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HomeMy WebLinkAbout01/26/1998 Council PacketAGENDA AGENDA CITY OF LINO LAKES Monday January 26, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Minutes: 1. December 29, 1997 (See Agenda Item No. 8B) 2. January 12, 1998 (See Agenda Item No. 8C) B. Consideration of Disbursements: 1. January 26, 1998 ($1,332,613.73, Check Nos. 49842 to 49927) 2. Centennial Fire District, January 20, 1998 C. Consideration of Resolution No. 98 - 03, Final Payment, Cedar Street Lift Station 2. Open Mike 3. Consideration of Appointments, Dan Tesch 4. Parks and Recreation Department Report, Rick DeGardner A. Consideration of a Request from Anoka Electric Cooperative for an Electrical Easement in Outlot A, West Oaks Addition PAGE 1 AGENDA B. Consideration of Accepting a Trail Easement, Clearwater Creek, 2nd Addition 5. Community Development Department Report, Brian Wessel A. 6:30 p.m. PUBLIC HEARING, MUSA Land Exchange, The Village Al. Consideration of MUSA Land Exchange (4/5th Vote) B. 6:30 p.m. PUBLIC HEARING, Vacation of Drainage and Utility Easement B 1. Consideration of Resolution No. 98 - 12, Vacation of 12 Foot Drainage and Utility Easement on West Side of the Vacated Industrial Boulevard Right -of -Way (Boe Ornamental) 6. City Engineer's Report, David Ahrens A. Resolution No. 98 - 07, 21st Avenue Street and Utility Project, Receive Feasibility Report and Call Hearing on Improvement B. Resolution No. 98 - 08, Consider Joint Powers Agreement with City of . Centerville, 21st Avenue Street Construction and Maintenance C. Resolution No. 98 - 09, Lake Drive Trunk Utility Project, 79th Street to Lino Lakes Elementary School, Order Improvement and Preparation of Plans and Specifications (WILL BE REMOVED FROM AGENDA) D. Resolution No. 98 - 10, Black Duck Drive Lift Station, Order Improvement and Prepay Lion of Plans and Specifications '4,;(i,10-7.14/ E. Resolution No. 98 - 11, Authorize Inflow and Infiltration Loan and Grant Application 7. Old Business 8. Community Calendar "PA A. SPECIAL ELECTION, Tuesday, January 27, 1998 110 B. Trails Committee Meeting, Tuesday, January 27, 1998, 7:00 p.m., Parks and Recreation Building C. Environmental Committee, Wednesday, January 28, 1998, 7:00 p.m. PAGE 2 AGENDA D. Citizens Advisory Group (CAG), Wednesday, January 28, 1998, 7:00 p.m. E. Quail Ridge Master Planning Neighborhood Meeting, Thursday, January 29, 1998, 7:30 p.m., Lino Lakes Fire Station Comprehensive Land Use Plan Committee Meeting, Thursday, January 29, 1998, 6:00 p.m. G. Parks and Recreation Board, Monday, February 2, 1998, 6:30 p.m. H. City. Council Work Session, Wednesday, February 4, 1998, 5;30 p.m. I. Economic Development Authority Advisory Board (EDAAB), Thursday, February 5, 1998, 7:00 a.m. J. City Council, Monday, February 9, 1998, 6:30 p.m. K. Planning and Zoning Board Meeting, Wednesday, February 11, 1998, 6:30 p.m. L. City Council Work Session, Wednesday, February 18, 1998, 5:30 p.m. M. Comprehensive Plan Task Force /Citizens Advisory Group Public Forum, Saturday, February 21, 1998, 9:00 a.m. N. Environmental Committee, Wednesday, February 25, 1998, 7:00 p.m. 9. New Business Consideration of Letter of Resignation from Cynthia Larson, Police Department 8 Minutes, December 29, 1998 (Mayor Sullivan and Council Member Dahl were not members of the City Council at that date and will abstain from voting.) Minutes, January 12, 1998 (Council Member Neal was absent and will abstain from voting.) January 21, 1998, 2:50 p.m. AGENDA AMENDED AGENDA CITY OF LINO LAKES Monday January 26, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Minutes: 1. December 29, 1997 (See Agenda Item No. 8B) 2. January 12, 1998 (See Agenda Item No. 8C) B. Consideration of Disbursements: 1. January 26, 1998 2. Centennial Fire District, C. Consideration of Resolution No. 98 - 03, Final Payment, Cedar Street Lift Station 2. Open Mike 3. Consideration of Appointments, Dan Tesch 4. Parks and Recreation Department Report, Rick DeGardner A. Consideration of a Request from Anoka Electric Cooperative for an Electrical Easement in Outlot A, West Oaks Addition PAGE 1 AGENDA B. Consideration of Accepting a Trail Easement, Clearwater Creek, 2nd Addition 5. Community Development Department Report, Brian Wessel A. 6:30 p.m. PUBLIC HEARING, MUSA Land Exchange, The Village Al. Consideration of MUSA Land Exchange (4 /5th Vote) 6. City Engineer's Report, David Ahrens A. Resolution No. 98 - 07, 21st Avenue Street and Utility Project, Receive Feasibility Report and Call Hearing on Improvement B. Resolution No. 98 - 08, Consider Joint Powers Agreement with City of Centerville, 21st Avenue Street Construction and Maintenance C. Resolution No. 98 - 09, Lake Drive Trunk Utility Project, 79th Street to Lino Lakes Elementary School, Order Improvement and Preparation of Plans and Specifications D. Resolution No. 98 - 10, Black Duck Drive Lift Station, Order Improvement and Preparation of Plans and Specifications E. Resolution No. 98 - 11, Authorize Inflow and Infiltration Loan and Grant Application 7. Old Business 8. Community Calendar A. SPECIAL ELECTION, Tuesday, January 27, 1998 B. Trails Committee Meeting, Tuesday, January 27, 1998, 7:00 p.m. C. Environmental Committee, Wednesday, January 28, 1998, 7:00 p.m. D. Citizens Advisory Group (CAG), Wednesday, January 28, 1998, 7:00 p.m. E. Quail Ridge Master Planning Neighborhood Meeting, Thursday, January 29, 1998, 7:30 p.m., Lino Lakes Fire Station F. Comprehensive Land Use Plan Committee Meeting, Thursday, January 29, 1998, 6:00 p.m. PAGE 2 AGENDA G. Parks and Recreation Board, Monday, February 2, 1998, 6:30 p.m. H. Economic Development Authority Advisory Board (EDAAB), Thursday, February 5, 1998, 7:00 a.m. 8. New Business A. Consideration of Letter of Resignation from Cynthia Larson, Police Department B. Minutes, December 29, 1998 (Mayor Sullivan and Council Member Dahl were not members of the City Council at that date and will abstain from voting.) C. Minutes, January 12, 1998 (Council Member Neal was absent and will abstain from voting.) 9. Adjourn January 20, 1998, 2:50 p.m. PAGE 3 AGENDA LINO LAKES CITY COUNCIL WORK SESSION WEDNESDAY January 21, 1998 5:30 p.m, 1. Update Regarding Appointments, Dan Tesch 2. Hay Study Update, Dan Tesch 3. Discussion of Telecommunications Ordinance, Al Brixius 4. Moderate Growth Recommendation, Al Brixius 5. 1998 Comprehensive Planning, Citizens Forum Update, Al Brixius 6. Request from Anoka Electric Cooperative for Electrical Easement in Outlot A of West Oaks Addition, Rick DeGardner 7. Consideration of Accepting a Trail Easement, Clearwater Creek, 2nd Addition, Rick DeGardner 8. Update, Acquisition of Property for Athletic Complex, Rick DeGardner 9. Civic Campus Project Update, Brian Wessel 10. Paula Schloer's Request to Delay Recommendation for Use of the Community Development Block Grant (CDBG) Funds Until February 9, 1998, Randy Schumacher 11. Regular Agenda 12. Adjourn DISBURSEMENTS JANUARY 26, 1998 ?age: 1 )ate: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount 1996 CONSTRUCTION FUND 1996 CONSTRUCTION * ANOKA COUNTY(FILING FEES) Total for Department Total for Fund 1997 CONSTRUCTION 1997 CONSTRUCTION * ANOKA COUNTY(FILING FEES) KORDIAK, ALBERT A.(COMMISSIONER /OTTER LK RD REA) MCCRADY, MARLOWE J.(COMMISSIONER /OTTER LK RD REA) PETERSON, HARVEY(COMMISSIONER /O LK RD REALIGN) Total for Department Total for Fund 1998 CONSTRUCTION FUND * SHORT - ELLIOTT - HENDRICKSON, INC(MUN ENGINEER /LAKE DRIVE) * SHORT - ELLIOTT - HENDRICKSON, INC(MUN ENGINEER /LAKES ADDITION) Total for Department Total for Fund AREA AND UNIT CHARGE NORTHDALE CONSTRUCTION COMPANY(CONTRACTOR /C STREET LIFT STA) * SHORT - ELLIOTT - HENDRICKSON, INC(MUN ENGINEER /LAURENE LIFT ST) * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) CAPITAL IMPROVEMENTS PROJECTS ENGINEERING 59.00 59.00 59.00 59.00 1,264.48 1,426.26 1,262.00 4,011.74 4,011.74 10,970.55 10,488.36 21,458.91 21,458.91 28,596.37 278.18 369.15 Total for Department 29,243.70 Total for Fund 29,243.70 MICRON ELECTRONICS, INC.(TWO PC'S) 5,408.74 Total for Department 5,408.74 Page: 2 Date: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) FINANCE * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) Total for Department GOVERNMENT BUILDINGS WENCK ASSOCIATES, INC.(REMEDIAL INVESTIGATION REPOR) Total for Department PARKS DEPARTMENT JEM, INC. DBA(LAPTOP /HARDDRIVE /POWER STRIP) Total for Department POLICE DEPARTMENT COMPUSA, INC.(COMPUTER SUPPLIES) MOTOROLA, INC.(RADIO MODEM PACKAGE) Total for Department Total for Fund CLOSED BOND FUND LEGAL CONSULTANTS * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) Total for Department COMMUNITY DEVELOPMENT BLOCK GRANT Amount 215.34 215.34 124.45 124.45 7,998.25 7,998.25 17,217.24 34,146.32 51,363.56 65,110.34 276.86 276.86 Total for Fund 276.86 FOREST LAKE AREA(4TH QUARTER BILLING /1997) 1,190.00 Total for Department 1,190.00 Total for Fund 1,190.00 Page: 3 Date: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) CONTRACTORS DEPOSITS * NORTHWEST ASST CONSULTANT, INC(PLANNING CONSULT /G REHBEIN) * NORTHWEST ASST CONSULTANT, INC(PLANNING CONSULT /21ST STREET) * NORTHWEST ASST CONSULTANT, INC(PLANNING CONSULT /TSCHIDA) * SAM'S CLUB, INC.(HOLIDAY PARTY) * SHORT - ELLIOTT- HENDRICKSON, INC(MUN ENGINEER /MILLERS SO GLEN) * SHORT - ELLIOTT - HENDRICKSON, INC(MUN ENGINEER /PHEAS HILL VIII) * SHORT- ELLIOTT - HENDRICKSON, INC(MUN ENGINEER /TRAPPERS CROSS) Total for Department Total for Fund DEDICATED PARKS ANOKA COUNTY G.I.S. DIVISION(GIS /QUAIL RIDGE PARK) G.O. IMPROVEMENT BONDS 1996A DEBT SERVICE * NORWEST BANK(DEBT SERVICE PAYMENTS) * NORWEST BANK(DEBT SERVICE PAYMENTS) NORWEST BANK(REGISTRAR FEES) GENERAL ADMINISTRATION Total for Department Total for Fund Total for Department Amount 513.50 162.25 589.42 76.29 1,688.54 4,054.83 249.80 7,334.63 7,334.63 33.00 33.00 33.00 110,450.00 300,000.00 62.50 410,512.50 Total for Fund 410,512.50 * A T & T(MONTHLY SERVICE) D.C.A. INC.(FLEXIBLE SPENDING) DONALD SALVERDA & ASSOCIATES(REGISTRATION /D TESCH) * MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) MUNICI -PALS, M J WEIMANN, TREA(CITY MEMBERSHIP) * PRESS PUBLICATIONS, INC.(ADVERTISING) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * TAUTGES,REDPATH & CO, LTD(REGISTRATION /J LUND,J VIGER) Total for Department BUILDING INSPECTIONS 11.58 198.90 722.43 10.00 10.00 302.49 15.75 380.00 1,651.15 Page: 4 Date: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * A T & T(MONTHLY SERVICE) 1.75 INTERNATIONAL CONFERENCE OF(MEMBERSHIP /TOM J, PETE K) 40.00 * MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) 20.00 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 7.00 * TAUTGES,REDPATH & CO, LTD (REGISTRATION /PETE, TOM,CARRI) 380.00 Total for Department 448.75 CHARTER COMMISSION * PRESS PUBLICATIONS, INC.(ADVERTISING) 15.30 Total for Department 15.30 COMMUNITY DEVELOPMENT * A T & T(MONTHLY SERVICE) 0.10 AMERICAN PLANNING ASSOCIATION(MEMBER DUES /M K WYLAND) 175.00 * NORTHWEST ASST CONSULTANT, INC(COMP PLAN) 226.50 * NORTHWEST ASST CONSULTANT, INC(PLANNING CONSULTANT) 1,574.47 * PLETSCHER'S GREENHOUSES INC.(PLANT) 51.93 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 10.50 Total for Department 2,038.50 METRO COUNCIL WASTEWATER SERVI(DECEMBER SAC) 30,400.00 METRO COUNCIL WASTEWATER SERVI(DECEMBER SAC) - 304.00 MINNESOTA STATE TREASURER(4TH QUARTER SURCHARGE) 3,909.77 MINNESOTA STATE TREASURER(4TH QUARTER SURCHARGE) - 156.39 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 10.20 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 173.25 Total for Department 34,032.83 ENGINEERING * A T & T(MONTHLY SERVICE) 1.95 * MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) 20.00 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 8.75 SRF CONSULTING GROUP, INC.(TRANSPORTATION PLAN) 4,830.69 Total for Department 4,861.39 FINANCE * A T & T(MONTHLY SERVICE) 15.53 ANOKA COUNTY(ASSESSMENT CONTRACT) 55,093.00 FUNDWORKS(PAYROLL CODE CHANGE) 127.50 * MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) 20.00 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 7.00 * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) 1,353.54 'age : 5 )ate: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TAUTGES,REDPATH & CO, LTD(PROGRAM FOR LABELS) 125.00 Total for Department 56,741.57 FIRE DEPARTMENT * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) Total for Department FLEET MANAGEMENT AUTO - MEDICS, INC.(TOWING CHARGE) BRAD RAGAN, INC.(PROFESSIONAL SERVICE) BUMPER TO BUMPER, INC.(PARTS) BUMPER TO BUMPER, INC.(PARTS) FOREST LAKE FORD, INC.(REGULATOR) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) MN. DEPT OF PUBLIC SAFETY(27 LICENSE TABS) * NEW PIG(PUTTY /GAUGE /FUNNEL /DOLLEY) * PLETSCHER'S GREENHOUSES INC.(BOUQUET) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) TOUSLEY FORD, INC.(PUMP ASSEMBLY) TRACY FUELS, INC.(FUEL) UNITED SUPPLY CORPORATION(RADIATOR) Total for Department FORESTRY DEPARTMENT CENTER FOR WATERSHED PROTECTIO(TRAINING MODULES) MINNESOTA PARK SUPERVISORS ASS(MEMBERSHIP /M HOFFMAN) MN. DEPT OF AGRICULTURE(LICENSE RENEWAL /M ASLESON) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department GOVERNMENT BUILDINGS * A T & T(MONTHLY SERVICE) ANCHOR PAPER COMPANY, INC.(MYLARS) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) UPPER MIDWEST SALES COMPANY, I(JANITORIAL SUPPLIES) * US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department MAYOR AND COUNCIL MILLERS ON THE MAIN(POST COUNCIL MEETING LUNCH) Total for Department 3.50 3.50 58.58 150.04 455.67 4.17 86.58 2.53 24.14 369.50 670.77 53.93 3.50 156.28 2,834.54 140.58 5,010.81 65.00 25.00 10.00 3.50 -1.90 101.60 8.14 95.13 67.13 249.22 702.79 1,122.41 55.11 55.11 Ige : 6 ite: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount PARK BOARD TIMESAVER OFF -SITE SECRETARIAL(OFF SITE SECRETARIAL) Total for Department PARKS DEPARTMENT BARTON SAND & GRAVEL COMPANY,(MEDIUM BUCKSHOT) FRATTALLONE'S HARDWARE, INC.(SUPPLIES) FRATTALLONE'S HARDWARE, INC.(SUPPLIES) FRATTALLONE'S HARDWARE, INC.(SUPPLIES) ✓ IKON OFFICE SOLUTIONS, INC.(MAINTENANCE) • MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) • NORTHERN STATES POWER, INC.(MONTHLY SERVICE) r PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) ✓ US WEST COMMUNICATIONS(MONTHLY SERVICE) US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department POLICE DEPARTMENT A T & T(MONTHLY SERVICE) A T & T(MONTHLY SERVICE) AIR TOUCH CELLULAR(MONTHLY SERVICE) AMERICAN HIGH -TECH TRANSCRIPTI(DISK OF CONFERENCE /B YOUNG) BIG BEAR CAR WASH, INC.(CAR WASHES) CIRCLE PINES POST OFFICE(ROLL OF STAMPS) CONCEPT SEATING, INC.(DRIVERS SEAT) CY'S UNIFORMS, INC.(UNIFORMS) GALL'S INC.(UNIFORM ALLOWANCE /B YOUNG) L.E.E.D.A. SECRETARY(MEMBERSHIP /D PECCHIA) LAKESIDE AUTO & PAINT, INC.(REMOVE DECALS) M- SQUARED, INC.(HEADPHONE /CORD) MARTIN - MCALLISTER(STRESS MANAGEMENT TRAINING) k MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) • NORTHERN STATES POWER, INC.(MONTHLY SERVICE /SIREN) PETTY CASH(SUPPLIES) PETTY CASH(SUPPLIES) PETTY CASH(SUPPLIES) PHOTO WORLD(FILM PROCESSING) r PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) r SAM'S CLUB, INC.(MCALLISTER SEMINAR) SHRED -IT, INC.(SHRED CONFIDENTIAL DATA) STATE OF MINNESOTA(CONNECT /OPERATION CHARGES) • US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department 151.50 151.50 2,372.07 -14.73 75.42 58.56 54.20 30.00 185.30 21.00 149.37 244.09 3,175.28 17.08 0.22 308.22 59.00 15.98 32.00 950.00 1,321.72 27.21 25.00 50.00 23.16 250.00 40.00 3.14 190.99 9.50 9.00 55.97 73.50 73.94 49.95 390.00 322.82 4,298.40 Page: 7 Date: 01/20/98 City of Lino Lakes sorted by Department, Grouped by Invoice (Entry Description) Claims Roster Vendor Company RECREATION DEPARTMENT * IKON OFFICE SOLUTIONS, INC.(MAINTENANCE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) Total for Department SOLID WASTE ABATEMENT JULEEN DESIGNS, INC.(GRAPHICS) RECYCLING ASSN OF MINNESOTA(MEMBERSHIP /M ASLESON) SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL) Total for Department STREETS * A T & T(MONTHLY SERVICE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * MINNESOTA SAFETY COUNCIL(DEFENSIVE DRIVING COURSE KIT) * NEW PIG(SAWHORSE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE /TRAFFIC SIGN) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department Total for Fund IMPROVEMENT BONDS OF 1990 DEBT SERVICE FIRST TRUST N.A. /REF SA33- 3005(PUBLIC REVENUE BONDS) FIRST TRUST N.A. /REF SA33- 3005(PUBLIC REVENUE BONDS) IMPROVEMENT BONDS OF 1992A DEBT SERVICE * NORWEST BANK(DEBT SERVICE PAYMENTS) * NORWEST BANK(DEBT SERVICE PAYMENTS) NORWEST BANK(REGISTRAR FEES) Total for Department Total for Fund Total for Department Total for Fund Amount 100.65 3.50 104.15 177.00 110.00 25.00 312.00 1.04 3.81 248.83 80.27 83.51 17.50 0.46 435.42 114,559.67 40,000.00 36,243.75 76,243.75 76,243.75 250,000.00 88,032.50 200.00 338,232.50 338,232.50 age: 8 ate: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) PROGRAM RECREATION RECREATION DEPARTMENT * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) MRPA(PAYMENT FOR WOLVES GAME) MRPA(ADULT VOLLEYBALL FEE) * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) Total SEWER OPERATING SEWER DEPARTMENT for Department Total for Fund * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) NORTHERN WATER WKS SUP, INC.(REBUILD PUMPS) NORTHERN WATER WKS SUP, INC.(REBUILD PUMPS) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) UNIVERSITY OF WISCONSIN, MADIS(PROGRAM /TIM H, TOM DEWOLFE) Total for Department Total for Fund SURFACE WATER MANAGEMENT t TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) Total for Department Total for Fund TAX INCREMENT DISTRICT 1 -7 * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) Total for Department Total for Fund Amount 8.83 25.95 150.00 27.00 330.00 61.53 603.31 603.31 4.57 39.37 156.14 977.83 835.88 5.25 276.86 1,060.00 3,355.90 3,355.90 123.05 123.05 123.05 61.53 61.53 61.53 'age: 9 )ate: 01/20/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TAX INCREMENT DISTRICT 3 -1 * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) Total for Department TOWN CENTER PROJECT 61.53 61.53 Total for Fund 61.53 FUNKHOUSER, JAMES & JUDITH(LAND PURCHASE) 2,317.58 Total for Department 2,317.58 Total for Fund 2,317.58 WATER OPERATING DEBT SERVICE * NORWEST BANK(DEBT SERVICE PAYMENTS) 114,835.00 NORWEST BANK(REGISTRAR FEES) 262.50 Total for Department 115,097.50 * NORWEST BANK(DEBT SERVICE PAYMENTS) 140,000.00 Total for Department 140,000.00 WATER DEPARTMENT * A T & T(MONTHLY SERVICE) * GOPHER STATE ONE -CALL, INC.(MONTHLY SERVICE) HAWKINS WATER TREATMENT GROUP,(CONTAINER DEMURRAGE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * TAUTGES,REDPATH & CO, LTD(YEAR END AUDIT) U.S. FILTER /WATERPRO, INC.(WATER METER READERS) Total for Department Total for Fund Total for Checking Account 1010 ** Total ** 0.24 39.38 30.00 5.25 276.86 2,375.00 2,726.73 257,824.23 1,332,613.73 $1,332,613.73 Page: 1 Date: 01/20/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 000052 - A T & T 000250 - AMERICAN PLANNING ASSOCIATION 000320 - ANCHOR PAPER COMPANY, INC. 000420 - ANOKA COUNTY 000430 - ANOKA COUNTY G.I.S. DIVISION 000540 - AUTO - MEDICS, INC. 000583 - BARTON SAND & GRAVEL COMPANY, INC. 000703 - BIG BEAR CAR WASH, INC. 000780 - BRAD RAGAN, INC. 000900 - BUMPER TO BUMPER, INC. 001100 - CIRCLE PINES POST OFFICE 001191 - COMPUSA, INC. 001255 - CY'S UNIFORMS, INC. 001260 - D.C.A. INC. 001324 - DONALD SALVERDA & ASSOCIATES 001480 - HAWKINS WATER TREATMENT GROUP, INC. 001507 - FIRST TRUST N.A. /REF SA33 -30050 001527 - FOREST LAKE AREA 001530 - FOREST LAKE FORD, INC. 001560 - FRATTALLONE'S HARDWARE, INC. 001583 - FUNDWORKS 001584 - FUNKHOUSER, JAMES & JUDITH 001600 - GALL'S INC. 001680 - GOPHER STATE ONE -CALL, INC. 57.63 175.00 95.13 55,211.00 33.00 58.58 2,372.07 15.98 150.04 459.84 32.00 17,217.24 1,321.72 198.90 722.43 30.00 76,243.75 1,190.00 86.58 230.26 127.50 2,317.58 27.21 78.75 Page: 2 Date: 01/20/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001962 - INTERNATIONAL CONFERENCE OF 001980 - IKON OFFICE SOLUTIONS, INC. 002100 - JULEEN DESIGNS, INC. 002153 - KNOWLAN'S SUPER MARKETS, INC. 002210 - L.E.E.D.A. SECRETARY 002270 - LAKESIDE AUTO & PAINT, INC. 002512 - MCCRADY, MARLOWE J. 002519 - MICRON ELECTRONICS, INC. 002570 - METRO COUNCIL WASTEWATER SERVICES 002689 - MILLERS ON THE MAIN 002750 - MN. DEPT OF AGRICULTURE 002780 - MN. DEPT OF PUBLIC SAFETY 002835 - MINNESOTA SAFETY COUNCIL 002836 - MINNESOTA STATE TREASURER 002844 - MINNESOTA PARK SUPERVISORS ASSOC 003031 - MOTOROLA, INC. 003050 - MRPA 003071 - MUNICI -PALS, M J WEIMANN, TREASURER 003221 - NORTHDALE CONSTRUCTION COMPANY, INC 003250 - NORTHERN STATES POWER, INC. 003280 - NORTHERN WATER WKS SUP, INC. 003320 - NORTHWEST ASST CONSULTANT, INC. 003340 - NORWEST BANK 003489 - PETERSON, HARVEY 003492 - PETTY CASH 003500 - PHOTO WORLD 40.00 154.85 177.00 175.95 25.00 50.00 1,426.26 5,408.74 30,096.00 55.11 10.00 369.50 388.83 3,753.38 25.00 34,146.32 357.00 10.00 28,596.37 428.09 1,813.71 3,066.14 1,003,842.50 1,262.00 209.49 55.97 Page: 3 Date: 01/20/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 003530 - PLETSCHER'S GREENHOUSES INC. 003600 - PRESS PUBLICATIONS, INC. 003625 - PRUDENTIAL HEALTHCARE GROUP 003710 - RECYCLING ASSN OF MINNESOTA 003880 - SHORT - ELLIOTT - HENDRICKSON, INC. 003882 - SHRED -IT, INC. 003900 - SAFETY KLEEN CORPORATION, INC. 003910 - SAM'S CLUB, INC. 004099 - SRF CONSULTING GROUP, INC. 004172 - STATE OF MINNESOTA 004370 - TAUTGES,REDPATH & CO, LTD 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004469 - TOUSLEY FORD, INC. 004470 - TRACY FUELS, INC. 004562 - U.S. FILTER /WATERPRO, INC. 004611 - UNITED SUPPLY CORPORATION 004654 - UPPER MIDWEST SALES COMPANY, INC. 004670 - US WEST COMMUNICATIONS 004671 - AIR TOUCH CELLULAR 004803 - WENCK ASSOCIATES, INC. 900199 - AMERICAN HIGH -TECH TRANSCRIPTION 900430 - KORDIAK, ALBERT A. 900484 - JEM, INC. DBA 900499 - M- SQUARED, INC. 900500 - MARTIN - MCALLISTER 900501 - CONCEPT SEATING, INC. 105.86 317.79 368.95 110.00 27,730.26 49.95 25.00 150.23 4,830.69 390.00 3,961.25 151.50 156.28 2,834.54 2,375.00 140.58 249.22 1,417.63 308.22 124.45 59.00 1,264.48 7,998.25 23.16 250.00 950.00 Page: 4 Date: 01/20/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 900502 - CENTER FOR WATERSHED PROTECTION 900503 - NEW PIG 900948 - UNIVERSITY OF WISCONSIN, MADISON Total for Checking Account: 1010 ** Total ** 65.00 751.04 1,060.00 1,332,613.73 $1,332,613.73 AGENDA ITEM I C STAFF ORIGINATOR* David Ahrens, Public Works Director /City Engineer DATE: January 26, 1998 TOPIC: Resolution No. 98-03, Approve Payment No. 5 (final) and Change Order No. 1, Cedar Street Lift Station Project iBA GROUND: The Contractor for the Cedar Street Lift Station Project is requesting City approval of payrnpr t no 5 (final) in the amount of $28,596.37 including change order 1. All eery lien waivers and Withholding Affidavits have been submitted to staff thereby meeting the requirements of the Construction Contract. This project included the construction of a new sanitary sewer lift station serving the Clearwater Creek area (see attached location map) and sewer district no. 3. The final contract amount is as follows: Original Bid Amount $238,125.00 Change Order No. 1 $ 5,429.96 Final Contract Amount $243,554.96 Change Order`No. 1 <includes overruns and underarm on various items in the contract. This proje+ was funded by the City's Area and Unit Fund. 1. Return to staff for further review. 2. Approve Resolution 98-03 approving payment 5 (fInaI) and Change Order No. 1 for Cedar Stet Lift Station Project. RECt�If' Staff recomrr t Resolution 98-03 be approved. ��viLLE rC LAI 8 24 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -03 RESOLUTION APPROVING PAYMENT 5 (final) and CHANGE ORDER NO. 1 FOR CEDAR STREET LIFT STATION PROJECT WHEREAS, the construction of Cedar Street Lift Station Project has been completed by Northdale Construction Company, Inc., and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $5,429.96 is approved. 2. Payment number 5 (final) in the amount of $28,596.37 is approved for a total contract amount of $243,554.96. Adopted by the City Council this 26th day of January, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 26, 1998. Marilyn G. Anderson, Clerk- Treasurer STAFF ORIGINATOR DATE; TOPIC: AGENDA ITEM 3 Daniel Teach, Assistant City Admini 1/21/98January 1998 Appointments BACKGROUND; [At the council's last meeting, a number of `first meeting Of the year' appointments were made. The council also extended by 90 days, the terms of advisory board members who would have expired on 31 December. During this 90 day period, recruitment will continue and selection criteria established. Attached to this green sheet, is the list of applicants to date. l have polled the staff, and the consensus was that council liaisons can be helpful. The council may wish to have a discussion regarding the future of the Solid Waste Advisory Committee and the Trails Committee. The council may wish to act on the following appointments this evening. This comm committee nnial Fire Steering Committee its <compnsed of two elected owls from each (Andy Neal - incumbent) (John Landers ) (elected official) B. Vadnais Lake Area Water Management Association This organization oversees major development plans that are located within this watershed area. Rocky Keehn is a water quality engineer, and has represented the community on this board for a number of years. He is willing to continue his service on this board. (Rockey Keehn - Incumbent) Page -2- C. Joint Law Enforcement Agency (Andy Neal - Incumbent) D. Anoka County Correctional Program Liaison (Kim Sullivan - Incumbent) E. District Memorial Hospital Board This is not an annual appointment - however, Ms. Valerie Rosengren - the city's representative on this board- has moved to Columbus Township. This board administers the building and funds of the hospital, as well as collecting the ambulance tax . The board has requested that the city council recommend a replacement to fill Valerie's unexpired term (less than a year) There will be two meetings (May and September) before the election in November. The city was just notified of this vacancy. Ms. Donna Carlson has approached me, and has volunteered to serve on this board. F. City Council Liaisons Department Administration Police Engineering /Public Works Community Development Finance Building Inspection Park and Recreation Page -3- Board 1 Environment Planning and Zoning Park and Recreation EDAAB EAC OPTIONS: [1. Council prerogative on appointments.] RECOMMENDATION: [1. Make the above referenced appointments and continue to work towards board appointments in March. ] 1998 ADVISORY BOARD ANNUAL APPOINTMENTS APPLICANTS AS OF 21 JANUARY 1998 Planning and Zoning Board - 4 Vacancies 1. Rick Gelbmann (I) 2. Guy Herr (I) 3. Bill Johnson (I) 4. Caroline Dahl (I) 5. Kirk Corson 6. Eugene Lane seeks reappointment seeks reappointment seeks reappointment elected to council (12/98 expiration) Park and Recreation Board - 3 vacancies 1. Kim Sullivan (I) 2. Sharon Lane (I) 3. Betty Piper (I) 4. Pat Huelman elected mayor (12/99 expiration) seeks reappointment does not wish to be reappointed Economic Development Authority Advisory Board - 3 vacancies 1. Roger Jensen (I) 2. Glenn Rehbein (I) 3. Dean Tollefson 3. John Milbauer 4. Patricia Rickaby seeks reappointment seeks reappointment resigning (12/99 expiration) Environmental Affairs Committee - all are seeking to be appointed. Initial terms may be randomly staggered. 1. Maurine Davidson 2. Amy Donlin 3. Lori Frisk - Thompson 4. J.P. Houchins 5. Rod Kukonen 6. Gene Lane 7. Mike Trehus Outline of Boards and Commissions 1 January 1998 Advisory Boards These groups have been determined to be on -going and established either by statue, code, charter or joint powers agreement. 1. Lino Lakes Park and Recreation Board 2. Lino Lakes Planning and Zoning Board 3. Economic Development Authority Advisory Board 4. North Metro Telecommunications Commission 5. Centennial Fire Steering Committee Advisory Commissions These groups have been created for a special purpose and may, or may not have a sunset date attached. Generally established by Resolution. 1. Town Center Planning Committee 2. Comprehensive Plan Task Force 3. Circle Pines Gas Commission 4. Solid Waste Advisory Committee 5. Trails Committee 6. 800 MegaHertz Committee 7. Capital Building Committee Outline of City Advisory Boards Page -2- 1 January 1998 Other Groups in this category may, or may not have been created by the city council. The council may receive reports, send a representative or need mayor appointment. 1. Friends of the Parks (non - profit organization requiring mayoral appointments) 2. Citizens Advisory Group (independent organization which reports status of 20/20 Vision compliance to the city council on an annual basis) 3. Environmental Affairs Committee (a committee created on a temporary basis in 1996, charged with creating by laws and a role for itself within the city organization. That has been accomplished, this group awaits formal appointment by the city council. 4. Vadnais Lake Area Water Management Association (the council sends a citizen to represent them on this board which oversee management of this watershed) 5. Joint Law Enforcement Agency 6. Anoka County Correctional Program AGENDA ITEM 4A STAFF ORIG iATOR; Rick DeGardner DATE; January 20, 1998 TOPIC: Request from Anoka Electric Cooperative for Electrical Easement in Outlot A West Oaks Addition Anoka Electric is requesting the city to grant a 10' wide electrical easement through Outlot A, of the West Oaks Addition to ensure adequate voltage support for area residents during peak electrical usage periods as well as increase the service reliability for this and the surrounding area. The proposed connection runs about 1600'. It will utilize underground cable installed via directional boring equipment to minimize impact on the, wetlands. AEC will work with the existing residential property owners affected by the construction to gain access for the construction equipment and assure them that the impact to their property will be minimal. Any damage incurred during the construction will be repaired by AEC. AEC will be responsible for all costs associated with this project such as survey costs and recording fees. AEC has agreed to provide some in -kind services throughout our park system. The city does not perceive to have any short -term or long range plans with this parcel of land, Larry Peterson, Vice President of Corporate Services, will be at the January 26th Council Meeting to answer any questions. OPTIONS 1. Approve the electrical easement. 2. Do not approve the electrical easement. RECc** NDATION; Approve AEC's request for an electrical easement through Outlot A of West Oaks Addition. 1/20/98 sw /mw /sandiesfo1der /Rick / CGeensheet.doc i,1 at13� Olt ImarnANI5A On° rdi t I °'' �I ■Ilea Dligu.ii `..V E�li4m &!lsielEeElOQ : :n€ ouzo. No k r,„ ICI rirta ❑Tr a CENTEFVY�E _ orr r ima - ._.n[s 54. Dn 1.51- R.22 0 W -J W W Y J / %,°� �, r // I I �o ... ,..,_= nn i 01E 1 paianacda . oa a iltAnna "Committed to customer satisfaction through service, leadership and involvement." January 19, 1998 Rick Degardner, Parks and Recreation Director City of Lino Lakes 7204 Lake Drive Lino Lakes, MN 55014 Re: AEC proposed tie line through Outlot A of West Oaks Addition Dear Mr. DeGardner, I have attached the information pertaining to our request to obtain a utility easement through the park in West Oaks Addition. Included in this packet of information is the December 4, 1997 letter (pages 1 and 2) from Larry Peterson describing the project and benefits to the city and other pertinent information. Page 3 of this packet gives a further project and easement description. Page 4 is a map showing the proposed easement needed to complete this project. If you have any questions, please call me at 323 -2676. Sincerely, /a/L Mike Felber, Planning Engineer Encl. 14601 Ramsey Boulevard • Ramsey, Minnesota 55303 • Phone: 612.323.2600 • MN Wats: 1.800.642.1672 "Committed to customer satisfaction through service. leadership and involvement." December 4, 1997 Rick DeGardner, Parks and Recreation Director City of Lino Lakes 7204 Lake Drive Lino Lakes, MN 55014 Re: AEC proposed tie line Dear Mr. DeGardner, Thank you for taking the time to meet with us today to discuss the proposed electrical tie line. As we discussed, the load growth in the Otter Lake area and the existing single source of service for that area has made it imperative that we extend an additional source of service to the residents in that area. I would like to highlight the following points from our meeting yesterday: • The proposed connection will utilize underground cable installed via directional boring equipment. That type of construction will have minimal impact on the wetland and no equipment will be driven across the wetland. • The route proposed was selected because it would create the least impact to both the environment and the residents of the area. It was also selected as a lesser -cost option, which is always important to our customer owners. • AEC will acquire prior approval from the Department of Natural Resources and the local Watershed District. • AEC is requesting an easement from the City to protect our cable through the City owned park area. • AEC will work with the existing residential property owners affected by the construction to gain access for the construction equipment and assure them that the impact to their property will be minimal. Any damage incurred during the construction will be repaired by AEC. The best time to perform this work is during the winter months when the frozen ground will help facilitate the construction and further minimize damage to the area. We will share with you copies of all written correspondence that is sent to the residents. Prior to construction, we will send you a copy of the final construction plan and the construction schedule. I will make myself available for a City Council meeting to answer questions and explain the project. Page 1 14601 Ramsey Boulevard • Ramsey, Minnesota 55303 • Phone: 612.323.2600 • MN Wats: 1.800.642.1672 AEC is committed to working closely with all township, city and county representatives and staff members in the northem seven county area. This widespread involvement does limit the amount of financial contributions that can be made. However, as in this case, AEC is making significant investments in reliability improvements that will directly serve the needs of our customers. This specific project will cost AEC in excess of $30,000 and will serve only the residents of Lino Lakes. Having said that, I understand that prior commitments have been made regarding this project. I look forward to discussing possible options with you. If you have any questions about this project or any other future plans that may be affecting the City, please feel free to call me. Sincerely, Larry Peterson, Vice President Corporate Services Page 2 Proposed Project Description AEC is proposing to install and construct an underground tie line in the area of the Otter Bay and Oak Brook Peninsula developments. The proposed tie line is needed because of the continued growth in this area. This tie line will ensure adequate voltage support during peak electrical usage periods as well as increase the service reliability for this and the surrounding area. AEC is proposing to install this underground line using a directional boring method that will have very minimal disturbance for the length of the proposed route in the park property. Proposed Easement Description In order to construct the proposed project, AEC requests an electrical easement 10 (ten) feet wide each side of a line described in the following easement description: Commencing at a point intersecting the northeasterly corner of lot7, blockl, and the northwesterly corner of lot 6, block 1 of Otter Bay, Anoka county, following a northwesterly direction to a point intersecting the southwesterly corner of lot 2 block 1, and the most easterly point of lot 3, block 1 of Oak Brook Peninsula, Anoka county, all lying in Outlot A of West Oaks, Anoka County, Section 36, Township 31, Range 22. Existing Easements AEC will utilize, where possible, the existing utility and drainage easements which exist predominantly along the property lines of the existing platted areas of Otter Bay and Oak Brook Peninsula. Page 3 ---101111-®-■11( Page 4 CO OT TEA /AY DATE , L n I nn 7nn cnoPE RAT IV} In 2 4 fi a 7 STAFF ORIGII DATE : TOPIC: R: Rick DeG, rdner January 16, 1998 Accept Easement - Clearwater Creek 2n Addition B VMKGRO ND : The Final Plat for the Clearwater Creek 211c1 Addition was approved by the Council in September of 1996. At that time a 15' wide trail, indicated as "Park" on the plat was dedicated on the rear . lot lines of those lots west of Tele Lane. Following completion of site grading staff found that installation of the trail as shown on the Final Plat would r require the removal of, a number of deciduous trees, including some significant Oak Trees. Consequently, staff worked with the developer to provide a total easement as indicated on Exhibit B. At the September 22, 1997 Council meeting Council referred this trail easement back to the Park Board for further consideration. The Park Board reviewed three options at their January 5, 1998 meeting. Those options included the following Option 1 - Accept the existing trail location and easement alignment and screen the trail where appropriate. This option impedes on the minimal lot size required by ordinance (10,800 sq. feet). Also, the existing house on Lot 5 is 29' from the existing trail. The advantage is that the large deciduous trees located along the property line would remain intact. Option 2 - Remove large deciduous trees and relocate the trail where it was originally platted. This option would not impede on the minimal lot size requirement, but would eliminate some very large oak trees located along the property line. Option 3 - Abandon existing trail and place on Otter Lake Road right -of -way. This would result in a buffer 4' between the existing bituminous surface and the trail. County standards call for a minimum set -back off the roadway of 20', with a preferred set-back of 30'. The Park Board considered this option but with the limited buffer and the speed limit at 50mph, this option was not viable. After discussing the options, Paul Montain made a motion to accept the trail easement as proposed while screening the trail where appropriate (option 1) indicating that this was the best possible location for the trail under the circumstances. OPTIONS: 1. Accept trail as recommended by Park Board and construct as shown on attachment (option 1). 2. Construct trail at later date on 15' platted park land. 3. Other option as suggested by Council. RECOMMENDATION : Accept Option 1. 1/20/98 sw /mw /sandiesfolder /parkbd /Clearwater Creek 2 " Addition - Easement p(•SEA M.E • • • = ELI tih'Ine!6, !I 111:13 tilt 011 "-IV NE allifigi looa000voa00000cmmwo peWrinITtli 1' v °P ao oemzelie It AM • .. JS T. A" p•22 �. ® C Ti iri 1 15 D- 34 X19° °853 MI 1 N, 100 10 Itt) inl °1 at. , col ti Z, J 0-1 13N. 10\ 50 D= 3A 19 180 p8 33 �_ 55.20 ,61300 , a 6=06° 53'55- S\ 30.61 ', I `n l 0 1 L01 1rt aml 14 ZI Ip =01 °39'25" ' 1 5.73 - -- - 74 77 10 13 CLEARWATER CREED SECOND ADDITION TRAIL LOCATION AND PROPOSED EASEMENT EXHIBIT MI in1 OI o oI ZI 10 1'A e7 Ir 12 1I1 A r I I r 1 1 , . • J I l 105.00 289 27 `. 10 to I3 u Ol IN ItMA> ,r)I Ir _- °nom' r)1 15 ▪ -1 1 O ▪ 1 1 U-1 O) ▪ 1 I ` 00 Q 1 1 1 I 1 ,I e Z '1- I r- r . . I I L _ , . 30 30 ` 105.00 O 01 _E L E N 00 °09'07 1 11- 0 O O CO N .1 1_ 14 80.00 -J L A N E 2 0 628.39 r 1 13 1 0 =76 _48120` 80.42 =270° 11 � ,?02655" ,w _ 1392 w 00°09.07"E 60.00 0 0 0 o ,n o° co 1 () 0 cn r7 1. \ V7 17 • 3g.28 80 R0 . 80.00 _ r pi \ \� 0 (5 , 1 1 I, • \ So 1 1 1 °• ') 1 p' �I 1 ro (11 It- 1 �1 l0 2 -i t0 111 IC‘ Q Nlt,+ 1 OI 1,r) tI ll[) 1 0 1 1r7 0 1 IM 1 j O cot l - cro 1.- / a01 1 1 1 (� z� � zl 1 i 1 1 1 __-) 1 1 I • 1 I I ZN=03° 23'37" ii�� '."` 66 39 ' L o of 15.06 t7 u) ' 29.00 9 80.00 \ p 1 cc\ 80 1 O � 10 s QQ°55_4.o: ; 80.00 3 80.00___ 80.00 80.00 , 1 r 80.00_ 68_39_ - -t 065ro' 1 80.00 0 O 0 10 Oj I� 1 1 c 0 0)1 Ir t- eat 1 col 1 z1 Z1 1 1 L J L 4 5 6 n, to 10 0 Ito 7 01 0 CAI 1 8 1 col 01 col J 80.00 ARK L 1 1 J L 1 1- L 80.00 J 80.00 • 80.00 S 00 °09'07" W - 770.95- 80.00 -`"' Ir) •66 �0 040°52.66 OTTER 6,43„ CO, ROAD RD. 84 PROPOSED DESCRIPTIONS A perpetual easement for pedestrian walkway purposes over, under and across the west 27 feet of Lot 1, and Lots 4 thru 7, Block 1, CLEARWATER CREEK SECOND ADDITION. A perpetual easement for pedestrian walkway purposes over, under and across the west 10 feel of Lots 2 and 8, Block 1, CLEARWATER CREEK SECOND ADDITION. A perpetual easement for pedestrian walkway purposes over, under and across the west 15 feet of Lots 3 and 9, Block 1, CLEARWATER CREEK SECOND ADDITION. N 00 °09'07" E O 10' GRAVEL TRAIL ( TYP •--c z� v7 0 ,n 20 1 hereby certify thot this survey. plorl or report wos prepored by me or under my direct supervision and thot I om o duly registered fond Surveyor und,r tee lows of the State of Minnesoto Reg. No. 10947 Oote?;�'�' Revised Troil 9 -20 -96 Revised Trot! 12 -10 -96 772.24 GRAPHIC SCALE 30 60 120 ( IN FEET ) 1 inch = 60 FT. MIDWEST Land Surveyors & Civil Engineers, Inc. City c ns re entty app the S erratic ' n for ti a Ci c Carr us 1 VU and l ce Drive. In +air to fa int t USA trade mrust approved that we utd 7.35 acres of MU parcel of tt e + y'owned pr area of the As y aro awe, the lic fad li ' a p the Coin+ and th re did not c ntair any f SA A p hearing has sch a ed before the City Council on, Janua ry 2tith, The Planning and Board n sly recommend appr al of the exchange at t eir. January 14 meeting. vat of this minor M A land ex Lange of 7.3 of the public #acilities portion cif The Village. for arm III kx ova • ble t� completioi �n Phase 11 ofo# Vi deve nt is led # equently addi c t �f 11 r ruled until that Ifl to ex nd the for the lilies, this MU A land exhare be aclhed. a haveiiscuss thin exchange w the n . they have indicated thatt a transfer of MUSA rights can be a pl on an iniat dive I+evel to #acilrtet+ this e e. xch ng Dak•0 avt. sw40.0 O "d mow. 1 -*MK - *TREE' ELEMiMMRI SCHOOL .-� � ���2 � ; � �oPPfar %ear illiriarapAvirmun ttem mu r" • 5 • IRENE Jo KIM: 1111 6 OUTLOT 8 PARK LINO I LAKES L R EHABILITATION CENTER iGM • TN —5TPE GE( 0 MARSHAN LAKE G.r..ro. 54 Iaquaptsag t;InNI L'- C ItU9P!Sl I'#In34 Cd Iei}uap!sau ! Ifn 1 I 1 I .i. y _ 0) luntiaptsa luny( I>atoaa) I uto3 I Iat ;uaptsa 1 rHnyq 73' Q0 Ct 10 J z 0 E- z ` cn xw ITEM 5 B 1 STAFF ORIGINATOR: ary,Kay Wyland' DATE: 1/21/98 TOPIC: PUBS Hit , Vac iion of Drainage and Utility Easement on Lot 1, Block 1, lino Industrial Park (Boe Ornamental) RESOLUTION ►.98 -12 Boe Orn ntai Iron r+ lived approval for the construction of an officelwareho manu9urir building on Lot 1, Block 1, Lino Industrial Park in June of 1997. Construction was originally anticipated for fall of 1997 but has since been delayed until spring of 1998. At that time utilities should be available on Lilac Street to serve the proposed construction. In May of 1997, the remaining portion of Industrial Boulevard adjacent to Lot 1, Blodc 1, Lino Industrial Park was vacated and made a part of this property. Construction of the c icrareh :manufacturing bulkiing is intended to occur on the existing lot and part of tide street right -of -way, however, to facilitate this construction old 1'2' drainage easement must be vacated. This easement is not necessary dra purposes. Drainage may directed to the front or rear of the lot were in drams +cements wily be retained. The City Eng, has rev`' this easan nt vacation and concurs w the staff recommendation t mot the 12' easement be vacated as outlined on the attached attactvd Resolution No. 98.12. O 1. Adopt Resoi n No. 98-12 Vacating 12' Drainage and Utility Easement 2. Return to staff for further consideration Option 1 Council Member adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 -12 RESOLUTION VACATING 12' DRAINAGE AND UTILITY EASEMENT ON EAST SIDE OF LOT 1 BLOCK 1, LINO INDUSTRIAL PARK WHEREAS, a 12' drainage and utility easement was originally platted on the east side of Lot 1, Block 1, Lino Industrial Park, and WHEREAS, this 12' drainage and utility easement is no longer required and the property owner wishes to construct a building over said easement, and WHEREAS, Industrial Boulevard was vacated by the City in May of 1997 and the vacated right -of -way returned to the owner of Lot 1, Block 1, Lino Industrial Park to facilitate the proposed construction, and WHEREAS, the City Council of the City of Lino Lakes held a Public Hearing on Monday, January 26, 1998 concerning said vacation, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the following described draiange and utility easement: That part of the 12.00 foot wide drainage and utility easement located on Lot 1, block 1, Lino Industrial Park, Anoka County, Minnesota, lying north of the south 20.00 feet of said Lot 1 and lying south of the north 67.00 feet of said Lot 1 is hereby vacated. Adopted by the Lino Lakes City Council this 26th day of January, 1998. Kimberly A. Sullivan, Mayor ATTEST: Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. 19 A9 17 , 15 14 13 12 11 10 OUTLOT B LINO AIR • PARK 4 8 9 gor '© 1 1 RIIIu . LAS HI II 111 m Vim WAWA= t N t PIMPAIFINI moo no iii gighaillardr111111 POPAlitilli 131 El ,_.,„,,. ad111110110� : W . IT IT .. a 0a0'A'0 a.Elv ----- - - - - -- 111 piL 1 na! Fs: I t N0. Ar - . ., v:Luiiir= ASI _7 O APOLL/ QQV qL A ®, 7t LINO LAKES L - I REHABILITATION CENTER a 14 + 41; o1/TLOT J • STATE TRUNK NIGNWAY NO 4$ 74 TN — STREET — • 904 O- pp 906-- NE. Cot.. Lot 1. N. Line Lot 1, Block 1 S-09°013TorE 906 8 901 - - • Po 15• C 1.4 P _ INV = 901.8- 12" C.M.P V TEL - BOX 0 z 904.3 1 Fence - 904.3 \\ 904 4 904 PINES INV. = 901 95 _ 904 8 -- 90.4-- -- 905 905 DRAINA AND UTILI TY TEL EASE T - BOXES 904.5 905.1 904.9 LOT 1 905.7 905 1 0 cr ▪ ---DRAINAGE AND UTILITY--- - 904 7 EASEMENT 0 0 0, 905.2 2' 905 5 —902 150.00 9o4 N 89°00'00"W 9o3 904 ---904 905.8 905 4 La 904 6 89 0'00`E - 33. 1 - \ L J L1. < 903.9 I I L IJ L -L J a 903 5 _ > L _ 03 5' "903 t I-I-I 0 'I 903 4 „ g13 - 2 1 905 z N 89 .01 '00"W 906.2 0' c AGENDA ITEM 6A STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: January 26, 1998 TOPIC: Resolution No 98 -07, Receive Feasibility Report and Cali Hearing on Improvement - 21st Avenue Street and Utility Project BACKGROUND: On November 24, 1997, the Council ordered the preparation of a feasibility report investigating the improvement of 21' Avenue by constructing street, storm sewer, watermain and sanitary sewer. This project is proposed to extend from Cedar Street to Main Street. The report is complete and staff is requesting Council to receive the report and call a hearing on the improvement. The hearing is scheduled for February 23, 1998, at which time staff and the engineering consultant will provide a detailed review of the feasibility report. In accordance with Minnesota State Statutes 429, and the Lino Lakes Charter the feasibility report is to be received by council and a public hearing scheduled. OPTIONS: 1. Retum to staff for further review. 2. Adopt Resolution Number 98 -07 receiving the feasibility report and calling for a hearing on improvements. RECOMMENDATION: Staff recommends to Council to adopt Resolution Number 98 -07. vin=s0L. im 431m c ° Vrs .add i ©d00i =a'i; CITY OF LINO LAKES 10EE1741D 77111M 'Eta. GiRaInglia EV- �� �1LlFJfsL \\ - MAN - — 7REET - — CENTERVILLE LINO LAKES 10 Y STREET AND STORM SEWER COMM. NO. 11473 -01 LINO LAKES, MINNESOTA �3Nn -7331415 i/1dW— — NI HD1.1 WATERMAIN H rip 0 WdzIz w�z Z z w p4 0 0 C\2 0 Z 0 f-1 J V J w 0 N N1/4 e L z R \� ° .0 x , (.0' (/...1 l O d a x ,vi ( OTTER LK. SERVIC 441 11 I I ii 11 I I 11 11 1 I I 11 SANITARY SEWER (MAIN ST) 0 i--i -J M I I Il Zo N (D N j s 3NI1 ( Lo1WI 1331.115 troO33 -133M1S -N/VW— — • H�1YY SANITARY SEWER Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -07 RESOLUTION RECEIVING REPORT and CALL HEARING ON IMPROVEMENT - 21ST AVENUE STREET AND UTILITY PROJECT. WHEREAS, pursuant to resolution of the Council adopted November 24, 1997, a report has been prepared by TKDA, Inc., with reference to the improvement of 21St Avenue by constructing watermain, sanitary sewer, storm sewer and street, and this report was received by the council on January 26, 1998, and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 and the Lino Lakes City Charter at an estimated total cost of the improvement of $. 2. A public hearing shall be held on such improvement on the 23rd day of February, 1998, in the council chambers of the city hall at 6:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 26th day of January, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 26, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6B STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: January 26, 1998 TOPIC: Resolution No. 98 -08, Consider Joint Powers Agreement with City of Centerville, 21st Avenue Street and Utility Project INTRODUCTION: Staff is requesting Council approval of a Joint Powers Agreement between the City of Lino Lakes and the City of Centerville for construction cost and maintenance responsibilities of 21st Avenue. BACKGROUND: The need for a Joint Powers Agreement is a result of Council approval of the Clearwater Creek Business Center plat at the December 15, 1997, Council Meeting. The plat is located south of Main Street between 35E and 21' Avenue (refer to enclosed location map ). The road serving the plat is 21st Avenue which is centered on the corporate boundary of Lino Lakes and Centerville. The City of Lino Lakes has prepared a feasibility study for improving 21' Avenue (discussed under separate agenda item) and one of the main issues is the cost sharing and maintenance responsibilities between Lino Lakes and Centerville. DISCUSSION: The proposed Joint Powers Agreement has been reviewed by the City Attorney, engineering consultant and staff. The Agreement is under review by Centerville officials with discussion taking place at the January 21, 1998, worksession with possible action taken on January 28, 1998, Council Meeting. To date staff has not heard of any outstanding issues from Centerville. The Agreement states that all project costs, except property acquisition, related to street and storm sewer work will be split equally between the two cities. The utility work is within Lino Lakes and therefore, is Lino Lakes responsibility. Maintenance responsibilities include Centerville providing winter snow removal and sanding and Lino Lakes providing street sweeping, pothole filling and crack sealing. Future sealcoating will be completed under separate agreement. Each City has approval over the other City's driveway locations. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 98 -08 authorizing and directing the Mayor and City Clerk to sign the Joint Powers Agreement with Centerville for 21st Avenue Improvements and Maintenance contingent upon the City of Centerville approving same Agreement. 3. Adopt Resolution Number 98 -08 with revisions as suggested by Council. RECOMMENDATION: Staff recommends to Council to adopt Resolution Number 98 -08. JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING 21ST AVENUE ROADWAY IMPROVEMENTS AND MAINTENANCE THIS AGREEMENT, made and entered into on the day and year hereinafter set forth by and between the City of Lino Lakes and the City of Centerville; both of which . are governmental subdivisions of the State of Minnesota located in the County of Anoka. RECITALS a. The City of Lino Lakes and the City of Centerville desire to improve 21st Avenue by constructing street curb and gutter and storm sewer (Project) between Cedar Street and Main Street. b. The City of Lino Lakes has prepared a feasibility study of the Project and both cities agree to construct the Project as described in the feasibility study. c. A portion of the Project is to be constructed within the corporate limits of the City of Lino Lakes and a portion is to be constructed within the corporate limits of the City of Centerville. The Project is located along the 21st Avenue alignment between Cedar Street and Main Street. (Exhibit _ ) d. Subject to the terms hereof, Lino Lakes is assuming full responsibility for the design and construction of the Project to be built both within the corporate limits of Lino Lakes and Centerville. e. Lino Lakes and Centerville recognize and acknowledge that the Project will benefit both Lino Lakes and Centerville. f. Lino Lakes and Centerville will both assess the benefited properties within their jurisdictions for a portion of the costs of the Project, all as is more fully set forth below. PURPOSE The purpose of this Agreement is to set forth the terms of the agreement Lino Lakes and Centerville have reached regarding the design and construction, maintenance and financing of the Project both within the corporate limits of Lino Lakes and Centerville, in accordance with Minnesota Statutes, Section 471.59. AGREEMENT NOW, THEREFORE, in consideration of the mutual undertakings herein expressed, Lino Lakes and Centerville agree as follows: 1. Lino Lakes is responsible for the design and construction of both the portion of the Project located within Lino Lakes and the portion of the Project located within Centerville. Therefore, the parties agree that: a. Lino Lakes shall design the Project, administer the construction of the Project, and conduct inspections of the construction process. Centerville shall have the right to inspect, review and comment upon construction of the Project located within Centerville. Centerville shall have the right to review and approve the final plans and specifications at any time prior to award of construction contract by City of Lino Lakes. b. For purposes of performing its obligations under this Agreement, Centerville hereby grants to Lino Lakes the rights to use the streets and public ways of Centerville for purposes of constructing the Project, including any excavations necessary to perform work incidental to the performance of this Agreement; and Centerville hereby agrees, through its departmental agencies, to cooperate to the fullest extent in the protection of any excavations or barricades that may be necessary for the work performed by Lino Lakes. 2. The total cost (except those associated with the sale of bonds and special assessments) of the Project, including, without limitation, construction costs, legal, administrative and engineering fees, shall be allocated between Lino Lakes and Centerville proportionately, 50% to Lino Lakes and 50% to Centerville. 3. Each city has the right to terminate Agreement prior to award of construction contract. 4. Each municipality shall be solely responsible for their share of the costs of the Project. Each municipality shall be responsible for the sale of bonds, if any, and levy of special assessments against properties within their cities boundaries. 5. Centerville shall pay to Lino Lakes monthly, as certain portions of the construction are completed, the Project amounts then due and payable for work completed. Upon completion of the entire Project, Centerville will make the final payment after receiving the final cost statements from Lino Lakes for the completed Project. 6. Each municipality shall obtain property or right of way easements within their municipal boundaries prior to award of contract that are needed for the Project and the costs shall be paid separately by each city. 7. Before this Agreement shall become binding and effective it shall be approved by an appropriate resolution of the City Council of Lino Lakes and of the City Council of Centerville, which shall be attached hereto as Exhibits C and D, respectively. 8. The sanitary sewer and watermain shall be constructed within the corporate boundaries of Lino Lakes and shall be owned and maintained by the City of Lino Lakes. 9. Sanitary sewer and watermain services may be extended to serve property within the City of Centerville upon Centerville's request. Fees for connection to such services will be subject to separate agreement. 10. The City of Lino Lakes shall maintain 21st Avenue by performing annual street sweeping, crack sealing and pothole filling. The City of Centerville shall maintain 21st Avenue by plowing snow and winter sanding/de- icing. 11. The City of Lino Lakes and the City of Centerville will sealcoat the roadway on a 5 -7 year interval by separate cost share agreement. 12. Each city shall have the right to review and agree with driveway curb cut locations in the other city. 13. Other projects, such as reconstruction and overlays, shall be completed by separate agreement between the City of Lino Lakes and the City of Centerville. IN WITNESS WHEREOF, Lino Lakes and Centerville have caused this Agreement to be executed on behalf of their proper officers. Dated: CITY OF LINO LAKES Mayor City Clerk Dated: CITY OF CENTERVILLE jointpow Mayor City Clerk Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -08 RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO SIGN THE JOINT POWERS AGREEMENT WITH CENTERVILLE FOR 21ST AVENUE IMPROVEMENTS AND MAINTENANCE. WHEREAS, a portion of the 21St Avenue Street and utility Project is within the corporate boundaries of Lino Lakes and a portion of the project is within the corporate boundaries of Centerville, WHEREAS, Minnesota Statutes, Section 471.59, allows Cities to enter into Joint Powers Agreements, AND WHEREAS, the City of Lino Lakes and the City of Centerville acknowledge and agree that improving 21st Avenue benefits both Cities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. hereby authorize and direct the Mayor and City Clerk to sign the Joint Powers Agreement with Centerville for 21st Avenue Improvements and Maintenance. Adopted by the City Council this 26th day of January, 1998. Kim A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 26, 1998. Marilyn G. Anderson, Clerk - Treasurer AGENDA ITEM 6C STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: January 26, 1998 TOPIC: Resolution No. 98 -09 - Order Improvement and Preparation of Plans, Lake Drive Trunk Utility Project, 79th Street to Lino Lakes Elementary School BACKGROUND: The public hearing for the Lake Drive Trunk Utility Project was held on Monday, November 24, 1997. The 60 day waiting period has expired with no petitions submitted to the City either in favor of the project or against the project. Staff has received two letters (attached) in support of the project. The project includes the construction of trunk and lateral sanitary and watermain along Lake Drive from 79th Street to Main Street and along Main Street from Lake Drive to Lino Lakes Elementary (refer to attached exhibits). The trunk sanitary sewer line is proposed to be located on the east side of Lake Drive with a smaller diameter lateral sanitary sewer line located on the west side providing service to the realty building and properties to the south. A lateral sanitary sewer line is proposed to extend west along the south shoulder of Main Street providing service to the properties located south of Main Street. Utility stubs are proposed to accommodate future extensions of the utility system. Funding and special assessments are as outlined in the feasibility report following State Statutes and the Lino Lakes Charter. The estimated cost for this project is $836,479. Funding for the project will be through special assessments levied against benefiting properties as property owners connect to the utility system and the City's Area and Unit Fund. The special assessments are calculated following the Lino Lakes Public Improvement Financing Policy. Project Schedule The proposed schedule for the project is as follows: Order Project Neighborhood Meeting Council Approves Plans Council Authorizes Ad for Bids Bid Opening Council Awards Bid Construction Begins Substantial Completion January 26, 1998 February 24, 1998 (tentative) March 9 , 1998 March 9, 1998 April 9, 1998 April 13, 1998 May, 1998 October, 1998 OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 98 -09 ordering the improvement and preparation of plans for the Lake Drive Trunk Utility Project from 79th Street to Lino Lakes Elementary School. 3. Not adopt Resolution No. 98 -09. RECOMMENDATION: Staff recommends that Resolution Number 98 -09 be adopted. November 6, 1997 David Ahrens Public Works Director /City Engineer 1189 Main Street Lino Lakes, MN 55014 Subject: Lake Drive /Main Street Trunk Utilities Dear David Ahrens: After attending the public information meeting on November 6, 1997, it was brought to my attention that my property would not be included in this project. This is to inform you of a request to have my property included in this project. I would appreciate if you would take this request with some serious attention. I am available to discuss this request further if you so desire. Sincerely, Brian Schwartz 786 -4682 773 MAIN STREET LINO LAKES, MN 55014 KKE Korsunsky Krank Erickson Architects, Inc. 30(0 First Avenue North b1innevolis. AI\ ;SA 612 339 -t3nn FAX 34 3 -936- August 18, 1997 David Ahrens Public Works Director City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 RE: Lino Lakes Elementary School KKE No. 97- 06- 1106 -31 Dear Mr. Ahrens: Based on our conversations we are submitting to you the Forest Lake School District's request for water and sanitary sewer connection locations to the Lino Lakes Elementary School. Please see the attached sketch. Please call if you have any questions or comments. We will be submitting a budget to the school district for the construction work on their property based on these locations. If you see or find any difficulties with these locations please let us know at your earliest convenience. Sincerely, KKE ARCHITECTS L C�r Lee Meyer, AIA X Vice President Ira attachments Copy to: Dennis Sullivan Frank LaPatka Terry Herman O z 1 1• �QI sr 4 r•` a a tiN ate, sos.rJ a, JJ s. 0, e 83 • y� N.• tl� W , Q 5- 4 1 ld to NON :J4 r 01 re ao One ` fi B/107[n0 e' � N • Li sr 0 1• . 31 N- N -so rig M W P U) R t • 4/ Y V . 4 -{ 3Nd r•* 'a • th • st '1)-4f re i,r o, 01 M' a ., �r O. N 141➢ -O,v Jrs '77 4 ,1 QI (I If( V J Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-09 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS - LAKE DRIVE TRUNK UTILITY IMPROVEMENTS FROM 79TH STREET TO MAIN STREET AND MAIN STREET FROM LAKE DRIVE TO LINO LAKES ELEMENTARY SCHOOL. WHEREAS, a resolution of the City Council adopted the 13th day of October 13, 1997, fixed a date for a council hearing on the proposed improvement of Lake Drive from 79th Street to Main Street and along Main Street from Lake Drive to Lino Lakes Elementary School by constructing watermain and sanitary sewer, and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24th day of November, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 13t day of October, 1997. 3. SEH, Inc., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Lino Lakes City Council this 26th day of January, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 26, 1998. Marilyn G. Anderson, Clerk- Treasurer 4A-t (Q-64 /6 F4/0}-4-d-, 74 / • fit( aA/Itiv`j AGENDA ITEM 6D STAFF ORIGI ATOR: David Ahrens, City Engineer l 'ublic Works Director DATE: January 26, 1998 TOPIC: Resolution No. 98 -10, Order Improvement and Preparation of Plans and Specifications, Blackduck Drive lift Station C City staff is..rer#x to construe a n identt in of $350,000. Ti built in 1970 lac Lane, In 1994, station only to r+ acting Council, authorization to prepare plans and specifications a lift station serving the Blackduck Drive area. This project is apical Improvement Pistil for year 2000 at an estimated amount pro new lift station will replace the existing lift station Ged on the west side Blackduc k Drive and just south of Lantern City prepay l plans and specifications to construct .a new lift ect alt of the submitted bids due to the high amounts. iss F The a #irk lit station isists of a we well to store the waste water connected to a separate d welt that' houses the pump and fittings. This design requires maintenance personnel to enter the dry well to work on the pumps. Work in this confined epee requite special, safety precautions to meet OSHA rules. The waste water flow volumes that enter the existing Blackduc k Drive lift station have exceeded its capacity and in order to keep up with the higher flow volumes, the pump cycles at an extremely high rate (15 times per hour) with the pump on for a very short time (30 seconds). This high cycle frequency contributes toward excessive wear on the pumps. Recomrr riled cycle times for a lid station are 6 cycles per hour. The stroll volume not only contributes to a high cycle frequency but also reduces the storage volume and time tco Poi to pump failures prior to the flow backing up into a baa anent. A sed ties ' tt prop �rsible ns Pis pub car right o service as the ne if oni unsightly p house underground except fc This prat is sirrrprr project des" in 19 station will coincide wi area. Staff feels that as a new lift station consisting of a wet well and side of Blackduck Drive within the unimproved y. This will allow the existing lift station to remain in nstructed. The new design will also eliminate the of the components of the new lift station Mil be �trol panel. is expected to be less expensive than the previous The tithing of the construction of the proposed lift 3 reconstruction of the streets in the Blackduck Drive Meting the lilt station work at the same time as the street reconstruction, as opposed to year 2000 identified in the Capital Improvement Plan, is beneficial to the City and residents in this neighborhood as construction activity will take place at one time rather than two. Funding Funding for this project is proposed to be with the City's Area and Unit Fund. This fund was specifically created to fund trunk improvements such as lift stations. Since no special assessments are proposed to be used for funding this project, a public hearing is not required. OPTIONS: 1. Return to staff for further discussion. 2. Adopt Resolution No. 98 -10, ordering the preparation of plans and specifications for the Blackduck Drive Lift Station project. 3. Not adopt Resolution No. 98 -10. RECOMMENDATION: Staff recommends that Council adopt Resolution No. 98 -10, ordering the preparation of plans and specifications for the Blackduck Drive Lift Station Project. Reasons for this recommendation include coordinating two projects into one construction season and resolve design and safety issues with the existing lift station :SHANAU • • • 1 • • - —IC 'Ir92-- •1 n A •'' a h 'fi n IX 35.33 a 947.21-12 W n 7C • O 11.• O 06.0- Hleo 22 q2. 0 62'16 0: O • 0 ar- oN^ N J 0 • It k ,0 2 • in 20. s` o♦ � /' a 41, h ^b• �al /Q7 ^rye 0 4. 6906 119 *20.13 rr•20j s.99 06., 41. a• PC. ^1' °'y r n n M ^N 1) O O I0 026'd 991.4 99 "96 1 r 60' 101 691 6.19oZN too rF' � (113110 NIVN) • m a N i 0 N1.! 0 • A N - f w s air ..••.• 1 ON N3110 A1Nfl07 6 0 f N Z - 1 m r f 1•: ro o. 3„OZ,£190 • e - 66'2121- m ° 611 N 69'099 69'969 O OO I A f� - -J -- 3.49,94906 •.�r;� 1NVSV3Hd$ 1 i vM. • O ° I 1 Z L6 from .0 w sV0 35 I • . Z" ^w• ?MS ►,In • iN ( o �I'2 =1 —I 96��li- 99 (/ - 2'11 Of. \ 1 0 1 0 0 NINON I - 991 n1 N`Y a m � MJNON ^• tr) n /NON am. • ;9• 3v 9 „5 ^9,96.0 • > OV 1v Q 0 '3'4910 ';t' r. 11`6099 Ntlf • Op 0 O961 961 SCI CSI • NINON 691 • 9 Ci. 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COI • •11106194 13.9•11C.ON • Sow 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 97 -10 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS, BLACKDUCK DRIVE LIFT STATION WHEREAS, the existing lift station located on Blackduck Drive is deficient in design, WHEREAS, the Lino Lakes Capital Improvement Plan includes the upgrade of the Blackduck Drive lift station in year 2000, WHEREAS, the City Council of Lino Lakes has ordered the Lakes Addition Street Reconstruction Project that is adjacent to the Blackduck Drive lift station, AND WHEREAS, there are certain benefits to constructing a new lift station at the same time as the Lakes Addition Street Reconstruction Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such improvement is hereby ordered. 2. SEH, Inc., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Lino Lakes City Council this 26th day of January, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 26, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6E STAFF t 2 AT David Ahrens, City Engineer/Pubtic Works Director DATE: January 26, 1998 TOPIC: R a solution No. 98-11, Authorize Public Works Director to Submit lnflovr and Infiltration Loan and Grant Application The Metro ` Council Environmental Services (MCES) recently sent staff the attached letter €nviting munit to apply for loans and grants to fund sanitary sewer p stuclie► fort fuction of inflow and infiltration of clear water into the mun%spal sanitary sewer system The MCES requires that submitting . communities adopt a +re iuiiorr Indic Ling their interest in pursuing this program All c ornmu ' t gat u the VICES treaty n# facility are char I for their actual volume of sanitary waste water treated at the facility. Any reduction in inflow and infiltration will have an immediate benefit to the community in reduced costs paid to the MCES. These costs are the major portion of the sanitary sewer utility fee that residents of Lino Lakes pay and any reduction in MCES costs coulcd prevent increases in the utility fee. It was obvious from last July's heavy rainfall that Lino Lakes has inflow and infiltration. The attached graph from the MCES illustrates the peak in flow from Lino Lakes. The timing of the MCES : program is very good for the City of Lino Lakes. The Lakes Addition Street Reconstruction Project includes sanitary sewer work that will reduce inflow and infiltration of clear water. Also, the 1998 budget includes funds to complete an Inflow and Infiltration Study of the Lino Lakes sanitary sewer systemo d+ermine if there are sanitary sewer tines that have high inter and i of ctr water. This study will then provide recommendations to correct any high inflow and infiltration. Both of the two projects are eligible for funding threw the`MCES program. 1 Adopt Resolution No. 11 authorizing the Public Works Director to submit a Loan or Grant App n to the Metropolitan Council Environmental Services for inflow and infiltration projects and studies. 2. Do not adopt Resolution No. 98-11. RECOMMENDATION: Staff recommends that Council authorize the Public Works Director to submit an application for funding assistance on the above described projects. Metropolitan Council Working for the Region, Planning for the Future December 11, 1997 SUBJECT: MCES Offer of Matching Loans & Grants Infiltration/Inflow Control Projects & Studies Dear Public Works Director: The Metropolitan Council Environmental Services (MCES) invites your community to apply for a loan up to $40,000 to fund projects, or a grant up to $10,000 to fund studies to reduce infiltration and inflow (1/1) of clear water into the Metropolitan Disposal System. This offering is similar to the loan and grant offerings made available in 1996 by the MCES. To be eligible, a matching dollar commitment is required from the community for each loan and grant offered. A unique feature of the loan is that if the 1/1 project is annually certified as being effective, for a period of five years after completion, annual repayment of the loan will be forgiven. As part of the 1998 budget process, the Metropolitan Council allocated a total of $500,000 to this loan and grant offering. The Objective of the loans is to promote and fund, in -part, III projects at the local level that will benefit both the community and the metropolitan wastewater system. The objective of the grants is to promote and fund, in -part, studies that identify sources of I/I and develop projects at the local level that will also benefit both the community and the metropolitan wastewater system. A description of the loan and grant offer is enclosed which identifies the criteria MCES staff will use in evaluating and ranking the proposed projects and studies. To apply for either a loan or grant, you will need your council or board to pass a resolution authorizing you or another appropriate staff member to submit the application and to serve as your subject matter contact. Please attach a copy of the official minutes of this action to the enclosed application form and complete the application form according to the instructions enclosed. Then attach a complete description of your proposal for an I/1 control project or study. Your description can be as brief or lengthy as you like, but be aware that the applications will be competitively evaluated. Provide sufficient information to justify the priority of your proposal. After consideration of the applications is completed, the Metropolitan Council will determine which applicants will be offered loans and grants. The offers will be made in writing to the applicant along with the terms of the legal agreement between the community and the MCES. To be awarded a loan or grant, the community council or board will need to ratify the legal agreement by official action. The I/I project or study must be completed within a period of 18 months of the date of the agreement. - over - 230 East Fifth Street St. Paul. Minnesota 55101-1634 (612) 291 -6359 Fax 291 -6550 TDD /TTY 291 -0904 Metro Info Line 229 -3780 An Equnt O,por(unin( Employer December 11, 1997 Page Two Your application should be submitted to: William G. Moore General Manager Wastewater Services Department Metropolitan Council Environmental Services Department 230 East Fifth Street St. Paul, MN 55101 -1634 Informational meetings will be held on Tuesday January 6, 1998 at the Minnetonka Community Center, located at 14600 Minnetonka Blvd., Minnetonka, and on Thursday January 8, 1998 at the Woodbury City Hall, located at 8301 Valley Creek Road, Woodbury. Both meetings will begin at 9:OOam. A formal presentation of the Loan/Grant Program will be given, after which questions and comments from the audience will be taken. For registration to attend one of these meetings, please call Kyle Colvin, MCES Senior Staff Engineer, at 602 -1151. If you have any questions or require additional information regarding the I/1 Loan and Grant Program, or the application procedure, please don't hesitate to call Kyle Colvin. Sincerely, Helen A. Boyer Director of Environmental Services Division Enclosures HAB: WGM:KLC: cc: City/Town Manager, (w/ enclosure) City/Town Engineer METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES DESCRIPTION OF OFFER OF MATCHING LOAN AND GRANT MONIES TO COMMUNITIES FOR INFILTRATION/INFLOW CONTROL PROGRAMS DECEMBER 1997 L DESCRIPTION The Metropolitan Council Environmental Services (MCES) is offering a limited number of loans up to $40,000 to communities served by the MCES for community- sponsored projects to reduce excessive infiltration and inflow (UI) from entering the Metropolitan Disposal System (MDS). Each loan will require that a matching dollar expenditure on the project be made from the recipient community. The first distribution of the loan money will occur upon start up of the project and will consist of 50% of the total loan amount. The remaining 50% of the loan money will be given to the community upon satisfactory completion of the project and 30 days after receipt of documentation of reimbursable project expenses of not less than 200% of the loan amount. The loan eligible work must be completed within 18 months after the date of the agreement. After the completion of the work by the community, the community must provide annual documentation for a period of five years following completion of the I/1 project, certifying that the I/I has not returned to the system. For each year that documentation is provided that shows the project to be effective in the reduction of I/I, repayment of the loan for that year (based on a fixed, short term interest rate) will be forgiven. The designated interest rate for any loan repayments will be based on one percent above the Five Year (or closest month to)Treasury Bond market rate at closing on March 19, 1998. Interest for any loan repayments will computed from the date of project completion. The MCES will accept as documentation that the project has performed as intended, a certificate from an Engineer licensed in the State of Minnesota, for the first, second and fourth year after project completion. For the third and fifth year, the MCES will require that some type of physical documentation accompany the certification. The MCES is also offering a limited number of grants up to $10,000 to communities served by the MCES for community sponsored studies to identify, locate, quantify and develop an action plan to eliminate excessive I/I sources from entering the MDS. Each Grant will require that a matching dollar expenditure toward the study be made from the recipient community. The grant eligible work must be completed 18 months after the agreement has been signed. The first distribution of the grant money will occur upon start up of the study and will consist of 50% of the total grant amount. The remaining 50% of the grant will be given to the community upon satisfactory completion of the study. Page 1 The total amount allocated for loans and grants is a minimum of $500,000. There are currently no funds allocated for continuation of these offers once the $500,000 has been committed. If the number of applications received through the initial offer is insufficient to encumber $500,000, the MCES reserves the right to offer to raise the $40,000 loan and $10,000 grant ceilings to the initial qualifying applicants. The $500,000 will be allocated into two separate funds in which communities can apply for monies for qualifying projects or studies. Of the $500,000, $100,000 will be made available for matching dollar grants up to $10,000 for studies and reports aimed at identifying, locating and proposing solutions to existing I/1 problems within the community. Those applicants who receive a grant will be required to submit to the MCES a final report summarizing the findings of the study and outlining the action plan to address identified sources of I/1. The balance of the $500,000, or $400,000, will be reserved for matching dollar loans up to $40,000 for projects aimed at eliminating sources of 1/I from the MDS. Each community can submit applications for a maximum of two project loans and a maximum of 1 grant study. All communities that are billed for their wastewater directly by the MCES are eligible to apply. Local and regional agencies such as the Metropolitan Airports Commission, University of Minnesota and the State Fairground may apply for either a loan or a grant but must do so by applying through the local government in which sanitary sewer service is provided. Applications will be reviewed by MCES staff who will make a recommendation to the members of the Metropolitan Council on the priority of the community's proposed project(s) or study. The application procedure and the staffs criteria for priority ranking for I/I Control Projects are outlined herein. The Metropolitan Council will review the staffs recommendations and establish the final list of loan and grant recipients through official member action. Recipient communities will be required to enter into an agreement, with the Council, authorized by resolution of their City Council or Township Board. (The word "City" used hereafter includes eligible Townships.) The City's requirements, under the agreement, will include that the City provide assurances that the funds are applied to the stated purpose, that the project is cost - effective, that costs be accurately accounted, and that a written report be submitted to the MCES upon completion of the work. The agreement will also provide the MCES the right to audit City records pertaining to the loan and grant funds and matching local share. Each community that receives a loan will be required on the anniversary date of the project completion to provide to the MCES a certification stating that the project has continued to be successful in reducing I/1 from the system. For each year that the project can be certified as performing in its intended purpose of I/1 reduction, repayment of the loan funds will be forgiven. In the event that during the first five -year period after the completion of the project, the community cannot certify that the project has continued its intended purpose of 1/1 reduction, then the community has to either; 1. immediately (within 3 months upon discovery) initiate a follow -up project using community funds to repair the original project or, 2. repay a portion of the loan Page 2 distribution plus interest, until either the original project is repaired and the I/1 eliminated, or continue to repay the loan distribution amount plus interest annually until the end of the 5 year period after the original project completion date. Exact terms of loan repayment schedules and amounts will be included in each individual agreement between the MCES and loan recipient The goal of this loan offer is to assist communities to implement I/I control improvements which provide a metropolitan benefit in addition to a local benefit. Because the funds are limited for this loan offer, the MCES places a greater priority on physical improvements over desk -top studies. Studies to identify, quantify and locate sources of 1/I can receive monetary assistance under the grant portion of this program offer. Communities that already have an understanding of where problems exist and how they can be corrected will be in a better position to justify their proposal for the loan offered under this program. The MCES also intends that the administration of these loan agreements be streamlined to coincide in nature with the limited loan amount and the infrequent offering of loan and grant monies. Loan and Grant money will not be made available for projects or studies that have been started prior to the date of the agreement, or as pre - authorized by the MCES. Projects pertaining to the separation of sewers (Storm vs. Sanitary) will not be eligible for either the loan or grant monies. The intent of this loan/grant offer is to help communities initiate projects which are not funded by other outside sources. II. GENERAL CRITERIA FOR FUNDING PRIORITIES (LOANS) Proposed projects will be evaluated by MCES staff who will make a recommendation on the priority classification of the project. MCES staff will prepare a recommended priority list for consideration by the members of the Metropolitan Council. Projects targeted to produce a metropolitan benefit will receive higher priority than those where a metropolitan benefit is unlikely. Removal of I/I which previously resulted in sewage bypasses would be an example of a project with metropolitan benefit, in that loading to the conveyance and treatment facilities would be lessened and a potential public health hazard would be eliminated. A project to increase the capacity of the local system for the above example would not however be considered an example of a metropolitan benefit. If a project is submitted that cites an elimination of historic bypasses, the application must include a copy of a "MPCA Report Form(s)" which documents the bypass(es). Another example of metropolitan benefit is a project designed to reduce high peak flow rates, resulting from I/1. If a community received a specific I/1 goal as part of the December 1996 Systems Statement, or if the 1992 "Systemwide Infiltration/Inflow Evaluation" by the former MWCC identified your community as having high peak flow rates then that community's proposed loan project may have a metropolitan benefit. Since the aforementioned report did not include information regarding estimated Rain Derived I/1 (RDI/I) or Groundwater Infiltration (GWI) for the cities of Minneapolis, St. Paul or South St. Paul, applications from these communities will need to include documentation of their RDI/I and Page 3 GWI. Other communities may also submit their own information demonstrating high peak flow rates and groundwater infiltration rates for specific project areas. Priority ranking will first be given for those communities having an identified I/1 Goal, then secondly to those communities which were characterized in the "Systemwide Infiltration/Inflow Evaluation" report as having high wet weather peak flow ratios. Priority ranking will also be given to those communities which were characterized as having both potentially excessive rain dependent I/1 (RDI/I) and groundwater infiltration (GWI). Attached is Exhibit A, containing a listing of all communities served by the MDS, ranked by wet weather peak ratios with those having identified I/I goals given priority over those communities having no identified goals. Also attached is Exhibit B which identifies those communities having potentially excessive RD/I and GWI in the 1992 Systemwide I/1 Study. Priority ranking will also be given for those communities located within the service areas of the Blue Lake, Metropolitan, and Stillwater wastewater treatment facilities. These treatment facilities were identified in the "Systemwide Infiltration/Inflow Evaluation" study, as benefiting most from 1/I removal. Loan recipients will need to demonstrate that they already have an understanding of the source of the I/I and how it can be effectively reduced. Peak rates of inflow have a greater impact on metropolitan wastewater facilities than the long term effect from average rates of groundwater infiltration. Therefore, projects designed to immediately reduce peak rates of inflow will receive higher priority than those designed to eliminate the average rate of groundwater infiltration. Loan applicants will need to estimate the annualized volume of I/I targeted for removal by the project, and will need to provide the basis of the estimate. After completion of the project, the Community will be responsible for certifying that the project has maintained its intended purpose of 1/I reduction. As part of the loan application, the Community is requested to propose the method for certifying the project. The method of certification will be reviewed, negotiated and included in the agreement. Two such methods of certification would be to document the condition of the project by means of televised inspections or by visual inspections. The certification shall be signed by an Engineer registered in the state of Minnesota. The general criteria are summarized below. Higher priority rankings will be assigned for projects characterized by items from the top of this list. Lower priority rankings will be associated with items from the bottom of the list. Proposed Project Ranking Criteria for Loans (Descending Order of Priority) Estimated total of 1/I reduction as result of project is either greater than 30 MGY, between 15 MGY and 30 MGY, or between 5 MGY and 15 MGY Page 4 Benefits Metropolitan Area and Facilities a. Immediate Savings c. Pollution Abatement b. Long Term Savings Targets Immediate Reduction of Peak Rates of Inflow Project is located within either the Blue Lake, Metro or Stillwater WWTP service area Community has an identified I/1 goal as part of the December 1996 Systems Statement Community has been identified as having potentially excessive RDUI and GWI Community is identified as having potentially excessive RDI/I only Targets the Reduction of long term average infiltration IIL GENERAL CRITERIA FOR FUNDING PRIORITIES (GRANTS) Proposed studies will be evaluated by MCES staff who will make a recommendation on the priority classification of the study. MCES staff will prepare a recommended priority list for consideration by the members of the Metropolitan Council. At a minimum, applications for a grant shall contain the following: 1. Description and scope of the study. 2. Time schedule for completion (identify key steps and intermediate dates.) 3. Objectives of study. 4. Who will be responsible for preparing the report (city staff vs. consultant). If contracted will project be competitively bid? 5. Map of study area and wastewater collection system in the vicinity of the study area. 6. List of anticipated benefits to Metropolitan System if work proposed by study is carried out. 7. Estimate of potential I/I removed if project initiated(MGY) 8. Cost Effectiveness of proposed project. 9. Identifies any historic sanitary sewer bypasses. As a minimum for consideration for a grant, studies need to result in projects targeted to produce a metropolitan benefit. Applications for grants which are received by communities which have either received I/1 goals as part of their December 1996 System Statements or have been identified in the Metropolitan Waste Control Commission's study "Systemwide Infiltration/Inflow Evaluation" dated April 1992, as having high "Wet Whether Peak Ratios" will receive a higher priority ranking than those Page 5 communities which did not have specific I/1 goals or were identified with lower "Wet Weather Peak Ratios. A combined listing of communities with identified I/I goals and "Wet Weather Peak Ratios" as given in the 1992 "Systemwide Infiltration/Inflow Evaluation" report is attached, as Exhibit A. Exhibits A and B are for informational purposes only. Since peak flow conditions are the main cause for most capital improvements to the MDS, studies aimed at identifying projects to reduce these types flows will be given a higher priority. IV. APPLICATION PROCEDURE To apply for a loan, a grant, or both, the Application Form(s) must be completed and signed by the City Administrator or equivalent staff authorized to submit the application by a resolution of the City Council. Attach a copy of the official minutes and/or resolution authorizing the submittal of the Loan/Grant Application to the application form. A copy of the official resolution authorizing the submittal of the application(s) will be required before the agreement can be executed and the first disbursement made. Attach supplemental information to describe the I/1 problem, the details of the proposed project, and how the project(s) meets the priority criteria of the loan or grant offer and other pertinent information as requested on the application form. Applications must be post -marked no later than February 10, 1998. V. EVALUATION OF APPLICATIONS After the submittal deadline, copies of the loan and grant applications will be made and distributed to a panel consisting of between 3 to 5 members of Metropolitan Council staff. Each member will independently review and evaluate every loan and grant application using the criteria outlined herein. Each panel member will assign a point value to the application. Upon completion of the application evaluation, the point values will be averaged and all the applications will be ranked in descending order. Once the final ranldng is accepted by the panel, a list of the recipient loan and grant applicants with the highest rankings will be given to the Metropolitan Council for final approval. After the Council has approved the rankings and the list of recipients, loan and grant offers will be made and negotiations for the agreements will commence. VL OFFERS Offers will be made approximately in the fourth week in March, 1998. A written offer will be sent to each qualifying community that will contain the loan or grant agreement language. Actual award of the loan or grant will be contingent upon City Council action authorizing the agreement between the MCES and City. a:lprogdeackhngto96.doc Page 6 10 (0 N 0) 0) 0) 0) 0) 0) 0) 0) 1/ + 0 L() C T- d- r t•-• L.() T •• r- r d' N •- Q7 Ln N.: T r T Q7 O) LO 4 L() co T r T N C`7 O) 4 CO L!) c/) r T T Lc) N L() C'7 Cfl O) r1 co � (O L /-� J co W W t"! L.() L() cis r r r N CO co d- O) Cy) Ln CD t` T T T T T 11) 1"--. CO T T r (0 C) N Tzt C7 Ili (o CO r r T T Q) co T T N 4 C(3 O) T T T T LO tom- O) N T- N 4 co r r T r LO Cr) CO I-0 N d' tO t- T' T r r 4 Ln Cq r-, 0) 0) 0) 0) 0) 0) 0) 0) T r r T Metered Flows Only Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -11 RESOLUTION AUTHORIZING AND DIRECTING THE PUBLIC WORKS DIRECTOR TO SUBMIT A LOAN OR GRANT APPLICATION FOR METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES INFLOW /INFILTRATION CONTROL PROJECTS WHEREAS, the Metropolitan Council Environmental Services is inviting communities to apply for loans or grants for Inflow /Infiltration Control Projects, AND WHEREAS, the City of Lino Lakes has Inflow and Infiltration of clear water into its sanitary sewer system; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Hereby authorize and direct the Public Works Director to apply for loan and grants offered by the Metropolitan Council Environmental Services for Inflow /Infiltration Control Projects Adopted by the Lino Lakes City Council this 26th day of January, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 26, 1998. Marilyn G. Anderson, Clerk- Treasurer STAFF ORI DATE: TOPIC: Letter of Resignation BACKGROUND: Cynthia Larson has handed in her letter of resignation as a mem department. We wish Cyndy the best of luck with her career. POLICE DEPARTMENT David J. Pecchia, Chief of Police Janitary 1? _00C Cynthia Larson 1102 106th Lane NE Blaine, MN 55434 Dear Cyndy: This letter is being sent to you in response to your letter of resignation. We accept your resignation effective January 21, 1998. Thank you for your time and dedication you gave to your position within the police department and we wish you the best in your future endeavors. Sincerely, Renee Kaulftiss Office Manager /Police n Ii',• )riot• • I,ikr< v1inn0<(tt,t • ‘,)I •: IIOr COUNCIL MINUTES JANUARY 12, 1998 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : January 12, 1998 . 6:35 P.M. . 7:38 P.M. : Bergeson, Lyden, Dahl, Sullivan : Neal AGENDA NO. Vf Staff members present: City Administrator, Randy Schumacher; City Attorney, Bill Hawkins; City Engineer, David Ahrens; Community Development Director, Brian Wessel; Chief of Police, David Pecchia; Assistant to City Administrator, Dan Tesch; Building Official, Pete Kluegel; and Clerk- Treasurer, Marilyn Anderson. OATH OF OFFICE Prior to calling the meeting to order, City Attorney Hawkins administered the oath of office to Mayor Kimberly A. Sullivan, Council Member Caroline Dahl, and Council Member John Bergeson. MAYOR SULLIVAN'S ADDRESS TO THE CITY COUNCIL AND THE CITY Mayor Sullivan addressed Council and the City of Lino Lakes, welcoming and wishing those in attendance a happy new year. She indicated that a number of exciting projects are forthcoming, and that significant progress on a couple of issues is needed in 1998. Mayor Sullivan mentioned the expansion of the Lino Lakes Police Department, which might result in opportunities to offer additional policing services. Additionally, she mentioned that the Circle -Lex Police Department is without a police chief as of January 1, 1998, which might also present opportunities to the Lino Lakes PoliceDepartment. Economic Development, including the Town Center and Comprehensive Plan anticipated to be completed in 1998, present numerous opportunities for citizens to become directly involved in the future of their community, continued Mayor Sullivan. In conjunction with the Comprehensive Plan is the environmental survey, which Mayor Sullivan indicated is key to the Comprehensive Plan. She added that until that survey is completed within the next two years, the community must find a way to ensure environmental integrity of the City. Another issue of importance is a possible park referendum this Spring. Mayor Sullivan encouraged the public to make themselves aware of upcoming issues and participate in whatever areas they find to be of the most importance and interest to them. Mayor Sullivan stated that the five members of the Council have been elected by the residents of the City, and that Council, together with the capable City Staff and citizens, will deal with all of the issues enumerated above. All issues will be addressed in a manner consistent with the 20/20 Vision, and a concerted effort will be made to improve communication with the public. Mayor Sullivan suggested that the first step for anyone wishing to broach a community issue is to contact Staff at City Hall, who is available five days a week to assist the citizenry. She invited all to attend any Council work session or formal meeting, and added that each Council member 1 COUNCIL MINUTES JANUARY 12,1998 has voice mail, so anyone wishing to direct questions or comments to a particular individual may do so in that manner. All calls will be answered within 48 hours. Mayor Sullivan explained that an intervenor process as well as Mayor coffees are planned for the second quarter of 1998, both intended to promote communication with the residents of Lino Lakes. Mayor Sullivan stated that by using philosophies of citizen orientation and Council responsibility, Council will address the issues before it with optimism and heads held high as Lino Lakes faces the next century. She asked that everyone face the new year with health, happiness, pride and a little bit of adventure. City meetings are operated on the bases of the City Code, the City Charter, Minnesota State Statutes, and Roberts Rules of Order. Mayor Sullivan asked all in attendance at Council meetings to always behave in a respectful manner, and realize that the purpose of the meetings is the common goal of City business. She welcomed anyone to speak on any issue, whether on the agenda or under "Open Mike ". The time limit for speaking under Open Mike is four minutes, or eight minutes for a representative of a group of five or more people. Mayor Sullivan asked that the Chair always be addressed. She added that work sessions are less formal, allowing for more direct input. SETTING THE AGENDA Council Member Bergeson requested that Item 10.A., Minutes, December 29, 1997 (Mayor Sullivan and Council Member Dahl were not members of the City Council at that date and will abstain from voting), be tabled until Council Member Neal is present. Mayor Sullivan requested addition of Item 10.B., Review of City Calendar. The Agenda was then approved as amended. CONSENT AGENDA Council Member Lyden moved to approve the Consent Agenda. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: January 12, 1998 (Checks No. 49723 - 49839, $318,482.19) Approved December Manual Disbursements ($205,400.07) Approved OPEN MIKE 2 COUNCIL MINUTES JANUARY 12, 1998 No one appeared under Open Mike. CONSIDERATION OF APPOINTMENTS, DAN TESCH Mr. Tesch explained that one of Council's first official acts each year is to review and approve annual appointments. He explained that at this time initial appointments will be presented for consideration, and that the balance of the necessary appointments would be considered following additional input. In the interim, 90 -day extension letters will be forwarded to all appointed City board members whose terms expired in December of 1997. Included in this process will be members of the Environmental Advisory Committee, who provided by -laws for Council's consideration. The following appointments were then presented for Council's consideration: North Metro Telecommunication Commission Director, Chris Lyden North Metro Telecommunication Commission Alternate, Dan Tesch Acting Mayor, Chris Lyden Assessor, Anoka County Fiscal Agent, Springsted, Inc. Legal Depositories - Norwest Bank, First Bank NA, Firstar Bank, Merrill Lynch, Dain Bosworth, Juran & Moody, and Prudential Bache. 800 Megahertz Committee Staff, Milo Bennett 800 Megahertz Committee elected official, Caroline Dahl According to Mr. Tesch, the recommendation is to abolish the Capital Building Committee, as tasks formerly performed by this group are now incorporated into the duties of others. Staff's recommendation is to proceed with the aforementioned appointments, and that the following tasks be completed: • Letters sent to board members whose terms expired in December to inform them of 90- day extensions to their service - P &Z, Park Board, EAC, EDAAB • A timetable for remaining appointments be reviewed at the January 21 Council work session • Mayor Sullivan and Mr. Tesch prepare a rating form for applicants to remaining board appointments • By -laws for the EAC be discussed at the January 21 Council work session Mr. Howard Lestrud, General Manager of the Forest Lake Times addressed Council, stating that the Times has been in existence since 1903 and has provided comprehensive news coverage of 3 COUNCIL MINUTES JANUARY 12,1998 the Lino Lakes area for a number of years. He explained that at present the Times has a total circulation of 12,100 free distribution, with minimal coverage in Lino Lakes; however, this proposal is to include the St. Croix Valley Peach (free distribution shopper) as a supplement. This would provide for publication of Lino Lakes public notices in the Times first followed up the next week by publication in the Peach. The Times has a publication date of Thursday, with the Peach being Sunday. The additional distribution would be to 1,685 households. He added that consideration is being given to extending distribution of the Times to the Lino Lakes area. If this occurs, additional news and sales staff would be employed to accommodate Lino Lakes. According to Mr. Lestrud, both publications have an outstanding following, with the Times having a readership of 95.8 %. Council Member Lyden asked what percentage of Lino Lakes' population the Peach currently reaches. The response was under 50 %. A percentage could not be given for the Times; however, Mr. Lestrud indicated it would be smaller than that of the Peach. Gene Johnson of White Bear Lake then spoke on behalf of Press Publications, stating that he has been publisher and owner of that organization since 1970. He stated that the Quad Community Press has served Lino Lakes for 16 years; and suggested that although his total circulation has been at greater cost, the Press has been able to honor this commitment and provide consistent service at a very economical rate. Mr. Johnson indicated that coverage is 98 +% with 99% readership. He mentioned that Jeff Shroeder is currently Lino Lakes' reporter, and that Jeff attempts to attend all Council meetings. Council Member Dahl pointed out that a resident had been unable to receive the Quad Press after repeated efforts to do so. She requested an explanation of options available to area residents. Mr. Johnson indicated that he was aware of a location on North Road that was removed from motor route due to school traffic. He added that the home in question has since been added to a carrier route where a junior carrier will deliver. With respect to options, Mr. Johnson explained that the preference is to deliver by motor route or by junior carrier. Mail delivery represents a delay of approximately three days. Council Member Lyden asked how customer concerns should be related to the publishers of the Quad Press. Mr. Johnson recommended that residents contact Mary Berg, manager of circulation. That would be the logical first contact. However, he added that he would be available to respond to concerns as well. Council Member Bergeson proposed to continue use of the Quad Community Press for City publications, based upon a continuing need for the maximum circulation currently provided. Following a poll of the remaining Council members, Mayor Sullivan announced that the consensus is to continue use of the Quad Community Press as the City's official publication. Mr. Schumacher asked if the customary policy of advertising significant community changes, such as rezoning in the Forest Lake Times, would be continued with this appointment of an official newspaper. Mayor Sullivan indicated that continuing that practice would be appropriate. 4 COUNCIL MINUTES JANUARY 12, 1998 Council Member Bergeson moved to approve all appointments as presented, including the Quad Community Press as Lino Lakes' vehicle for legal publication and abolishment of the Capital Building Committee. Council Member Dahl seconded the motion. Motion carried unanimously. PUBLIC HEARING, COMMUNITY DEVELOPMENT BLOCK GRANT, PAULA SCHLOER Ms. Schloer explained that the City will receive $34,801 in Community Development Block Grant dollars for the 1998 -1999 grant year. The purpose of this public hearing is to receive comments and requests for possible use of these funds. A number of written requests were received and will be presented to Council for review and consideration at its January 26, 1998 regular meeting or as soon thereafter as possible. Ms. Schloer added that these fund designations are required by Anoka County by Friday, February 13, 1998. The following is a list of the requests presented for consideration: Section No. Organization Amount Requested Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Anoka County Community Action Program (ACCA) Alexandra House ARC of Anoka and Ramsey Counties Community Emergency Assistance Program (CEAP) Forest Lake Youth Service Bureau North Anoka Meals on Wheels Rise Lino Lakes Seniors Program $ 5,579 5,000 1,000 1,500 5,000 3,733 3,000 $18,516 $43,328 Mayor Sullivan explained that a representative of each organization will be allowed to make a maximum five- minute presentation, after which Council could request additional information prior to further discussion of this fund designation at the next council work session. Bonnie Stassick addressed Council on behalf of the Senior Outreach Program offered through the Anoka County Community Action Program, Inc. She explained that Phyllis Linder is the Senior Outreach representative for the Lino Lakes area. The program links seniors and disabled adults to supportive services which help them to remain living independently in their homes. The Senior Outreach worker meets with clients determining their needs and referring them to appropriate resources. Additionally, seniors are assisted in completing applications and accessing such other services such as food stamps, medical assistance, meals -on- wheels, legal assistance, income tax preparation, and alternative care grant programs. Ms. Stassick stated that during the last program year 117 referrals were made to 30 different programs and agencies. In Lino Lakes 54 clients were assisted last year, and to date Ms. Linder has visited 34 clients representing an increase of 58 %. Thus far this year there have been 30 follow -up visits (twice as many as last year), and 56 referrals to 17 programs (more than double last year). Ms. Stassick 5 COUNCIL MINUTES JANUARY 12, 1998 indicated that the increase in activity is due to the Outreach Program being more accessible to Lino Lakes and the Willow Ponds Senior Housing Complex. Pat Prinzevalle, Executive Director of Alexandra House, Inc., spoke next, explaining that Alexandra House provides services to battered women and their children within Anoka County. Her request is for CDBG funds to help Alexandra House to provide intervention services to Lino Lakes women and families who are victims of domestic violence. Alexandra House works very closely with the Lino Lakes Police Department as well as the City and County prosecutors to create a coordinated response and accountability for domestic violence. Ms. Prinzevalle expressed appreciation for support in the past, and that Alexandra House looks forward to continued support and cooperation. Marianne Reich, Executive Director of ARC of Anoka & Ramsey Counties, explained that her organization provides services to children and adults with developmental disabilities, primarily mental retardation. She stated that her organization's request is for funds to support two of its core programs: Individual advocacy for adults within the community, and its toy and adaptive equipment lending library. The ARC's advocacy program serves to assist developmentally disabled adults in the community to deal with issues which they might not be equipped to handle on their own, and the lending library provides therapeutic equipment as well as toys that can be borrowed by families with disabled members or insufficient income to otherwise acquire such items. Mayor Sullivan asked about the difference between ARC and Rise. Ms. Reich explained that Rise is a direct service program which runs a workshop and assists individuals to find employment within the community. Arc specializes more in information, referral, and advocacy for the purpose of assisting in solving problems. The representative from Forest Lake Youth Service Bureau pointed out that in 1989 her organization assisted 89 young people from the Lino Lakes community while in 1997 it served a total of 1,174. Of that total, funds from the City directly served 149 of those individuals with the balance of services funded through other areas. Youth Service Bureau works very closely with the Lino Lakes Police Department, particularly with regard to the curfew program. The hope is that such cooperative efforts will continue to result in the majority of the community's youth not entering the criminal justice system. Counseling and prevention services are also offered to the school district. Maggi Novak, Program Director for Meals on Wheels, explained that she has directed this service for approximately 15 years, and that Meals on Wheels has served the Lino Lakes area since 1981. The program serves primarily senior citizens, as well as handicapped adults under age 60. One hot, balanced meal per day is served, and in addition Meals on Wheels workers check on housebound individuals and, in some cases, attend to those who are in dire need of assistance. Ms. Novak expressed appreciation for past support, and indicated that the present request is for the site coordinator's salary ($3,156), as well s $577 to subsidize meals for one person for a six -month period. 6 COUNCIL MINUTES JANUARY 12, 1998 The representative from Rise, Incorporated explained that her organization is a direct provider of services to disabled individuals including job training, placement, employment, and housing support services. Approximately 2,000 individuals were served by Rise in 1997, some of whom were Lino Lakes residents. Rise's request is for $3,000 for capital equipment and start-up items for a new program within Anoka Enterprise Park which will serve 45 individuals with severe disabilities. This program has been developed at the request of Anoka County to serve those individuals who cannot be served by other existing programs. Council Member Lyden requested clarification as to the number of Lino Lakes residents currently being served by the Rise program. The response was that two Lino Lakes residents participate in the program. Council Member Bergeson pointed out that Council Member Neal, who was not present at the meeting, was watching these presentations on television, and that he had expressed his desire that his interest in all of the programs represented in this public hearing be made known. Mr. Schumacher spoke on behalf of the Lino Lakes Senior Program, explaining that it has been in existence for approximately 10 years with a part-time Senior Coordinator who establishes programs such as aerobics, card parties, travel programs, etc. He added that participation in the program has grown significantly over the years. Mayor Sullivan declared the public hearing open at 7:15 p.m. There being no speakers from the audience, Council Member Lyden moved to close the public hearing at 7:15 p.m. Council Member Bergeson seconded the motion. Motion carried unanimously. CONSIDERATION OF THE 1997 YEAR END BUILDING REPORT, PETE KLUEGEL Mr. Kluegel indicated that 1997 was a very busy year for Lino Lakes, stating that 597 building permits were issued compared to 588 in 1996. Total construction valuation for 1997 was $32,666,843. This figure is $41,000,000 less than the 1996 total, basically due to the large institutional projects in 1996; principally the Centennial Middle School ($25 million), St. Joseph Catholic Church remodeling, and the Anoka County Juvenile Center. 197 new homes, including 37 town houses and 17 manufactured homes within the Baldwin Lake Trailer Park were constructed in 1997. This represents an increase of 8 homes from the 189 total for 1996. The average home price was $134,733. There were 20 commercial, industrial and institutional building permits isued totaling $6 million in 1997. Principal among these institutional projects were Minnesota correctional facilities remodeling projects totaling $61,000 and $30,000, and the Lino Lakes storage building for a total of $166,800. With respect to principal industrial projects, Mr. Kluegel named Jerneen Manufacturing at $680,000, Rice Industries at $500,000 within the Apollo Business Park, two developments within the Fogerty buildings totaling approximately $1 million, GNW, $1,600,000, and Arndt, $415,710. The principal commercial project is the Fairview Clinic for a total of $1,046,497. There were 380 building permits issued for such items as additions, remodeling, basement finishes, garages, fences, decks, porches, and signs. Total 7 COUNCIL MINUTES JANUARY 12,1998 valuation for these permits was $2,482,058. Electrical permits generated revenues of approximately $9,000 for the City under a contract agreement with Ken Peterson. Mr. Kluegel pointed out that over a two -year period the City has realized a total revenue of approximately $20,000 under this contract arrangement. Mr. Kluegel added that Tom Jackson of the Building Department, along with representatives of the community, have been active in the Building Code Compliance Conformance Committee, which deals with building code interpretation and enforcement throughout Minnesota. Mr. Jackson is also working on a one -stop shop consisting of handouts for building projects for residents of the community similar to projects in other communities. The Building Department has also been involved in implementation of the on -site septic pumping and maintenance program, with 19 septic system completed in 1997. From an initial list of 2,900 residents, 200 homes remain in need of septic system maintenance service. Articles concerning this program have been published in the local newsletter. Mr. Kluegel then expressed thanks to Carrie Vallella, Jean Vigor, and Mary Vaske for assistance in sending out notices and setting up the computer program for this service, as well as for responding to telephone inquiries. According to Mr. Kluegel, interest rates remain low, which should create a favorable construction environment for 1998. Building projects include the convenience store /restaurant/car wash at the intersection of Main Street and 35E, the bank located in the Village Center, the Civic Complex, the Molin Concrete addition, and increased activity with respect to town houses within the Marshan Lake development. Mayor Sullivan stated that the material presented to Council in connection with Mr. Kluegel's presentation was helpful, and that his recognition of fellow employees was commendable. She then asked about training or meetings for citizens on the subject of on -site septic system pumping planned for February. Mr. Kluegel confirmed these plans, indicating that the exact date, time and place for this activity had not yet been established, but would be announced. He added that the Building Department is applying for a grant for funds to assist residents with the cost of septic system maintenance. Council Member Bergeson moved to accept Mr. Kluegel's 1997 year -end building report, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. COMMUNITY DEVELOPMENT REPORT, BRIAN WESSEL Mr. Wessel gave a brief update with regard to the Comprehensive Plan progress, explaining that on November 20, 1997, the Task Force culminated 6 months of dialog on growth scenarios with a recommendation for moderate growth direction. That recommendation will be presented to Council for review on February 8, 1998. A Task Force meeting is scheduled for January 29, 1998 at 6:00, and the agenda for that meeting will include an explanation and the impact of the moderate growth scenario, as well as such additional issues as school district concerns and commercial /residential economic development issues. There will be two Council work sessions prior to that date, one on January 21 and the other on February 4, where consultants will update Council on the impact of the moderate growth scenario. Additionally, Mr. Wessel described a 8 COUNCIL MINUTES JANUARY 12,1998 public forum tentatively scheduled for Saturday, February 21, at 9:00 a.m., where citizens who have questions or interest will be offered a brief presentation by Staff and consultants regarding the status of the comprehensive planning process specifically addressing the issues of how the moderate growth scenario effect the future development of the City, impact on traffic, impact on recreational opportunities, and how commercial development will occur. According to Mr. Wessel, this is the "kick -off' to a series of Comprehensive Plan district meetings which will take place prior to the final public hearing. The public forum is designed to be informational, is based upon the 20/20 Vision in concept, and will be cosponsored by the Citizens Advisory Group. The intent is to respond to the challenge to effectively communicate to the residents, and Mr. Wessel asked for significant participation in all of the upcoming meetings. CITY ENGINEER'S REPORT, DAVID AHRENS Resolution No. 98 - 04, Final Payment, 1997 Sealcoat Project - Mr. Ahrens gave the following background with respect to this presentation: Generally throughout a construction project payments are made through a disbursement list with the exception of the final payment, which requires a formal resolution to finalize the project. The contractor for the 1997 sealcoat project is requesting City approval at this time of payment No. 2 (final) in the amount of $3,763.27 for change order No. 1. Mr. Ahrens indicated that such additional costs are not unusual, as a range of quantity with respect to materials is specified, and typically more or less is required. All necessary lien waivers and withholding affidavits have been submitted to Staff, thereby meeting the requirements of the construction contract. The project included the sealcoating of various streets throughout the City. The final contractor amounts are summarized as follows: Original contract amount Change Order No. 1 Final contract amount $67,500.00 7.765.39 $75,265.39 The funding for this work is through the City's general fund for street maintenance ($40,434.05), and through the escrow fund established by the developer for the first street seal coat ($34,831.34). Council Member Lyden moved to adopt Resolution No. 98 - 04, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 - 04 can be found at the end of these minutes. Resolution No. 98 - 05, Final Payment, Woods of Baldwin Lake, Street and Utilities Project - Mr. Ahrens explained that the Woods of Baldwin Lake 2nd Addition street and utilities project was completed a number of years ago. The contractor is now requesting City approval of payment No. 6 (final) in the amount of $2,254.08 and approval of change order No. 1 in the amount of $3,756.35. All necessary lien waivers and withholding affidavits have been submitted to Staff thereby meeting the requirements of the construction contract. COUNCIL MINUTES JANUARY 12, 1998 This project included the construction of street, watermain and sanitary sewer serving the 8 -lot single - family home subdivision. the final amounts are summarized as follows: Original contract amount Change Order No. 1 Final contract amount $108,947.71 3,756.35 $112.704.06 Council Member Bergeson moved to adopt Resolution No. 98 - 05, as presented. Council Member Dahl seconded the motion. Motion carried unanimously. Resolution No. 98 - 05 can be found at the end of these minutes. CITY CLERK'S REPORT Consideration of Accepting a Warranty Deed from Gor -em, LLC. for Outlots D and E, Clearwater Creek - Ms. Anderson presented a copy of a warranty deed to Council from Gor - em, LLC. deeding Outlots D and E, Clearwater Creek, to the City. She explained that a well house is currently located on Outlot D, and a sanitary sewer lift station on Outlot E. Title to these properties should reside with the City so that it can maintain both facilities. Council Member Lyden moved to approve the warranty deed from Gor -em, LLC., as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Application for Renewal of Gambling License, Circle -Lex VFW Post #6583 - Ms. Anderson explained that the Circle -Lex VFW Post #6583 was one of the first non- profit organizations to apply for a gambling license when the City implemented the Lawful Gambling Ordinance. Post #6583 has held a license continually since that time. This request is to renew the gambling license that will expire on April 30, 1998. Ms. Anderson continued that the VFW has consistently provided the information required to determine that it is in compliance with the City Code. It donates $300 per month to the City Dedicated Park Fund, which is used to replace and add new equipment. The VFW has been a good neighbor, and has provided support to other areas of the community such as schools within the Centennial and Forest Lake school districts. The Post has also helped local citizens who have experienced financial difficulties. Ms. Anderson recommended approval of the application for renewal of a gambling license for the Circle -Lex VFW Post #6583. Council Member Dahl moved to approve the application for renewal of a gambling license for Circle -Lex VFW Post #6583, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Addendum to Recording Secretarial Service Agreement - Ms. Anderson provided the following background for this item: The City contracted with TimeSaver Off Site Secretarial, Inc. in 1994 to record and transcribe minutes for the Planning and Zoning Board. 10 COUNCIL MINUTES JANUARY 12, 1998 The purpose for using an off -site service was to free time for the Planning Coordinator to deal with landowner requests and work with consultants developing the Comprehensive Land Use Plan for the City. Beginning in January, 1997, TimeSaver began providing minute transcription service for the City Council and the Charter Commission, and beginning this month for the Parks and Recreation Board. Ms. Anderson expressed her satisfaction with the quality of the Council minutes, and the Charter Commission has also expressed the same sentiment. Mary Kay Wyland of the Planning Department is also pleased with the quality of the Planning and Zoning Board minutes. Besides providing quality service, minutes are completed in a timely manner so that they can be approved at the next regular meeting of the Council, Board or Commission. Presented for Council's consideration was an addendum to the Recording Secretarial Service Agreement, which includes service for the City Council, Planning and Zoning Board, Parks and Recreation Board, and the Charter Commission extending the contract period to December 31, 1998. The fees remain the same as for 1997. City Attorney Hawkins has reviewed the Addendum and advised Ms. Anderson that it is in order and can be adopted as presented. Council Member Bergeson moved to approve the Addendum to the Recording Secretarial Service Agreement, as presented. Council member Dahl seconded the motion. Motion carried unanimously. OLD BUSINESS - None. NEW BUSINESS Review of City Calendar - Mayor Sullivan reminded the group that on January 13, 1998 there will be a special primary election for the seat of State Representative, with the general election on January 27. She added that the next Planning and Zoning Board meeting is scheduled for Wednesday, January 14, at 6:30 p.m.; the next Council work session, Wednesday, January 21; next Council meeting, Monday, January 26. Council Member Lyden congratulated Council Members Bergeson and Dahl, as well as Mayor Sullivan, on their recent election, adding that he considers it a privilege and honor to serve the people of Lino Lakes and that he looks forward to the next two years. ADJOURN Council Member Bergeson moved to adjourn at 7:38 p.m. Council Member Dahl seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 26, 1998. 11 COUNCIL MINUTES JANUARY 12,1998 Marilyn Anderson, Clerk- Treasurer Kimberly A. Sullivan, Mayor Transcribed by: Judy Pope TimeSaver Off -Site Secretarial, Inc. 12 Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-04 RESOLUTION APPROVING PAYMENT 2 (final) and CHANGE ORDER NO. 1 FOR 1997 SEALCOAT PROJECT WHEREAS, the construction of 1997 Sealcoat Project has been completed by Asphalt Surface Technologies Corporation, Inc., and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $7,765.39 is approved. 2. Payment number 2 (final) in the amount of $3,763.27 is approved for a total contract amount of $75,265.39. Adopted by the City Council this 12th d Marilyn G. Anderson Clerk- Treasurer 998. li 'an, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Sullivan. The following voted against same: None, Council Member Neal was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 12, 1998. rN . 1 Ma ilyn G.Anderson, Clerk- Treasurer Council Member Bergeson moved its adoption: introduced the following resolution and CITY OF LINO LAKES RESOLUTION NO. 98-05 RESOLUTION APPROVING PAYMENT 6 (final) and CHANGE ORDER NO. 1 FOR WOODS OF BALDWIN LAKE 2ND ADDITION STREET AND UTILITY IMPROVEMENTS WHEREAS, the construction of Woods of Baldwin Lake 2"d Addition Street and Utility Improvements has been completed by Glenn Rehbein Excavating, Inc., and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $3,756.35 is approved. 2. Payment number 6 (final) in the amount of $2,254.08 is approved for a total contract amount of $112,704.06. Adopted by the City Council this 12th • .y` J.�nu. A =98 ,11.1i6, A. S iv!n, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Dahl and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Dahl, Lyden, Sullivan. The following voted against same: none, Council Member Neal was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 12, 1998. Marilyn G. Anderson, Clerk- Treasurer COUNCIL MINUTES DECEMBER 29, 1997 DATE TIME STARTED TIME ENDED - MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : December 29, 1997 67 13 AGENDA NO. . 5:03 P.M. : 6:10 P.M. : Bergeson, Landers, Neal, Kuether and Lyden : None Staff members present: City Engineer, David Ahrens; Community Development Director, Brian Wessel; Chief of Police, David Pecchia; and Clerk- Treasurer, Marilyn Anderson SETTING THE AGENDA Mayor Landers requested that Agenda Item No. 6, Consideration of Resolution No. 97 - 185 Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceedings in Eminent Domain, 79th Street, be moved to immediately follow Open Mike. Mayor Landers also requested that consideration of the December 15, 1997 Council minutes be removed from the consent agenda and added as Agenda Item No. 7.A. Council Member Kuether requested that 801 Main Street be added as Agenda Item No. 7.B. The Agenda was approved as amended. CONSENT AGENDA Council Member Kuether moved to approve the Consent Agenda. Council Member Bergeson seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES, December 15, 1997 DISBURSEMENTS: See Agenda No. 7A December 29, 1997 (Checks No. 49607 - 49703, $145,173.22) Approved December Manual Disbursements ($205,400.07) Approved OPEN MIKE No one appeared under Open Mike. 1 COUNCIL MINUTES DECEMBER 29,1997 CONSIDERATION OF RESOLUTION NO. 97 -185 DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDINGS IN EMINENT DOMAIN, 79TH STREET, DAVID AHRENS Mr. Ahrens explained that the City is currently planning the construction of streets and utilities for the Highland Meadows housing project. This project requires the upgrade of 79th Street to a City standard roadway, as well as installation of utilities to serve the Highland Meadows project. Currently, 79th Street has 33 feet of right -of -way, and City standards require 60 feet of right -of- way. Therefore, the acquisition of 27 feet of additional right -of -way is necessary for the proposed improvements to 79th Street. With the adoption of this resolution, the City is certain to acquire the necessary right -of -way in a timely manner so as not to delay the City improvement projects. Council Member Kuether asked why part of the additional 27 feet could not be taken from the north side of 79th Street. Mr. Ahrens indicated that taking this additional right -of -way from the south side of 79th Street seemed appropriate in his estimation. However, he added that he would prefer to have City Attorney Hawkins examine a map of the area to assist in any determination of change to this proposal. Council Member Kuether requested clarification of the setbacks south of 79th Street. John Guzzi who was present in the audience indicated that his property was adequately set back; however, he pointed out that Mike Broker's property had only a 50 -foot setback. Mr. Ahrens stated that the overall intent is to negotiate a fair price. Council Member Kuether suggested that if Mr. Broker's property is that close, then consideration should be given to taking some of the right -of -way from the south side of 79th Street. That is a possibility, according to Mr. Ahrens. The main issue is obtaining the additional 27 feet. Council Member Neal expressed concern that area property owners had not been sufficiently notified of this proposed action. Mr. Ahrens stated that he was unable to reach Mr. Broker, and had not had an opportunity to contact property owners on the north side of 79th Street. He added that he assumed consideration of the original resolution proposing the Highland Meadows Project improvements addressed the notification issue. Council Member Neal asked why all property owners were not notified of this meeting. Mr. Ahrens explained that he was not aware that this item would come before Council for consideration at this meeting until earlier today when he was apprised by City Attorney Hawkins that the original resolution referred to above did not cover the right -of -way issue. Council Member Lyden moved to deny adoption of Resolution No. 97 - 185, as presented. Motion failed for lack of a second. Council Member Lyden moved to return Resolution No. 97 - 185 to Staff for further review. Council Member Neal seconded the motion. 2 COUNCIL MINUTES DECEMBER 29,1997 Mayor Landers asked about the effect of delay on the proposed project timetable. Mr. Ahrens indicated that delay would pose a problem. Motion failed by majority vote. Council Member Kuether moved to adopt Resolution No. 97 - 185 subject to the City Engineer locating the roadway in such a manner that it has the least possible impact on adjacent properties. Council Member Bergeson seconded the motion. Council Member Lyden asked who would determine how such action would effect property values. Mr. Ahrens suggested that homeowners can request appraisals. Mr. Schumacher pointed out that the cost of such appraisals would be borne by the City. Council Member Lyden requested clarification that any devaluation or property damage would be specified by an appraiser. Mr. Ahrens explained that such effects would be noted in an appraisal report. Council Member Neal reiterated concern that consideration of this proposal was not properly prepared for on the part of Staff. Motion carried, with Council Members Lyden and Neal voting no. Resolution No. 97 - 185 can be found at the end of these minutes. SECOND READING, ORDINANCE NO. 38 - 97, AN ORDINANCE AMENDING THE LINO LAKES SIGN ORDINANCE NO. 12 - 97, SECTION IV L.b., ESTABLISHING SIGN REGULATIONS OF POLITICAL CAMPAIGN SIGNS, BILL HAWIUNS In City Attorney Hawkins' absence, Mayor Landers presented Ordinance No. 38 - 97, as amended, to Council for second reading. Mayor Landers indicated that changes agreed upon at the first reading of this ordinance had been incorporated, with two exceptions: (1) three -day notification prior to removal of any campaign sign, and (2) designation of an enforcement authority. Council Member Lyden asked why changes to Ordinance No. 12 - 97 were requested. Ms. Anderson explained that initially enforcement issues brought about the need to change the Ordinance. Council Member Lyden requested clarification as to primary concerns. Ms. Anderson stated that complaints included unsightliness and improper placement of campaign signs. Council Member Lyden asked if size was an issue. Council Member Kuether indicated that she had personally received calls from citizens regarding inappropriate size. Ms. Anderson indicated that communications to her in this regard had come from other candidates. Council Member Lyden suggested that size was not at issue. Council Member Kuether opined that the size of certain signs violated the terms of the current ordinance. Mayor Landers suggested that any sign exceeding nine square feet in size required a permit. Council Member Kuether asked if the minimum size requiring a permit was 4 x 8. Ms. Anderson responded that she did not have that information. 3 COUNCIL MINUTES DECEMBER 29,1997 Council Member Bergeson commented on reference to display of campaign signs for eighteen days, stating that he would not be opposed to increasing that time to 25 days. Council Member Lyden requested recognition of Rosemary Storberg, a member of the audience, who stated that in prior years permits for placement of campaign signs were not required. Mayor Landers explained that an amended ordinance, passed this past summer, specified the requirement for a permit for any sign over six square feet. He added that all signs were always illegal on rights -of -way. Mayor Landers expressed agreement with Council Member Bergeson regarding an increase in display time to 25 days prior to the election. Council Member Lyden asked about the provision for display time in the old ordinance. Mayor Landers stated that the old ordinance allowed for 90 days of display time prior to election. He added that the lengthy period was intended to allow for elections that would include primaries. Ms. Anderson pointed out that every even - numbered year will include a primary election. Mayor Landers reminded the group that the subject at hand is City elections only. Council Member Lyden pointed out that the proposal is to cut display time from 90 days to 25 days. He added that he has used large campaign signs for the past two elections. Mayor Landers stated that he had personally received approximately 13 complaints from citizens regarding Council Member Lyden's campaign signs. Council Member Lyden moved to approve Ordinance No. 38 - 97, with the following changes: (1) display time increased to 30 days; (2) 4 x 8 signs permitted in rural areas without the requirement of a permit; and, (3) any signs placed in rights -of -way are to be removed and disposed of Motion failed for lack of a second. Council Member Bergeson moved to approve Ordinance No. 38 - 97 with the following changes: display time increased to (1) 25 days prior to election; and, (2) 5 days after election. Council Member Kuether seconded the motion. Council Member Lyden asked about provisions for signs in rights -of -way. Council Member Kuether suggested that such policing would fall under another authority. Council Member Neal suggested that the Police Department was not the appropriate authority to enforce sign ordinance violations. He indicated the Public Works Department would be more appropriate. Council Member Bergeson asked if in the past the Building Inspector had acted in this capacity, to which Ms. Anderson responded in the affirmative. Motion carried, with Council Member Lyden voting no. 4 COUNCIL MINUTES DECEMBER 29, 1997 Ordinance No. 38 -97 can be found at the end of these minutes. CONSIDERATION OF NON -UNION EMPLOYEE COST -OF- LIVING ADJUSTMENT TO THE PAY PROGRAM, RANDY SCHUMACHER Mr. Schumacher explained that each year Council is asked to consider a cost of living adjustment for non -union employees via an adjustment to the Pay Program. Union employee adjustments are conducted through collective bargaining, and are effective January 1 of each year. Increases for other employee groups for 1998 include 2.9% for Teamsters and 3.0% for LLMA employees. Council Member Bergeson requested a recent inflation figure. Mayor Landers stated 2.3 %. Mr. Schumacher added that rates vary according to area, explaining that more densely populated metropolitan areas (such as the Twin Cities) are rated higher than more rural settings. He added that Dan Tesch is currently working on the HAY study, which will provide additional information. In any event, classification issues will be returned to Council for consideration in January, at which time many questions will be answered. Council Member Bergeson asked about the status of the other union (49ners) negotiations. Mr. Schumacher indicated that they are not yet settled. Council Member Bergeson moved to approve the 3% non -union salary adjustment. Council Member Neal seconded the motion. Motion carried unanimously. CONSIDERATION OF RESOLUTION NO. 97 -184 AMENDING BY SUBSTITUTION THE NORTH CENTAL SUBURBAN CABLE COMMUNICATION COMMISSION JOINT COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM, RANDY SCHUMACHER By way of background, Mr. Schumacher explained that in 1997 Council, along with its partner cities in the North Central Suburban Cable Communications Commission, voted to take over the operations for public access. Now that the takeover is complete, adjustments to the Joint Cooperative Agreement are required which will reflect the operation of public access. The Commission has spent several months updating this document. Mr. Schumacher explained the following included changes: • Renaming of NCSCCC to Metro Telecommunications Commission (NMTC) • Establishment of an Operations Committee (city administrators of each city) • Acknowledging the regulation of new technologies Mr. Schumacher added that each city participating in the regulation of this franchise is required to approve this amended Joint Cooperation Agreement. Council Member Neal pointed out that a City Council member must sit on this committee. Mayor Landers explained that he had occupied that position, with Dan Tesch attending meetings 5 COUNCIL MINUTES DECEMBER 29,1997 in his stead due to scheduling conflicts. It was agreed that this issue should be placed on the appointment schedule for 1998. Council Member Kuether moved to adopt Resolution No. 97 - 184, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 97 - 184 can be found at the end of these minutes. OLD BUSINESS December 15, 1997 Council Minutes - Mayor Landers pointed out that on Page 22 of these minutes the following correction is indicated: Consideration of Minutes, December 8, 1997 (Council Member Kuether was absent) - Council Member Lyden moved to approve the December 8, 1997 Minutes, as submitted. Council Member Neal seconded the motion. Motion carried, with Council Member Kuether abstaining. Additionally, Kim Sullivan from the audience, pointed out that under Open Mike Donna Carlson did not speak on behalf of the Citizens Advisory Group, as stated in these Minutes, but as a member of that organization. NEW BUSINESS REMINDER, Reception for Mayor Landers and Council Member Kuether, Tuesday, December 30, 1997, 5:00 p.m. 801 Main Street - Council Member Kuether indicated a problem with the manner in which the request for a minor subdivision by North Suburban Development was handled at the December 15, 1997 Council meeting. She expressed dissatisfaction with a Staff recommendation that an alternate septic system site be provided by the applicant, stating that the City had never made that requirement of any previous applicants in similar proposals. Council Member Kuether stated that she had been informed that North Suburban Development stood to incur costs of approximately $1,000 to satisfy this requirement. Council Member Lyden explained that in moving to approve North Suburban Development's minor subdivision request his intent was that a qualified City employee would visit the site and determine an appropriate alternate septic system location. Council Member Kuether explained that her primary concern is the appearance of discrimination on the part of Council requesting that North Suburban Development comply with this additional request as a condition of approval of its project. 6 COUNCIL MINUTES DECEMBER 29, 1997 Council Member Bergeson pointed that although discussion might not have been adequately reflected by the Minutes, the issue of an alternate septic system site was no more than a Staff recommendation which was a subject of discussion in connection with North Suburban Development's minor subdivision proposal. Ms. Anderson recommended action by Council clarifying the Motion made at the December 15, 1997 meeting with regard to this matter. Council Member Bergeson moved to direct Staff to send a letter to the affected property owner indicating that the Motion passed by Council on December 15, 1997 did not include the requirement for a second septic system site. Council Member Lyden seconded the motion. Motion carried, with Council Member Kuether abstaining. Discussion of Police Services, Randy Schumacher - Mr. Schumacher indicated that he had been approached by representatives of adjacent communities regarding the possibility of creating a joint police service arrangement among Lino Lakes and its neighbors. He explained that a number of years ago such a concept was suggested, but communities such as Circle Pines and Centerville did not feel a joint services arrangement was appropriate at that time. However, due to changes in community needs and available services over the years, these communities and others now feel that such an expanded service would be appropriate. Mr. Schumacher stated that his intention at this time is to inform Council of interest in future discussions, suggesting that the Mayor would communicate with outlying communities regarding police services for the area. He added that a number of grant programs are available to assist with this type of joint service. Quality of service was stressed, with emphasis on maintaining the level of service currently enjoyed by Lino Lakes residents at no additional cost. Council Member Bergeson suggested that future discussions should include all appropriate options, one being a contractual arrangement which would not compromise Lino Lakes' present quality of service. Council Member Kuether agreed, pointing out that Lino Lakes had paid too high a percentage of the cost for fire service in the past with too little control. She stressed the need to monitor the issue of expense in any upcoming discussions regarding joint police services. Mayor Landers stated his agreement that discussions would be appropriate; however, he echoed the need to maintain Lino Lakes high quality of service to its citizens. Council Member Lyden asked about a proposed timetable. Mr. Schumacher indicated that the other communities would like to proceed, but a formal recommendation to Council would depend upon the outcome of discussion. Council Member Lyden indicated that a cap should be placed on expenditures for such joint services. 7 COUNCIL MINUTES DECEMBER 29,1997 Council Member Bergeson requested clarification from Mr. Wessel as to the timetable for the new Lino Lakes Police Department facility. Mr. Wessel stated that groundbreaking remains on schedule for May of 1998, and that a cushion has been built into the facility plans in anticipation of Department changes. Chief Pecchia explained that the Department will remain in close contact with the architect, keeping him apprised of developments with respect to possible changes. He specified a time frame of three weeks within which he will update the architect regarding possible expansion. Council Member Bergeson commented that, in his opinion, since Centerville currently received service of lesser quality than Lino Lakes, any future cooperative effort should recognize and remain consistent with that pattern. Chief Pecchia mentioned that Circle -Lex Police Department will be losing its police chief January 1, 1998, as well as two additional commissioners shortly thereafter. Doug Swenson is to be appointed a judge. A special election will be held in January to fill his Senate seat, including a primary election. ADJOURN Council Member Kuether moved to adjourn at 6:11 p.m. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, January 12, 1998. Marilyn Anderson, Clerk- Treasurer John L. Landers, Mayor Transcribed by: Judy Pope TimeSaver Off-Site Secretarial, Inc. 8 Council Member Bergeson introduced the following ordinance and moved its adoption: CITY OF LINO LAKES ORDINANCE NO. 38 - 97 AN ORDINANCE AMENDING THE LINO LAKES SIGN ORDINANCE NO. 12 - 97, SECTION IV L. b. WHICH ESTABLISHES SIGN REGULATIONS OF POLITICAL CAMPAIGN SIGNS FOR MUNICIPAL ELECTION The City Council of the City of Lino lakes ordains. Section 1. Section IV L.b. of the Lino Lakes Sign Ordinance no. 12 - 97 is amended to read as follows: b. Other Election Years: In years when no state general election is to take place, signs announcing candidates seeking public political office and other data pertinent thereto shall be permitted up to a total area of eight (8) square feet in size and dimensions not greater than two (2) feet by four (4) feet. These signs shall be confined within private property, provided that the property owner's permission has been obtained. A maximum of two (2) signs per candidate is allowed on any residential lot within the Single Family (R1) and Single - Family Executive (R -1X) zoning classifications. In all other zoning classifications, signs are limited to two (2) per candidate every two hundred (200) feet of road frontage. No more than two (2) signs per candidate shall be placed in front of the polling places. Campaign signs may be displayed twenty -five (25) days prior and five (5) days after the election for which they are intended. Notwithstanding any provision contained in this Ordinance, the City, upon three (3) days notice, may remove any campaign sign in violation of this Ordinance. The sign enforcement authorities for the City of Lino Lakes are authorized to request enforcement of campaign sign violations through agencies and individuals not employed by the City of Lino Lakes Section 2. Effective Date This Ordinance shall take effect upon its passage and publication according to the City Charter. Passed by the City Council this 29th day of December, 1997. L. Landers, Mayor Ordinance No. 38 - 97 Page -2- ATTEST: cu, ♦ �C �i�i,L, Mafilyn G. /Anderson, Clerk- Treasurer u-0 The motion for the adoption of the foregoing ordinance was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Council Members Bergeson, Kuether, Neal, Mayor Landers. The following voted against same: Council Member Lyden. Whereupon said ordinance was duly passed and adopted. RESOLUTION NO. 9 7 -18 4 CITY OF Lino Lakes STATE OF MINNESOTA RESOLUTION AMENDING BY SUBSTITUTION THE NORTH CENTRAL SUBURBAN CABLE COMMUNICATIONS COMMISSION JOINT AND COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM. WHEREAS, the City of Lino Lakes , (hereinafter "City") is an existing member of the North Central Suburban Cable Communications Commission (hereinafter "Commission "); and WHEREAS, the Commission recommends amendments to the Joint and Cooperative Agreement For The Administration Of a Cable Communications System (hereinafter "Agreement ") by substitution of the Agreement attached hereto as Exhibit A; and WHEREAS, the recommended amendments include modifications to provide for the administration of certain public access functions and to create a standing Operations Committee for such purpose, and to change the name of the Commission to the "North Metro Telecommunications Commission "; and WHEREAS, the City believes it to be in its best interest to amend the Agreement as recommended by Commission. THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes amends by substitution the existing Agreement by adopting the Agreement attached as Exhibit A. The above - listed resolution was moved by Council Member Kuether and duly seconded by Council Member Neal The following Council Members voted in the affirmative: Bergeson, Kuether, Lyden, Neal, Landers. The following Council Members voted in the negative: None. The above resolution was duly adopted December 29 ATTEST: , 1997. Clerk - Treasurer City Official C:.CABLE'\.NCSCCC` RES- AMEN. VII Member Kuether introduced the following resolution and moved its adoption: LINO LAKES CITY COUNCIL RESOLUTION 97 -185 EMINENT DOMAIN RESOLUTION WHEREAS, the City of Lino Lakes proposes to construct and improve 79th Street by constructing streets and utilities to serve the Highland Meadows project, and WHEREAS, the improvement consisting of construction said street and utilities is herein determined necessary to provide for the safety of the public, and WHEREAS, permanent and temporary easements and fee simple interests over certain lands are required to provide for said construction, and WHEREAS, Lino Lakes has authority to acquire right -of -way for said improvements Eminent Domain pursuant to Minnesota Statutes, and WHEREAS, Lino Lakes has the right to acquire the right of way prior to the filing of an award by the court appointed commissioners, pursuant to Minnesota Statutes 117.011 and 117.042, and, WHEREAS, Lino Lakes has been unable to successfully negotiate the acquisition of required easements at this time; NOW THEREFORE BE IT RESOLVED, That the City Council hereby authorizes the acquisition of land by Eminent Domain and to take title and possession of that land prior to the filing of an award by the court appointed commissioner, pursuant to Minnesota Statutes No. 117, and BE IT FURTHER RESOLVED, that the City Attorney is requested to file the necessary Petitioner therefor, and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or terminated by the City or the Court. Dated: December 29, 1997 ATTEST: Marilyn G. Anderson, Clerk - Treasurer John L. Landers, Mayor The motion for the adoption of the foregoing resolution was duly seconded by member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Landers. and the following voted against same: Council Member Lyden Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 29, 1997. Marilyn G. Anderson, Clerk- Treasurer