7J2ere are 12 teams rey1s /ered..711- s is the ma_Iirnuzn num, er of teams that we are able lo accommodate. 7Sere were several. /earns gal conlacled /he J arcs and ` eecrealion J)eparfinen/ agou/ /Sir proyram, Sul /Jese /earns were informed ga/ we were f ull • • 202187.J'7205 2.916S GOaI'J.9 ?,lea Open volleyball 7S is acliuili/y /egins on Yecem /er 3. Zde aniicipale /2-20 people in allendance eac % evening. 12176J 2G790J79 &s gamily Open 5ym. 7Srs year we will /e cSaryiny $1 per person for /Sis program as opposed to /Se $3 per family fee cSargedin /Se past be anticipate /Sal /Se $1 cSarye wrll6e less confusing for /Se gym supervisor. c5.:CG- 26 CVV XJ6 gamily 7ur.(ey c5Soo1.• 7Se gamily 7ur.Cey c5600 /was Seldon cSalurday, 1ouem/er 13. 118 ccrldren, not !o mention adults /parents, par/icipaledin /Srs even/ (lolalnum6er ofpersons - approximaley 200). be received many positive conunenls from famrl es about /Se even/ and /Se inflatable /ounce was a 6;g12:1. .7211Sie Jai-ley cSiiool we collecteda larye bin offood/Sal was donated lo /Se Gen/ennial good. cSSe/ Jirea jas/ wild cSanta: 72s of Xouem6er 22, 188 people were reyisleredfor J3reallas/ wild' cSanla - a/ wiiic poin! we slopped acceplinyreyis /rafions. wailingls/Sas been skirled 7lis is our ligAies/number ever for/his even/ andis a result of /fie location clanye /o /Se gangue!Sall Sal c&L Yosepl's GFurcl and/Ps a.5.1lly /0 sea/a large number of people. be will also 6e accepting donations a/ /Sir even/ for /Se Gen /ennial oodcSSef cSecrel .7{ol day cSSop: 7Sis program wzl %/e /aSiny place on /Se same day as JJreaSfas/ evilS cSanla - c5a1arday, 7ecemger II, 1999. 7Se Sofiday sSop allows cSildren /o sSop and6uygills for familes and-friends wilSoul anyone Snowing wSal /Sey 6ougS1 9efls range in price from $0.25 /o $7.00. 21/of/Se yi /s were wrapped 6y /Se Genlennial YfifScScSools /uden/ Council cSnow Day :.7Sis cooperafiue even/ waft 7no. a Gounfy J arils and ?ecreafion is commy along nice y euenls planned for /Se day include.. skioriny, snowsSoeiny, cross - country skr'ny, Xorweyian SicSsledd rry, nature programs, winter campiny demonstrations, wailer softball, winferrope puffandcraf /s. cSnow day trail 6e Seldon cSa/urday, Yanuary 22, 2000 from 10 am - t pm al 70./aryo 9\Ca/ure Gen/er. 7Se 6rocSure will marledout tie las/ wee/ Couem6er. 7/us season /Se 6rocSure Sas increased from a 16 paye document /0 a 2Opaye document. Questions? .7/ease calf Liz or /Tarry al 651- 982 -2440. • • Behm's Century Park Equipment Installation LINO LAKES PARKS AND RECREATION DEPARTMENT PARKS UPDATE NOVEMBER 1999 Quail Ridge Boardwalk Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 November 29, 1999 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: November Park Maintenance Update Projects receiving attention during November included the following: ♦ Irrigation Systems Winterized - Sunrise, Birch, City Hall and Rice Lake Estates Parks as well as Town Center, Fire Hall and city well houses have all been blown out. In addition Rice Lake Elementary and Centennial Middle School have been completed. ♦ A block retaining wall and cedar privacy fence was installed along the north side of the Sunrise Park Lift Station. This was done to abate a noise complaint from a resident to the north. ♦ Behm's Park — The playground, kid timber border and resilient surface has been installed. A temporary pleasure skating rink has been installed near the park entrance along Mustang Lane. ♦ Hockey and pleasure skating rinks have been re- leveled and are ready for flooding. ♦ Ballfields — All ag -lime fields and warning tracks were shallow tilled (2 " -3 ") to relieve compaction and bring more coarse material to the surface. In addition, Sunrise Fields #1 and #2 received approximately 100 tons of ag -lime each to help renovate the infields and warning tracks. ♦ A 30' length of split rail fence was installed along the edge of the trail at 701 Country Lakes Drive. This was done at the request of the homeowner to keep trail users from cutting across his property. ♦ Quail Ridge Boardwalk — At the time of this writing approximately 3/4 of the boardwalk decking has been removed. We hope to remove the remainder of the decking and the galvanized framework by December 1. ♦ Shenandoah Park Backstop — The remainder of the backstop has been removed. Those are the main highlights for November. Now if the weather ever cooperates, we can begin flooding our rinks. sw /mike/November Park Maintenance Update.doc