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HomeMy WebLinkAbout08-04-14 Council PacketWORK SESSION AGENDA CITY OF LINO LAKES Monday, August 4, 2014 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Review Options Related to Citizen Petition (August 11 agenda) 2. Proposed Charter Amendment to Create Ward System (August 11 agenda) 3 Five -Year Street Reconstruction Plan — Ballot Question 4. Proposed Charter Amendments — Chapter 8 5. 2015 Budget Discussion 6. Sending Out Vehicle Repairs, Maintenance, and Inspections 7. Monthly Progress Report 8. Review Regular Meeting Agenda for August 11, 2014 Adjourn 1),s. -f i,,ta ; x-1 S&ssiv,� /'411LJ Joseph J. Lange) Direct. Phone: (612) 225 -6837 Direct Fax: (612) 225 -6860 JJI a ratwiklaw.com July 16, 2014 Jeff Karlson City Administrator City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Ratwik, .Roszak Maloney, P.A. RE: Charter Amendment - Wards Our File No. 4021 -0130 Dear Mr. Karlson: In recent communications, you asked for an opinion on the following: FACTS On June 25, 2014, the Lino Lakes Charter Commission ( "Commission ") voted to propose an amendment to the City Charter for public approval in the November 4, 2014, general election. The language of the proposed amendment is as follows: Section 2.03. Council composition and election. Subdivision 1. The Council shall be composed of a Mayor and four (4) Council Members who shall be qualified electors in the City of Lino Lakes and who shall be elected at large. Council Members shall serve for a term of four (4) years and /or until a successor is elected and qualifies. The Mayor shall be elected at large. and shall serve for a term of two (2) years and /or until a successor is elected and qualifies. 730 Second Avenue South, Suite 300, Minneapolis, MN 55402 • p (612) 339 -0060 • f (612) 339 -0038 • www.ratwiklaw.com Patricia A. Maloney"' Terrence J. Foy Ann R. Goering Nancy 13.Blumstein Joseph J. Langel : Margaret A. Skelton Jennifer K. Earley Eric .1. ()tiring Erin 13. Benson Christian R. Shafer Timothy A. Sullivan Nathan 13. Shepherd Ashley R. Gcisendorfer Also admitted in WI Paul C. Ratwik (Retired) John M. Roszak (1944 — 201 1) Jeff Karlson July 16, 2014 Page 3 We have identified three provisions of the proposed amendment, however, that conflict with State law. The City Council must Confirm or Redefine Ward Boundaries. Under the Minnesota Election Law, the city council is responsible for drawing ward boundaries. The proposed amendments, however, requires that the Commission "determine the council election wards (districting)." While there are some instances in which a charter provision will control over a conflicting state law, that is not the case with respect to election districts. Minnesota 'Statute section 205.84 applies to "a city electing council members by wards." Minn. Stat. § 205.84, subd. 1. In ward - election cities, "[ajfter the official certification of the federal decennial or special census, the governing body of the city shall either confine the existing ward boundaries as conforming to the standards of subdivision 1 or redefine ward boundaries to conform to those standards as provided in section 204B.135, subdivision 1." Id., subd. 2. Further, "[i]f the governing body of the city fails to take either action within the time required, no further compensation shall be paid to the mayor or council member until the wards of the city are either reconfirmed or redefined as required by this section." Id. "` Governing body' means... the elected council of a city." Minn. Stat. § 200.02, subd. 10. In short, both the requirement to set the ward boundaries and the penalty for failing to do so lie entirely on the city council. This statute applies to Lino Lakes and controls over any contradictory Charter provisions. Under Minnesota Election Law, the general term "city" "means a home rule charter or statutory city." Minn. Stat. § 200.02, subd. 8. Lino Lakes is a home -rule charter city. "The Minnesota Election Law applies to all elections held in this state unless otherwise specifically provided. by law." Minn. Stat. § 200.015. The Commission may have relied on section 410.21, which states that charter provisions "shall be valid and shall control as to.. , elections for municipal offices, notwithstanding that such charter provisions may be inconsistent with any general law...." That statute, however, was adopted in 1909, whereas section 205.84 was made applicable to charter cities in 1999. Minn. Laws 1999, Ch. 237, § 3. These specific election law provisions, having been enacted later in time than section 410.21, take precedence. See Minn. Stat. § 645.26 (stating that specific and more recent statutory provisions control over general and older provisions). This conclusion is shared by the attorney general. See Minn. Atty. Gen. Op. 64F, 1995 WL 647731 (Oct. 27, 1995). In that Letter Opinion, the Attorney General noted that, while section 410.21 states that charter provisions regarding certain specified electoral issues control Jeff Karlson July 16, 2014 Page 5 III. Only the City Council May Expend City Funds. The proposed amendment is in conflict with the statutory requirement that only the City Council "may authorize such additional charter commission expenses as it deems necessary." Minn. Stat. §410.06. The amendment proposed by the Commission requires the City Council to fund the ward redistricting with an "adequate" sum of money. It is not clear who is responsible for determining what is adequate under the circumstances. In any event, the City Council cannot be forced to provide additional funds to the Charter Commission when the statute expressly grants the Council sole discretion for any funds over the annual $1,500 allotment. IV. The Proposed Charter Amendment Should Not Be Put on The Ballot. It is a longstanding rule in Minnesota that "Nile adoption of any charter provision contrary to the public policy of the state, as disclosed by general laws or its penal code, is also forbidden." State ex rel. Town of Lowell v. City of Crookston, 252 Minn. 526, 528, 91 N.W.2d 81, 83 (1958); see also Haumant v. Grffin. 699 N.W.2d 774, 779-81 (Minn. App. 2005). "[A]ny charter provision that conflicts with state public policy is invalid." Nordmarken v. City of RieVield, 641 N.W.2d 343, 347 (Minn. App. 2002). The proposed Charter Amendment should not be put on the November ballot because it is in conflict with state law. It should also be noted that the proposed Charter amendment does not contain clear transition provisions for moving from an at-large system to a ward system. Depending on how the wards are drawn and when the council terms expire, questions remain as to who would be seated where and for how long. Any amendment establishing a ward system should clearly set forth how the transition process will work. CONCLUSION For each of the reasons discussed above, subdivision 4 of the proposed Charter amendment violates state law and public policy. Accordingly, the City Council may decline to submit the amendments to the voters. Very truly yours, Joseph J. Lange Nathan B. Shepherd RRM: 1S8618 City of St. Paul, MN - Official Website - Charter Commission a) pigilLi us,lc Page 1 of 1 rr � , A uLmINJNES oTA Jr `ta y� r Tile mo t ICCiuvk city i( Americ a Arts, Culture and Events Charter Commission Meetings: Videos, Agendas, C. Minutes City Services Guide Services Ward tvtsp Ward Offices S ^ -rvice Request Ernplaymnnr E- Subscription 4 Espanol • l;mcob ' Somali • t m _ !Search You are here: Homc > Government = City Council • Charter Commission Fri -need Charter Commission ;Select Language Poy.vered by Go sic Translate Home Rule Charter Saint Paul's most basic rules for governance are found in the Home Rule Charter. The Charter defines the roles of the City Council and Mayor along with defining the City's general authority to finance and tax for public services. Voters approved this Charter in 1972. The Legislative and Administrative Codes set out in specific detail how the City will provide services and the responsibilities of citizens. The City Council adopts these Codes by ordinance. Mission The Charter Commission is responsible for improving the government of Saint Paul by studying and analyzing issues and concems of the City Educating citizens about the Charter and encouraging involvement in the Commission's work Serving as a resource and providing oversight in solving problems that are deemed unsolvable by the City Council or inappropriate for the Council to address Hearing petitions regarding the Charter from the public and the City Council Keeping the Charter current by reviewing the provisions and language to keep it up -to- date and coordinated with State laws Be an Active Citizen! Saint Paul residents who are at least 18 years old may apply to serve on the Commission. Meetings are normally scheduled for the 3rd Monday of the month. Redistricting. The Charter Commission is responsible for the redistricting of city council ward boundaries. The new ward boundaries were approved in 2011, but due to changes in legislative lines the proposed boundaries will be considered at a meeting on Monday, March 12, 2012, at 4:30 PM in Room 220 of City Hall. QUICK, Charter Co Charter Co Charter Co Home 1 Contact I Translate 1 Site Man 1 Accessibility 1 Disability Access 1 Policies r Practices Cncyrinlct Notices 1 oka http://www.stpaul.gov/index.aspx?NID=2390 3/25/2014 Packet Page 57 of 107 Page 1 of 1 280 Pelham Blvd 9L o Energy = 4 o Park Dr ay -\ Pierce Butler at ti a Minnehaha Ave �m t` o Ward 4 ,C 'vlidway Pkwy J Lake a) Horton lve Como C Como Reg Par Th tO Riv r Gorge R _• Park Cleveland'Ave U Ford Pkwy den Falls Park r } a) d'. St Clair Ave m 'E I d u- 0) c o, o o. Randolph Ave ,� u) Q o >1r� _ c Cherokee •\oc Reg Park Highland Pkwy x Marshall Ave Frnni Ave mas Ave . Summtl Ave Grand Ave p Arlington Ave Wheelock Pkwy W rd Maryland Ave Ward 1 University Ave a) m Westem Ave Syca 44 �l Jefferson Ave . 1 Ward 2 Highland Park Montreal Ave Edgcumbe Rd St. Paul Ave it cb¢6 E era Crosby Farm 5r Reg Park a Otto Ave Li lydale Reg Park http: / /www.stpaul.gov/ images /pages/N2169 /September %202011 %20B W %20New %20Wa... 3/25/2014 Packet Page 58 of 107 Municode Page 1 of 1 Sec. 2.01. Elective officials. There shall be a mayor elected by the voters of the city at large, and seven (7) councilmembers, each elected from a council ward as provided herein, and such judges and other officials as are provided by statute and elected as provided therein. (Ord. No. 'i 2 -9, 6 2, 3-28-12) Editor's note – Section 2.01 amended by Ord. No. 16363, C.F. 269922, adopted by the city council Nov. 8, 1977, pursuant to Minnesota Statutes, Sec. 410.12, abolishing office of constable for the sixth ward and at large. Section 2.01 further amended, election Nov. 4, 1980; see Resolution, C.F. 275919 and Note 1 following this chapter; further amended by Ord. No 17412, see Note 4 following this chapter. Sec. 2.01.1. a ouncilmembers. The office of city councilmember shall be a part-time elective position effective the first business day of January 1994. (C.F 99 -1645, 9 -19 -991 Sac, 2 „02. Terms. The mayor shall hold office for a term of four (4) years and each councilmember shall hold office for a term of four (4) years commencing on the first business day of January of the year following their election and until a successor is elected and qualifies. Note— mended, see notes 2 awl rolr.'miing this chapter_ http: / /library.municode.com/ print. aspx? h= &clientID =10061 &HTMRequest= http %3a %2f... 3/25/2014 Packet Page 59 of 107 Municode Page 1 of 1 =,v.r e. 4.0 1. Legislative powe: The legislative power shall be vested in the council, which shall be composed of seven (7) councilmembers. Editor's not.°. — Section 4.01 amended, election Nov. 4, 1980; see Resolution, C.F. 275919 and Note 1 following Chapter 2, Note.--Amended. see Note 4 to Chapter 2. Sec. 4.01.1. Council wards. Each member of the council shah be elected from a separate ward which is substantially equal in population to all other wards. Each councilmember shall be a resident of the ward from which elected. Voters may only vote for a candidate for the council ward seat within which the voters reside. (Ord. No. 12-9, § 2, 3-28 -12) Note — Amended, see Note 4 to Chapter 2. Sec. 4.01.2. division of city into wards.] For the purposes of electing city councilmembers, the city shall be divided into seven (7) contiguous wards of substantially equal population, and serially numbered. After every federal decennial census the Charter Commission, after public hearings, shall redistrict in the manner described herein. The commission shall redefine the council wards so as to make them substantially equal. The public hearings shall be held after published notice of said hearings, and opportunity to speak shall be allowed members of the public upon such reasonable terms as the commission shall adopt. The commission shall adopt its districting resolution by a majority vote of its entire membership, and file it in the office of the city clerk no later than the first Tuesday in June prior to the first city election after the federal decennial census. The council shall provide for a sum of money, adequate for this purpose, to be used by the commission to hire staff to aid it in preparing its districting plan. (Ofd. No 12 -9, § 2. 3-28-12) Editors note— Ord. No. 12 -9, § 2, adopted March 28, 2012, amended the Charter by repealing former § 4.01.2, and adding a new § 4.01.2. Former § 4.01.2 pertained to initial districts, and was part of the original Charter. Sec, 4.01.3. Reserved. Editor's note — Ord. No. 12 -9, § 2, adopted March 28, 2012, amended the Charter by repealing former § 4.01.3 in its entirety. Former § 4.01.3 pertained to mandatory redistricting, and derived from Ord. No. 11 -13, adopted March 2, 2011. http: / /library . municode .com /print.aspx ?h= &clientID =10061 &HTMRequest =http %3 a %2£.. 3/25/2014 Packet Page 60 of 107 Municode Page 1 of 1 St. Pahl, Minnesota, Code of Ordinances » PART ill - ADIViINIS T RATIVE CODE >> f roe Chapter 17. Council-1443rd Boundaries » Chapter 17. Council Ward Boundaries Sec. 17.01. Established. Sec_ 17.02_ Descriptions. Sec. 17.01. Estai- Aished. Pursuant to City Charter "t'5:4.01 .2 and 4.0'1.3, and to the extent applicable, the provisions of Minn. Stats. § 204B. 135, Subd. 1 and 205,84, Subd. 2, council ward boundaries are established. Council ward boundaries may, from time to time, be reestablished in a districting resolution duly adopted by the charter commission or as required by state law. (C.F. No. 03 -469. § 1. 6 -4 -03) Sec. 17.02. Descriptions. There shall be maintained at all times in the office of the city clerk and the council investigation and research center, a complete description of each current council ward boundary as set forth in a charter commission resolution. The said council ward boundary descriptions are hereby incorporated into this chapter as it fully set forth herein. (C.F. Na. 03 -469, § 1, 6 -4 -03; C.F. No. 07-148, § 9, 3- 28 -07) http:// library. municode .com /print.aspx ?h= &clientID =10061 &HTMRequest=http %3a %2£.. 3/25/2014 Packet Page 61 of 107 City Council Wards J11 /1 "Il vraCtSTH 1 - Lvov Pau Il���.�i -� 113TH AVE ZLi OhIllIF 1117 109TH AVE mart itti (1111 99TH AVE i 40"1:11 - I I re re 2 z 109TH AVE LEXINGTON AVE j 105TH AVE 101ST AVE /, L Ill 95TH AVE it not + 2 �Y q Ro j,X7--'=-'� .1OaO,__ _._�,7> ..; 85TH AVE City of Blaine Council Members Mayor - Tom Ryan Ward 1 - Wes Hovland & Dick Swanson Ward 2 - Dave Clark & Mike Bourke Ward 3 - Katherine Kolb & Russ Herbst 1, MIN iJ —.1 85TH AVE sew sp.:non:Is. �aww RIIICI` M.VRTxawa:.waw..w .nm a'. • ..a..c.,..@now.i..a..a.a..d 1111 .�_ NORTH RD L .. H Legend Blaine City Hall Ward 1 [ ---7 Ward 2 Ward 3 0 I 0.5 . In Miles Rlaino RAM Map Date: 2/512014 Map Created by City of Blaine GIS Packet Page 62 of 107 Municode Page 1 of 1 Sec. 2.03 Elective offices. The council shall be composed of a mayor and six (6) councilmembers who shall be qualified voters of the City of Blaine. To effectuate the lengthening of terms of office of the council, the mayor and the other three (3) counciimembers elected at the regular municipal election in 1993 shall be elected to three (3) year terms, expiring in 1996. The mayor and the other three (3) councilmembers elected at the regular municipal election in 1996 shall be elected to four (4) year terms, expiring in 2000. The three (3) councilmembers elected at the regular municipal election in 1994 shall be elected to four (4) year terms, expiring in 1998. After the regular municipal election of 1996, the members of the council shall be elected to four (4) year terms and shall serve until their successors are elected and qualified. There shall be one councilmember elected from each ward at each regular municipal election. The mayor shall be elected at large and shall serve until a successor is elected and qualified. Councilmembers must reside within the ward from which they are elected. If a councilmember moves from such councilmember's elective ward, or if a councilmember is excluded from a ward as a result of redistricting, such councilmember's term of office shall expire on January first, following the next regular city election. (OrrJ. or 11-5-1974: Orr. No. 92- 1316, 1 -7 -1993: Ord. No. 12 -2239, 3 -15- 2012■ Sec. 2.03(4. Wards. The City of Blaine shall be divided into three (3) council election wards. The city manager shall re- evaluate the ward boundaries following the certification of the decennial census. Council election wards shall be as equal in population as practicable and each ward shall be composed of compact, contiguous territory. Ward boundaries shall follow visible, clearly recognizable physical features as required by state law. The city manager shall prepare a redistricting report which shall be submitted to the charter commission for review and comment. The redistricting report, any charter commission comments, and a redistricting ordinance shall be submitted to the city council for consideration. If the city council does not adopt a redistricting ordinance within the period specified by state law, no compensation may be paid to the mayor or councilmembers until the wards of the city are newly redetermined as required by this charter and state law. (Ord. of 't - 5 -'I97 : Ord No 755, 6 -1 -192: Old. No 9:.1268. 1-9-1992 No 12 -?23g. 3- 15- 2(912) http: / /libraiy.municode.com/ print. aspx? h= &clientlD= 19960 &HTMRequest =http %3a %2f .. 3/25/2014 Packet Page 63 of 107 WS — Item #1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: August 4, 2014 To: City Council From: Jeff Karlson Re: Citizen Petition Requiring Voter Approval to Withdraw from CFD Background On July 29th City Clerk Julie Bartell received a petition signed by more than 800 Lino Lakes residents that would add an ordinance to the City Code requiring voter approval for withdrawal from the Centennial Fire District. This action was taken in accordance with Chapter Five of the City Charter, which allows voters to initiate and adopt ordinances, to rescind ordinances adopted by the Council, and to recall elected public officials by election of the people. At least five percent of registered voters are needed on a petition for placement on the next scheduled election, provided it meets the required timelines. Julie Bartell is in the process of examining the petition and validating the signatures to determine the sufficiency of the petition. Based on the number of registered voters during the last election, at least 601 signatures must be valid. Julie has 10 days to file a report as to the sufficiency of the petition. City Attorney Joe Langel is preparing a report and will be present at the August 4th work session to review what the Council's options are. Requested Council Direction The Council will be considering its options at the August 11 meeting. Attachments None WS — Item #2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: August 4, 2014 To: City Council From: Jeff Karlson Re: Proposed Charter Amendment Background On July 7, 2014, the Lino Lakes Charter Commission submitted an amendment to the City Charter requesting that it be submitted to the voters for the November 4th general election. The proposed amendment requested a ballot question that would split the city into four wards, with council member elected from each ward. City Attorney Joe Langel has reviewed the amendment and will be at the work session to present his legal analysis. Mr. Langel's written opinion will be included on the August 11 meeting agenda. Requested Council Direction The Council will be acting on Mr. Langel's recommendation on August 11th Attachments None WS — Item #3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: August 4, 2014 To: City Council From: Michael Grochala, Community Development Director Re: Street Reconstruction Plan Update Background On June 23, 2014 the City Council held a public hearing and took action to adopt Resolution No. 14 -65 approving the 5 Year Street Reconstruction Plan (2015 — 2019) and provide preliminary authorization for the issuance of $3,150,000 in General Obligation Bonds. The proposed project would include the reconstruction of streets in the Shenandoah Area. Under Minnesota Statutes, Chapter 475, if a petition requesting a vote on the issuance is signed by voters equal to five percent of the votes cast in the last municipal general election and is filed with the City within 30 days of the public hearing the City can only issue the bonds if approved by election. The City did receive a petition with the requisite number of signatures requesting the vote. 79 signatures where required and the City Clerk has verified a total of 111 on the petition. The Council has two options: 1) The council may place the question on the 2015 ballot for consideration by the voters of the city. If the ballot measure passes, the City can issue bonds for the project. If the question fails the same project, in the same amount, cannot be submitted to the voters for a period of 180 days. If it fails a second time it cannot be submitted for a period of one year from the second election; or 2) The council may elect not to submit the question to the voters. In this instance the City cannot propose issuance of bonds for the same purpose and amount for a period of 365 days from the date the petition was received. If the council wishes to place the matter on the ballot for consideration action to approve the ballot language and call a special election will need to be taken at the August 11, 2014 regular meeting. Requested Council Direction Staff is requesting council direction on whether to place the question on the 2015 election ballot. Attachments 1. Petition 2. Resolution No 14 -65 3. 5 Year Street Reconstruction Plan •-t - CITY, N' 0 F A 1,4-4 [Li y S This acknowledges receipt of a petition to the City Council relating to the 5 Year Street Reconstruction Plan and Preliminary Authorization to Issue Bonds, as approved by the City Council on June 23, 2014. Said petition was submitted at Lino Lakes City Hall on July 23, 2014 by the following individual: name \ant kv\h, kc-Lo address (011, U9 '84\ LNAA, L R)i) LiN0 i-4W65 phone tct I\1 I M-C.14) Total # of pages of pe on ulie Bartel , City\Glerk 600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182 Phone: 651-982-2400 ® Fax: 651-982-2499 Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000" We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date (m/d /y) Signature YOB (year) Printed Name (first/mid /last) Street Address City County 1 7 q 9/4/1 3a 1 Li ailisk,,z .1/ 0 "N4,0 C,. C b,g-wr/ (.tau, LJlc z. 22 tFANe 4110 24�r�.5 i /2 r. tidos 4111ci\lok it tCDI Cia`tc 1 otrowlp ge bna1a .QSt, O 5 jp/iq 14 241'149 &lam t a$ :N 1�3 it e s+ (x-keS 6 7l2o /l c'---- `7/i3/ 83 Caurn`e.. gr,7..ik30-yN 305 Or e, liChotakes �N b 1,4 kes. I b lcq r 71-20- IL( %Mtl'!! 12 -/9- 9S /flakk la $.4v '?(11 0rne Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date (m/d /y, 7 / /v/ 1 � 27/ /V Signature YOB (Yea') Printed Name (first/mid/last) Street Address City County 67e da.-33 ,�l�e��e�rrv� � 115-2 z400n,,ZAA,it9,10,) t(tio ta0s, ihddr&a 3 7 //w l y t, l rya 0 019 Ch 64;Gike.'wi 61‘.4e4421 /kaki 41 16\ `y �' ►'1t1�4. � i) �9 C l-E�tS I 1 1 U� v��3% 2 e i1- i N)00 c ■JOk ir t l� 1 5 6 7 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB (m/d /y) (year Air pi/ „/„:---%*°: r 2 3 4 5 6 7 8 9 10 Printed Name (first/mid /last Street Address City County P 6.4 6i L y Se,nw---2,4,51-gc)41 61 am) e itho Lice Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d/y) (year) (first/mid/last) Address 174 % f2(k% - lAkf3 4 zfd / . x444 Off I04 h PP- I) v lAtt 4 Vichf, G /7,A' JRy isgE -' rp(=Z GSri/ Aq• L1Na C-Akft.$ 3 67) ___ 1ti 1,04-4 8i (ct,rt'tA T L-e Av 47.15 -14 5 *-1dA (�/ ■Ott 2 i`�ya�n - fol k 6579 -i}ir Li vto L31CCeS 761/101(x3-- 6 7 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d /y) (year) (first/mid/last) Address 2 �-'� --,cam" ► �., Go? /+(7`-- ce_S0 )� 3 4 5 6 7 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d /y) (year) (first /mid /last) Address 1 Hi 7.,'))`� 2 \ 7 \ ( /ham 3 4 '-7,42/ 57YY 6 7 7A-Y/re.A.=„. ) _ —I l 2- l to 7 5,)r. c bS.- rr yccc..ssc 9¢ Yhtn=f c.�n� L ci1C -s -ernbki )1,404, \9,-T° \< t,S N ILvLC 4 u kk.-- LO5fg Lai x-,ce D. Grip fix, (es Aro(16 1D-1 '31 g( 1V l seH w.i'w -- Eer/ake PeceA ia) le es , Nth, /5)giAd //..gio.,5„;eztz. 6c7rVO ,0-7.-",a--17?/ 8 /6 r k?krkid -%8lr - 1411 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City . County (rn/d/y) ^, n ,(year) (first /mid /last) Address , 112/400 ‘tit 7Jzd // 9a- .'e �� rte-- Tt7y 6ii it / -a-4(47 6hQ6cirt - L LL ( �g lFectY effer�'2'Pl! -a2 i74 t GXn A ( 4frlii0 41140 . _ K9 S �D .LM.a 6 &;.-r5" (K'o i Ly,q r W . L e-rn 1)-; ° to -(J'S Ay...41/645z- 7 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3, 150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d/Y) i (year) 1_ (first/mid/last) Address 17411# 7/1911y z s� 11 6 19 6 7/101/ Ofh 9 -04 t4- g-htett, 6,e464,t, rrt)frarAa) 4,1Atim Pcvitab / 3 ;7 ©G z� 95g L's'f 4ivi/ 0 A56/ 14K 19 (-v it s) 704 CAny s� ,cAeL 4LIVeg5 AAWM TA V1,-11111-0 UJW //i j egut Lv`v b Locos L4.5 r Pik 1473 19stb Co- L S j- i 1 A^O 0/37 revuid.i 7' Lyid g.66c.. DAL, tO 5pPS7 - 5 /l�Q /14%-eers 55EY 4- 10 Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City . County (m/d /y) /1, (year) (first/mid/last) Address 7/zA /2-45 14- fp- ;16/E,tyk4k, 10\1( Pt &x G bo 6c 6 (ooc .( vi((6 4 (-1Air A-noKa q()( T bpi ti ttt ' !'ti ' `-\` d 3. 1r/ ,1043Jadl1/ 4 � friKy ,1167 0665 0./1.2 431 /2 0/1 f ��' _' t C � y * 5 7 -a0 -ly 4 ass /or, Gavr, e.yfe Wc q-kUse hl o r4 ,v, 44/K/i, 6 7 -a D-1"1 I 4.5c yv\ 7 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date (m/d /y) Signature 1 l, YOB Printed Name (year) (first/mid /last) Street Address 2\j( 7?" 01-v J 43414. 3Zp 1\ ^Illia ej't 4 City County l {�,{,r 1 -t.( V,, 61-4-q -q wt. L, y' (a. L% avo k ‘'77 1 w. ss.4a Lit, d 6-5- Ah o %,i 777 t kadcgw L04 ) L14 4I 5 6 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d /y) (year) (first /mid /last) Address 8`3 ign9aliv1 L, 11,411tfrt col PYl & try L1 °I4ges /40l 82 Jesse - N lioilktt 504,P'u - /41-01<Q, C( l z"v✓A coc r - - e f7o)A/e4%4 6 7/1 7�1 ,7 jM14 2L 7c7 (� ;Vz 0) t`1/4 11!*1 Zz0 / YXir 17i2Q1('‘ My/)14I1- 71111 S�Z .eoa-,t, is S t 3f-;yc 73 2 S G,FCof ctf ova O cam" v t � �. c k)/j --)3/3 e a /4 (01 cOrie, b•Lk(02, Fo\w ,\ 1--r∎ �-'" g u), % er c ht (Gn AA er Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d /y) (year) (first /mid /last) Address 1971 Ckrk 5ii- /1.44_5W4N C I - LA- E S A-A) bK - 41 7 `\ Le e k.. M sJ C _ b no Lakes /4,a HG QM C+ H1)&4 kivic, Le, k j,-w :i c/ 7 7//7/// / 97,5 it2a e 1e/ a. &-,7 e076/: ax z /ward/( s %' 1) I t tco re,,:t (�a --�� ���,o ��4� s u��J S—% I `/ A -oze, S/ 9 7'I7 -- /G/ ,,,:.. ,,/� c /774 �ru,.�s 7r 546 ,5 ,G�arO9'v l/ L L AS /y'' 4'51 Si-, ker 1 °l Co 9 � t @ f E -(% 196\r'C. C4 h! i41 4 C9 Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d /y) (year) . (first/mid /last) Address 171/5/41 2 4/ <4y /417 in 7 AI ct, e l 31-A11 r5 7C.- 51,c1 e-14 e1- ipprt5 Ak o 1c9 711(-711T -15) { ��Zr �►`� �. _ L - Mk s v Mni 5-Cott fok-"1- (c i2- nce8,v($1-- 4446 /7„,(Q /i4 '(aW0 _ "N-r� � ArAr0 .1211A, 91f at 0" Ifa 1 ON, V..,5 4-5o 19 ivv...9J1 9v-5114 L 4/ 1 nu -1 Sticie, orAx,h fl ,2( no DLL ctucluN r L550 ,A 8 -Tribq 9r /» %y un ni IL\ railka) (� .ge, Ib Y 73 i $k1 ,- -t ITN 7373 45(647)1 (? k ; {d(5 /1N s o/y �A �132� glignyiP.h "cAc i Upo " < < A Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14-65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary .approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000," We the undersigned voters ofthc City of Lino Lakes, hereby request per Minnesota Law that the question ofthc issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection - 1 swear or affirml that 1 know the contents and purpose of this petition and that 1 signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so- Date (rni y) • $iCnature YOB (yea) Printed Name Street jo � {F�C� � ���� )-t k _o hn C�1�5 6. 19 413 A\7\ ov\ City 1 County 3 7-10 .r ////•1, i /_li q2--S- e64r/7J,0 /Clcr5CI7- 6,1 0 ti Atdc,i *12 kt halals c-ele.40 Av so 41 01 67 AP ,a/Zi-oh.P4-4,#stkokA ``�� /n` i 31C►� i"t N ��►� ���� �iClrt� i�til�l,�l��.P/h �v`�5 %r�tlurtn �tZ�Cc� Lino ►�1'�aK -� 1 ,0A 4 e.: 1).. -e. eie/rra -:1 9S% 'ea.t'dj 1-dierEerne, Wgegebatuf ;ni-10 d L1na 7_1111(L{_ 1 LO al .__ G`SS g /I`f 7)-e.eep•4- gelm -ra FiVe /NgY / die i5 D 7 Cuai"(, ),c) L kej_ wee Pliie eykl/17..- �// r7 A/ fed L4t 6" L /AA Alt'e,3 Petition for a Public Vote on the proposed Lino Lakes Multi-Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14-65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. 1 swear (or affirm) that 1 know the contents and purpose of this petition and that 1 signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date ( Signature YOB (year) Printed Name (firstirnidilast) Street Address City County 4777y 6rell vi5f()(a [c1(c) 11\ ld 4 ik //10 e nak 4?,4 1_1146 LaA4e0 icKok_ 197 6k-DJA64' e5 L-4, 46 Lk, 4h,c 4404 111 7N Mkeikr" CRI4 622-(c) /_J Lillks A-ca Litt tt.t. 00_211aethaleataacr1A1tu1av1 Li 40-1-110..5 1.„,_ C., A-ut L110 1-4-0 74-146t(c-- e.c-F AtAt,tpd,01-1 1-41(rtle.tie_ ' L'-tfuciPtfr-ci 0 (-30(<- _ 1_ iY1 tot-nt • )1 i e to_ers Fladu Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 2.3, 2014, city council tinted to adopt Resolution. 14.65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary .approval to issue 'Street Reconstruction Bonds" in a "principal amount not to exceed $3,.150,000," We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. 1 swear (or affirm) that 1 kknoW the contents and purpose of this petition and that .t signed this petition only once and of my own free uritL All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Em'il'y) ' Signature )74f/4 l / 27-)71 Li 0,a 37- 17'4(1 YOB (year) Printed Name (tirsUmidilast) Street Address City 1 County M fiKY ANN (v t t(o ggLOtulN Ltcf:D c I ND ANak/l 1 g115 me Qv u6-AL LA as- 001(44 JQ s 6116 I3A1/JcJ�� %U R� bi-No 5 7 n1cMethah 4 (�QC NCr 'l 1c' / j Pei j �7 L;�a /� 1 / 5 ta''�I WGI(lwrl �a�'l� LG jJ I171b�co ci7s )9 o14 Ii (hn coi IctuA t_alc20i uno La s tit u 44064 save 60,6 ..lciu.? / ?c( Leo. Cis i (0025 'ad6wi l L l t V10LLJ 14K/L. In LOP rJ 'y dheri' S,.J hvvn Lf o Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 20 19 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby .request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. 1 swear (or affirm) that 1 know the contents and purpose of this petition and that 1 signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so, Date Sinnature YOB (Year) Printed Name (iustlmid/lasi) Street Address City County itiA 61's-0 2749 {Acs, eRNar R Lptio At2L LAKES ill' ‘ds 7Ur e fo /(& .. I ' lit Petition for a Public Vote on the proposed Lino Lakes Multi - Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date Signature YOB Printed Name Street City County (m/d /y) ,. (year) (first/mid/last) Address 1 ��Zifr /9 �/ ,77.v ,d �- i- ���,�i�� / •f, /fi ' Ve�274"111 �4� , t --)) / ?'i 1Y4'd �, / e � ale` asp ILL %.■ Jtw Aires ANON 41 (2 i j f &Air\RX-160LA (C63 V 1i ad b i 5Qav4u , &no Ain* 5 6 8 9 10 Petition for a Public Vote on the proposed Lino Lakes Multi- Million Bond Issuance On June 23, 2014, city council voted to adopt Resolution 14 -65, which includes a plan to spend more than $6 million by year 2019 and gives preliminary approval to issue "Street Reconstruction Bonds" in a "principal amount not to exceed $3,150,000." We, the undersigned voters of the City of Lino Lakes, hereby request per Minnesota Law that the question of the issuance of these bonds be decided by the voters in a municipal election. All information on this petition is subject to public inspection. I swear (or affirm) that I know the contents and purpose of this petition and that I signed this petition only once and of my own free will. All information must be filled in by person(s) signing the petition unless disability prevents the person(s) from doing so. Date (mldlY) Signature YOB (year) Printed Name (first/mid/last) Street Address City County 1 7-1&19 l gi,�,�v`* N64t . kaedi, iM:c.ic t l -rar e ID al: uesA- Li 16 Wke-s- 4K0(464 27-16-11 3.4 Nom. /961 NoI3clT EARL. qat )y /a2 nw$T4w64 L. / L,L/r3. ANo f g 31- I te- 14 Itiv.au 16112 Al aomot m Ca V h 1leQj J st f� Lno LaPtce'(o lZ- 4 allo 27/6 /9' e H4 A5tI,)WN6 - :g . 1-AI 11,°' 4N 57-o304 4 \Clo s(ac` ; ves -r - u0.4L. -Pilikok 6 -7/e( , i y3, CX ->e 51. L;v0 (A. 5 Ak N - AND t-S 73121 ill C/— 0 flY5 J IAA 22;1 bC +. (f\0 .es -"„) ` „.v < 8 9/2‘944 /, 10, ,eJ /„//- Vy °/,.%'(- ;1. t-'','0 Lgt- fvf-, 14.4.)0,<-3, 9 717451111 l;14� l [ aU1 Aft ��11�- 4r %b D vc st- l (�c(s y� "" 96-h, Fin \e L. -11Ga\ l.Q OM_ nbkrf5 `V 4- CITY OF LINO LAKES RESOLUTION NO. 14-65 RESOLUTION ADOPTING A STREET RECONSTRUCTION PLAN AND TAKING CERTAIN ACTIONS IN CONNECTION WITH THE ISSUANCE OF STREET RECONSTRUCTION BONDS THEREUNDER follows: BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota (the "City "), as Section 1. Background. 1.01. The City is authorized under Minnesota Statutes, Section 475.58, subdivision 3b (the "Act "), to prepare a plan for street reconstruction in the City over the next five years that will be financed under the Act, including a description of the proposed work and estimated costs, and to issue general obligation bonds to finance the cost of street reconstruction activities described in the plan. 1.02. Before the issuance of any bonds under the Act, the City is required to hold a public hearing on the plan and issuance of the bonds. 1.03. Pursuant to the Act, the City, in consultation with its City engineer, has caused preparation of the "2015 through 2019 Five -Year Street Reconstruction Plan for the City of Lino Lakes, Minnesota" (the "Plan "), which describes certain street reconstruction activities in the City for the years 2015 through 2019. The reconstruction activities described in the Plan include, but are not limited to, reconstruction of Hokah Drive, Rice Court, Totem Trail, Arrowhead Drive, Tomahawk Trail, Tomahawk Court, Chippewa Trail, and Arrow Court, including the replacement of curb and gutter, as needed, required upgrades of the existing stormwater management system, and bituminous surfacing, and the reconstruction of West Shadow Lake Drive, Sandpiper Drive, Shadow Court, LaMotte Drive, and LaMotte Circle, including upgrades of existing stormwater management system and bituminous surfacing (collectively, the "Project "). 1.04. On this date, the City Council held a public hearing on the Plan and the issuance of the Bonds, after publication in the City's official newspaper of a notice of public hearing at least 10 days but no more than 28 days before the date of the hearing. Section 2. Plan Approved. 2.01. The City Council finds that the Plan will improve the City's street and utility systems, which serves the interests of the City as a whole. 2.02. The Plan is approved in the form on file in City Hall. Section 3. Bonds Issued under Plan. 3.01. The City anticipates the need to issue general obligation street reconstruction bonds under the Plan (the "Bonds ") for the purposes of financing the project costs described as 2015 expenditures. Such Bonds may be issued pursuant to the Act in the principal amount not to exceed $3,150,000. 3.02. The City hereby provides its preliminary approval to the issuance of the Bonds. The Bonds may not be issued without further action by the City Council. Furthermore, the issuance of such Bonds is subject to Section 3.03 hereof. 3.03. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent (5 %) of the votes cast in the last municipal general election, is filed with the City Clerk within 30 days after the date of the public hearing, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. The authorization to issue the Bonds is subject to expiration of the 30 -day period without the City's receipt of a qualified petition under the Act, or if a qualified petition is filed, upon the approving vote of a majority of the voters voting on the question of issuance of the Bonds. 3.04. City staff are authorized and directed to take all other actions necessary to carry out the intent of this resolution. Adopted by the City Council of the City of Lino Lakes, Minnesota this 23rd day of June, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member Roeser and was duly seconded by Council Member Kusterman and upon vote being taken thereon, the following voted in favor thereof: Roeser, Kusterman, Rafferty, Stoesz, Reinert The following voted against same: none ATTEST: e Bartell, City Clerk 2015 through 2019 Five -Year Street Reconstruction Plan for the City of Lino Lakes, Minnesota June, 2014 6/23/2014 City of Lino Lakes Five -Year Street Reconstruction Plan 2015 through 2019 I. PURPOSE Street reconstruction is a major expenditure of city funds for the reconstruction of streets. Street reconstruction may include bituminous overlays, utility replacement and relocation, public safety street modifications, and other incidental activities, turn lanes and other improvements having a substantial public safety function, realignments, other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and local share of state and county road projects, street reconstruction does not include the portion of project costs allocable to widening a street or adding curbs and gutters where none previously existed. A Street Reconstruction Plan ( "SRP ") is a document designed to anticipate street reconstruction expenditures and schedule them over a five -year period so that they may be purchased in the most efficient and cost effective method possible. An SRP helps enable the matching of expenditures with anticipated income. As potential expenditures are reviewed, the city considers the benefits, costs, alternatives and impact on operating expenditures. The City of Lino Lakes, Minnesota (the "City ") believes the street reconstruction process is an important element of responsible fiscal management. Major capital expenditures can be anticipated and coordinated so as to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical public assets, preservation of public assets and sound fiscal management. Good planning is essential for the wise and prudent use of limited financial resources. The SRP is designed to be updated periodically. The Street Reconstruction Plan is a part of the City's capital improvement plan. In this manner, it 6/23/2014 becomes an ongoing fiscal planning tool that continually anticipates future capital expenditures and funding sources. II. THE STREET RECONSTRUCTION PLANNING PROCESS For the City to use its authority to finance expenditures under Chapter 475.58, Subdivision 3b, it must meet the requirements provided therein. The street reconstruction planning process is as follows: The City staff prepares an SRP reflecting the street reconstruction projects anticipated to be undertaken within the next five years (based on their priority, fiscal impact, and available funding) and the estimated costs thereof. If general obligation bonding is deemed necessary, the City works with its financial advisor to prepare a bond sale and repayment schedule. A public hearing is held to solicit input from citizens on the SRP and the issuance of bonds. Notice of such hearing must be published in the official newspaper of the City at least 10, but not more than 28 days prior to the date of the public hearing. The City Council must approve the SRP and the sale of street reconstruction bonds by a unanimous vote of those members present at the meeting following the public hearing. Voters may petition for a reverse referendum on the issuance of street reconstruction bonds. If a petition bearing the signatures of voters equal to at least 5% of the votes cast in the last general election requesting a vote on the issuance of street reconstruction bonds is received by the City Clerk within 30 days after the public hearing, the City may only issue general obligation street reconstruction bonds after approval by voters at an election. If no petition is submitted, general obligation street reconstruction bonds may be issued without an election. In subsequent years, the process is repeated annually or as expenditures are completed and new needs arise. III. PROJECT SUMMARY AND FINANCING Street reconstruction projects anticipated to be undertaken within the next five years and the estimated costs thereof are set forth in Appendix A. A map of the proposed project streets is included in Appendix B. Those for 6/23/2014 which street reconstruction bonds are anticipated to be issued are marked with an asterisk in Appendix A and are currently anticipated to include the following: 2015 Street Reconstruction Bond Financed Expenditures — The 2015 Street Reconstruction Project includes the reconstruction of the following streets; Hokah Drive, Rice Court, Totem Trail, Arrowhead Drive, Tomahawk Trail, Tomahawk Court, Chippewa Trail, and Arrowhead Court, by replacement of curb and gutter as needed, required upgrades of the existing stormwater management system and bituminous surfacing. General obligation street reconstruction bonds are proposed to be issued in 2015 in an aggregate principal amount of approximately $3,150,000 for the costs of the Shenandoah Area Improvements and the costs of issuing the bonds. Such bonds may be combined with other financing tools, including general obligation improvement bonds, to finance other capital improvements in the City. Street reconstruction bonds are included in the amount of indebtedness of the City which cannot, under Minnesota Statutes, Section 475.53, exceed 3% of the assessor's taxable market value for the City ( "TMV "). The proposed bonds will not exceed statutory limits. All other foreseeable capital expenditures are expected to be financed through other revenue or financing sources. 2019 Street Reconstruction Project The 2019 Street Reconstruction Project includes the reconstruction of the following streets; West Shadow Lake Drive, Sandpiper Drive, Shadow Court, LaMotte Drive, and LaMotte Circle which may include required upgrades of existing stormwater management system and bituminous surfacing. No bonds are being contemplated for this project at the present time. 6/23/2014 Shenandoah Area Improvements: Hokah Dr, Rice Ct, Totem Tr, Arrowhead Dr, Tomahawk Tr, Tomahawk Ct, Chippewa Tr, Arrowhead Ct Total Shenandoah* West Shadow and LaMotte Area Improvements: West Shadow Lake Drive, Shadow Ct, Sandpiper Drive, LaMotte Dr, LaMotte Circle Total West Shadow and LaMotte APPENDIX A PROJECT COSTS 2015 2016 2017 2018 2019 $3,009,125 $3,040,015 Totals by year $3,009,125 0 0 0 $3,040,015 *Expenditures proposed to be financed by Street Reconstruction Bonds to be issued in an aggregate principal amount of approximately $3,150,000 in 2015. 6/23/2014 County Hwy 14 MIME' ..... OZIMINg im ingeLVIral":" t Columbus 11!•■111 - awn= MAI • 11 um. Emu TrZ. ME 07,4Iasilta1buommulii alqiurr.wrVIIIIIIM 3-t "leunq 23.,...,. 2 wb. Um Ingl nth, MIL inne County Hwy 21 I I I _ MMWEMIN INIIIIMMIMI orp ■ MT! RICE CREEK CHAIN OF LAKES REGIONAL TRAIL IMM1 MMI MMI mu. M•11 MMI MO= 1=11= IM=11 .140.11 " '411"74teill pprAolmvris BI4 r im= 11111111 IMIMM „um mho pi. _,,aft •=e "LAW ar 4 ri:4° MUNI i i alms • . Lino Lakes Ammo Sl'uew I Document Path: K: \ 02029-700 \ GIS \ MapsIStreetReconPlanNew.mxd Date Saved: 5/29/2014 9:28:32 AM Street Reconstruction Plan City of Lino Lakes MN Street Reconstruction Plan 2015 2019 741 -7 C I T /OF 1 inch - 3,200 feet 111\011SKE 3/6/2013 WSB & Associates, Inc. WS — Item #4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: August 4, 2014 To: City Council From: Michael Grochala, Community Development Director Re: Charter Amendment — Chapter 8, Public Improvements Background On March 10, 2014 the City Council took action to approve the first readings of Ordinance No. 03 -14 and 04 -14 amending Section 8 of the City Charter regarding Public Improvements. The ordinances were forwarded to the Charter Commission for review. The Charter Commission upon receipt of the ordinances passed a resolution to extend their review period to 150 days. That period ends on August 11, 2014. Concurrently with this process the City Council proceeded with the adoption of a 5 Year Street Reconstruction Plan. As discussed in Work Session Item No. 3, a petition was subsequently received requesting that the authorization to issue bonds for the reconstruction plan be placed on the 2015 ballot for consideration by the voters. If the City Council chooses to place the Street Reconstruction Plan bond issuance on the ballot it may want to consider not placing a Charter Amendment question on the ballot. In the event that the City Council does want to place an amendment on the ballot than a decision will need to be made on which amendment is submitted for consideration. The following is a brief recap of the proposed ordinance amendments. Amendment Option 1 (Ordinance 03 -14) Amendment Option 1 is generally consistent with the amendment placed before voters in 2012. The following changes have been incorporated: 1. Clarifies language regarding benefiting properties to address concerns over area assessments. 2. Changes the percentage of signatures needed to require an election from 12% to 5 %. 3. Changes the period of time for residents to submit a petition for an election from 30 days to 45 days. 4. Retains language from current charter regarding Assessment for Services. 5. Retains language from current charter regarding Charter exempt areas. The following is a brief summary of the major elements of Amendment Option 1: 1. Section 8.01, Subd. 1 defines local improvements as any public improvement financed in whole or in part from special assessments. Projects that are not financed using special assessments are not subject to charter provisions and follow state law. 2. Section 8.01, Subd. 3 states that the amount of special assessments shall not exceed the cost of the local improvement and shall not exceed the benefit to the property. 3. Section 8.02, Subd. 1 specifies that local improvements will follow state requirements except as specified in this charter section. Procedural steps following state law include but are not limited to the following: • Initiation of the improvement by either petition or city council • Preparation of a report on improvements (feasibility study) • Calling for a public hearing • Published and mailed notice of the public hearing • Public hearing on improvements. 4. Section 8.02, Subd. 2 allows for a written objection to the improvements from 50% of the abutting property owners to be filed with the city prior to or at the improvement hearing. If no objection is received, the council may order the project as specified under state requirements. If an objection is received the council shall call a special meeting (2nd public hearing) to be held at least 45 days after the improvement hearing. 5. Section 8.02, Subd. 3 allows the city council to order the improvement following the special meeting (2nd public hearing), but requires the effective date of the resolution to be at least 30 days after adoption. In such case, the City is required to mail a summary of the resolution to affected owners within 5 days of adoption. Prior to the effective date of the resolution, if 50% of the affected property owners sign written objections to the resolution then the resolution does not become effective and the improvement is not ordered. 6. Section 8.02, Subd. 5 provides that if any portion of the project is to be paid from property taxes, registered voters may file a petition requesting a vote on the improvement. Such petition must be received within 45 days of ordering the improvement and be signed by registered voters equal to at least 5 percent of the votes cast in the last general municipal election. Based on 2013 election this number would be approximately 79 signatures. In such case, the city may only proceed after obtaining approval of a majority of the voters voting on the question. 7. Section 8.02, Subd. 6 states that in the event the ballot question fails, the requirements of Minnesota Statutes, section 475.58 will apply. These requirements stipulate that the same ballot measure cannot be resubmitted to the voters within a period of 180 days. If it fails a second time, it may not be resubmitted within a period of one year. 8. The ordinance retains the existing provisions of Section 8.07 of the Charter regarding the exempt zones. Amendment Option 2 (Ordinance 04 -14) Amendment Option 2 provides a different alternative than what was previously considered. The proposed amendment carries forward much of the existing charter process, incorporates components of the 2012 amendment providing consistency with existing state law and provides a specific exemption from election requirements of the charter for street reconstruction projects. 1. Section 8.01, Subd. 1 same as amendment option 1. 2. Section 8.01, Subd. 3 same as amendment option 1. 3. Section 8.02, Subd. 1 specifies that local improvements will follow state requirements except as specified in this charter section. Procedural steps following state law include but are not limited to the following: • Initiation of the improvement by either petition or city council • Preparation of a report on improvements (feasibility study) • Calling for a public hearing • Published and mailed notice of the public hearing • Public hearing on improvements. This is the same as option 1. 4. Section 8.02, Subdivision 2 requires that the notice of hearing include an estimate of the proposed assessment for each parcel proposed to be assessed. This is consistent with a current charter provision. 5. Section 8.02, Subdivision 3, generally follows the existing charter language regarding the 60 day petitioning process with the exception of the procedural requirements that would now follow the provisions of state law. 6. Section 8.02, Subdivision 4, generally follows the charter requirement that an election be held if ad valorem taxes (property taxes) are proposed to be used. 7. Section 8.02, Subdivision 5, is a new section specifically relating to street reconstruction and bituminous overlays. This section would allow for the City to proceed without election on projects that meet the requirements of Minnesota Statutes, Chapter 475. These requirements include: a) The city prepares a 5 year street reconstruction plan b) A public hearing is held on the street reconstruction plan c) The plan is approved by unanimous vote of the City Council d) 30 day period for petition to hold an election following public hearing. Petition must be signed by voters equal to 5% of the votes cast in the last municipal general election. e) If no petition is received the city may issue bonds without election. Section 8.02, Subdivision 6, generally follows state law provisions for ordering a project but incorporates the charter language to address the allowable timeline for doing so. Section 8.02, Subdivision 7, provides requirements in the event that the project is not allowed in accordance with state law or charter provisions. In this case the question cannot be resubmitted to the voters for a period of 180 days (6 months). If it fails again it cannot be submitted for a period of 1 year. The current charter does not allow the City Council to take any action on a proposed project for one year if defeated. Section 8.02, Subdivision 8, allows for projects that are petitioned for by 100% of property owners, paying 100% of costs to be ordered immediately by council. The current charter requires the public hearing to be held and requires owners to supply a separate petition to waive 50 of the 60 day petition period. Section 8.03, address special assessments for city services. This is an existing charter provision and provided for in state law. The language has been amended to clarify and conform to the provisions of Section 8.01. Section 8.04, is the renumbered Section 8.07 relating to charter exempt areas. As previously noted the Charter Commission has until August 11, 2014 to submit their comments on the proposed amendments. Requested Council Direction Staff is requesting council direction on whether to place a proposed Charter Amendment on the 2015 election ballot. If the council elects to move forward with an amendment a preferred alternative needs to be selected and a ballot question prepared and approved prior to the August 22, 2014 deadline to submit questions to Anoka County. Attachments 1. Ordinance No. 03 -14 2. Ordinance No. 04 -14 1st Reading: March 10, 2014 Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 03 -14 AN ORDINANCE AMENDING CHAPTER 8 OF THE LINO LAKES CITY CHARTER, REGARDING PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS The City Council of the City of Lino Lakes does ordain: Section 1. That Chapter 8, Section 8.01, 8.02, 8.03, 8.04, of the Lino Lakes City Charter be and are hereby repealed: Section 8.01. Power to Make Improvements and Levy Assessments. The City may make any type of public improvements not forbidden by law and levy special including all costs and expenses connected therewith, with interest. No assessment shall exceed the benefits to the property. Section 8.02. Effective Charter Provisions, Except as Provided in Section 8.07. Local improvements (the term "local improvement" shall mean a public improvement financed partly or wholly from special assessments) shall be carried out exclusively under the provisions of this Charter. (Amended 11/23/93, Ordinance No. 93 19) Section 8.03. Local Improvement Ordinances and Regulations. Within one hundred twenty (120) days after this Charter goes into effect and before local improvements can be acted assessments. The ordinance(s) shall provide a complete working code covering the determination of assessments and assessment districts, public hearings, appeals from a collection of assessments, penalties for delinquency in making payments, financing of said assessments, and the certifying of unpaid assessments for collection by the proper County officer. Said ordinance(s) shall also provide for installment payments and notices to be given thereof, appellate procedure, reassessment, if necessary, and all other matters appropriate to the subject of local improvements and assessments. After the adoption of such ordinance(s) providing for local improvements, all procedures in compliance therewith shall conform to the regulations as set forth in such ordinance(s) and as otherwise contained in this Charter. Section 8.04. Special Assessment Procedure. Subdivision 1. All improvements to be paid for by special assessments against the benefitted property shall be instituted by either, (1) a petition of at least twenty five percent (25 %) in number of the benefitted property owners (A benefitted property owner can only sign once regardless of the number of benefitted parcels owned and a benefitted parcel can only have the Council, or, (2) a resolution adopted by a four fifths affirmative vote of all of the Council. The Council resolution shall state the nature and scope of proposed improvement including the number of benefitted property owners, and shall provide means to obtain a cost estimate which shall set forth the cost of the improvement both in unit price and in total thereof. Upon receipt of such estimate, the Council shall by resolution set a date for a public hearing on the proposed improvement setting forth therein the time, place and purpose of such hearing. Such resolution Shall be published twice, at least one week apart, in the official newspaper of the City no less than two (2) weeks prior to the date of said hearing, and in addition thereto, a copy of such resolution including estimate unit prices and estimated total price thereof shall be mailed to each benefitted property owner at his /her last known address at least two (2) weeks prior to the date of said hearing. Failure to give mailed notice, or any defects in the notice, shall not invalidate the proceedings. At such hearing the City shall receive any written and oral statements, and hear any petitioners for or against the proposed improvement. At such hearing the City Council shall present a special assessment formula and an analysis of the assessment income expected to offset the proposed improvement cost. A period of sixty (60) days shall elapse after the public hearing before any further action shall be taken by the Council, on the proposed improvement. If within such sixty (60) day period, in a petitioning process independent of the initiating process, a petition against such improvement be filed with the Council, signed by a majority of the owners proposed to be assessed for such improvement, or when the improvement has been petitioned equal to the number of those who petitioned for the improvement, the Council shall not make such improvement at the expense of the property benefitted, unless, in the meantime there be filed with the Council a petition asking that the improvement be made, signed by property signed the petition against the improvement; in which event the Council may disregard the petition against the improvement. Any person whose name appears on a petition to the Council for a local improvement, may withdraw his /her name by statement in writing filed with the Council before such petition is presented to the Council. Subdivision 2. Regardless of the provisions of Subdivision 1 of this section, when less than one hundred (100 %) percent of the estimated cost of the proposed improvement is to be paid for by special assessments, connection charges, or any outside funding sources other than the City general fund, the Council shall submit the proposed local improvement and its assessment formula to the voters of the City at the next general election. If no general election is scheduled to occur within 160 days after the conclusion of the public hearing, the Council shall assessment formula to the City's voters. If a majority of those voting on said improvement and associated assessment formula are opposed, the Council shall not proceed with the local improvement as proposed. (Amended 01/13/2014} Subdivision 3. When a proposed improvement is allowed under the foregoing which the Council shall base their decision, the Council may by resolution, at any time between sixty (60) days and one (1) ycar after the conclusion of the public h aring, proceed on the improvement. If after bids are received on the project the proposed contract exceeds the estimated cost of the engineer stated at the public hearing held under Subdivision 1 by more than ten (10 %) percent, the City Council may not award the contract for the proposed improvement, but may rebid the project for one (1) time only. subdivisions, the Council shall not vote on the same improvement within a period of one (1) year after the public hearing on said improvement. Section 2. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.01 to read as follows: Section 8.01. Local Improvements Defined; Charter Provisions Effective. Subdivision 1. For the purposes of this Chapter, the term "local improvements" means any public improvements financed in whole or in part from special assessments. Subdivision 2. For the purposes of any objection or petition under this Chapter, (a) only one person or entity may sign an objection or petition on behalf of all owners of a parcel; and (b) if the same person or entity owns more than one parcel affected by a local improvement, that person or entity may sign an objection or petition only once; and (c) for the purpose of identifying recipients of any notice under this Chapter, owners are determined in accordance with Minnesota Statutes, Section 429.031, subdivision 1. Subdivision 3. The City may undertake any local improvements not forbidden by law and levy special assessments to pay all or any part of the cost of such local improvements. The principal amount of special assessments for any local improvements shall not exceed the cost of the local improvement, including all design, financing and related costs, and shall not exceed the benefit to the property determined in accordance with state law. Subdivision 4. Local improvements shall be carried out exclusively under the provisions of this Charter, except to the extent otherwise provided in Section 8.02. Section 3. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.02 to read as follows: Section 8.02. Local Improvement Procedure. Subdivision 1. Local improvements shall be carried out in accordance with state law, except as provided in this Section. Subdivision 2. If more than 50 percent of the owners of the real property within the area proposed to be assessed as defined in the mailed notice of the improvement hearing under Minnesota Statutes, Section 429.031, subdivision 1, sign written objections regarding the local improvements, and file such objections with the city clerk prior to the improvement hearing or present such objections to the presiding officer at the hearing, then after the hearing the council shall schedule a special meeting to be held at least 45 days after the date of the hearing. At least 10 days prior to the date of the special meeting, the city shall publish notice of the special meeting and mail notice of the special meeting to all owners who received the initial notice under Section 429.031, subdivision 1. Such published and mailed notice shall include all the information provided in the initial mailed notice, along with a statement as to the number and percentage of affected owners who filed objections at or before the hearing. At the special meeting, the council shall hear additional testimony on behalf of any objecting property owners, and may consider further written or oral testimony from appropriate city officials and other witnesses, as to the nature of the local improvements, the advisability of proceeding with such local improvements, the proposed financing for such local improvements, any proposed amendments to the plans or financing for such local improvements, and the methodology used to calculate individual special assessments for such local improvements. Subdivision 3. A resolution ordering the local improvements (as such local improvements may have been amended in response to the hearing or special meeting under Section 8.02, Subdivision 2) may be adopted at any time within six months after the date of the special meeting by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property within the area proposed to be assessed defined in the petition as the location of the local improvement; and when there has been no such petition, the resolution may be adopted only by vote of four -fifths of all members of the council. The effective date of a resolution ordering the local improvement must be at least 30 days after adoption. Within five days after adoption of the resolution, a summary of the resolution must be mailed to the affected owners. If more than 50 percent of the affected owners sign written objections regarding the resolution, and file such objections with the city clerk prior to the effective date of the resolution, the resolution does not become effective and the local improvement is not ordered. Any objections filed under Section 8.02, Subdivision 2 will not constitute objections under this Subdivision 3. If the required number of owners do not file a timely objection under this subdivision, the local improvement may proceed after the effective date of the resolution, except as otherwise provided in Subdivisions 5 and 6. Subdivision 4. If timely objections are not filed by the required number of property owners under Subdivision 2 of this Section, Subdivisions 2 and 3 of this Section do not thereafter apply to the subject local improvements, and all subsequent procedures for approval of and levying of special assessments for those local improvements shall be in accordance with state law, except as otherwise provided in this subdivision and Subdivisions 5 and 6. Notwithstanding anything to the contrary in Minnesota Statutes, Section 429.031, subdivision 1, clause (f), a resolution ordering the local improvement may be adopted at any time within six months after the date of the hearing by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property within the area proposed to be assessed as defined in the petition as the location of the local improvement; and when there has been no such petition, the resolution may be adopted only by vote of four -fifths of all members of the council. Subdivision 5. If any portion of the cost of a local improvement is to be paid from ad valorem taxes, the ordering of the local improvement shall be suspended for 45 days after the effective date of the resolution ordering the local improvement under subdivision 3 (if no timely objection was filed by the required number of owners) or under subdivision 4. If a petition requesting a vote on the local improvement signed by registered voters equal to at least 5 percent of the votes cast in the last general municipal election is filed with the City Clerk by the end of that 45 -day period, then the City may proceed with the local improvement, and may issue general obligation bonds to finance the local improvement, only after obtaining approval of a majority of the voters voting on the question at a general or special election. The ballot shall generally describe the proposed local improvement, the estimated principal amount of bonds to be issued to finance the local improvement, and the estimated percentage of total debt service on the bonds expected to be paid from ad valorem taxes. Subdivision 6. If the voters do not approve a local improvement and issuance of bonds therefore at an election required by subdivision 5, the provisions of Minnesota Statutes, section 475.58, subd. la shall apply. Section 4. That Chapter 8, Section 8.05, of the Lino Lakes City Charter is hereby amended as follows: Section 8.053. Assessments for Services. The Council may provide by ordinance that the cost of City services to streets, sidewalks, or other public or private property may be assessed against property benefitted and may be collected in the same manner as special assessments. Such costsservices shall not be deemed to be "special assessments "local improvements for the purposes set forth in Section 8.9301 of this chapter. Section 5. That Chapter 8, Section 8.06, of the Lino Lakes City Charter is hereby repealed: Section 8.06. When under the provisions of section 8.04, Subdivision 1, an improvement is petitioned for by one hundred (100 %) percent of the benefitted property owners, such property sixty (60) days waiting period. After such petition, the City Council may immediately order the Section 6. That Chapter 8, Section 8.07, of the Lino Lakes City Charter is hereby amended as follows: Section 8.074. Local Improvement; Special Provisions. Subdivision 1. Except as provided in Subdivision 3, in the geographic areas of the City described in Subdivision 2, the construction of local improvements, the levy of special assessment for the financing of those improvements must be conducted in accordance with procedures specified in state law. Subdivision 2. Subdivision 1 applies to land within three (3) geographic areas, each not exceeding 430 acres, legally described as follows: AREA NO. 1 - Trunk Highway #49 (Hodgson Road) and County State Aid Highway #23 Intersection (Lake Drive) -All Government Lot 1, Section 30, T31, R22, PIN. 30- 31 -22- 210001 -That part of Lots 14, 15, 16 and 17, Auditor's Subdivision No. 151 lying south and east of State Trunk Highway #49 (Hodgson Road) right -of -way AREA NO. 2 - Interstate I35E and County Road 242 (Main Street) Interchange - Northeast one quarter (1/4) of Section 24 - That part of the southeast one quarter (1/4) of Section 24 lying north of Cedar Street - East one half (1/2) of the southwest one quarter (1/4) of Section 24 - East one half (1/2) of the northwest one quarter (1/4) of Section 24 AREA NO. 3 Interstate I35W and Trunk Highway #49 (Lake Drive) Interchange - North one half (1/2) of the southwest one quarter (1/4) of Section 18 - That part of the south one half (1/2) of the southwest one quarter (1/4) of Section 18 lying north of the Interstate I35W right -of -way - That part of the southwest one quarter (1/4) of Section 17 lying west of Trunk Highway #49 (Lake Drive) right -of -way - All of the northwest one quarter (1/4) of Section 17 with the exception of that part of the southeast one quarter (1/4) of said northwest one quarter (1/4) of Section 17 as follows: beginning at a point at the intersection of the south line of said southeast one quarter (1/4) of the northwest one quarter (1/4) with the east right -of -way line of Trunk Highway #49; thence northeasterly along said right -of -way line 938.14 feet (+ or -) ; thence southeasterly 672. 39 (+ or -) feet to east line of said southeast one quarter (1/4) of the northwest one quarter (1/4); thence south along said east line 588.5 (+ or -) feet to the south line of said southeast one quarter (1/4) of the northwest one quarter (1/4); thence westerly along said south line 1021.59 feet (+ or -) to the point of beginning. - The north 720 feet of that part of the southwest one quarter (1/4) of the northeast one quarter (1/4) of Section 17 lying west of the Anoka County Park property - That part of the north one half (1/2) of the northeast one quarter (1/4) of Section 17 lying west of the Anoka County Park property - That part of the north one half (1/2) of the northeast one quarter (1/4) of Section 17 lying west of the Anoka County Park property - The south one half (1/2) of southeast one quarter (1/4) of the southeast one quarter (1/4) of Section 8 - The southeast one quarter (1/4) of the southeast one quarter (1/4) of the southwest one quarter (1/4) of Section 8 - The east 330 feet (+ or -) of the northeast one quarter (1/4) of the southeast one quarter (1/4) of the southwest one quarter (1/4) of Section 8 Subdivision 3. When construction of local improvements, the levy of special assessments for the financing of those improvements specially benefit a parcel of real property, in an area described in subdivision 2, on which a single family, owner occupied residential unit existed on September 30, 1993, the owner /occupant of such residential unit may file a petition with the City Clerk objecting to the special assessment to be levied against his /her parcel. Such petition shall be filed with the City at or before the first public hearing to be held on the project. After the filing of such petition the City may not specially assess such owner's property for the improvements constructed unless the owner, at his /her option, in the future elects to connect to or use the improvements constructed by the City. Any notice of hearing mailed to such single family, owner occupied units shall include notice of the property owner's right to object to the assessments as granted in this paragraph. This exception terminates on the first day that an owner occupied residential unit no longer exists on the parcel of real property. Jeff Reinert, Mayor Attest: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2014. The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: 1st Reading: March 10, 2014 Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 04 -14 AN ORDINANCE AMENDING CHAPTER 8 OF THE LINO LAKES CITY CHARTER, REGARDING PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS The City Council of the City of Lino Lakes does ordain: Section 1. That Chapter 8, Section 8.01, 8.02, 8.03, 8.04, 8.05 and 8.06 of the Lino Lakes City Charter be and are hereby repealed: Section 8.01. Power to Make Improvements and Levy Assessments. assessments to pay all or any part of the cost of such improvements as are of a local character. The total assessments for any local improvement may not exceed the cost of the improvement, including all costs and expenses connected therewith, with interest. No assessment shall exceed Section 8.02. Effective Charter Provisions, Except as Provided in Section 8.07. Local improvements (the term "local improvement" shall mean a public improvement financed partly or wholly from special assessments) shall be carried out exclusively under the provisions of this Charter. (Amended 11/23/93, Ordinance No. 93 19) Section 8.03. Local Improvement Ordinances and Regulations. Within one hundred twenty (120) days after this Charter goes into effect and before local improvements can be acted upon, the Council shall enact suitable ordinance(s) governing local improvements and special assessments. The ordinance(s) shall provide a complete working code covering the of assessments, penalties for delinquency in making payments, financing of said assessments, and the certifying of unpaid assessments for collection by the proper County officer. Said ordinance(s) shall also provide for installment payments and notices to be given thereof, appellate procedure, reassessment, if necessary, and all other matters appropriate to the subject of local improvements and assessments. After the adoption of such ordinance(s) providing for local improvements, all procedures in compliance therewith shall conform to the regulations as set forth in such ordinance(s) and as otherwise contained in this Charter. Section 8.01. Special Assessment Procedure. Subdivision 1. All improvements to be paid for by special assessments against the benefitted property shall be instituted by either, (1) a petition of at least twenty five percent 0 once regardless of the number of benefitted parcels owned and a benefitted parcel can only have the Council, or, (2) a resolution adopted by a four fifths affirmative vote of all of the Council. The Council resolution shall state the nature and scope of proposed improvement including the number of benefitted property owners, and shall provide means to obtain a cost estimate which shall set forth the cost of the improvement both in unit price and in total thereof. Upon receipt of such estimate, the Council shall by resolution set a date for a public hearing on the proposed improvement setting forth therein the time, place and purpose of such hearing. Such resolution Shall be published twice, at least one week apart, in the official newspaper of the City no less resolution including estimate unit prices and estimated total price thereof shall be mailed to each benefitted property owner at his /her last known address at least two (2) weeks prior to the date of said hearing. Failure to give mailed notice, or any defects in the notice, shall not invalidate the proceedings. At such hearing the City shall receive any written and oral statements, and hear any petitioners for or against the proposed improvement. At such hearing the City Council shall the proposed improvement cost. A period of sixty (60) days shall elapse after the public hearing before any further action shall be taken by the Council, on the proposed improvement. If within such sixty (60) day period, in a petitioning process independent of the initiating process, a proposed to be assessed for such improvement, or when the improvement has been petitioned for, signed by a number of the owners proposed to be assessed for such improvement, at least equal to the number of those who petitioned for the improvement, the Council shall not make Such improvement at the expense of the property benefitted, unless, in the meantime there be filed with the Council a petition asking that the improvement be made, signed by property signed the petition against the improvement; in which event the Council may disregard the petition against the improvement. Any person whose name appears on a petition to the Council for a local improvement, may withdraw his /her name by statement in writing filed with the Council before such petition is presented to the Council. Subdivision 2. Regardless of the provisions of Subdivision 1 of this section, when less than one hundred (100 %) percent of the estimated cost of the proposed improvement is to be paid for by special assessments, connection charges, or any outside funding sources other than the City general fund, the Council shall submit the proposed local improvement and its assessment formula to the voters of the City at the next general election. If no general election is assessment formula to the City's voters. If a majority of those voting on said improvement and associated assessment formula are opposed, the Council shall not proceed with the local improvement as proposed. (Amended 01/13/2014} Subdivision 3. When a proposed improvement is allowed under the foregoing subdivision, and the public record of the proposed improvement contains all of the evidence on sixty (60) days and one (1) year after the conclusion of the public hearing, proceed on the improvement. If after bids are received on the project the proposed contract exceeds the estimated cost of the engineer stated at the public hearing held under Subdivision 1 by more than ten (10 %) percent, the City Council may not award the contract for the proposed improvement, but may rebid the project for one (1) time only. Subdivision 4. When a proposed improvement is disallowed under the foregoing subdivisions, the Council shall not vote on the same improvement within a period of one (1) year after the public hearing on said improvement. Section 8.05. Assessments for Services. The Council may provide by ordinance that the cost of City services to streets, sidewalks, or other public or private property may be assessed against property benefitted and may be collected in the same manner as special assessments. Such costs shall not be deemed to be "special assessments" for the purposes set forth in Section 8.03 of this chapter. Section 8.06. When under the provisions of section 8.04, Subdivision 1, an improvement is petitioned for by one hundred (100 %) percent of the benefitted property owners, such property owners may after the mailing of notice of a public hearing, petition to waive fifty (50) of the sixty (60) days waiting period. After such petition, the City Council may immediately order the Section 2. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.01 to read as follows: Section 8.01. Local Improvements Defined; Charter Provisions Effective. Subdivision 1. For the purposes of this Chapter, the term "local improvements" means any public improvements financed in whole or in part from special assessments. Subdivision 2. For the purposes of any objection or petition under this Chapter, (a) only one person or entity may sign an objection or petition on behalf of all owners of a parcel; and (b) if the same person or entity owns more than one parcel affected by a local improvement, that person or entity may sign an objection or petition only once; and (c) for the purpose of identifying recipients of any notice under this Chapter, owners are determined in accordance with Minnesota Statutes, Section 429.031, subdivision 1. Subdivision 3. The City may undertake any local improvements not forbidden by law and levy special assessments to pay all or any part of the cost of such local improvements. The principal amount of special assessments for any local improvements shall not exceed the cost of the local improvement, including all design, financing and related costs, and shall not exceed the benefit to the property determined in accordance with state law. Subdivision 4. Local improvements shall be carried out exclusively under the provisions of this Charter, except to the extent otherwise provided in Section 8.02. Section 3. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.02 to read as follows: Section 8.02. Local Improvement Procedure. Subdivision 1. Local improvements shall be carried out in accordance with state law, except as provided in this Section. Subdivision 2, The notice of hearing mailed to the owner of each parcel within the area proposed to be assessed shall include, in addition to the requirements of Minnesota Statutes, Section 429.031, subdivision 1, an estimate of the proposed assessment for each individual parcel proposed to be assessed. Subdivision 3. A period of sixty (60) days shall elapse, after the public hearing held pursuant to Minnesota Statutes, Section 429.031, subdivision 1, before any further action shall be taken by the Council, on the proposed improvement. If within such sixty (60) day period, a petition against such improvement is filed with the Council, signed by a majority of the owners proposed to be assessed for such improvement, the Council shall not make such improvement at the expense of the property benefitted, unless, in the meantime there be filed with the Council a petition asking that the improvement be made, signed by property owners proposed to be assessed for such improvement at least equal in number to those who signed the petition against the improvement, in which event the Council may disregard the petition against the improvement. Any person whose name appears on a petition to the Council for a local improvement, may withdraw his /her name by statement in writing filed with the Council before such petition is presented to the Council. Subdivision 4. If any portion of the cost of a local improvement is to be paid from ad valorem taxes, then the City may proceed with the local improvement, and may issue general obligation bonds to finance the local improvement, only after obtaining approval of a majority of the voters voting on the question at a general or special election. The ballot shall generally describe the proposed local improvement, the estimated principal amount of bonds to be issued to finance the local improvement, and the estimated percentage of total debt service on the bonds expected to be paid from ad valorem taxes. Subdivision 5. Street reconstruction and bituminous overlays. Not withstanding subdivision 4, the City may proceed with a street reconstruction or bituminous overlay project and may issue general obligation bonds if the conditions of Minnesota Statutes, Section 475.58, subdivision 3b, are met. Subdivision 6. When a proposed improvement is allowed under subdivisions 3, 4 or 5, notwithstanding anything to the contrary in Minnesota Statutes, Section 429.031, subdivision 1, clause (f), a resolution ordering the local improvement may be adopted at any time between sixty (60) days and one (1) year after the date of the public hearing by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property within the area proposed to be assessed as defined in the petition as the location of the local improvement; and when there has been 110 such petition, the resolution may be adopted only by vote of four -fifths of all members of the council. Subdivision 7. If the voters do not approve a local improvement and issuance of bonds at an election as may be required by subdivision 4 or subdivision 5, the provisions of Minnesota Statutes, section 475.58, subdivision. la shall apply. Subdivision 8. When under the provisions of section 8.02, subdivision 1, an improvement is petitioned for by one hundred (100 %) percent of the benefitted property owners, the City Council may immediately order the proposed project. Section 4. That Chapter 8, Section 8.05, of the Lino Lakes City Charter be amended as follows: Section 8.053. Assessments for Services. The Council may provide by ordinance that the cost of City services to streets, sidewalks, or other public or private property may be assessed against property benefitted and may be collected in the same manner as special assessments. Such costsservices shall not be deemed to be "special assessments "local improvements for the purposes set forth in Section 8.0401 of this chapter. Section 5. That Chapter 8, Section 8.07, of the Lino Lakes City Charter be amended as follows: Section 8.074. Local Improvement; Special Provisions. Subdivision 1. Except as provided in Subdivision 3, in the geographic areas of the City described in Subdivision 2, the construction of local improvements, the levy of special assessment for the financing of those improvements must be conducted in accordance with procedures specified in state law. Subdivision 2. Subdivision 1 applies to land within three (3) geographic areas, each not exceeding 430 acres, legally described as follows: AREA NO. 1 - Trunk Highway #49 (Hodgson Road) and County State Aid Highway #23 Intersection (Lake Drive) -All Government Lot 1, Section 30, T31, R22, PIN. 30- 31 -22- 210001 -That part of Lots 14, 15, 16 and 17, Auditor's Subdivision No. 151 lying south and east of State Trunk Highway #49 (Hodgson Road) right -of -way AREA NO. 2 - Interstate I35E and County Road 242 (Main Street) Interchange - Northeast one quarter (1/4) of Section 24 - That part of the southeast one quarter (1/4) of Section 24 lying north of Cedar Street - East one half (1/2) of the southwest one quarter (1/4) of Section 24 - East one half (1/2) of the northwest one quarter (1/4) of Section 24 AREA NO. 3 Interstate I35W and Trunk Highway #49 (Lake Drive) Interchange - North one half (1/2) of the southwest one quarter (1/4) of Section 18 - That part of the south one half (1/2) of the southwest one quarter (1/4) of Section 18 lying north of the Interstate I35W right -of -way - That part of the southwest one quarter (1/4) of Section 17 lying west of Trunk Highway #49 (Lake Drive) right -of -way - All of the northwest one quarter (1/4) of Section 17 with the exception of that part of the southeast one quarter (1/4) of said northwest one quarter (1/4) of Section 17 as follows: beginning at a point at the intersection of the south line of said southeast one quarter (1/4) of the northwest one quarter (1/4) with the east right -of -way line of Trunk Highway #49; thence northeasterly along said right -of -way line 938.14 feet (+ or -) ; thence southeasterly 672. 39 (+ or -) feet to east line of said southeast one quarter (1/4) of the northwest one quarter (1/4); thence south along said east line 588.5 (+ or -) feet to the south line of said southeast one quarter (1/4) of the northwest one quarter (1/4); thence westerly along said south line 1021.59 feet (+ or -) to the point of beginning - The north 720 feet of that part of the southwest one quarter (1/4) of the northeast one quarter (1/4) of Section 17 lying west of the Anoka County Park property - That part of the north one half (1/2) of the northeast one quarter (1/4) of Section 17 lying west of the Anoka County Park property - That part of the north one half (1/2) of the northeast one quarter (1/4) of Section 17 lying west of the Anoka County Park property - The south one half (1/2) of southeast one quarter (1/4) of the southeast one quarter (1/4) of Section 8 - The southeast one quarter (1/4) of the southeast one quarter (1/4) of the southwest one quarter (1/4) of Section 8 - The east 330 feet (+ or -) of the northeast one quarter (1/4) of the southeast one quarter (1/4) of the southwest one quarter (1/4) of Section 8 Subdivision 3. When construction of local improvements, the levy of special assessments for the financing of those improvements specially benefit a parcel of real property, in an area described in subdivision 2, on which a single family, owner occupied residential unit existed on September 30, 1993, the owner /occupant of such residential unit may file a petition with the City Clerk objecting to the special assessment to be levied against his/her parcel. Such petition shall be filed with the City at or before the first public hearing to be held on the project. After the filing of such petition the City may not specially assess such owner's property for the improvements constructed unless the owner, at his/her option, in the future elects to connect to or use the improvements constructed by the City. Any notice of hearing mailed to such single family, owner occupied units shall include notice of the property owner's right to object to the assessments as granted in this paragraph. This exception terminates on the first day that an owner occupied residential unit no longer exists on the parcel of real property. Jeff Reinert, Mayor Attest: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2014. The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: WS — Item 5 WORK SESSION STAFF REPORT Special Work Session Item Date: August 4, 2014 To: City Council From: Al Rolek Re: 2015 Draft Budget and Tax Levy Discussion Background This is a continuation of the July 14 City Council discussion on the 2015 Draft Budget and Tax Levy. Requested Council Direction Staff is seeking direction from the City Council on service levels and service areas that may be affected. Staff can then make recommendations on how best to cost - effectively deliver the desired services. Attachments 7/14/14 Staff Report — 2015 Draft Budget and Tax Levy 2015 General Fund Forecast Gap Analysis Staff Reports on Requested Personnel Increases 2015 Draft General Fund Operating Budget WS — Item 1 WORK SESSION STAFF REPORT Special Work Session Item 1 Date: July 14, 2014 To: City Council From: Al Rolek Re: 2015 Draft Budget and Tax Levy Background Transmitted for your review and discussion is the first draft of the 2015 Budget and tax levy proposal. The draft was prepared by department directors and reviewed by the City Administrator with the intention of providing the resources needed to continue city services at their current levels. The draft also incorporates the priorities and initiatives identified by the City Council. Draft Budget. The 2015 draft budget is balanced with resources and expenditures of $10,190,811, a 14.2% increase from the 2014 adopted budget. Included in the draft are resources needed to continue the City services at their present levels and continue the City's efforts toward street maintenance; startup costs for a Lino Lakes fire department; and additional staff, capital outlay and other requests as identified by the City Administrator and Department Directors. It assumes staff wage adjustments at 2% as well as PERA contribution increases and adjustments in the City's contribution toward estimated health insurance premiums. New personnel needed to continue the process of initiating a new fire department, as well as staff positions in the administration and public safety areas, have been incorporated into the draft. Other recognized professional service and contractual needs, as well as increases for fuel costs and electric rates, are reflected in the draft. Expenditure estimates in all areas continue to represent what is needed to continue services at their current levels. Construction and development activities have improved over the last year, and other revenue areas, such as MSA and police state aid, have also shown some improvement. Interest income and other revenues continue to lag, increasing reliance on property taxes. The 2014 budget included the use of $165,947 in general fund reserves to reduce the strain on property tax levels. The 2015 draft presented for discussion does not include the use of reserves. If the 2014 budget uses the full amount of budgeted reserves, the current general fund reserve balance would continue to be maintained at a level approximately 51% of annual expenditures. This would make $113,880 available for use in 2015 and would maintain the reserve balance and the Council policy level of 50 %. The one -time use of drug forfeiture funds to fund a police sergeant position funding for the 2014 budget is not available in 2015. Preliminary Tax Levy. Overall property values have increased by 12.69% overall, a vast improvement from prior years. The improvement in property values increases the City's tax capacity by $1,052,577 at the current tax rate. The preliminary operating levy would increase 18.87% given the needs and requests included within this draft budget. Included in the preliminary levy is a voter - approved levy to service the debt of $179,563 for the signalization projects at Lake/Main and Birch/Ware intersections, as well as debt levies of $264,458 for the City's participation with the YMCA and $449,820 for the Civic Complex project. Debt financing of capital equipment has increased the levy this purpose by $134,577 in 2015. A reduction in the debt levy of $155,782 is realized by the retirement of the 2005B Improvement Bond issue. Under the draft budget the projected tax capacity rate would increase to 49.225% from 46.665% in 2014. To maintain the 2014 tax rate the levy would need to be reduced by $437,034. Levy Limits. There is no state mandated levy limit for 2015. The State Legislature had imposed a levy limit on counties and cities over 2,500 population for 2014. The levy limit was scheduled to expire after the 2013/14 levy year. The State Legislature took no action during the last session to extend levy limits beyond the end of 2014. Discussion. Staff is ready to discuss the budget draft with the Council during the initial budget work session. Attached to the draft budget is a gap analysis broken down in three areas: 1) adjustments to maintain the current service level, 2) the amount identified for fire department startup and 3) the additional requests by city management. It must be noted that because 2015 is a crossover year for fire operations, the city's operating cost for this service will be higher than in past years. This is a one -time occurrence. The fire service costs will be reduced in excess of $500,000 in ensuing years when the city's contributions to the Centennial Fire District cease. Budget work sessions may be scheduled at the discretion of the Council to achieve the desired budget level for 2015. The Council action is anticipated at the September 8 meeting on the preliminary tax levy and to set a public hearing date in December on the budget and tax levy. The preliminary levy set at this meeting may not be increased thereafter, but may be lowered before approving a final levy in December. Requested Council Direction Staff is seeking direction from the City Council on service levels and service areas that may be affected. Staff can then make recommendations on how best to cost - effectively deliver the desired services. Attachments 2015 General Fund Forecast Gap Analysis Staff Reports on Requested Personnel Increases 2015 Draft General Fund Operating Budget 2015 GENERAL FUND FORECAST GAP ANALYSIS 6/23/2014 Changes Affecting 2015 Draft Budget Base Budget Changes Expenditures /Uses Public Safety Admin Asst (1/2) Position Reclass - Dep Director Police Ops Salary /Benefit Adjustments Other Supplies, Services and Contractual Capital Outlay - Elections, Police Pavement Management /Street Maintenance 33,295 4,841 111,884 110,438 (4,027) 24,500 Total Expenditures /Uses 280,931 Revenues /Sources Use of Reserves - 2014 165,947 Transfers from Narcotics Forfeitures - 2014 121,656 Other Revenue Impacts (69,400) Total Revenues /Sources 218,203 Total Changes to Base Budget to date 499,134 New Startup Budget Changes Fire Department Estimate (Startup Operating Costs) New Budget Requests Personnel (Salary and Benefits) Assist to Administrator (Diff of PT Office Tech) Temp Scanning 3 Patrol Officers Total Personnel Other Items Pay Equity Study Capital Outlay - Parks Total General Operations Capital Expenditures Cap Equipment Replacement Fund Total Capital Total New Budget Requests Total Operating Gap to date 480,894 80,602 17,295 241,686 339,583 30,000 90,000 120,000 50,000 50,000 509,583 1,489,611 WS — Item# 1 WORK SESSION STAFF REPORT Special Work Session Item No. 1 Date: July 14, 2014 To: City Council From: Jeff Karlson, City Administrator Re: 2015 Administration Budget The proposed 2015 budget includes three new budget requests in the Administration Department, which are as follows: Assistant to City Administrator ($80,602) One of the staff positions eliminated after the organizational assessment was conducted in 2011 was the Director of Administration. This position served on the City's management team and assisted the city administrator in several areas. Some of the essential job functions included the following: administering the job recruitment and selection process; updating job descriptions; administering workers' compensation claims; administering the pay equity program and compensation plan; administering the City's drug testing program; managing personnel files; updating personnel policies; assisting with labor negotiations; performing a variety of assignments for the city administrator as directed; assisting with grievance disputes; planning and coordinating training programs; overseeing the City's government access channel This list is not all- inclusive, but illustrates the variety of work this position performed. When the organizational assessment was completed in 2011, the reduction in force in Administration was viewed as a temporary solution to get through the lean years. Activity in the Administration Department has increased significantly in the last two years. The city administrator has experienced a greater workload in human resources. Administration has initiated and coordinated several projects, particularly in the communications area, which include the digital scanning project, the new City website (which should be ready for launch next month), and the City newsletter. In addition to many of the responsibilities performed by the former Director of Administration, the Asst. to City Administrator would supervise, oversee, and monitor communication activities, including the coordination of the City newsletter, cable television activities, use of City's website, and use of social networking opportunities. This position would also assist in the oversight of various department activities and special projects to ensure they support and are in accordance with City goals and obj ectives. 1 The projected salary range for this position is $82,696 to $103,370. You will notice on the General Fund Forecast Gap Analysis that the increased budget amount is $80,602. This is because $40,000 remained in the budget when Lisa Hogstad was promoted from a half -time office tech. position to the deputy clerk position at the end of 2012. These funds have been used for the two temporary scanner operators that were hired in October 2013. Temporary Scanning Operator ($17,295) Staff would like to retain one scanning operator through 2015 to complete the conversion of all City files into an electronic format. This expenditure was calculated at an hourly rate of $11.50 for an average of 25 hours per week. Compensation Study ($30,000) Every three years the City is required to file a Pay Equity Implementation Report to the Minnesota Management & Budget Office. After the initial report was filed January 2013, the City received a Notice of Non - Compliance because Lino Lakes did not pass the statistical analysis tests. If not for a timely retirement and the subsequent elimination of the Economic Development Coordinator position that brought the City into compliance, the only remedy to pass the statistical analysis test would have been to increase the salaries for female classes. Since there is a high probability we will not be in compliance when the next pay equity report is filed in 2016, $30,000 is included in the 2015 budget to give the Council the option of conducting a thorough and comprehensive review of all aspects of the City's current compensation and classification system. If the City is found to be in non- compliance in the future, the only alternative is to increase the salaries of female positions after an independent evaluation is conducted on each female job. 2 Lino Lakes Police Department Patrol Division Staffing Plan 2015 -2020 Table of Contents Goal 2 Historical Crime Data: 2 Figure 1 2 Budget and staffing: 3 Figure 2 4 Policing Strategy 4 Policing Philosophy 4 Department Structure 5 Future Challenges 6 Crime Displacement 6 Figure 3 6 Figure 4 7 Figure 5 7 Figure 6 8 Development 9 Opportunity 9 Population Growth 10 Return on Investment in Police Services 10 Allocation and Deployment Recommendation for 2015 -2020 11 Development Specific Crime Prevention Initiatives 11 Conclusion 11 Goal The goal of this document is to provide objective measures related to current and future staffing of the Lino Lakes Police Department. Historical Crime Data Since 2000, the combined crime rate in the City of Lino Lakes has declined 38% from 5526 in 2000 to 2396 in 20121. The Lino Lakes Police Department achieved the lowest combined crime rate of all the cities in Anoka County. The Uniform Crime Report (UCR) breaks crime into the most serious crimes, referred to as Part 1 crimes, and less serious crimes, Part 2. Since 2000, Part 1 crimes in Lino Lakes have declined from 2031 to 983, a 52% decline. The UCR also groups similarly situated cities and compares the crime rates within that group. The city of Lino Lakes falls into Group V. Over the past 12 years, the part one crime rate in Group V fell from 1655 to 1218, a 26% decrease (Figure 1). The LLPD achieved a reduction in Part 1 crimes that is 26% lower than other cities in Group V. Figure 1 Part One Crimes 4000 3500 3000 2500 2000 1500 1000 500 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 • Lino Part 2031 1769 1950 2165 1716 1372 1518 1279 1461 1075 982 1117 983 • Group V 1655 3475 1652 1687 1591 3505 3325 1861 1276 1126 1219 1118 1218 • Lino Part 1 • Group V Using data from the US Census, the Uniform Crime Report, and the Council for Community and Economic Research; the research group Areavibes2 provides community profiles and livability ratings. They also provided the following information based on 2011 data: The Lino Lakes crime index is 59% lower than the Minnesota average 1 Obtained from 2012 Uniform Crime Report. The 2013 UCR has not been released. 2 Information located at http: / /www.areavibes.com /methodology/ The Lino Lakes violent crime rate is 70% lower than the Minnesota average The Lino Lakes property crime rate is 58% lower than the Minnesota average Lino Lakes is safer than 84.8% of cities in the United States A complete breakdown of UCR data is located in Appendix A. Crime Summary: Lino Lakes has the lowest crime rate in Anoka County and achieved a reduction in crime that is 26% better than other similar cities. Budget and staffing The population of Lino Lakes has increased from 14,622 in 2000 to 20,953 in 2012, a 43% increase. The authorized strength of the Lino Lakes Police Department increased from 21 to 25 during that same time (19% increase). From 2006 to 2009, the department was authorized to staff 27 sworn officers, but those two positions were eliminated in 2010. The average population increase for cities in Anoka County and cities in our Stanton Group was a 25% increase in population with a 22% staffing increase (Appendix B). Lino Lakes Police Department currently employees 1.2 sworn officers for every 1,000 people. The average for Group V is 1.58 officers per 1,000 residents, the statewide average is 1.9 officers per 1,000 residents, and the Midwest region average is 2.2 officers per 1,000 residents. According to the Minnesota State Auditor, the Lino Lakes Police Department has the second lowest price per capita for police services of any city in Anoka County, and the third lowest in Anoka County and our Stanton Group. The average cost per capita in Anoka County is $211.06 per resident and $207.07 per resident in our Stanton Group. From 2000 to 2012, the cost per capita for police services in Lino Lakes has increased from $109.15 to $160.89 in 2012 (47 %). The average increase of per capita cost of police services for cities in Anoka County from 2000 -2012 was 69 %.3 3 Source: Minnesota State Auditor located in Appendix C Figure 2 200% 180% 160% 140% 120% 100% 80% 60% 40% 20% 0% Percent Cost Increase From 2000 -2012 Ililiiiiiii • Q- 29\ '0'd ���0`0� e ��� a�yeJ 0�a\�e et;\\e Q.-Cs e\��5 c�a\eA 'et Q\�e5 ta�`\y F e co oms tee+ ����.0 EL �e� o\��,\ �\�o oc �a\��� c� � (9 • Cost Increase and Staffing Summary: The Lino Lakes Police Department employees fewer officers per capita than the county and state average while maintaining the second lowest price per capita in the county. Policing Strategy There are two main factors that have allowed the Lino Lakes Police Department to maintain lower cost per capita and lower crime rates than other cities, our policing philosophy and department structure. Policing Philosophy The Lino Lakes Police Department currently operates under the community oriented policing (COP) and problem oriented policing (POP) philosophy. Officers are expected to be actively engaged with all members of the community. Officers are also expected to participate in activities that allow them to identify current and emerging problems affecting our citizens. Officers often use the SARA model to formulate a response to their identified problem. The Lino Lakes Police Department operates under the COP and POP philosophies because research and past practice have indicated that successful police departments operate with a high level of focus and incorporate a wide array of diverse approaches to crime prevention (Weisburd & Eck, 2004). In addition to empirical research, it has been the experience of the Lino Lakes Police Department that our philosophy using COP and POP is highly effective in reducing crime, fear, and disorder. Lino Lakes consistently enjoys the lowest combined crime rate and highest clearance rate of any city in Anoka County (Uniform Crime Report, 2012). While the philosophy of the Lino Lakes Police Department is undisputedly effective, it does demand more of employees than a traditional reactive policing philosophy. Officers are expected to spend a considerable amount of time engaged with the community and participating in problem solving activities. Department Structure The structure of the Lino Lakes Police Department allows administrators to shift resources to an area of need in a way that other departments cannot. Labor contracts, hiring regulations, training and licensing requirements, and the random nature of some crime make short -term changes in staffing nearly impossible. Ideally, a business can plan and adjust staffing for periods of high demand. The Lino Lakes Police Department has taken the idea of short term resource allocation and applied it to full time law enforcement staffing. By cross training patrol officers as Investigators, by rotating investigator assignments, and rotating the area of responsibility for sergeants, the LLPD can shift internal resources to issues and problems as they arise. For example, when a pro - longed and complicated investigation consumes the time of the investigators, some duties can be shifted to patrol officers to allow for continuity of service levels. In most departments, patrol officers do not have the skill or ability to take a felony case from start to finish including search warrants, interviews, and evidence collection. Lino Lakes patrol officers routinely take cases from call to completion without the assistance of the investigative division. When an incident consumes patrol resources, investigators are trained and equipped to assist as needed. Investigators assist in the field on warrants, evidence collection, and responding to calls for service when patrol officers are tied up on other calls or duties. Sergeants are assigned areas of responsibility on a rotating basis. This rotation allows for sergeants to have a holistic understanding of the functions of the police department and allocate resources accordingly. When the LLPD had an authorized strength of 27 officers, patrol officers were assigned to a Problem Response Team (PRT). Officers who volunteered for this assignment did not receive investigator pay and were allowed to shift their schedules outside of the normal labor agreement. This team allowed for a cost effective way to address problems in a patrol or investigative capacity. Current staffing levels do not allow for officers to be used in this capacity. While our policing philosophy and department structure have allowed the Lino Lakes Police Department to be successful in the past, the increasing complexity of crime, increasing population, and development plans that increase Lino Lakes' exposure are pushing current resources to a tipping point where investment will have to be made in either overtime or additional personnel. Future Challenges There are three issues on the horizon which will affect crime in Lino Lakes: crime displacement from surrounding areas, development, and population growth. Crime Displacement Crime displacement is defined as, "the relocation of crime from one place, time, target, offense, or tactic to another as a result of some crime prevention initiativei4. Numerous studies indicate that for well thought -out crime prevention efforts, there is little or no displacement. There are, however, some types of crimes and criminals that are susceptible to displacement. Criminals who are career offenders, are drug addicts, or depend on criminal activity for income are more likely to continue offending in a new location. The crime that is most often displaced from one location to another is theft. We completed a secondary records study regarding shoplifting in the City of Lino Lakes. We chose shoplifting because it is the crime category where we had the most offender data and a crime that has the opportunity to exist in every city. We started by looking at the number of shoplifting incidents over the past 5 years. Figure 3 30 25 20 15 10 5 0 Number of incidents 23 23 21 16 24 2009 2010 2011 2012 2013 • Number of incidents We then looked at how many offenders were involved in each incident. 4 Rob T. Guerette, Analyzing Crime Displacement and Diffusion (US Department of Justice) Figure 4 40 35 30 24 25 24 25 23 23 22 23 21 20 15 10 5 0 16 1 36 i 2009 2010 2011 2012 2013 • Number of incidents • Number of offenders We then looked at where each offender lived at the time of the incident. We broke locations down into three categories: those who lived in Lino Lakes, those who lived in the cities that borders Lino Lakes, and those who lived in other locations. Figure 5 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Where Offenders Lived at Time of Offense 2009 2010 2011 2012 —0—Lino Residents —0— Border Cities Other 2013 5 For the purposes of this study, the following cities were included as Border cities; Hugo, Blaine, Centerville, Shoreview, Forest Lake, White Bear Lake and Circle Pines. We closely examined the shoplifting offender data for calendar year 2013. In order to accurately speak to crime displacement the types of offenders have to be considered. The data showed 61% of the people arrested for shoplifting in 2013 would be categorized as "career criminals" or criminals who derive a substantial portion of their income through crime. Of the 36 offenders in 2013, 13 were juveniles. The four juveniles from Lino Lakes and five from cities that don't border Lino Lakes had no known history of theft at the time of the incident. Of the juveniles from cities that border Lino Lakes, one from Circle Pines had no known history of theft at the time of the incident. The three other juveniles were from Blaine and had extensive histories that included theft, burglaries, and weapons violations. There was one adult from Lino Lakes arrested for shoplifting in 2013 and they did not have a history of thefts at the time of the incident. Of the remaining adults, all of them had extensive criminal histories. Upon checking court records, the 7 adults from bordering cities had the following charges on their collective criminal history: 42 theft and theft related charges 11 burglary charges 11 charges of crimes of violence. The 15 adults from places other than bordering cities had 159 theft related charges, 8 robberies, and 6 weapons violations on their collective criminal history. Cities that border Lino Lakes have made greater investments in police protection. Since 2008, the border cities of Forest Lake, White Bear Lake, Blaine, and Hugo averaged a 22.5% increase in funding for police services, while the City of Lino Lakes increased funding by only 1 %6. Figure 6 70% 60% 50% 40% 30% 20% 10% 0% H ugo Percent Increase in Police Funding 2008 -2012 Forest Lake Blaine White Bear Lake Lino Lakes • Percent Increase 6 Data for Hugo and Blaine obtained by their annual reports, White Bear Lake and Forest Lake data obtained via the Minnesota State Auditor. If the City of Lino Lakes does not increase its funding for additional police services, it is probable that highly motivated offenders will continue to choose to come to the City of Lino Lakes to commit crimes at an increasing rate. Development Another factor that may contribute to crime in Lino Lakes is the increase in development. Currently, there are three construction projects approved in Lino Lakes that will bring items that are frequently targeted by criminals, The Saddle Club development (55 homes), the development at 20th Ave and Cedar St. (222 single family homes and 85 multi - family units) and a park and ride at 21st Ave and Main St. Development increases the opportunity for thefts and burglaries. Opportunity Construction sites are prime targets for thieves looking for precious metals often used in the construction of new home or areas with high voltage lighting. According to the National Insurance Crime Bureau, the number of insurance claims for metal theft filed in 2009 -2011 increased 81% from claims filed from 2006 -2008. Theft from construction sites is such a serious issue in Minnesota that federal legislation has been proposed to categorize the theft of metal from critical infrastructure as a federal crime'. Initial 2014 projections had the price of copper dropping during 2014 and 2015, but revised commodity forecasts have the demand for copper increasing slightly while supplies peaked in early 2013 and will flatten through 2014 and 2015. This could result in higher prices being paid for scrap copper, making it even more attractive to copper thieves8. In Lino Lakes, our most recent construction projects have been targeted and metals stolen. When 35E at Main Street was under construction, thieves targeted the construction staging area three times and stole over $12,000 in metal (ICRs 13060211, 13063740, and 1119646). When arrests were made in two of the three incidents, we learned that suspects stole over $6,000 worth of metal and sold it at a local recycling center for $1,095. When the Assisted Living Facility was building a new wing, their construction trailer was targeted and power tools and lights were stolen (ICR 14039176). Criminals are attracted to the area after construction is complete, but the buildings are still vacant. Suspects broke into a vacant home in Lino Lakes and stole copper pipe. While they only got away with 10 feet of pipe valued at $35.00 new, the repairs cost the homeowner $275 (ICR 12008234). Thieves repeatedly targeted a vacant business stealing between $5,000 and $10,000 worth of copper and other metal (ICR 13235136). Gottfried, Mara H, "Klobachar wants construction metals theft to be federal crime." Pioneer Press 1/16/2013 retrieved May 13, 2014 8 Obel, Mike "Copper Prices may be on the rise, in sharp contrast to other much duller commodities markets" International Business Times January 29, 2014 retrieved May 13, 2014 The addition of a 287 space park and ride will add challenges pre and post construction. The high voltage lights require copper wire that is a frequent target of thieves in Minnesota. Once the park and ride is complete, the area will be targeted for thefts from motor vehicles. While Metro Transit will have cameras that monitor the area, they are not monitored in real time. The park and ride will need increased officer presence and active crime prevention programs around the clock in order to prevent thefts. Population Growth With increased residential development, the population of Lino Lakes will rise. From 2000- 2012, Lino Lakes experienced a 43% increase in population, the largest in Anoka County. The Metropolitan Council has projected the population of Lino Lakes will grow to 26,300 in 2020 and 30,700 in 20309. There is no data to suggest that an increase in population alone will cause an increase in crime. However, more residents in Lino Lakes means more traffic and more citizens with service requests such as medical incidents, house checks, vehicle lock outs, animal licenses, background checks, permits to purchase firearms, and alarm calls. For example, from 2002 to 2012, there was a 23% increase in population in Lino Lakes and a 53% increase in medical calls for service (257 to 394), a 171% increase in neighborhood disputes (14 to 38) and a 243% increase in permit requests (88 to 302)10. An increase in population could also contribute to an increase in traffic congestion, traffic complaints, and accidents. If we do not take displacement and development into account and staff officers based solely on population, to keep our current rate of 1.2 officers per 1,000 residents we would add 6 officers by 2020 and another 5 by 2030 for an authorized strength of 36. While we reject the notion of automatic growth and increase, we believe that it is both fiscally and ethically advantageous to provide the resources to keep ahead of the curve and focus on prevention than it is to shift to a reactive model. Return on Investment in Police Services The City of Lino Lakes has a hard earned reputation for fiscal responsibility. In keeping with that overarching principle, it is important to discuss the police elasticity of crime. There have been several studies that discuss the relationship between the number of police officers in a given area and the crime rate, but their findings are ambiguous at best. The most comprehensive study in the area was conducted by Aaron Chalfin and Justin McCrary in 2012. Chalfin and McCarary include factors and variables that are important to the City of Lino Lakes and that most other studies overlook. Chalfin and McCarary are careful to take into consideration the desire to not have government funds crowd out private precautionary 9 Regional Development Revised Forecast located in Appendix D Zo Data obtained from County Wide Record System spending. Chalfin and McCarary do not place the same, large value on the perception and feeling of safety that other studies do. While they are both important, the value of perception and feelings are difficult to quantify and may differ greatly from location to location. Chalfin and McCarary found, "Each dollar spent on police is associated with approximately $1.60 in reduced victimization costs, suggesting that U.S cities employ too few police." They also found that more violent and serious crimes are affected by the police to a greater extent than previously believed. In addition to the consequences of displacement and greater opportunity for crime, failing to make proper investments in police services could also reduce the City Council's ability to control and accurately forecast the budget. Insufficient staffing reduces police administration's ability to make intertemporal internal staffing adjustments. This inability can result in unavoidable overtime costs and employee turnover. Allocation and Deployment Recommendation for 2015 -2020 Based on the previously stated factors, it is recommended that the Lino Lakes Police Department add three full time officers in 2015. Once trained, two officers would be deployed to the patrol division and one deployed to investigations. The two additional patrol officers would be deployed as a Problem Response Team (PRT) to respond to specific, identified problems within the City of Lino Lakes. By adding the officers at the same time or prior to major construction in the City, the Problem Response Team can take an active role to prevent the problems in new developments rather than just responding to calls. By allocating one officer to investigations, fewer patrol resources will need to be shifted when major investigations occur. Development Specific Crime Prevention Initiatives If properly staffed at 3 additional officers, there are two main crime prevention programs that the Lino Lakes Police Department would initiate. The first is a voluntary registration at the park and ride. The registration would include schedules, contact information, crime prevention information, and a window sticker to help identify legitimate users of the space. The program would include partnerships with local business to give discounts to users who register for the program. For construction sites, the Problem Response Team will make contact with contractors and sub - contractors and provide them with a tool to document the serial numbers and description of the tools and materials used at the site. They would also provide a single point of contact who contractors can call when large amounts of copper or other materials are being delivered. The officers deployed to the PRT would also be tasked with surveillance at construction sites and the park and ride. Conclusion The Lino Lakes Police Department has a philosophy that has proven to be both efficient and effective. In order to maintain the current ability to prevent and react to crime, three additional FTEs need to be allocated for the 2015 budget. By adding three officers in 2015, we will be able to take the proactive prevention steps that may reduce our need for resources in the future. 2015 DRAFT BUDGET 7/14/14 Table of Contents Budget Preparation Calendar 1 Personnel Totals 2 2015 City Estimated Tax Levy 3 2015 Estimated City Tax Rate Computation 4 General Fund Revenues: Graph 5 Detail 6-8 General Fund Expenditures: Graph 10 Summary 11 Administration Mayor and Council 12-13 Administration 14-15 Elections 16-17 Cable TV 18-19 Charter Commission 20-21 Finance 22-23 Legal Consultants 24-25 Community Development Economic Development 26-27 Planning and Zoning 28'29 Engineering 30-31 Community Development 32-33 Environmental 34-35 Solid Waste Abatement 36-37 Forestry 38-39 Public Safety Police 40-41 Fire 42-43 Building Inspections 44-45 Public Services Streets 46-47 Fleet Management 48-49 Government Buildings 50-51 Parks 52-53 Recreation 54-55 Others/Summary by Category 56 City of Lino Lakes 2015 Budget Preparation Calendar • Jan -May — City Council provides direction on budget parameters. • April 14 — Budget worksheets and calendars distributed to Directors. • May 9 — Departmental budget requests are submitted. • May 12 — June 30 — City Administrator and Finance Director review requests with Directors and develop proposed 2015 Budget. Proposed budget distributed to City Council. • July 7 - City Council holds initial work session on 2015 Budget. • July 7 - August 31 — City Council scheduled work sessions on 2015 Budget. • September 3 — Follow-up City Council budget work session. • September 8 — City Council approves proposed 2015 Budget and Tax Levy and sets Truth in Taxation hearing dates. • By September 30 - Preliminary Tax Levy and public hearing dates are certified to Anoka County Auditor. • October 10 — December 5 - Follow -up City Council budget work sessions. • Mid- November— County mails Truth in Taxation notices to taxpayers. • December 8 — City Council holds Public Hearing. City Council adopts final 2015 Budget and Tax Levy. • By December 28 — City certifies final 2015 Budget and Tax Levy to Anoka County Auditor. CITY OF LINO LAKES PERSONNEL-TOTAL 2013 2014 2015 ADMINISTRATION 3.500 3.500 4.000 FINANCE 3.000 3.000 3.000 ECONOMIC DEVELOPMENT 1.000 PLANNING & ZONING 1.000 1.000 1.000 COMMUNITY DEVELOPMENT 2.000 2.000 2.000 ENVIRONMENTAL 0.350 0.350 0.350 SOLID WASTE 0.300 0.300 0.300 FORESTRY 0.350 0.350 0.350 POLICE 28.000 28.000 30.500 FIRE 2.500 BUILDING INSPECTIONS 2.500 2.000 2.000 STREETS 7.000 7.000 7.000 FLEET 1.000 1.000 1.000 GOVERNMENT BUILDINGS PARKS 5.200 5.200 5.200 RECREATION 3.200 3.200 3.200 TOTAL GENERAL 58.400 56.900 62.400 WATER 2.300 2.300 2.300 SEWER 2.300 2.300 2.300 GRAND TOTAL 63.000 61.500 67.000 Personnel are shown as Full Time Equivalents (FTE) 2 General Fund Special Levy - Special Levy - Special Levy - City of Lino Lakes 2015 Estimated Tax Levy Levy PERA Contribution Total Operating Levy* Target /Kohls Abatemt Legacy/YMCA Abatemt 2006C Adopted Adopted Estimated Difference 2013 2014 2015 2014 -2015 7,140,310 7,098,922 8,590,161 1,491,239 50,228 7,190,538 7,098,922 8,590,161 1,491,239 Debt Levy Certificate of Indebtedness 2010 Certificate of Indebtedness 2011 Certificate of Indebtedness 2012 Certificate of Indebtedness 2013 Certificate of Indebtedness 2014 Taxable G.O. Imp Bond 2003B G.O. Improvement Bond 2005A G.O. Improvement Refunding Bond 2005B (1) G.O. Tax Abatement Bond 2006C (2) G.O. CIP Refunding Bond 2006E (3) G.O. Bond 2012A (Signal Project) (1) Total Debt Levy Total Levy * Includes MVHC (1) Levy result of Voter - Approved Referendum (2) Levy result of participation in YMCA project (3) Levy result of Civic Complex Construction. 64,890 - 42,851 43,481 54,469 53,561 54,086 70,034 69,615 - 177,952 23,781 - 134,528 155,782 - 245,511 255,381 264,458 459,060 443,940 449,820 174,943 179,563 1,025, 090 1,197,122 1,195,494 8,215,628 8,296,044 9,785,655 3 (43,481) 525 (419) 177,952 (155,782) 9,077 5,880 4,620 (1,628) 1,489,611 CITY OF LINO LAKES 2015 General Fund Budget /Gap Analysis Net Tax Capacity Calculation Taxable Market Value Annual % Change Total Net Tax Capacity Value Less FD Contribution in Value Less Captured Value for Tax Increment Total Net Tax Capacity Value Annual % Change Total Levy Less FD Distribution Actual 2013 Actual 2014 Estimate 2015 1,519,857,242 (7.35 %) 16,601,721 1,205,912 234,159 1, 509, 921,169 (0.65 %) 16,447,372 1,063,999 234,925 1,701,495,382 12.69% 18,534,165 1,198,996 264,732 15,161,650 (7.96 %) 15,148,448 Net Tax Capacity Rate Calculation Total Net Levy for Tax Rate Annual % Change 'Projected CiityTax Capacity Rate 2013 8,215,628 1,124,143 (0.09 %) 2014 8,296,044 1,226,988 17,070,437 12.69% 2015 9,785,655 1,382,665 7,091,485 0.36% 46.774% 7,069,056 (0.32 %) 46.665% 8,402,990 18.87% 9.225% TAX CAPACITY RATE GAP Levy Required for Estimated 2015 2015 levy at 2014 rate of 46.665% Adjustment Needed to Maintain 2014 Tax Rate 9,785,655 9,348,621 437,034-1 4 City of Lino Lakes 2015 Draft General Fund Revenues Investment Licenses & Interest Permits 0.29% 4.31% Type Intergovernmental Fines & Forfeitures Charges for Services Property Taxes Licenses & Permits Investment Interest Misc Total 5 Amount Percent $490,000 4.81% 130,500 t28% 294,550 2.89% 8,695,161 85.32% 439,100 4.31% 30,000 0.29% 111,500 1.09% $10,190,811 100.00% CITY OF LINO LAKES 2015 PROPOSED GENERAL FUND REVENUE Staff Council Account Actual Actual Budget YTD Proposed Prelim Adopted Number 2012 2013 2014 2014 2015 2015 2015 Property Taxes General Property Tax 101- 3010 -000 6,082,397 6,126,879 7,098,922 0 8,590,161 Delinquent taxes 101- 3020 -000 104,943 91,591 120,000 0 90,000 Delinquent taxes - Tax Abatements 101- 3025 -000 228 147 0 0 0 Manufactured Home Tax 101- 3030 -000 0 0 0 0 Fiscal Disparities 101- 3040 -000 995,230 958,004 0 0 0 Fiscal Disparities - Tax Abatements 101 - 3045 -000 0 0 0 0 Excess Tax Increments 101 - 3050 -000 635 11,180 0 0 0 Tax Abatements 101 - 3055 -000 0 0 0 0 Tax Forfeits 101 - 3060 -000 0 0 0 0 Penalties & Interest 101 - 3150 -000 14,257 16,631 15,000 0 15,000 7,197,690 7,204,432 7,233,922 0 8,695,161 0 0 Special Assessments Current Assessments 101 -3110 -000 19,101 3,985 19,101 3,985 0 0 0 0 0 0 0 0 0 0 Intergovernmental Revenue Federal COP Grant 101 -3315 -000 0 0 0 0 0 Other Federal Revenue 101- 3319 -000 0 0 0 0 0 Local Government Aid 101 - 3340 -000 0 0 0 0 0 Market Value Homestead Credit 101- 3341 -000 4,594 3,988 0 0 0 Municipal State Aid 101- 3345 -000 218,473 231,753 230,000 120,489 240,000 Police State Aid 101- 3346 -000 163,311 199,076 165,000 0 190,000 Other State Revenue 101 -3348 -000 15,478 18,968 35,000 0 20,000 Anoka County Solid Waste 101 - 3360 -000 40,870 45,831 35,000 0 40,000 Anoka County Special Detail 101 - 3364 -000 0 0 0 0 0 Liveable Communities Grant 101- 3370 -000 0 0 0 0 0 442,726 499,616 465,000 120,489 490,000 0 0 Business Licenses and Permits Liquor License - Bar 101 -3201 -000 13,500 13,500 13,500 100 13,500 Liquor License - Beer 101- 3202 -000 200 500 600 167 600 Off -Sale Liquor 101 - 3203 -000 1,400 2,067 1,400 33 1,600 Sunday Liquor License 101 - 3204 -000 800 800 800 67 800 Club Liquor License 101 - 3205 -000 300 500 300 0 500 Beer Permit 101 - 3206 -000 0 0 100 0 100 Investigation Fee 101- 3208 -000 450 700 450 788 450 Garbage Removal License 101- 3209 -000 0 2,355 1,200 210 1,200 Temporary Consumption Permit 101 - 3210 -000 300 350 300 150 300 Cigarette License 101 -3211 -000 600 600 500 8 600 Contractor's License 101 -3213 -000 9,368 9,206 10,000 5,084 10,000 Rental Housing License 101- 3215 -000 6,698 6,618 5,000 1,013 7,000 Kennel License 101- 3218 -000 0 0 0 0 0 Dance 101 - 3219 -000 270 235 300 35 250 Fireworks License 101- 3220 -000 200 200 100 100 200 Peddlers License 101 - 3223 -000 750 1,500 1,000 1,000 1,000 Gambling Tax 101- 3224 -000 748 786 800 413 800 Lodging Tax 101- 3225 -000 53,337 60,770 50,000 12,657 60,000 88,921 100,687 86,350 21,825 98,900 0 0 6 CITY OF LINO LAKES 2015 PROPOSED GENERAL FUND REVENUE Staff Council Account Actual Actual Budget YTD Proposed Prelim . Adopted Number 2012 2013 2014 2014 2015 2015 2015 Non - Business Licenses and Permits Building Permits 101- 3250 -000 124,728 173,465 179,000 52,808 180,000 Plan Inspection Fees 101 -3251 -000 64,411 88,800 101,000 27,548 101,000 Erosion Control Permits 101 - 3252 -000 4,050 5,100 7,800 2,100 7,500 Plumbing Permits 101 - 3253 -000 9,507 13,341 10,000 4,865 13,000 Mechanical Permits 101 - 3254 -000 14,343 31,820 20,000 7,148 25,000 Septic Plumbing Permit 101 - 3255 -000 3,140 3,700 3,000 400 3,000 Septic System Permit 101- 3256 -000 2,850 4,650 3,000 600 3,000 Fence Permit 101 - 3259 -000 1,310 1,740 1,500 260 1,500 Dog License 101 - 3260 -000 1,797 1,736 1,500 692 1,700 Sign Permit 101 - 3262 -000 910 1,545 1,500 1,270 1,500 Road Overweight Permit 101 - 3263 -000 60 0 500 0 0 Underground Utility Permit 101- 3264 -000 450 1,550 1,000 850 1,000 Miscellaneous Permits 101 - 3266 -000 1,775 1,130 2,000 128 2,000 229,331 328,577 331,800 98,669 340,200 0 0 Charges for Services Land Use Fee 101 - 3265 -000 920 2,370 1,500 800 1,500 Sale of Supplies 101- 3404 -000 790 69 100 198 100 Assessment Searches 101 - 3405 -000 940 720 500 160 750 Election Filing Fees 101 - 3409 -000 0 25 0 0 0 Return Check Fee 101 -3413 -000 30 0 0 60 0 Materials for Resale 101- 3416 -000 886 0 0 1 0 Aerial Map Fee 101 -3417 -000 10,530 3,150 5,000 90 5,000 Public Works Fees 101 - 3433 -000 3,003 4,632 3,000 144 3,500 Other Park Revenues 101 - 3470 -000 5,882 10,381 0 409 7,500 Other Recreation Fees 101 - 3472 -000 0 10,000 10,000 0 10,000 22,981 31,347 20,100 1,862 28,350 0 0 Public Safety Police Reports 101- 3420 -000 1,409 951 1,500 578 1,200 Police Other Revenues 101 - 3422 -000 221,212 209,848 150,000 52,880 200,000 Common Space Revenues 101 - 3423 -000 13,595 0 0 0 0 236,216 210,799 151,500 53,458 201,200 0 0 Municipal Fines Fines & Forfeits 101 - 3510 -000 105,889 78,010 110,000 31,295 90,000 ACE Fees 101 -3511 -000 49,767 40,269 30,000 9,360 40,000 Driving Diversion Program (DDP) 101- 3512 -000 300 800 500 0 500 155,956 119,079 140,500 40,655 130,500 0 0 Investments Interest on Investments 101 - 3620 -000 38,603 38,093 30,000 0 30,000 Change in Fair Value of Investments 101 -3621 -000 0 (50,343) 0 0 0 38,603 (12,250) 30,000 0 30,000 0 0 7 CITY OF LINO LAKES 2015 PROPOSED GENERAL FUND REVENUE Staff Council Account Actual Actual Budget YTD Proposed Prelim Adopted Number 2012 2013 2014 2014 2015 2015 2015 Administrative Charges Administrative Charge - Bonds 101- 3490 -000 0 0 0 0 0 Investment Management Charge 101 - 3494 -000 50,000 50,000 50,000 0 50,000 Administrative Charge - Escrows 101 - 3493 -000 0 0 0 0 0 Administrative Charge - TIF 101- 3491 -000 0 0 0 0 0 Engineering /Planning Charges 101- 3492 -000 6,409 24,968 10,000 7,128 15,000 56,409 74,968 60,000 7,128 65,000 0 0 Miscellaneous Use of Fund Reserves 0 0 165,947 0 Transfer From Other Funds 101- 3920 -000 0 0 121,656 0 0 Circle Pines Gas Franchise 101- 3350 -000 46,178 61,280 50,000 35,865 60,000 Other Solid Waste 101 - 3361 -000 19,297 1,347 4,000 689 4,000 SAC /Surcharge Fee 101 -3414 -000 973 1,822 1,000 547 2,000 Building Rentals 101- 3640 -000 0 0 0 0 0 Gambling Ordinance Funding 101 - 3710 -000 0 0 0 0 0 Donations 101 - 3720 -000 2,910 0 5,000 5,000 2,000 Other Grants (Non -govt) 101- 3725 -000 0 0 0 0 0 Refunds & Reimbursements 101- 3730 -000 58,416 38,092 25,000 4,228 30,000 Tree Refunds - Escrows 101- 3631 -000 0 0 0 0 0 Cable TV 101 - 3630 -000 48,824 37,500 25,000 25,000 12,500 Miscellaneous Revenue 101 - 3810 -000 1,025 5,229 1,000 0 1,000 Sale of Fixed Assets 101 - 3910 -000 0 0 0 0 0 177,623 145,270 398,603 71,329 111 ,500 0 0 Total Revenues 8,665,557 8,706,510 8,917,775 415,415 10,190,811 0 0 10,190,811 8 THIS PAGE LEFT INTENTIONALLY BLANK 9 City of Lino Lakes 2015 Draft General Fund Expenditures Public Services 27.29% Other 6.77% Administration 12.74% Public Safety 46.48% Community Development 6.72% Type Administration Community Development Public Safety Public Services Other Total Amount Percent $1,298,707 684,545 4,737,076 12.74% 6.72% 46.48% 2,780,983 27.29% 689,500 6.77% $10,190,811 100.00% 10 CITY OF LINO LAKES 2015 GENERAL FUND BUDGET PROPOSED EXPENDITURES Staff Council Actual Actual Budget YTo Requested Preliminary Adopted DEPT# DESCRIPTION 201e 2013 2014 2014 2015 2015 2015 ADMINISTRATION 401 MAYOR AND COUNCIL 64,124 61,937 75,072 13,521 73,272 0 0 402 ADMINISTRATION 375,644 334,192 386,630 111,794 530,543 0 0 *03 ELECTIONS 18.190 12,795 23,294 3,254 16,050 0 0 404 CABLE TV 1,984 1.822 2,284 433 2.284 0 0 405 CHARTER ADMINISTRATION 1,486 818 1.500 458 2.500 407 FINANCE 488.068 494,196 514,719 233.619 534.05e 0 0 414 LEGAL CONSULTANTS 137.273 123,111 140.000 44,823 140.000 0 0 TOTAL ADMINISTRATION 1.088.769 1.028.871 1.143.499 407.902 1.298.707 0 0 COMMUNITY DEVELOPMENT 415 ECONOMIC DEVELOPMENT 139,219 114,229 96.938 19.126 101,388 0 0 416 PLANNING AND ZONING 93.760 98.851 117.688 31.968 119.384 0 0 417 ENGINEERING 30.637 108.700 101.900 25.692 103.576 0 0 418 COMMUNITY DEVELOPMENT 197.137 198.407 208.451 62.048 212,613 0 0 461 ENVIRONMENTAL 71,410 55.691 62.001 13,144 82.567 0 0 482 SOLID WASTE ABATEMENT 58.928 43.10* 86.789 11.054 37.678 0 0 463 FORESTRY 42.770 41,218 46.744 13.468 47,331 0 0 TOTAL COMMUNITY DEVELOPMENT 693.861 658.200 070.461 176.499 684.545 0 0 PUBLIC SAFETY 420 POLICE PROTECTION 3.141,257 3.055.891 3.158,278 973.708 3.393.580 0 0 421 FIRE PROTECTION 542.779 01.770 507.712 253,857 1.1*7.935 0 0 422 BUILDING INSPECTIONS 197.047 209.304 215.284 60,260 195.561 0 V TOTAL PUBLIC SAFETY 3.801.683 3.776.905 3.881.274 1.287.825 4.737.076 0 0 PUBLIC SERVICES 430 STREETS 835,323 894794 905796 234.578 1,005,894 0 0 431 FLEET MANAGEMENT 381.543 388.642 300.804 104.156 400,944 0 0 432 GOVERNMENT BUILDINGS 437.307 401.049 393.183 196.983 407.568 0 0 450 PARKS DEPARTMENT 591.451 546.132 570,551 168,473 659.263 0 0 *51 RECREATION 277.013 286.120 287.227 90.030 307.314 0 0 TOTAL PUBLIC SERVICES 2.532.637 2.526.737 2.607.541 854.201 2.780.983 0 0 OTHERS 499 CONTINGENCY/TRANSFERS/OTHERS 842,250 565,789 615.000 515,000 689,500 0 0 TOTAL OTHERS 842,250 565,789 615,000 515,000 689,500 0 0 TOTAL GENERAL FUND EXPENDITURES 9,039,200 8,556,562 8,917,775 3,241,427 10,190,811 11 CITY OF LINO LAKES MAYOR AND COUNCIL (101 -401) BUDGET DETAIL Object Code 4101 -000 Salaries Mayor 6,397 Council 5,118 26,871 Additional meetings - 24 special meetings x $40 /mtg x 5 4,800 4200 -000 Office Supplies Signature stamps, name plates, special meeting expenses 4300 -000 Professional Services Strategic Planning /Goal Setting Consultant 4330 -000 Travel & Tuition Registration/Travel /Meals /Lodging for: - League of MN Cities Conference - Elected Official Orientation 4343 -000 Newsletter Printing, Publishing & Postage Costs 4360 -000 Insurance Errors & Omissions Coverage 4452 -000 Subscriptions & Dues League of Minnesota Cities 4900 -000 City Marketing Community Celebration Flowers, Plaques & Awards Employee Appreciation Blue Heron Float Maintenance 12 0 2,500 1,500 6,500 6,500 16,000 2,000 CITY OF LINO LAKES MAYOR AND COUNCIL (101 -401) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 29,544 29,064 31,671 9,581 31,671 PERA 4121 -000 1,198 1,179 1,584 479 1,584 SOCIAL SECURITY 4122 -000 1,202 1,194 2,423 279 2,423 LIFE INSURANCE 4133 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 67 74 94 63 94 32,011 31,511 35,772 10,402 35,772 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 16 0 0 0 0 0 0 16 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 1,920 261 2,500 0 2,500 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 1,429 844 1,500 315 1,500 PRINTING & PUBLISHING 4340 -000 656 2,404 1,000 1,581 2,500 NEWSLETTER 4343 -000 6,280 4,776 10,000 931 6,500 INSURANCE 4360 -000 6,076 4,797 7,000 0 6,500 SUBSCRIPTIONS & DUES 4452 -000 14,962 15,429 15,800 0 16,000 CITY MARKETING 4900 -000 790 1,915 1,500 276 2,000 32,113 30,426 39,300 3,103 37,500 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL MAYOR AND COUNCIL 64,124 61,937 75,072 13,521 73,272 0 0 13 CITY OF LINO LAKES ADMINISTRATION (101 -402) BUDGET DETAIL Object Code 4101 -000 Salaries 100% of City Administrator 100% of City Clerk 100% of Deputy Clerk New - 100% Asst. to Administrator 338,107 4106 -000 Temporaries 14,950 New - Scanning 4300 -000 Professional Services 8,500 Drug /Alcohol testing Training Arbitration Web Consulting 4310 -000 Labor Consultants Labor relations, employment law, contract negotiations, arbitration Compensation Study 9,000 30,000 39,000 4321 -000 Telephone - Cellular 360 4330 -000 Travel & Tuition 5,500 League of MN Cities Conference ICMA National Conference MAMA meetings MCMA Annual Conference MPELRA Conferences City Clerk Certification MCFOA Conference Mileage reimbursement 4340 -000 Printing & Publishing 3,000 Legal publications, employment ads, etc. 4452 -000 Subscriptions & Dues 1,500 MAMA, ICMA, MCMA, MCFOA 4410 -000 Contracted Services 6,500 Web site development _ &. maintenance ___ Code on -line Shred -it Metro I -net Laserfisch Document Imaging - Annual Licensing 5000 -000 Capital Outlay Metro I -net Laserfisch Document Imaging System 14 CITY OF LINO LAKES ADMINISTRATION (101 -402) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 271,196 239,170 271,457 74,426 338,107 OVERTIME 4102 -000 197 0 0 0 0 TEMPORARIES 4106 -000 0 4,599 0 5,387 14,950 WELLNESS PROGRAM 4108 -000 1,280 630 720 120 720 PERA 4121 -000 19,133 17,340 19,681 5,537 26,479 SOCIAL SECURITY 4122 -000 19,346 17,637 20,766 6,014 27,009 ICMA EMPLOYER 4123 -000 0 0 0 0 0 HEALTH INSURANCE 4131 -000 33,143 28,210 34,221 8,137 50,051 LIFE & DISABILITY INSURANCE 4133 -000 959 806 1,080 336 1,330 DENTAL INSURANCE 4134 -000 1,649 1,462 1,764 623 2,016 VEHICLE ALLOWANCE 4135 -000 3,600 3,600 3,600 1,200 3,600 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 1,874 1,805 1,481 987 1,921 352,377 315,259 354,770 102,767 466,183 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 218 0 0 0 0 0 0 SMALL TOOLS 4240 -000 0 0 0 0 0 0 0 218 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 1,899 4,095 8,500 3,862 8,500 LABOR CONSULTANTS 4310 -000 9,555 4,228 9,000 374 39,000 TELEPHONE 4321 -000 220 360 360 120 360 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 3,198 4,826 4,500 1,744 5,500 PRINTING & PUBLISHING 4340 -000 2,339 1,308 3,000 245 3,000 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 860 655 1,500 170 1,500 18,071 15,472 26,860 6,515 57,860 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 4,978 3,461 5,000 2,512 6,500 4,978 3,461 5,000 2,512 6,500 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ADMINISTRATION 375,644 334,192 386,630 111,794 530,543 0 15 CITY OF LINO LAKES ELECTIONS AND VOTERS REGISTRATION (101-403) BUDGET DETAIL Object Code 4101-000 Salaries Primary and General Elections - 7 Precincts 8,500 4200-000 Office Supplies 800 Supplies for elections 4322-000 Postage 500 Mail Notices 4330-000 Travel & Tuition 0 Election judge training sessions 4340-000 Printing & Publishing 1,500 Print election ballots 4410-000 Contracted Services 100 Accuvote Maintenance Agreements 5000-000 Capital Outlay 4,600 Vote Scanners per Anoka County Agreement 16 CITY OF LINO LAKES ELECTIONS AND VOTERS REGISTRATION (101 -403) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 17,287 7,562 18,000 0 8,500 SOCIAL SECURITY 4122 -000 9 0 0 0 0 WORKERS COMPENSATION 4151 -000 71 48 67 45 50 17,367 7,610 18,067 45 8,550 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 776 98 800 0 800 776 98 800 0 800 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 POSTAGE 4322 -000 408 0 500 0 500 TRAVEL & TUITION 4330 -000 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 542 2,147 600 0 1,500 950 2,147 1,100 0 2,000 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 97 0 100 60 100 97 0 100 60 100 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 2,940 3,227 3,149 4,600 0 2,940 3,227 3,149 4,600 0 TOTAL ELECTIONS 19,190 12,795 23,294 3,254 16,050 0 0 19,190 12,795 23,294 3,254 16,050 0 0 17 CITY OF LINO LAKES CABLE TV (101 -404) BUDGET DETAIL Obiect Code 4106 -000 Temporaries Cable TV Tech to videotape Council, Park Board & Planning & Zoning Meetings @ $12.87/hr* 3 hrs /mtg* 60 mtgs 4200 -000 Office Supplies Recordable dvds 1,600 50 5000 -000 Capital Outlay 500 18 CABLE TV (101 -404) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES TEMPORARIES 4106 -000 1,494 1,440 1,600 396 1,600 SOCIAL SECURITY 4122 -000 114 110 123 30 123 WORKER'S COMPENSATION 4151 -000 7 6 11 7 11 1,615 1,556 1,734 433 1,734 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 50 0 50 SMALL TOOLS 4240 -000 0 0 0 0 0 0 0 0 0 50 0 50 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 369 266 500 0 500 369 266 500 0 500 0 0 TOTAL CABLE TV 1,984 1,822 2,284 433 2,284 0 0 19 CITY OF LINO LAKES CHARTER ADMINISTRATION (101-405) BUDGET DETAIL Object Code 4300-000 Professional Services 1,000 Time Savers - Minutes 4300-999 Professional Services - Charter Commission Directed Timesavers - Minutes Printing, Postage & Misc. Expenses 4301-000 Municipal Attorney 4340-000 Printing & Publish ling 4343-000 Newsletter Possible newsletter articles 20 1,500 CITY OF LINO LAKES CHARTER ADMINISTRATION (101 -405) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES 4300 -000 0 225 0 164 1,000 0 0 PROF SERVICES - CHARTER COMM 4300 -999 1,486 593 1,500 294 1,500 0 0 MUNICIPAL ATTORNEY 4301 -000 0 0 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 0 0 LEGAL NOTICES 4344 -000 0 0 0 0 0 0 0 1,486 818 1,500 458 2,500 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL CHARTER ADMINISTRATION 1,486 818 1,500 458 2,500 0 0 21 CITY OF LINO LAKES FINANCE (101 -407) BUDGET DETAIL Object Code 4101 -000 Salaries 100% of Director of Finance 100% of Accountant III 75% of Accounts Payable /Payroll Tech 25% of Accounting Clerk /PC Tech 4200 -000 Office Supplies Payroll & A/P check blanks and other financial forms 4308 -000 Auditor Estimated cost of Independent Annual Audit 4310 -000 Other Consultants Metro -Inet IT services, misc. Finance Software Subscription 86,000 22,000 236,925 900 14,900 108,000 4330 -000 Travel & Tuition 4,000 4340 -000 Printing & Publishing 700 Publish Budget and Financial Reports 4342 -000 Truth In Taxation 1,900 City share of property specific notices 4452 -000 Subscriptions & Dues 900 MGFOA Membership (2) 120 GFOA Membership 200 Cert. Of Achievement Program submission fee 420 Misc. publications 160 4410 -000 Contracted Services 100,000 Assessing Services - Anoka County 5000 -000 Capital Outlay 22 FINANCE (101 -407) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 215,943 225,259 231,148 69,235 236,925 OVERTIME 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 697 717 720 0 720 PERA 4121 -000 15,607 16,331 16,758 5,020 17,769 SOCIAL SECURITY 4122 -000 15,495 16,969 17,683 5,245 18,125 ICMA EMPLOYER CONTRIBUTION 4123 -000 1,750 1,744 1,800 1,761 1,800 HEALTH INSURANCE 4131 -000 33,583 24,499 22,361 8,509 23,519 LIFE & DISABILITY INSURANCE 4133 -000 778 793 932 332 952 DENTAL INSURANCE 4134 -000 1,325 1,462 1,638 623 1,638 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 1,652 1,623 1,279 839 1,310 286,830 289,397 294,319 91,564 302,758 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 317 1,117 900 140 900 SMALL TOOLS 4240 -000 0 0 0 0 0 317 1,117 900 140 900 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 AUDITOR 4308 -000 16,120 13,912 14,500 7,419 14,900 OTHER CONSULTANTS 4310 -000 82,412 86,011 97,500 33,575 108,000 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 2,328 2,303 4,000 447 4,000 PRINTING & PUBLISHING 4340 -000 704 658 700 148 700 TRUTH IN TAXATION 4342 -000 1,876 1,793 1,900 1,815 1,900 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 904 745 900 120 900 104,344 105,422 119,500 43,524 130,400 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 97,577 98,260 100,000 98,391 100,000 97,577 98,260 100,000 98,391 100,000 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FINANCE 489,068 494,196 514,719 233,619 534,058 0 0 23 CITY OF LINO LAKES LEGAL CONSULTANTS (101-414) BUDGET DETAIL 4301-000 Muncipal Attorney Consulting Attorney to City Council & Staff for municipal matters 4303-000 Prosecuting Attorney Consulting Services for Criminal Prosecutions 24 CITY OF LINO LAKES LEGAL CONSULTANTS (101 -414) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 OTHER SERVICES AND CHARGES MUNICIPAL ATTORNEY 4301 -000 39,223 25,614 35,000 19,320 35,000 CRIMINAL ATTORNEY 4303 -000 98,050 97,497 105,000 25,503 105,000 137,273 123,111 140,000 44,823 140,000 0 0 TOTAL LEGAL CONSULTANTS 137,273 123,111 140,000 44,823 140,000 0 25 ECONOMIC DEVELOPMENT (101-415) BUDGET DETAIL Object Code 4101-000 Salaries Economic Development Intern 4200-000 Office Supplies CITY OF LINO LAKES 1664 hrs @ $12/hr (32 hrs/wk) 4300-000 Professional Services Marketirig Materials Legacy/City 7.500 BRE Program Development 4Ohrs@175/hr 7.000 Pre Application Assistance 40 hrs @ 175/hr 7,000 4330-00 Travel & Tuition 400 Various Seminars & Related Travel Expense 21,500 4340-000 Printing & Publishing 400 4452-000 Subscriptions & Dues 300 Economic Development Association of MN Sensible Land Use Coalition Chamber of Commerce Professional Journals 4405-000 Tax Abatements 4410-000 Contracted Services 4900-000 City Marketing Lodging Tax Remittals - Pass Through to Twin Cities Gateway Covnention and Toursim Bureau 0 5000-000 �p��d� O O 57,000 26 CITY OF LINO LAKES ECONOMIC DEVELOPMENT (101 -415) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 72,350 42,300 0 0 0 TEMPORARIES 4106 -000 0 0 20,000 4,368 20,000 WELLNESS PROGRAM 4108 -000 289 64 0 0 0 PERA 4121 -000 5,245 1,731 0 0 0 SOCIAL SECURITY 4122 -000 5,226 2,687 1,530 334 1,530 HEALTH INSURANCE 4131 -000 5,508 2,126 0 0 0 LIFE INSURANCE 4133 -000 273 89 0 0 0 DENTAL INSURANCE 4134 -000 471 161 0 0 0 WORKER'S COMPENSATION 4151 -000 548 155 108 0 108 89,910 49,313 21,638 4,702 21,638 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 150 0 150 0 0 150 0 150 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 414 2,942 26,250 2,000 21,500 PLANNING CONSULTANT 4306 -000 0 0 0 0 0 LIVEABLE COMMUNITIES 4314 -000 0 0 0 0 0 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 258 0 500 0 400 PRINTING & PUBLISHING 4340 -000 126 0 500 0 400 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 570 250 400 400 300 CITY MARKETING 4900 -000 47,941 61,724 47,500 12,024 57,000 49,309' 64,916 75,150 14,424 79,600 0 0 CONTRACTUAL SERVICES TAX ABATEMENTS CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4405 -000 0 0 0 0 0 0 0 4410 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5000 -000 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 139,219 114,229 96,938 19,126 101,388 0 27 CITY OF LINO LAKES PLANNING AND ZONING (101-416) BUDGET DETAIL Object Code 4101-000 Salaries 100% of City Planner 4200-000 Office Supplies Public/Advisory Meeting Supplies 4300-000 Professional Services Legal Assistance Ordinance Updates GIS mapping updates FEMA/Zoning/Other 30 hrs @ $145/ hr 30 hr @ $120/hr 4,350 3,600 4330-000 Travel & Tuition Sensible Land Use Coalition membership and other programs/wkshps 500 MnAPA conference: 1 staff @ est. $500 500 P& Z Workshops incl mileage for 7 members 400 misc. mileage 150 Computer Training 150 4331-000 Stipend Commissioners - 6 @ $50 x 12 mtgs; Chair $75 x 12 mtgs 4340-000 Printing and Publishing Maps 4452-000 Subscriptions & Dues APA membership misc. reference resources 4410-000 Contracted Services misc. deliveries/other Consultant Services - Small Area Plans ArcView Annual Maint. Permit Works Annual Maint. 5000-000 Capital Outlay 100 hrs @$150/hr 28 500 200 400 15,000 500 2,400 67,486 200 7,950 1,700 4,500 250 700 18,300 CITY OF LINO LAKES PLANNING AND ZONING (101 -416) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 48,467 56,302 65,124 20,011 67,486 OVERTIME 4102 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 2,911 4,082 4,722 1,451 5,061 SOCIAL SECURITY 4122 -000 3,675 4,297 4,982 1,516 5,163 HEALTH INSURANCE 4131 -000 4,172 5,159 5,789 2,334 6,943 LIFE INSURANCE 4133 -000 165 211 266 97 274 DENTAL INSURANCE 4134 -000 310 447 504 208 504 REEMPLOYMENT INSURANCE 4141 -000 13,872 0 0 0 0 WORKER'S COMPENSATION 4151 -000 403 215 351 234 363 73,975 70,713 81,738 25,851 85,794 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 182 0 200 135 200 182 0 200 135 200 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 4,427 2,901 10,000 385 7,950 PLANNING CONSULTANT 4306 -000 0 0 0 0 0 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 60 717 1,900 19 1,700 STIPEND 4331 -000 3,000 3,700 4,500 900 4,500 PRINTING & PUBLISHING 4340 -000 232 25 350 0 250 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 475 540 700 540 700 CITY MARKETING 4900 -000 0 0 0 0 0 8,194 7,883 17,450 1,844 1 5,100 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 11,409 20,255 18,300 4,136 18,300 11,409 20,255 18,300 4,136 18,300 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL PLANNING AND ZONING 93,760 98,851 117,688 31,966 119,394 0 0 29 ENGINEERING (101-417) BUDGET DETAIL Object Code CITY OF LINO LAKES 4300-000 Professional Service Traffic Counts 2.500 Engineering Consultant (hourly) 42.000 4410-000 Contractual Services Engineering Consultant (Retainer) 57.076 Contracted Svcs: Annual Maintenance - Trimble GPS Software Maintenance Agmt 1.500 Arc View Annual Maintenance 500 5000-000 Capital Outlay NOTE: 1) Engineering Expenditures included elsewhere: Water Department 25.000 Sewer Department (estimate) 25.000 Streets Dept. (contracted storm sewer) 15.000 Pavement Management (estimate) 40.000 105,000 Total Engineering including Comm. Dev. 208,576 2) General Engineering Com. Dev 58.778 Water Dept 11.670 Sewer Dept. 11,670 Total 82,116 30 44,500 CITY OF LINO LAKES ENGINEERINGf101 -417) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 0 0 0 0 0 0 0 OVERTIME SALARIES 4102 -000 0 0 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 0 0 PERA 4121 -000 0 0 0 0 0 0 0 SOCIAL SECURITY 4122 -000 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 -000 0 0 0 0 0 0 0 LIFE & DISABILITY INSURANCE 4133 -000 0 0 0 0 0 0 0 DENTAL INSURANCE 4134 -000 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 26,817 53,049 44,500 11,026 44,500 TELEPHONE 4321 -000 0 0 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 0 0 TRAVEL & TUITION 4330 -000 0 0 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 0 0 26,817 53,049 44,500 11,026 44,500 0 0 CONTRACTUAL SERVICES ENGINEERING CONSULTANT 4410 -000 56,573 55,651 55,400 14,666 57,076 CONTRACTED SERVICES 0 0 2,000 0 2,000 56,573 55,651 57,400 14,666 59,076 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 7,247 7,247 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ENGINEERING 90,637 108,700 101,900 25,692 103,576 0 0 31 CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101-418) BUDGET DETAIL Obiect Code 4101-000 Salaries 100% of Community Development Director 1 00% of Community Development Assistant 165,156 *�04200-000 f� VU Office Supplies 100 4300-00 Professional Services 7,00 DataViewAnnual Service and Maintenance 5.000 Mapping and Database Design 2.000 4321f00 Telephone 'Cellular 250 4330-000 Travel & Tuition 900 Seminars, Conferences & Mileage 500 Training 400 4340-000 Printing & Publishing 4452-000 Subscriptions & Dues APA/AICP Membership: 1 staff *900-000 City Marketing 4410-000 Contracted Services Anoka County GIS ArcView Maint. 5000-000 Capital Outlay Office Equipment/Storage 32 300 500 250 600 0 CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101 -418) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 155,946 159,300 161,918 48,413 165,156 OVERTIME 4102 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 720 0 720 0 720 PERA 4121 -000 11,306 11,549 11,739 3,510 12,387 SOCIAL SECURITY 4122 -000 12,184 12,570 12,387 3,877 12,634 ICMA EMPLOYER CONTRIBUTION 4123 -000 440 1,946 2,000 1,581 2,000 HEALTH INSURANCE 4131 -000 7,480 7,301 7,200 2,400 7,200 LIFE INSURANCE 4133 -000 581 571 641 238 652 DENTAL INSURANCE 4134 -000 471 0 1,008 0 1,008 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 1,017 1,046 938 619 956 190,145 194,283 198,551 60,638 202,713 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 54 100 115 100 0 54 100 115 100 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 3,589 1,272 7,000 340 7,000 PLANNING CONSULTANT 4306 -000 0 0 0 0 0 TELEPHONE 4321 -000 211 35 250 0 250 POSTAGE 4322 -000 302 0 0 0 0 TRAVEL & TUITION 4330 -000 713 496 900 0 900 PRINTING & PUBLISHING 4340 -000 0 0 250 0 250 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 1,035 0 600 525 600 CITY MARKETING 4900 -000 62 0 0 0 0 5,912 1,803 9,000 865 9,000 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 1,080 267 800 430 800 1,080 267 800 430 800 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 197,137 196,407 208,451 62,048 212,613 0 0 33 CITY OF LINO LAKES ENVIRONMENTAL (101 -461) BUDGET DETAIL Object Code 4101 -000 Salaries 27,323 35% of Environmental Coordinator 4106 -000 Temporaries 4211 -000 Maintenance Supplies Chemicals, seed, etc. 4240 -000 Small Tools Shovels, Rakes, etc. 15,666 900 300 4300 -000 Professional Services Ecologist, Hydrologist - Environmental Reviews /Research & Development 1,000 Resource Management Planning 4321 -000 Telephone - Cellular 250 1 staff at $20 /month x 12 4330 -000 Travel & Tuition Various Training Seminars, Conferences, Mileage: Env.Board and 1 staff 1,300 4331 -000 Stipend Commissioners - 6 @ $50 x 12 mtgs; Chair $75 x 12 mtgs 4,500 4452 -000 Subscriptions & Dues Professional Memberships & Journals 250 4410 -000 Contracted Services ArcGIS Annual Maintenance 1,000 1,000 5000 -000 Capital Outlay 34 ENVIRONMENTAL (101 -461) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 25,716 27,179 26,787 8,036 27,323 OVERTIME 4102 -000 0 0 1,000 0 1,000 TEMPORARIES 4106 -000 27,473 15,666 15,000 0 15,666 WELLNESS PROGRAM 4108 -000 246 189 180 0 180 PERA 4121 -000 1,864 1,971 2,015 583 2,124 SOCIAL SECURITY 4122 -000 4,028 3,207 3,273 613 3,365 ICMA EMPLOYER CONTRIBUTION 4123 -000 125 289 500 149 500 HEALTH INSURANCE 4131 -000 1,928 1,882 2,026 824 2,430 LIFE INSURANCE 4133 -000 97 95 107 40 109 DENTAL INSURANCE 4134 -000 165 171 176 73 176 WORKER'S COMPENSATION 4151 -000 270 257 237 157 244 61,912 50,906 51,301 10,475 53,117 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 -000 1,053 185 900 169 900 SMALL TOOLS 4240 -000 144 148 500 32 300 1,197 333 1,400 201 1,200 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 640 153 2,000 0 1,000 TELEPHONE 4321 -000 407 0 250 79 250 POSTAGE 4322 -000 0 329 0 0 0 TRAVEL & TUITION 4330 -000 944 1,210 1,300 674 1,300 STIPEND 4331 -000 3,150 2,630 4,500 700 4,500 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 UNIFORMS 4370 -000 0 0 0 0 0 RENTED EQUIPMENT 4415 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 30 130 250 15 200 5,171 4,452 8,300 1,468 7,250 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 3,130 0 1,000 1,000 1,000 5000 -000 3,130 0 1,000 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ENVIRONMENTAL 71,410 55,691 62,001 13,144 62,567 0 0 35 CITY OF LINO LAKES SOLID WASTE ABATEMENT (101-462) BUDGET DETAIL Object Code 4101-000 Salaries 23,419 30% of Environmental Coordinator 4330-000 Travel & Tuition 200 4340-000 Printing & Publishing Notices for Recycling Days, Earth Day, etc. 4452-000 Subscriptions & Dues Professional Memberships &Journals 4410-000 Contracted Services Recycling Day Vendors & Other Hazardous Materials 5000- 000 Capital Outlay 350 0 6,000 Solid Waste Expeditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE) 36 CITY OF LINO LAKES SOLID WASTE ABATEMENT (101 -462) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 22,596 22,583 22,960 6,888 23,419 OVERTIME 4102 -000 1,219 1,372 1,000 0 1,000 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 211 162 200 0 200 PERA 4121 -000 1,727 1,737 1,737 499 1,831 SOCIAL SECURITY 4122 -000 1,779 1,772 1,833 525 1,868 ICMA EMPLOYER 4123 -000 107 248 350 127 350 HEALTH INSURANCE 4131 -000 1,652 1,614 1,737 707 2,083 LIFE & DISABILITY INSURANCE 4133 -000 83 82 92 34 93 DENTAL INSURANCE 4134 -000 141 146 151 62 151 WORKER'S COMPENSATION 4151 -000 174 173 129 85 131 29,689 29,889 30,189 8,927 31,126 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 173 0 0 0 0 SMALL TOOLS 4240 -000 148 396 0 0 0 321 396 0 0 0 Q 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 MUNICIPAL ATTORNEY 4301 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 0 0 200 0 200 PRINTING & PUBLISHING 4340 -000 361 350 350 350 350 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 361 350 550 350 550 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 28,557 12,469 6,000 1,777 6,000 28,557 12,469 6,000 1,777 6,000 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 TOTAL SOLID WASTE ABATEMENT 58,928 43,104 36,739 11,054 37,676 0 0 0 0 0 0 0 37 CITY OF LINO LAKES FORESTRY (101-463) BUDGET DETAIL Object Code 4101-00 Salaries 27,328 35% of Environmental Coordinator 4106-000 Temporaries 4211'000 Maintenance Supplies 1,000 Fertilizers, staking material etc. 4240-000 Small Tools 250 4370-000 Uniforms 380 4415-000 Rented Equipment 500 4452-000 Subscriptions & Dues Professional Memberships &Journals 0 4410-000 Contracted Services 5.000 Damaged/Diseased Tree Removal/ 5.000 Oakwilt Control - includes vibratory plow renta 5000-00 Outlay 5,00 Boulevard Tree Replacement 5,000 38 CITY OF LINO LAKES FORESTRY (101 -463) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 25,702 26,377 26,787 8,036 27,323 OVERTIME 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 246 189 200 0 200 PERA 4121 -000 1,863 1,912 1,942 583 2,049 SOCIAL SECURITY 4122 -000 1,925 1,948 2,049 613 2,090 ICMA EMPLOYER 4123 -000 125 289 500 149 500 HEALTH INSURANCE 4131 -000 1,928 1,882 2,026 824 2,430 LIFE INSURANCE 4133 -000 97 96 107 40 109 DENTAL INSURANCE 4134 -000 165 171 176 73 176 WORKER'S COMPENSATION 4151 -000 891 911 807 538 824 32,942 33,775 34,594 10,856 35,701 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 259 0 0 0 MAINTENANCE SUPPLIES 4211 -000 47 633 1,000 58 1,000 SMALL TOOLS 4240 -000 0 5 250 0 250 47 897 1,250 58 1,250 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 UNIFORMS 4370 -000 341 355 400 0 380 RENTED EQUIPMENT 4415 -000 0 0 500 0 0 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 341 355 900 0 380 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY BLVD TREES 4410 -000 3,190 305 5,000 2,555 5,000 3,190 305 5,000 2,555 5,000 0 0 5000 -000 6,250 5,886 5,000 0 5,000 6,250 5,886 5,000 0 5,000 0 0 TOTAL FORESTRY 42,770 41,218 46,744 13,469 47,331 0 0 39 CITY OF LINO LAKES BUDGET DETAIL POLICE (101 -4201 Object Code 4101 -000 Salaries 50% Director of Public Safety 1 @ 100% of Captain 2 @ 100% Records Clerks 1 @ 50% of Captain 2 @ 50% Community Service Officers 5 @ 100 % Sergeants New - 1 @ 50% Administrative Asst. 17 @ 100 % Patrol Officers New - 3 @ 100 % Patrol Officers 4102 -000 Overtime Patrol, Court, Training, Special Events, Safe & Sober, Night Cap, DWI Enforcement 4107 -000 Traffic Projects 2,260,584 80,000 4200 -000 Office Supplies 7,300 4211 -000 Maintenance Supplies Ammo Computer maint / repair Battery savers Digital recorders 9,000 4213 -000 Youth Program Supplies 750 4214 -000 Crime Prevention 7,450 PS Citizen Academy, Buses (school patrol), Night to Unite, CERT 4240 -000 Small Tools 4,550 4300 -000 Professional Services 1,970 Critical Incident Debriefing, Licensing, Testing 4321 -000 Telephones 17,000 Cellular, Pagers, Long Distance, Supervisors, Upgrades 4322 -000 Postage 1,800 4330 -000 Travel & Tuition 19,000 Certification training, seminars, computer training, tuition reimb., mileage 4340 -000 Printing & Publishing 0 4360 -000 Professional Liability Insurance 22,000 4370 -000 Uniforms 30,660 4452 -000 Subscriptions & Dues 1,660 Professional memberships & subscriptions 4410 -000 Contracted Services 42,755 Animal Control, Visions /CDPD, State connection, copier maint, 800 Mhz fee, towing, document imaging 5000 -000 Capital Outlay - 22,600 Computer (formally desktop & laptops) 7,000 Breaching Tool 1,450 Tasers 1,800 Radar 7,850 Emergency Lighting - Squad Lightbars 4,500 40 POLICE (101 -420) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 2,095,104 2,033,854 2,134,550 581,244 2,260,584 OVERTIME 4102 -000 141,907 135,029 80,000 32,774 80,000 TEMPORARIES 4106 -000 0 0 0 0 0 TRAFFIC PROJECTS SALARIES 4107 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 3,696 3,285 3,500 180 3,500 PERA 4121 -000 326,195 302,185 326,895 90,327 365,694 SOCIAL SECURITY 4122 -000 39,967 37,797 40,233 10,527 43,546 ICMA EMPLOYER 4123 -000 3,333 2,595 3,500 4,027 3,500 HEALTH INSURANCE 4131 -000 278,691 289,109 311,762 128,780 360,302 LIFE & DISABILITY INSURANCE 4133 -000 7,243 6,930 8,058 2,892 8,598 DENTAL INSURANCE 4134 -000 10,521 11,036 14,112 4,567 15,876 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 70,381 65,378 57,228 38,108 59,685 2,977,038 2,887,198 2,979,838 893,426 3,201,285 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 6,947 5,793 7,000 1,550 7,300 MAINTENANCE SUPPLIES 4211 -000 8,297 13,257 8,150 1,986 9,000 YOUTH PROGRAMS 4213 -000 2,880 0 750 477 750 CRIME PREVENTION /SAFETY 4214 -000 3,544 5,574 7,450 749 7,450 SMALL TOOLS 4240 -000 3,970 5,675 4,550 1,232 4,550 25,638 30,299 27,900 5,994 29,050 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 9,484 982 1,520 719 1,970 OTHER CONSULTANTS 4310 -000 0 0 0 0 0 TELEPHONE 4321 -000 13,963 7,027 16,880 2,952 17,000 POSTAGE 4322 -000 2,205 917 1,800 104 1,800 TRAVEL & TUITION 4330 -000 11,617 14,991 13,000 6,277 19,000 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 17,278 20,817 20,000 17,811 22,000 AUTO INSURANCE 4363 -000 0 0 0 0 0 UNIFORMS 4370 -000 28,651 23,670 26,100 8,143 30,660 ELECTRICITY 4381 -000 298 304 300 93 300 HEAT 4383 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 1,255 905 1,185 1,698 1,660 RESERVES 4386 -000 1,145 959 2,000 25 2,000 EXPLORERS 4387 -000 1,577 1,509 1,500 1,535 1,500 87,473 72,081 84,285 39,357 97,890 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 30,691 34,305 38,255 13,309 42,755 30,691 34,305 38,255 13,309 42,755 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 20,417 32,008 28,000 21,622 22,600 20,417 32,008 28,000 21,622 22,600 0 0 TOTAL POLICE DEPARTMENT 3,141,257 3,055,891 3,158,278 973,708 3,393,580 0 0 41 CITY OF LINO LAKES FIRE (101 -421) BUDGET DETAIL 4101 -000 Salaries 50% Director of Public Safety 100% Deputy Director - Fire Ops 50% Public Safety Captain 50% Administrative Assistant 42 Paid -On -Call Firefighters (training and incentives) 287,721 4240 -000 SMALL TOOLS 10,000 Fire axes, wrenches and other small tools and equipment 4300 -000 Professional Services 20,000 Psycological Testing 4310 -000 Other Consultants 32,000 Milo Bennet $60 x200 hrs 12,000 Springsted, Other 20,000 4330 -000 Travel & Tuition Firefighter I & II for 30 Recruits per Fire Study 4340 -000 Printing & Publishing Recruitment Advertising, publications 4360 -000 Insurance 10,000 Liability, Property 4363 -000 Auto Insurance 10,000 4370 -000 Uniforms 14,000 90,000 5,000 4410 -000 Contracted Services Joint Powers - Centennial Fire Dept. Misc Contractual 4452 -000 Subscriptions & Dues MN Fire Chiefs Assn Misc 517,866 5,000 5000 -000 Capital Outlay Firefighter Turnout Gear and Equipment for 42 recruits per Fire Study - Equipment Certificates Capital Equipment Replacement Contribution 85,250 42 522,866 500 FIRE (101 -4211 Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 0 0 0 0 287,721 OVERTIME 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 0 0 0 0 35,321 SOCIAL SECURITY 4122 -000 0 0 0 0 9,118 ICMA EMPLOYER 4123 -000 0 0 0 0 0 HEALTH INSURANCE 4131 -000 0 0 0 0 38,709 LIFE & DISABILITY INSURANCE 4133 -000 0 0 0 0 961 DENTAL INSURANCE 4134 -000 0 0 0 0 1,764 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 0 0 0 0 41,275 0 0 0 0 414,869 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 1,700 MAINTENANCE SUPPLIES 4211 -000 0 0 0 0 1,000 YOUTH PROGRAMS 4213 -000 0 0 0 0 0 CRIME PREVENTION /SAFETY 4214 -000 0 0 0 0 0 SMALL TOOLS 4240 -000 0 0 0 0 10,000 0 0 0 0 12,700 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 20,000 OTHER CONSULTANTS 4310 -000 0 0 0 0 32,000 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 1,000 TRAVEL & TUITION 4330 -000 0 0 0 0 90,000 PRINTING & PUBLISHING 4340 -000 0 0 0 0 5,000 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 10,000 AUTO INSURANCE 4363 -000 0 0 0 0 10,000 UNIFORMS 4370 -000 0 0 0 0 14,000 ELECTRICITY 4381 -000 0 0 0 0 5,000 HEAT 4383 -000 0 0 0 0 10,000 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 500 0 0 0 0 197,500 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 542,779 511,770 507,712 253,857 522,866 542,779 511,770 507,712 253,857 522,866 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 TOTAL FIRE DEPARTMENT 542,779 511,770 507,712 253,857 1,147,935 43 CITY OF LINO LAKES BUILDING INSPECTIONS (101 -422) BUDGET DETAIL Object Code 4101 -000 Salaries 128,449 100% Building Official /Inspector II 50% Building Inspector II 100% of Building Permit Technician 4102 -000 Overtime 500 4200 -000 Office Supplies 600 Card Stock for Building Permits Correction notice forms Septic System Pumping forms Code Books 4240 -000 Small Tools 150 4300 -000 Professional Services 5,000 Permit Works Annual Maintenance (Incl. Permits, Licensing, Planning, Geobase) 4304 -000 Municipal Engineer Survey reviews, SF foundation insp. Etc 4321 -000 Telephones 550 Bldg Official & 1 inspector 4330 -000 Travel & Tuition 1,500 Staff training and mileage 4370 -000 Uniforms 380 4452 -000 Subscriptions & Dues 500 Professional Memberships, cerifications & journals 4410 -000 Contracted Services 5000 -000 Capital Outlay 44 CITY OF LINO LAKES BUILDING INSPECTIONS (101 -422) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 152,690 158,971 159,040 37,299 128,449 OVERTIME SALARIES 4102 -000 0 0 500 0 500 TEMPORARIES 4106 -000 0 0 0 0 10,750 WELLNESS PROGRAM 4108 -000 535 540 720 0 720 PERA 4121 -000 8,766 8,718 11,567 2,704 9,671 SOCIAL SECURITY 4122 -000 11,439 11,901 12,205 2,706 10,687 ICMA EMPLOYER 4123 -000 0 0 0 0 0 HEALTH INSURANCE 4131 -000 18,820 18,680 19,264 7,031 19,084 LIFE & DISABILITY INSURANCE 4133 -000 585 574 676 192 527 DENTAL INSURANCE 4134 -000 1,178 1,218 1,512 415 1,008 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 3,480 0 WORKER'S COMPENSATION 4151 -000 958 958 900 603 785 194,971 201,560 206,384 54,430 182,181 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 279 385 600 361 600 SMALL TOOLS 4240 -000 0 32 150 0 150 279 417 750 361 750 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 4,228 5,000 4,180 5,000 MUNICIPAL ENGINEER 4304 -000 0 0 0 0 0 OTHER CONSULTANTS 4310 -000 0 0 0 0 0 TELEPHONE 4321 -000 440 579 550 79 250 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 1,320 951 1,500 110 1,500 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 UNIFORMS 4370 -000 522 482 600 0 380 SUBSCRIPTIONS & DUES 4452 -000 115 255 500 125 500 2,397 6,495 8,150 4,494 7,630 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 0 832 0 975 5,000 0 0 0 832 0 975 5,000 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL BUILDING INSPECTIONS 197,647 209,304 215,284 60,260 195,561 0 45 CITY OF LINO LAKES STREETS (101 -430) BUDGET DETAIL Object Code 4101 -000 Salaries 100% of Street Supervisor 100% Lead Worker 5 @ 100% General Maintenance Workers 4102 -000 Overtime Snowplowing, street repairs, unforeseen emergencies 4105 -000 On -Call 395,698 8,000 2,000 4106 -000 Temporaries 17,000 Seasonal summer maintenance workers 4223 -000 Street Signs 12,000 4224 -000 Patching Materials 65,000 4228 -000 Salt/Sand 43,000 4229 -000 Gravel & Misc 15,000 Rock, Class V for road repair; Regravel Elmcrest (cost shared with Hugo) 4240 -000 Small Tools 4,000 Shovels, rakes, safety equipment, etc. 4300 -000 Professional Services 4,000 4321 -000 Telephone 1,000 4330 -000 Travel & Tuition 2,000 Staff training and mileage 4370 -000 Uniforms 2,660 4415 -000 Rental Equipment 1,000 4452 -000 Subscriptions & Dues 6,275 Professional memberships & journals, inci State /County Contract purchasing membership, Cartegraph subscription 4385 -000 Street Lights - Electricity & repair of city -owned lights 100,000 4410 -000 Contracted Services 45,000 Signal maintenance, dead deer removal, etc. 4421 -000 Contracted Storm System Maintenance 125,000 Storm drainage_ system maintenance, ditch /pond cleaning, etc. 5000 -000 Capital Outlay 46 STREETS (101 -430) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 371,079 371,756 390,589 113,187 395,698 OVERTIME 4102 -000 5,920 5,160 12,700 5,518 8,000 ON CALL /PAGER 4105 -000 976 1,139 2,600 428 2,000 TEMPORARIES 4106 -000 14,664 14,296 17,000 863 17,000 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 27,399 26,212 29,427 8,633 30,825 SOCIAL SECURITY 4122 -000 29,482 28,242 32,351 9,090 32,742 ICMA EMPLOYER CONTRIBUTION 4123 -000 231 1,522 1,500 1,585 1,500 HEALTH INSURANCE 4131 -000 39,038 37,276 50,104 15,218 55,653 LIFE & DISABILITY INSURANCE 4133 -000 1,474 1,377 1,640 604 1,657 DENTAL INSURANCE 4134 -000 2,826 2,721 3,528 1,247 3,528 REEMPLOYMENT INSURANCE 4141 -000 3,950 1,696 0 0 0 WORKER'S COMPENSATION 4151 -000 29,678 31,115 28,022 18,734 28,356 526,717 522,512 569,461 175,107 576,959 0 SUPPLIES OFFICE SUPPLIES 4200 -000 215 0 0 32 0 MAINTENANCE SUPPLIES 4211 -000 25 343 0 19 3,000 SHOP PARTS 4221 -000 2,164 0 0 835 0 STREET SIGNS 4223 -000 1,676 12,516 9,000 0 12,000 PATCHING MATERIALS 4224 -000 64,108 60,164 50,000 4,321 65,000 SALT /SAND 4228 -000 9,916 35,550 27,000 17,830 43,000 GRAVEL AND MISCELLANEOUS 4229 -000 2,767 3,918 25,000 150 15,000 SMALL TOOLS 4240 -000 3,944 1,593 4,000 309 4,000 84,815 114,084 115,000 23,496 142,000 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 5,608 2,125 4,000 326 4,000 TELEPHONE 4321 -000 798 458 1,000 79 1,000 TRAVEL & TUITION 4330 -000 1,572 2,359 1,400 1,438 2,000 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363- 000 0 0 0 0 0 UNIFORMS 4370 -000 2,646 2,646 2,660 112 2,660 ELECTRICITY 4381 -000 0 0 0 0 0 RENTED EQUIPMENT 4415 -000 406 0 2,000 0 1,000 SUBSCRIPTIONS & DUES 4452 -000 120 400 275 15 6,275 11,150 7,988 11,335 1,970 16,935 0 0 CONTRACTUAL SERVICES STREET LIGHTS 4385 -000 90,782 97,701 100,000 27,326 100,000 CONTRACTED SERVICES 4410 -000 13,004 35,919 45,000 450 45,000 CONTRACTED STORM SYSTEM MA 4421 -000 108,855 116,590 125,000 6,230 125,000 212,641 250,210 270,000 34,006 270,000 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL STREETS 835,323 894,794 965,796 234,579 1,005,894 0 0 47 CITY OF LINO LAKES FLEET MANAGEMENT (101 -431) BUDGET DETAIL Object Code 4101 -000 Salaries 56,460 100% of Mechanic 4102 -000 Overtime 2,000 Emergency repairs, snow plowing 4106 -000 Temporaries 25,000 4212 -000 Fuel 145,000 For entire fleet and equipment, including police 4221 -000 Shop Parts 75,000 Repair parts for city equipment 4240 -000 Small Tools 4,000 Purchase and replace mechanic tools 4300 -000 Professional Services 35,000 Out of shop repairs i.e. front end alignment 4330 -000 Travel & Tuition 500 Training and testing to maintain required licenses and certificates 4363 -000 Auto lnsurance 21,000 For entire fleet, including police 4370 -000 Uniforms 380 4452 -000 Subscriptions and Dues 7,500 Fleet Mgt Update and ALDATA repair manual 5000 -000 Capital Outlay 48 CITY OF LINO LAKES FLEET MANAGEMENT (101 -431) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 53,413 54,775 55,353 13,497 56,460 OVERTIME 4102 -000 1,537 2,380 2,000 430 2,000 TEMPORARIES 4106 -000 15,443 15,514 25,000 4,868 25,000 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 4,292 4,266 5,971 1,010 6,259 SOCIAL SECURITY 4122 -000 5,162 5,317 6,300 1,340 6,385 HEALTH INSURANCE 4131 -000 12,126 10,437 11,364 4,831 12,984 LIFE & DISABILITY INSURANCE 4133 -000 197 197 233 82 237 DENTAL INSURANCE 4134 -000 471 487 504 208 504 REEMPLOYMENT INSURANCE 4141 -000 3,610 5,602 0 1,694 0 WORKER'S COMPENSATION 4151 -000 2,443 2,573 2,699 1,667 2,735 98,694 101,548 109,424 29,627 112,564 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 -000 119 0 0 76 0 FUELS 4212 -000 158,514 152,696 140,000 58,001 145,000 SHOP PARTS 4221 -000 84,341 73,203 71,000 34,854 75,000 SMALL TOOLS 4240 -000 2,409 6,063 4,000 1,388 4,000 245,383 231,962 215,000 94,319 224,000 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 27,521 32,246 28,000 23,698 35,000 TELEPHONE 4321 -000 130 0 0 0 0 TRAVEL & TUITION 4330 -000 396 699 500 0 500 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 16,936 19,709 20,000 16,204 21,000 UNIFORMS 4370 -000 573 380 380 208 380 CONTRACTED SERVICES 4410 -000 410 598 0 0 0 RENTED EQUIPMENT 4415 -000 0 0 0 0 0 SUBSCRIPTIONS AND DUES 4452 -000 1,500 1,500 7,500 100 7,500 47,466 55,132 56,380 40,210 64,380 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FLEET MANAGEMENT 391,543 388,642 380,804 164,156 400,944 0 0 49 CITY OF LINO LAKES GOVERNMENT BUILDINGS (101 -432) BUDGET DETAIL Object Code 4101 -000 Salaries Boiler Tech Endorsement 4106 -000 Temporaries 1,820 4200 -000 Office Supplies 11,000 Supplies for office operations for all departments 4211 -000 Maintenance Supplies 15,000 Replacement parts, janitorial supplies, etc. 4240 -000 Small Tools 0 4300 -000 Professional Services 42,000 Repair /calibration of HVAC system, repairs in city buildings, Safety Systems monitoring, Internet access, computer maintenance 4321 -000 Telephone 18,000 Telephone service charges 4322 -000 Postage 10,000 Postage for all departments 4330 -000 Travel & Tuition 0 4361 -000 Insurance 105,000 General Liability, Property, Excess Liability 4381 -000 Electricity - For all city buildings 60,000 4382 -000 Utilities - Water & sewer service 14,000 4383 -000 Heat 42,000 Civic complex and other city buildings 4384 -000 Sanitation 6,000 Refuse collection for civic complex, public works 4410 -000 Contracted Services 68,000 Pest control, newspaper, maintain copier, fax machine, fire extinguishers, postage machine rental, shredder, roof inspections read /calibrate scales, garage door maintenance Jani -King Cleaning Services 5000 -000 Capital Outlay Replace office equipment/computers per schedule } Moved to Operating Transfers 50 CITY OF LINO LAKES GOVERNMENT BUILDINGS (101 -432) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 1,680 1,820 1,820 630 1,820 OVERTIME SALARIES 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 104 114 132 36 137 SOCIAL SECURITY 4122 -000 104 114 139 35 139 HEALTH INSURANCE 4131 -000 0 0 0 0 0 LIFE AND DISABILITY INSURANCE 4133 -000 21 0 0 0 0 DENTAL INSURANCE 4134 -000 0 0 0 0 0 REEMPLOYMENT INSURANCE 4141 -000 3,348 0 0 0 0 WORKER'S COMPENSATION 4151 -000 0 80 72 48 72 5,257 2,128 2,163 749 2,168 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 9,870 9,423 11,000 3,916 11,000 MAINTENANCE SUPPLIES 4211 -000 33,405 24,601 15,000 10,936 18,000 SMALL TOOLS 4240 -000 322 0 0 0 400 43,597 34,024 26,000 14,852 29,400 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 96,313 31,631 42,000 14,945 42,000 TELEPHONE 4321 -000 15,801 21,604 18,000 5,678 18,000 POSTAGE 4322 -000 6,276 2,669 10,000 3,888 10,000 TRAVEL & TUITION 4330 -000 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 94 0 0 0 0 INSURANCE (property etc.) 4360 -000 0 0 0 0 0 INSURANCE 4361 -000 100,021 108,248 105,000 75,544 110,000 UNIFORMS 4370 -000 0 0 0 0 0 ELECTRICITY 4381 -000 55,971 77,057 60,000 23,304 60,000 UTILITIES 4382 -000 13,744 16,156 14,000 3,356 14,000 HEAT 4383 -000 30,506 41,841 42,000 31,367 48,000 SANITATION 4384 -000 4,648 1,444 6,000 0 6,000 CIVIC COMPLEX OPERATIONS 4389 -000 0 0 0 0 0 RENTAL EQUIPMENT 4415 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 70 70 0 159 0 323,444 300,720 297,000 158,241 308,000 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 65,009 64,177 68,000 23,121 68,000 65,009 64,177 68,000 23,121 68,000 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL GOVERNMENT BUILDINGS 437,307 401,049 393,163 196,963 407,568 0 0 51 CITY OF LINO LAKES PARKS (101 -450) BUDGET DETAIL Object Code 4101 -000 Salaries 324,020 50% of Director of Public Services 100% of Parks Supervisor 70% of Office Tech I I 3 @ 100% General Maintenance Workers 4106 -000 Temporaries 19,000 4211 -000 Maintenance Supplies 25,000 Fencing & netting, plantings, rock, ag -lime, pea rock, class V, fertilizer, seed, herbicides, line chalk, field marking paint, clay, sod, irrigation system maintenance, repair & upgrade, paint, lumber 4240 -000 Small Tools 1,500 Hand tools & small power tools, mowers, chain saws, weed whips 4300 -000 Professional Services 2,000 Drug /alcohol testing, consulting, engineering 4321 -000 Telephones 2,500 Service to park buildings, cellular & pagers 4330 -000 Travel & Tuition 2,000 Certification training, seminars, computer training, mileage 4331 -000 Stipend 750 Board members - 6 @ $50 x 6 mtgs; Chair $75 x 6 mtgs 4370 -000 Uniforms 1,500 4381 -000 Electricity 3,500 Park buildings, hockey rink lights 4382 -000 Utilities 29,000 Sewer, water, irrigation 4383 -000 Heat 5,000 4384 -000 Sanitation 900 4452 -000 Subscriptions & Dues 200 Professional memberships & subscriptions 4410 -000 Contracted Services 35,000 Court resurfacing, portable restrooms, weed control, tree /stump removal, trail repairs /maint, dataview user fee 5000 -000 Capital Outlay Replace 1 Playground Structure 1 Open Air Park Shelter 52 90,000 PARKS (101 -450) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 325,965 312,482 322,554 110,146 324,020 OVERTIME 4102 -000 2,900 1,642 3,000 2,233 3,000 TEMPORARIES 4106 -000 19,032 24,779 19,000 490 19,000 WELLNESS PROGRAM 4108 -000 278 127 360 0 360 PERA 4121 -000 23,843 22,774 23,603 6,793 24,526 SOCIAL SECURITY 4122 -000 25,576 24,827 26,358 7,404 26,471 ICMA EMPLOYER 4123 -000 1,748 727 1,800 256 1,800 HEALTH INSURANCE 4131 -000 53,841 49,398 51,563 20,331 48,429 LIFE & DISABILITY INSURANCE 4133 -000 1,251 1,191 1,331 471 1,304 DENTAL INSURANCE 4134 -000 2,120 2,047 2,621 814 2,621 REEMPLOYMENT INSURANCE 4141 -000 739 1,353 0 0 0 WORKER'S COMPENSATION 4151 -000 9,114 9,244 8,261 5,407 8,382 466,407 450,591 460,451 154,345 459,913 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 -000 26,824 23,312 25,000 3,981 25,000 SMALL TOOLS 4240 -000 4,828 1,652 1,500 661 1,500 31,652 24,964 26,500 4,642 26,500 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 4,394 10,278 2,000 294 2,000 OTHER CONTRACTORS 4310 -000 0 0 0 0 0 TELEPHONE 4321 -000 3,076 3,454 2,500 993 2,500 POSTAGE 4322 -000 0 22 0 0 0 TRAVEL & TUITION 4330 -000 1,468 1,938 2,000 821 2,000 STIPEND - PARK COMM 4331 -000 600 700 1,500 200 750 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 UNIFORMS 4370 -000 1,709 1,200 1,500 228 1,500 ELECTRICITY 4381 -000 3,122 3,594 3,500 1,427 3,500 UTILITIES (WATER /SEWER) 4382 -000 41,633 29,493 29,000 641 29,000 HEAT 4383 -000 3,138 4,161 5,000 3,304 5,000 SANITATION 4384 -000 985 0 900 0 900 RENTED EQUIPMENT 4415 -000 137 0 500 0 500 SAFETY EDUCATION 4450 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 236 115 200 97 200 60,498 54,955 48,600 8,005 47,850 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 32,894 15,622 35,000 1,481 35,000 32,894 15,622 35,000 1,481 35,000 0 0 5000 -000 0 0 0 0 90,000 0 0 0 0 0 0 90,000 0 0 TOTAL PARKS 591,451 546,132 570,551 168,473 659,263 0 53 CITY OF LINO LAKES RECREATION (101 -451) BUDGET DETAIL Object Code 4101 -000 Salaries 20% of Director of Public Services 2 @ 100% of Recreation Supervisor I 100% of Office Tech I 196,350 4102 -000 Overtime 200 4106 -000 Temporaries Warming house attendants - 3 Locations 34,000 Partial funding of summer playground program 4211 -000 Maintenance Supplies 2,500 Supplies for playground program, warming houses 4310 -000 Other Consultants 800 Web Design, Movie Screen, Park Programs 4321 -000 Telephone 250 4330 -000 Travel & Tuition 2,000 MRPA conference (2 attending), mileage 4340 -000 Printing & Publishing 700 Quad bulletin, job notices 4343 -000 Newsletter 11,000 Printing and mailing costs 3 times per year 4352 -000 Subscriptions & Dues 400 5000 -000 Capital Outlay 54 RECREATION (101 -451) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 181,053 187,328 190,326 57,098 196,350 OVERTIME 4102 -000 0 0 200 25 200 TEMPORARIES 4106 -000 27,280 36,484 34,000 7,838 34,000 WELLNESS PROGRAM 4108 -000 584 351 600 120 600 PERA 4121 -000 13,126 13,581 14,828 4,141 15,791 SOCIAL SECURITY 4122 -000 16,227 17,062 17,176 4,862 17,637 HEALTH INSURANCE 4131 -000 17,371 17,545 17,950 7,043 20,535 LIFE & DISABILITY INSURANCE 4133 -000 710 701 791 292 812 DENTAL INSURANCE 4134 -000 1,507 1,560 1,613 665 1,613 REEMPLOYMENT INSURANCE 4141 -000 0 218 0 0 0 WORKER'S COMPENSATION 4151 -000 1,969 2,321 2,093 1,395 2,126 259,827 277,151 279,577 83,479 289,664 0 0 SUPPLIES OFFICE SUPPLIES MAINTENANCE SUPPLIES 4200 -000 0 0 0 0 0 4211 -000 3,065 2,685 2,500 96 2,500 3,065 2,685 2,500 96 2,500 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 OTHER CONSULTANTS 4310 -000 370 0 800 0 800 TELEPHONE 4321 -000 211 352 250 113 250 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 1,533 1,899 2,000 27 2,000 PRINTING & PUBLISHING 4340 -000 582 801 700 396 700 NEWSLETTER - PROGRAM SCHEDI 4343 -000 10,863 11,995 11,000 4,893 11,000 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 425 935 400 947 400 13,984 15,982 15,150 6,376 15,150 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 137 302 0 79 0 0 0 137 302 0 79 0 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL RECREATION 277,013 296,120 297,227 90,030 307,314 0 0 55 CITY OF LINO LAKES OTHERS (101-4991 BUDGET DETAIL 4905-000 Contingency 100,00 4910-000 Operating Transfers 2013 2014 2015 Street Maintenance - Sealcoa no *oomm 4on�on 514,500 oap�|snmnme�Renmu Replacement m|nuamednmx - 50,000 Office Equipment Replacement 25,000 25,000 xa.000 Tmi|oye�msmvnniono - - CITY OF LINO LAKES OTHERS (101-499) Staff Council Object Actual Actual Budget vTo Requested Preliminary Adopted Description Code 2012 2013 201* 201* e015 2015 2015 CONTINGENCY *905-00 0 0 100,00 0 100,000 OPERATING TRANSFERS 4910-000 842,250 565,789 515,000 515,000 589,500 TOTAL OTHERS 842,250 565,789 615,000 515,000 689,500 0 Amaaij PERSONAL SERVICES 5,69 7,684 5.516,900 5,72 9,971 1.717.823 6,48*689 SUPPLIES 437,487 **1,33 418,50 1**,425 471,55 OTHER SERVICES AND CHARGES 936,754 923,557 1.005,010 387,053 1,281,975 CONTRACTUAL SERVICES 1.090.742 1.067.886 1.112,e67 *52355 1.1*0.397 CAPITAL OUTLAY 34,283 41.100 36,727 24.771 1e2,700 OTHERS 842,250 565,789 615,000 515,000 689,500 TOTAL EXPENDITURES 9,039,20 8,556,562 8,917J75 3�41,427 10,190,811 56 2015 GENERAL FUND FORECAST GAP ANALYSIS 6/23/2014 Changes Affecting 2015 Draft Budget Base Budget Changes Expenditures /Uses Public Safety Admin Asst (1/2) Position Reclass - Dep Director Police Ops Salary /Benefit Adjustments Other Supplies, Services and Contractual Capital Outlay - Elections, Police Pavement Management /Street Maintenance 33,295 4,841 111,884 110,438 (4,027) 24,500 Total Expenditures /Uses 280,931 Revenues /Sources Use of Reserves - 2014 165,947 Transfers from Narcotics Forfeitures - 2014 121,656 Other Revenue Impacts (69,400) Total Revenues /Sources 218,203 Total Changes to Base Budget to date 499,134 New Startup Budget Changes Fire Department Estimate (Startup Operating Costs) New Budget Requests Personnel (Salary and Benefits) Assist to Administrator (Diff of PT Office Tech) Temp Scanning 3 Patrol Officers Total Personnel Other Items Pay Equity Study Capital Outlay - Parks Total General Operations Capital Expenditures Cap Equipment Replacement Fund Total Capital Total New Budget Requests Total Operating Gap to date 480,894 80,602 17,295 241,686 339,583 30,000 90,000 120,000 50,000 50,000 509,583 1,489,611 WS — Item# 1 WORK SESSION STAFF REPORT Special Work Session Item No. 1 Date: July 14, 2014 To: City Council From: Jeff Karlson, City Administrator Re: 2015 Administration Budget The proposed 2015 budget includes three new budget requests in the Administration Department, which are as follows: Assistant to City Administrator ($80,602) One of the staff positions eliminated after the organizational assessment was conducted in 2011 was the Director of Administration. This position served on the City's management team and assisted the city administrator in several areas. Some of the essential job functions included the following: administering the job recruitment and selection process; updating job descriptions; administering workers' compensation claims; administering the pay equity program and compensation plan; administering the City's drug testing program; managing personnel files; updating personnel policies; assisting with labor negotiations; performing a variety of assignments for the city administrator as directed; assisting with grievance disputes; planning and coordinating training programs; overseeing the City's government access channel This list is not all- inclusive, but illustrates the variety of work this position performed. When the organizational assessment was completed in 2011, the reduction in force in Administration was viewed as a temporary solution to get through the lean years. Activity in the Administration Department has increased significantly in the last two years. The city administrator has experienced a greater workload in human resources. Administration has initiated and coordinated several projects, particularly in the communications area, which include the digital scanning project, the new City website (which should be ready for launch next month), and the City newsletter. In addition to many of the responsibilities performed by the former Director of Administration, the Asst. to City Administrator would supervise, oversee, and monitor communication activities, including the coordination of the City newsletter, cable television activities, use of City's website, and use of social networking opportunities. This position would also assist in the oversight of various department activities and special projects to ensure they support and are in accordance with City goals and obj ectives. 1 The projected salary range for this position is $82,696 to $103,370. You will notice on the General Fund Forecast Gap Analysis that the increased budget amount is $80,602. This is because $40,000 remained in the budget when Lisa Hogstad was promoted from a half -time office tech. position to the deputy clerk position at the end of 2012. These funds have been used for the two temporary scanner operators that were hired in October 2013. Temporary Scanning Operator ($17,295) Staff would like to retain one scanning operator through 2015 to complete the conversion of all City files into an electronic format. This expenditure was calculated at an hourly rate of $11.50 for an average of 25 hours per week. Compensation Study ($30,000) Every three years the City is required to file a Pay Equity Implementation Report to the Minnesota Management & Budget Office. After the initial report was filed January 2013, the City received a Notice of Non - Compliance because Lino Lakes did not pass the statistical analysis tests. If not for a timely retirement and the subsequent elimination of the Economic Development Coordinator position that brought the City into compliance, the only remedy to pass the statistical analysis test would have been to increase the salaries for female classes. Since there is a high probability we will not be in compliance when the next pay equity report is filed in 2016, $30,000 is included in the 2015 budget to give the Council the option of conducting a thorough and comprehensive review of all aspects of the City's current compensation and classification system. If the City is found to be in non- compliance in the future, the only alternative is to increase the salaries of female positions after an independent evaluation is conducted on each female job. 2 Lino Lakes Police Department Patrol Division Staffing Plan 2015 -2020 Table of Contents Goal 2 Historical Crime Data: 2 Figure 1 2 Budget and staffing: 3 Figure 2 4 Policing Strategy 4 Policing Philosophy 4 Department Structure 5 Future Challenges 6 Crime Displacement 6 Figure 3 6 Figure 4 7 Figure 5 7 Figure 6 8 Development 9 Opportunity 9 Population Growth 10 Return on Investment in Police Services 10 Allocation and Deployment Recommendation for 2015 -2020 11 Development Specific Crime Prevention Initiatives 11 Conclusion 11 Goal The goal of this document is to provide objective measures related to current and future staffing of the Lino Lakes Police Department. Historical Crime Data Since 2000, the combined crime rate in the City of Lino Lakes has declined 38% from 5526 in 2000 to 2396 in 20121. The Lino Lakes Police Department achieved the lowest combined crime rate of all the cities in Anoka County. The Uniform Crime Report (UCR) breaks crime into the most serious crimes, referred to as Part 1 crimes, and less serious crimes, Part 2. Since 2000, Part 1 crimes in Lino Lakes have declined from 2031 to 983, a 52% decline. The UCR also groups similarly situated cities and compares the crime rates within that group. The city of Lino Lakes falls into Group V. Over the past 12 years, the part one crime rate in Group V fell from 1655 to 1218, a 26% decrease (Figure 1). The LLPD achieved a reduction in Part 1 crimes that is 26% lower than other cities in Group V. Figure 1 Part One Crimes 4000 3500 3000 2500 2000 1500 1000 500 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 • Lino Part 2031 1769 1950 2165 1716 1372 1518 1279 1461 1075 982 1117 983 • Group V 1655 3475 1652 1687 1591 3505 3325 1861 1276 1126 1219 1118 1218 • Lino Part 1 • Group V Using data from the US Census, the Uniform Crime Report, and the Council for Community and Economic Research; the research group Areavibes2 provides community profiles and livability ratings. They also provided the following information based on 2011 data: The Lino Lakes crime index is 59% lower than the Minnesota average 1 Obtained from 2012 Uniform Crime Report. The 2013 UCR has not been released. 2 Information located at http: / /www.areavibes.com /methodology/ The Lino Lakes violent crime rate is 70% lower than the Minnesota average The Lino Lakes property crime rate is 58% lower than the Minnesota average Lino Lakes is safer than 84.8% of cities in the United States A complete breakdown of UCR data is located in Appendix A. Crime Summary: Lino Lakes has the lowest crime rate in Anoka County and achieved a reduction in crime that is 26% better than other similar cities. Budget and staffing The population of Lino Lakes has increased from 14,622 in 2000 to 20,953 in 2012, a 43% increase. The authorized strength of the Lino Lakes Police Department increased from 21 to 25 during that same time (19% increase). From 2006 to 2009, the department was authorized to staff 27 sworn officers, but those two positions were eliminated in 2010. The average population increase for cities in Anoka County and cities in our Stanton Group was a 25% increase in population with a 22% staffing increase (Appendix B). Lino Lakes Police Department currently employees 1.2 sworn officers for every 1,000 people. The average for Group V is 1.58 officers per 1,000 residents, the statewide average is 1.9 officers per 1,000 residents, and the Midwest region average is 2.2 officers per 1,000 residents. According to the Minnesota State Auditor, the Lino Lakes Police Department has the second lowest price per capita for police services of any city in Anoka County, and the third lowest in Anoka County and our Stanton Group. The average cost per capita in Anoka County is $211.06 per resident and $207.07 per resident in our Stanton Group. From 2000 to 2012, the cost per capita for police services in Lino Lakes has increased from $109.15 to $160.89 in 2012 (47 %). The average increase of per capita cost of police services for cities in Anoka County from 2000 -2012 was 69 %.3 3 Source: Minnesota State Auditor located in Appendix C Figure 2 200% 180% 160% 140% 120% 100% 80% 60% 40% 20% 0% Percent Cost Increase From 2000 -2012 Ililiiiiiii • Q- 29\ '0'd ���0`0� e ��� a�yeJ 0�a\�e et;\\e Q.-Cs e\��5 c�a\eA 'et Q\�e5 ta�`\y F e co oms tee+ ����.0 EL �e� o\��,\ �\�o oc �a\��� c� � (9 • Cost Increase and Staffing Summary: The Lino Lakes Police Department employees fewer officers per capita than the county and state average while maintaining the second lowest price per capita in the county. Policing Strategy There are two main factors that have allowed the Lino Lakes Police Department to maintain lower cost per capita and lower crime rates than other cities, our policing philosophy and department structure. Policing Philosophy The Lino Lakes Police Department currently operates under the community oriented policing (COP) and problem oriented policing (POP) philosophy. Officers are expected to be actively engaged with all members of the community. Officers are also expected to participate in activities that allow them to identify current and emerging problems affecting our citizens. Officers often use the SARA model to formulate a response to their identified problem. The Lino Lakes Police Department operates under the COP and POP philosophies because research and past practice have indicated that successful police departments operate with a high level of focus and incorporate a wide array of diverse approaches to crime prevention (Weisburd & Eck, 2004). In addition to empirical research, it has been the experience of the Lino Lakes Police Department that our philosophy using COP and POP is highly effective in reducing crime, fear, and disorder. Lino Lakes consistently enjoys the lowest combined crime rate and highest clearance rate of any city in Anoka County (Uniform Crime Report, 2012). While the philosophy of the Lino Lakes Police Department is undisputedly effective, it does demand more of employees than a traditional reactive policing philosophy. Officers are expected to spend a considerable amount of time engaged with the community and participating in problem solving activities. Department Structure The structure of the Lino Lakes Police Department allows administrators to shift resources to an area of need in a way that other departments cannot. Labor contracts, hiring regulations, training and licensing requirements, and the random nature of some crime make short -term changes in staffing nearly impossible. Ideally, a business can plan and adjust staffing for periods of high demand. The Lino Lakes Police Department has taken the idea of short term resource allocation and applied it to full time law enforcement staffing. By cross training patrol officers as Investigators, by rotating investigator assignments, and rotating the area of responsibility for sergeants, the LLPD can shift internal resources to issues and problems as they arise. For example, when a pro - longed and complicated investigation consumes the time of the investigators, some duties can be shifted to patrol officers to allow for continuity of service levels. In most departments, patrol officers do not have the skill or ability to take a felony case from start to finish including search warrants, interviews, and evidence collection. Lino Lakes patrol officers routinely take cases from call to completion without the assistance of the investigative division. When an incident consumes patrol resources, investigators are trained and equipped to assist as needed. Investigators assist in the field on warrants, evidence collection, and responding to calls for service when patrol officers are tied up on other calls or duties. Sergeants are assigned areas of responsibility on a rotating basis. This rotation allows for sergeants to have a holistic understanding of the functions of the police department and allocate resources accordingly. When the LLPD had an authorized strength of 27 officers, patrol officers were assigned to a Problem Response Team (PRT). Officers who volunteered for this assignment did not receive investigator pay and were allowed to shift their schedules outside of the normal labor agreement. This team allowed for a cost effective way to address problems in a patrol or investigative capacity. Current staffing levels do not allow for officers to be used in this capacity. While our policing philosophy and department structure have allowed the Lino Lakes Police Department to be successful in the past, the increasing complexity of crime, increasing population, and development plans that increase Lino Lakes' exposure are pushing current resources to a tipping point where investment will have to be made in either overtime or additional personnel. Future Challenges There are three issues on the horizon which will affect crime in Lino Lakes: crime displacement from surrounding areas, development, and population growth. Crime Displacement Crime displacement is defined as, "the relocation of crime from one place, time, target, offense, or tactic to another as a result of some crime prevention initiativei4. Numerous studies indicate that for well thought -out crime prevention efforts, there is little or no displacement. There are, however, some types of crimes and criminals that are susceptible to displacement. Criminals who are career offenders, are drug addicts, or depend on criminal activity for income are more likely to continue offending in a new location. The crime that is most often displaced from one location to another is theft. We completed a secondary records study regarding shoplifting in the City of Lino Lakes. We chose shoplifting because it is the crime category where we had the most offender data and a crime that has the opportunity to exist in every city. We started by looking at the number of shoplifting incidents over the past 5 years. Figure 3 30 25 20 15 10 5 0 Number of incidents 23 23 21 16 24 2009 2010 2011 2012 2013 • Number of incidents We then looked at how many offenders were involved in each incident. 4 Rob T. Guerette, Analyzing Crime Displacement and Diffusion (US Department of Justice) Figure 4 40 35 30 24 25 24 25 23 23 22 23 21 20 15 10 5 0 16 1 36 i 2009 2010 2011 2012 2013 • Number of incidents • Number of offenders We then looked at where each offender lived at the time of the incident. We broke locations down into three categories: those who lived in Lino Lakes, those who lived in the cities that borders Lino Lakes, and those who lived in other locations. Figure 5 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Where Offenders Lived at Time of Offense 2009 2010 2011 2012 —0—Lino Residents —0— Border Cities Other 2013 5 For the purposes of this study, the following cities were included as Border cities; Hugo, Blaine, Centerville, Shoreview, Forest Lake, White Bear Lake and Circle Pines. We closely examined the shoplifting offender data for calendar year 2013. In order to accurately speak to crime displacement the types of offenders have to be considered. The data showed 61% of the people arrested for shoplifting in 2013 would be categorized as "career criminals" or criminals who derive a substantial portion of their income through crime. Of the 36 offenders in 2013, 13 were juveniles. The four juveniles from Lino Lakes and five from cities that don't border Lino Lakes had no known history of theft at the time of the incident. Of the juveniles from cities that border Lino Lakes, one from Circle Pines had no known history of theft at the time of the incident. The three other juveniles were from Blaine and had extensive histories that included theft, burglaries, and weapons violations. There was one adult from Lino Lakes arrested for shoplifting in 2013 and they did not have a history of thefts at the time of the incident. Of the remaining adults, all of them had extensive criminal histories. Upon checking court records, the 7 adults from bordering cities had the following charges on their collective criminal history: 42 theft and theft related charges 11 burglary charges 11 charges of crimes of violence. The 15 adults from places other than bordering cities had 159 theft related charges, 8 robberies, and 6 weapons violations on their collective criminal history. Cities that border Lino Lakes have made greater investments in police protection. Since 2008, the border cities of Forest Lake, White Bear Lake, Blaine, and Hugo averaged a 22.5% increase in funding for police services, while the City of Lino Lakes increased funding by only 1 %6. Figure 6 70% 60% 50% 40% 30% 20% 10% 0% H ugo Percent Increase in Police Funding 2008 -2012 Forest Lake Blaine White Bear Lake Lino Lakes • Percent Increase 6 Data for Hugo and Blaine obtained by their annual reports, White Bear Lake and Forest Lake data obtained via the Minnesota State Auditor. If the City of Lino Lakes does not increase its funding for additional police services, it is probable that highly motivated offenders will continue to choose to come to the City of Lino Lakes to commit crimes at an increasing rate. Development Another factor that may contribute to crime in Lino Lakes is the increase in development. Currently, there are three construction projects approved in Lino Lakes that will bring items that are frequently targeted by criminals, The Saddle Club development (55 homes), the development at 20th Ave and Cedar St. (222 single family homes and 85 multi - family units) and a park and ride at 21st Ave and Main St. Development increases the opportunity for thefts and burglaries. Opportunity Construction sites are prime targets for thieves looking for precious metals often used in the construction of new home or areas with high voltage lighting. According to the National Insurance Crime Bureau, the number of insurance claims for metal theft filed in 2009 -2011 increased 81% from claims filed from 2006 -2008. Theft from construction sites is such a serious issue in Minnesota that federal legislation has been proposed to categorize the theft of metal from critical infrastructure as a federal crime'. Initial 2014 projections had the price of copper dropping during 2014 and 2015, but revised commodity forecasts have the demand for copper increasing slightly while supplies peaked in early 2013 and will flatten through 2014 and 2015. This could result in higher prices being paid for scrap copper, making it even more attractive to copper thieves8. In Lino Lakes, our most recent construction projects have been targeted and metals stolen. When 35E at Main Street was under construction, thieves targeted the construction staging area three times and stole over $12,000 in metal (ICRs 13060211, 13063740, and 1119646). When arrests were made in two of the three incidents, we learned that suspects stole over $6,000 worth of metal and sold it at a local recycling center for $1,095. When the Assisted Living Facility was building a new wing, their construction trailer was targeted and power tools and lights were stolen (ICR 14039176). Criminals are attracted to the area after construction is complete, but the buildings are still vacant. Suspects broke into a vacant home in Lino Lakes and stole copper pipe. While they only got away with 10 feet of pipe valued at $35.00 new, the repairs cost the homeowner $275 (ICR 12008234). Thieves repeatedly targeted a vacant business stealing between $5,000 and $10,000 worth of copper and other metal (ICR 13235136). Gottfried, Mara H, "Klobachar wants construction metals theft to be federal crime." Pioneer Press 1/16/2013 retrieved May 13, 2014 8 Obel, Mike "Copper Prices may be on the rise, in sharp contrast to other much duller commodities markets" International Business Times January 29, 2014 retrieved May 13, 2014 The addition of a 287 space park and ride will add challenges pre and post construction. The high voltage lights require copper wire that is a frequent target of thieves in Minnesota. Once the park and ride is complete, the area will be targeted for thefts from motor vehicles. While Metro Transit will have cameras that monitor the area, they are not monitored in real time. The park and ride will need increased officer presence and active crime prevention programs around the clock in order to prevent thefts. Population Growth With increased residential development, the population of Lino Lakes will rise. From 2000- 2012, Lino Lakes experienced a 43% increase in population, the largest in Anoka County. The Metropolitan Council has projected the population of Lino Lakes will grow to 26,300 in 2020 and 30,700 in 20309. There is no data to suggest that an increase in population alone will cause an increase in crime. However, more residents in Lino Lakes means more traffic and more citizens with service requests such as medical incidents, house checks, vehicle lock outs, animal licenses, background checks, permits to purchase firearms, and alarm calls. For example, from 2002 to 2012, there was a 23% increase in population in Lino Lakes and a 53% increase in medical calls for service (257 to 394), a 171% increase in neighborhood disputes (14 to 38) and a 243% increase in permit requests (88 to 302)10. An increase in population could also contribute to an increase in traffic congestion, traffic complaints, and accidents. If we do not take displacement and development into account and staff officers based solely on population, to keep our current rate of 1.2 officers per 1,000 residents we would add 6 officers by 2020 and another 5 by 2030 for an authorized strength of 36. While we reject the notion of automatic growth and increase, we believe that it is both fiscally and ethically advantageous to provide the resources to keep ahead of the curve and focus on prevention than it is to shift to a reactive model. Return on Investment in Police Services The City of Lino Lakes has a hard earned reputation for fiscal responsibility. In keeping with that overarching principle, it is important to discuss the police elasticity of crime. There have been several studies that discuss the relationship between the number of police officers in a given area and the crime rate, but their findings are ambiguous at best. The most comprehensive study in the area was conducted by Aaron Chalfin and Justin McCrary in 2012. Chalfin and McCarary include factors and variables that are important to the City of Lino Lakes and that most other studies overlook. Chalfin and McCarary are careful to take into consideration the desire to not have government funds crowd out private precautionary 9 Regional Development Revised Forecast located in Appendix D Zo Data obtained from County Wide Record System spending. Chalfin and McCarary do not place the same, large value on the perception and feeling of safety that other studies do. While they are both important, the value of perception and feelings are difficult to quantify and may differ greatly from location to location. Chalfin and McCarary found, "Each dollar spent on police is associated with approximately $1.60 in reduced victimization costs, suggesting that U.S cities employ too few police." They also found that more violent and serious crimes are affected by the police to a greater extent than previously believed. In addition to the consequences of displacement and greater opportunity for crime, failing to make proper investments in police services could also reduce the City Council's ability to control and accurately forecast the budget. Insufficient staffing reduces police administration's ability to make intertemporal internal staffing adjustments. This inability can result in unavoidable overtime costs and employee turnover. Allocation and Deployment Recommendation for 2015 -2020 Based on the previously stated factors, it is recommended that the Lino Lakes Police Department add three full time officers in 2015. Once trained, two officers would be deployed to the patrol division and one deployed to investigations. The two additional patrol officers would be deployed as a Problem Response Team (PRT) to respond to specific, identified problems within the City of Lino Lakes. By adding the officers at the same time or prior to major construction in the City, the Problem Response Team can take an active role to prevent the problems in new developments rather than just responding to calls. By allocating one officer to investigations, fewer patrol resources will need to be shifted when major investigations occur. Development Specific Crime Prevention Initiatives If properly staffed at 3 additional officers, there are two main crime prevention programs that the Lino Lakes Police Department would initiate. The first is a voluntary registration at the park and ride. The registration would include schedules, contact information, crime prevention information, and a window sticker to help identify legitimate users of the space. The program would include partnerships with local business to give discounts to users who register for the program. For construction sites, the Problem Response Team will make contact with contractors and sub - contractors and provide them with a tool to document the serial numbers and description of the tools and materials used at the site. They would also provide a single point of contact who contractors can call when large amounts of copper or other materials are being delivered. The officers deployed to the PRT would also be tasked with surveillance at construction sites and the park and ride. Conclusion The Lino Lakes Police Department has a philosophy that has proven to be both efficient and effective. In order to maintain the current ability to prevent and react to crime, three additional FTEs need to be allocated for the 2015 budget. By adding three officers in 2015, we will be able to take the proactive prevention steps that may reduce our need for resources in the future. 2015 DRAFT BUDGET 7/14/14 Table of Contents Budget Preparation Calendar 1 Personnel Totals 2 2015 City Estimated Tax Levy 3 2015 Estimated City Tax Rate Computation 4 General Fund Revenues: Graph 5 Detail 6-8 General Fund Expenditures: Graph 10 Summary 11 Administration Mayor and Council 12-13 Administration 14-15 Elections 16-17 Cable TV 18-19 Charter Commission 20-21 Finance 22-23 Legal Consultants 24-25 Community Development Economic Development 26-27 Planning and Zoning 28'29 Engineering 30-31 Community Development 32-33 Environmental 34-35 Solid Waste Abatement 36-37 Forestry 38-39 Public Safety Police 40-41 Fire 42-43 Building Inspections 44-45 Public Services Streets 46-47 Fleet Management 48-49 Government Buildings 50-51 Parks 52-53 Recreation 54-55 Others/Summary by Category 56 City of Lino Lakes 2015 Budget Preparation Calendar • Jan -May — City Council provides direction on budget parameters. • April 14 — Budget worksheets and calendars distributed to Directors. • May 9 — Departmental budget requests are submitted. • May 12 — June 30 — City Administrator and Finance Director review requests with Directors and develop proposed 2015 Budget. Proposed budget distributed to City Council. • July 7 - City Council holds initial work session on 2015 Budget. • July 7 - August 31 — City Council scheduled work sessions on 2015 Budget. • September 3 — Follow-up City Council budget work session. • September 8 — City Council approves proposed 2015 Budget and Tax Levy and sets Truth in Taxation hearing dates. • By September 30 - Preliminary Tax Levy and public hearing dates are certified to Anoka County Auditor. • October 10 — December 5 - Follow -up City Council budget work sessions. • Mid- November— County mails Truth in Taxation notices to taxpayers. • December 8 — City Council holds Public Hearing. City Council adopts final 2015 Budget and Tax Levy. • By December 28 — City certifies final 2015 Budget and Tax Levy to Anoka County Auditor. CITY OF LINO LAKES PERSONNEL-TOTAL 2013 2014 2015 ADMINISTRATION 3.500 3.500 4.000 FINANCE 3.000 3.000 3.000 ECONOMIC DEVELOPMENT 1.000 PLANNING & ZONING 1.000 1.000 1.000 COMMUNITY DEVELOPMENT 2.000 2.000 2.000 ENVIRONMENTAL 0.350 0.350 0.350 SOLID WASTE 0.300 0.300 0.300 FORESTRY 0.350 0.350 0.350 POLICE 28.000 28.000 30.500 FIRE 2.500 BUILDING INSPECTIONS 2.500 2.000 2.000 STREETS 7.000 7.000 7.000 FLEET 1.000 1.000 1.000 GOVERNMENT BUILDINGS PARKS 5.200 5.200 5.200 RECREATION 3.200 3.200 3.200 TOTAL GENERAL 58.400 56.900 62.400 WATER 2.300 2.300 2.300 SEWER 2.300 2.300 2.300 GRAND TOTAL 63.000 61.500 67.000 Personnel are shown as Full Time Equivalents (FTE) 2 General Fund Special Levy - Special Levy - Special Levy - City of Lino Lakes 2015 Estimated Tax Levy Levy PERA Contribution Total Operating Levy* Target /Kohls Abatemt Legacy/YMCA Abatemt 2006C Adopted Adopted Estimated Difference 2013 2014 2015 2014 -2015 7,140,310 7,098,922 8,590,161 1,491,239 50,228 7,190,538 7,098,922 8,590,161 1,491,239 Debt Levy Certificate of Indebtedness 2010 Certificate of Indebtedness 2011 Certificate of Indebtedness 2012 Certificate of Indebtedness 2013 Certificate of Indebtedness 2014 Taxable G.O. Imp Bond 2003B G.O. Improvement Bond 2005A G.O. Improvement Refunding Bond 2005B (1) G.O. Tax Abatement Bond 2006C (2) G.O. CIP Refunding Bond 2006E (3) G.O. Bond 2012A (Signal Project) (1) Total Debt Levy Total Levy * Includes MVHC (1) Levy result of Voter - Approved Referendum (2) Levy result of participation in YMCA project (3) Levy result of Civic Complex Construction. 64,890 - 42,851 43,481 54,469 53,561 54,086 70,034 69,615 - 177,952 23,781 - 134,528 155,782 - 245,511 255,381 264,458 459,060 443,940 449,820 174,943 179,563 1,025, 090 1,197,122 1,195,494 8,215,628 8,296,044 9,785,655 3 (43,481) 525 (419) 177,952 (155,782) 9,077 5,880 4,620 (1,628) 1,489,611 CITY OF LINO LAKES 2015 General Fund Budget /Gap Analysis Net Tax Capacity Calculation Taxable Market Value Annual % Change Total Net Tax Capacity Value Less FD Contribution in Value Less Captured Value for Tax Increment Total Net Tax Capacity Value Annual % Change Total Levy Less FD Distribution Actual 2013 Actual 2014 Estimate 2015 1,519,857,242 (7.35 %) 16,601,721 1,205,912 234,159 1, 509, 921,169 (0.65 %) 16,447,372 1,063,999 234,925 1,701,495,382 12.69% 18,534,165 1,198,996 264,732 15,161,650 (7.96 %) 15,148,448 Net Tax Capacity Rate Calculation Total Net Levy for Tax Rate Annual % Change 'Projected CiityTax Capacity Rate 2013 8,215,628 1,124,143 (0.09 %) 2014 8,296,044 1,226,988 17,070,437 12.69% 2015 9,785,655 1,382,665 7,091,485 0.36% 46.774% 7,069,056 (0.32 %) 46.665% 8,402,990 18.87% 9.225% TAX CAPACITY RATE GAP Levy Required for Estimated 2015 2015 levy at 2014 rate of 46.665% Adjustment Needed to Maintain 2014 Tax Rate 9,785,655 9,348,621 437,034-1 4 City of Lino Lakes 2015 Draft General Fund Revenues Investment Licenses & Interest Permits 0.29% 4.31% Type Intergovernmental Fines & Forfeitures Charges for Services Property Taxes Licenses & Permits Investment Interest Misc Total 5 Amount Percent $490,000 4.81% 130,500 t28% 294,550 2.89% 8,695,161 85.32% 439,100 4.31% 30,000 0.29% 111,500 1.09% $10,190,811 100.00% CITY OF LINO LAKES 2015 PROPOSED GENERAL FUND REVENUE Staff Council Account Actual Actual Budget YTD Proposed Prelim Adopted Number 2012 2013 2014 2014 2015 2015 2015 Property Taxes General Property Tax 101- 3010 -000 6,082,397 6,126,879 7,098,922 0 8,590,161 Delinquent taxes 101- 3020 -000 104,943 91,591 120,000 0 90,000 Delinquent taxes - Tax Abatements 101- 3025 -000 228 147 0 0 0 Manufactured Home Tax 101- 3030 -000 0 0 0 0 Fiscal Disparities 101- 3040 -000 995,230 958,004 0 0 0 Fiscal Disparities - Tax Abatements 101 - 3045 -000 0 0 0 0 Excess Tax Increments 101 - 3050 -000 635 11,180 0 0 0 Tax Abatements 101 - 3055 -000 0 0 0 0 Tax Forfeits 101 - 3060 -000 0 0 0 0 Penalties & Interest 101 - 3150 -000 14,257 16,631 15,000 0 15,000 7,197,690 7,204,432 7,233,922 0 8,695,161 0 0 Special Assessments Current Assessments 101 -3110 -000 19,101 3,985 19,101 3,985 0 0 0 0 0 0 0 0 0 0 Intergovernmental Revenue Federal COP Grant 101 -3315 -000 0 0 0 0 0 Other Federal Revenue 101- 3319 -000 0 0 0 0 0 Local Government Aid 101 - 3340 -000 0 0 0 0 0 Market Value Homestead Credit 101- 3341 -000 4,594 3,988 0 0 0 Municipal State Aid 101- 3345 -000 218,473 231,753 230,000 120,489 240,000 Police State Aid 101- 3346 -000 163,311 199,076 165,000 0 190,000 Other State Revenue 101 -3348 -000 15,478 18,968 35,000 0 20,000 Anoka County Solid Waste 101 - 3360 -000 40,870 45,831 35,000 0 40,000 Anoka County Special Detail 101 - 3364 -000 0 0 0 0 0 Liveable Communities Grant 101- 3370 -000 0 0 0 0 0 442,726 499,616 465,000 120,489 490,000 0 0 Business Licenses and Permits Liquor License - Bar 101 -3201 -000 13,500 13,500 13,500 100 13,500 Liquor License - Beer 101- 3202 -000 200 500 600 167 600 Off -Sale Liquor 101 - 3203 -000 1,400 2,067 1,400 33 1,600 Sunday Liquor License 101 - 3204 -000 800 800 800 67 800 Club Liquor License 101 - 3205 -000 300 500 300 0 500 Beer Permit 101 - 3206 -000 0 0 100 0 100 Investigation Fee 101- 3208 -000 450 700 450 788 450 Garbage Removal License 101- 3209 -000 0 2,355 1,200 210 1,200 Temporary Consumption Permit 101 - 3210 -000 300 350 300 150 300 Cigarette License 101 -3211 -000 600 600 500 8 600 Contractor's License 101 -3213 -000 9,368 9,206 10,000 5,084 10,000 Rental Housing License 101- 3215 -000 6,698 6,618 5,000 1,013 7,000 Kennel License 101- 3218 -000 0 0 0 0 0 Dance 101 - 3219 -000 270 235 300 35 250 Fireworks License 101- 3220 -000 200 200 100 100 200 Peddlers License 101 - 3223 -000 750 1,500 1,000 1,000 1,000 Gambling Tax 101- 3224 -000 748 786 800 413 800 Lodging Tax 101- 3225 -000 53,337 60,770 50,000 12,657 60,000 88,921 100,687 86,350 21,825 98,900 0 0 6 CITY OF LINO LAKES 2015 PROPOSED GENERAL FUND REVENUE Staff Council Account Actual Actual Budget YTD Proposed Prelim . Adopted Number 2012 2013 2014 2014 2015 2015 2015 Non - Business Licenses and Permits Building Permits 101- 3250 -000 124,728 173,465 179,000 52,808 180,000 Plan Inspection Fees 101 -3251 -000 64,411 88,800 101,000 27,548 101,000 Erosion Control Permits 101 - 3252 -000 4,050 5,100 7,800 2,100 7,500 Plumbing Permits 101 - 3253 -000 9,507 13,341 10,000 4,865 13,000 Mechanical Permits 101 - 3254 -000 14,343 31,820 20,000 7,148 25,000 Septic Plumbing Permit 101 - 3255 -000 3,140 3,700 3,000 400 3,000 Septic System Permit 101- 3256 -000 2,850 4,650 3,000 600 3,000 Fence Permit 101 - 3259 -000 1,310 1,740 1,500 260 1,500 Dog License 101 - 3260 -000 1,797 1,736 1,500 692 1,700 Sign Permit 101 - 3262 -000 910 1,545 1,500 1,270 1,500 Road Overweight Permit 101 - 3263 -000 60 0 500 0 0 Underground Utility Permit 101- 3264 -000 450 1,550 1,000 850 1,000 Miscellaneous Permits 101 - 3266 -000 1,775 1,130 2,000 128 2,000 229,331 328,577 331,800 98,669 340,200 0 0 Charges for Services Land Use Fee 101 - 3265 -000 920 2,370 1,500 800 1,500 Sale of Supplies 101- 3404 -000 790 69 100 198 100 Assessment Searches 101 - 3405 -000 940 720 500 160 750 Election Filing Fees 101 - 3409 -000 0 25 0 0 0 Return Check Fee 101 -3413 -000 30 0 0 60 0 Materials for Resale 101- 3416 -000 886 0 0 1 0 Aerial Map Fee 101 -3417 -000 10,530 3,150 5,000 90 5,000 Public Works Fees 101 - 3433 -000 3,003 4,632 3,000 144 3,500 Other Park Revenues 101 - 3470 -000 5,882 10,381 0 409 7,500 Other Recreation Fees 101 - 3472 -000 0 10,000 10,000 0 10,000 22,981 31,347 20,100 1,862 28,350 0 0 Public Safety Police Reports 101- 3420 -000 1,409 951 1,500 578 1,200 Police Other Revenues 101 - 3422 -000 221,212 209,848 150,000 52,880 200,000 Common Space Revenues 101 - 3423 -000 13,595 0 0 0 0 236,216 210,799 151,500 53,458 201,200 0 0 Municipal Fines Fines & Forfeits 101 - 3510 -000 105,889 78,010 110,000 31,295 90,000 ACE Fees 101 -3511 -000 49,767 40,269 30,000 9,360 40,000 Driving Diversion Program (DDP) 101- 3512 -000 300 800 500 0 500 155,956 119,079 140,500 40,655 130,500 0 0 Investments Interest on Investments 101 - 3620 -000 38,603 38,093 30,000 0 30,000 Change in Fair Value of Investments 101 -3621 -000 0 (50,343) 0 0 0 38,603 (12,250) 30,000 0 30,000 0 0 7 CITY OF LINO LAKES 2015 PROPOSED GENERAL FUND REVENUE Staff Council Account Actual Actual Budget YTD Proposed Prelim Adopted Number 2012 2013 2014 2014 2015 2015 2015 Administrative Charges Administrative Charge - Bonds 101- 3490 -000 0 0 0 0 0 Investment Management Charge 101 - 3494 -000 50,000 50,000 50,000 0 50,000 Administrative Charge - Escrows 101 - 3493 -000 0 0 0 0 0 Administrative Charge - TIF 101- 3491 -000 0 0 0 0 0 Engineering /Planning Charges 101- 3492 -000 6,409 24,968 10,000 7,128 15,000 56,409 74,968 60,000 7,128 65,000 0 0 Miscellaneous Use of Fund Reserves 0 0 165,947 0 Transfer From Other Funds 101- 3920 -000 0 0 121,656 0 0 Circle Pines Gas Franchise 101- 3350 -000 46,178 61,280 50,000 35,865 60,000 Other Solid Waste 101 - 3361 -000 19,297 1,347 4,000 689 4,000 SAC /Surcharge Fee 101 -3414 -000 973 1,822 1,000 547 2,000 Building Rentals 101- 3640 -000 0 0 0 0 0 Gambling Ordinance Funding 101 - 3710 -000 0 0 0 0 0 Donations 101 - 3720 -000 2,910 0 5,000 5,000 2,000 Other Grants (Non -govt) 101- 3725 -000 0 0 0 0 0 Refunds & Reimbursements 101- 3730 -000 58,416 38,092 25,000 4,228 30,000 Tree Refunds - Escrows 101- 3631 -000 0 0 0 0 0 Cable TV 101 - 3630 -000 48,824 37,500 25,000 25,000 12,500 Miscellaneous Revenue 101 - 3810 -000 1,025 5,229 1,000 0 1,000 Sale of Fixed Assets 101 - 3910 -000 0 0 0 0 0 177,623 145,270 398,603 71,329 111 ,500 0 0 Total Revenues 8,665,557 8,706,510 8,917,775 415,415 10,190,811 0 0 10,190,811 8 THIS PAGE LEFT INTENTIONALLY BLANK 9 City of Lino Lakes 2015 Draft General Fund Expenditures Public Services 27.29% Other 6.77% Administration 12.74% Public Safety 46.48% Community Development 6.72% Type Administration Community Development Public Safety Public Services Other Total Amount Percent $1,298,707 684,545 4,737,076 12.74% 6.72% 46.48% 2,780,983 27.29% 689,500 6.77% $10,190,811 100.00% 10 CITY OF LINO LAKES 2015 GENERAL FUND BUDGET PROPOSED EXPENDITURES Staff Council Actual Actual Budget YTo Requested Preliminary Adopted DEPT# DESCRIPTION 201e 2013 2014 2014 2015 2015 2015 ADMINISTRATION 401 MAYOR AND COUNCIL 64,124 61,937 75,072 13,521 73,272 0 0 402 ADMINISTRATION 375,644 334,192 386,630 111,794 530,543 0 0 *03 ELECTIONS 18.190 12,795 23,294 3,254 16,050 0 0 404 CABLE TV 1,984 1.822 2,284 433 2.284 0 0 405 CHARTER ADMINISTRATION 1,486 818 1.500 458 2.500 407 FINANCE 488.068 494,196 514,719 233.619 534.05e 0 0 414 LEGAL CONSULTANTS 137.273 123,111 140.000 44,823 140.000 0 0 TOTAL ADMINISTRATION 1.088.769 1.028.871 1.143.499 407.902 1.298.707 0 0 COMMUNITY DEVELOPMENT 415 ECONOMIC DEVELOPMENT 139,219 114,229 96.938 19.126 101,388 0 0 416 PLANNING AND ZONING 93.760 98.851 117.688 31.968 119.384 0 0 417 ENGINEERING 30.637 108.700 101.900 25.692 103.576 0 0 418 COMMUNITY DEVELOPMENT 197.137 198.407 208.451 62.048 212,613 0 0 461 ENVIRONMENTAL 71,410 55.691 62.001 13,144 82.567 0 0 482 SOLID WASTE ABATEMENT 58.928 43.10* 86.789 11.054 37.678 0 0 463 FORESTRY 42.770 41,218 46.744 13.468 47,331 0 0 TOTAL COMMUNITY DEVELOPMENT 693.861 658.200 070.461 176.499 684.545 0 0 PUBLIC SAFETY 420 POLICE PROTECTION 3.141,257 3.055.891 3.158,278 973.708 3.393.580 0 0 421 FIRE PROTECTION 542.779 01.770 507.712 253,857 1.1*7.935 0 0 422 BUILDING INSPECTIONS 197.047 209.304 215.284 60,260 195.561 0 V TOTAL PUBLIC SAFETY 3.801.683 3.776.905 3.881.274 1.287.825 4.737.076 0 0 PUBLIC SERVICES 430 STREETS 835,323 894794 905796 234.578 1,005,894 0 0 431 FLEET MANAGEMENT 381.543 388.642 300.804 104.156 400,944 0 0 432 GOVERNMENT BUILDINGS 437.307 401.049 393.183 196.983 407.568 0 0 450 PARKS DEPARTMENT 591.451 546.132 570,551 168,473 659.263 0 0 *51 RECREATION 277.013 286.120 287.227 90.030 307.314 0 0 TOTAL PUBLIC SERVICES 2.532.637 2.526.737 2.607.541 854.201 2.780.983 0 0 OTHERS 499 CONTINGENCY/TRANSFERS/OTHERS 842,250 565,789 615.000 515,000 689,500 0 0 TOTAL OTHERS 842,250 565,789 615,000 515,000 689,500 0 0 TOTAL GENERAL FUND EXPENDITURES 9,039,200 8,556,562 8,917,775 3,241,427 10,190,811 11 CITY OF LINO LAKES MAYOR AND COUNCIL (101 -401) BUDGET DETAIL Object Code 4101 -000 Salaries Mayor 6,397 Council 5,118 26,871 Additional meetings - 24 special meetings x $40 /mtg x 5 4,800 4200 -000 Office Supplies Signature stamps, name plates, special meeting expenses 4300 -000 Professional Services Strategic Planning /Goal Setting Consultant 4330 -000 Travel & Tuition Registration/Travel /Meals /Lodging for: - League of MN Cities Conference - Elected Official Orientation 4343 -000 Newsletter Printing, Publishing & Postage Costs 4360 -000 Insurance Errors & Omissions Coverage 4452 -000 Subscriptions & Dues League of Minnesota Cities 4900 -000 City Marketing Community Celebration Flowers, Plaques & Awards Employee Appreciation Blue Heron Float Maintenance 12 0 2,500 1,500 6,500 6,500 16,000 2,000 CITY OF LINO LAKES MAYOR AND COUNCIL (101 -401) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 29,544 29,064 31,671 9,581 31,671 PERA 4121 -000 1,198 1,179 1,584 479 1,584 SOCIAL SECURITY 4122 -000 1,202 1,194 2,423 279 2,423 LIFE INSURANCE 4133 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 67 74 94 63 94 32,011 31,511 35,772 10,402 35,772 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 16 0 0 0 0 0 0 16 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 1,920 261 2,500 0 2,500 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 1,429 844 1,500 315 1,500 PRINTING & PUBLISHING 4340 -000 656 2,404 1,000 1,581 2,500 NEWSLETTER 4343 -000 6,280 4,776 10,000 931 6,500 INSURANCE 4360 -000 6,076 4,797 7,000 0 6,500 SUBSCRIPTIONS & DUES 4452 -000 14,962 15,429 15,800 0 16,000 CITY MARKETING 4900 -000 790 1,915 1,500 276 2,000 32,113 30,426 39,300 3,103 37,500 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL MAYOR AND COUNCIL 64,124 61,937 75,072 13,521 73,272 0 0 13 CITY OF LINO LAKES ADMINISTRATION (101 -402) BUDGET DETAIL Object Code 4101 -000 Salaries 100% of City Administrator 100% of City Clerk 100% of Deputy Clerk New - 100% Asst. to Administrator 338,107 4106 -000 Temporaries 14,950 New - Scanning 4300 -000 Professional Services 8,500 Drug /Alcohol testing Training Arbitration Web Consulting 4310 -000 Labor Consultants Labor relations, employment law, contract negotiations, arbitration Compensation Study 9,000 30,000 39,000 4321 -000 Telephone - Cellular 360 4330 -000 Travel & Tuition 5,500 League of MN Cities Conference ICMA National Conference MAMA meetings MCMA Annual Conference MPELRA Conferences City Clerk Certification MCFOA Conference Mileage reimbursement 4340 -000 Printing & Publishing 3,000 Legal publications, employment ads, etc. 4452 -000 Subscriptions & Dues 1,500 MAMA, ICMA, MCMA, MCFOA 4410 -000 Contracted Services 6,500 Web site development _ &. maintenance ___ Code on -line Shred -it Metro I -net Laserfisch Document Imaging - Annual Licensing 5000 -000 Capital Outlay Metro I -net Laserfisch Document Imaging System 14 CITY OF LINO LAKES ADMINISTRATION (101 -402) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 271,196 239,170 271,457 74,426 338,107 OVERTIME 4102 -000 197 0 0 0 0 TEMPORARIES 4106 -000 0 4,599 0 5,387 14,950 WELLNESS PROGRAM 4108 -000 1,280 630 720 120 720 PERA 4121 -000 19,133 17,340 19,681 5,537 26,479 SOCIAL SECURITY 4122 -000 19,346 17,637 20,766 6,014 27,009 ICMA EMPLOYER 4123 -000 0 0 0 0 0 HEALTH INSURANCE 4131 -000 33,143 28,210 34,221 8,137 50,051 LIFE & DISABILITY INSURANCE 4133 -000 959 806 1,080 336 1,330 DENTAL INSURANCE 4134 -000 1,649 1,462 1,764 623 2,016 VEHICLE ALLOWANCE 4135 -000 3,600 3,600 3,600 1,200 3,600 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 1,874 1,805 1,481 987 1,921 352,377 315,259 354,770 102,767 466,183 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 218 0 0 0 0 0 0 SMALL TOOLS 4240 -000 0 0 0 0 0 0 0 218 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 1,899 4,095 8,500 3,862 8,500 LABOR CONSULTANTS 4310 -000 9,555 4,228 9,000 374 39,000 TELEPHONE 4321 -000 220 360 360 120 360 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 3,198 4,826 4,500 1,744 5,500 PRINTING & PUBLISHING 4340 -000 2,339 1,308 3,000 245 3,000 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 860 655 1,500 170 1,500 18,071 15,472 26,860 6,515 57,860 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 4,978 3,461 5,000 2,512 6,500 4,978 3,461 5,000 2,512 6,500 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ADMINISTRATION 375,644 334,192 386,630 111,794 530,543 0 15 CITY OF LINO LAKES ELECTIONS AND VOTERS REGISTRATION (101-403) BUDGET DETAIL Object Code 4101-000 Salaries Primary and General Elections - 7 Precincts 8,500 4200-000 Office Supplies 800 Supplies for elections 4322-000 Postage 500 Mail Notices 4330-000 Travel & Tuition 0 Election judge training sessions 4340-000 Printing & Publishing 1,500 Print election ballots 4410-000 Contracted Services 100 Accuvote Maintenance Agreements 5000-000 Capital Outlay 4,600 Vote Scanners per Anoka County Agreement 16 CITY OF LINO LAKES ELECTIONS AND VOTERS REGISTRATION (101 -403) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 17,287 7,562 18,000 0 8,500 SOCIAL SECURITY 4122 -000 9 0 0 0 0 WORKERS COMPENSATION 4151 -000 71 48 67 45 50 17,367 7,610 18,067 45 8,550 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 776 98 800 0 800 776 98 800 0 800 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 POSTAGE 4322 -000 408 0 500 0 500 TRAVEL & TUITION 4330 -000 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 542 2,147 600 0 1,500 950 2,147 1,100 0 2,000 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 97 0 100 60 100 97 0 100 60 100 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 2,940 3,227 3,149 4,600 0 2,940 3,227 3,149 4,600 0 TOTAL ELECTIONS 19,190 12,795 23,294 3,254 16,050 0 0 19,190 12,795 23,294 3,254 16,050 0 0 17 CITY OF LINO LAKES CABLE TV (101 -404) BUDGET DETAIL Obiect Code 4106 -000 Temporaries Cable TV Tech to videotape Council, Park Board & Planning & Zoning Meetings @ $12.87/hr* 3 hrs /mtg* 60 mtgs 4200 -000 Office Supplies Recordable dvds 1,600 50 5000 -000 Capital Outlay 500 18 CABLE TV (101 -404) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES TEMPORARIES 4106 -000 1,494 1,440 1,600 396 1,600 SOCIAL SECURITY 4122 -000 114 110 123 30 123 WORKER'S COMPENSATION 4151 -000 7 6 11 7 11 1,615 1,556 1,734 433 1,734 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 50 0 50 SMALL TOOLS 4240 -000 0 0 0 0 0 0 0 0 0 50 0 50 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 369 266 500 0 500 369 266 500 0 500 0 0 TOTAL CABLE TV 1,984 1,822 2,284 433 2,284 0 0 19 CITY OF LINO LAKES CHARTER ADMINISTRATION (101-405) BUDGET DETAIL Object Code 4300-000 Professional Services 1,000 Time Savers - Minutes 4300-999 Professional Services - Charter Commission Directed Timesavers - Minutes Printing, Postage & Misc. Expenses 4301-000 Municipal Attorney 4340-000 Printing & Publish ling 4343-000 Newsletter Possible newsletter articles 20 1,500 CITY OF LINO LAKES CHARTER ADMINISTRATION (101 -405) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES 4300 -000 0 225 0 164 1,000 0 0 PROF SERVICES - CHARTER COMM 4300 -999 1,486 593 1,500 294 1,500 0 0 MUNICIPAL ATTORNEY 4301 -000 0 0 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 0 0 LEGAL NOTICES 4344 -000 0 0 0 0 0 0 0 1,486 818 1,500 458 2,500 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL CHARTER ADMINISTRATION 1,486 818 1,500 458 2,500 0 0 21 CITY OF LINO LAKES FINANCE (101 -407) BUDGET DETAIL Object Code 4101 -000 Salaries 100% of Director of Finance 100% of Accountant III 75% of Accounts Payable /Payroll Tech 25% of Accounting Clerk /PC Tech 4200 -000 Office Supplies Payroll & A/P check blanks and other financial forms 4308 -000 Auditor Estimated cost of Independent Annual Audit 4310 -000 Other Consultants Metro -Inet IT services, misc. Finance Software Subscription 86,000 22,000 236,925 900 14,900 108,000 4330 -000 Travel & Tuition 4,000 4340 -000 Printing & Publishing 700 Publish Budget and Financial Reports 4342 -000 Truth In Taxation 1,900 City share of property specific notices 4452 -000 Subscriptions & Dues 900 MGFOA Membership (2) 120 GFOA Membership 200 Cert. Of Achievement Program submission fee 420 Misc. publications 160 4410 -000 Contracted Services 100,000 Assessing Services - Anoka County 5000 -000 Capital Outlay 22 FINANCE (101 -407) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 215,943 225,259 231,148 69,235 236,925 OVERTIME 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 697 717 720 0 720 PERA 4121 -000 15,607 16,331 16,758 5,020 17,769 SOCIAL SECURITY 4122 -000 15,495 16,969 17,683 5,245 18,125 ICMA EMPLOYER CONTRIBUTION 4123 -000 1,750 1,744 1,800 1,761 1,800 HEALTH INSURANCE 4131 -000 33,583 24,499 22,361 8,509 23,519 LIFE & DISABILITY INSURANCE 4133 -000 778 793 932 332 952 DENTAL INSURANCE 4134 -000 1,325 1,462 1,638 623 1,638 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 1,652 1,623 1,279 839 1,310 286,830 289,397 294,319 91,564 302,758 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 317 1,117 900 140 900 SMALL TOOLS 4240 -000 0 0 0 0 0 317 1,117 900 140 900 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 AUDITOR 4308 -000 16,120 13,912 14,500 7,419 14,900 OTHER CONSULTANTS 4310 -000 82,412 86,011 97,500 33,575 108,000 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 2,328 2,303 4,000 447 4,000 PRINTING & PUBLISHING 4340 -000 704 658 700 148 700 TRUTH IN TAXATION 4342 -000 1,876 1,793 1,900 1,815 1,900 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 904 745 900 120 900 104,344 105,422 119,500 43,524 130,400 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 97,577 98,260 100,000 98,391 100,000 97,577 98,260 100,000 98,391 100,000 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FINANCE 489,068 494,196 514,719 233,619 534,058 0 0 23 CITY OF LINO LAKES LEGAL CONSULTANTS (101-414) BUDGET DETAIL 4301-000 Muncipal Attorney Consulting Attorney to City Council & Staff for municipal matters 4303-000 Prosecuting Attorney Consulting Services for Criminal Prosecutions 24 CITY OF LINO LAKES LEGAL CONSULTANTS (101 -414) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 OTHER SERVICES AND CHARGES MUNICIPAL ATTORNEY 4301 -000 39,223 25,614 35,000 19,320 35,000 CRIMINAL ATTORNEY 4303 -000 98,050 97,497 105,000 25,503 105,000 137,273 123,111 140,000 44,823 140,000 0 0 TOTAL LEGAL CONSULTANTS 137,273 123,111 140,000 44,823 140,000 0 25 ECONOMIC DEVELOPMENT (101-415) BUDGET DETAIL Object Code 4101-000 Salaries Economic Development Intern 4200-000 Office Supplies CITY OF LINO LAKES 1664 hrs @ $12/hr (32 hrs/wk) 4300-000 Professional Services Marketirig Materials Legacy/City 7.500 BRE Program Development 4Ohrs@175/hr 7.000 Pre Application Assistance 40 hrs @ 175/hr 7,000 4330-00 Travel & Tuition 400 Various Seminars & Related Travel Expense 21,500 4340-000 Printing & Publishing 400 4452-000 Subscriptions & Dues 300 Economic Development Association of MN Sensible Land Use Coalition Chamber of Commerce Professional Journals 4405-000 Tax Abatements 4410-000 Contracted Services 4900-000 City Marketing Lodging Tax Remittals - Pass Through to Twin Cities Gateway Covnention and Toursim Bureau 0 5000-000 �p��d� O O 57,000 26 CITY OF LINO LAKES ECONOMIC DEVELOPMENT (101 -415) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 72,350 42,300 0 0 0 TEMPORARIES 4106 -000 0 0 20,000 4,368 20,000 WELLNESS PROGRAM 4108 -000 289 64 0 0 0 PERA 4121 -000 5,245 1,731 0 0 0 SOCIAL SECURITY 4122 -000 5,226 2,687 1,530 334 1,530 HEALTH INSURANCE 4131 -000 5,508 2,126 0 0 0 LIFE INSURANCE 4133 -000 273 89 0 0 0 DENTAL INSURANCE 4134 -000 471 161 0 0 0 WORKER'S COMPENSATION 4151 -000 548 155 108 0 108 89,910 49,313 21,638 4,702 21,638 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 150 0 150 0 0 150 0 150 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 414 2,942 26,250 2,000 21,500 PLANNING CONSULTANT 4306 -000 0 0 0 0 0 LIVEABLE COMMUNITIES 4314 -000 0 0 0 0 0 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 258 0 500 0 400 PRINTING & PUBLISHING 4340 -000 126 0 500 0 400 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 570 250 400 400 300 CITY MARKETING 4900 -000 47,941 61,724 47,500 12,024 57,000 49,309' 64,916 75,150 14,424 79,600 0 0 CONTRACTUAL SERVICES TAX ABATEMENTS CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4405 -000 0 0 0 0 0 0 0 4410 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5000 -000 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 139,219 114,229 96,938 19,126 101,388 0 27 CITY OF LINO LAKES PLANNING AND ZONING (101-416) BUDGET DETAIL Object Code 4101-000 Salaries 100% of City Planner 4200-000 Office Supplies Public/Advisory Meeting Supplies 4300-000 Professional Services Legal Assistance Ordinance Updates GIS mapping updates FEMA/Zoning/Other 30 hrs @ $145/ hr 30 hr @ $120/hr 4,350 3,600 4330-000 Travel & Tuition Sensible Land Use Coalition membership and other programs/wkshps 500 MnAPA conference: 1 staff @ est. $500 500 P& Z Workshops incl mileage for 7 members 400 misc. mileage 150 Computer Training 150 4331-000 Stipend Commissioners - 6 @ $50 x 12 mtgs; Chair $75 x 12 mtgs 4340-000 Printing and Publishing Maps 4452-000 Subscriptions & Dues APA membership misc. reference resources 4410-000 Contracted Services misc. deliveries/other Consultant Services - Small Area Plans ArcView Annual Maint. Permit Works Annual Maint. 5000-000 Capital Outlay 100 hrs @$150/hr 28 500 200 400 15,000 500 2,400 67,486 200 7,950 1,700 4,500 250 700 18,300 CITY OF LINO LAKES PLANNING AND ZONING (101 -416) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 48,467 56,302 65,124 20,011 67,486 OVERTIME 4102 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 2,911 4,082 4,722 1,451 5,061 SOCIAL SECURITY 4122 -000 3,675 4,297 4,982 1,516 5,163 HEALTH INSURANCE 4131 -000 4,172 5,159 5,789 2,334 6,943 LIFE INSURANCE 4133 -000 165 211 266 97 274 DENTAL INSURANCE 4134 -000 310 447 504 208 504 REEMPLOYMENT INSURANCE 4141 -000 13,872 0 0 0 0 WORKER'S COMPENSATION 4151 -000 403 215 351 234 363 73,975 70,713 81,738 25,851 85,794 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 182 0 200 135 200 182 0 200 135 200 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 4,427 2,901 10,000 385 7,950 PLANNING CONSULTANT 4306 -000 0 0 0 0 0 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 60 717 1,900 19 1,700 STIPEND 4331 -000 3,000 3,700 4,500 900 4,500 PRINTING & PUBLISHING 4340 -000 232 25 350 0 250 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 475 540 700 540 700 CITY MARKETING 4900 -000 0 0 0 0 0 8,194 7,883 17,450 1,844 1 5,100 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 11,409 20,255 18,300 4,136 18,300 11,409 20,255 18,300 4,136 18,300 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL PLANNING AND ZONING 93,760 98,851 117,688 31,966 119,394 0 0 29 ENGINEERING (101-417) BUDGET DETAIL Object Code CITY OF LINO LAKES 4300-000 Professional Service Traffic Counts 2.500 Engineering Consultant (hourly) 42.000 4410-000 Contractual Services Engineering Consultant (Retainer) 57.076 Contracted Svcs: Annual Maintenance - Trimble GPS Software Maintenance Agmt 1.500 Arc View Annual Maintenance 500 5000-000 Capital Outlay NOTE: 1) Engineering Expenditures included elsewhere: Water Department 25.000 Sewer Department (estimate) 25.000 Streets Dept. (contracted storm sewer) 15.000 Pavement Management (estimate) 40.000 105,000 Total Engineering including Comm. Dev. 208,576 2) General Engineering Com. Dev 58.778 Water Dept 11.670 Sewer Dept. 11,670 Total 82,116 30 44,500 CITY OF LINO LAKES ENGINEERINGf101 -417) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 0 0 0 0 0 0 0 OVERTIME SALARIES 4102 -000 0 0 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 0 0 PERA 4121 -000 0 0 0 0 0 0 0 SOCIAL SECURITY 4122 -000 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 -000 0 0 0 0 0 0 0 LIFE & DISABILITY INSURANCE 4133 -000 0 0 0 0 0 0 0 DENTAL INSURANCE 4134 -000 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 26,817 53,049 44,500 11,026 44,500 TELEPHONE 4321 -000 0 0 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 0 0 TRAVEL & TUITION 4330 -000 0 0 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 0 0 26,817 53,049 44,500 11,026 44,500 0 0 CONTRACTUAL SERVICES ENGINEERING CONSULTANT 4410 -000 56,573 55,651 55,400 14,666 57,076 CONTRACTED SERVICES 0 0 2,000 0 2,000 56,573 55,651 57,400 14,666 59,076 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 7,247 7,247 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ENGINEERING 90,637 108,700 101,900 25,692 103,576 0 0 31 CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101-418) BUDGET DETAIL Obiect Code 4101-000 Salaries 100% of Community Development Director 1 00% of Community Development Assistant 165,156 *�04200-000 f� VU Office Supplies 100 4300-00 Professional Services 7,00 DataViewAnnual Service and Maintenance 5.000 Mapping and Database Design 2.000 4321f00 Telephone 'Cellular 250 4330-000 Travel & Tuition 900 Seminars, Conferences & Mileage 500 Training 400 4340-000 Printing & Publishing 4452-000 Subscriptions & Dues APA/AICP Membership: 1 staff *900-000 City Marketing 4410-000 Contracted Services Anoka County GIS ArcView Maint. 5000-000 Capital Outlay Office Equipment/Storage 32 300 500 250 600 0 CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101 -418) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 155,946 159,300 161,918 48,413 165,156 OVERTIME 4102 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 720 0 720 0 720 PERA 4121 -000 11,306 11,549 11,739 3,510 12,387 SOCIAL SECURITY 4122 -000 12,184 12,570 12,387 3,877 12,634 ICMA EMPLOYER CONTRIBUTION 4123 -000 440 1,946 2,000 1,581 2,000 HEALTH INSURANCE 4131 -000 7,480 7,301 7,200 2,400 7,200 LIFE INSURANCE 4133 -000 581 571 641 238 652 DENTAL INSURANCE 4134 -000 471 0 1,008 0 1,008 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 1,017 1,046 938 619 956 190,145 194,283 198,551 60,638 202,713 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 54 100 115 100 0 54 100 115 100 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 3,589 1,272 7,000 340 7,000 PLANNING CONSULTANT 4306 -000 0 0 0 0 0 TELEPHONE 4321 -000 211 35 250 0 250 POSTAGE 4322 -000 302 0 0 0 0 TRAVEL & TUITION 4330 -000 713 496 900 0 900 PRINTING & PUBLISHING 4340 -000 0 0 250 0 250 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 1,035 0 600 525 600 CITY MARKETING 4900 -000 62 0 0 0 0 5,912 1,803 9,000 865 9,000 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 1,080 267 800 430 800 1,080 267 800 430 800 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 197,137 196,407 208,451 62,048 212,613 0 0 33 CITY OF LINO LAKES ENVIRONMENTAL (101 -461) BUDGET DETAIL Object Code 4101 -000 Salaries 27,323 35% of Environmental Coordinator 4106 -000 Temporaries 4211 -000 Maintenance Supplies Chemicals, seed, etc. 4240 -000 Small Tools Shovels, Rakes, etc. 15,666 900 300 4300 -000 Professional Services Ecologist, Hydrologist - Environmental Reviews /Research & Development 1,000 Resource Management Planning 4321 -000 Telephone - Cellular 250 1 staff at $20 /month x 12 4330 -000 Travel & Tuition Various Training Seminars, Conferences, Mileage: Env.Board and 1 staff 1,300 4331 -000 Stipend Commissioners - 6 @ $50 x 12 mtgs; Chair $75 x 12 mtgs 4,500 4452 -000 Subscriptions & Dues Professional Memberships & Journals 250 4410 -000 Contracted Services ArcGIS Annual Maintenance 1,000 1,000 5000 -000 Capital Outlay 34 ENVIRONMENTAL (101 -461) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 25,716 27,179 26,787 8,036 27,323 OVERTIME 4102 -000 0 0 1,000 0 1,000 TEMPORARIES 4106 -000 27,473 15,666 15,000 0 15,666 WELLNESS PROGRAM 4108 -000 246 189 180 0 180 PERA 4121 -000 1,864 1,971 2,015 583 2,124 SOCIAL SECURITY 4122 -000 4,028 3,207 3,273 613 3,365 ICMA EMPLOYER CONTRIBUTION 4123 -000 125 289 500 149 500 HEALTH INSURANCE 4131 -000 1,928 1,882 2,026 824 2,430 LIFE INSURANCE 4133 -000 97 95 107 40 109 DENTAL INSURANCE 4134 -000 165 171 176 73 176 WORKER'S COMPENSATION 4151 -000 270 257 237 157 244 61,912 50,906 51,301 10,475 53,117 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 -000 1,053 185 900 169 900 SMALL TOOLS 4240 -000 144 148 500 32 300 1,197 333 1,400 201 1,200 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 640 153 2,000 0 1,000 TELEPHONE 4321 -000 407 0 250 79 250 POSTAGE 4322 -000 0 329 0 0 0 TRAVEL & TUITION 4330 -000 944 1,210 1,300 674 1,300 STIPEND 4331 -000 3,150 2,630 4,500 700 4,500 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 UNIFORMS 4370 -000 0 0 0 0 0 RENTED EQUIPMENT 4415 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 30 130 250 15 200 5,171 4,452 8,300 1,468 7,250 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 3,130 0 1,000 1,000 1,000 5000 -000 3,130 0 1,000 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ENVIRONMENTAL 71,410 55,691 62,001 13,144 62,567 0 0 35 CITY OF LINO LAKES SOLID WASTE ABATEMENT (101-462) BUDGET DETAIL Object Code 4101-000 Salaries 23,419 30% of Environmental Coordinator 4330-000 Travel & Tuition 200 4340-000 Printing & Publishing Notices for Recycling Days, Earth Day, etc. 4452-000 Subscriptions & Dues Professional Memberships &Journals 4410-000 Contracted Services Recycling Day Vendors & Other Hazardous Materials 5000- 000 Capital Outlay 350 0 6,000 Solid Waste Expeditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE) 36 CITY OF LINO LAKES SOLID WASTE ABATEMENT (101 -462) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 22,596 22,583 22,960 6,888 23,419 OVERTIME 4102 -000 1,219 1,372 1,000 0 1,000 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 211 162 200 0 200 PERA 4121 -000 1,727 1,737 1,737 499 1,831 SOCIAL SECURITY 4122 -000 1,779 1,772 1,833 525 1,868 ICMA EMPLOYER 4123 -000 107 248 350 127 350 HEALTH INSURANCE 4131 -000 1,652 1,614 1,737 707 2,083 LIFE & DISABILITY INSURANCE 4133 -000 83 82 92 34 93 DENTAL INSURANCE 4134 -000 141 146 151 62 151 WORKER'S COMPENSATION 4151 -000 174 173 129 85 131 29,689 29,889 30,189 8,927 31,126 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 173 0 0 0 0 SMALL TOOLS 4240 -000 148 396 0 0 0 321 396 0 0 0 Q 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 MUNICIPAL ATTORNEY 4301 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 0 0 200 0 200 PRINTING & PUBLISHING 4340 -000 361 350 350 350 350 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 361 350 550 350 550 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 28,557 12,469 6,000 1,777 6,000 28,557 12,469 6,000 1,777 6,000 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 TOTAL SOLID WASTE ABATEMENT 58,928 43,104 36,739 11,054 37,676 0 0 0 0 0 0 0 37 CITY OF LINO LAKES FORESTRY (101-463) BUDGET DETAIL Object Code 4101-00 Salaries 27,328 35% of Environmental Coordinator 4106-000 Temporaries 4211'000 Maintenance Supplies 1,000 Fertilizers, staking material etc. 4240-000 Small Tools 250 4370-000 Uniforms 380 4415-000 Rented Equipment 500 4452-000 Subscriptions & Dues Professional Memberships &Journals 0 4410-000 Contracted Services 5.000 Damaged/Diseased Tree Removal/ 5.000 Oakwilt Control - includes vibratory plow renta 5000-00 Outlay 5,00 Boulevard Tree Replacement 5,000 38 CITY OF LINO LAKES FORESTRY (101 -463) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 25,702 26,377 26,787 8,036 27,323 OVERTIME 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 246 189 200 0 200 PERA 4121 -000 1,863 1,912 1,942 583 2,049 SOCIAL SECURITY 4122 -000 1,925 1,948 2,049 613 2,090 ICMA EMPLOYER 4123 -000 125 289 500 149 500 HEALTH INSURANCE 4131 -000 1,928 1,882 2,026 824 2,430 LIFE INSURANCE 4133 -000 97 96 107 40 109 DENTAL INSURANCE 4134 -000 165 171 176 73 176 WORKER'S COMPENSATION 4151 -000 891 911 807 538 824 32,942 33,775 34,594 10,856 35,701 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 259 0 0 0 MAINTENANCE SUPPLIES 4211 -000 47 633 1,000 58 1,000 SMALL TOOLS 4240 -000 0 5 250 0 250 47 897 1,250 58 1,250 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 UNIFORMS 4370 -000 341 355 400 0 380 RENTED EQUIPMENT 4415 -000 0 0 500 0 0 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 0 341 355 900 0 380 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY BLVD TREES 4410 -000 3,190 305 5,000 2,555 5,000 3,190 305 5,000 2,555 5,000 0 0 5000 -000 6,250 5,886 5,000 0 5,000 6,250 5,886 5,000 0 5,000 0 0 TOTAL FORESTRY 42,770 41,218 46,744 13,469 47,331 0 0 39 CITY OF LINO LAKES BUDGET DETAIL POLICE (101 -4201 Object Code 4101 -000 Salaries 50% Director of Public Safety 1 @ 100% of Captain 2 @ 100% Records Clerks 1 @ 50% of Captain 2 @ 50% Community Service Officers 5 @ 100 % Sergeants New - 1 @ 50% Administrative Asst. 17 @ 100 % Patrol Officers New - 3 @ 100 % Patrol Officers 4102 -000 Overtime Patrol, Court, Training, Special Events, Safe & Sober, Night Cap, DWI Enforcement 4107 -000 Traffic Projects 2,260,584 80,000 4200 -000 Office Supplies 7,300 4211 -000 Maintenance Supplies Ammo Computer maint / repair Battery savers Digital recorders 9,000 4213 -000 Youth Program Supplies 750 4214 -000 Crime Prevention 7,450 PS Citizen Academy, Buses (school patrol), Night to Unite, CERT 4240 -000 Small Tools 4,550 4300 -000 Professional Services 1,970 Critical Incident Debriefing, Licensing, Testing 4321 -000 Telephones 17,000 Cellular, Pagers, Long Distance, Supervisors, Upgrades 4322 -000 Postage 1,800 4330 -000 Travel & Tuition 19,000 Certification training, seminars, computer training, tuition reimb., mileage 4340 -000 Printing & Publishing 0 4360 -000 Professional Liability Insurance 22,000 4370 -000 Uniforms 30,660 4452 -000 Subscriptions & Dues 1,660 Professional memberships & subscriptions 4410 -000 Contracted Services 42,755 Animal Control, Visions /CDPD, State connection, copier maint, 800 Mhz fee, towing, document imaging 5000 -000 Capital Outlay - 22,600 Computer (formally desktop & laptops) 7,000 Breaching Tool 1,450 Tasers 1,800 Radar 7,850 Emergency Lighting - Squad Lightbars 4,500 40 POLICE (101 -420) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 2,095,104 2,033,854 2,134,550 581,244 2,260,584 OVERTIME 4102 -000 141,907 135,029 80,000 32,774 80,000 TEMPORARIES 4106 -000 0 0 0 0 0 TRAFFIC PROJECTS SALARIES 4107 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 3,696 3,285 3,500 180 3,500 PERA 4121 -000 326,195 302,185 326,895 90,327 365,694 SOCIAL SECURITY 4122 -000 39,967 37,797 40,233 10,527 43,546 ICMA EMPLOYER 4123 -000 3,333 2,595 3,500 4,027 3,500 HEALTH INSURANCE 4131 -000 278,691 289,109 311,762 128,780 360,302 LIFE & DISABILITY INSURANCE 4133 -000 7,243 6,930 8,058 2,892 8,598 DENTAL INSURANCE 4134 -000 10,521 11,036 14,112 4,567 15,876 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 70,381 65,378 57,228 38,108 59,685 2,977,038 2,887,198 2,979,838 893,426 3,201,285 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 6,947 5,793 7,000 1,550 7,300 MAINTENANCE SUPPLIES 4211 -000 8,297 13,257 8,150 1,986 9,000 YOUTH PROGRAMS 4213 -000 2,880 0 750 477 750 CRIME PREVENTION /SAFETY 4214 -000 3,544 5,574 7,450 749 7,450 SMALL TOOLS 4240 -000 3,970 5,675 4,550 1,232 4,550 25,638 30,299 27,900 5,994 29,050 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 9,484 982 1,520 719 1,970 OTHER CONSULTANTS 4310 -000 0 0 0 0 0 TELEPHONE 4321 -000 13,963 7,027 16,880 2,952 17,000 POSTAGE 4322 -000 2,205 917 1,800 104 1,800 TRAVEL & TUITION 4330 -000 11,617 14,991 13,000 6,277 19,000 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 17,278 20,817 20,000 17,811 22,000 AUTO INSURANCE 4363 -000 0 0 0 0 0 UNIFORMS 4370 -000 28,651 23,670 26,100 8,143 30,660 ELECTRICITY 4381 -000 298 304 300 93 300 HEAT 4383 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 1,255 905 1,185 1,698 1,660 RESERVES 4386 -000 1,145 959 2,000 25 2,000 EXPLORERS 4387 -000 1,577 1,509 1,500 1,535 1,500 87,473 72,081 84,285 39,357 97,890 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 30,691 34,305 38,255 13,309 42,755 30,691 34,305 38,255 13,309 42,755 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 20,417 32,008 28,000 21,622 22,600 20,417 32,008 28,000 21,622 22,600 0 0 TOTAL POLICE DEPARTMENT 3,141,257 3,055,891 3,158,278 973,708 3,393,580 0 0 41 CITY OF LINO LAKES FIRE (101 -421) BUDGET DETAIL 4101 -000 Salaries 50% Director of Public Safety 100% Deputy Director - Fire Ops 50% Public Safety Captain 50% Administrative Assistant 42 Paid -On -Call Firefighters (training and incentives) 287,721 4240 -000 SMALL TOOLS 10,000 Fire axes, wrenches and other small tools and equipment 4300 -000 Professional Services 20,000 Psycological Testing 4310 -000 Other Consultants 32,000 Milo Bennet $60 x200 hrs 12,000 Springsted, Other 20,000 4330 -000 Travel & Tuition Firefighter I & II for 30 Recruits per Fire Study 4340 -000 Printing & Publishing Recruitment Advertising, publications 4360 -000 Insurance 10,000 Liability, Property 4363 -000 Auto Insurance 10,000 4370 -000 Uniforms 14,000 90,000 5,000 4410 -000 Contracted Services Joint Powers - Centennial Fire Dept. Misc Contractual 4452 -000 Subscriptions & Dues MN Fire Chiefs Assn Misc 517,866 5,000 5000 -000 Capital Outlay Firefighter Turnout Gear and Equipment for 42 recruits per Fire Study - Equipment Certificates Capital Equipment Replacement Contribution 85,250 42 522,866 500 FIRE (101 -4211 Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 0 0 0 0 287,721 OVERTIME 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 0 0 0 0 35,321 SOCIAL SECURITY 4122 -000 0 0 0 0 9,118 ICMA EMPLOYER 4123 -000 0 0 0 0 0 HEALTH INSURANCE 4131 -000 0 0 0 0 38,709 LIFE & DISABILITY INSURANCE 4133 -000 0 0 0 0 961 DENTAL INSURANCE 4134 -000 0 0 0 0 1,764 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 0 0 WORKER'S COMPENSATION 4151 -000 0 0 0 0 41,275 0 0 0 0 414,869 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 1,700 MAINTENANCE SUPPLIES 4211 -000 0 0 0 0 1,000 YOUTH PROGRAMS 4213 -000 0 0 0 0 0 CRIME PREVENTION /SAFETY 4214 -000 0 0 0 0 0 SMALL TOOLS 4240 -000 0 0 0 0 10,000 0 0 0 0 12,700 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 20,000 OTHER CONSULTANTS 4310 -000 0 0 0 0 32,000 TELEPHONE 4321 -000 0 0 0 0 0 POSTAGE 4322 -000 0 0 0 0 1,000 TRAVEL & TUITION 4330 -000 0 0 0 0 90,000 PRINTING & PUBLISHING 4340 -000 0 0 0 0 5,000 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 10,000 AUTO INSURANCE 4363 -000 0 0 0 0 10,000 UNIFORMS 4370 -000 0 0 0 0 14,000 ELECTRICITY 4381 -000 0 0 0 0 5,000 HEAT 4383 -000 0 0 0 0 10,000 SUBSCRIPTIONS & DUES 4452 -000 0 0 0 0 500 0 0 0 0 197,500 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 -000 542,779 511,770 507,712 253,857 522,866 542,779 511,770 507,712 253,857 522,866 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 TOTAL FIRE DEPARTMENT 542,779 511,770 507,712 253,857 1,147,935 43 CITY OF LINO LAKES BUILDING INSPECTIONS (101 -422) BUDGET DETAIL Object Code 4101 -000 Salaries 128,449 100% Building Official /Inspector II 50% Building Inspector II 100% of Building Permit Technician 4102 -000 Overtime 500 4200 -000 Office Supplies 600 Card Stock for Building Permits Correction notice forms Septic System Pumping forms Code Books 4240 -000 Small Tools 150 4300 -000 Professional Services 5,000 Permit Works Annual Maintenance (Incl. Permits, Licensing, Planning, Geobase) 4304 -000 Municipal Engineer Survey reviews, SF foundation insp. Etc 4321 -000 Telephones 550 Bldg Official & 1 inspector 4330 -000 Travel & Tuition 1,500 Staff training and mileage 4370 -000 Uniforms 380 4452 -000 Subscriptions & Dues 500 Professional Memberships, cerifications & journals 4410 -000 Contracted Services 5000 -000 Capital Outlay 44 CITY OF LINO LAKES BUILDING INSPECTIONS (101 -422) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 152,690 158,971 159,040 37,299 128,449 OVERTIME SALARIES 4102 -000 0 0 500 0 500 TEMPORARIES 4106 -000 0 0 0 0 10,750 WELLNESS PROGRAM 4108 -000 535 540 720 0 720 PERA 4121 -000 8,766 8,718 11,567 2,704 9,671 SOCIAL SECURITY 4122 -000 11,439 11,901 12,205 2,706 10,687 ICMA EMPLOYER 4123 -000 0 0 0 0 0 HEALTH INSURANCE 4131 -000 18,820 18,680 19,264 7,031 19,084 LIFE & DISABILITY INSURANCE 4133 -000 585 574 676 192 527 DENTAL INSURANCE 4134 -000 1,178 1,218 1,512 415 1,008 REEMPLOYMENT INSURANCE 4141 -000 0 0 0 3,480 0 WORKER'S COMPENSATION 4151 -000 958 958 900 603 785 194,971 201,560 206,384 54,430 182,181 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 279 385 600 361 600 SMALL TOOLS 4240 -000 0 32 150 0 150 279 417 750 361 750 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 4,228 5,000 4,180 5,000 MUNICIPAL ENGINEER 4304 -000 0 0 0 0 0 OTHER CONSULTANTS 4310 -000 0 0 0 0 0 TELEPHONE 4321 -000 440 579 550 79 250 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 1,320 951 1,500 110 1,500 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 UNIFORMS 4370 -000 522 482 600 0 380 SUBSCRIPTIONS & DUES 4452 -000 115 255 500 125 500 2,397 6,495 8,150 4,494 7,630 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 0 832 0 975 5,000 0 0 0 832 0 975 5,000 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL BUILDING INSPECTIONS 197,647 209,304 215,284 60,260 195,561 0 45 CITY OF LINO LAKES STREETS (101 -430) BUDGET DETAIL Object Code 4101 -000 Salaries 100% of Street Supervisor 100% Lead Worker 5 @ 100% General Maintenance Workers 4102 -000 Overtime Snowplowing, street repairs, unforeseen emergencies 4105 -000 On -Call 395,698 8,000 2,000 4106 -000 Temporaries 17,000 Seasonal summer maintenance workers 4223 -000 Street Signs 12,000 4224 -000 Patching Materials 65,000 4228 -000 Salt/Sand 43,000 4229 -000 Gravel & Misc 15,000 Rock, Class V for road repair; Regravel Elmcrest (cost shared with Hugo) 4240 -000 Small Tools 4,000 Shovels, rakes, safety equipment, etc. 4300 -000 Professional Services 4,000 4321 -000 Telephone 1,000 4330 -000 Travel & Tuition 2,000 Staff training and mileage 4370 -000 Uniforms 2,660 4415 -000 Rental Equipment 1,000 4452 -000 Subscriptions & Dues 6,275 Professional memberships & journals, inci State /County Contract purchasing membership, Cartegraph subscription 4385 -000 Street Lights - Electricity & repair of city -owned lights 100,000 4410 -000 Contracted Services 45,000 Signal maintenance, dead deer removal, etc. 4421 -000 Contracted Storm System Maintenance 125,000 Storm drainage_ system maintenance, ditch /pond cleaning, etc. 5000 -000 Capital Outlay 46 STREETS (101 -430) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 371,079 371,756 390,589 113,187 395,698 OVERTIME 4102 -000 5,920 5,160 12,700 5,518 8,000 ON CALL /PAGER 4105 -000 976 1,139 2,600 428 2,000 TEMPORARIES 4106 -000 14,664 14,296 17,000 863 17,000 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 27,399 26,212 29,427 8,633 30,825 SOCIAL SECURITY 4122 -000 29,482 28,242 32,351 9,090 32,742 ICMA EMPLOYER CONTRIBUTION 4123 -000 231 1,522 1,500 1,585 1,500 HEALTH INSURANCE 4131 -000 39,038 37,276 50,104 15,218 55,653 LIFE & DISABILITY INSURANCE 4133 -000 1,474 1,377 1,640 604 1,657 DENTAL INSURANCE 4134 -000 2,826 2,721 3,528 1,247 3,528 REEMPLOYMENT INSURANCE 4141 -000 3,950 1,696 0 0 0 WORKER'S COMPENSATION 4151 -000 29,678 31,115 28,022 18,734 28,356 526,717 522,512 569,461 175,107 576,959 0 SUPPLIES OFFICE SUPPLIES 4200 -000 215 0 0 32 0 MAINTENANCE SUPPLIES 4211 -000 25 343 0 19 3,000 SHOP PARTS 4221 -000 2,164 0 0 835 0 STREET SIGNS 4223 -000 1,676 12,516 9,000 0 12,000 PATCHING MATERIALS 4224 -000 64,108 60,164 50,000 4,321 65,000 SALT /SAND 4228 -000 9,916 35,550 27,000 17,830 43,000 GRAVEL AND MISCELLANEOUS 4229 -000 2,767 3,918 25,000 150 15,000 SMALL TOOLS 4240 -000 3,944 1,593 4,000 309 4,000 84,815 114,084 115,000 23,496 142,000 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 5,608 2,125 4,000 326 4,000 TELEPHONE 4321 -000 798 458 1,000 79 1,000 TRAVEL & TUITION 4330 -000 1,572 2,359 1,400 1,438 2,000 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363- 000 0 0 0 0 0 UNIFORMS 4370 -000 2,646 2,646 2,660 112 2,660 ELECTRICITY 4381 -000 0 0 0 0 0 RENTED EQUIPMENT 4415 -000 406 0 2,000 0 1,000 SUBSCRIPTIONS & DUES 4452 -000 120 400 275 15 6,275 11,150 7,988 11,335 1,970 16,935 0 0 CONTRACTUAL SERVICES STREET LIGHTS 4385 -000 90,782 97,701 100,000 27,326 100,000 CONTRACTED SERVICES 4410 -000 13,004 35,919 45,000 450 45,000 CONTRACTED STORM SYSTEM MA 4421 -000 108,855 116,590 125,000 6,230 125,000 212,641 250,210 270,000 34,006 270,000 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL STREETS 835,323 894,794 965,796 234,579 1,005,894 0 0 47 CITY OF LINO LAKES FLEET MANAGEMENT (101 -431) BUDGET DETAIL Object Code 4101 -000 Salaries 56,460 100% of Mechanic 4102 -000 Overtime 2,000 Emergency repairs, snow plowing 4106 -000 Temporaries 25,000 4212 -000 Fuel 145,000 For entire fleet and equipment, including police 4221 -000 Shop Parts 75,000 Repair parts for city equipment 4240 -000 Small Tools 4,000 Purchase and replace mechanic tools 4300 -000 Professional Services 35,000 Out of shop repairs i.e. front end alignment 4330 -000 Travel & Tuition 500 Training and testing to maintain required licenses and certificates 4363 -000 Auto lnsurance 21,000 For entire fleet, including police 4370 -000 Uniforms 380 4452 -000 Subscriptions and Dues 7,500 Fleet Mgt Update and ALDATA repair manual 5000 -000 Capital Outlay 48 CITY OF LINO LAKES FLEET MANAGEMENT (101 -431) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 53,413 54,775 55,353 13,497 56,460 OVERTIME 4102 -000 1,537 2,380 2,000 430 2,000 TEMPORARIES 4106 -000 15,443 15,514 25,000 4,868 25,000 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 4,292 4,266 5,971 1,010 6,259 SOCIAL SECURITY 4122 -000 5,162 5,317 6,300 1,340 6,385 HEALTH INSURANCE 4131 -000 12,126 10,437 11,364 4,831 12,984 LIFE & DISABILITY INSURANCE 4133 -000 197 197 233 82 237 DENTAL INSURANCE 4134 -000 471 487 504 208 504 REEMPLOYMENT INSURANCE 4141 -000 3,610 5,602 0 1,694 0 WORKER'S COMPENSATION 4151 -000 2,443 2,573 2,699 1,667 2,735 98,694 101,548 109,424 29,627 112,564 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 -000 119 0 0 76 0 FUELS 4212 -000 158,514 152,696 140,000 58,001 145,000 SHOP PARTS 4221 -000 84,341 73,203 71,000 34,854 75,000 SMALL TOOLS 4240 -000 2,409 6,063 4,000 1,388 4,000 245,383 231,962 215,000 94,319 224,000 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 27,521 32,246 28,000 23,698 35,000 TELEPHONE 4321 -000 130 0 0 0 0 TRAVEL & TUITION 4330 -000 396 699 500 0 500 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 16,936 19,709 20,000 16,204 21,000 UNIFORMS 4370 -000 573 380 380 208 380 CONTRACTED SERVICES 4410 -000 410 598 0 0 0 RENTED EQUIPMENT 4415 -000 0 0 0 0 0 SUBSCRIPTIONS AND DUES 4452 -000 1,500 1,500 7,500 100 7,500 47,466 55,132 56,380 40,210 64,380 0 0 CAPITAL OUTLAY EQUIPMENT 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FLEET MANAGEMENT 391,543 388,642 380,804 164,156 400,944 0 0 49 CITY OF LINO LAKES GOVERNMENT BUILDINGS (101 -432) BUDGET DETAIL Object Code 4101 -000 Salaries Boiler Tech Endorsement 4106 -000 Temporaries 1,820 4200 -000 Office Supplies 11,000 Supplies for office operations for all departments 4211 -000 Maintenance Supplies 15,000 Replacement parts, janitorial supplies, etc. 4240 -000 Small Tools 0 4300 -000 Professional Services 42,000 Repair /calibration of HVAC system, repairs in city buildings, Safety Systems monitoring, Internet access, computer maintenance 4321 -000 Telephone 18,000 Telephone service charges 4322 -000 Postage 10,000 Postage for all departments 4330 -000 Travel & Tuition 0 4361 -000 Insurance 105,000 General Liability, Property, Excess Liability 4381 -000 Electricity - For all city buildings 60,000 4382 -000 Utilities - Water & sewer service 14,000 4383 -000 Heat 42,000 Civic complex and other city buildings 4384 -000 Sanitation 6,000 Refuse collection for civic complex, public works 4410 -000 Contracted Services 68,000 Pest control, newspaper, maintain copier, fax machine, fire extinguishers, postage machine rental, shredder, roof inspections read /calibrate scales, garage door maintenance Jani -King Cleaning Services 5000 -000 Capital Outlay Replace office equipment/computers per schedule } Moved to Operating Transfers 50 CITY OF LINO LAKES GOVERNMENT BUILDINGS (101 -432) Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Description Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 1,680 1,820 1,820 630 1,820 OVERTIME SALARIES 4102 -000 0 0 0 0 0 TEMPORARIES 4106 -000 0 0 0 0 0 WELLNESS PROGRAM 4108 -000 0 0 0 0 0 PERA 4121 -000 104 114 132 36 137 SOCIAL SECURITY 4122 -000 104 114 139 35 139 HEALTH INSURANCE 4131 -000 0 0 0 0 0 LIFE AND DISABILITY INSURANCE 4133 -000 21 0 0 0 0 DENTAL INSURANCE 4134 -000 0 0 0 0 0 REEMPLOYMENT INSURANCE 4141 -000 3,348 0 0 0 0 WORKER'S COMPENSATION 4151 -000 0 80 72 48 72 5,257 2,128 2,163 749 2,168 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 9,870 9,423 11,000 3,916 11,000 MAINTENANCE SUPPLIES 4211 -000 33,405 24,601 15,000 10,936 18,000 SMALL TOOLS 4240 -000 322 0 0 0 400 43,597 34,024 26,000 14,852 29,400 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 96,313 31,631 42,000 14,945 42,000 TELEPHONE 4321 -000 15,801 21,604 18,000 5,678 18,000 POSTAGE 4322 -000 6,276 2,669 10,000 3,888 10,000 TRAVEL & TUITION 4330 -000 0 0 0 0 0 PRINTING & PUBLISHING 4340 -000 94 0 0 0 0 INSURANCE (property etc.) 4360 -000 0 0 0 0 0 INSURANCE 4361 -000 100,021 108,248 105,000 75,544 110,000 UNIFORMS 4370 -000 0 0 0 0 0 ELECTRICITY 4381 -000 55,971 77,057 60,000 23,304 60,000 UTILITIES 4382 -000 13,744 16,156 14,000 3,356 14,000 HEAT 4383 -000 30,506 41,841 42,000 31,367 48,000 SANITATION 4384 -000 4,648 1,444 6,000 0 6,000 CIVIC COMPLEX OPERATIONS 4389 -000 0 0 0 0 0 RENTAL EQUIPMENT 4415 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 70 70 0 159 0 323,444 300,720 297,000 158,241 308,000 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 65,009 64,177 68,000 23,121 68,000 65,009 64,177 68,000 23,121 68,000 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL GOVERNMENT BUILDINGS 437,307 401,049 393,163 196,963 407,568 0 0 51 CITY OF LINO LAKES PARKS (101 -450) BUDGET DETAIL Object Code 4101 -000 Salaries 324,020 50% of Director of Public Services 100% of Parks Supervisor 70% of Office Tech I I 3 @ 100% General Maintenance Workers 4106 -000 Temporaries 19,000 4211 -000 Maintenance Supplies 25,000 Fencing & netting, plantings, rock, ag -lime, pea rock, class V, fertilizer, seed, herbicides, line chalk, field marking paint, clay, sod, irrigation system maintenance, repair & upgrade, paint, lumber 4240 -000 Small Tools 1,500 Hand tools & small power tools, mowers, chain saws, weed whips 4300 -000 Professional Services 2,000 Drug /alcohol testing, consulting, engineering 4321 -000 Telephones 2,500 Service to park buildings, cellular & pagers 4330 -000 Travel & Tuition 2,000 Certification training, seminars, computer training, mileage 4331 -000 Stipend 750 Board members - 6 @ $50 x 6 mtgs; Chair $75 x 6 mtgs 4370 -000 Uniforms 1,500 4381 -000 Electricity 3,500 Park buildings, hockey rink lights 4382 -000 Utilities 29,000 Sewer, water, irrigation 4383 -000 Heat 5,000 4384 -000 Sanitation 900 4452 -000 Subscriptions & Dues 200 Professional memberships & subscriptions 4410 -000 Contracted Services 35,000 Court resurfacing, portable restrooms, weed control, tree /stump removal, trail repairs /maint, dataview user fee 5000 -000 Capital Outlay Replace 1 Playground Structure 1 Open Air Park Shelter 52 90,000 PARKS (101 -450) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 325,965 312,482 322,554 110,146 324,020 OVERTIME 4102 -000 2,900 1,642 3,000 2,233 3,000 TEMPORARIES 4106 -000 19,032 24,779 19,000 490 19,000 WELLNESS PROGRAM 4108 -000 278 127 360 0 360 PERA 4121 -000 23,843 22,774 23,603 6,793 24,526 SOCIAL SECURITY 4122 -000 25,576 24,827 26,358 7,404 26,471 ICMA EMPLOYER 4123 -000 1,748 727 1,800 256 1,800 HEALTH INSURANCE 4131 -000 53,841 49,398 51,563 20,331 48,429 LIFE & DISABILITY INSURANCE 4133 -000 1,251 1,191 1,331 471 1,304 DENTAL INSURANCE 4134 -000 2,120 2,047 2,621 814 2,621 REEMPLOYMENT INSURANCE 4141 -000 739 1,353 0 0 0 WORKER'S COMPENSATION 4151 -000 9,114 9,244 8,261 5,407 8,382 466,407 450,591 460,451 154,345 459,913 0 0 SUPPLIES OFFICE SUPPLIES 4200 -000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 -000 26,824 23,312 25,000 3,981 25,000 SMALL TOOLS 4240 -000 4,828 1,652 1,500 661 1,500 31,652 24,964 26,500 4,642 26,500 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 4,394 10,278 2,000 294 2,000 OTHER CONTRACTORS 4310 -000 0 0 0 0 0 TELEPHONE 4321 -000 3,076 3,454 2,500 993 2,500 POSTAGE 4322 -000 0 22 0 0 0 TRAVEL & TUITION 4330 -000 1,468 1,938 2,000 821 2,000 STIPEND - PARK COMM 4331 -000 600 700 1,500 200 750 PRINTING & PUBLISHING 4340 -000 0 0 0 0 0 NEWSLETTER 4343 -000 0 0 0 0 0 INSURANCE 4360 -000 0 0 0 0 0 AUTO INSURANCE 4363 -000 0 0 0 0 0 UNIFORMS 4370 -000 1,709 1,200 1,500 228 1,500 ELECTRICITY 4381 -000 3,122 3,594 3,500 1,427 3,500 UTILITIES (WATER /SEWER) 4382 -000 41,633 29,493 29,000 641 29,000 HEAT 4383 -000 3,138 4,161 5,000 3,304 5,000 SANITATION 4384 -000 985 0 900 0 900 RENTED EQUIPMENT 4415 -000 137 0 500 0 500 SAFETY EDUCATION 4450 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 236 115 200 97 200 60,498 54,955 48,600 8,005 47,850 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 32,894 15,622 35,000 1,481 35,000 32,894 15,622 35,000 1,481 35,000 0 0 5000 -000 0 0 0 0 90,000 0 0 0 0 0 0 90,000 0 0 TOTAL PARKS 591,451 546,132 570,551 168,473 659,263 0 53 CITY OF LINO LAKES RECREATION (101 -451) BUDGET DETAIL Object Code 4101 -000 Salaries 20% of Director of Public Services 2 @ 100% of Recreation Supervisor I 100% of Office Tech I 196,350 4102 -000 Overtime 200 4106 -000 Temporaries Warming house attendants - 3 Locations 34,000 Partial funding of summer playground program 4211 -000 Maintenance Supplies 2,500 Supplies for playground program, warming houses 4310 -000 Other Consultants 800 Web Design, Movie Screen, Park Programs 4321 -000 Telephone 250 4330 -000 Travel & Tuition 2,000 MRPA conference (2 attending), mileage 4340 -000 Printing & Publishing 700 Quad bulletin, job notices 4343 -000 Newsletter 11,000 Printing and mailing costs 3 times per year 4352 -000 Subscriptions & Dues 400 5000 -000 Capital Outlay 54 RECREATION (101 -451) Description CITY OF LINO LAKES Staff Council Object Actual Actual Budget YTD Requested Preliminary Adopted Code 2012 2013 2014 2014 2015 2015 2015 PERSONAL SERVICES SALARIES 4101 -000 181,053 187,328 190,326 57,098 196,350 OVERTIME 4102 -000 0 0 200 25 200 TEMPORARIES 4106 -000 27,280 36,484 34,000 7,838 34,000 WELLNESS PROGRAM 4108 -000 584 351 600 120 600 PERA 4121 -000 13,126 13,581 14,828 4,141 15,791 SOCIAL SECURITY 4122 -000 16,227 17,062 17,176 4,862 17,637 HEALTH INSURANCE 4131 -000 17,371 17,545 17,950 7,043 20,535 LIFE & DISABILITY INSURANCE 4133 -000 710 701 791 292 812 DENTAL INSURANCE 4134 -000 1,507 1,560 1,613 665 1,613 REEMPLOYMENT INSURANCE 4141 -000 0 218 0 0 0 WORKER'S COMPENSATION 4151 -000 1,969 2,321 2,093 1,395 2,126 259,827 277,151 279,577 83,479 289,664 0 0 SUPPLIES OFFICE SUPPLIES MAINTENANCE SUPPLIES 4200 -000 0 0 0 0 0 4211 -000 3,065 2,685 2,500 96 2,500 3,065 2,685 2,500 96 2,500 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 -000 0 0 0 0 0 OTHER CONSULTANTS 4310 -000 370 0 800 0 800 TELEPHONE 4321 -000 211 352 250 113 250 POSTAGE 4322 -000 0 0 0 0 0 TRAVEL & TUITION 4330 -000 1,533 1,899 2,000 27 2,000 PRINTING & PUBLISHING 4340 -000 582 801 700 396 700 NEWSLETTER - PROGRAM SCHEDI 4343 -000 10,863 11,995 11,000 4,893 11,000 INSURANCE 4360 -000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 -000 425 935 400 947 400 13,984 15,982 15,150 6,376 15,150 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410 -000 137 302 0 79 0 0 0 137 302 0 79 0 0 0 5000 -000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL RECREATION 277,013 296,120 297,227 90,030 307,314 0 0 55 CITY OF LINO LAKES OTHERS (101-4991 BUDGET DETAIL 4905-000 Contingency 100,00 4910-000 Operating Transfers 2013 2014 2015 Street Maintenance - Sealcoa no *oomm 4on�on 514,500 oap�|snmnme�Renmu Replacement m|nuamednmx - 50,000 Office Equipment Replacement 25,000 25,000 xa.000 Tmi|oye�msmvnniono - - CITY OF LINO LAKES OTHERS (101-499) Staff Council Object Actual Actual Budget vTo Requested Preliminary Adopted Description Code 2012 2013 201* 201* e015 2015 2015 CONTINGENCY *905-00 0 0 100,00 0 100,000 OPERATING TRANSFERS 4910-000 842,250 565,789 515,000 515,000 589,500 TOTAL OTHERS 842,250 565,789 615,000 515,000 689,500 0 Amaaij PERSONAL SERVICES 5,69 7,684 5.516,900 5,72 9,971 1.717.823 6,48*689 SUPPLIES 437,487 **1,33 418,50 1**,425 471,55 OTHER SERVICES AND CHARGES 936,754 923,557 1.005,010 387,053 1,281,975 CONTRACTUAL SERVICES 1.090.742 1.067.886 1.112,e67 *52355 1.1*0.397 CAPITAL OUTLAY 34,283 41.100 36,727 24.771 1e2,700 OTHERS 842,250 565,789 615,000 515,000 689,500 TOTAL EXPENDITURES 9,039,20 8,556,562 8,917J75 3�41,427 10,190,811 56 WS — Item #6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: August 4, 2014 To: City Council From: Rick DeGardner, Public Services Director Re: Sending Out Vehicle Repairs, Maintenance, and Inspections Background There have been inquiries from a few Councilmembers concerning the practice of sending our vehicles (Attachment A) outside the city limits for necessary work. Even with our limited staffing (1 full time mechanic and 1 seasonal mechanic), we have a very effective /productive /cost efficient Fleet Department. Other staff members within the Public Services Department assist with preventative maintenance tasks when practical. Vehicles are sent out for a variety of reasons. Specialized work such as body repair, painting, diesel engine overhauls, and DOT inspections are not performed in- house. Ford -model police vehicles are almost exclusively sent to AutoNation Ford to safeguard any potential issues that warranty /recalls may cover. Vehicles and equipment are often repaired at the company where they were purchased. And of course, vehicles are sent out when work orders get backlogged. Lester Rydeen has been our mechanic since 2000. He has developed good relationships with a limited number of vendors that provide great service at reasonable prices. Trust is a big issue when dealing with major repairs, especially police vehicles and large trucks. Attached is a summary of work that was sent out between January 1, 2013 and July 28, 2014 (Attachment B). Throughout the 19 month period, there were 55 total jobs sent out totaling $26,183 (Amounts to 2.9 times per month with average cost of $1,378 per month). I have listed the businesses below with a brief description of how their services are utilized. Auto Nation Ford (12 services, $7,607) — Ford vehicles are sent to AutoNation Ford for their pricing and service. Labor rate is only $65 per hour and we receive a 30% discount on parts. The warranty on repairs and parts is 2 years, unlimited miles. We feel it's a good practice to send police vehicles to an authorized dealer to ensure the mechanics working on Ford police vehicles are properly certified. Servicing police vehicles at a Ford dealership is beneficial in case any repairs are covered by future recall notices. Bee Line Alignment Service (8 services, $1,558) — Bee Line was originally located in Lino Lakes until they moved to a larger facility in Wyoming, MN. Bee Line performs wheel alignments and repairs at low cost and provides good service. They have even called us if we can secure better pricing on parts elsewhere and then Bee Line performs the installation. Boyer Trucks, Inc. (2 services, $2,131) — We have purchased several trucks via the State Bid at Boyer Trucks. They perform quality work and are dependable. Boyer Trucks has a night crew that provides quick turnaround time for winter snow plow repairs. Columbus Auto Truck & Trailer (15 services, $6,871) — This is where our annual DOT Inspections are performed at a very reasonable cost ($85). We usually have them take care of any issues identified during the inspections. We have purchased several trailers at Columbus Auto Truck & Trailer and they have provided extra services at no cost. Emergency Automotive Technologies (2 services, $96) — We send all of the police vehicles to Emergency Automotive Wires for sirens, lights, etc. The owner is a Lino resident and will pick up and deliver the vehicles. Gas Tank Renu MN & Radiator (1 service, $126) — A specialized company that flushed and defumed the Recreation Van. Harmon Auto Glass (3 services, $754) — We use Harmon Auto Glass for windshield tints and replacements. We always receive good, clean service. Kline Autoworld (1 service, $275) — To repair a climate control assembly on a police vehicle. Little Falls Machine, Inc. (2 services, $1,961) — We purchase most of our plow equipment here and they perform respectable repair work when needed. Polar Chevrolet & Mazda (2 services, $1,239) — We have purchased several trucks via the State Bid at Polar Chevrolet. They do all our GM warranty work. The Alternator & Starter Store (2 services, $192) — We used this company to repair a rotor and an alternator for a 2003 Chevy Pickup. Tri -State Bobcat, Inc. (4 services, $2,898) — This is where several Tool -Cats were purchased and where subsequent repairs were performed. Truck Utilities, Inc. (1 service, $476) — To repair the boom and winch on our Utility Truck. These types of repairs must be done by a certified dealer (we cannot do in- house). A Lino Lakes vehicle repair business was contacted to compare charges for some of the basic services we currently send out. DOT inspections are $135 (Currently paying $85). Wheel alignments are $110 (Currently paying $75). I am not aware of some specialty repair shops (i.e. windshield repair) that are located within out city limits. Our decision making process on where to send repairs is based on several factors including pricing, quality of service, where vehicles /equipment were purchased, etc. If there are any Lino Lakes businesses interested in being considered, please have them provide a list of service offerings along with pricing information. If the City Council does not approve of our current vehicle /equipment repairs, maintenance, and inspections approach, please let me know. A survey listing the number of FTE mechanics of surrounding communities and metro area communities with similar population to Lino Lakes is attached (Attachment C). Requested Council Direction Council prerogative. Attachments • Attachment A - City of Lino Lakes Vehicles /Equipment - July, 2014 • Attachment B - Lino Lakes Vehicle Repairs, Maintenance, and Inspections Not Performed In- House, January 2013 - July, 2014 • Attachment C - 2014 FTE Mechanics Survey dated July 28, 2014 /- -N4-cA n4 1 /4 CITY OF LINO LAKES VEHICLES / EQUIPMENT - JULY, 2014 VEHICLES QUANTITY 1 5 1 11 3 10 1 DESCRIPTION Flusher Truck Dump Truck Bucket Truck 1 Ton Pickup % Ton Pickup 1/2 Ton Pickup Utility Truck with Boom EQUIPMENT* QUANTITY 4 4 2 1 1 1 1 1 2 1 DESCRIPTION Tool Cat / Skid Steer Tractor Police - Snowmobile /ATV Generator Vac Trailer Asphalt Roller Vermeer Chipper Sweeper Loader Champion Blade QUANTITY 1 2 11 7 3 56 QUANTITY 1 1 1 1 1 3 2 1 1 30 DESCRIPTION Recreation Van Staff Car Police - Patrol Police - Admin /Inv /Undercover Police - Reserves /CSO TOTAL DESCRIPTION Backhoe Air Compressor Tree Spade 16.5" Progressive Mower 14" Landpride Mower Proline Mower Z Mower ATV Ball Field Groomer TOTAL *Only lists equipment requiring preventative maintenance (No trailers, attachments, etc.) 7/30/2014 z 0 V W CO z W V z z W z � N W AQ W g/ O W J Z ✓ ®� W W (1) W O • W/� J li O 11- z p - z JANUARY, 2013 - JULY, 2014 Cdr) CU N.- 130.00 1 319.22 N Ct) 143.78 320.66 0 lf) r 3,368.52 0) • 235.11 254.97 584.24 11.38 100.00 446.01 85.00 1,179.50 ti r 0) ti 85.00 #374 REPAIR HEATER #363 REMOVE DECALS #385 OUTER TIE RODS/WHEEL ALIGNMENT #215 ANNUAL DOT INSPECTION, LIGHTING REPAI #200 ANNUAL DOT INSPECTION, ADJUST BRAKE #218 DOT INSPECTION, REPAIR DX AIR LEAK #334 WHEEL ALIGNMENT #249 REPAIR SUSPENSION #207 REPLACED SPRING & HANGER BOLT #374 WHEEL ALIGNMENT AND REPAIRS #363 WINDSHIELD TINT #143 REPLACED TRAVEL CONTROL LEVER SIREN REPAIRED UNDER WARRANTY #211 WARRANTY REPAIR DEDUCTIBLE #249 REPAIR ABS BRAKES #246 ANNUAL DOT INSPECTION I #249 REPLACE STARTER MOTOR ............_ #313 FUEL PUMP, FUEL FILTER ............_ #434 ANNUAL DOT INSPECTION #205 REPAIR ROTOR AUTO NATION FORD AUTO NATION FORD BEE LINE ALIGNMENT SERVICE COLUMBUS AUTO TRUCK & TRAILER COLUMBUS AUTO TRUCK & TRAILER COLUMBUS AUTO TRUCK & TRAILER BEE LINE ALIGNMENT SERVICE COLUMBUS AUTO TRUCK & TRAILER AUTO NATION FORD BEE LINE ALIGNMENT SERVICE HARMON AUTO GLASS ..........._ TRI -STATE BOBCAT, INC. EMERGENCY AUTOMOTIVE TECHNOLOG ............. 1 POLAR CHEVROLET & MAZDA 1 BOYER TRUCKS, INC. COLUMBUS AUTO TRUCK & TRAILER .........._. 1 COLUMBUS AUTO TRUCK & TRAILER 1 AUTO NATION FORD 1 COLUMBUS AUTO TRUCK & TRAILER THE ALTERNATOR & STARTER STORE 1/28/2013 2/11/2013 2/11/2013 2/25/2013 2/25/2013 2/25/2013 4/8/2013 4/8/2013 6/10/2013 (() O CO 6/10/2013 (Y) r- 0 (0 1 CO .C- VV- N (0 6/24/2013 7/8/2013 7/8/2013 7/22/2013 8/12/2013 8/12/2013 8/12/2013 PAGE 1 OF 3 Cfl ,- O O 10 O ` co co 120.27 105.35 00'SL 274.28 O O f) CO 0) N O CO d O 0 Cn N- Co N. C) CO r t— CO O 0) �- (0 N O 0 r 275.10 0 m N N r 0 O 16 CO 0) (0 6 N �- 227.37 d- 0) . N.-- �- 453.39 233.59 231.48 O CO CO O d- C) In '- 928.57 1 #205 REPAIR ALTERNATOR #373 REPAIR A/C #218 GREASE CHASSIS #434 GREASE CHASSIS #377 WHEEL ALIGNMENT #387 REPLACE REAR SEAT BELT #385 WHEEL ALIGNMENT #233 WHEEL ALIGNMENT AND REPAIRS #376 WHEEL ALIGNMENT #233 FUEL PUMP, FUEL FILTER #249 DOT INSPECTION, GREASE CHASSIS #218 REPLACE PLOW #372 REPLACE CLIMATE CONTROL ASSEMBLY #382 MULTI -POINT CHECK #382 REPAIR IGNITION CIRCUIT #802 FLUSH AND DEFUME TANK #380 WHEEL ALIGNMENT AND REPAIRS #382 WHEEL ALIGNMENT #200 REPLACE AIR FLOW DOOR #318 REPLACE WINDSHIELD #143 IMPELLAR MOTOR REPAIR #246 REPAIR PLOW REPAIR UNIT DROPPING OUT REPAIR AUX HYDRAULICS THE ALTERNATOR & STARTER STORE AUTO NATION FORD COLUMBUS AUTO TRUCK & TRAILER COLUMBUS AUTO TRUCK & TRAILER BEE LINE ALIGNMENT SERVICE AUTO NATION FORD BEE LINE ALIGNMENT SERVICE BEE LINE ALIGNMENT SERVICE BEE LINE ALIGNMENT SERVICE POLAR CHEVROLET & MAZDA COLUMBUS AUTO TRUCK & TRAILER LITTLE FALLS MACHINE, INC. KLINE AUTOWORLD AUTO NATION FORD EMERGENCY AUTOMOTIVE TECHNOLOG GAS TANK RENU MN & RADIATOR BEE LINE ALIGNMENT SERVICE AUTO NATION FORD COLUMBUS AUTO TRUCK & TRAILER HARMON AUTO GLASS TRI -STATE BOBCAT, INC. LITTLE FALLS MACHINE, INC. TRI -STATE BOBCAT, INC. TRI -STATE BOBCAT, INC. CO E. N NN CO N M CO N 0) a) CO NN 0) d) CO 0) 6) 9/23/2013 10/14/2013 11/12/2013 11/12/2013 11/12/2013 11/12/2013 11/25/2013 11/25/2013 11/25/2013 12/16/2013 12/16/2013 12/26/2013 12/31/2013 1/27/2014 1/27/2014 1/27/2014 3/24/2014 d' N t 4 d" N d' C- d' 4/28/2014 PAGE 2 OF 3 2,501.57 ,t 0) .- 7- o o N 503.68 329.47 203.22 85.00 85.00 o o CO N N- rn 00 CD._ 475.55 1 #207 REPLACE TRANSMISSION #373 WHEEL ALIGNMENT #390 CHECK ALIGNMENT #250 REPLACE BALL JOINTS #218 DOT INSPECTION, REPLACE CAB LIGHT #215 ANNUAL DOT INSPECTION, LIGHT REPAIR #200 ANNUAL DOT INSPECTION #434 ANNUAL DOT INSPECTION #383 WINDSHIELD TINT #249 REPLACED SPEED SENSOR #525 REPAIR BOOM, WINCH AUTO NATION FORD AUTO NATION FORD AUTO NATION FORD AUTO NATION FORD COLUMBUS AUTO TRUCK & TRAILER COLUMBUS AUTO TRUCK & TRAILER COLUMBUS AUTO TRUCK & TRAILER COLUMBUS AUTO TRUCK & TRAILER HARMON AUTO GLASS BOYER TRUCKS, INC. TRUCK UTILITIES, INC. 5/27/2014 d O O) to 6/23/2014 6/23/2014 d' O M CO d' O M CD 7/14/2014 7/14/2014 d' O 4= 7/28/2014 7/28/2014 Lino Lakes Public Services Department 600 Town Center Parkway Lino Lakes, MN 55014 (651) 982-2440 Fax (651) 982-2439 wvvvv.ci.lino-lakes.mn.us 2014 FTE MECHANICS SURVEY City Population FTE Fleet Blaine 60,407 4 Fridley 27,639 3 Shoreview 25,628 2 Chanhassen 24,432 3 White Bear Lake 24,311 Ramsey 24,071 1.5 Champlin 23,797 2 Prior Lake 23,754 2 Elk River 23,477 2 Rosemount 22,420 2 New Brighton 21,867 2 Golden Valley 20,776 3 Lino Lakes 20,746 1 Columbia Heights 19,667 3 Forest Lake 18,957 1 Hopkins 17,982 2 Anoka 17,243 2 Hugo 13,834 July 30, 2014 Item # Monthly Progress Report August 4, 2014 Item Last Action Taken Staff Status Digital Scanning Project 3/10/14 — Council approved employment extension for two PT scanner operators Jeff Both scanners are working on Community Development files Labor Negotiations Sergeants — Contract approved 1/27/14 Police Officers — Currently in mediation AFSCME — Contract approved 4/14/14 49er's — Contract approved 4/28/14 Jeff Waiting for response from police officers regarding the Council's last contract offer White Bear Lake Restoration Assn. v. Dept. of Natural Resources (DNR) 1/27/14 — Council voted against joining a NE Metro coalition to intervene in the WBL water level lawsuit Jeff Only White Bear Lake and White Bear Township elected to intervene in the lawsuit 2015 Budget 7/14/14 — Preliminary budget was presented to the Council Al Discussion will continue at the Aug. 4 work session