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HomeMy WebLinkAbout07-14-2014 Council Meeting MinutesCOUNCIL MINUTES July 14, 2014 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : July 14, 2014 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:40 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Chief of Police John Swenson; City Engineer Diane Hankee; City Planner Katie Larsen; 13 and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 There were no public comments. 18 19 SETTING THE AGENDA 20 21 The agenda was approved as presented. 22 23 CONSENT AGENDA 24 25 Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1F, as presented. 26 Council Member Kusterman seconded the motion. Motion carried on a unanimous voice vote. 27 28 ITEM ACTION 29 30 Consideration of Expenditures: 31 32 July 14, 2014 (Check No. 98227 — 98400, $424,153.22) Approved 33 34 Centennial Fire Dist. (Check No. 6471 -6486, $6,432.52) Approved 35 36 June 23, 2014 Council Work Session Minutes Approved 37 38 June 23, 2014 Council Meeting Minutes Approved 39 40 June 23, 2014 Closed Council Meeting Minutes Approved 41 42 Resolution No. 14 -69, Special Event Permit for 43 F &M Bank "Have Lunch With Us" Approved 44 COUNCIL MINUTES July 14, 2014 APPROVED 45 Resolution No. 14 -75, Appointing Election Judges 46 for the 2014 Primary Election Approved 47 48 FINANCE DEPARTMENT REPORT 49 50 There was no report from the Finance Department. 51 52 ADMINISTRATION DEPARTMENT REPORT 53 54 3A) Consider Appointment of Brett Olander for Mechanic Position — Administrator Karlson 55 explained that staff is recommending that the council authorize hiring of Mr. Olander. A retirement 56 opens the position and Mr. Olander has been working part time as an apprentice to the mechanic for 57 the past seven years. Staff is recommending that Mr. Olander be hired at the top salary step based on 58 his experience. 59 60 Mayor Reinert asked if staff has researched the option of outsourcing the mechanic duties and Mr. 61 Karlson replied that Public Services Director DeGardner has reported in the past on the advantages 62 and cost savings of keeping the mechanic in- house. The mayor asked if the assistant position will 63 continue and Mr. Karlson said he believes so although it hasn't been filled as yet. It makes sense to 64 fill the position based on the amount of work and cost efficiency. The council said they'd like to see 65 the analysis. Council Member Stoesz noted that the city's fleet is newer and he'd like to confirm the 66 expertise to work on that new equipment. Mr. DeGardner replied that the mechanic is required to 67 carry all necessary licensures. He added that Mr. Olander has been a great employee with a good 68 work ethic so he is already proven. 69 70 Council Member Rafferty asked that the matter be delayed so that the council can receive and review 71 analysis info, illation on the position. He'd like to have a check and balance review to fully 72 understand the situation. Mayor Reinert noted that the analysis corning from Mr. DeGardner will give 73 that opportunity for council review. Council Member Kusterman noted that a good mechanic is hard 74 to find and he believes he is hearing Mr. DeGardner giving a solid recommendation to hire Mr. 75 Olander. The council can still look at the temporary position. 76 77 Council Member Roeser said that the fire truck will soon be included in maintenance duties for this 78 position but Mr. DeGardner pointed out that the city doesn't have a facility big enough to host the fire 79 truck so that will continue to be outsourced. 80 81 Council Member Kusterman moved to approve the hiring of Brett Olander as recommended by staff. 82 Council Member Roeser seconded the motion. Motion carried on a voice vote; Council Member 83 Rafferty voted no. 84 85 PUBLIC SAFETY DEPARTMENT REPORT 86 87 There was no report from the Public Safety Department. 88 89 2 COUNCIL MINUTES July 14, 2014 APPROVED 90 PUBLIC SERVICES DEPARTMENT REPORT 91 92 There was no report from the Public Services Department. 93 94 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 95 96 6A) Resolution No. 14 -73, Authorize execution of agreement for Architectural & Engineering 97 Services for Fire House No. 2 — Community Development Director Grochala reviewed the process 98 used to bring forward the recommended architect for the new fire station facility. He noted that a 99 representative of the recommended firm was present for questions. 100 101 Quinn Hutson, CNH Architects, introduced himself and said he is looking forward to working with 102 the city. Mayor Reinert added that the selection process was thorough and he offered special thanks 103 to Council Member Rafferty and the staff from the New Brighton Department of Public Safety who 104 participated. He has heard very good things about the selected firm. Council Member Rafferty 105 concurred adding that there was a very good process and he compliments staff for having the right 106 questions ready. 107 108 Council Member Rafferty moved to approve Resolution No. 14 -73 as presented. Council Member 109 Roeser seconded the motion. 110 111 Council Member Stoesz asked if there is any fmancial incentive provided for the project to come in 112 on schedule. Mr. Grochala said there is certainly a deadline that will be included in the contract. 113 114 The motion was adopted on a unanimous voice vote. 115 116 6B) Resolution No. 14 -74, Approving a Site Grading Development Contract, Saddle Club - 117 City Engineer Hankee explained that the Preliminary Development Staging Plan/Preliminary Plat for 118 this development have been approved by the Council and the final plans have been approved by the 119 Planning and Zoning Board and will come forward to the council after acquisitions and permits are 120 finalized. Staff is now requesting authorization to proceed with a grading contract so that part of the 121 site work can begin. 122 123 Council Member Rafferty moved to approve Resolution No. 14 -74 as presented. Council Member 124 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 125 126 6C) Isabell Estates: i. First Reading of Ordinance No. 07 -14 to Rezone Property from R, 127 Rural, to R -1, Single Family Residential; 128 ii. Resolution No. 14 -66, Approving Variances; 129 iii. Resolution No. 14 -67, Approving a Preliminary Plat; 130 131 City Planner Larsen reviewed the proposal for a four lot residential subdivision including: the 132 location; plats to be created; history (showing original Mar Don subdivision); plans for the property 133 have always called for this lot to be subdivided; the subdivision is consistent with others done in the 134 vicinity. She reviewed the roadways in the area and the dedication of right of way. A rezoning is 135 required and the request meets the criteria for that (Comp Plan, future land use, etc.) The variance 3 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 COUNCIL MINUTES July 14, 2014 APPROVED request comes forward relative to lot size — the depth of the lots is a little shy of requirements so a setback variance is recommended. She also reviewed landscaping, grading/drainage/erosion, utilities, and park dedication elements. Findings of fact are included in the resolution. Mayor Reinert said, while he doesn't generally support the granting of variances, he understands the unique situation with this proposal. Council Member Kusterman concurred; the variance is mirroring what already exists in the area. Council Member Roeser moved to approve the First Reading of Ordinance No. 07-14 as presented. Council Member Kusterman seconded the motion. Motion carried on a unanimous voice vote. Council Member Roeser moved to approve Resolution No. 14-66 as presented. Kustemian seconded the motion. Motion carried on a unanimous voice vote. Council Member Roeser moved to approve Resolution No. 14-67 as presented. Kusterman seconded the motion. Motion carried on a unanimous voice vote. Council Member Council Member 6D) Resolution No. 14-71, Approving Plans and Specifications and Authorizing Advertisemeit for Bids for the 2014 Street Overlay Project - City Engineer Hankee gave an overview of how roads are chosen for the overlay program (using Cartegraph technology). She reviewed a map showing which roads are included for the year. She noted that the budget for this year is higher than usual due to previous year's savings. Projects will begin in early September. It works out well to have the work done later in the season because prices for the work are generally lower. Council Member Roeser moved to approve Resolution No. 14-71, as presented. Council Member Kustemian seconded the motion. Motion carried on a unanimous voice vote. 6E) Resolution No. 14-72, Approving Plans and Specifications and Authorizing Quotes for the 2014 Surface Water Management Program — City Engineer Hankee reviewed the projects to be included in this year's program and noted the program schedule. Council Member Roeser moved to approve Resolution No. 14-72 as presented. Council Member Kusterman seconded the motion. Motion carried on a unanimous voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. 4 COUNCIL MINUTES July 14, 2014 APPROVED 181 COMMUNITY EVENTS 182 183 FREE MOV1F, IN THE PARK "The Muppets" will be playing at Lino Park (7850 Lake Drive) at 184 dusk on Thursday, July 17. 185 186 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, July 19 from 187 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 188 189 YMCA FARMER'S MARKET will be held at Legacy and Woods Edge (across from Chain of Lakes 190 YMCA) Thursday, July 24 from 3:00 p.m. to 7:00 p.m. 191 192 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday, July 24, 5:30 — 8:00 p.m. 193 at Sunrise Park. For more infoimation call 651-982-2440. 194 195 COMMUNITY CALENDAR 196 197 198 199 200 201 202 ADJOURN 203 204 There being no further business, Council Member Roeser moved to adjourn at 7:40 p.m. Council 205 Member Kusteinian seconded the motion. Motion carried unanimously. 206 207 These minutes were considered and approved at the regular Council Meetin 28, 2014. 208 209 210 2(r at. 212Jtt 144 e Bartell, City lerk Je 4- Monday, July 28 Monday, July 28 Community Calendar —A Look Ahead July 15, 2014 through July 28, 2014 5:30 pm, Community Room Council Work Session 6:30 pm, Council Chambers City Council Meeting 5 ei - , Mayor