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HomeMy WebLinkAbout10/04/1999 Park Board Packet• Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 CITY OF LINO LAKES PARK BOARD MEETING Monday, October 4, 1999 6:30PM ** *AGENDA * ** 1. Call to Order and Roll Call 6:30pm 2. Approval of Minutes from August 2, 1999 6:35pm 3. Setting Agenda 6:40pm 4. Open Mike 6:45pm 5. Review Bluebill Ponds Preliminary Plat 6:50pm 6. Review Proposed Land Acquisition for Athletic Complex 7:15pm 7. Recreation Department Update 7:40pm 8. Parks Department Update 7:50pm A. Quail Ridge Boardwalk B. Behm's Century Farm Park Development Update 9. Trails Update 8:05pm 10. New Business 8:15pm 11. Next Park Board Meeting — Monday, November 1, 1999 8:25pm 12. Adjourn 8:30pm If you are unable to attend the meeting please call Sandie at 651 982 -2442. sw /parkbrd/10 -4 -99 Park Board Agenda.doc • City of Lino Lakes Park Board Meeting August 2, 1999 The August 2, 1999 City of Lino Lakes Park Board meeting was called to order at 6:30pm, by Acting Chair Huelman. Roll call was taken, members present were Pat Huelman, Pam Taschuk, Jeff Reinert, Joe Boyle, and Paul Montain. Members absent were Chris Welsand and George Lindy. Also present were Berry Bernstein, Recreation Program Supervisor, Sandie Wood, Office Manager, and John Powell, City Engineer. APPROVAL OF July 6, 1999 MINUTES: Pam Taschuk made a motion, seconded by Jeff Reinert, to approve the July 6, 1999 minutes. The minutes were approved. SETTING THE AGENDA: The Agenda was passed as presented. OPEN MIKE: No one was present for open mike. REVIEW POTENTIAL PARK AREA IN CLEARWATER CREEK DEVELOPMENT CENTER: •John stated there is potential for the City to acquire park land in the Clearwater Creek Development Center. This park area may permit us to design an active play area, such as soccer or baseball, to serve present and future residents in the Clearwater Creek Developments. If this scenario becomes a reality, the need for an athletic field in the recently acquired 5.5 park area in the Clearwater Creek Third Addition may not be necessary. • John advised that the property owner has proposed a parcel of land as park dedication. The owner has determined the parcel is not developable and he has asked that he maintain a developable site. John referred to a map and pointed out the proposed park property dedication. John indicated the convenience of that property would be that the site will be graded at no charge. The area is approximately 4.7 acres. John referred to two concept plans. The first plan contained a soccer field and a parking area. The second concept contained a softball field and a parking area also. John stated he would like reaction from the Park Board regarding the usability of the area as park land. He stated he will ask the developer to pursue this option if the Park Board is in agreement. 1 • • • City of Lino Lakes Park Board Meeting August 2, 1999 John noted the City is buying wetland and a ponding area. The park area will be an athletic field and parking area. The area is zoned General Business. Paul expressed concern regarding the truck traffic in the area. John advised the truck traffic will go to Otter Lake Road. Paul asked if Elmcrest will be upgraded. John stated it will be proposed that Elmcrest is upgraded within the next year or two. Paul stated the idea of a ball field in that area is a good one. He stated there is concern however, of the proximity of the field and residential houses. This area may serve the residents of Hugo better than Lino Lakes. He added he has no problem with sharing the facility. Pam asked if the field would be programmed. Barry stated he believes the field would be scheduled. The impact on the neighborhood would be minimal because of the open area. Jeff asked about funding to develop the field. Barry stated the developer will grade the area. The City is responsible for any upgrades. He added that the field may not be developed immediately. It is a good idea to secure the land. Acting Chair Huelman noted the alternative to the plan is to receive park dollars to purchase amenities for another park. He made a request to the developer to make sure the field is enhanced and the City has ample connections to City trails. Paul expressed concern regarding the development of the property to the west. The traffic should exit to the west and the trails should be made as accessible as possible to Lino Lakes residents. It was the consensus of the Park Board that they were in approval of the concept. John will go back to the developer and get a more detailed plan to be reviewed by the Park Board. REVIEW PARK DEDICATION FOR MAJESTIC PINES COMMUNITY CHURCH: Barry stated the site plan for the project indicates an extensive trail system consisting of wood chips. He stated he is not aware if the intent of this trail system is for public or private use. If it is determined for public use, the City may want to keep in mind the possibility of connecting this trail system to the proposed athletic complex property. The Comprehensive Park Plan and Development Guide indicates a strong desire to loop Amelia Lake with a linear trail corridor. 2 • City of Lino Lakes Park Board Meeting August 2, 1999 Mr. Gary Nordness, Developer for the project, noted that alterations to the plan be being made based on discussions with the City Planner. He reviewed the site plan and indicated that there will be 416 parking stalls when full development is reached. Mr. Nordness continued stating he has met with the Environmental Board. The Board had a concern regarding the distance between the high -water mark. He stated they are taking into consideration a 200 foot buffer. Mr. Nordness advised the trails are private but could be considered for public use. An easement for the City will be considered. The Church wants to do something for the City and want to be good neighbors. Barry asked about the proposed construction of the trails. Mr. Nordness advised the grading for the project is intended to take place early next spring. The trail is at this time proposed to be 6' feet wide. The trail width is open to discussion. The trails are shown as wood chips at this time. • Barry asked if the Church plans to maintain the trail. Mr. Nordness advised the City will be asked to maintain the trails. Pam asked if the Church will help in the construction of the trails if the City gets an easement. Mr. Nordness advised that at this time the Church is looking at granting the City an easement. It is a wood chip path. If Class 5 or asphalt is required the trail will be the City's responsibility. Jeff Reinert made a motion, seconded by Paul Montain, to pursue the possibility of the City working with the Church to obtain a trail easement. Motion carried unanimously. LAMOTTE PARK SURVEY RESULTS: Acting Chair Huelman reviewed the results from the 22 surveys that were received from LaMotte park residents. Barry pointed out that a play structure for age groups 3 -5 and 6- 12 is strongly desired. Forty -two surveys were sent out. Approximately 50% were returned. Acting Chair Huelman stated it appears the neighborhood is older • that originally thought. He asked the Park Board to think how it can potentially move forward with this during next years goal setting session. 3 • • • City of Lino Lakes Park Board Meeting August 2, 1999 TRAILS UPDATE: Barry distributed the following trails update: Otter Lake Road This trail is located on the eastern side of the realigned Otter Lake Road. The trail runs from Cedar Street to Main street and will be constructed within the next few weeks. Marshan Park This trail connection will connect Marshan Park to the Stage Coach trail cul -de -sac. This will provide a trail connection to the trail system adjacent to Marshan Lake. This trail segment will be located within the park property that was deeded to the City this past winter. Wenzel Farms Trail The damaged trees located to the south of the creek were recently cleared. The Parks Department plans on stump grinding the trees and removing the remaining debris in this area. A pedestrian bridge is still anticipated to be installed this fall. Additional funding will need to be secured to create the bituminous trails to complete this trail loop. Birch Park There is still no progress in acquiring land to connect the Trapper's Crossing Development to Birch Park. Pam asked if the extension in Marshan Park is from the park along the back of the property. Barry advised the extension of the trail is to the south from the play structure, through the park east to Stage Coach cul -de -sac. RECREATION DEPARTMENT UPDATE: Barry referred to the Program Highlights Flyer from July, 1999. He noted the Safety Camp program which is just around the corner. The committee has been planning this event for the past year. As of July 26, 1999, 107 children have registered for this program. This is the largest number to register in the five year history of the program. Barry advised registration has concluded for the Fall Soccer program. Over 500 participants have signed up which is an increase of 125 over last year. Paul asked about the percentage of Lino Lakes residents enrolled in the programs. Barry advised that last year approximately 80% of enrollment in the soccer program were residents from the City. 4 • • • City of Lino Lakes Park Board Meeting August 2, 1999 PARKS DEPARTMENT UPDATE: Barry referred to a memo from Mike Hoffman, Parks Supervisor, which summarizes the maintenance highlights for July, 1999. Paul asked if the resident at 474 Arrowhead Drive is satisfied. Barry indicated he has received no complaints. He added that stop signs have been placed on the trail. Pam asked if backordered playground equipment is common. Barry advised the manufacturer had a fire in their factory. Typically backordered equipment is not a problem. Barry indicated staff will follow up on the resident at 474 Arrowhead Drive. OLD BUSINESS: Barry advised proposals for the Behm's Century Farm park are in the library and are available for review to residents all week. Anticipated installation of the equipment is this fall. NEW BUSINESS: Paul stated the Park Board should review the City's ordinances regarding park dedication requirements during next years goal setting session. The Park Board should determine and review what other communities are doing regarding commercial /industrial development and park dedication dollars. Acting Chair Huelman noted a joint meeting with the Hugo Park Board has been tentatively set for August 25, 1999. SCHEDULE NEXT PARK BOARD MEETING: The next Park Board meeting will be held on Tuesday, September 7, 1999, 6:30pm, at the new Lino Lake City Hall. ADJOURN: Pam Taschuk made a motion to adjourn, seconded by Jeff Reinert. The meeting was adjourned at 7:55pm. Respectfully Submitted, Kim Points Recording Secretary Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 J, September 27, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Review Bluebill Ponds Preliminary Plat This 35 acre development is located on the south side of Main Street, between Wood Duck Trail and Bluebill Lane. The preliminary plat identifies 72 single family lots and a park dedication of 2.26 acres (Outlot C). The Comprehensive Park Plan and Development Guide recommends a neighborhood park in this area of 10 acres. The identified park area is adjacent to 5.2 acres of park land that was acquired in the Highland Meadows Subdivision. As development occurs directly east of the Bluebill Ponds Development some additional park land can be acquired to complete this park area. It should be noted that the recommended 2.26 acres of park land is developable. I would recommend that the Park Board consider requesting a trail connection along the western edge of the proposed park area to provide access to residents in the Bluebill Ponds Development. As with all trail segments, the city recommends acquiring a 15' wide strip of park property and requires the developer to install the sub -base per city specifications. I would recommend to approve the proposed 2.26 acres of park land with the remaining balance to be paid in cash, per the city's park dedication ordinance, and be designated for future development of this park area. RD:sw sw /parkbrd/Review Bluebill Ponds Preliminary Plat.doc • Pr I��al■ e fleA Tra r..1 rrnr -rctr Mo so 0 19 sUllf Pm Mil 'IWO . *4.1r 11� � *l...1r/►.t mammal= vti suposs* 111,75-■111 1:111 IOU goo ®n ©I���e �■■ �b� P pCEle�000A0CE1�e �� �� ®��emem�e�ieeeeeoees :J a Ell NAME IE /1 nall all stowom- erwan. mi „lam e aim 9' of 20 - m� EL[.EXTOIN SCHOOL 415 111111 1111 °� °°41� !Mira ,unor a ��I� ®� �I H tem GEN FARM���o all �.F. GiCF/41 NORTH 9 .11 ■1 -■ 11474��j2I4 AOD.i� 10 21° t� =FAR© p -0-n n�t6 ® %� mn o LINO LAKES REHABILITATION CENTER WELPMEINIti Lo®! OV ate• PQ, 5•. `T� � •��d0011, Aoraliirasum 11 SUB. IS 134 0 W A" • • • S 0010'44" W 33.00 27.00 Th —� BLUEBILL LANE C. S. A. H. NO. 14 N 89'28'33" W 811.65 WOOODUCK TRAIL N 00 (MAIN STREET) 3 .00 N 89'2813" W 811.62 30 =3RC5 .03 Srf. —. r_.TY -7-1T rxar7$ :C.. 25 89'28'33' W 811.60 30 / / 1 16801 S.F. 2 0 52 k._ _ _ 7o J - — 241.60 JAI ,I f { 1 E% ICSURCHI 5,1 89'28'33" W 1 •11576 S.F. 66 2 11212 S.F. J 4 1478 SA X25 998 SF 37.563 SF 1 15347 S.F. 16 z 12325 S.F. V ;— L7/1 \ / o,N 1 I °M I 17 m? 6963 5.F o g 1 I _i Z 1 24209 55.5 2 22823 Sy / /49261 sF. WETLAND AREA 20,013 SF 'ES 21077 S.F 136212 S.F. = 171 175 0800 S.F. e0 uNC 0800 ROBE CONSULTING LANNERS and LAND SURVEYORS ENGINEERING COMPANY, INC. „24f 0.F 128993 s.F. RO 8. 106 1322.10 S 89'27'24" E 391 I \ � 1% I— - -1. I — t I FUTURE PARK CsEL AGIL°5, 100 Scale: 1" 100 - 200 300 — DENOTES WETLANDS DELINEATED BY BARR ENGINEERING LEGAL DESCRIPTION The Northeast Quarter of the Northwest Quarter of Section 8, Township 31, Rance 22, Anoka County, Minnesota, excepting therefrom the East 511.50 feet y of the North 313.50 feet and also except Parcel No. 30, ANOKA COUNTY HIGHWAY RIGHT –OF –WAY PLAT NO. 25. Subject to Main Street. TOTAL SITE AREA= 35.35 Ac TOTAL WETLAND AREA= 93,713 SF EXISTING ZONING R -1 W p 72 lots 2.04 Lots / Acre O CC TOTAL SF Total Ac Upland SF Upland Ac Outlot A 1301 0.03 7301 0.03 Outlot B 8100 0.19 8100 0.19 Out/ot C 98355 2.26 98355 2.26 Qualifying Park Dedication 2.26 Ac SEP 1 4 1999 LINO LAKES I HEREBY CERTIFY THAT 1195 PLAN WAS PREPARED BY ME OR 111009 MY DIRECT SUPERNSION Alq NAT 1 AM A 0ULY REGISTERED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MN@50TA DA1E9 /1'-99REG NO .129E PREPARED FOR: Heritage Development 450 E, COUNTY ROAD D ST. PAUL, MN 55117 0ESIONED CHECKED W.un DRAWN DATE PRM 9/13/9 SCALE JOB 10. 9150.00 PRELIMINARY PLA T BLUEBILL PONDS MINNESOTA SHEET 1 c, • • Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 4. • To: Park Board Members From: Rick DeGardner Date: September 28, 1999 Re: Land Acquisition for Athletic Complex Staff has spent the past 8 months attempting to secure land for a future athletic complex. After considerable discussion with Mr. Montain, we have reached an agreement to acquire 62 acres of land for $850,000. Recently, Mr. Molitor has agreed to sell 5 acres of land for $75,000, which is adjacent to the Montain property. Both are contingent upon city council approval. This results in a 67 acre complex. Jeff Schonebauer and I have created a concept plan to demonstrate how the proposed acquisition may function as an athletic complex. Obviously, more discussion with youth sports associations and the general public will be held to determine the actual design and layout of the athletic complex prior to a referendum. Attached is pertinent information related to staff's recommendation to acquire this parcel of land for an athletic complex. • History of acquiring property for athletic complex • Evaluation sheet of Montain property • Concept plan • Analysis from Jeff Schonebauer, Brauer and Associates If the city acquires this parcel of land, a referendum would need to be conducted for development of the athletic complex. The internal loan to acquire this property would also be repaid. This scenario carries minimal financial risk to the city. If the referendum is unsuccessful, the city can sell the parcel or retain possession for future use. In 1999, over 1,500 Lino Lakes youth participated in baseball, softball, and soccer. Participation rates for youth and adult athletic programs are expected to increase each year. Currently, organized activities such as youth sports and adult softball frequently monopolize neighborhood parks. Youth and adult participants play on substandard fields inappropriately located in neighborhood parks. Neighborhood parks are not designed for • high impact use that organized athletic programs provide. An athletic complex will assist our community in meeting the demands of the ever - growing athletic programs. • With the city's options becoming more limited each year, the opportunities for acquiring land of this size and quality is diminishing and getting more expensive. Interest rates and land prices are still affordable. The proposed site has favorable soil conditions, unlike other areas of the city which would require underdrainage and /or soil amendments that could easily range from $40,000 - $60,000 per field. With Lino Lakes' recent population growth has come an increased need for new and improved recreational facilities. Lino Lakes has been one of the fastest growing communities in the Twin Cities area. The leisure and recreational opportunities along with park development has not been able to keep up with this growth. Acquisition of property for an athletic complex will expand the leisure and recreational opportunities for the children and adults in our community. 9/28/99 RD /athletic complex/park board green sheet • HISTORY 1991 - Ad hoc advisory committee was appointed to develop Comprehensive Park Plan and Development Guide 1993 - Committee formed to evaluate potential sites for athletic complex. Factors such as location, size, shape, orientation, topography, soils, and vehicular access were analyzed when evaluating each parcel. Aerial photography was also taken to assist in this evaluation 1994 - Concept plan for most desirable site created - Noren property (Holly Drive and County Road J) 1998 - City Council authorized staff to begin negotiations to acquire land for an athletic complex. Owners of Noren property decided not to sell 1999 - Staff began discussions with property owner of • second most desirable site located at southeast corner of Birch Street and Centerville Road (Montain property) Staff and Jeff Schonebauer, parks planning consultant, analyzed potential site including wetland delineation and created concept plan Tentative agreement reached, contingent on City Council approval, to acquire 62 acres of property for $850,000. Subsequent discussions with adjoining property owner has resulted in an additional 5 acres adjacent to Montain property for $75,000. • EVALUATION SHEET OF MONTAIN PROPERTY Location: Birch Street and Centerville Road Parcel Size: Approximately 67 Acres Zoning Status: Rural MUSA Line Status: Outside Current Metropolitan Urban Services Area Evaluation Criteria Evaluation Statements Location "Is the site centrally located with respect to user populations and other park system components ?" The site is bounded on the west by Centerville Road and on the north by Birch Street. It lies relatively close to the population center since athletic complex must be located outside MUSA. Site, Size, Shape, and Orientation "Are these conducive to the type of facilities programmed for this site ?" The site is approximately 67 acres in size, in which about 6 are classified as wetlands. Another two acres falls within a public utility easement. Its shape, size, and orientation are suitable for this type of use. Although the location of the wetlands do pose some constraints on facility design and layout, it is not perceived to be a major concern. Topography "Will slopes and drainage patterns inhibit development ?" With the exception of a moderate ravine between the wetlands on the north end of the site, existing grades and topographical changes should not pose much of a constraint on development. The mildly rolling character of the north and south ends of the site should allow for facility layout as well as proper drainage. Soils "Are subsoils and topsoils suitable for this type of development? Will the water table interfere with development ?" Most of the higher, non - wetland areas have loamy, loamy fine sand, and fine sand soils. Although topsoil is limited, the subsoils are acceptable for this type of development. Vegetation/Wetlands "Will vegetation provide buffering? Will it conflict with site development? Will wetland interfere with site development ?" ' As stated, about 6 acres are classified as wetlands, which are protected. Although they do pose a development limitation, it is feasible to incorporate them into the design, especially with respect to storm water control and, to some degree, site aesthetics. In addition to the wetlands, some acreage is covered by trees and other woody vegetation. For the most part, these areas could be retained to help soften the aesthetics of the site. They should not pose any significant impact on development — although it should be expected that some removal will be necessary to accommodate facility layout. The remainder of the site is either used for agriculture or lying fallow. 'Vehicle Access "Is the site accessible from arterial or collector streets ?" Vehicular access is very good. Birch Street provides access on the north side of the site. Centerville Road provides access on the west side. Since both of these roads parallel the full length and width of the site, providing entrance drives and parking Tots to service the facilities should not pose any major design constraints Trail Access "Is the site accessible from the community trail system ?" Although not extensive, site access via trails is available. The transportation trail along Birch Street could be extended to this site. Since this trail interlinks with the community -wide trail system, trail access from most areas within the southern half of the city would be feasible. However, given the site is a considerable distance from the population center, some potential trail users may find the distance from their home to the site too far to walk or ride the bicycle. Urban Services "Can the site be serviced by public utilities including water, storm sewer, sanitary sewer, electrical, and telephones ?" Since the site lies outside the Metropolitan Urban Services Area (MUSA), public utilities (i.e., water and sanitary sewer) are not currently available. Although it could add considerably to the overall development costs, it would be possible to extend services to this site in the future. A revision to the MUSA line would be required in this case. 'Surrounding Land Use "What impacts will development have on surrounding land uses ?" Given that the area surrounding the site is zoned rural, its development as an athletic complex would have limited impact on existing land uses. Aside from a few existing residences, the area surrounding the site is either lying fallow or used for agriculture. • 11 1C) i=b 1%4 IN[ r c c, i i c E PT FOR COMMUNITY ATHLETIC COMPLEX FLOATING BOARDWALK '19813'05 -W PARKING LOT (136 CARS) EXPANDED WETLAND ($TORMWATERI MANAGEMENT)', IFULL-SIZEI IFULL-S/ZB_' SOCCER/ SOCCER /II FOOTBALL I roOTBA{ ,{,�, J iI FIELD FIE'' '" I I WO' _ Is REMIUM I TULL-SIZE 1 1 1 I ,sueAL. TALL FIELD ULTIPURPOSE,. Bu1LDIN6 AND" LL URT (2) TENNIS COURTS BASKETBALL COURT IN-LINE SKATE PARK (SUMMER) ICE HOCKEY ,(WINTER) EXISTING FARMSITE (ta AGSMS) CURVILINEAR PARKWAY -' ACCESS DRIVE PARRING,,LOT�/ (461 CABs) PLAT{ AREA MULTIPURPOSE BUILDING - PREPARED FOR: FULL - SIZE 1 FULL-sIZ 1 SOCCER /I SOCCER /II FOOTBAL 4- IIFOOTBALU FIELD FIELD CITY OF LINO LAKES PARKS AND RECREATION DEPARTMENT PH. 651- 982-2440 7 kttw'k'1+dit 11 f�roperfy WE It AND PWNM4v ..fVi•cavw,[. NORTH GRAPHIC SCALE DROP -OFF AREA BATTING CAGES • PAD FOR TENTS/ MOSILE CONCES•IONS DROP -OFF AREA BATTING CAGE RED BY: BRAUER & ASSOCIATES, LTD. 10417 EXCELSIOR BOULEVARD SUITE NUMBER ONE HOPKINS, MN 55343 PH. 612-238-0831 FX. 612- 238-0833 DATE 94-98 • • • LAND USE PLANNING AND DESIGN BRAUER & ASSOCIATES, LTD 10417 Excelsior Blvd. Suite Number One Hopkins, MN 55343 Tel (612) 238 -0831 Fax (612) 238 -0833 Date: September 7, 1999 To: Rick DeGardner City of Lino Lakes From: Jeff Schoenbauer, Vice President Re: Athletic Complex Concept for Montain Property and Property Acquisition Issues. Dear Rick, Attached are a number of copies of the revised concept plan for an athletic complex for the Montain property. As you can see, the concept includes the Molitor property south of the Montain property and also includes setting aside 10 acres of Montain's property for his family homestead. Note that we considered a wide variety of layout options for the property with these additions and exclusions. The layout shown on the concept seems to work the best, at least at the conceptual level. That being said, I also think that the final design for the complex will require additional review and refinement once you get closer to actual development. Based on my review of the Montain property at the conceptual level, it appears to me that in spite of its somewhat odd shape, it is a suitable piece of property for developing an athletic complex. As the concept illustrates, the major facilities we discussed can be fit on the property, even with the exceptions made for the Montain homestead, wetland areas, and power line. The only compromises made to the concept due to the shape of the land is splitting the soccer fields (three fields on the north end and two on the south) and the proximity of parking to the youth ballfields. Other than these issues, I like the flow of the concept and think that it would serve the needs of the community very well. During a cursory review of the Anoka County Soil Survey, I found that the soils across the upland areas of the site tend to be sandy, with some sandy loams. Generally, these types of soils do not pose insurmountable impediments to construction. Overall topography across the site appears to be modest and should not pose any extraordinary costs for development. Assuming that there are no major surprises with respect to soil conditions and wetland locations, I think the property can be developed at a reasonable cost for athletic field uses. As for accessibility, I think the property is well- situated to provide reasonably easy vehicular and trail access from throughout the community. Although not as centrally located as some of the properties considered in the past, the site's location adjacent to a number of major roadways and its potential for interconnection with the trail system make it very suitable for an athletic complex. Under the current circumstances, where the city's options for acquiring an accessible property of this size becoming more limited each year, the Montain property appears to be a sound selection and well suited to meet the needs of the city. • As for land values, I assume that you have been discussing purchasing the property with local land owners, appraisers and developers, each of whom would better understand the local market better than I would. Although my expertise is not in appraising land, my recent experience with cities acquiring land for park projects leads me to believe that the price being asked for the Montain property is within reason. Unless the city is willing to employ condemnation for acquiring private property for public use, land values will be driven by the long -term market prospects. I suspect that Mr. Montain understands that if he simply held onto the property for a few more years, its value would continue to rise and at some point far exceed the current asking price. Although the price may seem expensive from a historic perspective, it is my expectation that within a few short years it will seem like a bargain. The only qualifier that I would put on the current asking price is to make sure that it reflects any land value loss for non - buildable property, such as the wetlands, and the power line. I assume that you have given this due consideration in your negotiations thus far with Mr. Montain. A final important point, from my perspective, is the need for the city to acquire this or another parcel of property for athletic uses in the near future to fill a major void in the park system. As I see it, the city's decision as to whether or not to acquire an athletic complex -sized property will greatly impact future decisions made with respect to the way other parks in the system are planned and developed. If a property can be acquired now or in the near future, the city will be in a position of much greater flexibility when planning other parks in the system. As we've discussed, this flexibility will be very important if the conservation development approach to subdivision planning now being considered by the city is to prove workable from a parks standpoint. Please call if with questions or if you need additional input. • Thank you. Sincerely. • S hoenbauer ( 1 f V• C F KES Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • Lino Lakes Parks and Recreation Department August /September Park Board Update Hanging out at Options Summer 1999 7, TIME FOR FALL! Program Highlights August /September Park Board Update SUMMER WRAP-UP Options: The Options program ended on August 6. We received many positive comments from families about this program. Parents really liked the variety of activities that were offered and the non - traditional format. Many also commented that they are eagerly awaiting information about next summer's program. Safety Camp: This year's Safety Camp, held on August 12, was the largest to date with 110 children registered. A video is currently being produced and will be presented to the Park Board upon completion. Party Wagon: The Party Wagon was very popular this summer. It was reserved nearly every weekend from June - September. In addition, people have been contacting our office in regards to summer 2000 dates. Our reservation system is adequate, but will need to be reviewed. NEW FALL PROGRAMS Floor Hockey Mini Camp: This new program for 4 -6 year olds is designed to teach the basic fundamentals and tech- niques offloor hockey. Participants will be using Sofiee hockey equipment. We have had a lot of positive response to this program - only 2 openings remain. Due to this overwhelmingly positive response, we will be adding a class in winter/ spring for 7 and 8 year olds. FALL PROGRAMS Fall Soccer: The Fall Soccer season is well on its way. As expected, the numbers of teams increased from 32 in 1998 to 50 this season. It may be necessary to relocate games from Rice Lake Elementary to other locations throughout the city to accommodate the large number of people we have in this program. Dance: Registration is going well for our fall dance classes. Due to the popularity of this program, we are offering 4 - Preschool Dance classes, 2 - Tap and Ballet classes and 1 - Danceline class. Martial Arts: Fall registration is not complete as of yet, but the preliminary numbers look on par with registration numbers from past years. Fitness: Once again, the aerobic fitness classes have strong registration numbers. We introduced a 35 -class pass for $70. This pass is proving to be very popular with those who cannot commit to a class on a regular basis. Adult Slow -Pitch Softball: We are coming to the final portion of the fall season. A combined total of 82 teams registered for the summer and fall seasons - an increase offour teams from last year. 3 vs. 3 Player Basketall: We had 13 teams register this fall. This is the most we have ever had. We needed an additional gym to accommodate all of the teams. The season will conclude on November 3. UPCOMING SPECIAL EVENTS Family Turkey Shoot: The Family Turkey Shoot is planned for Saturday, November 13, 1999. Last year, over 200 children and adults participated in this free family event. This year, we are planning for over 300 participants. In order to accommodate the increase in participants, we will be creating additional event station cutouts. We are also adding a new attraction this year - an inflatable arch bounce. With these additions, comes the need for additional volunteers. Approximately 25 volunteers are needed to make this event a success. Anyone interested in volunteering should contact Liz at 651- 982 -2443. Breakfast with Santa: This year's Breakfast with Santa will be held on Saturday, December 11, 1999. Due to thepopu- larity of this event, we are searching for a new, larger location. Traditionally, we have held this event at the Lino Lakes Senior Center, but we are quickly outgrowing this space and are continually placing more and more people on the waiting list. We hope to secure a new location in time for this year's event. Winter Family Event - Work is currently underway on a cooperative winter family event with Wargo Nature Center. Our goal is to hold the event in January or February of 2000. Any questions? Please call Barry or Liz at 651- 982 -2440. • Lino Lakes Parks and Recreation Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 8. September 27, 1999 TO: Park Board Members FROM: Mike Hoffman, Parks Supervisor SUBJECT: August and September Park Maintenance Update Summer has turned to fall and with the beginning of school most of our seasonal staff have left. This year's seasonal employees did a fine job of keeping our parks looking good and that allows our full -time staff to devote more time to park improvement projects. Hopefully, most of this year's crew will return next summer. A big thank you goes out to them. Maintenance Highlights for August and September • • Installed new roof on picnic shelter #2 at Sunrise Park. • Painted picnic shelters and tables at Sunrise Park. Rice Lake Estates Park • Site preparation and seeding. • Poured bench pads and ADA pads. • Installed park benches and kid tiles for ADA pad. • Core aeration of all athletic fields. • Poured concrete pads at Town Center and Marshan Park. • Installed irrigation at Sunrise Field #3, also added additional zone to Sunrise Field #4. • Overseeded Sunrise #3 and numerous other park areas where needed. • Installed eleven wood duck nesting boxes at various park locations. • Repaired right field area on Sunrise Field #4. • Sod cut 35'x55' area. • Established safer playable grade. • Tilled and hand raked areas. • Relayed existing sod. • Applied fall fertilizer application. • Weekly mowing of parks and grounds. • Athletic field preparation for fall softball and soccer programs. • Ordered bleachers for programmed ballfields. (Will comply to new bleacher safety standards.) • Completed Arena Acres playground. (Installed floating stones.) sw /mike /99 August and September Park Maintenance Update.doc Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 8R. September 27, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Quail Ridge Boardwalk The Parks Department recently barricaded the boardwalk in the Quail Ridge Development due to safety concerns. The enclosed letter was sent out to area residents requesting feedback on various options the city is considering. Attached are the three letters I received from area residents. Staff is recommending that the entire boardwalk be removed. This boardwalk segment currently does not serve a useful purpose. Certainly when Quail Ridge Park is developed, this boardwalk will serve a critical link to this future park. When the park is developed, a new boardwalk system could be installed. With the Park Board's concurrence, the boardwalk will be removed sometime this fall or winter. RD:sw sw /parkbrd /Quail Ridge Boardwalk.doc • Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • August 23, 1999 TO: Quail Ridge Residents FROM: Rick DeGardner, Public Services Director SUBJECT: Quail Ridge Boardwalk Hello! Due to safety concerns the city recently closed the boardwalk located near the Ruffed Grouse Court cul -de -sac. The city is exploring various options including renovating, replacing, removing, or closing the boardwalk. Renovating Boardwalk: The rail system and numerous planks are in need of upgrading. Several support posts would need to be adjusted. Replacing Entire Boardwalk: Simply renovating portions of the boardwalk may not be practical since other segments may continue to fail. It may make more sense to replace the entire boardwalk using more current standards, materials, and technology. Removing Entire Boardwalk: Currently this boardwalk segment does not serve a useful purpose. Certainly when Quail Ridge Park is developed this boardwalk will serve a critical link to this future park. When the park is developed, a new boardwalk system could be installed. Closing the Boardwalk: Currently the entrance to the boardwalk is barricaded. This option would require the least amount of resources. When development of Quail Ridge Park occurs, we can more closely analyze the condition of the boardwalk and determine whether the boardwalk system should be upgraded or replaced. If you have any thoughts regarding this issue please submit them by fax at 651 982 -2439. My 411 mailing address is 600 Town Center Parkway, Lino Lakes, MN 55014. I will notify you when we determine the best course of action. sw /rick/Quail Ridge Boardwalk.doc August 26, 1999 Dear Rick We received you letter in regards to the Quail Ridge Boardwalk. We would like to voice some of our opinions and concerns involving this matter. Our primary concern is with the safety of the bridge. We have two young children who believe this boardwalk to be an ideal place to explore and hunt for frogs and toads. Obviously they have be warned against going on the bridge, but kids will be kids and I have found mine and other neighborhood children on and around the barricade and boardwalk. We truly believe there is no other option but to remove this "accident waiting to happen" before it is too late. Should the city decide in the future that a boardwalk is needed, then and only then should a safe and up to code boardwalk be placed. I fmd it ironic that a city that strictly enforces codes on decks and patios is so unconcerned with the potential hazard of a broken down old bridge, over a swamp in a neighborhood with many curious children running around. You had mentioned an option to replace the entire boardwalk. We believe this to be a waste of city funds at this time because, as you mentioned, the boardwalk does not serve a useful purpose. Unfortunately the bridge has been very useful to the criminals that have been plaguing our development for the last few years. This boardwalk is an easy get away for these criminals, as it emerges into a wooded area. Lastly, the barricade that the city put in our development is an eye sore and an insult to our intelligence. Does the City of Lino Lakes truly think we are ignorant enough to believe that this barricade would be sufficient to keep our children safe. Not only does it further entice the kids; it also diminishes the beauty and value of our homes. I believe that we are paying enough taxes (which we are willing to pay; for the luxury of living in this beautiful development) that we should receive a little more consideration from our city officials. We would very much like to see the barricade and boardwalk removed as soon as possible this fall. We thank you for your time. Sincerely, Curtis and Sandy Johnson 1161 Ruffed Grouse Ct. Lino lakes, MN, 55014 • • • • Dear Rick, I'm writing you in response to the letter we received addressing the Quail Ridge boardwalk. You asked for any questions or concerns we may have regarding this issue. We have several. We agree that the boardwalk is beyond restoration. To us this is an unrealistic option. It would require city funds that can be used more productively elsewhere. Leaving the boardwalk barricaded until the Quail Ridge Park becomes a reality is also unrealistic. We will explain our concerns: • From our understanding the Quail Ridge Park will not be complete for at least two years. The city needs to consider the liability they face if they leave an unsafe structure standing for any amount of time. A barricade on this kind of a boardwalk does not keep a curious child or an adult looking for mischief from going on this structure. If anything, it enhances the temptation even more. I have seen children duck under and step around the barricade and continue to play on this unsafe structure. The children also play and climb on the barricade because it looks (and is) fun. This boardwalk was built over water; any type of barricade that the city decides to put up will NOT keep children and adults from continuing to explore this boardwalk. • As you stated in your letter, the boardwalk dead -ends into nothing. This boardwalk dead -ends into a heavily wooded area! If you look at police reports over the last several years you will find that crime has come across this boardwalk into our neighborhood. This wooded area is the perfect setting for people who have crime on their minds. • The barricade and boardwalk are extremely unattractive. This boardwalk is not maintained. Quail Ridge is a small, quiet, neighborhood and we paid a large amount of money for what most would consider a safe and beautiful area. We do not consider a barrier on a boardwalk that is both an eyesore and a danger to all that live here a good property value. We have tried to summarize why we feel the boardwalk should be taken down this fall. When the Quail Ridge Park is complete, the city could decide if a safe boardwalk should be built. If the city decides to `sit' on this one the reality of losing one of our children is very real. Often times nothing gets done until a tragedy strikes. We are hoping that Lino Lakes is not one of those places. We stress the urgency of getting this boardwalk removed As Soon As Possible! Thank you for your time, John and Pam Bolduc 651 - 426 -7776 RUG -24 -1999 22:48 FROM TJ FOOD VENTURES INC August 27, 1999 • Mark Cory 6697 Ruffed Grouse Rd Lino Lakes, MN 55014 651 - 653 -4730 (H) 651- 774 -1411 (W) Rick Degardner Lino Lakes public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 Dear Rick; TO 9822439 I acu writing you in response to the letter that I received from you regarding the Quail Ridge Boardwalk. Being a parent of two small children I find myself Since, you have begun �y concerned over this boardwalk, gun to develop the sout l side of Birch Street. the run off from the Trappers Crossing development flows down the hill and under the boardwalk. In the past years before the development there was only water under the boardwalk in the spring and then it would dry up. Since the development, the water levels continue CO rise and it no longer dries up. I feel that you should take into consideration the water Ievels under the boardwalk when determining the future of this project. Currently, it is not a safe place for people to walk. Even if it was not sinking there are no sides on it, only a wire cable to hold on to. It would be very easy for a chilt4 to fah in. I feel that you should do one of two things, either take it down or replace it with a proper bridge with enclosed sides and railings. If we are going to be making a park across the boardwalk some day we will need a proper bridge to handle the people. If 1 can be of any further assistance please call. Sincerely, Mark T. Cory • P.01 Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 g8. September 27, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Behm's Century Farm Park Development Update At the July 12 City Council meeting, the Council approved selling 2.55 acres of city property in Behm's Century Farm Park. The proceeds are to be used for development of the remaining park land (6 acres). Mr. Uhde has agreed to provide the following scope of work: • Clearing and grubbing all areas for bike paths and active play areas and removing storm damaged trees and groundfall. • Install all necessary silt fence and erosion control. • Perform park grading including grading for trails, play area, and drainage. • Tillage of existing soils in all open areas to prepare for seeding. • Installation of trails including 4" sub -base. The estimated project costs of the above listed items is approximately $52,000. Mr. Uhde has agreed to provide a summary of development costs. If total development costs are less than $75,000, Mr. Uhde will submit a cashiers check for the difference. I anticipate using the additional amount for irrigation, seeding, and paving trails. Attached is a grading plan for the park area. Please note the eastern trail is located within a 50' wide strip of park land leading to Mustang Lane. An additional trail connection is also located in the northeastern portion of the park which lines up with the trail connection to the 5th Addition. Note the area inside the trail loop will be leveled and prepared for seeding. Areas outside the trail loop will be kept in its natural state. I anticipate keeping the southeastern portion of the park more of a natural area which may include prairie grass, etc. The Rice Creek Watershed District approved the project including realigning the drainage ditch on September 22. I anticipate grading activity to begin very soon. Playground installation is scheduled for Saturday, October 23, at 9am. Flanagan Sales (Little Tikes) was selected as the vendor. We have about a dozen residents who have expressed an interest in assisting the city in installing the playground equipment. RD:sw sw /parkbrd/Behm's Century Farm Park Development Update.doc n • • • / CENTURY FARM Development, Inc. September 1, 1999 Mr. Rick DeGardner Parks and Recreation Department City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 RE: Behms Century Farm Park Dear Rick, Below please find our proposal for the construction /scope of work for the Behms Park. Estimate /Scope of Work to Include: Provide Engineering Services, Survey services, pro- vide Project Supervision /Management, Clear all areas for Bike Paths /Trails and construction activities, Clear all storm dam- age and downfall, Install all necessary silt fence and erosion control for construction activities, Perform all Park Grading as per Plan dated 8 -31 -99 prepared by John C. Johnson Consult- ants, Inc., including play area, grading for drainage, and till- age of existing soils in all open areas to prepare for seeding, Install Bike Paths /Trails per plan, as per City of Lino Lakes Specification /Detail attached including grading and Class 5 only. Project Estimate - $51,900.00 It is our understanding that the City of Lino Lakes may wish to add work as the Project progresses, and also since the vadue of the work performed may be less than the Project Est- imate, it is agreed that the final cost of the Work performed shall be on a time and materials basis with Invoices provided to the City to cover all work performed as it progresses. Any deviation from the above budget will result in an adjustment to the cash /work allowance budget total agreed upon by the City of Lino Lakes and Century Farm Development. THANK YOU Project Manager Century Farm Development 3825 - 85th Avenue North • Brooklyn Park, Minnesota 55443 • 612 - 424 -8559 Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982 -2440 Fax (651) 982 -2439 • • September 27, 1999 TO: Park Board Members FROM: Rick DeGardner, Public Services Director SUBJECT: Trail Update Marshan Park Trail This trail connection was completed a few weeks ago. Staff will be restoring the area within a few weeks. Next spring, we will be planting some additional shrubbery along the northern side of the trail to create additional buffering between the residential homes and the newly created trail segment. Lilac Street Trail This trail segment was installed in early September. Turf restoration will be done this fall. Otter Lake Road Trail This trail should be completed sometime this fall. RD:sw sw /parkbrd/September 99 Trails Update.doc 4. COUNCIL WORK SESSION APRIL 17, 1996 • CITY OF LINO LAKES MINUTES • • DATE April 17, 1996 TIME STARTED 5:00 p.m. TIME ENDED 8:50 p.m. MEMBER PRESENT Council Members Bergeson, Kuether, Lyden, Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Consulting Engineer, David Mitchell, SEH; Community Development Director, Brian Wessel; Assistant to the City Administrator, Dan Tesch; Chief of Police, David Pecchia; Fire Chief, Milo Bennett; Parks and Recreation Director, Marty Asleson; Planning Coordinator, Mary Kay Wyland and Clerk- Treasurer Marilyn Anderson. SALARY COMPARISONS, GROUP VI, 1995 STANTON SUR Mr. Tesch presented a revised salary survey comparison. midrange salaries paid by other metropolitan commu ' 'es population between 10,000 to 25,000 residents Each year job positions in this City Mr. Tesch indicated that h City. He will present i EARTH DAY N TESCH is based on no Lakes with a descriptions are updated. pled a revised organizational chart for the cil when it is completed. An agenda for E Day was presented to the Council. Mr. Tesch noted that a bus will shuttle people from a parking lot on the east side of Main Street to Wargo Nature Center, the site of the activities. CITY SURVEY UPDATE, DAN TESCH The Parks Department has initiated a resident survey. Persons interested in the survey will meet on April 25th to determine which issues should be included in the survey. The final draft of the survey will be brought to the City Council for their review. At that time, the Council may add or delete items they feel are important. COUNCIL WORK SESSION APRIL 17,1996 CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY UPDATE, DAVID AHRENS/RANDY SCHUMACHER Mr. Ahrens and Mr. Mitchell, SEH, presented an updated site plan for the Centennial Middle School. The site plan shows the most current proposal for the relocation of Elm Street. Mr. Mitchell has met with representatives from both the Minnesota Department of Transportation (MnDOT) and the Centennial School District and presented this plan to them. The School District has indicated that the new school will generate approximately 1500 to 2000 trips per day. The bus traffic would enter and exit the site via the southwest driveway off of Elm Street and car traffic would enter and exit via the north entrance off of the relocated Elm Street. The Council discussed the new site plan, asked several questions and expressed concern regarding pedestrian traffic on Elm Street near the planned ballfield. Staff reviewed the trail alignment along Elm Street and along Lake Drive. It was noted that e School District will construct the trails which will be located on City right- maintained by the City. The City has applied for ISTEA fundi �a on of the trails. Council discussed the parcels of land located a explained that the School District and Mr. parcels so that the School District wi adjacent to the Middle School from the Middle School. S� • e ... is could be developed fo K r use. Chief Bennett ex present any probl eal ed Elm Street. Staff in negotiating a trade of some on the west side of Elm Street own all of the land across Elm Street ssed how the land owned by Mr. Rehbein he has reviewed the proposed site plan and it does not he Fire District. Fire response time will not be impacted. Chief Pecchia explained that he has conversations with both the CSO and with Mr. Schumacher. He did have some issues relating to trails and to signs, however, these issues have been addressed. Chief Pecchia said he is pleased to see a signal light at Elm Street and Lake Drive. This matter is on the April 22, 1996 Council agenda. ROAD CONCERNS, J. P. HOUCHINS Mr. Houchins presented a letter from the Citizens Advisory Group (CAG) relating to recent conversations about extending Birch Street east over I -35E to the Lino Lakes/Hugo border. The City of Hugo has proposed to extend their 134th Street west to meet Birch Street at the border. This would allow Hugo residents to bypass Main Street to access I- 35E. PAGE 2 • • • COUNCIL WORK SESSION APRIL 17, 1996 The letter presented by Mr. Houchins asked Council to examine the possibility of constructing such a connection road. Mr. Schumacher explained that both Mr. Ahrens and Mr. Powell have talked to the City of Hugo about this matter and indicated that the City of Lino Lakes was not in favor of the proposal. Mr. Houchins will bring this information to the CAG. ENVIRONMENT ADVISORY BOARD (EAB), MAURINE DAVIDSON Ms. Davidson appeared before the Council in February and was directed to contact other municipalities to see how they handle environmental concerns. Ms. Davidson contacted eight (8) cities and most of them have a forum to consider environmental concerns. However, no city has a separate Environmental Board. Ms. Davidson presented a written outline of her investigation. She noted environment groups do not appear to scare developers away. The en . 'tal groups usually were able to recruit members who have some backgro iro ental issues. These groups prepared studies and developed inve at « sources considered important to their city. Ms. Davidson noted that presently the EA is laws. However, there is still a lot of room for compromise or cha Staff was directed to get i work session. Council meeting. LEADERSHIP, art ` "'ents and bring the matter to the May 22nd r. Asleson and Mr. George Lindy also attend that UILDING UPDATE, RANDY SCHUMACHER A copy of the Executive Summary of the March 21st Leadership and Team Building retreat has been prepared and will be delivered to the Council on Friday. As a follow -up, staff asked that the following list of items be considered by the Council: - Adopt the three (3) to five (5) Year Goal Program - Consider whether another session should be held in order to update the City's Mission Statement - The Development of Value Statements If the goals established at the Leadership and Team Building retreat are adopted by Council, staff will incorporate them into their department goals and prepare work plans. In addition, a style and behavior analysis (DISC Exercise) will be performed next month. A follow -up with staff who were present at the retreat will be conducted to better understand the motivation and styles of fellow employees. The Organizational Climate COUNCIL WORK SESSION APRIL 17, 1996 Questionnaires will be reviewed and a work plan developed that would include among other items, appreciation and rewards. Council will be kept updated on this matter. REGULAR AGENDA 6:30 p.m., Continuation of Public Hearing, Centennial Middle School Street and Utility Improvement - Mr. Ahrens explained that at the public hearing, he will present all proposals for access to the Middle School. The School District will present their proposals. Input from the residents will then be accepted. Once all of this is completed, the Council will close the public hearing and wait at least 10 days before approving the project. Council discussed what access option would be the most appropriate for the Middle School. Staff explained that Council does not have to make a decision on Monday evening and can even ask for additional input. It was noted that whatever .tion is finally chosen, everybody will not be happy. 6:30 p.m., Continuation of Public Hearing, 12th Aven ' z i �� _ "`� rovement - Mr. Ahrens met with the developer and his attorneys d eras agreed to pay $285,000 toward the construction of a rural sec e +. ad ginning at the south end of Brandywood Addition on 12th Av t t Frontage of Trapper's Crossing, 1st Addition. He will also should be satisfactory for the n Staff was asked to pro along the 2nd A another public he information will not appeal this amount. This road lion about who will pay for upgrading Holly Drive ppe Crossing. Staff was also asked to determine if uired if the originally street standards are changed. This d prior to the continued public hearing. CIRCUS, COUNCIL MEMBER NEAL The Circle -Lex Lions Club are sponsoring a circus next week. They are looking for a place to hold the circus. One possible location is the vacant field south of Swan's Ice Cream on Lake Drive. This matter will be added to the agenda Monday evening. The Council took a five (5) minute break. Hiring Police Personnel - Chief Pecchia outlined each of the four (4) positions to be filled and gave Council Members a packet of information outlining how the positions will be funded. Council expressed concern about funding all of the positions in 1997 since the Police Officer's Teamster's Union contract has not been settled. Chief Pecchia explained PAGE 4 • COUNCIL WORK SESSION APRIL 17, 1996 that he is replacing two (2) officers who are not with the Police Department any longer. He is proposing to add another Police Officer to the roster based on the Community Policing concepts. This matter is on the regular Council agenda for Monday evening. Consideration of Resolution No. 96 - 43, Approving Final Payment of Contract for Deed for Apollo Business Park - The City purchased the Apollo Business Park on a contract that allowed the City to pay for the land as it was developed. The land has been developed ahead of schedule which will allow the City to close the contract and save interest dollars. When all of the land is sold, the City will realize a profit from the contract. This matter is on the regular Council agenda for Monday evening. Consideration of SECOND READING, Ordinance No. 02 - 96, Rezone Lands Purchased by the Centennial School District for Building a Middle S hool on Elm Street - Staff noted that this item will require a 4 /5th vote of the Co ff was directed to indicate on the agenda the items that require a 4/5t ANNUAL APPOINTMENTS Earlier this year, the Council interviewed .n• sates th en positions on all of the boards and committees. The method ers for the boards and committees caused a great deal of concern an ccounting error when the Council voted on the candidates. The Council has centered around Member using th rated each candid s m er at several Council work sessions. The discussions omplete the appointment process with every Council ethod of selection. The process that was used earlier this year by a point system. Some Council Members felt that this method did not allow for "freshness ", open mindedness, and education from the school of "hard knocks ". The Council held another lengthily discussion on this matter and decided to use another method of selecting Planning and Zoning Board members, a Circle Pines Gas Utility representative and the Parks and Playground board members. The process to be used includes the use of a white paper ballot containing the names of all the candidates. Each Council Member would vote for three (3)candidates for the Planning and Zoning Board. The three (3) candidates with the most votes would be appointed to the three (3) open positions. Since there were two (2) candidates for the one open position on the Circle Pines Gas Utility Commission, the person with the most votes would be appointed to that position. Since there were three (3) open positions on the Parks and Playgrounds Board and there were three (3) candidates, all three (3) of the candidates would be appointed to that board. COUNCIL WORK SESSION APRIL 17, 1996 The ballots were given to the Council and votes were collected and tabulated. Mr. Allan Robinson, Ms. Caroline Dahl and Mr. Don Dunn received the most votes for the Planning and Zoning Board positions. Mr. Vern Reinert received the most votes for the Circle Pines Gas Utility Commission position. The City Council will formally appoint the persons selected this evening to the boards and commissions as voted on this evening. The meeting was adjourned at 8:50 p.m. These minutes were considered, corrected and approved a regular Council meeting held on September 13, 1999. Mari yn G. Anderson, Clerk- Treasurer Sept. 3, 1999, (10:11 a.m.) Sept. 21, 1999 (12:30 p.m.) PAGE 6 • • COUNCIL WORK SESSION MARCH 19, 1997 CITY OF LINO LAKES MINUTES DATE March 19, 1997 TIME STARTED 5:00 p.m. TIME ENDED 9:37 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Chief of Police, David Pecchia; Community Development Coordinator, Mary Alice Divine; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Solid Waste Coordinator, Jackie Constant; Finance Director, Mary Vaske; Accountant, Paula Schloer and Clerk- Treasurer Marilyn An CONSIDER HIRING A PART -TIME POLICE DEP DAVID PECCHIA Chief Pecchia explained that a part -timer or ne -`-d in his office. The position was advertised in the Quad P . • •' ations were received. He recommended that Ms. Jacque]' This item will be on t SCHEDULE F RANDY SCHU nday evening. RUCTION OF POLICE DEPARTMENT BUILDING Staff explained that if this building is to be under construction before the first frost, a fast paced program and schedule must be implemented. An architect and a general contractor should be hired as soon as possible. A design for the building based on the department needs should be completed by July. Council discussed whether the Police Department building should be a "free- standing" building or part of a complex. The general consensus was that a complex would better promote community. Other uses considered for this complex was a new city hall, a building to be leased by the Centennial School District and possibly something for Anoka County. Mr. Wessel will prepare an implementation procedure including hiring a construction illmanager and requesting bids. The procedure is on the March 24, 1997 Council agenda. COUNCIL WORK SESSION MARCH 19, 1997 PRELIMINARY FINANCING FOR CONSTRUCTION OF POLICE DEPARTMENT BUILDING, RANDY SCHUMACHER/MARY VASKE Staff is working with Springsted, Inc. to prepare a finance proposal for the new Police Department building. Staff recommended that the Council hold a special meeting to discuss the financing proposal with Springsted. Springsted, Inc. is recommending that the City finance this building with a lease /purchase plan as was done with the Centennial Fire District building. Staff noted that the economy is slowing and interest rates are falling. This would be a good time to borrow money. Staff discussed the possibility of constructing a new city hall along with the new Police Department building. Estimated costs would be $4,000,000 for both buildings. These buildings could be financed with a combination of existing cash reserves and lease /revenue bonds. Staff was directed to prepare a funding proposal that includes the impact on taxes and the tax levy. Council Member Bergeson explained that Council cannot consider t sal without considering the impact it would have on the park referendum. not lose sight of the park issues. He asked that the funding proposes 11 ff " ity obligations. Council will decide whether to fund the c building or both of the Police Depart the funding proposal. This matter will be on jus e Police Department building after they have reviewed work session agenda. 1997/1998 CO � 1 EVELOPMENT BLOCK GRANT (CDBG) RE- ALLOCATION, SCHUMACHER/PAULA SCHLOER Staff explained that only 15% of the entire CDBG funding designed for municipalities within Anoka County can be used to fund public services. Now that all municipalities have submitted their allocation proposals to the County for their portion of the CDBG funds, it has been determined that allocations to public services far exceeds the 15% limit. Therefore, municipalities have been requested to re- allocate their portion of the CDBG funds. Staff explained that normally CDBG funds support the entire Senior Center budget for this City. Staff is now recommending that the budget be amended to indicate that the Senior Center budget is supported by the General Fund and the trail system is supported with the CDBG funds. This change will not affect the bottom line of the budget. This matter is on the March 24, 1997 Council agenda. PAGE 2 COUNCIL WORK SESSION MARCH 19, 1997 • ANOKA COUNTY COMMUNITY ACTION PROGRAM (ACCAP), MOVE HOUSE INTO CITY ON LOT LOCATED ON SUNSET ROAD, STEVE KLEIN/MARY KAY WYLAND • Ms. Wyland introduced Mr. Klein from ACCAP and Mr. and Ms. Vaneske who own a house in Shoreview near Turtle Lake. Mr. and Mrs. Vaneske wish to donate their house to ACCAP to moved to a lot on Sunset Avenue currently owned by the City. ACCAP. They would like to create an affordable house to assist a first -time homebuyer. ACCAP would not make any money on the proposal. The Vaneske's also wish to aid a first -time homebuyer. ACCAP asked the City to donate the lot on Sunset Avenue making the home more affordable. Council expressed concern about giving City owned land away, if this is something the City should be involved in and if the City should sell the lot at market price and use the money to implement another program. After further discussion, Council asked that Mr. Klein and staff prepare selling the land to ACCAP at a specific dollar figure to cover the co other costs related to selling the lot. This matter will be on the agenda. VIDEO EQUIPMENT UPDATE, DAN TES Mr. Schumacher explained that Mr. equipment. He has put this pro city hall will be constructs roposal for sments and rk session a proposal for needed video e Council decides whether a new This matter will , N•n t ch °" th work session agenda. SOLID WASTE r ANCE, JACKIE CONSTANT The Solid Waste Committee is in the process of preparing an ordinance for organized solid waste and plan to present it to the Council at their April 14th meeting. Ms. Constant noted that this ordinance only addresses residential solid waste haulers. The Committee would address commercial and industrial haulers at a later date. She also recommended that the ordinance currently being prepared include provisions for building debris created at new home construction or home remodeling sites. Council directed the Committee to work with the builders to draft this portion of the ordinance. Council also directed the Committee to make this portion of the ordinance effective after the current building season to allow the builders to change their process. After further discussion, staff was directed to include condominiums, town homes and 1111 mobile home parks in the proposed ordinance. The term of the license was proposed to be COUNCIL WORK SESSION MARCH 19, 1997 three (3) years for the first term and five (5) years for each term thereafter. Council felt that longer license terms may give the customers more favorable rates. Staff was also directed to include a cancellation clause in the proposed draft, provide for a means to assess unpaid customer bills and extend the current license period for the current haulers to December 31, 1997. Haulers will bill the customers thereby eliminating the need for additional City staff. The matter will be brought back to the Council at a future work session. ENVIRONMENT AFFAIRS COMMITTEE (EAC)UPDATE, RANDY SCHUMACHER Council discussed the process of making the EAC a permanent body similar to the Park Board and the Planning and Zoning Board. Mr. Tesch will meet with Ms. Maurine Davidson, a member of the EAC o outline Council directives which include organizing this committee as the o mending boards; by -laws, and preparation of an ordinance establishing Council will receive an update on the matter in about EMERGENCY ORDINANCE, LAND O RA F t PHASE I, TOWN CENTER, BRIAN WESSEL Staff recommended an em • •'a in � e be adopted to purchase land to be included in the Town Center de =,,• �•. n'� e same process used in the purchase of the Apollo Business Park w.z� „• be for ,:s purchase. The purpose for this recommendation is the City would h te` k• ntrol of the development as well as the timing of the development. Mr. Wessel used the overhead projector and provided the background on this matter. He is proposing to purchase the Glenn Rehbein property former owned by the Methodist Church. Originally Mr. Rehbein wanted to be a partner in the Village development but now is directing all his resources to a development in Wisconsin. In addition, originally Mortenson Development was backing this project but now Kraus /Anderson will be the developer. Mr. Wessel outlined a proposal for acquiring the Rehbein property. Ownership of the land will remain with Mr. Rehbein until each parcel is sold. If there is no development within five (5) years, the land reverts back to Mr. Rehbein. The City has no other obligation. Mr. Rehbein will be motivated to go along with this proposal because he is facing trunk utility assessments. Mr. Wessel also recommended purchasing the Funkhauser's property. This property almost separates the Rehbein property from the property the City is obtaining via the land swap with Anoka County. PAGE 4 • • • COUNCIL WORK SESSION MARCH 19, 1997 Rezoning of the property was discussed and several other town center developments were noted. Staff noted that this matter will be discussed at 6:00 p.m. on March 24, 1997 by the EDA. Also on that agenda is the sale of a lot in the Apollo Business park. STATUS OF WARE ROAD RECONSTRUCTION, DAVID AHRENS Mr. Ahrens presented a schedule for the reconstruction of Ware Road. He was directed to proceed with the schedule including the public hearing. If the benefited property owners reject the assessments, a referendum will be placed on the November election ballot. If the referendum is defeated, the Charter Commission will be asked for assistance in determining a plan for the reconstruction of City streets. Mr. Schumacher will draft a letter to the Charter Commission and place a copy of the letter in the Council packets. Mr. Ahrens noted that with the large amount of development i reconstruction of Ware Road is a high priority project. He proceed with the project even if the referendum is de area, the the Council A resolution ordering the preparation of a eaility +ort Ware Road is on the March 24th agenda. ROAD IMPROVEMEN Mr. Ahrens expl preparation of a resolution will be project. The proje d t as epared a "green sheet" and a resolution ordering the port for the Lakes Addition street reconstruction project. The arch 24th agenda. Mr. Ahrens presented a schedule for this ill be a test of the Charter requirements for reconstructing the roads in the Lakes Addition area. MARVY STREET UTILITIES, DAVID AHRENS Mr. Ahrens prepared a summary of the proposed utility improvements in the Marvy Street area. He noted that the project will cost about $560,000. The City would be responsible for approximately $250,000 of the costs and the balance would be paid by assessments to the benefited property. There are 35 lots affected by the project. Some of the lots can be divided. The per lot assessment would be approximately $12,600. Since this area is not in MUSA, only lots with failing septic systems could hook to the sanitary sewer line. The entire project would be financed by a bond issue. Council discussion followed. A 20 year assessment period was suggested rather than the normal 15 year assessment period. COUNCIL WORK SESSION MARCH 19, 1997 Staff was directed to schedule neighborhood meetings and set the public hearing for the project. Council asked that staff prepare a per year assessment figure for the affected property owners. A resolution setting the public hearing was added to the March 24th agenda. NIGHT RECORDING, UTILITY EMERGENCIES, DAVID AHRENS Mr. Ahrens explained that back -up controls for the water tower on Apollo Drive are installed and will be tested tomorrow. Recently an emergency occurred at this tower on a weekend. Residents affected by the emergency tried to alert the City but were unable to reach anyone. Ms. Jean Viger, secretary for the Public Works Department, Mr. DeWolfe and Mr. Ahrens have now prepared a plan to be used in similar situations. The plan outlines who gets the emergency call and what is to be done so that the public will know that a problem has been reported and is in the process of being resolved. COUNCIL COMPENSATION, RANDY SCHUMACHER Mr. Schumacher distributed a Council salary increase pro cost of living increase. Council suggested that Coun : et month. The four (4) meetings are the two (2) re regular work sessions. If a Council memb for that meeting is deducted. This matter will be on a future 1 .- n r includes a 4) meetings each me`!''`ngs and the two (2) work sessions, the salary Agenda Item 11 • „ °Appointments - Mr. Schumacher outlined the proposed appointments sch le. He suggested that Mr. Pat Huleman be appointed to the Friends of the Parks Foundation board. Council Member Kuether suggested posting signs in new subdivisions where new parks and trails will be developed. This would eliminate citizen concerns when park or trail development occurs. This matter was referred to the Park Board. The meeting was adjourned at 9:37 p.m. These minutes were considered, corrected and approved at a regular meeting held on May 24, 1999. PAGE 6 • • COUNCIL WORK SESSION Marlyn G. Anderson, Clerk- Treasurer MARCH 19, 1997 PAGE 7 • • SPECIAL COUNCIL MEETING APRIL 3,1997 CITY OF LINO LAKES MINUTES DATE April 3, 1997 TIME STARTED 6:00 P.M. TIME ENDED 7:20 P.M. MEMBERS PRESENT Council Members Kuether and Lyden and Mayor Landers MEMBERS ABSENT Council Members Bergeson and Neal Staff members present: City Administrator, Randy Schumacher; Planning Coordinator, Mary Kay Wyland; Community Development Coordinator, Mary Alice Divine; Consulting Planner, David Licht of NAC and Clerk- Treasurer Marilyn Anderson. The purpose of the special meeting was a presentation from Metropolitan Council representatives Richard Thompson and Jim Solem of an overview of the etropolitan Council plan for this area of the Metropolitan region. Mr. Solem explained that Metropolitan Council has been planning the region highways, housing, sewer and gr • , . h metropolitan region. He expects the region to 25 years. The statistical forecasts for the s ve ty follows: ility of e entire mi to the rate of the past ropolitan region is as Population growth t ' '_ w sa d t ` e year 2020 650,000 Household gro now and the year 2020 330,000 New job ate een w and the year 2020 410,000 Mr. Solem noted ` • aby boomers" are getting older and will create an enormous impact on housin ransportation and medical services. Local Comprehensive Plans must be drafted in the next couple of years to anticipate and address these needs. The Metropolitan Council will work with local communities to manage the long -term growth. Metropolitan Council is forecasting that Lino Lakes will grow significantly by the year 2020. The projections for Lino Lakes are as follows: 1996 Number Household 3,900 Population 13,000 2020 Number 9,000 25,000 Mr. Solem explained that it is important to manage the projected population growth and • to plan a mixture of housing types and costs to accommodate this growth. The SPECIAL COUNCIL MEETING APRIL 3, 1997 Metropolitan Council is projecting no significant changes in the highway transportation system but they will be working on a mass transit program such as light rail. Metropolitan Council expects traffic to increase at a rate of 7% per year. They also expect that some baby boomers will relocate outside of Minnesota after retirement. The housing market is also expected to change because the population growth after the baby boomers will be much smaller. The rapid growth in the housing market is expected to significantly subside after the year 2010. Kim Sullivan, director of the 20/20 Vision project asked if Metropolitan Council would help Lino Lakes because it appears that Lino Lakes does not fit the mold of other outer ring cities. Mr. Solem noted that Metropolitan Council is working with a computer imaging and mapping process. This important tool is available to all communities who are in the process of updating their comprehensive plans. He also suggested that Lino Lakes could be used as a test pattern. Council Member Lyden explained that Lino Lakes has a unique as well . a high quality of life style. He referred to a December, 1996 newspaper article and t Lino Lakes wants to grow at a significantly less rate than predicted • t . ' e asked, would the Metropolitan Council dictate to Lino Lakes ho a ill have and will Lino Lakes be able to control its own destiny? o i is his hope that Lino Lakes and the Metropolitan Council can �� _� �� : iii o f ion Lino Lakes destiny. He noted that the Metropolitan C. n. -s, ura '` g more growth in the core cities to lessen the impact on current ag= r cture. Metropolitan Council is also encouraging all entities to �a • .r .a .' velop a single growth pattern. Mr. Solem was asked ment in the former Twin City Arsenal impacts Lino Lakes. Mr. Sole s .1 at ed development is planned including a mixture of housing types. Mr. Solem noted t ` t no one really understands the future economy. However, it is expected that both downtown Minneapolis and downtown St. Paul will continue to be the "hub" of employment growth. Ms. Sullivan explained that the citizens should "drive" the vision for Lino Lakes. The process should include the preparation of a comprehensive plan by the citizens and then it should be presented to the Metropolitan Council for inclusion in the regional plan. Mr. Solem noted that MUSA has always been a nightmare for everyone. Metropolitan Council also wants every community to prepare their plan and then fit it into the regional plan. There will be some friction, however, eventually everything will come together. A Lino Lakes resident in the audience noted that Mr. Solem referred to an "adequate" plan. What is an adequate plan? Mr. Solem said the Metropolitan Council wants an indication that the City has looked at future development and has prepared a plan for that Page 2 • • • SPECIAL COUNCIL MEETING APRIL 3,1997 development. The plan should include an approximate population figure. The plan is then presented to the Metropolitan Council and further discussions will follow. The Metropolitan Council is not saying that Lino Lakes has to grow at all. The figures that were given earlier are an attempt by Metropolitan Council to predict what is going to happen. The important point is that Lino Lakes must prepare its own plan and the Metropolitan Council has to fit it into the regional blueprint. Mr. Mike Trehus, a resident of Lino Lakes noted that if the Metropolitan Council allows further suburban sprawl, it only insures the death of the core cities. He suggested that Metropolitan Council limit suburban sprawl by refusing to allow the expansion of the MUSA. Council Member Lyden explained that it appears that the Metropolitan Council does not expect the east metro area to grow significantly. It seemed that there should be more growth there because they have a better transportation system. Mr. Jamie Schapps explained that the Comprehensive Plan Task Force w'll meet on May 8, 1997 to discuss development districts three (3) and four (4). He e Task Force to take about 18 months to complete the Comprehensive Plan The meeting was adjourned at 7:20 p.m. These minutes were considered, corrected e•pro �a• at;.ular meeting of the City Council on June 14, 1999. Mar ilAin.A.A-6,ft... lyn G. And ". ° rea ' er ullivan, Mayor L • • • COUNCIL WORK SESSION APRIL 9, 1997 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES April 9, 1997 4:30 p.m. 8:35 p.m. Council Members Bergeson, Kuether, Lyden, Neal and Mayor Landers None Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Finance Director, Mary Vaske; Chief of Police, David Pecchia; Solid Waste Coordinator, Jackie Constant; Community Development Director, Brian Wessel and Clerk - Treasurer Marilyn Anderson. Consulting Attorney, Barry Sullivan was also present to provide legal assistance when considering the Solid Waste Ordinance. ANNUAL REVIEW, CITY ADMINISTRATOR Mayor Landers read a list of performance items that was suggested that the performance review be reschedule Several Council Members indicated that they h referring to and were not ready to address indicated that they were ready for thi He tudy the items. li ayor Landers was s. Some Council Members After discussing what the • .g e vie should be and whether or not the review could be held during a meeting, staff was directed to get the City Attorney's opinion regardin • s . lo or r ting and to determine what method was used for the last City Admini SOLID WASTE ELLIOTT INANCE UPDATE, JACKIE CONSTANT/LINDA A draft of the Solid Waste Ordinance has been prepared. Staff is recommending that Council address this matter as soon as possible so that the new Ordinance can be adopted by July 1, 1997 because the solid waste haulers licenses will expire on June 30th. Council reviewed the proposed ordinance in detail. Some provisions include: - increased insurance limits - a 10 day cancellation notice was included - haulers will be asked to bid on a three (3) year and a five (5) contract to determine if there is any cost benefits to the resident - hours of operation are to be consistent with other cities otherwise costs will increase - restriction on the number of trucks in the City COUNCIL WORK SESSION APRIL 9, 1997 - recycling included in contract - an indemnification clause be added to insure the City does not get sued in case the hauler is sued - City will collect fees from residents and then pay the hauler - include language regarding a container The Ordinance will be updated and placed on the April 14th Council agenda EARTH DAY UPDATE, JACKIE CONSTANT Plans for the Earth Day celebration are complete. Over 600 hundred volunteers will be working in the quad cities to clean roadways and participate in other activities. An Earth Day Proclamation is on the April 14th Council agenda. TRASH GUARD ON DITCH #10, ALAN ROBINSON Mr. Robinson called Council Member Kuether to let her know that the tr sh guard on ditch #22 in the area of Apollo Drive is filled with debris and has .1 ditch. He asked that the trash guard be removed. Mr. Schumacher noted that the City is currently in lit' io wi �/ _ obinson because of a flooding problem apparently caused by the o do taff is checking to see that the debris is removed each day. Mr. ' o bi >•n, iii w n the audience, noted that if the trash is not removed he will be fl •.� '_� o, ed that if the area gets a particular heavy rainfall, he will be floode s , •ng this ditch do not have trash guards. Mr. Robinson ask • w. not removed along with the others. No one knew the answer t The ditch will co e monitored and Mr. Schumacher will provide an update at the Council meeti onday. RECONSIDERATION OF ACCAP REQUEST, HOUSE MOVE -IN PURCHASE LOT FROM THE CITY, MARY KAY WYLAND/BRIAN WESSEL Staff presented this matter at the last Council work session and was directed to prepare cost estimates involved in selling the lot. The estimates were presented to Council. After discussion about the assessment cost that would be submitted to the City of Blaine, Council determined that a sale price of $10,000 was needed to cover all costs. This matter will be on the April 14, 1997 Council agenda. PAGE 2 • • COUNCIL WORK SESSION APRIL 9, 1997 CONSIDERATION OF ORDINANCE NO. 1- - 97, PLACING A MORATORIUM ON TELECOMMUNICATIONS TOWERS, MARY KAY WYLAND A request for approval of the construction of a telecommunications tower is on the Planning and Zoning Board agenda this evening. Staff will recommend that the request be tabled to allow time for the City to enact a moratorium on such construction until restrictions regarding the location of such towers can be adopted. Tower locations will be addressed by the Comprehensive Plan. Therefore, Monday evening staff will ask Council to adopt a moratorium which will be in place until the Comprehensive Plan update is completed. Staff will also request legal assistance in this matter. This matter is on the agenda for Monday. NAME THE "VILLAGE ", BRIAN WESSEL The Town Center Committee discussed naming the "Village" and h citizens input. Staff is preparing a press release on this matter; placed in the next Quad Press. Council asked if the Town Center Committee ed to solicit se will be ng ttee. Staff will prepare information on this question and b '11 ouncil later in the year. Regular Agenda Items 6A an 9 oft golf driving range on pro and Lake Drive. Staff addressing a to R do ;'" es' " ems refer to a proposal to construct a n ''`ehbein in the northeast quadrant of I -35W to prepare language for Council to consider use. Sanitary facilities ite was discussed. Council directed the Town Center Committee to pre sw a guidelines for such facilities for this project. DISCUSSION OF GERALD REHBEIN'S PROPOSAL FOR WATER SERVICE DAVID AHRENS Mr. Rehbein has requested that the Lino Lakes municipal water service be extended to property he owns in the City of Centerville. Council directed staff to determine if Mr. Rehbein is willing to pay for service at the same level paid by the Lino Lakes residents and business owners. Staff will bring this matter back to the April 23rd work session. DISCUSSION OF WORK IN BEHM'S CENTURY FARM, PHASE II, DAVID AHRENS Mr. Uhde, developer of Behm's Century Farm is requesting a permit to construct utilities in Phase II of his development. Phase II is not in the MUSA at this time. Mr. Uhde is COUNCIL WORK SESSION APRIL 9, 1997 certain that Metropolitan Council will extend MUSA to this development. He will not be hooking to the trunk mains until the MUSA is available. Council directed staff to issue the permit with restrictions to insure that there is no use of the service until the time MUSA is in place. Regular Agenda Item 7A - This item concerns the signal lights design for the Lake Drive/Elm Street intersection. The design is a temporary system which includes wooden poles and cable. When Lake Drive is reconstructed in about seven (7) years, permanent signal lights will be installed. Regular Agenda Items 7C and 7D - Both of these agenda items concern the award of the construction contract for the trunk utilities at the I- 35W/Lake Drive interchange. The successful bidder of the project is backing out of his bid. Staff will be recommending that Council take the bid bond from this contractor and award the bid to the second lowest bidder. CLARIFICATION OF CITY COUNCIL LETTER TO THE C COMMISSION, PAUL MONTAIN, DONALD DUNN Mr. Montain told the Council that the Charter Co a . out the letter sent to them. Council Member Bergeson expl or `' ession in February, the Council agreed to test the Charter relatin • r d re st on. This will cost the City approximately $40,000 plus staff tim to make sure that if they fulfill their part and the election refer �a ' . e Charter Commission is willing to make changes in the Chars -..' a.: �- co struction can be completed using some tax dollars. Mr. Montain exp problem with the he consensus of the Charter Commission is that if there is a conditions regarding road reconstruction, they are willing to support a change. will ask the Charter Commission to restate its goals and help educate the public so that they understand why there will be a referendum question on the election ballot in November. Mr. Montain asked staff to make sure that the process is completed and the referendum is on the ballot this November. Mr. Montain will ask the Charter Commission to prepare a letter affirming their commitment to draft a change to the Charter if the referendum fails and to ask Council to not hold up the feasibility report and continue the project. 20/20 ADVISORY GROUP UPDATE, MARK LINDBLAD Mr. Lindblad is the new chairman of the Advisory Group. He noted that the 20/20 document will be updated because some words were deemed inflammatory. Council was PAGE 4 COUNCIL WORK SESSION APRIL 9, 1997 III given a copy of the proposed update. Council will review the document and get back to Mr. Lindblad with their consensus. Mr. Lindblad will keep the Council and staff updated on any possible future changes. REVIEW 1997 - 2001 DRAFT CAPITAL IMPROVEMENT (CIP) PLAN, MARY VASKE/RANDY SCHUMACHER Council was given a draft of the proposed CIP. Staff outlined the contents and asked for direction regarding how much detail the Council needed. It was noted that the Charter requires that this document be updated annually. Staff explained that this document will be used by each Department when they prepare their annual budgets. Staff noted that a funding plan was not included in the document. It can be added later if directed by the Council. Also parks are not addressed. This issue will de , - nd upon whether or not a bond issue is placed on the November election ball Council will review the documents and recommend chan CONSIDERATION OF AMENDING THE • COMPUTER PURCHASE PLAN, MA Y session. A written proposal updating the • .0 urchase Plan was given to the Council. Updates include f ib1= participants to upgrade technological changes and added the as eligible participants in the program. A resolution will .n;• and added to the April 14th agenda. The Council took ive (5) minute break. RECREATION PROGRAM PLAN CHANGE, RANDY SCHUMACHER The Parks Department currently requires payment of program fees in cash. At this time, staff is preparing to allow payment for program fees with credit cards. The cost of this service would be covered by a 1 1/2 % to 2% increase in fees. This matter is informational only and no Council action is needed. CONSIDERATION OF APPOINTING ALTERNATE HUMAN RIGHTS OFFICERS, RANDY SCHUMACHER • Council discussed the need for an alternate officer and offered several suggestions. They also noted the need for training before that person assumes the position. It was also COUNCIL WORK SESSION APRIL 9, 1997 suggested that the entire City Council attend the training session. Staff noted the training could be held at the city hall, however, there would be an extra charge. Staff was directed to contact Sandie Wood to see if she would be interested in the position. If she is, staff will prepare a recommendation for Council consideration including the term for the position. This matter will be on the April 14th Council agenda. PROPOSED ORDINANCE AMENDMENT FOR COUNCIL COMPENSATION MARILYN ANDERSON At a previous work session, Council discussed updating Council salaries and directed staff to determine if there was a legal method of adjusting salaries using the Cost of Living Index. Staff prepared Ordinance No. 07 - 97 outlining specific annual salary adjustments for the years of 1999 through 2002. The City Attorney reviewed this ordinance and found no problems. Ordinance No. 07 - 97 is on the April 14th Council agenda. CENTENNIAL SCHOOL DISTRICT EARLY C RANDY SCHUMACHER The School District is in need of app childhood program. Staff has pr, square feet of space for their early proposal: - City will construct a e Town Center next to the Police Department - City will enter ��• a °� le agreement with the School District - The School Di . payments would pay for the building in 10 years - If the City need ce at the of the 10 year contract, the City will not renew the contract The Council will take this proposal under advisement and will discuss it at another work session. CITY STAFF ATTENDANCE AT CITY COUNCIL MEETINGS, ANDY NEAL Council Member Neal proposed that another table be brought to the Council chambers for seating purposes and require that all staff members attend the regular Council meetings. Mayor Landers was not supportive of this proposal. He felt only staff members who have items on the agenda should attend. Council Member Neal explained that sometimes questions come up on agenda items and nobody seems to know the answers. He felt that if all staff were present, this would not happen. PAGE 6 • • • COUNCIL WORK SESSION APRIL 9, 1997 After further discussion, it was decided to ask staff to determine who should attend the meetings and the seating arrangements. DISCUSSION OF LETTER FROM THE STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, CHIEF PECCHIA Chief Pecchia explained that recently a program was adopted by the that requires that local police departments to provide local police officers for this detail. The Lino Lakes police officers would be under the direction of the Anoka Sheriff's department. It means that the City would be paying overtime and all their expenses. The Federal Courts have placed an injunction on the program while they study the issue. Council expressed concern for the safety of the Lino Lakes police officers and liability issues. At this time, the Council is against allowing the Lino Lakes police officers to perform this duty. REGULAR AGENDA The Council reviewed the items on the agenda. No outstandin e ;', ted. Council Member Kuether explained that she has rec r. Joel Tagg who owns property immediately north of the Villag - e• ziout what will happen to his driveway when construction starts i th Council members were given a and ask him to attend a future The meeting adj These minutes w June 14, 1999. aff was directed to contact Mr. Tagg dered, corrected and approved at , regular Council meeting on O Mailyn G. Anderson, Clerk- Treasurer COUNCIL WORK SESSION APRIL 23, 1997 • CITY OF LINO LAKES MINUTES • DATE April 23, 1997 TIME STARTED 5:30 p.m. TIME ENDED 7:20 p.m. MEMBERS PRESENT Council Members Kuether, Lyden, Neal and Mayor Landers MEMBERS ABSENT Council Member Bergeson Staff members present: City Administrator, Randy Schumacher, City Engineer, David Ahrens; Planning Coordinator, Mary Kay Wyland; Community Development Director, Brian Wessel; Chief of Police, David Pecchia; Accountant, Paula Schloer and Clerk - Treasurer Marilyn Anderson. CONSIDERATION OF A WELLNESS PLAN, PAULA SCHLOER Ms. Schloer explained that the Wellness Plan was discussed a 97 work session and staff was directed to provide additional info i� ., ..'f i +osing a program with four (4) options: 1. Fitness screening through North F 2. Free wellness seminars offeree; •phi 's employee assistance program. 3. Pre - approved Lino Lake r. • g a1 s at no cost. 4. Exchange of sick 1 v� R It; ub embership cost up to a certain value. Staff noted that t is g f ' he program in the 1997 General Fund undesignated fund area. Council discussed e merits of the program. The general consensus was that a wellness program would be beneficial to the employees. This item was added to the agenda for the April 28th Council meeting. 20/20 ADVISORY GROUP UPDATE, MARK LINDBLAD At the last Council work session, Mr. Lindblad gave the Council a copy of the proposed changes to the 20/20 Vision document and asked Council for their input. He noted that by -laws for this group would be completed at their next meeting. Council did not have further comments about the document. • Mr. Lindblad noted that the document would continue to change as membership on the committee changes. He will be meeting with staff to prepare recommendations regarding COUNCIL WORK SESSION APRIL 23, 1997 funding of various components of the program. Council asked that those recommendations be brought to the Council no later than October. Council Member Lyden asked how this group "interfaced" with the Comprehensive (Comp) Plan updates. Mr. Lindblad explained that J. P. Houchins is the 20/20 Advisory Group representative and will attend all meetings concerning the revision of the Comp Plan. Mr. Wessel noted concerns about what this group is doing and the need for clarification of the reason for the group. Mr Lindblad explained that this mystique should go away as more and more people are made aware of the work this group is doing. Mr. Lindblad noted that the name of the group has been changed to the Citizens Advisory Group. CONSIDERATION OF APOLLO DRIVE /COUNTY DITCH #10 CULVERT UPDATE, DAVID AHRENS Mr. Robinson attended the previous work session and explain ' . uard on County Ditch #10 near Apollo Drive is constantly plugger n ,,nr ater unto his sod fields. Project Manager, Ben Holm was contactec sd r � the situation. He will be reviewing the situation to determine needed. Council directed staff to let Mr. Hol problem and it should be solve dos AUDIT WORK SES uncil feels this is a County DE ' , MONDAY, MAY 12, 1997, 5:30 P.M. The Council was e a f this meeting. CAPITAL IMP 1997 VEMENT PLAN (CIP) WORK SESSION REMINDER, MAY 7, The Council was reminded of this meeting. FIRST READING OF ORDINANCE NO. 09 - 97, ZONING ORDINANCE TEXT AMENDMENT MAY 71997 WORK SESSION AGENDA AND THE MAY 12, 1997 COUNCIL AGENDA The Council was reminded of these two (2) meetings. COMMUNITY DEVELOPMENT BLOCK GRANT FUND PAGE 2 • • • COUNCIL WORK SESSION APRIL 23, 1997 Council Member Neal requested that Lino Lakes send East Grand Forks $5,000 from the Community Development Block Grant funds to aid in their recovery from recent flooding. Staff will contact the City Attorney to determine if the City can legally send this money. YMCA (Y) COMMUNITY INTEREST INTERVIEWS, THURSDAY, MAY 15, 1997, BRIAN WESSEL The Y is interested in exploring the possibility of building a new Y in the Lino Lakes area. It would be an extension of the Shoreview Y and could be a joint venture by the St. Paul Y and the Minneapolis Y. A joint venture has never been done before. Staff has been working with the Y and would like to form a group of about 25 people to aid in an attempt to convince the Y that the Village is an ideal location for a new Y. Staff noted that it is important that the Lino Lakes Council express interest in the project. Mr. Lindblad noted that several years ago, a citizens group was loo • outh/teen center and asked if this group could be included in the Y Cent u ►N xplained that this could be a joint venture between the Quad cities. ' Y pt is very exciting. Staff will be conducting interviews for thi r��• on urs , May 15th. REGULAR AGENDA Council directed staff k sent Agenda Item 1C to the regular agenda. Staff noted the m prior to the regul proposal Council e Economic Development Authority at 6:00 p.m. on Monday meeting. Ms. Karen Cunningham, a resident living near the 11 discuss asked to speak on this issue. Council directed Mr. Wessel and Mr. Ahrens to will meet with Ms. Cunningham tonight. Regular Agenda Item No. 9 - Second Reading, Ordinance No. 07 - 97, Amending Section 203, City Council Compensation - Mr. Hawkins was asked for his opinion on this ordinance. He has indicated that if the Council holds a joint HRA/Council meeting, Council Members can only be paid for one meeting. TAGG PROPERTY Mr. Wessel explained that the City has generated development momentum in the Village and this has caused some concerns for the Taggs who own the property to the north between the Village and I -35W. He has met with the Taggs and explained how their COUNCIL WORK SESSION APRIL 23, 1997 property would be impacted by the Village development and that they will have access to their property via a new street that is to be constructed in the Village. Mr. Ahrens noted that the Taggs are interested in selling their business and moving on. However, they would like to continue their business until the property is sold. They are concerned about the access to their property and want their driveway to remain on an easement where it is currently located. Anoka County is concerned about freeway interchange safety and wants the driveway relocated as far away from the interchange as possible. Staff will discuss this matter with the City Attorney. Regular Agenda Item No. 4 - Council Member Lyden noted that he has received some phone calls from residents who feel that the Council has taken away their rights by approving the first reading of Ordinance No. 08 — 97, Organized Solid Waste Collection. These residents feel that they should have an alternate method of getting rid of their garbage. Mr. Schumacher noted that he has received phone calls from re 'dents who feel that this is just another method of getting extra dollars for the City. Council directed Ms. Constance to make it clear to the res issue. She was also directed to call Council Member ty is on this Police Petty Cash - Chief Pecchia explai d • lic epartment keeps a petty cash fund of $100 to reimburse PolicF.., ��� • ° for some out -of- pocket expenses. This fund is replenished month = ep.i''° ment staff is requesting that the petty cash fund be raised to $25 t • • le ish the fund would then be reduced to every two (2) or three he Pe ty Cash Fund is included in his budget. This item was ad th - • pril 28th agenda. Mayor Landers to Chief Pecchia that he had received a telephone call with nothing but praise for the Police Department. The meeting was adjourned at 7:20 p.m. These minutes were considered, corrected and approved at • egular meeting of the City , Council on June 14, 1999. rll..l.�.�.,,,1► . Mar lyn G. Anderson, Clerk- Treasurer berl A. u1 Ivan- van, Mayor PAGE 4 • • • COUNCIL WORK SESSION MAY 7, 1997 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES May 7, 1997 5:00 p.m. 6:50 p.m. Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers None Staff members present: Assistant to the City Administrator, Dan Tesch; Finance Director, Mary Vaske; Community Development Director, Brian Wessel; Building Official, Peter Kluegel and Clerk - Treasurer Marilyn Anderson. REVIEW HIERARCHY FOR ADVISORY BOARDS, DAN TESCH On March 19th the Council directed the Environment Group to pre ordinance to establish this group as an advisory board. Mr. Te laws have not yet been completed. He will bring this matt b� 30 days. ws and an at the by- cil in about RESOLUTION FOR ANNUAL TRAN Ms. Vaske explained before the funds from the TIF accou _ t relating to the constru resolutions have n `d tr n = `completed, resolutions transferring accounts to repay the City for up front costs al new businesses must be completed. Other ferring TIF funds to cover administration costs. These resolutions e May 12th agenda. DISCUSSION OF $5000 DONATION TO EAST GRAND FORKS, MARY VASKE Ms. Vaske noted that when the Council approved a resolution to donate funds to help alleviate flooding costs in the Red River Valley region, the Council inadvertently mentioned the funds were going to Grand Forks which is located in North Dakota. The funds are actually for East Grand Forks, Minnesota. Staff asked Council to adopt another motion clarifying where the funds should be sent. This matter was added to the May 12th agenda. COUNCIL WORK SESSION MAY 7, 1997 REVIEW OF 1997 - 2001 DRAFT CAPITAL IMPROVEMENT PLAN (CIP), MARY VASKE Ms. Vaske explained that the 1997 CIP is complete and asked Council for their approval of the plan. She noted that the CIP would be updated annually as required by the City Charter. No action was taken on this matter. CONSIDERATION OF INCREASING POLICE DEPARTMENT PETTY CASH CHIEF PECCHIA Chief Pecchia explained that at the previous work session, he outlined the need for increasing the amount of petty cash that is kept by the Police Department. Since that time he has discussed the matter with Council Members Neal and Kuether. They feel that $500 would be an appropriate amount to keep at the Police Department. Council directed Ms. Vaske to prepare petty cash policy and bring it he next work session for Council review. CONSIDERATION OF AN ORDINANCE WIT TIVE EXCEPTION POLICY FOR SEPTIC SYS TER KLUEGEL Mr. Kluegel asked Council to consid failed septic systems to get an a system. He noted that Ano Lino Lakes ordinance Mr. Kluegel will it on the May 27t t would allow residents with p • al to relocate or rebuild their septic d ch an ordinance and he would model the Attorney to draft an administrative ordinance and then place REMINDER, AUDIT WORK SESSION, MONDAY, MAY 12, 1997, 5:30 P.M., FRED ESPE This item is a reminder only. REGULAR AGENDA 6:30 p.m. Public Hearing, Preliminary Plat and Final Plat for Apollo Meadows Townhomes Mr. Wessel explained that the financing institution for this subdivision is requiring both preliminary and final plat. PAGE 2 • • • COUNCIL WORK SESSION MAY 7, 1997 Council Member Lyden noted that no recreational opportunities are provided in this subdivision. Ms. Wyland will provide additional information on this matter at the public hearing. Consideration of Changing Council Conditions, Lot 19, Block 5, Behm's Century Farms, 256 Palomino Lane - At the time of the preliminary plat approval, Council had required this lot face to the north. The person purchasing the lot has requested that the front of the face west. Ms. Wyland will provide additional information at the Council meeting. Consideration of Preliminary Plat, Rezone, MUSA Designation, Miller's South Glen Staff explained that the legal period for Council action has nearly expired. Council should act on the request or it will automatically be approved. Development of the subdivision is dependent upon the disposition on Ware Road. Resolution No. 97 - 63, Receive Report and Call Hearing on Improvement Project, Ware Road Reconstruction - The Ware Road feasibility report is com . - to and outlines a $1,900,000 project. A neighborhood meeting has been held with t s; .eats along Ware Road. State Aid would pay a majority of the costs and t e `_ • iller's South Glen would pay $2,000 per lot or $98,000. Resolution No. 97 - 64, Order Preparation o Utility Extension - Boe Ornamental wou li service before that can happen. UPDATE ON MARVY/LE AHRENS At the public he are not in favor o action. p ement, Lilac Street it business but needs utility UTILITY IMPROVEMENT, DAVID g project, it became obvious that the majority of the residents 'ect. Council can either order and fund the project or delay After discussion, staff was directed to recommend options for helping the residents with failed septic systems and bring the matter back to the next work session. CONSIDERATION OF A CONTRACT FOR SERVICE FOR PROVIDING RECREATIONAL SERVICE TO THE CITY OF CIRCLE PINES, BARRY BERNSTEIN Mr. Bernstein explained that the North Metro Recreation program is no longer in existence. The City of Circle Pines has asked the Lino Lakes Recreational staff to put together a recreational program that could be offered to the residents of Circle Pines. Council asked if there would be a need for additional staff. Mr. Bernstein said that he would ask Circle Pines to provide both staff and facilities. The current Lino Lakes PAGE 3 COUNCIL WORK SESSION MAY 7, 1997 recreation staff has indicated they would be willing to go with the program for July and August and then evaluate staff needs. Mr. Bernstein will ask the City Attorney for his opinion on the proposed agreement and contact the two (2) Council Members not present this evening and give them this information. This item will be on the May 12th agenda. The meeting was closed at 6:50 p.m. These minutes were considered, corrected and approved at a regular Council meeting on June 14, 1999. Cut d Marilyn G. Anderson, Clerk - Treasurer Ki PAGE 4 SPECIAL COUNCIL MEETING MAY 12, 1997 • CITY OF LINO LAKES COUNCIL MINUTES • • DATE May 12, 1997 TIME STARTED 5:40 p.m. TIME ENDED 6:15 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; Finance Director, Mary Vaske and Clerk- Treasurer Marilyn Anderson. City Auditors Fred Espe and Rob Tautges from Tautges, Redpath, LTD. were also present. Mr. Espe explained that the City was required to do a Federal Singl � . • report. There were no findings to report and the City will not be required to .1 ano=-r in the future. The 1996 Annual Finance Audit has been com a c n unqualified audit report. The Lino Lakes Finance Departure s t h rece d a xcellence in Financial Reporting Certificate of Achievemen rk on this audit. Mr. Espe outlined the M specifically noted by an the Annual Audit. Some areas of the audit 1. Change i t reporting 2. Large bald e Area and Unit Fund 3. Large incr .. a in service and permit fees 4. Closed Bond Fund Council Member Bergeson noted that the City has been lucky and has been able to pay off improvement bonds early. This has resulted in excess funds that were put into the Closed Bond Fund. Mr. Espe suggested the City give some attention to segregating duties in the Finance Department so there would be no conflict of areas. Council Member Bergeson noted that the City is building a General Fund reserve balance. He asked when the reserve balance reaches the City goal, should the City continue to build the reserve? Mr. Espe outlined the purpose and benefit of the reserve balance. Mr. Tautges explained that when the City reaches its target goal, the City should re- evaluate it SPECIAL COUNCIL MEETING MAY 12, 1997 goals and make a conscious decision to continue building the reserve fund balance or reserve the future fund balances for another project. The Council thanked Ms. Vaske for her work on the audit. They also thanked all of the Department Heads for living within their budgets. The meeting was adjourned at 6:15 p.m. These minutes were considered, corrected and approved at a r: _u . Council meeting held on June 14, 1999. Marilyn G. Anderson, Clerk- Treasurer altA A. liT an, Mayor PAGE 2 • • • COUNCIL WORK SESSION MAY 21, 1997 CITY OF LINO LAKES MINUTES DATE May 21, 1997 TIME STARTED 5:30 p.m. TIME ENDED 8:00 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden and Neal, Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Chief of Police, David Pecchia; Police Department Office Manager; Renee Kaulfuss; Finance Director, Mary Vaske; Solid Waste Coordinator, Jackie Constant; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland and Clerk- Treasurer Marilyn Anderson. Consent Agenda, 1E, Consideration of Extension of Residential ' License Period - Ms. Constant explained that the current solid waste 's will expire on June 30th. The Council has adopted a new solid waste °.�- nse periods beginning on January 1, 1998. This agenda item wou nt license period to December 31, 1997. Ms. Constant also note . r� e a' e receiving a petition against the new ordinance. CONSIDERATION OF END COMPANY MARY VA Several employe Assurance Comp benefits during a disability benefits, N FAMILY LIFE ASSURANCE ase disability policy from American Family Life paying the entire cost of this benefit. The policy provides disability period. Since the City does not provide long -term e employees have asked that they be able to pay the premium through payroll deductions. The City Council has not formally acted to approve the payment of the premiums through payroll deduction. Item 1C has been added to the regular agenda, endorsing American Family Life Assurance Company. Council directed Ms. Vaske and Mr. Tesch to make a list of employee benefits available to the employees and make a recommendation for employee benefits at a later Council work session. DRAFT 1998 BUDGET SCHEDULE, MARY VASKE Ms. Vaske gave the Council a copy of the draft 1998 Budget schedule and noted that the Capital Improvement Plan (CIP) will be updated at the same time. She asked the Council to give staff their budget requests so that they can be incorporated into the draft 1998 Budget. COUNCIL WORK SESSION MAY 21, 1997 PUBLIC FACILITIES RECOMMENDATION, RANDY SCHUMACHER Mr. Schumacher explained staff solicited proposals for an architect for the Police Department building and the Early Childhood building. Staff has received 13 proposals and four (4) firms were interviewed. Staff is recommending Leonard, Parker and Associates be hired. This company has been in business for 40 years. They have a solid record and have also received many prestigious awards. Council Member Kuether asked if this firm would help with the YMCA design. Staff said yes. This matter is on the May 27th Council agenda. Mr. Schumacher explained that he has met with the Centennial School District to get specific details of their needs. The proposal is for a 12,000 square foot building to be constructed by the City and leased to the School District for 10 years. The most important benefit to this plan is that the City will put a total package together for the civic complex in the Village. The School District needs this building by the fall of 1998 The City Council asked several questions: Why is the School 't i)' to be located in the Village? Mr. Schumacher explained that c e istrict is leasing space in Circle Pines but is looking at buying ;s.. n' n � � : ' es with an old building on it. The old building would be reno ated in the civic center on land that is already tax exempt would - ep �� ds i '° ino Lakes on the tax rolls. What makes the School Distr e 'ill not need the building at the end of 10 years? The School P t " = o t at declining student population. This means that space will be avai • ,r more of the current buildings. What is the cost $1,000,000 depen y Childhood building? Staff explained approximately the needs of the School District. An amended concept plan for the Village was displayed. The Town Center Committee has amended the concept to include all three (3) of the civic buildings. Staff noted that the buildings could be connected either above or below ground. Council expressed concern that the civic complex be a special place. Staff explained that the architecture will make it special. The need to be functional and within budget was emphasized. Staff explained that no decisions have been made regarding financing of the civic complex. Council asked for a complete financing package so that when a particular building is proposed, it will not be a surprise to the Council. Chief Pecchia told Council that the location of the Police Department building is very important because of the need for quick response to all police calls. PAGE 2 • COUNCIL WORK SESSION MAY 21, 1997 Mr. Wessel noted that in the future when the on/off ramps are constructed at I- 35W/Main Street, the land under the current city hall may become valuable commercial land. Staff was directed to prepare a financing plan for the civic buildings. POLICE DEPARTMENT ANNUAL REPORT, CHIEF PECCHIA Chief Pecchia outline the 1996 Police Department report. Council asked Chief Pecchia to include in his report the impact of the rate of growth in the City. This item is on the Council agenda for May 27th. Chief Pecchia was asked if he will include a helicopter pad on or near the new Police Department building. Chief Pecchia explained that the Police Department would use the Lino Air Park runway if a helicopter was needed. CONSIDER HIRING THREE (3) POLICE OFFICERS, CHIE IA Chief Pecchia outlined a proposal to hire three (3) police . i• 1ism °`ndidates was compiled when the last police officer was hired. Thr ) th o idates from that list were contacted and interviewed. Chief Pec de ouncil hire two (2) police officers in June and then hire a gra • e over i „r e fall. Chief Pecchia explained that th system for new police offi s. list of available tested t• ut together a County wide testing within Anoka County could hire from the Chief Pecchia no � � �� - t ._, _, f June 1st, smoking in squad cars will not be allowed. CONSIDER OR L? NANCE NO. 09 - 97, ZONING ORDINANCE REVISION MARY KAY WYLAND Ms. Wyland noted that the draft Zoning Ordinance is in the process of being updated to reflect Council comments. This item will be on the June 9th Council agenda. CONSIDERATION OF ORDINANCE NO. 12 - 97, SIGN ORDINANCE REVISION, MARY KAY WYLAND Ms. Wyland noted that this ordinance is currently being typed. The Council will receive a draft copy on May 30th and the first reading will be on the June 9th Council agenda. All changes to this ordinance will he highlighted. • Ms. Wyland noted that the Planning and Zoning Board is currently working on a recreational vehicle ordinance and an antenna ordinance. COUNCIL WORK SESSION MAY 21, 1997 Council Member Lyden asked that five (5) feet be added to the lot widths in the R -1 and R-1X zones to allow the parking of recreational vehicles in back yards. Ms. Wyland explained that the Planning and Zoning Board did not pursue this issue. Staff suggested that the draft Zoning Ordinance be adopted as presented and then pursue this change along with other changes the staff may have at the time the Comprehensive Plan is approved. Staff noted that many of the amendments to the Zoning Ordinance refer to the format only. CONSIDER ORDINANCE NO. 13 - 97, AMENDING THE LINO LAKES CITY CODE BY AMENDMENT TO SECTION 401.01, CONNECTION TO MUNICIPAL WATER AND CONSIDER ORDINANCE NO. 14 - 97, AMENDMENT TO SECTION 402.02, CONNECTION TO SANITARY SEWER, DAVE AHRENS This matter was discussed with Council last fall. The result is two ( T „' . ' d ordinances to amend the current ordinances that require when e co cted to sanitary sewer, it also must connect to municipal water if t i :able and if the home is connected to municipal water, the home t o to sanitary sewer if that service is available. The two (2) proposed ordinances eli • e "8 ent to connect to both services if they are available. Council discussed the both services in end of seven (7) required for this gger that would require a home to be connected to sug tion to require connection to the second service at the oposed. Staff noted there would be extra bookkeeping Council directed staff to determine what the financial impact of the two (2) new ordinances would be and bring this information back to the Council at the next work session. Miller's South Glen - Staff was asked if the approval of the preliminary plat for this subdivision included language regarding upgrading Ware Road. Staff explained that the Council motion for approval was not the same as the motion by the Planning and Zoning Board. The Council motion did not include the Ware Road upgrade language however, Council previously committed to the upgrade of Ware Road even if the benefiting homeowners petition against the assessment. Council Member Kuether said that she was uncomfortable with using all of the MSA funds for Ware Road. PAGE 4 • • COUNCIL WORK SESSION MAY 21, 1997 Council Member Lyden's Response to Reprimand - Council Member Lyden has prepared a written response to the Council reprimand. He explained that he was going to read the response at the May 27th meeting but decided to read it at this time. Council Member Lyden read his response and offered the Council an opportunity to apologize. Mayor Landers said that he would not apologize. Council Member Lyden requested a closed door meeting to talk about legitimate letters of reprimand. Mayor Landers said that he did not know of any law that would allow the Council to meet in closed session for this reason. No action was taken on this matter. REGULAR AGENDA Agenda Item No. 3 - PUBLIC HEARING, Vacation of Jon Avenue from Lilac Street north to Thomas Street, Thomas Street from Jon Avenue westerly t s aurie Avenue, Industrial Boulevard from Lilac Street south, Apollo B ..`' ark, Mary Kay Wyland Ms. Wyland explained these streets have never been gf +sty teutirrent plans for those areas do not include their construction. T �� �i�, , re to the original fee owner. Council Member Kuether aske of -way. Staff explained th„h easement. io regarding selling vacated street right - ot .wn the land, only the right -of -way Agenda Item N s i' ideration of Interim MUSA Reserve, Pheasant Hills Preserve, 8th Ad Staff explained that there are 41 acres of interim MUSA left from the 1996 all • Lion. If Council approves both the Pheasant Hills Preserve, 8th Addition and the Miller's South Glen subdivision, there will still be a balance left in the 1996 allotment. Council Member Lyden expressed concern about this item. Consideration of Rezone and Minor Subdivision, Gethsemane United Methodist Church, Al Brixius and Mary Kay Wyland Council Member Kuether expressed concern about this item because Mr. Hanson, owner of the Sea Plane Base was told that the Council would not consider his subdivision proposal until the Comprehensive Plan was completed. Staff explained that the Comprehensive Plan for his district is now complete and Mr. Hanson's request will before Council in June. Staff noted that the Comprehensive Plan Task Force will hold their two (2) final meetings on July 17th and July 24th. After these two (2) meetings, staff will assemble all citizen input and bring the matter back to the Council. If the Council does not approve these changes, staff will hold additional neighborhood meetings. COUNCIL WORK SESSION MAY 21,1997 Council Member Lyden asked if discipline should be dealt with at a regular Council meeting or a Council work session. Mayor Landers said at a work session. The meeting was adjourned at 8:00 p.m. These minutes were considered, corrected and approved at a r =:ular Council meeting held /1 on June 14, 1999. I ' lit, hii Mil n G. Anderson, Clerk - Treasurer Ki erl Y . li 'Ivan, Mayor PAGE 6 • • • SPECIAL COUNCIL MEETING JULY 28, 1997 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES July 28, 1997 5:40 p.m. 6:20 p.m. Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers None Staff members present: Assistant to the City Administrator, Dan Tesch; Solid Waste Coordinator, Jackie Constant and Clerk- Treasurer Marilyn Anderson. The purpose of the meeting was to discuss the advisory boards and committees. Environmental Committee Mr. Tesch explained what this committee proposes to do and their charge. They have researched environmental commi the process of preparing a description of their duties. land use proposals and insure compliance with part of and are in 'nclude reviewing mance. Council expressed concern that mem• � �� �� environmental issues. They also expressed concern that job dutie n • p the duties of other boards or commissions. Council expres to ep land issues with the Planning and Zoning Board respons did ''el that the environmental issues under the Park Board responsibi ed to the Environmental Committee. Council discusse t is committee report directly to the Planning and Zoning Board so that whe he Planning and Zoning Board makes its recommendation to Council, the Environmental Committee recommendations will be included in their report. Council suggested directing the Environmental Committee to complete the Natural Resources Inventory. The Inventory will be used in completing the Comprehensive Plan update and can be used to develop environmental based plats. Council discussed compensation for this committee. It was noted that some members did not want compensation. Council Member Lyden suggested that two (2) members of the Planning and Zoning Board become members of the Environmental Committee. Council Member Kuether was not in favor of this suggestion because she wanted as many residents as possible to participate in City government. SPECIAL COUNCIL MEETING JULY 28, 1997 Council Member Bergeson noted that in the past the Council held a joint meeting with all of the boards and commissions to update everybody on what each group is doing. He suggested holding another joint meeting. Council directed Mr. Tesch to make sure the duties of the Environmental Committee do not overlap with the duties of other committees. Council also asked to be updated on the work of this committee. Mr. Tesch will meet with Ms. Maurine Davidson, the current leader of this group and explain the Council's concerns and directives. Citizens Advisory Group (CAG) Council Member Bergeson noted that when the Council appointed the 20/20 Committee, it did not envision that the committee would go on forever. He suggested that this committee give a final report to the Council and then disband. Council Member Lyden said he did not have the same opinion. He fe here were issues of trust. Council Member Bergeson felt that if the group is not oi t•ia ould be formalized as an official board and their work out e Mr. Tesch said this group feels they sho for the Council. mee and to prepare information Council directed staff to for this group to meet with Council so that Council can get some a`:n. of what they are proposing to do. Staff will bring this matter back ���; • un � , n Sep - tuber. Economic Devel a Authority Advisory Board (EDAAC) Mr. Tesch explained that this is an informal board and is lead by Mr. Wessel. He noted that the members do not receive a stipend. No action was taken concerning this board. Staff was directed to prepare an ordinance to amend the City Code establishing the Environmental Board and removing some duties from the Park Board. These minutes were considered, corrected and approved at a regular Council meeting held on June 14, 1997. PAGE 2 • • SPECIAL COUNCIL MEETING Marilyn G. Anderson, Clerk- Treasurer JULY 28, 1997 COUNCIL WORK SESSION AUGUST 6, 1997 • CITY OF LINO LAKES MINUTES • • DATE August 6, 1997 TIME STARTED ; 5:00 p.m. TIME ENDED 6:50 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden and Neal, Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; Community Development Director, Brian Wessel; Fire Chief, Milo Bennett and Clerk- Treasurer Marilyn Anderson. MUNICIPAL FACILITIES UPDATE The Leonard Parker Associates firm has prepared a preliminary con . for the Village. Approval of the preliminary concept plan will be on t t• agenda. What actually is built is a decision that will be made later. dated on this matter at every work session. Staff explained construction of the Police Childhood building must be complet of these two (2) buildings will ED VAUGHAN UP it : in in early 1998. The Early cupancy. The preliminary design te r'ctober. AN PURCHASE OF LAND, BRIAN WESSEL Staff is negotiate. _ Vaughan for approximately 100 acres of land that Mr. Vaughan owns o a, h side of Sherman and Ward Lakes. The City is planning to exchange this lan . °•r land on which the civic buildings will be constructed as part of the Village. Further information on this matter will be given to Council in September. Staff explained that Metropolitan Council has changed their rules governing the interim MUSA bank. The changes affect where the MUSA can be used and the definition of net acres. At this time, the City has approximately 97 MUSA acres available and Mr. Vaughan is going to need some of this acreage. LINDA CROHN, AENON PLACE, DISCUSS JUVENILE PROBLEM IN LINO LAKES Ms. Crohn noted her concerns regarding juvenile misconduct and asked the Council to consider building a holding cell for juveniles . She explained that these children know they can do whatever they want and not even their parents can do anything about it. COUNCIL WORK SESSION AUGUST 6, 1997 Office Mortenson was in the audience and explained that many problems originate at the Waterworks Teen night. The City of Centerville was asked to close the Waterworks but nothing happened. At this time, Lino Lakes has a curfew ordinance and it is being enforced. Staff suggested that it be reviewed and updated. As in the past, juvenile punishment is in the realm of the courts. Also, a juvenile holding cell in the new Police Department building has been discussed. Council thanked Ms. Crohn for coming and discussing this matter. SHIRLEY PATTERSON/VERN REINERT, WENZEL FARMS TOWNHOMES, REGARDING LETTER FROM MARTY ASLESON, TRAIL EASEMENTS The City trail system through this subdivision was changed after the plat was recorded. Now the City and the Wenzel Farms Townhome Association are in the process of determining how the easements for the completion of the trail system on e subdivisions private streets can be completed. Another issue concerns a request b for trail easements on the south and west side of the subdivision. Ms. Shirley Patterson, a representative of the Townh ave the Council a list of issues that the Association would like to rst ue involves liability. The Association would be willing to gran n - ov ome of the private streets to complete the trail system providing t s'1 liability. Some Council Members were opposed to placing trails o .`� y . d suggested that the trail be placed along Lake Drive. Since s. is a r r st- m has already been completed, it appears that changing the locaty@ 1 is not a consideration. Some items on t ;1 of : cussion such as a split rail fence and trail signs have already been discussed. `° i ill be responsible for the construction of the fence and the placement of the s s. Other items on the list include posting of no motorized traffic on the trails, posting of private street signs at entrances, twice a year street sweeping on Ivy Ridge Court and Lane and signs indicating the trail portion of the private streets. After considerable discussion, Council directed staff to consult the City Attorney and the Insurance Agent to determine if the City can assume all liability for a trail located on a private street. FUTURE ANOKA COUNTY RADIO COMMUNICATIONS, MILO BENNETT Chief Bennett explained that more than a year ago, the State Legislature passed and funded a Metro regional emergency communications system. Both he and Police Chief Pecchia have been heavily involved in creating this system. PAGE 2 • • • COUNCIL WORK SESSION AUGUST 6, 1997 The County Commissions have expressed concern that residents of Anoka County be aware of this new program. Therefore, various groups within the City have been informed about this project and have been working with both Chief Bennett and Chief Pecchia. Staff will be asking for Council approval to become part of the communications system by 2003. It is anticipated that radio "traffic" will increase by 71% by 2003. It is also anticipated that each law agency will have to buy/lease new radios from the County. It is estimated that it will cost the Fire District approximately $12,000 to replace their current radios. Chief Bennett and Chief Pecchia will keep the Council informed of all developments on this matter as they occur. Chief Bennett noted that National Night Out was a very positive event. CONSIDERATION OF LIQUOR LICENSE, BLAINE LEGION CLUB, MARILYN ANDERSON The Legion is proposing to purchase a building near Lilac 4t nue. This is the Legion's second attempt to relocate their facility ' ®� in Staff had expressed concern regarding the •rim loc d a ss the street from this site. There are classrooms within the pris • n �� of concerned that the City Liquor Ordinance would also deem thi or a liquor license. Staff was directed to c y Attorney and determine if this site can be issued a liquor license. This matter is on st 11 th. regular Council agenda. REGULAR AGENDA Council did not have any further questions on the regular agenda. Council Member Lyden presented an analysis of Don Salverda's program held in 1996 and noted that a Climate Improvement Survey was conducted prior to this program. The survey indicated that morale at city hall needed to be improved. Council Member Lyden suggested that the "head coach" be directed to turn this around. Several Council Members felt that the Council was the "head of the totem pole" and they should attempt to address this issue. The Council also took issue with some of Council Lyden's presentation. Council directed staff to schedule a meeting with Mr. Salverda as soon as possible. COUNCIL WORK SESSION The meeting was adjourned at 6:50 p.m. AUGUST 6, 1997 These minutes were considered, corrected and approved at a - = ular meeting of the City Council on June 14, 1999. s erl, • : 'S 1, M. ilyn Anderson, Clerk- Treasurer PAGE 4 • • • COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 CITY OF LINO LAKES MINUTES DATE August 7, 1997 TIME STARTED 9:00 a.m. TIME ENDED 4:30 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden, Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; Finance Director, Mary Vaske; Parks Department Lead Worker, Mike Hoffman; Recreation Director, Barry Bernstein; Park Department Office Manager, Sandie Wood; Building Official, Peter Kluegel and Clerk - Treasurer Marilyn Anderson. The purpose of the meeting was to discuss the 1998 General Budget wit the City Council. Mr. Schumacher outlined the 1998 Budget schedule and e give department heads an opportunity to talk to the the larger issues in their budgets. Ms. Vaske and Mr. Schumacher expl information to determine the t levy limits in 1998 and th h Parks and Dep at eeting will w at they feel are my has not given the City enough t time. Staff is aware that there will be ve een changed by the State Legislature. Additional staffing ts: o an and Mr. Bernstein - One full -time general maintenance worker - Upgrade part-time secretary to full -time Capital outlay requests: - 2 1/2 ton pickups with snow plows. (Lost one pickup to the Environmental Department and the other is scheduled for the auction) - Toro Groundmaster Mower - Sealcoat trails - Replace playground equipment at Sunrise Park and Shenandoah Park - Replace hockey rink at Sunrise Park - Replace 2 backstops - Complete Elm Street, Ware Road and other trails as needed - Snowblower attachment for Case tractor COUNCIL BUDGET WORK SESSION AUGUST 7,1997 - Fax machine - (2) Computers (3 year rotation plan) Council noted that the Recreation Department has provided recreation programs for Circle Pines residents this summer and asked staff if they were heavily impacted. Mr. Bernstein explained that the biggest impact was from the large number of Lino Lakes residents participating in the programs. Centennial School District is building several new athletic fields at the new Centennial Middle School. Meetings have been held with the School District to prepare an agreement similar to the agreement at Rice Lake Elementary School. The School District would own the facilities and the Lino Lakes Recreation Department would provide programming and maintenance of the facilities. Council discussed the added expenses involved with those additional programs. Mr. Hoffman described the maintenance activities in the parks and on the trails and the equipment needed to do the work. Staff noted that trail sealcoating is do at the same time streets are sealcoated to take advantage of the cost savings. Mr. Bernstein noted that the Centennial School District p Lake Elementary School. That will lessen the load o e er. Council asked if the Dedicated Park Fund Staff explained that this fund is used parks. Council discussed oth explained that h • 1 b hockey rink at S the equipment. N rinks. er for Rice ou .! fun• y •`- e capital improvements. k land and equipping those new funding capital improvements. Mr. Bernstein g t Centennial Hockey Association to help fund the new He noted that the costs for these items are the actual cost of get together and help erect the play structures and the hockey Staff performs an annual audit of play structures and other facilities such as hockey rinks, ballfield fences and bleachers. The play structures and equipment that are determined to be either outdated or unsafe get priority status. This is done to help reduce liability claims. Council discussed funding new trails. Staff was directed to identify the trails that rank No. 1 in needs and prepare an aggressive plan to accomplish the 20/20 goal for trails. Council discussed the need for a new snowblower. Staff explained that it takes about three (3) to four (4) hours to plow each hockey rink. There are almost four (4) miles of trails that must be plowed because they are routes to the schools. PAGE 2 COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 • Staff explained the need for a new copier. The current copier is too small and does not copy on both sides. Staff noted that the Solid Waste Department also uses this copier. • Council discussed the computer and fax machine request. Council asked staff to check out a printer /fax machine. Recreation Department, Mr. Bernstein Additional staffing requests: - Part-time Recreation Programmer Capital outlay requests: - Laptop computer (3 year rotation plan) - Printer - Copier Staff noted that a part-time programmer was approved and inc Because the funding was used in another area, the part-ti p The person needed for this job would probably be rig work independently. Staff discussed the capital outlay ite to update schedules in the field no longer efficient. 7 Budget. not hired. ith the ability to ter would allow the programmer ranter is needed since the old one is Staff indicated t ot bu. > °'` ted for the Parks Department building because of the on -going discuss o new city hall with room for the Parks and Recreation Departments. Park Board The only change in this budget is in Other Services. Staff is proposing that TimeSavers be contracted to provide minute taking services. Council was given a list of all full -time and permanent part-time City employees. Administration Department, Dan Tesch Additional staffing requests: - Full -time secretary - Part-time Human Resources person Capital outlay requests: COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 - Staff car - Laptop computer - Scanner - Human Resources person set -up costs - Office space rental - Calculator Administration is in need of a full -time secretary. Staff is not proposing that another secretary be hired but is proposing to re- organize the duties in the front office so that Ms. Viger would become the full -time administration secretary. Staff explained the need for a Human Resources person. Council directed staff to prepare a job description outlining duties and the qualifications for the position. Council also questioned the need for a full -time person and suggested that a full -time person could be shared by another city. Council also noted that some of the proposed duties appeared to be duties that are currently handled by the City Administrator and the As 'stant to the City Administrator. There was also discussion regarding where to + or this person. Staff noted the need to rent office space since there i Coordinator. Space has been found at the Acto nvironmental he Road. Staff explained that the City has not + 1� M�d red record retention. A $1,100 scanner is proposed for the 199:, .'��.: i ggested that staff determine if a service could be hired to nerfo + fu ion. Staff discussed t Council discusses for employee training and employee travel noting the policy should indicate th.' '' aximum number of hours an employee could spend away from their regular duties for travel and training. This could tie into an employee benefits plan. Staff was requested to research this matter and to develop some job descriptions. Staff asked if employees get comp time after 40 hours. Staff said no. Cable TV, Dan Tesch No additional staff is proposed for this budget. Capital outlay requests: - Scala character generator - Mini -T -Pro cable input PAGE 4 COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 III - Playback decks - Monitors in council chambers • • Staff explained that all of the equipment proposed in this capital,outlay budget is portable and can be moved if a new city hall is constructed. Council also discussed the need for a cable TV operator. Solid Waste Department, Jackie Constant Additional staffing requests: none Capital outlay requests: - Park Benches Other Services: - Legal fees for implementing Organized Collection Ms. Constant explained that the 1998 Budget is nearly the for legal services will be needed for the on -going pr collection. Most of this department is funded by park benches made from recycl o il discussed where these benches could be placed. udget. Fees nized solid waste his grant will also be used to fund Council was tol Ace Solid Waste things they have t th ers 11 start lobbying against organized waste collection. placed an ad in the Quad Press telling about all the good e City. Police Department, Chief Pecchia Additional staffing requests: none. Capital outlay requests: - (3) squad cars - (2) emergency light bars - (2) emergency siren boxes - (3) Kustom Radar Units - (3) resuscitators - shredder - (4) lap top computers COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 Chief Pecchia reviewed the Police Department goals and provided a handout for the Council. Salaries were discussed. Staff noted that much of the over -time salaries are reimbursed by various agencies. Also noted was the need for over -time salaries to cover court time. Staff also noted that officers donate time to the department. Staff reviewed several areas of the budget: - Need for a pair of night vision binoculars - Long gun training - Additional (5) new reserve officers Staff explained that there are no requests for additional staff for 1998. However, the job description for the CSO will be changed. The purpose of the change is to implement a requirement for all new CSO personnel to be trained so eventually they can become a police officer. Staff noted that a change in salaries reflects the need for anoth Officer within the Police Department will be promoted to this pos' o �� n• �� as the impending retirement of Officer Costa. Staff noted the problems with some of the u will be retired. These cars will be pla Staff noted that nothing h The Department is ant ordered until An sirens will not be nd identified the cars that fo the current Police Department building. ing to the new building. Additional radios will not be final r' s the 800 - megahertz program. Additional warning ause the State may go to a new system. Staff explained th he four (4) lap top computers would be used in the squad cars to aid officers in identifying drivers at traffic stops. The Department may be eligible for a grant to fund at least some of the lap top computers. Staff will keep the Council updated about the grant. Staff discussed the need for Mobile Data Terminals (MDT's) and noted that matching grants for these items may be available. Staff also noted that three (3) other grants will be used for special programs: the Safe and Sober Traffic Enforcement grant; Youth Resource Officer grant and Bike Patrol Enhancement Safety Patrol grant. Chief Pecchia explained that this proposed budget will help the Police Department meet its goals and meet the citizen's requests. Council discussed their concerns about what is going on at the Waterworks in Centerville. Chief Pecchia explained that ticketing patrons of the Waterworks is a big revenue PAGE 6 • • • COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 resource for the City of Centerville. Council directed staff to research information regarding how the operation of the Waterworks impacts the Lino Lakes Police Department. Building Inspections, Pete Kluegel Additional staffing requests: none Capital outlay requests: 1/2 ton pickup Council Member Kuether noted that this department has the smallest budget and brings in the most revenue. Mr. Kluegel noted that the pickup he uses has over 90,000 miles on it and it should be replaced. A truck is "all used up" by the time he is done with it and they are usually sent to the auction. Mr. Kluegel presented a list of the housing starts for the past five (5 new housing starts have declined in the past few years. Counc for a graph showing new housing starts over the past few e noted that her asked Council Member Lyden noted that the Council ut ing pickups with the same color and same logo. Mayor Lander e kedt.t s and Council can tell who is driving the truck by its color. Counci sked if there is a specific policy outlining how trucks are rotate Engineering, Streets, t overnment Buildings, Tom DeWolfe and David Ahrens Additional staffin ts: - Full -time mechanic - On -call mechanic - Shared Planning Coordinator (50%) Capital outlay requests: Engineering: - ArcView /Autocad software - Plotter - (2) computers (3 year rotation plan) COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 Government Buildings: - ADA upgrades - Seal roof on current city hall - Upgrade heating & air at current city hall - Upgrade lighting at current city hall Streets: - Sale & sand storage building - Single axle dump truck - Vibrating /static self propelled roller - 1/2 ton 4x4 pickup truck - Tandem trailer - Computer (3 year rotation plan) - Plow Fleet Management: - Air compressor - Radio repeater system Engineering contracted services: - Increase in consulting engine - Complete transportatio 1 - GIS setup Streets contracte ' e. - Mill and overla ortion of 2nd Avenue Mr. DeWolfe described the need to overlay 2nd Avenue. He also noted that in the near future the City will be mandated to build a salt -sand storage building to keep the material from leaching into the soil. Mr. DeWolfe suggested that revenues from antenna leases could be directed to this project. Mr. DeWolfe addressed the need for a new single axle dump truck. This vehicle was in the 1996 Budget, however, it was cut. He also explained that a new plow is needed to replace those that break down during a significant snow event. Mr. DeWolfe noted the vibrating/static self - propelled roller usage and explained that he could buy a new roller with 18 months of rental. The new tandem trailer would be used to haul the loader or skidster. Mr. DeWolfe gave the Council a list of all the equipment owned by the City. PAGE 8 • • COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 Mr. DeWolfe addressed the need for maintenance of the fleet noting that last year the City hired a seasonal on -call mechanic. This worked very well, however, it is a problem finding a qualified person to be available on an on -call basis. Mr. DeWolfe noted the problems associated with the current radio system. He also noted that a new air- compressor is not a high priority item. Staff was directed to prepare a list of items and their costs needing attention to make the current city hall livable. Staff outlined current problems indicating that energy costs are enormous. Staff noted that work involved with preparing a road improvement project. The feasibility for reconstruction of streets in the Lakes Addition area has been completed and the public hearing on the improvement has been held. If no negative petitions are received, this matter will be placed on the November election ballot. There was discussion regarding funding this improvement project a ture improvement projects. Council asked if street improvement pr. ' " ld removed from Chapter 8 of the Charter. Mr. Dunn, a Charter Co �� s �, =a 4 • " ed that this probably could be done, however, the Council shoul op a favorable way to pay for street improvement costs. Staff n s • ` e City streets are reconstructed, it would be prudent to insta t er trunk lines and not assess benefited properties until they petitio tk��� o ��` services. Mr. Dunn explained that t �a o ERs 's ion held some neighborhood meetings to discuss the improvem eets. trong opinions were expressed about the City doing something ut es a many residents felt that bad streets kept traffic low. Council expresse requested that the from Chapter 8. that the ballot question would be defeated in November. They arter Commission seriously look at removing street reconstruction Council continued to discuss the need for a street improvement financing policy. Staff was directed to continue working on this issue. Staff discussed the need for an in -house City planner. Council noted that consultants are technically oriented but do not have "ownership" in City projects. They directed staff to make sure current employees are comfortable with the staff reorganization plan. Staff explained that those employees affected by the reorganization have been updated and told how their day to day activities will be affected. Council discussed how incoming telephone calls are handled and how walk -in inquiries are handled. Council suggested placing a recording on the telephone system that contained answers to the most often asked questions. Staff explained that they are COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 working on this matter as well as preparing a handout with questions and answers to give people quick answers to the most asked questions. Mr. Ahrens referred to the Contracted Services portion of his budget and explained that he relies on consultants to pick up his work overload. He also presented a handout that outlined uses for the GIS system including a land information management system. This tool makes staff more efficient. Mr. Ahrens explained that the GIS system can be interfaced with the GEO system. Many additional uses are then available. The need for two (2) new computers was noted. Ms. Vaske explained that the current computers would be rotated to other areas in city hall where they will not be heavily used. Community Development, Brian Wessel Additional staffing requests: - Senior Planner Capital outlay requests: none. Mr: Wessel noted this preliminary budget is almost t request for a City planner. The City Planner wo Wessel's position when he retires. Council discussed Ms. Wyland new Planner would take s take some of Ms. Vige full -time Admin. proposed staff -re flow of a project except for the ed take over Mr. de ment. Mr. Wessel explained that the nd sresponsibilities and Ms. Wyland would ity Development duties since Ms. Viger will become a t. r. Wessel used the overhead projector to show the lan. Council discussed the need for continuity, continuous w -up once the project is approved. Council asked if a new City Planner would eliminate the need for consulting planning services. Staff explained the goal is to reduce the need for a consulting planner. Mr. Wessel explained that the Contracted Services portion of his budget will continue at the same level as in 1996. The Comprehensive Plan update will continue to take top priority because the City is mandated to have a Comprehensive Plan Update in place by January 1, 2000. Staff explained that the Forestry Department duties have been removed from the Park Department budget and combined with the Solid Waste Department budget. A job description has been prepared for the combined departments. Mr. Asleson is the Forestry/Solid Waste Director. He will have a temporary office in a leased space until a new city hall can be constructed. PAGE 10 • • • COUNCIL BUDGET WORK SESSION AUGUST 7, 1997 Council asked for an explanation of the need for an overtime budget in the Solid Waste Department. Staff explained spring and fall cleanup days require staffing. Employees who work during the cleanup days receive overtime pay. Staff noted that nothing has been budgeted for a storm damage event. Mayor Landers suggested at the very least, a place should be designated at city hall where homeowners can bring storm- damaged trees so that they can be chipped. Council Member Bergeson noted that informally, the Council has agreed that the Environmental Board should receive a stipend in the same manner as the Park Board and the Planning and Zoning Board. This item should be included in the budget. Staff asked Council to go over the 1998 General Fund preliminary budget and give Mr. Schumacher their thoughts. He can combine them with his recommendations for finalizing the budget. Council briefly discussed how the State Legislature has revised the tax b se. The meeting was adjourned at 4:30 p.m. These minutes were considered, corrected and appro on June 14, 1999. dam+ (MA-e0c.a/L M ilyn G. Anderson, Clete c** uncil meeting held SPECIAL COUNCIL MEETING AUGUST 11, 1997 • CITY OF LINO LAKES MINUTES • • DATE August 11, 1997 TIME STARTED 6:00 p.m. TIME ENDED 6:25 p.m. MEMBERS PRESENT ▪ Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers MEMBERS ABSENT • None Staff members present: Solid Waste Coordinator, Jackie Constant and Clerk - Treasurer Marilyn Anderson. The purpose of the special meeting was to update the Council regarding the implementation of the Organized Solid Waste ordinance. Ms. Constant explained that she has been meeting with the consult informational materials explaining the Organized Solid Waste scheduled to be placed on the November election ballot. Council discussed various ways to inform the r collection. It was decided to send direct m'li consultants will help design and writ between explaining the City's directed staff to place noti u organized waste. Thes w, , not to are public his Ms. Constant as going through the direct mailings sh oposal for organized ry dence in the City. The ncil noted that there is a fine line ogether a political ad. Council re s explaining why the City is proposing e campaign style ads. if they wanted to address the negative information that is ity. Council decided the notices in the Quad Press and the ld place the facts in every home. Ms. Constant noted that she has met with the persons petitioning against the Organized Solid Waste Collection ordinance. She feels that they are misinformed and some of the misinformation is coming from the haulers. Council suggested one of the mailings should respond to the misinformation only. The fall City newsletter could also provide more information to the residents. Staff was directed to place inserts and articles in the Quad Press to provide factual information for the residents. A direct mailing is to be done about a week or so before the November election. Mayor Landers suggested that something be done for Cable TV presentation. SPECIAL COUNCIL MEETING AUGUST 11, 1997 Council Member Kuether asked staff to bring drafts of the newsletter article as well as drafts of all material that will be printed in the Quad Press to the Council work session prior to their publication. The meeting was adjourned at 6:25 p.m. These minutes were considered corrected and approved at a i- on g ular Council meeting held June 14, 1999. 1 Mari yn G. Anderson, Clerk- Treasurer ber 11. uivan, Mayor PAGE 2 • • COUNCIL BUDGET WORK SESSION SEPTEMBER 2, 1997 CITY OF LINO LAKES MINUTES DATE September 2, 1997 TIME STARTED 4:00 p.m. TIME ENDED 5:22 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether Neal and Mayor Landers MEMBERS ABSENT Council Member Lyden Staff members present: Finance Director, Mary Vaske, City Administrator, Randy Schumacher and Clerk- Treasurer Marilyn Anderson. Staff presented their budget proposals at the August 7th budget work session. The purpose of this meeting is to determine a preliminary budget for certification to the County by September 15th. Since the first budget work session, staff has worked together ' o : ooperative and creative way to prepare a balanced budget for Counci ed with three (3) goals in mind: 1) meet goals of the departmhe s; in financing for the Village, and 3) tax reduction. Over $1,000,000 in expenditures hav addition, $162,000 was added t balance. Staff plans to pa Staff noted that t franchise fees. St franchise fees. e August 7th budget proposal. In t 997 General Fund reserve fund fu d from reserves in the TIF fund balances. dge roposal does not address road reconstruction or sing to prepare a street improvement plan financed by Ms. Vaske noted that the Truth in Taxation public hearing has been scheduled for December 14, 1997 and the final 1998 Budget will be adopted by the Council at their last Council meeting of the year. Council directed staff to prepare an estimate of the amount of taxes collectable due entirely to the addition of new construction and the automatic increase in property values. Staff noted that Tax Increment Districts 1 -1 and 1 -2 will be eliminated. This will bring another $120,000 into the general fund. Staff also noted that building permit revenues will continue to decline due to the reduction in new home building permits. Staff presented a handout showing all of the new requests for funding requested by the department heads at the August 7th budget meeting. This list shows the amount of dollars requested for the items and the items proposed by the City Administrator for funding. PAGE 1 COUNCIL BUDGET WORK SESSION SEPTEMBER 2,1997 Council reviewed the City Administrators recommendations and discussed several items. Staff asked that the Council take some time to review the recommendations and bring their comments and proposals to the Council meeting on Monday evening. Council discussed the financing of the civic buildings. Ms. Vaske noted that the City would not be selling bonds in 1997 unless bonding is needed for the civic buildings. She presented a proposal to avoid arbitrage. Ms Vaske also proposed that the 1996 and the 1997 Certificates of Indebtedness be paid off early. This will free additional dollars to be used to fund the civic complex. Council will review the staff recommendation and call either Mr. Schumacher or Ms. Vaske if they have further questions. The meeting was adjourned at 5:22 p.m. These minutes were considered, corrected and approved at on June 14, 1999. L e ;ular Cou i cil meeting held M. 'lyn G. Anderson, Clerk - Treasurer iv:�, ayor PAGE 2 • • COUNCIL WORK SESSION SEPTEMBER 3, 1997 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES September 3, 1997 5:00 P.M. Council Members Bergeson, Lyden, Neal and Mayor Landers Council Member Kuether Staff members present: City Engineer, David Ahrens; Chief of Pecchia, David Pecchia; Planning Coordinator, Mary Kay Wyland; Community Development Director, Brian Wessel and Clerk - Treasurer Marilyn Anderson. WENZEL FARM HOMEOWNERS ASSOCIATION, SHIRLEY P TERSON Ms. Patterson appeared at the August 6, 1997 Council work se request for trail easements over Ivy Ridge Lane and Ivy was directed to talk to the City Attorney and the Insu City could assume total liability for an easeme The City Attorney has indicated a ho manner as to cover all concerns insurance agency has not matter. the City time staff termine if the ons private streets. ent could be drawn in such a is '` "'`ve been given to the City. The City's equest for insurance information on this Ms. Patterson, omas and Mr. Ken Gervais, members of the Wenzel Farms Townhome Asso• < • •ere present. Ms. Patterson asked how would anyone know if someone is hurt o he easement or on the private road. Staff explained that the easement would cover the entire roadway. Mr. Gervais noted that the majority of the Association members would like to have the trail relocated. Staff explained that the trail could be moved but that would have to be a decision made by the Trail Committee. Discussion followed about how the trail on the private street could be clearly marked so those pedestrians would stay on the trail and not the roadway. Ms. Patterson requested that the wood rail fence and be included in the hold harmless agreement and that the trails be posted with "no motorized vehicles" signs. The City Attorney comes to city hall about 4:30 p.m. on the day of the regular Council meeting. Staff asked that everyone concerned about this issue meet the City Attorney on COUNCIL WORK SESSION SEPTEMBER 3, 1997 Monday at 4:30 p.m. A proposal can be put together to take to the Park Board and the Council for a final decision. CONDITIONAL USE PERMIT (CUP), MIKE KENNY, 6451 HODGSON ROAD, MARY KAY WYLAND At the July 9th Council work session, staff was directed to send a letter to Mr. Kenny asking him to attend the next work session to discuss possible violations of his CUP. A certified letter was sent to Mr. Kenny, however he did not responded to the letter. Staff noted that through the years, the zoning in this area of the City has changed and Mr. Kenny has greatly expanded his use of the property to include landscaping. Mr. Kenny's neighbors have voiced complaints about Mr. Kenny's operation for more than two (2) years and nothing has happened. Mr. Kenny's neighbor was present this evening to speak about Mr. Kenny's operation and ask the City again to do something about this matter. Staff suggested that the City Attorney draft a letter to Mr. Kenny definin the parameter of his CUP. The letter will explain that if he steps outside of his CU will proceed with the cancellation of the CUP. If Mr. Kenny wishe �= o �� th his business as he has for the last couple of years, he will be r u p � an amended CUP. The application would be considered by the Pl �� 'n • �° o: oard and the City Council. This matter will be place on the next COPSMORE GRANT, D Chief Pecchia e 'ne e a lied for and received a COPSMORE grant and would like to start purc a p computers for the squad cars. Since the Council must formally acknowl ceipt of the grant, this matter will be added to the September 8th Council agend . VEHICLE THEFT OVERTIME GRANT, DAVID PECCHIA Chief Pecchia explained that he applied for and received a grant to fund overtime salaries and benefits for Police Officers investigating thefts of snowmobles and automobiles. The City would be required to pay salaries and benefits initially. The City then reports the amount of salaries and benefits paid. These costs are refunded via the grant. Acceptance of this grant was added to the September 8th Council agenda. DISCUSSION OF PROPOSED PAWN SHOP ORDINANCE, DAVID PECCHIA Chief Pecchia prepared a packet containing information including the City Attorney's opinion on a proposed pawn shop ordinance. The proposed ordinance is the same PAGE 2 • • • • • • COUNCIL WORK SESSION SEPTEMBER 3, 1997 ordinance enacted by the City of Minneapolis. This same ordinance is also under consideration in several other suburban communities. If all the metropolitan area adopts the same or similar pawnshop ordinance, illegal pawnshop activities will be reduced and articles circulating through pawnshops will be easier to trace. Chief Pecchia presented a brief outline of the proposed ordinance. He noted that this ordinance is much more comprehensive and restrictive than the City's current ordinance. Chief Pecchia will finalize the ordinance and bring it back to the next work session. ASHLAND GAS STATION, DRIVEWAY ENTRANCE ONTO LAKE DRIVE, DAVID AHRENS Mr. Ahrens presented a map showing the location of the proposed Ashland Gas Station at the corner of Lilac Street and Lake Drive. SEH has prepared a memorandum outlining their review of the site plan. A copy of this memo and the Transportation section of the Comprehensive Plan Update was given to the Council. The Anoka County Highway Department has reviewed the sit .. issue with a proposed driveway from Lake Drive into the site. At thi i roposing to relocate the access to Lake Drive from Apollo Drive L c e t e north to provide greater separation between I -35W and =aw�;h, ect . Safety is the major purpose for this proposal. A driveway bet . ee .y int ction and I -35W would defeat that purpose. Staff is proposing: a • s to the Ashland Gas Station be located off of the extended Apo Ms. Hansmann, devel • shland Gas Station, gave Council Members a copy of a map that she has •win he location of the current Lilac Street and the driveways of the > t' = will be removed to accommodate the construction of the new intersection. She t her proposed driveway is 600 feet from the I -35W southbound ramp. e also noted that the entrance onto the new Village Drive in the Town Center is only 450 feet from the ramp coming onto Lake Drive. Ms. Hansmann asked that she be allowed the same consideration. Staff noted that in the best of all worlds, a master plan would have already been prepared for the Lake Drive/Lilac Street area. However, since this has not happened, staff is responding to Ms. Hansmann's request as best they can. Staff also noted that the entrance to Village Drive will be relocated in the future or a frontage road will be designed. Ms. Hansmann asked Council to make some concessions for her development. Council discussed this matter with staff and Ms. Hansmann. Mr. Wessel was directed to take this matter to EDAAB tomorrow morning and to meet with other property owners in this area. If a mutually satisfactory solution is proposed, the matter can be added to the agenda on Monday evening. At this time, the Council consensus is that no driveways should be permitted between I -35W and the realigned Lilac Street/Apollo Drive intersection. COUNCIL WORK SESSION SEPTEMBER 3, 1997 ENVIRONMENTAL AFFAIRS COMMITTEE, MAURINE DAVIDSON & J. P. HOUCHINS Ms. Davidson and Mr. Houchins presented a handout to the Council and staff. The Environmental Affairs Committee is proposing that a professional consultant prepare a Natural Resource Inventory. The need for a long range plan to manage the natural resources was explained as well as how the committee came to the conclusion that an inventory is needed before a management plan can be developed. The Natural Resources Inventory will cost approximately $60,000 and will take approximately two (2) years to complete. Mr. Houchins explained that once the Inventory is completed, it would be another tool that can be used in identifying areas of importance in newly proposed plats. This tool will insure that all plats are environmentally based. Staff explained that a Natural Resource Inventory is an essential step in completing the Comprehensive Plan and would work into the GIS system. The Environmental Affairs Committee proposed that the Natu s r entory be prepared by Brauer & Associates and Applied Ecological o ` xpressed agreement with the proposal to have the Inventory pr e y o tart noting that this takes the emotion and politics out of the pr Council directed that proposals for c finalized before the 1st of the n proposed that the City ap Inventory. If a grant is e the Inventory be advertised and vi mental Affairs Committee has f.� =` e�' t ma ce at least a portion of the cost of the the project should be included in the 1998 Budget. Ms. Davidson an hins were asked to consult with Mr. Asleson on this project. AUTOMATIC TER READING ORDINANCE, NO. 26 - 07, DAVID AHRENS Mr. Ahrens explained that there is new technology for reading water meters. He presented a draft ordinance that would allow the City to use the new technology. Staff has prepared an ordinance requiring new water meters be installed in all new home and business construction. Later, a plan to convert the existing meters would be implemented so that in the near future, all water meters in the City would be using the new technology. This item is on the September 8th Council agenda. PAGE 4 • • COUNCIL WORK SESSION SEPTEMBER 3, 1997 DISCUSSION OF ESTABLISHING A FUND FOR ANTENNA LEASE MONEY, DAVID AHRENS Staff explained that Council was looking for a funding source for housing issues. A proposal has been made that would dedicate the antenna lease fees to housing redevelopment activities. The consensus of the Council was that all revenues including the antenna fees should be deposited in the General Fund and decisions regarding its use should be decided independently of where the revenue was generated. This matter was not placed on the agenda at this time. PUBLIC FACILITIES UPDATE, BRIAN WESSEL Mr. Wessel explained that the Task Force Committee has been working with Leonard Parker & Associates preparing a master plan for three (3) facilities in the Village. The program at this point is over budget but will be whittled down tomo -e this will allow Leonard Parker to continue working on the master plan . o pt a campus setting. The master plan will be presented to Council in O ember. Staff noted that the Centennial School District i with approximately 11,000 square feet. This matter will be on the next :R en . COMPREHENSIVE SEPTEMBER WESSEL ase '_reement for a building FO CE MEETING TOMORROW, SDAY, SEPTEMBER 11, 1997, BRIAN This matter is for ' "" ormational purposes only. The first meeting will consist of a presentation of data including information from the neighborhood meetings. A formal presentation of the overview of the Comp Plan will be given at the second meeting. The overview will include a summary of the Comp Plan Task Force meetings. A third work session will be scheduled for the Council to respond to what has been presented and for Council to provide direction regarding the growth issue. A joint Comp Plan Task Force and Council meeting is scheduled for October 16th. ACQUISITION OF PARK AND RECREATION EQUIPMENT, TIF, RANDY SCHUMACHER Staff is proposing to eliminate the account residual in TIF Districts 1 -1 and 1 -2. Staff will recommend that the account residual be used to fund specific park equipment for specific parks in these two (2) TIF districts. Staff has contacted Park equipment suppliers and a COUNCIL WORK SESSION SEPTEMBER 3, 1997 20% discount can be realized because the park equipment is being purchased late in the recreation season. This matter will be placed on the September 8th Council agenda. DISCUSSION OF DISCIPLINE AS IT RELATES TO THE MAYOR AND SOME COUNCIL MEMBERS, COUNCIL MEMBER LYDEN Mayor Landers explained that if Council Member Lyden is going to present something that has already been heard by the Council, he will close the meeting. Council Member Lyden began his presentation. Mayor Landers stopped Council Member Lyden and left the Chambers with Mr. Schumacher. Council Member Neal moved to adjourn at 8:06 p.m. Council Member Bergeson seconded the motion. Motion carried. These minutes were considered, corrected and ap • roved at a C nci June 28, 1999. 1 Marlyn G. Anderson, Clerk-Treasurer , Mayor PAGE 6 held on • • • BUDGET WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES SEPTEMBER 11, 1997 September 11, 1997 5:45 p.m. 5:57 p.m. Council Members Bergeson and Kuether and Mayor Landers Council Members Lyden and Neal Staff members present: Finance Director, Mary Vaske; City Administrator, Randy Schumacher and Clerk- Treasurer Marilyn Anderson. The purpose of the meeting was to review the 1998 General Fund Budget. Ms. Vaske noted that a preliminary budget and a preliminary levy w d on Monday, September 8th. The budget did not include provision a d •_< ment for the new civic buildings. She presented revised informatio is s at there was enough money in TIP funds to cover the 1998 paym- __.. • f y;- c c er bonds. Mr. Schumacher noted that Anoka Count for taxes payable in 1998. This will r However, if the City Council w additional refinement. He s •t it g erty values a total of 5% levy revenue for the City. e "" 1998, the proposed budget will need e -xception of $250,000 needed to pay the first installment on the _ o` e civic complex, all other items in the budget remained at the le : 19 Ms. Vaske presen ) revised resolutions to correct the 1998 General Fund Budget and the 1997 Tax vy, Collectable in 1998. Council Member Kuether moved to adopt Resolution No. 97 - 116A as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Bergeson moved to adopt Resolution No. 97 - 117A as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution Nos. 97 - 116A and 97 - 117A can be found attached to these minutes. Mr. Schumacher explained that the City received the State's revised figures for the 1998 levy limit and state aid. The 1998 Budget will be updated using the revised figures. Council Member Kuether asked if she could be covered under the City's health insurance program. Ms. Vaske explained that she could. BUDGET WORK SESSION SEPTEMBER 11, 1997 The meeting was adjourned at 5:57 p.m. These minutes were considered, corrected and ap •roved at a r- ij ular Council meeting held 1# on June 28, 1999. kA ! , iii /4 1.r4* (Ik44UUJ Mari yn G. A • erson, Clerk - Treasurer Ki berl, A i ullivan, Mayor i/ PAGE 2 • • • • • COUNCIL WORK SESSION OCTOBER 8, 1997 CITY OF LINO LAKES MINUTES DATE October 8, 1997 TIME STARTED 5:00 p.m. TIME ENDED 7:40 p.m. MEMBERS PRESENT Council Members Kuether, Lyden and Neal and Mayor Landers MEMBERS ABSENT Council Member Bergeson Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Finance Director, Mary Vaske; Planning Coordinator, Mary Kay Wyland; Consulting Planner, Alan Brixius; Chief of Police, David Pecchia; Building Inspector, Tom Jackson and Clerk- Treasurer Marilyn Anderson. DISCUSSION REGARDING THE REMOVAL OF THE HOUSE AND GARAGE, 1410 CANFIELD ROAD, TOM JACKSON Staff displayed pictures of the home that burned in 1996. up the home and has not done anything with the stru e. "attractive nuisance" attracting local children neighbors. The basic inspection forms re me boarded as become an nts from the a . = ave been completed and will be sent to the homeowner. T • e s 2 days to respond to these forms. A letter will be scheduled for Co e hi ° eowner letting him know that this matter has been October 13th. CONSIDERATI OF TELECOMMUNICATION ORDINANCE, MARY KAY WYLAND /ALAN BRIXIUS This proposed draft ordinance was introduced at the September 17th Council work session. Council wanted further discussion regarding where antenna towers could be placed. Staff had explained that Council could regulate the placement of antenna towers based on districts. However, Council could not prohibit them entirely. Many suggestions regarding where antenna towers could be placed were presented including Council Member Lyden's suggestion that they be placed on the water towers only. Mr. Brixius explained that this was too restrictive and the City would face a legal challenge. • Mr. Wessel explained that the EDA will be unhappy if the Council decides to limit antenna towers to the commercial and industrial districts. Mr. Brixius noted that towers COUNCIL WORK SESSION OCTOBER 8, 1997 would be the least intrusive in these districts. He objected to locating them in residential districts. Further discussion followed with Mr. Brixius noting that if the draft ordinance limited , antenna towers to specific sites, it would be open to litigation. He also explained that the draft ordinance does emphasize co- locations on established towers. Council directed staff to discuss this matter with the City Attorney. Mr. Brixius noted that the draft ordinance will be before the Planning and Zoning Board this evening. He will revise the draft ordinance so that it will allow the least number of antenna towers while meeting the intent of the law. This matter will be placed on the next work session agenda. ECONOMIC DEVELOPMENT REPORT, BRIAN WESSEL Council was given a handout titled, "Lino Lakes Economic Develop asked Council to commit to the public facilities in the Town C Fairview Health Clinic and the Lino Lakes State Bank pro the Town Center if the civic buildings were not to be s Staff explained that a consortium is drafti s approximately 50 acres on the northe rof 5W/Lake Drive. The next Town Center C is cheduled for October 23, 1997. This matter did eq "' oun action. PUBLIC FACI PDATE, BRIAN WESSEL tus ". Staff t the e located in for ` egional shopping center on Staff explained that at the November 10, 1997 Council meeting, staff and consultants will be presenting a program and a design for the civic buildings. Issues including quality will be discussed. Council will be updated on this matter at the next work session. FUNKHAUSER LAND PROPOSAL, BRIAN WESSEL Mr. Funkhauser has proposed that the City purchase his land which lies between the land the City purchased from Glenn Rehbein and the land where the civic buildings will be constructed. Mr. Wessel will be meeting with Mr. Funkhauser on Friday and will finalize the terms of the sale. The matter will be brought before Council on Monday evening. Mr. Wessel briefly outlined his proposal for purchase of the land. PAGE 2 • COUNCIL WORK SESSION OCTOBER 8, 1997 Staff provided a handout for Council titled, "Possible Funding Sources ". The handout outlines how the civic buildings could initially be funded. Staff noted that the total project would cost approximately $7,000,000. Discussion followed regarding how the project would be funded. Staff noted that bonds in the approximately amount of $3,500,000 would be needed as well as funds from sources other than tax payers dollars. Several Council Members felt that the cost was to high. Staff explained that they would not sacrifice quality to reduce the cost of the program. Council directed staff to prepare a proposal that details a $7,000,000 program including a schedule for payment of the bonds, a review of the legal issues and a review of the proposal by Springsted, Inc. Staff noted that if the Council does The Village correctly, there will be "spin - off's" in other areas of the I- 35W/Lake Drive corridor. HRA ORGANIZATIONAL MEETING RESCHEDULED FOR ER 27t ' Y SKE 1997, 6:00 P.M. This matter was informational only. ID AMENDMENT TO INVESTMENT P Ms. Vaske gave each Council a proposed resolution to policy was adopted. T policy. City Investment Policy and a copy of h Sh noted that it has been some time since the the amendment is to include recent legislation in the This matter was the October 13th Council agenda. CENTENNIAL SCHOOL DISTRICT AGREEMENT, DAVID PECCHIA The Police Department has received a grant to partially fund a Youth Resources Officer who will be providing services at the Centennial School District campus until the first of the year. Starting on January 1st, the Youth Resources Officer will be stationed at the new Centennial Middle School on Elm Street. The Centennial District will pay the entire unfunded portion of the Your Resources Officer's salary and benefits. A Blaine Police Officer will provide services for the Centennial campus. Minnesota Correctional Facility (Prison) - A disturbance occurred at the Prison last week prompted several telephone calls from residents in that area. Chief Pecchia explained that his department was not notified until all was secure at the prison. He noted that the Police Department and the Fire District have conducted drills so that both his COUNCIL WORK SESSION OCTOBER S, 1997 staff and the Fire District personnel are completely prepared in the event of a fire, escape or a riot in the prison. Mr. Schumacher suggested that the Council get the Lino Lakes representatives in the State Legislature involved so that the City will immediately be made aware of a "situation" at the prison and if any Lino Lakes personnel are needed, the State pay those salaries and benefits. REGULAR AGENDA SECOND READING, Ordinance No. 21- 97, Adopting an Automated Pawn System Ordinance - Chief Pecchia noted that this ordinance had its FIRST READING at the September 22nd. Council meeting. The ordinance is currently under review by the City Attorney. The investigation fee and the license fee has been removed from the ordinance. These fees will be decided by resolution. Providing the ordinance is acceptable to the City Attorney, staff will include the SECOND READING on the October 13th Council agenda. DISCUSSION OF INSURANCE BENEFITS, MARY Ms. Vaske explained that staff was asked to pr ion the City Council regarding insurance coverage for retired e ii .1 c - - � i . has several concerns and asked if this matter could be delayed of the year to allow him time to review a couple of issues and i � � . ss ity of a cafeteria plan. Mr. Tesch is also seeking information ." pia.' esources person at the City of Shoreview. They may have a plan all amount of "tweaking" could be used in this City. Staff was directe�'�.. Council Member Bergeson on this matter and if he has no concerns, the mat A i'`.e placed on the next work session agenda. ANOKA COUNTY HRA MEETING, OCTOBER 15, 1997, 7:00 P.M., SPRING LAKE PARK CITY HALL This matter was placed on the agenda to remind Council Members of the meeting in the event that anyone wishes to attend. Anoka County is considering a new reallocation system. Council will be updated when further information is available. LAKE DRIVE TRUNK UTILITY UPDATE, DAVID AHRENS Mr. Ahrens briefly updated Council on this project. He will be holding a neighborhood meeting with all affected property owners and will be asking Council at their October 27th. meeting to order the project. PAGE 4 • • COUNCIL WORK SESSION OCTOBER 8, 1997 Council directed staff to discuss this improvement with property owners on the side of Lake Drive that will not be affected by the construction. Council should consider providing stubs for those properties. PARK AND RECREATION DIRECTOR, RANDY SCHUMACHER Staff has reviewed applications for this position and have interviewed several candidates. A specific candidate will be determined and a packet of information regarding the candidate and the staff recommendation will be included in the Council packets. This matter was placed on the October 13th Council agenda. The meeting was adjourned at 7:40 p.m. These minutes were considered, corrected and approved at a r ular Council meeting held on July 12, 1999. Marilyn G. Anderson, Clerk- Treasurer 7/7/99 (3:53 p.m.) 7/13/99 (3:47 p.m.) QQ • • • COUNCIL WORK SESSION OCTOBER 22, 1997 CITY OF LINO LAKES MINUTES DATE October 22, 1997 TIME STARTED 6:00 p.m. TIME ENDED 8:45 p.m. MEMBERS PRESENT Council Member Bergeson, Kuether, Lyden and Neal and Mayor Landers Staff members present: City Administrator, Randy Schumacher; Solid Waste Coordinator, Jackie Constant; City Engineer, David Ahrens and Clerk- Treasurer Marilyn Anderson. DISCUSSION OF ORDINANCE NO. 08 - 97, ORGANIZED SOLID WASTE MANAGEMENT, JACKIE CONSTANT The Solid Waste Management Ordinance informational item a on Monday and feedback is coming from both the public to place another item in the Quad Press outlining bot Collection. Council Member Bergeson noted tha the Quad Press and the dollars Council Member Lyden s. t o no object to the same item with the "vote yes" deleted. Council felt t e newspaper item appeared to be campaigning for the proposal . be uether suggested that the City place an advertisement for bids and whe :. e tabulated, an item could be placed in the Quad Press. Most of the feedback s c '' ed was from citizens who would rather pay extra taxes for road reconstruction an .''se allowed to choose their garbage hauler. uad Press as directed f Organized rized the placement of the item in o aking the City's position clear. Ms. Constant gave each Council Member a copy of the article that will be sent to all residents in a mass mailing. She will prepare the newspaper item for next weeks Quad Press and give Council a copy before it is sent to the newspaper. DISCUSSION OF CHARTER BALLOT QUESTION, PAUL MONTAIN Mr. Montain, Chairman of the Charter Commission, told Council that he was pleased that the Council is proceeding with a ballot question for street reconstruction in the Lakes Addition area. He noted that the Charter Commission had some concerns about the wording of the ballot question. The wording appears to be a request for a "blanket" approval of street reconstruction and not for this one specific area. The Charter Commission is requesting that the ballot question be worded to specifically ask for citizen approval to spend $1,900,000 to reconstruct the streets in the Lakes Addition area only. PAGE 1 • • • • COUNCIL WORK SESSION OCTOBER 22, 1997 Mr. Montain explained that if the ballot question falls, he would ask for a joint Charter Commission and City Council meeting to investigate a Charter amendment to allow for street reconstruction. Council directed Mr. Montain and Mr. Schumacher to get together and prepare a resolution for Council consideration explaining the Council's position on this item. The resolution will be placed on the October 27th agenda. DISCUSS WATER SUPPLY PLAN, DAVID AHRENS Council directed staff to place this item on the next Council work session. I- 35W/LAKE DRIVE INTERCHANGE, TAGG ASSESSMENT, DAVID AHRENS At the last Council meeting, all assessments were adopted with the exception of the Tagg assessment. Mr. and Mrs. Tagg were at that meeting and had objected to th d how their property is classified by the Anoka County Assessor. t u;� ' °� noka County Assessor was contacted and he and the Tagg et d s' =e a mutually acceptable land classification. The Taggs have requested the City of # `' assessment situation as was offered to the properties along '` ained the Lilac Street situation was different. Those property . ° or tition for the improvements. This was a City project and those prop �•� e project were allowed to petition into the project and accept an assess .� 5 . e Drive project was petitioned by the property owners and asses nst the benefiting properties must be determined according to the provisions e ity Charter. The Taggs have requested that their homestead be separated from the balance of the property and that there be no assessments until they hookup to utilities or develop the land. Mr. and Mrs. Tagg were in the audience and explained that they cannot afford to pay more taxes and assessments. Staff was directed to review aerial maps to determine approximately how much of the Tagg property is wetland and to prepare an assessment proposal. This information will be brought to the next Council work session. DISCUSS STAGGERING UTILITY BILLING ZONES, DAVID AHRENS • • The City has 2100 utility accounts in eight (8) different zones. The accounts are billed • quarterly. • PAGE 2 • • • COUNCIL WORK SESSION OCTOBER 22, 1997 Staff is requesting that billings be staggered each month so that the entire 2100 accounts are not billed at the same time. Staff explained how this change would be implemented and noted that the transition would take two (2) months to complete. The City Code will not be amended since each account still is billed quarterly as required by the Code. Council gave verbal approval for this change and directed staff to give affected residents written notice of the change as well as placing a notice in the quarterly City newsletter. DISCUSS PURCHASE OF WATER METERS, DAVID AHRENS Several weeks ago, Council adopted a motion to require that all new water meters be the type that allows for telephone reading of the meters. At that time, staff discussed the need to change the old style meters to the new style meters. Staff is now requesting approval of changing the old water meters section by section of the City. This proposal would allow the staff to complete the work o ,_:'od of time The consensus of the Council was to implement the plan t ter meters. REGULAR AGENDA Resolution No. 97 - 150, Order Im Specifications, Lake Drive T project. The map indicate eparation of Plans and e - Mr. Ahrens displayed a map of the ill be placed. Council directed f to not s of this project to residents along Vicky Lane, Nancy Drive and other � s tline the petition process so that they may request utility services in their n oods. Resolution No. 97 - 152, Opting to Participate in Livable Communities - Staff explained that Metropolitan Council has not yet looked at the latest City proposed goals. Resolution Clarifying City Council Intent of the Road Reconstruction Referendum - Staff will be adding this resolution to the October 27th agenda. Resolution to Remove Chapter 207 from the City Code - Staff explained that an ordinance removing Chapter 207 from the City Code has been drafted and will be added the October 27th agenda. A resolution establishing a Human Resources Policy will also be presented for Council Consideration. COUNCIL WORK SESSION OCTOBER 22, 1997 Consideration of a Letter of Support for a Rice Creek Watershed District Representative - The City Administrator will write this letter and bring it to the October 27th Council meeting for their review. Discussion of Insurance Benefits for Council Members - Council directed staff to prepare a procedure for allowing Council Members to participate in the City's insurance plan. Staff noted that the insurance plan would have to be amended and the participant contribution should be determined. Some plan features discussed by Council were: - Council participant pay 1/2 of family coverage - For cash option, Council will be considered with non -union employees who work 20 hours per week Staff was directed to prepare an outline of what all City employees contribute to their insurance coverage. It was noted that if this is considered additional Council compe R o y Code would have to be amended and the coverage would not be • �t �� e• �' after the next municipal election. Staff will get an opinion on e ity Attorney. This information will be send out with th- __ oi'cil p: ets. Provision for fax and tele ho _ n'�� embers - This information will be available at the next bud Consideration „ m • i ± the ouse and Garage at 1410 Canfield Road - This home was dama• r nd staff has been working with the owner to either remove the buildings or r r em. There has been some progress made to repair the buildings. Mr. Tom Jackson, "''': uilding Inspector will update the Council on Monday evening. Friends of the Park Transfer and Indemnification Agreement - This group is asking that the matter be added to the October 27th agenda. I- 35W/LAKE DRIVE INTERCHANGE, TAGG ASSESSMENT, DAVID AHRENS Staff explained that Joel Tagg is asking for a break on his proposed assessments. He is not willing to develop his property in stages and wants to sell it all to a developer. The developer would assume the assessment. Staff presented a map showing how the property could be developed in stages. There are several planning issues with this development that would have to be addressed by the consulting planner. PAGE 4 COUNCIL WORK SESSION This matter will be discussed at the next work session. The meeting was adjourned at 8:45 p.m. OCTOBER 22, 1997 These minutes were considered, corrected and approved at the regul meeting of the City Council on July 12, 1999. cam_ - i.. .s...2.ii.. Marilyn G. Anderson, Clerk- Treasurer 7/7/99 (3:58 p.m.) 7/13/99 (3:49 p.m.) • • i Kimb r Sul � a ayor r • CITY COUNCIL WORK SESSION APRIL 21, 1999 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : April 21, 1999 . 5:40 p.m. . 11:12 p.m. : Council Members Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan : None Staff members present: City Administrator, Linda Waite Smith; Administration Director, Dan Tesch (part); City Engineer, John Powell (part); Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Public Sery 'r ctor, Rick DeGardner; Environmental and Forestry Coordinator, Marty As art), ity Planner, Jeff Smyser; and City Clerk Marilyn Anderson Mayor Sullivan noted the next Council work ses el uesday, May 4, 1999, 5:30 p.m. Council Members have a list e.` ng the Finance Session to be completed by May 4, 1999. GEORGE HOFF INVESTI R SULLIVAN A letter has been cei Hoff indicating the investigation may not be worth pursuing becaus it ay not be able to collect a settlement. Council directed . Waite Smith to instruct Mr. Hoff to drop the investigation. WEEKLY MEETINGS, MAYOR SULLIVAN Mayor Sullivan advised she will be having weekly meetings with Ms. Waite Smith to discuss ways to improve communications and processes. CLERK - TREASURER POSITION, MAYOR SULLIVAN The Clerk- Treasurer will be retiring at the end of this year. When the City begins the process of hiring another person for this position, it may be desirable to remove the Treasurer's responsibilities from the job description. If Council decides to separate the two responsibilities, a letter should be sent to the Charter Commission asking them to amend the Charter in this area. CITY COUNCIL WORK SESSION APRIL 21, 1999 DISCUSS OPTION AGREEMENT BETWEEN THE CITY AND BLAINE AMERICAN LEGION The City Attorney would like the Council to be informed of the following aspects of the agreement: 1. The amount of money paid in exchange for the option is non refundable but will be applied to the purchase price in the event of a sale. 2. Section 1.1 - Council must approve the sale of the property. Council can determine the sale price regardless of the appraisal. 3. The term of the option is six (6) months. Council directed staff to ask the City Attorney to revise the agreement tooeead "The price will be negotiated with the City Council ". The amount of the option payment was discussed. It was t. xs : t . Waite Smith would find out how much the City Attorney c 'es 3 •r a c � �� g the agreement before making this decision. It was noted that the builder of the n n "__. b_" ility appraised the new building at $350,000. This item will appear c 3- at the Council meeting Monday, April 26, 1999. N (COMP PLAN)UPDATE, JEFF SMYSER Mr. Wessel advised that a meeting with the Metropolitan Council was held last week. June 26th is the target date for the proposed resubmission of the Comp Plan including Metropolitan Council's comments to the City Council. A recommendation from the Metropolitan Council will be reviewed at the June 21, 1999, Council work session. A memo titled MUSA Needs For New Growth and Existing Homes was reviewed in detail. Council Member Lyden's additional concerns regarding the Comp Plan include a quality issue, regulatory mechanisms, and the percent used for the overage factor for MUSA. A tentative concensus regarding MUSA was reached: Mr. Smyser will recalculate the MUSA numbers using a flexibility /overage factor of 12.5%. A MUSA bank will be established for the Commercial and Industrial areas, another MUSA bank will be 2 • • CITY COUNCIL WORK SESSION APRIL 21, 1999 calculated for the new residential areas, and a third MUSA bank will be calculated for the existing residential areas. A figure for MUSA availability to the year 2010 and for the years 2010 -2020 will also be delineated. The revised figures will be reviewed at the next work session. Council directed staff to work with Mr. Brixius to draft the proposed regulatory mechanisms as well as a method to measure these mechanisms. The draft will be presented to Council within 30 days. Council Member Lyden indicated the quality issue he desires is 40% of all developable land be open space or five (5) to 10 acre parcels. This requirement must be enforceable. Council directed Mr. Wessel to schedule a meeting with Mr. Afflebaum and Mr. Brixius for the next available work session to review preservation development. Mr. Don Dunn, resident of Lino Lakes, stated he believes it is important to pass the current Comp Plan and move forward and draft the ordinances needed to 'mplement the Comp Plan. He urged the Council to approve thid proposed Comp FINALIZE SCHEDULE FOR ENVIRONMENTAL PROCESS, BRIAN WESSEL A schedule regarding the Environmental reviewed by staff. The draft Manage session. A public information Plan should be ready for C n of June 1999. 1 as given to Council and rought to the next Council work e on May 18, 1999. The Management do ''` at a special session during the first week It was the consen Management P1 cil to hold a special session for review of the Environmental nesday, June 2, 1999, 6:00 p.m. Council directed staff to invite the Comprehensive Plan Task Force to the public meeting scheduled for May 18th. 77TH STREET RIGHT -OF -WAY DISCUSSION, JOHN POWELL This issue surfaced during discussions with property owners along 77th Street. The problem is the road does not correspond with the right -of -way. The paved surface is located at the extreme southern edge of the right -of -way and slightly beyond. At this time, staff is unsure as to whether the entire right -of -way will be used when 77th Street is upgraded and utility services are installed. • Two (2) property owners have indicated they would like to get a consensus from Council regarding how the right -of -way might be used in the future. 3 • • • • • CITY COUNCIL WORK SESSION APRIL 21, 1999 Council authorized Mr. Powell to confer with the City Attorney and determine the City's rights in this situation. Mr. Powell will then obtain more detailed field information and bring a recommendation to the next work session. Mr. Powell noted 77th Street is shown as a collector roadway and it will see increased use once the shopping center to the south is constructed. DISCUSS MAINTENANCE OF CIVIC COMPLEX, RICK DEGARDNER Mr. DeGardner distributed a Maintenance Proposal for the Civic Complex. The proposal identified general maintenance activities and the estimated costs. Mr. DeGardner recommended the City hire one maintenance person to deal with the routine maintenance. This person would be expected to obtain a boiler license to minimize the City's need to contract for this service. Services beyond the basic cleaning of the facilities would be contracted as well. He also recommended desi the 1998 General Fund excess reserve to hire a summer seasonal w outdoor maintenance duties as well as other maintenance func An estimated $30,000 will be needed to execute these rec remainder of 1999. Council authorized Mr. DeGardner to be Council also authorized $30,000 fro position as well as the equipme understanding that this ex . r s issue will be reviewed RECONSIDER COUNCIL WO ating $5,000 of sist with the c Complex. e a ` time maintenance person. reserve to be used to fund this e ition. The authorization includes the out of next year's General Fund. This om the date of hire. N MEETING MINUTES/DISCUSS MARCH 3, 1999, ON, LINDA WAITE SMITH Mayor Sullivan stated the minutes have deviated from the Robert's Rules of Order because of the concern for lack of detail. A copy of Robert's Rules of Order regarding composition of meeting minutes was given to the Council. It was noted that a specific concern regarding an issue is to be included in the meeting minutes. It was the consensus of Council to use the Robert's Rules of Order format and use tonight's minutes as an example. These minutes will be reviewed at the next work session. • • Staff was directed to use last names of staff and Council Member's titles in the work session minutes. III III 4 CITY COUNCIL WORK SESSION APRIL 21, 1999 • Mayor Sullivan called for a 10 minute recess at 8:05 p.m. • • It was noted that meeting minutes from all City Boards will be distributed to the Council Members. DISCUSS OFFICE SPACE IN NEW CITY HALL FOR MAYOR AND COUNCIL MAYOR SULLIVAN It appears that the Lino Lakes City Council is the only Council that does not have office space at city hall. Office space is needed to conduct business and meet with constituents. It was suggested that the work session room in the new city hall be used for Council office space. The office would be equipped with a coat rack, phone, storage space, calculators, and general office supplies. Keys to this room will be issued to all Council Members. It was not determined if the Council mailboxes will be located in this room. CLEARWATER CREEK, 3" ADDITION SCHEDULE, JEFF SM ER Mr. Smyser presented a schedule for the development of Cle He indicated he will inform the Council if there are any c Mayor Sullivan cautioned the Council about se taking responsibility for all open space. S to be prairie. Mr. Smyser indicated he w developer and include Addition. ule. nc garding the City tha 1 open space does not have e s edule and his discussion with the ncil packets either this Friday or next Friday. Item 5A, 1998 An al Police Department Report - It was noted that a 15 minute time limit has been set for this item. Item 6B, Consideration of Amended Conditional Use Permit and Site Plan Review for Circle -Lex VFW Post 6583, 7868 Lake Drive - Ms. Wyland noted the applicant would prefer to delete condition No. 4, relating to replacing the entire roof of the old building. Council directed Ms. Wyland to contact the representative from the VFW regarding clarification of all conditions. Item 6K, Consideration of Conditional Use Permit, Eller Media Company, for nine (9) Advertising Signs (I -35E) - Staff will confer with the City Attorney regarding the legality of denying the one year extension based on the current Zoning Ordinance. This item will be pulled from the agenda if the City Attorney needs more time for his review. 5 • • • • CITY COUNCIL WORK SESSION APRIL 21, 1999 Item 6D, Consideration of Resolution No. 99 - 25, Comp Plan Amendment for Interim MUSA, Rezone to PDO and Preservation Development Preliminary Plat for Peregrine Pass, SMA Construction, Steve Arndorfer, 6462 - 12th Avenue - This item was removed from the Monday evening agenda. Council directed staff to obtain additional details regarding easement information, additional width of lots, setback and driveway issues, appropriate pad sizes and adequate space for pads and adequate space for garages and the houses. Council Member Lyden stated his desire is that the width of the lots be 75 -80% of the standards. Item 6F, First Reading, Ordinance No. 10 - 99, Amending Sign Ordinance - This item was removed from the agenda. Council asked that the entire Sign Ordinance be reviewed. Item 6J, JADT, XXX Lake Drive (at Apollo Extended), Rezone to PDO, Preliminary Plat, Site Plan Review, Conditional Use Permit for McDonald's Restaura t - Mayor Sullivan requested a copy of the Architectural Guidelines for the To n-r and asked Council to consider their overall responsibility to the architect toy d f the Town Center. She indicated she would like the McDonalds but item because it does not fit the architectural guidelines for The meeting was adjourned at 11:12 These minutes were considere June 28, 1999. Mar lyn G. nderson, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. Print: 4/28/99 7/13/99 (4:20PM) 6 approved at the regula •uncil meeting held on it 'Argil 7 , Mayor • COUNCIL MINUTES MAY 10, 1999 CITY OF LINO LAKES MINUTES DATE : May 10, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 7:17 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administrative Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; Consulting City Engineer, John Powell; City Planner, Jeff Smyser; Public Services Director, Rick DeGardner; Chief of Police, Dave Pecchia; and Clerk- Treasurer, Marilyn Anderson SETTING THE AGENDA Mayor Sullivan announced the May 12, 1999, Planning and Zon n canceled. Item 1 Aiii, April 12, 1999, Regular Council Meeting mute e d from the Consent Agenda and added to Item 8I under New Business. • Item 1Avi, January 21, 1998, Council Work S ;lion M wtes, were removed from the Consent Agenda and added to Item 8J under Ne Item 8K, April 19, 1998 Wor '' ute _ ere added to New Business. Item 1 D, Authorize ' v ennial School District Assessment Overpayment, was removed from the C gen' d added to New Business. Item 4A, Consi # A signation of Police Officer, was removed from the agenda. The amended ag . a was approved as presented CONSENT AGENDA Council Member Neal moved to approve the amended Consent Agenda as presented. Council Member Dahl seconded the motion. Motion carried unanimously. ITEM MINUTES: April 26, 1999, Regular Council Meeting March 3, 1999, Council Work Session ACTION 1 Approved Approved COUNCIL MINUTES MAY 10, 1999 March 6, 1998, Council Work Session Approved January 7, 1998, Council Work Session Approved March 22, 1999, Regular Council Meeting Approved DISBURSEMENTS: May 10, 1999 (Check No. 55875 - 55972, $450,042.70) Approved • April Manuals ($456,090.07) Approved Centennial Fire District Approve Amend Lease with Centennial School District for Early i ent inda Waite Smith - The 10 year lease for the Centennial School Di ict c to • '' ng and ending dates that are no longer accurate because the premises in t - ter e available later than expected. The City Attorney has prepared a lease lease. ing the correct dates for the term of the Mayor Sullivan reminded o • a t o guidelines for audience participation in City Council meetings, e g kneed for respectful dialog. No one appeare er d pen Mike. Mayor Sullivan stated the Forestry Department has received a NSP Grant for new plantings under the power lines along Elm Street and Lake Drive. Many volunteers helped with the plantings including several Boy Scouts. The Apollo Meadows subdivision has applied for a DNR grant fund additional plantings on the north side of I -35W. The Friends of the Park Foundation held their annual tree sale and raised $1,000. Mr. Charles Farm helped in the sale which completed his community service hours requirement. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Mr. Tesch did not have a report. 2 I • • • COUNCIL MINUTES MAY 10, 1999 • PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA Consideration of Resignation of Police Officer - Upon adoption of the agenda, this item was removed. PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER Mr. DeGardner did not have a report. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL SECOND READING, Ordinance No. 11 - 99, Amending Zoning Ordinance Pertaining to Private Clubs and Lodges, Jeff Smyser (4/5 Vote Required) - The FIRST READING of this Ordinance was approved by the City Council April 26, 1999. The Ordinance amends the Zoning Ordinance to provide for private clubs and lodges as a conditional use in al Business and Central Business districts. Council expressed concern regarding the term "adequate" rel indicated the Council will have discretion in determinin�.,wha as adequate will depend on the specific location of t b o ping. Staff at is determined final a �j oval will be determined by the • The City Attorney advised flexibility is needed. Council. Staff indicated the basic buffe Council Member Ne e reviewed when all ordinances are revised. 'rove the SECOND READING of Ordinance No. 11 - 99, as presented. Council r . onded the motion. Council Memb Lyden voted ye oted yes. Council Member Dahl voted yes. Council Member it Member Neal voted yes. Mayor Sullivan voted yes. Motion carried unanimously. Ordinance No. 11 - 99 can be found at the end of these minutes. PUBLIC HEARING, FIRST READING, Ordinance No. 13 - 99, Amending City Code, Section 700, Pertaining to Liquor Licenses & Fees, Jeff Smyser - The City adopted a moratorium for the issuance of new liquor licenses. The moratorium expired February 20, 1999. The purpose of the moratorium was to allow the City to assemble background information, study the issues, and prepare recommendations for amendments to the official controls contained in the ordinance. Staff referred to the report that was prepared to fulfill that purpose. The report addressed the current liquor code, zoning issues, and includes 13 recommendations. The draft ordinance incorporates recommendations one through seven (7) of the staff report. COUNCIL MINUTES MAY 10, 1999 Staff reviewed the proposed changes including a proposal to remove the liquor license fee schedule and noted that fees will be adopted by resolution. Staff recommended leaving the fees at the current level at this time. Mayor Sullivan opened the public hearing at 6:50 p.m. Council expressed concern regarding reducing the distance from schools to 400 feet. Staff was directed to explore the option of making the Town Center the exception to the current 1000 foot separation requirement. Staff was also directed develop a definition for schools and to include Day Care Centers, Churches, and parks in the separation requirement. Staff will bring a recommendation to the next Council work session. Council Member Lyden moved to close the public hearing at 6:57 p.m. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Dahl moved to table Item 6C, PUBLIC HEARING . ,I ING, Ordinance No. 13 - 99, Amending City Code, Section 700, Perta to .Li 'r enses & Fees and Resolution No. 99 - 38, until the next Council meeting. `a mbe - al seconded the motion. Motion carried unanimously. SECOND READING, Ordinance No. 12 - 99 Extended), Approve Rezone to PDO, Prehmitary Permit for McDonald's Restaurant, voted to rezone the above described s READING of the rezone Ordin e Drive (at Apollo Drive Platy Site Plan Review, Conditional Use • brie April 26, 1999, meeting, the Council t industrial uses. This is the SECOND Council Member Lyd as presented. Counci Council Memb Lyden voted ye approve the SECOND READING of Ordinance No. 12 - 99, seconded the motion. oted yes. Council Member Dahl voted yes. Council Member it Member Neal voted yes. Mayor Sullivan voted yes. Motion carried unanimously. Ordinance No. 12 - 99 can be found at the end of these minutes. Consideration of Resolution No. 99 - 36, Lake Drive Trunk Utility Improvement Easement Payment, John Powell - Easement negotiations are underway with property owners throughout the length of the Lake Drive Trunk Utility Improvement project which begins at Apollo Drive/Lilac Street and extends to Lino Lakes Elementary School on Main Street, west of Lake Drive. The following property owners have signed an Easement Grant for the project: James M. and Marie Schafer 4 Parcel 11 and 11T $4,768.00 • • COUNCIL MINUTES MAY 10, 1999 Kirk 0. and Patti L Beecher Staff noted the property is listed under two (2) names because of a Contract for Deed. Staff recommended adoption of Resolution No. 99 - 36. Council Member Bergeson moved to adopt Resolution No. 99 - 36, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 99 - 36 can be found at the end of these minutes. Consideration of Resolution No. 99 - 37, Initiative of Vicky Lane Feasibility Study for Sanitary Sewer & Water Service, John Powell - The City has received a petition from the Vicky Lane residents requesting sanitary sewer and water service. The petition was been signed by 19 property owners along Vicky Lane. A Feasibility Study is necessary to determine more detailed cons toc. as - ssments, and to evaluate construction alternatives for the extension of utili Staff explained that a petition for a feasibility study the petition to connect to the services and does property owner retains all rights under the Ch the Bisel Amendment because the utiliti Council Member Neal moved of the residents signing ccept an assessment. The articu ar area does not qualify the for pass by the properties. olu o. 99 - 37, as presented. Council Member o Dahl seconded the motion • o,.. rrie �� animously. Resolution No. 99 - 3 OLD BUSIN NEW BUSINE ' Sg at the end of these minutes. Consideration of Minutes, March 2, 1999, Special Council Meeting (Council Member Neal Absent) - Council Member Dahl moved to approve these minutes as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of Minutes, November 14, 1998, Special Council Meeting (Council Member Lyden Absent) - Council Member Bergeson moved to approve these minutes as presented. Council Member Dahl seconded the motion. Motion carried with Council Member Lyden abstaining. • Consideration of Minutes, September 9, 1998, Council Work Session (Council Member Neal Absent) - Council Member Bergeson moved to approve these minutes as presented. COUNCIL MINUTES MAY 10, 1999 Council Member Lyden seconded the motion. Motion carried with Council Member Neal abstaining. Consideration of Minutes, August 6, 1998, City Council Budget Work Session (Council Member Lyden and Neal Absent) - Council Member Bergeson moved to approve these minutes as presented. Council Member Dahl seconded the motion. Motion carried with Council Member Lyden and Neal abstaining. Consideration of Minutes, April 8, 1999, Council Work Session (Council Member Bergeson and Lyden Absent) - Mayor Sullivan moved to table these minutes. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Minutes, April 19, 1999, Board of Review Meeting (Council Member Lyden Absent) - Council Member Bergeson moved to approve these minutes as presented. Council Member Dahl seconded the motion. Motion carried with Counc * ' Lyden abstaining. Consideration of Minutes, July 23, 1997, Council Work S1 a ors �' livan & Council Member Dahl were not on Council) - Council Membe .Berg on` . v # o approve these minutes as presented. Council Member Lyden seco e • a y eon otion carried with Mayor Sullivan and Council Member Dahl abstaining. Consideration of Minutes, July 30, 1Council Meeting (Council Member Neal Absent) - Council Member Bergeson v t a.p . e these minutes as presented. Council Member Lyden seconded the , t'on ied with Council Member Neal abstaining. Consideration of M. corrected to read "An should read " should read "I Lake Drive as i 2, 1999, Regular Council Meeting - Page 12, item 14 e, was s no ; ed in one year can be used the next ". Page 12, item 17, 11 incur all initial costs of the plantings ". Page 16, paragraph 4, of Apollo Drive had not been changed, it would be as far from r ` iously been ". Council Member Bergeson moved to approve the amended April 12, 1999, Regular Council Meeting minutes as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Minutes, January 21, 1998, Council Work Session - The two (2) elected officials who volunteered for the Centennial Fire Steering Committee wer changed to Council Members Neal and Bergeson. Council Member Lyden moved to approve the amended January 21, 1998, Council Work Session minutes, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. 6 • • • COUNCIL MINUTES MAY 10, 1999 Consideration of Minutes, April 19, 1999, Council Finance Work Session - Council Member Dahl moved to approve these minutes as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Authorize Refund of Centennial School District Assessment Overpayment - Centennial School District No.12 was assessed the incorrect amount for street and utility improvements because of an error in the assessment roll prepared by a City Consultant. Staff is requesting Council authorization to refund. Council Member Lyden moved to authorize the refund of the overpayment of $223,523.26 and to abate the assessment on parcel #18-31-22-41-0003. Council Member Neal seconded the motion. Motion carried unanimously. COMMUNITY CALENDAR FOR MAY 11 ,1999 THROUGH MAY 24,1999 CAG Meeting, Monday, May 17, 1999, 7:00 p.m. Friends of the Park Meeting, Tuesday, May 18, 1999, 7:0 creation Building. Environmental Focus Group Meeting, Tuesda Council Work Session, Wednesday, p.m. Coffee with the Mayor, Frid �, 9 ` `,� :30 a.m. to 9:30 a.m. Regular Council Me o Vi; y, May 24, 1999, 6:30 p.m. ADJOURN There being no er siness, Mayor Sullivan adjourned the meeting at 7:17 p.m. These minutes were considered and approved at the regular Council Meeting, May 24, 1999. M. ilyn Anderson, Clerk - Treasurer Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 7 Council Member Neal Amendment to Zoning Ordinance Adding Clubs as CUP in GB District May 10, 1999 page 2 introduced the following ordinance and moved its adoption. CITY OF LINO LAKES ORDINANCE NO. 11 -99 AN ORDINANCE TO AMEND THE ZONING ORDINANCE TO PROVIDE FOR PRIVATE CLUBS AND LODGES AS CONDITIONAL USES IN THE GENERAL BUSINESS AND CENTRAL BUSINESS ZONING DISTRICTS The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: I The Zoning Ordinance The Zoning Ordinance of the City of Lino Lakes, Anoka County, Minnesota, passed by the City Council on July 14, 1997 is hereby amended as follows: SECTION 7 BUSINESS DISTRICTS Subd. 3 GB, General Business District H. Conditional Uses. Subject to applicable provisions of the Ordinance, the following are conditional uses in the GB District: These uses require a conditional use permit based upon the criteria and procedures outlined in Section 2, Subd. 2. of this Ordinance. H.1 through H. 12 remain unchanged 13. Private lodges and clubs provided that: a. Adequate screening from abutting and adjoining residential uses and landscaping is provided. b. Adequate off - street parking and access is provided and that such parking is adequately screened and landscaped from adjoining and residential uses. 1 • Amendment to Zoning Ordinance Adding Clubs as CUP in GB District May 10, 1999 page 3 c. Adequate off - street loading and service entrances are provided and regulated where applicable by Section 3, Subd. 6. of this Ordinance. Subd. 4. CB, Central Business District. H. Conditional Uses. Subject to applicable provisions of this Ordinance, the following are conditional uses in the CB District: These uses require a conditional use permit based on the criteria and procedures outlined in Section 2, Subd. 2 of this Ordinance. H.1 through H12 remain unchanged 13. Private lodges and clubs provided that: a. Adequate screening_ from abutting and adjoining residential uses and landscaping is provided. b. Adequate off-street parkin$ and access is provided and that such parking is adequately screened and landscaped from adjoining and residential uses. c. Adequate off - street loading and service entrances are provided and regulated where applicable by Section 3, Subd. 6. of this Ordinance. II As above amended, said Zoning Ordinance shall stand as initially passed and previously amended. III This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. • Adopted by the Lino Lakes City Council this 10thday of May , 199 9 ATTEST: Mdrilyn G. Anderson, Clerk/Treasurer Amendment to Zoning Ordinance Adding Clubs as CUP in GB District May 10, 1999 page 4 The motion for adoption of the foregoing ordinance was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Bergeson, Dahl, Lyden, Neal, Sullivan Whereupon said ordinance was declared passed and adopted. none • • • • Council Member Lyden introduced the following resolution and moved its adoption. CITY OF LINO LAKES ORDINANCE NO. 12 -99 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF LINO LAKES BY REZONING CERTAIN REAL ESTATE FROM SC, SHOPPING CENTER TO PDO, PLANNED DEVELOPMENT OVERLAY The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: I The Zoning Ordinance of the City of Lino Lakes, Anoka County, Minnesota, passed by the City Council on July 14, 1997 is hereby amended by rezoning from SC, Shopping Center to PDO, Planned Development Overlay pursuant to the provisions of the Zoning Ordinance of the City of Lino Lakes, the following described real estate: see attached legal description II As above amended, said Zoning Ordinance shall stand as initially passed and previously amended. III This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Passed by the Lino Lakes City Co cil ► 0 May , 199 9 AO. ST: er The motion for adoption of the foregoing ordinance was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Neal, Lyden, Sullivan llivan, Mayor The following voted against same: none Whereupon said ordinance was declared passed and adopted. Council Member Bergeson adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 99 -36 RESOLUTION ACCEPTING UTILITY EASEMENT AND APPROVING PAYMENT FOR THE LAKE DRIVE TRUNK UTILITY IMPROVEMENTS. WHEREAS, pursuant to a resolution of the City Council passed by the council on October 27, 1997, the Lake Drive Trunk Utility Project was ordered; and, WHEREAS, utility easements are needed to construct the improvements; and, WHEREAS, pursuant to a resolution of the City Council passed by the council on November 10, 1997, the acquisition of the necessary easements was authorized; and, WHEREAS, property owners along said improvement have agreed to execute Permanent and Temporary Easements that will accommodate the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the easement grant and payment amount for the following parcels: James M. and Marie Schafer/ Parcel 11 and 11T Kirk O. and Patti L Beecher $ 4,768.00 Adopted by the Lino Lakes City Council t Marilyn G. Anderson, City Clerk The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan The following voted against same: none Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on May10, 1999. J1 Marilyn G. Anderson, City Clerk • • • Council Member Neal adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 99 -37 RESOLUTION ORDERING PREPARATION OF STUDY FOR THE VICKY LANE SANITARY SEWER AND WATER IMPROVEMENTS WHEREAS, in response to a petition from property owners located on Vicky Lane, it is proposed to improve Vicky Lane between Nancy Drive and Lake Drive by constructing watermain and sanitary sewer and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, and Chapter 8 of the Lino Lakes City Charter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Lino Lakes City Council thi. 11 atir0, ,) &k rilyn G. Anderson, Clerk- Treasurer �.: •99. i� • f 'van, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Neal, Sullivan The following voted against same: none Whereupon said resolution was duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on May 10, 1999. Mar yn G. A n•erson, Clerk- Treasurer • • Planning & Zoning Board June 9, 1999 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT : June 9, 1999 6.34 P.M. 8.04 P.M. : Schilling (6:40 p.m.),Johnson, Schaps, Corson (6 :38), and Carlson : Dunn and Lane : Planning Coordinator Wyland; City Planner, Smyser; and Consulting Engineer, Powell (7:40 p'.m.) I. CALL TO ORDER AND ROLL CALL Chair Schaps called the Lino Lakes Plann & 4 ing Board meeting to order at 6:34 p.m., June 9, 1999. II. APPROVAL OF MINUTES 4 1 99 Ms. Carlson deleted the She asked if the developer will remove one lot" from page 12, paragraph 1. Mr. Johnson mad meeting of the Lin Motion carried 3 -0. to approve the amended minutes of the April 14, 1999, lanning & Zoning Board, and was supported by Ms. Carlson. III. APPROVAL OF AGENDA The agenda was approved as presented. V. OPEN MIKE Chair Schaps declared the Open Mike portion of the meeting open at 6:36 p.m. Mr. Gary Shipman, 907 Lois Lane, came forward and asked if a change in zoning will • occur at the property west of Lake Drive and north of 79th Street. • • • Planning & Zoning Board June 9, 1999 Page 2 Ms. Wyland stated the issue was discussed at a Council meeting in October, 1998. According to the minutes from the meeting, it was recommended that the land use designation does change in that area. The property north of 79th Street that fronts Lake Drive is currently zoned residential. It has been recommended the property be changed to a performance zoning district which allows several different uses. The issue will be discussed further when the Comprehensive Plan is approved and refinements of the classification will occur. Ms. Wyland indicated she will send Mr. Shipman a copy of the meeting minutes from that Council meeting. Mr. Johnson made a MOTION to close the Open Mike portion of the meeting at 6:40 p.m., and was supported by Ms. Carlson. Motion carried 5 -0. VI ACTION ITEMS A. Phillip & Christine Javinsky, 1112 Holly Co Ms. Wyland stated Mr. and Mrs. Javinsky have req construction of a pole barn on their property at closer to the front lot line than their princip Staff recommended approval of varia ance to allow the lly ` ourt that would be located Chair Schaps asked how big the am are. Ms. Wyland advised the lot is 10 acres and the pole barn is 42 Ms. Carlson made a M prove variance based on the following conditions: 1. Proper buildin t obtained prior to construction. 2. The proposed bu ing be located within the required building and shoreland setbacks. 3. The structure be sized according to Sec. 3. Subd. 4 of the Ordinance. The MOTION was supported by Mr. Corson. Motion carried 5 -0. This item will go before the City Council Monday, June 28, 1999, 6:30 p.m. • Planning & Zoning Board June 9, 1999 Page 3 B. PUBLIC HEARING, Surfside Addition, Aqua Lane, Amended Planned Development Overlay (PDO) Ms. Wyland advised the original approval for a preliminary plat and PDO Rezone for Surfside Addition included the provision that 2400 square feet hangers would be allowed to house individual seaplanes with access to the joint taxiway. The applicant has reviewed this condition with some potential buyers who have requested additional hanger space. He would like to increase the hanger size to 3200 square feet. Staff recommended the request be processed as a resolution along with an amendment to the Declaration of Covenants, Conditions and Restrictions Article VI 6.14 D. which specifies hanger size. Chair Schaps declared the public hearing open at 6:45 p.m. Chair asked what change occurred at Behm's Centu Ms. Wyland advised the change was 2600 to 3200 limit at the Lino Air Park. The change was ma within a hanger. Mr. Johnson asked if a problem with advised the lots are 300 feet deep there will be a problem on Lot 5 n of the Lino Air Park. aximum. This is also the odate the number of planes r will occur on Lot 5. Ms. Wyland ide. She indicated she does not believe Mr. Johnson made a MOT•° ose the public hearing at 6:49 p.m., and was supported by Ms. Carl of;t,carried 5 -0. Mr. Schilling ma' ►i Ot N to approve the Resolution with condition that the Declaration of Co g onditions and Restrictions is amended to reflect a hanger size of 3200 square feet, d was supported by Ms. Carlson. Motion carried 5 -0. This item will go before the City Council Monday, June 28, 1999, 6:30 p.m. C. PUBLIC HEARING, Oasis Market/Amoco, 7509 Lake Drive Amended Conditional Use Permit Ms. Wyland stated Twin Cities Stores Inc., DBA Oasis Markets is the current owner of the property and is requesting an Amended Conditional Use Permit to allow two additional pumps to be located on the Lake Drive side of the building. These gas pumps were shown as "future pumps" on the originally approved site plan. • Ms. Wyland referred to a letter of complaint received from Mr. and Mrs. Skogland, adjoining property owners, regarding the intensified site lighting and truck/trailer parking. • • • Planning & Zoning Board June 9, 1999 Page 4 Staff has reviewed the request and would recommend approval of the additional pumps. There appears to be adequate maneuvering space in this location and no parking will be displaced. Staff noted there are other concerns that need to be addressed which include truck parking, lighting, and drainage. Chair Schaps declared the public hearing open at 6:50 p.m. Chair Schaps asked if the owners have been notified of the problems on the site. Ms. Wyland indicated she has sent them a report regarding the problems and conditions of approval for the Amended Conditional Use Permit. Mr. Johnson asked why trucks are being parked in the lot for ed periods of time. Ms. Wyland advised many are over the road truckers and . ° aeepi in the lot. Others are unloading their trailers and leaving them for the we dr ted the police are monitoring the situation. When approval was receiv '2 •nditions prohibiting overnight parking were not included, however, the presentative had assured the City that signs would be posted and parkin! .it to o (2) hours. She added that Y g p p � � ) the store is designed as a rest stop with tabl a�howers. Ms. Carlson stated that a two hour p i.'s previously agreed to verbally. Enforcement is an issue. She sug � � itions of approval include a statement that the rule will be enforced . vised violation of the parking rule is a misdemeanor. Without incl � a� dition of approval, the promise by the applicant to limit parking is not enf c Ms. Carlson stated a si the word will get Mr. Corson asked i Ms. Wyland stated s pumps. of of ective if the rules are not enforced. Ms. Wyland stated eral tickets for violation are issued. e applicant will activate the pumps if he must meet the conditions. believes the applicant is committed to activating the additional Mr. Corson asked if there is another reason for a Conditional Use Peiulit if the applicant does not follow through with the conditions. Ms. Wyland stated the applicant has a Conditional Use Permit. This permit is amending the original permit. Mr. Corson asked about the City granting one -year reviewing Conditional Use Permits. Mr. Smyser advised the courts have ruled that one -year CUP's are inappropriate. The CUP goes with the land once it is granted. The best process is to set conditions for a permit and make sure the applicants comply. The City will be developing a process regarding the annual review of permits to insure compliance. • • • Planning & Zoning Board June 9, 1999 Page 5 Mr. Schilling asked if a permit was issued for the canopy lights. Ms. Wyland advised a permit is not needed for replacing the lights. A permit was issued for the sign. She stated the applicant has been very cooperative when obtaining permits. The lighting was turned down when complaints were received. All lighting requirements have been met. Chair Schaps requested a statement regarding no overnight parking signs being placed in the front entrance be added to the conditions. Mr. Bruce Hanson, Surfside Seaplane Base, came forward and stated that he is a truck driver. This location is the only spot on the north side of the cities to pull off and rest. He stated a two hour parking limit is not long enough. He asked the Board to consider the safety of the drivers when making their decision. Mr. Corson made a MOTION to close the public hearing at 7:07 p.m., and was supported by Mr. Schilling. Motion carried 5 -0. Ms. Carlson stated when the Fina Mart was approved o the plan. There are road stops on the freeways that 1 needs to consider the rights of the neighbors. She i allowing overnight parking. ng was not part of ight parking. The City does not agree with Chair Schaps added the location was not or overnight parking. If truckers are aware overnight parking is not allowe', • , an . n for it Mr. Johnson made a MOTION a following conditions: 1. Proper permits be o 2. Overnight par two hour maximu building indicating ended Conditional Use Permit based on the all affected agencies. ehicles is prohibited and truck/trailer parking is limited to shall be posted on the rear parking lot and within the h. "No Overnight Parking" signs shall be placed at each entrance. 3. The ponding area shall be cleaned and restored to its original contours. 4. Conditions No. 2 and 3 shall be completed prior to full functioning of the two new pumps. 5. Site lighting shall conform to the requirements of the Zoning Ofdinance in relation to light and glare. 6. Conditions 1 through 8, contained in the original permit, granted May 11, 1992, shall be made a part of this permit. The MOTION was supported by Mr. Corson. Motion carried 5 -0. • • Planning & Zoning Board June 9, 1999 Page 6 This item will go before the City Council Monday, June 28, 1999, 6:30 p.m. D. PUBLIC HEARING, American Legion Post, 7731 Lake Drive, Rezone Conditional Use Permit, Site Plan Review Mr. Smyser stated the American Legion Post 566 has submitted an application that involves converting the old Lino Lakes police station to a new Legion building. The actions before the Planning & Zoning Board include a rezoning, a conditional use permit, and a site building plan review. Mr. Smyser noted the City cannot rezone one lot consisting of one acre. Therefore, the proposal under consideration is to rezone the entire four acres to GB. Chair Schaps declared the public hearing open at 7:10 p.m. Mr. Corson asked about potential problems from const mg ition to an existing slab. Mr. Smyser advised the construction will be r g '.y ding inspectors. Mr. Corson asked how the tree bank system w ser stated that trees lost will be replaced on the site or nearby. Chair Schaps suggested the application � ature as several items have not yet been submitted. Mr. Johnson asked if the tree Mr. Smyser stated there arr a buffer. Mr. Johnson ask moved. Mr. Smys location. of the lot are on this lot or the neighbor's lot. both sites. The applicant is responsible for providing would be lost if the location of the storm water pond was many more trees could be saved if the pond were in a different Mr. Schilling stated there are too many unfinished items regarding this application. He indicated he would be uncomfortable with approving the application. Mr. George Palace, 7722 Marilyn Drive, came forward and stated the Legion went door to door as opposed to having a neighborhood meeting. He indicated he was under the impression the project would be a Ladies Auxiliary Club. This pperty abuts a day care business. He stated he has no problem with the Legion but he does not want a bar in his backyard. He encouraged the City to find a site for the Legion with the proper zoning. • Ms. Wyland noted the Legion did go door to door in the neighborhood to speak to residents. A neighborhood meeting was suggested by City staff. Planning & Zoning Board June 9, 1999 Page 7 Mr. Dan Dieger, 7710 Marilyn Drive, stated he has lived on his property for 13 years. He stated he knew the property was commercial but a bar is very undesirable by the residents. He stated a one acre site is not large enough for wedding parties. He added that Schwan's is a good neighbor but he often hears their noise and has a problem with their lighting. Ms. Kimberly Carver, 7734 Marilyn Drive, stated she has a licensed day care facility on her property. She stated she is uncomfortable with a bar in that location and believes the parent of the children she watches will too. She stated the location of a bar is a safety issue. Chair Schaps asked if a neighborhood meeting would be beneficial in solving some of the resident's concerns. Ms. Carver stated a neighborhood meeting would be helpful. Mr. Mark Budge, 7713 Marilyn Drive, stated he has no pro not want it located in his backyard. He indicated three He stated he does not want to be stuck with the proje be resolved. Mr. Terry Randall, representative for the Legion did attempt to speak to all the nei here to create problems and they will be capable of handling small wedd funds for youth projects. Youth not believe the Legion will b the Legion but does o miles is too many. are too many issues to A, on, came forward and stated the separate times. He stated he is not se is kept down. The facility will only e purpose of the Legion is to develop s eive 99% of their profits. He stated he does f a nuisance than any other business. Mr. Randall continued e here to make friends. They will work very hard to ensure there are no pro The Legion is here to donate money to the community so .a the City is a bett e t� e. Chair Schaps stated 1,-re is no doubt the Legion wants to be a good neighbor. The Legion is a valuable organization. He asked if the Legion is willing to have a neighborhood meeting. Mr. Randall indicated the Legion would like to have a neighborhood meeting. Chair Schaps stated the residents do have valid concerns. Neighborhood meetings have been very successful in the past in resolving issues. He stated the other concern of the Board is not all items have been completed. The Board prefers toeview all items regarding an application at the same time. He asked that the Legion work with City staff to complete the application and hold a neighborhood meeting. The issue can be revisited at the July, 1999, meeting. • • • • Planning & Zoning Board June 9, 1999 Page 8 Mr. Randall requested the Legion meet with someone from the City who can give them the dimensions for the service road. He also asked that they meet with the City Forester regarding the tree plan. Chair Schaps asked if the Legion has considered removing the existing building and constructing a new building. Mr. Randall indicated the Legion has not considered a new building. Ms. Carlson asked about the Legion's food service. Mr. Randall indicated the Legion would like to have their kitchen equipment in the new building. He stated he is unsure if the budget will allow for it in the first year. Ms. Carlson asked about the cost of the addition. Mr. Randall indicated the cost of the addition is $225,000. Ms. Carlson asked if the 400 foot separation regarding a been dropped. Mr. Smyser advised the separation is sti establishment with a liquor license. The amendmen day care centers from the definition of a school. T apply to the Early Childhood Center. Ms. Carlson asked about the 1:1 inch dia stated the trees will be replaced as det the City's requirements so that rep li lice and schools has om schools and an Ordinance excludes ense amendment will also rding tree replacement. Mr. Smyser e City Forester. Staff is working on occur. Mr. Schilling asked if there 1 e that prohibits three bars in a two mile radius. Mr. Smyser advised there g in the zoning or liquor ordinance that pertains to the number of liquor licen p ?e, ty. Mr. Johnson sug buildings, there is discussed. Mr. Sm building is possible. the building were constructed to connect to the future tial for a continuing structure. He stated that issue should be stated that from a physical design perspective a connecting rom a potential real estate developer's perspective, a connecting building is undesirable. Mr. Johnson moved to continue the American Legion Post public hearing, rezone, conditional use permit, and site plan review to the July 14, 1999, Planning and Zoning Board meeting, and was supported by Mr. Corson. Ms. Carlson stated many excellent points have been brought out in the discussion. The Legion proposal has been discussed since last January, 1999. The Legion has contracted with the City for the building. She indicated the Board should hold off on this issue. She stated it is very unfortunate that there was not more help from the City prior to this point. • • • Planning & Zoning Board June 9, 1999 Page 9 MOTION carried 5 -0. Chair Schaps added he hopes the issues can be resolved. The Legion is not a bad neighbor. VI. DISCUSSION ITEMS Mr. Schilling asked about the house that was moved on Birch Street. Ms. Wyland advised the owner has decided to build a new house. The old home will be removed from the property. Mr. Schilling asked about the wearcourse on Black Duck Drive. Mr. Powell stated some work has started. The contractors are backed up from the excessive rain. VII. ADJOURNMENT Mr. Johnson made a MOTION to adjourn the meeting nd was supported by Mr. Schilling. Motion carried 5 -0. Respectfully Submitted, Kim Points, Recording Secretary TimeSaver Off Site Secretarial, In a • • Planning & Zoning Board July 14, 1999 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT July 14, 1999 • 6 :30 P.M. . 9:30 P.M. : Schilling, Johnson, Corson Carlson Schaps Planning Coordinator Wyland; City, Smyser; and Consulting Engineer, Powe Dunn, Lane, and anner, I. CALL TO ORDER AND ROLL CALL Acting Chair Lane called the Lino Lakes oning Board meeting to order at 6:30 p.m., July 14, 1999. II. APPROVAL OF MINUTES - J Mr. Schilling made a MOT meeting of the Lino Lakes P Motion carried 4 -0 with Commi ve the presented minutes of the June 9, 1999, Zoning Board, and was supported by Mr. Johnson. oner Dunn and Lane abstaining. III. APPROVAL OF AGENDA Item VE, 49 Club, 6007 Hodgson Road, Site Plan Review, was removed from the agenda. This item will possibly be on the August, 1999, agenda. Ms. Carlson added Discussion of Hugo Water Service to Item VI The amended agenda was approved as presented. V. OPEN MIKE Acting Chair Lane declared the Open Mike portion of the meeting open at 6:35 p.m. Planning & Zoning Board July 14, 1999 Page 2 • Mr. Corson made a MOTION to close the Open Mike portion of the meeting at 6:36 p.m., • • and was supported by Ms. Carlson. Motion carried 6 -0. VI ACTION ITEMS A. CONTINUATION OF PUBLIC HEARING, American Legion, Lake Drive, Rezone, Conditional Use Permit & Site Plan Review The public hearing was continued from the June 9, 1999, meeting. The City owns four lots consisting of about four acres. American Legion Post 566 has submitted an application that involves converting the old Lino Lakes Police Station to a new Legion Building. The actions before the Planning and Zoning Board tonight include a rezoning, conditional use permit, and a site and building plan review. It was noted that staff is not making a recommendation regarding this project because the City owns the property and is too closely involved. Acting Chair Lane declared the public hearing o Acting Chair Lane asked if there are any p North. She indicated she would be in fav are currently no plans for a frontage road. There will be only one acce 77th Street and one at Lake Dr' s fo rontage road along 77th Street age road. Mr. Powell stated there v'-r, the County will encourage a frontage he four lots. There will be an access at Mr. Johnson stated he woul concern regarding the existing like to see what is in the plantings. ee a detailed landscaping plan. He expressed eing adequate for screening. He added he would Mr. Smyser distributed a copy of the landscaping plan and noted it does not include existing trees on the back of the lot. Ms. Carlson noted there is a condition of approval regarding the applicant working with the City Forester. Mr. Smyser noted that condition is based on the zoning ordinance and the Environmental Board's recommendation. Mr. Corson asked about any discussions that have been held about, excessive noise. Mr. Smyser stated discussions have been held about the potential of noise. He noted he was not present at the neighborhood meeting. Mr. George Palace, 7722 Maryland Drive, came forward and expressed concern about a bar being placed in his backyard. He indicated he is also concerned about the pond placement, watershed ditch, maintenance of the pond, and tree removal. He stated he was • • • Planning & Zoning Board July 14, 1999 Page 3 at the neighborhood meeting and very few neighbors were present. He stated he went door to door with a petition of opposition to the project. He distributed a copy of the petition to staff. He noted no decisions were made at the neighborhood meeting. It was agreed that the Legion would install a fence. He stated that in his opinion, the Legion in that location is a waste of prime real estate. He noted that parking is a concern also. Mr. Smyser read the petition to those present which indicates opposition to any business that would sell or serve alcohol. The number of signatures obtained was 83. Mr. Bob Moser, Finance Officer for the Legion, came forward and stated the Legion did visit with all the residents. A good portion of them were in approval of the project. There were 8 -9 residents that were present for the neighborhood meeting. He stated the Legion has spent $8,000 for building plans. The Legion has spent $35,000 trying to relocate in Lino Lakes for the past 21/2 years. He stated the Legion is not just a bar. The Legion does a lot of good for the community. He asked that the site plan be approved so the project can move forward. Mr. Schilling stated that he believes the application is forestry report is not finished, the lighting is incom at the neighborhood meeting. He stated he does that were raised at the last Planning and Zonin not complete because the d there was not a good turnout direction regarding the issues Mr. Harry Randall, Commander of the Le • e e the Legion works for the good of the community. The Legion is not t •. to t any problems and will work to curtail any problems. Money made fro i €o into the community. The facility will not be able to hold wedding recept. . so size. He indicated the Legion will try to contain noise. He stated the ment in Blaine has received very few emergency calls since they be in that location. He asked for the opportunity to serve the community. The vet are working for the benefit of every citizen in the United States. Mr. Corson asked that if Board Members have any concerns they give the Legion direction. He indicated his concern is regarding noise. He stated he would like to see some evergreen trees along the property line and a 6' fence installed. Acting Chair Lane asked about the possibility of a berm. Mr. Smyser stated a berm would not be the best solution. It is possible a fence would help eliminate excessive noise. Mr. Powell added that a berm would be difficult to put in. Also, additional trees would have to be removed. Mr. Johnson stated he would like to see a landscaping plan that the City Forester has already approved. Proper screening from the residents is needed. He stated that when the VFW on Lake Drive requested an addition there were no complaints from residents. This • • • Planning & Zoning Board July 14, 1999 Page 4 may suggest that the Legion has a good chance of no disruption. He stated he does want to see the Legion come into the City. He expressed concern regarding the use of that site. He added that using a pole barn is not the best situation. He stated he may support the plan if there was a well laid out landscaping plan and a fence is installed. He asked about the location of the ditch. Mr. Powell pointed out the location of the ditch stating it is along the rear of the property. The pond will be maintained by the property owner. The City will have an easement over it and can step in if it is not properly maintained. Mr. Corson made a MOTION to close the public hearing at 7:14 p.m., and was supported by Mr. Dunn. Motion carried 6 -0. Mr. Dunn stated the City needs to be aware of the Comprehensive Plan. The plan for the Legion is consistent with the land use indicated in the Comprehensive Plan. He stated he would prefer to see a living wall of spruce trees. He also stated a stipulation should be made that a building permit is not granted until all conditions are met. He asked about any noise abatement within the facility itself. He suggested the possibility of containing the noise in the building. The issuance of a liquor license is up to the City Council. He asked that condition #10 be modified to include a stip on regarding the granting of the building permit. Mr. Corson stated he is in favor of a fence bec wandering into resident's back yards. He ted board with 11/2" overlap. he noise and to keep patrons from ould like to see a 6' high board -on- Acting Chair Lane asked if it is a tF equest special insulation. She stated she would like to see that as an add tio Mr. Smyser stated the City has the right to set conditions for approval. Ms. Carlson stated the City ha e reasonable and should determine what the noise will be. The City does have a noise ordinance. Mr. Smyser noted that he feels the City's noise ordinance is thin. He added that staff is unsure about how much noise there will be. Ms. Carlson stated the issue is keeping the noise down and not in. Mr. Dunn stated that if noise is going to be created it is easier to fix at the beginning of a project. Any applicant must evaluate the cost of doing things now or after the building is completed. Mr. Schilling noted there is an acoustical product on the market that the applicant should consider. Ms. Carlson stated the area is planned for commercial use and will be zoned general business. She stated she sees the Legion as more neighborhood friendly than a different business that could be allowed. She stated she appreciates that the Legion is willing to • Planning & Zoning Board July 14, 1999 Page 5 pay their taxes. She referred to Council work session minutes regarding the project and tax abatement. Acting Chair Lane stated she agrees the Legion is a good neighbor. She noted that she lives down the street from the project. The Legion is not a 24 hour a day business. She would rather see the Legion than a 24 hour a day gas station. She stated it is, however, important to minimize the neighborhood impact. Mr. Dunn suggested a condition regarding the tree bank be added. If all the trees cannot be replaced on site they should be put in the City's tree bank. It has been suggested that the tree bank become standard practice within the City. Ms. Carlson noted she is against a condition regarding the tree bank. Mr. Corson made a MOTION, to approve rezoning the entire four acres to general Business based on the findings in the staff report, and was supported by Mr. Dunn. Motion carried 6 -0. Mr. Corson made a MOTION to approve the condi ' use permit based on the findings in the staff report and with the following conditi`. • 1. Stormwater pond slopes shall be adjust • 2. Drainage easements shall be dedi �d a ° o n on a revised site plan. The easements are to be recorded wit . o ty at applicant's cost. 3. Routing of sanitary sewe t ain shall be shown on a revised site plan. 4. Stormwater management de and grading plans shall obtain the approval of the City Engineer and the Rice Creek Watershed District prior to any site grading. 5. The common access drive shall be shown on the revised site plan. The location of the driveway access to Lake Drive is subject to comment by the Anoka County Highway Department. 6. Utility and parking construction plans must obtain approval from the City Engineer prior to any site grading. 7. If possible, impervious surface shall be reduced by exploring green parking or other measures. 8. Impervious surface shall not exceed the 75% of the site as required by the Zoning Ordinance, and the new access drive shall be included in the calculations. • • • Planning & Zoning Board July 14, 1999 Page 6 9. The applicant shall confer with the City Forester regarding a tree replacement plan and minimizing the loss of existing trees on the site. Tree loss shall be replaced on a 1:1 caliper inch basis. 10. A landscaping plan shall be submitted for review by the City Forester. Extensive screening of the site from abutting residential property to a height of six feet shall be included in the landscaping. Native plantings shall be incorporated where recommended by the City Forester, especially around any stormwater facilities. A living screen of trees creating a barrier will be placed on the rear of the property with the stipulation that the City Forester will approve prior to the issuance of the building permit. 11. A revised lighting plan shall be submitted showing candlepower distribution at the property lines. Lighting plan for the exterior building walls shall be submitted for staff review and approval. Lighting shall be directed downward and not horizontally or up into the sky. Prior to issuance of building permits, lighting plans must be reviewed by the City CSO for compliance with CPTED recommendations. 12. Proper building permits must be obtained prior to construction and 1% of the construction costs must be put in escrow to insure c tion of all site improvements. Prior to issuance of building permits, building pl mush, reviewed by the City CSO for compliance with CPTED recommendation 13. Any signage shall conform to the sign c and proper permits obtained. 14. Trash areas must be screened t for the fencing or walls around the trash area must be submitted and ap v ' planning and building staff before building permits are issued. 15. All issues discussed in the ngineer's comments of July 9, 1999, must be addressed to his satisfaction. 16. The existing building and addition shall have the same exterior. As submitted, the lower walls shall be face brick. The upper walls shall be hardi -plank of ivory color. The roof shall be green. 17. A revised site plan must be submitted for review and judged complete before any site grading begins. 18. All approvals of the CUP and site plan are contingent upon acquisition of the site from the City and rezoning. 19. The new addition shall not be pole barn construction, as determined by the City Building Official. 20. These conditions must be met before a building permit is issued. • • • Planning & Zoning Board July 14, 1999 Page 7 21. A six foot high fence, board on board with 1 1/2" overlap will be placed along the full length of the rear of the property. 22. Applicant will consider acoustical panels for the interior of the building if feasible. The MOTION was supported by Ms. Carlson. Motion carried 6 -0. Mr. Corson made a MOTION to approve the site plan with the above conditions, and was supported by Ms. Carlson. Motion carried 6 -0. This item will go before the City Council Monday, July 26, 1999, 6:30 p.m. B. PUBLIC HEARING, Highland Meadows East, 79th Street, Preliminary Plat The application from North Suburban Development, Inc., is for a preliminary plat of 6.43 acres. The proposed plat would create seven residential lots and two outlots. Two existing homes would remain, on Lot 2 Block 1 and L would be approximately 2.4 units per acre for the s Future density in Outlot A is unknown. Block 2. Overall density is and the smaller outlot. Mr. Dunn asked if there is an access to 79t e Stre- r. Smyser stated the access on 79th Street is one of the accesses. The Highlan project will have to access on Main and south on Marilyn. Mr. Johnson asked if the appro the approval is still valid be approval is only good for on o years ago is still valid. Ms. Wyland stated utility improvements just occurred. Typically, Acting Chair Lane declared the public hearing open at 7:48 p.m. Ms. Arlene Averbeck, 7855 Lake Drive, came forward and stated the developer is bringing in large amounts of dirt. She asked for assurance that the water level on her lot will not be affected. Mr. Powell stated there is not a developer's agreement yet. The dirt should not be there and the City will investigate. Acting Chair Lane asked if the Rice Creek Watershed District is involved with the project. Mr. Smyser stated the Rice Creek Watershed District will address several issue including water level. Mr. Dan Henke, 7901 Nancy Drive, came forward and expressed concern regarding additional traffic due to the additional road at 79th Street and Nancy. He noted he has not seen a plat for the project. • • • Planning & Zoning Board July 14, 1999 Page 8 Mr. Powell stated the roadway will be serving that area only. The plat will enable the City to shift the road and minimize the need for an easement. Curb and gutter will be put in. There will be no ditch or sidewalks. Mr. Bruce Kerber, Developer for the project, stated they are not placing the dirt in the area. The City contractor who is doing the work on Lake Drive asked to use their property for storage. Mr. Powell stated there must be an agreement with the contractor. However, the City has no guarantee that the dirt will be removed. Mr. Kerber stated the permit from the Rick Creek Watershed District is in place. There are no plans for a Outlot A. The 4 -way intersection will be created as part of development there. An access is needed so the property is not land locked. Mr. Johnson asked if the south extension of Nancy will only go to Outlot A. Mr. Kerber indicated that is correct. At this time the extension wi ad end. Mr. Dunn asked if the applicant is in agreement sta nditions. Mr. Kerber indicated he is in agreement and most conditi. = already been met. Ms. Carlson asked about the size of Outlo asked what the plans are for Outlot feet. The entire parcel is buildabl much of it is buildable. She also indicated Outlot A is 153,907 square e the property will sit vacant. Ms. Carlson expressed conc the need for more buffering for the homes on 79th Street. Mr. Kerber sta °. here: e a considerable amount of trees behind those homes. Ms. Carlson expressed concern regarding Outlot B being rezoned to commercial. She stated the developer may want it to become commercial and neither Comp Plan supports that. Mr. Kerber stated he is not trying to rezone Outlot B commercial. He stating he is leaving the parcel vacant because there is potential for buying other lots in that area. He noted that Block 2 Lot 2 can be residential but the lot does not have enough depth. Acting Chair Lane asked about the existing garage on the property. Mr. Kerber indicated the garage will be moved. Mr. Dunn stated there are a number of homes along Lake Drive but it is not zoned residential. Ms. Wyland advised those homes were grandfathered in. At one time the whole area was zoned commercial. They are currently all zoned R -1 Residential. • • Planning & Zoning Board July 14, 1999 Page 9 Mr. Corson expressed concern regarding the dirt impacting the drainage easement. He stated there is no grading plan for Outlot A and no guarantee the dirt will be moved. Mr. Kerber stated the dirt will be removed down to the existing weeds. Mr. Corson stated he would like to see a ghost plat. He expressed concern regarding Outlot B and creating something that might be used for commercial use. Mr. Smyser advised staff does not support any commercial uses in that area. It is illegal to spot zone. Ms. Carlson suggested a condition be added regarding the parcel not being used as commercial. Mr. Corson asked about Outlot A. Mr. Smyser advised Outlot A will be used for future development. It is not unusual to leave a large property as an outlot. The property could be platted as medium density residential. The area is being reserved for future development consistent with the draft Comprehensive Plan. Acting Chair Lane asked if the developer will proceed with Highland Meadows East first. Mr. Kerber stated he will proceed with Highland Meadows East first to gain access to Highland Meadows. Acting Chair Lane asked if the park dedication "chan Lot 2 is combined with the outlot. Mr. Smyser stated the park dedication sist of $500 per new house lot. Mr. Johnson stated he believes an opportu missed to connect trails. A sidewalk should be developed on the th o pedestrian use and safety issues because 79th Street is becoming e. Mr. Smyser stated the trail from the development to the west could . n o tlot A. There is nothing else to connect to. Ms. Wyland added the trail townhomes. It comes out at 0 Street. gh the Highland Meadows development into the A. There would be no benefit of a trail on 79th Mr. Johnson suggested a trail on Nancy and Lake Drive. Mr. Smyser advised the Park Board does not feel a trail is necessary. Mr. Dunn asked about the depth requirement on Lot 2 Block 2. Mr. Smyser advised that if Lot 2 Block 2 is combined into a larger Outlot B, the depth requirement will be met. Mr. Johnson made a MOTION to close the public hearing at 8:30 p.m., and was supported by Mr. Schilling. Motion carried 6 -0. Mr. Kerber noted he will not be building on the lots. He has a builder that is interested in purchasing all of the lots. • Mr. Johnson made a MOTION to approve the preliminary plat based on the following conditions: • • • Planning & Zoning Board July 14, 1999 Page 10 1. Lot 1 Block 2 shall be increased in depth to meet the 135 ft requirement. 2. Lot 2 Block 2 shall be combined into a larger Outlot B 3. Park dedication shall consist of $500 for each new single family lot. Future development of Outlot A will require additional park dedication. 4. Trees of 8 inch or greater diameter shall be replaced on a 1:1 caliper inch basis on the development site with trees of species specified by the City Forester. 5. A tree shall be placed along the frontage on each lot. 6. Seed mixtures shall be determined by the City Forester. 7. All permits required by the Rice Creek Watershed District shall be obtained prior to any site grading. 8. Utility, grading, and drainage plans shall obtain Rs d approvals from the City Engineer and Rice Creek Watershed District. 9. The developer shall be responsible for i "u s ro 79th Street to Lake Drive as part of the Highland Meadows project including +f right of way as part of Highland Meadows East as recommended by t . it g i er. 10. A right of entry shall be gr installation of utilities. 11. Existing septic systems 1 b bandoned when City utilities are available. 12. Construction access shall be on 79th Street and shall not be Nancy Drive 13. House and garage elevations and house style shall be included in a revised plan to be submitted before City Council review. 14. The City Engineer's comments in his July 7, 1999, memo shall be addressed to his satisfaction. 15. The preliminary plat and grading /drainage plan shall be revised to reflect these conditions of approval and submitted by the end of the working day July 19, 1999, to be properl reviewed by City staff if the application is to be put on the City Council agenda for July 26, 1999. The MOTION was supported by Mr. Dunn. • Planning & Zoning Board July 14, 1999 Page 11 Mr. Corson made a friendly amendment to include the City ensures that the dirt pile doesnot affect neighborhood drainage and a sidewalk be extended from the intersection of Nancy Drive to Lake Drive south to Outlot A. Ms. Wyland advised the overall park plan shows a transportation trail along Lake Drive. Mr. Kerber stated that in his opinion the only reason for the trail in Highland Meadows was to put in park benches and use the area as an informal park. A trail going north to Main Street was looked at. Access was allowed for to get to Main Street. Mr. Dunn suggested the Board make a recommendation to City staff to take the plan back to the Park Board to look at and consider a trail connection. Mr. Corson expressed concern regarding too many unattached trail segments within the City. Ms. Wyland advised she will discuss the issue with Park Board. The Park Board did not recommend an additional trail. It was determined that the following conditions of app al would be added: 16. An additional trail will be considered and re e Park Board. 17. The City will investigate the moving o the The MOTION carried 6 -0. This item will go before the Ci •nday, July 26, 1999, 6:30 p.m. C. PUBLIC HEARI in Bus Barn, 6298 Hodgson Road, Amended Conditional Use Permit & Si' n Review Rehbein Transit Inc. is requesting an Amended Conditional Use Permit and Site Plan Review to allow the construction of a 14 x 26 addition to the rear of their office /shop building. The 364 square foot addition will be used as a dispatch office. Staff noted the Fire Chief has reviewed the site plan and indicated that an addition to the building will require the entire building to be sprinkled and may require a hydrant to be located on the property. Acting Chair Lane declared the public hearing open at 8:40 p.m. Mr. Dunn suggested the sprinkling of the building be added to the conditions of approval • Mr. Corson made a MOTION to close the public hearing at 8:42 p.m., and was supported by Ms. Carlson. Motion carried 6 -0. • • Planning & Zoning Board July 14, 1999 Page 12 Mr. Corson made a MOTION to approve Amended Conditional Use Permit and Site Plan Review based on the following conditions: 1. Proper building permits including the entire building to be sprinkled be obtained prior to any construction and 1% escrow deposit be provided to insure completion of site improvements. 2. The proposed construction blend with the existing building exterior. 3. A lighting plan be provided for staff review and comment - all lighting shall be shielded and directed downward. 4. The trash handling area shall be screened from the street right -of -way and adjoining properties. 5. Drainage and utility plans are subject to the review and approval of the City Engineer. 6. Other conditions as recommended. The MOTION was supported by Mr. Schilling. ►f ion 'ed 6 -0. This item will go before the City Council •nda? "� ly 26, 1999, 6:30 p.m. D. UDOR USA, 500 Apollo Dr'. Mr. Gordy Johnson, owner of requesting a site plan review to allow a 33 x 60 addition to his existing 6 v# x =•ot facility at 500 Apollo Drive. Ms. Wyland noted staff is reco` g''` ding the applicant remove the two storage buildings that were placed on the property without a site plan review. The Fire Chief has reviewed this construction plan and indicated that the entire building will have to be sprinkled and may require a hydrant to be located on the property. Mr. Johnson, UDOR USA, came forward and stated he is in agreement with the conditions. He asked the plan be approved tonight because time is a factor. He stated the two storage buildings can be easily removed. Acting Chair Lane asked if the addition will accommodate what is being stored in the two storage buildings. Mr. Johnson stated the addition will accommodate the steel that is being stored and an additional garage will not be necessary. • Mr. Dunn suggested the condition regarding sprinkling be added for approval. • Planning & Zoning Board July 14, 1999 Page 13 Acting Chair Lane noted the original plan called for screened trash. She asked how this is enforced. Ms. Wyland advised now is a good opportunity to take care of any outstanding issues. Mr. Johnson made a MOTION to approve site plan review based on the following conditions: 1. The two small accessory buildings are removed prior to construction of the proposed addition. Should the applicant opt to construct a garage, a site plan review will be required. 2. Proper building permits including the entire building to be sprinkled be obtained prior to construction and a 1% escrow deposit is received to insure completion of all site improvements. 3. The trash handling area will be screened from the street right -of -way and adjoining properties. 4. No exterior storage is allowed. All storage mus ntained within a building. 5. Any additional lighting shall be directed a f adjoining properties and reviewed • by City staff prior to installation. 6. The City Engineer shall review a .p site drainage and grading plan. 7. Other conditions as impose The MOTION was supporter F Carlson. Motion carried 6 -0. • This item will go before the City Council Monday, July 26, 1999, 6:30 p.m. E. 49 CLUB, 6007 Hodgson Road, Site Plan Review Upon adoption of the agenda, this item was removed. F. James Lambrecht, 1083 Aspen Lane, Variance Mr. Lambrecht is requesting a variance to allow the construction of a 10 x 18 porch addition to his home at 1083 Aspen Lane that will be 20' from theide property line, the ordinance requires 30'. Acting Chair Lane asked if the footprint will change by enclosing the deck. Ms. Wyland indicated the footprint will not change. • Planning & Zoning Board July 14, 1999 Page 14 Mr. Dunn stated he is very familiar with the intersection. He stated he would be the first to object if there is site impairment problems. The project will increase the value of the home in the neighborhood. He stated it is an appropriate time to use a variance and he supports the project. Mr. Johnson stated he does not agree. If the Board grants this variance it will be hard pressed to deny others like it. There are no unique circumstances or hardship in this case. He indicated he does not support the project. Ms. Carlson expressed concern regarding setting a precedence if the variance is granted. Mr. Dunn stated the Board needs to look at and value the property. He stated this is the purpose of a variance. There is hardship here and each case should stand on its own merit. Ms. Carlson stated her house is similar to the applicant's so she has an understanding. Variances should be granted on obvious hardship. Granting the variance could present an opportunity for a legal argument with other variance r t °-sts. Mr. James Lambrecht, 1083 Aspen Lane, came f stated there are other homes within the City that are closer to the street tha .'e stated a porch on the north side of his home would not look right. He stated is a ,,: for a small variance that would improve his property value. Mr. Dunn added that on the very asking for. Ms. Wyland advise setback is less than what the applicant is re" °ique characteristics to that property. Mr. Corson stated the proje ° F °: t meet the criteria needed for a variance. A precedence will be set if the v. a e is granted. The setback requirement becomes effective when the deck becomes a structure. Mr. Lambrecht asked if his only option is to change the ordinance. Ms. Wyland advised the request will go before the City Council for a final decision. The Planning and Zoning Board is only an advisory Board. Mr. Dunn made a MOTION to approve variance request, and was supported by Acting Chair Lane. Motion failed 2 -4 with Mr. Schilling, Mr. Johnson, Mr. Corson, and Ms. Carlson voting no. This item will go before the City Council Monday, July 26, 1999, 6:30 p.m. VI. DISCUSSION ITEMS Ms. Carlson stated the Hugo Water Service was discussed at a past Council work session. She stated the issue involves a certain plat. She spoke with a Council Member from Planning & Zoning Board July 14, 1999 Page 15 • Hugo who stated the issue has been raised because Hugo is considering a moratorium on • • residential development due to low water pressure. She continued stating there are lots of issues happening in Hugo including water service and road issues. She asked for more information including the City of Hugo's Comprehensive Plan and various site plans. Mr. Powell advised the Council chose to take no action regarding this issue. The Council is waiting to see what action the City of Hugo takes. Ms. Carlson requested more information from City staff regarding development in Hugo. Mr. Powell advised a copy of Hugo's Comprehensive Plan may be available in the library. He noted Hugo would not be hooking up to City sanitary sewer. He stated he will contact the City of Hugo regarding additional information. Mr. Dunn stated the purpose of the Planning and Zoning Board is to look at the issues in front of them. Ms. Carlson stated she is asking for additional infor . i so she will be ready to make a decision. Mr. Dunn stated that what the City of Lino.. a es is what is important. The Planning and Zoning Board represents thi Ms. Carlson stated some decision 'ntly and she would like to be as informed as possible. Mr. Dunn stated that if the .nd Zoning Board wants to be effective it should work on getting a completed�ehensive Plan. VII. ADJOURNMENT Mr. Corson made a MOTION to adjourn the meeting at 9:30 p.m., and was supported by Mr. Johnson. Motion carried 6 -0. Respectfully Submitted, Kim Points, Recording Secretary TimeSaver Off Site Secretarial, Inc. • • Planning & Zoning Board August 11, 1999 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT : STAFF PRESENT August 11, 1999 6 :30 P.M. 8 :21 P.M. Johnson, Corson, Dunn, Lane, and Carlson Schaps and Schilling City Planner, Smyser I. CALL TO ORDER AND ROLL CALL Acting Chair Lane called the Lino Lakes Planning & Zoning Board meeting to order at 6:30 p.m., August 11, 1999. II. APPROVAL OF MINUTES - July 14, 1999 Ms. Carlson corrected page 3, paragraph 5, to read "Mr. Terry Randall ". Ms. Carlson also corrected page 4, paragraph 10 to read "She stated she sees the Legion as more neighborhood friendly than different businesses that could be allowed ". Ms. Carlson deleted the following sentence from page 14, paragraph 12, "She spoke with a Council Member from Hugo who stated the issue has been raised because ". The following sentence on page 15, paragraph, 1 should read "Hugo is considering a moratorium on residential development." Mr. Dunn made a MOTION to approve the amended minutes of the July 14, 1999, meeting of the Lino Lakes Planning & Zoning Board, and was supported by Ms. Carlson. Motion carried 5 -0. III. APPROVAL OF AGENDA • The agenda was approved as presented. Planning & Zoning Board August 11, 1999 Page 2 V. OPEN MIKE No one was present for open mike. VI ACTION ITEMS A. PUBLIC HEARING, Majestic Pines Community Church, 16XX Centerville Road, Conditional Use Permit and Site Plan Review Staff advised there are a number of issues that have not been resolved on this project. Staff has not prepared a full report because the site plan is being revised. The review deadline has been extended in accordance with state law and the applicant has been informed that staff cannot recommend approval at this time. Staff recommended the public hearing be opened and continued to the September 8, 1999, Planning & Zoning Board meeting. Acting Chair Lane declared the public hearing open at 6:36 p.m. Mr. Dennis Moravec, 1648 Holly Drive, came forward and stated his concerns regarding the project include the sheer size of the project, building materials, lighting, additional traffic, water run -off, and usage of the building. He stated more detail is needed regarding the project. He added there is the potential for three homes to be built on the parcel which would therefore add to the tax roll. He asked the Board to deny the rezone. Mr. Smyser advised the project does not include a rezone. The project involves a conditional use permit only. A conditional use permit allows for uses if a project meets the specific conditions in the ordinance. Mr. Moravec asked about the process used to listen to resident's concerns about a project. Many residents feel this project exceeds the bounds of conditional use. Mr. Terry Johnson, 987 Maple Street, stated a conditional use permit was approved eight years ago for a project down the street from his home. He stated the owner is in violation of the conditions. Ms. Theresa Johnson, 987 Maple Street, stated four conditions have not been met on that particular conditional use permit. She asked who is in charge of the follow up to insure the church meets their conditions. Mr. Smyser advised that City staff, City Boards, and the City Council is responsible for the follow up on complying with conditions of approval. Mr. Dunn stated the Board is at a disadvantage because they have no details regarding the project. The Board cannot react to the resident's comments at this time. He noted that the • Planning & Zoning Board August 11, 1999 Page 3 IIICity ordinance prohibits any private home without sewer on less than a 10 acre lot. Therefore, this parcel would only support one home. Mr. Moravec stated that it appears the residents don't have any say regarding a project if the project meets the conditions of approval. Acting Chair Lane noted the City Council makes the final approval. She also stated that the Board and the City Council are here to listen to the resident's concerns. Mr. Smyser advised that if the Council finds the required conditions are not met, the project can be denied. Ms. Carlson stated a project cannot be denied based on resident's concerns alone. Other factors include legality. Mr. Art Hawkins, 6102 Centerville Road, came forward and expressed the following concerns: 1. Failure of the City to involve the neighborhood and Environmental Board in the planning process of this project. • 2. Placing a very large building on the shores of a publicly owned rural area that is outside of the MUSA. 3. Adding additional traffic to an already stressed highway. 4. Possible non - compliance with the City's shoreland ordinance relating to setbacks and water level. Mr. Trehus, 675 Shadow Court, came forward and stated he is a member of the Environmental Board. He stated the Environmental Board does not approve or deny projects. The Board simply asks the City to consider specific things if a project moves forward. There is no possible way to contain the run -off relating to this project. The run- off will have to go into the lake. He stated when the project is completed it will contain 50% impervious surface which is not acceptable in a rural area. He added that the Environmental Board felt there was no way to stop this project. Mr. Gary Nordness, Consultant for Majestic Pines Community Church, stated he has been before the Environmental Board and Park Board. He stated he shares the concerns of the residents and is working hard to resolve them. The church has tried to put together a comprehensive plan for the project. Changes in the plan will be made to satisfy all the residents. IIIMr. Nordness noted there is a discrepancy between the DNR and County regarding the high -water mark. The DNR has been asked to identify the high -water point. The church Planning & Zoning Board August 11, 1999 Page 4 is looking into a filtration system and ways to make the project environmentally friendly. The project is a church and will be run as a church. The original plan that was submitted was measured 150' back from the shoreline. Mr. Hawkins came forward and showed a map of ordinary high -water level defined by the State noting it does not take you to the edge like the City ordinance does. The City is not obligated to go by the DNR's measurements. Mr. Johnson stated he is concerned that a number of remarks this evening have been based on a site plan that is no longer valid. He asked how many changes will be made to the new plan. Mr. Smyser advised the number of changes are unknown at this point. The primary issue is the ordinary high -water point. Many of the concerns are general concerns. The size of the church will be determined by the maximum coverage allowed in construction approval. The lighting will be carefully reviewed by City staff. There is no intention of installing City sewer in the area. He suggested Mr. Nordness arrange a neighborhood meeting to discuss the residents' concerns. Mr. Nordness stated he will set up a neighborhood meeting. He noted there is nothing he can do about the high -water mark. Mr. Smyser advised the DNR has the final work on where the ordinary high -water mark is. Mr. Johnson made a MOTION to continue the public hearing to the September 8, 1999, Planning & Zoning Board meeting, and was supported by Ms. Carlson. Motion carried 5- 0. Mr. Dunn stated his remarks are neutral regarding the project. The Board will have to vote on the project after determining if it meets the conditions of the ordinance. The City Council will make the final decision. He asked the residents to keep in mind that eventually the area will have City sewer and water and could be rezoned residential single family homes. He suggested the Planning & Zoning Board deviate from the standard practice of receiving the staff report only a few days before asked to vote. He stated he would like to receive the report no less than two weeks prior to voting on the project. Mr. Dunn made a MOTION to insist that the Planning & Zoning Board members have a minimum of two weeks prior to voting, to review the project and staff report. Mr. Smyser advised because of the legalities and deadlines, putting out the staff report and recommendation two weeks prior to the vote is not possible. The project will have to be extended another 60 days. • • • • Planning & Zoning Board August 11, 1999 Page 5 Acting Chair Lane stated if the Board does not have enough time to review the project before a vote is taken, the Board may table the project until the October, 1999, meeting. She noted the staff report will be coming out over Labor Day weekend. Mr. Smyser indicated tabling the project may be an option. The City has 60 days to take action after an application is received. The City can notify the applicant that the process is being extended by an additional 60 days. Another extension must be approved by the applicant. Mr. Johnson stated receiving a complete application is a high priority. MOTION failed due to lack of a second. Ms. Carlson stated the citizens as well as Board members should be able to pick up any information that is available prior to the meeting. It is not workable, however, to have a staff report two weeks prior to the vote. The report is received on Friday and the Board has until Wednesday to get more information if necessary. Mr. Nordness noted he will be asking for an extension of the contract that the church has. If the church gets an extension, the project can be extended an additional 60 days. • Mr. Dunn stated it was the City's responsibility to let the public know that the original information received was incorrect. • Acting Chair Lane requested the Board Members be notified about the neighborhood meeting. B. PUBLIC HEARING, Tom Thumb, 7997 Lake Drive, Amended Conditional Use Permit and Site Plan Review Staff advised a revised site plan is being prepared that staff has not had an opportunity to review. Staff, therefore, recommended the public hearing be opened and continued to the September 8, 1999, Planning & Zoning Board meeting. The applicant has agreed to this continuation. Acting Chair Lane declared the public hearing open at 7:48 p.m. Mr. Johnson made a MOTION to continue the public hearing at the September 8, 1999, Planning & Zoning Board meeting and was supported by Mr. Dunn. Motion carried 5 -0. VI. DISCUSSION ITEMS A. Development Review Process Planning & Zoning Board August 11, 1999 Page 6 Staff distributed and reviewed a draft of a new Development Review Process the City is working on. The final plan is to develop a handbook to give to applicants explaining the process. A final draft should be developed by November, 1999, for City Boards to review. Mr. Dunn complimented staff on the new process. He stated this is long overdue and he hopes elected officials are supporting this. He indicated he would volunteer as a citizen to help with the project. Mr. Johnson asked when the City is mandated to set a public hearing after an application is received. Mr. Smyser advised that the City has 10 days to determine if an application is complete. If the application is complete, the City must proceed. B. Conditional Use Permit Review Process Staff distributed a memo which outlines the Conditional Use Permit Review Process. The goal of the formalized process is to have compliance on all conditional use permits within the City. Mr. Johnson asked if the conditional use permit transfers to the new owner if a property sells. He suggested the new owner get a list of the conditions regarding the conditional use permit. Mr. Smyser indicated a conditional use permit does transfer to the new property owner. The selling of properties is hard to track, however, conditional use permits are recorded with the County. Acting Chair Lane asked who will be reviewing the conditions of approval. Mr. Smyser indicated that at the beginning primarily Ms. Wyland and the two building officials. When it is appropriate the Fire Chief and Chief of Police will be involved also. Acting Chair Lane asked if the various City Boards will be notified if violations are not corrected. Mr. Smyser stated if there is a problem City staff will work to resolve any outstanding issues. Mr. Dunn stated that the timing of a renewal, if there is a renewal, should be covered in this process. A form that is triggered monthly regarding the notification of the holder of the conditional use permit that the City will be reviewing should also be included in this process. The process should also be expended to include conditions of approval outside of conditional use permits. The City should take a more active role regarding compliance of all conditions of approval. Mr. Smyser advised the City is moving towards insuring that conditions are met before building permits are issued. VII. ADJOURNMENT • • • • • • Planning & Zoning Board August 11, 1999 Page 7 Mr. Johnson made a MOTION to adjourn the meeting at 8:21 p.m., and was supported by Mr. Dunn. Motion carried 5 -0. Respectfully Submitted, Kim Points, Recording Secretary TimeSaver Off Site Secretarial, Inc. • • Planning & Zoning Board September 8, 1999 Page 1 CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT . MEMBERS ABSENT STAFF PRESENT September 8, 1999 6:38 P.M. 8:06 P.M. Johnson, Corson, Dunn, Lane, Schilling and Carlson Schaps Planning Coordinator, Wyland; City Planner, Smyser ; Public Services Director DeGardner I. CALL TO ORDER AND ROLL CALL Acting Chair Lane called the Lino Lakes Plannin;ng Board meeting to order at 6:38 p.m., September 8, 1999. II. APPROVAL OF MINUTES - August 1 99 Ms. Carlson made a MOTION to app nutes of the August 11, 1999 meeting of the Lino Lakes Planning & Zoning • �� ng, as presented, and was supported by Mr. Johnson. Motion carried, 5 -0- tl g). III. APPROVAL OF AGEND Ms. Carlson made a MOTION to approve the agenda of the September 8, 1999 meeting of the Lino Lakes Planning & Zoning Board, and was supported by Mr. Schilling. Motion carried, 6 -0. IV. OPEN MIKE No one was present for open mike. V. ACTION ITEMS A. Pierre and Norma Nadeau, 6644 20th Avenue, Minor Subdivision Ms. Wyland presented the staff report and explained that Pierre and Norma Nadeau, 6644 20th Avenue, are requesting a minor subdivision to create two parcels. Tract A would be 66.97 acres in size and Tract B would be 10 acres in size and contain the existing homestead. The property is zoned Rural and indicated as Rural in the existing • • • Planning & Zoning Board September 8, 1999 Page 2 Comprehensive Plan. The "Draft" Comprehensive Plan guides this area for Low Density/Medium Density Residential and Medium Density Residential along 35E. Ms. Wyland advised that a trunk waterline exists on 20th Avenue. Ms. Wyland explained the Nadeaus would like to retain their existing homestead and sell the balance of the property for future development. She advised staff has reviewed the request and finds the proposed subdivision meets the requirements of the Zoning Ordinance. She described the lot width requirements and requirement of Anoka County for the dedication of additional right -of -way along 20th Avenue (County Road 54). Ms. Wyland recommended the final survey document include this additional right -of -way and provide a ten -acre parcel exclusive of right -of -way. Ms. Wyland stated staff recommends approval subject to three conditions. Pierre Nadeau, petitioner, stated he believed Tract B would be sold within three years. With regard to the requirement for additional right -of -way, he stated that would be taken care of during the final plat. Acting Chair Lane explained that decision is with A a County. Mr. Corson inquired whether Anoka County ha . view ority in this regard. Ms. Wyland stated that is correct and whenever a °abuts a County Road, the County is provided with the information for their rev a w a commendation. In this case, Anoka County has made this recommendation fo:'' right -of -way. Mr. Johnson made a MOTION to 'nor subdivision for Pierre and Norma Nadeau, 6644 20th Avenue, subje *.ns "ions as follows: 1. A document is prepared' . licant dedicating the required additional right -of- way to Anoka County for t, re reconstruction of 20th Avenue (Co. Rd. 54). 2. The Survey Document indicat=`" a 10 -acre parcel for Tract B which is exclusive of any road right -of -way. 3. Park Dedication is assumed collected on the existing homestead, Park Dedication on the remaining Tract A shall be deferred until future development occurs. and was supported by Mr. Corson. Motion carried 6 -0. Ms. Wyland stated this will go to the Council on Monday, September 27, 1999. B. Sue Walseth, 6408 Cassiopeia Court, Variance Ms. Wyland presented the staff report and explained that Sue Walseth, 6408 Cassiopeia Court, is constructing a new home on the northeast corner of Holly Drive and Cassiopeia Court. Ms. Walseth has an above ground pool and a large dog so she is requesting a variance to place a six foot high privacy fence in her rear yard and side lot line (Holly Drive) to approximately the front of the house. Ms. Wyland presented the language of • • • Planning & Zoning Board September 8, 1999 Page 3 the Zoning Ordinance and explained the Ordinance prohibits the construction of a six foot fence from the setback line of the adjoining home on Holly Drive and also along Holly Drive to the front of the house. The Ordinance would allow a fence of no more than four feet in height. Ms. Wyland explained that in reviewing this variance request, staff reviewed the Anoka County site /distance guidelines which, if used in considering this request, would support the intent of the Ordinance requirement limiting the fence height to four feet. She stated staff also considered the variance requirements and have concluded that a variance to allow a six -foot privacy fence in this location would not meet the required Findings of Fact. Ms. Wyland noted the adjoining hobby farm and possible compromise to allow the construction of a six foot high fence on the rear property line to match the existing six foot fence on the east side of 1101 Holly Drive which was constructed to screen the Trappers Crossing Development from 1101 Holly Drive. However, staff would not support a six -foot fence within the County site /distance triangle. Ms. Wyland presented pictures submitted by the a that in all cases, the fences depicted meet Code Schaps was unable to attend tonight but did s for staff's recommendation of denial base . ., • n five criteria necessary for a variance. Ch that granting a variance would confer � Ms to other landowners similarly situa t of other fences and clarified . She advised that Chair memorandum indicating his support onale the request does not meet the so indicated in his memorandum a privilege which has been denied Upon inquiry, Ms. Wyland st is above ground and does not require fencing. Mr. Schilling asked if the reco fence. Ms. Wyland stated that wo ld be an option since it would not restrict visibility within that location. ation within the site triangle was a four -foot high Ms. Carlson asked about the location of the trail. Ms. Wyland stated it was within the right -of -way of Holly Drive and remains debatable as to which side it would be constructed. Acting Chair Lane stated she sees some privacy issues depending on the location of the trail. Sue Walseth, applicant, presented a site plan of her property and proposed fence location. She noted the distance of that location to the traffic is 70 feet and the fence location is not abutting the corner of the property. She stated that the intersection contains a stop sign and a clear view would be present with a six -foot high fence. Ms. Walseth stated the adjoining property is at an elevation of 914 feet with a large ditch. She stated her fence would be one foot lower than the hill and she would prefer the side fence, if she had to • • • Planning & Zoning Board September 8, 1999 Page 4 make a choice. Ms. Walseth noted the traffic direction and that her windows face eastward which provides a view of traffic and vehicle lights. Thus, the request for a six - foot privacy fence in the front yard. Ms. Walseth stated there is only about 200 feet of straight roadway when coming from the cul -de -sac so the speed of vehicles would not be that great when approaching this intersection. She presented statistics she found on the Mn/DOT website regarding sight distances and sight triangles. She presented this information with colored graphs depicting sight triangles required for various vehicle speeds. Ms. Walseth stated the rear elevation results in a pool location near the front, by Holly Drive. She stated that with the vehicular and pedestrian traffic, a privacy fence is needed. Ms. Walseth commented on the anticipated increase in traffic based on surrounding development and stated there is a need for a buffer. She explained she purchased this corner lot due to the lower cost and had always planned to fence along Holly Drive. Ms. Walseth stated she was surprised when she learned of the fence restriction. She presented colored pictures of other fences in Lino Lakes (as previously reviewed by Ms. Wyland). Ms. Walseth stated the person buying the existing request. She stated there are only eight houses and responsible drivers so they would not spe does not believe the proposed fence woul s ,fie the elevations of the property. ead has no objection to her ne orhood, all with families, gh this intersection. She stated she e of an obstruction, given the Mr. Schilling asked if it would be p <s than the property. Ms. Walseth stated_ s afford. Mr. Schilling noted t would close just the pool with a fence rather e uld prefer more privacy than that would an option. Mr. Schilling asked if the ordi `` '' akes reference to elevations. Ms. Wyland stated the ordinance does regulate planti gs with reference to elevations and the area that cannot be impeded. However, that would not apply to this property. Ms. Wyland noted the setback requirement from the pool requiring it not be located within any required front or side yard setback. On this lot, the setback on Holly Drive is 40 feet. Ms. Walseth stated she was not supported in her efforts to have the site graded to eliminate the hill or to save the trees that existed. Ms. Carlson stated she believed the trail was the main issue for invasion of privacy and asked how far it would be from the property line. Ms. Walseth stated the trail had been approved at the park level and would be located in the right -of -way. Ms. Wyland stated the Building Inspector had agreed to an encroachment to allow the fence to be placed up to the property line so a future trail may be one to two feet from the fence, if so located. • • • Planning & Zoning Board September 8, 1999 Page 5 Ms. Walseth stated there are a lot of pedestrians along Holly Drive, as well as bicyclers and joggers. She stated her garage is on the opposite side of the lot so her house is close to the roadway. Ms. Walseth stated there is no berm or natural plantings to provide a buffer or screening, even though she had requested it from the developer. Mr. Corson stated the applicant has good reasons for this request but the Board needs to be consistent with prior standing. He noted that last week someone wanted a variance he would have liked to support. However, if granted it would weaken the ordinance. Mr. Corson stated if the Planning & Zoning Board is supportive of this application, they should recommend the Council amend the ordinance to make it allowable. Ms. Walseth stated she is only trying to gain some privacy. Acting Chair Lane asked Ms. Walseth if a variance for a six -foot fence along the east side would help. Ms. Walseth stated she would prefer the fence along Holly Drive to buffer the house from the traffic. Acting Chair Lane asked if a five -foot high fence wo Id be acceptable. Ms. Walseth stated it would be better than a four -foot fence but - more expensive since it might be a special order height. She advised the estidcos the fencing (as proposed) is over $6,000 and will look nice with landscapi Mr. Dunn stated he has empathy for this a decisions was clearly made by the m staff and the City Council, that "v stated he finds this distressful but Planning & Zoning Board an d other similar requests but the e Tanning & Zoning Board, supported by liminated and no longer be allowed. He decision made by the majority of the a recent application. Mr. Dunn stated that he argue. `_' ". ch case is unique upon itself. However, the Council, on advice from the lawye determined it would set a precedent and could not be approved. Mr. Dunn stated that until the staff and Council takes a different posture, there is not much that can be done. He again stated he believed every lot is different and unique so he would abstain from the vote on this matter. Mr. Dunn stated he has difficulty accepting staff's conclusion that this request "does not meet the Findings of Fact." He stated he finds there to be a shortfall in the process for variance consideration and believed this should be remedied. Mr. Dunn stated he does not have adequate information to make this decision and believed there were other six -foot high fences in Lino Lakes. Ms. Carlson stated she does not agree with Mr. Dunn that no variances are allowed because in order to grant a variance, five Findings of Fact are considered. With this case, the five Findings of Fact are not met. However, there are concerns becoming more prominent in Lino Lakes with the expansion of the trail system. She stated the trails are wonderful for transportation of pedestrians but they do impact resident's privacy. Ms. • • • Planning & Zoning Board September 8, 1999 Page 6 Carlson stated there had been cul -de -sac locations where trails were not extended due to concern with loss of property rights and privacy. Ms. Carlson stated that she can see the ordinance needs to be changed. She noted that while fencing for the pool is not an issue, fencing for the dog is an issue. Ms. Carlson stated she also believed that fencing along the trails is an issue so she would abstain from this decision. Mr. Schilling stated he supports a compromise to allow a six -foot high fence in the back yard and a four -foot fence in the side yard. Acting Chair Lane made a MOTION to recommend approval of the variance request for Sue Walseth, 6408 Cassiopeia Court, to allow a six foot high fence where allowed and because of the trail and low lot elevation, to allow the balance of the privacy fence to be five feet in height where it should be four feet in height. A second to the motion was not offered. Thus, the motion failed. Mr. Corson made a MOTION to recommend deni 6408 Cassiopeia Court, based on the rationale t Findings of Fact and to recommend that the o Mr. Johnson. variance request, Sue Walseth, doe t meet the five required e be amended, and was supported by Acting Chair Lane stated she concurs thi unn that not allowing any variances is a too stringent for property owners a�� ��� ed a hardship exists. Mr. Corson cautioned about e precedent. Mr. Dunn stated he still mainta t every lot is unique since none are the same shape and if a variance has been found a.propriate and been granted, and an exact same request is made, then he would support granting it again. Mr. Smyser stated that with the last variance being mentioned, staff stated unequivocally they did not support the variance. He clarified that in his conversation with Mr. Dunn he had indicated that if the Zoning Ordinance was to be changed it could be brought to Council but it would not happen in the immediate future since the Comprehensive Plan is not yet in place. He advised that staff has been told numerous times at Council work sessions to not piecemeal ordinance changes. He stated this is the direction from the City's elected officials so staff would not recommend a single change to a single chapter until the Comprehensive Plan issue is resolved. Mr. Dunn stated he did not use the word "opposed" and advised that Ms Wyland had previously indicated to him that staff felt no urgency to deal with this issue. He clarified he never said "opposed" and unless a lot of the ordinance is changed, the Comprehensive Plan has no impact on what is being discussed tonight. • • • Planning & Zoning Board September 8, 1999 Page 7 Mr. Smyser agreed. Motion failed 2 ayes (Corson and Johnson), 2 nays (Schilling and Lane), and 2 abstained (Carlson and Dunn). Mr. Smyser stated this application will move forward to the City Council without a recommendation. Ms. Wyland stated this will go to the Council on Monday, September 27, 1999. C. PUBLIC HEARING, Majestic Pines Community Church (no additional information, hearing to be continued) Mr. Johnson made a MOTION to continue the hearing and was supported by Mr. Corson. Mr. Dunn stated he believed the Planning & Zoning Board needs more time than from Friday to Wednesday to handle this delicate situatio ;� e stated he personally feels an injustice is done to the community to attempt to a is in a day or two. He asked that the letter from Mr. Hawkins be provided to : ff sot n be copied for the Council. Motion carried 6 -0. Mr. Smyser advised the applicant cal + to. :n . „indicated they have scheduled a neighborhood meeting in about t - tated Planning & Zoning Board members will receive an invitation to that m D. PUBLIC HEARIN om, umb (item temporarily withdrawn by applicant) Acting Chair Lane closed the public hearing at 7:35 p.m. VI. DISCUSSION ITEMS A. Community Athletic Complex - Rick DeGardner Mr. Smyser presented a drawing depicting the location of the proposed athletic complex site. He explained the City has the opportunity to acquire 60 acres for a new athletic complex at the southeast corner of Birch Street and Centerville Road. Mr. Smyser noted the conceptual drawing which was prepared to identify the uses that could be accommodated (in draft concept form). Mr. Smyser recommended the Planning & Zoning Board support the concept of the athletic complex at the location indicated, contingent upon public discussion and more detailed analysis being conducted in the near future. • • Planning & Zoning Board September 8, 1999 Page 8 Mr. DeGardner presented a brief background report, starting with the creation of an ad hoc committee which determined several complex sites. He explained the study for a southern complex site was then initiated by the City Council in 1993. Mr. DeGardner noted the five sites that were identified and the preferred site which was located on Holly Drive and County Road J. He explained that staff was authorized to pursue property acquisition. However, that was not accomplished so staff looked at additional sites and based on staff's current review and findings of the ad hoc committee, the Montain property was selected. Mr. DeGardner noted the acreage on the northern boundary that would be retained by Mr. Montain for a future home location and five additional acres on the southern portion that could also be acquired. He presented the design constraints staff has addressed including a power line and wetlands. He advised this is a concept plan that identifies the uses that would fit into a site of this size. Prior to proceeding, additional input would be obtained from residents and the consultant. He advised that a traffic study would also be conducted to determine traffic impacts. Mr. DeGardner stated a benefit of this site is the purchase price, good access from County roads presented a resident survey indicating 62% of an athletic complex. He noted the outstan tight recreational facilities that currently e the heavy use of neighborhood parks ,�pr urrounding development, le soil conditions. He urveyed support the development of rt of athletic associations and the an athletic complex would eliminate ed activities. Mr. DeGardner presented financin on hich could include a future bonding issue. If a bonding referendum is no c the property could then be offered for development. Mr. Corson stated his major concern is the traffic impact and poor condition of the roadway. He asked how restrooms would be accommodated. Mr. DeGardner stated portable satellites would be used until utilities are available. At that point, restroom facilities could be considered. He agreed with the impact of traffic with such an athletic complex. He stated if the direction of the City is not to have an athletic complex, staff would design neighborhood parks differently to accommodate additional usage. In response to Mr. Corson, Mr. DeGardner stated staff would have to address possible trail connections. Mr. Johnson noted a proposed church location to the south which would also be a traffic generator. He asked about Anoka County's long range plans for road improvements. Mr. DeGardner stated Anoka County has indicated they would be requesting additional right - of -way to make lane improvements. He noted these issues would be addressed in the traffic study. Mr. DeGardner stated he is unable to anticipate a time schedule for the development of an athletic complex but would not expect it to occur before 2003. • Planning & Zoning Board September 8, 1999 Page 9 Mr. Johnson stated the City needs to be sensitive to what occurs within this corridor. Mr. DeGardner concurred and noted this location is a central location but does not impact a large established residential area. Ms. Carlson pointed out that this plan appears to produce less traffic than the uses proposed in the Comprehensive Plan for commercial and multiple housing. Mr. DeGardner concurred. Acting Chair Lane agreed that the church would generate traffic but only occasionally and mostly during Sunday mornings. Mr. DeGardner stated they do not often program City park activities on Sunday mornings. Mr. Johnson stated his understanding is that the proposed church would be multi -use. Mr. Dunn stated staff has asked the Board to indicate if they support the concept of the athletic complex. He noted there have been multiple questions raised but conceptually he believed this offered a wonderful opportunity for Li only continue to soar. He stated his 100% suppo towards the development of an athletic comple residents are willing to pay for this complex, Mr. Dunn noted there are not many other . cels use. akes since property prices would hase this parcel and work sta he challenge will be if ey may if the mill rate is reduced. would be suitable for this type of Mr. Schilling stated he also suppor need. He agreed that this is a grea . rtuhity. Mr. Johnson stated his conc • Acting Chair Lane stated she cannot envision Lino Lakes without such a facility. She stated she is thrilled this property became available and fully supports its purchase. plex 100% and believed there was a Mr. Corson agreed the time has come for this type of facility. Ms. Carlson agreed and stated her appreciation to the property owner for being willing to sell the property for this use. Mr. Johnson made a MOTION to declare the Board's hearty endorsement for the development of an athletic complex on the Montain property, and was supported by Ms. Carlson. Motion carried 6 -0. VII. ADJOURNMENT Mr. Johnson made a MOTION to adjourn the meeting at 8:06 p.m., and was supported by Mr. Corson. Motion carried 6 -0. • • Planning & Zoning Board September 8, 1999 Page 10 Respectfully Submitted, Carla Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc.