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02/23/1998 Council Packet
J q 6, 4av OA. AGENDA CITY OF LINO LAKES Monday February 23, 1998 6:30 P.M. Call to Order and Roll Call SCANNED Setting the Agenda: Are there any items to be added or deleted from the Agenda? Consent Agenda Consideration of Minutes: 1. February 9, 1998 Consideration of Expenditures: 1. February 23, 1998 ($217,372.27, Check Nos. 50049 thru 50143) 2. Centennial Fire District, February 18, 1998 3. Partial Payment No. 2, Northern Escrow, Inc. Resolution 98 -25, Final Payment, Public Works Building. Open Mike Police Department Report, Dave Pecchia .k Consideration of Resolution 98 -18, Accepting Donation from Centennial Fire Relief Association and the Lexington Fire Department for Rice Lake Elementary School Safety Patrol Event. Consideration of 1997 Annual Police Department Report. Consideration of Resolution 98 -25, Adopting Guidlines for Promotional Expense Reporting, Dan Tesch PAGE 1 AGENDA 6:30 P.M. PUBLIC HEARING, 21st Avenue Street and Utility Improvement, ‘victivce 0 •? D Resolution 98 -23, Order Preparation of Plans and Specifications. unity Development Report v'v,; Nol -Tec Systems, 425 Apollo Drive, Site Plan Review, Mary Kay Wyland 5 Q� ,p,∎, ' Telecommunications Ordinance, Mary Kay Wyland ro QU esolution 98 -26, Supporting Advertising Signs in the R -Br Zoning CLi,,. ,/, istrict, Mary Kay Wyland 7,z_( a Civic Campus Update, Interior Design Contract, Brian Wessell"-6' Hot Air Balloon Contract, Brian Wessel j �` oa- I t 9 6 c5,-- .7) `* ecall 3 /`s -�� 5 Comprehensive Plan Update, Brian Wessel City Engineer's Report, David Ahrens Resolution 98 -19, Town Center Parkway, Approve Plans and Specifications, and Order Advertisement for Bids. Resolution 98 -20, Ware Road Reconstruction, Approve Plans and Specifications and Order Advertisement for Bids. + 4 Resolution 98 -21, Lakes Addition Sanitary Sewer Rehabilitation, Approve Plans and Specifications and Order Advertisement for Bids. 8. Old Business 9. Community Calendar for February 23 - March 9, 1998 A. Lakes Addition Neighborhood - Tuesday, 24 February 1998, 6:30 P.M. Lakes Addition Street Reconstruction - Thursday, 26 February 1998, 6:30 P.M. C. Environmental Affairs Committee - Wednesday, 25 February 1998, 7:00 P.M. D. Comprehensive Plan Meeting - Thursday, 26 February 1998, 6:00 P.M. PAGE 2 AGENDA E. Park Board Meeting - Monday, 2 March, 1998, 6:30 P.M. F. Trails Committee Meeting - Tuesday, 3 March, 1998, 7:00 P.M.at Parks and Recreation Building G. Council Work Session - Wednesday, 4 March 1998, 5:30 P.M. H. EDAAB Meeting - Thursday 5 March 1998, 7:00 A.M. I. Comprehensive Plan Meeting - Thursday, 5 March 1998, 6:00 P.M. J. EDA Meeting - Monday, 9 March 1998, 6:00 P.M. 10. New Business rige,44 11. Adjourn February 23, 1998, ?irb /6?/Vr like4 . ' — lr 5mt zee a k/e° U1 " (14 5'4,- ,/ � P� ° PAGE 3 ,E4 goo DISBURSEMENTS FEBRUARY 23, 1998 Page: 1 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount 1994 CONSTRUCTION FUND PETER J. PATCHIN & ASSICIATES,(APPRAISAL) 7,731.00 Total for Department 7,731.00 Total for Fund 7,731.00 1995 CONSTRUCTION T.K.D.A.(MUN ENGINEER /WOODS OF BALDWI) 219.34 1997 CONSTRUCTION * T.K.D.A.(MUN ENGINEER /OTTER LAKE ROAD) T.K.D.A.(MUN ENGINEER /OTTER LK RD REA) 1998 CONSTRUCTION FUND Total for Department 219.34 Total for Fund 219.34 1,304.2; 35,693.49 Total for Department 36,997.71 Total for Fund 36,997.71 SHORT - ELLIOTT - HENDRICKSON, INC(LAKES ADDITION) 30,093.57 Total for Department 30,093.57 Total for Fund 30,093.57 APOLLO DRIVE CONSTRUCTION FUND T.K.D.A.(PROFESSIONAL SERVICES) 925.65 Total for Department 925.65 Page: 2 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount AREA AND UNIT CHARGE Total for Fund 925.6' T.K.D.A.(MUN ENGINEER /BEHM C FARM II) 500.3` Total for Department 500.3 Total for Fund 500.3` CAPITAL IMPROVEMENTS PROJECTS GOVERNMENT BUILDINGS WENCK ASSOCIATES, INC.(PROFESSIONAL SERVICES) 317.4' Total for Department 317.4' POLICE DEPARTMENT COMPUSA, INC.(COPS MORE GRANT) 295.2 Total for Department 295.2 Total for Fund 612.7- CLOSED BOND FUND * ANOKA COUNTY GOVERNMENT CENTER(SPECIAL ASSESSMENTS) 6,820.1 Total for Department 6,820.1. Total for Fund 6,820.1 COMMUNITY DEVELOPMENT BLOCK GRANT * UNITED WISCONSIN INSURANCE COM(FEB LTD) 4.6 Total for Department 4.6 Total for Fund 4.6 CONTRACTORS DEPOSITS * PRESS PUBLICATIONS, INC.(PUBLISHING) 30.6 Page: 3 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) T.K.D.A.(PROFESSIONAL SERVICES) T.K.D.A.(PROFESSIONAL SERVICES) T.K.D.A.(PROFESSIONAL SERVICES) T.K.D.A.(PROFESSIONAL SERVICES) T.K.D.A.(MUN ENGINEER /CLEARWATER CREE) T.K.D.A.(MUN ENGINEER /BEHM C FARM II) T.K.D.A.(MUN ENGINEER /21ST STREET) Total DEDICATED PARKS for Department Total for Fund BRAUER & ASSOCIATES, LTD.(PROFESSIONAL SERVICES - QUAI) Total for Department Total for Fund G.O. IMPROVEMENT BONDS 1996A DEBT SERVICE SPRINGSTED, INC.(GENERAL OBLIGATION BONDS) Total for Department Total for Fund GENERAL ADMINISTRATION * A T & T(MONTHLY SERVICE) D.C.A. INC.(FLEXIBLE SPENDING) HAY GROUP(CONSULTING FEES - SUPPORT SERV) LABOR RELATIONS, INC.(SERVIVES RENDERED 1/98) LEAGUE OF MN CITIES INS TRST(DEDUCTIBLE) METROPOLITAN AREA(JANUARY LUNCHEON MEETING) * PRESS PUBLICATIONS, INC.(PUBLISHING) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * SAM'S CLUB, INC.(MEMBERSHIP FEES) TESCH, DAN(MILEAGE) * UNITED WISCONSIN INSURANCE COM(FEB LTD) * WYLAND, CATHY(SPRING 1998 NEWSLETTER) Total for Department BUILDING INSPECTIONS Amount 512.6( 149.5( 160.0( 20.0( 40.0( 466.0: 469.4` 1,848.2: 1,848.2: 605.8' 605.8 605.8' 850.0( 850.0( 850.0( 18.9: 202.8( 510.4, 799.01 500.01 16.0( 111.0' 17.5( 89.6, 19.8, 63.9' 193.8' 2,542.9` Page: 4 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * A T & T(MONTHLY SERVICE) 2.0S * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) 7.0( SUBURBAN INSPECTIONS, INC.(INSPECTIONS) 816.4E * UNITED WISCONSIN INSURANCE COM(FEB LTD) 25.1E Total for Department 850.7= CHARTER COMMISSION * WYLAND, CATHY(SPRING 1998 NEWSLETTER) 14.9: Total for Department 14.9: COMMUNITY DEVELOPMENT * A T & T(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * UNITED WISCONSIN INSURANCE COM(FEB LTD) * WYLAND, CATHY(SPRING 1998 NEWSLETTER) Total for Department 3.14 10.5( 40.9( 59.6E 114.2( JEM, INC. DBA(LAPTOP COMPUTER) 3,478.1, METRO COUNCIL WASTEWATER SERVI(JANUARY SAC) 5,000.0( METRO COUNCIL WASTEWATER SERVI(JANUARY SAC) -50.0( * PRUDENTIAL HEALTHCARE GROUP (FEBRUARY LIFE) 2.7E * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) -3.3` * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) 165.45 Total for Department 8,592.95 ENGINEERING * A T & T(MONTHLY SERVICE) 3.8: COPY EQUIPMENT, INC.(BLUE LINE PAPER) 82.45 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.2E * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) 7.0( SHORT - ELLIOTT - HENDRICKSON, INC(MAPS) 330.0( SRF CONSULTING GROUP, INC.(SERVICES- JANUARY) 2,059.4E * T.K.D.A.(MUN ENGINEER /) 128.1 * T.K.D.A.(MUN ENGINEER /) 80.0( * UNITED WISCONSIN INSURANCE COM(FEB LTD) 28.45 Total for Department 2,723.6( FINANCE * A T & T(MONTHLY SERVICE) 1.6: * ANOKA COUNTY GOVERNMENT CENTER(TRUTH IN TAXATION) 1,243.6: * FUNDWORKS(SERVICES RENDERED) 356.2E * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) 7.0( Page: 5 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * UNITED WISCONSIN INSURANCE COM(FEB LTD) 30.7' Total for Department 1,639.2; FIRE DEPARTMENT * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) 3.5( * UNITED WISCONSIN INSURANCE COM(FEB LTD) 13.34 Total for Department 16.84 FLEET MANAGEMENT * BUMPER TO BUMPER, INC.(SUPPLIES) 537.3: CAPITOL CITY WELDING, INC.(WELDING SUPPLIES) 38.5`. CARLSON TRACTOR /EQUIP. CO, INC(SUPPLIES) 278.6 FOREST LAKE FORD, INC.(VEHICLE REPAIRS /PARTS) 201.1! FOREST LAKE FORD, INC.(VEHICLE REPAIRS /PARTS) 1,777.45 GILLUND ENTERPRISES, INC.(SUPPLIES) 129.2" GOA COMPANY, INC.(PARTS /SUPPLIES) 194.4' * J & E SMALL ENGINE & SPORT, IN(SUPPLIES) 10.35 KING EQUIPMENT, INC.(PLOW REPAIR) 196.3( LEEF BROTHER, INC.(SHOP TOWELS) 9.1E MN. POLLUTION CTROL AGENCY(YEARLY INSPECTION FEES) 88.0( * MTI DISTIBUTING, INC.(TRAINING) 50.0( * PRUDENTIAL HEALTHCARE GROUP (FEBRUARY LIFE) 3.5( SAFETY KLEEN CORPORATION, INC.(OIL ABSORBANT MATS & RECYCLE) 174.81 * UNITED WISCONSIN INSURANCE COM(FEB LTD) 9.5( Total for Department 3,698.7! FORESTRY DEPARTMENT A T & T(MONTHLY LONG DISTANCE) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * UNITED WISCONSIN INSURANCE COM(FEB LTD) GOVERNMENT BUILDINGS 6.3, 4.2( 3.5( 14.8: Total for Department 28.9: BEST ACCESS SYSTEMS OF MINNESO(SUPPLIES) 73.51 * BUMPER TO BUMPER, INC.(SUPPLIES) 6.01 C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) 50.4 DIAMOND CLEANING SERVICE, INC.(JANITORIAL SERVICE- FEBRUARY) 1,087.61 * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE SUPPLIES) 38.31 GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) 25.9! IKON OFFICE SOLUTIONS, INC.(MAINTENANCE ON COPIER) 384.9: LEAGUE OF MINNESOTA CITIES(1998 CITY OFFICIAL DIRECTORY) 243.5( * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 4.91 PLUNKETT'S, INC.(1998 MATERIALS /SUPPLIES) 646.3: * SAM'S CLUB, INC.(SUPPLIES) 131.3" Page: 6 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount US WEST COMMUNICATIONS(MONTHLY SERVICE) 748.4 Total for Department 3,441.6 MAYOR AND COUNCIL MINNESOTA MAYORS ASSOCIATION(ANNUAL DUES) TIMESAVER OFF -SITE SECRETARIAL(OFF SITE SECRETARIAL) PARK BOARD 20.0' 168.0, Total for Department 188.0 JEM, INC. DBA(MAINTENANCE AGREEMENT 1998) JEM, INC. DBA(MAINTENANCE AGREEMENT 1998) TIMESAVER OFF -SITE SECRETARIAL(SERVICES) PARKS DEPARTMENT 42.6 42.6 105.0 Total for Department 190.2 ASLESEN, MARTY(EXPENSE REIMBURSEMENT) 67.5 BIFF'S, INC.(RENTAL EQUIPMENT) -24.9 BIFF'S, INC.(RENTAL EQUIPMENT) 165.7 BRAUER & ASSOCIATES, LTD.(PROFESSIONAL SERVICES) 1,995.9 * BT OFFICE PRODUCTS INTERNATION(SUPPLIES) 28.6 CENTURY FENCE COMPANY, INC.(BIRCH PARK RINK REPAIR) 23.4 * D.J.'S MUNICIPAL SUPPLY, INC.(SUPPLIES) 12.6 DEGARDNER, RICK(MILEAGE) 52.4 * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE SUPPLIES) 53.9 * IKON OFFICE SOLUTIONS, INC.(MAINTENANCE AGREEMENT) 48.6 INTERIOR COMM SYSTEM, INC.(MAINTENANCE AGREEMENT 1998) 741.0 * J & E SMALL ENGINE & SPORT, IN(SUPPLIES) 2,971.6 * J & E SMALL ENGINE & SPORT, IN(SUPPLIES) 412.8 LEAGUE OF MINNESOTA CITIES(SAFETY & LOSS CONTROL WRKSHP) 15.0 MENARDS, INC.(SUPPLIES) 144.7 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.2 * MTI DISTIBUTING, INC.(TRAINING) 50.0 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 574.3 * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) 21.0 * SAM'S CLUB, INC.(SUPPLIES) 4.8 * TODORA, GAIL(SERVICES RENDERED) 105.0 * UNITED WISCONSIN INSURANCE COM(FEB LTD) 100.7 URICH, TRACEY(UNIFORM ALLOWANCE) 84.9 US WEST COMMUNICATIONS(MONTHLY SERVICE) 401.2 US WEST COMMUNICATIONS(MONTHLY SERVICE) 61.4 US WEST COMMUNICATIONS(MONTHLY SERVICE) 62.8 US WEST COMMUNICATIONS(MONTHLY SERVICE) 61.6 WINNICK SUPPLY, INC.(SUPPLIES) 13.7 WINNICK SUPPLY, INC.(SUPPLIES) 131.1. WOOD, SANDIE(MILEAGE) 24.1 * WYLAND, CATHY(SPRING 1998 NEWSLETTER) 178.9. Page: Date: 7 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Total for Department PLANNING AND ZONING BOARD TIMESAVER OFF -SITE SECRETARIAL(OFF -SITE SECRETARIAL) Total for Department POLICE DEPARTMENT * A T & T(MONTHLY SERVICE) AIR TOUCH CELLULAR(JANUARY BILLING) BIG BEAR CAR WASH, INC.(CAR WASHES) * BUMPER TO BUMPER, INC.(SUPPLIES) C. P. OFFICE PRODUCTS(SUPPLIES) CHEAP SKATE(CRIME PREVENTION) DATA RESEARCH, INC.(YEARLY SUBSCRIPTION) * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE GALL'S INC.(SUPPLIES) GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) LEAGUE OF MN CITIES INS TRST(PROFESSIONAL MINNESOTA COUNTY ATTORNEYS ASS(SUPPLIES) MN CHAPTER IAAI(REGISTRATION) MN DIV OF EMERGENCY MANAGEMENT(CONFERENCE REGISTRATION) MN. DEPT OF PUBLIC SAFETY(VEHICLE REGISTRATION) NORTH STAR AMOCO, INC.(CAR WASHES) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * SAM'S CLUB, INC.(SUPPLIES) SHRED -IT, INC.(SERVICES) * UNITED WISCONSIN INSURANCE COM(FEB LTD) US WEST COMMUNICATIONS(MONTHLY SERVICE) * WYLAND, CATHY(SPRING 1998 NEWSLETTER) SUPPLIES) SERVICES - LEGAL) Total for Department RECREATION DEPARTMENT * BT OFFICE PRODUCTS INTERNATION(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE SUPPLIES) * IKON OFFICE SOLUTIONS, INC.(MAINTENANCE AGREEMENT) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * TODORA, GAIL(SERVICES RENDERED) * UNITED WISCONSIN INSURANCE COM(FEB LTD) * WYLAND, CATHY(SPRING 1998 NEWSLETTER) Total for Department SOLID WASTE ABATEMENT SAFETY KLEEN CORPORATION, INC.(CRUSHED OIL FILTERS) Amount 8,589.67 174.7E 174.7E 1.97 386.04 34.05 2.3: 99.0E 335.00 135.0( 7.9: 32.1: 36.0' 500.0( 24.0E 185.0( 75.0( 41.0( 29.82 225.1E 73.5( 250.9i 49.9E 252.75 399.8E 29.8: 3,206.4: 58.9E 11.6' 90.4( 4.2E 3.5( 420.0( 11.0" 178.94 778.75 347.0E Page: 8 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount SAFETY KLEEN CORPORATION, INC.(USED OIL TANK) SAFETY KLEEN CORPORATION, INC.(USED OIL BARREL) * UNITED WISCONSIN INSURANCE COM(FEB LTD) * WYLAND, CATHY(SPRING 1998 NEWSLETTER) STREETS 25.0( 25.0( 15.9! 59.65 Total for Department 472.7( * D.J.'S MUNICIPAL SUPPLY, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(MAINTENANCE SUPPLIES) INTERSTATE LUMBER, INC.(MAIL BOX REPAIR) MENARDS, INC.(BARRICADES) MENARDS, INC.(BARRICADES) MENARDS, INC.(WOODEN BARACADES) MENARDS, INC.(BARRICADES) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) NORTH AMERICAN SALT COMPANY(ROAD SALT) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * UNITED WISCONSIN INSURANCE COM(FEB LTD) WEATHER WATCH, INC.(WEATHER SERVICE /FEBRUARY) Total for Department PROGRAM RECREATION BURGER, LUANN(DANCE CLASS) ERICKSON, HEIDI(SKI TRIP REFUND) RECREATION DEPARTMENT KRUGER, KEITH(SKI TRIP REFUND) WILD MOUNTAIN, INC.(PROGRAM CHARGE) SEALCOATING Total for Fund Total for Department Total for Department Total for Fund 12.6` 38.6: 11.3: 28.9( 11.8! 102.0! 1.1: 88.6: 27.4_ 8.5: 719.2: 2,399.9! 336.6! 17.5( 70.91 160.0( 4,035.4! 41,300.8' 304.0( 22.0( 326.0( 19.0( 20.0( 39.0( 365.0( T.K.D.A.(PROFESSIONAL SERVICES) 200.0( Page: 9 Date: 02/17/98 Claims Roster City of Lino Lakes sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Total for Department Total for Fund SEWER OPERATING SEWER DEPARTMENT * BLAINE, CITY OF(4TH QUARTER UTILITY) * D.J.'S MUNICIPAL SUPPLY, INC.(SUPPLIES) * FUNDWORKS(SERVICES RENDERED) * GOPHER STATE ONE -CALL, INC.(MONTHLY LOCATES) METRO COUNCIL WASTEWATER SERVI(MONTHLY MARCH SEWER BILL) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) MUNICIPAL /COMMERCIAL SEWER SER(CLEAR 2 LINES /CLEARWATER CK) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) NORTHERN STATES POWER, INC.(MONTHLY SERVICE) OLSON SEWER SERVICE, INC.(FORCE MAIN REPAIR) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * T.K.D.A.(MUN ENGINEER /) * UNITED WISCONSIN INSURANCE COM(FEB LTD) Total for Department Total for Fund SURFACE WATER MANAGEMENT * T.K.D.A.(MUN ENGINEER /) VADNAIS LAKE AREA WATER(1998 VLAWMO ADMIN) Total for Department TAX INCREMENT 1 -6 * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT TAX INCREMENT 1 -8 Total for Fund FINANCING) Total for Department Total for Fund Amount 200.0( 200.0( 1,296.5( 51.0E 178.1: 34.1: 27,928.0( 4.2( 192.5( 28.8' 251.9E 145.6: 350.0( 678.2= 15.35 31,159.85 31,159.85 166.3( 34,600.0( 34,766.3( 34,766.3( 372.3( 372.3( 372.3( - Page: 10 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT FINANCING) Total for Department 1,507.1E 1,507.1E Total for Fund 1,507.1E TAX INCREMENT DISTRICT 1 -4 * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT FINANCING) 1,207.72 Total for Department 1,207.7; Total for Fund 1,207.72 TAX INCREMENT DISTRICT 1 -5 * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT FINANCING) 465.9E Total for Department 465.9E Total for Fund 465.9E TAX INCREMENT DISTRICT 1 -7 * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT FINANCING) 1,388.5: Total for Department 1,388.5: Total for Fund 1,388.5: TAX INCREMENT DISTRICT 3 -1 * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT FINANCING) 1,081.6E Total for Department 1,081.6 Total for Fund 1,081.6E TAX INCREMENT DISTRICT 1 -4 KENNEDY AND GRAVEN, INC.(SERVICES THRU 1/31/98) 78.0( Page: 11 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Total for Department Total for Fund TAX INCREMENT DISTRICT 1 -5 KENNEDY AND GRAVEN, INC.(SERVICES THRU 1/31/98) Total for Department Total for Fund TOWN CENTER PROJECT * ANOKA COUNTY GOVERNMENT CENTER(TAX INCREMENT FINANCING) FUNKHOUSER, JAMES & JUDITH(LAND PURCHASE) * PRESS PUBLICATIONS, INC.(PUBLISHING) T.K.D.A.(MUN ENGINEER /THE VILLAGE) Total for Department Total for Fund WATER OPERATING DEBT SERVICE SPRINGSTED, INC.(GENERAL OBLIGATION BONDS) Total for Department T.K.D.A.(MUN ENGINEER /WATER TOWER #2) T.K.D.A.(MUN ENGINEER /CLEARWATER CR) Total for Department WATER DEPARTMENT * A T & T(MONTHLY SERVICE) * BLAINE, CITY OF(4TH QUARTER UTILITY) E.J.M. PIPE SERVICES, INC.(PIPE THAWING ON NEW TOWER) * FUNDWORKS(SERVICES RENDERED) * GOPHER STATE ONE -CALL, INC.(MONTHLY LOCATES) HAWKINS WATER TREATMENT GROUP,(CONTAINER DEMURRAGE) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) Amount 78.0( 78.0( 39.0( 39.0( 39.0( 2,779.2 2,317.5E 14.51 3,658.8, 8,770.21 8,770.21 850.0( 850.0( 301.7, 699.2' 1,000.9. 2.9, 298.5' 3,315.0( 178.11 34.11 10.0( 4.2( 476.0" Page: 12 Date: 02/17/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(FEBRUARY LIFE) * T.K.D.A.(MUN ENGINEER /OTTER LAKE ROAD) * T.K.D.A.(MUN ENGINEER /) Total for Department Total for Fund Total for Checking Account 1010 ** Total ** * - Invoice split to different Departments 566.75 5.2� 678.2 40.0( 5,609.2£ 7,460.2' 217,372.2' $217,372.2' Page: 1 Date: 02/17/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000050 - A T & T 000052 - A T & T 000440 - ANOKA COUNTY GOVERNMENT CENTER 000490 - ASLESEN, MARTY 000680 - BEST ACCESS SYSTEMS OF MINNESOTA, I 000700 - BIFF'S, INC. 000703 - BIG BEAR CAR WASH, INC. 000720 - BLAINE, CITY OF 000810 - BRAUER & ASSOCIATES, LTD. 000883 - BT OFFICE PRODUCTS INTERNATIONAL, IN 000900 - BUMPER TO BUMPER, INC. 000946 - C. P. OFFICE PRODUCTS 000960 - CAPITOL CITY WELDING, INC. 000990 - CARLSON TRACTOR /EQUIP. CO, INC. 001070 - CENTURY FENCE COMPANY, INC. 001119 - CHEAP SKATE 001191 - COMPUSA, INC. 001208 - COPY EQUIPMENT, INC. 001260 - D.C.A. INC. 001262 - D.J.'S MUNICIPAL SUPPLY, INC. 001295 - DATA RESEARCH, INC. 001298 - DEGARDNER, RICK 001309 - DIAMOND CLEANING SERVICE, INC. 001352 - E.J.M. PIPE SERVICES, INC. 34.43 6.34 16,866.42 67.50 73.58 140.84 34.09 1,595.05 2,601.75 87.60 545.70 149.53 38.57 278.69 23.43 335.00 295.27 82.45 202.80 76.36 135.00 52.47 1,087.61 3,315.00 Page: 2 Date: 02/17/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001480 - HAWKINS WATER TREATMENT GROUP, INC. 001530 - FOREST LAKE FORD, INC. 001560 - FRATTALLONE'S HARDWARE, INC. 001583 - FUNDWORKS 001584 - FUNKHOUSER, JAMES & JUDITH 001600 - GALL'S INC. 001610 - GILLUND ENTERPRISES, INC. 001620 - GLENWOOD INGLEWOOD, INC. 001630 - GOA COMPANY, INC. 001680 - GOPHER STATE ONE -CALL, INC. 001819 - HAY GROUP 001860 - KENNEDY AND GRAVEN, INC. 001940 - INTERIOR COMM SYSTEM, INC. 001970 - INTERSTATE LUMBER, INC. 001980 - IKON OFFICE SOLUTIONS, INC. 002025 - J & E SMALL ENGINE & SPORT, INC. 002145 - KING EQUIPMENT, INC. 002220 - LABOR RELATIONS, INC. 002310 - LEAGUE OF MINNESOTA CITIES 002320 - LEAGUE OF MN CITIES INS TRST 002328 - LEEF BROTHER, INC. 002550 - MENARDS, INC. 002570 - METRO COUNCIL WASTEWATER SERVICES 002580 - METROPOLITAN AREA 002694 - MINNCOMM PAGING, INC. 002780 - MN. DEPT OF PUBLIC SAFETY 10.00 1,978.64 190.81 712.50 2,317.58 32.12 129.27 62.06 194.47 68.25 510.40 117.00 741.00 11.89 523.99 3,394.88 196.30 799.00 258.56 1,000.00 9.16 364.03 32,878.00 16.00 34.08 41.00 Page: 3 Date: 02/17/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002820 - MN. POLLUTION CTROL AGENCY 002822 - MINNESOTA COUNTY ATTORNEYS ASSOC 002911 - MN DIV OF EMERGENCY MANAGEMENT 003070 - MTI DISTIBUTING, INC. 003073 - MUNICIPAL /COMMERCIAL SEWER SERVICE 003219 - NORTH STAR AMOCO, INC. 003228 - NORTH AMERICAN SALT COMPANY 003250 - NORTHERN STATES POWER, INC. 003467 - PETER J. PATCHIN & ASSICIATES, INC. 003540 - PLUNKETT'S, INC. 003600 - PRESS PUBLICATIONS, INC. 003625 - PRUDENTIAL HEALTHCARE GROUP 003880 - SHORT - ELLIOTT - HENDRICKSON, INC. 003882 - SHRED -IT, INC. 003900 - SAFETY KLEEN CORPORATION, INC. 003910 - SAM'S CLUB, INC. 004099 - SRF CONSULTING GROUP, INC. 004100 - SPRINGSTED, INC. 004251 - SUBURBAN INSPECTIONS, INC. 004350 - T.K.D.A. 004400 - TESCH, DAN 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004456 - TODORA, GAIL 004603 - UNITED WISCONSIN INSURANCE COMPANY 004660 - URICH, TRACEY 004670 - US WEST COMMUNICATIONS 88.00 24.05 75.00 100.00 192.50 29.82 719.23 5,010.36 7,731.00 646.31 156.23 350.35 30,423.57 49.95 571.94 476.84 2,059.46 1,700.00 816.48 47,091.51 19.84 447.75 525.00 698.60 84.92 1,735.46 Page: 4 Date: 02/17/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004671 - AIR TOUCH CELLULAR 386.04 004687 - VADNAIS LAKE AREA WATER 34,600.00 004791 - WEATHER WATCH, INC. 160.00 004803 - WENCK ASSOCIATES, INC. 317.47 004836 - WOOD, SANDIE 24.16 004840 - WINNICK SUPPLY, INC. 144.85 004850 - WYLAND, CATHY 715.77 900484 - JEM, INC. DBA 3,563.34 900488 - WILD MOUNTAIN, INC. 20.00 900522 - KRUGER, KEITH 19.00 900523 - OLSON SEWER SERVICE, INC. 350.00 900524 - BURGER, LUANN 304.00 900525 - MINNESOTA MAYORS ASSOCIATION 20.00 900526 - MN CHAPTER IAAI 185.00 900527 - ERICKSON, HEIDI 22.00 Total for Checking Account: 1010 217,372.27 ** Total ** $217,372.27 DATE: February 18, 1998 TO: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of February expenses. Your approval of February expenses as listed on the attached copy of the check register, checks #9395 - 9421 and # 11677 in the amount of $ 25,027.82 is hereby requested. MB /al cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File 0'. 2/18/98 at 03:17PM CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK REGISTER Checking account All Periods Up To 02/28/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT 9395 02/16/98 AP-D FIRSTAR BANK 47.70 9396 02/16/98 AP-D MINNESOTA DEPT OF REVENUE 5.98 9397 02/18/98 AP-D * * * VOID CHECK * * * 0.00 CITY OF CIRCLE PINES 9398 02/18/98 AP-D CITY OF LINO LAKES 6,561.25 9399 02/18/98 AP-D CENTENNIAL RELIEF ASSOCIATION 5,000.00 9400 02/18/98 AP-D PEHL, HINSCHBERGER ASSOCIATES 250.00 9401 02/18/98 AP-D POSTMASTER 96.00 9402 02/18/98 AP-D KERRY BOGENREIF 24.00 9403 02/18/98 AP-D MIKE BROKER 190.48 9404 02/18/98 AP-D US WEST COMMUNICATIONS 65.00 9405 02/18/98 AP-D ANOKA ELECTRIC COOPERATIVE 126.70 9406 02/18/98 AP-D CITY OF LINO LAKES 2,033.93 9407 02/18/98 AP-D NORTHERN STATES POWER COMPANY 502.07 9408 02/18/98 AP-D POLAR CHEVROLET 693.21 9409 02/18/98 AP-D C.P. OFFICE PRODUCTS 31.98 9410 02/18/98 AP-D BUMPER TO BUMPER 11.65 9411 02/18/98 AP-D FINA OIL & CHEMICAL COMPANY 109.02 9412 02/18/98 AP-D OXYGEN SERVICE COMPANY, INC. 113.50 9413 02/18/98 AP-D MINNCOMM PAGING 9.55 9414 02/18/98 AP-D MINNCOMM PAGING 20.64 9415 02/18/98 AP-D EMERGENCY APPARATUS MAINT. 6,275.34 9416 02/18/98 AP-D BATTERIES PLUS 30.71 9417 02/18/98 AP-D MN CHAPTER IAAI 25.00 9418 02/18/98 AP-D ARTHUR E MOHLER 21.30 9419 02/18/98 AP-D US WEST COMMUNICATIONS 64.93 02/18./98 at 03:17PM CHECK NO DATE CENTENNIAL FIRE DISTRICT PAGE 2 BANK CHECK REGISTER Checking account All Periods Up To 02/28/98 TYPE PAID TO / DESCRIPTION CHECK AMOUNT 9420 02/18/98 AP—D US WEST COMMUNICATIONS 9421 02/18/98 AP—D CITY OF CIRCLE PINES TOTAL MANUAL CHECKS (M): TOTAL COMPUTER CHECKS (C): TOTAL DIRECT DISBURSEMENTS (D): 82.04 2,392.50 0.00 0.00 24,784.48 TOTAL CHECKS: 24,784.48 Feb 09, 1998 11:59 AM CHECKI EMP NUM EMPLOYEE NAME 11677 2360 MISCHKE, KATHY CENTENNIAL FIRE DISTRICT Page 1 PAYROLL COMPUTER CHECK RESISTER DEPT SOC— SEC —NUM CHECKBOOK /ACCT GROSS PAY DEDUCTIONS NET PAY FIR 470-86 - 7273 263.50 20.16 243.34 TOTALS $263.50 $20.16 $243.34 PAYROLL SUMMARY FICA Social Security FICA Medicare Federal Tax Withheld Withheld Employer Owed Withheld Employer Owed Advanced EIC Payments Made $.00 $16.34 $16.34 $3.82 $3.82 $.00 TOTAL TAX LIABILITY $40.32 Application For Payment - Partial Payment Number 2 Project: LAURENE AVENUE LIFT STATION MODIFICATIONS City of Lino Lakes Contractor: Great Western Corporation 8101 Scandia Trail Forest Lake, Minnesota 55025 Work Started: Work Completed: Material Suitably Stored on Site, Not Incorporated into Work Contract Change Order No. Contract Change Order No. Contract Change Order No. Total Contract Amount Total Amount Earned Percent Complete Percent Complete Percent Complete GROSS AMOUNT DUE LESS 5% RETAINAGE AMOUNT DUE TO DATE $51,052.00 $42,094.00 $0.00 $0.00 $0.00 $0.00 $42,094.00 $2,104.70 $39,989.30 LESS PREVIOUS APPLICATION $14,139.80 AMOUNT DUE THIS APPLICATION $25,849.50 v 4 osio- 406-cjCO <A( Contractors Affidavit The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the contract refereed to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Application for Payment under said contract, and (2) all materials and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear of all liens, claims, security interests and encumbrances. Dated: 19 COUNTY OF STATE OF (Contractor) By: (Name and Title) Before me on this day of , 19 personally appeared known to me, who being duly sworn, did depose and say that he is the of the Contractor mentioned above: that he executed th above Application for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained therein are true, correct and complete. My Commission Expires: (Notary Public) The undersigned has checked the Contractor's Application For Payment shown above. We hereby recommend payment of this voucher Signed: ' `��/ J ,i/, ' /L ' Signed: Construction Obsdrver City Engineer LAURENE AVENUE LIFT STATION MODIFICATIONS CITY OF LINO LAKES, MINNESOTA Engineered Quantity Item Description Unit Quantity To Date TO DATE 2/13/97 Unit Price Item Total LOW BIDDER Great Western Corporation Total Bid: $51,052.00 Unit Price Item Total 1 Mobilization L.S. 1 1 $2,500.00 $2,500.00 $2,500.00 $2,500.00 2 Removals L.S. 1 0.86 $10,800.00 $9,288.00 $10,800.00 $10,800.00 3 Pumps and Controls L.S. 1 1 $6,282.00 $6,282.00 $6,282.00 $6,282.00 4 Piping L.S. 1 1 $15,240.00 $15,240.00 $15,240.00 $15,240.00 5 Painting and Coating L.S. 1 0.3 $5,880.00 $1,764.00 $5,880.00 $5,880.00 6 Precast Slabs L.S. 1 1 $4,200.00 $4,200.00 $4,200.00 $4,200.00 7 Concrete and Grouting L.S. 1 0.9 $1,800.00 $1,620.00 $1,800.00 $1,800.00 8 Aluminum Ladder L.S. 1 0 $1,950.00 $0.00 $1,950.00 $1,950.00 9 Site Work L.S. 1 0.5 $2,400.00 $1,200.00 $2,400.00 $2,400.00 TOTAL $42,094.00 $51,052.00 AGENDA ITEM 1C STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: February 23, 1998 TOPIC: Resolution No. 98 -25, Approve Payment No. 5 (final), Public Works Storage Building BACKGROUND: The Contractor for the Public Works Storage Building is requesting City approval of payment no. 5 (final) in the amount of $8,659.00. All necessary lien waivers and Withholding Affidavits have been submitted to staff thereby meeting the requirements of the Construction Contract. This project included the construction of the new truck storage building located north of City Hall. The final contract amount is as follows: Original Bid Amount $ 166,800.00 Change Order No. 1 $ 5,985.00 Final Contact Amount $ 172,785.00 Change Order No. 1 includes upgrades for steel siding and better insulation. OPTIONS: 1. Return to staff for further review. 2. Approve Resolution 98 -25 approving payment 5 (final) for the Public Works Storage Building Project. RECOMMENDATION: Staff recommends that Resolution 98 -25 be approved. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -03 RESOLUTION APPROVING PAYMENT 5 (final) FOR PUBLIC WORKS STORAGE BUILDING PROJECT WHEREAS, the construction of the Public Works Storage Building Project has been completed by Riverside Construction of Elk River, Inc. and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Payment number 5 (final) in the amount of $8,659.00 is approved for a total contact amount of $172,785.00. Adopted by the City Council this 23rd day of February, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on February 23, 1998. Marilyn G. Anderson, Clerk- Treasurer H:\CML\TPM\MISC\FIN.PAY STAFF ORIGINATOR DATE TOPIC BACKGROUND AGENDA ITEM 3B POLICE CHIEF, DAVID PECCHIA FEBRUARY 23, 1998 CONSIDERATION OF 1997 ANNUAL POLICE DEPARTMENT REPORT I would like to present an overview of the 1997 Annual Police Report to you at the Council worksession of February 18. I would like to present this report to the City Council and community at the City Council meeting on February 23, 1998. OPTIONS 1. Accept the Police Department 1997 Annual report as presented. 2. Return to staff for further information. RECOMMENDATION Option No. AGENDA ITEM 5 STAFF ORIGINATOR: David Ahrens, City Engineer /Public Works Director DATE: February 23, 1998 TOPIC: PUBLIC HEARING, 21st Avenue Street and Utility Improvements INTRODUCTION: On January 26, 1998, Council accepted a feasibility study and called for a public hearing for February 23, 1998, for the proposed improvements to 21st Avenue. The improvements include the installation of sanitary sewer, watermain, storm sewer and street. This public hearing is required per Minnesota State Statutes 429 and the Lino Lakes Charter. This project was initiated by petition from Mr. Gerald Rehbein, developer of the Clearwater Creek Business Center. The project will serve the General Business and Light Industrial zone of the City bounded by 35E, Main Street, 21M Avenue and Cedar Street. The northern portion of the area has received preliminary plat approval by Council. BACKGROUND: Proposed Improvements The sanitary sewer line was initially planned such that land north of Clearwater Creek would drain north to Main Street and east to Otter Lake Road through a cooperative project with the Metropolitan Council. This was based on the Metropolitan Council preliminary indication that they wanted to relieve the Centerville Forcemain capacity problems with a new sanitary sewer line along Main Street. Recently, staff has learned that the Metropolitan Council is not planning to pursue the Main Street sanitary sewer alignment and instead, install a new line parallel to the existing forcemain along Cedar Street. This change requires the City to serve the Clearwater Creek Business Center from the south and also construct a lift station near Clearwater Creek. Service stubs will be installed to serve adjoining properties. The proposed watermain is 16" diameter and will connect to the existing watermain in Cedar Street. The watermain will then extend north to serve the Clearwater Creek Business Center plat. Fire hydrants will be installed in accordance with City standards and service stubs will be included to serve adjoining properties. The proposed road width is 38 feet with concrete curb and gutter. The design strength is 10 tons which is standard for the adjacent land uses and expected traffic volumes and type. Storm water runoff from the street and adjoining properties will drain onto 21st Avenue and into catch basins and storm sewer pipe. Discharge from the storm sewer system will be to two proposed ponds located in the Clearwater Creek Business Center development. l The project is expected to be phased such that the first phase will include the construction of 21' Avenue from Main Street to the south approximately 800 feet. The watermain and sanitary sewer system will be constructed in its entirety with the first phase. The second phase would include the remaining portion of the road and associated storm sewer work. Project Costs Since the alignment of the sanitary sewer has changed from the feasibility report, the estimated project costs will change for the sanitary sewer portion of the project. Staff does not currently have the revised estimates but will present them at the public hearing. Funding A detailed summary of the funding sources and amounts will be presented at the public hearing. This project includes funding from several sources, including Centerville for 50% of the road and storm sewer work, special assessments to benefiting property owners for road, storm sewer, sanitary sewer and watermain improvements, and the City's Area and Unit Fund for trunk utility costs. Project Schedule The proposed project schedule is as follows: Public Hearing February 23, 1998 Order Preparation of Plans February 23, 1998 Approve Plans, Order Improvement and Declare Intent to Bond March 23, 1998 Receive Bids and Award Contract April 27, 1998 Begin Construction May 4, 1998 End Construction August, 1998 Assessment Hearing October, 1998 Assessments Assessments are proposed to be levied to benefiting property owners. There are two property owners proposed to be assessed. The developer of the Clearwater Creek Business Center plat owns the vast majority of the assessable property. The other property owner currently resides adjacent to the improvements and has submitted a petition objecting to the proposed assessment. Per Charter Rules, a property owner who resides in one of the areas in the City that is exempt from the Charter may petition against special assessments and the City may not assess such property. OPTIONS: 1. Close the public hearing. 2. Continue the public hearing. \' 2 0, CITY OF LINO LAKES \ CENTERVILLE LINO LADS y ©y.1Gi I.1 — ° ©oo� P C;'mav- 400*- 0 r 4 0 4t4" ... 0./' Ito TO CITY OF LINO LAKES FEBUARY 12, 1998 THIS IS A PETITION OBJECTING TO PROPOSED 21ST AVENUE STREET AND UTILITY IMPROVEMENTS AND PROPOSED ASSESSMENT ON PROPERTY AT 7000 21ST. AVE. HUGO MN 55038 PIN; 24 -31 -22 -24 -0002 Y JAMES J. BUSHINGER ITH BUSHINGER AGENDA ITEM 5A STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: February 23, 1998 TOPIC: Resolution No 98 -23 Order Preparation of Plans and Specifications, 21' Avenue Street and Utility Improvements BACKGROUND: The public hearing for the 21' Avenue Street and Utility Project may be closed on Monday, February 23, 1998. Since this project is located in a portion of the City that is exempt from the 60 -day waiting period, Council can consider ordering the preparation of plans and specifications immediately following the closure of the public hearing: Assuming the public hearing is closed, staff is requesting Council approval to order the preparation of the plans and specifications for the 21st Avenue Street and Utility Project. The resolution does not "order the improvement ". Staff will request this action at a later date when the Development Contract is complete with the property owner, Mr. Gerald Rehbein. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 98 -23 order preparation of plans and specifications for the 21st Avenue Street and Utility Project. 3. Not adopt Resolution Number 98 -23. RECOMMENDATION: Staff recommends that Resolution Number 98 -23 be adopted. t Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -23 RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS - 21sT AVENUE STREET AND UTILITY PROJECT. WHEREAS, a resolution of the City Council adopted the 26th day of January, 1998, fixed a date for a council hearing on the proposed improvement for the 21' Avenue Street and Utility Project by constructing street, storm sewer, watermain and sanitary sewer. WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 23rd day of February, 1998, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. TKDA, Inc., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Lino Lakes City Council this 23rd day of February, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on February 23, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6 A STAFF ORIGINATOR: Mary Kay Wyland DATE: 2/18/98 TOPIC: Nol -Tec Systems, 425 Apollo Drive, Site Plan Review BACKGROUND: Nol -Tec Systems Inc. received approval in April of 1995 to construct an office/assembly /warehouse facility at 425 Apollo Drive. At that time, their plan included a future expansion area. It is now time for that expansion. The property is located in the Apollo Business Park and Zoned General Industrial. The lot is approximately 3 acres in size. This request involves the construction of a 7,168 square foot office and a 8,360 square foot shop/warehouse. Parking will also be increased by approximately 52 spaces for a total of 127. Although the expansion area was highlighted on the original plans, a site plan review is required by the City's Zoning Ordinance. In review of the site we would comment as follows: Building & parking setback and height requirements have been met. The exterior is designed to match the existing structure in texture, type and color. No additional signage is proposed. Trash handling areas are to remain as shown on the original plan. Parking expansion is proposed and will accommodate the proposed addition with a total of 127 parking spaces proposed. City code requires approximately 96 spaces. Handicapped space shall be provided according to the ADA Rules and Regulations. No additional landscaping is proposed or required for this construction. Grading and drainage plans are subject to the review and approval of the City Engineer. The Planning and Zoning Board recommended approval of this site plan review at their February 11, 1998 meeting with the following conditions: 1. Property building permits are obtained prior to construction. 2. Utility, grading and drainage plans are reviewed and approved by the City Engineer. 3. The CPTED Officer review the building and lighting plans prior to issuance of any building permits. 4. Handicapped parking shall be in accordance with ADA Rules. 5. All roofing top heating and ventilating units shall be screened to blend with the existing rooftop RP! immegir 1-4:rialim 10-1todurzy. rfAilliffil•lh :marmAlti R-11:irei194PIRMOT am= uld17Am 1:441741114# 11 Ro ifit Cosa MINIM ' + °Milli . NMI AIR MARSHAN LAKE NrAcNORTHWEST ASSOCIATED CONSULTANTS COMMUNITY PLANNING - DESIGN - MARKET RESEARCH MEMORANDUM TO: Mary Kay Wyland FROM: Bob Kirmis / Alan Brixius DATE: 18 February 1998 RE: Lino Lakes: Zoning Ordinance: Antennas FILE NO: 194.02 - 97.08 Attached please find a revised draft amendment to the Zoning Ordinance (dated 2/16/98) regarding the regulation of antennas. The amendment has been revised to respond to comments made by the Planning and Zoning Board at their 14 January and 11 February meetings. The following is a summary of changes made from the previous draft amendments dated 4 December 1997 and 2 February 1998: 1. The definition of "short -wave radio transmitting and receiving antenna" has been expanded to reference citizen band radios. 2. An administrative permit section has been added. The section establishes that the Zoning Administrator must approve or deny permit applications within 30 days of application submission. At the Planning Commission's suggestion, the previously included "certification of taxes paid" provision has been deleted. 3. The general standards for antennas (Section 3, Subd. 15.B) have been revised to address the following: a. The previous reference to tower locations on non - conforming lots has been eliminated. b. The previous section B -1 which prohibited the placement of an antenna or tower upon a non - conforming structure has been deleted. 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 554 1 6 PHONE 612-595-9636 FAX 612- 595 -9837 E -MAIL NAC @WINTERNET.COM •L00R 4.!104Oa AMOR' EXISTING 16,240 6O. FT. GKIET•b /FtiCNb l0 AT/.L:S APOLLO DRIVE IWAisne i.Ii•fs 29-6' LOGO C9, O FLOOR PL/4N 3/97. 1 '17 • ESf% AteelA9LY Sr,CP/ ASSO OL( • •ao AOC- SW. Le.uex EAST ELEVATION- PARTIAL 1m • ro- _. _ _ I T O.' v ec1,1.1,1‘ vn. ; cav+ra�r r• Y^tr -ST ELEVATION- PARTIAL 1m • ro d •ra• J•G. CONOWL,e ••••,. 1,41.4.5 YV RAN.. wu TO NATL. C.0571•. HO STAw rG•w+: (r) dI ❑ ❑ i I I I ❑E O ❑ ‚op '°-"'" NORTH ELEVATION AGENDA ITEM 6 B STAFF ORIGINATOR: Alan Brixius, NAC DATE: 2/18/98 TOPIC: Telecommunication Ordinance BACKGROUND: See attached information and draft ordinance. The Planning and Zoning Board unanimously recommended approval of the draft ordinance at their February 11, 1998 meeting. OPTIONS: 1. Approve draft ordinance 2. Approve revision of draft ordinance 3. Return to staff for further consideration RECOMMENDATION: Option 1 ‘)(4-/IH/w-di ANTENNA AMENDMENT SUMMARY Zoning District Accessory Antennas Personal Wireless Service Antennas Commercial and Public Radio and Television Transmitting Antennas Maximum Number of Support Structures Maximum Height Setbacks New Towers Existing Structures or Towers Allowance Maximum Height Setbacks Amateur Radio ** Other Height Setbacks Maximum Height Rural 1, additional structures by CUP 70 ft. 50 ft. Prohibited in required front/ side yards. Min. 5 feet from all lot lines NA (Prohibited) NA 15 feet above height of existing structure Allowed by CUP 200 ft. Equal to tower height unless determined to be collapsible Residential R-1 R -1X R -1 R -3 R-4, R-6 R -7 1, additional structures by CUP 70 ft. 70 ft. 70 ft. 72 ft. 90 ft. 60 ft. 60 ft. 50 ft. 50 ft. 50 ft. 51 ft 60 ft. 45 ft. 45 ft. Prohibited in required front/side yards. Minimum 5 feet from all lot lines NA (Prohibited) NA 15 feet above height of existing structure Prohibited — Business WB LB GB CB SC 1, additional by CUP 70 ft. 72 ft. 90 ft. 90 ft. 90 ft. 50 ft. 52 ft. 60 ft. 60 ft. 60 ft. Prohibited in required front and side yards. Minimum 5 feet from all lot lines NA (Prohibited) NA 15 feet above height of existing structure Prohibited — — Industrial 1, additional by CUP 90 ft. 60 ft. Prohibited in required front/side yards. Minimum 5 feet from all lot lines Allowed up to 140 feet in height, up to 160 feet allowed with co- location opportunities Equal to tower height. In non - residential districts setback may be reduced to accessory building setback if collapsible design is utilized. 15 feet above height of existing structure Allowed by CUP 200 ft. Equal to tower height unless determined to be collapsible. PSP 1, additional by CUP 90 ft. 60 ft. Prohibited in required front/side yards. Min. 5 feet from all lot lines Allowed up to 140 feet in height, up to 160 feet allowed with co- location opportunities Equal to tower height 15 feet above height of existing structure Prohibited — — Equals twice the district height limit. ** Equals 15 feet above the district height limit. c. Section B.8 has been revised to reference co- location requirements of towers 75 feet or greater in height. d. A specific statement has been added stating that all towers must comply with applicable FAA regulations. 4. Personal wireless service antenna tower requirements in the PSP Zoning Districts have been changed to mimic setback requirements imposed in industrial zoning districts. 5. The district provisions applicable to personal wireless service antenna have been expanded to reference such antennas as "permitted secondary uses ". 6. The ordinance has been revised to stipulate that new transmitting, receiving and switching equipment (associated with personal wireless service antennas) must be located within an equipment building or cabinet and comply with accessory building setback requirements. 7 Where permitted, the allowable height of new personal wireless service antenna towers has been increased from 100 to 140 feet. Towers providing co- location opportunities may be allowed up to 160 feet in height (previously allowed up to 120 feet). 8. Section 3, Subd. 4.0 of the Zoning Ordinance (Height Exceptions) has been amended to reference personal wireless antenna towers. This issue should be subject to specific comment and recommendation by EDAB. 9. Commercial and public radio and television transmitting antennas and public utility microwave antennas are allowed only in rural and Industrial Districts. The previous ordinance draft allowed such antenna type within Business Districts as well. It should be noted that the draft amendment allows the erection of new personal wireless service antenna towers in industrial and PSP Zoning Districts. While some sentiment has been expressed that such antenna type should be prohibited in industrial zoning districts, we feel such allowance is appropriate for the following reasons: 1. The vast majority of PSP zoned land within the City overlays the Chain of Lakes Regional Park. The allowance or disallowance of towers within the park is subject to Anoka County approval and is therefore beyond the City's jurisdiction or ultimate approval /denial authority. If the City prohibits tower erection within industrial zoning districts, only the City's school, church, park and governmental sites would be eligible for antenna erection (subject to City approval) We feel such significant land area restriction is contrary to the intent of the 1996 Telecommunications Act which states that personal wireless service must be reasonably accommodated by cities. 2 2. Businesses which lie within industrial zoning districts are primary users of personal wireless service technology. 3. Both the City Attorney and our office are of the opinion that restricting personal wireless service antennas to PSP zoning districts may make the ordinance and City highly susceptible to legal challenge. Utilizing a two mile antenna coverage radius, all areas of the City could potentially be serviced via the allowance of personal wireless service towers in PSP and industrial zoning districts. Should such towers be prohibited within industrial zoning districts, only the extreme southeastern corner of the community would be excluded from the service coverage area. pc: Brian Wessel 3 DRAFT - DRAFT - DRAFT 2/16/98 ORDINANCE NO. CITY OF LINO LAKES ANOKA COUNTY, MINNESOTA AN ORDINANCE AMENDING THE LINO LAKES ZONING ORDINANCE BY ESTABLISHING REGULATIONS FOR THE CONSTRUCTION AND PLACEMENT OF WIRELESS COMMUNICATION TOWERS, EQUIPMENT AND FACILITIES. THE CITY COUNCIL OF THE CITY OF LINO LAKES HEREBY ORDAINS AS FOLLOWS: Section 1. Section 1, Subd. 2.B (Definitions) of the Lino Lakes Zoning Ordinance is hereby amended to add the following terms: Antenna Related. 1. Antenna, Personal Wireless Service. A device consisting of a metal, carbon fiber, or other electromagnetically conducive rods or elements on a single supporting pole or other structure, and used for the transmission and reception of wireless communications including cellular, personal communication services (PCS), enhanced specialized mobilized radio (ESMR), paging and similar services. 2. Antenna, Public or Commercial Radio and Television, Broadcast Transmitting. A wire, set of wires, metal or carbon fiber rod or other electromagnetic element used to transmit public or commercial broadcast radio, or television programming an d including the support structure thereof. 3. Antenna, Public Utility Microwave. A parabolic dish or cornucopia shaped electromagnetically reflective or conductive element used for the transmission and /or reception of point to point UHF or VHF radio waves in wireless telephone communications, and including the supporting structure thereof. 4. Antenna, Radio and Television Receiving. A wire, set of wires, metal or carbon fiber element(s) other than satellite dish antennas, used to receive radio, television, or electromagnetic waves, and including the support structure thereof. 5. Antenna, Satellite Dish. A device incorporating a reflective surface that is solid, open mesh, or bar configured and is in the shape of a shallow dish, cone, horn, or cornucopia. Such device shall be used to transmit and /or receive radio or R electromagnetic waves between terrestrially and /or orbitally based uses. This definition shall include, but not be limited to, what are commonly referred to as satellite earth stations, TVROs (television receive only) and satellite microwave antennas and support structure thereof. 6. Antenna, Short-Wave Radio Transmitting and Receiving. A wire, set of wires or a device, consisting of a metal, carbon fiber, or other electromagnetically conductive element used for the transmission and reception of radio waves used for short-wave and citizen band radio communications, and including the supporting structure thereof. Essential Services. The erection, construction, alteration, or maintenance by public utilities or municipal departments of underground or overhead telephone, gas, electrical, communication, water or sewer transmission, distribution, collection, supply or disposal systems including poles, wires, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police call boxes, traffic signals, hydrants and other similar equipment and accessories in connection therewith for the furnishing of adequate service by such private or public utilities or municipal departments. Personal wireless service and commercial broadcasting antennas and towers shall not be considered an essential service. Secondary Use. A use of land or of a building or a portion thereof which is subordinate to and does not constitute the primary use of the land or building. Structure, Public. An edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner which is owned or rented, and operated by a federal, state, or local government agency. Support Structure. Any building or other structure other than a tower which can be used for location of antennas. Tower: Any ground mounted pole, spire, structure, or combination thereof, including supporting lines, cables, wires, braces, masts, intended primarily for the purpose of mounting an antenna or similar apparatus above grade. Tower, Temporary Mobile. Any mobile tower, pole, or structure located on a trailer, vehicle, or temporary platform intended primarily for the purpose of mounting an antenna or similar apparatus for personal wireless services, which is commonly referred to as Cellular on Wheels (COW). 2 Section 2. Section 2 (Administration) of the Lino Lakes Zoning Ordinance is hereby amended to add the following: Subd. 10. Administration: Administrative Permits A. Purpose. The purpose of this section is to establish regulations and procedures for the processing and consideration of activities allowed by administrative permit, and of matters requiring the approval of the Zoning Administrator with the goal of protecting the health, safety, and welfare of the citizens of the City. B. Procedure. 1. Application for an administrative permit shall be filed by the property owner or designated agent with the Zoning Administrator on forms to be provided by the City. 2. Applications for administrative permits and administrative permit amendments shall be accompanied by a non - refundable fee as established by City Council resolution. 3. The Zoning Administrator shall review the applications and related materials and shall determine whether the proposal is in compliance with all applicable evaluation criteria, codes, ordinances, and applicable performance standards set forth in this Ordinance. 4. The Zoning Administrator shall consider possible adverse effects of the proposed events or activity. Judgement shall be based upon (but not limited to) the following factors: a. Compliance with and effect upon the Comprehensive Plan and public facilities plans. b. The establishment, maintenance or operation of the use, event or activity will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. c. The use, event, or activity will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. 3 d. The establishment of the use, event or activity will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. e. Adequate public facilities and services are available or can be reasonably provided to accommodate the use, event or activity which is proposed. f. The use, event or activity shall, in all other respects, conform to the applicable regulations of the district in which it is located. g. The use, event or activity and site conform to the performance standards as outlined in Section 3, Subd. 5 and all other applicable provisions of this Ordinance. 5. The Zoning Administrator shall make a determination on approval or denial of the administrative permit within thirty (30) days from the date of submission of a complete application. 6. A written permit shall be issued to the applicant when a determination of compliance has been made. Specific conditions to assure compliance with applicable evaluation criteria, codes, ordinances, and the standards of this Ordinance shall be attached to the permit. 7 Determination of non - compliance with applicable codes, ordinances, and the standards in this paragraph shall be communicated to the applicant in writing and the application for the permit shall be considered denied; unless, within ten (10) days of the date of such notice, the applicant submits revised plans and/or information with which the Zoning Administrator is able to determine compliance. 8. Unresolved disputes as to administrative application of the requirements of this paragraph shall be subject to appeal as defined by Section 2, Subd.4 of this Ordinance. C. Information Requirement. The information required for all administrative permit applications shall include: 1. A concise statement describing the proposed use, event or activity, including the purpose, type of merchandise involved, dates and times of operation, number of employees involved, provisions for on -site security, provisions for on -site parking, and other pertinent information required by the Zoning Administrator to fully evaluate the application. 4 2. A copy of the approved site plan for the property or an "as built" survey which accurately represents existing conditions on the site, including entrances and exits, bona fide parking and driving areas, and which accurately indicates any proposed temporary structures, including tents, stands, and signs. 3. An accurate floor plan, when in the judgement of the Zoning Administrator, such a plan is necessary to properly evaluate the location of the event and the effectiveness of available entrances and exits. 4. A copy of the current sales tax certificate issued by the State of Minnesota, if applicable. 5. Information identified in Section 3, Subd. 5 of this Ordinance as may be applicable. D. Performance Standards. All uses, events, or activities allowed by administrative permit shall conform to the applicable standards outlined in the zoning district in which such use, event or activity is proposed. E. Administration and Enforcement. 1. The Zoning Administrator shall keep a record of applications and administrative permits. 2. A copy of all administrative permits issued shall be forwarded to appropriate staff as determined by the Zoning Administrator. 3. Enforcement of the provisions of this paragraph shall be in accordance with Section 2, Subd. 9 of this Ordinance. Violation of an issued permit or of the provisions of this section also shall be grounds for denial of future permit applications. Section 3. Section 3 of the Lino Lakes Zoning Ordinance is hereby amended to add the following: Subd. 15. Antennas. A. Purpose and Intent. The purpose of this section is to establish predictable and balanced regulations for the siting and screening of wireless communications equipment in order to accommodate the growth of wireless communication systems within the City of Lino Lakes while protecting the public against any adverse 5 impacts on the City's aesthetic resources and the public welfare. The provisions of the section are intended to maximize the use of existing towers, structures, and buildings to accommodate new wireless telecommunication antennas in order to minimize the number of towers needed to serve the community. B. General Standards. The following standards shall apply to all personal wireless service telephone, public utility, microwave, radio and television broadcast transmitting, radio and television receiving, satellite dish and short-wave radio transmitting and receiving antenna. 1. All obsolete and unused antennas and towers shall be removed within twelve (12) months of cessation of operation at the site by the antenna or tower owner, unless an exemption is granted by the Zoning Administrator. A copy of the relevant portions of a signed lease which requires the applicant to remove the tower and associate facilities when they are abandoned, unused or become hazardous shall be submitted to the City. 2. All antenna and towers shall be in compliance with all Uniform Building and Electrical Code requirements and as applicable shall require related permits. Applications to erect new antenna and /or towers shall be accompanied by any required federal, state, or local agency licenses. 3. Structural design, mounting and installation of the antenna shall be in compliance with manufacturer's specifications and as may be necessary, as determined by the City Engineer, shall be verified and approved by a professional engineer. 4. When applicable, written authorization for antenna and /or tower erection shall be provided by the property owner. 5. No advertising message shall be affixed to the antenna and /or tower structure. 6. Antennas and /or towers shall not be artificially illuminated unless required by law or by a governmental agency to protect the public's health and safety. 7 If a new tower of seventy -five (75) feet or greater in height is to be constructed, it shall be designed structurally, electrically, and in all respects, to accommodate both the applicant's antennas and antennas for at least one (1) additional use, including but not limited to other personal wireless service communication companies, local police, fire and ambulance companies. Towers shall be designed to allow for future rearrangement of antennas upon the tower and to accept antennas mounted at varying heights. 6 8. Towers shall be painted a non - contrasting color consistent with the surrounding area such as blue, gray, brown, or silver or have a galvanized finish to reduce visual impact, unless otherwise required by a governmental agency. 9. All antennas and towers shall be reasonably posted and secured to protect against trespass, including appropriate measures to prevent unauthorized persons from climbing any tower. 10. Towers shall comply with all applicable Federal Aviation Administration (FAA) regulations. 11. Amateur radio towers shall be installed in accordance with the instructions furnished by the manufacturer of that tower model. Because of the experimental nature of the amateur radio service, antennas mounted on such a tower may be modified or changed at any time so long as the published allowable load on the tower is not exceeded and the structure of the tower remains in accordance with the manufacturer's specifications. 12. Except as may be applicable in cases where a conditional use permit is required, antennas and support structures for federally licensed amateur radio stations and used in the amateur radio service shall be exempt from the following: Section 3, Subd. 15.B.3, Section 3, Subd. 15.B.8, Section 3, Subd. 15.D and Section 3, Subd. 15.E. C. Certification, Inspection and Maintenance. 1. All towers, antenna support structures, and related equipment or structures shall be kept and maintained in good condition, order, and repair so as not to menace or endanger the life or property of any person. 2. All towers shall be certified by an engineer to be structurally sound and in conformance with the requirements of the Uniform Building Code and federal and state law. 3. The City shall have authority to enter onto the property upon which a tower is located to inspect the tower for the purpose of determining whether it complies with the Uniform Building Code and all other construction standards provided by the City's Code, federal and state law. The City reserves the right to conduct such inspections at any time, upon reasonable notice to the owner. All expenses related to such inspecting by the City shall be borne by the owner. 7 D. Tower Design. Where allowed, wireless communication towers shall be of a monopole design unless the City Council determines that an alternative design requested by the applicant would better blend into the surrounding environment. E. Co- Location Requirement. An application for a new tower shall not be approved unless the applicant demonstrates that the antennas cannot be accommodated on an existing or approved tower, building, or structure within a one (1) mile search radius of the proposed tower due to one or more of the following reasons: 1. The planned equipment would exceed the structural capacity of the existing or approved tower, building, or structure as documented by a qualified and licensed professional engineer, and the existing or approved tower cannot be reinforced, modified, or replaced to accommodate planned or equivalent equipment at a reasonable cost. 2. The planned equipment would cause interference materially impacting the usability of other existing or planned equipment at the tower or building as documented by a qualified engineer and interference cannot be prevented at a reasonable cost. 3. Other unforeseen reasons that make it unfeasible to locate the antennas upon an existing or approved tower or structure. 4. Existing or approved towers, buildings, or other structures do not exist in the search area, or do not meet the needs of the user. Documentation shall be provided at the time of application clearly demonstrating why existing structures do not meet the needs to the users. 5. The applicant shall demonstrate that a good faith effort to co- locate on existing towers or structures was made, but an agreement could not be reached. F Accessory Antennas. The following standards shall apply to all accessory antennas including radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers. 1. Accessory antennas shall not be erected in any required yard (except a rear yard) or within public or private utility and drainage easements, and shall be set back a minimum of five (5) feet from all lot lines. 8 2. Guy wires or guy wire anchors shall not be erected within public or private utility and drainage easements, and shall be set back a minimum of one (1) foot from all lot lines. 3. Accessory antennas and necessary support structures, monopoles or towers may extend a maximum of fifteen (15) feet above the normal height restriction for the affected zoning district, except support structures and antennas used in the amateur radio service may extend a maximum of two (2) times the normal height restriction for the affected zoning district. 4. The installation of more than one (1) accessory structure and support structure per property shall require the approval of a conditional use permit. G. Personal Wireless Service Antennas. 1. Rural. Residential and Business District Standards. a. Antennas Located Upon An Existing Tower or Structure. Personal wireless service antennas as a permitted secondary use may be located upon existing towers or structures shall require the processing of an administrative permit and shall comply with the following standards: 1) Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building or cabinet is necessary for transmitting, receiving and switching equipment, it shall be situated in the side or rear yard of the principal use, meet all applicable accessory building setback requirements, and shall be screened from view by landscaping where appropriate. 2) An administrative permit is issued by the Zoning Administrator, subject to the following conditions: a) Antennas mounted on buildings or structures shall not extend more than fifteen (15) feet above the structural height of the building or structure to which they are attached. b) Wall or facade mounted antennas may not extend more than five (5) feet above the cornice line and shall be constructed of a material or color which matches the exterior of the building. 9 b. New Towers: The erection of new personal wireless service antenna towers within Rural, Residential and Business Zoning Districts of the City is prohibited. 2. Industrial District Standards. a. Antennas Located Upon An Existing Structure or Existing Tower. Personal wireless service telephone antennas as a permitted secondary use may be located upon an existing structure or co- located on an existing tower shall require the processing of an administrative permit and shall comply with the following standards: 1) An administrative permit is issued by the Zoning Administrator. 2) Antennas mounted on buildings or structures shall not extend more than fifteen (15) feet above the structural height of the building or structure to which they are attached. 3) Wall or facade mounted antennas may not extend more than five (5) feet above the cornice line and must be constructed of a material or color which matches the exterior of the building. b. New Towers. New towers as a permitted secondary use shall require approval of an administrative permit and shall comply with the following standards: 1) The applicant shall demonstrate to the satisfaction of the City that location of the antennas as proposed is necessary to provide adequate portable personal wireless service telephone coverage and capacity to areas which cannot be adequately served by locating the antennas on an existing tower or support structure. 2) If no existing structure which meets the height requirements for the antennas is available for mounting purposes, the antennas may be mounted on a monopole tower provided that: a) Towers with a maximum capacity to support two (2) antennas shall not exceed one hundred forty (140) feet in height. Towers with a minimum capacity to support three (3) antennas shall not exceed one hundred sixty (160) feet in height. 10 b) The setback of the tower from the nearest property line is not less than the height of the antenna. Exceptions to such setback may be granted in such cases when a qualified structural engineer specifies in writing that any failure of the pole will occur within a lesser distance under all foreseeable circumstances. The setback shall not be reduced in cases where the subject site abuts a residential zoning district. The setback requirements shall not be reduced below the minimum accessory building setback requirements of the base zoning district or the failure area of the tower, whichever is greater. 3) Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building or cabinet is necessary for transmitting, receiving and switching equipment, it shall be situated in the side or rear yard of the principal use, meet all applicable accessory building setback requirements, and shall be screened from view by landscaping where appropriate. 4) At the discretion of the City, a security fence not greater than eight (8) feet in height with a maximum opacity of fifty (50) percent shall be provided around the support structure, as well as no climb security measures shall be provided on the tower or support structure. c. Temporary Mobile Towers. Personal wireless service antennas located upon a temporary mobile tower as a permitted secondary use may be used on an interim basis until a permanent site is constructed shall require the approval of an administrative permit and shall comply with the following standards: 1) Temporary mobile towers are exempt from co- location and permanent tower structure design standards provided for in the following sections: Section 3, Subd. 15.B.8; Section 3, Subd. 15.8.9; Section 3, Subd. 15.D; and Section 3, Subd. 15.E. 2) The termination date of the permit shall not exceed one hundred twenty (120) days. Temporary mobile towers located on a site longer than one hundred twenty (120) days shall require the processing of an interim use permit subject to the standards contained in Section 2, Subd. 3. of this Ordinance. 11 3) Guyed towers are prohibited. 4) Mobile units shall have a minimum tower design wind load of eighty (80) miles per hour, or be set back from all structures a distance equal to the height of the tower. 5) All towers shall be protected against unauthorized climbing. 6) The height of the tower shall not exceed one hundred (100) feet. 3. Public/Semi - Public District Standards. a. Antennas Located Upon An Existing Tower or Structure. Personal wireless service antennas as a permitted secondary use may be located upon public structures or existing towers shall require the processing of an administrative permit and shall comply with the following standards: 1) Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building or cabinet is necessary for transmitting, receiving and switching equipment, it shall be situated in the side or rear yard of the principal use, meet all applicable accessory building setback requirements, and shall be screened from view by landscaping where appropriate. 2) An administrative permit is issued by the Zoning Administrator, subject to the following conditions: a) Antennas mounted on buildings or structures shall not extend more than fifteen (15) feet above the structural height of the building or structure to which they are attached. b) Wall or facade mounted antennas may not extend more than five (5) feet above the cornice line and shall be constructed of a material or color which matches the exterior of the building. b. New Towers. New towers as a permitted secondary use shall require approval of an administrative permit and shall comply with the following standards: 12 1) The applicant shall demonstrate to the satisfaction of the City that location of the antennas as proposed is necessary to provide adequate wireless coverage and capacity to areas which cannot be adequately served by locating the antennas on an existing tower or support structure. 2) If no existing structure which meets the height requirements for the antennas is available for mounting purposes, the antennas may be mounted on a monopole tower provided that: a) Towers with a maximum capacity to support two (2) antennas shall not exceed one hundred forty (140) feet in height. Towers with a minimum capacity to support three (3) antennas shall not exceed one hundred sixty (160) feet in height. b) The setback of the tower from the nearest property line is not less than the height of the antenna. Exceptions to such setback may be granted in such cases when a qualified structural engineer specifies in writing that any failure of the pole will occur within a lesser distance under all foreseeable circumstances. The setback shall not be reduced in cases where the subject site abuts a residential zoning district. The setback requirements shall not be reduced below the minimum accessory building setback requirements of the base zoning district or the failure area of the tower, whichever is greater. 3) Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building or cabinet is necessary for transmitting, receiving and switching equipment, it shall be situated in the side or rear yard of the principal use, meet all accessory building requirements, and shall be screened from view by landscaping where appropriate. 4) At the discretion of the City, a security fence not greater than eight (8) feet in height with a maximum opacity of fifty (50) percent shall be provided around the support structure, as well as no climb security measures shall be provided on the tower or support structure. 13 H. Commercial and Public Radio and Television Transmitting Antennas, and Public Utility Microwave Antennas. Commercial and public radio and television transmitting and public utility microwave antennas shall comply with the following standards: 1. Such antenna shall be considered an allowed conditional use within all rural, and industrial districts of the City and shall be subject to the regulations and requirements of Section 2, Subd. 2. of this Ordinance. 2. The antennas, transmitting towers, or array of towers shall be located on a continuous parcel having a dimension equal to the height of the antenna, transmitting tower, or array of towers measured between the base of the antenna or tower located nearest a property line and said property line, unless a qualified structural engineer specifies in writing that the collapse of any antenna or tower will occur within a lesser distance under all foreseeable circumstances. 3. Unless the antenna is mounted on an existing structure, at the discretion of the City, a fence not greater than eight (8) feet in height with a maximum opacity of fifty (50) percent shall be provided around the support structure and other equipment, as well as no climb security measures shall be provided on the tower or structure. Section 4. Section 3, Subd. 4.0 (Height Exceptions) of the Lino Lakes Zoning Ordinance is hereby amended to read as follows: 1. Non - Occupancy Structures. Except for personal wireless service antenna towers as regulated by Section 15 of this Ordinance, the height of non - occupancy structures such as utility poles, towers and other electrical appurtenances shall not exceed the following: a. Rural and Industrial Zoning Districts: Two hundred (200) feet, any structure greater than forty -five (45) feet in height requires a conditional use permit. b. Residential, Commercial and Public /Semi - Public Districts: Forty -five (45) feet. 14 2. Exceptions. The building height limits established herein for districts shall not apply to the following: a. Farm structures. b. Church spires. c. Belfries. d. Cupolas, e. Windmills. f. Solar energy devices. g. Chimneys and smokestacks. h. Flag poles. i. Non - commercial television and radio antennae, and satellite dishes. j. Parapet walls extending not more than four (4) feet above the limiting height of the building. k. Elevator penthouses. I. Cooling towers /water towers. m. Lighting structures for public outdoor recreational fields not exceeding eighty (80) feet in height. n. Lighting structures for public hockey rinks not exceeding sixty (60) feet in height. o. Antenna and antenna towers regulated by Section 3, Subd. 15 of this Ordinance. Section 5. Section 5, Subd. 1.E. of the Lino Lakes Zoning Ordinance (R District Permitted Uses) is hereby amended to read as follows: 10. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 6. Section 5, Subd. 1.G. of the Lino Lakes Zoning Ordinance (R District Accessory Uses) is hereby amended to include the following provision: 9. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short -wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. 15 Section 7. Section 5, Subd. 1.H.6. of the Lino Lakes Zoning Ordinance (R District conditional uses) is hereby amended to read as follows: 6. Commercial and Public Radio and Television Transmitting Antennas, and Public Utility Microwave Antennas greater than forty -five (45) feet in height and less than two hundred (200) feet in height as regulated by Section 3, Subd. 15 of this Ordinance. Section 8. Section 5, Subd. 2.E. of the Lino Lakes Zoning Ordinance (R -X District Permitted Uses) is hereby amended to read as follows: 10. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 9. Section 5, Subd. 2.G. of the Lino Lakes Zoning Ordinance (R -X District Accessory Uses) is hereby amended to include the following provision: 9. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short -wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 10. Section 5, Subd. 2.H.6. of the Lino Lakes Zoning Ordinance (R =X District Conditional Uses) is hereby amended to read as follows: 6. Commercial and Public Radio and Television Transmitting Antennas, and Public Utility Microwave Antennas greater than forty -five (45) feet in height and less than two hundred (200) feet in height as regulated by Section 3, Subd. 15 of this Ordinance. Section 11. Section 6, Subd. 1.G. of the Lino Lakes Zoning Ordinance (R -1 District Permitted Uses) is hereby amended to read as follows: 6. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. 16 Section 12. Section 6, Subd.1.I. of the Lino Lakes Zoning Ordinance (R -1 District Accessory Uses) is hereby amended to include the following provision: 11. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or Tess in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 13. Section 6, Subd.2.G. of the Lino Lakes Zoning Ordinance (R -1X District Permitted Uses) is hereby amended to read as follows: 6. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 14. Section 6, Subd.2.I. of the Lino Lakes Zoning Ordinance (R -1X District Accessory Uses) is hereby amended to include the following provision: 11. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 15. Section 6, Subd.3.G. of the Lino Lakes Zoning Ordinance (R -2 District Permitted Uses) is hereby amended to read as follows: 7. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 16. Section 6, Subd.3.I. of the Lino Lakes Zoning Ordinance (R -2 District Accessory Uses) is hereby amended to include the following provision: 11. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. 17 Section 17. Section 6, Subd.4.H. of the Lino Lakes Zoning Ordinance (R -3 District Permitted Uses) is hereby amended to include the following provision: 8. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 18. Section 6, Subd.4.J. of the Lino Lakes Zoning Ordinance (R -3 District Accessory Uses) is hereby amended to include the following provision: 10. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 19. Section 6, Subd.5.H. of the Lino Lakes Zoning Ordinance (R-4 District Permitted Uses) is hereby amended to include the following provision: 8. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 20. Section 6, Subd.5.J. of the Lino Lakes Zoning Ordinance (R -4 District Accessory Uses) is hereby amended to include the following provision: 10. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short -wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 21. Section 6, Subd.6.D. of the Lino Lakes Zoning Ordinance (R -6 District Permitted Uses) is hereby amended to read as follows: 3. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. 18 Section 22. Section 6, Subd.6.F. of the Lino Lakes Zoning Ordinance (R-6 District Accessory Uses) is hereby amended to include the following provision: 6. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or Tess in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 23. Section 6, Subd.7.F. of the Lino Lakes Zoning Ordinance (R -7 District Permitted Uses) is hereby amended to include the following provision: 3. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 24. Section 6, Subd.7.H. of the Lino Lakes Zoning Ordinance (R -7 District Accessory Uses) is hereby amended to include the following provision: 11. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 25. Section 7, Subd.1.E. of the Lino Lakes Zoning Ordinance (NB District Permitted Uses) is hereby amended to include the following provision: 22. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 26. Section 7, Subd.1.G. of the Lino Lakes Zoning Ordinance (NB District Accessory Uses) is hereby amended to include the following provision: 4. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. 19 Section 27. Section 7, Subd.2.E. of the Lino Lakes Zoning Ordinance (LB District Permitted Uses) is hereby amended to include the following provision: 34. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 28. Section 7, Subd.2.G. of the Lino Lakes Zoning Ordinance (LB District Accessory Uses) is hereby amended to include the following provision: 4. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short -wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 29. Section 7, Subd.3.E. of the Lino Lakes Zoning Ordinance (GB District Permitted Uses) is hereby amended to include the following provision: 42. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 30. Section 7, Subd.3.G. of the Lino Lakes Zoning Ordinance (GB District Accessory Uses) is hereby amended to include the following provision: 5. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 31. Section 7, Subd.4.E. of the Lino Lakes Zoning Ordinance (CB District Permitted Uses) is hereby amended to include the following provision: 41. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. 20 Section 32. Section 7, Subd.4.G. of the Lino Lakes Zoning Ordinance (CB District Accessory Uses) is hereby amended to include the following provision: 4. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short -wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 33. Section 7, Subd.5.E. of the Lino Lakes Zoning Ordinance (SC District Permitted Uses) is hereby amended to include the following provision: 16. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 34. Section 7, Subd.5.G. of the Lino Lakes Zoning Ordinance (SC District Accessory Uses) is hereby amended to include the following provision: 4. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short -wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 35. Section 8, Subd.1.F. of the Lino Lakes Zoning Ordinance (LI District Permitted Uses) is hereby amended to read as follows: 12. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 36. Section 8, Subd.1.H. of the Lino Lakes Zoning Ordinance (LI District Accessory Uses) is hereby amended to include the following provision: 3. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. 21 Section 37. Section 8, Subd.1.I.2 of the Lino Lakes Zoning Ordinance (LI District Conditional Uses) is hereby amended to read as follows: 2. Commercial and Public Radio and Television Transmitting Antennas, and Public Utility Microwave Antennas greater than forty -five (45) feet in height and less than two hundred (200) feet in height as regulated by Section 3, Subd. 15 of this Ordinance. Section 38. Section 8, Subd.2.F. of the Lino Lakes Zoning Ordinance (GI District Permitted Uses) is hereby amended to read as follows: 12. Personal wireless service antennas and towers as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 39. Section 8, Subd.2.H. of the Lino Lakes Zoning Ordinance (GI District Accessory Uses) is hereby amended to include the following provision: 3. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 40. Section 8, Subd.2.I.10 of the Lino Lakes Zoning Ordinance (GI District Conditional Uses) is hereby amended to read as follows: 10. Commercial and Public Radio and Television Transmitting Antennas, and Public Utility Microwave Antennas greater than forty -five (45) feet in height and less than two hundred (200) feet in height as regulated by Section 3, Subd. 15 of this Ordinance. Section 41. Section 9, Subd.1.G. of the Lino Lakes Zoning Ordinance (PSP District Accessory Uses) is hereby amended to include the following provision: 4. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. 22 • Section 42. Section 9, Subd.1.H. of the Lino Lakes Zoning Ordinance (PSP District Permitted Uses) is hereby amended to include the following provision: 6. Personal wireless service antennas and towers as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 43. Section 9, Subd.2.E. of the Lino Lakes Zoning Ordinance (R -BR District Permitted Uses) is hereby amended to read as follows: 11. Personal wireless service antennas as secondary uses as regulated by Section 3, Subd. 15 of this Ordinance. Section 44. Section 9, Subd.2.G. of the Lino Lakes Zoning Ordinance (R -BR District Accessory Uses) is hereby amended to include the following provision: 9. Radio and television receiving antennas, satellite dishes, TVROs three (3) meters or Tess in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment including radio receivers, ham radio transmitters and television receivers as regulated by Section 3, Subd 15 of this Ordinance. Section 45. Section 9, Subd.2.H.5. of the Lino Lakes Zoning Ordinance (R -BR District Conditional Uses) is hereby amended to read as follows: 5. Commercial and Public Radio and Television Transmitting Antennas, and Public Utility Microwave Antennas greater than forty -five (45) feet in height and Tess than two hundred (200) feet in height as regulated by Section 3, Subd. 15 of this Ordinance. Section 46. This Ordinance shall become effective immediately upon its passage and publication. 23 ADOPTED by the Lino Lakes City Council this day of 1998. ATTEST: By Marilyn Anderson, Clerk/Treasurer CITY OF LINO LAKES By: John Landers, Mayor 24 F.. AGENDA ITEM 6 C STAFF ORIGINATOR: Mary Kay Wyland DATE: 2/18/98 TOPIC: Resolution No. 98 -26 Supporting Advertising Signs in the R -BR Zoning District BACKGROUND: At the Wednesday, February 4th Council Work Session, the Council indicated that they would be willing to consider adoption of a Resolution supporting the location of advertising signs in the R -BR Zoning District as provided by our existing rules and regulations. Attached for Council review is that Resolution. OPTIONS: 1. Adopted Resolution No. 98 -26. / 2. Return to staff for further consideration. RECOMMENDATION: Option 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -26 RESOLUTION REITERATING SUPPORT FOR ADVERTISING SIGNS IN THE R -BR (RURAL BUSINESS RESERVE) ZONING DISTRICT Whereas, The City of Lino Lakes has created multiple zoning districts for the regulation of development within the City; and Whereas, the primary purpose of all but one of those districts is day to day regulation of present uses or uses for which building permits or other development approval are new being sought, and Whereas, the City has created a unique district, the R -BR, Rural Business Reserve District for the specific and focused purpose of a growth management tool, and Whereas, the benefits to the Public and City of designating these areas for commercial or industrial use now, but reserving the rights of ultimate commercial development until the conditions of the trigger mechanism can be met are; A. Controlling and limiting urban sprawl. B. Conserving land in a viable economic status until such time as need is present, as defined by the conditions of the trigger mechanism, for commercial or industrial development. C. Reducing the possibility of rural -urban conflict in both the use of the land and in the extension of utilities and other infrastructure items. D. Maintaining acceptable per- capita costs for city services such as snow - plowing, road maintenance, and fire and police protection, and Whereas, the benefits to the present and future owners of property in this unique district are the certainty their plans for commercial or industrial development will be permitted as the ultimate development in this district, the public commitment to the owners defining a clear and predictable process for the staging of the ultimate development in the district (the Trigger Mechanism), and the City's commitment to permit compatible and economically viable uses within the district until that time the conditions of the Trigger Mechanism are met for the ultimate development of the district, and Whereas, as part of the City's amendment of its sign regulations completed in 1997, the City determined Advertising signs would be a compatible and contributing use in the R -BR District under the specific restrictions for the location, size and density provided in the regulations, and Whereas, landowners seeking to establish advertising signs on their property in the R -BR District have been informed the Minnesota Department of Transportation (MnDOT) does not find the R -BR Zoning District to be a commercial or industrial zoning district and therefore has denied the necessary MnDOT permit needed in addition to the City permit for use of the property in the R -BR District for advertising signs, frustrating the City's intent to permit advertising signs in this district to further the orderly and equitable implementation of the district, Now, therefore, be it resolved by the Council of the City of Lino Lakes, the R -BR Zoning District is intended to be and is in fact a district for future commercial and industrial use, and Be it further resolved, in the decision of the City to permit advertising signs in the R -BR District, and solely in the R -BR District, it was our intent to provide this limited viable economic business use compatible with the purpose and intent of the R -BR District and contributing to and supporting the use of the Trigger Mechanism to ensure the benefits of containing and limiting urban sprawl, not requiring extension of utilities or other infrastructure items, and having no impact on the cost of services by the City, and Adopted by the Lino Lakes City Council this 23rd day of February, 1998. ATTEST Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk/Treasure The motion for the adoption of the forgoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: AGENDA ITEM 6D STAFF ORIGINATOR: Brian Wessel DATE: 2/23/98 TOPIC: Consideration of Interior Design Contract, Civic Complex BACKGROUND:. When The Leonard Parker Associates (TLPA) was selected as the architectural /engineering team for the proposed civic complex, the firm's interior design capability and experience was a critical part of the approval decision. The commitment of Sarah Weiner to the project team was considered areal asset. TLPA has developed cost effective, aesthetically pleasing interiors for more than 40 years for clients in both public and private sectors. During the preliminary design of the civic complex project, Sarah has been an essential and contributing member of the project team. We are presently at the point in the project schedule where approval of the interior design contract is appropriate and necessary. In keeping with our economic development policy of soliciting quotes for all professional services, staff has contacted the following interior design firms: 1. Perkins & Will 701 Fourth Ave. So. Minneapolis, MN 55415 2. Spaces Interior Design 300 First Ave. No Minneapolis, MN 55401 3. BDH & Young Space Design 4510 West 77th St., Ste 101 Edina, MN 55435 Staff is recommending the approval of TLPA interior architecture designer for the following reasons: • Their familiarity with the project in that the interiors team has been heavily involved in the programming and preliminary design. • They have developed and understand the budget for interior design, furniture and equipment. • They have begun preliminary identification of appropriate furnishings as part of budget development, identifying State and GSA contracts. • They continually conduct research and are current with the industry. • To retain efficiency demonstrated by the interiors group, and therefore, remain on schedule. • They have already demonstrated their level of commitment to the entire project. Competitive fees from the other companies ranged from $36,000 to $48,000. The Leonard Parker Associates fee proposal is $41,800 (see attached). In summary, TLPA has committed to "respond to the diverse requirement of users, utilization of durable and aesthetically superior products and seamless project delivery for the best price." Staff is recommending the city secure total interior design services from TLPA for the civic complex project in The Village. OPTIONS: 1. Authorize the city attorney to negotiate a contract for interior design services from The Leonard Parker Associates. 2. Return to staff for further consideration RECOMMENDATION: Option 1 The Leonard Parker Associates Architects, Inc. 430 Oak Grove, Minneapolis, Minnesota 55403 Telephone 612 871 -6864 Fax 612 871 -6868 19 December 1997 (Revised 3 February 1998) Mr. Brian Wessel City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Brian: Thank you for the opportunity to submit this proposal for full interior services for Lino Lakes Civic Complex' new Police Station and City Hall. We submit for your review an outline of tasks and services for this work. SCOPE OF SERVICES 1. SCHEDULE. Develop schedule of critical dates. Identify dates for workshops and presentations. 2. PROGRAM VERIFICATION. One meeting for each building in order to micro program each space. 3. SPACE PLANNING AND LAYOUTS 4. MATERIALS, FINISHES AND FURNITURE. Research appropriate furniture, furnishings, materials, colors and finishes that reinforce concepts. Arrange for client to visit "test - drive "seating. Prepare presentation boards. Investigate state contracts. One meeting and one final presentation. 5. CONTRACT DOCUMENTS. Drawings and specifications for bidding process. Create one copy finishes reference book. 6. BIDDING/NEGOTIATION. Invitation to bid. Addendums. Review and approve of alternates as appropriate. Bid Tabulation. Review bids. Recommend contract award. Coordinate ordering furniture and furnishings. 7. COST ESTIMATES. Included in scope are budget estimate at the completion of schematic design; cost estimate at the completion of design development; estimate update at 80% construction documents. 8. SIGNAGE. Interior signage in coordination with architectural and interior concepts. Specifications. 9. COORDINATE INSTALLATION. COMPENSATION Interior Design $ 41 800.00 Compensation Schedule shall be billed on a monthly basis as follows: Schematic Design 20 %; Design Development 25 %; 45% Documents; 5% Bidding and Negotiation; 5% Installation. L�nnnr� S Parker (..ary J Mahaff'v Francis A. Bulbalian Stenhcm S Hub STAFF ORIGINATOR: DATE: TOPIC: BACKGROUND: AGENDA ITEM 6E. Brian Wessel February 23, 1998 Renewal of Hot Air Balloon Contract The promotional program established to promote the identity of Lino Lakes within the community and outside the community has included the use of Blue Yonder Balloon Co.'s hot air balloon for the past three years. Contracting a balloon is generally an expensive promotional endeavor. We have been able to use this balloon because Mary Alice Divine, the city's economic development assistant, has agreed to use of the balloon for far below standard prices. This balloon has been an integral part of the city's promotional campaign and has become a familiar sight over the north and east metro area. Mary Alice has flown the banner in balloon events that draw large crowds, including the Hudson Hot Air Affair, and Rochester, Hastings and Faribault annual summer festivals. With 1998 the year that the civic complex begins construction in The Village, the balloon will continue to be an important and cost effective part of that promotional program. In keeping with economic development's policy to solicit proposals, we obtained two other proposals from local companies for promotional flights (see attached). 1. Winfield Balloon Co. 1931 Benjamin St. NE Minneapolis, MN 55418 2. Wiederkehr Balloons 1604 Euclid St. St. Paul, MN 55108 $200/flight = $4,000 Special event inflation = $300 + $600/flight = $12,000 Special event inflations = $500 The contract with Mary Alice calls for a payment of $60 per flight, for a maximum of $1,200 per contract year. Inflations at special events is $100. Staff recommends the approval of the one -year contract with Blue Yonder Balloon Co. Community Development has a budget approved balloon advertising commitment within its 1998 operation budget. OPTIONS: 1. Approve the contract between Blue Yonder Balloon Company and the City of Lino Lakes. 2. Return to staff for further consideration. RECOMMENDATION: Option 1 SENT BY :Xerox Telecopier 7021 ; 2-10 -98 ; 17 :10 ; 61234893844 612 464 4568;# 1 1931 Benjamin Street NE, Minneapolis, MN 55418 Telephone: (612)'781- 6174. City of Lino Lakes 1189 Main Street Lino Lakes MN 55014 MEMORANDUM Date: 2/10/98 To: Mary Divine From: David W. Johnson Subject: Request for Balloon Proposal Thank you for the opportunity to bid on the Lino Lakes Balloon program. Listed below are the three types of promotional flights and inflations that you requested: 20 Balloon flights per year with Lino Lakes Banner on Balloon (within seven county metro area ) $200. per flight for a total of $4,000. Special Events, Inflation only. $300. for the first hour and $125. each additional hour max. 3 hours. Tethering the balloon with passengers $300, per hour, max. 3 hours. Our standard Balloon Flight Gift Certificate for two is $275. If you have any questions regarding this bid please feel free to call me at 348- 8858 ext. 135. Landl avid W. Johnson Winfield Balloon Co. <MI • aerrrw 'realer i novenising i asniainons a rairs 1 nesaarcn / WIEDERKEHR BALLOONS INTERNATIONAL, INC. ... • • 1 11,.� FLIGHT for intern tonal AIrr ). e A Space Bicentennial o 1783 1987 tot SA 1604 Euclid Street Saint Paul, Minnesota 55106 (812) 778 -577e February 12, 1998 Mary Divine Lino Lakes Economic Development 1189 Main Street, Lino Lakes, MN. 55014 Dear Mary: Thank you for requesting a Balloon Promotion Proposal for 1998. We would be honored to carry the Lino Lakes Banner on one of our hot air balloons. This fee is based on twenty (20) flights per year as follows: • Free flights will cost $600.00 per flight (Pilot and Ground Crew Chief). Additional Ground Crew provided by Lino Lakes. Max. winds 8 MPH. • Hot Air Balloon inflation demonstration on location (no fly away). $500.00 Max. Wind, 5 -6 MPH. • Passenger flights from my balloon port will be $150.00 each person including post flight champagne. Max. wind 8 MPH. • Balloon races: Within Metro Area: $1,000 per weekend Outside the Metro Area: $1,000 plus $.45 /mile (99% of Race Organizers provide lodging; if not provided, lodging would be billed) Equipment and operating expenses to conduct the above promotions: Hot Air Balloon Propane Inflator Two Radios Chase Vehicle Aircraft radio when necessary. Tether lines Insurance for the above. Sincerely, att H Wiederke r r__4_. .nv�OTt C.vr PP nr.nyfnv .r vfwP4nt■. T... 02/02/98 11:46 LAW OFFICES 2140 4TH AVE + 612 464 4568 A CONTRACT BETWEEN THE CITY OF UNO LAKES AND BLUE YONDER BALLOON CO. FOR ADVERTISING SERVICES THIS CONTRACT is made and entered into this day of NO.010 ?02 19, by and between the City of Lino Lakes, a municipal corporation, 1189 Main Street, Lino Lakes, Minnesota 55014, hereinafter referred to as "City ", and Mary Divine d /b /a Blue Yonder Balloon Co., 4819 Wood Avenue, White Bear Lake, Minnesota 55110, hereinafter referred to as "Contractor ". WHEREAS, the City deems it advantageous to advertise the benefits of residing and conducting business within the City of Lino Lakes to prospective residents and commercial enterprises; and WHEREAS, Minnesota Statutes allow the expenditure of public funds for advertising purposes; and WHEREAS, Blue Yonder Balloon Co. has proposed advertising the City by the carrying of a banner on a hot air balloon owned by Contractor. NOW, THEREFORE, in consideration of mutual promises and agreements contained herein, the parties do agree as follows: 1. TERM. The term of this Contract shall be from , 19 to , 19, the date of signature of the parties notwithstanding, unless earlier terminated as provided herein. 2. CONTRACTOR OBLIGATIONS. Contractor shall provide the following services, materials, goods and equipment. a. Contractor shall carry a special banner on their regular flights which measures fifteen (15) feet by twenty -eight (28) feet on a hot air balloon. Contractor's flights will include flights over the major arteries entering the City such as I -35E and I -35W. In addition Contractor shall generally 1 02/02/98 11:46 LAW OFFICES 2140 4TH AVE 4 612 464 4568 NO.010 P03 fly over White Bear Lake, Lino Lakes, Hugo, Forest Lake, Stillwater, Lake Elmo, Shoreview, Blaine and other metro area suburbs. 3. PAYMENT; TOTAL COST. The total amount to be paid by the City pursuant to this Contract shall not exceed One Thousand Two Hundred and no /100 01,200.00) Dollars per year for carrying the banner while conducting their regular flights. a. The City shall pay to the Contractor the sum of Sixty and no /100 (560.00) Dollars per flight which shall be billed by the Contractor on a quarterly basis. b. Contractor shall submit their pilot Togs with each quarterly billing showing the actual number of hours flown and the areas over which the flight was conducted. c. The City shall pay to the Contractor the sum of Two Hundred Fifty and no /100 0250.00) Dollars per flight for flights specifically requested by the City. d. The City shall pay to the Contractor the sum of One Hundred and no /100 ($ 100.00) Dollars for inflation only at special events. e. The City shall pay Contractor's cost to list the City as a certificate holder. 4. INDEPENDENT CONTRACTOR STATUS. Contractor is to be and shall remain an independent contractor with respect to any and all work performed under this Contract. It is agreed that nothing contained is intended or shall be construed in any manner as creating or establishing the relationship of agents, partners, joint venturers, or associates between the parties hereto or as constituting Contractor as an employee 2 02/02/98 11:46 LAW OFFICES 2140 4TH AUE 4 612 464 4568 NO.010 PO4 of the City for any purpose or in any manner whatsoever for the services provided under this Contract. 5. INDEMNIFICATION. Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Contractor or its agents, servants or employees while engaged in the performance of the Contract shall in no way be the obligation or the responsibility of the City. Contractor shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees which the City, its officers and employees hereinafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor's obligation pursuant to this Contract. 6. INSURANCE. Contractor further agrees that in order to protect itself as well as the City under the indemnification provision set forth, it would at all times during the term of this Contract keep in force the following insurance protections in the limits specified. a. Commercial general liability ($100,000.00 per individual; $300,000.00 all passengers) b. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed, or not renewed without thirty (30) days prior written notice hereof to the City. c. Prior to the effective date of this Contract, it is a condition precedent to this Contract, the Contractor will furnish the City with a certificate of insurance listing the City as a certificate holder. 3 02/02/98 11:46 LAW OFFICES 2140 4TH RUE 4 612 464 4568 NO.010 P05 7. TERMINATION. This Contract may be terminated with or without cause by either party upon ten (10) days written notice. 8. SEVERABILITY. The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability to the remainder of this Contract unless the part or parts which are void, Invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either party. 9. MERGER. This Contract is a final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written not herein contained. IN WITNESS WHEREOF, the parties have executed this Contract on the date and year first above written. CITY OF LINO LAKES By Mayor By Clerk BLUE YONDER BALLOON CO. By Mary Divine 4 COMPREHENSIVE PLAN TASK FORCE THURSDAY, February 19,1998 6:00 P.M. CALL TO ORDER - Chair Schaps II. RECAP: A. Moderate Growth Scenario 1. Council Member Lyden - discussion 2. Policy Statements B. Environmental Concerns C. Rural Development 1. Clustering/ 1 1/2 - 5 acre lots D. Commercial /Residential Mix III. PLANNING DISTRICT 3 A. Proposed Plan B. Molitor Property - Development Example C. Development Phasing IV. OTHER BUSINESS V. SUMMARY VI. ADJOURN PLEASE CALL MARY KAY IF YOU ARE UNABLE TO ATTEND - 464 -5562 REMINDER: CITIZEN FORUM, Saturday, February 21, 1998 at 9:00 a.m. NEIGHBORHOOD FORUM DISTRICT 3, Thursday, Feb. 26, 1998 at 6:00 p.m. AGENDA ITEM 7A STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: February 23, 1998 TOPIC: INTRODUCTION: Resolution No. 98-19 - Town Center Parkway Phase 2 - Approve Plans and Specifications and Order Advertisement to Receive Bids. The City is proposing to extend Town Center Parkway and utilities to serve the new City Hall, Police Station and Early Learning Center on the Town Center Site. The proposed street will be 26 feet wide with 24 inch gutters. The narrower street and wider gutters will give the parkway a more urban feel. An 8 foot wide path will be extended along the south side of the parkway. The sewer and water mains will be extended to serve the City complex. BACKGROUND: This project is a continuation of the Town Center development. The improvements associated with the City project for street and utility extensions will be necessary to serve the municipal center area. This project will precede the building construction to allow access to the site. SCHEDULE: The phase 2 Town Center Parkway construction is scheduled as follows: Advertise to receive bids Receive Bids Award Contract Preconstruction Meeting Utility Construction Begins Street Construction Begins Estimated Construction Completion February 25, 1998 March 27, 1998 April 13, 1998 April 20, 1998 April 27, 1998 June 1, 1998 August 1, 1998 OPTIONS: 1. Return to staff for further review 2. Adopt resolution 98 -19 approving plans and specifications and ordering the advertisement to receive bids for the Village Phase 2 Street and Utility Improvement Project. RECOMMENDATION: Staff recommends that resolution No. 98 -19 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -19 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT TO RECEIVE BIDS - TOWN CENTER PARKWAY - PHASE 2 STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to direction of City Staff, OSM & Associates, Inc. has prepared plans and specifications for the extension of Town Center Parkway to serve the new City Hall, Police Station and Early Learning Center on the Town Center site, and has presented such plans and specifications to the City Engineer for approval; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 28 days, shall specify the work to be done, shall state that bids will be received by the city clerk until 10:30 a.m. March 27, 1998, at which time they will be publicly opened in the council chambers of the city hall by the city clerk and engineer, will then be tabulated, and will be considered by the council on April 13, 1998. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5 percent of the amount of such bid. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on February 23, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 7B STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: February 23, 1998 TOPIC: Resolution No. 98 -20 Ware Road Reconstruction and Utility Improvements - Approve Plans and Specifications and Order Advertisement to Receive Bids. INTRODUCTION: The City is proposing the reconstruction of Ware Road and related utility improvements. A feasibility report was prepared for the City by OSM and received by the City Council on May 12, 1997. A public hearing was held on June 23, 1997, for the proposed improvements. The Council then ordrered the preparation of plans and Specifications for the project. Council action is required to order the advertisement to receive bids. BACKGROUND: The road surface of Ware Road is in need of major repair. Utilities on Ware Road will be extended from Coyote Trail south to Ash Street concurrent with the street reconstruction. Currently there is no sanitary sewer or watermain in this location. Residents in this area are currently using private wells and septic systems. Since the close of the public hearing on June 23, 1997, City staff have received petitions from the residents of Ware Road against the street and utility assessments. DISCUSSION: The pavement on Ware Road is in poor condition and requires ongoing City maintenance. The existing street section does not meet the current City standards or municipal State Aid standards for the existing or anticipated traffic. A combination bike and pedestrian trail is also proposed along the east side of Ware Road. Currently, all pedestrian and bicycle traffic uses the existing street. The proposed project will replace the existing rural street with an urban section utilizing curb and gutter. The eet will be 32 feet wide from Arrowhead Drive to Ash Street (County Road J) an 6 eet wide from Arrowhead to Birch to allow for parking on the east side of Ware R. = An 8 foot wide bike trail will be constructed along the east side of Ware Road. The bike all will be separated from Ware Road by a 4 foot boulevard. [/-1JA/Ixoowei 1.44met- A sanitary lift station is required to minimize sewer depth south of 62nd Street. The proposed lift station will be located approximately 1000 feet north of County Road J. This lift station will serve the area south of 62nd Street. The roadside swale will be regraded to improve lot drainage. One pond will need to be constructed to handle roadway runoff. This pond will be located along existing County ditches but will require easements. At the time the street is being replaced the project will extend the utilities from Coyote Trail south to Ash Street. Currently the MUSA boundary is not extended along that section of Ware Road, but it is anticipated that boundary will be extended to include this area in the near future. Sewer and water service stubs will be provided for all properties. The design life of the road is estimated at 25 to 30 years. Placing utilities at the time of street construction will minimize the need to disturb the street surface for utility construction. The project will be phased to allow for continued access to properties along Ware Road. It is anticpated that the break point for the phasing will be at 62nd Street. SCHEDULE: The Ware Road reconstruction is scheduled as follows: Advertise to recieve bids Receive Bids Award Contract Preconstruction Meeting Utility Construction Begins Street Construction Begins Estimated Construction Completion FINANCING: February 25, 1998 March 27, 1998 April 13, 1998 April 20, 1998 April 27, 1998 June 1, 1998 September 25, 1998 The City will pay for the project by MSAS, Surface Water Management Funds, Area and Unit Funds and special assessments to the developer of Miller's South Glen. The residents along Ware Road will not be assessed for the street improvements. These residents will be required to pay hook up charges for water and sewer service at the time of connection. The estimated project construction cost is $1,295,000. The associated engineering and administrative expenses are estimated at $388,500. This equates to an estimated overall project cost of $1,683,500. The anticipated funding breakdown is as follows: OPTIONS: 1. Return to staff for further review 2. Adopt resolution 98 -20 approving plans and specifications and ordering the advertisement to receive bids for the Ware Road Street and Utility Improvement Project. RECOMMENDATION: Staff recommends that resolution No. 98 -20 be adopted. SWMP Area & Unit Assess MSAS Total Street $ 98,000 $ 784,300 $ 882,300 Storm $ 73,700 $ 172,000 $ 245,700 Sanitary Sewer $ 265,700 $ 265,700 Water $ 212,500 $ 212,500 Trail $ 77,300 $ 77,300 Total $ 73,700 $ 478,200 $ 98,000 $1,033,600 $ 1,683,500 OPTIONS: 1. Return to staff for further review 2. Adopt resolution 98 -20 approving plans and specifications and ordering the advertisement to receive bids for the Ware Road Street and Utility Improvement Project. RECOMMENDATION: Staff recommends that resolution No. 98 -20 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -20 RESOLUTION APPROVING PLANS AND SPECIFICATIONA AND ORDERING ADVERTISEMENT TO RECEIVE BIDS - WARE ROAD STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to a resolution passed by the council on August 25, 1997, OSM & Associates, Inc. has prepared plans and specifications for the improvement of Ware Road between Birch Street and Ash Street and has presented such plans and specifications to the City Engineer for approval; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 28 days, shall specify the work to be done, shall state that bids will be received by the city clerk until 10:00 a.m. March 27, 1998, at which time they will be publicly opened in the council chambers of the city hall by the city clerk and engineer, will then be tabulated, and will be considered by the council on April 13, 1998. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5 percent of the amount of such bid. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on February 23, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 7C STAFF ORIGINATOR: David Ahrens, City Engineer /Public Works Director DATE: February 23, 1998 TOPIC: Resolution No. 98 -21, Lakes Addition Sanitary Sewer Rehabilitation, Approve Plans and Specifications and Order Advertisement for Bids BACKGROUND; On November 10, 1997, Council Ordered the reconstruction of certain streets located on the east side of Reshanau . Lake. As discussed in the feasibility study, the project includes the repair of sanitary sewer lines that are located in the subject streets for reconstruction. Staff is requesting Council approval of the plans and specifications and authorization to advertise for bids for the sanitary sewer repairs only at this time. It is expected that staff will request Council approval of the street reconstruction portion of the project at the next Council Meeting. DISCUSSION: The work involved in the repair of the sanitary sewer lines includes specialized "in- place" rehabilitation work that is not performed by street reconstruction contractors. By letting one contract ahead of the other, staff expects Tess conflicts between the two contractors that will be working in this area. The estimated cost of the sanitary sewer rehabilitation work is $105,400. It is planned that the Area and Unit Fund will pay for this work. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 98 -21 approving the plans and specifications and ordering the advertisement for bids for the Lakes Addition Sanitary Sewer Rehabilitation. 3. Not adopt Resolution No. 98 -21. RECOMMENDATION: Staff recommends that Resolution 98 -21 be adopted by Council. Council Member introduced the following resolution and moved its r adoption: CITY OF LINO LAKES RESOLUTION NO. 98-21 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, LAKES ADDITION SANITARY SEWER REHABILITATION WHEREAS, pursuant to a resolution passed by the Council on November 10, 1997, SEH, Inc., has prepared plans and specifications for the improvement of streets included in the Lakes Addition Street Reconstruction Project by repairing sanitary sewer and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Wednesday, March 18, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, March 23, 1998, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 23rd day of February, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on February 23, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 1OA STAFF ORIGINATOR: Marty Asieson DATE: February 23, 1998 TOPIC: Office Lease Agreement BACKGROUND: The office lease agreement for Environmental at Acton Construction expires on the 28th of February. The building is being taken over by Case Industries. A search was conducted for a new office space. The lease agreement has been reviewed by City Attomey, Bill Hawkins. Please find the lease attached. The cost is $200.00 per month. This is a request for approval to lease an office at the Tschida building for the Environmental Department. OPTIONS: 1. Approve the leasing of the office at the Tschida building pending approval by the City Attomey concerning the lease language. 2. , Refer back to staff for other options. RECOMMENDATION: Option 1 OFFICE SUB -LEASE AGREEMENT This Sub -Lease is made between Tschida Excavating, Inc. A Minnesota Corporation (Tenant ") and The City of Lino Lakes ( "Sub- Tenant "). 1. PREMISES. Tenant Sub -Leases the Premises to Sub - Tenant, and Sub -Tenant Sub - Leases the Premises from the Tenant, for the Term, under the terms and conditions of this Sub - Lease. The Premises is located at 7309 Lake Drive, Lino Lakes, Minnesota 55014 and consists of one lower level office. 2. RENT. Sub -Tenant will pay the Monthly Rent of $200.00 to the Tenant at 7309 Lake Drive, Lino Lakes, Minnesota 55014, or such other place as Tenant may designate, in advance on or before the first day of each Month during the Term, without demand, deduction or set off. 3. TERM. This Sub -Lease shall be for a period of one (1) year, beginning on March 1, 1998, and ending on February 28, 1999. A thirty day notification to the Tenant is required should the Sub - Tenant need to vacate the office space during the term of this lease. 4. USE. Sub - Tenant will use the Premises for general offices and for no other purpose. Sub - Tenant will not commit or permit any act or omission which results in the violation of any law, governmental regulation, or insurance policy of Tenant, relating to the Building, or which will increase Tenant's insurance rates. Sub - Tenant will not permit any conduct or condition which may unduly disturb or endanger other occupants of the Building. 5. CARE OF PREMISES. Sub -Tenant will keep Premises and the fixtures and equipment in the Premises in as good condition and repair as they were in at the time possession of the Premises is tendered to Sub - Tenant, except for ordinary wear or damage from some other casualty beyond Sub - Tenants control. If Sub - Tenant fails to do so, Tenant may enter the Premises to perform necessary maintenance and repairs and charge the costs to the Sub - Tenant. 6. BUILDING RULES. Rules and Regulations for the Premises and the Building in effect on the date of this Sub -Lease are attached as Exhibit A. 7. COMPLIANCE WITH LAWS. Sub - Tenant will, at its expense, promptly comply with all laws, ordinances, rules, orders, regulations and other requirements of governmental authorities now or subsequently pertaining to the Premises. Sub -Tenant will pay any taxes or other charges by any governmental authority on Sub - Tenant' s property or trade fixtures in the Premises or relating to Sub - Tenant's use of the Premises. 8. SIGNS. Sub - Tenant will no place or permit any signs on the exterior or windows of the Building, or within the Premises if visible from the exterior of the Building or from hallways or other common areas of the Building, except lettering and numerals for identification purposes on or near doorways as approved in advance by Tenant. 9. ALTERATIONS. Sub - Tenant accepts the Premises in their present condition and Tenant will have no obligation to do any redecorating or remodeling or to make any repairs or alteration. Sub -Tenant will not make any alterations, additions or improvements in or to the Premises without first obtaining the written consent of Tenant. OFFICE SUB -LEASE AGREEMENT (Continued - page 2) All alterations, additions and improvements to the Premises made at Tenant's or Sub - Tenant's expense, except movable office furniture and Sub - Tenant's movable trade fixtures and equipment, will become the property of Tenant upon installation and will be surrendered with the Premises upon termination of this Lease unless Tenant elects otherwise in writing. 10. UTILITIES AND SERVICES. Tenant will supply reasonable heat, air conditioning and electricity in reasonable amounts for ordinary office purposes. Tenant will not be liable for any loss or damage resulting from any temporary interruption of these services due to repairs, alterations or improvements, or any variation, interruption or failure of these services due to governmental controls, unavailability of energy, or any other cause beyond Tenant's control. Except for payment of Monthly Rent, Sub -Tenant will not be required to pay for these services for ordinary office purposes. 11. ENTRY BY TENANT. Tenant and its agents and contractors and mortgagees will have the right to enter the Premises at reasonable times for inspecting, cleaning, repairs, or exhibiting the premises, but Tenant will have no obligation to make repairs, alterations or improvements except as expressly provided in this Lease. 12. ASSUMPTION OF RISKS. Sub - Tenant assumes all risk of loss or damage of Sub - Tenant's property within the Premises, including any loss or damage caused by water leakage, fire, windstorm, explosion, theft, act of any other Sub - Tenant, or other cause. Tenant will not be liable to Sub - Tenant, or those claiming through Sub - Tenant, for injury, death or property damage occurring in the Premises. 13. INDEMNIFICATION. Sub - Tenant will indemnify Tenant and its agents and employees against all claims, demands and actions, and all related costs and expenses (including attorneys' fees) for injury, death, disability or illness of any person, or damage to property, occurring in the Premises or arising out of Sub - Tenants's use of the Premises, except to the extent caused by the willful misconduct or negligence of Tenant or someone acting on its behalf. 14. INSURANCE. Sub - Tenant will keep public liability insurance in force at its expense by an insurer and policy acceptable to Tenant in its reasonable opinion. Prior to Sub - Tenant's occupancy of the Premises, Sub - Tenant will deliver to Tenant the liability and casualty policies or certificates by the insurer showing this coverage to be in effect with premiums paid. The insurance will provide the Tenant will be notified in writing 30 days prior to cancellation of, material change in, or failure to renew, the insurance. 15. WAIVER OF INSURABLE CLAIMS. Tenant and Sub -Tenant release each other from any liability for loss or damage by fire or other casualty covered by a standard form of "all risk" insurance policy, whether or not the loss or damage resulted from the negligence of the other, its agents or employees. Each party will use reasonable efforts to obtain policies of insurance which provide that this release will not adversely affect the rights of the insured under the policies. The releases in this Section will be effective whether or not the loss was actually covered by insurance. OFFICE SUB -LEASE AGREEMENT (Continued - Page 3) 16.. GOVERNING LAW. This Lease will be construed under and governed by the laws of Minnesota. If any provision of this Lease is illegal or unenforceable, it will be severable and all other provisions will remain in force as though the severable provision had never been included. Tenant and Sub - Tenant have executed this Sub -Lease to be effective as of the date stated in the first paragraph of this Lease. TENANT: TSCHID AVA G BY: TSCHIDA ITS: PRESIDENT SUB- TENANT: CITY OF LINO LAKES BY: ITS: