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HomeMy WebLinkAbout06/22/1998 Council PacketAGENDA 6:00 P.M. ECONOMIC DEVELOPMENT AUTHORITY MEETING CITY OF LINO LAKES Monday June 22, 1998 6 :30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Minutes: 1. June 8, 1998 2. June 3, 1998 B. Consideration of Expenditures: 1. June 22, 1998 ($454,439.03, Check Nos. 51032 - 51161) 2. Centennial Fire District 2. Open Mike 3. Fiscal Agent Report, Jerry Shannon, Springsted, Inc. A. Consideration of Resolution No. 98 - 98, Awarding Sale of $4,310,000 General Obligation Improvement Bonds, 1998A B. Consideration of Resolution No. 98 - 99, Awarding Sale of $2,000,000 General Obligation Improvement Bonds, 1998B Consideration of Resolution No. 98 - 100, Authorizing Execution and Delivery of Ground Lease and Lease Purchase Agreement with the Economic Development Authority (EDA). Approving Issuance of Lease Revenue Bonds and Execution of Related Documents. PAGE 1 AGENDA D. Resolution No. 98 - 101, Adopting 1999 Budget Schedule Per the City Charter 4. Administration Department Report, Dan Tesch A. Consideration of Resolution No. 98 - 96, Adoption of Expense Reimbursement Policy B. Consideration of Resolution No. 98 - 97, Code of Conduct 5. Community Development Report, Brian Wessel/Mary Kay Wyland A. Variance Request, Paul Munoz, 55 Ash Street B. Variance Request, James Brandt, 7057 Rice Lake Court C. PUBLIC HEARING, Holly Estates, 1101 Holly Drive 1. Planned Development Overlay (4 /5th Vote) 2. Preliminary Plat D. Concept Plan for Shopping Center, Lake Center Partners, I35W and Lake Drive E. Comprehensive Plan Update (Verbal) 6. Parks and Recreation Department Report, Rick DeGardner A. Consideration of Resolution No. 98 - 95 Accepting Donation from the Circle -Lex Lions Club B. Consideration of Accepting 1998 Park Board Goals and Authorize Expenditure of Park Dedication Funds C. Consideration of Receipt of Bids and Authorization to Award Bids for Playground Equipment Structures (will be presented at the meeting) D. Consideration of the Resignation of General Park Maintenance Worker, Tim Anderson E. Consideration of Authorization to Hire General Park Maintenance Position, Steve Gilbertson PAGE 2 AGENDA 7. City Engineer's Report, David Ahrens A. PUBLIC HEARING, Apollo Drive, Phase 3 B. Consideration of Resolution No. 98 - 89, Order Improvement and Preparation of Plans and Specifications, Apollo Drive, Phase 3, Street Improvements C. Consideration of Resolution No. 98 -90, Approve Plans and Specifications and Authorize Advertisement for Bids, Lake Drive Trunk Utility Project D. Consideration of Resolution No. 98 - 91, Approve Plans and Specifications and Authorize Advertisement for Bids, 1998 Wear Course and Trail Paving Project 8. Police Department Report, David Pecchia A. Consideration of Resolution No. 98 - 92, Accepting Donation from the Circle -Lex VFW Post 6583 B. Consideration of Resolution No. 98 - 93, Accepting Donation from the Circle -Lex Ladies Auxiliary, VFW Post 6583 9. Old Business A. Consideration of the Hay Study, David Pecchia (Information will follow on Friday) 10. New Business A. Minutes, August 12, 1996 (Council Member Dahl and Mayor Sullivan were not on the Council) B. Minutes, November 12, 1996 (Council Member Dahl and Mayor Sullivan were not on the Council) C. Consideration of Resolution No. 98 - 94, Accepting Donation from the Circle -Lex VFW, Post 6583, Council Member Neal 11. Community Calendar for June 9, 1998 through June 22, 1998 A. Wednesday, June 24, 1998, 6:30 p.m., Environmental Board B. Thursday, June 25, 1998 6:00 p.m. Comprehensive Plan Task Force /City Council PAGE 3 AGENDA C Friday, June 26, 1998, 7:30 a.m., Mayor's Round Table D. Thursday, July 2, 1998, 7:00 a.m., EDAC E. Friday, July 3, 1998, City Hall will be Closed for 4th of July Holiday F. Monday, July 6, 1998, 6:30 p.m., Park & Recreational Board G. Wednesday, July 8, 1998, 5:30 p.m., Council Work Session H. Wednesday, July 8, 1998, 6:30 p.m., Planning and Zoning Board I. Thursday, July 9, 1998, 7:00 p.m., Charter Commission 12. Adjourn June 15, 1998 2:00 p..m. PAGE 4 AGENDA 6:00 P.M. ECONOMIC DEVELOPMENT AUTHORITY MEETING CITY OF LINO LAKES Monday June 22, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda 5 A. Consideration of Minutes: 1. June 8, 1998 2. June 3, 1998 B. Consideration of Expenditures: 1. June 22, 1998 ($454,439.03, Check Nos. 51032 - 51161) 2. Centennial Fire District 2. Open Mike 3. Fiscal Agent Report, Jerry Shannon, Springsted, Inc. A. Consideration of Resolution No. 98 - 98, Awarding Sale of $4,310,000 General Obligation Improvement Bonds, 1998A B. Consideration of Resolution No. 98 - 99, Awarding Sale of $2,000,000 General Obligation Improvement Bonds, 1998B C. Consideration of Resolution No. 98 - 100, Authorizing Execution and Delivery of Ground Lease and Lease Purchase Agreement with the Economic Development Authority (EDA). Approving Issuance of Lease Revenue Bonds and Execution of Related Documents. PAGE 1 AGENDA 6:00 P.M. ECONOMIC DEVELOPMENT AUTHORITY MEETING CITY OF LINO LAKES Monday June 22, 1998 6:30 P.M. Call to Order and Roll Call (Council Members Bergeson & Neal were absent) Setting the Agenda: Are there any items to be added or deleted from the Agenda? (Item No's. 5A, 7A, 10A and 10B were removed) 1. Consent Agenda (Approved) s A. Consideration of Minutes: 1. June 8, 1998 2. June 3, 1998 B. Consideration of Expenditures: 1. June 22, 1998 ($454,439.03, Check Nos. 51032 - 51161) 2. Centennial Fire District 2. Open Mike Robert Nelson, 6773 East Shadow Lake Drive - Concerned about trail through two (2) outlots belonging to the Reshanau Lake Estates Homeowners Assn. The Assn. is planning to put up a fence and cut off the trail. Alwin Klimik, 1390 Karth Road - Requested immediate refund of his SAC. Staff was instructed to prepare his check and give it to him tomorrow. 3. Fiscal Agent Report, Jerry Shannon, Springsted, Inc. (Mr. Shannon congratulated the City for obtaining an A bond rating. He noted that the sale of the bonds went well with the City receiving favorable rates.) A. Consideration of Resolution No. 98 - 98, Awarding Sale of $4,310,000 General Obligation Improvement Bonds, 1998A (Approved) PAGE 1 AGENDA B. Consideration of Resolution No. 98 - 99, Awarding Sale of $2,000,000 General Obligation Improvement Bonds, 1998B (Approved) C. Consideration of Resolution No. 98 - 100, Authorizing Execution and Delivery of Ground Lease and Lease Purchase Agreement with the Economic Development Authority (EDA). Approving Issuance of Lease Revenue Bonds and Execution of Related Documents. (Approved) D. Resolution No. 98 - 101, Adopting 1999 Budget Schedule Per the City Charter (Approved. If anyone needs a copy of the schedule, please call Mary. The all -day budget meeting with the City Council is scheduled for August 6, 1998) 4. Administration Department Report, Dan Tesch A. Consideration of Resolution No. 98 - 96, Adoption of Expense }Reimbursement Policy (Approved. Mayor outlined some changes to the policy, Department Heads will be receiving a copy of this policy.) B. Consideration of Resolution No. 98 - 97, Code of Conduct (Approved. All employees will review the Code at their mid -term review.) 5. Community Development Report, Brian Wessel/Mary Kay Wyland A. Variance Request, Paul Munoz, 55 Ash Street (Removed) B. Variance Request, James Brandl, 7057 Rice Lake Court (Approved) C. PUBLIC HEARING, Holly Estates, 1101 Holly Drive 1. Planned Development Overlay (4 /5th Vote) (Denied) 2. Preliminary Plat (Approved with 10 lots rather than 11 as requested in the PDO.) D. Concept Plan for Shopping Center, Lake Center Partners, I35W and Lake Drive (Approved, concept includes a McDonalds) E. Comprehensive Plan Update (Verbal) (Al Brixius noted the next Comp Plan meetings. The next meeting will involve uses in the Rural Service Areas) 6. Parks and Recreation Department Report, Rick DeGardner PAGE 2 AGENDA A. Consideration of Resolution No. 98 - 95 Accepting Donation from the Circle -Lex Lions Club (Approved. The donation is $1,000 for certifying youth coaches.) B. Consideration of Accepting 1998 Park Board Goals and Authorize Expenditure of Park Dedication Funds (Approved. Prepare master plan for Behm's Century Farm park, Marshan Park; plan trails in Pheasant Hills Preserve; complete trail to Baldwin Park in Rice Lakes Estates; install playground equipment at Birch Park, Shenandoah Park, Lino Park and install sand volleyball, horseshoes pits and 4 grills in Country Lakes Park; complete internal trail segment in Birchwood Acres; install trail in Trappers Crossing and complete external trail segments. C. Consideration of Receipt of Bids and Authorization to Award Bids for Playground Equipment Structures (will be presented at the meeting) (Approved playground equipment for Shenandoah Park, Birch Park and Lino Park) D. Consideration of the Resignation of General Park Maintenance Worker, Tim Anderson (Accepted, wish him good luck.) E. Consideration of Authorization to Hire General Park Maintenance Position, Steve Gilbertson (Approved) 7. City Engineer's Report, David Ahrens A. PUBLIC HEARING, Apollo Drive, Phase 3 (Conducted public hearing and then closed hearing.) B. Consideration of Resolution No. 98 - 89, Order Improvement and Preparation of Plans and Specifications, Apollo Drive, Phase 3, Street Improvements (This item requires a 4 /5th vote. Since only 3 Council Members were present, this item was delayed until the next Council meeting.) C. Consideration of Resolution No. 98 -90, Approve Plans and Specifications and Authorize Advertisement for Bids, Lake Drive Trunk Utility Project (Approved, project will end between the Police Station and the Fire Station.) D. Consideration of Resolution No. 98 - 91, Approve Plans and Specifications and Authorize Advertisement for Bids, 1998 Wear Course and Trail Paving Project (Approved) PAGE 3 AGENDA 8. Police Department Report, David Pecchia A. Consideration of Resolution No. 98 - 92, Accepting Donation from the Circle -Lex VFW Post 6583 (Approved, $500 for Police Reserve Program) B. Consideration of Resolution No. 98 - 93, Accepting Donation from the Circle -Lex Ladies Auxiliary, VFW Post 6583 (Approved, $350 for Police Reserve Program) 9. Old Business A. Consideration of the Hay Study, David Pecchia (Information will follow on Friday) (Study accepted and tabled.) 10. New Business A. Minutes, August 12, 1996 (Council Member Dahl and Mayor Sullivan were not on the Council) (Tabled, needed Bergeson and Neal to approve.) B. Minutes, November 12, 1996 (Council Member Dahl and Mayor Sullivan were not on the Council) (Tabled, needed Bergeson and Neal to approve.) C. Consideration of Resolution No. 98 - 94, Accepting Donation from the Circle -Lex VFW, Post 6583, Council Member Neal (Donation to replace bicycles lost in the tornado.) 11. Community Calendar for June 9, 1998 through June 22, 1998 A. Wednesday, June 24, 1998, 6:30 p.m., Environmental Board (Rescheduled to July 1, 1998.) B. Thursday, June 25, 1998 6:00 p.m. Comprehensive Plan Task Force /City Council C. Friday, June 26, 1998, 7:30 a.m., Mayor's Coffee D. Thursday, July 2, 1998, 7:00 a.m., EDAC (Rescheduled to July 9, 1998.) E. Friday, July 3, 1998, City Hall will be Closed for 4th of July Holiday F. Monday, July 6, 1998, 6:30 p.m., Park & Recreational Board PAGE 4 AGENDA G. Wednesday, July 8, 1998, 5:30 p.m., Council Work Session H. Wednesday, July 8, 1998, 6:30 p.m., Planning and Zoning Board I. Thursday, July 9, 1998, 7:00 p.m., Charter Commission 12. Adjourn (9:05 p.m.) June 15, 1998 2:00 p..m. PAGE 5 AGENDA ECONOMIC DEVELOPMENT AUTHORITY MONDAY JUNE 22, 1998 6:00 P.M. 1. Call to Order and Roll Call 2. Consideration of Minutes of Monday, June 8, 1998 3. Consideration of Resolution No. 98 -02 awarding the sale of $5,350,000 Lease Revenue Bonds, Series 1998A (Civic Complex) 4. Adjourn CITY OF LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY MINUTES DATE: Monday, June 8, 1998 MEMBERS PRESENT: J. Bergeson„ C. Lyden, A. Neal, C. Dahl, K. Sullivan MEMBERS ABSENT: None OTHERS PRESENT: Brian Wessel, Ron Batty, Mary Divine, Fritz Johnson CONSIDERATION OF MINUTES EDA Member Neal moved to approve the minutes from the May 26, 1998 EDA meeting. EDA Member Dahl seconded the motion. Motion passed unanimously. INDUSTRIAL INCENTIVES: TAX INCREMENT FINANCING POLICY Mr. Wessel reviewed with the board the city's past Tax Increment Financing (TIF) policy, and the success the city has had providing land and assessments to qualified companies on a combination of upfront and pay -as- you -go basis. The districts have aged and diminished in capacity, and the city is no longer able to provide a subsidy in the range of 16 %, which usually covers land and assessments based on 10,000 square feet of building per acre. Other factors have produced a slow down in industrial development, including competition and less accessible or desirable land. Mr. Wessel requested that the board consider revitalizing the TIF program by allowing the creation of new TIF districts, when appropriate, within Apollo Business Park, Lakes Business Park and Clearwater Creek Development Center. Mr. Batty explained the 2 -year lag time between a building getting built and starting to pay taxes. He informed the board that within the last two years the legislature had lowered the C/I tax rate, but the city was protected from a possible lack of increment due to lower taxes through its use of pay -as- you -go. This means if there is not enough increment to meet the obligation, the business doesn't get it. The city is not obligated. Also, the city has never bonded for TIF projects. The legislature also loosened the Green Acres clause, and now manufacturing and distribution facilities can be built on former Green Acres parcels without penalty, but 90% of the jobs must be at 160% of minimum wage. He also explained that the city could now create an new district where an old one was without the historic rate of inflation on the land being a detriment, since the city does not have to include the value of new public improvements into determining the inflation on the property. Mr. Lyden asked if TIF was meant to "start the fire" for industrial development, and that has been done in Lino Lakes, why keep using TIF? Mr. Batty said that was the policy question for the city council to decide, but his opinion was that some cities need it to remain competitive, and Lino Lakes probably still needed TIF to maintain a momentum in industrial development. Mr. Wessel introduced Fritz Johnson, owner of Teknapack in the Apollo Business Park. He described Teknapack as an example of the success of the incubator program. Mr. Johnson is now leasing in the park, and wants to build his own building with a partner, Dana Madsen of NATRA, who is also leasing in the park. Mr. Johnson explained that he lived in the city and wanted to stay in the park, but to continue growing, he needed more space. He planned to also add leasable space to his new building to include other incubator businesses. He said he checked with other cities, and Lino Lakes is about average in its TIF incentives. He added the city needs to be creative with the parcels left in Apollo. Some have double frontage, making them more difficult to develop, and the correctional facility is a perception problem for some prospects. Mr. Batty said he would recommend a new district be formed for each new qualifying project. This has higher administrative costs, but provides more flexibility. Ms. Sullivan questioned if this would cause hopscotch development. Mr. Batty said it would not, but new facilities would keep coming on the tax rolls over time, just as now. It would not lengthen the approvals process. Mr. Wessel noted that if the EDA approved revitalizing the TIF program, staff would be returning in July to recommend establishing a new TIF district to support the Teknapack project. EDA member Bergeson moved to reestablish the TIF Proposal Policy by allowing the creation of new districts, when appropriate, within the Apollo Business Park, Clearwater Creek Development Center and Lakes Business Park. EDA Member Neal seconded the motion. Motion passed unanimously. ADJOURNMENT EDA Member Lyden moved to adjourn at 6:40 p.m. EDA Member Neal seconded the motion. Motion passed unanimously. AGENDA ITEM 3 STAFF ORIGINATOR: Brian Wessel DATE: 6/22/98 TOPIC: Consideration of Resolution No. 98-02 Awarding the Sale of $5,350,000 Lease Revenue Bonds, Series 1998A (Civic Complex) BACKGROUND: This is the final action to be taken by the EDA necessary for the financing of the Civic Complex. Springsted, Inc. solicited proposals to purchase the bonds, and the proposals were received the morning of June 22. In the transactions that will be taking place between the EDA and the city, the city will lease the site to the EDA until the bonds are repaid. The EDA will lease the site and project back to the city pursuant to the lease. The EDA will issue the bonds to pay acquisition and construction costs, and the city's lease payments will be used to pay the principal and interest on the bonds. When all the required lease payments are made and the bonds are repaid, the land and the building will be owned by the city. OPTIONS: 1. Approve resolution No. 98 -02 2. Return to staff for further consideration RECOMMENDATION Option 1 Extract of Minutes of Meeting of the Lino Lakes Economic Development Authority Pursuant to due call and notice thereof, a meeting of the Lino Lakes Economic Development Authority was duly held in the City Hall in said City on Monday, June 22, 1998, commencing at 6:00 o'clock P.M. The following members were present: and the following were absent: * * * The President announced that the next order of business was consideration of the proposals which had been received for the purchase of the Authority's $5,350,000 Lease Revenue Bonds, Series 1998A (City of Lino Lakes, Minnesota Lease Obligation). The Executive Director presented a tabulation of the proposals which had been received in the manner specified in the Terms of Proposal of the Series 1998A Bonds. The proposals were as follows: BMB144999 LN140 -60 After due consideration of the proposals, Member then introduced and moved the adoption of the following written resolution, the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. A RESOLUTION AWARDING THE SALE OF $5,350,000 LEASE REVENUE BONDS, SERIES 1998A (CITY OF LINO LAKES, MINNESOTA LEASE OBLIGATION); BE IT RESOLVED By the Lino Lakes Economic Development Authority (the "Authority "), as follows: Section 1. Recitals. 1.01. The City of Lino Lakes, Minnesota (the "City ") is authorized by Minnesota Statutes, Section 465.71, as amended, to acquire real and personal property under lease - purchase agreements. 1.02. The Authority has agreed with the City that pursuant to a Ground Lease dated as of August 1, 1998 (the "Ground Lease "), the Authority will acquire certain property from the City, and the Authority will lease such property, together with the buildings, structures or improvements now or hereafter located thereon, to the City pursuant to a Lease - Purchase Agreement dated as of August 1, 1998 (the "Lease "). 1.03. Pursuant to a Trust Indenture dated as of August 1, 1998 (the "Indenture "), between the Authority and U.S. Bank Trust National Association, as trustee (the "Trustee "), the Authority will issue its Lease Revenue Bonds, Series 1998A (City of Lino Lakes, Minnesota Lease Obligation) (the "Series 1998A Bonds ") in an aggregate principal amount of $5,350,000. 1.04. Under the Indenture, proceeds of the Series 1998A Bonds will be used to establish a Debt Service Reserve Fund to secure the Series 1998A Bonds and to pay costs of acquisition, construction and equipping of the Facilities described in the Lease, pursuant to a Disbursing Agreement dated as of August 1, 1998 (the "Disbursing Agreement "), among the Authority, the City, the Trustee and Chicago Title Insurance Company. 1.05. Pursuant to an Assignment and Security Agreement dated as of August 1, 1998 (the "Assignment "), the Authority will assign to the Trustee all of the Authority's right, title and interest in and to the Ground Lease, the Lease and the Lease Payments to be made by the City thereunder (other than certain rights to indemnification and payment of expenses) as security for the Series 1998A Bonds. 1.06. Forms of the Ground Lease, the Lease, the Indenture, the Disbursing Agreement, the Assignment, the Official Statement for the Series 1998A Bonds and a Continuing Disclosure Agreement of the City dated as of August 1, 1998, have been prepared and submitted to the BMB144999 LN140 -60 Authority and are on file with the Executive Director. Section 2. Sale of Series 1998A Bonds. 2.01. The proposal of (the "Purchaser ") to purchase the Series 1998A Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Series 1998A Bonds at a price of $ plus accrued interest to date of delivery, for Series 1998A Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate Maturity Rate 2001 2011 2002 2012 2003 2013 2004 2014 2005 2015 2006 2016 2007 2017 2008 2018 2009 2019 2010 True interest cost: 2.02. The Executive Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Series 1998A Bonds, and to deliver the good faith check to the Trustee upon the issuance of the Series 1998A Bonds. The Executive Director shall return the good faith checks of the unsuccessful proposers forthwith. 2.03. The Authority will forthwith issue and sell the Series 1998A Bonds in the total principal amount of $5,350,000, originally dated August 1, 1998, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R -1, upward, bearing interest as above set forth, and which mature serially on February 1, in the years and amounts as follows (subject to redemption and prior payment as set forth in the Indenture): Year Amount Year Amount 2001 $165,000 2011 $290,000 2002 175,000 2012 305,000 2003 190,000 2013 325,000 2004 205,000 2014 340,000 2005 195,000 2015 360,000 2006 210,000 2016 380,000 2007 230,000 2017 405,000 2008 250,000 2018 430,000 2009 270,000 2019 455,000 2010 170,000 BMB144999 LN140 -60 2.04. Execution, Authentication and Delivery. The Series 1998A Bonds, substantially in the form provided in the Indenture, will be prepared under the direction of the Executive Director and executed on behalf of the Authority by the signatures of the President and the Executive Director, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. Notwithstanding such execution, a Series 1998A Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution or the Indenture unless and until a certificate of authentication on the Series 1998A Bond has been duly executed by the manual signature of an authorized representative of the Trustee. When the Series 1998A Bonds have been so prepared, executed and authenticated, the Executive Director will deliver the same to The Depository Trust Company, New York, New York, on behalf of the Purchaser, upon payment of the purchase price, and the Purchaser is not obligated to see to the application of the purchase price. Section 3. Approval and Execution of Documents. The Ground Lease, the Lease, the Indenture, the Disbursing Agreement, the Assignment and the Continuing Disclosure Agreement described in Section 1 are hereby approved. The President and the Executive Director are authorized and directed to execute and deliver the Ground Lease, the Lease, the Indenture and the Disbursing Agreement on behalf of the Authority, substantially in the forms on file, but with all such changes therein as shall be approved by the officers executing the same, which approval shall be conclusively evidenced by the execution thereof. Copies of all of the transaction documents shall be delivered, filed and recorded as provided therein. The President, the Executive Director and other officers of the Authority are also authorized and directed to execute such other instruments as may be required to give effect to the transactions herein contemplated. Section 4. Payment; Security; Pledges and Covenants. The Series 1998A Bonds are payable solely from the Lease Payments to be made by the City under the Lease and from other moneys realized by the Trustee after default or termination of the Lease by the City as provided therein. No property or funds of the Authority, other than the property pledged pursuant to the Indenture and assigned to the Trustee pursuant to the Assignment, is pledged to the payment of the Series 1998A Bonds. Section 5. Authentication of Transcript. 5.01. The officers of the Authority are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Series 1998A Bonds, certified copies of proceedings and records of the Authority relating to the Series 1998A Bonds and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Series 1998A Bonds and such instruments, including any heretofore furnished, may be deemed representations of the Authority as to the facts stated therein. 5.02. The preparation and distribution of the Official Statement prepared and circulated in connection with the issuance and sale of the Series 1998A Bonds is hereby approved. BbB144999 LN140 -60 Section 6. Tax Covenant. 6.01. The Authority covenants and agrees with the holders from time to time of the Series 1998A Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Series 1998A Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code "), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Series 1998A Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. BMB144999 LN140 -60 STATE OF MINNESOTA ) COUNTY OF ANOKA ) SS. CITY OF LINO LAKES ) I, the undersigned, being the duly qualified and acting Executive Director of the Lino Lakes Economic Development Authority, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the Authority held on June 22, 1998 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of $5,350,000 Lease Revenue Bonds, Series 1998A (City of Lino Lakes, Minnesota Lease Obligation) of the Authority. WITNESS My hand officially as such Executive Director this day of August, 1998. LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY Executive Director BMB144999 LN140 -60 EXPENDITURES JUNE 22, 1998 ?age: 1 )ate: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount 1994 CONSTRUCTION FUND SHORT - ELLIOTT - HENDRICKSON, INC(PROPERTY CONDEMNATION) * WILLIAM G. HAWKINS & ASSOCIATE(HIGHWAY 49 & LAKE) 1996 CONSTRUCTION FUND 387.29 852.00 Total for Department 1,239.29 Total for Fund 1,239.29 SHORT - ELLIOTT - HENDRICKSON, INC(TRAPPERS CROSSING) 496.32 Total for Department 496.32 Total for Fund 496.32 1997 CONSTRUCTION * WILLIAM G. HAWKINS & ASSOCIATE(OTTER LAKE SERVICE ROAD) * WILLIAM G. HAWKINS & ASSOCIATE(OTTER LAKE RELOCATION) 1998 CONSTRUCTION FUND 454.40 284.00 Total for Department 738.40 Total for Fund 738.40 CONWORTH, INC.(CONSULTANT /APOLLO PROJECT) EVERGREEN LAND SERVICES, INC.(CONSULTANT /LAKE DRIVE) * PRESS PUBLICATIONS, INC.(ADVERTISING) SHORT - ELLIOTT - HENDRICKSON, INC(LAKES ADDITION) SHORT - ELLIOTT - HENDRICKSON, INC(LAKE DRIVE TRUNK) * WILLIAM G. HAWKINS & ASSOCIATE(LAKES ADDITION) * WILLIAM G. HAWKINS & ASSOCIATE(LAKE DRIVE) Total for Department Total for Fund 240.00 1,270.11 193.40 12,831.48 25,068.52 142.00 99.40 39,844.91 39,844.91 Sage: 2 )ate: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) AREA AND UNIT CHARGE S.R.WEIDEMA, INC.(CONTRACTOR /LILAC STREET) SHORT - ELLIOTT - HENDRICKSON, INC(LAURENE LIFT STATION) SHORT - ELLIOTT - HENDRICKSON, INC(BLACK DUCK LIFT STATION) * WILLIAM G. HAWKINS & ASSOCIATE(LILAC STREET UTILITY) Total for Department Total for Fund CAPITAL IMPROVEMENTS PROJECTS GOVERNMENT BUILDINGS Amount 14,213.52 800.64 366.51 142.00 15,522.67 15,522.67 WENCK ASSOCIATES, INC.(REMEDIAL INVESTIGATION REPOR) 682.00 Total for Department 682.00 POLICE DEPARTMENT STREICHER'S, INC.(FLASHER /LIGHT KIT) STREICHER'S, INC.(LIGHT PACKAGE) STREICHER'S, INC.(SPEAKER ASSY /GRILL /FLASHER) SUPERIOR FORD, INC.(98 FORD CROWN VICTORIA) CIVIC CENTER COMPLEX 324.14 153.20 225.84 20,538.00 Total for Department 21,241.18 Total for Fund 21,923.18 * WILLIAM G. HAWKINS & ASSOCIATE(THE VILLAGE) 781.00 Total for Department 781.00 Total for Fund 781.00 COMMUNITY DEVELOPMENT BLOCK GRANT FOREST LAKE AREA(SUPPORT SERVICES) HARRIS COMMUNICATIONS, INC.(HEARING ASSISTANCE SYSTEM) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 375.00 814.50 4.49 Total for Department 1,193.99 Total for Fund 1,193.99 Page: 3 Date: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) CONTRACTORS DEPOSITS Amount ANOKA COUNTY G.I.S. DIVISION(PARCEL SEARCH /LAKE CENTER PR) 33.00 ANOKA COUNTY G.I.S. DIVISION(PARCEL SEARCH /HOLLY ESTATES) 25.00 * PRESS PUBLICATIONS, INC.(ADVERTISING /HOLLY ESTATES) 14.58 RICE INDUSTRIES(RETURN ESCROW) 8,000.00. SHORT - ELLIOTT - HENDRICKSON, INC(HIGHLAND MEADOWS) 1,371.77 SHORT - ELLIOTT - HENDRICKSON, INC(PHEASANT HILLS 9TH) 27.42 SHORT - ELLIOTT - HENDRICKSON, INC(MILLER'S SOUTH GLEN) 516.17 SHORT - ELLIOTT - HENDRICKSON, INC(PHEASANT HILLS 8TH) 403.85 T.K.D.A.(BEHM'S CENTURY FARMS - 4TH) 2,566.88 T.K.D.A.(BEHM'S CENTURY FARMS - 5TH) 253.89 * WILLIAM G. HAWKINS & ASSOCIATE(PHEASANT HILLS) 96.00 * WILLIAM G. HAWKINS & ASSOCIATE(BEHM'S CENTURY FARMS) 96.00 * WILLIAM G. HAWKINS & ASSOCIATE(21ST STREET) 240.00 Total for Department 13,644.56 Total for Fund 13,644.56 DEDICATED PARKS ANOKA COUNTY G.I.S. DIVISION(PARCEL SEARCH /RICE LK EST PK) * PRESS PUBLICATIONS, INC.(ADVERTISING) GENERAL ADMINISTRATION Total for Department 33.00 50.35 83.35 Total for Fund 83.35 * A T & T(MONTHLY SERVICE) 9.25 D.C.A. INC.(FLEXIBLE SPENDING) 210.60 * EXPRESS MESSENGER, INC.(DELIVERY SERVICE) 23.78 HAY GROUP(JOB EVALUATION /SALARY ADMIN) 3,498.35 MUN CLERKS /FIN OFFICERS ASSOC(MEMBERSHIP /M ANDERSON) 30.00 * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) 808.59 * PRESS PUBLICATIONS, INC.(ADVERTISING) 257.06 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 16.75 ROCKHURST COLLEGE CONTINUING(RESOURCE MATERIAL) 346.12 * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 41.89 UNIVERSITY OF MINNESOTA(REGISTRATION /J VIGER) 325.00 Total for Department 5,567.39 BUILDING INSPECTIONS * A T & T(MONTHLY SERVICE) 4.76 Page: 4 Date: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount HLB TAUTGES REDPATH, LTD.(COMPUTER SUPPORT) 47.50 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 7.00 SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) 1,502.40 * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 23.90 Total for Department 1,585.56 CHARTER COMMISSION * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) Total for Department COMMUNITY DEVELOPMENT * A T & T(MONTHLY SERVICE) ALL SEASONS RENTAL(CANOPY /TABLES) * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) SHORT - ELLIOTT - HENDRICKSON, INC(ZONING MAP) SMITH MICRO TECHNOLOGIES, INC.(WARRANTY) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) WESSEL, BRIAN(MEALS /PARKING) Total for Department 73.51 73.51 3.77 155.97 294.02 10.50 1,324.00 1,347.23 38.49 98.50 3,272.48 * ADVANCED GRAPHIX, INC.(FENDER & DOOR STRIPES) 37.28 * LAKESIDE AUTO & PAINT, INC.(REPAIR /REFINISH) 3,949.18 * METRO COUNCIL WASTEWATER SERVI(MAY SAC CHARGES) 46,000.00 * METRO COUNCIL WASTEWATER SERVI(MAY SAC CHARGES) - 460.00 * MN. TEAMSTERS(INSURANCE) 72.00 * MN. TEAMSTERS(INSURANCE) 429.00 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 34.55 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 134.85 Total for Department 50,196.86 ENGINEERING * A T & T(MONTHLY SERVICE) 11.78 AHRENS, DAVID(MILEAGE) 33.00 COPY EQUIPMENT, INC.(SUPPLIES) 65.68 * EXPRESS MESSENGER, INC.(DELIVERY SERVICE) 35.85 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.53 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 7.00 SHORT - ELLIOTT- HENDRICKSON, INC(TRAFFIC STUDY) 4,340.78 * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 27.69 Total for Department 4,526.31 Page: 5 Date: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ENVIRONMENTAL * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) Total for Department FINANCE * A T & T(MONTHLY SERVICE) GOVERNMENT FINANCE OFFICERS AS(MEMBERSHIP) HLB TAUTGES REDPATH, LTD.(PROFESSIONAL SERVICES) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) SMITH MICRO TECHNOLOGIES, INC.(MODEM SUPPORT) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) VASKE, MARY(POSTAGE /SERVER TO CMS) VASKE, MARY(HOTEL RESERVATIONS) Total for Department FIRE DEPARTMENT 294.02 294.02 18.13 415.00 2,698.75 7.00 2,125.00 29.89 90.27 883.50 6,267.54 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50 * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 13.74 Total for Department 17.24 FLEET MANAGEMENT BAUER BUILT, INC.(TIRE REPAIR) 22.38 * BUMPER TO BUMPER, INC.(PARTS /SUPPLIES) 373.75 CAPITOL CITY WELDING, INC.(OXYGEN) 38.57 CRYSTEEL DIST., INC.(STROBE TUBE) 48.56 CRYSTEEL DIST., INC.(SOCKET & BULB) 37.28 DEHN OIL COMPANY(FUEL) 1,401.60 DEHN OIL COMPANY(FUEL) 692.00 FOREST LAKE FORD, INC.(SENSOR ASSEMBLY) 64.14 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 11.41 LEEF BROTHER, INC.(SHOP TOWELS) 15.72 NORTH STAR TURF SUPPLY, INC.(SPINDLE HOUSING /PULLEY) 201.27 NORTH STAR TURF SUPPLY, INC.(CABLE ASSEMBLY) 140.60 NOTT COMPANY(SWIVELS) 149.33 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50 RDO EQUIPMENT COMPANY, INC.(ARMREST) 47.80 ST. JOSEPH EQUIPMENT, INC.(SPRING /SCREW) 2.13 TOUSLEY FORD, INC.(SHOCK ABSORBER) 34.55 TRI -STATE BOBCAT, INC.(TOOTH) 142.33 * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 9.59 Total for Department 3,436.51 FORESTRY DEPARTMENT A T & T(MONTHLY SERVICE) 6.36 ?age: 6 )ate: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) * A T & T(MONTHLY SERVICE) D.J.'S MUNICIPAL SUPPLY, INC.(MARKING PAINT) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) TSCHIDA EXCAVATING, INC.(JUNE) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) GOVERNMENT BUILDINGS Amount 2.67 109.91 3.36 4.53 3.50 200.00 14.39 Total for Department 344.72 * A T & T(MONTHLY SERVICE) * ACE SOLID WASTE, INC.(MONTHLY SERVICE) * ANOKA ELECTRIC COOPERATIVE, IN(MONTHLY SERVICE) * C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) DIAMOND CLEANING SERVICE, INC.(JUNE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) IKON OFFICE SOLUTIONS, INC.(MAINTENANCE ON COPIER) * - MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department LEGAL CONSULTANTS * WILLIAM G. HAWKINS & ASSOCIATE(CRIMINAL ATTORNEY) * WILLIAM G. HAWKINS & ASSOCIATE(MUNICIPAL ATTORNEY) * WILLIAM G. HAWKINS & ASSOCIATE(WARE ROAD) MAYOR AND COUNCIL TIMESAVER OFF -SITE SECRETARIAL(MAY 26) TIMESAVER OFF -SITE SECRETARIAL(JUNE 8) PARK BOARD Total for Department 90.96 110.41 1,349.32 259.72 1,087.61 17.73 71.46 404.83 110.86 4.98 735.00 4,242.88 9,259.75 2,923.80 96.00 12,279.55 223.50 173.25 Total for Department 396.75 BT OFFICE PRODUCTS INTERNATION(OFFICE SUPPLIES) * C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) HUELMAN, PAT(QUARTERLY STIPEND) LANE, SHARON(QUARTERLY STIPEND) LINDY, GEORGE(QUARTERLY STIPEND) MONTAIN, PAUL(QUARTERLY STIPEND) REINERT, JEFF(QUARTERLY STIPEND) SCHMIDT, JOE(QUARTERLY STIPEND) TASCHUK, PAM(QUARTERLY STIPEND) TIMESAVER OFF -SITE SECRETARIAL(JUNE 1) Total for Department 34.88 12.57 150.00 150.00 150.00 150.00 150.00 100.00 150.00 117.75 1,165.20 'age: 7 Late: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount PARKS DEPARTMENT * ACE SOLID WASTE, INC.(MONTHLY SERVICE) 147.95 * BUMPER TO BUMPER, INC.(PARTS /SUPPLIES) 9.01 * C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) 7.88 C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) 15.09 * C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) 26.74 DEGARDNER, RICK(MILEAGE /REGISTRATION) 41.63 DEGARDNER, RICK(MILEAGE) 46.20 DEGARDNER, RICK(VCR TAPES /SOFTWARE) 71.64 E. L. REINHARDT COMPANY, INC.(MASTER PADLOCKS /12) 94.42 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 209.39 JOHNSON READY -MIX, INC.(CONCRETE) 371.64 * LIGHTNING PRINTING, INC.(PRINTING SERVICE) 296.76 METRO ATHLETIC SUPPLY, INC.(FIELD DRAG MAT) 265.18 METRO ATHLETIC SUPPLY, INC.(SOFT TOUCH ANCHOR) 38.60 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 10.17 * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) 41.73 NORTH STAR TURF SUPPLY, INC.(FERTILIZER) 2,539.39 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 192.81 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 230.03 NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 45.10 * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) 1,176.08 PEDERSON FLORAL COMPANY(FUNERAL FLOWERS - MORRIS) 63.90 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 21.00 * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 56.93 * US WEST COMMUNICATIONS(MONTHLY SERVICE) 375.99 WINNICK SUPPLY, INC.(OUTSIDE RANDOM) 9.91 WINNICK SUPPLY, INC.(PROOF CHAIN) 44.73 Total for Department 6,449.90 PLANNING AND ZONING BOARD CORSON, KIRK(QUARTERLY STIPEND) DUNN, DONALD(QUARTERLY STIPEND) JOHNSON, WILLIAM C.(QUARTERLY STIPEND) ROBINSON, AL(QUARTERLY STIPEND) SCHAPS, JAMES(QUARTERLY STIPEND) SCHILLING, TODD(QUARTERLY STIPEND) TREHUS, MIKE(QUARTERLY STIPEND) Total for Department POLICE DEPARTMENT * ADVANCED GRAPHIX, INC.(FENDER & DOOR STRIPES) * ANOKA ELECTRIC COOPERATIVE, IN(SIRENS) BIG BEAR CAR WASH, INC.(CAR WASHES /5) C. P. OFFICE PRODUCTS(OFFICE SUPPLIES /DARE) 150.00 150.00 150.00 50.00 225.00 150.00 150.00 1,025.00 55.38 10.65 42.08 41.79 Page: 8 Date: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) CY'S UNIFORMS, INC.(UNIFORM ALLOWANCE /M VANA) CY'S UNIFORMS, INC.(UNIFORM ALLOWANCE /RESERVES) GALL'S INC.(UNIFORM ALLOWANCE /M VANA) GALL'S INC.(UNIFORM ALLOWANCE /M BROWN) GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) IKON OFFICE SOLUTIONS, INC.(MAINTENANCE ON COPIER) * LAKESIDE AUTO & PAINT, INC.(REPAIR /REFINISH) LEAGUE OF MN CITIES INS TRST(CLAIM) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) MINNESOTA DARE, INC.(GRADUATION) MN. DEPT OF PUBLIC SAFETY(LICENSE TABS /5 VEHICLES) * MN. TEAMSTERS(INSURANCE) NORTH STAR AMOCO, INC.(CAR WASHES) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) PAGENET OF MINNESOTA, INC.(MONTHLY SERVICE) PETTY CASH(PARKING /MEALS) POLICE(SUBSCRIPTION) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) SHRED -IT, INC.(DESTROY CONFIDENTIAL MATERIA) STREICHER'S, INC.(SUPPLIES) THOMPSON ASSOCIATES(PROFESSIONAL SERVICES) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) * US WEST COMMUNICATIONS(MONTHLY SERVICE) RECREATION DEPARTMENT Amount 62.25 10.00 69.49 152.96 48.98 29.08 143.64 500.00 500.00 15.23 96.30 104.00 84.00 42.60 363.66 147.01 56.70 235.59 25.00 70.00 49.95 668.17 300.00 223.30 384.87 Total for Department 4,532.68 BERNSTEIN, BARRY(MILEAGE) BERNSTEIN, BARRY(MEAL) BT OFFICE PRODUCTS INTERNATION(OFFICE SUPPLIES) * C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) DAY - TIMERS, INC.(DAY TIMER) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) * LIGHTNING PRINTING, INC.(PRINTING SERVICE) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) ST. PAUL PIONEER PRESS, INC.(ADVERTISING) TRIARCO ARTS /CRAFTS INC.(SQUEEZE DISPENSERS) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) 75.90 8.25 11.29 26.75 45.90 14.86 17.19 296.77 9.06 1,176.08 3.50 57.80 12.30 20.38 Total for Department 1,776.03 SOLID WASTE ABATEMENT MERCURY WASTE SOLUTIONS, INC.(RECYCLE FLUORESCENT LAMPS) Total for Department 464.55 464.55 Page: 9 Date: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) STORM DAMAGE CENTURY FENCE COMPANY, INC.(REPLACE SUNRISE FENCE /STORM) * KNOWLAN'S SUPER MARKETS, INC.(FOOD ITEMS /STORM) SCHADE, RICK & KAREN(FENCE /STORM DAMAGE) Total for Department STREETS * A T & T(MONTHLY SERVICE) * ANOKA ELECTRIC COOPERATIVE, IN(STREET LIGHTS) C. P. OFFICE PRODUCTS(OFFICE SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * NYSTROM PUBLISHING COMPANY, IN(SUMMER NEWSLETTER) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) REHBEIN'S BLACK DIRT(PULVERIZED BLACK DIRT) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) VIKING SAFETY PRODUCTS, INC.(BATTERIES /BARRICADES) VIKING SAFETY PRODUCTS, INC.(BATTERIES /BARRICADES) VIKING SAFETY PRODUCTS, INC.(CANVAS GLOVES) PROGRAM RECREATION LANGANKI, DAN(COACH /T -BALL) RECREATION DEPARTMENT Amount 5,113.00 56.94 135.00 5,304.94 1.24 310.90 10.48 6.38 33.58 9.04 2,644.47 147.01 17.50 66.50 48.99 26.25 19.81 165.60 Total for Department 3,507.75 Total for Fund 116,727.37 Total for Department BROADWAY AWARDS, INC.(TROPHIES) CHOMINOX GOLF COURSE(GOLF LESSONS /PRACTICE BALLS) Total for Department Total for Fund SEALCOATING CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) OSM, INC.(WEAR COURSE /TRAIL PAVING) * PRESS PUBLICATIONS, INC.(ADVERTISING /SEALCOAT) 10.00 10.00 146.97 1,480.00 1,626.97 1,636.97 110.20 1,281.78 71.76 'age: 10 )ate: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount T.K.D.A.(WEAR COURSE /TRAIL PAVING) 412.58 Total for Department 1,876.32 Total for Fund 1,876.32 SEWER OPERATING SEWER DEPARTMENT * A T & T(MONTHLY SERVICE) * ANOKA ELECTRIC COOPERATIVE, IN(MONTHLY SERVICE) BRW, INC.(INFLOW /INFILTRATION STUDY) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(MONTHLY SERVICE) * METRO COUNCIL WASTEWATER SERVI(JULY SEWER CHARGES) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) SHORT - ELLIOTT - HENDRICKSON, INC(LAKES ADDITION) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) TOWN CENTER PROJECT 0.81 83.55 3,575.25 11.37 11.49 319.37 28,657.00 4.52 1,023.00 30.22 5.25 10,179.17 15.23 Total for Department 43,916.23 Total for Fund 43,916.23 CHICAGO TITLE INSURANCE COMPAN(EXAM /SEARCH /EVIDENCE / INSURAN) FUNKHOUSER, JAMES & JUDITH(LAND PURCHASE) LEONARD PARKER ASSOCIATES(ARCHITECTURAL SERVICES) * WILLIAM G. HAWKINS & ASSOCIATE(THE VILLAGE) VILLAGE INFRASTRUCTURE S.R.WEIDEMA, INC.(TOWN CENTER PARKWAY) Total for Department Total for Fund Total for Department Total for Fund 780.00 2,317.58 66,198.15 370.97 69,666.70 69,666.70 94,772.00 94,772.00 94,772.00 age: 11 ate: 06/15/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) WATER OPERATING PITT -DES MOINES, INC.(CONTRACTOR /WATER TOWER #2) Total for Department WATER DEPARTMENT * A T & T(MONTHLY SERVICE) * ANOKA ELECTRIC COOPERATIVE, IN(MONTHLY SERVICE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(MONTHLY SERVICE) HAWKINS WATER TREATMENT GROUP,(CHEMICALS) HAWKINS WATER TREATMENT GROUP,(CHEMICALS) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) k PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * UNITED WISCONSIN INSURANCE COM(LONG TERM DISABILITY INSURAN) k US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department Total for Fund Total for Checking Account 1010 ** Total ** * - Invoice split to different Departments Amount 25,705.10 25,705.10 0.13 792.13 86.47 11.49 319.38 1,950.80 615.49 4.53 87.23 719.73 5.25 15.83 62.21 4,670.67 30,375.77 454,439.03 $454,439.03 Page: 1 Date: 06/15/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000050 - A T & T 149.86 000093 - ACE SOLID WASTE, INC. 258.36 000095 - ADVANCED GRAPHIX, INC. 92.66 000098 - AHRENS, DAVID 33.00 000157 - ALL SEASONS RENTAL 155.97 000430 - ANOKA COUNTY G.I.S. DIVISION 91.00 000450 - ANOKA ELECTRIC COOPERATIVE, INC. 2,546.55 000610 - BAUER BUILT, INC. 22.38 000670 - BERNSTEIN, BARRY 84.15 000703 - BIG BEAR CAR WASH, INC. 42.08 000705 - BRW, INC. 3,575.25 000860 - BROADWAY AWARDS, INC. 146.97 000883 - BT OFFICE PRODUCTS INTERNATIONAL,IN 46.17 000900 - BUMPER TO BUMPER, INC. 382.76 000930 - WILLIAM G. HAWKINS & ASSOCIATES 15,837.32 000946 - C. P. OFFICE PRODUCTS 463.27 000960 - CAPITOL CITY WELDING, INC. 38.57 001070 - CENTURY FENCE COMPANY, INC. 5,113.00 001114 - CHICAGO TITLE INSURANCE COMPANY 780.00 001117 - CHOMINOX GOLF COURSE 1,480.00 001204 - CONWORTH, INC. 240.00 001208 - COPY EQUIPMENT, INC. 65.68 001209 - CORSON, KIRK 150.00 001230 - CRYSTEEL DIST., INC. 85.84 Page: 2 Date: 06/15/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001255 - CY'S UNIFORMS, INC. 001260 - D.C.A. INC. 001262 - D.J.'S MUNICIPAL SUPPLY, INC. 001292 - DEHN OIL COMPANY 001298 - DEGARDNER, RICK 001309 - DIAMOND CLEANING SERVICE, INC. 001338 - DUNN, DONALD 001360 E. L. REINHARDT COMPANY, INC. 001435 - EVERGREEN LAND SERVICES, INC. 001450 - EXPRESS MESSENGER, INC. 001480 - HAWKINS WATER TREATMENT GROUP, INC. 001527 - FOREST LAKE AREA 001530 - FOREST LAKE FORD, INC. 001560 - FRATTALLONE'S HARDWARE, INC. 001584 - FUNKHOUSER, JAMES & JUDITH 001600 - GALL'S INC. 001605 - GOVERNMENT FINANCE OFFICERS ASSOC 001620 - GLENWOOD INGLEWOOD, INC. 001680 - GOPHER STATE ONE -CALL, INC. 001816 - HARRIS COMMUNICATIONS, INC. 001819 - HAY GROUP 001875 - HUELMAN, PAT 001980 - IKON OFFICE SOLUTIONS, INC. 002094 - JOHNSON READY -MIX, INC. 002102 - JOHNSON, WILLIAM C. 002153 - KNOWLAN'S SUPER MARKETS, INC. 79.49 210.60 109.91 2,093.60 159.47 1,087.61 150.00 94.42 1,270.11 59.63 2,566.29 375.00 64.14 417.53 2,317.58 201.94 415.00 100.54 638.75 814.50 3,498.35 150.00 548.47 371.64 150.00 74.13 Page: 3 Date: 06/15/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002243 - LANE, SHARON 002270 - LAKESIDE AUTO & PAINT, INC. 002320 - LEAGUE OF MN CITIES INS TRST 002328 - LEEF BROTHER, INC. 002340 - LIGHTNING PRINTING, INC. 002355 - LINDY, GEORGE 002508 - MUN CLERKS /FIN OFFICERS ASSOC 002553 - MERCURY WASTE SOLUTIONS, INC. 002565 - METRO ATHLETIC SUPPLY, INC. 002570 - METRO COUNCIL WASTEWATER SERVICES 002640 - RDO EQUIPMENT COMPANY, INC. 002694 - MINNCOMM PAGING, INC. 002700 - MINNEGASCO ACCOUNTS PAYABLE, INC. 002780 - MN. DEPT OF PUBLIC SAFETY 002923 - MINNESOTA DARE, INC. 002980 - MN. TEAMSTERS 003011 - MONTAIN, PAUL 003219 - NORTH STAR AMOCO, INC. 003220 - NORTH STAR TURF SUPPLY, INC. 003250 - NORTHERN STATES POWER, INC. 003342 - NOTT COMPANY 003370 - NYSTROM PUBLISHING COMPANY, INC. 003430 - OSM, INC. 003457 - PAGENET OF MINNESOTA, INC. 003492 - PETTY CASH 003518 - PITT -DES MOINES, INC. 150.00 4,449.18 500.00 15.72 593.53 150.00 30.00 464.55 303.78 74,197.00 47.80 46.38 255.05 104.00 96.30 585.00 150.00 42.60 2,881.26 5,254.00 149.33 4,116.32 1,281.78 56.70 235.59 25,705.10 Page: 4 Date: 06/15/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 003600 - PRESS PUBLICATIONS, INC. 003625 - PRUDENTIAL HEALTHCARE GROUP 003753 - REINERT, JEFF 003805 - ROBINSON, AL 003874 - S.R.WEIDEMA, INC. 003880 - SHORT - ELLIOTT - HENDRICKSON, INC. 003882 - SHRED -IT, INC. 003915 - SCHAPS, JAMES 003929 - SCHILLING, TODD 003935 - SCHMIDT, JOE 004030 - SMITH MICRO TECHNOLOGIES, INC. 004070 - CONSTRUCTION BULLETIN MAGAZINE 004120 - ST. JOSEPH EQUIPMENT, INC. 004130 - ST. PAUL PIONEER PRESS, INC. 004240 - STREICHER'S, INC. 004251 - SUBURBAN INSPECTIONS, INC. 004300 - SUPERIOR FORD, INC. 004350 - T.K.D.A. 004367 - TASCHUK, PAM 004370 - HLB TAUTGES REDPATH, LTD. 004415 - THOMPSON ASSOCIATES 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004469 - TOUSLEY FORD, INC. 004481 - TREHUS, MIKE 004485 - TRIARCO ARTS /CRAFTS INC. 004491 - TRI -STATE BOBCAT, INC. 587.15 350.65 150.00 50.00 108,985.52 58,113.92 49.95 225.00 150.00 100.00 3,472.23 110.20 2.13 57.80 1,371.35 1,502.40 20,538.00 3,233.35 150.00 2,746.25 300.00 514.50 34.55 150.00 12.30 142.33 Page: 5 Date: 06/15/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004511 - TSCHIDA EXCAVATING, INC. 004603 - UNITED WISCONSIN INSURANCE COMPANY 004612 - UNIVERSITY OF MINNESOTA 004670 - US WEST COMMUNICATIONS 004710 - VASKE, MARY 004730 - VIKING SAFETY PRODUCTS, INC. 004800 - WESSEL, BRIAN 004803 - WENCK ASSOCIATES, INC. 004840 - WINNICK SUPPLY, INC. 900060 - DAY - TIMERS, INC. 900354 - LEONARD PARKER ASSOCIATES 900595 - SCHADE, RICK & KAREN 900596 - RICE INDUSTRIES 900597 - REHBEIN'S BLACK DIRT 900598 - ROCKHURST COLLEGE CONTINUING 900599 - POLICE 900600 - PEDERSON FLORAL COMPANY 900601 - LANGANKI, DAN Total for Checking Account: 1010 ** Total ** 200.00 584.73 325.00 1,558.07 973.77 211.66 98.50 682.00 54.64 45.90 66,198.15 135.00 8,000.00 66.50 346.12 25.00 63.90 10.00 454,439.03 $454,439.03 AGENDA ITEM 3A,B,C STAFF ORIGINATOR: Mary M. Vaske DATE: June 12, 1998 TOPtC Resolution 98-98 and 98-99 awarding the sale of $4,310,000 G.O. Improvement Bonds 1998A and $2,000,000 G.O. Improvement Bonds 1998B and authorizing the execution & delivery of ground lease, lease purchase agreement and approving the issuance of Lease Revenue Bonds & execution of related documents. The City Council approved the issuance of the bonds in May, 1998. Springsted received bids on the bonds Monday morning, June 15, 1998. Gerry Shannon is here to fill the Council in on the details. The EDA has issued bonds for the Civic Complex. The City will lease the buildings from the EDA and in turn, lease the land to the EDA. These documents need to be executed. 1. Approve the resolutions as proposed. 2. Disapprove the sale of the Bonds. Option 1 - AGENDA ITEM 3D STAFF ORIGINATOR: Mary M. Vaske DATE: June 12, 1998 TOPIC: Resolution adopting the 1999 Budget schedule Section 7.04, Subdivision 1 of the City Charter reads that a Budget calendar must be adopted by resolution. A schedule is attached which outlines the dates for various steps in the budget process. The Truth in Taxation dates will not be available until later in the Fati, as they are dependent on other jurisdictions (Anoka County, Schools, etc.) 1. Approve the schedule as outlined. Send back to staff to updates the dates as recommended. Option 1 - Council member introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-101 RESOLUTION ADOPTING THE 1999 BUDGET SCHEDULE WHEREAS, Section 7.04, Subdivision 1 of the City Charter requires that the City Council establish a budget calendar, and WHEREAS, the calendar is to be established by resolution, and WHEREAS, the attached budget calendar sets dates for the 1999 Budget. NOW THEREFORE BE IT RESOLVED, the attached 1999 Budget Schedule be adopted. Adopted by the City Council of Lino Lakes this 22nd day of June, 1998. Kimberly A. Sullivan - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: 06/11/98 DRAFT CITY OF LINO LAKES 1999 BUDGET SCHEDULE June 8, 1998 Department Heads receive workpapers. June 15, 1998 (Work session) City Council sets priorities. (Return by July 6th) July 17, 1998 Department Heads submit requests to Finance. July 27, 1998 Department Heads meet to discuss requests. July 29 - August 3, 1998 Administrator meets with Department Heads. August 6, 1998 Department Heads meet with City Council. August 13, 1998 Administrator makes his /her final recommendation. August 19, 1998 (Work session) City Council receives proposed budget. August 24, 1998 City Council adopts proposed budget. November /December C.I.P. is compiled December Truth in Taxation Hearing December 14, 1998 City Council adopts final budget. AGENDA ITEM dA STAFF MEMBER Daniel Tesch, Assistant City Administrator DATE 11 June 1998 SUBJECT Expense Reimbursement Policy BACKGROUND Please find attached an updated copy of Expense Reimbursement Policy. I have attached the current policy for your information. You will note the major difference is the raising of the per diem by $15.00, and generally cleans up the policy in terms of advances and returning excess funds to the city in a timely manner. OPTIONS 1 Approve Resolution 98 -95. 2. Return to staff for additional clarification or changes. RECOMMENDATION Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION 98 -96 A RESOLUTION ADOPTING INTO THE CITY OF LINO LAKES PERSONNEL POLICY, AN UPDATED EXPENSE REIMBURSEMENT POLICY. WHEREAS, From time to time it is necessary to review policies and procedures , and WHEREAS, The Expense Reimbursement Policy has not been updated since 1994, and WHEREAS, The proposed policy has an increased per diem to reflect a rise in prices, more clearly outlines travel advances and shortens up the time in which unused portions of advances must be returned to the city, NOW, THERFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby adopts an updated Expense Reimbursement Policy that will replace the policy that currently exists, and incorporate this policy as Section 7.02 of the Personnel Policy. Adopted by the Lino Lakes City Council this 22nd Day of June, 1998. Kim Sullivan, Mayor Marilyn G. Anderson, Clerk/Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. POLICY: Expense Reimbursement APPROVED: Lino Lakes City Council EFFECTIVE DATE: 22 June 1998 LOCATION: Personnel Policy - Section 7.02 APPLICABILITY: All Employee Groups 7.02 Expense Reimbursement This policy has been adopted to prescribe procedures for reimbursement of travel, lodging, meals, registration and related expenses incurred by eligible city employees while on official city business. Eligible city employees include regular full -time, and regular part- time employees, elected or appointed officials. For the purposes of this policy, official business is defined as any conference, seminar, or meeting to which an eligible city employee is representing the city or for which attendance has received prior approval. It is the city's policy to prepay tuition, registration or out of state transportation costs whenever possible. A. APPROVALS AND ADVANCES All out state, or out of state travel will be deemed approved when registration has been authorized by the department head, city administrator, or city council which ever is applicable. Cash advances intended to defray expenses during authorized travel and conference attendance prior to the submission of an expense voucher must be approved by the city council and shall be in an amount commensurate with expected needs. Requests for a travel advance should be made no later than seven (7) days prior to departure. Expense Report page -2- B. TRANSPORTATION Employees traveling by automobile for city business shall use a city vehicle when available. When a city vehicle is not available, the city shall reimburse on a cent per mile basis for use of private automobiles. The cent per mile figure shall be the annual IRS allowance for private vehicle use. Transportation to and from home and work is not considered an allowable expense. For out -of -state travel, employees shall be reimbursed for the actual cost of round trip coach -class airfare or other form of common carrier. Employees choosing to use personal vehicles for long distance travel will be reimbursed at the current cent per mile formula or the cost of round trip coach airfare, which ever is less. Local transportation including mileage or taxi fares to and from the airport (common carrier terminal) and related short term parking fees will be reimbursed. C. MEALS Reimbursement for meals while on approved travel will be for actual costs incurred with a maximum allowance of $50.00 per day including gratuities. Suggested guidelines for meals are as follows: $ 10.00 Breakfast $ 15.00 Lunch $ 25.00 Dinner No reimbursement shall be made for meals which are provided for by the conference, seminar or meeting. The city will not reimburse for alcoholic beverages. D. LODGING Accommodations shall be the recommended conference hotel or similarly priced facility which is convenient to the location of the conference. Lodging for the night before the beginning of a conference may be claimed. Lodging for conferences within the seven county twin city metropolitan area will be not reimbursed. E. EXPENSES AND REPORTS All travel expense vouchers must be submitted to the finance department within 30 days of the end of the conference or meeting. Receipts for all expense items, including meals, mileage vouchers and parking receipts, must accompany the voucher upon submission. Items not accompanied by a receipt will not be reimbursed. Report forms are available at the front desk, or from the Administration Department Secretary. expense report page -3- Any unused or non - reimbursable portion of travel advances shall be returned to the city within five (5) working days of the first day back to work. policy /expense /rep CITY OF LINO LAKES TRAVEL POLICY PURPOSE To prescribe procedures for reimbursement of travel, lodging, meals, registration and related expenses incurred by eligible city employees while on official city business. ELIGIBLE CITY EMPLOYEES Eligible city employees include full -time employees, permanent part -time employees, and elected or appointed officials. OFFICIAL BUSINESS For the purposes of this policy, official business is defined as any conference, seminar, or meeting that is not conducted at Lino Lakes City Hall. TRANSPORTATION Employees traveling by automobile for City business shall use a City vehicle when available. When a city vehicle is not available, the City shall reimburse on a cent per mile basis for use of private automobiles. The cent per mile figure shall be the annual IRS allowance for private vehicle use. Transportation to and from home and work is not considered an allowable expense. For out -of -state travel, employees shall be reimbursed for the actual cost of round trip coach -class airfare or other form of common carrier. Employees choosing to use personal vehicles for long distance travel will be reimbursed at the current cent per mile formula or the cost of round trip coach airfare, which ever is less. Local transportation including mileage or taxi fares to and from the airport (common carrier terminal) and related short term parking fees will be reimbursed. MEALS Reimbursement for meals while on approved travel will be for actual costs incurred with a maximum allowance of $35.00 per day including gratuities. Suggested guidelines for meals are as follows: $ 5.00 Breakfast $10.00 Lunch $20.00 Dinner No reimbursement shall be made for meals which are provided for by the conference, seminar or meeting. LODGING Accommodations shall be the recommended conference hotel or similarly priced facility which is convenient to the location of the conference. Lodging for the night before the beginning of a conference may be claimed. Lodging for conferences within the seven county twin city metropolitan area will be not reimbursed. APPROVAL AND ADVANCES All out state or out of state travel will be deemed approved when registration has been authorized by the department head, city administrator, or city council which ever is applicable. Cash advances intended to defray expenses during authorized travel and conference attendance prior to the submission of an expense voucher must be approved by the City Council and shall be in an amount commensurate with expected needs. EXPENSE REPORT All travel expense vouchers must be submitted to the Finance Department with 30 days of the end of the conference or meeting. Receipts for all expense items, including meals, mileage vouchers and parking receipts, must accompany the voucher upon submission. Items not accompanied by a receipt will not be reimbursed. Any unused or nonreimbursable portion of travel advances shall be returned to the City within 30 days. MARCH 1994 TTRAVEL AGENDA ITEM NO. 4B STAFF MEMBER Daniel Tesch, Assistant City Administrator DATE 11 June 1998 SUBJECT Code of Conduct BACKGROUND Please find attached a copy of the Code of Conduct, which can be found in Chapter 214 of the City Code. I feel that this Code should be added to the Personnel Policy (as Section 8.01) as it relates directly to employees, and most employees do not read the City Code on a regular basis. This Code will also be signed by all new employees, as well as having all current employees sign a copy for their mid -term review. OPTIONS 1. Approve Resolution 98-97 2. Return to staff for additional clarification or changes. RECOMMENDATION Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION 98 -97 A RESOLUTION ADDING THE CODE OF CONDUCT FOUND IN CHAPTER 214 OF THE CITY CODE TO THE CITY OF LINO LAKES PERSONNEL POLICY WHEREAS, A Code of Conduct currently exists in chapter 214 of the City Code, and applies to all elected officials and employees, and WHEREAS, most employees to not use, or read the City Code on a regular baisis, and WHEREAS, Issues relating to personnel should be located in the Personnel Policy NOW, THERFORE , BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby enters into the Personnel Policy the attached code of conduct. Adopted by the Lino Lakes City Council this 22nd Day of June, 1998. Kim Sullivan, Mayor Marilyn G. Anderson, Clerk/Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. POLICY: APPROVED: EFFECTIVE DATE: LOCATION: APPLICABILITY: Public Employee Conduct Lino Lakes City Council 22 June 1998 Personnel Policy - Section 8.01 All Employee Groups 8.01 Public Employee Conduct Chapter 214 of the Lino Lakes City Code outlines a Code of Conduct that applies to all "elected, appointed and hired officials and employees of the city." Public officials and employees hold office for the benefit of the public. Elected officials and employees are expected to support and uphold the objectives of the electorate, and the policies that support those objectives. In addition, specific standards of conduct are as follows: A. DISCLOSURE OF CONFIDENTIAL INFORMATION No person covered by this code shall, without proper legal authorization, disclose confidential information concerning the property, government, or affairs of the city, nor shall he /she use such information to advance the financial or other private interests of him/herself or any other person. B. GIFTS No person covered by this code shall directly or indirectly solicit any gifts or accept or receive any gift of substance (over $5.00) whether in the form of money, services, loan, travel, entertainment, hospitality, promise or any other form, under circumstances in which it could be reasonably inferred that the gift was intended to influence him or her in the performance of his or her official duties or was intended to as a reward for any official action on his or her part. Code of Conduct Page -2- C. PRIVATE INTERESTS No person covered by this code shall appear on behalf of another's private interest before the council, or a committee, commission or agency of the city, nor shall he or she represent another private interest in any action or proceeding against the interest of the city in which the city is a party. D. PRIVILEGES No person covered by this code shall use his or her position to secure special privileges or exemptions for him/herself or others. E. CITY PROPERTY No person covered by this code shall request or permit the use of city -owned vehicles, equipment, materials or property for personal conveniences or profit, except when such services are available to the public generally or are provided as municipal policy for the use of such official or employee in the conduct of official business. F. EQUAL TREATMENT No person covered by this code shall grant any special consideration, treatment, or advantage to any citizen beyond that which is available to every other citizen. I have read, understand and agree to comply with the City of Lino Lakes, Code of Conduct. I understand that violation of this code may result in disciplinary action, up to and including dismissal. Employee\ Board \Council Member Date Team Leader \City Administrator\Mayor Date PERSONE.CONDUCT AGENDA ITEM 5 A STAFF ORIGINATOR: Mary Kay Wyland DATE: 6/11/98 TOPIC: Paul Munoz, 55 Ash Street, Variance BACKGROUND: Paul and Dorothy Munoz have resided at 55 Ash Street since the late 1970's and have experienced several changes along Co. Rd. J /Ash Street. Their property is on the north /east comer of Ash Street (Co. Rd. J.) and Baldwin Lake Road. The most recent change experienced was the widening of Co. Rd. J from Hodgson Road to the west. This widening resulted in the condemnation of approximately 17' of the Munoz property and the removal of a row of mature evergreen trees. Since the roadway improvement, several property owners across Co. Rd. J., in Shoreview, have installed board on board 6' privacy fences on their rear property lines. With the completion of each fence installation, the noise experienced on the Munoz property has increased. They are now requesting permission to install a similar fence 6; in height. The Munoz property is Zoned Rural and indicated as Single Family on the Comprehensive Land Use Plan. The site is approximately 1.65 acre in size. The requested variance is to allow the construction of a 6' high fence in the front yard. The ordinance currently allows a 4' high fence from the front facade of the dwelling to the front property line and likewise along the front property line. Mr. Munoz has staked out the proposed fence location which will be approximately 2' - 4' from the front property line. For P & Z information, Co. Rd. J.(Ash Street) is identified in our transportation plan as an "A" Minor Arterial and recommended as a four -lane undivided roadway. The current right-of-way is 100'. Current traffic volumes in front of the Munoz residence show 5,800 vehicles per day with a projected volume of 15,000 by the year 2020. Site visibility does not appear to be a problem for traffic turning onto Co. Rd. J. from Baldwin Lake Road as the right -of -way in this location is 60'. Following is the criteria established in the Zoning Ordinance that is necessary to review when considering a variance request. A. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. B. That the plight of the landowners is due to circumstances unique to his property not created by the land owner. C. That the hardship is not due to economic considerations alone and a reasonable use for the property exists under the terms of the ordinance. D. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. E. That the proposed actions will not unreasonably diminish or impair established property values within the neighborhood. F. That the proposed actions will be in keeping with the spirit and intent of the ordinance. Staff would suggest that the following circumstances may provide justification for a variance: 1. Co. Rd. J. is a heavily traveled roadway 2. The front property line has been reduced with the previous road construction 3. A natural sound barrier has been removed 4. An echo effect has been created with the fences across the roadway. The Planning and Zoning Board reviewed this Variance request at their 6/10/98 meeting and recommended approval of the variance with the condition that site our Engineer review any possible site /distance conflicts Baldwin Lake Road and Co. Rd. J. OPTIONS: 1. Approve variance subject to Anoka County Sight Line Standards as they relate to the intersection of Baldwin Lake Road and Co. Rd. J. 2. Deny variance. RECOMMENDATION: Option 1 h7/ -• .G1:19 X49 . - - - moo" - - - - ,.. r. .✓. etl�u -/iw� 01) A /••y M W /e 7Y- 0 } 1— - 640.00 _.- - 0 740. o0 0 co J (/1) Jai • / • (6) c s • G-f6 .4/ es° rr' / /"M • • 30 30 (/9) .'PSO 4 /70 / st ti 7 fe0 ( /7J 30 30 • A / 4 Z 0 m (4) ■ ;des'fr'sf - ANOKA . COUNTY R/W 670.00 ___ ! -- -:: -.S I! °!1•JI•W. -.. 0,10Jl.7 .. -.. W. CORNER SEC. 3/ ACREAGE • .001,11011011~Irrvasistamarwermimarryr....=0,..4~111M,~0^ehor..,..P.Re•WISOMINIIMOIWINIIMIWW • ....1119•16.•.00.14••■•••••■1111. • CI) rn 7 • Y),F\\—c)wit.) kpri<E Roi &D q l Q AGENDA ITEM 5B STAFF ORIGINATOR: Mary Kay Wyland DATE: 6/11/98 TOPIC: James Brandi, 7057 Rice Lake Court, Variance BACKGROUND: Mr. James Brandt of 7057 Rice Lake Court is requesting a variance to allow the construction of a 32 x 28 detached garage 19' from the property line. The Zoning Ordinance requires a setback of 30', therefore, the variance requested is for 11'. Mr. Brandls' property is located on the corner of Rice Lake Lane and Rice Lake Court. The proposed garage will face Rice Lake Court. This particular roadway has a slight curve, therefore, the varied setback as indicated on the site plan. Mr. Brandt plans to construct this garage in line with his existing home, however, due to the curve in the road, the same setback as the home can not be maintained. He is prohibited from moving the proposed structure toward the back yard due to a large drainage easement and retaining wall. Mr. Brandi has recently removed two structures from his property, a 24 x 24 car port and a 12 x 20 barn that was located in the same position as the proposed new garage. The total square footage proposed will be within the requirements of the Ordinance as will the number of accessory buildings allowed. Following is the criteria established in the Zoning Ordinance that is necessary to review when considering a variance request. A. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. B. That the plight of the landowners is due to circumstances unique to his property not created by the land owner. Unique circumstances exist in the large drainage easement, retaining wall, and curved nature of Rice Lake Court. C. That the hardship is not due to economic considerations alone and a reasonable use for the property exists under the terms of the ordinance. The hardship is not economic. D. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. Others with similar circumstances could be considered for a similar request. E. That the proposed actions will not unreasonably diminish or impair established property values within the neighborhood. Property values have probably been increased with the removal of the car port and barn and will be enhanced by the addition of a new building. F. That the proposed actions will be in keeping with the spirit and intent of the ordinance. The Planning and Zoning Board reviewed this item at their 6/10/98 meeting and recommended approval of the Variance as requested for the reasons indicated above. OPTIONS: 1. Approve variance as requested. 2. Deny Variance RECOMMENDATION: P & Z Recommended Approval (*;) •,a) '33) so 39) kl SOA 10.41E 7911 4:ULMER , - DRIVE (M) ,2 (0) s / /14se //` I35 1 r 135.4 • /2 (` O O • 135.40 O , O • ` o 11 1 3 wo Y J OW LI ,ro• (3-1) ,3' 0 60 1 1 N 89.45 * 195 01 •1 • /3(1, 0 • 133.40 g �: • /4(i. N89 -45 -O( 139.64 w (6 A ▪ /5 .1 166.97 30 51.04 °7 ri a 94. 79 112.83 79.1: 6 J 102 72.13 7 f�f L� 3 f ` )..' ilea. • ?t!L!1 1. d• sV-o1 F. 5 ((1) 1SB.ca1L. • 6. -c ) 8 -t' PARTY 2 PARK 3 6145 r.'3r'4*! // ; v1i 2 6 , ..�fwO�DV V 0.0) M /2 5�11R .fib $ 5 E (2) .� ./•.81,09e- $ 40 /3 KRPAFefrt- (") 4 5V,- 4,e9d / ` (,/) /4 601-.fizOJ! (44) 3 ' -r -op /5 LAKE 0) 74 Sl1•.V -Ol! ts 10� .581- (/3) /6 ; ,llf�' ooze: J p �O) 't / sxo �' M Li 4:ULMER , - DRIVE (M) ,2 (0) s / /14se //` I35 1 r 135.4 • /2 (` O O • 135.40 O , O • ` o 11 1 3 wo Y J OW LI ,ro• (3-1) ,3' 0 60 1 1 N 89.45 * 195 01 •1 • /3(1, 0 • 133.40 g �: • /4(i. N89 -45 -O( 139.64 w (6 A ▪ /5 .1 166.97 30 51.04 °7 ri a 94. 79 112.83 79.1: 6 J 102 72.13 7 f�f L� 3 f ` )..' ilea. • ?t!L!1 1. d• sV-o1 F. 5 ((1) 1SB.ca1L. • 6. -c ) 8 -t' PARTY 2 PARK 3 6145 r.'3r'4*! _ y' 8' ao P PC Z --k vv-1 A`1 -r) 00 d. ONO doo to 1 w XI o,ts,,s g v Oz - -4-3 -0 -� 3o 733, °o g9 ')/'3 .S g 2 AGENDA ITEM 5 C STAFF ORIGINATOR: Alan Brixius, NAC DATE: 6/19/98 TOPIC: Holly Estates, 1101 Holly Drive, Preliminary Plat and PUBLIC HEARING FOR Planned Development Overlay (PDO) NOTE: On Friday, 6/19/98, the applicant submitted a revised site plan providing 10 lots which appear to meet the R -1 X Zoning Requirements. Mr. Brixius will be available to comment on this revised plat at the Council Meeting Monday Evening. For Council Information enclosed you will find the revised 10 lot subdivision and an enlarged copy of the original 11 lot PDO Plata If a PDO is to be considered then a 415th vote will be required to grant approval. If action is to be made only on a 10 lot preliminary plat a 315th vote is required to approve. FOR: K.C. DEVELOPMENT CORPORATION 2191 SILVER LAKE ROAD NEW 15RIGH -TON, MN- 55112 PHONE: (612) 636 -3351 VIVIAN WHITCOMB el PRELIMINARY PLAT OP: HOLLY I— IOKANSON DEVELOPMENT COMPANY / / JAMES AND DONNA 1..,F ___------_--B-- Q -• -C- - - -' -'2_" -- '!1^_ -r-; `: CLAIRMONT / `1 r' 173.9) /` �; ?° 1 ¢� 5 x.11 // . ,�_ rf 1 i ./r -i- u1 iik'ti / 1 ;'1 / / / 1 ! / / f / / / / 128.9 — E 0r wR♦ 01 Y45.1 '6 f` \ / / ��0 f l \/ / .(r)' IA- 111! 131 0 1!t 1!'4 1 i 1 1 I ! 11° ; t / f4 11 U) s, I 1 -0 / i n 6! 1 0 7 � to! 1 / I +' N ir !1 ;113 3,11 :U 1e d a --:-' 118.6 f 1 / 143.4 1 `f 1f / I / • / 1 / 1 i r r 1 / 0 r / rn �( r 10 0 rn HOKANSON DEVELOPMENT COMPANY 1 153,4 / yea / / 1 // I /Ea /`rj / / t w 1I I1` I' // b; N I/1 ,; / I /,n; o 11 1,N I 1 1 1 I / �t / 4 1 1 l /II / r l t I ! 1 1 r I l r / 1 I / / / f l , i / E / 1 /106.1;/ ( _ / ". ad" " �N8r41'26" pn� J' O / • , , \i 11 9 467.01 -- 26143 -- H O L L Y D R I V E NOKANSON DEVELOPMENT COMPANY 170 +/- 40 GRAPHIC SCALE ]O b e0 160 ( IN FEET ) I inch s 40 ft. LEGAL DESCRIPTION: The South 457 fed of the Wed 467 feel of Me fad 1,512i feet of Os South -Half of the Southeast Marlow of Sad/on 28, T..n0¢ 31. Range 2Z Anoka County. Ybrueeefa. NORTH )LEGEND AND NOTES: ..p Eleebb Meier TT Fire IrphOMI- -r 0 Gas Yder at S01P 7Yard. --4=—Undultround Telephone Ikehtios Drabs,* new G•bn1Nan of Ml. Raalnp System b 64s.d open Vito recorded pia f of (RAPPERS CROSSING. Tao reef *odour /nhrwl • Denotes //so �nanma,wmr.n/ found str. end n ° o!R i oepl�Ns " MwcY.d is775.aAnd aH SI1E DElad1 YAR5 Top Concrete • Sr Center of Dog React A..w Eh=.1/6:42 Fed, KGY.D. Vortical Datum ExlaMng Zoning Is RI. PROPOSED LOT AREAS AND INFORMATION: Area &d ire for e Parcel Amu 5.01 A *ore er Eno) 11 Pt.Ponett Singie Fondly Lahr T. Id Area Ed 1 Moir 1 = 18.260 Square reef Ed 2 Moen 1 = 14,664 Square Feel Lod 3 Moir 1 - 16,076 Square Fed Lot 4 (bet 1 = 24.585 Square F.01 Ed 5 Meet 1 = 12399 Square Feel td 6 Meet 1 = 22.197 Squint red 1.d 7 Moot 1 =- 20,467 Squat. reef Ed 8 Meek 1 = 12,911 Square Fed 141 9 Meek 1 = 15,533 Squw. reef Lol /0 Moir 1 = 25946 &Mee reef 1M101Anat tweit ed W.Rmd a d Paer&w Feaaawn6 13,075 Square red 15175� s75 : 12154 Square roof /5,391 Squa. reef 22.197 Square reef 20.467 Square. reef 12,911 Square Fed 15,533 Srpra. reef 25,946 Square Fed TYPICAL LOT EASEMENT INFORMATION: Drainage and Utility Easements ore shown thus: O I O 'SL- J515r - -JS L__J L__J� 0 Being 10- feet in width end adjoining street- lines, and rear lines unless otherwise indicated. and 5 feet in width and odjoining lot lines, unless otherwise indicated. 1 hobby corttfy that Ml. swem plan or report eve prepared by are or under my ar'.Ct esperekeen and Not 1 an a tidy Regletersd land ga�araryadsrlhe lara( of ILG. RUC O fl 4 I/we, INC. 9180 Llyt! T 4 AVENUE Imo. f:I f l_@ rlitow I hgbJ F2.m11. sib25 cn 2 120.38 , . / I ' i 0 . i l / N89°41' 26" E / _,....1 / / / 153.61 / / / / •/ / / / . meir4-rms / - - / / / ... .... ..... 193.01 , t$1fr 0.1`, 't 1 / ; 1 I i i 1 1 ; ■ 1 1 ; , ; , 1 ; : 1 t; /5 1 ; / ! / I ; / N. ■ . 4 / i‘. I 1 •'/ / 1 "1 - 1-, •" 00 o I I / / / / x '1 7 .1 1 1 , i ii , / Droinige ondlUtniosemeet - 1---- -1--- / • x ( ! 001‘,. /1 .1i // , /' , . I c0 /1 / 1 / 1 ! l'' , •4: I ) 0 I / // 1 // / / 1 r I 1 7,---- -,-- , , j 1 -Ft —/ "---jy- ol- 1 -7 .' .4, .56s° \ ... - I <, / .- 106.091 — 4 . K - 7 - — - - 7 --..„„e1.6"r" gls7 • N8941126" atzt.,-*:-. / - ,741...i"-; -- 7 Two' , . x . /p'-- _.....dy. -7— • Z / / / / N / lt;.5 57.19 A9; / 8 N N ' Ar4otefirwoi f / 145.45 95.18 _ _ 0) / 2 .84 8 118.56 NSIO*00.00"E ti14.410Ist-., .36a 92- ""-ttat of Ittunthoity 467.01 --263.43-- 18.55 1 HOLLY D I V E — • — • — • — — — r,CA AP NIY AGENDA ITEM 5 D STAFF ORIGINATOR: Alan Brixius, NAC DATE: 6/19/98 TOPIC: Concept Plan - Future Planned Development Overlay (PDO) for ShoppingCenter at NorthlEast corner of I -35W and Lake Drive BACKGROUND: The Planning and Zoning Board held a Public Hearing on June 10, 1998 for a Planned Development Overlay for a shopping center at I -35W and Lake Drive. After much discussion, the Board indicated their approval of the shopping center concept with the understanding that revised plans and additional detail would be provided as development proceeded. This action tonight is to review the concept plans and obtain general consensus from the Council. Additional Public Hearings and detailed review of specific site plans will occur as development proceeds. See attached report prepared by NAC OPTIONS: 1. Approve concept plan. 2. Deny concept plan. RECOMMENDATION: Option 1 NORTHWEST ASSOCIATED CONSULTANTS re C COMMUNITY PLANNING DESIGN - MARKET RESEARCH PLANNING REPORT - revised TO: Mary Kay Wyland FROM: Daniel Licht / Alan Brixius DATE: 5 June 1998 / 15 June 1998 RE: Lino Lakes - JADT Shopping Center PDO: Concept Plan FILE NO: 194.01 - 98.07 BACKGROUND JADT Development Group, LLC is requesting planned development overlay concept plan approval for a 144,500 square foot retail commercial development to the east and south of Lake Drive and 77th Street. The proposed development is be a mix of retail, restaurant and other commercial uses (i.e., bank) within 11 buildings for the first phase of the development. A second phase is intended to occur to the east of Phase I, although no plans have been formalized for that portion of development. The approximate 28.5 acre parcel is zoned SC, Shopping Center District. Attached for reference: Exhibit A - Site Location Exhibit B - Conceptual Site Plan Exhibit C - Existing Conditions Exhibit D - Traffic Consultant Memorandum dated 15 May 1998 Exhibit E - Environmental Review Board comments /materials ISSUES ANALYSIS Comprehensive Plan. The Comprehensive Plan suggests general commercial use of the subject property that utilizes site design to minimize impacts to the existing residential area to the north of 77th Street as well as minimize access to Lake Drive. The extension of Apollo Drive and orientation of primary access is consistent with this directive. 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 554 1 6 PHONE 6 1 2- 595 -9636 FAX 61 2- 595 -9837 E -MAIL NAC@ WINTERNET.COM Zoning. The subject site is zoned SC, Shopping Center District. The purpose of the SC District is to provide opportunities for modern integrated retail commercial locations. All of the principal uses indicated on the concept plan are permitted within a SC District. The drive - through facilities for the proposed drug store, restaurant and bank uses requires consideration and approval of a conditional use permit as per Section 7, Subd. 5.H.3. Other criteria for the CUPs will be evaluated in subsequent paragraphs. The applicant is also requesting planned development overlay due to the need for flexibility from maximum lot size, lot width and frontage to a public street requirements of the Zoning Ordinance. The purpose of the PDO is to grant flexibility for the purpose of creating a more imaginative design with attention to greater amenities and open space preservation. Section 9, Subd. 3.D of the Zoning Ordinance outlines specific criteria for evaluating a PDO Concept Plan. The subsequent paragraphs of this report are oriented towards addressing these criteria. Project Design. In general, the proposed layout of buildings, parking areas, and access drives does not encourage an integrated development. The primary access street is an extension of Apollo Drive from Lake Drive on the west property line and intersecting 77th Street at the north property line. The number of secondary access streets and individual parking areas that connect with the Apollo Drive extension would create significant cross traffic and physical barriers within the development. The present design would make traffic flow difficult and also discourages pedestrian movement between buildings due to distance and automobile conflicts. As such, the staff would recommend that development should be redesigned to cluster the buildings around shared parking lots to the extent possible. It would be our office's recommendation that the 72,000 square foot and 6,000 square foot retail building in the northwest quadrant of Phase I remain as is. In the northwest quadrant of Phase 1, the three stand alone buildings should be clustered around one central parking lot. The second access road west of the 5,000 square foot retail building should be shifted to the east of said building, aligning with the drive aisle between the drug store and grocery store. Similarly, the two restaurant uses and two 12,000 square foot retail buildings in the southwest quadrant of the development should be clustered around a common parking lot. This arrangement would eliminate the need for the secondary access road that extends from Lake Drive to the planned Apollo Drive extension. Finally, southeast quadrant of the development should be redesigned to reorient the bank facility and drive through and parking lots to integrate with the proposed 7,000 square foot retail building to reduce the number of accesses to the Apollo Drive extension from three to one. The redesign of the site plan should also give consideration to the proposed extension of a village bridge from the southeast quadrant of I -35W and Lake Drive. 2 The benefits of clustering the separate uses around shared parking lots are: Vehicular movement can be simplified within the site by reducing cross traffic on the Apollo Drive extension due to a reduced number of access points. • Provide for greater opportunity for sidewalks and pedestrian access between buildings. • Allow for greater massing of green areas as opposed to linear medians between streets and individual parking lots. • Provide a possible opportunity for reduced number of parking stalls on the basis of business interchange as suggested by the Environmental Review Board. Impervious Surface. Section 9 Subd. 3.d.2 of the Zoning Ordinance requires a minimum of 35 percent of the total project area be reserved as green space. The green space requirement will be reviewed in closer detail as part of a PDO Development Plan application. Subdivision. The submitted Concept Plan includes proposed division of the site to allow for individual ownership of the structures. Several of the proposed lots do not meet the minimum lot size, lot width or frontage to a public street requirements of the Zoning and Subdivision Ordinances. These issues can be accommodated as part of the PDO flexibility in that all of the proposed lots will be tied together through restrictive covenants regarding open space maintenance, cross parking agreements and access. The applicant will be required to provide a preliminary/final plat as part of a PDO Development Plan application, subject to review and approval of the City Council. As a new subdivision, park dedication requirements will also be determined at the time of building construction per Subdivision Ordinance provisions. Extension of Apollo Drive. Apollo Drive is proposed to be extended through the subject site from Lake Drive on the west property line to an intersection with 77th Street on the north property line. The proposed alignment of the extension is generally consistent with the City's Transportation Plan. However, the intersection with 77th Street is approximately 60 feet east of a property line of the subject site. This alignment in essence creates an unbuild able area on the subject site. There are three options to address this concern: 1. The Apollo Drive /77th Street intersection be shifted east to create an additional buildable parcel on the subject site along 77th street. This option would require some realignment of Apollo Drive, but would not significantly impact the proposed location of structures. 3 Shift the Apollo Drive/77th Street intersection and Apollo Drive alignment to abut the property line between the subject site and adjacent property to the north. This option would likely require some modification to the layout or location of the 72,000 square foot structure. 3. Utilize the unbuildable area as a landscaped gateway into the development. Extensive landscaping including trees, shrubbery, flowering plants and monument type signage would create a unique and attractive entrance to the development. Access from Lake Drive. Lake Drive (CSAH 23) is under the jurisdiction of Anoka County. Therefore all proposed accesses to the development from Lake Drive require Anoka County approval. The City Engineer has determined that the access south of the Lake Drive /Apollo Drive intersection is too close to the freeway and should be eliminated. A second access from Lake Drive is proposed north of the Apollo Drive /Lake Drive intersection south of 77th Street. The City Engineer has indicated that this access would reduce the number of right turns at Lake Drive/77th Street, but should be right -in /right -out only. Given the recommendation for significant redesign of the internal parking areas and circulation drives, this access should only be provided if it does not interfere with internal circulation. Setbacks. The following setbacks apply within the SC District. Within a PDO, these setbacks are only applied around the perimeter of the development: Front/Street Side I Rear Principal Building Parking Principal Building Parking Principal Building Parking 50 feet 15 feet 10 feet 5 feet 30 feet 5 feet The extension of Apollo Drive through the development creates a physical separation of the north and south areas of the project. As such, the 50 foot setback requirement should also be required for the location of structures adjacent to the street extension. This will require that a number of the structures will need to be setback farther than proposed including the 72,000 sq. ft. structure, and the 6,000 7,000 and 12,000 sq. ft. retail structures. Drive Through Facilities. As noted above, the proposed drive through facilities for the proposed bank, drug store and restaurant uses require approval of a Conditional Use Permit. The Conditional Use Permit would be considered as part of a PDO Development Plan application in consideration of the conditions outlined in Section 7 Subbed. S.H. of the Zoning Ordinance which relate to the specific design of the drive through use, as well as the general conditional use requirements outlined in Section 2, Subd. 2 B.7. 4 For Concept Plan review purposes the Planning Commission and City Council must only evaluate if a drive through use is feasible in the proposed location. Circulation and stacking problems have been identified for each of the drive through locations based upon the proposed site layout. As such, the recommended redesign of the site layout must take into consideration the need to provide sufficient stacking space behind the service window so as not to interfere with general circulation. Additionally, each drive through must include a by -pass lane. Parking. Based upon the uses proposed on the site, an estimate of required parking has been prepared. This is only an estimate in that a number of the parking requirement calculations are based upon building design. As this information is not available at Concept Plan review, no specific number of stalls can be determined, but the ability to provide parking approximate to the estimate can be evaluated. Use Requirement Area Required Stalls Retail stall / 200 net sq. ft. 92,000 sq. ft. 414 Grocery 8 Stalls + 1 stall / 200 net sq. ft. of sales area 45,000 sq. ft. 211 Bank 4 stalls / 1000 net sq. ft. 6,000 sq. ft. 24 Restaurant (fast food) 15 stalls / 1000 gross sq. ft. 5,500 sq. ft. 83 Restaurant (sit down) 10 / 1000 net sq. ft. of dining area 7,000 sq. ft. (4,158 est. area for dining) 42 Total Required Stalls (est.) 774 The submitted site plan provides for 980 parking stalls, which is 206 stall in excess of the estimated number of stalls required. The significant over- parking of the site is attributable in part to the design of the development with individual parking lots associated with each structure. A much more efficient utilization of the site would occur with a redesign of the site with shared parking areas. Shared parking lots could possibly provide an opportunity to further reduce the number of required parking spaces constructed based upon the idea of business interchange outlined in the information attached as Exhibit E. Beyond reducing the number of required parking stalls, shared parking Tots also offer the possible opportunity to use alternative construction methods or proof -of- parking (stalls are indicated on the site plan but not constructed until there is a demonstrated need). Using alternative approaches may provide opportunities for reducing the amount of impervious surface on the subject site, as recommended by the Environmental Board. 5 Loading. The proposed site design does not allow sufficient consideration for the provision of loading areas for several of the individual structures, such as the drug store, restaurant use in the southwest comer of the site, two 12,000 square foot retail structures south of the Apollo Drive extension, 6,000 square foot structure north of Apollo Drive and 7,000 square foot structure south of Apollo Drive. The recommended design changes above must take into consideration the need to provide at least one loading area for each structure. In addition, depending on the resolution regarding the non - buildable strip adjacent to 77th Street /Apollo Drive, the access to the loading area north of the 72,000 square foot structure should be designed to be right -in only. This would reduce the amount of conflict between consumer traffic on Apollo Drive as well as with a potential access to Apollo Drive from a buildable lot to the north of the access. Delivery trucks would then need to travel out via an access drive extending from between the grocery store and drug store to an intersection with Apollo Drive closer to the Lake Drive /Apollo Drive intersection. Landscaping. The conceptual site plan illustrates the general location of proposed planting materials. However, the information is insufficient for evaluation as planting types, sizes of quantities have not been provided. This information will be required as part of a PDO development plan application. At least on an initial basis however, it must be noted that significant landscaping will be necessary at the extreme northwest corner of this phase of development as well as immediately to the northeast of the proposed 72,000 square foot structure. This landscaping is necessary to insure that the loading areas on the north side of this structure are not visible from Lake Drive or the Apollo Drive extension. This landscaping should include a combination of planting material, berming and /or fencing as appropriate. Building Design. No plans have been provided regarding building designs within the development. In that PDO flexibility is considered only for what results in a superior development, all building designs shall be subject to review by the Town Center Architectural Review Committee and approval of the City Council. Of note, no structure may exceed 45 feet in height within the SC District. Lighting. The location, type and design of all proposed site lighting will be required to be submitted as part of a PDO Development Plan application or a photometric light plan. Said photometric lighting plan shall be subject to review and approval of the City Engineer and CPTED Officer. Grading, Drainage and Utility Plan. All plans and issues related to site grading, drainage or utilities shall be subject to review and approval of the City Engineer. 6 Signage. The number, size and location of all signage to be included on the site, as well as materials, must be provided and evaluated as part of a PDO Development Plan application. Trash. If exterior trash storage containers are to be utilized, an enclosure consistent with the principal building materials will be required to be provided. The location of any exterior storage areas must be indicated on a PDO Development Plan. Restrictive Covenants. Restrictive Covenants will be required against all of the lots created within the development to provide for open space maintance, cross parking and access agreements. These covenant will be required to be provided by the applicant as part of a PDO Development Plan application and will be subject to review and approval of the City Attorney. Development Contract. Should PDO Development Plan approval be granted, the applicant will be required to enter into a development contract with the City. All fees and securities will be required to be paid at the time the development contract is signed. CONCLUSION & RECOMMENDATION The proposed 145,500 square foot development to be constructed at the northeast quadrant of Interstate 35W and Lake Drive (CSAH 23) is generally consistent with the intent of the Comprehensive Plan and Shopping Center and PDO provisions of the Zoning Ordinance from a Concept Plan perspective. However, site design issues have been identified that will require modifications to the Concept Plan as presented. These revisions can be addressed between Concept Plan and Development Plan stage review. As such, staff recommends the submitted Concept Plan be approved and that the applicant be directed to address the following issues prior to submission of a Development Plan application: 1. Redesign of the Site Plan in consideration of the following factors: • Cluster stand alone buildings around shared parking lots. • Reduce the number of access to the Apollo Drive extension. • Consideration for the location of a proposed village bridge. • Provide at minimum one loading area per structure. Provide sufficient stacking space and a by -pass lane in association with 7 • proposed drive through. Provide right -in only from Apollo Drive extension to loading area on north side of 72,000 sq. ft. structure. with access to Apollo Drive near Lake Drive intersection via a defined access road. • Include more pedestrian circulation opportunities throughout the development. • Provide a 50 foot principal building setback from Apollo Drive. 2. Resolve location of Apollo Drive / 77th Street Intersection. 3. Accesses to development from Lake Drive should complement interior site circulation. 4. Reduce parking stall supply to a number more approximate to the estimated parking stall requirement outlined herein. 5. Explore alternative options for reducing the number of required parking stalls and methods of construction as suggested by the Environmental Board. 6. Indicate provision of significant landscaping along north property line of phase 1 to screen loading areas of the 72,000 sq. ft. building. 7. Address the infiltration issues identified by the Environmental Review Board. 8. Coordinate a tree preservation plan with the City Forester. 9. Comments of other City Staff. 8 y" '_Aiwa oopovo!g i� aua ;ir�� NOIIOIIO0oININmC�� E *MOM � d D� 10 , 1i1� IMF II i ■� � r ?�c�� ��` -�— 0_.�7_�� aoQaa ii1!LiLiJfliju;iririuiiii A NM VA° Asv Aid111111rx.. tipw 4;! 1V����i ♦ 4 0i1i1' AILW r � . GEORGE WATCH �OM. 0. '!R AM.n 1iif.!HI11111 aho pd�u v :; �Qil�n [so_uu:��J �lr^ia'�n S� �ifL� O 'mo,o�,�j 6' �C:ar111 II 5� � u mo u lop$ao xi nori .fini;.r.lafal leirritimirEllin mo rjzmri ktrr.p. emzid.a.1326ENerezpkvwfy/ih 1 . — Oho:. al loiriall. 't41111 / / •G r Qa�C1i_r r`La ®3� -'' aCiGLG C W x 01 J� W At �_1 < d Q z «t J :s 4 p tt y N Y/ SY3 ` I • 4 Hp ,, ,:/ ...‘ K I 1 \ ��, �\ I • \Ili _ -._ : . . ,' \ \\`\ 1 __Oj^t._- \ \\ \ \ 1 ) 1 i \ \ '-'' \ \ I j ' N \\\ \\\\ ,- ) I 4,\ \\ \\ 1111 el kr (// .e4 .1--, \ \ PLANNED DEVELOPMENT OVERLAY PRELIMINARY DEVELOPMENT PLAN SUMMARY OF SALIENT DATA The current ownership is comprised of three different entities and they are as follows: Glenn Rehbein, Lucille Casper, and Gene Carlson. The proposed ownership will be Lake Center Partners. The current zoning is Shopping Center (SC) and it shall remain the same. The subject site is the only parcel in the City of Lino Lakes that is actually zoned Shopping Center (SC). The current proposed project meets the objectives of the Cities' zoning and comprehensive land use plans by phasing a wide variety of retail and restaurant uses that not only will provide needed goods and services but will also increase the tax base of the City in a very substantial way. This project incorporates the comments and concerns of the planning staff, the E.D.A.C., Anoka County Representatives, S.E.H. Traffic engineering consultants, and N.A.C. Planning Consultants. The initial stages of development are scheduled to begin in late summer of 1998 with grading,utility and street construction. The construction of at least one business concern is also anticipated at this time. 1999 should realize the sale and /or construction of at least 50% of the proposed Center, with full absorption into the marketplace within three years. It is imperative that site grading and construction commence in 1998 in order to realize this schedule. It is the intention of the applicant to sale,Iease or build to accommodate the potential uses and users that are indicated on the conceptual plan as provided by KKE, the project architects. A review of the conceptual drawing will include discussions of landscaping, grading, lighting and relationships to adjacent land uses. We will also discuss any additional information necessary to evaluate the character and potential impact of the proposed PDO. Memorandum To: Brian Wessel From: Marty Asleson Date: 06/01/98 Re: Lino Lakes Commercial Development / JADT Dev. Group / EB. Review The Environmental Board met on 5/27/98 and reviewed the Concept Plan for the JADT Development Group site. Please find the staff recommendations on the attached green sheet. In addition the following specific comments / and questions were made: Could green parking / or some other pervious type of parking surface be used for overflow needs. Please find attached a copy of "Green Parking Lots ", with demand ratios for selected land uses and activities. As indicated in this paper, there would only be a need for about 750 parking stalls in this development based on gross - leaseable square footages. Could any additional parking needs be addressed in terms of a pervious surface to allow for infiltration. References in the attached paper include the Institute of Traffic Engineers, and Parking Standards from the American Planning Association. What can be done to increase infiltration capacity in the ponding area. It appears from the soil description that the pond would be constructed in a muck soil type with low infiltration capacity. Bio- retention would seem to work well in this area. Could the site be made more pedestrian / alternative transportation friendly in design, allowing for some trails to possibly eliminate the need for additional hard surface parking, allowing for more green space or green parking. It was pointed out that a future proposed bridge would empty into a parking lot. What can be done to create the same design standards set forth in the Village Town Center. This is an aesthetic question. 1 05/15/98 FRI 00:58 FAX 612 490 2150 SEH 4-'4 LINO LAKES Qn002 May 15, 1998 Brian Wessel City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Mr. Wessel: 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST PAUL. MN 55110 612 490 - 2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: City of Lino Lakes I -35W / Lake Drive Traffic Study SEH No. A- LINOL9810.00 SFTR This letter is a follow -up to last week's memo, dated May 6, regarding the traffic issues for the development in the northeast quadrant of Lake Drive and I -35W. The intention of the fast memo was to give you some quick feedback regarding the development. This letter is meant to restate and supplement the information contained in that memo with regards to the internal circulation and the access to Lake Drive. The site plan shows the development divided into two phases. Through our conversations, it was made clear that Phase I would most likely also be divided into two parts, of which I will call Phase A and Phase B. It is not entirely certain which developments would be included in Phase A versus Phase B. Therefore Phase I as a whole was used for trip generation purposes. Phase I contains: • 45,000 SF Grocery • • 78,000 SF Retail • 11,500 SF Restaurant • 4,000 SF Gas/Convenience store • 6,000 SF Bank Phase II is proposed to contain: • Assisted Living • Movie Theater • Big Box Retail There is only preliminary information available for Phase II. The size of these developments are not known at this time. Because of the limited information, I am not able to calculate the number of trips which would be generated by these developments. It was indicated that the Assisted Living would be located in the northern third of the Phase II land. It is safe to assume that the traffic generated by this development will access the site from 77th Street and will not affect the traffic issues of the Phase SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA PALLS, WI MADISON, WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER 05/15/98 FRI 00:59 FAX 612 490 2150 SEH 444 LINO LAKES Z003 Brian Wessel May 15, 1998 Page 2 I site. It is assumed that theater would be located in the center third of the site. The traffic generated by the theater may access the site by either Apollo Drive or 77th Street. The traffic peak for a theater is later than the peak for the surrounding developments and the adjacent street. Therefore, the traffic generated by the theater should not adversely affect the operation of the access driveways. Since the size and the exact nature of the Big Box Retail is not known, it is difficult to determine the traffic impacts. One assumption that can be made, is that the traffic generated by this development will impact the Phase I portion of the site and the operation of the access drives. How much impact it will have cannot be determined. I have listed a few concerns and comments below, which we can discuss further at our next meeting: 1. The buildings are arranged in a way which create a lot of crossing traffic. This layout also makes it difficult for people to park once and walk to more than one store. 2. The driveway south of the main access is too close to the freeway ramp. Lilac Street will be closed across from this access, therefore this access shouldn't be there. Additionally, the bridge over the freeway, when rebuilt, is proposed to be 4 -5 feet higher than its present elevation which may affect the geometries of the north ramp intersection and the touchdown points of the bridge. 3. The current configuration of the two access drives between Apollo Drive and 77th Street does not allow for smooth traffic flow through and around the drug store. The access should be combined into one driveway with channelization. 4. An access drive between Apollo Drive and 77th Street would remove some of the right turning traffic from the Apollo Drive intersection. The access will most likely be limited to right turn only. 5. The area around the Drug store does not have good circulation. Traffic entering or exiting the site at the access drives would be conflicting with parking traffic. Drive aisles should be created for the vehicles using the access drive onto Lake Drive. 6. The access to the fuel/convenience store is very close to the Apollo Drive intersection. Traffic exiting the development will block the gas station driveway, malting it difficult to turn left into the site. To address this, the access could be eliminated, made right -turn only, or moved east and provide a left turn lane. 7. The exit from the bank drive -in should be narrowed down to one or two lanes at the point where traffic would enter the main site road. 8. The bank shares an entrance with the retail which is located west of it The bank customers may not realize which entrance to use to access the bank. The access may be moved to the east. and the drive -in reconfigured. 05/15/98 FRI 00:59 FAX 612 490 2150 SEH 444 LINO LAKES 0 004 Brian Wessel May 15, 1998 Page 3 9. It was unclear where truck loading docks would be located and how the trucks would access the stores. As the site plan is finalized, it will be important to address this issue. 10. The drive -thru location of the fast food restaurant is situated so that the drive -thru traffic would back up into the main entrance of the site. 11. It was mentioned that a future bridge between this development and a development in the southeast quadrant of I -35W and Lake Drive may happen some day. This future connection should be accounted for in the site plan layout. The current configuration shows the road curving around in the southeast portion of the site. It may be better to construct a right angle so that a future road to the south can be connected easily. These are the main traffic and circulation issues that I noticed. We can discuss these issues further at out Monday meeting. If you have any questions or comments; please give me a call. Sincerely, 44zi Pamela Maki, P.E. Transportation Engineer c: Glen Van Wormer - SEH Dave Ahrens - Lino Lakes c.vcross L om•ts.wpn AGENDA ITEM NO. 6A " STAFF ORIGINATOR: Rick DeGardner, Parks and`Recreation Director DATE: June 10, 1998 TOPIC: Resolution - Donation from Circle-Lex Lions Club BACKGROUND: The Circle -Lex Lions Club donated $1000 to the Lino Lakes Parks and Recreation Department to continue their support of the National Youth Sports Coaches Association. The Circle -Lex Lions has continually supported the youth sports coaching certification program for several years. The Lino Lakes Parks and Recreation Department certifies around 200 coaches per year. The coach's clinics are held for Centennial Little League, Centennial Baseball, our program coaches and other associations that wishes to have their coaches certified. This donation will cover half of the certification fee of $15. The associations cover the other portion of the certification fee. OPTIONS: 1. Accept donation from Circle -Lex Lions Club. 2. Return donation from Circle -Lex Lions Club. RECOMMENDATION: 1. Option 1. sw/ rick /Circle -Lex Lions Club Green Sheet.doc Council Member adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 - 95 RESOLUTION ACCEPTING DONATION FROM THE CIRCLE -LEX LIONS CLUB WHEREAS, the City is a member of the National Youth Sports Coaches Association; and; WHEREAS, the City sends all of their youth recreational coaches to the certification classes offered by this association; and WHEREAS, the Circle -Lex Lions Club has supported the City's effort to certify all youth coaches; and WHEREAS, the Circle -Lex Lions Club has made a contribution of $1,000.00 to defer some of the costs of this program, and WHEREAS, the money will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures National Youth Sports Coaches Assn. $1,000.00 $1,000.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $1,000.00 to cover one -half of the certification fee for this summers youth sports coaches and wishes to express its gratitude to the Circle -Lex Lions Club for its donation. Adopted by the Lino Lakes City Council this 22nd day of June, 1998. Kimberly A. Sullivan Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: RESOLUTION NO. 98 - 95 Page -2- The following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM NO. 6B STAFF ORIGINATOR: Rick DeGardner, Parks and Recreation Director DATE June 10, 1998 TOPIC: Authorization to proceed with 1998 Park Board Goals BACKGROUND: Attached are the 1998 Park Board Goals and Priorities. This list includes the installation of playground equipment at Birch Park, Shenandoah Park, and Lino Park, trails in Rice Lake Estates Park and Birchwood Acres Park, and some minor improvements at Country Lakes Park, including a sand volleyball court, horseshoes and BBQ grills. Pheasant Hills Park will be completed based upon the existing master plan. I met with residents of the Pheasant Hills Park area and they were in agreement to complete the park as planned. We are also planning on master planning Behm's Century Farm Park and Marshan Park. I am requesting the City Council to authorize the expenditure of dedicated funds identified in the right hand funding source column. OPTIONS: 1. Approve the 1998. Park Board Goals and authorize staff to expend funds from the park dedication fund in the approximate dollar amount listed. Return to Park Board for further review. RECOMMENDATION: Option 1. sw /rick / Authorization to proceed with 1998 Park Board Goals RD /Park Board /1998 Goals and Priorities 5/6/98 D 0- O o D N (D Q (D Q m (D Q c 3 CD 0_ K 0 0 3 0 0 5 0 m 0 0 . CD v. t-13 � cn m o c 3 n- 5 o D (D !v sv o 0 co Co (D ✓ 3 • o o n) 0 5 0 CO , X TI O P4 (.s0 3 EA TIT' .p O (D O (D p1 x. 0 O (° a 0 C • a O 0 rt S1 o a o c 0 0 Trails — Consider increasing amount for new trails and maintenance of existing trails. 8666 J01 000`914 (D 0 1 (D 0) 37 (D 0 (D (D C. —o 3 co '6666 J01 Apolid OM 0 N 0 0 O ){Jed tiluno3 Install sand volleyball, horseshoes, 4 grills tuewd!nbe puna6i(eld Matsu/ seJoy poonnyoi!8 Complete internal trail segment —1 m Complete external trail segments yeopueuayg Tuawd!nbe punoaffeld lle�sul 6u!ssoaa sJeddeil sale }s3 ejei eo!� sll!H lueseayd wie3 fun}ua3 s,wya8 -I v o 3 c 0 v a 3 m al -o �X 3 -0 m • C7 �O E 0 0 X v (7 T3 00 }uewd!nbe pun, u ro Ea ((1 C) C) ▪ W N . () b �1 N - ▪ 01 01 0) . 0 0) CO K O O O O O O O O N O O O 0 C z - uoi }eo!pea {Jed aoueleg pund sseoxj uogeolpea )iced uoi }eo!pea )lied aouele8 pund sseox3 uoF eo!pea )laed aouele8 punj sseoxj uoi }eo!pea ved uoi }eo!pea )iced uopo!pea ved uogeolpea )IJed m c z 0 AGENDA ITEM NO. 6D STAFF ORIGINATOR: Rick DeGardner, Parks and Recreation Director DATE: June 10, 1998 TOPIC Consideration of the Resignation of Tim Anderson BACKGROUND: Tim Anderson, General Park Maintenance worker, has resigned effective June 9, 1998. Mr. Anderson was offered an attractive salary increase and change of job duties from his previous employer. Mr. Anderson felt it was a tremendous opportunity for him and accepted the new position for Ramsey County Parks and Recreation. OPTIONS 1. Accept the resignation of Mr. Tim Anderson effective immediately. RECOMMENDATION: Option 1. sw /rick /Tim Anderson Resignation Green Sheet.doc AGENDA ITEM NO. 6E STAFF ORIGINATOR: Rick DeGardner, Parks and Recreation Director DATE: June 10, 1998 TOPIC: Consideration of Authorization to Hire General Park Maintenance Position, Steve Gilbertson BACKGROUND: Mr. Gilbertson was involved in the application process last month for the General Park Maintenance worker. Steve was rated very well by both interview panels and on his written test. Mr. Gilbertson has been an employee of the Parks and Recreation Department since August of 1994, primarily in the Park Maintenance Division. He has a variety of experience including athletic field maintenance, masonry, playground assembly, fence repair, irrigation repair, and has operated various equipment in a dependable fashion. Prior to Steve's employment with the City of Lino Lakes he was involved in landscaping and lawn maintenance since 1985. It is my recommendation that the vacant General Park Maintenance position be offered to Mr. Steve Gilbertson effective June 24, 1998 contingent upon no internal applicants notifying Dan Tesch by June 23, 1998. OPTIONSt 1. Approve Mr. Gilbertson as General Park Maintenance worker. 2. Return to staff for further review. RECOMMENDATION: Option 1. sw /rick /Steve Gilbertson Hiring Green Sheet.doc Agenda Item NO 7A Staff Originator: David Ahrens, Public Works Director /City Engineer Date; June 12, 1998 RE: Public Hearing for Apollo Drive, Phase 3, Street Improvements Introduction The City is proposing the construction of Apollo Drive, Phase 3, Street improvements. A feasibility report was prepared for the City by SEH and received by the City Council on May 11, 1998. Background The proposed improvements involve the extension of Apollo Drive from the existing northerly termination point at Lilac Street to the north and east approximately 1,380 feet to Lake Drive. The improvements will also require reconstruction of approximately 200 lineal feet of the existing Apollo Drive south of Lilac Street, to allow for the required transition to superelevation through the curve north of Lilac Street. The project is located in the south half of Section 8, Township 31N, Range 22W and the north half of Section 17, Township 31N, Range 22W, in the City of Lino Lakes, County of Anoka, State of Minnesota. Due to the close proximity of the proposed Apollo Drive/Lake Drive intersection to the existing Lilac Street/Lake Drive intersection and the resulting traffic safety concerns, it is proposed to eliminate the existing Lilac Street/Lake Drive intersection. Also included in the proposed improvements is the installation of storm sewer to handle area storm water drainage and a regional retention and detention pond. The regional pond would be designed for Apollo Drive and all development next to the proposed street. It is anticipated that, prior to this project, trunk sanitary sewer and water main will be constructed through this area as part of the Lake Drive trunk system project, which was previously ordered by the City Council. Existing Conditions At the time of preparation of this report, there are two parcels with existing buildings located fully or partially within the proposed right -of -way alignment. It is anticipated that prior to construction of the street and storm sewer improvements, the required right -of -way will have been acquired and the structures removed as part of the Lake Drive trunk system project. It is also anticipated that the installation of trunk sanitary sewer and water main, as well as sanitary sewer and water services to the adjacent properties, will have been completed prior to construction of the street and storm sewer improvements. Two parcels presently have driveway access locations which will have to be moved to accommodate the proposed street alignment. Proposed Improvements Streets It is proposed to construct Apollo Drive to a width of 52 feet from face of curb to face of curb with B -618 concrete curb and gutter. The street will be designed to carry 10 -ton axle loads and will have a posted speed limit of 45 miles per hour. A concrete median on Apollo Drive will separate traffic at the Lake Drive intersection. Storm Sewer Proposed drainage facilities will provide for drainage of the roadway and adjacent development. Regional Retention/Detention Pond A regional pond to serve Apollo Drive and future development next to Apollo Drive is being proposed as part of the Apollo Street construction project. Since the roadway will require a pond, an investigation into the feasibility of a regional pond that serves the entire contributing drainage area was completed. Estimated Project Costs • Street Construction $222,175 • Storm Sewer Construction and Regional Pond 160.795 Subtotal $382,970 + 10% Contingencies 38.297 Subtotal $421,267 + 25% Engineering, Administration, & Fiscal 105.317 TOTAL $526,584 • Note: Costs for right -of -way or easement acquisition are not included in the project costs. Right -of -Way and Easements It is anticipated that the required 100 -foot wide right -of -way will be acquired as part of the Lake Drive trunk system project. Financing The City will pay for the project through special assessments following Lino Lakes improvement policy and County funds through a Joint Powers Agreement. Interim funding will come from the City's area and unit fund. Local funds would be required for a portion of the storm sewer costs. For the local share, it is proposed to levy street and storm sewer assessments to the benefitting properties. Project Schedule • City Receives Feasibility Report May 11, 1998 • City Holds Public Hearing June 22, 1998 • City Orders Project - Authorizes Engineer to Prepare Plans and Specifications June 22, 1998 • Engineer Submits Plans to City Council and Anoka County for Approval .... July 1, 1998 • City Authorizes Advertisement for Bids July 13, 1998 • Advertise in Local Newspaper July 21, 22, August 4, 1998 • Advertise in Construction Bulletin July 17, 24, 31, 1998 • Open Bids August 5, 1998 • City Receives Bids and Awards Contract August 10, 1998 • Contractor Begins Construction August 24, 1998 • Contractor Completes Construction October 9, 1998 • Project Accepted by Anoka County and City of Lino Lakes November 2, 1998 • City Holds Assessment Hearing September 1999 Non - Petitioning Parcels Affected The proposed improvements will impact non - petitioning properties within the project limits. These parcels include all parcels adjacent to the proposed Apollo Drive extension. Estimated Assessments Rates The proposed assessment rates to benefitting properties are as follows: • Streets $45 /front foot • Storm Sewer $12 /front foot CERTIFICATION I hereby certify that the above Public Hearing was conducted by the City Council on June 22, 1998. Marilyn G. Anderson, Clerk- Treasurer Agenda Item rro. 7B Staff Originator David Ahrens, Public Works Director /City Engineer Date: June 12, 1998 RE: Resolution No 98 -89 - Apollo Drive, Phase 3, Street Improvements Order Improvement and Preparation of Plans and Specifications Introduction The City is proposing the reconstruction of Apollo Drive, Phase 3, Street Improvements. A feasibility report was prepared for the City by SEH and received by the City Council on May 11, 1998. A public hearing was held on June 22, 1998, for the proposed improvements. Council action is required to order the preparation of plans and specifications. For project information, please refer to public hearing information. Financing The City will pay for the project through special assessments following Lino Lakes improvement policy and County funds through a Joint Powers Agreement. Interim funding will come from the City's area and unit fund. Recommendation Staff recommends that resolution 98 -89 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -89 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR APOLLO DRIVE, PHASE 3, STREET IMPROVEMENTS. WHEREAS, public hearing was conducted on June 22, 1998, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. SEH is authorized to prepare plans and specifications for the above referenced project. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 22, 1998. Marilyn G. Anderson, Clerk- Treasurer Agenda Item No. 7C Staff Originator: David Ahrens, Public Works Director/City Engineer Date: June 22, 1998 RE: Resolution No. 98 -90 - Lake Drive Trunk Utility Project Approve Plans and Specifications and Order Advertisement to Receive Bids Introduction The City is proposing the construction of trunk sanitary sewer and water main adjacent to Lake Drive. A feasibility report was prepared for the City by SEH and received by the City Council on June 9, 1997 A public hearing was held on August 11, 1997, for the improvements. The Council then ordered the preparation of plans and specifications for the project. Council action is required to order the advertisement to receive bids. Background City sanitary sewer and water main does not exist in the vicinity. of Lake Drive north of Lilac Drive, The extension of these trunk utilities will provide future lateral extensions to this area of the City. The residents in this area are currently using private wells and septic systems. A neighborhood meeting was held on May 12, 1998. Discussion The public hearing considered the extension of trunk sanitary sewer and water main from Lilac Drive at Apollo Drive and extending northerly adjacent to Lake Drive to 79th Street and extending westerly on 79th Street approximately 950 feet. The trunk utilities proposed for construction at this time will extend from Lilac Drive at Apollo Drive northerly adjacent to Lake Drive and terminate approximately 600 feet north of 77th Street (between the driveway entrances to the police station and the southerly fire department entrance). Sanitary sewer and water services are proposed to be extended to all properties adjacent to the trunk facilities. Lateral extensions are provided at 77th Street for future extension. Easement acquisition is currently being negotiated and is expected to be complete by the time bids . are received. Schedule The Lake Drive Trunk Utility construction is scheduled as follows: • Advertise to Receive Bids June 30, 1998 • Receive Bids July 22, 1998 • Award Contract July 27, 1998 • Preconstruction Meeting August 3, 1998 • Construction Begins August 17, 1998 • Estimated Construction Completion September 30, 1998 Financing The City will pay for the project through special assessments following Lino Lakes Improvement Policy. Special assessments will be received when service connections are made. Interim funding will come from the City's Area and Unit Fund. The estimated project construction cost is $792,000.00. The associated engineering expenses for the entire project are estimated to be $230,000.00. The estimated total project cost is estimated to be $1,022,000.00, not including easement acquisition. Options 1. Return to staff for further review. 2. Adopt Resolution 98 -90 approving plans and specifications and ordering the advertisement to receive bids for the Lake Drive Trunk Utility Project. Recommendation Staff recommends that Resolution 98 -90 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -90 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT TO RECEIVE BIDS - LAKE DRIVE TRUNK UTILITY PROJECT. WHEREAS, pursuant to a resolution passed by the City Council on August 11, 1997, SEH has prepared plans and specifications for the Trunk Utility Extensions from Lilac Drive to approximately 600 feet north of 77`h Street, and has presented such plans and specifications to the City Engineer for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:30 a.m., July 22, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and City Engineer, will then be tabulated, and will be considered by the City Council on July 27, 1998. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City for 5 percent of the amount of such bid. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on June 22, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM NO 7D STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: June 18, 1998 TOPIC: INTRODUCTION: Resolution No. 98 -91 ,Approve Plans and Specifications and Authorize Advertisement to Receive Bids, 1998 Wear Course and Trail Paving Project. The City has received plans and specifications to complete wear course paving in the following developments: 1. Clearwater Creek 2. Behm's Century Farms 3. Country Lakes Estates As part of the paving project, the following trails will also be paved: 1 Elm Street extension to City limits (This trail will be gravel only) Arrowhead Drive to existing trail in Hogdson Road near the bus company to Fox Trace Clearwater Creek (2 Trails) 5. Fox Trace Connection to Hogdson Road ( south of Linda Drive) 6. Rice Lake Estates connection to Baldwin Park 7. Birchwood Acres connection between Lonesome Pine Trail and Fox Road 8. Pheasant Hills Park trail to existing play area BACKGROUND: The City paves the final wear course on development projects approximately 1 year after the base course was put in place. This delay of one year allows for potential settlement of the base course. Prior to paving the wear course, any problems in the streets are corrected. The trail paving projects are included with the wear course to provide a greater quantity of paving to potentially lower the total project costs. SCHEDULE: The 1998 Wear Course and Trail Paving Project is scheduled as follows: Advertise to receive bids Receive Bids Award Contract Preconstruction Meeting Estimated Construction Completion OPTIONS: 1. Return to staff for further review June 24, 1998 July 17, 1998 July 27, 1998 August 3, 1998 August 31, 1998 2. Adopt resolution 98 -91 approving plans and specifications and authorizing the advertisement to receive bids for the 1998 Wear Course and Trail Paving Project. RECOMMENDATION: Staff recommends that resolution No. 98 -91 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -91 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT TO RECEIVE BIDS - 1998 WEAR COURSE AND TRAIL PAVING PROJECT WHEREAS, pursuant to direction of City Staff, OSM & Associates, Inc. has prepared plans and specifications for the 1998 Wear Course and Trail Paving Project, and has presented such plans and specifications to the City Engineer for approval; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, shall state that bids will be received by the city clerk until 10:30 a.m. July 17, 1998, at which time they will be publicly opened in the council chambers of the city hall by the city clerk and engineer, will then be tabulated, and will be considered by the council on July 27, 1998. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5 percent of the amount of such bid. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on June 22, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM NO. 8A STAFF ORXGINATOR David J. Pecchia, Chief of Police DATE June 22, 1998 TOPIC Consideration of Resolution No 98 -92 Accepting Donation from the Circle /Lex VFW Post 6583. BACKGROUND The goal of the Lino Lakes Police Department is to enhance volunteerism within the community by utilizing the Reserve Officer program. The Circle /Lex VFW Post 6583 is aware of this goal and has donated $500.00 toward the cost of administering the program. The purpose of Resolution No 98 is to publicly thank the Circle /Lex VFW Post 6583 for their generous donation. OPTIONS 1. Adopt Resolution No. 98 - accepting the donation. 2. Return the Resolution to staff for further information. RECOMMENDATION Option No. 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -92 RESOLUTION ACCEPTING DONATION FROM THE CIRCLE -LEX VFW POST #6583 FOR RESERVE PROGRAM WHEREAS, equipment is needed for the Lino Lakes Police Reserve program, WHEREAS, funding for this equipment was not included as a Police Department budget item, WHEREAS, the Circle -Lex VFW Post #6583 has made a donation in the amount of $500.00 to the City of Lino Lakes toward the purchase of this needed equipment; and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures- Police Uniforms $500.00 $500.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $500.00 toward the cost of equipment for the Reserve program and wishes to express its gratitude to the Circle -Lex VFW Post #6583 for its donation. Adopted by the Lino Lakes City Council this 22nd day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM NO. 8B STAFF ORIGINATOR David J. Pecchia, Chief of Police DATE June 22, 1998 TOPIC Consideration of Resolution No 98-93 Accepting Donation from the Circle /Lex Ladies Auxiliary VFW post 6583. BACKGROUND The goal of the Lino Lakes Police Department is to enhance volunteerism within the community by utilizing the Reserve Officer program. The Circle/Lex Ladies Auxiliary VFW Post 6583 is aware of this goal and has donated $350.00 toward the cost of administering the program. The purpose of Resolution No 98 - is to publicly thank the Circle /Lex Ladies Auxiliary VFW Post 6583 for their generous donation. OPTIONS 1 Adopt Resolution No. 98 accepting the donation. 2. Return the Resolution to staff for further information. RECOMMENDATION Option No. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 93 RESOLUTION ACCEPTING DONATION FROM THE CIRCLE -LEX LADIES AUXILIARY VFW POST #6583 FOR RESERVE PROGRAM WHEREAS, equipment is needed for the Lino Lakes Police Reserve program, WHEREAS, funding for this equipment was not included as a Police Department budget item, the Circle -Lex Ladies Auxiliary VFW Post #6583 has made a donation in the amount of $350.00 to the City of Lino Lakes toward the purchase of this needed equipment; and WHEREAS, the monies will be appropriated to the General Fund in the following manner: WHEREAS, Increase Revenue - Contributions Increase Expenditures - Police Uniforms $350.00 $350.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $350.00 toward the cost of equipment for the Reserve program and wishes to express its gratitude to the Circle -Lex Ladies Auxiliary VFW Post #6583 for its donation. Adopted by the Lino Lakes City Council this 22nd day of June, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. COUNCIL MINUTES CITY OF LINO LAKES MINUTES AUGUST 12, 1996 DATE : August 12, 1996 TIME STARTED : 6:45 P.M. TIME ENDED : 8:50 P.M. MEMBERS PRESENT : Bergeson, Landers, Neal, Kuether and Lyden MEMBERS ABSENT : None Staff members present: City Administrator, Randy Schumacher; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, David Ahrens; Chief of Police, David Pecchia; and Clerk - Treasurer, Marilyn Anderson SETTING THE AGENDA Council Member Neal requested that Item 5.F., St. Joseph Pedestrian Trail, be moved up on the schedule for discussion at the end of the Open Mike portion of the meeting. Council Member Bergeson requested that comments on the Survey as well as information regarding the City Budget for 1997 be added under "New Business ". Mr. Schumacher requested that a disbursement be removed from consideration under the Consent Agenda, namely a Police Department expenditure entitled "United Systems Technology" in the amount of $1,597.50. The Agenda was approved as amended. CONSENT AGENDA Council Member Kuether asked about the July 31 annual disbursements, namely reference to a "'95 Neon ". Chief Pecchia explained that the `95 Neon is a vehicle donated to the City by a multiple DUI offender, which is being placed into police service as an unmarked vehicle. The expenditure of $443 is for licensing of the vehicle. Council Member Kuether asked about a disbursement under "Administration" described as "Science Museum of Minnesota Computer Class ". Council Member Bergeson explained that a number of computer classes are offered by the Science Museum, and that it is an excellent source of computer training. Council Member Kuether also asked about a $69 expenditure referred to as "University of Nebraska seminar ". 1 COUNCIL MINUTES AUGUST 12,1996 Council Member Kuether questioned a seminar expenditure labeled "Skill Path, Inc." in the amount of $1,500. Mr. Schumacher and Mr. Wessel indicated that this was a computer class directed at support staff which several City personnel attended, including Mary Alice Divine. Council Member Kuether then questioned an expenditure referred to as "State of Minnesota Department of Transportation Manuals ", which Mr. Ahrens explained is an annual fee paid by the City for inclusion in MnDOT manual updates, which are received periodically throughout the year. Council Member Kuether asked about an expenditure under "Government Buildings" referred to as Crawford Door Sales, counter door, in the amount of $1,700. Additionally, she asked about an expenditure referred to as Upper Midwest Sales Company, supplies, in the amount of $480. Mr. Schumacher explained that Upper Midwest provides cleaning supplies for use in maintaining City Hall. Council Member Kuether then questioned an expenditure for a beeper, which Mayor Landers explained was for his use in keeping abreast of his mother's condition as her health failed. He offered to remove this item from the list of disbursements if Council felt it was not appropriate. Council Member Neal expressed his feeling that the Mayor should be allowed that expense. Council Member Kuether also questioned the expenditure for plaques from Letterman Sports. Mr. Schumacher indicated that he would have to check with Mr. Tesch regarding this item. Council Member Kuether then questioned an expenditure under "Parks Department" in the amount of $2,900 to Hugo Feed Mill & Elevator. Council Member Neal pointed out that expenditures over $1,000 should have Council approval. Mr. Schumacher indicated that he would have to check further on this one as well. Council Member Kuether asked about an expenditure for $4,900 to Isanti County Equipment for door repair and equipment. Under "Recreation Department ", Council Member Kuether asked about an expenditure referred to as Tom Schelling for golf lessons in the amount of $120. Mr. Schumacher explained that the Recreation Department pays instructors for giving lessons, and is reimbursed through class fees. Council Member Bergeson asked if the items questioned above were recommended for deletion from approved disbursements. Council Member Kuether indicated that she was not suggesting that they not be paid, just that they be explained. Council Member Bergeson moved to approve the Consent Agenda. Council Member Neal seconded the motion. Motion carried unanimously. 2 COUNCIL MINUTES AUGUST 12, 1996 ITEM DISBURSEMENTS: July 31, 1996 ACTION August 12, 1996 (Checks No. 45123 - 45269, $248,940.78) Centennial Fire District August 1, 1996 Installation of Permanent Water Ski Slalom Course on Centerville Lake League of Minnesota Cities Right -of -ways Assessment OPEN MIKE Approved Approved Approved Approved Approved Regarding St. Joseph Catholic Church Trail, Mr. Ahrens explained that on November 27, 1995, Council approved a conditional use permit for St. Joseph's Church that, in part, included the construction of a trail along the north side of Elm Street. This trail will match the trail constructed by the Willow Ponds Development and provide a continuous trail from Sunset Road to Second Avenue on the north side of Elm Street. In March of 1996, Council approved plans for the construction of Centennial Middle School, which includes the construction of a trail along the south side of Elm Street from Lake Drive to Sunrise Drive. Between the two projects mentioned, there will be trails on both sides of Elm Street from Sunrise Drive and Second Avenue. Mr. Ahrens stated that Staff asked St. Joseph Church officials to consider revising their plans to allow for construction of a trail on the south side of Elm Street rather than on the north side. This change would create one trail crossing at Sunrise Drive and Elm Street, and eliminate some duplication in trail work. Initially Staff was under the impression that this suggestion would be received favorably, as trail construction costs could be reduced if the work was shared between the Church and the school district. However, Mr. Ahrens explained that St. Joseph Church officials did not wish to construct a trail on the south side of Elm Street, as it was believed that it would not benefit the Church. Also, it was learned that there was some discussion that the trail on the north side of Elm Street should not be required to be constructed since the school district is constructing a trail on the south side of Elm Street. Mr. Ahrens stated that Council is being asked whether it wants to revise its original motion requiring the construction of a trail on the north side of Elm Street by St. Joseph's Church. 3 COUNCIL MINUTES AUGUST 12, 1996 Staff recommended that the original motion be maintained requiring construction of a trail on the north side of Elm Street by St. Joseph's Church. Staff has agreed that the two trails are justified, as they both serve a distinct purpose. The trail on the north side of Elm Street serves the church by allowing residents in the Willow Ponds project access to the Church while the trail on the south side of Elm Street serves the school district pedestrian needs and the City's recreational/transportation needs. Council Member Neal questioned benefit to residents of the Willow Pond project. He recommended construction of a trail along the parking lot boundary next to the curb. Mayor Landers asked if the trail would encounter water problems, as the area is low. Mr. Ahrens suggested that design might have to accommodate the area that might be subject to flooding. Mayor Landers asked if the Church would plow a portion of the trail. Mr. Ahrens indicated that plowing would be the City's responsibility. Council Member Lyden expressed concern with designating a trail in a defined parking lot area. Council Member Kuether suggested that all Council members might benefit by visiting the site. Pat Westling of 6930 Lake Drive spoke to Council on behalf of St. Joseph's building committee. She indicated that the Church would rather see the trail constructed on the south side of the road. She explained that a trail on the north side would not benefit the parish, while the trail on the south side would benefit the school. Very few walk to church, and those who come from the senior housing project would probably walk through the woods to the Church property. If the trail is located on the south side of the street, Ms. Westling indicated that the Church does not feel it should be assessed for the improvement. Council Member Kuether asked if the Church would be willing to help the school pay for the trail if it were constructed on the south side of the street. Ms. Westling indicated that she could not speak to that issue. The building committee and the members who handle Church finances would have to review that suggestion. Mayor Landers pointed out that the school has already committed to financial responsibility for a mile of trail on the south side, which would eliminate the need for assessment to the Church. However, Council Member Kuether pointed out that the Willow Pond project portion of the trail is designed to be part of the overall trail system and, if not extended along the north side of the street, will simply end with their portion. Council Member Lyden asked about an existing trail to the Church. Ms. Westling said there is no formal trail, as the development is new. Ms. Westling clarified that the school is paying for the trail starting at Sunrise and going down to Lake Drive, and that a trail on the north side in front of the Church is redundant. 4 COUNCIL MINUTES AUGUST 12,1996 Council Member Bergeson pointed out that a conditional use permit has already been approved for St. Joseph's Church for a trail on the north side. Therefore, the question is whether or not the City wishes to amend the existing agreement and release the Church from its responsibility in that regard, based upon the contention that such a trail would be redundant. Council Member Neal asked about the cost of St. Joseph's portion of the trail. Mr. Ahrens explained that the total approximate cost should be $8,000. Mr. Ahrens commented that the City has, in the past, approved other church plans, and the churches were required to construct trail sections as part of the overall trail system. Council Members Kuether and Lyden questioned the need for an additional 1,000 feet of trail which would be used by pedestrians traveling from west to east, from a residential area to St. Joseph's Church. Council Member Bergeson pointed out that, in any event, St. Joseph's has not demonstrated willingness to share in the cost of a trail section at all -- either on the south or the north side of Elm Street. Council Member Lyden asked if an option could be to construct a partial trail section. Council Member Kuether reiterated that in the event agreement could not be reached to construct the trail on the north side, the cost of placing it on the south side should be shared. Council Member Bergeson suggested that the Church might not be willing to split the cost of the proposed trail section because it would not derive one -half of the benefit from the trail. He asked if it might be possible to negotiate a different percentage to be paid by the Church. Council Member Kuether clarified that agreement had previously been reached that St. Joseph's would pay for construction of the subject trail section, and presently refuse to do so. Therefore, she felt the appropriate solution was for St. Joseph's to assume responsibility for one -half of the cost of the trail. Ms. Westling requested that Council submit this proposal in written form to the Church building committee. Mr. Ahrens agreed to provide an estimate based upon current construction costs. Council Member Kuether moved to accept a 50% share from St. Joseph's Church for the cost of construction of a trail section on the south side of Elm Street in exchange for no trail on the north side. Council Member Bergeson seconded the motion. Council Member Bergeson clarified that this action constitutes an offer to St. Joseph's Church for consideration. Motion carried unanimously. 5 COUNCIL MINUTES AUGUST 12, 1996 FINANCE DEPARTMENT REPORT, RANDY SCHUMACHER Consideration of Audit Services - Mr. Schumacher explained that the City had requested that the certified public accounting firm of Tautges, Redpath & Company submit a multi -year proposal for auditing services. Council reviewed the firm's three -year proposal at its August 7, 1996 work session, and requested a four- or five -year proposal. Mr. Schumacher stated that he discussed Council's request with Mr. Tautges on August 8, 1996, and that he was agreeable to extending the contract for an additional year (a four -year contract) for the following amounts: Audit year 1996 $19,200 Audit year 1997 $19,800 Audit year 1998 $20,400 Audit year 1999 $21,000 Mr. Schumacher explained that the City would receive a reduction of $2,195 over the term of the contract through extending it by one year. Council Member Bergeson asked about mutual obligation. Mr. Schumacher explained that either party may terminate this agreement upon 30 -days written notice to the other party. Council Member Lyden asked if concrete figures could be negotiated. Further discussion revealed that the present contract basically allows for unforeseen changes in the work load which might require fee adjustment. Council Member Kuether moved to approve the four -year contract with Tautges, Redpath & Company for audit services. Council Member Neal seconded the motion. Mr. Schumacher indicated that he would discuss amendment of the contract with Tautges, Redpath & Company pursuant to Council Member Lyden's request. Motion carried unanimously. Consideration of Resolution No. 96 - 93, 1996 Budget Amendment, Contract Adjustments - Mr. Schumacher explained that Resolution No. 96 - 93 proposes amendment of the 1996 General Fund Budget primarily to allow for salary increases. Additionally, increased costs of the Anoka County Assessor, the cost of the air exchanger for the shop, and purchase of cable equipment are taken into consideration in this Resolution. Council Member Bergeson asked Mr. Schumacher to identify increased costs identified as the Anoka County Assessor, the cost of the air exchanger for the shop, and purchase of cable equipment. Mr. Schumacher pointed out that the cost of the air exchanger for the shop is included under "Government Buildings, Capital Outlay ", and that purchase of cable equipment appears within the same section, referred to as "Contracted Services ". The Anoka County Assessor cost increase appears under "Finance, Contractual Services ", which shows an increase of $1,600 over the original budget figure. 6 COUNCIL MINUTES AUGUST 12, 1996 Following additional discussion, it was agreed that Ms. Vaske, Director of Finance, should provide Council with detailed explanations of the various budget adjustments. Council Member Kuether then asked about accounting for the additional $40,000 in revenue proposed by the amended budget. Mr. Schumacher explained that this would be maintained within a separate account, and used for cable equipment, etc. Mr. Schumacher indicated that the detailed explanation would include a breakout of these figures. Council Member Bergeson moved to adopt Resolution No. 96 - 93, and to request a detailed report from Mr. Schumacher as to salary reserve and cable revenue /expense. Council Member Kuether seconded the motion. Council Members Kuether and Lyden emphasized the necessity to fully understand the origin of the budget figures. Motion carried unanimously. Resolution No. 96 - 93 can be found at the end of these minutes. Consideration of Resolution No. 96 - 89 Setting Sale for Issuance of $4,685,000 General Obligation Improvement Bonds, 1996A - Mr. Schumacher stated that in addition to the written summary provided to Council, Mr. Jerry Shannon of Springsted, Inc. was available to respond to any questions regarding this proposal for sale of general obligation improvement bonds, the proceeds from which would be used to fund the following: 4th Avenue Trunk Utility Improvements Cedar Street Lift Station Trapper's Crossing Street and Utility Improvements Centennial School Street and Utility Improvements Pheasant Hills Preserve, 7th Addition Marshan Lake Condominiums Mr. Shannon addressed Council, reminding the group of his firm's previous capital financing advisory service to the City. He explained that the costs of the above - referenced projects will be assessed in part against benefited properties, with some costs paid through the Area and Unit Fund. In the past the City has issued three -year temporary improvement bonds, which has been a concern of the rating agency. In order to maintain the City's standing for repayment for improvements as they become due, the issue has been structured so that assessments will be spread over a 15 -year period of time so that as property develops there will be significant prepayments of assessments. The bond issue has been structured over a 10 -year period, assuming that assessments will be payable over the 10 -year period. Additionally, Mr. Shannon pointed out that within 5 years the City will be able to call and repay the remainder of the bond issue portion, making for a definitive bond issue. This aggressive payment program provides, 7 COUNCIL MINUTES AUGUST 12, 1996 among other things, a protection for repayment of a debt within the additional 10 years following the initial payment goal. Mr. Shannon stated that such a program should allow for a better rating for the City. Additionally, the City will be retiring the temporary bonds which come due in November of 1997 a year early, which should also result in a positive rating outlook for the City. Mr. Shannon then described the basis for Resolution No. 96 - 90, which proposes to set the sale for issuance of $3,320,000 general obligation water revenue, 1996B, which is structured over a 15 -year period for the following: Well No. 3 & Pumphouse Water Tower No. 2 Birch Street Trunk Water Improvement Otter Lake Road Trunk Utilities Mr. Shannon explained that such an obligation could be structured over a longer period, but this 15 -year issue has been designed to blend with existing 1990 issue debt. Ideally, the only reason this issue would be called would be if interest rates became significantly better than at present; otherwise, revenues from the water utilities and connection funds would be used to pay the debt service on this particular bond issue. Mr. Shannon indicated that this is the City's first experience under the requirement by the Treasury with regard to secondary market disclosure, which provides for provision of certain information pursuant to future trading among underwriters. On Monday, September 9, bids will be taken in the offices of Springsted, Inc., which will be presented to Council for award at 6:30 that evening. Council Member Bergeson asked why the City entered into temporary bonds in the past. Mr. Shannon explained that temporary bonds provide for maturity in entirety within 3 years. With prepayment of assessments a substantial amount was received to allow for payment within that period with the amount outstanding rolled over into an additional 3 -year temporary financing, which resulted in a 6 -year financing schedule. Almost all of the previous issues were paid within the 6 -year period, providing for the lowest cost financing so far as interest is concerned. Presently that differential is not sufficiently substantial between a B -AA 3 -year issue and a B -AA 10 -year issue. In other words, the interest differential- -cost of issuance and refinancing bonds- - now works more to the City's benefit. Exercising call in 5 years now equalizes the cost over the long run. Additionally, previous regulations allowed for earning money on positive fund balances and prepayments of assessments. That is no longer allowed. Council Member Kuether moved to adopt Resolution No. 96 - 89, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 89 can be found at the end of these minutes. 8 COUNCIL MINUTES AUGUST 12, 1996 Consideration of Resolution No. 96 - 90 Setting Sale for Issuance of $3,320,000 General Obligation Water Revenue, 1996B Council Member Kuether moved to adopt Resolution No. 96 - 90, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 96 - 90 can be found at the end of these minutes. POLICE DEPARTMENT REPORT, DAVID PECCHIA Consideration of Resolution No. 96 - 86 Accepting Donation from Dead Broke Saddle Club (Community Bike Patrol) - Police Chief Pecchia requested that Council consider acceptance of money donated to Lino Lakes by the Dead Broke Saddle Club to be used toward the expenses of the Bicycle Patrol program. The Club is aware of these expenses, and has donated $1,000 toward the cost of uniforms and equipment. Chief Pecchia added that the purpose of Resolution No. 96 - 86 is to publicly thank the Dead Broke Saddle Club for their generous donation. Council Member Neal moved to adopt Resolution No. 96 - 86, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 86 can be found at the end of these minutes. Consideration of Resolution No. 96 - 88 Authorizing Execution of Agreement for Community Oriented Policing (COPS Grant Program) - Chief Pecchia explained that effective August 1, 1996 to July 31, 1997, the Police Department received a grant in the amount of $16,000 to pay for overtime costs associated with its Bike Patrol, Curfew Sweep, and Neighborhood Watch programs. He stated that Council is being asked to adopt Resolution No. 96 - 88 accepting this grant on behalf of the Lino Lakes and the Lino Lakes Police Department. Council Member Neal moved to adopt Resolution No. 96 - 88, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 88 can be found at the end of these minutes. Consideration of Permanent Full -time Employment of Michael Rumpsa as Police Officer - Chief Pecchia explained that as discussed at the recent budget work session and previous Council meetings, the Police Department is requesting Council approval to hire one additional officer as soon as possible. He added that Michael Rumpsa is recommended to fill this position. Mr. Rumpsa owns his own silk screening business and is currently seeking a career change. He completed an internship with the St. Cloud Police Department. His educational background includes a B.A. degree in law enforcement from St. Cloud State University and graduation from Skills at Alexandria Technical College in August of 1993. Chief Pecchia requested authorization for a conditional job offer to Mr. Rumpsa. 9 COUNCIL MINUTES AUGUST 12, 1996 Council Member Neal moved to approve a conditional permanent full -time employment offer to Michael Rumpsa as a Lino Lakes police officer. Council Member Bergeson seconded the motion. Motion carried unanimously. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 96 - 91 Approving Plans and Specifications and Ordering Advertisement for Bids, Centennial Middle School Street and Utility Improvements - Mr. Ahrens reminded Council that it had previously ordered the improvement and preparation of plans and specifications for the Centennial Middle School Street and Utility Improvements. He pointed out that the plans and specifications are now complete, and Council approval is required in order to advertise for bids. By way of background Mr. Ahrens explained that the proposed watermain and sanitary sewer would be extended from the north side of I35W south along the 4th Avenue alignment to serve the school project and adjoining properties. The watermain would be looped to the existing watermain in Elm Street to provide adequate water supply. The proposed sanitary sewer is designed to provide service to the school and adjoining properties, including land to the northeast (Town Center area). Service stubs would be installed to adjoining parcels of land to accommodate future development. Additionally, the proposed road is designed for 9 -ton strength with turn and acceleration lanes at the school entrance and along Lake Drive. The road tapers down to a 32- foot -wide roadway at the west end. Landscaping, including red maple and hackberries, is proposed along Elm Street, as well as berming on the south side of Elm to buffer the road from the residential area on the south. Mr. Ahrens explained that, assuming approval of this project at this time, the balance of the schedule for this project is as follows: Bid Opening Council Awards Contract Construction Begins Substantial Completion September 12, 1996 September 23, 1996 October 7, 1996 July, 1997 Assessments are proposed to properties receiving benefit from these improvements, including the School District, with the City assuming responsibility for oversizing of watermains and sanitary sewer. The Engineer's estimated total cost of this project is $912,000. Council Member Lyden asked what size trees are proposed for the landscaping, and whether or not nearby neighbors have been consulted. Mr. Ahrens indicated that he had not been able to meet with neighbors, but would be willing to do so. He added that a 2-1/2" caliper tree is proposed, which should average approximately 10 feet in height. Boulevard trees are proposed for screening. 10 COUNCIL MINUTES AUGUST 12, 1996 Council Member Bergeson expressed confusion as to why the sanitary sewer is routed under the freeway twice and ultimately to the metro collector. Mr. Ahrens explained that extension from Elm Street was explored; however, the sewer line runs out of sufficient depth to serve the Town Center area. Additionally, the proposed design is consistent with the Comprehensive Plan. Council Member Neal asked about the traffic signal. Mr. Ahrens indicated that a signal justification report had been submitted to MnDOT in that regard. Council Member Bergeson requested a status report on the traffic signal. Council Member Bergeson moved to adopt Resolution No. 96 - 91, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 91 can be found at the end of these minutes. Consideration of Approval of Consulting Engineer Agreement/Transportation Plan - SRF Consulting Group, Inc. - Mr. Ahrens explained that pursuant to Metropolitan Council rules, the City is required to update its Comprehensive Plan, which includes a transportation component. Preliminary work began with the formation of a task force steering committee. Mr. Ahrens stated that Staff interviewed and received a proposal from SRF Consulting Group, Inc. to prepare a transportation plan component for the Comprehensive Plan and to assist the steering committee with transportation issues or questions. Mr. Ahrens presented a draft agreement to Council which outlines the scope of services and basis for payment to SRF. A not -to- exceed amount of $21,500 is included for the transportation plan with additional cost allowance for attendance by SRF representatives at general and public informational meetings as well as special area meetings as they may arise. These additional costs might include $1,000 to $3,000 per study area, as well as $30,000 to $40,000 for the transportation plan, depending upon the number of meetings and special area studies required. Council Member Kuether asked if this expense has been considered in the 1996 and/or 1997 budgets. Mr. Ahrens explained that a portion of the proposed cost would come from the 1996 budget from the consulting and engineering services area, with the balance from the 1997 budget as a specific transportation plan line item. Council Member Bergeson asked if the City takes competitive bids on this type of project. Mr. Ahrens explained that Staff members interviewed a total of 3 firms, and accepted the most competitive bid as well as the most competent agency. Council Member Bergeson expressed concern regarding the high cost suggested for the proposed service. Council Member Kuether asked how the special studies will be ordered. Mr. Ahrens explained that the Comprehensive Plan committee will make these recommendations. Council Member Kuether asked if efforts in connection with previous studies might be duplicated by the proposed service. Mr. Schumacher indicated that those studies are outdated 11 COUNCIL MINUTES AUGUST 12, 1996 and specific to land use at interstate intersections. Council Member Kuether recommended that the Comprehensive Plan committee review the previous interchange study. Mr. Wessel indicated that it would be included in background preparations. Council Member Lyden expressed strong exception to expending the proposed amounts of money on the proposed services. Mr. Ahrens stated that analyses required in the overall Plan are exclusive to Lino Lakes, and defraying costs through use of other studies is not a viable alternative. Council Member Bergeson pointed out that a Comprehensive Plan representative agreed to speak to Council prior to that project going forward, and asked if it might be beneficial to have a SRF representative make a similar presentation for Council's enlightenment. Mr. Ahrens stated that SRF would be happy to make such a presentation. Mr. Schumacher added that Staff has possibly acquired an unfair advantage over Council as it has worked closely on the background for this proposal; and he agreed that a presentation would be highly appropriate. Council Member Kuether asked if Lino Lakes has a traffic problem. Mr. Schumacher stated that according to Metropolitan Council, Lino Lakes has a significant transportation problem. Council Member Bergeson moved to table this item until the first Council work session in September. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Resolution No. 96 - 92 Accepting Utility Easements and Authorizing Payment, Fourth Avenue Trunk Utility Improvements - Mr. Ahrens explained that on August 14, 1995 Council ordered plans and specifications for the Fourth Avenue Trunk Utility Project. This project includes the construction of sanitary sewer and watermain along Fourth Avenue and Lilac Street to serve the Behm's Century Farms Development. The project, including construction, engineering, and easement acquisition, is proposed to be funded by the Area and Unit Funds to be collected through the Behm's Century Farms Development. The feasibility report for the Fourth Avenue Trunk Utility Improvements estimated easement acquisition to cost $30,000 compared to the $17,925 actual cost. Council Member Lyden moved to adopt Resolution No. 96 - 92, as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 96 - 92 can be found at the end of these minutes. Authorization of Purchase Agreement, Water Storage Tank No. 2 - Mr. Ahrens explained that construction of the City's second water storage tank includes the purchase of land to accommodate the tank. Staff reviewed site alternatives for the construction of the tank and determined that the parcel located west of the realigned Otter Lake Road best meets the City's criteria for siting of the tank. Mr. Richard Schreier, owner of the property, has agreed to sell the 1.03 -acre parcel to the City for $67,500 (45,000 square feet at $1.50 per square foot). This price is based on previous land sales in the area and on the property's General Business zoning 12 COUNCIL MINUTES AUGUST 12, 1996 designation. Mr. Wessel and Mr. Hawkins have reviewed the proposed purchase agreement, which has been determined to be acceptable. Council Member Kuether asked about the amount being paid for land in the Apollo Business Park area. Mr. Wessel explained that the City is paying $.90 per square foot for land being developed in connection with the Apollo Business Park; however, commercial land is less costly than general business. Council Member Bergeson asked if the City has ownership or easement rights to this property. Mr. Ahrens indicated that access has been procured. Council Member Kuether moved to authorize execution of the purchase agreement for Water Storage Tank 2, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of Resolution No. 96 - 84 Awarding Construction Contract, Clearwater Creek Development Center Trunk Utilities - Mr. Ahrens stated that bids for this project were opened at 10:00 a.m. on Monday, July 22, 1996 at Lino Lakes City Hall. The bids were received by Council that evening, but the contract award was delayed to allow additional time for acquisition of the necessary easements. Although three parcels remain to be acquired, Mr. Ahrens indicated that the process has reached the point where the contract can be awarded. The low bid from Richard Knutson, Inc., in the amount of $679,747.78, is above the Engineer's Estimate by approximately 4 %, which is within the 10% limit allowed by City Charter. This contractor recently completed the Birch Street Trunk Watermain Project for the City, and finished the watermain installation well before the City's completion date. Mr. Ahrens provided Council with correspondence recommending award of this contract to Richard Knutson, Inc., and indicated that Staff recommended approval. Mayor Landers expressed concern that this particular bid had come in higher than the Engineer's Estimate. Council Member Kuether moved to approve the contract award contingent upon completion of the easement acquisition. Council Member Lyden seconded the motion. Motion carried unanimously. OLD BUSINESS - None. NEW BUSINESS Consideration of Resolution No. 96 - 87 Accepting Donation from Dead Broke Saddle Club (Satisfy Gambling Ordinance Contribution Requirement), Marilyn Anderson - Ms. Anderson explained that the Dead Broke Saddle Club began its nonprofit gambling activity in Lino Lakes at the 49 Club beginning September 1, 1995. The Club has requested renewal of its gambling license, and Council formally approved renewal at its July 22, 1996 meeting. 13 COUNCIL MINUTES AUGUST 12, 1996 Ms. Anderson pointed out that the Gambling Ordinance requires that all nonprofit gambling organizations donate 10% of their net profits to the benefit of the residents of Lino Lakes. Since the Dead Broke Saddle Club did not donate this 10% directly to the residents of Lino Lakes, it is required to pay the sum of $2,266.73 in cash to the City. This money has been placed in a separate account to be held until Council determines an appropriate legal use for the funds. The purpose of Resolution No. 96 - 87 is to formally thank the Dead Broke Saddle Club for its donation. Council Member Bergeson moved to adopt Resolution No. 96 - 87, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 87 can be found at the end of these minutes. Consideration of Minutes, July 22, 1996 (Council Member Lyden was absent) - Council Member Lyden moved to approve the December 8, 1997 Minutes, as submitted. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Election Judge Appointments, 1996 State Primary and 1996 General Election, Marilyn Anderson - Ms. Anderson presented Council with a list of election judges currently being trained and prepared to carry out the 1996 State primary and general election. If the list is approved by Council, Ms. Anderson indicated that she, with the help of her Chief Judge, determine which precinct each judge will work, carefully considering a balance of Democratic and Republican Judges. Council Member Bergeson pointed out that Mary Joan Doyle no longer resides in Lino Lakes. Ms. Anderson indicated that she had been so advised, and would adjust the list accordingly. Council Member Kuether moved to appoint the 1996 State primary and general election judges as presented, with the exception of Mary Joan Doyle. Council Member Neal seconded the motion. Motion carried, with Council Member Bergeson abstaining. Survey - Council Member Bergeson raised an issue with Question No. 84, which asks "If the City of Lino Lakes were to attract more development, what kind would you want it to be ? ", expressing concern that the question is ambiguous. Additionally, he felt that the Charter question, initially asking about starting a road fund and revised to be extremely detailed, should be rewritten for ease of reading. Council Member Kuether suggested that questions such as the Charter question, which are extremely technical in nature, may have to be broken down into more than one issue. Council Member Bergeson added that interchanging word tenses within the Survey creates confusion. 14 COUNCIL MINUTES AUGUST 12, 1996 1997 Budget - Council Member Bergeson explained that the question had been raised at a recent Council work session as to whether money from the closed bond fund could be used for the current operating fund. He indicated that the answer to this question is included in the management letter accompanying the City's audit letter, which suggests certain ratios to be met prior to removing any money from a bond fund. Consideration of a Block Party Request, Red Hawk Trail Cul -de -sac, Marilyn Anderson - Ms. Anderson presented this request to hold a block party in the cul -de -sac at the end of Red Hawk Trail. A map was provided showing the precise location of the proposed block party, which is planned for August 24, 1996 from 2:30 p.m. until 10:00 p.m. Ms. Anderson added that the Police Department and the Public Works Department have been given information regarding the party. The Public Works Department will provide barricades to block the cul -de -sac, and a Police patrol car will visit the site while the party is in progress. Ms. Anderson recommended approval of this request. Council Member Neal moved to approve the block party request for Red Hawk Trail cul -de -sac, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Glenview Avenue Signs - Council Member Neal questioned placement of "no parking" signs on Glenview Avenue. Mr. Schumacher explained that a Public Works employee cannot unilaterally place signs; Council must approve such activity. Mr. Ahrens stated that there is a sight -line problem in that vicinity, and feels that the signs are justified. He added that he would prepare a report for presentation to Council at its next work session. ADJOURN Council Member Neal moved to adjourn at 8:50 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting on June 22, 1998. Marilyn Anderson, Clerk- Treasurer John L. Landers, Mayor Transcribed by: Judy Pope TimeSaver Off -Site Secretarial, Inc. 15 Council Member Kuether resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-84 introduced the following RESOLUTION ACCEPTING BIDS FOR CLEARWATER CREEK TRUNK UTILITY IMPROVEMENTS. WHEREAS, Pursuant to an Advertisement for Bids for Clearwater Creek Trunk Utility Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name and Address Amount of Bid Richard Knutson, Inc. 12585 Rhode Island Avenue South Savage, Minnesota 55378 Brown and Chris, Inc. East Frontage Road of 1 -35 19740 Kenrick Avenue Lakeville, Minnesota 55044 $679,747.78 $696,667.44 Northdale Construction $698,490.78 14450 Northdale Blvd Rogers, Minnesota 55374 Arcon Construction $765,867.37 P. O. Box 57 Mora, Minnesota 55051 Lametti and Sons, Inc. $788,673.00 16028 Forest Blvd North P. O. Box 375 Hugo, Minnesota 55038 S.R. Weidema, Inc. 17600 113th Avenue North Maple Grove, Minnesota 55369 $832,682.19 Engineer's Estimate $653,459.50 AND WHEREAS, it appears that Richard Knutson, Inc., Savage, Minnesota, is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached contract with Richard Knutson, Inc. of Savage, Minnesota, in the name of the City of Lino Lakes for the Clearwater Creek Trunk Utility Improvements, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 12th day of August, •Ts 6./� Jo; L. Landers, ayor Marilyn . Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted - and approved by the City Council on August 12 , 1996. Marilyn Ci:. Anderson, Clerk- Treasurer Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96 - 86 RESOLUTION ACCEPTING DONATION FROM THE DEAD BROKE SADDLE CLUB FOR THE BICYCLE PATROL PROGRAM WHEREAS, WHEREAS, WHEREAS, special uniforms and equipment are needed for a bicycle patrol program; and funding for these expenses were not included in the Police Department budget; and the Dead Broke Saddle Club has made a donation in the amount of $1000.00 to the City of Lino Lakes for the cost of uniforms and needed equipment to initiate the Bicycle Patrol program; and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures- Police Uniforms $1000.00 $1000.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $1000.00 for the cost of uniforms and equipment and wishes to express its gratitude to the Dead Broke Saddle Club for its donation. Adopted by the Lino Lakes City Council this 12th day of August, 1996. J %hn Landers, Mayor Marilyn Anderson, Clerk - Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Lyden, Landers. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. Council Member Bergeson adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 96 - 87 RESOLUTION ACCEPTING DONATION FROM THE DEAD BROKE SADDLE CLUB WHEREAS: the Lino Lakes Gambling Code, Section 611.03, requires; "during any year that an eligible organization is licensed to conduct gambling events, not less than ten (10 %) percent of the net profits from the operation of the gambling by charitable organizations shall be used annually for charitable purposes directly benefiting residents of the City of Lino Lakes ", and WHEREAS, the Dead Broke Saddle Club was made aware of the Gambling Code requirement and wishes to donate a portion of their requirement directly to benefit certain residents of the City and to donate the balance of the requirement, $2,266.73 in cash to the City for distribution by the City to benefit citizens of Lino Lakes, NOW THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $2,266.73 and will designate its use at a later date. The City of Lino Lakes wishes to express its gratitude to the Dead Broke Saddle Club for its donation. Adopted by the Lino Lakes City Council this 12th day of August, 1996. M 'lyn G derson, Clerk- Treasurer L. Landers, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Ruether, Lyden, Neal, Landers The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96 - .88 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT BE IT RESOLVED, that the City of Lino Lakes enter into a cooperative agreement with the Minnesota Department of Public Safety for the project entitled. Community- Oriented Policing (COPS) Grant Program, Overtime, during the period from August 1, 1996 through July 31, 1997. Mayor, John L. Landers and Clerk- Treasurer, Marilyn G. Anderson are hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of the City of Lino Lakes. Adopted by the Lino Lakes City Council this 12th day of August, 1996. ATTEST: )1111`)" Marilyn G. d erson, Clerk- Treasurer L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 12, 1996. Mari yn G. Anderson, Clerk- Treasurer Extract of Minutes of Meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota, was held at the City Hall in the City on Monday, August 12, 1996, commencing at 6:30 o'clock p.M. The following members of the Council were present: Bergeson, Kuether, Lyden, Neal, Landers. and the following were absent: none. * * * The following resolution was presented by Councilmember Kuether , who moved its adoption: RESOLUTION NO. 96 -89 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $4,685,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1996A BE IT RESOLVED By the City Council of the City of Lino Lakes, Anoka County, Minnesota (City) as follows: 1. It is hereby determined that: (a) the following assessable public improvements (the Improvements) have been made, duly ordered or contracts let for the construction thereof, by the City pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act); DJI108525 LN140 -51 4th Avenue Trunk Utilities Cedar Street Lift Station Trapper's Crossing Centennial School Pheasant Hills 7th Addition Marshan Condos 500,000 400,000 950,000 1,600,000 400,000 750,000 Subtotal 4,600,000 Less Investment Earnings Total Series 1996A Bonds 3,389 2,711 6,438 10,843 2,711 5,083 31,175 6,078 4,863 11,549 19,450 4,863 9,117 55,920 509,467 407.573 967,987 1,630,294 407,573 764,200 4,687,095 ( 2,095) 4,685,000 (b) it is necessary and expedient to the sound financial management of the affairs of the City to issue $4,685,000 General Obligation Improvement Bonds, Series 1996A (Bonds) pursuant to the Act to provide financing for the Improvements. 2. To provide financing for the Improvements, the City will issue and sell Bonds in the amount of $4,629,080. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $55,920. The excess of the purchase price of the Bonds over the sum of $4,629,080 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: DJK108525 141140-51 Project Project Costs Bond Issuance Costs _ Under - writer's Discount Total 4th Avenue Trunk Utilities Cedar Street Lift Station Trapper's Crossing Centennial School Pheasant Hills 7th Addition Marshan Condos 500,000 400,000 950,000 1,600,000 400,000 750,000 Subtotal 4,600,000 Less Investment Earnings Total Series 1996A Bonds 3,389 2,711 6,438 10,843 2,711 5,083 31,175 6,078 4,863 11,549 19,450 4,863 9,117 55,920 509,467 407.573 967,987 1,630,294 407,573 764,200 4,687,095 ( 2,095) 4,685,000 (b) it is necessary and expedient to the sound financial management of the affairs of the City to issue $4,685,000 General Obligation Improvement Bonds, Series 1996A (Bonds) pursuant to the Act to provide financing for the Improvements. 2. To provide financing for the Improvements, the City will issue and sell Bonds in the amount of $4,629,080. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $55,920. The excess of the purchase price of the Bonds over the sum of $4,629,080 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: DJK108525 141140-51 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $4,685,000 CITY OF LINO LAKES, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1996A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, September 9, 1996, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (612) 223 -3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (612) 223 -3000 or fax (612) 223 -3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. Proposals may also be filed electronically via PARITY, in accordance with PARITY Rules of Participation and the Terms of Proposal, within a one -hour period prior to the time of sale established above, but no Proposals will be received after that time. If provisions in the Terms of Proposal conflict with the PARITY Rules of Participation, the Terms of Proposal shall control. The normal fee for use of PARITY may be obtained from PARITY and such fee shall be the responsibility of the bidder. For further information about PARITY, potential bidders may contact PARITY at 100 116th Avenue SE, Suite 100, Bellevue, Washington 98004, telephone (206) 635 -3545. Neither the City nor Springsted Incorporated assumes any liability if there is a malfunction of PARITY. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated October 1, 1996, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 1997. Interest will be computed on the basis of a 360 -day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 1998 $300,000 1999 $625,000 2000 $600,000 2001 $595,000 2002 $590,000 2003 $405,000 2004 $400,000 2006 $390,000 2005 $395,000 2007 $385,000 BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2002, and on any day thereafter, to prepay Bonds due on or after February 1, 2003. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance public improvements within the City. TYPE OF PROPOSALS Proposals shall be for not Tess than $4,628,780 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $46,850, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. -BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 185 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated August 12, 1996 BY ORDER OF THE CITY COUNCIL /s/ Marilyn Anderson Clerk 3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 6:30 o'clock P.M. on Monday, September 9, 1996, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Lyden , and upon vote being taken thereon the following members voted in favor of the motion: Bergeson, Kuether, Lyden, Neal, Landers. and the following voted against: none. whereupon the resolution was declared duly passed and adopted. Extract of Minutes of Meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota, was held at the City Hall in the City on Monday, August 12, 1996, commencing at 6:30 o'clock P.M. The following members of the Council were present: Bergeson, Kuether, _ Lyden, Neal, Landers_. and the following were absent: none. * ** The following resolution was presented by Councilmember Kuether who moved its adoption: RESOLUTION NO. 96 -90 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $3,320,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 1996B BE IT RESOLVED By the City Council of the City of Lino Lakes, Anoka County, Minnesota (City) as follows: 1. It is determined that: (a) the City engineer has recommended the construction of various improvements to the City's water system (Project) . (b) the City is authorized by Minnesota Statutes, Section 444.075 (Act) to finance all or a portion of the cost of the Project (Project Costs) by the issuance of general obligation bonds of the City payable from the net revenues of the water system. The Project Costs are presently estimated by the engineer to be as follows: Project Costs: Well No. 3 Pumphouse Tower No. 2 Birch Street Trunk Water Otter Lake Road Trunk Utilities Total Project Costs Insurance Costs DJK108529 1.11140 -51 $ 500,000 1,200,000 750,000 800,000 $3,250,000 25,250 Allowance for Discount Bidding Total Series 1996 B Bonds 44,750 $3,320,000 (c) it is necessary and expedient to the sound financial management of the affairs of the City to issue $3,320,000 General Obligation Water Revenue Bonds, Series 1996B (Bonds) pursuant to the Act to provide financing for the Project. 2. In order to provide financing for the Project, the City will therefore issue and sell Bonds in the amount of $3,275,250. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $44,750. The excess of the purchase price of the Bonds over the sum of $3,275,250 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: DJR106529 LN140 -51 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,320,000 CITY OF LINO LAKES, MINNESOTA GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 1996B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Monday, September 9, 1996, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (612) 223 -3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (612) 223 -3000 or fax (612) 223 -3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. Proposals may also be filed electronically via PARITY, in accordance with PARITY Rules of Participation and the Terms of Proposal, within a one -hour period prior to the time of sale established above, but no Proposals will be received after that time. If provisions in the Terms of Proposal conflict with the PARITY Rules of Participation, the Terms of Proposal shall control. The normal fee for use of PARITY may be obtained from PARITY and such fee shall be the responsibility of the bidder. For further information about PARITY, potential bidders may contact PARITY at 100 116th Avenue SE, Suite 100, Bellevue, Washington 98004, telephone (206) 635 -3545. Neither the City nor Springsted Incorporated assumes any liability if there is a malfunction of PARITY. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated October 1, 1996, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 1997. Interest will be computed on the basis of a 360 -day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 1998 $ 85,000 1999 $150,000 2000 $145,000 2001 $155,000 2002 $160,000 2003 $165,000 2004 $175,000 2005 $185,000 2006 $190,000 2007 $200,000 2008 $210,000 2009 $345,000 2010 $365,000 2011 $385,000 2012 $405,000 BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "OTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge net revenues of its water utility. The proceeds will be used to finance improvements to the City's - water system. TYPE OF PROPOSALS Proposals shall be for not less than $3,275,250 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ( "Deposit ") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $33,200, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjoumed, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any Toss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser-is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 130 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated August 12, 1996 BY ORDER OF THE CITY COUNCIL /s/ Marilyn Anderson Clerk 3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 6:30 o'clock P.M. on Monday, September 9, 1996, to consider proposals on the Bonds and take other appropriate action with respect to the Bonds. 4. In the resolution awarding the sale of the Bonds the City Council will set forth the covenants and undertakings required by the Act. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Bergeson , and upon vote being taken thereon the following members voted in favor of the motion: Bergeson, Kuether, Lyden, Neal, Landers. and the following voted against: none. whereupon the resolution was declared duly passed and adopted. DJX108529 LN140 -51 Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-91 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY IMPROVEMENTS. WHEREAS, pursuant to resolution of the council passed by the council on May 12, 1996, OSM, Inc., has prepared plans and specifications for the improvement of Centennial Middle School Street and Utility Improvements and has presented such plans and specifications to the council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Thursday, September 12, 1996, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, September 23, 1996, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 12th day of August, 1996. - '44 Cu,,ZA.06)2, Marilyn . Anderson, Clerk- Treasurer L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favorthereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 12, 1996. Marilyn G. Anderson, Clerk- Treasurer Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-92 RESOLUTION ACCEPTING UTILITY EASEMENTS AND AUTHORIZING PAYMENT - FOURTH AVENUE TRUNK UTILITY IMPROVEMENTS. WHEREAS, pursuant to resolution of the council passed by the council on January 22, 1996, the Fourth Avenue Trunk Utility Improvement was ordered; and, WHEREAS, utility easements are needed to construct the Fourth Avenue Trunk Utility Improvement; and, WHEREAS, property owners along said improvement have agreed to execute a Permanent Easement that will accommodate the Fourth Avenue Trunk Utility Improvement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the Utility Easements with the property owners listed on Exhibit A. 2. To authorize the payment for said easements to the property owners in the amount listed on Exhibit A. Adopted by the Lino Lakes City Council this 12th day of August, 1996. rn 4, ad-PA49n-A Marilyn U. Anderson, Clerk - Treasurer L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 12, 1996. Marilyn . Anderson, Clerk- Treasurer Council member Bergeson introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-93 RESOLUTION AMENDING THE 1996 GENERAL FUND BUDGET WHEREAS, the General Fund budget should be amended to reflect 1996 salary increases (union and non -union positions) adopted by the City Council, and WHEREAS, the General Fund Budget should be amended for the increase in charges for the Anoka County Assessor, and WHEREAS, the General Fund Budget should be amended for an air exchanger in the shop. WHEREAS, the General Fund Budget should be amended to reflect revenues received for the purchase of cable equipment. NOW THEREFORE BE IT RESOLVED, that the following budget amendment be authorized (see attached schedule): Adopted by the City Council of Lino Lakes this 12th day of August, 1996. � i Marilyn G. n -f derson, Clerk Treasurer n Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson Kuether, Lyden, Neal, Landers. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes 1996 Budget Adjustments Amended Budget Budget Difference Administration (412) (0101) Salaries 190,315 196,025 5,710 (0121) PERA 8,580 8,830 250 (0122) FICA 14,870 15,300 430 (0151) Worker's Compensation 1,330 1,370 40 Total 6,430 Finance (403) (0101) Salaries 103,330 106,430 3,100 (0121) PERA 4,660 4,790 130 (0122) FICA 8,100 8,340 240 (0151) Worker's Compensation 720 740 20 (0400) Contractual Services 46,000 47,600 1,600 Total 5,090 Economic Development (402) (0101) Salaries 90,140 92,840 2,700 (0121) PERA 4,040 4,160 120 (0122) FICA 6,900 7,100 200 (0151) Worker's Compensation 1,760 1,810 50 Total 3,070 Engineering /Planning (416) (0101) Salaries 141,080 145,800 4,720 (0121) PERA 6,320 6,540 220 (0122) FICA 10,800 11,160 360 . (0151) Worker's Compensation 2,130 2,200 70 Total 5,370 Government Buildings (418) (0101) Salaries 21,300 0 - 21,300 (0121) PERA 1,090 0 -1,090 (0122) FICA 2,130 0 -2,130 (0131) Health Insurance 4,020 0 -4,020 (0133) Life Insurance 100 0 -100 (0151) Worker's Compensation 2,420 0 -2,420 (0400) Contracted Services 0 24,000 24,000 (0500) Capital Outlay 10,700 14,700 4,000 Total -3,060 8/9/96 City of Lino Lakes 1996 Budget Adjustments Amended Budget Budget Difference Police Department (420) (0101) Salaries 685,500 676,370 -9,130 (0121) PERA 75,910 74,740 -1,170 (0122) FICA 12,740 12,360 -380 (0131) Health Insurance 62,040 63,470 1,430 (0133) Life Insurance 1,700 1,900 200 (0151) Worker's Compensation 36,180 36,040 -140 Total -9,190 Building Inspections (422) (0101) Salaries 80,430 82,850 2,420 (0121) PERA 3,630 3,740 110 (0122) FICA 6,200 6,380 180 (0151) Worker's Compensation 1,510 1,550 40 Total 2,750 Streets (430) (0101) Salaries 163,720 157,280 -6,440 (0121) PERA 7,900 7,610 -290 (0122) FICA 14,350 13,850 -500 (0131) Health Insurance 19,380 18,290 -1,090 (0133) Life Insurance 500 460 -40 (0151) Worker's Compensation 13,860 13,370 -490 Total -8,850 Solid Waste (431) (0101) Salaries 20,910 21,530 620 (0121) PERA 1,020 1,040 20 (0122) FICA 1,890 1,930 40 (0151) Worker's Compensation 170 170 0 Total 680 Fleet Management (432) (0101) Salaries 40,860 41,070 210 (0121) PERA 1,860 1,870 10 (0122) FICA 3,180 3,190 10 (0151) Worker's Compensation 2,980 2,990 10 Total 240 Parks (450) (0101) Salaries 137,060 139,230 2,170 (0106) Other Salaries 28,720 29,010 290 (0121) PERA 6,740 6,850 110 (0122) FICA 12,920 13,100 180 (0151) Worker's Compensation 5,910 5,980 70 Total 2,820 Recreation (451) (0101) Salaries 34,950 36,000 1,050 8/9/96 City of Lino Lakes 1996 Budget Adjustments (0121) PERA (0122) FICA (0151) Worker's Compensation Total Forestry (453) (0101) Salaries (0121) PERA (0122) FICA (0151) Worker's Compensation Total Grand Total (3730 -101) Cable TV Revenues Amended Budget Budget Difference 2,260 4,170 2,340 33,910 1,550 2,640 1,470 2,310 4,250 2,390 33,910 1,550 2,640 1,470 50 80 50 1,230 0 0 0 0 0 6,580 28,000 48,000 20,000 (0500) Cable TV 4,000 24,000 20,000 8/9/96 COUNCIL MINUTES NOVEMBER 12, 1996 CITY OF LINO LAKES MINUTES DATE : November 12, 1996 TIME STARTED : 6:30 P.M. TIME ENDED : 7:28 P.M. MEMBERS PRESENT : Bergeson, Landers, Kuether, Neal and Lyden MEMBERS ABSENT : None Staff members present: City Administrator, Randy Schumacher; City Attorney, Bill Hawkins; City Engineer, David Ahrens; Consulting Planner, Alan Brixius; Planning Coordinator, Mary Kay Wyland; Consulting Engineer, John Powell; and Clerk - Treasurer, Marilyn Anderson. SETTING THE AGENDA Mayor Landers requested that Attorney's Report be added to Old Business, and that Resolution No. 96 - 148, Accepting Donation from Lion's Club, and Council Response to Newspaper Article Regarding Organized Trash Hauling be added to New Business. The agenda was approved as amended. CONSENT AGENDA Mr. Schumacher pointed out that on Page 5 of the Disbursements, "Solid Waste" the first disbursement dealing with car wash, $109, should be a Parks and Recreation expenditure rather than Solid Waste. ITEM DISBURSEMENTS: October 31, 1996 ($1,552.38) November 12, 1996 (Checks No. 45981 to 46063, $158,321.38) ACTION Approved Approved Council Member Kuether moved to approve the consent agenda, as amended. Council Member Lyden seconded the motion. Motion carried unanimously. OPEN MIKE Maurine Davidson of West Rondeau Lake Road addressed the Council on behalf of the Environmental Affairs Committee regarding two issues: (1) the offering by the Committee 1 COUNCIL MINUTES NOVEMBER 12, 1996 of its services in connection with any upcoming City projects, and (2) educational and informational sessions which the Committee has established. Ms. Davidson stated that Open Mike isn't the proper forum for discussion of the first issue; however, she explained the sessions referred to above were planned for use as an information gathering tool for Committee members in order to give the group a level field of knowledge. Ms. Davidson stated that it soon became clear to the Committee that anyone interested in the planning and future of Lino Lakes could benefit from the sessions, as environmental issues are important in the overall future of the community. Ms. Davidson added that the sessions, or seminars, will be addressed by a number of knowledgeable guest speakers who recently participated in the Conference on Sustainable Development sponsored by the Minnesota Office of Environmental Assistance. The Committee feels that by having these speakers at its sessions, a part of that conference will come to Lino Lakes. These speakers are experienced in issues such as those facing Lino Lakes in connection with its development plans. Ms. Davidson distributed pamphlets describing the upcoming seminars. The first speaker will be Hannah Dunovitz of the Minnesota Natural Heritage Program, and she will talk about how to best measure remaining assets and preserve them. Other speakers will include Joan Galley, a non -game wildlife specialist from the DNR; a County planner, a developer, a representative from the Minnesota Land Trust; and, finally, a speaker from the Land Stewardship Project. Ms. Davidson added that these seminars will be free of cost to the City. She formally invited the Council members and members of the Citizen Advisory Board, as well as all who are interested, to attend. The seminars will take place on the second Thursday of each month through February at Centennial Fire Station No. 2 on Lake Drive. Council Member Lyden commented that the Committee's activities thus far are quite impressive. He asked that any budgetary considerations be expressed to the Council prior to the end of the year. Ms. Davidson stated that she has contacted other environmental groups in the area, and will provide her conclusions to Council. Council Member Kuether asked about funding that might be available for the Committee's use. Ms. Davidson explained that the Office of Environmental Assistance offers grants, but that the Committee missed their last funding round. Another opportunity will be in the Spring, and Ms. Davidson said that the Committee will pursue that avenue as its goals become more clear. Randy Schumacher agreed with Council Member Lyden with respect to the speed with which the Committee has organized the upcoming educational activities. He asked about progress on the balance of the Committee's work plan, such as inventory studies. Ms. Davidson explained that at its first meeting the Committee focused on brainstorming for ideas, out of which the first project -- inventory of resources- -took form. In order to conduct this inventory on a low budget, members will be working individually to collect the various resources needed to create an "environmental master plan" which will encompass their goals. PUBLIC HEARING, 6:30 P.M., CONSIDER VACATING A PORTION OF FOURTH AVENUE RIGHT -OF -WAY, DAVID AHRENS Mr. Ahrens explained that this project includes vacation of a portion of Fourth Avenue from Elm Street to I35 W. Action by Council will be requested at a later date when Staff has gathered sufficient information. 2 COUNCIL MINUTES NOVEMBER 12, 1996 Mr. Ahrens stated that the section of Fourth Avenue between Elm Street and I35W was severed when interstate construction occurred, and hasn't been used for transportation purposes since that time. With construction of the Centennial Middle School, the main entrance to the school property utilizes part of that Fourth Avenue right -of -way, prohibiting any additional public use of that portion of right -of -way. Additionally, access to the northerly light industrial parcel would be accessed off the road alignment with a cul -de -sac de sac and road system off of Lake Drive. Therefore, the Fourth Avenue right -of -way is not needed at that location. Mr. Ahrens repeated that he is not seeking Council action at this time as utility easements must be determined for watermain and sanitary sewer, and these plans are still in the drafting process. Council Member Bergeson asked about parcel #3 on the map provided to Council. He wanted to know whether or not that parcel was perceived as having access at some future time and, under the proposed plan, would be landlocked. Mr. Ahrens explained that parcel #3 should not be severed from road access, and that he would verify its status on the updated map. Mayor Landers opened the public hearing at 6:47 p.m. There being no public response, Council Member Bergeson moved to close the public hearing at 6:48 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 96 - 147, Approval of Trunk Highway 49 Turnback Agreement - Mr. Ahrens explained that on June 24, 1996, Council approved a memorandum of understanding between the Minnesota Department of Transportation and the City which identified the City's intent to turn back a portion of Trunk Highway 49 from Lilac Street south to the entrance to the correctional facility. The formal agreement for that transfer has been drafted by MnDOT, and is to be considered by Council for approval. In essence the agreement provides that turn back account funds can be used for maintenance and reconstruction of this portion of Fourth Avenue, and that those funds are typically above our 20% cap on State aid mileage. Mr. Ahrens calculated that these funds should total approximately $22,000 in maintenance to the City over a 10 -year period. Council Member Lyden asked if Mr. Ahrens felt the $22,000 is adequate for the subject amount of roadway. Mr. Ahrens indicated that it is adequate, especially considering it was just overlaid in the summer of 1995, so very little maintenance should be required. Council Member Neal asked if the section of Lilac Street being considered runs from Sunset to Lake Drive, or just one -half of that distance. Mr. Ahrens responded the City would get a small portion of Fourth Avenue, sandwiched between two City roads. 1 COUNCIL MINUTES NOVEMBER 12, 1996 Council Member Bergeson asked about the status of the transfer of the remainder of Highway 49 from the State to the County. Mr. Ahrens responded that it is going through the Public Works committee this month, and should be approved. Council Member Bergeson asked what effect that transfer would have on the stop sign for Birch Street. Mr. Ahrens has drafted correspondence to the Anoka County Transportation Engineer indicating the City's request to have a stop sign installed. He expects that to occur some time in November, taking into account adequate stopping site distance. Council Member Kuether asked if Mr. Ahrens had information regarding installation of a stop sign on Lake Drive. Mr. Ahrens indicated that he did not, but will follow up on that matter. Mayor Landers asked who is responsible for the south portion of Fourth Avenue next to Apollo Drive. Mr. Ahrens explained that the City owns that portion of roadway. Council Member Kuether moved to adopt Resolution No. 96 - 147, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 147 can be found at the end of these minutes. Consideration of Approval of Drainage Study - Mr. Ahrens explained that Staff requested proposals from SEH, Inc. for drainage studies in three areas of the City detailed on a map provided to Council. These studies were reviewed by Council at its November 6, 1996 work session, and it was decided to pursue the northerly drainage study that includes land generally bounded by Pine Street, Lake Drive, Lois Lane and Fourth Avenue. The drainage study will provide information for possible improvements to the drainage system (ditch cleaning) and identify areas that should have regional ponding. Mr. Ahrens stated that the cost of the drainage study is proposed not to exceed $14,000, and will be completed by the end of December, 1996. The drainage study is identified as a task item to be completed as part of the City's Water Management Plan, and will be funded by the Surface Water Management Fund which is supported by charges to developments in the City. Staff discussed the cost savings by conducting a drainage study of the subwatershed located immediately west of the north drainage study with SEH. It appears that a saving of 20% to 30% can be realized by studying the two areas jointly. Staff has requested a proposal from SEH to prepare a drainage study for this area and will present it to Council for consideration at a future Council meeting. Council Member Kuether asked about the cost for the other two proposals. Mr. Ahrens estimated the east study area to be $15,600 and the south study area, $25,600. These amounts would be the same whether the studies were performed separately or at the same time. Mr. Ahrens explained that the study will look at drainage run -off, tracking the drainage path, determining whether or not there are drainage problems that require correction such as ditch cleaning and exploring the possibility of regional ponding. Additionally, improvements would be identified for the future. 4 COUNCIL MINUTES NOVEMBER 12, 1996 Council Member Neal asked whether or not this project could be completed by the end of 1996, as suggested. Mr. Ahrens explained that just the western drainage study would come before Council prior to the end of the year. He added that there would be two studies performed to include the entire designated area. Mr. Schumacher requested that Mr. Ahrens clarify why the studies are being done and what the projects mean after the studies are completed. Mr. Ahrens explained that particularly in the north study area there has been a drainage problem in the Orange Street area. The study will identify problem areas. Council Member Neal asked which SEH engineer would be performing the study. Mr. Ahrens responded Rocky Keene, who sits on the Vadnais Lake Water Management Organization for the City. Mayor Landers asked for clarification regarding the cost options if more than one study is done. Mr. Ahrens explained that the study on the western portion would be about 30% less if done in conjunction with the study on the north portion, as opposed to doing it separately at a later date. Mr. Ahrens explained that he chose the three areas being considered as there may be development possibilities in the next five years. He does not foresee the drainage problems in the western portion that are evident in the north portion, but agrees that it should be monitored. Mr. Schumacher asked Mr. Hawkins if the proposed studies could effect the current litigation with respect to the expanded northerly area. Mr. Hawkins indicated that he did not believe that the studies would have any effect on the litigation, but suggested that the insurance attorney could be consulted regarding this matter. Mayor Landers asked about the time frame within which the 30% "discount" could still be an option. Mr. Ahrens indicated that the studies would have to be done simultaneously in order to take advantage of the discounted cost. Council Member Bergeson suggested that the work session discussion was directed more toward investigation prior to a recommendation, and that perhaps the recommendation would be not to proceed with the project. Council Member Kuether moved to approve the northerly drainage study. Council Member Lyden seconded the motion. Motion carried unanimously. CONSIDERATION OF APPOINTING A PRESIDING OFFICER FOR THE DECEMBER 9,1996 REGULAR COUNCIL MEETING (MAYOR LANDERS AND ACTING MAYOR ANDY NEAL WILL BE OUT OF TOWN), RANDY SCHUMACHER Mayor Landers and Acting Mayor Neal will be out of town for the December 9, 1996 regular Council meeting. They will be attending the National League of Cities conference. The City Code prescribes that in the absence of both the mayor and acting mayor Council shall elect one of its number as temporary chair person. Although election of the temporary chair person need not take place until the December 9 meeting, Mr. Schumacher recommended that Council appoint that person at this meeting. S COUNCIL MINUTES NOVEMBER 12, 1996 Council Member Kuether moved to appoint John Bergeson presiding officer for the December 9, 1996 regular Council meeting. Council Member Lyden seconded the motion. Motion carried unanimously. OLD BUSINESS Attorney's Report - Mr. Hawkins updated Council regarding the investigation concerning the 1987 Jeep Cherokee purchased at auction by Mr. Taylor. He indicated that he had spoken to Don Volk, the individual involved in the purchase of the vehicle for the City in 1992. He also spoke with Tom DeWolfe and a representative of Big Lake Auto. By way of background, Mr. Hawkins explained that Don Volk attended the Big Lake auction and purchased the 1987 Jeep Cherokee for the City in 1992. The vehicle had been sideswiped prior to the time it was purchased by the City. Mr. Volk had the vehicle delivered for repairs at that time, indicating repairs totaled $2,775. The vehicle was then delivered to the City. Mr. Volk used the vehicle personally, and the vehicle was also used by other City employees. Mr. Volk does not believe anyone including Mr. DeWolfe was aware that the vehicle had been sideswiped. Damage to the vehicle was not substantial in Mr. Volk's opinion; the door was damaged and some other body work was required, including installation of an axle. The vehicle at that time had 39,000 miles on it. Mr. Volk indicated that the vehicle had no problems, other than a water leak in the back window when it rained. The vehicle was put up for sale by the City after having been utilized for four years. It had 65,000 miles on it at the time the City put it up for sale. During the time it was owned by the City only routine maintenance was needed and performed. At the auction a document called "buyer's guide" was placed in the window of the vehicle indicating that it was being sold in "as is" condition. Information was also posted under "other remarks" that the passenger side window sometimes works. At that time the City had no knowledge of any problems other than the window. Mr. Taylor purchased the vehicle, aware of the notifications. After taking possession he approached Mr. DeWolfe to complain about problems he was having with the vehicle. The problems he related to Mr. DeWolfe were that there was uneven tire wear, that the rear window rubber gasket was out of place, the door hinge stops were missing, the rear gate did not close occasionally, and that there was a broken hood lever. He also alleged that the vehicle had been in an accident. Mr. DeWolfe stated that it had not, as that was his belief at the time. It appears to Mr. Hawkins that there was no misrepresentation by the City prior to purchase of this vehicle by Mr. Taylor, and that legally the City has acted properly. He requested direction from Council to direct correspondence to that effect to Mr. Taylor. Council Member Lyden asked what the purchase price was when the vehicle was acquired by the City. Mr. Hawkins stated that the City paid $3,500, and invested an additional $2,775 in repairs. Mr. Taylor purchased the vehicle for $3,950. Council Member Lyden asked whether or not Mr. Taylor inquired of the City or of auction representatives as to the vehicle having been in an accident. Mr. Hawkins had no knowledge of any investigation of this nature by Mr. Taylor. 6 COUNCIL MINUTES NOVEMBER 12, 1996 Council Member Lyden suggested that Mr. Taylor recommend two options to Council that he feels would rectify his issues regarding the vehicle in a fair and reasonable manner. Council Member Kuether indicated that even if Council went so far as to refund Mr. Taylor's money and take possession of the vehicle, it would have to be resold at the City's expense. Mayor Landers suggested that such action might set a precedent for every purchaser of City - owned equipment to raise unfounded complaints. Council Member Lyden pointed out that defending such a matter legally would also be costly to the City. Council Member Bergeson referenced a copy of a vehicle title which included a line item that could be marked if the vehicle had been damaged and the damage amounted to 70% of the cost. He pointed out that the amount the City paid for repairs to the vehicle represented more than 70% of the City's purchase price. Council Member Kuether pointed out that the amount spent by the City for repairs included considerable additional work beyond repair of the damage which resulted from the accident, which consisted of a door and side panel. Council Member Bergeson asked what value that 70% damage comparison would be based upon - -the value before or after an accident. Mr. Hawkins explained that the 70% would be based upon the value prior to an accident. Council Member Bergeson asked Mr. Hawkins if he felt comfortable that the City had not checked this item on the title. Mr. Hawkins explained that due to the age of the vehicle, legally that disclosure was not required. Mr. Hawkins added that the vehicle came from New Jersey to the Big Lake auction, and that Mr. Volk did not feel that apparent damage would amount to more than 70% of the value of the vehicle. Mr. Hawkins also pointed out that Mr. Taylor's complaints about the vehicle are not the result of the sideswipe accident which took place four or five years ago. Council Member Neal moved that Mr. Hawkins be directed to draft correspondence to Mr. Taylor stating basically that the City has no legal obligation to repurchase his vehicle. Mayor Landers seconded the motion. Council Member Bergeson asked the age of the vehicle when it was purchased by the City. Mr. Hawkins stated that the vehicle was five years old when purchased by the City. Motion carried, with Council Member Lyden voting no. NEW BUSINESS Consideration of Minutes of Special Council Meeting, October 14, 1996 (Council Member Neal was absent) Council Member Bergeson moved to approve the minutes of the special Council meeting on October 14, 1996. Council Member Lyden seconded the motion. Motion carried unanimously. COUNCIL MINUTES NOVEMBER 12,1996 REMINDER, Public Hearing Regarding Organized Solid Waste, Wednesday, November 20, 1996, 7:00 P.M. FOR YOUR INFORMATION, Employee Training Session, Thursday, November 21, 1996, 10:00 A.M. to 12:00 Noon and Tuesday, November 26, 1996, 2:00 P.M. to 4:00 P.M. Consideration of Resolution No. 96 -148 - Mayor Landers explained that this resolution, if adopted, would represent acceptance of and appreciation for a donation from the Lions Club in the amount of $244 for implementation of the Mayor's Community Service Award program. Two community service awards will be presented at the November 25, 1996 Council meeting and two additional awards for 1997 at the second Council meeting in January, represented by plaques which will be displayed in the City Hall foyer. Council Member Kuether moved to adopt Resolution No. 96 - 148, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 148 can be found at the end of these minutes. Quad Newspaper Article - Mayor Landers explained that at the last work session it was decided that if review of the recent article regarding the City's solid waste issue determined that the article did not sufficiently represent the issues a special Council meeting would be held for review. This coming Thursday is the deadline for submitting articles to the Quad, such a meeting would have to take place tomorrow evening or Thursday morning. Council Member Kuether stated that she felt the article was good; however, she pointed out that it referred to only one trash hauler for the entire City, and Council has not yet made that decision. Council Member Bergeson stated that details can always be criticized; but that a public hearing is forthcoming, and there will then be an opportunity for input. ADJOURN Council Member Kuether moved to adjourn at 7:28 p.m. Council Member Bergeson seconded the motion. Motion carried unanimously. These minutes were considered, corrected, and approved at the regular Council Meeting, June 22, 1998. Marilyn Anderson, Clerk- Treasurer John L. Landers, Mayor Transcribed by: Judy Pope TimeSaver Off -Site Secretarial, Inc. Council Member Kuether adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 96 -147 RESOLUTION APPROVING COOPERATIVE CONSTRUCTION AGREEMENT FOR THE TURN BACK OF TRUNK HIGHWAY 49. WHEREAS, on June 24, 1996, the City Council of Lino Lakes adopted a Resolution No. 96 -29 approving a Memorandum of Understanding for the turn back of Trunk Highway 49 from Lilac Street to the Lino Lakes Correctional Facility entrance, said length of turn back being 0.28 miles; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. that the City of Lino Lakes enter into Mn /DOT Agreement No. 75518 with the State of Minnesota, Department of Transportation for the following purposes, to -wit: to provide for turn back , by the State to the City, of the 4th Avenue North section of Trunk Highway No. 49 between Lilac Street and the entrance to the Lino Lakes Correctional Facility within the corporate City limits under State Project No. 0204 -14 (T.H. 49 =326). 2. that the proper City officers are hereby authorized and directed to execute such agreement. Adopted by the Lino Lakes City Council this 12t dyy of November, 1996. . 4_d Marilyn Anderson, Clerk- Treasurer n L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on November 12, 1996. Marilyn G. Anderson Council Member Kuether adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 96 -148 RESOLUTION ACCEPTING DONATION FROM THE LINO LAKES LIONS CLUB WHEREAS, WHEREAS, the Lino Lakes Lions Club was made aware of Mayor Landers desire to establish a Mayor's Community Service award, and the Lino Lakes Lions Club was also made aware of the need to provide funding to pay for a plaque to be given to the persons receiving a community service award as well as to purchase a public plaque to be placed at City Hall. The public plaque will hold the names of this years community service award winners as well as future award winners, NOW THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $244.00 and designates its use for the funding of the Mayor's Community Service Awards for 1996 and 1977. The City of Lino Lakes wishes to express its gratitude to the Lino Lakes Lions Club for its donation. Adopted by the Lino Lakes City Council th. 12th day of November, 1996. 6-11-) Marilyn Anderson, Clerk- Treasurer L. Landers, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM NO. 10C STAFF ORIGINATOR Andy Neal, Council Member DATE June 15, 1998 TOPIC Accepting Donation of $300.00 from the Circle -Lex VFW Post No. 6583 BACKGROUND: Andy Neal will provide the background on this item at the June 22nd meeting. OPTIONS: 1. Adopt a motion to accept the donation. 2. Adopt a motion to return the matter to staff for further information. RECOMMENDATION Council preference. Council Member adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 - 94 RESOLUTION ACCEPTING DONATION FROM THE CIRCLE -LEX VFW POST #6583 WHEREAS, the VFW Post #6583 was made aware of a needy family who wanted to purchase bicycles for their children; and WHEREAS, the Circle -Lex VFW Post #6583 donated $300.00 to the City of Lino Lakes for the purpose of purchasing the bicycles; WHEREAS, the money will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures Bicycles for Needed Family $300.00 $300.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $300.00 to cover the cost of three (3) bicycles and wishes to express its gratitude to the Circle -Lex VFW Post #6583 for its donation. Adopted by the Lino Lakes City Council this 22nd day of June, 1998. Kimberly A. Sullivan Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. f LG503 (R.v.taaiDq Minnesota Lawful Gambiing Request by a Government to Spend Gambling Funds iverrirrtentIit}'orria:tivr« ...:.•.... fi ,l \ C ' ? +Si {'v3';i•: is Name of Government Requesting Funds City of Lino Lakes Phone Number 612) 464 -5562 Address 1189 Main Street City Lino Lakes State MN. Zip Code 55014 Check type of government making request: X 1 City County State of Minnesota, Department of United States, Department of Township n School District No. Division of , Division of of (l Other Govemmental Entity - specify =Rt��•C =:f.« /'N.<!:�.�.- ::i «ri «« ..v. !::,�;!Y. ..$::.:.:.!; i< C%! R! ! = /.!t!!'/.!•: <!!ti..<• >i:!«•l.: :ti•:44..: ' .� i i<�Lwry f Oganiza ... Y .¢..^.,!fyi R<aj•u K!<� <N'r.' .::i.t•' +- :.:::.� }'l.•:...... ..L :.. :... v: ;::: r.•:i .. .. ..v:r.... r�vf• !- : >.�.; ::.�.!«< !!,�.<!<t ';$ytw .:C r • jf :. =::r:::::::::::...•.:::•: •. ;:::::: ..,......rr r.: w. :.:5: !.t: .. r r.Y =!r.v::r.:rYr:.v:::: H�'. Organization Phone Number License Number VFW Post #6583 ( 612) 784 -9313 Address 7868 Lake Drive City State Lino Lakes MN. Zip code 55014 "VA.. :: 'er' ;!';% <« .M:.'••a =n :a :ti! -:.«r: <. <!t »: «.Vrr.« <.:xa ..u<y.rr r (� s. Y :. :. a ues . . :: ........................ ...... : r..... ...............4ri/N .. rr/.y...O. r. M.. rw!...... S. v3 n.. r, `the above -named government requests lawful gambling proTits for the following purpose: (explain expenditure - attach additional sheets if necessary. Purchase three (3) bikes needy family Amount requested $ 300.00 By completing and signing this form, the government's agent confirms that the requested funds will be spent for a lavrful purpose. This request expires one year from the date below and may be renewed at the request of the local governing body. Signature of government agent Print name • jVA i Ltu The Clerk— Treasurer Date 6/8/98 Use of Form: 1. if an organization wishes to contribute gambling funds to a governing body, the governing body must complete this form. 2. lemma, of the Gambllna Control Board Is ■ot reaulred• 3. The form should be kept on file by the licensed organization. 4. Attach a copy of this for 11 • • 1:••• 1 = 11 • 1 1 1 . 1 1 1 : l 1 • - '•: 1