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HomeMy WebLinkAbout06/08/1998 Council PacketAGENDA AMENDED AGENDA 5:30 p.m., Closed Meeting, George Reiling Litigation 6:00 p.m., Economic Development Authority CITY OF LINO LAKES Monday June 8, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda • A. Consideration of Minutes: 1. April 20, 1998 2. May 20, 1998 2. May 26, 1998 B. Consideration of Expenditures: 1. May 29, 1998 ($471,084.81) 2. June 8, 1998 ($239,833.19, Check No's. 50916 - 51023) 3. Centennial Fire District a. May Expenses b. June Expenses 2. Open Mike PAGE 1 AGENDA 3. Finance Department Report, Mary Vaske A. Consideration of Resolution No. 98 - 79, Amending Resolution No. 97 - 140 and Resolution No. 97 - 141 B. Consideration of Resolution No. 98 - 80, Approving Annual Transfers for Rice Industries from Tax Increment C. Approval of Springsted, Inc. to Perform Arbitrage and Rebate Monitoring Services for the 1998A Lease Revenue Bonds and 1998A and 1998B G. O. Improvement Bonds D. Approval of Springsted, Inc. to Perform Continuing Disclosure Services for the 1998A Lease Revenue Bonds and 1998A and 1998B G.O. Improvement Bonds 4. Community Development Report, Brian Wessel/Mary Kay Wyland A. Consideration of Final Plat, Behm's Century Farms, 4th Addition (4 /5th Vote) B. Consideration of Resolution No. 98 81, Authorizing the Issuance and Sale of $3,000.000.00 Industrial Development Revenue Bonds (Molin Concrete) C. Comprehensive Plan Update (Verbal) 5. Building Department Report, Pete Kluegel A. Consideration of Emergency Ordinance No. 08 - 98, Providing for the Use of Motor Homes /Self Contain Travel Trailers as Temporary Residences During Repair of Damage to Dwelling Which Occurred on May 15, 1998 6. City Engineer's Report, David Ahrens A. Consideration of Resolution No. 98 - 82, Accept Permanent Easement, Ware Road Reconstruction Project B. Consideration of Resolution No. 98 - 83, Accept Bids and Award Construction Contract, West Shadow Lake Drive Culvert Replacement (Be delivered on Friday) PAGE 2 AGENDA C. Consideration of Resolution No. 98 - 84, Approve Loan Agreement with Metropolitan Council, Inflow and Infiltration Reduction Project - Lakes Addition Sanitary Sewer Rehabilitation Project D. Consideration of Resolution No. 98 - 85, Approve Plans and specifications and Authorize Advertisement for Bids, Otter Lake Road Realignment Project (Be delivered on Friday) E. Consideration of Resolution No. 98 - 86, Approve Joint Powers Agreement with Anoka County, Otter Lake Road Realignment Project (Be delivered on Friday) F. Consideration of Resolution No. 98 - 87, Approve Payment No. 1 (final), Lakes Addition Sanitary Sewer Rehabilitation Project Consideration of Resolution No. 98 - 88, Approve Payment No. 5 (final), Laurene Avenue Lift Station H. Consideration of the Resignation of the Engineering Tech 7. Old Business 8. New Business A. Consideration of the Renewal of Liquor and Beer Licenses and Dance Licenses, Marilyn Anderson (Be delivered on Friday) B. Consideration of a Letter From City Auditor, Tautges, Redpath, David Pecchia 9. Community Calendar for June 9, 1998 through June 22, 1998 A. Tuesday, June 9, 1998, 4:30 p.m., Ground Breaking for the Lino Lakes Civic Complex B. . Wednesday, June 10, 1998, 6:30 p.m. Planning and Zoning Board C. Monday, June 15, 1998, 8:00 a.m., City Administrator Interviews D. Monday, June 15, 1998, 4:30 p.m., Regular Council Work Session D. Monday, June 15, 1998, 7:00 p.m. Citizens Advisory Committee E. Wednesday, June 17, 1998, 4:45 p.m., Comprehensive Plan Meeting PAGE 3 AGENDA F. June 17th through June 19th, League of Minnesota Cities Annual Meeting 10. Adjourn June 5, 1998, 11:30 a.m. PAGE 4 JUN -08 -1998 21:18 CITY OF LINO LAKES AGENDA AMENDED AGENDA 612 464 4568 P.01 /85 5:30 p.m., Closed Meeting, George Reiling Litigation 6 :00 p.m., Economic Development Authority CITY OF LINO LAKES Monday June 8, 1998 6:30 P.M. Call to Order and Roll Call (Mayor Sullivan noted that there were 67 candidates for the City Administrator position and the City Council will be holding interviews on June 15, 1998) (Mayor Sullivan noted a new packet produced by the Environmental Board and advisable to the public at city hall.) Setting the Agenda: Are there any items to be added or deleted from the Agenda? (Agenda approved as presented.) 1. Consent Agenda (Approved as presented.) A. Consideration of Minutes: 1. April 20, 1998 2. May 20, 1998 2. May 26, 1 998 B. Consideration of Expenditures: 1. May 29, 1998 ($471,084.81) 2. June 8, 1998 ($239,833.19, Check No's. 50916 - 51023) PAGE 1 JUN -08 -1998 21:18 CITY OF LINO LAKES AGENDA 3. Centennial Fire District a. May Expenses b. June Expenses 2. Open Mike 612 464 4568 P.02/05 A. Rosemary Storberg, Lake Drive explained the accident she had in the parking lot of the 49 Club and how she tried to get a letter of apology from the owners. She explained that the owners do not live in Minnesota and maybe would be more accountable if a requirement of the license is that the owners live in Lino Lakes.) B. Tim Fried, 6559 Pheasant Run thanked the Council for approving new playground equipment for some of the City parks, especially Birch Park. He noted that there are many at home day care facilities in that area who do use the park. 3. Finance Department Report, Mary Vaske A. Consideration of Resolution No. 98 - 79, Amending Resolution No. 97 - 140 and Resolution No. 97 - 141 (Approved, this was a house keeping item.) B. Consideration of Resolution. No. 98 - 80, Approving Annual Transfers for Rice Industries from Tax Increment (Approved, the transfer pays the annual assessment for this business.) C. Approval of Springsted, Inc. to Perform Arbitrage and Rebate Monitoring Services for the 1998A Lease Revenue Bonds and 1998A and 1998E G. 0. Improvement Bonds (Approved, arbitrage is required when bonds in the excess of $5,000,000 are sold.) D. Approval of Springsted, Inc. to Perform Continuing Disclosure Services for the 1998A Lease Revenue Bonds and 1998A and 1998B G.O. Improvement Bonds (Approved, Springsted, Inc. performs this service for other City bond issues.) 4. Community Development Report, Brian Wessel/Mary Kay Wyland A. Consideration of Final Plat, Behm's Century Farms, 4th Addition Final Plat (Approved, Council Member Lyden voted no.) PAGE 2 JUN -88 -1998 21:19 CITY OF LINO LAKES • AGENDA MUSA (Approved, Council Member Lyden voted no.) B. Consideration of Resolution No. 98 - 81, Authorizing the Issuance and Sale of $3,000.000.00 Industrial Development Revenue Bonds (Molin Concrete) (Approved, these bonds are not backed by the City and the City incurs no obligation for their repayment.) 612 464 4568 P.83/05 C. Comprehensive Plan Update (Verbal) (Mr. Wessel provided dates for some future meetings and noted that they are open to the public.) 5. Building Department Report, Pete Kluegel A. Consideration of Emergency Ordinance No. 08 - 98, Providing for the Use of Motor Homes /Self Contain Travel Trailers as Temporary Residences During Repair of Damage to Dwelling Which Occurred on May 15, 1998 (Approved) 6. City Engineer's Report, David Ahrens A. Consideration of Resolution No. 98 - 82, Accept Permanent Easement, Ware Road Reconstruction Project (Approved, Mr. Ahrens noted that the cost for acquisition of this easement was 51.00.) B. Consideration of Resolution No. 98 - 83, Accept Bids and Award Construction Contract, West Shadow Lake Drive Culvert Replacement (Approved subject to contact with Kate Drury of the RCWD regarding height of culvert and the possibility of future flow control.) C. Consideration of Resolution No. 98 - 84, Approve Loan Agreement with Metropolitan Council, Inflow and Infiltration Reduction Project - Lakes Addition Sanitary Sewer Rehabilitation Project (Approved, if the City provides documentation that inflow and infiltration has not returned for a period of at least one year, the loan may be forgiven and become a grant.) D. Consideration of Resolution No. 98 - 85, Approve Plans and specifications and Authorize Advertisement for Bids, Otter Lake Road Realignment Project (Approved, the connecting service road on the Schreier property will not be completed at this time.) E. Consideration of Resolution No. 98 - 86, Approve Joint Powers Agreement with Anoka County, Otter Lake Road Realignment Project (Approved) PAGE 3 JUN -08 -1998 21:19 CITY OF LINO LAKES AGENDA 612 464 4568 P.04/05 F. Consideration of Resolution No. 98 - 87, Approve Payment No. 1 (final), Lakes Addition Sanitary Sewer Rehabilitation Project (Approved, this is the project in which the loan may become a grant.) G. Consideration of Resolution No. 98 - 88, Approve Payment No. 5 (final), Laurene Avenue Lift Station (Approved, additional work was required when it was discovered that certain parts of the lift station were exposed.) 1 1. Consideration of the Resignation of the Engineering Tech (Approved) 7. Old Business (None) 8. New Business A. Consideration of the Renewal of Liquor and Beer Licenses and Dance Licenses, Marilyn Anderson (All approved contingent upon all information being submitted before July 1, 1998. The liquor license at Lakes Liquors was discussed. The property owner is delinquent in property taxes payments. The City Code requires that all financial obligations to the City be paid before the license can issued or renewed. Since the liquor license holder is not the owner of the property, his license is in jeopardy through no fault of his own.) B. Consideration of a Letter From City Auditor, Tautges, Redpath, David Pecchia (Approved) 9. Community Calendar for June 9, 1998 through June 22, 1998 (Mayor Sullivan noted that the 1st. Mayor's Round Table had occurred with the topic concerning senior citizens. She also noted that the Parks and Recreation Department held the 1st annual Kite Day. All 167 kites were given to children. The event was a success.) A. Tuesday, June 9, 1998, 4 :30 p.m., Ground Breaking for the Lino Lakes Civic Complex B. Wednesday, June 10, 1998, 6:30 p.m. Planning and Zoning Board C. Monday, June 15, 1998, 8:00 a.m., City Administrator Interviews Monday, June 15, 1998, 4:30 p.m., Comprehensive Land Use Task Force Meeting Regular Council Work Session E. Monday, June 15, 1998, 7:00 p.m. Citizens Advisory Committee PAGE 4 JUN -08 -1998 21:20 CITY OF LINO LAKES AGENDA 612 464 4568 P.05 /85 F. Wednesday, June 17, 1998, 4:45 p.m., Comprehensive Plan Meeting G. June 17th through June 19th, League of Minnesota Cities Annual Meeting 10. Adjourn (Adjourned, 8:13 p.m.) hme 5, 1998, 11:30 a.m_ PAGE 5 TOTAL P.05 MANUAL DISBURSEMENTS May -98 ADMINISTRATION NATIONAL SEMINARS GROUP /D TESCH LEAGUE OF MN CITIES /D TESCH DULUTH CONV CENTER/D TESCH TOTAL ADMINISTRATION RECYCLING SAUNDERS FOODS /KFC- RECYCLING DAY TOTAL RECYCLING PARKS SUFFICIENT SYSTEMS /R DEGARDNER TOTAL PARKS PROGRAM REC DIAMOND T RANCH TOTAL PROGRAM REC THE VILLAGE ANOKA COUNTY/TAXES ANOKA COUNTY /LAND EXCHANGE TOTAL FOR THE VILLAGE $ 792.00 $ 250.00 $ 216.00 $ 1,258.00 $ 201.43 $ 75.00 $ 63.90 $ 201.43 $ 75.00 $ 63.90 $ 911.40 $ 10,872.39 $ 11,783.79 UTILITY CIRCLE PINES POSTMASTER/MONTHLY BILLING $ TOTAL UTILITY 220.07 MOLINE ESCROW /INDUSTRIAL REVENUE BONDS STATE OF MINNESOTA DEPARTMENT OF FINANCE $ 200.00 STATE OF MINNESOTA DEPARTMENT OF FINANCE $ 10,000.00 STATE OF MINNESOTA DEPARTMENT OF FINANCE $ 500.00 STATE OF MINNESOTA DEPARTMENT OF FINANCE $ 25,500.00 STATE OF MINNESOTA DEPARTMENT OF FINANCE $ 600.00 STATE OF MINNESOTA DEPARTMENT OF FINANCE $ 30,000.00 TOTAL ESCROW AREA/UNIT CITY OF SHOREVIEW /CONNECTION CHARGES $ 390,682.62 $ 220.07 $ 66,800.00 $ 390,682.62 TOTAL AREA/UNIT TOTAL MAY MANUAL EXPENDITURES $ 471,084.81 Page 1 EXPENDITURES Page: 1 Date: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) 1996 CONSTRUCTION FUND * OSM, INC.(CENTENNIAL SCHOOL) SHORT - ELLIOTT - HENDRICKSON, INC(TRAPPERS CROSSING) Total for Department Total for Fund 1997 CONSTRUCTION T.K.D.A.(OTTER LAKE ROAD REALIGN) Total for Department 1998 CONSTRUCTION FUND CONWORTH, INC.(BRUDER /ORMAN CONSULTATIONS) EVERGREEN LAND SERVICES, INC.(CONSULTANT) EVERGREEN LAND SERVICES, INC.(CONSULTANT) * T.K.D.A.(21ST AVENUE) T.K.D.A.(21ST AVENUE) Total AREA AND UNIT CHARGE Total for Fund for Department Total for Fund BLAINE, CITY OF(REIMBURSE ASSESSMENTS) NORTHERN ESCROW, INC.(CONTRACTOR /LAURENE LIFT ST) S.R.WEIDEMA, INC.(LILAC STREET TRUNK) T.K.D.A.(LILAC STREET) T.K.D.A.(LILAC STREET) T.K.D.A.(LILAC STREET) Total for Department Total for Fund Amount -20.00 292.05 272.05 272.05 258.48 258.48 258.48 1,095.00 3,271.60 2,095.62 176.68 18,072.77 24,711.67 24,711.67 6,419.00 1,131.90 20,772.22 14,800.76 5,298.02 1,476.66 49,898.56 49,898.56 age: 2 ate: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) CAPITAL IMPROVEMENTS PROJECTS GOVERNMENT BUILDINGS Amount WENCK ASSOCIATES, INC.(REMEDIAL INVESTIGATION) 773.77 Total for Department 773.77 POLICE DEPARTMENT SUPERIOR FORD, INC.(FORD CROWN VICTORIA) SUPERIOR FORD, INC.(FORD CROWN VICTORIA) CONTRACTORS DEPOSITS 20,538.00 20,538.00 Total for Department 41,076.00 Total for Fund 41,849.77 * KENNEDY AND GRAVEN, INC.(LEGAL SERVICE /RICE INDUSTRY) NORTHERN STATES POWER, INC.(UNDERGROUND SERVICE) * OSM, INC.(MILLERS SOUTH GLEN) SUMMIT CONSTRUCTION(REIMB BLDG ESCROW /6219 W GLE) T.K.D.A.(BEHMS CENTURY FARMS 2ND) T.K.D.A.(CLEARWATER CREEK) T.K.D.A.(CLEARWATER CREEK) DEDICATED PARKS 53.99 4,248.00 2,905.90 500.00 41.61 125.40 245.18 Total for Department 8,120.08 Total for Fund 8,120.08 ARLIG ENVIRONMENTAL, INC.(WETLAND DELINEATION) Total for Department Total for Fund GENERAL ADMINISTRATION * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * HEALTH PARTNERS(HEALTH INSURANCE) LABOR RELATIONS, INC.(CONSULTANT) * MEDICA(MEDICAL INSURANCE) * PETTY CASH(SUPPLIES) SARA D. JAY(ARBITRATOR) TESCH, DAN(MILEAGE /REGISTRATION) Total for Department 375.00 375.00 375.00 25.58 1,216.02 48.50 350.00 53.87 971.38 56.55 2,721.90 ige : 3 ite: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount BUILDING INSPECTIONS HEALTH PARTNERS(HEALTH INSURANCE) NETSOURCE, INC.(INSPECTION FORMS) PETTY CASH(SUPPLIES) PETTY CASH(SUPPLIES) SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) VILLELLA, CARRI(MILEAGE /MEALS) Total for Department CABLE TV ALPHA VIDEO AND AUDIO, INC.(CABLE EQUIPMENT) Total for Department COMMUNITY DEVELOPMENT HEALTH PARTNERS(HEALTH INSURANCE) PETTY CASH(SUPPLIES) PETTY CASH(SUPPLIES) SEND IT, INC.(UPS) • HEALTH PARTNERS(HEALTH INSURANCE) HEALTH PARTNERS(HEALTH INSURANCE) HEALTH PARTNERS(HEALTH INSURANCE) MEDICA(MEDICAL INSURANCE) ENGINEERING Total for Department Total for Department A T & T WIRELESS SERVICE(MONTHLY SERVICE) AHRENS, DAVID(CELLULAR PHONE) HEALTH PARTNERS(HEALTH INSURANCE) KRECH, MICHAEL(POSTAGE FOR SEALCOAT SPECS) MEDICA(MEDICAL INSURANCE) MN BOARD OF AELSLAGID(LICENSE /D AHRENS) OSM, INC.(ENGINEERING) OSM, INC.(2ND AVENUE STREET REPAIR) SEND IT, INC.(UPS) SRF CONSULTING GROUP, INC.(TRANSPORTATION PLAN) T.K.D.A.(MUNICIPAL ENGINEER) Total for Department 390.00 978.62 11.48 25.74 1,597.20 79.42 3,082.46 228.65 228.65 185.59 28.81 2.50 6.74 223.64 129.00 756.46 111.36 1,298.50 2,295.32 30.93 275.79 390.00 30.00 245.02 70.00 1,370.00 1,158.00 9.12 147.58 1,699.29 5,425.73 age: 4 ate: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ENVIRONMENTAL * TRIARCO ARTS /CRAFTS INC.(SUPPLIES) FINANCE CURTIS 1000 INC.(CHECK PRINTING) FIRE DEPARTMENT * HEALTH PARTNERS(HEALTH INSURANCE) FLEET MANAGEMENT Total for Department Total for Department Total for Department AMERICAN FASTENERS OF MINNESOT(PARTS) BOYER TRUCKS, INC.(MASTER CYL) BOYER TRUCKS, INC.(RESVR ASY) CAPITOL CITY WELDING, INC.(WELDING SUPPLIES) CARLSON TRACTOR /EQUIP. CO, INC(MOWER PARTS) DEHN OIL COMPANY(FUEL) EMERGENCY APPARATUS MAINTENANC(EMERGENCY LIGHT /SQUAD CAR) GILLUND ENTERPRISES, INC.(SUPPLIES) GOA COMPANY, INC.(OIL /GREASE) GOA COMPANY, INC.(DRUM CREDIT) MINAR FORD, INC.(SENSOR ASSEMBLY) NOTT COMPANY(MALE ELBOW) STRUICHER'S, INC.(DOME LIGHT) THANE HAWKINS POLAR CHEVROLET,(MOTOR KIT /SWITCH) TRI -STATE BOBCAT, INC.(15 TEETH) Total for Department FORESTRY DEPARTMENT 44.98 44.98 751.85 751.85 422.42 422.42 58.31 183.17 159.88 64.26 22.69 1,929.49 55.80 95.81 368.38 -20.00 56.23 14.95 74.55 139.03 551.42 3,753.97 * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 95.98 * HEALTH PARTNERS(HEALTH INSURANCE) 422.42 SOCIETY OF MUNICIPAL ARBORISTS(MEMBERSHIP /M ASLESON) 40.00 Total for Department 558.40 GOVERNMENT BUILDINGS * ANCHOR PAPER COMPANY, INC.(PAPER) NARDINI FIRE EQUIPMENT CO., IN(SENIOR CENTER STOVE) 677.78 64.65 Page: 5 Date: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * PETTY CASH(SUPPLIES) PITNEY BOWES(POSTAGE METER RENTAL) SUNSHINE LIGHTING COMPANY, INC(BALLASTS) MAYOR AND COUNCIL 10.00 223.57 157.09 Total for Department 1,133.09 * PETTY CASH(SUPPLIES) 11.83 * PETTY CASH(SUPPLIES) 5.09 Total for Department 16.92 PARKS DEPARTMENT * ANCHOR PAPER COMPANY, INC.(PAPER) ANOKA COUNTY G.I.S. DIVISION(SELECTED AREA MAPS) BIFF'S, INC.(RENTAL UNITS) BOB THE BEACHCOMBER & HIS FRIE(PERFORMANCE IN THE PARK 6 -21) BRYAN ROCK PRODUCTS, INC.(RED BALL DIAMOND AGG) * BT OFFICE PRODUCTS INTERNATION(SUPPLIES) * BT OFFICE PRODUCTS INTERNATION(SUPPLIES /CREDIT) CHASE ROBERTS BAND(PERFORMANCE IN THE PARK 6 -28) DEGARDNER, RICK(MILEAGE /PARK /MEALS) DEGARDNER, RICK(DISC /CARTRIDGE) FRIDLEY, CITY OF(PERFORMANCE IN THE PARK 7 -19) * HEALTH PARTNERS(HEALTH INSURANCE) J & E SMALL ENGINE & SPORT, IN(LESCO PLUG MACHINE) KILLER HAY SEEDS, THE(PERFORMANCE IN THE PARK 7 -26) LIBERTY.STREET(PERFORMANCE IN THE PARK 7 -12) METRO ATHLETIC SUPPLY, INC.(TOOL /BASE PEGS /BLACK PLUGS) METRO ATHLETIC SUPPLY, INC.(HOME PLATE /PAINT /RAKE) RAVE ON BAND(PERFORMANCE IN THE PARK 6 -14) SPLATTER SISTERS, THE(PERFORMANCE IN THE PARK 7 -19) UPPER MIDWEST SALES COMPANY, I(CAN LINERS) US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department PLANNING AND ZONING BOARD 106.33 53.00 584.47 300.00 676.07 147.13 -31.95 600.00 97.23 87.62 50.00 1,480.00 532.50 750.00 750.00 120.66 242.55 700.00 500.00 31.98 43.02 7,820.61 TIMESAVER OFF -SITE SECRETARIAL(MAY 13) 183.75 Total for Department 183.75 POLICE DEPARTMENT A T & T(MONTHLY SERVICE) ANOKA COUNTY(GAMMA TRAINING) CORPORATE EXPRESS(TONER) GRAFFIC TRAFFIC(SET -UP /PRINT CHARGE) * HEALTH PARTNERS(HEALTH INSURANCE) LASER TECHNOLOGY, INC.(ULTRALYTE /BATTERY) 0.36 160.00 88.69 225.00 2,302.36 3,575.00 Page: 6 Date: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount LORENZ BUS SERVICE, INC.(CHARTER BUS SERVICE) * MEDICA(MEDICAL INSURANCE) MINNEAPOLIS COMMUNITY COLLEGE(REGISTRATION /K STREGE) MINNESOTA INSTITUTE LEGAL EDUC(REGISTRATION /M VANA) RUMPSA, MIKE(MILEAGE) ST. PAUL POLICE TRAINING(REGISTRATION /RENEE K, KENT S) UNIFORMS UNLIMITED, INC.(UNIFORM ALLOWANCE /T ROSS) RECREATION DEPARTMENT 378.75 2,730.08 550.00 195.00 28.08 500.00 115.70 Total for Department 10,849.02 A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * ANCHOR PAPER COMPANY, INC.(PAPER) * BT OFFICE PRODUCTS INTERNATION(SUPPLIES) * BT OFFICE PRODUCTS INTERNATION(SUPPLIES /CREDIT) * HEALTH PARTNERS(HEALTH INSURANCE) LIGHTNING PRINTING, INC.(PRINTING SERVICE) LIGHTNING PRINTING, INC.(PRINTING SERVICE) * TRIARCO ARTS /CRAFTS INC.(SUPPLIES) Total for Department SOLID WASTE ABATEMENT ASSET RECOVERY CORPORATION(ROLL -OFF FOR RECYCLING DAY) GREENMAN TECHNOLOGIES OF MN, I(RECYCLE TIRES) SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL /FILTERS) SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL /FILTERS) Total for Department STORM DAMAGE * AHRENS, DAVID(BREAKFAST /STORM) * AHRENS, DAVID(MILEAGE /STORM) J & C EXCAVATING, INC.(TREE REMOVAL /STORM) LEROY J. HOULE CONTRACTING(BOBCAT /DUMP /BOOM TRUCK) LEXINGTON FAST FOOD, INC.(260 HAMBURGERS /60 FRIES) OASIS MARKET(COKE /PEPSI FOR STORM WORKERS) * PETTY CASH(SUPPLIES) POMP'S TIRE SERVICE, INC.(TIRE REPAIR /STORM) ST. JOSEPH EQUIPMENT, INC.(RENT SCRAP GRAPPLE BKT) Total for Department STREETS A & L SUPERIOR SOD CO, INC.(SOD) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) EARL ANDERSON ASSOCIATION, INC(STREET SIGN PLATES /BRACKETS) * HEALTH PARTNERS(HEALTH INSURANCE) 10.86 35.00 106.33 48.05 -31.95 649.82 448.42 83.02 388.90 1,738.45 610.50 680.00 268.86 347.00 1,906.36 31.95 15.50 901.00 3,335.00 251.00 59.62 25.20 140.00 1,200.00 5,959.27 20.13 25.58 304.17 535.59 ?age: 7 Date: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) JOHN'S BLACK DIRT(DIRT FOR BOULEVARD REPAIRS) * MEDICA(MEDICAL INSURANCE) T.A. SCHIFSKY AND SONS, INC.(FINE ASPHALT) WEATHER WATCH, INC.(WEATHER SERVICE) WIRELESS STOCKROOM(POWER CORD) ZARNOTH BRUSH WORKS, INC.(GUTTER BROOM) ZARNOTH BRUSH WORKS, INC.(PARTS FOR STREET CLEANING) Total for Department Total for Fund MINNESOTA STATE AID * OSM, INC.(WARE ROAD) Total for Department Total for Fund PROGRAM RECREATION RECREATION DEPARTMENT BURGER, LUANN(INSTRUCTOR) SAWYER, TOM(REIMBURSE SUMMER SOFTBALL) Total for Department SEWER OPERATING SFjWER DEPARTMENT * A T & T WIRELESS SERVICE(MONTHLY SERVICE) AID ELECTRIC SERVICE, INC.(LIFT STATION #4) * HEALTH PARTNERS(HEALTH INSURANCE) * PETTY CASH(SUPPLIES) Total SURFACE WATER MANAGEMENT Total for Fund for Department Total for Fund * OSM, INC.(WEST SHADOW LAKE DRIVE) RO -SO CONTRACTING, INC.(MOBILIZE /BACKFILL NEW PIPE) Total for Department Total for Fund Amount 308.85 595.02 95.20 190.00 123.63 243.35 1,460.12 3,901.64 53,018.43 25,486.87 25,486.87 25,486.87 320.00 400.00 720.00 720.00 46.50 453.60 87.50 9.58 597.18 597.18 174.00 7,575.00 7,749.00 7,749.00 'age: 8 )ate: 06/02/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) TAX INCREMENT DISTRICT 1 -7 NOL -TEC * KENNEDY AND GRAVEN, INC.(LEGAL SERVICE) Total for Department Total for Fund TOWN CENTER PROJECT E. G. RUD & SONS, INC.(BOUNDARY SURVEY) * OSM, INC.(THE VILLAGE) Total for Department Total for Fund VILLAGE INFRASTRUCTURE Amount 293.32 293.32 293.32 217.15 17,823.73 18,040.88 18,040.88 ANOKA COUNTY(UTILITY INSTALLATION PERMIT) 45.00 Total for Department 45.00 Total for Fund 45.00 WATER OPERATING WATER DEPARTMENT A T & T WIRELESS SERVICE(MONTHLY SERVICE) HAWI€INS WATER TREATMENT GROUP,(CHEMICALS) HEALTH PARTNERS(HEALTH INSURANCE) PETTY CASH(SUPPLIES) PETTY CASH(SUPPLIES) U.S. FILTER /WATERPRO, INC.(SEAT O -RING PACKAGE) U.S. FILTER /WATERPRO, INC.(LID COVER) Total for Department Total for Fund Total for Checking Account 1010 ** Total ** * - Invoice split to different Departments 46.50 5,746.19 273.09 9.58 1.93 584.70 1,734.91 8,396.90 8,396.90 239,833.19 $239,833.19 Page: 1 Date: 06/02/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000020 - A & L SUPERIOR SOD CO, INC. 000050 - A T & T 000098 - AHRENS, DAVID 000100 - AID ELECTRIC SERVICE, INC. 000110 - A T & T WIRELESS SERVICE 000161 - ALPHA VIDEO AND AUDIO, INC. 000210 - AMERICAN FASTENERS OF MINNESOTA, IN 000320 - ANCHOR PAPER COMPANY, INC. 000390 - ANOKA COUNTY 000400 - ANOKA COUNTY 000430 - ANOKA COUNTY G.I.S. DIVISION 000486 - ARLIG ENVIRONMENTAL, INC. 000493 - ASSET RECOVERY CORPORATION 000700 - BIFF'S, INC. 000720 - BLAINE, CITY OF 000770 - BOYER TRUCKS, INC. 000880 - BRYAN ROCK PRODUCTS, INC. 000883 - BT OFFICE PRODUCTS INTERNATIONAL,IN 000960 - CAPITOL CITY WELDING, INC. 000990 - CARLSON TRACTOR /EQUIP. CO, INC. 001204 - CONWORTH, INC. 001240 - CURTIS 1000 INC. 001292 - DEHN OIL COMPANY 001298 - DEGARDNER, RICK 20.13 11.22 323.24 453.60 306.07 228.65 58.31 890.44 45.00 160.00 53.00 375.00 610.50 584.47 6,419.00 343.05 676.07 131.28 64.26 22.69 1,095.00 751.85 1,929.49 184.85 Page: 2 Date: 06/02/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001350 - E. G. RUD & SONS, INC. 001380 - EARL ANDERSON ASSOCIATION, INC. 001435 - EVERGREEN LAND SERVICES, INC. 001480 - HAWKINS WATER TREATMENT GROUP, INC. 001570 - FRIDLEY, CITY OF 001610 - GILLUND ENTERPRISES, INC. 001630 - GOA COMPANY, INC. 001708 - GRAFFIC TRAFFIC 001825 - HEALTH PARTNERS 001860 - KENNEDY AND GRAVEN, INC. 002010 - J & C EXCAVATING, INC. 002025 - J & E SMALL ENGINE & SPORT, INC. 002097 - JOHN'S BLACK DIRT 002177 - KRECH, MICHAEL 002220 - LABOR RELATIONS, INC. 002324 - LEROY J. HOULE CONTRACTING 002340 - LIGHTNING PRINTING, INC. 002375 - LORENZ BUS SERVICE, INC. 002540 - MEDICA 002565 - METRO ATHLETIC SUPPLY, INC. 002685 - MINNEAPOLIS COMMUNITY COLLEGE 002690 - MINAR FORD, INC. 002997 - MN BOARD OF AELSLAGID 003090 - NARDINI FIRE EQUIPMENT CO., INC. 003163 - NETSOURCE, INC. 003270 - NORTHERN STATES POWER, INC. 217.15 304.17 5,367.22 5,746.19 50.00 95.81 348.38 225.00 9,351.63 347.31 901.00 532.50 308.85 30.00 48.50 3,335.00 531.44 378.75 5,218.62 363.21 550.00 56.23 70.00 64.65 978.62 4,248.00 Page: 3 Date: 06/02/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 003287 - EMERGENCY APPARATUS MAINTENANCE, IN 003342 - NOTT COMPANY 003430 - OSM, INC. 003490 - PETTY CASH 003524 - PITNEY BOWES 003550 - POMP'S TIRE SERVICE, INC. 003816 - RO -SO CONTRACTING, INC. 003865 - RUMPSA, MIKE 003874 - S.R.WEIDEMA, INC. 003880 - SHORT - ELLIOTT - HENDRICKSON, INC. 003900 - SAFETY KLEEN CORPORATION, INC. 003972 - SEND IT, INC. 004063 - SOCIETY OF MUNICIPAL ARBORISTS 004099 - SRF CONSULTING GROUP, INC. 004120 - ST. JOSEPH EQUIPMENT, INC. 004127 - ST. PAUL POLICE TRAINING 004240 - STREICHER'S, INC. 004251 - SUBURBAN INSPECTIONS, INC. 004280 - SUNSHINE LIGHTING COMPANY, INC. 004300 - SUPERIOR FORD, INC. 004340 - T.A. SCHIFSKY AND SONS, INC. 004350 - T.K.D.A. 004400 - TESCH, DAN 004410 - THANE HAWKINS POLAR CHEVROLET, INC. 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004485 - TRIARCO ARTS /CRAFTS INC. 55.80 14.95 48,898.50 195.61 223.57 140.00 7,575.00 28.08 20,772.22 292.05 615.86 15.86 40.00 147.58 1,200.00 500.00 74.55 1,597.20 157.09 41,076.00 95.20 42,194.85 56.55 139.03 183.75 433.88 'age: 4 )ate: 06/02/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004491 - TRI -STATE BOBCAT, INC. 004562 - U.S. FILTER /WATERPRO, INC. 004590 - UNIFORMS UNLIMITED, INC. 004654 - UPPER MIDWEST SALES COMPANY, INC. 004670 - US WEST COMMUNICATIONS 004727 - .VILLELLA, CARRI 004791 - WEATHER WATCH, INC. 004803 - WENCK ASSOCIATES, INC. 004890 - ZARNOTH BRUSH WORKS, INC. 900030 - KILLER HAY SEEDS, THE 900031 - BOB THE BEACHCOMBER & HIS FRIENDS 900253 - SPLATTER SISTERS, THE 900400 - OASIS MARKET 900464 - GREENMAN TECHNOLOGIES OF MN, INC. 900494 - NORTHERN ESCROW, INC. 900524 - BURGER, LUANN 900553 - MINNESOTA INSTITUTE LEGAL EDUCATION 900585 - SAWYER, TOM 900586 - SARA D. JAY 900587 - RAVE ON BAND 900588 - LIBERTY STREET 900589 - LEXINGTON FAST FOOD, INC. 900590 - LASER TECHNOLOGY, INC. 900591 - CORPORATE EXPRESS 900592 - CHASE ROBERTS BAND 900593 - WIRELESS STOCKROOM 900594 - SUMMIT CONSTRUCTION Total for Checking Account: 1010 551.42 2,319.61 115.70 31.98 43.02 79.42 190.00 773.77 1,703.47 750.00 300.00 500.00 59.62 680.00 1,131.90 320.00 195.00 400.00 971.38 700.00 750.00 251.00 3,575.00 88.69 600.00 123.63 500.00 239,833.19 ** Total ** $239,833.19 DATE: May 27, 1998 TO: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of May expenses. Your approval of May expenses as listed on the attached copy of the check register, checks # 9535 - 9558, in the amount of $ 3, 685.68, is hereby requested. MB /hc cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File 05/27/98 at 12:34PM CHECK NO DATE CENTENNIAL FIRE DISTRICT PAGE 1 BANK CHECK REGISTER Checking account 05/27/98 TO 05/27/98 TYPE PAID TO / DESCRIPTION CHECK AMOUNT 9535 05/27/98 AP-D LAKE COUNTRY CHAPTER 135.00 9536 05/27/98 AP-D FRATTALLONE'S HARDWARE STORES 19.47 9537 05/27/98 AP-D FINA OIL & CHEMICAL COMPANY 132.76 9538 05/27/98 AP-D NORTHERN STATES POWER COMPANY 478.61 9539 05/27/98 AP-D US WEST COMMUNICATIONS 65.00 9540 05/27/98 AP-D B & S INDUSTRIES, INC. 11.96 9541 05/27/98 AP-D ANOKA ELECTRIC COOPERATIVE 108.06 9542 05/27/98 AP-D WELLE AUTO SUPPLY INC 93.28 9543 05/27/98 AP-D AT&T 20.65 9544 05/27/98 AP-D AT&T 9.97 9545 05/27/98 AP-D BRIAN D. GRUDEM, O.D. 91.35 9546 05/27/98 AP-D ANOKA-HENNEPIN TECH COLLEGE 530.00 9547 05/27/98 AP-D US WEST COMMUNICATIONS 64.93 9548 05/27/98 AP-D US WEST COMMUNICATIONS 82.04 9549 05/27/98 AP-D C.P. OFFICE PRODUCTS 86.48 9550 05/27/98 AP-D MN FIRE SERVICE CERT. BOARD 175.00 9551 05/27/98 AP-D NATIONAL BUSINESS FURNITURE 431.85 9552 05/27/98 AP-D IKON OFFICE SOLUTIONS 43.96 9553 05/27/98 AP-D US WEST COMMUNICATIONS 309.31 9554 05/27/98 AP-D EBROC 30.50 9555 05/27/98 AP-D JOHN GUSE 215.00 9556 05/27/98 AP-D STEVE POVOLNY 99.00 9557 05/27/98 AP-D PHYSIO-CONTROL CORPORATION 355.50 9558 05/27/98 AP-D POSTMASTER 96.00 05/27/98 at 12:34PM CENTENNIAL FIRE DISTRICT PAGE 2 ^ BANK CHECK REGISTER Checking account 05/27/98 TO 05/27/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT TOTAL MANUAL CHECKS (M): TOTAL COMPUTER CHECKS (C): TOTAL DIRECT DISBURSEMENTS (D): 0.00 0.00 3,685.68 ______________ TOTAL CHECKS: 3,685.68 DATE: June 3, 1998 TO: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of June expenses. Your approval of June expenses as listed on the attached copy of the check register, checks # 9559 - 9566 and # 11729, in the amount of $ 548.85, is hereby requested. MB /hc cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File 06/03/98 at 11:58AM CENTENNIAL FIRE DISTRICT PAGE BANK CHECK REGISTER Checking account 06/03/98 TO 06/03/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUHT ____________ 9559 06/03/98 AP-D FOOD-N-FUEL, INC. 9560 06/03/98 AP-D ARTHUR E MOHLER 2361 9561 06/03/98 AP-D RANDY ROLSTAD 7 9562 06/03/98 AP-D HUGO FEED MILL & ELEVATOR 4.4 9563 06/03/98 AP-D MINNEGASCO 9564 06/03/98 AP-D PAGING NETWORK OF MINNESOTA 44.43 9565 06/03/98 AP-D C.P. OFFICE PRODUCTS 9566 06/03/98 AP-D UNIFORMS UNLIMITED 76.23 TOTAL MANUAL CHECKS (M): TOTAL COMPUTER CHECKS (C): TOTAL DIRECT DISBURSEMENTS (D): TOTAL CHECKS: 0.00 0.00 352.61 352.61 May 31, 1998 12:07 PM • CHECK* EMP NUM EMPLOYEE NAME 11729 2360 MISCHKE, KATHY PAYROLL SUMMARY CENTENNIAL FIRE DISTRICT Pale PAYROLL COMPUTER CHECK REGISTER DEPT SOC— SEC —NUM CHECKBOOK /ACCT GROSS PAY DEDUCTIONS NET Par FIR 470-86-7273 212.50 16.2E 196.24 TOTALS $212.50 $16.26 $196.24 FICA Social Security FICA Medicare Federal Tax Withheld Withheld Employer Owed Withheld Employer Owed Advanced EIC Payments ht,-_ 5.00 $13.i8 $13.18 $3.08 $3.08 $.00 TOTAL TAX LIABILITY $32.52 AGENDA ECONOMIC DEVELOPMENT AUTHORITY MONDAY JUNE 8, 1998 6:00 P.M. 1. Call to Order and Roll Call 2. Consideration of Minutes of Tuesday, May 26, 1998 3. Industrial Incentives - Tax Increment Financing Policy 4. Teknapack proposal - Fritz Johnson 5. Adjourn CITY OF LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY MINUTES DATE: May 26, 1998 MEMBERS PRESENT: K. Sullivan, C. Lydell, J. Bergeson, A. Neal, C. Dahl MEMBERS ABSENT: None OTHERS PRESENT: B. Wessel, R. Batty, M. Divine, J. Shannon, D. Pecchia CONSIDERATION OF MINUTES EDA Member Bergeson moved to approve the minutes of March 9, 1998. EDA Member Neal seconded the motion. Motion passed unanimously. CONSIDERATION OF RESOLUTION NO. 98-01 PROVIDING FOR THE ISSUANCE AND SALE OF $5,350,000 LEASE REVENUE BONDS Mr. Wessel explained to the board that the 20 -year Lease Revenue Bonds were to assist in the financing of the construction of the public facilities complex. Revenues from the lease of the Early Childhood Center to the school district at $1.2 million for 10 years will be used to pay that portion of the bond. Mr. Batty explained these bonds were not general obligation bonds of either the EDA or the city, but "conduit financing" at no risk to the EDA. EDA President Sullivan asked if the bond takes into account the interest on the $1.2 million for the early childhood center. Mr. Batty responded it did, but the city's lease payments are what pays the bonds and that the school district has no obligation regarding the bonds. They do have a contractual agreement with the lease. EDA Member Neal moved to approve Resolution No. 98 -01. EDA Member Bergeson seconded the motion. Motion passed unanimously. CONSIDERATION OF SUBORDINATION AGREEMENT TO THE CONTRACT FOR PRIVATE DEVELOPMENT BETWEEN LINO LAKES EDA AND NOL -TEC LLC Mr. Batty explained that this agreement was requested by the bank for the refinancing of Nol -Tec to expand. This is a typical request and the EDA is generally willing to accommodate to a degree. The assessment agreement will not be subordinated, and the city can relevy unpaid special assessments in the case of default. The principal risk in a subordination agreement is during construction. Since the TIF is a pay -as- you -go on the expansion, so the EDA loses nothing if the expansion is not built. EDA Member Bergeson moved to approve the subordination agreement. EDA member Lyden seconded the motion. Motion passed unanimously. CONSIDERATION OF EDA MEETING ON JUNE 8 Mr. Wessel suggested an EDA meeting at 6 p.m. on Monday, June 8 to review the city's tax increment financing policies. Mr. Batty will be here to answer questions. Board members agreed to the meeting. ADJOURNMENT EDA Member Neal moved to adjourn. EDA Member Dahl seconded the motion. Meeting adjourned at 6:16 p.m. AGENDA ITEM 3 STAFF ORIGINATOR: Brian Wessel DATE: TOPIC: 6/8/98 Industrial Incentives: Tax Increment Financing Policy BACKGROUND: Since 1995, when the Economic Development Tax Increment Financing District 1 -7 (Apollo Business Park) and 3 -1 (Clearwater Creek) were created, the city experienced a boom in quality light industrial development. Six new industries, with a total market value of $6.8 million, have moved into the Apollo Business Park. Three industries, totaling $10 million, have built in Clearwater Creek. For the first two years of the 10 -year TIF Districts, the city was subsidizing land and assessments to qualified companies on a combination of "upfront" and "pay - as- you -go" basis. This generally provided a company moving into the city equity in the range of 16% of the total project cost. As the districts have aged and diminished in capacity, the city is no longer able to provide a subsidy in the range of 16 %. This limits the city's ability to attract new business to the city while competing with neighboring cities that are offering land in fully improved business parks, strong TIF incentives and good access to the freeway systems. Other factors also have produced a slow down in industrial development this year in Lino Lakes: • The remaining land in the Apollo Business Park abuts the Lino Lakes Correctional Facility, which has been perceived negatively by some prospects. • Much of the remaining land in Clearwater Creek will not be accessible until the new Otter Lake Road alignment is complete. • The combination of low interest rates and low inflation brought an industrial building boom in 1995 that is now slowing. The opportunistic phase of the market cycle may be over. As the "Industrial Park TIF Status" chart shows, the new businesses that have been built since 1995 will be on the tax rolls between 1998 and 2004. However, because of the slowdown of new industrial construction over the past year, the city may not see as steady a return from industrial development coming onto the tax rolls after 2004. The opportunity is available in the Apollo Business Park and potentially in Clearwater Creek to recreate new TIF districts to have the capacity to provide land and assessments to qualified businesses looking to locate in Lino Lakes. Parcels can be removed from the existing TIF District and a new 10 -year district can be established. The Lino Lakes EDA should consider the fundamental purpose of TIF and whether it wishes to continue to use TIF to attract new business to Lino Lakes. Staff recommends that the EDA consider continuing the standard policy for use of TIF, allowing new districts to be created to provide competitive subsidies to qualified businesses. OPTIONS: 1. Reestablish the TIF Proposal Policy by allowing the creation of new districts, when appropriate, within Apollo Business Park and Clearwater Creek Development Center 2. Return to staff for further consideration RECOMMENDATION: Option 1 MEMORANDUM TO: File FROM: Brian Wessel DATE: October 13, 1995 SUBJECT: TIF PROPOSAL POLICY - ECONOMIC DEVELOPMENT The following is standard policy for use of tax increment financing in Lino Lakes: 1. The prospect must qualify according to the Economic Development selection criteria. 2. A TIF commitment will be made to a project for the following qualified site improvement expenses: a. Special assessments b. Land write down c. Administrative fees 3. A land write down commitment will be based on a minimum of 10,000 square feet of building per one acre of land. 4. Each project will be self sufficient within the allowable TIF capacity. 5. Payback will be within five years of the year the company makes its first tax payment. 6. TIF commitments are not to exceed 20% of the total project cost. 7. Fifty percent of a TIF commitment to a company will be upfront at closing and 50 percent will be on a pay -as- you -go basis. IIOZ 0I OZ INDUSTRIAL PROJECTS TIF STATUS 600Z 800Z LOOZ 900Z s00z 1 1 1 1700Z 1 1 1 1 1 1 1 1 1 1 £ooz z00z 1 1 I 00 000Z 6661 8661 U 'o O O 0 s 0 [-Ixx U C▪ . ' bL 0\ H H H H (-6 Q Q O z Pe z H H U a Oh O O O■ O o,a' 0\ 00 0\o Economic Development Land Use Criteria Worksheet Total Points: Product/Service (Maximum 3 points each) Environmental quality Hazardous waste generation New Products /Services OCI E0 0 Design Standards (Maximum 3 points each) Functional planning Structure/Materials Environmental sensitivity Ties to Lino Lakes/North Metro Partnership /working relationship Environmental Ethic Intent to be community participant 71, E-4 Financial (Maximum 5 points each) Past 3 -year sales Financial Statement 0 Employment (Maximum 5 points each) Number of Employees 0 E4 Land Utilization (Maximum 4 points each) Size of Building Efficiency of Site Utilization Expansion Potential Tax Revenue Generation Sensitivity to Environment 0 CLEARWATER CREEK DEVELOPMENT CENTER GENERAL BUSINESS 1 LIGHT INDUSTRIAL NTERSTATE HIGHWAY 35E GENERAL BUSINESS MAIN ST. (C.S.A.H. 14) FRONTAGE ROAD GENERAL BUSINESS WATER TANK • PHELPS ROAD 0 0 0 Z 0 • 4' LAKE ROAD 0 LIGHT INDUSTRIAL ANOKA COUNTY LIGHT INDUSTRIAL ---• N CEDAR STREET COUNTY ROAD 54 WASHINGTON -COUNTY AGENDA ITEM 4 STAFF ORIGINATOR: Brian Wessel DATE: 6/8/98 TOPIC: Consideration of a proposal from Teknapack, Inc., Apollo Business Center BACKGROUND: In 1995 the City of Lino Lakes provided TIF to Blue Heron Development, the first speculative office /manufacturing facility in the Apollo Business Park. This was done as part of the economic development plan to provide incubator space to small business. As these businesses grow and need their own facilities, the hope is they will stay and build in Lino Lakes. These small entrepreneurs are the backbone to long term economic stability and growth. Fritz Johnson of Teknapack, Inc. is an excellent example of the entrepreneurial spirit the city hoped to encourage through the incubator program. A Lino Lakes resident, he started his company in 1995 and moved into Blue Heron. His company manufactures "eco- compatible" specialty packing materials. He and his neighbor in the Blue Heron building, Dana Madsen of NATRA, an industrial electronics manufacturer, are interested in building a facility that provides them with the space they need and offers leasable space to other small manufacturers. Their desire is to stay in Lino Lakes, As part of the economic development plan to support small business growth in the city, staff recommends that Teknapack be given consideration for TIF based on the creation of a new district to provide greater capacity to assist with the cost of land and assessments OPTIONS: 1. Direct staff and bond attorney to begin the process for providing assistance to Teknapack based on the creation of a new district 2. Return to staff for further consideration RECOMMENDATION: Option 1 AGENDA ITEM 3A STAFF ORIGINATOR: Mary M. Vaske DATE: June 2, 1998 TOPIC: Resolution 98-79 amending Resolution 97 -140 and 97 -141 In October 1997, the City Council adopted Resolution 97 -140 and 97 -141 transferring funds from TIF 1 -1 and 1 -2 to the Town Center Fund for infrastucture. In December, 1997, the Town Center Fund was divided into three funds: Village, Civic Complex, and Infrastructure. The two 1997 resolutions stated the transfer to Fund 431. The Infrastructure Fund was established as Fund 433. The amendment is to change the fund number that the transfer was made to. 1. Approve Resolution 98-79 as presented. 2. Disapprove the resolution. Option 1 - Council member introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -79 RESOLUTION AMENDING RESOLUTIONS 97 -140 AND 97 -141 TO REFLECT THE MODIFIED FUND NUMBER WHEREAS, Resolution 97 -140 and 97 -141 were adopted in October, 1997, and WHEREAS, the transfer was approved to The Town Center Fund #431, and WHEREAS, the Town Center Fund was divided into three funds in December, 1997, and WHEREAS, the new Infrastructure Fund became #433. NOW THEREFORE BE IT RESOLVED, that the City Council of Lino Lakes amends Resolution 97 -140 and 97 -141 to state the transfer is to Fund 433 - Infrastructure instead of Fund 431 - Town Center Adopted by the City Council of Lino Lakes this 8th day of June, 1998. Kimberly A. Sullivan - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: Council member move its adoption: Bergeson introduced the following resolution and CITY OF LINO LAKES RESOLUTION NO. 97 -140 RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 1 -1 TO THE TOWN CENTER FUND FOR CITY INFRASTRUCTURE COSTS THEN CLOSING T.I.F. DISTRICT 1 -1 FUND EFFECTIVE DECEMBER 31, 1997 WHEREAS, T.I.F. District 1 -1 should be closed, and WHEREAS, there is a balance in the account, and WHEREAS, the Town Center project is within Development District 1, and WHEREAS, increment collected in this district can be used for eligible expenses within the development district. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized and the fund be closed effective December 31, 1997 Town Center Fund (431) T.I.F. 1 -1 (09/30/97) (407) T.I.F. 1 -1 (Estimated 2nd half taxes) T.I.F. 1 -1 (Estimated interest earnings) Increase $600,155 Decrease ($474,155) ($120,000) ($ 6,000) Adopted by the City Council of Lino Lakes this 13th day of October, 1997. Marilyn G. Anderson, Clerk Treasurer o n Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Landers. The following voted against same: None, Council Member Lyden was absent. Where upon said resolution was declared duly passed and adopted: Council member Bergeson introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97 -141 RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 1 -2 TO THE TOWN CENTER FUND FOR CITY INFRASTRUCTURE COSTS THEN CLOSING T.I.F. DISTRICT 1 -2 FUND EFFECTIVE DECEMBER 31, 1997 WHEREAS, T.I.F. District 1 -2 should be closed, and WHEREAS, there is a balance in the account, and WHEREAS, the Town Center project is within Development District 1, and WHEREAS, increment collected in this district can be used for eligible expenses within the development district. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized and the fund be closed effective December 31, 1997 Town Center Fund (431) T.I.F. 1 -2 (09/30/97) (407) T.I.F. 1 -2 (Estimated 2nd half taxes) T.I.F. 1 -2 (Estimated interest earnings) Increase $255,351 Decrease ($172,351) ($ 80,000) ($ 3,000) Adopted by the City Council of Lino Lakes this 13th day of October, 1997. 6., Marilyn G. Atihderson, Clerk Treasurer Jo hh Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member Kuetheraand upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Landers. The following voted against same: None, Council Member Lyden was absent. Where upon said resolution was declared duly passed and adopted: AGENDA ITEM 3B STAFF ORIGINATOR: Mary M. Vaske DATE: June 2, 1998 TOPIC: Resolution approving annual transfers for assessments on Rice Industries. Per the T.I.F. agreement with Rice Industries, assessments owing on the property were to be paid with increments over the life of the district. The T.I.F. attorney has suggested an assessment schedule based on the approximate term of the district with 10% interest charged per year These annual transfers for assessments have been previously approved for all other T.I.F. projects with the same assessment agreement. The total assessment owing is $51,260.05. Approve Resolution 98-80 to allow for annual transfers for assessments from increment received. Send back to staff to determine alternative assessment payments. Option 1 - Council member introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-80 RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1 -7 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR RICE INDUSTRIES WHEREAS, T.I.F. assistance was given to Rice Industries for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 8th day of June, 1998. Kimberly A. Sullivan - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: Council member introduced the following resolution and move its adoption: City of Lino Lakes Assessment Schedule Rice Industries Estimated End Date 2001 Principal 10,999 Interest rate 10% Number of Years 4 Area & Unit Principal Principal Interest Total Remaining 1998 2,750 1999 2,750 2000 2,750 2001 2,750 Total Principal Interest rate Number of Years 1,100 3,850 825 3,575 550 3,300 275 3,025 10,999 2,750 35,030 10% 4 13,749 8,249 5,499 2,750 (0) Principal Bond Fund Principal Interest Total Remaining 1998 8,758 3,503 12,261 26,273 1999 8,758 2,627 11,385 17,515 2000 8,758 1,752 10,509 8,758 2001 8,758 876 9,633 0 Total Principal Interest rate Number of Years 35,030 8,758 5,231 10% 4 43,788 Principal Surface Water Principal Interest Total Remaining Total 1998 1,308 523 1,831 3,923 1999 1,308 392 1,700 2,616 2000 1,308 262 1,569 1,308 2001 1,308 131 1,439 0 5,231 1996 12,815 1997 12,815 1998 12,815 1999 12,815 1,308 5,126 3,845 2,563 1,282 6,539 17,941 38,445 16,660 25,630 15,378 12,815 14,097 (0) 51,260 12,815 64,075 AGENDA ITEM 3C STAFF ORIGINATOR: Mary M. Vaske DATE: June 2, 1998 TOPIC: Agreement with Springsted, Inc. for Arbitrage Monitoring With the issuance of the three bonds, the City has exceeded the requirements for arbitrage reporting. The limit is $5,000,000. In order for the City to be able to issue future municipal debt, the City is now committed to provide ongoing arbitrage reporting. The City entered into an agreement with Springsted in 1996 for arbitrage monitoring. This motion is for approval of Addendum B. The fee to Springsted is $400 annually or $850 for monitoring at the close of every fifth bond year Because of the complex rules and regulations, many cities have contracted with Springsted for this service. fs 1. Approve and the sign the attached addendums to the 1996 agreements for the G.O. Improvement Bonds 1998A and 1998B and the Lease Revenue Bond 1998A. 2. Send back,o staff for further review. Option 1. ADDENDUM B OF AGREEMENT BETWEEN City of Lino Lakes, Minnesota AND Springsted Incorporated Effective as of , 199_ ARBITRAGE AND REBATE MONITORING SERVICES Tax - Exempt Obligation(s) $4,310,000 General Obligation Improvement Bonds, Series 1998A $2,000,000 General Obligation Improvement Bonds, Series 1998B Determination Designation (check applicable designation) Annually Fifth Year For each Client Tax - Exempt Obligation listed above, the Advisor shall, based on information supplied by Client, make all rebate calculations (to include for purposes of this document, yield reduction calculations) required by Section 148 of the Code and related U.S. Treasury regulations. In carrying out its duties, the Advisor shall periodically, as designated herein: A. Determine the yield on the Tax - Exempt Obligation; B. Determine if spending exceptions have been met; C. Determine the amount required to be rebated; D. Notify Client and /or its designee of the rebate amount; E. Prepare for submission by Client a determination statement with respect to the rebate amount for filing with the Internal Revenue Service at the appropriate intervals throughout the term of the Tax - Exempt Obligations; II. Client agrees to provide the Advisor with accurate information concerning cash and investment activity within all funds which are subject to rebate. The information to be provided shall include: A. deposits and withdrawals of proceeds or money from other sources; B. payments of principal and interest on the Tax - Exempt Obligations; and C. all investment activity including: 1. date of purchase or acquisition; 2. purchase price of investments including any accrued interest; 3. the face amount and maturity date; 4. the stated rate of interest; 5. the interest payment dates; 6. the date of sale, transfer, or other disposition; 7. the sale or disposition price; and 8. the accrued interest due on the date of sale or disposition; or any other information necessary for the Advisor to make the calculations required by this Addendum. The information will be provided in a timely manner and in such detail as the Advisor may request. Client agrees to provide the information separately for each Tax - Exempt Obligation. III. For services specified in I. above, the Advisor shall be compensated in the amount of $1,300 per determination for each Tax - Exempt Obligation covered by this Addendum when such determinations are made annually at the close of each bond year, or $2,750 per determination for each Tax - Exempt Obligation covered by this Addendum when such determinations are made at the close of every fifth bond year. At such time as a spending exception has been met or the original proceeds and investment earnings thereon are completely expended, the Advisor will notify the Client if compliance with the arbitrage and rebate provisions can be accomplished through monitoring of remaining funds which are subject to rebate. In the event such recommendation is made and it is accepted by the Client, Springsted will perform monitoring activities on an hourly basis at its then standard hourly rates for a fee not to exceed $400 for annual monitoring or $850 for monitoring at the close of every fifth bond year. If, for any determination period, monitoring reveals a need to perform rebate calculations, any charge for monitoring for that determination period will apply toward the applicable fee for rebate and arbitrage services. If separate information for each Tax - Exempt Obligation is not provided, if Advisor is required to perform allocations of investments among funds, or if the Advisor is required to perform other duties in fulfillment of this Addendum, additional compensation charged at hourly rates then in effect for officers will be payable to Advisor by Client. This Addendum shall continue for the term of each Tax - Exempt Obligation or until such time as either Client or Advisor terminates it by not less than 30 days written notice to the other party. Advisor shall be relieved of all liability with respect to its obligations hereunder if any information required to be submitted to Advisor hereunder is not timely submitted to Advisor. In the event at Client's request Advisor performs services described in this Addendum reasonably understood by Advisor to be performed pursuant to the Addendum after signing by Advisor, but before signing by Client, such services shall be subject to the provisions of the Addendum as if the Addendum had been signed by both parties. Signed as of , 19_, the effective date of the Addendum. FOR CLIENT SPRINGSTED Incorporated Title Gerard B. Shannon, Vice President Client Representative B -2 ADDENDUM B OF AGREEMENT BETWEEN the City of Lino Lakes, Minnesota AND Springsted Incorporated Effective as of , 199_ ARBITRAGE AND REBATE MONITORING SERVICES Tax - Exempt Obligation(s) $5,350,000 Lease Revenue Bonds, Series 1998A Determination Designation (check applicable designation) Annually Fifth Year For each Client Tax - Exempt Obligation listed above, the Advisor shall, based on information supplied by Client, make all rebate calculations (to include for purposes of this document, yield reduction calculations) required by Section 148 of the Code and related U.S. Treasury regulations. In carrying out its duties, the Advisor shall periodically, as designated herein: A. Determine the yield on the Tax - Exempt Obligation; B. Determine if spending exceptions have been met; C. Determine the amount required to be rebated; D. Notify Client and /or its designee of the rebate amount; E. Prepare for submission by Client a determination statement with respect to the rebate amount for filing with the Internal Revenue Service at the appropriate intervals throughout the term of the Tax - Exempt Obligations; II. Client agrees to provide the Advisor with accurate information concerning cash and investment activity within all funds which are subject to rebate. The information to be provided shall include: A. deposits and withdrawals of proceeds or money from other sources; B. payments of principal and interest on the Tax - Exempt Obligations; and C. all investment activity including: 1. date of purchase or acquisition; 2. purchase price of investments including any accrued interest; 3. the face amount and maturity date; 4. the stated rate of interest; 5. the interest payment dates; 6. the date of sale, transfer, or other disposition; 7. the sale or disposition price; and 8. the accrued interest due on the date of sale or disposition; or any other information necessary for the Advisor to make the calculations required by this Addendum. The information will be provided in a timely manner and in such detail as the Advisor may request. Client agrees to provide the information separately for each Tax - Exempt Obligation. III. For services specified in I. above, the Advisor shall be compensated in the amount of $1,300 per determination for each Tax - Exempt Obligation covered by this Addendum when such determinations are made annually at the close of each bond year, or $2,750 per determination for each Tax - Exempt Obligation covered by this Addendum when such determinations are made at the close of every fifth bond year. At such time as a spending exception has been met or the original proceeds and investment earnings thereon are completely expended, the Advisor will notify the Client if compliance with the arbitrage and rebate provisions can be accomplished through monitoring of remaining funds which are subject to rebate. In the event such recommendation is made and it is accepted by the Client, Springsted will perform monitoring activities on an hourly basis at its then standard hourly rates for a fee not to exceed $400 for annual monitoring or $850 for monitoring at the close of every fifth bond year. If, for any determination period, monitoring reveals a need to perform rebate calculations, any charge for monitoring for that determination period will apply toward the applicable fee for rebate and arbitrage services. If separate information for each Tax - Exempt Obligation is not provided, if Advisor is required to perform allocations of investments among funds, or if the Advisor is required to perform other duties in fulfillment of this Addendum, additional compensation charged at hourly rates then in effect for officers will be payable to Advisor by Client. This Addendum shall continue for the term of each Tax - Exempt Obligation or until such time as either Client or Advisor terminates it by not less than 30 days written notice to the other party. Advisor shall be relieved of all liability with respect to its obligations hereunder if any information required to be submitted to Advisor hereunder is not timely submitted to Advisor. In the event at Client's request Advisor performs services described in this Addendum reasonably understood by Advisor to be performed pursuant to the Addendum after signing by Advisor, but before signing by Client, such services shall be subject to the provisions of the Addendum as if the Addendum had been signed by both parties. Signed as of , 19 , the effective date of the Addendum. FOR CLIENT SPRINGSTED Incorporated Title Gerard B. Shannon, Vice President Client Representative AGENDA ITEM 3D STAFF ORIGINATOR: Mary M. Vaske DATE: June 2, 1998 TOPIC: Agreement with Springsted, Inc. for Continuing Disclosure and Rebate Requirements The Securities and Exchange Commission has created regulations for disclosure of pertinent information relating to the issuance of municipal debt. Upon the sale of the bonds in 1998, the City will be committing to actions throughout the life of the bonds. The commitment is that the City will continue to provide ongoing disclosure regarding the issues and that the City will comply with the arbitrage regulations. The City signed the original agreement with Springsted in 1996 for continuing disclosure services. This is for approval of Addendum A to the 1996 Agreement. Because of the complex rules and regulations, many cities have contracted with Springsted for this service. 1. Approve and the sign the attached addendums to the 1996 agreements for the G.O. Improvement Bonds 1998A and 1998B and the Lease Revenue Bond 1998A. 2. Send back to staff for further review. Option 1. ADDENDUM A OF AGREEMENT BETWEEN the City of Lino Lakes, Minnesota AND Springsted Incorporated Effective as of , 199 CONTINUING DISCLOSURE SERVICES $5,350,000 Lease Revenue Bonds, Series 1998A Client has or will execute a Continuing Disclosure Undertaking in accordance with SEC Rule 15c2- 12(b)(5), or any successor Rules, in connection with the issuance of each Client debt obligation listed above in which Client has agreed to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events. Capitalized terms not defined in this Addendum or the Agreement shall have the same meaning ascribed to them in SEC Rule 15c2- 12(b)(5). Client wishes to retain the services of the Advisor to assist with the obligations set forth in the Continuing Disclosure Undertaking and Advisor wishes to provide such services as set forth below. A. Compile an Annual Report according to the Continuing Disclosure Undertaking (the "Undertaking ") executed by Client pursuant to SEC Rule 15c2- 12(b)(5) for the Debt Obligation(s) listed above for submission by Client to all Nationally Recognized Municipal Securities Information Repositories (NRMSIR), the State Information Depository (SID), if one is designated, and to the Municipal Securities Rulemaking Board (MSRB), if required, prior to the Annual Report Date as defined in the respective Undertaking for each Debt Obligation listed above. The Annual Report shall include: 1. An annual audited Financial Statement to be prepared by Client's accountants. 2. Updates of the operating and financial data included in the Official Statement, as outlined for continuing disclosure in the Undertaking incorporated in the Official Statement. B. Monitor through periodic requests for information relating to incidents of and assist in the disclosure of Significant Events listed in the Undertaking. These include: 1. Principal and interest payment delinquencies; 2. Non - payment related defaults; 3. Unscheduled draws on debt service reserves reflecting financial difficulties; 4. Unscheduled draws on credit enhancements reflecting financial difficulties; 5. Substitution of credit or liquidity providers, or their failure to perform; 6. Adverse tax opinions or events affecting the tax - exempt status of the security; 7. Modifications to rights of security holders; 8. Bond calls; 9. Defeasances; 10. Release, substitution, or sale of property securing repayment of the securities; 11. Rating changes. C. Assist Client in the dissemination of the Annual Report and any Significant Events that must be reported to the various repositories. D. Advisor will furnish a notification of compliance with the Continuing Disclosure requirements within 30 days after submission of the Annual Report. II. Client agrees to provide the Advisor with accurate information with respect to compiling the Annual Report in a timely manner and to fully disclose to Advisor any Significant Events as they occur. III. For its services, as specified in I. above, Advisor shall be compensated in the amount of $200 annually for each Debt Obligation covered by the Addendum. An Annual Report must be filed for each covered Debt Obligation outstanding. In a reporting period in which Client does not issue debt which produces an Official Statement that can be used as the Annual Report for a particular type of covered Debt Obligation outstanding (i.e., general obligation, revenue, utility, housing, etc.), an additional fee of $1,300 per type of debt will be charged for preparation of the Annual Report required to comply with the Continuing Disclosure Undertaking for that type of covered Debt Obligation. Client shall be responsible for county auditor certification fees, if required, and any legal fees incurred regarding compliance or interpretation of Significant Events or filing of the Annual Report. This Addendum shall continue for the term of each Debt Obligation or until such time as either Client or Advisor terminates it by not less than 30 days written notice to the other party. Advisor shall be relieved of all liability with respect to its obligations hereunder if any information required to be submitted to Advisor hereunder is not timely submitted to Advisor. In the event at Client's request Advisor performs services described in this Addendum reasonably understood by Advisor to be performed pursuant to the Addendum after signing by Advisor, but before signing by Client, such services shall be subject to the provisions of the Addendum as if the Addendum had been signed by both parties. Signed as of , 19_, the effective date of the Addendum. FOR CLIENT SPRINGSTED Incorporated Title Gerard B. Shannon, Vice President Client Representative ADDENDUM A OF AGREEMENT BETWEEN City of Lino Lakes, Minnesota AND Springsted Incorporated Effective as of , 199_ CONTINUING DISCLOSURE SERVICES $4,310,000 General Obligation Improvement Bonds, Series 1998A $2,000,000 General Obligation Improvement Bonds, Series 1998B Client has or will execute a Continuing Disclosure Undertaking in accordance with SEC Rule 15c2- 12(b)(5), or any successor Rules, in connection with the issuance of each Client debt obligation listed above in which Client has agreed to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events. Capitalized terms not defined in this Addendum or the Agreement shall have the same meaning ascribed to them in SEC Rule 15c2- 12(b)(5). Client wishes to retain the services of the Advisor to assist with the obligations set forth in the Continuing Disclosure Undertaking and Advisor wishes to provide such services as set forth below. A. Compile an Annual Report according to the Continuing Disclosure Undertaking (the "Undertaking ") executed by Client pursuant to SEC Rule 15c2- 12(b)(5) for the Debt Obligation(s) listed above for submission by Client to all Nationally Recognized Municipal Securities Information Repositories (NRMSIR), the State Information Depository (SID), if one is designated, and to the Municipal Securities Rulemaking Board (MSRB), if required, prior to the Annual Report Date as defined in the respective Undertaking for each Debt Obligation listed above. The Annual Report shall include: 1. An annual audited Financial Statement to be prepared by Client's accountants. 2. Updates of the operating and financial data included in the Official Statement, as outlined for continuing disclosure in the Undertaking incorporated in the Official Statement. B. Monitor through periodic requests for information relating to incidents of and assist in the disclosure of Significant Events listed in the Undertaking. These include: 1. Principal and interest payment delinquencies; 2. Non - payment related defaults; 3. Unscheduled draws on debt service reserves reflecting financial difficulties; 4. Unscheduled draws on credit enhancements reflecting financial difficulties; 5. Substitution of credit or liquidity providers, or their failure to perform; 6. Adverse tax opinions or events affecting the tax- exempt status of the security; 7. Modifications to rights of security holders; 8. Bond calls; 9. Defeasances; 10. Release, substitution, or sale of property securing repayment of the securities; 11. Rating changes. C. Assist Client in the dissemination of the Annual Report and any Significant Events that must be reported to the various repositories. D. Advisor will furnish a notification of compliance with the Continuing Disclosure requirements within 30 days after submission of the Annual Report. II. Client agrees to provide the Advisor with accurate information with respect to compiling the Annual Report in a timely manner and to fully disclose to Advisor any Significant Events as they occur. III. For its services, as specified in I. above, Advisor shall be compensated in the amount of $200 annually for each Debt Obligation covered by the Addendum. An Annual Report must be filed for each covered Debt Obligation outstanding. In a reporting period in which Client does not issue debt which produces an Official Statement that can be used as the Annual Report for a particular type of covered Debt Obligation outstanding (i.e., general obligation, revenue, utility, housing, etc.), an additional fee of $1,300 per type of debt will be charged for preparation of the Annual Report required to comply with the Continuing Disclosure Undertaking for that type of covered Debt Obligation. Client shall be responsible for county auditor certification fees, if required, and any legal fees incurred regarding compliance or interpretation of Significant Events or filing of the Annual Report. This Addendum shall continue for the term of each Debt Obligation or until such time as either Client or Advisor terminates it by not less than 30 days written notice to the other party. Advisor shall be relieved of all liability with respect to its obligations hereunder if any information required to be submitted to Advisor hereunder is not timely submitted to Advisor. In the event at Client's request Advisor performs services described in this Addendum reasonably understood by Advisor to be performed pursuant to the Addendum after signing by Advisor, but before signing by Client, such services shall be subject to the provisions of the Addendum as if the Addendum had been signed by both parties. Signed as of , 19 , the effective date of the Addendum. FOR CLIENT SPRINGSTED Incorporated Title Gerard B. Shannon, Vice President Client Representative AGENDA ITEM 4 A STAFF ORIGINATOR: Mary Kay Wyland DATE: 6/3/98 TOPIC: Final Plat - Behm's Century Farms 4th Addition and Allocation of 10.46 acres of net Interim MUSA Reserve (4 /5th Vote on MUSA) BACKGROUND: The preliminary plat for Behm's Century Farms 4th Addition was approved by the City Council in July of 1997. At that time the City also received approval from the Metropolitan Council to allow the use of our Interim MUSA Reserve on Behm's 3rd, 4th, 5th and 6th additions. The Council had authorized the MUSA expansion into this area in February of 1997. The net acreage required for this Final Plat is 10.46 acres leaving a balance of 72.31 acres of Interim MUSA Reserve. This addition to Behm's Century Farms includes three cul de sacs, one off Lilac Street and two off a "to be constructed" roadway formerly known as Laurie. The property has been graded, permits received from the RCWD, a development agreement and financial guarantees posted, and the title work reviewed and approved by the City Attorney. Utilities are being extended down Lilac Street to serve the new development which will consist of 28 single family Tots. Staff would recommend approval of this Final Plat and the allocation of 10.46 net acres of Interim MUSA Reserve. OPTIONS: 1. Approve Final Plat 2. Approve allocation of 10.46 acres of Interim MUSA Reserve 3. Return to staff for further consideration RECOMMENDATION: Option 1 and 2 tt4 ;1Acy,,t11 0) (A -A 0 > f- . > (f) oz m 0 - - . 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General Location anaasald vsnw away 051. 10 uoileoolly sa��� ouf po /ii3 AGENDA ITEM 4B STAFF ORIGINATOR: Brian Wessel DATE: 618/198 TOPIC: Consideration of Resolution No. 98 -81 authorizing the issuance and sale of $3 million Industrial Development Revenue Bonds, Series 1998 (Molin Concrete Products project) BACKGROUND: As you recall, the city council held a public hearing on April 27, 1998 for the consideration of a proposal to issue $3.4 million industrial revenue bonds for the construction and equipping of an approximately 16,000 square foot building and construction of an additional 1,600 square foot building for Molin Concrete. The actual issuance and sale of the bonds was delayed while Molin reapplied for tax exempt bonds. Molin was successful in obtaining $3 million tax exempt bonds in this round of applications. This resolution authorizes the issuance and sale of $3 million industrial revenue bonds. The bonds will not constitute a charge, lien or encumbrance upon any property of the city except the project, and will not be a charge against the city's credit or taxing powers. OPTIONS: 1. Approve Resolution No. 98 -81 authorizing issuance of the bonds 2. Return to staff for further consideration RECOMMENDATION: Option 1 RESOLUTION NO. 98 -81 RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF $3,000,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS (MOLIN CONCRETE PRODUCTS COMPANY PROJECT) SERIES 1998 BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota (the "Issuer "), as follows: 1. The Issuer has received a proposal from Molin Concrete Products, a Minnesota corporation (the "Company ") that the Issuer undertake to finance a certain Project as herein described, pursuant to Minnesota Statutes, Sections 469.152 through 469.165 (the "Act "), through issuance by the Issuer of its $3,000,000 Industrial Development Revenue Bonds (Molin Concrete Products Company Project) Series 1998 (the "Bonds "). 2. It is proposed that, pursuant to a Loan Agreement dated as of June 1, 1998, between the Issuer and the Company (the "Loan Agreement "), the Issuer loan the proceeds of the Bonds to the Company to finance a portion of the costs of the construction and equipping of an approximately 16,000 square foot building and an approximately 1600 square foot building at the Company's existing manufacturing facility at 415 Lilac Street, Lino Lakes, Minnesota the "Project "). The basic payments to be made by the Company under the Loan Agreement are fixed so as to produce revenue sufficient to pay the principal of, premium, if any, and interest on the Bonds when due. It is further proposed that the Issuer assign its rights to the basic payments and certain other rights under the Loan Agreement to Norwest Bank Minnesota, National Association in Minneapolis, Minnesota (the "Trustee ") as security for payment of the Bonds under an Indenture of Trust dated as of June 1, 1998 (the "Indenture "). Payment of the Bonds is initially secured by an irrevocable Letter of Credit to be issued by Norwest Bank Minnesota, National Association in favor of the Trustee in an amount equal to the principal amount of the Bonds plus certain additional interest and premium, if any, thereon. The Bonds are intended to be privately placed with accredited investors by Norwest Bank Minnesota, National Association (the "Placement Agent "), pursuant to a Placement Memorandum (the "Memorandum ") and in accordance with a Bond Placement Agreement among the Issuer, the Company and the Placement Agent (the "Placement Agreement "). 3. Forms of the following documents have been presented to the Issuer and are proposed to be executed by the Issuer in connection with issuance of the Bonds: (a) The Loan Agreement (b) The Indenture (c) The Placement Agreement 921019.2 2 Extract of Minutes of Meeting of the City Council of the City of Lino Lakes, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Lino Lakes, Minnesota was duly held at the City Hall in Lino Lakes on Monday, the 8th day of June, 1998, at o'clock P.M. The following councilmembers were present: and the following were absent: Councilmember introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF $3,000,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS (MOLIN CONCRETE PRODUCTS PROJECT) SERIES 1998 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 921019.2 The use of the Memorandum is hereby authorized, but the Issuer has not participated in the preparation of or reviewed, and will not participate in the preparation of or review, the Memorandum and has not made and will not make any independent investigation of the facts and statements provided therein; accordingly, the Issuer assumes no responsibility with respect thereto, including without limitation as to matters relating to the accuracy, completeness or sufficiency of the Memorandum. 4. It is hereby found, determined and declared that: (a) it is desirable that the Bonds be issued by the Issuer upon the terms set forth in the Indenture; (b) under the provisions of Minnesota Statutes, Section 469.162, and as provided in the Loan Agreement and Indenture, the Bonds shall be and constitute only a special and limited revenue obligation of the Issuer, payable solely from the revenues pledged to the payment thereof pursuant to the Agreement and the Indenture; the Bonds shall never constitute an indebtedness, a moral or general obligation or a loan of the credit of the Issuer or a charge, lien or encumbrance, legal or equitable, against the Issuer's property, general credit or taxing powers; and no holder of any Bonds shall ever have the right to compel any exercise by the Issuer of its taxing powers to pay any of the Bonds or the interest or premium thereon, or to enforce payment thereof against any property of the Issuer except the interests of the Issuer in the Loan Agreement which have been assigned to the Trustee under the Indenture. 5. The Loan Agreement, Indenture and Placement Agreement are hereby authorized to be executed in the name and on behalf of the Issuer by the Mayor and City Clerk - Treasurer at such time, if any, as they in their discretion may deem appropriate. Any other documents and certificates necessary in connection with the issuance of the Bonds are similarly authorized to be executed and delivered by the appropriate Issuer officers. 6. The issuance of the Bonds in the form and upon the terms, including interest rate and maturity, set forth in the Indenture is hereby authorized. The offer of the Placement Agent to place the Bonds for sale with institutional "accredited investors" at par, is hereby accepted. 7. The officers of the Issuer are authorized to prepare and furnish to the Placement Agent certified copies of all proceedings and records of the Issuer relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the Bonds as such facts appear from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the Issuer as to the truth of all statements contained therein. 921019.2 3 8. The approval hereby given to the various documents referred to above includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the Issuer officials authorized herein to execute said documents prior to their execution; and said Issuer officials are hereby authorized to approve said changes on behalf of the Issuer. The execution of any instrument by the appropriate officer or officers of the Issuer herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. In the absence of the Mayor or City Clerk - Treasurer, any of the documents authorized by this resolution to be executed may be executed by the Acting Mayor or Acting City Clerk - Treasurer, respectively. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA, THIS 8th DAY OF JUNE, 1998. Mayor ATTEST: City Clerk - Treasurer 921019.2 4 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF LINO LAKES I, the undersigned, being the duly qualified and acting Clerk of the City of Lino Lakes, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of the City of Lino Lakes, Minnesota duly called and held on the date therein indicated, insofar as such minutes relate to the authorization of the issuance of the $3,000,000 Industrial Development Revenue Bonds (Molin Concrete Products Company Project) Series 1998. WITNESS my hand this day of June, 1998. City Clerk 921019.2 5 AGENDA ITEM NO 5A STAFF ORIGINATOR Pete Kluegel, Building Official DATE June 3, 1998 TOPIC BACKGROUND: Consideration of Emergency Ordinance No. 08 98 Providing for the Use of Motor Homes as Temporary Residences During Repair of Damaged to Dwelling Which Occurred on May 15, 1998 Attached you will find Emergency Ordinance No. 08 - 98. The Building Inspections Department has been contacted by a residents of Lino Lakes requesting to be allowed to occupy a motor home on their property while working to repair their storm damaged homes. These people are currently housed in motel rooms and want to repair their own homes. I am recommending that the homeowners be allowed to park a motor home on their property subject to specific criteria in the emergency ordinance. OPTIONS: 1. Adopt a motion approving Emergency Ordinance No 08 - 98. 2. Adopt a motion to return to staff for further information. RECOMMENDATION Option No. 1 Council Member introduced the following emergency ordinance and moved its adoption: CITY OF LINO LAKES ORDINANCE NO. 08 - 98 AN EMERGENCY ORDINANCE PROVIDING FOR THE PARKING OF A SELF - CONTAINED MOTOR HOME FOR USE AS A RESIDENCE ordain: The City Council of the City of Lino Lakes, Anoka County, Minnesota, does Legislative Findings of Fact The City of Lino Lakes, Minnesota, experienced a severe storm and tornado on Friday, May 15, 1998. As a result of the storms and the tornado, several homes were destroyed and the residents moved to other housing. Some owners of these destroyed homes now wish to rebuild their homes and desire to be living on -site during the rebuilding process. They have requested authorization to park and live in a motor home on their property. The City finds that living on the property during reconstruction is in the best interest of the homeowner because the homeowner will be able to protect his property by deterring theft or vandalism. In addition, the homeowner will be available at all times to the builder. Therefore, the City Council of the City of Lino Lakes, Anoka County, Minnesota, does thereby ordains: 1. A temporary emergency exists for those homeowners whose dwellings were destroyed by the storms and tornado of May 15, 1998. 2. The owner of any single family home declared destroyed by the American Red Cross shall be allowed to park and live in a motor for the period of time described in Section 3 of this emergency ordinance. 3. This emergency ordinance will expire on August 22, 1998. This ordinance shall take effect upon its passage by a majority of Council Members present on the June 8, 1998 City Council meeting and shall be in force and effect for 75 days following that date or until August 22, 1998. Passed by the Council of the City of Lino Lakes this 8th day of June, 1998. ORDINANCE NO. 08 - 98 Page -2- Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer Motion for the adoption of the foregoing ordinance was duly seconded by Council Member an upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: June 1, 1998 TOPIC: Resolution No. 98- -t, Accepting a Perpetual Easement for Drainage, Utility and Storm Water Ponding. - Ware Road Street Reconstruction Project INTRODUCTION: The City will require a perpetual easement over a new pond to be built in conjunction with the Ware Road Project. City Council action is required to accept the easement. BACKGROUND: The City Council has awarded the construction contract to SR Weidema for the Ware Road project. A pond to treat road runoff is required and can not be built within the existing City right of way. City staff has negotiated perpetual easement requirements for the pond. A copy of the easement document is attached to this report. FINANCING SUMMARY: The easement will be granted to the City $1.00. OPTIONS: 1. Retum to staff for further review. 2. Adopt Resolution Number 98 -3, accepting the perpetual easement for drainage, utility and storm water ponding from the trust of Raymond. J. Miller. RECOMMENDATION: Staff recommends that Resolution Number 98-4V be adopted. PARCEL 51 EASEMENT AGREEMENT THIS EASEMENT AGREEMENT IS MADE THIS 3",111 day of /vl/Js-iL , 1998, between MARVIN LaVALLE & HARLAN LaVALLE, Trustees of the Trust of RAYMOND J. MILLER, whose address is 330 Lirch Street, Lino Lakes, Minnesota, (hereinafter referred to as "GRANTOR ", whether one or more), and CITY OF LINO LAKES, Grantee, a municipal corporation organized under the laws of the State of Minnesota; having its principal office located at 1189 Main Street, Lino Lakes, Minnesota 55014 -2123 (hereinafter referred to as "CITY"). 1. Consideration and Description. In consideration of the sum of $1.00 and other good and valuable consideration, receipt of which is acknowledged, GRANTOR hereby grants, sells, and conveys to CITY, its successors and assigns, the following perpetual and temporary easements for the purpose of construction, operating, inspection, maintaining, repairing, and replacing street, storm sewer, drainage and utility facilities and improvements in and over lands controlled by the GRANTOR situated in the County of Anoka and described on Exhibit A attached hereto and made a part hereof. PERPETUAL EASEMENT Perpetual easement is described on Exhibit B and shown on Exhibit C and attached hereto and made a part hereof. TEMPORARY EASEMENT Temporary easement is described on Exhibit B and shown on Exhibit C and attached hereto and made a part hereof. The Easement Tract is located at 330 Birch Street, Lino Lakes, Minnesota 55014 and is legally described on Exhibit A. 2. Term of Temporary Easement. This easement shall take effect on March 30, 1998, and shall automatically expire on April 30, 1999 unless previously released in writing by the City. 3. Ingress, Egress, and Maintenance. The CITY, its employees, contractors, and representatives shall have the right of ingress and egress to and from the Easement Tract for such purposes. Such ingress and egress shall be limited to the easements and to existing public roads, in any, on the premises. Such ingress and egress shall also be limited to the period between the hours of 7:00 a.m. and 7:00 p.m. 4. Rights of City. Said easements shall also include: (a) the right to clear the surface of herbage and improvements; (b) the right to store equipment and materials from time to time within the easement. 5. Restoration. After the installation of the public improvements, the CITY, its employees, representative, or contractors shall remove all construction equipment used by them on the Easement Tract by or for the CITY, fill and level all ditches, ruts, and depressions caused by construction or removal operations, and remove all debris resulting therefrom. The CITY will restore the surface of the Easement Tract as near to its original condition as may be reasonably possible. In addition, the CITY will review changes in the street grades and make modifications to the Easement Tract grading to facilitate drainage. All grading modifications shall be approved by the GRANTOR, and made within a reasonable time after the installation of such public improvements or expiration of this easement. 6. Covenant of Ownership. GRANTOR covenants that they are a the owner of the Easement Tract and have the right, title, and capacity to grant the Easement granted herein. 7. Effect Upon Subsequent Parties. This Easement Agreement shall be binding upon and accrue to the benefit of the heirs, legal representatives, successors, and assigns of the parties hereto. THE TRUST OF RAYMOND J. MILLER Marvin . LaValle (Trustee) Harlan J. LaV le (Trustee) STATE OF MINNESOTA ) ) ss. COUNTY OF .Z On the:3DA . day of 1 1 , 1998, Marvin J. LaV Raymond J. Miller, appeared before me and he did say that he foregoing instrument and that he executed said instrument as STATE OF MINNESOTA ) ) ss. COUNTY OF On the-3'4i. day of ��.' , 1998, Harlan J. LaVal Raymond J. Miller, appeared before me and he did say that he-is th foregoing instrument and that he executed said instrument as his f ELIZABETH A. BERNIER NOTARY PUBLIC - MINNESOTA My Commission Expires Jan. 30, 2000 stee of the Trust of e per . q named in the ee act,' .. + deed. y Public Tr stee of , e Trust of person; amed in the act . d geed. ELIZABETH A. BERNIER NOTARY PUBLIC - MINNESOTA My Commission Expires Jan. 30, 2000 f NOTICE IS HEREBY GIVEN that the City of Lino Lakes, County of Anoka, State of Minnesota, has accepted on , 19 , the above described easement in this document. ry Public Dated: , 19_ CITY OF LINO LAKES (SEAL) By Clerk THIS INSTRUMENT WAS DRAFTED BY: City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 -2123 300 Patio Place East 5775 Wayzata Boulevard Minneapolis, MN 55416 -1228 612 - 595-5775 FAX 595-5774 1- 800 -753 -5775 EXHIBIT A PROPERTY DESCRIPTION (Anoka County PIN 30- 031 -22- 440002) (Anoka County Document No. 633799) All that part of Government Lot 6 in Section 30, Township 31, Range 22, Anoka County, Minnesota, which lies East of the road now constructed in the northerly and southerly direction through said property, and containing about thirty -four acres of land, EXCEPT therefrom the following described property: Commencing at a point on the north line of said Government Lot 6 which is 198 feet west of the northeast corner of said Lot; thence South parallel to the east line of said Lot, 660 feet; thence West and parallel to the north line of said Lot, 198 feet; thence North and parallel to the east line of said Lot, 660 feet; thence East along the north line of said Lot 6, 198 feet to the point of beginning, said exception containing three acres more or less. Subject to the rights of the public for Ware Road. Ware Road Project Parcel 51 II300 Park Place East 5775 Wayzata Boulevard Minneapolis, MN 55416 -1228 612 - 595 -5775 FAX 595 -5774 1- 800 -753 -5775 JXHIBIT B EASEMENT DESCRIPTION A perpetual easement for drainage, utility and storm water ponding purposes over, under and across the south 170.00 feet of the east 210.00 feet of Government Lot 6, Section 30, Township 31, Range 22, Anoka County, Minnesota. Together with a temporary easement for construction trailers, staging and stockpiling purposes over, under and across the east 133.00 feet of the south 315.00 feet of the north 375.00 feet of said Government Lot 6. Subject to the rights of the public for Ware Road and subject to Birch Street according to ANOKA COUNTY HIGHWAY RIGHT -OF -WAY PLAT NO. 11. Total perpetual easement area = 35,700 square feet + / -. Encumbered easement area = 5,610 square feet + / -. Unencumbered easement area = 30,090 square feet + / -. Total temporary easement area = 41,895 square feet + / -. Encumbered easement area = 10,395 square feet + / -. Unencumbered easement area = 31,500 square feet + / -. Said temporary easement expires April 30, 1999. Ware Road Project Parcel 51 NOTE: No boundary survey wodc was performed as to the precise location of this tra t. I hereby certify that thts survey, plan, or report was prepared by rue or under ay direct supervision and that 1 am a duly licensed land surveyor under the laws of the State of Minnesota. • • 1 • 1 1 L P. E.- £tt 13A1210 QV3HMO fflV zoo O T 170' -� 210' �i —OLZ S'69Z J ■ I t't J I t'tLZ„ out �' 1 £= t ZLZ �� 1 ELZ S. L I NE GOVERNMENT LOT 6 tfl t0 W Z N W P.E. = PERMANENT EASEMENT T.E. = TEMPORARY EASEMENT tel ID 6 w 1— 331 w N 0 z 1 1- r W O 0 NC Z 0 a o Z 03 m W — w = N 0 c0 EXHIBIT C N.T.S. Drawn By G.X.L. Dote: 3/17/98 IIIIILLOrr Schelen Ilayeron & Aeeoclatee. Inc. [aglaeers • Architects a Piaauera • Surveyors SOo Pelt PI..a Mart . GM r.rst. Iwt...r4 Y1a..aplta. MK 16414 -(22$ . 412.6464776 Drawing Title PARCEL 51 WARE ROAD PROJECT LINO LAKES. MINNESOTA Pro J. Nc 97041.1( Sheet I, 3 ANOKA COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 11 lr p N. LINE GOVERNMENT LOT 6 13381S HUN 9 FIELD ENTERANCE / / ' /,' W P.E. = PERMANENT EASEMENT T.E. = TEMPORARY EASEMENT J W U Q a 33 I ( . I I I II II T M Q 33 II— c) ZQ I I el II I al II II EXHIBIT C N.T.S. Drawn By G.X.L. Date: 3/17/98 Orr Schelen Mayeron & Associates. Inc. tattooers • lrchltects • Planners u surveyors ICO P.et 'Saes Past u 6M My.ata Seelay.r4 Wtas.ap1M. KM 664t4-122e . 412 4•54776 Drawing Title ProJ. No PARCEL 51 97041. WARE ROAD PROJECT Sheet N LINO LAKES. MINNESOTA I 4 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -Z RESOLUTION ACCEPTING A PERPETUAL EASEMENT FOR DRAINAGE, UTILITY AND STORMWATER PONDING FROM THE TRUST OF RAYMOND J. MILLER FOR THE WARE ROAD STREET RECONSTRUCTION PROJECT WHEREAS, the Perpetual Easement for drainage, utility and storm water ponding is required to allow for the completion of the Ware Road reconstruction project NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the Perpetual Easement for Drainage, Utility and Storm Water Ponding from the trust of Raymond. J. Miller. 2. To authorize payment for said easement in the amount of $1.00 Adopted by the Lino Lakes City Council this 8th day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6B STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: June 8, 1998 TOPIC: Resolution No. 98 - 83, Accept Bids and Award Construction Contract - West Shadow Lake Drive Culvert Replacement Project INTRODUCTION: Sealed bids were received and opened on Thursday, June 4, 1998, for the West Shadow Lake Drive Culvert Replacement Project. City Council action is required to award a construction contract to the lowest responsible bidder. BACKGROUND: Council approved the plans and specifications for this project on April 27, 1998. On June 4, 1998, five sealed bids were received and opened with the following results: Company Bid Amount Forest Lake Contracting, Inc. $28,297.00 CCS Contracting $32,154.50 S. R. Weidema $36,892.85 F. F Jedlicki $39,101.00 Ro -So Contracting $39,440.00 Engineer's estimate $34,062.50 The bids were tabulated and no errors were found. The five bids submitted represents a good bidding environment for this type of project and time of year The low bid by Forest Lake Contracting, Inc., is approximately 17% below the engineer's estimate. Staff has worked with Forest Lake Contracting, Inc. in the past and they are a capable contractor capable of completing the required work. FINANCING SUMMARY: The construction costs for this project will be paid by the City's Surface Water Management Fund. PROJECT SCHEDULE: The proposed schedule for the project is as follows: Council Awards Bid June 8, 1998 Construction Begins June 22, 1998 Substantial Completion July 6, 1998 This project will include closing West Shadow Lake Drive from 8:30 a.m. to 3:30 p.m. on two separate occasions. Once for installing the new culvert and again for removing the existing culvert. During this closure, traffic will be routed through the golf course road. Staff will precede the project with notification to all affected property owners, garbage collectors, mail couriers explaining the project scope and the time frames of the detour. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 98 - 83, accepting bids and awarding a construction contract to Forest Lake Contracting for the West Shadow Lake Drive Culvert Replacement Project. RECOMMENDATION: Staff recommends that Resolution Number 98 - 83 be adopted. Council Member adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98-83 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT - WEST SHADOW LAKE DRIVE CULVERT REPLACEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the West Shadow Lake Drive Culvert Replacement Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name Forest Lake Contracting, Inc. CCS Contracting S. R. Weidema F. F Jedlicki Ro -So Contracting Bid Amount $28,297.00 $32,154.50 $36,892.85 $39,101.00 $39,440.00 AND WHEREAS, it appears that Forest Lake Contracting, Inc., is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Forest Lake Contracting, Inc., 14777 Lake Drive, Forest Lake MN 55025, in the name of the City of Lino Lakes for the construction of the West Shadow Lake Drive Culvert Replacement Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. West Shadow Lake Culvert Award Page 2 Adopted by the Lino Lakes City Council this 8th day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6C STAFF ORIGINATOR: David Ahrens, City Engineer /Public Works Director DATE: June 8, 1998 TOPIC: Resolution No. 98 - 84 , Approve Loan Agreement with Metropolitan Council, Inflow and Infiltration Reduction - Lakes Addition Sanitary Sewer Rehabilitation Project BACKGROUND: The attached Inflow /Infiltration Control Program Loan Agreement between the Metropolitan Council and Lino Lakes requires City Council approval to allow the City to take advantage of a $40,000 loan to finance sanitary sewer repairs in the Lakes Addition area of Lino Lakes. Both the City Attorney and Finance Director have reviewed and found acceptable the Agreement. A provision in the Agreement states that repayment of the loan may be waived if the City reaches its goals in reducing inflow and infiltration into the sanitary sewer main. OPTIONS: 1. Return to staff for additional review. 2. Adopt Resolution No. 98 - 84 approving the Inflow /Infiltration Control Program Loan Agreement between the Metropolitan Council and Lino Lakes. RECOMMENDATION: Staff recommends to Council to adopt Resolution No. 98 - 84. Contract No. C -3365 INFLOW/INFILTRATION CONTROL PROGRAM LOAN AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND CITY OF LINO LAKES THIS AGREEMENT is made and entered into by and between the Metropolitan Council (the "Council ") and the city of Lino Lakes (the "Lendee "), each acting by and through its duly authorized officers. WHEREAS, it is in the best interests of the Metropolitan Council and a benefit to the metropolitan area to reduce excess inflow and infiltration ( "I/I ") into local sewer systems which discharge into the Metropolitan Disposal System, in order to reduce costs, increase system capacity, and delay the necessity to undertake capital improvements; and WHEREAS, the Metropolitan Council has allocated funds to be used for loans to communities serviced by the Metropolitan Disposal System in order to fund projects for the elimination of excessive community inflow and infiltration into the local sewer systems; and WHEREAS, it is in the best interests of the Lendee to reduce inflow and infiltration into its local sewer system in order to increase capacity, reduce costs, and delay the necessity to undertake capital improvements; and WHEREAS, the Lendee is eligible to receive an Inflow/Infiltration Control Program Loan and has submitted an application for a such a loan; and WHEREAS, the Council has reviewed the application and desires to assist the Lendee by the award of an Inflow/Infiltration Control Program Loan. NOW, THEREFORE, the Council and Lendee agree as follows: L LENDEE PERFORMANCE OF LOAN PROJECT 1.01 Loan Project Activities. The Lendee agrees to perform and complete in a satisfactory and proper manner the project as described in the Lendee's application for loan assistance ("Loan Project "), incorporated in this agreement by reference, and in accordance with the terms and conditions of this agreement. Specifically, the Lendee agrees to perform the Loan Project described in Exhibit A, which is attached to and incorporated in this agreement. The Lendee may engage contractors to perform the Loan Project. However, the Lendee retains primary responsibility to the Council for performance of the Loan Project. 2 1.02 Material Representations. The Lendee agrees that all representations contained in its application for loan assistance are material representations of fact upon which the Council relied in awarding this loan and are incorporated in this agreement by reference. 1.03 Lendee Certification. Lendee certifies that the loan funds to be distributed pursuant to this agreement will be applied to the purposes stated in this agreement and that the Loan Project is cost effective. 1.04 Governing Body Resolution. Lendee will provide the Council with a copy of a resolution by its governing body which authorizes the Lendee to enter into this agreement. IL AUTHORIZED USE OF LOAN PROCEEDS AND MATCHING FUNDS 2.01 Authorized Uses. The Lendee is authorized to use the loan funds only in payment of the line item costs specified in Exhibit B, which is attached to and incorporated in this agreement. No other use of loan funds is permitted. Loan and matching funds may be used only for costs directly associated with Loan Project activities. 2.02 Unauthorized Uses of Loan Proceeds. Loan funds cannot be used to purchase land, buildings, or other interests in real property, or to pay overhead or indirect costs, legal fees, or permit, license, or other authorization fees, unless specifically approved in advance by the Council. 2.03 Reversion of Unexpended Funds. All funds loaned by the Council under this agreement that have not been expended for the Loan Project during the Project Activity Period (as defined in section 6.01) will be repaid to the Council. 2.04 Project Equipment and Supplies. Loan and matching funds may be used to purchase or lease equipment, machinery, supplies, or other personal property directly necessary to conduct the Loan Project. The Lendee will comply with the personal property management requirements described in paragraph 7.10 of this agreement. III. LOAN AMOUNT, DISTRIBUTION, AND REPAYMENT 3.01 Total Loan Amount. The Council will pay to the Lendee a Total Loan Amount of $40,000. Provided, however, that in no event will the Council's obligation under this agreement exceed the lesser of: a. the Total Loan Amount of $40,000; or, b. fifty percent (50 %) of total Loan Project expenditures. The Council will bear no responsibility for cost overruns which may be incurred by the Lendee in performance of the Loan Project. 3 3.02 Lendee's Match. The Lendee has an obligation under this loan agreement to share in the costs of the Loan Project by providing at least a fifty percent (50 %) cash or in -kind match. Accordingly, the Lendee agrees to provide $40,000 in matching funds (" Lendee's Match ") during the Project Activity Period. The Lendee agrees that there will be no reduction in the monetary amount of match unless there is at the same time a proportionate reduction in the Total Loan Amount. 3.03 Distribution of Loan Funds. Loan funds will be distributed by the Council according to the following schedule: a. Upon commencement of the Loan Project funded by this loan, the Council will distribute to the Lendee fifty percent (50 %) of the Total Loan Amount, referred to in this agreement as the "Initial Principal." b. Upon Council approval of the final reports required by paragraphs 5.01 and 5.02, the Council will distribute to the Lendee the final payment of the remainder of the Total Loan Amount, referred to in this agreement as the "Later Principal." No payment will be made which would cause the Total Loan Amount to exceed fifty (50 %) of projected total project costs. No payment will be made if the Lendee is not current in its reporting requirements under article V. Distribution of any funds or approval of any report is not to be construed as a Council waiver of any Lendee noncompliance with this agreement. 3.04 Loan Repayment. a. Repayment Terms. The Total Loan Amount (or such lesser amount as is actually loaned) will be repaid by Lendee in five equal annual installments, together with accrued interest at the rate of five percent per annum, in accordance with the schedule described in section 3.04(b). For loan amounts distributed prior to the Project Completion Date (as defined in section 6.01), interest will accrue from and after the Project Completion Date. For loan amounts distributed after the Project Completion Date, interest will accrue from and after the actual date the loan amount is distributed to Lendee. The principal portion of each installment payment will be considered a repayment of Initial Principal and Later Principal (as defined in section 3.03) in the proportion each amount bears to the Total Loan Amount. b. Loan Repayment Schedule. Attached as Exhibit C is Lendee's Preliminary Loan Repayment Schedule setting forth the schedule of loan repayments, along with accrued interest. This schedule assumes: 1) that the Initial Principal and Later Principal under section 3.03 will be equal; 2) that the Project Completion Date will be the same as the end of the Project Activity Period; and 3) that the second loan payment under section 3.03(b) will be made two months after the end of the Project Activity Period. 4 If any of the assumptions in the previous paragraph vary from the actual amounts or dates, the Council may make, or the Lendee may request, an adjustment of the Preliminary Loan Repayment Schedule to reflect the changed amounts or dates. In such case, the annual installment dates will be determined using the methodology set forth in section 3.04(c). Such an adjustment must be made or requested within six months of the actual Project Completion Date. In such event, the Council will provide Lendee with a revised schedule of loan repayment which will be considered the Permanent Loan Repayment Schedule. If no adjustment in the schedule is made or requested within six months of the actual Project Completion Date, the Preliminary Loan Repayment Schedule will be the Permanent Loan Repayment Schedule. The date on which each annual installment is due under the Loan Repayment Schedule is referred to in this agreement as an "Annual Installment Date." Lendee may repay the entire loan balance, with accrued interest to the date of payment, at any time. c. Schedule Adjustment. For the purposes of this section the term "Anniversary Date" will be defined as follows: The last day of that month which is 12, 24, 36, 48, and 60 months after the Project Completion Date (as defined in Section 6.01) of the Loan Project. However, in the event the Loan Project is not completed before the end of the Project Activity Period, the end of the Project Activity Period will be considered the Project Completion Date for the purposes of this definition. If the Preliminary Loan Repayment Schedule is adjusted pursuant to section 3.04(b), the first annual installment will be due on the first Anniversary Date and the remaining installments on each consecutive Anniversary Date thereafter until paid in full. d. Repayment Forgiveness. Repayment of the amounts loaned is subject to the loan forgiveness provisions of Section 6.03. IV. ACCOUNTING AND RECORD REQUIREMENTS 4.01 Documentation of Project Costs and Income. All costs charged to the Loan Project, whether paid with loan proceeds or charged as the Lendee's match, must be supported by proper documentation, including properly executed payrolls, time records, invoices, contracts, or vouchers, evidencing in detail the nature and propriety of the charges. 4.02 Accounts and Records. The Lendee agrees to establish and maintain accurate, detailed, and complete separate accounts and records relating to the receipt and expenditure of all 5 loan funds and the Lendee's Match required by this agreement, including all project documents, financial records, supporting documentation, and the property records required by paragraph 7.10. These project accounts and records will be retained intact by the Lendee for at least three (3) years following the full repayment of the loan. These requirements will survive closeout of the loan agreement. 4.03 Audit. The Lendee agrees to keep and maintain books, records, documents, and other evidence pertinent to its performance under this agreement in accordance with generally accepted accounting principles and practices, consistently applied. Such books, records, documents and other evidence will be maintained until the latest of: 1. Complete performance of this agreement; or 2. Three (3) years following the full repayment of the loan; or 3. If any litigation, claim, or audit is commenced during said three (3) year period, when all such litigation, claims or audits have been resolved. During the time of such maintenance, authorized representatives of the Council (and the Legislative Auditor and/or State Auditor in accordance with Minn. Stat. §16B.06, subd. 4) will have access to all such books, records, documents, accounting practices and procedures, and other evidence for the purpose of inspection, audit, and copying during normal business hours. The Lendee will provide proper facilities for such access and inspection. These requirements will survive closeout of the loan agreement. V. REPORTING AND MONITORING REQUIREMENTS 5.01 Final Activity and Expenditures Report. Not later than two (2) months after the Project Completion Date or the end of the Project Activity Period (whichever is earlier), the Lendee must submit a final report for Council review and approval describing the activities and expenditures for the Loan Project and containing a final accounting of loan and matching expenditures. The final report must include a list of project personal property as required by paragraph 7.10. 5.02 Final Project Summary Report. Upon completion of the Loan Project and not later than two (2) months after the end of the Project Activity Period, the Lendee must submit three (3) complete copies of a "Final Project Summary Report" for Council review and approval. The Summary Report will contain at a minimum the following information obtained during and as a result of the Loan Project: a. An overall summary of the completed Loan Project work scope and activities. b. An overall summary of the location of the Loan Project, a description of the sources of I/I removed from the system, an estimate of I/I reduced or removed as a result of the project, a list of potential follow -up project(s) in other areas to reduce or eliminate I/1 6 sources, and a cost - benefit analysis of the Loan Project based on the estimated I/1 removed from the system. c. An acknowledgment of the requirement for Lendee certification under section 6.02 and the methods, including a schedule with dates and locations of inspections, to be used by the Lendee in making the certifications. d. Copies of reports, studies, inspections, etc. made prior to the Loan Project, documenting the conditions of the system which lead to the project. 5.03 Content of Reports. The Lendee agrees to report completely and to provide the Council with any additional or follow -up information as may be requested by Council staff. 5.04 Other Monitoring Activities. To assist the Council in monitoring compliance with the loan agreement, the Lendee agrees to attend Lendee meetings as requested by Council staff and to permit site visits by Council staff during business hours, upon reasonable notice. The Lendee agrees to submit to the Council a copy of any promotional information regarding the Loan Project disseminated by the Lendee during the loan Period. 5.05 Changed Conditions. The Lendee agrees to notify the Council immediately of any change in conditions, local law, or any other event that may affect the Lendee's ability to perform the Loan Project in accordance with the terms of this agreement. VL PROJECT ACTIVITY PERIOD/LOAN FORGIVENESS PROVISIONS 6.01 Project Activity Period. The Project Activity Period will consist of the time period from March 26, 1998 (the date this loan was awarded by the Council) until September 30, 1999. The Lendee agrees to substantially complete the Loan Project activities described in Exhibit A during the Project Activity Period. The Council will not provide loan funds to the Lendee for any Loan Project activities taking place before, or after the end of, the Project Activity Period. The Loan Project will be considered substantially complete when it can be utilized for the purposes for which it is intended and such date is referred to in this agreement as the "Project Completion Date." 6.02 Inflow/Infiltration Reduction Certifications. Lendee will provide the Council with a Certification of Project Performance 30 days before the first Annual Installment Date (as defined in section 3.04(b)) and 30 days before each Annual Installment Date thereafter (through the fifth Annual Installment Date). The Certificate of Performance will be signed by an engineer registered in the state of Minnesota and will certify that the inflow and infiltration removed pursuant to the Loan Project have not returned to the system during the twelve month period prior to said Certification. On the third and fifth Annual Installment Dates, along with the said Certification, Lendee will also provide the Council with physical documentation supporting the Certification. Exhibit D contains additional specific certification requirements which Lendee agrees to implement. 7 6.03 Loan Forgiveness Provisions. The Council will review the Certification (and other documentation as required by Section 6.02), submitted by Lendee prior to each Annual Installment Date, to determine its adequacy. The Council may request, and the Lendee will provide, additional information or documentation in order to carry out such review. a. Positive Determination. It in the Council's sole discretion, it determines that the Loan Project continues to be successful, that is, that the inflow and infiltration removed pursuant to the Loan Project have not returned to the system in significant quantities during the twelve month period prior to the said Certification, then the Council may forgive the Lendee's loan installment principal payment, along with accrued interest on the forgiven principal, for that Annual Installment Date. The Council will promptly notify Lendee if it qualifies for such loan forgiveness. b. Negative Determination. If, in the Council's sole discretion, it determines that the Loan Project does not continue to be successful, that is, that the inflow and infiltration removed pursuant to the Loan Project have returned to the system in significant quantities during the twelve month period prior to the said Certification, then the Council will notify the Lendee that the installment payment, along with accrued interest, for that Annual Installment Date will not be forgiven and is due and owing in accordance with the schedule set forth in section 3.04. In such case, Lendee will have the following options: 1. Lendee may make a request, in writing, to the Council for an extension period of up to three months from the Annual Installment Date, for payment of the installment payment, for the purpose of carrying out additional work at its own expense ifitimisi-tanktid5tihmeouncirs requirements. If at the end of such extension period the Council determines that such work does satisfy its requirements, it will notify the Lendee of that fact and that the installment principal payment, along with any accrued interest on the forgiven principal, for said Annual Installment Date is forgiven. If at the end of such extension period the Council determines that such work does not satisfy its requirements, it will notify the Lendee of that fact and the installment principal payment, along with accrued interest (including interest for the extension period), for the said Annual Installment Date will become due and owing upon receipt of said notice. 2. Alternatively, Lendee may determine that it does not desire to pursue additional work because such work would not be productive or otherwise not in Lendee's interest. In such case, Lendee will make the installment payment, along with accrued interest, on the said Annual Installment Date, and will thereafter repay the Loan in accordance with the schedule set forth in Section 3.04. If a Loan Project fails to obtain loan forgiveness for any period in accordance with this section, all future installment payments will be made in accordance with Section 3.04 and Lendee will not be eligible for any future loan forgiveness. 8 VII. GENERAL CONDITIONS 7.01 Amendments. The terms of this agreement may be changed only by mutual agreement of the parties. Such changes will be effective only upon the execution of written amendments signed by authorized officers of the parties to this agreement. 7.02 Noncompliance by Lendee. If the Council finds that there has been a failure to comply with the provisions of this agreement, the Council may terminate the agreement at any time following seven (7) days' written notice to the Lendee and upon failure of the Lendee to cure the default within the seven -day period. If the Council finds that the Lendee's noncompliance is willful and unreasonable, the Council may terminate or rescind this agreement and require the Lendee to immediately repay the loan funds in full or in a portion determined by the Council. Nothing herein will be construed so as to limit the Council's legal remedies to recover loan funds. 7.03 Unauthorized Use of Loan Proceeds. Upon a finding by Council staff that the Lendee has made an unauthorized or undocumented use of loan proceeds, and upon a demand for repayment issued by the Council, the Lendee agrees to promptly repay such amounts to the Council. 7.04 Indemnification. The Lendee assumes liability for and agrees to defend, indemnify and hold harmless the Council, its members, officers, employees and agents, from and against all losses, damages, expenses, liability, claims, suits, or demands, including without limitation attorney's fees, arising out of resulting from, or relating to the performance of this agreement by Lendee or Lendee's employees, agents, or subcontractors. 7.05 Public Data. The Lendee agrees that the results of the Loan Project, the reports submitted, and any new information or technology that is developed with the assistance of this loan is in the public domain and may not be copyrighted or patented. 7.06 Equal Employment Opportunity; Affirmative Action. The Lendee agrees to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular, the Lendee agrees not to discriminate against any employee, applicant for employment, or participant in this project because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local civil rights commission, disability, sexual orientation, or age; and further agrees to take action to ensure that applicants and employees are treated equally with respect to all aspects of employment, including rates of pay, selection for training, and other forms of compensation. 7.07 Acknowledgment. The Lendee will appropriately acknowledge the loan assistance made by the Council in any promotional materials, reports, and publications relating to the Loan Project. 9 7.08 Compliance with Law. The Lendee agrees to conduct the Loan Project in compliance with all applicable provisions of federal, state, and local laws. 7.09 Permits and Approvals. The Lendee is responsible for obtaining all local and state permits, licenses, and authorizations necessary for the Loan Project. 7.10 Personal Property Management. Title to all personal property acquired with loan or matching funds will remain with the Lendee during the Project Activity Period. Accordingly, the Lendee will take reasonable measures to protect and defend its title interest and will keep the personal property free and clear of any liens, encumbrances, or other claims. The Lendee must maintain property records that include, at a minimum, a description of the property, a serial or other identification number, the acquisition date and cost, and the location, use, and condition of the property. In the final report required by paragraph 5.01, the Lendee will include a list of all personal property acquired with loan and matching funds which was not expended in performance of the Loan Project. At the end of the Project Activity Period, the Lendee agrees to transfer title to all personal property acquired in whole or in part with loan funds and not expended in the course of the Loan Project to the Council, at the Council's option and at no charge. The Council reserves the right to direct appropriate disposition of all personal property, acquired in whole or in part with loan funds, which has not been expended in performance of the Loan Project. During the Project Activity Period, the Lendee bears the risk of loss of, damage to, or destruction of any personal property acquired with loan or matching funds. No such loss, damage, or destruction will relieve the Lendee of its obligations under this agreement. The Lendee agrees to maintain personal property acquired with loan or matching funds in good operating order. It during the Project Activity Period, any project personal property is not used in performing the project, whether by planned withdrawal, misuse, or casualty loss, the Lendee will immediately notify the Council's Loan Manager. Unless otherwise approved by the Council's Loan Manager, the Lendee will remit to the Council a proportional amount of the fair market value of the item(s), if any, determined on the basis of the proportion of Council loan funds used to acquire the item(s). 7.11 Effect of Project Closeout. The Lendee agrees that project closeout does not invalidate continuing obligations imposed on the Lendee by this agreement. Project closeout does not alter the Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and does not alter the Lendee's obligation to return any funds due to the Council as a result of later refunds, corrections, or other transactions. 10 IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized officers on the dates set forth below. This agreement is effective upon final execution by, and delivery tth parties. Date LENDEE: CITY OF LINO LAKES y Name Title METROPOLITAN COUNCIL Date By James J. Solem Regional Administrator Approved as to form: Metropolitan Council Office of General Counsel File Name: i i_loan. #2 Revision: 12/96 EXHIBIT A - PROJECT ACTIVITIES & SCOPE CITY OF LINO LAKES The project activities and scope proposed by the city of Lino Lakes cover the rehabilitation of MH structures and pipes within an area of the City, East of Reshanau Lake. Methods of rehabilitation for the MH structures include, sealing MH structures and installation of "Infi- shields". Methods of rehabilitation for the pipe include open cut replacement of pipe and service wyes, isolated pipe joint sealing, isolated spot lining and longer segment lining. Activities within the project scope include: 1. Chemically grout and seal 9 sanitary structures. 2. Installation of 60 "Infi- sheilds ". 3. Open cut replacement of approximately 90 feet of 8" sewer with PVC and installation of 2 service wyes. 4. Seal 37 individual sanitary pipe joints. 5. Install short segment liners at 6 individual pipe spot locations. 6. Relining approximately 1,119 feet of existing 8" and 10" sanitary sewer pipes. 7. Various work related items including traffic control, installation of pipe foundation material, system cleaning, pre and post construction televised inspections and re- establishment of service connections. 8. Upon completion of all inspections, and review of inspection reports, a summary report will be prepared. This report to include overall summary of completed project, description and location of I/1 sources removed, and acknowledgment of certification requirement including method, schedule with dates and locations. Report shall also include complete list of locations where rehabilitative or re- constructive work was performed. Project activities will be conducted using a combination of City Staff personnel, contracted service vendors and consultant services. EXHIBIT B - PROJECT BUDGET CITY OF LINO LAKES Total project as outlined in the City's project program activities has been estimated at $137,180. Of this amount the City proposes to finance 71% or $97,180 using City funds, and finance the remaining 29% using the $40,000 loan. Total project cost estimate is based on miscellaneous sanitary sewer system rehabilitation. An itemized breakdown of the project costs have been summarized in a table included with a letter from the City's Consultant, Short, Elliott, Hendrickson, Inc., dated February 24, 1998 and is attached an hereby part of Exhibit B. (See attached summarized study cost table) Estimated Sewer Rehabilitation Costs City of Lino Lakes, Minnesota SEH No. A- LINOL9716.01 No. Item Unit Estimated Quantity Unit Price Total Estimated Price 1 Mobilization L.S. 1 $5,000.00 $5,000.00 2 Traffic Control L.S. 1 $5,000.00 $5,000.00 3 Class #5 (100% crushed) Ton 25 $10.00 $250.00 4 Replacement Backfill (LV) C.Y. 500 $8.00 $4,000.00 5 Crushed Rock Pipe Foundation Ton 25 $10.00 $250.00 6 8" PVC SDR 35 Schedule 40 Sanitary Sewer L.F. 90 $35.00 $3,150.00 7 8" x 4" PVC Wye Each 2 $100.00 $200.00 8 Seal Manholes Each 9 $500.00 $4,500.00 9 Seal Sanitary Sewer Joint Each 37 $500.00 $18,500.00 10 Sanitary Sewer Spot Lining Each 6 $1,000.00 $6,000.00 11 Cleaning Sanitary Sewer Lines and Manholes L.F. 7,461 $1.00 $7,461.00 12 Pre - televising Sanitary Sewer L.F. 7,461 $.50 $3,730.50 13 Reline 8" Sanitary Sewer L.F. 747 $37.00 $27,639.00 14 Reline 10" Sanitary Sewer L.F. 372 $47.00 $17,484.00 15 Re -open Sanitary Sewer Services Each 23 $175.00 $4,025.00 16 Post - televising Sanitary Sewer L.F. 7,461 $.50 $3,730.50 17 Sanitary Sewer Castings w/Infi- Shields Each 60 $450.00 $27,000.00 Total $137,180.00 F:WROIEC MLWINOLW116VII\COSTTAB.F24 Exhibit C - Preliminary Loan Repayment Schedule Project Completion Date O O O 0 6A 4) 4 .o al" Schedule: "Initial Princi C O 0 O N 12/31/99 $ 20,000.00 CO O O 00 O O 00 N o■ 00 00 Ort 0\ M O M O 00 00 O O O V' ON o■ ( Q\ o■ O O 00 10 Nt o I- O N r-+ h d- h O V) o■ O O O On r• O ON o\ o\ %0 00 O • M M O O O O O\ 1n in V) in "Cr %D O .--� N O O d- 0 OO s M M M M M N N N N N 44 44 4) 0 E E E E E a. 4 .5 4 4 E) g E A.�NMv 4) A 4) al" Schedule "Later Princi O N I- Q) 10 O t- N N O S O N �t In O N 00 et csi 3/2/00 $ 20,000.00 10 o\ 10 .•■ V) M 00 Q\ O o (Ni M to o0 •--■ 00 00 VO 00 WI 00 M %O N -I- o\ o\ M (V O 00 �n t� eel • 00 00 00 00 eh 00 co co 00 N in V) Y) V') In O •--� O O N M d' 0 O O O M M M M M N N N N o a a E E E E E 4) E Total Expected Annual Pa 5/22/98 12:53 PM EXHIBIT D -- CERTIFICATION PROCESS REHABILITATION OF SANITARY STRUCTURES AND PIPELINE REPAIRS STRUCTURES The first, third and fifth year certification shall be based on findings resulting from an inspection of 100% of all sanitary sewer structures rehabilitated under the Loan Project. The second and forth year certification shall be based on findings resulting from an inspection of 33% of all sanitary sewer structures rehabilitated under the Loan Project. On the third and fifth Anniversary Dates, along with said certification, Lendee shall also provide the Council with physical documentation supporting the certification in the form of visual inspection records of 100% of all structures requiring rehabilitation during the initial project. The inspections shall consist of visual observations of each sanitary structure identified on each annual certification inspection list. The Council reserves the right to select specific structures for reinspection. Those structures that the Council selects will be from those identified in the "Final Project Summary Report," according to paragraph 5.02, as being part of the overall rehabilitation project. PIPELINES The first and fifth year certification shall be based on findings resulting from an inspection of 100% of the sanitary sewer pipeline footage rehabilitated under the Loan Project. The second, third and forth year certification shall be based on findings resulting from an inspection of 33% of all sanitary sewer pipeline segments rehabilitated under the Loan Project. If the Loan Project involves the rehabilitation of a single pipeline segment, then 100% of said segment shall be inspected in the second, third and fourth year certification. On the third and fifth anniversary dates, along with said certification, Lendee shall also provide the Council with physical documentation supporting the certification in the form of visual inspection records of 100% of all pipeline segments requiring rehabilitation during the initial project. Prior to the community performing the certification inspections, the Council will be notified so that a representative from the Council has the opportunity to be present during the inspections. All facilities to be inspected for certification shall be identified prior to the inspections and a list of said facilities along with a map showing their locations shall be sent to the Council for review and comment. Certification inspections shall be performed during periods when I/I sources would typically be discharged into the system. In the event that any pipeline segment is found to be allowing excessive amounts of 1/1 into the sanitary system during the certification inspections, and if that pipeline segment undergoes further rehabilitation to correct the situation, that segment shall be added to, and considered in addition to the list of pipeline segments for inspection for the following year's certification. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 84 RESOLUTION APPROVING THE INFLOW /INFILTRATION CONTROL PROGRAM LOAN AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND LINO LAKES WHEREAS, the Metropolitan Council has allocated funds to the City of Lino Lakes to assist funding a project to reduce inflow and infiltration into the sanitary sewer system, AND WHEREAS, the City of Lino Lakes has implemented a project to reduce inflow and infiltration into the sanitary sewer system; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. do hereby approve and direct Mayor to sign the Inflow /Infiltration Control Program Loan Agreement between the Metropolitan Council and Lino Lakes Adopted by the Lino Lakes City Council this 8th day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6D STAFF ORIGINATOR: David Ahrens, Director of Public Works/City Engineer DATE: June 5, 1998 TOPIC: Consideration of Resolution No. 98- 85 Approve Plans and Specifications and Authorize Advertisement for Bids, Otter Lake Road Realignment BACKGROUND: This project involves the reconstruction of existing Otter Lake Road along a new alignment between Cedar Street and Main Street. The project addresses the transportation needs of the existing businesses and proposed business development in the Clearwater Creek Business Center. The proposed improvements will also relocate the Otter Lake Road(C.R. 83) /Main Street(CSAH 14) intersection further east and away from the I -35E exit ramp to improve the intersection safety and sight distance. As the project also benefits Anoka County, the County has agreed to enter into a Joint Powers Agreement to share in the cost of constructing the roadway and related drainage improvements. The plans have been substantially completed and have been submitted to the County for their review. OPTIONS: 1. Approve Resolution No. 98 -85 Approving the Plans and Specifications and Ordering the Advertisement for Bids for the Otter Lake Road Realignment. 2. Return the matter to staff for further review. RECOMMENDATION: Option No. 1 - Approve Resolution No. 98 -85 Approving the Plans and Specifications and Ordering the Advertisement for Bids for the Otter Lake Road Realignment. ]iViSa]IN1 r ST (C S A.H 14) O 0 7h 0 0 ry D Fri z C m 0 0 PHILLIPS it 1 1NO LAKES PQNDING 1, 11IIO 0 1 liil 7 e© II II II II 0 Based on the Draft Agreement this cost split would be as follows: City of Anoka Lino Lakes County Total Construction Costs: Storm Sewer $144,380 $118,179 $262,559 Street $23,896 $509,921 $533,817 Other Costs: $188,665 $50,248 $238,913 (Const.Engrg.) Totals: $356,941 $678,348 $1,035,289 Assumptions: 1. The storm sewer system will only be 50% State Aid eligible as it is oversized to serve other properties. 2. The City pays all of the costs for the ponding facilities which will also serve other properties. 3. The culvert for the roadway crossing will be 100% State Aid eligible. Project Schedule Approve Plans and Specifications and Authorize Advertisement for Bids Advertisement Open Bids Award Construction Contract Begin Construction Substantial Project Completion June 8, 1998 June 30, July 7, 14 July 21, 1998 July 27, 1998 August 10, 1998 November 2, 1998 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98- 85 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE OTTER LAKE ROAD REALIGNMENT. WHEREAS, a resolution of the Lino Lakes City Council adopted the 13th day of May, 1996 fixed a date for a Council hearing on the proposed improvement and, WHEREAS, ten days' mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 10th day of June, 1996, at which all persons desiring to be heard were given an opportunity to be heard thereon, AND WHEREAS, pursuant to resolution passed by the City Council the City Engineer has prepared plans and specifications for the improvements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and the Construction Bulletin an advertisement for the bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that the bids will be opened and bids will be received by the City Clerk until 10:00 A.M. on Tuesday, July 21, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will be tabulated and will be considered by the Council at 6:30 P.M. on Monday, July 27, 1998 in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 8th day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6E STAFF ORIGINATOR: David Ahrens, City Engineer /Public Works Director DATE: June 8, 1998 TOPIC: Resolution No. 98 - 86, Approve Joint Powers Agreement with Anoka County, Otter Lake Road Realignment Project INTRODUCTION: The realignment of Otter Lake Road is a joint project between the City of Lino Lakes and County of Anoka. The City initiated the project and will administer the project through construction. As such, a Joint Powers Agreement is necessary to formalize certain issues between Lino Lakes and Anoka County. City Council action is requested at this time to approve the Joint powers Agreement with Anoka County for the Otter Lake Road Realignment Project and to authorize the Mayor and City Clerk to sign the Agreement. BACKGROUND: The attached Joint Powers Agreement is similar to previous agreements between the County and Lino Lakes for Apollo Drive, phases 1 and 2. The Agreement identifies funding splits between the City and County. Please refer to the attached funding summary sheet. The City has acquired all of the right of way per the Agreement. The Agreement states that the City will receive existing Otter Lake Road between the realignment and Main Street. The Agreement states that the City will not approve any access to Main Street between I -35E and the new alignment of Otter Lake Road. In addition, the City will limit the number of roadway connections to three and limit the number of driveway connections to six to the new Otter Lake Road. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 98 86 approving the Joint Powers Agreement with Anoka County for the Otter Lake Road Realignment Project RECOMMENDATION: Staff recommends that Council adopt Resolution No. 98 -86. ]iVISed1INI Z ➢ m P O L�, N fV S D m Z C m 0 v Based on the Draft Agreement this cost split would be as follows: City of Anoka Lino Lakes County Total Construction Costs: Storm Sewer $144,380 $118,179 $262,559 Street $23,896 $509,921 $533,817 Other Costs: $188,665 $50,248 (Const.Engrg.) $238,913 Totals: $356,941 $678,348 $1,035,289 Assumptions: 1. The storm sewer system will only be 50% State Aid eligible as it is oversized to serve other properties. 2. The City pays all of the costs for the ponding facilities which will also serve other properties. 3. The culvert for the roadway crossing will be 100% State Aid eligible. Anoka County Contract No. 960537 JOINT POWERS AGREEMENT FOR CONSTRUCTION OF REALIGNED OTTER LAKE ROAD (COUNTY ROAD NO. 84) FROM CEDAR STREET TO MAIN STREET (COUNTY STATE AID HIGHWAY NO. 14) THIS AGREEMENT is made and entered into this 13th day of August, 1996, by and between the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County," and the City of Lino Lakes, 1189 Main Street, Lino Lakes, Minnesota 55014, hereinafter referred to as the "City" and the lead agency for this Agreement. WITNESSETH: WHEREAS, the parties to this Agreement are mutually agreed that the realignment of Otter Lake Road and construction of a storm sewer system should be done as soon as possible; and WHEREAS, the parties agree that Otter Lake Road should continue to be on the County system; and WHEREAS, the parties consider it mutually desirable to relocate the intersection of Otter Lake Road and Main Street to a point farther away from the I -35E exit ramp; and WHEREAS, the parties agree that after construction of the realigned Otter Lake Road it will be mutually desirable to turn over the existing Otter Lake Road between the realignment and Main Street to the City of Lino Lakes; and WHEREAS, the parties agree that it is in their best interest that the City cause the reconstruction of Otter Lake Road; and WHEREAS, the County will fund its portion of the construction in exchange for elimination of the existing Otter Lake Road connection to Main Street; and WHEREAS, the City will prepare plans and specifications for Anoka County Highway Project No. 96- 07 -84; and WHEREAS, the parties agree it is in their best interest that the cost of said project be shared; and WHEREAS, Minn. Stat. § 471.59 authorizes political subdivisions of the state to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, it is mutually stipulated and agreed as follows: I. PURPOSE: The parties have joined together for the purpose of constructing the roadway, drainage, and sidewalk on a new alignment to be known as Otter Lake Road as described in Exhibit A, which is attached hereto and incorporated herein by reference. II. METHOD: A. The City shall provide all engineering services and shall cause the construction of Anoka County Highway Project No. 96 -07 -84 in conformance with said plans and specifications, which plans and specifications shall be reviewed and approved by the County Engineer in writing prior to calling for bids. The calling for all bids and the acceptance of all bid proposals shall be done by the City. B. The City shall cause the construction of Project No. 96 -07 -84 and the County shall reimburse the city for its share of the costs as provided herein. C. The City shall acquire all permits required for the construction of the project. D. The City shall acquire 100 feet of right -of -way for the realignment of Otter Lake Road on a new alignment acceptable to the County. E. The City shall limit access to the new segment of Otter Lake Road by limiting to six (6) the number of accesses between Cedar Street and Main Street, and limiting to three (3) the number of roadway connections in the same area. The City shall not approve any access to Main Street between I -35E and the new alignment of Otter Lake Road. III. COSTS: A. The contract costs of the work, or if the work is not contracted the cost of all labor, materials, normal engineering costs, and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good -2- faith projections of the costs which will be incurred for this project. Actual costs may vary and those will be the costs for which the City will be responsible. B. The estimated cost of the total project is One Million Thirty -Five Thousand Two Hundred Eighty -Nine Dollars and 00 /100s ($1,035,289.00), as follows: 1. The City will pay 50% of the cost of concrete curb and gutter (less medians). The estimated total cost of curb and gutter, including medians, is $47,792.00, of which the City's estimated share is $23,896.00. 2. The City will pay 100% of the cost of new sidewalks installed on the project. The estimated cost to the City is Zero (0). 3. The City will pay 100% of the trunk sanitary sewer and watermain costs to be constructed under a separate contract. 4. The City will pay for the non - eligible portion plus the non - participation portion of the storm sewer construction. The estimated construction cost of the storm sewers, including all ponding, is $262,559.00, of which the estimated City cost is $144,380.00. 5. The City will pay 100% of the cost of new concrete and /or bituminous pavement for all upgraded driveways. The City's estimated cost for driveway pavement is zero. 6. The City will pay 100% of the cost of new bituminous bikeway. The City's estimated cost for the bikeway is zero. 7. The City shall pay for all administrative and financing costs. 8. The City shall pay for all right -of -way as well as all costs of right -of -way acquisition. The City's estimated cost for right -of -way is zero. 9. The City shall pay all design and preliminary engineering costs for the entire project. 10. The City shall pay all costs of obtaining permits from the Department of Natural Resources, the U.S. Army Corps of Engineers, and Rice Creek Watershed District, as well as the cost of any mitigation required by those permits. -3- 11. The total estimated cost to the County for construction of this project is $628,100.00. The County's participation in engineering will be at a rate of 8% of its designated share. The total estimated cost to the County for engineering is $50,248.00. The total estimated County cost for this project is Six Hundred Seventy -Eight Thousand Three Hundred Forty -Eight Dollars and 00 /100s ($678,348.00). 12. The County shall pay to the City the County's portion of actual construction costs incurred within thirty (30) days after receipt of a voucher containing such information as the County may require and after representation that payments have been made by the City on the contract(s) for the construction of the project for which the funds are to be used, and indicating that payment has been made on the County's share of the work, except that the County shall not be obligated to pay the City until February 1, 1998. The City shall not be entitled to any interest on funding to be provided by the County. The County's share of the cost of the project shall include only construction and engineering expenses and does not include administrative expenses incurred by the City. 13. The total estimated cost to the City for the project is $331,132.00. IV. TERM: This Agreement shall continue until (1) terminated as provided hereinafter, or (2) until the construction provided for herein is completed and payment provided for herein is made, whichever occurs first. V. DISBURSEMENT OF FUNDS: All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES: All contracts let and purchases made pursuant to this Agreement shall be made by the City in conformance with state laws. VII. STRICT ACCOUNTABILITY: A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. -4- VIII. TERMINATION: This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods which occurred prior to such notice of termination. The County shall pay its pro -rata share of costs which the City incurred prior to such notice of termination. IX. MAINTENANCE A. Maintenance of the completed storm sewer system (except catch basins and catch basin leads), storm water holding ponds, and bikeway shall be the sole obligation of the City. The City shall also maintain the new portion of Otter Lake Road for all other causes until construction is complete, the right -of -way has been transferred to the County, and written 30- day notice has been given to the County Engineer. B. The County shall maintain the existing Otter Lake Road north of Cedar Street for all causes until such time as the County pays the City its share of the construction costs of the new Otter Lake Road and has given the City 30 -day written notice. C. Both the County and City agree to pass the necessary resolutions to transfer the roadways and re- establish the County designations on the routes when requested by the other party. X. AFFIRMATIVE ACTION: In accordance with the County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall illegally be excluded from full -time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Agreement on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability or national origin. XI. NOTICE: For purpose of delivery of any notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County, 2100 Third Avenue, Anoka, Minnesota 55303, on behalf -5- of the County, and the City Administrator of Lino Lakes, 1189 Main Street, Lino Lakes, Minnesota 55014, on behalf of the City. XII. INDEMNIFICATION: The City and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents or employees relating to activity conducted by either party under this Agreement. XIII. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING: It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below. COUNTY OF ANOKA CITY OF LINO LAKES By: By: Dan Erhart, Chairman Kimberly A. Sullivan County Board of Commissioners Mayor Dated: Dated: ATTEST By: By: John "Jay" McLinden David J. Pecchia Interim City Administrator County Administrator Dated: RECOMMENDED FOR APPROVAL By: Jon G. Olson County Engineer Dated: By: David A. Ahrens City Engineer Dated: Dated: APPROVED AS TO FORM By: By: Dan Klint William Hawkins Assistant County Attorney City Attorney Dated: Dated: dk \contract \1996\Iinolks.jpa 7 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 86 RESOLUTION APPROVING JOINT POWERS AGREEMENT WITH ANOKA COUNTY, OTTER LAKE ROAD REALIGNMENT PROJECT WHEREAS, the City of Lino Lakes desires to administer the Otter Lake Road Realignment Project in accordance with the Joint Powers Agreement of Construction of Realigned Otter Lake Road from Cedar Street to Main Street, AND WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the state to enter into joint powers agreements for the joint exercise of powers common to each, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. the Joint Powers Agreement, Anoka County Contract No. 960537, is hereby approved and the Mayor and City Clerk are hereby authorized and directed to sign said agreement. Adopted by the Lino Lakes City Council this 8' day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6F STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: June 8, 1998 TOPIC: Resolution No 98 - 87, Approve Payment No 1 (final), Lakes Addition Sanitary Sewer Rehabilitation Project BACKGROUND: The Contractor for the Lakes Addition Sanitary Sewer Rehabilitation Project is requesting City approval of payment no 1 (final) in the amount of $84,329.99. The final contract amount is summarized as follows: Contract Amount Quantity Overruns Final Contract Amount $ 83,444.43 $ 885.56 $ 84,329.99 The overruns reflect the actual quantities used to complete the project versus the engineer's plan quantities. In this case, additional areas of inflow of groundwater were noted during the project compared to the televising report done at design. OPTIONS: 1. Return to staff for further review. 2. Approve Resolution 98 - 87 approving payment no 1 (final) for the Lakes Addition Sanitary Sewer Rehabilitation Project. RECOMMENDATION: Staff recommends that Resolution 98 - 87 be approved. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 87 RESOLUTION APPROVING PAYMENT 1 (final) - LAKES ADDITION SANITARY SEWER REHABILITATION PROJECT WHEREAS, the construction of the Lakes Addition Sanitary Sewer Rehabilitation Project has been completed by Visu -Sewer Clean & Seal, Inc., and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Payment number 1 (final) in the amount of $84,329.99 is approved for a total contract amount of $84,329.99. Adopted by the City Council this 8th day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 6G STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: June 8, 1998 TOPIC: Resolution No 98 88, Approve Payment No 5 (final), Laurene Avenue Lift Station Project BACKGROUND: The Contractor for the Laurene Avenue Lift Station Project is requesting City approval of payment no 5 (final) in the amount of $1,131.90. The final contract amount is summarized as follows: Contract Amount Change Order No. 1 Change Order No. 2 Final Contract Amount $ 51,052.00 $ 2,809.91 $ 2,733.33 $ 56,595.24 Please refer to the attached memorandum from Mike Krech, Senior Engineering Technician, to myself regarding the two change orders. OPTIONS: 1. Return to staff for further review. 2. Approve Resolution 98 - 88 approving payment no 5 (final) for the Laurene Avenue Lift Station Project. RECOMMENDATION: Staff recommends that Resolution 98 - 88 be approved. Memo To: Dave Ahrens A n 1 (--' From: Michael W. Krech 11 ' \ w Date: June 3, 1998 Re: Laurene Avenue Lift Station Change Orders As you are aware, there were two change orders for the Laurene Avenue Lift Station project. The first change order was needed when the concrete wall of the lift station had a concrete patch that was unsuitable for core drilling in the vicinity where the new force main pipe was to connect to the lift station. This condition could only have been discovered by excavating next to the lift station. The second change order provided an improved electrical service to the lift station and modification to the panel. The previous lift station at Ware Road was serviced with single -phase power, which was converted at the lift station to triple phase power. NSP agreed to provide the new location with 240 -volt triple phase power. The existing service for the Met Council's facility was 480 -volt triple phase power. The service wiring was replaced so that the meter could be located on the lift station panel. The Met Council's meter was located on a pole about six feet from where the control panel was installed. Since an electrical service cannot be spliced, the options were to re -use the existing meter location or install a new service to reach the panel. Installing a new service was chosen because it allowed us to remove the meter pole. The only remaining above ground structure is the panel. This is preferable for security and aesthetics. The new service wire was installed in conduit (the old service was not in conduit) and the wire was sized properly. NSP typically would not have allowed a service on this type of power line to be reinstalled as triple phase. However, in this instance it greatly benefited the city at a minimal cost to NSP. • Page 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 88 RESOLUTION APPROVING PAYMENT 5 (final) - LAURENE AVENUE LIFT STATION WHEREAS, the construction of the Laurene Avenue Lift Station Project has been completed by Great Western Corporation, and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Payment number 5 (final) in the amount of $1,131.90 is approved for a total contract amount of $56,595.24. Adopted by the City Council this 8th day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 8, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 611 STAFF MEMBER Daniel Tesch, Assistant City Administrator DATE 3 June 1998 SUBJECT Resignation of Michael Krech BACKGROUND Please find attached a letter of resignation from Michael Krech, Engineering Technician. Michael is pursuing new opportunities with another municipality. We wish him well, and thank him for his years of service to our community and its residents. OPTIONS 1. Accept Michael's Resignation RECOMMENDATION Memo To: Dan Tesch From: Michael W. Krech CC: Dave Ahrens, Dave Pecchia, City Council Date: 6/3/98 Re: Letter of Resignation Please accept my resignation from employment with the City of Lino Lakes. My last day will be June 19, 1998. Thank you for the opportunity to serve the citizens of Lino Lakes. I will miss many of the people I have come to know over the past four years. 1189 Main Street • Lino Lakes, Minnesota • 55014 Phone/TDD: 612 -464 -5562 • Fax: 612- 464 -4568 AGENDA ITEM NO. 8A STAFF ORIGINATOR Marilyn Anderson, Clerk - Treasurer DATE June 5, 1998 TOPIC Consideration of Renewal of Liquor, 3.2 Beer and Dance Licenses BACKGROUND: Attached are renewal applications for liquor, 3.2 beer and dance licenses that should be renewed by July 1, 1998. The Police Department has investigated each establishment and their managers. No problems were noted in this investigation. I am waiting for additional information from two (2) of the establishments as follows: 49 Club Awaiting fee and insurance certificate. 6007 Hodgson Road Anoka County Parks Department Chomonix Golf Course 646 Sandpiper Drive J & K Liquor, Inc. 6013 Hodgson Road Lakes Liquor of Lino Lakes 7860 Lake Drive Awaiting fee, insurance information and investigation report on manager. (Since this application does not have to be approved by the State Liquor Control Board, the City Council can consider the application at the June 22, 1998 meeting.) Information is complete. Information is complete (Owner of building is delinquent in payment of property taxes. The City Code is specific and reads as follows: "Places Ineligible for License. No license shall be granted for operation on any premises for which taxes, assessments or other financial claims of the city are Agenda Item No. 8A Page -2- delinquent and unpaid." The owner of the property has indicated that he will make arranges with the County for payment of the taxes. The City Attorney has indicated that this action will not be sufficient and the license should not be renewed until the taxes are paid.) Miller's on Main All information is complete. 8001 Lake Drive Shirley Kaye's, Inc. All information is complete. 6810 Lake Drive Tom Thumb Food Markets, Inc. All information is complete. 7007 Lake Drive Twin Cities Stores, Inc. All information is complete. 7509 Lake Drive Circle -Lex VFW Post #6583, Inc. All information is complete. 7868 Lake Drive OPTIONS: 1. Approve all licenses with stipulation that all requirements of the Liquor Ordinance be met. 2. Approve all licenses with the exception of the Chomonix Golf Course 3.2 Beer License, the 49 Club and the Lakes Liquors License. 3. Adopt a motion to return to staff for further information. RECOMMENDATION Option No. 2 M esota Department of Public Safety Al i hol and Gambling Enforcement 444 Cedar St., Suite 100L St. Paul, MN 55101 -2156 612 - 6 -64'll • TTY 612 -282 -6555 • FAX 612 - 297 -5259 RENEWA OF' IQUOR, WINE, OR CLUB LICENSE J ; No license will be approv until the $20 Retailer ID Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk /County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code CMBS City /County where license approved Nathe Brothers Inc. Licensee Name Trade Name License Period Ending Lino Lakes '49 Club Licensed Location address City, State, Zip Code Business Phone f 612) 484 -9985 6007 Hodgson Rd Lino Lakes, MN 55014 06/30/1998ID# 2814 LICENSE FEES: Off Sale $ 100. 00 On Sale $ 3, 000. 00 Sunday $ 200. 00 By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report anv of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confines that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. Licensee Signature CU AT ,l,l Ct -VikA_ Date A - 5 -ci= (Signature certifies all above information to be correct and license has been approved by city /county. City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093.96 FOR OFFICE USE Case No. Date Received By CITY OF LINO LAKES APPLICATION FOR SALE OF NON - INTOXICATING MALT LIQUOR LICENSE LICENSE FEES: Off -Sale $ On -Sale $ PART 1 - General Information This application requests information which may be classified as private or confidential under the Minnesota Data Practices Act. This information is required by State law or City ordinance. The information will be used to determine your eligibility for issuance of a license, permit, or identification card. Failure to provide the information will result in a denial of the license. DIRECTIONS: This form must be filled out with typewriter or by printing in ink. If the application is by a natural person, by such person; if by a corporation, by an officer of the corporation; if by a partnership, by one of the partners; if by an unincorporated association, by the manager or managing officer of the association. I . Name of Applicant (name of individual, partnership, corporation or association): OP -4‘01s, 2. Business Name: 1.0,./10,0:x �/P C.�o �•-S� /`yAolf y Cow Fiefs t eEc •6a -1.47 e/o7`, Business Address: .S S.Qv.,filei- Zcile (Street, City, State, Zip) Business Phone: (6./ 2) 75 7- 3 Q2o (Area Code & No.) IF BUSINESS IS TO BE CONDUCTED UNDER A DESIGNATION, NAME OR STYLE OTHER THAN FULL INDIVIDUAL NAME OF THE APPLICANT, ATTACH TWO (2) COPIES OF THE TRADE NAME CERTIFICATE, AS REQUIRED BY CHAPTER 333, MINNESOTA STATUES, SECRETARY OF STATES OFFICE. PAGE 1 sota Department of Public Safety hol and Gambling Enforcement 444 Cedar St., Suite 100L St. Paul, MN 55101 -2156 0 • TTY 612 - 282 -6555 • FAX 612 - 297 -5259 RENEW LIQUOR, WINE, OR CLUB LICENSE No license will be approv released until the $20 Retailer ID Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk /County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code OFSL License Period Ending 06/30/1998 ID # 2177 City /County where license approved Lino Lakes Licensee Name J & K Liquor I n c. Trade Name J & K Liquors Licensed Location address Lino Lakes, MN 55014 City, State, Zip Code Business Phone ( 612) 484 -9273 6013 Hodgson Rd LICENSE FEES: Off Sale $ 100.00 On Sale $ Sunday $ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or 900, 000 surety bond may be submitted in lieu of liquor /S /cam liability. Licensee Signature 4 �r�/,cr — / /7ZL,i- --L1 Date (Signature certifies all above ip�tUrmation to be correct and license has been approved by city /county. City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above. 1 County Attorney Signature County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093-96 Date ••.wt Minnes. \,. De ment Pub Safety v • t Alcohol nd ambling for, ment a ., ar St., Suite I I L�' S, P. MN 55101 - •` 56 -a - 612- 296 -6430 • ,/ - 282 -6555 • AX :'2- 297 -5259 RENEWAL OF LIQUOR, WINE, , ' • UB LICENSE No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make if sign. City corrections necessary and Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk /County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code OFSL License Period Ending 06/30/1998 ID # 3393 City /County where license approved Lino Lakes Licensee Name rh i p, St eve J. Jr. Trade Name Lakes Liquor of Lino Lakes Licensed Location address 7860 Lake Dr City, State, Zip Code Lino Lakes, MN 55014 Business Phone ( 612) 780 -1331 LICENSE FEES: Off Sale $ 100. 00 On Sale $ Sunday $ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. ti -- Licensee Signature � ' 4 / J /( Date Li"— I -9 '� (Signature certifies all above information to e correct n icense has been approved by city /county. City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093 -96 Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar St., Suite 100L St. Paul, MN 55101 -2156 -6430 • TTY 612- 282 -6555 • FAX 612- 297 -5259 RENE 'i,►i) 1 F LIQUOR, WINE, OR CLUB LICENSE No license will be appro or released until the $20 Retailer ID Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk /County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk /County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code CMBS License Period Ending 06/30/ 1998 ID # 4715 City /County where license approved Licensee Name Trade Name Lino Lakes Jim & Ann Miller's Inc. Miller's on Main Licensed Location address 8001 Lake Dr City, State, Zip Code Lino Lakes, MN 55014 Business Phone ( 612) 783-7106 LICENSE FEES: Off Sale $ 100. 00 On Sale $ 3, 000.00 Sunday $ 200.00 By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. I. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. Licensee Signature A,z Date (Signature certifies alve information to be correct and license has been approved by city /county. City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on hack, then sign here. sota Department of Public Safety. hol and Gambling Enforcement 444 Cedar St., Suite 100L St. Paul, MN 55101 -2156 612 !►96 -. / 0 • TTY 612- 282 -6555 • FAX 612 - 297 -5259 RENEWAL i F LIQUOR, WINE, OR CLUB LICENSE No license will be approved or released until the $20 Retailer! ID Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk /County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code CMBS License Period Ending 06/30/ 1998 ID # 6516 Lino Lakes City /County where license approved Licensee Name Trade Name Shirley Kaye's Inc. Shirley Kaye's Licensed Location address 6810 Lak e Dr City, State, Zip Code Lino Lakes, MN 55014 Business Phone ( 612 ) 780 -4181 LICENSE FEES: Off Sale $ 100. 00 On Sale $ 3, 000. 00 Sunday $ 200. 00 By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's sienature on this renewal confines the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100, 000 surety bond inay be submitted in lieu of liquor liability. Licensee Signature �f, N l p e `� Date 171— (Signature certifies all above information to be correct and license has been approved by city /county. City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations 00 hack. then sign here. Ps 9)r)3 -9n -1 < yt 8.7c-c. 09 - - )) -aa -o6 i I FOR OFFICE USE Case No. Date Received By CITY OF LINO LAKES APPLICATION FOR SALE OF NON - INTOXICATING MALT LIQUOR LICENSE LICENSE FEES: M ff -Sale $ a5- On -Sale $ OW' PART 1 - General Information This application requests information which may be classified as private or confidential under the Minnesota Data Practices Act. This information is required by State law or City ordinance. The information will be used to determine your eligibility for issuance of a license, permit, or identification card. Failure to provide the information will result in a denial of the license. DIRECTIONS: This form must be filled out with typewriter or by printing in ink. If the application is by a natural person, by such person; if by a corporation, by an officer of the corporation; if by a partnership, by one of the partners; if by an unincorporated association, by the manager or managing officer of the association. 1. Name of Applicant (name of individual, partnership, corporation or association): I A 7 C ( r 2. Business Name: Business Address: Business Phone: IG I/ ) " ;1' i , � 1 . (Street, City, State,`Zip) (Area Code & No.) IF BUSINESS IS TO BE CONDUCTED UNDER A DESIGNATION, NAME OR STYLE OTHER THAN FULL INDIVIDUAL NAME OF THE APPLICANT, ATTACH TWO (2) COPIES OF THE TRADE NAME CERTIFICATE, AS REQUIRED BY CHAPTER 333, MINNESOTA STATUES, SECRETARY OF STATES OFFICE. PAGE 1 FOR OFFICE USE Case No. Date Received By CITY OF LINO LAKES APPLICATION FOR SALE OF NON - INTOXICATING MALT LIQUOR LICENSE LICENSE FEES: Off-Sale $ - On -Sale $ PART 1 - General Information This application requests information which may be classified as private or confidential under the Minnesota Data Practices Act. This information is required by State law or City ordinance. The information will be used to determine your eligibility for issuance of a license, permit, or identification card. Failure to provide the information will result in a denial of the license. DIRECTIONS: This form must be filled out with typewriter or by printing in ink. If the application is by a natural person, by such person; if by a corporation, by an officer of the corporation; if by a partnership, by one of the partners; if by an unincorporated association, by the manager or managing officer of the association. 1. Name of Applicant (name of individual, partnership, corporation or association): '1 e e ?exc1 2. Business Name: 066 MG1 ��1 -47 ? s Business Address: \__00/e ∎ ∎ .� } ^ k �i6 iUc Yin\ (Street, City, State, Zip) - Business Phone: X \ 2 1:1&1----1 (Area Code & No.) IF BUSINESS IS TO BE CONDUCTED UNDER A DESIGNATION, NAME OR STYLE OTHER THAN FULL INDIVIDUAL NAME OF THE APPLICANT, ATTACH TWO (2) COPIES OF THE TRADE NAME CERTIFICATE, AS REQUIRED BY CHAPTER 333, MINNESOTA STATUES, SECRETARY OF STATES OFFICE. PAGE 1 61 Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar St., Suite 100L St. Paul, MN 55101 -2156 296 -6430 • TTY 612- 282 -6555 • FAX 612 - 297 -5259 RE 1� Wj L OF LIQUOR, WINE, OR CLUB LICENSE No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk /County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code MCLONSS License Period Ending 06/30/ 1998 ID # 1025 City /County where license approved Lino Lakes Licensee Name Trade Name VFW 6583 Circle -Lex VFW Post Licensed Location address 7868 Lake Dr City, State, Zip Code Lino Lakes, MN 55013 Business Phone ( 612) 784 -9313 LICENSE FEES: Off Sale $ On Sale $ 100. 00 Sunday $ 200. 00 By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred. please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. Licensee Signature ' d / Date certifies all abov information to be correct and license has been approved by city /county. City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on hack, then sign here. >s (ni&)3 -96 AGENDA ITEM NO. 8B STAFF ORIGINATOR David Pecchia, Chief of Police /Acting City Administrator DATE June 5, 1998 TOPIC Consideration of a Letter from Tautges, Redpath, LTD. Dated June 3, 1998 BACKGROUND: Attached is a letter from the City Auditor explaining that the scope of the original 1997 audit had increased and requesting additional compensation. OPTIONS: 1 Adopt a motion approving the letter of June 3, 1998. 2. Adopt a motion to return to staff for further information. RECOMMENDATION City Council option. HLB Tautges Redpath, Ltd. Certified Public Accountants and Consultants June 3, 1998 Honorable Mayor and Members of the City Council City of Lino Lakes 1189 Main St Lino Lakes, MN 55014 This letter outlines our proposal to increase the scope of the 1997 audit pursuant to Section VII of the audit contract: If any circumstances disclosed by the audit and examination call for a more detailed investigation that would be necessary under ordinary circumstances, such circumstances will be called to the attention of the City authorities before proceeding further with such investigation. If authorized to proceed further with an investigation of this area, compensation for these additional services shall be at the regular rates designated in this agreement. The City has experienced internal control and contract compliance irregularities which have been the subject of correspondence from our office to the City dated April 27, 1998, May 6, 1998, May 11, 1998 and May 26, 1998. The facts and circumstances require extended procedures in order for our firm to conclude that the 1997 financial statements of the City are free of material misstatements based on audit procedures performed. Extended procedures include, but are not limited to, the following: • Analysis of the 1987 Sanitary Sewer and Water Main Extension and Service Agreement and amendments thereto • Meetings with City representatives regarding calculating and recording of liability relative to the Agreement contract • Expanded confirmation procedures • Expanded written representations from City Officials regarding disclosures relative to contract compliance • Financial statement modifications 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 612 426 7000 Fax: 612 426 5004 HLB iai,tges Redpath, Ltd is a member of 1121 International. A world -wide organization of accounting firms and business advisees_ City of Lino Lakes June 3, 1998 Page 2 • Preparations of draft financial statements to facilitate pending bond issuance • Meetings and correspondence with George Hoff The City has been billed $2,598.75 for such services, and additional billings will follow if authorized by the City Council. To authorize the extended procedures, please sign one copy of this letter and return it to us. Sincerely, HLB TAUTGES REDPATH, LTD. Robert G. Tautges, CPA RGT /lad By: By Title: Title: Date: Date: