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HomeMy WebLinkAbout02/22/1999 Council PacketAGENDA AMENDED AGENDA 6:00 P.M. CLOSED COUNCIL MEETING A. FOURTH AVENUE TRUNK UTILITIES- MEDIATION CITY OF LINO LAKES Monday February 22, 1999 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Minutes i) February 3, 1999, Special Council Meeting ii) February 3, 1999, Council Work Session iii) February 8, 1999, Special Council Meeting iv) February 8, 1999, Regular Council Meeting B. Consideration of Expenditures: i) February 22, 1999, $321,123.10 (Ck. # 55325 - 55434) 2. Open Mike 3. Administration Department Report, Dan Tesch A. Receive GFOA Award for Finance Department for 1998 B. Additional Non -Union Salary Adjustments for 1999 Page 1 AGENDA C. Consideration of Annual Board Appointments (Removed from Agenda) 4. Community Development Department Report, Brian Wessel A. Consideration of Amendment to the Livable Communities Demonstration Account Contract, Mary Divine B. Molin Concrete, 415 Lilac, Amended Conditional Use Permit & Site Plan Review, Mary Kay Wyland C. Lino Lakes Elementary, 725 Main Street, Amended Conditional Use Permit & Site Plan Review, Mary Kay Wyland D. Consideration of Gemini Estates Final Plat (formerly Holly Estates), Mary Kay Wyland E. Consideration of Resolution No. 99 -08, Approve the Plans and Specifications and Order the Advertisement for Bids for the Lake Drive Trunk Utility Improvements -Phase 2, John Powell F. Consideration of Resolution No. 99 -09, Approve the Final Payment for the Fourth Avenue Trunk Utility Improvements, John Powell G. JADT Amoco/McDonalds, Lake Drive at Apollo, Planned Development Overlay, Preliminary Plat, Conditional Use Permit, Jeff Smyser (Removed from Agenda) Mat) G , f - TC4160 GZ c Lu s X4.16 n Q,„-,4( et/ seyner, -+ 5. Public Safety Department Report, David Pecchia 044e-v L k' ket rt 6434 A. Conditional Job Offer for Police Officer Position a g )6 b8 , 6. Public Services Department Report, Rick DeGardner A. Consideration of Approving Phone Read System 7. Old Business 8. New Business 9. Community Calendar, February 23, 1999 through March 8, 1999: A. February 24, 1999, 6:30 p.m., Wednesday, Environmental Board Meeting B. March 1, 19991 6:30 p.m.., Monday, Park Board C. March 3, 1999, 5:30 p.m., Wednesday, Council Work Session Page 2 AGENDA D. March 6, 1999, 9:00 a.m. - 12:00 p.m., Council Goal Setting Session LOCATION CHANGE - will be held at Centennial Fire Hall, 7741 Lake Drive E. March 8, 1999, 6:30., Monday, Regular Council Meeting F. April 19, 1999, 6:30 p.m., Monday, Annual Board Review 10. Adjourn Feb. 17, 1999, 1:00 p.m. - &,t/6 ,d,Pf Page 3 CITY COUNCIL WORK SESSION JANUARY 6,1999 CITY COUNCIL WORK SESSION MINUTES DATE : January 6, 1999 TIME STARTED : 5:32 p.m. TIME ENDED : 8:47 p.m. MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, Neal, Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite -S Development Director, Brian Wessel; Administration D. Engineer, John Powell; Public Services Director, Rick Marilyn Anderson FIDELITY BOND CONSIDERATION, DA Dave reported Mr. Hoff would like a clo Bond issue which may involve litigati meeting Monday, January 11, 1999 'th Council to discuss the Fidelity nsensus of Council to hold a closed RESHANAU TRAIL REP �.�, =�; r '`��_ 1 EGARDNER Rick reported on the emergency access to The proposed Mall and the Rice service for this current trail thro disruption to area re the Fire Department and Police Department regarding f Reshanau Lake through the Black Duck Drive area. trail would provide a less direct access to the Middle School School. The Centennial School District provides bus hools. Rick noted Mr. Paicher, owner of the lot next to the s area, is still willing to cooperate with the City to minimize any 'dents until the trail access from Mallard Lane is completed. Rick indicated the only other option to secure a trail around the north side of Reshanau Lake is eminent domain. Council directed Rick to directed to discuss eminent domain with the City Attorney to determine what is involved with the process, and bring this matter back to Council. CONSIDERATION OF GOAL SETTING SESSION. DAN TESCH Dan asked Council to determine a time and format for the 1999 goal setting session. All Directors were asked to be involved with the session this year. PAGE 1 CITY COUNCIL WORK SESSION JANUARY 6, 1999 Dan was directed to contact Dennis Cheesebrow to determine if he would be available to attend an all day goal setting meeting on Saturday, February 6, 1999 at Wargo Nature Center. The same format used in 1998 will be used. DISCUSSION OF MINUTES, KIM SULLIVAN Kim clarified the process for discussion of items on the Consent Agenda. If a Council Member wishes to discuss an item on the consent agenda, that item should be pulled from the consent agenda at the time the agenda is set. Marilyn added if a Council Member would like to reconsider a motion, it must be introduced by a Council Member who voted for the motion and the reconsideration must take place on the same day the vote was taken. Kim noted the minutes policy was discussed at the last wor was described as follows: 1) every set of minutes is to be formally approved; 2) "DRAFT' minutes will only be staff associated with the meeting covered by the "D requested by anyone reviewing the minutes, thos strike through/underline so they can be iden minutes will be clearly labeled "APPRO follow Robert's Rules of Order and includ and the decision and action taken; 6) approved within 30 days of the m seconds a motion, and 8) a reco utes policy DRAFT' until e members and 3) if revisions are clearly marked with a approval; 4) approved minute format should closely tement, summary of discussion, official meeting minutes must be uues the Chair to indicate who makes and d tape must be kept for two (2) years. It was noted that everyone 9 s minutes must be aware of the new policy. Any corrections to cil minutes must be given to Marilyn by noon on Friday before the Co i . eeting. If the minutes are still an issue they must be pulled from the co v € s lyn will note any changes that are made. DISCUSSION b = TS (INDIVIDUAL SEWAGE TREATMENT SYSTEMS), JOHN POWELL John explained the City must follow the most restrictive ISTS ordinance. At this time, the Anoka County ISTS is the most restrictive. Since ISTS rules have been changed, he has requested and is awaiting receipt of the Anoka County ISTS. The City will have to change their ISTS Ordinance. A new Ordinance will be developed within the next month or so. The City will communicate the ISTS changes and the new Ordinance to residents via the City newsletter. Staff will also develop a reminder of the three (3) year inspection cycle schedule to residents. 2 CITY COUNCIL WORK SESSION JANUARY 6,1999 62ND STREET Andy reported the resident that is gathering petitions in the Ware Road/62nd Street area is concerned about a meeting that will be held with Mr. Carlson while it is so cold. The resident has indicated she is not against Mr. Carlson's new subdivision but rather the extension of West Shadow Lake Road to 62nd Street. This issue will come before Council in the future. CHRIS LYDEN'S BACKYARD Chris reported 30-40 acres in his backyard is flooding and some use of his land has been lost. He wants the Council to be aware of the problem and consid wing the ditch at some point in the future. Council directed John to investigate from a maintenance d t, hing can be done about the beaver dam and flooding. COMMUNICATION Linda reported she will be having Friday u include issues the Council should be aware Directors will provide her with the Dan explained that an item can make the appoin was also decided group members terms e Council. The brief updates will on the verge of developing. eekly basis. ded o the agenda Monday evening so that Council to be made at the first Council meeting of the year. It ould adopt a motion extending the current board and h 1, 1999. Kim asked that a -a ule be determined so there is a target date for completion of the interviews for advisory boards and groups. It was determined that interviews will be held on January 13, 1999, 5:00 p.m. until 9:00 p.m. Interviews will also take place on February 3, February 8, and February 17, 1999. An hour will be added to each Council meeting on those dates. It was the consensus of Council to make a motion on Monday night that all Board appointments will be effective March 1, 1999. It was noted that appointed board and group members serve at the pleasure of the City Council. 3 CITY COUNCIL WORK SESSION JANUARY 6, 1999 NEWSLETTER Kim asked that the newsletter always go out on time so it can be delivered a week before the calendar starts. REGULAR AGENDA, DECEMBER 21, 1998 Dan will obtain a legal opinion from the City Attorney regarding Item 4A, Consideration of Depositories for 1999, relating to any conflict of interest between the depositories and board members. Kim directed Dan to have Daryl get information on the 1999 Budget for the April, 1999, Charter meeting. Council will be present at that Charter meeting. John will locate the Change Order Policy that was develope Kim asked that a Charter update and Council liaisons ed the next Council work session. RECOGNITION OF DAVE PECCHIA Chris indicated something should be done Interim City Administrator this past was noted that since many City e restructuring and the havoc of their efforts. the work of Dave Pecchia as the Dan should also be recognized. It rked many additional hours due to the , something should be done to recognize It was the consensus o . A c old a Recognition Breakfast on February 9, 1999, in which Council will at that time. reakfast to City employees. Dave will be recognized The meeting ► }, at 8:47 p.m. These minutes we nsidered, corrected and ap January 25, 1999. Transcribed by: Kim Points 4 ov ar Council meeting held on I I►iu... ►III ...ul' rly 'ullivan, Mayor CITY COUNCIL WORK SESSION JANUARY 6,1999 TimeSaver Off Site Secretarial, Inc. 5 COUNCIL MINUTES JANUARY 11, 1999 CITY OF LINO LAKES MINUTES DATE : January 11, 1999 TIME STARTED : 6:30 P.M. TIME ENDED : 7:39 P.M. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, and Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Administrator, Linda Waite Smith; Administrative Director, Dan Tesch; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, John Powell; Public Services Director, Rick DeGardner; and City Clerk- Treasurer Marilyn Anderson SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Mayor Sullivan removed Items A l and A4 and '� "' m under New Business as Items 6A and 6B. Council Member Neal moved to appr Member Dahl seconded the motion Consent Agenda as amended. Council unanimously. ITEM ACTION MINUTES: December ' ' : Approved December 16, r 8 Approved DISBURSEMENTS: Approved December 31, 1998 ($61,401.93) January 11, 1999 ($379,489.50) Centennial Fire District 1 Approved Approved COUNCIL MINUTES JANUARY 11, 1999 Mayor Sullivan reminded those present of the guidelines for audience participation in City Council meetings, emphasizing the need for respectful dialog. OPEN MIKE Mayor Sullivan announced the City is very pleased to have Ms. Linda Waite Smith as the new City Administrator. Ms. Waite Smith previously worked for the City of Minneapolis and the City of Ramsey. Mayor Sullivan announced that the Early Childhood Development Center has opened. It is the first of the municipal buildings to open within the Town Center. Mayor Sullivan reminded residents that snowmobiling is not permitte'• k trails. Mayor Sullivan stated that Fairview Health Center is conductin They currently have twenty early childhood families and twe looking for twenty more families with health issues to inte several programs including monthly blood pressure checks Senior Citizen education, and physicals. If anyone i Fairview Clinic. Mayor Sullivan noted the Insti Fairview Clinic. Mayor Sullivan stated changes were m citizens to be more involved. Change to speak on specific issues on the a Sullivan encouraged citizens to usually more discussion. No one appeared for o in Lino Lakes. ey. Fairview is plans to implement on programs, access to e contact Betty at the edicine opened today at the ding Council meetings to enable ouncements at open mike, allowing citizens wing the community calendar. Mayor ng the Council work sessions because there is PUBLIC HE TY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING FOR 1 ' a AN TESCH The City will receive •# °estimated $36,063.00 (less $1,000 for administration) in CDBG dollars for the 1999 -2000 grant year. The dollars can be used to benefit low and moderate income residents or to clean-up slum and blighted areas of the City. The purpose of the public hearing is to receive comments and requests from the public for the use of funds. The Council will take comments this evening, review the material submitted by each applicant and then make final funding decisions at the February 8, 1999, Council meeting. Mayor Sullivan opened the public hearing at 6:39 p.m. 2 COUNCIL MINUTES JANUARY 11, 1999 Ms. Maggie Novak, North Anoka Meals on Wheels, thanked the Council for their support in the past. She explained the organization serves meals to seniors and disabled citizens. She asked Council for their support again this year. Ms. Phyllis Linder, Senior Outreach Program, stated the organization links seniors and the disabled to programs and services that enable them to live in their homes independently. Last year the program served 38 clients which resulted to 45 additional follow up visits and 108 referrals. Ms. Maryanne Reich, ARC of Anoka & Ramsey County, stated they serve developmentally disabled adults and children in the community. Funds are used for core services to help people find services. They also offer a.library for adaptive equipment and toys for growth and development. Residents are able to "check" out the equipment for us e. Thirty people in the community used this service last year. Ms. Julie Brown, Rise, stated Rise is a vocational rehabilitati were serviced last year and they are expecting a 10 -15% i training, placement, and transportation to people with disa Ms. Sarah Henfling, Community Emergency Ass combat homelessness and hunger. They offer including a mentoring program, transportation program served 50 -60 residents last year Council Member Dahl moved to cl seconded the motion. Motion z •s: usly. thousand people They offer job , stated their mission is to families on an emergency basis othing closet, and food shelf. The ough November 30, 1998. aring at 6:55 p.m. Council Member Neal Council Member Lyden f of o n the public hearing at 6:56 p.m. Council Member Dahl seconded the motion. 'mously. Mr. Barney Ingle divorce and some children to accommo classes, law clinics, an Lakes last year. ource Center, stated this program serves men going through a been married. Their mission is to work with the father of a peaceful, co- parenting existence. They offer parenting classes, anger hild support enforcement. The program served 50 residents from Lino Council Member Bergeson moved to close the public hearing at 7:02 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. ADMINISTRATION DEPARTMENT REPORT, DAN TESCH Consideration of Depositories for 1999 - Each year the City is required to designate legal depositories. Mr. Tesch briefly reviewed the list of depositories and explained the Lino Lakes State Bank and the League's 4M Fund are new to the City's list. 3 COUNCIL MINUTES JANUARY 11, 1999 Mr. Hawkins noted there is no conflict of interest for investors in or employees of any institution who also serve on a Lino Lakes board or group. Council Member Lyden moved to approve the official depositories listed as submitted. Council Member Neal seconded the motion. Mayor Sullivan noted an exception is being made within the Finance Policy regarding Lino Lakes State Bank. The motion passed unanimously. Consideration of Requests for Proposals (RFP) for City Auditor - prepare a RFP for auditing services and send them to area auditing fi received. Staff is recommending the firm of Larson, Allen Weishai the City Auditor. The Larson Allen Government Group include experience with more than 100 local government units and w is recommending a three (3) year contract at a total cost of Larson, Allen Weishair & Co. provide a brief Executive R Staff was instructed to (6) RFP's were y be appointed CPA's, has ed company. Staff uncil requested ch completed audit. Council Member Bergeson moved to enter into a arson, Allen Weishair & Company for auditing services. Council Mem con ed the motion. Motion carried unanimously. Consideration of Resolution No. 99 of Indebtedness - The 1999 budge amount of $307,570 to be used for the certificates in the years be used to finance the ce Fund. Staff recommen Indebtedness. rizmg the Issuance of the 1999 Certificates suance of Certificates of Indebtedness in the of capital equipment. A special Levy will pay 2001 and 2002. Funds from the Area and Unit Fund will evy receipts will be receipted into the Area and Unit ove the issuance of the 1999 Certificates of Council Member L to approve the issuance of the 1999 Certificates of Indebtedness, as presented. Counc ember Neal seconded the motion. Motion carried unanimously. Resolution No. 99 - 01 can be found at the end of these minutes. Consideration of Resolution No. 99 - 04, Adopting the 1999 Recreation Fund Budget - The Recreation Fund is a Special Revenue Fund. This type of fund should have an adopted annual budget for audit purposes. This was a recommendation in the 1995 audit management report from Tautges, Redpath Inc. The budget is divided into various adult and youth programs. Council Member Neal moved to adopt Resolution No. 99 - 04, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 99 - 04 can be found at the end of these minutes. 4 COUNCIL MINUTES JANUARY 11, 1999 Consideration of Annual Appointments - The City Charter requires the Council to appoint an Acting Mayor at the first meeting of each year. Council Member Lyden was Acting Mayor in 1998. Mr. Tesch noted additional appointments will be made at a later date. Council Member Neal moved to appoint Council Member Bergeson as Acting Mayor for 1999. Council Member Lyden seconded the motion. Motion carried with Council Member Bergeson abstaining. Mayor Sullivan moved to extend the terms of the current boards and groups until February 28, 1999. Council Member Bergeson seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL Consideration of Interim MUSA, Brian Wessel - The Counci of a Comprehensive Plan Amendment, approved by the Metropol�C k ci` 996, that allocated the distribution of 150 acres of Interim MUSA Reserve fo = "' s , and east of the Rice Creek Regional Park within sewer districts No 1, No. 4, an During 1996, only 11.51 acres of MUSA was use amended the policy on the allocation of Inte during 1997 and 70.28 acres for 1998. Only 5 1998 leaving a current balance of 53.36 June of 1997, the Council eserve to allow 70.28 acres for use ere used in 1997 and 29.41 acres in Staff is recommending that Counci Allocation to allow use of the re proposals for MUSA usage inv Council Member Lyde Dahl seconded the motion. Sullivan voting n e policy on Interim MUSA Reserve acres as needed during 1999. The only current cres or the Carlson project, West Shadow Ponds. Resolution No. 99 - 02, as presented. Council Member tion failed with Council Members Bergeson, Neal, and Mayor Council Member Be Member Neal seconde voting no. on moved to adopt Resolution No. 99 - 02, as presented. Council e motion. Motion carried with Council Members Dahl and Lyden Resolution No. 99 - 02 can be found at the end of these minutes. Consideration of SECOND READING, Ordinance No. 16 - 98, Sale of City Owned Property, John Powell (4 /5th Vote) - Ordinance No. 16 - 98 received its first reading at the December 14, 1998, Council meeting. It allows the City to sell two (2) pie shaped parcels of property, adjacent to the proposed Apollo Drive right -of -way, to the adjoining property owners. The adjoining property owners are Lakeland National Bank to the north, and Kathy Hansmann to the south. These property owners propose to incorporate this additional land into their landscaping plans. 5 COUNCIL MINUTES JANUARY 11, 1999 Council Member Neal moved to approve the SECOND READING of Ordinance No. 16 -98, as presented. Council Member Dahl seconded the motion. Council Member Bergeson voted yes. Council Member Dahl voted yes. Council Member Neal voted yes. Council Member Lyden voted yes. Mayor Sullivan voted yes. Motion carried unanimously. Ordinance No. 16 - 98 can be found at the end of these minutes. Consideration of Resolution No. 99 - 03, Change Orders for Wear Course Projects, John Powell - The City Parks and Public Works Departments requested additional work tasks be completed by the contractor on the referenced project which were not contract. These change orders address work completed at sites not contract, as well as correcting differing subsurface conditions w included in the contract. A portion of the cost is related to completed to minimize the impact to properties adjoining the contract amount due to these change orders is as follo Original Contract Amount Change Order No. 1 Change Order No. 2 Revised Contract Amount Council Member Neal moved to de lack of a second. Council Member Bergeso Member Lyden second e original e original tered at sites which was ments. The change in Resolution No. 99 $235,414.00 $ 34,211.00 $ 5,323.29 $274,949.27 o. 99 - 03, as presented. Motion failed due to dopt Resolution No. 99 - 03, as presented. Council on. otion carried with Council Member Neal voting no. d at the end of these minutes. Consideration of L - kr P rive Business Relocation Costs, (Orman), John Powell - Easements are required for the • x lation of sanitary sewer and watermain as part of the Lake Drive Trunk Utility Project, and for the roadway and storm sewer to be installed as part of the Apollo Drive Phase No. 3 project. One of the properties, the Orman property at 545 Lilac Street, also contained a business and was therefore eligible for Business Relocation Benefits. The name of the business at this address was Imaging Specialties, Inc. Conworth, Inc., submitted their report regarding the evaluation of the business relocation claim. Conworth, Inc., recommends payment by the City of Lino Lakes to Imaging Specialties, Inc., in the amount of $19,000 to complete the relocation transaction. The relocation benefits are included in the Phase No. 3 project costs. Mr. Hawkins noted this is a valid claim. Imaging Specialties, Inc., is entitled to the relocation benefits. 6 COUNCIL MINUTES JANUARY 11, 1999 Council Member Neal moved to approve payment to Imaging Specialties, Inc., in the amount of $19,000.00 for the relocation of their business formerly located at 545 Lilac Street. Council Member Dahl seconded the motion. Motion carried unanimously. NEW BUSINESS Consideration of Minutes, December 9, 1998 - Mayor Sullivan stated that page 3, paragraph 6, should read "Kim suggested that when we meet with the Met Council, the Council should talk about the following ". Council Member Lyden moved to approve the amended December 9, 1998 minutes. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Minutes, December 21, 1998 - Mayor Sullivan requested the statement "Mayor Sullivan questioned whether changes would eliminate overag future ", be added between paragraphs 10 and 11, page No. 3. Council Member Berg to approve the amended December 21, 1998, minutes. Council Member Neal s tion. Motion carried unanimously. COMMUNITY CALENDAR FOR JANUARY 11, 199 FEBRUARY 4,1999 Interview Candidates for Park Board, Plann � � ! . oard, etc., Wednesday, January 13, 1999, 4:45 p.m., Senior Center Planning and Zoning Board, Wednes � ,1999, 6:30 p.m. Charter Commission, Thursday n& ' 9 7:00 p.m. Citizens Advisory Board, M nuary 18, 1999, 7:00 p.m. City Council Work Se �' dne $• ay, January 20, 1999, 5:30 p.m. Coffee with the Council Meeting, ay January 25, 1999, 6:30 p.m. Environmental Board, Wednesday, January 27, 1999, 6:30 p.m. Mayor's Round Table, Thursday, February 4, 1999 ADJOURN There being no further business, Council Member Dahl moved to adjourn at 7:39 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 25, 1999. January 22, 1999, 7:30 a.m. to 9:30 a.m. 7 COUNCIL MINUTES Sea,• cv� v���- ,‘Vrt,%% le r K Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. JANUARY 11, 1999 8 EXPENDITURES FEBRUARY 22, 1999 Date: 02/15/1999 Time: 11:30:17 Ranges: Options: Operator: JAL Page: 1 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank 8: Cash #: Payroll Check Dates: (A) (A) (A) (A) (A) (R) (A) (A) (A) Print: D Report Format: 1 # of copies: 1 Total By Account: Y Check # Vendor Alpha Name 81 - 81 Sort: D Print Ranges /Options: Y Process Payroll: N Page on Sort: N Description Dept Amount O ANOKA, CITY OF O CALTHORPE ASSOCIATES O METRO COUNCIL WASTEWAT O MN. TEAMSTERS O PRUDENTIAL HEALTHCARE O RYDER STUDENT TRANSPOR O STREICHER'S, INC. O WESSEL, BRIAN O A SEASON TO TASTE CATE 9 - ECM__PUBLISHERS, INC (0 KOZLAK' S 0 MINNESOTA MAYORS ASSOC O PETTY CASH O PRESS PUBLICATIONS, IN O TEAMWORKS INTERNATIONA 0 TIMESAVER OFF -SITE SEC 0 WYLAND, CATHY TRAINING LINO LAKES TOWN CENTER MARCH SEWER /JANUARY SAC INSURANCE LIFE INSURANCE TRANSPORTATION SUPPLIES PARKING /MEALS /SUPPLIES Total for Dept ** MEALS ADVERTISING pINING_,EOO}1_ MEMBERSHIP /K SULLIVAN MAYOR /CO 20.00 * * * * * * ** * * * * * * ** * * * * * * ** * * * * * * ** * * * * * * ** * * * * * * ** 375.00 31,100.00 118,107.00 549.20 213.75 235.00 257.08 53.44 150,890.47* MAYOR /CO 81.21 MAYOR /CO 13.70 MAYOR /CO MILEAGE /PARKING /SUPPLIES ADVERTISING GOAL SETTING INITATIVE FEB 8 SPRING NEWSLETTER Total for Dept 401 O A T & T O C. P. OFFICE PRODUCTS O CORPORATE EXPRESS O D.C.A. INC. 0 EXPRESS MESSENGER, INC O ICMA /MANAGEMENT ASSOCI O METROPOLITAN AREA O PRESS PUBLICATIONS, IN O PRUDENTIAL HEALTHCARE O SAVAGE, CITY OF O TESCH, DAN O WYLAND, CATHY MAYOR /CO MAYOR /CO MAYOR /CO MAYOR /CO MAYOR /CO MONTHLY SERVICE ADMINIST SUPPLIES ADMINIST SUPPLIES ADMINIST FLEXIBLE SPENDING ADMINIST DELIVERY SERVICE ADMINIST MEMBERSHIP DUES /L WAITE ADMINIST MEMBERSHIP /L WAITE SMITH ADMINIST ADVERTISING ADMINIST LIFE INSURANCE ADMINIST DUES MILEAGE SPRING NEWSLETTER Total for Dept 402 O A T & T MONTHLY SERVICE ADMINIST ADMINIST ADMINIST FINANCE 30.98 9.63 250.00 352.50 74.90 921.29* 11.05 15.25 195.20 210.60 28.94 586.24 45.00 114.13 23.75 10.00 31.20 374.80 1,646.16* 31.44 Date: 02/15/1999 Time: 11:30:17 Operator: JAL Page: 2 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description O CORPORATE EXPRESS SUPPLIES O OFFICEMAX, INC. SUPPLIES O PRUDENTIAL HEALTHCARE LIFE INSURANCE Total for Dept 407 O WILLIAM G. HAWKINS & A LEGAL SERVICE Total for Dept 414 Dept FINANCE FINANCE FINANCE LEGAL CO O A T & T MONTHLY SERVICE ECONOMIC 0 CLEARWATER CREEK CONVE CAR WASH ECONOMIC 0 PETTY CASH MILEAGE /PARKING /SUPPLIES ECONOMIC O PRUDENTIAL HEALTHCARE LIFE INSURANCE ECONOMIC 0 SHORT - ELLIOTT - HENDRICK ZONING MAP ECONOMIC O WESSEL, BRIAN MILEAGE /MEALS ECONOMIC 0 WYLAND, CATHY SPRING NEWSLETTER ECONOMIC Total for Dept 415 O PRUDENTIAL HEALTHCARE 0 PETTY CASH 0 PRUDENTIAL HEALTHCARE O WYLAND, CATHY LIFE INSURANCE PLANNING Total for Dept 416 MILEAGE /PARKING /SUPPLIES ENGINEER LIFE INSURANCE ENGINEER SPRING NEWSLETTER ENGINEER Total for Dept 417 O A T & T O ANOKA COUNTY O ARROWWOOD /RADISON RESO O BCA /FORENSIC SCIENCE L O C. P. OFFICE PRODUCTS O CENTURY COLLEGE O CLEARWATER CREEK CONVE O CONNEXUS ENERGY O CY'S UNIFORMS, INC. O DRIVERS LICENSE GUIDE O FBI NORTHWEST CHAPTER/ O GALL'S INC. O GLENWOOD INGLEWOOD, IN O INTERNATIONAL ASSOC OF O MINNEGASCO ACCOUNTS PA O MN CHIEFS OF POLICE AS O MN. TEAMSTERS O NORTHERN STATES POWER, O PAGENET OF MINNESOTA, O PETTY CASH O PRUDENTIAL HEALTHCARE O REMEMBER ME FLORAL & G O SHRED -IT, INC. O SMITH MICRO TECHNOLOGI O US WEST COMMUNICATIONS MONTHLY SERVICE POLICE MOBILE DATA TERMINALS POLICE GUEST /M BROWN POLICE TRAINING /S SILVERA POLICE SUPPLIES POLICE REGISTRATION POLICE CAR WASHES POLICE MONTHLY SERVICE POLICE UNIFORM SUPPLIES POLICE MANUALS POLICE DUES /STEVE M & DAVE P POLICE UNIFORM SUPPLIES /T ROSS POLICE MONTHLY SERVICE POLICE MEMBERSHIP /D PECCHIA POLICE MONTHLY SERVICE POLICE TRAINING /STEVE M & BILL POLICE INSURANCE POLICE MONTHLY SERVICE POLICE MONTHLY SERVICE POLICE SUPPLIES POLICE LIFE INSURANCE POLICE RETIREMENT BALLOONS POLICE DESTROY CONFIDENTIAL MAT POLICE YEARLY CONTRACT POLICE MONTHLY SERVICE POLICE Amount 24.72 47.91 7.00 111.07* 9,603.20 9,603.20* 39.96 7.44 18.93 7.00 422.50 171.41 149.92 817.16* 7.00 7.00* 8.68 1.75 74.96 85.39* 10.92 1,272.40 230.04 710.00 3.67 2,320.00 115.02 10.65 155.22 22.95 120.00 597.13 35.57 100.00 123.39 100.00 78.00 208.06 70.70 298.67 66.50 19.05 54.95 1,468.62 398.94 Date: 02/15/1999 Time: 11:30:18 Operator: JAL Page: 3 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O WYLAND, CATHY O PRUDENTIAL HEALTHCARE O A T & T O PETTY CASH O PRUDENTIAL HEALTHCARE O SUBURBAN INSPECTIONS, O WYLAND, CATHY SPRING NEWSLETTER POLICE Total for Dept 420 LIFE INSURANCE FIRE Total for Dept 421 MONTHLY SERVICE BUILDING MILEAGE /PARKING /SUPPLIES BUILDING LIFE INSURANCE BUILDING ELECTRICAL INSPECTIONS BUILDING SPRING NEWSLETTER BUILDING Total for Dept 422 O CONNEXUS ENERGY MONTHLY SERVICE O FRATTALLONE'S HARDWARE SUPPLIES O MENARDS, INC. SUPPLIES O MINNCOMM PAGING, INC. MONTHLY SERVICE O MN. POLLUTION CTROL AG EMISSION TESTING O NEWMAN TRAFFIC SIGNS, CONES /W COLLAR O NORTHERN STATES POWER, MONTHLY SERVICE O PRUDENTIAL HEALTHCARE LIFE INSURANCE O SEARS COMMERCIAL CREDI VAC O WEATHER WATCH, INC. MONTHLY SERVICE Total for Dept 430 O BUMPER TO BUMPER, INC. SUPPLIES O DEHN OIL COMPANY FUEL O FOREST LAKE FORD, INC. PARTS O GRAINGER, INC. RECOIL HOSE O J & E SMALL ENGINE & S PARTS O LEEF BROTHER, INC. SHOP TOWELS O MIDWEST DIESEL SERVICE REPAIR UNIT 216 O PRUDENTIAL HEALTHCARE LIFE INSURANCE 0 SAFETY KLEEN CORPORATI SHOP PARTS CLEANER O ST. JOSEPH EQUIPMENT, PARTS 0 THANE HAWKINS POLAR CH PARTS Total for Dept 431 O ACE SOLID WASTE, INC. O C. P. OFFICE PRODUCTS O CONNEXUS ENERGY O DIAMOND CLEANING SERVI O FRATTALLONE'S HARDWARE O GLENWOOD INGLEWOOD, IN O IKON OFFICE SOLUTIONS, O MENARDS, INC. O MINNEGASCO ACCOUNTS PA O NORTHERN STATES POWER, O OFFICEMAX, INC. O PITNEY BOWES MONTHLY SERVICE SUPPLIES MONTHLY SERVICE JANITORIAL SERVICE /FEBRU SUPPLIES MONTHLY SERVICE MAINTENANCE ON COPIER /SU SUPPLIES MONTHLY SERVICE MONTHLY SERVICE SUPPLIES EZ -SEAL, CARTRIDGE STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME GOVERNME 187.40 8,777.85* 3.50 3.50* .49 29.65 8.75 1,215.40 37.48 1,291.77* 301.59 12.83 229.48 8.93 72.00 230.04 2,733.24 14.00 39.40 160.00 3,801.51* 1,102.10 3,467.56 250.30 22.05 40.78 4.03 709.98 3.50 218.86 34.29 262.57 6,116.02* 129.18 99.58 1,307.88 1,287.34 23.03 90.95 338.04 66.99 2,108.94 7.22 563.04 114.26 Date: 02/15/1999 Time: 11:30:19 Operator: JAL Check # 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page: 4 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Vendor Alpha Name Description Dept Amount PLUNKETT'S, INC. YEARLY CONTRACT -PEST CON GOVERNME SAM'S CLUB, INC. MEMBERSHIP /SUPPLIES GOVERNME SCHUSTER, DALE BOILER MAINTENANCE UPPER MIDWEST SALES CO JANITORIAL SUPPLIES US WEST COMMUNICATIONS MONTHLY SERVICE Total for Dept 432 DEGARDNER, RICK FORESTRY SUPPLIERS, IN FRATTALLONE'S HARDWARE HOFFMAN, MICHAEL J & E SMALL ENGINE & S LEAGUE OF MINNESOTA CI LEAGUE OF MN CITIES IN MINNCOMM PAGING, INC. MINNEGASCO ACCOUNTS PA NATURE CALLS, INC. NEWSCOPE TECHNOLOGIES, GOVERNME GOVERNME GOVERNME MILEAGE PARKS SUPPLIES PARKS SUPPLIES PARKS UNIFORM ALLOWANCE PARKS PARTS PARKS REGISTRATION /T DEWOLFE & PARKS INSURANCE CLAIM PARKS MONTHLY SERVICE PARKS MONTHLY SERVICE PARKS RENTAL /SERVICE PARKS REPAIR HOCKEY RINK LIGHT PARKS NORTHERN STATES POWER, MONTHLY SERVICE PRUDENTIAL HEALTHCARE LIFE INSURANCE US WEST COMMUNICATIONS MONTHLY SERVICE Total for Dept 450 O BERNSTEIN, BARRY O BURSACK, ELIZABETH O CORPORATE EXPRESS O MINNCOMM PAGING, INC. O PRUDENTIAL HEALTHCARE MILEAGE MILEAGE SUPPLIES MONTHLY SERVICE LIFE INSURANCE Total for Dept 451 PARKS PARKS PARKS RECREATI RECREATI RECREATI RECREATI RECREATI O TIMESAVER OFF -SITE SEC OFF -SITE SECRETARIAL /2 -1 PARK BOA Total for Dept 452 0 0 0 0 0 A T & T MONTHLY SERVICE ENVIRONM MINNCOMM PAGING, INC. MONTHLY SERVICE ENVIRONM PETTY CASH MILEAGE /PARKING /SUPPLIES ENVIRONM PRUDENTIAL HEALTHCARE LIFE INSURANCE TSCHIDA EXCAVATING, IN RENTED OFFICE SPACE Total for Dept 461 O SAFETY KLEEN CORPORATI RECYCLE USED OIL Total for Dept 462 0 MSA (MINNESOTA SOCIETY MEMBERSHIP /M ASLESON O PRUDENTIAL HEALTHCARE LIFE INSURANCE O UNIVERSITY OF MINNESOT REGISTRATION /M ASLESON Total for Dept 463 O ALLEN, KATHLEEN REIMBURSE PROGRAM REC O CHEHOURI, SANDY REIMBURSE PROGRAM REC ENVIRONM ENVIRONM SOLID WA FORESTRY FORESTRY FORESTRY * * ** * *** * * * * * * ** 324.57 134.85 240.00 543.64 672.51 8,052.02* 89.70 401.01 24.49 137.39 367.94 40.00 474.00 8.94 223.07 197.60 1,179.35 324.95 24.50 332.40 3,825.34* 91.65 13.65 10.30 8.94 3.50 128.04* 149.25 149.25* 9.15 4.47 16.50 1.75 200.00 231.87* 100.00 100.00* 20.00 1.75 120.00 141.75* 22.00 45.00 Date: 02/15/1999 Time: 11:30:19 Operator: JAL Page: 5 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount Total for Dept ** 67.00* O ALL STAR SPORTS, INC. SOFTBALLS ADULT SP 1,991.12 O BURGER, LUANN INSTRUCTOR ADULT SP 144.00 O KNOWLAN'S SUPER MARKET SUPPLIES ADULT SP 67.96 Total for Dept 202 2,203.08* O METRO ATHLETIC SUPPLY, BALLS FAMILY A 341.81 Total for Dept 203 341.81* O RYDER STUDENT TRANSPOR TRANSPORTATION SPECIAL 468.00 O TROLLHAUGEN, INC. LIFT TICKETS SPECIAL 394.00 Total for Dept 205 862.00* O METRO ATHLETIC SUPPLY, SCRIMMAGE VESTS YOUTH IN 121.36 Total for Dept 207 121.36* O T.K.D.A. LILAC STREET TRUNK OTHER 14,115.88 Total for Dept 499 14,115.88* O ANOKA COUNTY TRUTH IN TAXATION * * * * * * ** 11,877.39 Total for Dept ** 11,877.39* O FUNKHOUSER, JAMES & JU LAND PURCHASE OTHER 2,317.58 O OSM, INC. TOWN CENTER OTHER 12,579.07 O PRESS PUBLICATIONS, IN ADVERTISING OTHER 26.13 Total for Dept 499 14,922.78* O LEONARD PARKER ASSOCIA ARCHITECTURAL SERVICE OTHER 12,137.12 O U S BANK REVENUE BONDS /SERIES 199 OTHER 1,581.25 O U.S. FILTER /WATERPRO, CIVIC COMPLEX PROJECT OTHER 2,712.93 Total for Dept 499 16,431.30* O KINNEBERG, JOHN E. REIMBURSE SAC OTHER 559.27 Total for Dept 499 559.27* O EVERGREEN LAND SERVICE CONSULTANT OTHER 850.16 0 S.R.WEIDEMA, INC. CONTRACTOR LAKE DRIVE TR OTHER 10,120.81 0 WILLIAM G. HAWKINS & A LEGAL SERVICE OTHER 1,131.80 Total for Dept 499 12,102.77* O PETTY CASH MILEAGE /PARKING /SUPPLIES * * * * * * ** 90.76 Total for Dept ** 90.76* 0 A T & T MONTHLY SERVICE WATER 7.21 O AID ELECTRIC SERVICE, INSTALL FAN /CHLORINE ROO WATER 299.27 O CONNEXUS ENERGY MONTHLY SERVICE WATER 790.13 O HAWKINS WATER TREATMEN CHEMICALS WATER 5,714.49 O MINNCOMM PAGING, INC. MONTHLY SERVICE WATER 4.47 O MINNEGASCO ACCOUNTS PA MONTHLY SERVICE WATER 567.30 • Date: 02/15/1999 Time: 11:30:20 Operator: JAL Page: 6 CITY OF LINO LAKES FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description Dept Amount O NORTHERN STATES POWER, MONTHLY SERVICE O PETTY CASH MILEAGE /PARKING /SUPPLIES O PRUDENTIAL HEALTHCARE LIFE INSURANCE O SERCO LABORATORIES, IN BACTERIA TESTING O T.K.D.A. ENGINEERING SERVICE O US WEST COMMUNICATIONS MONTHLY SERVICE Total for Dept 494 O A T & T O CONNEXUS ENERGY O METRO COUNCIL WASTEWAT O MINNCOMM PAGING, INC. O NORTHERN STATES POWER, 0 PETTY CASH O PRUDENTIAL HEALTHCARE O T.K.D.A. MONTHLY SERVICE MONTHLY SERVICE MARCH SEWER /JANUARY SAC MONTHLY SERVICE MONTHLY SERVICE MILEAGE /PARKING /SUPPLIES LIFE INSURANCE ENGINEERING SERVICE Total for Dept 495 O OSM, INC. MILLER'S SOUTH GLEN O PRESS PUBLICATIONS, IN ADVERTISING O T.K.D.A. BEHM'S CENTURY FARMS 4TH 0 WILLIAM G. HAWKINS & A LEGAL SERVICE Total for Dept ** WATER 529.95 WATER 9.53 WATER 5.25 WATER 63.00 WATER 478.06 WATER 56.08 8,524.74* SEWER 7.21 SEWER 114.11 SEWER 29,783.18 SEWER 4.47 SEWER 534.42 SEWER 7.87 SEWER 5.25 SEWER 83.22 30,539.73* 490.00 ** * * * * ** 22.00 10,737.77 412.80 11,662.57* Grand Total 321,123.10* Date: 02/15/1999 Time: 11:34:48 CITY OF LINO LAKES FM Entry - Invoice Journal Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 72 - 80 Trans #: (A) Line #: (A) Due Date: (R) 02221999 02221999 Bank #: (A) Operator: JAL Page: 1 Options: Detail / Summary: S Invoice Status: A # of copies: 1 Sort: N Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000015 ALLEN, KATHLEEN 1 22.00 22.00 .00 .00 000046 ARROWWOOD /RADISON RESORT 1 230.04 230.04 .00 .00 000052 A T & T 3 117.43 117.43 .00 .00 000093 ACE SOLID WASTE, INC. 1 129.18 129.18 .00 .00 000100 AID ELECTRIC SERVICE, INC. 1 299.27 299.27 .00 .00 000158 ALL STAR SPORTS, INC. 1 1,991.12 1,991.12 .00 .00 000370 ANOKA COUNTY 3 1,272.40 1,272.40 .00 .00 000390 ANOKA COUNTY 2 740.30 740.30 .00 .00 000400 ANOKA, CITY OF 1 375.00 375.00 .00 .00 000420 ANOKA COUNTY 1 11,137.09 11,137.09 .00 .00 000670 BERNSTEIN, BARRY 1 91.65 91.65 .00 .00 000900 BUMPER TO BUMPER, INC. 1 1,102.10 1,102.10 .00 .00 000922 BURSACK, ELIZABETH 1 13.65 13.65 .00 .00 000930 WILLIAM G. HAWKINS & ASSOCIATES 1 11,147.80 11,147.80 .00 .00 000946 C. P. OFFICE PRODUCTS 2 118.50 118.50 .00 .00 001067 CENTURY COLLEGE 1 2,320.00 2,320.00 .00 .00 001118 CHEHOURI, SANDY 1 45.00 45.00 .00 .00 001148 CLEARWATER CREEK CONVENIENCE CENTER 2 122.46 122.46 .00 .00 001187 CONNEXUS ENERGY 1 2,524.36 2,524.36 .00 .00 001255 CY'S UNIFORMS, INC. 1 155.22 155.22 .00 .00 001260 D.C.A. INC. 1 210.60 210.60 .00 .00 001292 DEHN OIL COMPANY 3 3,467.56 3,467.56 .00 .00 Date: 02/15/1999 Time: 11:34:50 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 2 Discount Vendor # Name # of items Net Gross Discount Lost 001298 DEGARDNER, RICK 1 89.70 89.70 .00 .00 001309 DIAMOND CLEANING SERVICE, INC. 1 1,287.34 1,287.34 .00 .00 001390 ECM PUBLISHERS, INC 1 13.70 13.70 .00 .00 001435 EVERGREEN LAND SERVICES, INC. 1 850.16 850.16 .00 .00 001450 EXPRESS MESSENGER, INC. 1 28.94 28.94 .00 .00 001455 FBI NORTHWEST CHAPTER /FBINAA 1 120.00 120.00 .00 .00 001480 HAWKINS WATER TREATMENT GROUP, INC. 1 5,714.49 5,714.49 .00 .00 001504 U S BANK 1 1,581.25 1,581.25 .00 .00 001530 FOREST LAKE FORD, INC. 1 250.30 250.30 .00 .00 001540 FORESTRY SUPPLIERS, INC. 1 401.01 401.01 .00 .00 001560 FRATTALLONE'S HARDWARE, INC. 1 60.35 60.35 .00 .00 001584 FUNKHOUSER, JAMES & JUDITH 1 2,317.58 2,317.58 .00 .00 001600 GALL'S INC. 6 597.13 597.13 .00 .00 001620 GLENWOOD INGLEWOOD, INC. 2 126.52 126.52 .00 .00 001720 GRAINGER, INC. 1 22.05 22.05 .00 .00 001850 HOFFMAN, MICHAEL 1 137.39 137.39 .00 .00 001932 ICMA /MANAGEMENT ASSOCIATION 1 586.24 586.24 .00 .00 001955 INTERNATIONAL ASSOC OF CHIEF OF POL 1 100.00 100.00 .00 .00 001980 IKON OFFICE SOLUTIONS, INC. 1 338.04 338.04 .00 .00 002025 J & E SMALL ENGINE & SPORT, INC. 1 408.72 408.72 .00 .00 002153 KNOWLAN'S SUPER MARKETS, INC. 1 67.96 67.96 .00 .00 002171 KOZLAK'S 1 88.37 88.37 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 1 40.00 40.00 .00 .00 002320 LEAGUE OF MN CITIES INS TRST 1 474.00 474.00 .00 .00 002328 LEEF BROTHER, INC. 1 4.03 4.03 .00 .00 002550 MENARDS, INC. 4 296.47 296.47 .00 .00 002565 METRO ATHLETIC SUPPLY, INC. 3 463.17 463.17 .00 .00 Date: 02/15/1999 Time: 11:34:51 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 002570 METRO COUNCIL WASTEWATER SERVICES 1 147,890.18 147,890.18 .00 .00 002580 METROPOLITAN AREA 1 45.00 45.00 .00 .00 002692 CALTHORPE ASSOCIATES 1 31,100.00 31,100.00 .00 .00 002694 MINNCOMM PAGING, INC. 1 40.22 40.22 .00 .00 002700 MINNEGASCO ACCOUNTS PAYABLE, INC. 1 3,022.70 3,022.70 .00 .00 002711 MN CHIEFS OF POLICE ASSOCIATION 1 100.00 100.00 .00 .00 002743 BCA /FORENSIC SCIENCE LABORATORY 4 710.00 710.00 .00 .00 002820 MN. POLLUTION CTROL AGENCY 1 72.00 72.00 .00 .00 002980 MN. TEAMSTERS 1 627.20 627.20 .00 .00 003051 MSA (MINNESOTA SOCIETY OF 1 20.00 20.00 .00 .00 003123 NATURE CALLS, INC. 1 197.60 197.60 .00 .00 003180 NEWMAN TRAFFIC SIGNS, INC. 1 230.04 230.04 .00 .00 003193 NEWSCOPE TECHNOLOGIES, INC. 2 1,179.35 1,179.35 .00 .00 003250 NORTHERN STATES POWER, INC. 4 4,337.84 4,337.84 .00 .00 003390 OFFICEMAX, INC. 1 610.95 610.95 .00 .00 003430 OSM, INC. 5 13,069.07 13,069.07 .00 .00 003457 PAGENET OF MINNESOTA, INC. 1 70.70 70.70 .00 .00 003490 PETTY CASH 1 212.90 212.90 .00 .00 003492 PETTY CASH 1 298.67 298.67 .00 .00 003524 PITNEY BOWES 1 114.26 114.26 .00 .00 003540 PLUNKETT'S, INC. 1 324.57 324.57 .00 .00 003600 PRESS PUBLICATIONS, INC. 1 171.89 171.89 .00 .00 003625 PRUDENTIAL HEALTHCARE GROUP 1 398.50 398.50 .00 .00 003757 REMEMBER ME FLORAL & GIFTS, INC. 1 19.05 19.05 .00 .00 003866 RYDER STUDENT TRANSPORTATION 3 703.00 703.00 .00 .00 003874 S.R.WEIDEMA, INC. 1 10,120.81 10,120.81 .00 .00 003880 SHORT - ELLIOTT - HENDRICKSON, INC. 1 422.50 422.50 .00 .00 Date: 02/15/1999 Time: 11:34:53 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 4 Discount Vendor # Name # of items Net Gross Discount Lost 003882 SHRED -IT, INC. 1 54.95 54.95 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 3 318.86 318.86 .00 .00 003910 SAM'S CLUB, INC. 1 134.85 134.85 .00 .00 003917 SAVAGE, CITY OF 1 10.00 10.00 .00 .00 003940 SEARS COMMERCIAL CREDIT CENTRAL 1 39.40 39.40 .00 .00 003977 SERCO LABORATORIES, INC. 1 63.00 63.00 .00 .00 004030 SMITH MICRO TECHNOLOGIES, INC. 1 1,468.62 1,468.62 .00 .00 004120 ST. JOSEPH EQUIPMENT, INC. 1 34.29 34.29 .00 .00 004240 STREICHER'S, INC. 1 257.08 257.08 .00 .00 004251 SUBURBAN INSPECTIONS, INC. 1 1,215.40 1,215.40 .00 .00 004350 T.K.D.A. 8 25,414.93 25,414.93 .00 .00 004400 TESCH, DAN 1 31.20 31.20 .00 .00 004410 THANE HAWKINS POLAR CHEVROLET, INC. 1 262.57 262.57 .00 .00 004427 TIMESAVER OFF -SITE SECRETARIAL, INC 4 501.75 501.75 .00 .00 004511 TSCHIDA EXCAVATING, INC. 1 200.00 200.00 .00 .00 004562 U.S. FILTER /WATERPRO, INC. 1 2,712.93 2,712.93 .00 .00 004612 UNIVERSITY OF MINNESOTA 1 120.00 120.00 .00 .00 004654 UPPER MIDWEST SALES COMPANY, INC. 1 543.64 543.64 .00 .00 004670 US WEST COMMUNICATIONS 2 1,459.93 1,459.93 .00 .00 004791 WEATHER WATCH, INC. 1 160.00 160.00 .00 .00 004800 WESSEL, BRIAN 2 224.85 224.85 .00 .00 004850 WYLAND, CATHY 1 899.46 899.46 .00 .00 005137 KINNEBERG, JOHN E. 1 559.27 559.27 .00 .00 007109 SCHUSTER, DALE 1 240.00 240.00 .00 .00 900230 DRIVERS LICENSE GUIDE COMPANY 1 22.95 22.95 .00 .00 900354 LEONARD PARKER ASSOCIATES 1 12,137.12 12,137.12 .00 .00 900489 TROLLHAUGEN, INC. 1 394.00 394.00 .00 .00 Date: 02/15/1999 Time: 11:34:55 CITY OF LINO LAKES FM Entry - Invoice Journal Operator: JAL Page: 5 Discount Vendor # Name # of items Net Gross Discount Lost 900520 MIDWEST DIESEL SERVICE, INC. 1 709.98 709.98 .00 .00 900524 BURGER, LUANN 1 144.00 144.00 .00 .00 900525 MINNESOTA MAYORS ASSOCIATION 1 20.00 20.00 .00 .00 900549 A SEASON TO TASTE CATERING 1 81.21 81.21 .00 .00 900561 TEAMWORKS INTERNATIONAL, INC. 1 250.00 250.00 .00 .00 900591 CORPORATE EXPRESS 3 230.22 230.22 .00 .00 Grand Totals: 158 321,123.10 321,123.10 .00 .00* AGENDA ITEM 3A STAFF MEMBER Daniel Tesch, Director of Administration DATE 16 February 1999 SUBJECT Certificate of Achievement for Excellence in Financial Reporting VOTE REQUIRED For Your Information BACKGROUND For the third year in a row, the City of Lino Lakes is the recipient of the Certificate of Achievement for Excellence in Financial Reporting. This certificate is presented by the Government Finance Officers Association of the United States and Canada to government units whose comprehensive annual financial reports achieve the highest standards in government accounting and financial reporting. This award is a tribute to our finance division, and I would like to take this opportunity to thank Darly Sulander, Joyce Lund, Paula Schloer and Lynn Francis for their dedication and hard work. AGENDA ITEM 3B STAFF MEMBER Daniel Tesch, Director of Administration DATE 16 February 1999 SUBJECT Additional Non -Union Salary Adjustments VOTE REQUIRED Simple Majority BACKGROUND The recent de-certification of the Lino Lakes Management Association allows the city council to proceed with cost of living adjustments for the following positions: Public Safety Director Public Services Director Community Development Director Public Works Superintendent Parks Department Office Manager Police Department Office Manager The recommendation is for a 3% adjustment, consistent with metropolitan cities and other employee groups. This adjustment would be retroactive to 1 January 1999. In addition, I would recommend that the Pay Program be amended to reflect the addition of a Recreation Supervisor II, and that the incumbent be placed at Step 5: Recreation Supervisor II Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 $36,000 $37,800 $39,600 $41,400 $43,200 $45,000 OPTIONS 1. Adjust the salaries for non -union employees by 3% Create a Recreation Supervisor II position with placement of the incumbent at Step 5 Return to staff for more information RECOMMENDATION 1. AGENDA ITEM 4A STAFF ORIGINATOR: Brian Wessel DATE: 2/22/99 TOPIC: Consideration of Amendment to the Livable Communities Demonstration Account Contract VOTE REQUIRED: 3/5 BACKGROUND: The city received $220,000 in grant funding through the Livable Communities Demonstration Account for the purpose of refining the master plan for the Town Center, and to complete development of guidelines within the Town Center. The funding was given to Lino Lakes to hire national experts in the field of Traditional Neighborhood Design to complete the plan. The city council has accepted the grant and approved contracts for completion of the master plan. The standard grant contract used by the Metropolitan Council, which administers the funds, does not allow travel expenses. The Metropolitan Council has agreed to amend the Lino Lakes contract to allow travel expenses because the purpose of the funding, was to work with national experts who are based in California. It was necessary to visit their offices once, and they have completed one site visit. It is expected they will visit Lino Lakes two more times before the master plan and development guidelines are complete. OPTIONS: 1. Approve the amendment to the Livable Communities Demonstration Account contract 2. Return to staff for further consideration RECOMMENDATION:, Option 1 Grant No. SG-98-39 AMENDMENT TO METROPOLITAN LIVABLE COMMUNITIES ACT LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT GRANT AGREEMENT THIS AGREEMENT is made and entered into by the Metropolitan Council ("Council") and the City of Lino Lakes ( "Grantee "). WHEREAS, in June 1998 the Council and the Grantee entered into a grant agreement identified as Council Grant No. SG -98 -39 under which the Council provided Livable Communities Demonstration Account grant funds to the Grantee to help fund a demonstration project within the City of Lino Lakes; and WHEREAS, pursuant to Paragraph 4.03 of Grant No. SG- 98 -39, the Council and the Grantee mutually agree to amend Grant No. SG -98 -39 to clarify that travel expenses directly and necessarily related to the performance of project activities identified in the Grantee's application for Livable Communities Demonstration Account grant funds are eligible uses of the grant funds. NOW THEREFORE, in consideration of the promises and covenants contained in this agreement, the Council and the Grantee agree to amend Grant No. SG -98 -39 as follows: Article II, GRANT FUNDS, Paragraph 2.02, Authorized Use of Grant Funds, is amended to read as follows: 2.02 Authorized Use of Grant Funds. The total grant amount made available to the Grantee under this agreement shall be used only for the purposes and activities described in the Grantee's application for Livable Communities Demonstration Account grant funds, as revised to reflect the grant award made by the Council. A copy of the Grantee's application which identifies eligible uses of the grant funds is attached to and incorporated into this agreement as Attachment A. If the provisions of the Grantee's application are inconsistent with other provisions of this agreement, the other provisions of this agreement shall take precedence over the provisions of the application. Grant funds must be used to fund the initiatives specified in Minnesota Statutes section 473.25, paragraph (b), in a Participating Municipality. Grant funds must be used for costs directly associated with the specific proposed activities and are intended to be used for "hard costs" rather than "soft costs." Ineligible uses include: administrative overhead; activities prior to the date of the grant award; travel expenses not directly or necessarily related to the performance of project activities; legal fees; permits, licenses or authorization fees; costs associated with preparing other grant proposals; operating expenses; comprehensive planning costs; and prorated lease and salary costs. The Council shall bear no responsibility for cost overruns which may be Page 1 of 2 Pages incurred by the Grantee or others in the implementation or performance of the project activities described in Attachment A. The Grantee agrees to remit to the Council in a prompt manner: any unspent grant funds; any grant funds which are not used for the authorized purposes specified in this paragraph; and any interest earnings described in paragraph 2.05 which are not used for the purposes of implementing the project activities described in Attachment A. The Grantee must complete all major components of the grant project as proposed and for which the Council made its grant award, or the Grantee must return to the Council the entire grant amount specified in paragraph 2.01 of this agreement. Except for this amendment, the provisions of Grant No. SG -98 -39 shall remain in force and effect without change. IN WITNESS WHEREOF, the Grantee and the Council have caused this agreement to be executed by their duly authorized representatives. This agreement is effective on the date of final execution by the Council. Approved as to form: METROPOLITAN COUNCIL By Associate General Counsel Craig R. Rapp, Director Community Development SG9839A.DOC Date CITY OF LINO LAKES By Kimberly A. Sullivan, Mayor Date By Brian Wessel Community Development Director Date Page 2 of 2 Pages AGENDA ITEM 4 B STAFF ORIGINATOR: Mary Kay Wyland MEETING DATE: February 22, 1999 ' TOPIC: Mo lin Concrete, 415 Lilac Street, Amended Conditional Use Permit/Site Plan Review VOTE REQUIRED: Simple majority BACKGR UND: Molin Concrete is requesting an Amended Conditional Use Permit and Site Plan Review to allow the construction of a 30 x 80 lunchroom/breakdown addition to the north/west side of their new batch plant located a 415 Lilac Street. The property is Zoned GI, General Industrial in this location and the use is permitted via a Conditional Use Pemit. Any change in use, alteration, and/or expansion on the site requires an Amended Conditional Use Permit and A Site Plan Review. The Council may recall review of the Molin Master Plan in late 1997 which included a phased expansion of the facility, a street vacation, and site plan review for construction of the batch plant and office building. The employee breakroom was originally planned for the old shop/office area. Molin has determined that the proposed location would better serve their needs. The new additional fits in with the approved master plan. In consideration of the proposed breakroom construction, staff would comment that the proposal meets the standards of the Ordinance, listed below, as they relate to conditional use permit review. "... the Council shall order the issuance of such permit only if it finds that such use at the proposed location: a. Will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the City. b. Will be harmonious with the general and applicable specific plans and policies of the comprehensive plan of the City and this ordinance. c. Will be designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing and/or intended character of the general vicinity and will not change the essential character of that area. d. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and water systems, and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. e. Will not create excessive additional requirements at public cost fog public facilities and services and will not be detrimental to the economic welfare of the community. f. Will not involve uses, activities, processes, materials, equipment and conditions or operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. g. Will have vehicular approaches to the property which are so designed as not to create traffic congestion or an interference with traffic on surrounding public thoroughfares. h. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. i. Will conform to specific standards of this ordinance applicable to the particular use." Concerning the site plan review, the proposed construction is 30 x 80 and to be located on the west side of the new batch plant, immediately south of the existing restrooms. There will be two entrance /exits from the additional which will house misc. kitchen equipment and possible vending machines. The proposed construction is concrete wall panels to match the existing exterior and will be manufactured in the shop area. No landscaping or additional parking is require due to the nature of the addition and its location. Staff would recommend approval of the Amended Conditional Use Permit and Site Plan Review with the following conditions: 1. Proper building permits are obtained for all construction. 2. Conditions approved with previous amendments shall remain in effect. OPTIONS: 1. Approve Amended Conditional Use Permit & Site Plan Review with conditions listed above. 2. Return to staff for further consideration. RECOMMENDATION: Option 1 Mal OUTLOT PARK NORTH 4174141;711,4"44 7:40 Agh0-.444 4. MARSHAN LAKE • :7'.,'ki'Y CO 1 - VW ral 0 zk,;_lu ,na `99PL-i Es rivIlinli Livy, it.i. ,2 :I; IV 0 Yi P ma mom ,V,Z 2 '.--:1.-toe ircr,_,,AtslEni ECIP: 7,1Jr11 nr.ortieD :If:- 1.,.., Vali is zrall Int le 3 r46-1.3phiE.:. 47- .:--,:, ri.,i.,-, ,ali,colid LIM R14:014*,tk, n MINICIIKIIIIIIIM g--.0. ,,,,,! •'44i4, 11000 ilfEJIMUM '' ' 'ierni ' rissEgmftklu,4%;-9 COUNCIL MINUTES 3 QtufcC Council Member Bergeson moved to approve the James Speiser minor subdivision. Council Member Kuether seconded the motion. Motion carried unanimously. OCTOBER 27, 1997 Consideration of Molin Concrete, 415 Lilac Street Requests: Mr. Brixius explained that Molin Concrete wishes to expand their production and outdoor storage facilities located at the corner of Lilac and 4th Street. Specifically, they want to add production area with a taller batch plant which requires a variance from the City's height requirement, to vacate an easement which now splits off the northern portion of their property, and to use that portion of their property zoned Light Industrial for outdoor storage of bulk product. In order to accomplish these goals, an amendment to the current zoning ordinance text would have to be considered together with an amended conditional use permit, interim use permit, variance, and street vacation. Mr. Brixius stated that Staff determined that it would be better to amend the existing Ordinance and identify outdoor storage as a principal use by interim use permit. Within the City's districts the interim use permit mechanism exists, but to date most have not been used. He added that a sunset clause can be included in an interim use permit, allowing for outdoor storage to expire as use changes. The Planning and Zoning Board recommended approval of this permit, pursuant to the following conditions: 1. The City approve the requested zoning ordinance text amendment establishing open and outdoor storage as an interim use in the LI Zoning District. 2. The City approve the requested vacation of 77th Street. 3. The City Council specifically approve an outdoor storage area surfacing material other than blacktop or concrete. 4. Outdoor lighting is prohibited in the site's outdoor storage area (north of 77th Street). Permissible exterior lighting shall be hooded and directed to reflect light away from neighboring residential properties and rights -of -way. 5. Consideration is given to aligning the site's western access point (from 4th Avenue) with 77th Street. This issue should be subject to further comment by the City Engineer. 6. A minimum 150 -foot setback is maintained along the subject site's northern boundary. The buffer yard shall extend 40 feet north into this 150 -foot setback line. 7. The City shall prohibit on -street truck parking along Lilac Street. 8. All additional site signage shall comply with applicable City sign requirements. 9. All applicable MPCA requirements are satisfactorily met. 10. All proposed structures comply with applicable City building material requirements. 11. The following noise mitigation efforts are utilized: a. Concrete product (precast wall panels) are stored parallel to the northerly buffer yard to act as a sound buffer. b. The outdoor storage yard is arranged such that truck backing maneuvers toward residential properties are minimized. COUNCIL MINUTES OCTOBER 27, 1997 c. Strobe lights replace truck back -up beepers during nighttime hours (6:00 p.m. to 8:00 a.m.) 12. Comments by other City Staff. 13. The landscape plan shall be amended to show the following: a. The berm location. b. Berm height of not less than 7 feet. c. A solid row of coniferous trees on the north side of the buffer yard with a row of deciduous trees on the south side of the buffer yard. d. Landscaping along 4th Avenue. e. Irrigation for buffer area. 14. The interim use permit will expire if there is a change in the land use in the LI District. Mr. Brixius explained that between the September and October Planning and Zoning Board meetings, the applicant had an opportunity to conduct neighborhood meetings and work through issues of noise, appearance and setback. The amended site plan before Council at this time reflects changes made as a result of these meetings. With respect to the setback, rather than the 75 -foot setback suggested by Code a 150 -foot setback is proposed. Additionally, the buffer yard would not be on the property line but along the 150 -foot setback line. The screening is to include a berm that is at least seven (7) feet in height, and that the buffer yard be planted as suggested in Item No. 13.c. above. With respect to lighting and noise, the applicant has indicated that the storage yard north of 77th Street would not be lit, and that back -up beepers would be replaced as suggested above. Another issue was the staging of trucks. The applicant proposes to move some of the outdoor storage to accommodate staging within the confines of Molin's property and allow for egress onto 4th Street. Council Member Bergeson requested that Condition No. 12 be specified prior to consideration by Council. Mr. Brixius suggested that egress onto 4th Street and not limiting hours of operation would be appropriate items to add as conditions. Council Member Lyden expressed concem about impacting quality of life for the residents of that neighborhood through this proposal. Mr. Brixius explained that the zoning for this site currently supports the Molin Concrete operation; however, all parties recognize the possibility for problems as the operation expands, and consideration has been given to the wishes of both Molin and the area residents in an effort to come to a satisfactory compromise. Council Member Bergeson asked for detail on the height and variance regulations. Mr. Brixius stated that the proposed batch plant will be 80 feet in height, with the standard being 45 feet in General Industrial areas. Council Member Bergeson asked about the water tower. Mr. Ahrens stated that the proposed water tower will be 150 feet in height. Council Member Bergeson asked if any concern had been expressed regarding the Airpark. Mr. Brixius explained that there has been communication with the Airpark, and it has been determined and agreed that this project would not interfere with the Airpark operation. Mr. Schumacher requested detail regarding the proposed landscaping plan. Mr. Brixius provided a sketch of the proposed landscaping, and indicated that the proposed details will be carried forward through the adjustments to the site plan. COUNCIL MINUTES OCTOBER 27, 1997 Mayor Landers asked the applicant if the backup requirements for trucks operating during nighttime hours would apply to any trucks on Molin's property. The applicant explained that changes have already made to distance- sensitive beepers which are much quieter than those used previously, and that OSHA has given its approval to changing to strobe lights as required. With respect to trucks belonging to other companies that might enter Molin's property, there would be no control over their backup equipment. Mayor Landers suggested that Condition No. 11.c. be reworded to refer to a requirement for strobe lights on Molin's trucks specifically. Council Member Lyden asked what percentage of increase in business would result from this expansion. The response was 30 %. Mr. Brixius suggested the following wording for Condition No. 11.c.: "Molin equipment and trucks shall be outfitted with strobe lights to replace backup beepers during nighttime hours." Consideration of FIRST READING, Ordinance No. 31- 97 Establishing Open and Outdoor Storage as an Interim Use in City's Light Industrial (LI) Zoning District (4 /5ths Vote) - Council Member Lyden moved to approve the FIRST READING of Ordinance No. 31 - 97, as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Amended Conditional Use Permit - Council Member Kuether moved to approve the amended conditional use permit. Council Member Lyden seconded the motion. Motion carried unanimously. Interim Use Permit - Council Member Bergeson moved to approve the interim use permit. Council Member Lyden seconded the motion. Motion carried unanimously. Variance - Council Member Kuether moved to approve the height variance. Council Member Neal seconded the motion. Motion carried unanimously. Street Vacation, Resolution No. 97 -156 - Council Member Neal moved to adopt Resolution No. 97 - 156, as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 97 - 156 can be found at the end of these minutes. Council Member Kuether expressed appreciation for the applicants' patience with respect to the City's consideration of their project. Consideration of Highland Meadows Requests: Mr. Brixius explained that North Suburban Development is proposing approval of a 166 -unit mixed density development called Highland Meadows on 65.9 acres of land west of 79th Street and north on Marilyn. Applications for consideration are rezoning from R -1 to R -3, approval of a planned unit development, approval of a Comprehensive Plan amendment, and approval of a preliminary plat with conditions outlined by Staff. Following numerous Planning and Zoning Board and neighborhood reviews, the density issue remains predominant. Medium density is desired as a transition between the area zoned Light f� s WE$: ELEVATION SCALE: 1/8 • t'-0'. ..- ..._..a , INEMISPAIIMMItilleindinNWHEMMIIIIM .- ,^ t. - # 4+'3 ' .t 4�, s ' + i�' y o •�'ri -. ' � .s 3 , !fi 4: A^,*,,. 'i i' w .X- -� r+. - - �r s, . , .�•f ih -e '` 1111 p T j Fq 9y itim OP 4441 ON a 1 g 41U0 iliiiilli A �b! i l i1: #A d P lill tlil fti u DT 1' I3� : i / 410 '' �aa � � eY• � , h Phis . � . P � i ;e � A � - � � g : 11 • . � � �3 �� it:ltit i.3 su`"*A.1'''ia Mir • • • J 1 1. } } ildriniummumiliituraimilailiilmumlWilmilmmilmmuommun 1l ii ommilillmffii' _T� „ll[lllllllllla .% a • { S 1 11 11 J IIU1a t.. • III- }w f if {t +I, ++ d • i i �.�11 1. 1 ii'� 13 � t .�. i MIT � .�. I¢f����1 1� � 1�� - I. 1 5 tt f1 4`: rf4 ;rwi�S� rE��aSke '3rk d? F'4� ►° + a�k.i��; a �y',la �CZ1i,j' .'i Qa.frA,� j .. .: . A S +'V' b. i�' � �ec.n , -- Cy d J ; -r i� iti♦ .; +.'�, �Kf t��. 's ,t.�S,s�y'i r- {. F• • yyy] �f �� 1 '``r .1 (.,� f.� ( I 'd' �S. f r rl „� 57.x.. •. .� ��'. 1: -' .h X111 -��i .1. �} .... �1.�..} ,1� AGENDA ITEM 4 C STAFF ORIGINATOR: Mary Kay Wyland DATE: February 22, 1999 TOPIC: Lino Lakes Elementary School, 725 Main Street, Conditional Use Permit and Site Plan Review VOTE REQUIRED: Simple Majority BACKGROUND: KKE Architects, on behalf of the Lino Lakes Elementary School is asking for an amended conditional use permit and site plan review to allow expansion of the school facility at 725 Main Street. The property is Zoned PSP, Public Semi - Public and indicated as residential on the existing Land Use Plan. According to the Zoning Ordinance, an elementary school requires a conditional use permit in the PSP Zoning District. The items to be considered when reviewing a conditional use permit include the following: a. Will not be detrimental to or endanger the public health, safety, comfort, convenience or general welfare of the neighborhood or the City. b. Will be harmonious with the general and applicable specific plans and policies of the comprehensive plan of the City and this ordinance. c. Will be designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing and/or intended character of the general vicinity and will not change the essential character of that area d. Will be served adequately by essential public facilities and services, including streets, police and fire motion, drainage structures, refuse disposal, water and water systems, and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use e. Will not create excessive additional requirements at public cost for public facilities and services and will not be detrimental to the economic welfare of community: f. Will not involve uses, activities, processes, materials, equipment and conditions or operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. g. Will have vehicular approaches to the property which are so designed as not to create traffic congestion or an interference with traffic on surrou unding public thoroughfares. h. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. i. Will conform to specific standards of this ordinance applicable to the particular use Additionally, the Ordinance provides that the following items must also be considered in the review of a school facility: a. Side yards shall be double that required for the district, but no greater than thirty (30) feet. b. Adequate screening from abutting residential uses and landscaping is provided in compliance with Section 3, Subd. 4.S. of this Ordinance. c. Adequate off - street parking and access is provided on the site or on lots directly abutting, directly across a public street or alley to the principal use in compliance with Section 3, Subd. 5 of this Ordinance and that such parking is adequately screened and landscaped from surrounding and abutting residential uses in compliance with Section 3, Subd. 4.S. of this Ordinance. d. Adequate off - street loading and service entrances are provided and regulated where applicable by Section 3, Subd. 6 of this Ordinance. e. The provisions of Section 2, Subd. 2 of this Ordinance are considered and determined to be satisfied. (referenced above) The requested expansion will include the following: • A 20,720 square foot gymnasium, classroom & student/staff restrooms wrapped around a 6,500 +/- square foot outdoor learning space • Expanded parking facility for 155 vehicles • New community entrance • A 2,700 square foot kitchen • Remodeling of existing gym into gym/cafeteria • Additional remodeling of the bank room, classrooms, janitors room, etc. AMENDED CONDITIONAL USE PERMIT Concerning the Amended Conditional Use Permit Request, staff finds that the proposed addition meets the requirements of the Ordinance. Prior to the P & Z meeting, there were some concerns with the parking situation, however, those issues have been addressed and there is adequate parking based on the requirements of the Zoning Ordinance. SITE PLAN REVIEW The proposed expansion of the Lino Lakes Elementary School meets the requirements of the Zoning Ordinance pertaining to building location, height, parking and lot coverage. The exterior will be face brick to match the existing building. A lighting plan will be required prior to construction. A landscaping plan shall also be provided and subject to the review and approval of City Staff. This plan shall also address screening of the trash handling area. The City Engineer has reviewed the plans and indicated that utilities will be available to the site by September 1 of 1999. Final plans will be subject to his review and approval and should include detail on the abandonment of the existing septic system. The engineers comments and a letter from the architect is included for Council information. The CPTED Officer has reviewed the plans and has no comments on the floor plan, however, he would like to review final construction, lighting and landscaping plans when complete. The Planning and Zoning Board held a Public Hearing on 2/10/99 and recommended approval of this Amended Conditional Use Permit and Site Plan Review with the following conditions: 1. Proper building permits are obtained prior to construction and reviewed by both the Building Inspection Department and the Fire Chief. The building permit shall include an escrow deposit of 1% of the construction costs to insure completion of all site improvements. 2. Final drainage and utility plans are reviewed and approved by the City Engineer. 3. Permits are obtain from the Rice Creek Watershed District (approved with conditions 12/23/98. 4. Permits are obtained from Anoka County, if necessary. 5. Trash handling area is indicated on the plan and properly screened from the street and adjoining residential properties. Aa.5 / en t. 6. A lighting plan and final construction plans are reviewed by the CPTED Officer and City Staff. 7. A landscaping plan is provided for the entire site which includes existing and proposed plantings and provides screening between the parking area and adjoining residential properties where it does not exist. This plan shall be subject to the review and approval of the City Forester. 8. The Amended Conditional Use Permit and conditions of approval shall be recorded with the property at Anoka County. c . , b� A'0t Z .04-e si 0n pro I,N it OPTIONS: 1. Approve conditional use permit and site plan review with conditions listed above. 2. Return to staff for further consideration. RECOMMENDATION: Option 1 ON) �i� yi III: wiuM11G0 11I1gywmr2p r% a.uuui11i...uu11 u SIMEL MI I "Pi:A7QAp[I!- _p00onr. flak. 5rin7�° °4: �a °.•us ,1 _f&uM0ari, ,il-1drI11nL1Np. „ i, 4 -P. V PPP. �,r►a”" ;��_ � ) fin CQ -.0 ,, 171�C�n .o � F� o n ■■ i ©o GEORGE WATCH Site Parking Quantity and Type Provided Standard HC Car Accessible Total Required 28 Classrooms to I Stall ea. 840 Student Capacity @ 1 per 300 (Current Enrollment is 440) 42 Staff Assembly Occup. 308 ® 1 per 4 125 Ex + 25 New = 150 Stalls 2 Ex + 2 Nev.' = 4 Stalls 154 Stalls Total • 28 Stalls = 5 Stalls = 42 Staff • 11 stalls • 150 Stalls Memorandum DATE: February 3, 1999 TO: Mary Kay Wyland FROM: John Powell, City Engineer RE: Lino Lakes Elementary School I have reviewed the preliminary plans for the referenced project which were prepared by John Oliver & Associates, Inc., dated November 24, 1998, and are unsigned. My comments are as follows: 1. The City proposes to have utility service available for the school district by September 1, 1999. 2. The details of the septic tank and sanitary sewer abandonment are not provided. Filling abandoned pipes is recommended to minimize the possibility of future settlements due to collapsed pipes. 3. The utility plan indicates "by others" in various notes. I assume that all of the utility work on site will be under the same contract as the building addition. The City's sanitary sewer and water stubs will terminate at the property line. 4. The proposed invert elevation of the 12 -inch HDPE apron west of the addition is 912.18 whereas the proposed contour at the outlet has an elevation shown of 913.0. 5. The City has obtained temporary easements near the east and west driveways to be used during the installation of utility stubs. These easements are not shown. 6. The west water connection should extend to the building instead of terminating at a hydrant such that the facility can be fed from one City water stub or the other. 1189 Main Street • Lino Lakes, Minnesota • 55014 Phone/TDD: 651 -464 -5562 • Fax: 651 - 464 -4568 7. The City of Lino Lakes standard for cover over 8 -inch watermains is eight feet. 8. The applicant must submit drainage computations which verify the rate of runoff from the site has not increased. 9. The proposed site and floor plans do not show the proposed catch basin. 10. Main Street will be excavated this Summer for the installation of the trunk sanitary sewer and watermain which will impact the traffic flow to and from the site. The applicant should make potential bidders aware of this disruption. 11. Erosion control measures will be required for any disturbed areas. If you have any questions regarding the above information, please let me know. 2 .02/10/99 09:17 FAX 612 441 5665 JOHN OLIVER ASSO Civil Engineering Land Surveying Land Planning February 10, 1999 john Oliver & Associates, Inc. Mr. John Powell, PE TKDA 1500 Piper Jaffray Plaza 444 Cedar Street St. Paul, MN 55101 -2140 Re: Lino Lakes Elementary School Der Mr. Powell: 580 Dodge Avenue, Elk River, MN 55330 (612) 441 -2072 • Far: 441 -5665 We are in receipt of your February 3, 1999 review letter for this project and provide the following responses to your comments: 1. The September 1, 1999 completion date for City utility services meets with our construction schedule for this project. • 2. The sanitary sewer abandonment sequence and details are shown on the bid documents provided to you. All existing pipes will be removed or abandoned in place by filling. 3. All work within the site will be done as part of the improvements contracted by the District. The "by others" has been clarified in the bid documents. 4. A swale will be graded to provide drainage from the 912.18 invert elevation of the 12 -inch HDPE apron. 5. We were not aware of any temporary easements obtained on this property. Please forward a copy of these easements for incorporation into the plans. 6. The requested water service at the west side of the building is an issue to be discussed by the Architect, the Mechanical Engineer and the District. 7. The utility plan will be revised to show eight feet of cover over the watermain. 8. The project has been reviewed and approved by the Rice Creek Watershed District for compliance with rate control and water quality requirements. A copy of the drainage calculations will be forwarded for review. Offices in Elk River & Burnsvi-ie Z002 . 02/10/99 09:17 FAX 612 441 5665 JOHN OLIVER ASSO 0003 Page 2 February 10, 1999 Mr. John Powell, PE 9. The proposed courtyard catch basin is included in the bid documents. 10. Bidders will be informed on the Main Street improvements. 11. Erosion control measures are included in the bid documents. Please call me if you have questions or require further information. Sincerely, JOHN OLIVER & ASSOCIATES, INC. SkUL 4trnct7no,► _ Bill Moonen, EIT ' WJM\prj cc: Jennifer Anderson - Tuttle, KKE Architects File: 7552.20 -03 Leit .o210 0 0 0 0 0 0 NEST ELEVATION N.••r-O' 0 0 NORTH ELEVATION W • ro• 0 o0 0 0 EXTERIOR ELEVATION MATERIAL KEYNOTES, MORO APTLY TO THIS OW OILY. O 23rezzio.mrsa. restorer 8 Y PMGE etASr OONORETE TULL EARLE PACE MLR. NATON 0a'0 OI Warned® NLLATEO MIA/ rotas O NT ELDON ELAM NOR INWC TYR O ALleT DOOR APO rt.c PANTED OrIESINNes) 0.011 M NOO4e t ot0 0040.E srsm+. O wine E0M.ION .001 O0 *IMRE. 10 ELLS. 54 LIe11T Pnfl4eeC. ME 6G. 9*05440 O NOT USED O rzer0 4010. scones' O RAN twee tewone O O 0 0 0 0 EAST ELEVATION 0 0 w• • rver 0 0 ®O 0 0 0 0 1 z n ®s SOUTH ELEVATION 4Aa••nP KKE Kaminsky 'rank Erickson Architects. Inc. 900 First Avenue North Minneapolis, 192 65401 612/999 -4200 FAX 942 -9267 CONSTRUCTION MANAGER KRAUS-ANDERSON CONSTRUCTION COMPANY 96X5 RENDOVA ST PE aRaE PIPES. MW 55014 Mt (12)7167711 FAX (60 7162650 FOREST LAKE PUBUC SCHOOLS LSD. 831 UNO LAKES ELEMENTARY 50% CONSTRUCTION DOCUMENTS NOT FOR CONSTRUCTION KEY PLAN • 'fry4f EXTERIOR ELEVATIONS .,.0 i.::a .`«pM�n da Mzlw 4aw•aweWe. rs.w.m. Oar. ..R4 No. Pat. R.YWon P.scrptIon PTOJ.Ot 411•08-047•(54 51Wt Pato O.CAmml 1, we Pram blt Glockod by A501 COMPOSITE FLOOR PLAN 4016• • r.0. Floor Plan - General Notes- t Pelee to .0.Mle .n0, Ter ate teeaerg. A. Do >//raeo hotelman. rlrAM D. Lean hYYI .el.dule 5. YIM1 bpe dwcr$flae and debate D. `/eel dleplay board ed.e4A. f.'DD) G 50.500,5 epee aria **tom F. Seance M1111ow0,k JI•dY O. rams. .dudrle u Tea. as bola ecce..arne 1 MA, detain 3. Fn.. wall bbckng for an wall .Imported Ran. ..n as wan cd,neta trb.. eaelM.. Oman.* fattening, deer .tap., teat acce..erw. Mc. 5. Aar wets Mall dotterel to dee5 0,r noted ethS0*.. Meter to .515 . move tor wan epee. 4. Maude all r0. ereto floors .1- VM to cora.K the del pawn tee. Provide pent.. Memo to all fear Orono poor concrete Moore N -113. for quarry tn.. Weald. paean. slept b on fear aroI.wasp! etcl..n anchor. fear to be Yvan nth no reco..ed. S. Rear to eWrh.al tor Mr M ell w.soa9 boring wale del MI *10.509 w1Y ..M r.gMed KKE Eorsunuky'rank Erickson Architects, Inc. 300 First Avenue North Minneapolis. MN 55401 612/339 -4200 PAX 342 -9267 6. Relar b .Loot ter tll0Nn kaput an all s eeclat.d Yt0J.en aylpnent. T. Aar Mara, Martine. Moat mew. ranter. Men CONSTRUCTION be bdt.wed mSe e00 pt Arne .laud. O. Plater to .ode ratar.te. Moot for Iodation. M MANAGER .t r.a►.d eo rand bean, wee bearing end er near Bert* proads Teo rats domino amiable tar CONSTRUCTION N/y���p��/�/ rated tratorMY ~ CONS 1 RUC 1 ON COMPANY 1625 RHIDOVA ST NE OROS PINES. MN PH: $1I64711 SSO7< FAX (612) 7862650 FOREST LAKE PUBLIC SCHOOLS LSD. 831 LINO LAKES ELEMENTARY 50% CONSTRUCTION DOCUMENTS NOT FOR CONSTRUCTION abi 031 IMY MN TM COMPOSITE // t7 FLOOR PLAN �Irreas easy "e the man 7• Mace. wvr"Yn 0.r t I aMd. ay ale er r n.d.r w lard at 0.5 at.r. .ane.eta. Pat. named Its. Date Revision Description Project es- ao4Ta Shoat Dots means 4.1.00 Dram by YOU A111 r54 awr•e..Y••••••••■■••••....M Site Pion: L 4.r • MM N ..r•4. ,no-or for •4 /KM r.. 4 .M• 4.04 2. G.._14r to K• % MI 4..•4 •••440.N ..••Mawr. w as .r AKAR w J 4w.r•p.•4 w .4..•t Year ..w.•••.g — 9. Gs.^... 4..— rM•.•. KS. srM A.r•L .ywA/.4 w••w4vt 16.4 .•44•44 rwtg• t. 4. At M IKKGe pp4 p.wg Mar rM.r•re• 444■ 60040 for KOSKI .peal. • AN .46.44.144444.4 Jw4. to M 4.444. 6.. 4. etl...0 44:44.. KKK .al N.w •p.4.4 t Not 44•. S. 444.6 w4.t99 grey rw .n the •4• 6.4.■ •wy TanKnAtiert .44....• Is 4444444. 4.N4444. MOM MO. 16 O G. i AwM.W TM• 74•••• • I NM are • 2■ N4. MO Mast 0•p•M4 • I Kr 400 • 4 N.M KAnKK e.•4••t r 4406 42 N.1 • 42 UK TKO •'0 24x. 04 34.24 Now • NO Star 2 e•2 Kw•4KOS •1444. SITE DEMO KEY NOTES: Oi 430GA12 EXISTS* PLAT MELD • 2.44•04 AS KKK= r0• can*wlG Io,o O 4erne 2444n. MKTG WK. O ITSMOVS 4x4472. rere O p9/T2 BASINS M007.•LK.STOOr AS 4442111® POI NE M GONST4.GT10K O 44404! GAMINS TIM E 0000000000 40129012 STOOK 460044162441214 n.4040.4 N OL A1104, 1l1O10e OCTAL 3.0040 4x+0404 U404 M 4S e,.._ 4.404D A441c44Te coNGW44 . GOTAtx HAWN MTH SP 006wtl .M4J0MT. ISSN TAM SPLASH NOLK AT RAM M1IIER fGOURTYARD PLAN r •10-0 ( 517E PLAN r•eoo KKE Iors®dq !rank Erickson Architects. Inc. 900 First Avenue North Minneapolis, 10'7. 55401 612/339 -4200 FAX 942 -9267 CONSTRUCTION MANAGER ICRAUSANDERSON CONSTRUCTION COMPANY Si25 RBIOOVA ST NE nt I/tl S60N FAX EIE 7114650 FOREST LAKE PUBLIC SCHOOLS LSD. 831 LINO LAKES ELEMENTARY SOB CONSTRUCTION DOCUMENTS NOT FOR CONSTRUCTION SITE PLAN I KAKI AI%Orew plot. •p.MrMrwr r•p•rt • e prepared Is w• or ■•••• •19.4 rpMN1bA mod ••.1a. • Ml4wkr.• AVOWS r..r Sr Kw of w NM.M 949.4 No. Date Revision D.MSlptlon Pro loot 40d -124TC4 Sheet Pat* =ream 4. PTO Drawn by YOU Chocked 4x1 A001 30 60 SCALE 90 FEET LEGEND 20 EXISTING CONTOURS .20- PROPOSED CONTOURS `alli.a: PROPOSED CONCRETE (^.�'X PROPOSED BITUMINOUS 1 "^" I PROPOSED BUILDING ADDITION ................... SILT FENCE DIRECTION OF DRAINAGE =ESL L YNMIM SLOPE ON GREEN AREAS SHALL BE LOOS 2. NO SLOPES SHALL EXCEED 3:1 3. TOPOGRAPHY t BOUNDARY SURVEY BY SUNOE LINO SURVEYING INC. 4. SEE ARCHITECTURAL PLANS FOR BUILDING LOCATION & DIMENSIONS. S. ALL DISTURBED AREAS TO BE SODDED. John Oit+er N# Associates Inc ti. m........ -+ NA..r.... Imo........ 610 B•6n I...- LR /Avon M0nn...1. 66470 (1.246 -2633 MOW-6116 304 W. 1Y...Lr• 71.Q. 3-R. 360 8rrnr.nHNN., 474. -..N. 06337 (012)114-3046 (r.LT)RS -3040 FOREST LAKE PUBLIC SCHOOLS I.S.D. 831 LINO LAKES ELEMENTARY SCHOOL KEY PLAN Y »k GRADING, DRAINAGE & EROSION CONTROL PLAN 11.114 <weft Not IN. plat.....posarto tesda• brat et Oho Mao el No. Data N.Vybn P6.0Nptbn PIw1.at 1•3221rO Pat. ••, . 24. N0. Pram by Chochod ,.0 �I N� C003 4..r•.Mys.r. ar nr.+re. r 0 30 SCALE 60 90 LEGEND NOTES FEET REMOVALS L ALL REMOVAL ITEMS SHALL BE DISPOSED OF OFT SITE John Ofw r & .txsodate; Inc M / 6*. 06M Sway.,. 9- IIwV V 610 D.p. Avenue 670 ROM, M1509- 66330 ((13)441 -2071 (332)441 -6666 /Of I Trawlers MIA 6Vi. 160 Dnrw.Wf., Yb eseta 66337 (6,2)164 -3046 (1A1)894 -3341 FOREST LAKE PUBLIC SCHOOLS I.S.D. 831 LINO LAKES ELEMENTARY SCHOOL KEY PLAN SA DEMOLITION PLAN 1 67:4 ..6OrF�ey p6�,006� M..Mn,.sOM.FM.r *:.: =11: 1I ww..r rM.r.y a nWrtlr Mrs. M M. Kato .F No. Data RMSl0n P.scrhtbn Pro lock 11522140 Shoot Pat* Heve.br 34. IMO Pram% by O, C001 • 0 0 0 0 L L EAST ELEVATION (COURTYARD) SW • •O• SOUTH ELEVATION (COURTYARD) SW • r-o• 0 0 0 0 (NEST ELEVATION (COURTYARD) .ro NORTH ELEVATION (COURTYARD) 1M'•I'o a NORTH ELEVATION (COURTYARD) 9r• • r-0 INTERIOR ELEVATION (COURTYARD) or • rd EXTERIOR ELEVATION MATERIAL KEYNOTES. NOTES APPLY TO T11I. !MET ONLY. O GM R+bNN.'27AL ►/.RMET 8 .. MO! ME /..T OOMGICI9 MALL PA.ELS PALE .RIaC 14ATCA1 EXISTS. pi fREPMSSEO RIM-AIMS METAL PANEL. NAITO. MOM, O eaneemmm PLANS FOR TYPE O METAL MO AIA C. PAINED O AND ENRAN= SYSTEM. O MILK GOA19IOR JOINT _ PRCMSI1 E%IE CLOT O Fl%ME. (SEE (SEE O C.G. . AIINVII.S7 O NOT tem PperM91m.eg.GITPee ' OR 0NHatatY Sc4iPeR Oa RAM WATER LEADER PREPMSNm ALUMNA. DOOR a f KKE Xor.unaky Frank Erickson Architects. Inc. 900 First Avenue North Ninne.poNs, I6I 55401 612/339-4200 FAX 942 -9267 CONSTRUCTION MANAGER KRAUS - ANDERSON CONSTRUCTION COMPANY 6625 RROOVA ST NE CIRCLE MS. INN 55014 Fit (612)7667711 FAX (612) 7662650 FOREST LAKE PUBLIC SCHOOLS LSD. 831 LINO LAKES ELEMENTARY 50% CONSTRUCTION DOCUMENTS NOT FOR CONSTRUCTION EXTERIOR ATIONS .r *0 — S . r:yw...�i•de.a Rr.T w I.. a1 w str. F.n..sta Oats No. Data 1961•4140 DeseoptIo, Project 0.06.041 -01 5heot Pat. a.GESSER 4. R.. Pram by Chocked b4 A502 gly.s�ys�.y.....rAas ^.c AGENDA ITEM 4f4 STAFF ORIGINATOR: Mary Kay Wyland DATE: 2/22/99 TOPIC: FINAL PLAT - Gemini Estates (formerly Holly Estates) VOTE REQUIRED: Simple Majority BACKGROUND: The Preliminary Plat for Gemini Estates (formerly Holly Estates) was approved on a 5/0 vote by the Council at their June 22, 1998 meeting. The 10 lot subdivision includes the existing homestead. The property is Zoned R -1X and indicated as single family residential on the City's land use map. Park Dedication was required in the form of a cash dedication based on the actual sale price of the property with a trail segment to be installed from the proposed cul de sac easterly to the edge of the plat (this segment of trail is to be located within the street right -of -way). The Developer has provided the City with a signed development agreement and the required financial guarantees. The City Attorney has reviewed the title information. Staff would, therefore, recommend approval of the Final Plat as presented. OPTIONS: 1. Approve Final Plat as submitted 2. Return to staff for further consideration RECONlAON: Option 1 CENTERVILLE O ©° °8av° ohm te04 o© o` ,4 as Arr /at itv ....akw4744 ,41oe;.daaes &A [Inn. 01111117411011 °P�cm Q i5s o alp d© p-a nqm pP�wly pg ishi Mfr<4,41 nry,CPSPAIrtii lac:07 4% 61 hh, Ong Mail EZIL SroaPd RI /1 - 0 PICE W000 Allt.Alli ill q •ut aia�) 0 IM 0o EST. o° �00000� ,ARK tn )94 196 307 WADED AREA DENOTES PARK LOCATION MAP OF • N00 °02'07 "E 467.01 4,1; P Drainage and ti gym Utility Easement .a01 N000207'( 117.87 93.04 8 500'29'16 "E 103.12 97.00 Nwl'01'I2 ( •- _ a T' J 10 10 47- _127.1 .. �,h'Oi�4022, \ . , / \ i icre- I`\(1- 96.11 West line of the West 467 ft. of the Eost 1514.80 ft. of Sec.28,T.31,R.22 125.12 500'29'16 "E 97.00 J .4 bo•\ Z /e �\ 9e or Fd cn (w� / s3 ?D\ Lebo ,,C b a) /A *'SBA W w/ !ti e? 1 ' ,10 w, / P 4 22'06'16J / LS00'29'16"E L ' 34.82/ / / 44.71 ( Obi/ // \\ ,.• q4v / \s? /1 • �/ « `� ( \ySJRe // ///60 ▪ • 4, 0 m 24.15 M. L0,££.68N 0 CASSI OPI A s COURT 0 114.76 500'29'16 "E (.0 M,££,56.685 L 113.92 r M,LO,££.68N L O J 59.79 rSoo.29'16 "Lv ( V \ a o * '07- 0 $,/2 00 00 v(\ a \ 9' ss\ o CO Vic\ O. (4/ `aJ L 20037 N00'29'16 "W O 86.55 202.42 1 J z 0 rn en ∎ it 4S+ \r % f` \ II N Cn 1 60.08 �1 I �: Y 120.00 \ - N00'14'45'W �� = 14ro720" L= 17.03 �--_�` 123. 75 R = 60.00 A= 179'31'00" /�& N743 ?T_,,f - -• ..J L = 187.99 / . g ?7 - _ �� / O+v / 6°17i-...--7--\ \ Wy. ��.. -99.9 1S \\ \ /0' \ \ / J \\ \ \ 0) \ \ \ \ \ \ ,p\ l%\ T \ \s1 ;.\ ct \\ o J /i\ \ di \ \ \ N \ \ \ \ \ \ \ \ \ L \ \\_ 175.71 ins Xluno0 o )Iouy ,aaq soy )odd Siyj 'aPapapanry J 64.73 r 467;01 S00 °02;'07 "W', 1 I f 1 • /` • `Eost line of the West 467 ft. of the East 1514.80 ft. of Sec.28,T.31,R.22 N 0) V 4 • 1 1 • / 1 v -1- r\ n r r- r\ 1 1-( /_\ 7-.• F / f-- F( 1 1 \ / ■ 1 1 L- I \ 1- ( I I \ / 1 • I A 1 / • I I \ I I • / I 1 AS pIoH puo1 :pauei5 ti v AGENDA ITEM 4E STAFF ORIGINATOR: John Powell, City Engineer DATE: February 18, 1999 TOPIC: Resolution No 99-08 - Approve Plans and Specifications and Authorize Advertisement for Bids, Lake Drive Trunk Utility Improvement - Phase 2 VOTE REQUIRED: Simple Majority BACKGROUND: The public hearing for Phase 2 of the Lake Drive Trunk Utility Improvements was held on November 24, 1997. This project includes the construction of trunk and lateral sanitary and watermain along Lake Drive from 79th Street to Main Street and along Main Street from Lake Drive to Lino Lakes Elementary (refer to attached exhibit). The trunk sanitary sewer line is proposed to be %rated primarily on the east side of Lake Drive, and in Main Street, with smaller diameter lateral sanitary sewers and utility service stubs to accommodate future extensions and connections. Funding and special assessments are as outlined in the feasibility report following State Statutes and the Lino Lakes Charter. Funding for the project will be through special assessments levied against benefiting properties as property owners connect to the utility system and the City's Area and Unit Fund. The special assessments are calculated following the Lino Lakes Public Improvement Financing Policy. The proposed sc ht Jule for the project is as follows: Council Approves Plans Bid Opening Council Awards Bid Construction Begins Substantial Completion OPTIONS: 1. Retum to staff for further review. 2. Adopt Resolution Number 99-08 approving the plans and specifications and authorizing advertisement for bids for the Lake Drive Trunk Utility Improvements -Phase 2. 3. Not adopt Resolution No 99-08. February 16, 1999 March 23, 1999 April 12, 1999 June 15, 1999 September 1, 1999 I A RECOMMENDATION: Staff recommends that Resolution Number 99-08 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 99 -08 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS — LAKE DRIVE TRUNK UTILITY IMPROVEMENTS -PHASE 2 WHEREAS, pursuant to a resolution passed by the Council on January 26, 1998, the City Engineer has prepared plans and specifications for the Lake Drive Trunk Utility Improvements - Phase 2, and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Tuesday, March 23, 1999, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, April 12, 1999, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 22nd day of February, 1999. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on February 22, 1999. Marilyn G. Anderson, Clerk- Treasurer ./.wrr nr-nar NO 50 LEMEMPAY SCHOOL I■OpEw r a % /N■1M1II��n��1 �P� �� A �o� m000,eooeomm�memmemmmmm- sism'mmmmm ubl AMAMFAlleillj ira■ 973111114 LINO LAKES L REHABILITATIO N CENTER GEORGE Y 1 I••IIIIIIiii , t• fry t v muun NA IS= umi FIB EN 114/0' gm MIMI EMI eig 17'.3 mm =m• IaIIEZ11 i • ©ottss.ae,� AGENDA ITEM 4F STAFF ORIGINATOR: John Powell, City Engineer DATE: February 16, 1999 TOPIC: Resolution No 99-09 - Approve Final Payment, Fourth Avenue Trunk Utility Improvements. VOTE REQUIRED: Simple Majority BACKGROUND: Prior to the City Council meeting on Monday evening, in a Closed Session, the City Attorney will discuss the results of the mediation session held recently between the contractor on this project and the City. If the results of the mediation are acceptable, the final payment for this project can be approved and the final payment documents will be distributed. TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101 -2140 PHONE:612/292 -4400 FAX:612/292 -0083 Comm. No. 10952 Cert. No. 7 (FINAL) St. Paul, MN, February 22 To City of Lino Lakes, Minnesota This Certifies that S. R. Weidema, Inc. For 4th Avenue Trunk Utility Improvements Is entitled to Fifty Three Thousand Four Hundred Thirty One and 85/100 ($ 53,431.85 ) , 19 99 Owner , Contractor being 7th (FINAL) estimate for partial payment on contract with you dated April 24 , 19 96 Received payment in full of above Certificate. CONTRACTOR ,19 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INC. ENGINEERS- ARCHITE LA RS Joh/M Po ell, P.E. February 22, 1999 RECAPITULATION OF ACCOUNT An Equal Opportunity Employer CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras 342,454.73 All previous payments $ 339,753.32 All previous credits Change Order No. 1 1,346.16 Change Order No. 2 49,384.28 11 II Credit No. 11 11 It ft AMOUNT OF THIS CERTIFICATE 53,431.85 Totals 393,185.17 393,185.17 Credit Balance There will remain unpaid on contract after payment of this Certificate 0.00 393,185.17 393,185.17 I An Equal Opportunity Employer TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers- Architects - Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS (FINAL) Estimate No. 7 Period Ending February 22 , 19 99 Page 1 of 1 Comm. No. 10952 Project 4th Avenue Trunk Utilities Original Contract Amount Location Lino Lakes, Minnesota $ 342,454.73 Contractor S. R. Weidema, Inc. Total Contract Work Completed $ Total Approved Credits $ 341,839.01 Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed Change Order No. 1 $ 1,346.16 Change Order No. 2 $ 50,000.00 $ 51,346.16 Total Amount Earned This Estimate $ 393,185.17 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 339,753.32 Total Deductions $ 339,753.32 Amount Due This Estimate Contractor Engineer Date Date $ 53,431.85 CHANGE ORDER TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers- Architects - Planners Saint Paul, MN February 22 19 99 Comm. No. 10952 -03 Change Order No. 2 To S.R. Weidema, Inc. for 4th Avenue Trunk Utility Improvements for City of Lino Lakes, Minnesota You are hereby directed to make the following change to your contract dated April 24 , 19 96 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (dccrca3c) (not changc) the contract sum by Forty Nine Thousand Three Hundred Eighty Four and 28/100 ($49,384.28 ). 1. Mediated Settlement of Contractor claim dated October 18th 1996, except for "Substitute Gate Valve" and "EJM Pipe" items which the contractor has already been paid for. +$ 50,000.00 2. Adjust contract amount to reflect final quantities -$ 615.72 NET CHANGE = $ 49,384.28 Amount of Original Contract $ 342,454.73 Additions approved to date (Change Order No. 1_) $ 1,346.16 Deductions approved to date (Nos. ) $ 0.00 Contract amount to date $ 343,800.89 Amount of this Change Order (Add) $ 49,384.28 Revised Contract Amount $ 393,185.17 Approved TOLTZ, KING, DUVALL, ANDERSON City of Lino Lakes AND ASSOC 7ATES, IIVC ORATED By Approved By M. Po ell, P.E. White - Owner S.R. Weidema, Inc. Pink - Contractor Blue - TKDA AGENDA ITEM 54 STAFF ORIGINATOR David J Pecchia, Chief of Police DATE February 17, 1999 TOPIC Conditional Job Offer - Steve Bikkie for Full -time Licensed Police Officer BACKGROUND In September 1998, Steve Bikkie was hired as a part - time Community Service Officer. As part of the department's CSO program, we look for college students who are attending school to become a full time police officer. Steve Bikkie fit this criteria and is eligible to become a full time police officer. Steve recently graduated from North Hennepin Community College with an A.S Degree in Law Enforcement. He has experience in the private sector as a security officer, served as a police explorer for the Circle Pinee /Lexington Police Department and has excelled as a Community Service Officer with the Lino Lakes Police Department. Steve will be filling one of our two vacancies. A background investigation has been completed. Steve successfully completed the background investigation, a psychological evaluation and is scheduled for a physical exam this week. It is our recommendation to make a conditional job offer to Steve Bikkie contingent upon a successful medical exam. OPTIONS 1. Approve recommendation. 2. Return to staff for further review. RECOMMENDATION . Approve AGENDA ITEM NO. 6A STAFF ORIGINATOR: Rick DeGardner DATE: February 17, 1999 TOPIC: Conversion To Automatic Meter Reading System VOTE REQUIRED: Simple Majority BACKGROUND After much discussion and research, staff is requesting that the City Council approve a program to convert to an automatic water meter reading system. This new system will improve the quality of water service and the accuracy and efficiency of our water billing. To achieve this improvement, a new meter reading device called a Meter interface Unit (MIU) will be installed in every property. This system automatically "calls in" to the Utility Office for transferring meter reading data The MIU will be installed at no direct cost to the property owner. The program is being financed by the Water Operating Fund. If approved, the Phone Read System will be phased in over the next 4 years. Route 5 will be converted this Spring (See attached diagram). Staff has identified advantages and disadvantages of this proposal: Advantages Delays Need o Are Additional Staff— Would delay need to hire another staff person by as much as 7 years. Also, allows staff to work on other necessary projects such as preventative maintenance that is not currently being done due to time constraints. EgghtsgslighlitL— Since staff would no longer need to walk the entire city 4 times per year, liability exposure is dramatically reduced (injuries due to falls, dog bites, risk of harassment/assault from property owners). Better Customer Service — Better equipped to resolve bill discrepancies. Meter reading can be done within minutes of customer complaints or inquiries. Final readings would no longer need site visit. Final readings can be done on the date and time that the customer requests by accessing the information from city hall. Turn around time from read to bill is also improved. Possibility of human error reduced. Inspect Existing Water Meters — Installation of MIU's will allow us to inspect all existing meters which will eliminate need for separate inspection for change -out program. Water meter accuracy decreases over time due to wear. Inaccurate meters record less flow than is actually occurring which results in the city losing water revenue. Accurate meter readings allow for better reporting and tracking of water use. Increasing the accuracy of water meter readings will also reduce the amount of unaccounted water which is a consideration when applying for water appropriations permits with the DNR. Potential Revenue Source — Possible to read meters for Circle Pines Gas. This arrangement would also decrease installation costs by 50 %. Sump Pump Inspections — Installation of MIU's would allow us to conduct sump pump inspections at a minimal cost ($5 per home). The city currently spends thousands of dollars annually for unnecessary sewage treatment charges from the Met Council. Reducing the number of illegal sump pump connections throughout the city will significantly reduce this unnecessary cost. Unnecessary I and I results in excessive wear on lift station components such as pumps and starters. Monitors Unusual Readings — The Phone Read system red flags unusual readings which may be a result of tampering or leaks. Eliminates Future Costs - City will not have to incur expense of converting homes yet to be built. Builders would be required to install the MIU. Flexibility to Increase Frequency of Billing - If so desired, the city can increase the frequency of utility billing at no additional cost except for postage, processing, etc. Disadvantages Significant up -front cost to convert existing accounts to automatic meter reading. Will have to retrieve data by the current method if telephone is disconnected. OPTIONS 1. Authorize staff to begin conversion to automatic meter reading system. 2. Direct staff to continue meter reading procedure as currently done. RECOMMENDATION Option 1 RD /Corres/City Council/Green Sheet/Phone Read 2/17/99 ..•••-■. %%mot .4-sil1 AM. COUNTY •ga, %Imp --a alai; . EINE3 ojaga , . ,.414.trige4,hafi Vvitry' a% t.L.1"..riggittaill" kil6Au-pciWtta Ctr, --"..,11.1c.W.3. '''' ( 17E1GCritrin DMEE V•84411S iritEnc. :In k El t ,, mil Oral p._. ,z-vrii ikE ILI il..1.43 Wa i n ;9411FrOCCOLgolig Ern 4, cri - IBM 4:W■tb, i 1/ 11 111%4'i' GROVE :N es - ....t.-Z Irdia. • P. onallOCOVitt E.- cA iNniattip bitin itVo.wisi Ima1411111. CITY ' ;:fir OF IN KE Lino Lakes Public Services Department 7204 Lake Drive Lino Lakes, MN 55014 (651) 780 -1885 Fax (651) 784 -7227 BENEFITS OF AUTOMATIC METER READING SYSTEM Delays Need To Hire Additional Staff— Would delay need to hire another staff person by as much as 7 years. Also, allows staff to work on other necessary projects such as preventative maintenance that is not currently being done due to time constraints. Reduces Liability — Since staff would no longer need to walk the entire city 4 times per year, liability exposure is dramatically reduced (injuries due to falls, dog bites, risk of harassment/assault from property owners). Better Customer Service — Better equipped to resolve bill discrepancies. Meter reading can be done within minutes of customer complaints or inquiries. Final readings would no longer need site visit. Final readings can be done on the date and time that the customer requests by accessing the information from city hall. Turn around time from read to bill is also improved. Possibility of human error reduced. Inspect Existing Water Meters — Installation of MIU's will allow us to inspect all existing meters which will eliminate need for separate inspection for change -out program. Water meter accuracy decreases over time due to wear. Inaccurate meters record less flow than is actually occurring which results in the city losing water revenue. Accurate meter readings allow for better reporting and tracking of water use. Increasing the accuracy of water meter readings will also reduce the amount of unaccounted water which is a consideration when applying for water appropriations permits with the DNR. Potential Revenue Source — Possible to read meters for Circle Pines Gas. This arrangement could also decrease installation costs by 50% for the 961 homes in Lino Lakes that are serviced by Circle Pines Gas. Sump Pump Inspections — Installation of MIU's would allow us to conduct sump pump inspections at a minimal cost ($5 per home). This will save the city tens of thousands of dollars annually and allow us to account for current unaccounted water which is a factor when applying for appropriations permits with the DNR. Unnecessary I and I also puts excessive wear on lift station components such as pumps and starters. Monitors Unusual Readings — The Phone Read system red flags unusual readings which may be a result of tampering or leaks. 2/17/99 4:55 PM RD/Utilities/Phone Read/Adva of Phone Read ROUTE 5 PROPOSAL COST ANALYSIS STATUS QUO Year 99 00 1 01 02 1 03 1 Totals Data Collection ($) 560 577 594 612 630 75,000 Final /Rereads ($) 175 180 186 191 197 4035 Total Wages ($) $735 $757 $780 $803 $827 $3,902 Excess I and I ($) 15,000 15,000 15,000 15,000 15,000 75,000 Estimated Loss in Revenue (5 %) 807 807 807 807 807 4035 TOTAL ($) 1 16,542 1 16,564 1 16,587 1 16,610 1 16,634 1 82,937 COST ANALYSIS CONVERSION TO PHONE READ Year 99 1 00 01 1 02 1 03 1 Totals Data Collection ($) 233 240 248 255 263 Final /Rereads ($) 58 60 62 64 66 Total Wages ($) 291 300 310 319 329 1549 Conversion /Meter Replace. ($) 61,950 61,950 Sump Pump Inspections ($) 1,850 1,850 TOTAL ($) 1 65,349 RD /Util /Phone Read /Route 5 Ana Feb 17, 1999 4:00 pm COST ANALYSIS WALKING ROUTE Year 99 I 00 01 I 02 I 03 I 04 I 05 1 06 I 07 I 08 09 I 10 11 I 12 I 13 I 14 I 15 I 16 1 17 18 I Totals Data Collection Time Number of Hours 222 262 302 342 382 422 462 502 542 582 622 662 702 742 782 822 862 902 942 982 7,452 1 Wage ($) 23.33 24.03 24.75 25.49 26.26 27.05 27.86 28.69 29.55 30.44 31.35 32.29 33.26 34.26 35.29 36.35 37.44 38.56 39.72 40.91 347,626 Total ($) 5,179 6,296 7,475 8,718 10,031 11,415 12,871 14,402 16,016 17,716 19,500 21,376 23,349 25,421 27,597 29,880 32,273 34,781 37,416 40,174 401,885 1Fina1/Rereads ($) 1 4,200 1 4,325 1 4,455 1 4,716 4,858 1 5,004 1 5,293 1 5,451 1 5,615 1 5,936 1 6,113 6,297 1 6,652 1 6,852 1 7,058 1 7,452 1 7,675 1 7,905 1 8,341 1 8,591 1 122,789 Total Wages ($) 1 9,379 1 10,621 1 11,930 1 13,434 1 14,889 1 16,419 1 18,164 1 19,853 1 21,631 1 23,652 1 25,613 1 27,673 1 30,001 1 32,273 1 34,655 1 37,332 1 39,948 1 42,686 1 45,757 1 48,765 1 524,674 Vehicle ($) 1 2,050 1 2,175 1 2,307 1 2,445 1 2,589 1 2,740 1 2,895 1 3,060 1 3,230 1 3,409 1 3,592 1 3,790 1 3,992 1 4,203 1 4,424 1 4,655 1 4,895 1 5,144 1 5,405 1 5,677 1 72,677 'TOTAL ($) 1 11,429 1 12,796 1 14,237 1 15,879 1 17,478 1 19,159 1 21,059 1 22,913 1 24,861 1 27,061 1 29,205 1 31,463 j 33,993 1 36,476 1 39,079 1 41,987 1 44,843 1 47,830 1 51,162 1 54,442 1 597,351 TOTAL DIRECT COSTS WALKING ROUTE NEXT 20 YEARS = $597,351 COST ANALYSIS PHONE READ Year 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 Totals Implementation ($) 57,375 93,905 96,722 99,624 26.26 27.05 27.86 28.69 29.55 30.44 31.35 32.29 33.26 34.26 35.29 36.35 37.44 _ 39.72 40.91 347,626 Data Collection Time Number of Hours 144 144 144 144 144 144 144 144 144 144 144 144 144 144 144 144 144 144 144 144 I Wage ($) 23.33 24.03 24.75 25.49 26.26 27.05 27.86 28.69 29.55 30.44 31.35 32.29 33.26 34.26 35.29 36.35 37.44 38.56 39.72 40.91 Total ($) 3,360 3,460 3,564 3,671 3,781 3,895 4,012 4,131 4,255 4,383 4,514 4,650 4,789 4,933 5,082 5,234 5,391 5,553 5,720 5,891 90,271 Final /Rereads ($) 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 o I 0 I 0 1 0 1 0 1 0 1 0 T 0 1 0 1 0 1 0 1 0 'Total Wages ($) 1 3,360 1 3,460 1 3,564 1 3,671 1 3,781 1 3,895 1 4,012 1 4,131 4,255 1 4,383 4,514 1 4,650 1 4,789 1 4,933 1 5,082 1 5,234 5,391 1 5,553 1 5,720 1 5,891 1 90,271 Vehicle ($) 1 205 1 218 231 1 245 1 259 1 274 1 290 1 306 1 323 1 341 I 359 379 1 399 1 420 4424 1 466 1 490 1 514 1 541 568 1 11,252 TOTAL ($) 1 60,940 1 97,583 1100,5171103,540 4,040 1 4,169 1 4,302 1 4,437 1 4,578 1 4,724 1 4,873 1 5,029 5,188 1 5,353 9,506 1 5,700 1 5,881 1 6,067 1 6,261 6,459 1 449,149 TOTAL DIRECT COSTS PHONE READ NEXT 20 YEARS = $449,149 RD /Utilit/Phone Read /Cost Analysis Feb 17, 1999 4:00 pm