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07/27/1998 Council Packet
AGENDA AMENDED AGENDA 6:00 P.M., ECONOMIC DEVELOPMENT AUTHORITY 1. Reiling Eminent Domain 2. Lake Drive Commercial Project CITY OF LINO LAKES Monday July 27, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Minutes: 1. July 8, 1998 Work Session 2. July 13, 1998 B. Consideration of Expenditures: 1. July 27, 1998 Regular Disbursements ($1,421,468.55 Check Nos. 51705- 51861) 2. July 10, 1998 SAC ($32,306.09 Check Nos. 51582 - 51631) 3. July 17, 1998 SAC ($18,159.84 Check Nos. 51672- 51704) 2. Open Mike 3. Consideration of the Second Quarter Building Department Report, Pete Kluegel PAGE 1 AGENDA 4. Finance Department Report, Mary Vaske A. Consideration of Resolution No. 98 - 119, Transferring Funds from Area and Unit Fund to G. O. Improvement Bonds, 1992A B. Consideration of Resolution No. 98 - 120, Transferring Funds from General Fund to Gas Utility Fund for Closure 5. Consideration of a City Administrator's Contract, Dan Tesch 6. Community Development Report, Brian Wessel/Mary Kay Wyland A. Consideration of Minor Subdivision, James Hill, 302 Elm Street B. Consideration of Site Plan Review, Minnesota Correctional Facility, 7525 - 4th Avenue (MnDOT Request for Communication Tower) C. Consideration of Resolution No. 98 - 114, Accept Bids and Award Contracts for Bid Package No. 2, Civic Complex D. Consideration of Cost Allocation Procedure, Civic Complex E. Consideration of Resolution No. 98 - 120, Authorizing Application for the Livable Communities Demonstration Program F. Comprehensive Land Use Plan Update, Brian Wessel (Verbal) 7. City Engineer's Report, David Ahrens A. Consideration of Resolution No. 98 - 115, Accept Bids and Award Construction Contract, 1998 Wear Course and Trail Paving Project B. Consideration of Resolution No. 98 116, Approve Plans and Specifications and Order Advertisement for Bids, 21st Avenue Lift Station C. Consideration of Approving Change Order No. 1, Lakes Addition Street Reconstruction Project D. Consideration of Resolution No. 98 -122, Approve Plans and Specifications and Order Advertisement for Bids, Lilac Street Trunk Utility Project E. Consideration of Resolution No. 98 - 117, Approve Payment No. 1 (Final), West Shadow Lake Drive Culvert Replacement Project PAGE 2 AGENDA F. Consideration of Resolution No. 98 - 118, Accept Permanent Easement, Ware Road Reconstruction Project 8. Police Department Report, Chief of Police/Interim City Administrator A. Consideration of Resolution No. 98 - 121, Accept Donation from the Final Stretch, Inc. for Police Reserve Equipment 9. Old Business 10. New Business A. Consideration of Minutes, June 15, 1998 (Council Member Neal was absent) B. Consideration of Minutes, June 24, 1996 (Mayor Sullivan and Council Member Dahl were not on the City Council) C. Consideration of Minutes, May 28, 1996 (Mayor Sullivan and Council Member Dahl were not on the City Council) 11. Community Calendar for July 27 1998 through August 9, 1998 A. Wednesday, July 29, 1998, 6:30 p.m., Environmental Board B. Wednesday, July 29, 1998, 7:30 p.m., Joint Council Meeting with the City of Hugo to Discuss Development and Transportation Issue C. Thursday, July 30, 1998, 7 :30 p.m., Comprehensive Plan Task Force D. Friday, July 31, 1998, 1 :00 p.m., Red Cross Blood Drive, Centennial Fire Hall #2 E. Monday, August 3, 1998, 6:30 p.m., Park Board F. Tuesday, August 4, 1998, National Night Out G. Wednesday, August 5, 1998, 5 :30 p.m., Council Work Session H. Thursday, August 6, 1998, 7:00 a.m., EDAC L Monday, August 10, 1998, 6:30 p.m. City Council Meeting J. Thursday, August 13, 1998, Safety Camp, Rice Lake Elementary.School PAGE 3 12. Adjourn July 24, 1998, 3:00 p.m. AGENDA PAGE 4 AGENDA ECONOMIC DEVELOPMENT AUTHORITY MONDAY JULY 27, 1998 6:00 P.M. 1. Call to Order and Roll Call 2. Consideration of Minutes of Monday, June 22, 1998 3. Resolution No. 98 -03, authorizing eminent domain proceedings, Highway 49/23 project 4. Discussion item: Development proposal, JADT Development Group (Shopping Center) 5. Adjourn CITY OF LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY MINUTES DATE: Monday, June 22, 1998 MEMBERS PRESENT: C. Lyden, C. Dahl, K. Sullivan MEMBERS ABSENT: J. Bergeson, A. Neal OTHERS PRESENT: Brian Wessel, Mary Divine, Jerry Shannon CONSIDERATION OF MINUTES EDA Member Lyden moved to approve the minutes from the June 8, 1998 EDA meeting. EDA Member Dahl seconded the motion. Motion passed unanimously. CONSIDERATION OF RESOLUTION NO. 98-02 AWARDING THE SALE OF $5350,000 LEASE REVENUE BONDS, SERIES 1998A (CIVIC COMPLEX) Mr. Jerry Shannon from Springsted, Inc. explained to the Authority that this resolution awarded the sale of the bonds for the Civic Complex to the successful bidder, Cronin and Company, Inc. at a net effective rate of 5.26 %. The resolution also authorizes the execution of lease agreements with the city and all related documents. He added that Moody's rating of the EDA moved upward from Baa to Baal, and the city's rating from Baal to A3. The favorable interest rate on the bonds was due to the rating increase and a good market. EDA Member Lyden asked if it were possible to pay the bonds off early without penalty. Mr. Shannon said in the future it would be possible to refinance the bonds. Mr. Shannon said that the city will lease the site to the EDA until the bonds are repaid, and when all the required lease payments are made, the land and the building will be owned by the city. EDA Member Lyden moved to approve Resolution No. 98 -02. EDA Member Dahl seconded the motion. Motion passed unanimously. ADJOURNMENT EDA Member Dahl moved to adjourn at 6:15 p.m. EDA Member Lyden seconded the motion. Motion passed unanimously. AGENDA ITEM 3 STAFF ORIGINATOR: Brian Wessel DATE: 7/27/98 TOPIC: Consideration of Resolution No 98-03 authorizing eminent domain proceedings, Highway 49/23 project BACKGROUND: Staff is requesting Council action to authorize the use of eminent domain to obtain certain property located at the southeast quadrant of the intersection of Lake Drive and Hodgson Road (refer to attached map). The city attorney and staff has discussed this issue previously with the Council The purpose for obtaining the parcels is for economic development purposes. Staff has been negotiating with the property owner regarding special assessments to the parcel. The city is requesting to obtain the parcel and combine it with excess Anoka County right of way for development purposes. OPTIONS: 1. Approve resolution No. 98 -03 authorizing the acquisition of property through eminent domain proceedings. 2. Return to staff for further consideration RECOMMENDATION Option 1 CITY OF LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION AUTHORIZING EMINENT DOMAIN RESOLUTION NO. 9a_01 WHEREAS, the Lino Lakes Economic Development Authority has determined that the quadrant of the intersection of Lake Drive and Hodgson Road located south and easterly of said streets is suitable and desirable for economic development within the City of Lino Lakes; and WHEREAS, the City of Lino Lakes in conjunction with the State of Minnesota and County of Anoka has recently relocated and realigned the intersection of these two roadways; and WHEREAS, the relocation of such roadway has caused excess right -of -way to exist in said quadrant; and WHEREAS, the County of Anoka which presently has title to said right -of- way has indicated a willingness to convey same to the City of Lino Lakes; and WHEREAS, the City deems It necessary in order to make the development of said quadrant economically feasible it is necessary to combine such excess right - of -ways with property owned in said quadrant by George Reiling; and WHEREAS, the City and George Reiling have attempted to negotiate a purchase of such property but have been unsuccessful: and WHEREAS, the City has the authority to acquire property for economic development by eminent domain or otherwise pursuant to Minn. Stat. Chap. 117 and Section 469.101, NOW, THEREFORE BE IT RESOLVED, that the Lino Lakes Economic Development Authority hereby authorizes the acquisition of the and located southerly and easterly of the intersection of Hodgson Road and Lake Drive by eminent domain or otherwise pursuant to Minn. Stat. Chap. 117 and Section 469.101. The specific legal description of the area shall be determined by a land survey. BE IT FURTHER RESOLVED, that attorneys, William G. Hawkins and Associates, are authorized to file the necessary petition therefore and to pursue such action to a successful conclusion or until it is abandoned, dismissed or terminated by the City or the Court. BE IT FURTHER RESOLVED, that said attorney is authorized to obtain such survey and title information as is necessary to pursue such action as authorized herein. Adopted this day of , 1998. By Kimberly A. Sullivan, President Economic Development Authority BY David Pecchia Executive Director LEL PINES 413 -111111141;.') 5' R /W EASEMENT o tni GOVT. LOT 1 30' I(" 1 GOVT. LOT 3 30' 543.4' r20' 1 GOVT. LOT 1 74' A9 7 O VAMIsZ 200 0 100 SCALE IN FEET R/W EASEMENT PERMENANT EASEMENT TEMPORARY EASEMENT EXISTING UTIUTY EASEME EXISTING RIGHT OF WAY I hereby certify that Ws plan was prepared by me au' under my direct supervision and that I he ° duly Engineer under „„' °° of the St'a:`r ef Minnesota. ENGSWERSVAROWECISIIPLANICRS LINO LAKES, MINNESOTA T.H. 49, CSAH 23, & CSAH 1C DESIGN CHECKED Date: 6 -7 -94 Reg No. 1 4 EXPENDITURES JULY 27, 1998 Page: 1 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Checking Account 1010 1994 CONSTRUCTION FUND PATCHIN MESSNER APPRAISALS, IN(SERVICES RENDERED) * WILLIAM G. HAWKINS & ASSOCIATE(HWY 49 /LAKE DRIVE) 1997 CONSTRUCTION 487.50 2,286.20 Total for Department 2,773.70 Total for Fund 2,773.70 * WILLIAM G. HAWKINS & ASSOCIATE(OTTER LAKE SERVICE ROAD) * WILLIAM G. HAWKINS & ASSOCIATE(OTTER LAKE ROAD REALIGN) 1998 CONSTRUCTION FUND 355.00 156.20 Total for Department 511.20 Total for Fund 511.20 DRESEL CONTRACTING(CONTRACTOR - LAKES ADDITION) 85,795.78 SHORT - ELLIOTT - HENDRICKSON, INC(LAKES ADDITION RECONSTRUCTIO) 7,340.66 T.K.D.A.(21ST STREET IMPROVEMENT) 2,886.10 T.K.D.A.(215T AVENUE IMPROVEMENTS) 11,059.08 * WILLIAM G. HAWKINS & ASSOCIATE(LAKE DRIVE TRUNK) 1,874.40 Total for Department 108,956.02 Total for Fund 108,956.02 AREA AND UNIT CHARGE FLATTEN, ROBBIE(REIMBURSE UTILITY PAYMENTS) 562.24 Total for Department 562.24 CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) * HLB TAUTGES REDPATH, LTD.(AUDIT) NORTHERN WHOLESALE SUPPLY(REPAIR /CLEARWATER TRUNK) SHORT - ELLIOTT - HENDRICKSON, INC(BLACK DUCK LIFT STATION) T.K.D.A.(LILAC STREET UTILITY EXTENSI) 121.80 2,038.05 2,556.00 45.12 6,462.59 Page: 2 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Total for Department 11,223.56 Total for Fund 11,785.80 CAPITAL IMPROVEMENTS PROJECTS FINANCE * HLB TAUTGES REDPATH, LTD.(AUDIT) 1,188.86 Total for Department 1,188.86 POLICE DEPARTMENT WARNING SYSTEMS, INC.(SUPPLIES /NEW SQUADS) Total for Department CIVIC CENTER COMPLEX 3,580.39 3,580.39 Total for Fund 4,769.25 ADOLFSON & PETERSON, INC.(CONTRACTOR -CIVIC COMPLEX) VEIT & COMPANY, INC.(CONTRACTOR /EARTHWORK) * WILLIAM G. HAWKINS & ASSOCIATE(TOWN CENTER) Total for Department Total for Fund CLOSED BOND FUND LEGAL CONSULTANTS * HLB TAUTGES REDPATH, LTD.(AUDIT) Total for Department Total for Fund COMMUNITY DEVELOPMENT BLOCK GRANT 31,322.69 52,118.90 426.00 83,867.59 83,867.59 1,528.54 1,528.54 1,528.54 * KELLY AGENCY, INC.(DISHONESTY BOND) 16.00 Total for Department 16.00 Page: 3 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * KELLY AGENCY, INC.(DISHONESTY BOND) 8.00 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 4.49 Total for Department 12.49 Total for Fund 28.49 CONTRACTORS DEPOSITS HOMES BY JAMES, INC.(REIMB BLDG ESCROW - 2) LAVALLE, JIM(REIMB BLDG ESCROW /2331 CLEAR) MOLIN CONCRETE PRODUCTS, INC.(REIMBURSE APPLICATION FEE) * NORTHWEST ASST CONSULTANT, INC(MNDOT) * NORTHWEST ASST CONSULTANT, INC(CLEARWATER CREEK CONV CENTER) * NORTHWEST ASST CONSULTANT, INC(HOLLY ESTATES) * NORTHWEST ASST CONSULTANT, INC(LAKE DRIVE /35W) * NORTHWEST ASST CONSULTANT, INC(NORTH SUBURBAN DEVELOPMENT) RAY L. JORDAN AND SONS(REIMBURSE HYDRANT METER) RAY L. JORDAN AND SONS(HYDRANT METER USAGE) SHORT - ELLIOTT - HENDRICKSON, INC(PHEASANT HILLS 9TH) SHORT - ELLIOTT - HENDRICKSON, INC(PHEASANT HILLS 8TH) T.K.D.A.(CLEARWATER CREEK 2ND) T/C BUILDERS, INC.(REIMB BLDG ESCROW /6600 TELE) * WILLIAM G. HAWKINS & ASSOCIATE(BEHM'S CENTURY FARM) Total for Department Total for Fund G.O. IMPROVEMENT BONDS 1996A DEBT SERVICE 1,000.00 500.00 30,000.00 166.50 213.00 606.01 664.23 63.73 250.00 -26.41 89.46 1,076.40 438.71 500.00 288.00 35,829.63 35,829.63 NORWEST BANK(DEBT SERVICE /REGISTRAR FEES) 375.00 NORWEST BANK(DEBT SERVICE /REGISTRAR FEES) 104,150.00 Total for Department 104,525.00 Total for Fund 104,525.00 G.O. IMPROVEMENT BONDS 1998A DEBT SERVICE SPRINGSTED, INC.(ISSUANCE COSTS 1998A) 20,408.20 Total for Department 20,408.20 Total for Fund 20,408.20 )age: 4 )ate: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) G.O. IMPROVEMENT BONDS 1998B DEBT SERVICE Amount SPRINGSTED, INC.(ISSUANCE COSTS 1998B) 13,958.13 Total for Department 13,958.13 Total for Fund 13,958.13 GENERAL ADMINISTRATION * KELLY AGENCY, INC.(DISHONESTY BOND) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) TESCH, DAN(REIMBURSE LODGING /LEAGUE CON) * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) VIGER, JEAN(PARKING) Total for Department BUILDING INSPECTIONS * KELLY AGENCY, INC.(DISHONESTY BOND) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) Total for Department COMMUNITY DEVELOPMENT EXPRESS MESSENGER, INC.(DELIVERY SERVICE) * KELLY AGENCY, INC.(DISHONESTY BOND) * NORTHWEST ASST CONSULTANT, INC(PLANNING CONSULTANT) * NORTHWEST ASST CONSULTANT, INC(COMP PLAN) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 32.00 20.25 239.64 35.30 17.50 344.69 20.00 8.75 1,126.40 27.21 1,182.36 17.92 24.00 2,049.13 2,383.26 10.50 38.49 Total for Department 4,523.30 * KELLY AGENCY, INC.(DISHONESTY BOND) * METRO COUNCIL WASTEWATER SERVI(JUNE SAC CHARGES) * METRO COUNCIL WASTEWATER SERVI(JUNE SAC CHARGES) MINNESOTA STATE TREASURER(JUNE SURCHARGE) MINNESOTA STATE TREASURER(JUNE SURCHARGE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) STREICHER'S, INC.(GRILLE LIGHT KIT) 912.00 27,000.00 - 270.00 6,978.39 - 279.14 34.55 143.25 51.07 Total for Department 34,570.12 ?age : 5 )ate: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ENGINEERING AMERICAN WATER WORKS(MEMBERSHIP) 103.00 CONSULTING ENGINEERS COUNCIL O(REGISTRATION AHRENS) 149.00 * KELLY AGENCY, INC.(DISHONESTY BOND) 20.00 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.42 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 5.25 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 21.01 Total for Department 302.68 ENVIRONMENTAL BRAUER & ASSOCIATES, LTD.(ENVIRONMENTAL INVENTORY) * KELLY AGENCY, INC.(DISHONESTY BOND) FINANCE 1,798.24 8.00 Total for Department 1,806.24 * HLB TAUTGES REDPATH, LTD.(AUDIT) 7,472.84 * KELLY AGENCY, INC.(DISHONESTY BOND) 24.00 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 7.00 SMITH MICRO TECHNOLOGIES, INC.(COMPUTER EQUIPMENT) 22,567.35 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 29.89 Total for Department 30,101.08 FIRE DEPARTMENT * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 13.74 Total for Department 17.24 FLEET MANAGEMENT BOYER TRUCKS, INC.(PLATE -HORN) 7.47 CRYSTEEL DIST., INC.(AMBER LENS) 29.29 CRYSTEEL DIST., INC.(RECEIVER HITCH) 179.79 ERIC HERBISON(TOOLS) 44.89 FOREST LAKE FORD, INC.(PARTS) 129.20 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 2.86 * J & E SMALL ENGINE & SPORT, IN(PARTS) 5.86 * KELLY AGENCY, INC.(DISHONESTY BOND) 8.00 NORTH STAR TURF SUPPLY(BEARING /HOUSING FOR HUSTLER) 228.98 NOTT COMPANY(PARTS) 31.86 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50 STANDARD TRUCK & AUTO(PARTS) 388.60 TOP TRAILERS, INC.(HITCH, BALL, SHANK) 290.11 Page: 6 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) ZEP MANUFACTURING COMPANY, INC(CLEANERS) FORESTRY DEPARTMENT 9.59 177.37 Total for Department 1,537.37 * KELLY AGENCY, INC.(DISHONESTY BOND) 8.00 MIDWEST LANDSCAPES, INC.(TREES) 377.88 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.42 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50 TSCHIDA EXCAVATING, INC.(OFFICE SPACE RENTAL /JULY) 200.00 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 14.39 US WEST COMMUNICATIONS(MONTHLY SERVICE) 77.52 Total for Department 685.71 GOVERNMENT BUILDINGS ANOKA COUNTY GOVERNMENT CENTER(70 CITY MAPS) 52.19 ARMOR SECURITY, INC.(INSTALL SPRING ON LOCK) 87.03 * C. P. OFFICE PRODUCTS(SUPPLIES) 210.06 DIAMOND CLEANING SERVICE, INC.(JULY SERVICE) 1,087.61 IKON OFFICE SOLUTIONS, INC.(MAINTENANCE) 651.18 * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) 59.79 OFFICEMAX, INC.(SUPPLIES) 131.12 * SAM'S CLUB, INC.(SUPPLIES) 38.17 SUNSHINE LIGHTING COMPANY, INC(LIGHT BULBS) 302.46 UPPER MIDWEST SALES COMPANY, I(BATHROOM SUPPLIES) 547.61 Total for Department 3,167.22 LEGAL CONSULTANTS * WILLIAM G. HAWKINS & ASSOCIATE(MUNICIPAL ATTORNEY) * WILLIAM G. HAWKINS & ASSOCIATE(CRIMINAL ATTORNEY) MAYOR AND COUNCIL 3,683.00 6,513.50 Total for Department 10,196.50 * KELLY AGENCY, INC.(DISHONESTY BOND) * SAM'S CLUB, INC.(SUPPLIES) TIMESAVER OFF -SITE SECRETARIAL(MAY 28) TIMESAVER OFF -SITE SECRETARIAL(JULY 13) TRONSAN, T. J.(TEMP VIDEO OPERATOR) Total for Department PARK BOARD 40.00 238.94 198.00 177.00 61.80 715.74 TIMESAVER OFF -SITE SECRETARIAL(PARK BOARD JULY 6) 189.00 Total for Department 189.00 Ige : 7 Ite: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) PARKS DEPARTMENT CIRCLE PINES, CITY OF(MONTHLY SERVICE) DEGARDNER, RICK(MILEAGE) • FRATTALLONE'S HARDWARE, INC.(SUPPLIES) ✓ IKON OFFICE SOLUTIONS, INC.(COPIER MAINTENANCE) • J & E SMALL ENGINE & SPORT, IN(PARTS) • KELLY AGENCY, INC.(DISHONESTY BOND) METRO ATHLETIC SUPPLY, INC.(SUPPLIES) • MINNCOMM PAGING, INC.(MONTHLY SERVICE) MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) NATIONAL REC /PARK ASSOCIATION(MEMBERSHIP) NORTHERN STATES POWER, INC.(MONTHLY SERVICE) PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) • UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) US WEST COMMUNICATIONS(MONTHLY SERVICE) US WEST COMMUNICATIONS(MONTHLY SERVICE) US WEST COMMUNICATIONS(MONTHLY SERVICE) WALDOCH SPORTS, INC.(6FT ANCRA BLK TIE DOWN) WOOD, SANDIE(MILEAGE MAY -JULY) Total for Department PLANNING AND ZONING BOARD TIMESAVER OFF -SITE SECRETARIAL(P & Z - JULY 8) Total for Department POLICE DEPARTMENT A T & T(MONTHLY SERVICE) AID ELECTRIC SERVICE, INC.(TROUBLESHOOT CIVIL DEF SIREN) BIG BEAR CAR WASH, INC.(FULL SERVICE WASH) COMPUSA, INC.(PARTS) CORPORATE EXPRESS(OFFICE SUPPLIES) FOXSPORT MARINA, INC.(NIGHT CAM) FRATTALLONE'S HARDWARE, INC.(SUPPLIES) GALL'S INC.(UNIFORM SUPPLIES) GALL'S INC.(UNIFORM SUPPLIES) GALL'S INC.(UNIFORM SUPPLIES) GALL'S INC.(UNIFORM ALLOWANCE /ZERWAS) GALL'S INC.(SHAWN SILVERA UNIFORM) GALL'S INC.(KURT RAUSCH UNIFORM) GALL'S INC.(UNIFORM ALLOWANCE /RUMPSA) GALL'S INC.(SUPPLIES) . GALL'S INC.(SHOULDER HOLSTER - LIEBEL) GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) KELLY AGENCY, INC.(DISHONESTY BOND) MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) Amount 57.75 70.95 52.86 67.49 482.96 48.00 350.43 8.84 37.86 215.00 242.91 21.00 56.93 249.40 58.45 79.66 42.58 23.10 2,166.17 99.75 99.75 24.01 77.12 7.99 44.98 345.14 1,805.00 15.87 17.98 448.90 48.98 120.14 48.98 77.98 22.99 229.62 139.98 58.67 173.00 14.56 Page: 8 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount MINNESOTA DARE, INC.(GRADUATION CAKES) 90.00 MINNESOTA INSTITUTE LEGAL EDUC(REGISTRATION /M RUMPSA) 195.00 NORTHERN STATES POWER, INC.(MONTHLY CHARGE) 325.24 NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 3.14 PAGENET OF MINNESOTA, INC.(MONTHLY SERVICE) 56.70 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 70.00 REMEMBER ME FLORAL & GIFTS, IN(ARRANGEMENTS /DARE) 138.45 SCHWINN(BIKE PARTS) 85.18 SCHWINN(BIKE PARTS) 85.26 ST. PAUL PIONEER PRESS, INC.(ADVERTISING) 108.90 STAR TRIBUNE, INC.(OFFICER /CSO ADVERTISING) 358.00 STATE OF MINNESOTA(CONNECT CHARGES) 390.00 STREICHER'S, INC.(MOUTH PIECES) 127.10 UNIFORMS UNLIMITED, INC.(UNIFORM ALLOWANCE /ZERWAS) 447.21 UNIFORMS UNLIMITED, INC.(KURT BAUSCH UNIFORM) 21.83 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 223.30 US WEST COMMUNICATIONS(MONTHLY SERVICE) 413.93 Total for Department 6,861.13 RECREATION DEPARTMENT BERNSTEIN, BARRY(MILEAGE) 99.99 BT OFFICE PRODUCTS INTERNATION(OFFICE SUPPLIES) 4.47 BURROWS, ABIGAIL(MILEAGE) 17.79 BURROWS, ABIGAIL(MILEAGE) 17.00 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 72.70 * IKON OFFICE SOLUTIONS, INC.(COPIER MAINTENANCE) 125.33 * KELLY AGENCY, INC.(DISHONESTY BOND) 12.00 KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) 41.28 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 8.84 NATIONAL REC /PARK ASSOCIATION(DUES) 130.00 * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50 TRIARCO ARTS /CRAFTS INC.(SUPPLIES) 28.33 * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) 15.57 URICH, TRACEY(UNIFORM ALLOWANCE) 59.97 Total for Department 636.77 SOLID WASTE ABATEMENT SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL) 50.00 SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL) 50.00 Total for Department 100.00 STORM DAMAGE KIEGER ENTERPRISES, INC.(STORM #1) WASTE MANAGEMENT BLAINE, INC.(CONTAINER- SERVICE) 2,250.00 1,521.00 Total for Department 3,771.00 ?age: 9 )ate: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) STORM DAMAGE #2 J & C EXCAVATING, INC.(STORM #2) TRI -STATE BOBCAT, INC.(EQUIPMENT RENTAL) Total for Department STREETS * C. P. OFFICE PRODUCTS(SUPPLIES) COMMERCIAL ASPHALT COMPANY, IN(STREET OVERLAYS) D.J.'S MUNICIPAL SUPPLY, INC.(WHIT MARKING PAINT) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) HEALTH SERVICES OF NORTH(REGISTRATION -3) * KELLY AGENCY, INC.(DISHONESTY BOND) MENARDS, INC.(CATCH BASIN REPAIR) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) NEWMAN TRAFFIC SIGNS, INC.(SPEED LIMIT SIGNS) NORTHERN STATES POWER, INC.(MONTHLY SERVICE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) VIKING SAFETY PRODUCTS, INC.(GATORADE) VIKING SAFETY PRODUCTS, INC.(METAL BARRICADES) WEATHER WATCH, INC.(WEATHER WATCH - JULY) IMPROVEMENT BONDS OF 1992A DEBT SERVICE Amount 480.00 3,599.70 4,079.70 66.80 27,094.00 99.43 16.55 159.00 40.00 110.17 8.84 87.60 22.01 184 .33 17.50 48.99 81.56 51.39 95.00 Total for Department 28,183.17 NORWEST BANK(DEBT SERVICE /REGISTRAR, FEES) NORWEST BANK(DEBT SERVICE /REGISTRAR FEES) IMPROVEMENT BONDS OF 1990 DEBT SERVICE Total for Fund 135,236.94 375.00 80,907.50 Total for Department 81,282.50 Total for Fund 81,282.50 US BANK TRUST CENTER(199OA PROJECT REVENUE BONDS) 34,943.75 Total for Department 34,943.75 Total for Fund 34,943.75 'age: 10 )ate: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) LEASE REVENUE BONDS 1998A MOODY'S INVESTORS SERVICE(PROFESSIONAL SERVICES) SPRINGSTED, INC.(ISSUANCE COSTS 1998A EDA) Total for Department MINNESOTA STATE AID CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) S.R.WEIDEMA, INC.(WARE ROAD) * WILLIAM G. HAWKINS & ASSOCIATE(WARE ROAD) PROGRAM RECREATION BLEGEN, TIM(REIMBURSE PROGRAM REC) GESSNER, DAVE(REIMBURSE PROGRAM REC) GRANGER, JOHN(REIMBURSE PROGRAM REC) JOHNSON, KATHY(REIMBURSE PROGRAM REC) KOENES, JEANNE(REIMBURSE PROGRAM REC) LARSON, JAMES(REIMBURSE PROGRAM REC) NASE, SHERRI(CLASS REFUND) OLSON, MARY(REIMBURSE PROGRAM REC) RIES, A. J.(REIMBURSE PROGRAM REC) RYDLUND, BRIAN(REIMBURSE PROGRAM REC) SEILER, COLLEEN(REIMBURSE PROGRAM REC) STAGE, GREG(REIMBURSE PROGRAM REC) SWENSON, DAVE(REIMBURSE PROGRAM REC) THORNQUIST, TOM(REIMBURSE PROGRAM REC) WILDA CAMP(LESSONS) RECREATION DEPARTMENT Total Total for Fund for Department Total for Fund Total for Department DIAMOND T RANCH(HAYRIDE) GOPHER SPORT(SPORT SUPPLIES) * HLB TAUTGES REDPATH, LTD.(AUDIT) IMATION IMAX THEATRE(DAY TRIP) KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) KNOWLAN'S SUPER MARKETS, INC.(SUPPLIES) Amount 10,900.00 33,906.29 44,806.29 44,806.29 133.40 133.40 259,328.48 96.00 259,691.28 259,691.28 10.00 10.00 10.00 10.00 17.00 10.00 48.00 10.00 10.00 10.00 5.50 10.00 10.00 10.00 67.50 248.00 73.90 654.14 339.68 84.50 12.88 184.15 42.43 'age: 11 )ate: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount MINNESOTA ZOO(ADMISSION) 67.20 Total for Department 1,458.88 Total for Fund 1,706.88 SEWER OPERATING * KELLY AGENCY, INC.(DISHONESTY BOND) 33.00 Total for Department 33.00 SEWER DEPARTMENT AID ELECTRIC SERVICE, INC.(CHAIN WALL FAN 10 ") AUTOMATIC SYSTEMS CO(ON SITE SERVICE) CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(CONTRACTED SERVICE) * HLB TAUTGES REDPATH, LTD.(AUDIT) * KELLY AGENCY, INC.(DISHONESTY BOND) * METRO COUNCIL WASTEWATER SERVI(JUNE SAC CHARGES) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) MN. POLLUTION CTROL AGENCY(CERTIFICATE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) * PAYNE, TIM(MILEAGE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * SHOREVIEW, CITY OF(UTILITY BILLING) * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) * ZIEGLER, INC.(GENERATOR INSPECTION) Total for Department Total for Fund SURFACE WATER MANAGEMENT FOREST LAKE CONTRACTING, INC.(W SHADOW LK DR CULVERT PROJ) * HLB TAUTGES REDPATH, LTD.(AUDIT) Total for Department Total for Fund 110.73 140.00 94.25 94.25 94.25 9.52 261.62 1,528.53 16.00 28,657.00 4.42 23.00 29.28 34.23 280.53 90.86 362.80 20.50 7.65 5.25 1,084.78 15.21 627.50 33,592.16 33,625.16 32,739.65 679.35 33,419.00 33,419.00 )age: 12 )ate: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TAX INCREMENT DISTRICT 3 -1 ADGRAPHICS TAYLOR CORPORATION(TIF PAY AS YOU GO 1ST HALF) Total for Department Total for Fund TAX INCREMENT DISTRICT 1 -7 CUSTOM REMODELERS LINO LAKES BUSINESS CENTER(TIF PAY AS YOU GO 1ST HALF) FOGARTY F & G INC.(TIF PAY AS YOU GO 1ST HALF) MAG -CON DBJ(TIF PAY AS YOU GO 1ST HALF) Total for Department Total for Department Total for Department NOL -TEC NOL -TEC SYSTEMS, INC.(TIF PAY AS YOU GO 1ST HALF) Total for Department Total for Fund TAX INCREMENT DISTRICT 3 -1 NORTHERN WHOLESALE NICHOLAS GARGARO AND(TIF PAY AS YOU GO 1ST HALF) Total for Department Total for Fund 45,187.19 45,187.19 45,187.19 14,057.40 14,057.40 3,823.00 3,823.00 15,678.80 15,678.80 9,785.60 9,785.60 43,344.80 32,915.53 32,915.53 32,915.53 ?age : >ate : 13 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TAX INCREMENT DISTRICT 1 -5 COTTAGE HOMESTEADS OF WILLOW P(TIF PAY AS YOU GO 1ST HALF) Total for Department TAX INCREMENT DISTRICT 1 -7 35,513.25 35,513.25 Total for Fund 35,513.25 * HLB TAUTGES REDPATH, LTD.(AUDIT) 339.68 Total for Department 339.68 Total for Fund 339.68 TAX INCREMENT DISTRICT 3 -1 * HLB TAUTGES REDPATH, LTD.(AUDIT) 339.68 Total for Department 339.68 Total for Fund 339.68 TAX INCREMENT DISTRICT 1 -4 KENNEDY AND GRAVEN, INC.(LEGAL SERVICE TIF 1 -4) 731.50 Total for Department 731.50 Total for Fund 731.50 TAX INCREMENT DISTRICT 1 -7 PROGRESSIVE ENGINEERING CHAPPLE, HARRY L. & KAREN H.(TIF PAY AS YOU GO 1ST HALF) 4,508.06 Total for Department 4,508.06 Total for Fund 4,508.06 TOWN CENTER PROJECT FUNKHOUSER, JAMES & JUDITH(JULY) 2,317.58 Page: 14 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) GREBNER ASSOCIATES(URBAN DESIGN SERVICES) LEONARD PARKER ASSOCIATES(ARCHITECTURAL SERVICES) * WILLIAM G. HAWKINS & ASSOCIATE(THE VILLAGE) Total for Department VILLAGE INFRASTRUCTURE CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) CONSTRUCTION BULLETIN MAGAZINE(ADVERTISING) S.R.WEIDEMA, INC.(TOWN CENTER PARKWAY) Total WATER OPERATING DEBT SERVICE NORWEST BANK(DEBT SERVICE /REGISTRAR FEES) NORWEST BANK(DEBT SERVICE /REGISTRAR FEES) Total for Fund for Department Total for Fund Total for Department * KELLY AGENCY, INC.(DISHONESTY BOND) MN. DEPT. OF PUBLIC HEALTH(QUARTERLY STATE WATER FEE) * SHOREVIEW, CITY OF(UTILITY BILLING) Total for Department WATER DEPARTMENT * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(CONTRACTED SERVICE) HAWKINS WATER TREATMENT GROUP,(CONTAINER DEMURRAGE) * HLB TAUTGES REDPATH, LTD.(AUDIT) * KELLY AGENCY, INC.(DISHONESTY BOND) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) NORTHERN STATES POWER, INC.(MONTHLY SERVICE) NORTHERN STATES POWER, INC.(MONTHLY CHARGE) * PAYNE, TIM(MILEAGE) * PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) * SHOREVIEW, CITY OF(UTILITY BILLING) U.S. FILTER /WATERPRO, INC.(METERS) Amount 5,199.93 38,572.27 142.00 46,231.78 46,231.78 127.60 127.60 127.60 57,717.73 58,100.53 58,100.53 750.00 111,511.25 112,261.25 32.00 2,593.00 238.86 2,863.86 5.27 261.63 15.00 1,528.54 16.00 4.42 88.12 597.01 707.82 7.66 5.25 7,638.34 13,499.64 Page: 15 Date: 07/22/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount U.S. FILTER /WATERPRO, INC.(METERS) * UNITED WISCONSIN INSURANCE COM(DISABILITY INSURANCE) US WEST COMMUNICATIONS(MONTHLY SERVICE) * ZIEGLER, INC.(GENERATOR INSPECTION) Total for Department Total for Fund Total for Checking Account 1010 ** Total ** * - Invoice split to different Departments 422.23 15.83 37.83 627.50 25,478.09 140,603.20 1,421,468.55 $1,421,468.55 Page: 1 Date: 07/22/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000050 - A T & T 000100 - AID ELECTRIC SERVICE, INC. 000300 - AMERICAN WATER WORKS 000440 - ANOKA COUNTY GOVERNMENT CENTER 000670 - BERNSTEIN, BARRY 000703 - BIG BEAR CAR WASH, INC. 000770 - BOYER TRUCKS, INC. 000810 - BRAUER & ASSOCIATES, LTD. 000883 - BT OFFICE PRODUCTS INTERNATIONAL,IN 000930 - WILLIAM G. HAWKINS & ASSOCIATES 000946 - C. P. OFFICE PRODUCTS 001098 - CHAPPLE, HARRY L. & KAREN H. 001110 - CIRCLE PINES, CITY OF 001170 - COMMERCIAL ASPHALT COMPANY, INC. 001191 - COMPUSA, INC. 001230 - CRYSTEEL DIST., INC. 001262 - D.J.'S MUNICIPAL SUPPLY, INC. 001298 - DEGARDNER, RICK 001309 - DIAMOND CLEANING SERVICE, INC 001311 - DIAMOND T RANCH 001450 - EXPRESS MESSENGER, INC. 001460 - F & G INC. 001480 - HAWKINS WATER TREATMENT GROUP, INC. 001507 - US BANK TRUST CENTER 24.01 187.85 103.00 52.19 99.99 7.99 7.47 1,798.24 4.47 15,820.30 276.86 4,508.06 57.75 27,094.00 44.98 209.08 99.43 70.95 1,087.61 73.90 17.92 3,823.00 15.00 34,943.75 Page: 2 Date: 07/22/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001530 - FOREST LAKE FORD, INC. 129.20 001531 - FOREST LAKE CONTRACTING, INC. 32,739.65 001560 - FRATTALLONE'S HARDWARE, INC. 175.63 001584 - FUNKHOUSER, JAMES & JUDITH 2,317.58 001600 - GALL'S INC. 1,155.55 001620 - GLENWOOD INGLEWOOD, INC. 58.67 001680 - GOPHER STATE ONE -CALL, INC. 523.25 001741 - GREBNER ASSOCIATES 5,199.93 001860 - KENNEDY AND GRAVEN, INC. 731.50 001980 - IKON OFFICE SOLUTIONS, INC. 844.00 002010 - J & C EXCAVATING, INC. 480.00 002025 - J & E SMALL ENGINE & SPORT, INC. 488.82 002120 - KELLY AGENCY, INC. 1,490.00 002153 - KNOWLAN'S SUPER MARKETS, INC. 280.74 002390 - LINO LAKES BUSINESS CENTER 14,057.40 002468 - DBJ 15,678.80 002550 - MENARDS, INC. 110.17 002565 - METRO ATHLETIC SUPPLY, INC. 350.43 002570 - METRO COUNCIL WASTEWATER SERVICES 55,387.00 002613 - MIDWEST LANDSCAPES, INC. 377.88 002694 - MINNCOMM PAGING, INC. 44.20 002700 - MINNEGASCO ACCOUNTS PAYABLE, INC. 200.33 002816 - HEALTH SERVICES OF NORTH 159.00 002820 - MN. POLLUTION CTROL AGENCY 23.00 002836 - MINNESOTA STATE TREASURER 6,699.25 002920 - MN. DEPT. OF PUBLIC HEALTH 2,593.00 Page: 3 Date: 07/22/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002923 - MINNESOTA DARE, INC. 003010 - MOLIN CONCRETE PRODUCTS, INC. 003021 - MOODY'S INVESTORS SERVICE 003120 - NATIONAL REC /PARK ASSOCIATION 003180 - NEWMAN TRAFFIC SIGNS, INC. 003194 - NOL -TEC SYSTEMS, INC. 003222 - NORTH STAR TURF SUPPLY 003250 - NORTHERN STATES POWER, INC. 003295 - ERIC HERBISON 003320 - NORTHWEST ASST CONSULTANT, INC. 003340 - NORWEST BANK 003342 - NOTT COMPANY 003390 - OFFICEMAX, INC. 003457 - PAGENET OF MINNESOTA, INC. 003466 - PATCHIN MESSNER APPRAISALS, INC. 003474 - PAYNE, TIM 003625 - PRUDENTIAL HEALTHCARE GROUP 003757 - REMEMBER ME FLORAL & GIFTS, INC. 003874 - S.R.WEIDEMA, INC. 003880 - SHORT - ELLIOTT - HENDRICKSON, INC. 003900 - SAFETY KLEEN CORPORATION, INC. 003910 - SAM'S CLUB, INC. 003932 - SCHWINN 003990 - SHOREVIEW, CITY OF 004030 - SMITH MICRO TECHNOLOGIES, INC. 004070 - CONSTRUCTION BULLETIN MAGAZINE 90.00 30,000.00 10,900.00 345.00 87.60 9,785.60 228.98 2,900.66 44.89 6,145.86 298,068.75 31.86 131.12 56.70 487.50 15.31 362.55 138.45 317,046.21 8,551.64 100.00 277.11 170.44 8,961.98 22,567.35 1,054.15 Page: 4 Date: 07/22/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004100 - SPRINGSTED, INC. 004130 - ST. PAUL PIONEER PRESS, INC. 004142 - STANDARD TRUCK & AUTO 004150 - STAR TRIBUNE, INC. 004172 - STATE OF MINNESOTA 004240 - STREICHER'S, INC. 004251 - SUBURBAN INSPECTIONS, INC. 004280 - SUNSHINE LIGHTING COMPANY, INC. 004350 - T.K.D.A. 004370 - HLB TAUTGES REDPATH, LTD. 004400 - TESCH, DAN 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004466 - TOP TRAILERS, INC. 004485 - TRIARCO ARTS /CRAFTS INC. 004491 - TRI -STATE BOBCAT, INC. 004511 - TSCHIDA EXCAVATING, INC. 004562 - U.S. FILTER /WATERPRO, INC. 004590 - UNIFORMS UNLIMITED, INC. 004603 - UNITED WISCONSIN INSURANCE COMPANY 004654 - UPPER MIDWEST SALES COMPANY, INC. 004660 - URICH, TRACEY 004670 - US WEST COMMUNICATIONS 004715 - VEIT & COMPANY, INC. 004720 - VIGER, JEAN 004730 - VIKING SAFETY PRODUCTS, INC. 004760 - WALDOCH SPORTS, INC. 68,272.62 108.90 388.60 358.00 390.00 178.17 1,126.40 302.46 20,846.48 16,983.75 239.64 663.75 290.11 28.33 3,599.70 200.00 13,921.87 469.04 569.94 547.61 59.97 916.79 52,118.90 17.50 132.95 42.58 Page: 5 Date: 07/22/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004780 - WASTE MANAGEMENT BLAINE, INC. 004791 - WEATHER WATCH, INC. 004836 - WOOD, SANDIE 004900 - ZEP MANUFACTURING COMPANY, INC. 004920 - ZIEGLER, INC. 900008 - RYDLUND, BRIAN 900155 - KOENES, JEANNE 900209 - NICHOLAS GARGARO AND 900219 - TAYLOR CORPORATION 900284 - ADOLFSON & PETERSON, INC. 900290 - SWENSON, DAVE 900315 - RIES, A. J. 900318 - RAY L. JORDAN AND SONS 900322 - BLEGEN, TIM 900354 - LEONARD PARKER ASSOCIATES 900436 - HOMES BY JAMES, INC. 900504 - THORNQUIST, TOM 900553 - MINNESOTA INSTITUTE LEGAL EDUCATION 900569 - COTTAGE HOMESTEADS OF WILLOW PONDS 900591 - CORPORATE EXPRESS 900614 - BURROWS, ABIGAIL 900627 - JOHNSON, KATHY 900628 - FOXSPORT MARINA, INC. 900629 - FLATTEN, ROBBIE 900630 - GESSNER, DAVE 900631 - STAGE, GREG 1,521.00 95.00 23.10 177.37 1,255.00 10.00 17.00 32,915.53 45,187.19 31,322.69 10.00 10.00 223.59 10.00 38,572.27 1,000.00 10.00 195.00 35,513.25 345.14 34.79 10.00 1,805.00 562.24 10.00 10.00 Page: 6 Date: 07/22/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 900632 - DRESEL CONTRACTING 900633 - ARMOR SECURITY, INC. 900634 - AUTOMATIC SYSTEMS CO 900635 - CONSULTING ENGINEERS COUNCIL OF MN 900636 - IMATION IMAX THEATRE 900638 - NASE, SHERRI 900639 - LAVALLE, JIM 900640 - MINNESOTA ZOO 900641 - NORTHERN WHOLESALE SUPPLY 900642 - SEILER, COLLEEN 900643 - OLSON, MARY 900644 - WILDA CAMP 900645 - TRONSAN, T. J. 900646 - T/C BUILDERS, INC. 900647 - WARNING SYSTEMS, INC. 900648- GOPHER SPORT 900649 - GRANGER, JOHN 900650 - LARSON, JAMES 990062 - KIEGER ENTERPRISES, INC. 85,795.78 87.03 140.00 149.00 84.50 48.00 500.00 67.20 2,556.00 5.50 10.00 67.50 61.80 500.00 3,580.39 654.14 10.00 10.00 2,250.00 Total for Checking Account: 1010 1,421,468.55 ** Total ** $1,421,468.55 SAC EXPENDITURES JULY 10, 1998 Page: 1 Date: 07/09/98 City of Lino Lakes Summary Computer Check Register Current File, 07/10/98 to 07/10/98 All Accounts, Sessions 000000 to 004226 Check /Payment Check Dt. Vendor Information Amount Check Account: 1010 Check #: 51582 Check #: 51583 Check #: 51584 Check #: 51585 Check #: 51586 Check #: 51587 Check #: 51588 Check #: 51589 Check #: 51590 Check #: 51591 Check #: 51592 Check #: 51593 Check #: 51594 Check #: 51595 Check #: 51596 Check #: 51597 Check #: 51598 Check #: 51599 Check #: 51600 Check #: 51601 Check #: 51602 Check #: 51603 Check #: 51604 Check #: 51605 Check #: 51606 Check #: 51607 Check #: 51608 Check #: 51609 Check #: 51610 Check #: 51611 Check #: 51612 Check #: 51613 Check #: 51614 Check #: 51615 Check #: 51616 Check #: 51617 Check #: 51618 Check #: 51619 Check #: 51620 Check #: 51621 Check #: 51622 Check #: 51623 07/10/98 950248 - ANDERSON, ANDREW 07/10/98 950249 - ANDERSON, JOHN 07/10/98 950250 - ANDERSON, RICK 07/10/98 950251 - ANOKA COUNTY PARKS /RECREATION 07/10/98 950252 - BALDWIN, JAMES 07/10/98 950253 - BAUMEISTER, DAVID 07/10/98 950254 - BECKSTROM, JERRY 07/10/98 950255 - BERQUAL, ROBERT 07/10/98 950256 - BUNKER, BRUCE 07/10/98 950257 - BURCH, JOHN 07/10/98 950258 - DAGER, WILLIAM 07/10/98 950259 - DREWLO, DANIEL 07/10/98 950260 - DUFOUR,.SUSAN 07/10/98 950261 - ERICKSON, SCOTT 07/10/98 950262 - FJETLAND, THOMAS 07/10/98 950263 - FURRY, DANIEL 07/10/98 950264 - GELBMANN, FREDRICK 07/10/98 950265 - GOBELL, RICHARD 07/10/98 950266 - HATTON, SHERRIE 07/10/98 950267 - JACOBSON, PHILIP 07/10/98 950268 - JEFFERS, MICHAEL 07/10/98 950269 - KAMPA, GLEN 07/10/98 950270 - KLENCK, RICHARD 07/10/98 950271 - KOPECKY, ALVIN 07/10/98 950272 - KRIZ, MICHAEL 07/10/98 950273 - KRUBE, JOSEPH 07/10/98 950274 - LACLAIR, CLAYTON 07/10/98 950275 - LASZEWSKI, PERRY 07/10/98 950276 - LEWIS, GREGORY 07/10/98 950277 - LILYQUIST, BASIL 07/10/98 950278 - MCGEARY, JAMES 07/10/98 950279 - MILLER, DOUGLAS 07/10/98 950280 - MYHRER, RANDY 07/10/98 950281 - NICHOLS, TIMOTHY 07/10/98 950282 - PATZOLDT, LYNETTE 07/10/98 950283 - PETERSON, GARY 07/10/98 950284 - PROULX, STEVEN 07/10/98 950285 - PUCKETT, TODD 07/10/98 950286 - RACINE, RICHARD 07/10/98 950287 - ROLSTAD, BERNARD 07/10/98 950288 - RYDLUND, BRIAN 07/10/98 950289 - SCHMIDBERGER, MARY 493.47 559.27 559.27 5000.54 493.47 559.27 625.07 559.27 559.27 559.27 559.27 559.27 559.27 559.27 559.27 625.07 625.07 559.27 526.37 559.27 526.37 559.27 559.27 559.27 526.37 460.58 559.27 625.07 625.07 559.27 559.27 559.27 559.27 559.27 559.27 559.27 559.27 559.27 559.27 460.58 625.07 559.27 Page: 2 Date: 07/09/98 City of Lino Lakes Summary Computer Check Register Current File, 07/10/98 to 07/10/98 All Accounts, Sessions 000000 to 004226 Check /Payment Check Dt. Vendor Information Amount Check #: 51624 07/10/98 950290 - SCHROEDER, ROGER 559.27 Check #: 51625 07/10/98 950291 - SCHUMACHER, DELORES 559.27 Check #: 51626 07/10/98 950292 - SCHWARTZ, MICHAEL 493.47 Check #: 51627 07/10/98 950293 - SIEBER, LAWRENCE 625.07 Check #: 51628 07/10/98 950294 - SIMON, SHARON 526.37 Check #: 51629 07/10/98 950295 - TUCHSCHERER, JAMES 559.27 Check #: 51630 07/10/98 950296 - WAITSCHIES, WALTRAUT 559.27 Check #: 51631 07/10/98 950297 - ZUMBERGE, HOWARD 526.37 Total For Check Account: 1010 32306.09 Check Register Total : 32306.09 SAC EXPENDITURES July 17, 1998 Page: 1 Date: 07/16/98 City of Lino Lakes Summary Computer & Manual Check Register Current File, 07/17/98 to 07/17/98 All Accounts, Sessions 000000 to 004256 Check /Payment Check Dt. Vendor Information Amount Check Account: 1010 Check #: 51672 Check #: 51673 Check #: 51674 Check #: 51675 Check #: 51676 Check #: 51677 Check #: 51678 Check #: 51679 Check #: 51680 Check #: 51681 Check #: 51682 Check #: 51683 Check #: 51684 Check #: 51685 Check #: 51686 Check #: 51687 Check #: 51688 Check #: 51689 Check #: 51690 Check #: 51691 Check #: 51692 Check #: 51693 Check #: 51694 Check #: 51695 Check #: 51696 Check #: 51697 Check #: 51698 Check #: 51699 Check #: 51700 Check #: 51701 Check #: 51702 Check #: 51703 Check #: 51704 07/17/98 950298 - ANDERSON, LEE 07/17/98 950299 - ANDERSON, RODNEY 07/17/98 950300 - BALTES, KENNETH 07/17/98 950301 - BEAN, SCOTT 07/17/98 950302 - BLANCHARD, PATRICIA 07/17/98 950303 - BONSELL, JEFFREY 07/17/98 950304 - CARPENTER, CLYDE 07/17/98 950305 - CYZEWSKI, JOSEPH 07/17/98 950306 - DUFECK, GREGORY 07/17/98 950307 - DELAITSCH, LYNN 07/17/98 950308 - ERICKSON, DEAN 07/17/98 950309 - HECHTEL, JEFFREY 07/17/98 950310 - HOLLERAN, THOMAS 07/17/98 950311 - JENNRICH, KENNETH 07/17/98 950312 - KICHLER, DARYL 07/17/98 950313 - KNUTSON, DAN 07/17/98 950314 - KRIEGER, JAMES 07/17/98 950315 - LUNDGREN, HOWARD 07/17/98 950316 - MATTSON, MURIEL 07/17/98 950317 - MILLER, CURTIS 07/17/98 950318 - MILLER, DARYL 07/17/98 950319 - MILLERS SOUTH GLEN INC. 07/17/98 950320 - MOORE, JOHN 07/17/98 950321 - MURRY, NORMAN 07/17/98 950322 - OLSON, MICHAEL 07/17/98 950323 - PETERSON, ROBERT 07/17/98 950324 - RADTKE, RAYMOND 07/17/98 950325 - REHBEIN, RUSSELL 07/17/98 950326 - ROELLER, MICHAEL 07/17/98 950327 - SHIPMAN, GARY 07/17/98 950328 - STOLE, LON 07/17/98 950329 - SWENSON, ELIZABETH 07/17/98 950330 - TRAST, MARGARET 625.07 559.27 559.27 559.27 559.27 559.27 559.27 493.47 559.27 526.37 559.27 493.47 559.27 559.27 559.27 559.27 559.27 625.07 460.58 559.27 559.27 427.68 625.07 559.27 460.58 559.27 559.27 559.27 559.27 625.07 559.27 559.27 493.47 Total For Check Account: 1010 18159.84 Check Register Total : 18159.84 AGENDA ITEM NO. 3 STAFF ORIGINATOR: Pete Kluegel, Building Official DATE: July 22, 1998 TOPIC: Consideration of the Second Quarter Building Department Report BACKGROUND: Attached you will find the second quarter report from the Building Department. i will review this report for the Council. OPTIONS: 1. Adopt a motion approving the second quarter Building Department report as presented. 2. Adopt a motion to return to staff for further information. RECOMMENDATION: Option No. 1 MEMORANDUM DATE: July 22, 1998 TO: Mayor Kim Sullivan Councilmember Chris Lyden Councilmember John Bergeson Councilmember Any Neal Councilmember Caroline Dahl Dave Pecchia, Interim City Administrator FROM: Pete Kluegel, Building Official RE: Second Quarter Building Permit A total of 431 building permits were issued through June 30, 1998. Total construction valuation was $22,605,384. This compares with the second quarter of 1997 when 294 total permits were issued, with a valuation of $13,407488. Through June 30, 1998 115 new Single Family home permits have been issued. This total includes 32 townhomes and 3 mobile homes. This compares with 74 new homes in the first half of 1997. A difference of 41. The majority of the residential activity has been in Behm's Century Farms, Clearwater Creek and Millers South Glen subdivisions. Five building permits were issued in the Institutional sector in the second quarter of 1998. These include footings and foundation for the Civic Complex ($400,000) Anoka County Parks Chomonix for a fence ($9,800) Anoka County Park building (2,500), Minnesota Correctional Facility addition ($200,000), Prison roof ($172, 300) for a total construction cost of $784,600. Five commercial permits consisted of the Lino Lakes Bank ($754,943) Simonson Liquor remodel and Signs for Fairview Clinic, Fina Market and Reason Computer were issued for a total value of $777,683. Electrical contract permits generated $4,118 of revenue to date. Six septic system repairs were made in the second quarter. The C -Store project on 21st Avenue is almost ready for occupancy. Moline concrete will be starting on their office building and the Lakeland National Bank is under construction. I foresee 1998 exceeding the previous year in construction valuation and permit activity. 1189 Main Street • Lino Lakes, Minnesota • 55014 Phone/TDD: 651 -464 -5562 • Fax: 651 -464 -4568 3111` A 1VIOI lvIa.isnaNI 1VN011fIIISNl 1VIOa3WWOO K1- K0 �� -<m co h es N ER co to in Co co - O (00 N �01 O• �N (0"` OoN) W cp 00 O 0) o O O co kft Gs — Eft ER N J J o 0) co v 01 0) 0) CO N 01 O O3) Oa O W O EH O O ER O GF) N f f - N O J 0 VI j O • 0 0) O N 00 O O a3ladfO IS 1. a31adno aNZ a31a`dno aa£ a3lad -O Hit' 0 r 0 0 r z 0 r m w C ✓ z 0 rn U) 03 69 N O VD 00 00 N ? N tit 'IvflhISfGNI TfNOIIfUIISNI 'IHI3 I�NJ' OD C-4 40 OW N xanivnb is t xn.Lxdn? aNz anwna axe x3.Lxdna Hit H 0 CITY OF LINO LAKES BUILDING PERMITS - 1997 AGENDA ITEM 4A STAFF ORIGINATOR Mary M. Vaske DATE: July 21, 1998 TOPIC: Resolution 98-119 transferring funds from the Area and Unit Fund to the G.O. Improvement Bonds 1992A The 1992A bonds were sold to finance various projects including the West Central Trunk project. In 1995, TIF funds were transferred to the Area and Unit Fund to help defray the cost of the trunk. Annually, the City will need to transfer funds from the Area and Unit Fund to cover the bond costs of the 1992A Bonds. The Area and Unit Fund projections were presented to the Council in March 1998. The transfers were included in the projections. 10. 5 1. Adopt Resolution 98 -119. 2. Reject the resolution as presented. Option 1 Council member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -119 RESOLUTION TRANSFERRING FUNDS FROM THE AREA AND UNIT FUND TO THE 1992 A G.O. IMPROVEMENT BOND FUND TO ELIMINATE THE DEFICIT WHEREAS, The 1992 Bond Fund has a deficit balance, and WHEREAS, these bonds were originally sold to finance the West Central Trunk, and WHEREAS, in 1995, funds were transferred to the Area and Unit Fund from TIF funds to defray the cost of the trunk, and WHEREAS, the transfer is to cover bond payments only. NOW THEREFORE BE IT RESOLVED: That the following transfer be adopted. Increase Decrease Imp. Bonds 1992A (309) $419,000 Area and Unit Fund (406) ($419,000) Adopted by the Lino Lakes City Council this 27th day of July 1998. Kimberly A. Sullivan -Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: AGENDA ITEM 4B STAFF ORIGINATOR Mary M. Vaske DATE July 21, 1998 TOPIC Resolution 98 -120 transferring funds from the General fund to the Gas Utility Fund. In the late 1980's, the City was researching into owning it's own gas utility. In 1997, the route changed to investigate the option of collecting franchise fees from gas utilities other than Circle Pines. The City currently receives about $40,000 from Circle Pines each year. Because the City changed it's course, the fund should be closed as it will not be an enterprise fund. The expenses to date are for legal help in exploring the option of franchise fees. As the franchise fees from Circle Pines have been deposited in the General Fund, this seems the logical fund to transfer from. This is a recommendation in the 1997 audit management report. 1. Adopt Resolution 98 -120 2. Reject the resolution as presented. Option 1 Council member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -120 RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND TO THE GAS UTILITY FUND FOR CLOSURE WHEREAS, The gas utility fund was established in the late 1980s, and WHEREAS, the City was anticipating to own it's own gas utility, and WHEREAS, the City is now looking into franchise fees, and WHEREAS, the Gas Utility Fund has a deficit balance caused by legal expenses incurred by exploring the franchise fee route, and WHEREAS, the General Fund collects gas franchise fees from Circle Pines. NOW THEREFORE BE IT RESOLVED: That the following transfer be adopted and the Gas Utility Fund be closed. Increase Gas Utility Fund (603) $17,241.43 General Fund (101) Adopted by the Lino Lakes City Council this 27th day of July 1998. Marilyn G. Anderson, Clerk- Treasurer Decrease ($17,241.43) Kimberly A. Sullivan -Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: AGENDA ITEM_ 6 A STAFF ORIGINATOR: Mary Kay Wyland Presented by Alan Brbcius, NAC DATE: 7/22/98 TOPIC: 302 Elm Street, James and Janet Hill, Minor Subdivision & Variance BACKGROUND James and Janet Hill own the property at 302 Elm. Street and would like to split the parcel into two. The property is Zoned R -1 Residential, located within the MUSA Boundary and serviced by City Sewer and Water off of Snow Owl Lane. The Hill's recently purchased Outlot A, a 35' x 209' strip of property originally platted as a part of Wenzel Farms 3rd Addition. This purchase has made it possible for them to connect the existing home to sewer and water. The proposed subdivision would split the original parcel and Outlot A into two lots as follows: Parcel A (containing homestead) approximately 125 x 135 for 16,875 sq. ft. Parcel 8 101 x 125 for 12,625 sq. ft. The City's Subdivision Ordinance, Section 1001.07 Design Standards Subd. 10 provides as follows: Additional Right of Way. Where subdiviskm abuts or contains an existing street of inadequate width, additional width shall be provided to meet the required standards. The right -of -way for Elm Street, in this location, is 66'. Elm Street is classified as a collector roadway and as such, the City Code indicates a standard right -of -way width of 80'. Therefore, the City needs an additional 14' of right- of-way in this location. As you can see from the attached exhibits, adequate right -of -way has been dedication along Elm from all but a few properties, including the one in question. There was some discussion at the Planning and Zoning Board meeting regarding this additional right - of-way dedication. At that time, the recommendation was for an additional 27', however, after staking the tight -of -way, staff determined that 14' would be adequate. Mr. and Mrs. Hill have objected to the dedication requirement and would prefer compensation for the right-of-way and the trees located on the property or an adjustment in their utility assessment. The P & Z was advised that this is a determination for the City Council to make. Concerning the subdivision request, the Zoning Ordinance requires a minimum lot area of 10,800 square feet in the R -1 Zoning District. Corner Lots must be a minimum of 100 x 135 and interior lots a minimum of 80 x 135. Parcel A meets the requirements of the Ordinance with no additional right -of -way dedication but is approximately 10' deficient in lot depth with the dedication of 14' of right -of- way. (This assumes that Elm Street is the front property line) The total area for Parcel A is 15,125 after row dedication. Parcel B is 12,720 square feet in area, adequate in lot width and 10' deficient in lot depth thereby requiring a variance for lot depth. In May of 1992, the Council passed a Resolution granting a "blanket" variance to lots immediately south of this subdivision. The blanket variance was for Lots 5 through 13 in Ulmers Rice Lake Addition that allowed the existing 150' wide Tots to split off the eastern portion of their property into two 75' wide Tots. Utilities were provided along Snow Owl Lane for two service stubs per 150' wide parcel in Ulmers Rice Lake Addition. Of the 9 Tots referenced in the Resolution, only two remain vacant. Resolution No. 92 -64 detailing the rationale for granting the blanket variances is attached for Council information. For Council information, two service stubs were provided for the parcel in question tonight along Snow Owl Lane. The Tots in question will be 125' deep rather than the required 135' with a total lot area of 12,625 sq. ft. for Parcel B, and 15, 125 sq. ft. for Parcel A. The Lots with the blanket variance have an average of 10,875 square feet of lot area at 75 x 145. The criteria to be used when evaluating a variance is as follows: A. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. The property could remain as one single family home site. B. That the plight of the landowners is due to circumstances unique to his property not created by the land owner. The situation in this case was not created by the landowner other than the fact that he did not wish to participate in the Wenzel Farms development when it was initiated. C. That the hardship is not due to economic considerations alone and a reasonable use for the property exists under the terms of the ordinance. Economics could come into play for both the applicant and the City - the applicant would benefit from the sale of an additional lot and the City would benefit from the additional assessments received from the sale. D. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. As discussed above, a blanket variance was granted in 1992 for the parcels immediately south of this site. E. That the proposed actions will not unreasonably diminish or impair established property values within the neighborhood. Property values should not be diminished by the construction of an additional homesite in this location F. That the proposed actions will be in keeping with the spirit and intent of the ordinance. The proposed variances are in keeping with the spirit and intent of the ordinance. The Planning and Zoning Board recommended approval of this minor subdivision and variance at their July 8, 1998 meeting with the conditional that the additional right -of -way be dedicated as recommended by staff. OPTIONS 1. Approve minor subdivision and variances with two conditions: a. An area approximately 14' x 90 be dedicated for right -of -way purposes. b. A $500 Park Dedication fee be collected for the newly created lot prior to recording the subdivision with Anoka County. 2. Deny subdivision request. RECOMMENDATION: Option 1 A- J4 2 13 r 4 4 7 8 2.7 r.. �ENTIlR1' AUD qr.••. w � • asa . 1ApO /mi.' ion o LJ 0 ��r� 4 214 000 ,t, O ,2 FARM, -s9 © 13 2 1171 on 'Lmnn 2 3 4 3 5 6 56 6 WAIN • 1 11 II ;in BNB II it3 gall= • — - — STREET— - 1 • 3 ...,., . , C IN� 1• lµ pn. • i OZ,o`a F. a ' pQ 55�• c9' APOLLO N/S/NESS NO 2 //. LINO LAKES 9 2 2 3 30 4 38 4 5 11 I2 L 0 R EHABILITATIOIi CENTER 5 5 1 7 '4 13 STATE TRW( ■ Y HIGHWAY NO.42 1- 74TH— STREET -- T 2 3 r1 2 9 3 4 di._ 10 FREE` to' J a 11 4 5 6 2 3 4 5 6 1 1 1+ 12 *1� ©i1�o�Qetai� ©OM®0 EiIEr -Q © ©© ©0 (ERtt S� • DAVE C.S.A.H. 1 1 ,Mi'S a 2 ryNO s THE CHURCH OF (27. JOSEPH Of LAKES ±'; L111O '20 a a 17 2 3 4 14 ' 5 14 20 15 '4 17 WW Pt Et V 2 IS s 7 I5 14 u • 13 12 • a ro nR1vf -- a 2 3 4 10 a 1• 17 ©rQ l PO iOgig alga wwwommorice ST °Oat": • loomarinm i . 115,1111,:..o •1' Ef�O�i2P Aoy,..v: ©r2Yl�lilY 11° effra L dt 170 p 5 5 0 EW 7 • f 10 00 OUILOT A 22 2• PR4 LitgE ARL Ar 930 pAr it CEL rA " t 35' wiD A./ Ai e O (J7 LO T 4" 0-P' WL J ?EL F•ARkitS) can' P LW° LACC AUDrtaRS - Sv8bt V) 51,''' /. STORY HOUSE. 302 - ii sr 6-Fr CERTIFY _- r"7 39 3 0Z S ?f -5Tt 0UTL0 7 z?' 40 La" 36LO 11 NOR.TI-4 I o - 11 LO" s-roPri NaJsc (ays-n 74?Es a: 1.-.1\--1 H-j4PJ , I 1-41r. SNYD tio 001 LS la' fAvts •-■ &-ctv,%P.es 10 0(6V-% 1\1c),-);‘6-AALe Of' RoLO etble-0A■0_11/4) hp-2.2 -91 t%IbL•rti t 1..7 •0' ou71-I OF s Lfr1 La ift SOu'r i3.e\-Nte\ 144 ... .... ... 2O tti 1.07" : L1 ik CIS : 1 ___Qt Q. .N. t 1..7 •0' ou71-I OF s Lfr1 La ift SOu'r i3.e\-Nte\ Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 92 - 64 RESOLUTION GRANTING VARIANCE WITH REGARD TO LOT WIDTH TO CERTAIN LOTS OF ULMER'S RICE LAKE ADDITION WHEREAS, there exists within the subdivision of Ulmer's Rice Lake Addition certain lots which are presently one hundred fifty (15) feet in width and were developed with the expectation that they could be subdivided at the time utilities were installed; and WHEREAS, the standards existing at the time of the development of said lots provided for seventy -five (75) foot lot widths in this area for lots served by utilities; and WHEREAS, the current standard under the Lino Lakes City Zoning Ordinance requires eighty (80) foot lots and therefore the resubdivision of the lots as originally contemplated would be in violation of the City Zoning Ordinance; and WHEREAS, the City Council deems it to be a hardship in the best interest of the City to grant a five (5) foot lot width variance so that the existing lots within the subdivision can be divided in accordance with the standards that were contemplated upon the original platting of the development; and WHEREAS, the cost to the owners of such lots for the extension of utilities would be prohibitive if such divisions were not allowed. NOW, THEREFORE, a variance is hereby granted allowing the subdivision of the following lots: 1. Lots 5 through 13, Block 1 of Ulmer's Rice Lake Addition (19- 31-22-12 and 19- 31- 22 -13) are hereby granted a variance from the lot width requirements to allow resubdivision of said lots to a minimum lot width of seventy -five (75) feet. 2. That no further action or applications are necessary by the property owners in order to be granted such variance. That the City staff is hereby allowed to take all necessary actions to grant such variances without further review by the City Council or Planning and Zoning Commission. 3. The applicant shall pay the amount of $200.00 for the City's Administrative cost for processing this matter. tl .i ter► z_z_v 7 11-tJu) F . - Z 3 n C Z- 1;41/4" t, l 1 D ` tha- 41.e4 S e vas-- . 16/. is- z / /°y20 f -= z // &ft. 0.. ..- ....- 2cGC39 Refoiisy._... � /4i� !`4J 20 41 Y t 1 (a) � n N (n) 13s' r /9 2 4) 4 4es v 3Cs)4 0 it /8 /os a M 10S • e: g,7) 11.9 4. 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Y -K 4 "sr; Sn- •, -1sE ,� Q % (14) � �s . � 0 /2 `; /3S k01: .vi 40 4 (/) /3 /i ire Ar 0 - ,b; . $e • /os a M 10S s 4( .,, a HS 5$9-39 -13+x+ 7 % C 4)9 /x.99 • aSUNFLOWEf�_3,�, -Sri:. /9 M 69.34'26" 200.01 140.01 561 140 1 i.>rOte 3coo 137.79 /K.17 (69) 1,1Z woo ti 9e J nets i• es /2�a_ //q /0� 9 14 B M4 7 hl 3 -h (r) 90 ' se Ilk?. zylf n `03 (80) h 1?)'7I)(1)- �L ( 7s} . o i Ie4.17 s3 tt !o Io • .I ,eL 1� Mr9 -89 -436 4. 3 SMOK�'LI ssszess 11) 9 135.0 M 611-45. • I35.) • 135.04 7• 0t! • 91f. 2/ • 133.12 133.12 ° • 0.2 grit « ss' - -- „x+ll.I�/� o j 8(514 i (020 t 133 • 135.40 /- °135 o E 1311.0 (- /8 • 0 1riz.so 9 „p/w/ / ~� / 1181) V rA 2 h (10 ° 3 h .(90 4N -��� T N ".4 (*0 / %ss o . vi 6 M (84 s ...he 7.1i SU 107 .4 sN rl ' 7D - so ? /O Aft o /b ti ,0.. b 104. 99.: 4 b .,es. v.; v . 3RED CLOVER LANE /2 (`�) 0 133.40 (4,I) f,.>° 0. /3 I ° °0 7 133.40 2..) $ $ 14(1.1.) a w M119- 45 -OO1%/ 139.64 /5( 135/4 MSS- 4111.0C : I3' ?24.60 (.16) /4 SS" -�vr1s • 660 k /2 (45 As. • Gi) 3 (4Y) ( i*. /.f) 105 30 31.04 T6.12 /.e) . /.a• s AGENDA ITEM (p STAFF ORIGINATOR: Alan BrIxlus, NAC DATE: 7122198 TOPIC: MnDOT Site Plan/Correctional Facility BACKGROUND: see attached report from NAC OPTIONS: no action required, submitted for information purposes only RECOMMENDATION: JUL -02 -1998 15:23 NXC MEMORANDUM NAC 612 595 9837 P.02/15 NORTHWEST ASSOCIATED CONSULTANTS COMMUNITY PLANNING - DESIGN - MARKET RESEARCH TO: Mary Kay Wyland FROM: Jeffrey Schaumann / Alan Brixius DATE: 2 July 1998 RE: Lino Lakes - MnDOT Site Plan Review /CUPNariance FILE NO: 194.01 - 98.10 BACKGROUND The Minnesota Department of Transportation (MnDOT) has requested a site plan review for a communications facility to be located at 7525 4th Avenue within the Department of Corrections facility site. The communication facility will include a lattice tower with antenna having a total height of 260 feet, shelter building, an AC backup generator and an LP gas tank. The facility use will be for Emergency Medical Services, the Minnesota State Patrol, MnDOT, other state and regional agencies, with additional capacity for commercial users. ISSUE ANALYSIS Zoning Exemption. Examination of the Lino Lakes Zoning Ordinance reveals that the site is zoned PSP District. Within this zoning district, transmission towers are not an allowable use. Additionally, within the districts that do permit this type of tower, the City limits the height to a maximum of 200 feet. This information was presented to the applicant. The applicant responded by citing Minnesota Statutes § 6.45.27 and MS 16B.61 and MS 16B.60 which exempts State agencies making improvement on State owned lands from local development regulations. In this respect, the City does not have approval authority over this State facility. 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 5541 6 PHONE 612 - 595 -9636 FAX 612- 595 -9837 E -MAIL NAC @WINTERNET.COM JUL -02 -1998 15:23 NAC 612 595 9837 P.03/15 Site Location. MnDOT is proposing to locate the communication facility within the Lino Lakes Correctional Institution site. The antenna site is located in an area of mature trees setback approximately 600 feet from the nearest adjoining property line. Tower Height. Per the applicant's letter, the proposed 260 foot height is required to provide a direct transmission corridor with facilities in Roseville. Tower Use. The principal use of the tower is geared to State and regional emergency service radio broadcasting. This represents an essential regional and community service. Additionally, this tower will be designed to add additional commercial users. This should serve to reduce the need for additional personal wireless service towers in this area of the City. FAA Approval. The applicant has received FAA clearance authorization for the tower location and height. CONCLUSION The City does not have review authority over this State improvement. However, the following design items would be suggested to reduce the impact of the antenna on Lino Lakes: 1. The tower be made available to commercial personal wireless communication companies to reduce the need for additional antenna towers in Lino Lakes. 2. No advertising signage be permitted on the antenna tower. 3. The color of the antenna tower should be silver or light blue to reduce the visual presence of the tower. 4. Antenna illumination should be limited to solely FAA approved lighting. pc: David Ahrens Barry Sullivan JAIL -02 -1998 15:23 NAC 612 595 9837 P.04/15 7 LAST STREET RLT A4. USED. 5. wee, E, W a.w Cz q w W ~.3 ZE-4 de-111 JUL -02 —.1998 15:24 NAC 612 595 9837 P.05/15 '��� Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155-1899 Mail Stop # 730 June 11, 1998 City of Lino Lakes 1189 Main Street Lino Lakes, Minnesota 55014 SUBJECT: Land use request for a Public Safety Radio Tower The Metropolitan . Radio Board along with MN/DOT has been mandated by legislation to administer and construct a Regional 800 MHZ Public Safety Radio System, respectively. The Regional 800MHZ system will initially serve Emergency Medical Services, Minnesota State Patrol, MN/DOT, and other State and Regional agencies. At the present time, Hennepin County and City of Minneapolis have made commitments to join the system, and it is possible that other Metropolitan Counties may join in the future. As part of this development process, a communications tower site has been identified at the Department of Corrections, Lino Lakes Facility. A new 250 foot self supporting radio tower, no guy wires, is proposed for this site. The overall height of the structure including antennas would be 260 feet. Along with the tower, a equipment shelter, emergency generator and fuel tank are needed. This new tower along with the equipment shed and generator will be built with extra capacity for future expansion. The site plan includes the relocation of the existing equipment shelter for the Department of Corrections, from the water tower location, to the new communications tower. As there is no existing city ordinance covering governmental antenna structures, we are asking for reviewal and approval of this application. This tower will be designed and built as a essential services, multi -use tower capable of accommodating multiple users. The initial design plans for this tower are to include antennas from Mn/DOT (for the Regional Radio System) and Dept. of Corrections, and planned future expansion capability Anoka County if they elect to join the system. We also attempted to co- locate at other sites in Lino Lakes, White Bear Lake and White Bear Lake Township. Initial plans were to place the required equipment on the existing water tower in White Bear Lake Township, however this site has been fully developed by Sprint, Inc. and is no longer capable of supporting our needs. We had also investigated the White Bear Lake water EXHIBIT B An equal opportunity employer J'JL -02 -1998 15:24 NAC 612 595 9837 P.06/15 tower, but due to unresolvable technical requirements, we were unable to use the water tower. We are submitting existing site surveys, an aerial photograph of the site and a site plot plan showing the location of the proposed tower at the Correctional Facility. The actual building used will not be determined until we complete a competitive bid process and award final construction bids. As built construction plans will be provided when we apply for building permits. A preliminary tower drawing is also attached with this request. The proposed tower will be a three legged lattice radio tower that is gray in color. Obstruction lighting will be required due to the overall height and proximity to the Surfside Seaplane Base located on Rice Lake. FAA clearance authorization has been applied for and approved. The tower will be designed to mefall applicable requirements of EIAITIA- 222 -F. The tower will be designed for a wind speed of 92 mph with no ice, 80 mph with 'A inch of ice. The actual tower used will not be determined until we complete a competitive bid process and award final construction bids. The final tower design details and drawings will be submitted when application is made for building permit. I have also attached a letter from the Department of Corrections Physical Plant Director indicating their internal review and approval of the site development plans. If you have any questions or need any additional information, please feel free to contact me. Sincerely, Lynn A. ess Radio Engineer 2 Minnesota Department of Transportation Office of Electronic Communications 161 St. Anthony, Suite 900 St. Paul, Minnesota 55103 (612) 297 -8266 Jt1L -02 -1998 15:25 IM_ IM. IYy I.L 114_ IN N0� 7g■ uv 1_ NAC L 1 U L(-) O 8 L 612 595 9837 P.08/15 KES EXHIBIT D JUL -02 -1998 15:25 NAC 612 595 9837 P.09/15 c b rt r I�- -8 fi. r r 1 1 1 1 5 1. 51 5 5 It t. Yr♦UT 50t) MC *WY Bop I&Q Vr00T rut ../1 r - - - I- - .- _.1 1 1 1 4rokO Ce. fultre 100 11k* r Arokw Ca. 'Awe I001 t /wola Co. future COO 10tx Aroka Co. future ace' Aro►a Co. future eo0 lIq *COT W. Wrq�Km WON ta la 70, C,O. VT limy 51, yr 0 Iu/ CB 5tt. YrCOT Y.00T twaOT woof steIXIT 11,00T 704 Box It le/ XV C•br 5III aw Gttr Ce hn17K 5 1. ws 1 7 r 1 E .n, I 1 15 ft. Ya1,. Loon 5 t. 5 t. 5 t. 5 t. • 5 1. g 4 1. EXHIBIT E MOTES rid ;cotes Center Line of cable fodder. Assure each equipment rack to be 2 f t . by 2 f t . except for LPS(6 x3 ') . Equipment rock labels are for floor space col culations only and do not net essor i ly ref Iect the oCtuol rock contents Estimated equ■pmcnt rack power consutept ion: X .Xx kW Approximate floor spoce required for cemmun scot ions equ i amen t : 525 sq . f t Ai I dimensions ore interior clear oetyolsafe + WW1 entry totem Oltfutween.ber. %KD). /el to. of por is B -r• d ... r;o :shed new 4 ' r 100 X 2 • step r0r4 bench wr i th draw' . Too of b,,Ch 33. V2 :itches above the riper J'. ide X 7 • hlgrt ouaord Open :na door Cuter I lee far Ir.:a eab4 lodier.ov‘tea e' -d" the.. /la;ahed 110.0 . Noste cwt lets .oiled 3 MMe f :,:shed freer 'Magi r.e 3 or co ten. Ib MMY ire, t:. dale. out Zeta pew a0 UO a AN:1. Iwo 641e. out lets wlea core work beat. Both Os It, gullets M the sere 1O m•o C:r101 . Radio Equipment Shelter Building Details DRA`YING NOT TO SCALE, INTERIOR CLEAR DIMENSIONS AND FLOOR PLAN REGION - WIDE BOO MHz DIGITAL, TRUNKED. RADIO SYSTEM Ronald Yeeemasl Enoineerine. inc. INTERCHANGE TOWER SUITE 180 600 SOUTH HIGHWAY 169 MINNEAPOLIS, MN 55426 -1296 (612) 545 -8903 S rrE LINO LAKES DATE : 05/06/98 DRAWN Y : LPL. DRAW I NG NUMBER : RC9R9 - FC 1.; JUL-02-;.996 15:25 NAC 612 595 983? P.10/15, SCALE : 1 INCH 50 FEET • IA - - -.J_ .,_:..2-7 7/:--- _ ■ fl- �n -■■1 - Viral ■ ■■ = = —ate -- Si ' - - - - - - - - 0 50 100 150 200 250 : y Z06' �iO�o O�o Sf/S.,' , \` 1� �O �O0 /cs1/4' OtO ,, ,` m 1 cp �;�, `9 �� w 915, rtg O 1 r `_ _J a �` �, ao .` : C> 000 X00 O5 O \S. 91 . . _ /i,� ' A'H `� gyp .90 9 91/9/c) 13 'V'" '. I 411 r /� 0 90 90591�� o ■ Virs:v• �' 6 907 908• ,90� , ci 1 _ 0 :4,6 • �--/N /'1 908_ :c1\ ,1 906, \ips. ■de ,§,:) 6' oiAH ��g�sp6 90> OHO 9 • SP 0280 TH 35W • D909 SITE SURVEY FOR PROPOSED RADIO 905 / COMMUNICATIONS FACILITY ON THE `` DEPARTMENT OF CORRECTIONS PROPERTY ,\' / N 1/2 SECTION 18 T 31 N, R 22 W ' s0 0) CITY OF LINO LAKES, ANOKA COUNTY, MN \ m ` FILE H: 35W-0280-RT0280IE. F IP X '1 MAY 1998 _ -_ 03 1 } 0. w N 0 N O a� O. Z z 0 U 1- W ct CG CO 0 U Z Ls, O F- Z W N J S (V 141 \ O -J } z ►- 0 JUL -02 71998 15 25 NAC Minnesota Department of Transportation OF Total 612 595 983? P.11 /15 Transportation Building 395 John Ireland Boulevard Saint Paul. Minnesota 55155 -1899 Mail Stop # 730 June 23, 1998 Mary Kay Wyland City of Lino Lakes 1189 Main Street Lino Lakes, Minnesota 55014 \\J'' C� \VV SUBJECT: Land Use Notification for a Public Safety Radio Tower The State of Minnesota, Department of Transportation, is requested our application for a conditional usage permit for the proposed Public Safety Communications Facility the State of Minnesota, Department of Transportation is planning to develop at the Minnesota Department of Corrections Facility located in your city be withdrawn. As discussed in our phone conversations, the State is not bound to local planning/ zoning regulations when developing State facilities on State property. We do wish to maintain our scheduled appearance on July 8'h with the City Planning /Zoning Commission and on July 27th with the City Council for a Site Plan Review on a meet -and- confer basis. During our discussions with both you and Alan Brixis of Northwest Associated Consultants, Inc., there has been a needs generated for the State of clarify details of the proposed facility. 1. This communication facility will be designed with the capacity to add additional users in the future. Additional users can or will include Anoka County, local government entities and/or private communications vendors (either Personal Communications Services (PCS) or cellular services). The additional capacity could elevate the need for the construction of another communications tower in this area, but will be dependent on thcir system coverage needs and requirements. The initial design plans for this tower are to include antennas from Mn/DOT (for the Regional Radio System) and Dept. of Corrections, and planned future expansion capability Anoka County if they elect to join the system. 2 This communications facility will be an essential services primary designation. The main priority of this tower will be to serve the communication requirements for the Regional 800MHz Digital Radio System and any sub - systems that expand or enhance this need. 3. The communications tower has a design height of 250' structure including antennas EXHIBIT G An equal oppOrluN;y employer JUL-02-0.998 15:25 NAC 612 595 9837 P.12/15 extending the overall height to 260'. The need for this height is to provide both the required radio system coverage and to provide adequate height for the microwave radio communication link to clear potential ground obstructions. Please review the attached coverage studies and microwave path profiles completed by our system consultant. 4. The area water tower structure, both in and around Lino Lakes, have been unable to provide the required system design needs. They either are insufficient in height to provide the required microwave path clearance or had inadequate space available for full system expansion needs. As we discussed the applicable ordinances, the site plan review process is a meet - and - confer that the State of Minnesota uses to work with the local cities and/or counties on building projects planned for State property. The State Statute that allows the Minnesota Department of Transportation the right to proceed is Minnesota Statute § 645.27 and MS 16B.61 & MS 16B.60. I hope this provides the requested information to further clarify our plan for developing this location. If you have any questions or need any additional information, please feel free to contact me. Sincerely, Lynn A. Ness Radio Engineer 2 Minnesota Department of Transportation Office of Electronic Communications 161 St. Anthony, Suite 900 St. Paul, Minnesota 55103 (612) 297 -8266 cc: Alan Brixis, Northwest Associated Consultants, Inc. Minnesota Department of Transportation /, Transportation. Building °F 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 Mail Stop # 730 July 1, 1998 RESIDENTS OF LINO LAKES SUBJECT: Public Safety Radio Communications Facility The Metropolitan Radio Board along with MNIDOT.has been mandated by legislation to administer and construct a Regional 800 MHZ Public Safety Radio System, respectively. This Regional 800MHZ system will initially serve Emergency Medical Services, Minnesota State Patrol, Mn/DOT, and other State and Regional agencies. At the present time, Hennepin County and City of Minneapolis have made commitments to join the system, and it is possible that other Metropolitan Counties may join in the future. As part of this development process, a communications tower site has been identified at the Department of Corrections, Lino Lakes Facility. A new 250 foot self supporting radio tower, no guy wires, is proposed for this site. The overall height of the structure including antennas would be 260 feet. Along with the tower, a equipment shelter, emergency generator and fuel tank are needed. The site plan includes the relocation of the existing equipment shelter for the Department of Corrections, from the water tower location, to the new communications tower. This tower will be designed and built as a essential services, multi -use tower capable of accommodating multiple users, The tower will be located near the center of the Correctional Facility property, approximately 300' west - southwest of the existing water tower. The State of Minnesota will be meeting with the City of Lino Lakes to discuss the details for development of this required communications facility. The City of Lino Lakes has asked that we provide you with a courtesy notification of this endeavor. Sincerely, Lynn A. Ness . Radio Engineer 2 Minnesota Department of Transportation . Office of Electronic Communications. An equal opportunity employer Ncr- orJ ` M \).)-ek $,Nct49 \--\-bk\V- gc.‘ mo:i0 07/08/98 16: 14 LAW OFFICES 2140 4TH AVE 4 612 464 4568 LAW OFFICES OF William G. Hawkins and Associates Legal Assistant WILLIAM G. HAWKINS TAMM1 J. UVEGES BARRY A. SULLIVAN July 8, 1998 Mr. Alan Brixius Northwest Associated Consultants 5775 Wayzata Boulevard Suite 555 St. Louis Park, MN 55416 Re: MnDOT Tower Dear Mr. Brixius: NO.038 P02 2140 FOURTH AVENUE NORTH ANOKA. MINNESOTA 55303 PHONE (612) 427 -8877 FAX (612) 421 -4213 You have asked for an opinion regarding whether or not MnDot's plan to construct an antenna on the Correctional Facility property is exempt from our zoning ordinances. In my opinion, the answer is yes. 1 will be forwarding to you a detailed letter shortly. A general rule is that government agencies using government property are not subject to local zoning restrictions. This is especially true where the activity involved is a matter of state -wide concern rather than a subject for local regulation. The Minnesota legislature has expressly mandated the Department of Transportation and Department of Public Safety with authority to plan and implement a state -wide Public Safety Radio Communication System. The legislation did not make this system subject to local regulation and without that expression, the State plan is exempt from zoning regulations. As I said, a more detailed letter will follow. nk y for your attention to this matter. AGENDA ITEM 6C STAFF ORIGINATOR; Brian Wessel DATE: 7/27/98 TOPIC: Consideration of Resolution No 98 -114, Accept Bids and Award Contracts for Bid Package No 2, Civic Complex BACKGROUND: Bid Package No 1 for the Lino Lakes Civic Complex includes all the construction contracts for structural steel (erection only), asphalt paving, concrete and masonry, miscellaneous metals (material only), casework, general construction, roofing, aluminum windows and doors, drywall, tilework, acoustical ceilings/wall panels, flooring, painting, metal lockers, partitions, mechanical, electrical and fire protection. As you recall, Adolfson & Peterson (A &P), the construction manager, separated the bid packages in response to the Early Childhood Center's occupancy deadline. The first bid package Adolfson & Peterson supervised the opening of the bids on Tuesday, July 21, 1998 at 2 p.m. at city hall. The apparent lowest responsible bidders for Bid Package No 2 are listed in your packet. The construction total of $6 million has been guaranteed. A &P will complete additional value engineering of electrical and mechanical to ensure the budget does not exceed $6 million. A list of alternates has also been developed to ensure the project remains within budget. OPTIONS: 1. Adopt Resolution No. 98 -114 accepting the bids and awarding the contracts for Bid Package No 2, Civic Complex 2, Receive the bids but delay the contract award pending further review by city staff and Adolfson & Peterson RECOMMENDATION: Option 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -114 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR BID PACKAGE NO. 2, THE CIVIC COMPLEX WHEREAS, pursuant to an advertisement for bids for structural steel (erection only), asphalt paving, concrete and masonry, miscellaneous metals (material only), casework, general construction, roofing, aluminum windows and doors, drywall, tilework, acoustical ceilings /wall panels, flooring, painting, metal lockers, partitions, mechanical, electrical and fire protection for the Civic Complex; bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: Name: Amount of Bid Asphaltic Paving Midwest Asphalt $73,500.00 ACI 86,485.00 Blacktop Paving 128,571.00 Concrete & Masonry Adolfson & Peterson 792,000.00 B &L Masonry 848,975.00 Axel H. Ohman 868,600.00 Crosstown Masonry 878,800.00 Miscellaneous Metals Listul Industries 31,223.00 Premier Construction 86,657.00 Structural Steel - Erection Listul Industries 58,364.00 Casework Haldeman -Homme 180,050.00 Heebink Architectural 258,644.00 General Construction Maertens - Brenny Const. 764,300.00 Jorgenson Const. 969,500.00 Kellington Const. 975,000.00 Rooftg M.G. McGrath 572,018.00 Aluminum Windows/Doors W.L. Hall Co. 278,480.00 Mulcahy 306,630.00 Empirehouse 317,858.00 R -Pro 325,400.00 Drywall Olympic Wall Systems 454,600.00 Minuti Ogle Co. 488,800.00 Commercial Drywall 500,000.00 Bieglow Bros. 531,200.00 Custom Drywall 739,748.00 Tilework Grazzini Bros. 58,725.00 Twin City Tile & Marble 66,550.00 Acoustical Ceilings/Walls Twin City Acoustics 80,965.00 Ceilings Inc. 89,371.00 Architectural Sales of MN 89,800.00 Flooring Floors by Becker 111,357.00 Re:Source of MN 118,280.38 Painting Wasche Commercial Finishes 59,560.00 Julius B. Nelson & Sons 63,550.00 Swanson & Youngdale 68,460.00 Lockers J &F Equipment 15,498.00 Wissota Supply 16,988.00 Partitions Arch Spec 14,781.00 Mahin Walz 16,216.00 W.L. Hall 18,652.00 Mechanical Northland Mechanical 997,000.00 McGuire Mechanical 1,006,212.00 Wenzel Mechanical 1,015,508.00 NewMech Co. 1,115,000.00 Area Mechanical 1,031,500.00 Newman Mechanical 1,039,000.00 S.B.S. Mechanical 1,050,000.00 Swanson Plumbing & Heating 1,203,424.00 Fire Protection Arrow Sprinkler Superior Fire Protection Fire Guard Sprinkler Midwest Fire Protection Electrical Gephart Electric Wright Electric Phasor Electric Ridgedale Electric J.W. Koehler Mendota Electric Bloomington Electric 116,152.00 167,025.00 169,600.00 1 96,792.00 587,900.00 683,600.00 714,000.00 735,000.00 789,000.00 818,626.00 829,000.00 AND WHEREAS, it appears that Midwest Asphalt is the lowest responsible bidder for asphaltic paving; and Adolfson & Peterson Construction is the lowest responsible bidder for concrete and masonry; and Listul Industries, Inc., is the lowest responsible bidder for structural steel - erection; and Haldeman - Homme, Inc. is the lowest responsible bidder for casework; and Maertens - Brenny Construction, Inc. is the lowest responsible bidder for general construction; and M.G. McGrath, Inc. is the lowest responsible bidder for roofing; and W.L. Hall Company, Inca is the lowest responsible bidder for aluminum windows/doors; and Olympic Wall Systems is the lowest responsible bidder for drywall; and Grazzini Brothers Company, Inc. is the lowest responsible bidder for tilework; and Twin City Acoustics is the lowest responsible bidder for acoustical ceilings/wall panels; and Floors by Becker is the lowest responsible bidder for flooring; and Wasche Commercial Finishes, Inc. is the lowest responsible bidder for painting; and J &F Equipment, Inc. is the lowest responsible bidder for lockers; and Arch Spec, Inc. is the lowest responsible bidder for partitions; and Northland Mechanical Contractors, Inc. is the lowest responsible bidder for mechanical; and Arrow Sprinkler, Inc. is the lowest responsible bidder for fire protection; and Gephart Electric, Inc. is the lowest responsible bidder for electrical. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the contracts with the apparent lowest responsible bidders in the name of the City of Lino Lakes for Bid Package No. 2 for the Civic Complex, according to the plans and specifications therefore approved by the City Council and on file in the office of Adolfson & Peterson, Inc., construction manager for the Civic Complex. 2. Adolfson & Peterson, Inc. is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on July 27, 1998. Marilyn G. Anderson, Clerk - Treasurer AGENDA ITEM 6D STAFF ORIGINATOR: Brian Wessel DATE: 7/27/98 TOPIC: Cost Allocation Procedure (CAP), Civic Complex BACKGROUND: As construction progresses on the Civic Complex, the allocation of funds will be needed on a daily basis in order to keep construction running smoothly and on schedule. One method of approval of these changes is to have a Cost Allocation Procedure (CAP) during the construction period whereby an authorized individual can verbally approve small changes that are within the $6 million budget. Mary Divine, as the project representative, with backup from Brian Wessel and John Powell of TKDA, will make the on -site decisions as needed regarding necessary changes to the construction documents. To provide a system of checks and balances, the city council could authorize: • a limitation on the size of a CAP that can be approved without prior council review. Every CAP item under that authorized amount will be itemized on the next city council disbursement. • If a single CAP exceeds the amount set by the Council, it will be placed on the next council agenda for approval. • If a change order exceeds the $6 million budget, it will be placed on the next council agenda for approval. OPTIONS: 1. Approve a Cost Allocation Procedure: • Authorizing the city administrator to approve CAPs under $10,000 as long as the $6 million budget is not exceeded. • Requiring a CAP above $10,000 to go on the council agenda for approval. • Requiring all change orders in excess of the $6 million construction budget go on the next council agenda for approval. 2. Return to staff for further consideration. RECOMMENDATION: 1. Option 1 AGENDA ITEM 6E STAFF ORIGINATOR: Brian Wessel DATE: 7127/98 TOPIC: Resolution No. 98 -120 authorizing application for the Livable Communities Demonstration Program BACKGROUND; The Metropolitan Council is accepting applications for its Livable Communities Demonstration funds for 1998. Up to $4.1 million in funds will be given to communities for mixed use, transit -and pedestrian- friendly projects. Applicants must be participants in the Local Housing Incentives Program. Staff is in the process of preparing a grant application for the Village. Projects receiving consideration must do one or more of the following: provide access to a variety of transportation systems; link affordable housing with employment growth intensify new and existing land use; provide mixed- income housing; or encourage public infrastructure that connects communities and attracts private sector investment. The city received $220,000 in 1997 to continue its refinement of the Village Master Plan as development occurs; to develop a framework so that design guidelines are uniform in the Village and throughout the Town Center; and to conduct a live/work housing study. This year the city is asking for funding to develop the public realm to encourage private development and to address the potential for a transit hub associated with the I -35W condor. This will be done in conjunction with the ongoing transportation study of the 1 -35W Coalition's transit improvements planning. Applications must include a resolution of support from the city in which the project is located. OPTIONS: 1. Adopt Resolution No 98 -120 authorizing application for the Livable Communities Demonstration Program 2. Return to staff for further consideration RECOMMENDATION: Option 1 Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-120 AUTHORIZING APPLICATION FOR THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM WHEREAS, The City of Lino Lakes is a participant in the Livable Communities Act's Housing Incentives Program for 1998 as determined by the Metropolitan Council, and is therefore eligible to make application for funds under the Livable Communities Demonstration Account; and WHEREAS, the City has identified the proposed Village project within the City as a project that meets the Demonstrations Account's purpose and criteria; and WHEREAS, the City has the institutional, managerial, and financial capability to ensure adequate project administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and WHEREAS, the City Council of Lino Lakes, Minnesota agrees to act as legal sponsor for the project contained in the Demonstration Account application submitted on July 22, 1998; BE IT FURTHER RESOLVED that the City Manager is hereby authorized to apply to the Metropolitan Council for this funding on behalf of the City of Lino Lakes and to execute such agreements as necessary to implement the project on behalf of the applicant. Adopted by the Lino Lakes City Council this 27th say of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The' following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM 7A STAFF ORIGINATOR: David Ahrens, Public Works Director /City Engineer DATE: July 21, 1998 TOPIC: Resolution No 98 -115, Accept Bids and Award Construction Contract -1998 Wear Course and Trail Paving Project INTRODUCTION: Sealed bids were received and opened on Friday July 21, 1998 for 1998 Wear Course and Trail Paving project. City Council action is required to award a construction contract to the lowest responsible bidder. BACKGROUND: The City Council ordered the 1998 Wear Course and Trail Paving project at the June 22, 1998 Council Meeting, On July 21, 1998, two sealed bids were received and opened with the following results. Company Bid Amount North Valley, Inc. Midwest Asphalt Corp. Engineer's Estimate $ 235,414.50 $ 349,783.10 $ 329,346.50 The number of bids received represents the late bid timing for the 1998 construction season. The bid by North Valley, Inca is approximately 291, below the engineer's estimate. The attached letter from the City's consulting engineer, OSM, Inc., recommends the award of the construction contract to North Valley, Inc. FINANCING SUMMARY: The construction costs for this project will be paid for from assessments to developers, the park trail fund and street department. The projected cost split for the project is as follows: Wear Course Paving $155,210.10 Trail Paving $ 54,367.15 Second Avenue $ 25,795.75 Total $235,414.00 PROJECT SCHEDULE: The proposed schedule for this project is as follows: Council Authorizes Ad for Bids Bid Opening Council Awards Bid Construction Begins Substantial Completion OPTIONS: 1. Return to staff for further review. June 22,1998 July 21, 1998 July 27, 1998 August 10, 1998 September 1, 1998 2. Adopt Resolution Number 98 -115, accepting bids and awarding a construction contract to North Valley, Inc. for the 1998 Wear Course and Trail Paving Project. RECOMMENDATION: Staff recommends that Resolution Number 98 -115 be adopted. OSM & : Issociates Engineers Architects Planners Surveyors u:WWEAR.REC July 21, 1998 Mr. David Ahrens, P.E. Director of Public Works/City Engineer City of Lino Lakes 1189 Main Street Uno Lakes, MN 55014 -2123 Re: 1998 Wear Course/Trail Paving Project OSM Project 98045.00 Dear Mr. Ahrens: Bids were received for the above referenced project at 10:00 a.m. on Tuesday July 22, 1998, opened and read aloud. A total of two responsive bids were received. North Valley, Inc. submitted the lowest bid in the amount of $235,414.50. The bids were checked for mathematical accuracy and the tabulation is enclosed. A minor error was found in the North Valley bid which changed their total bid to $235,414.00. The engineer's estimate was $329,346.50. Neither OSM nor the City has worked with North Valley Inc on a project. We have checked references for North Valley for this type of work. Based on the positive response from their references, we anticipate that North Valley Inc. will successfully complete the project. The projected cost sprit for the project is as follows: Wear Course Paving $155,210.10 Trail Paving $ 54,367.15 Second Avenue $ 25.795.75 Total $235,414.00 We, therefore recommend award of the contract to North Valley, Inc., 4105 85th Avenue North, Suite 203, Brooklyn Park, MN 55443 in the amount of $235,414.00. Sincerely, ORR- SCHELEN- MAYERON & ASSOCIATES Tim Murphy Project Manager Enclosure 300 Park Place East 5775 Wayzata Boulevard Minneapolis, MN 55416 -1228 612 -595 -5775 FAX 612 - 595 -5773 1-800- 753 -5775 Extension of Bids 1998 WEAR COURSE AND TRAIL PAVING CITY OF LINO LAKES 2ND BIDDER MIDWEST ASPHALT CORP. Total Bid: $ U9,783.10 Unit Price Item Total 8818888888888888 §1WOM 4, r 01 4,4,4,4,4, N 4,4,4,4,4,4,6% antglicoa MME 4% 4% ° g. 49 8 QCD gap 4,444,494,4,4,4,4,444,49 24'88888 :2 c' Nggg801 r p 8 p 8 p pO p O $ 15,000.00 $ 25.00 p 8 4, LOW BIDDER NORTH VALLEY, INC. Total Bid: $ 235,414.00 Unit Price Item Total 8888 1Q %4,4, 10 N 10 4% a r V% $ 4,251.00 I $ 1,500.00 r N o $ 5,000.00 $ 2,603.25 $ 800.00 e N 41pU 8104.- N 4,4,4,4,4,4,4,4,4,4,4,4,4,4,4, - 2pRp Xirg4488p08 44 8 p8 g b ENGINEER'S ESTIMATE Total Bid: $ 329,346.50 Unit Price Item Total L 000'oI. $ $ 7,040.00 $ 15,832.00 $ 11,715.00 p 8 a, N 4,64,4,1904, .ippp E 88o10 � 8 S8 8 •' ppppp 8 O 8Q N 4,4, pp 0 8 0 dp 11 66 8 Of tC) 4, 4 4,4,4,4,4,4944,0% E21 4,1,494,49 co r 4, 1 Item Spec No. Description Quantity Untt 1 LUMP SUM 1 CU YD TON SQYD TON 1 GALLON EACH UN FT L00 W W LUMP SUM SQYD LIN FT TOTAL —16,1 r 09 m.—R48 —1 O m Rs COMMON EXCAVATION (PLAN QUANTITY) AGGREGATE BASE CLASS 5 100% CRUSHED ROCK ■MILL BITUMINOUS SURFACE (1.51 TYPE 41 WEARING COURSE MIXTURE BITUMINOUS MATERIAL FOR TACK COAT 12" RC PIPE APRON 18" RC PIPE APRON 12" RC PIPE SEWER CLASS V U U rt (0> aa. m zl C), s ADJUST FRAME & RING CASTING TURF ESTABLISHMENT SUBGRADE CORRECTION BITUMINOUS CRACK SEALING 881��i8� 4,p N N 1 N O l l �n�; o i N non `Q N i ifiieSm. fn f0 i§ N N P rNPl ''t 1q 42 t\ OD to .- .-. . ...-r Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 115 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT - 1998 WEAR COURSE AND TRAIL PAVING PROJECT, PHASE TWO, STREET AND UTILITY CONSTRUCTION. • WHEREAS, pursuant to an advertisement for bids for the construction of the 1998 Wear Course and Trail Paving Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Company Bid Amount North Valley, Inc. Midwest Asphalt Corp. $ 235,414.50 $ 349,783.10 AND WHEREAS, it appears that North Valley, Inc. is the lowest responsible bidder; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc., 4105 85th Avenue North, Suite 203, Brooklyn Park, MN 55443, in the name of the City of Lino Lakes for the construction of the 1998 Wear Course and Trial Paving Project, according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on July 27, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 7B STAFF ORIGINATOR: David Ahrens, City Engineer/Public Works Director DATE: July 27, 1998 TOPIC: Resolution No. 98 -116, Approve Plans and Specifications and Order Advertisement for Bids, 21° Avenue Lift Station BACKGROUND: As part of the 21° Avenue Street and Utility Improvement Project a sanitary sewer lift station is required to complete sanitary sewer service to the Clearwater Creek Business Center plat and undeveloped land in the area. The plans and specifications for the lift station are complete and staff is requesting Council approval of the plans and to order the advertisement of bids. The lift station design is designed for ultimate build -out of the sanitary sewer service area The lift station will include the necessary controls and monitoring equipment to be included on the City's telemetry system. The telemetry system monitors various possible alarm situations and will notify staff of pump failures or sewage high level. Project Schedule Approve Plans and Specifications Open Bids Award Construction Contract Start Construction July 27, 1998 August 19, 1998 August 24, 1998 September 7, 1 998 Construction Substantially Complete October 23, 1998 The estimated construction cost is $240,000. It is proposed that the project be funded by the City's Area and Unit Fund. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No 98 -116 approving the plans and specifications and ordering the advertisement for for the 21`` Avenue Lift Station Project. 3. Not adopt Resolution No. 98 -116. RECOMMENDATION: Staff recommends that Resolution 98 -116 be adopted by Council. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -116 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, 21ST AVENUE LIFT STATION PROJECT WHEREAS, TKDA, Inc., has prepared plans and specifications for the 215t Avenue Lift Station Project and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Wednesday, August 19, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, August 24, 1998, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on July 27, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 7C STAFF ORIGINATOR: David Ahrens City Engineer/Public Works Director DATE: July 27, 1998 TOPIC: Consideration of Approving Change Order No 1, Lakes Addition Street Reconstruction BACKGROUND: Staff is requesting Council approval of Change Order No 1 for the Lakes Addition Street Reconstruction Project. The change order reflects additional work to add drain hole plugs in each hydrant per Minnesota Department of Health requirements. The contractor for the project has indicated that the additional cost to modify the hydrants is $75 per hydrant. There are a total of 24 hydrants resulting in an increase of $1,800 to the contract. Watermain work associated with this project is funded by the Area and Unit Fund and it is proposed that this change order be funded by the Area. and Unit Fund. The project cost is summarized as follows: Original Contract Amount $1,787,810.00 Change Order No. 1 $ 1.800.00 Revised Contract Amount $1,789,610.00 OPTIONS: 1. Return to staff for additional review. 2. Adopt a motion not accepting Change Order No 1. 3. Adopt a motion accepting Change Order No 1 and instructing City Engineer to sign said Change Order for the Lakes Addition Street Reconstruction Project. RECOMMENDATION: Staff recommends that Council adopt a motion approving Change Order No. 1 for the Lakes Addition Street Reconstruction Project. ff5VEH CHANGE ORDER 3535 VADNAIS CENTER DRIVE 200 SEH CENTER, ST PAUL, MN 55110 612 490 - 2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION City of Lino Lakes July 15, 1998 OWNER DATE 1 OWNER'S PROJECT NO. CHANGE ORDER NO. Lakes Addition Street Reconstruction A- LINOL9716.04 PROJECT DESCRIPTION SEH NO. The following changes shall be made to the contract documents: Description: To compensate the Contractor in full for all materials and labor to plug hydrant weep holes on disturbed hydrants that are within the ground water table. The work will include installing hydrant plugs and a drain tag on the hydrant. 24 hydrants at $75 each = $1,800.00 Purpose of Change Order: This change order is necessary since plugging the drain holes in hydrants is a condition of the Minnesota Department of Health permit which we received after bids for the project were opened. Basis of Cost: 0Actual Estimated: Attachments (list supporting documents) CONTRACT STATUS Original Contract Net Change Prior C. 0.'s 0 to 0 Change this C. O. Revised Contract Recommended for Approval Short Elliott Hendrickson Inc. By Agreed to by Contract • r: BY TITL Distribution Contractor 2 Owner 1 Time Cost $1,787,810.00 0.00 1,800.00 $1,789,610.00 David C. Hahn, • . jest Manager Approved for Owner: BY TITLE Project Representative 1 SEH Office 1 SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER AGENDA ITEM 7D STAFF ORIGINATOR: David Ahrens, City Engineer /Public Works Director DATE: July 27, 1998 TOPIC: Resolution No. 98 -122, Approve Plans and Specifications and Order Advertisement for Bids, Lilac Street Trunk Utility Extension, Phase 2 BACKGROUND: This project involves the extension of trunk utilities to serve Behm's Century Farms 5th Addition. The first phase of this project extended trunk water and sanitary sewer from near Appaloosa Lane to Thomas Street. This phase is near completion. The second phase starts at Thomas Street and extends north and west to Pinto Lane. The attached exhibit illustrates the project phasing. The project schedule is as follows, assuming Council approval of the plans and specifications: Approve Plans and Specifications July 27, 1998 Open Bids August 19, 1998 Award Construction Contract August 24, 1998 Start Construction September 1, 1998 Construction Substantially Complete September 21, 1998 The project is estimated to cost $120,000. Funding is through Area and Unit assessments to the developer of the Behm's Century Farms project. OPTIONS: 1. Return to staff. 2. Not approve the plans and specifications 3. Adopt Resolution No. 98 -122, approving the plans and specifications and ordering advertisement for bids for the Lilac Street Utility Extension, Phase 2. RECOMMENDATION: Staff recommends that Resolution No. 98 -122 be adopted. 2 W W J APINI 'I me Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 122 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - LILAC STREET TRUNK UTILITY EXTENSION, PHASE 2 WHEREAS, the property owners proposed to be assessed for the cost of the improvements has waived his right to a public hearing, AND WHEREAS, pursuant to a resolution passed by the Council on December 15, 1997, TKDA, Inc., has prepared plans and specifications for the Lilac Street Trunk Utility Improvement by constructing watermain and sanitary sewer and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 9:30 a.m. on Wednesday, August 19, 1998, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, August 24, 1998, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on July 27, 1998. Marilyn G. Anderson, Clerk - Treasurer AGENDA ITEM 7E STAFF ORIGINATOR: David Ahrens, Public Works Di rector rCity Engineer DATE: July 21, 1998 TOPIC: Resolution No 98 -117, Approve Payment No 1 (final) West Shadow Lake Drive Culvert Replacement Project BACKGROUND; The Contractor for the " West Shadow Lake Drive Culvert Replacement Project is requesting City approval of payment no 1 (final) In the amount of $32,739.65. The original contract amount for the project was $28,297.00. The difference between the original and final amounts ($4,442.65) is due to the need to remove poor soils that were under the existing pipe and replace these soils with an aggregate base. A change order was issued to rectify original and final quantities. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 98 -117, approving Change Order 1 and Payment No 1 (final) West Shadow Lake Drive Culvert Replacement Project RECOMMENDATION: Staff recommends that Resolution Number 98 -117 be adopted. CHANGE ORDER Change Order No: 1 City Project No. Project: West Shadow Lake Drive Culvert Replacement OSM Project No. 97113.00 Owner: City of Lino Lakes Date of Issuance: July 21, 1998 Contractor: Forest Lake Contracting, Inc. Engineer: Orr- Schelen- Mayeron and Associates, Inc. You are directed to make the following changes in the Contract Documents: Purpose of Change Order: Rectify contract and final quantities Attachments: CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $28,297.00 Original Contract Time: June 30, 1998 Previous Change Orders No. 0 to No. 0: $0.00 Net Change from Previous Change Orders: 0 Contract Price Prior to this Change Order: $28,297.00 Contract Time Prior to this Change Order: Net Increase (Decrease) of this Change Order: $4,442.65 Net Increase (decrease) of Change Order: Contract Price with all Approved Change Orders: $32,739.65 Contract Time with Approved Change Orders: Recommended By: Approved By: Orr- SSccchhe_ �IVlayron And A . •fates, Inc. Forest Lake Contracting, Inc. Approved By: Approved By: Date of Council Action: July 27. 1998 (City Engineer) (City Manager) h197113.00 \cwil\co rres\c01.pf Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 117 RESOLUTION APPROVING PAYMENT 1 (FINAL) AND CHANGE ORDER 1 - WEST SHADOW LAKE DRIVE CULVERT REPLACEMENT PROJECT WHEREAS, the construction of the West Shadow Lake Drive Culvert Replacement Project has been completed by Forest Lake Contracting, Inc., and: WHEREAS, the one year warranty period for this project will begin with the final payment. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve Change Order 1 in the amount of $4,442.65 2. To approve Payment No. 1 (final) in the amount of $32,739.65 Adopted by the Lino Lakes City Council this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on July 27, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 7F STAFF ORIGINATOR: David Ahrens, Public Works or /City Engineer DATE: July 21, 1998 TOPIC: Resolution No 98 -118, Accepting a Perpetual Easement for Road, Drainage, Utility and Stonnwater Ponding from Nick H. and Esther A. Mangelsen, 6202 Ware Road - Ware Road Reconstruction Project. INTRODUCTION: The City will require a perpetual easement to provide for adequate Right of Way (ROW) width along the north side of 62nd Street. The existing ROW is 16.5 feet which is to narrow to \ allow for the future construction of roadway and utility improvements. The ROW width at Millers South Glen is already set at 33 feet. The narrow ROW occurs only at this property. The perpetual easement consists of approximately 0.80 acres. City Council action is required to accept the perpetual easement. BACKGROUND. The City has had a number of projects in the area. The narrow ROW was discovered during utility service installation associated with the Ware Road project. The perpetual easement will provide adequate ROW for future street and utility projects. City staff has negotiated the perpetual easement requirements for the ROW. A copy of the easement document is attached to this report. FINANCING SUMMARY: The easement will be granted to the City for a cost of $1.00. OPTIONS: 1 Return to staff for further review. 2. Adopt Resolution Number 98 -118, accepting the perpetual easement for road, drainage, utility and stormwater ponding from Nick H. and Esther A. Mangelsen, 6202 Ware Road. RECOMMENDATION: Staff recommends that Resolution Number 98 -118 be adopted. PARCEL 17 EASEMENT AGREEMENT THIS EASEMENT AGREEMENT IS MADE THIS day of ll.I 1998, between NICK H. MANGELSEN & ESTHER A. MANGELSEN, Husband and Wife, fee owners, whose address is 6202 Ware Road, Lino Lakes, Minnesota, (hereinafter referred to as "GRANTOR ", whether one or more), and CITY OF LINO LAKES, Grantee, a municipal corporation organized under the laws of the State of Minnesota, having its principal office located at 1189 Main Street, Lino Lakes, Minnesota 55014 -2123 (hereinafter referred to as "CITY "). 1. Consideration and Description. In consideration of the sum of $1.00 and other good and valuable consideration, receipt of which is acknowledged, GRANTOR hereby grants, sells, and conveys to CITY, its successors and assigns, the following perpetual and temporary easements for the purpose of construction, operating, inspection, maintaining, repairing, and replacing street, storm sewer, drainage and utility facilities and improvements in and over lands controlled by the GRANTOR situated in the County of Anoka and described on Exhibit A attached hereto and made a part hereof. PERPETUAL EASEMENT Perpetual easement is described on Exhibit B and shown on Exhibit C and attached hereto and made a part hereof. TEMPORARY EASEMENT Temporary easement is described on Exhibit B and shown on Exhibit C and attached hereto and made a part hereof. The Easement Tract is located at 6202 Ware Road, Lino Lakes, Minnesota 55014 and is legally described on Exhibit A. 2. Term of Temporary Easement. This easement shall take effect on March 30, 1998, and shall automatically expire on April 30, 1999 unless previously released in writing by the City. 3. Ingress, Egress, and Maintenance. The CITY, its employees, contractors, and representatives shall have the right of ingress and egress to and from the Easement Tract for such purposes. Such ingress and egress shall be limited to the easements and to existing public roads, in any, on the premises. Such ingress and egress shall also be limited to the period between the hours of 7:00 a.m. and 7:00 p.m. 4. Rights of City. Said easements shall also include: (a) the right to clear the surface of herbage and improvements; (b) the right to store equipment and materials from time to time within the easement. 5. Restoration. After the installation of the public improvements, the CITY, its employees, representative, or contractors shall remove all construction equipment used by them on the Easement Tract by or for the CITY, fill and level all ditches, ruts, and depressions caused by construction or removal operations, and remove all debris resulting therefrom. The CITY will restore the surface of the Easement Tract as near to its original condition as . may be reasonably possible. In addition, the CITY will review changes in the street grades and make modifications to the Easement Tract grading to facilitate drainage. All grading modifications shall be approved by the GRANTOR, and made within a reasonable time after the installation of such public improvements or expiration of this easement. 6. Covenant of Ownership. GRANTOR covenants that they are a the owner of the Easement Tract and have the right, title, and capacity to grant the Easement granted herein. 7. Effect Upon Subsequent Parties. This Easement Agreement shall be binding upon and accrue to the benefit of the heirs, legal representatives, successors, and assigns of the parties hereto. GRANTOR: Nick H. Mangelsen Ester A. Mangelsen STATE OF MINNESOTA ) ) ss. COUNTY OF 11 On the I ty day of , 1998, husband and wife, appeared before the and they the foregoing instrument and that they executed Matey 0. 8tsts of Minnow% Anatol County Myawa.ion Moires Jan. el, 2000 Nick H. Mangelsen and Esther A. Mangelsen, did say that they are the persons named in said instrument as their free act and deed. C,eLAJU U� tary Public NOTICE IS HEREBY GIVEN that the City of Lino Lakes, County of Anoka, State of Minnesota, has accepted on , 19 , the above described easement in this document. Dated: (SEAL) , 19_ THIS INSTRUMENT WAS DRAFTED BY: City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 -2123 CITY OF LINO LAKES By Clerk 300 Park Place East 5775 Wayzata Boulevard Minneapolis, MN 55416 -1228 612 - 595-5775 FAX 595 -5774 1- 800 - 753 -5775 EXHIBIT A PROPERTY DESCRIPTION (Anoka County PIN 32- 031 -22 -23 -0006) The south 132.00 feet of the West Half of the Southwest Quarter of the Southwest Quarter of the Northwest Quarter of Section 32, Township 31, Range 22, Anoka County, Minnesota. Subject to the rights of the public for Ware Road. Ware Road Project Parcel 17 OSX MEM 300 Park Place East 5775 Wayzata Boulevard Minneapolis, MN 55416 -1228 612 -595 -5775 FAX 595 -5774 1-800- 753 -5775 EXHIBIT B EASEMENT DESCRIPTION A perpetual easement for road, drainage, utility and storm water ponding purposes over, under and across the south 33.00 feet of the south 132.00 feet of the West Half of the Southwest Quarter of the Southwest Quarter of. the Northwest Quarter of Section 32, Township 31, Range 22, Anoka County, Minnesota. Subject to the rights of the public for roadway on the south 16.50 feet thereof. Said perpetual easement contains 4,900 square feet more or less, exclusive of existing easement. Together with a temporary easement for construction purposes over under and across the north 5.00 feet of the south 38.00 feet of the south 132.00 feet of said West Half. Said temporary easement contains 1,485 square feet more or less. Said temporary easement expires April 30, 1999. Ware Road Project Parcel 17 NOTE: No boundary survey wock was performed as to the precise location of this tract. I hereby certify that this survey, plan, or report was prepared brme or under my direct supervision and that 1 am a duly land surveyor under the laws ' State of Minnesota. D. Edward Ames,L.S• Lic. No. 11394 7/; 3/f Date 66 LINE SW" /4 - NWT /4 O Cr L L1 PARCEL 17 5' TEMPORARY EASEMENT 16.5'PERPETUAL EASEMENT 16 5'EXISTING EASEMENT —1_ 1 S. LINE SWI /4 — NWI "4 330 +/ 62ND STREET 0 50 100 SCALE IN FEET 'Drawn By: PBP Dote: 7/13/98 Orr Schelen Mayeron & Associates. Inc. Engineers ■ Architects . Planners . Surveyors 600 Part Place Eat . 0776 Wayzata Boulevard Ittuaeapoua. rs 56416-1220 . 612-690 -6776 Drawing Title EXHIBIT 'C' PARCEL 17 WARE ROAD PROJECT LINO LAKES, MINNESOTA Comm. No. 97041.11 Sheet IOF 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 118 RESOLUTION ACCEPTING A PERPETUAL EASEMENT FOR ROAD, DRAINAGE, UTILITY AND STORMWATER PONDING FROM NICK H. AND ESTHER A. MANGELSEN, 6202 WARE ROAD, FOR THE WARE ROAD STREET RECONSTRUCTION PROJECT WHEREAS, the Perpetual Easement for road, drainage, utility and storm water ponding is required to allow for the completion of the Ware Road reconstruction project NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the Perpetual Easement for Road, Drainage, Utility and Storm Water Ponding from Nick H. and Esther A. Mangelsen, 6202 Ware Road. 2. To authorize payment for said easement in the amount of $1.00 Adopted by the Lino Lakes City Council this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the city Council on July 27, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM No. 8A STAFF ORIGINATOR David J. Pecchia, Chief of Police DATE July 27, 1998 TOPIC Consideration of Resolution No 98 121 Accepting Donation from the Final Stretch, Inc. for Reserve equipment. (raincoats, hats, flashlights, and glove and radio holders). BACKGROUND Final Stretch, Inc. has donated $300.00 to the Lino Lakes Police Department to be used to purchase raincoats, hats, flashlights, and glove /radio holders for the Reserve Officers. Several of the Reserve Officers donated their time to provide security during a recent 30k, 10 mile run event by Final Stretch, Inc. Final Stretch, Inc. is aware of their equipment needs and has donated $300.00 for the cost of this equipment. The purpose of Resolution No 98 -1211 is to publicly thank Final Stretch, Inc. for their generous donation. OPTIONS Adopt Resolution No. 98 - 121 accepting the donation. Return the Resolution to staff for further information. RECOMMENDATION Option N . 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 121 RESOLUTION ACCEPTING DONATION FROM FINAL STRETCH, INC. FOR RESERVE EQUIPMENT WHEREAS, raincoats, hats, flashlights, and glove /radio holders has become needed equipment by the Reserve Officers due to the ever increasing violence in our society, WHEREAS, funding for this equipment was not included as a Police Department budget item, WHEREAS, Final Stretch, Inc. has made a donation in the amount of $300.00 to the City of Lino Lakes for the cost of this equipment, and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures- Uniforms $300.00 $300.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $300.00 for the cost of the equipment and wishes to express its gratitude to Final Stretch, Inc. for the donation. Adopted by the Lino Lakes City Council this 27th day of July, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CITY COUNCIL WORK SESSION JUNE 15, 1998 CITY OF LINO LAKES MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT June 15, 1998 5:30 P.M. 9:40 P.M. Bergeson, Dahl, Lyden, Sullivan Neal Staff Members Present: Interim City Administrator, Dave Pecchia; Community Development Director, Brian Wessel; City Engineer, Dave Ahrens; Finance Director, Mary Vaske; Assistant to the City Administrator, Dan Tesch; Parks and Recreation Director, Rick DeGardner, Pete Kluegel, Building Official; Marty Asleson, Environmental Coordinator; Mary Kay Wyland, Planning Coordinator; Al Brixius, Planning Consultant; Jean Viger, Administrative Secretary COMPREHENSIVE PLAN UPDATE Mayor Sullivan apologized for the late start. She stated that Al Brixius and Brian Wessel were present to discuss the Comp Plan Update and answer any questions. She explained that the next step in the comp plan update is to look at any changes that have come out of the last work session and discuss thoughts people have about where we are and the comp plan in general. Al Brixius presented a map showing the current zoning districts with the overlay outlining the MUSA expansion areas, the Greenway Corridors and the projected staging dates. Mike Trehus stated that the city has used valuable resources for the comp plan, one of them being Brauer and Associates. He asked if Brauer had received a copy of the draft and if the city would send a letter asking them to respond to the draft. Mr. Brixius reported that the draft has not changed because he is still receiving comments. Kim stated that all comments should be in by Friday, June 19th so that Al can assemble the draft and be ready for the June 25th comp plan meeting. Mayor Sullivan addressed the board members that were present. She advised them that if they did not fully understand any portion of the proposed comp plan or had questions about it, to contact their task force representative immediately for clarification. She reminded them that they, as a Board, will be representing the city. Donna Carlson voiced her concern that the citizens did not have enough time to respond with their comments and that there wasn't enough coverage (details) of the comp plan in the Quad Press or anywhere else. Mayor Sullivan responded that she was satisfied with the coverage and believes that the citizens had every opportunity to become involved, attend meetings and respond with any comments or questions. Don Dunn expressed his feelings that Al and the Task Force did get people involved to the extent that citizens were allowed to go to the drawing board and request changes. He believes the opportunity was provided to those citizens who care. Brian Wessel presented a copy of the memo that Al put together for the task force members on May 14th prior the May 21st meeting. This memo includes the draft of the policy plan. Brian invited everyone who did not get a copy to take one for review. Diana Turner expressed concern about highland as well as lowland being included in the preservation for open space and agricultural land. She added that there is a need for agricultural because organic farming is the future in farming. Mayor Sullivan, at this time, asked for comments from the council about any issues they may have. In discussing economic development goals, John Bergeson related that the city is moving as fast as it can, given the tools authorized by the City Council. To move any faster would require the City to reevaluate its incentive program for TIF etc. He also spoke of the preservation concept. He stated that we need to start with what already exists after we set aside the Anoka County Park and all of the wetlands. We must make wise decisions in light of what is left. John also commented that the Environmental Focus Committee seems to have a concept of what is environmentally important and now we must make decisions of what is most important. He stated that environmental protection is not the sole responsibility of the city. John commented that there was a lot of input in the comp plan and the majority has come up with an acceptable plan which he is willing to support. Mayor Sullivan touched briefly on the issue of consensus. She stated that sometimes if you can't agree with the majority and you are not part of the solution, you must step back and look at the overall picture and let majority rule. She also shared some of her thoughts about the Anoka County Regional Park. She said that people talk about the Park and the fact that half of our city is made up of parks. We have to understand what that means as taxable purposes. If we were 33 square miles of upland we would have a different tax basis that we could use than we have now- 50% of what we could have, we don't. She goes on record as saying that she does not consider the Anoka County Park open space because of the way we have developed around the lakes. We have a bunch of lake property homeowners who can enjoy that. We have no other access so it is not an amenity to the rest of us. Mayor Sullivan feels there are questionable areas in the transportation plan. She also wants everyone to be clear that this is the policy plan and that all details are not completed so if there are any questions or concerns please contact Al. Council Member Caroline Dahl expressed that she "also has concerns with the transportation plan, that industrial/commercial is her number one priority with residential being second. She is worried that a 15% tax base is not enough. She thinks that it is important to preserve green space and encourages agricultural and rural spaces. She feels it is mandatory to put in place an ordinance to protect this, right along with the comp plan. She reminded everyone that growth has always been an issue for her -that she is for slow growth. Mayor Sullivan responded that there may be consequences with slow growth and that we need to find a balance. Council Member Lyden stated that he will be submitting his comments and concerns in writing by the June 25th Comp Plan meeting. Council Member Bergeson had questions about cluster housing. He asked Al if he had talked to other cities to get there input on the concept of cluster housing. Al will discuss this at the June 25th meeting. REGULAR WORK SESSION MUSA POLICY Brian distributed a handout updating the MUSA reserve criteria. He stated that if there were any questions regarding the policy he was here to answer them. Mayor Sullivan had questions and concerns about MUSA and Linda Avenue. She stated that when something regarding MUSA comes up council needs policy to fall back on and we need to follow that policy. She told Brian that council would review the policy and come back with any questions. Council Member Lyden asked whether the policy states a 4/5's vote is not needed for MUSA bank. Alan Brixius replied that a 4/5's vote is not needed for the Interim MUSA Reserve (MUSA Bank). Mayor Sullivan asked Brian to review policy and Linda Avenue issue and report back to council. VARIANCE REQUEST, PAUL MUNOZ Mary Kay reported that Mr. Munoz lives at the corner of Ash Street and Baldwin Lake Road. As a result of widening Ash Street Mr. Munoz has lost approximately seventeen feet of property and has requested a variance to install a 6" high fence in his front yard. Our ordinance allows for a 4" high fence. Mayor Sullivan asked if the requirements of the ordinance have been met and would the two feet make a substantial difference. Mary Kay replied that this is a unique situation and that Mr. Munoz has literally no front yard. The Mayor questioned whether this was unique or has this happened all along Ash Street. Council Member Bergeson responded that there may be a few homes in this situation but certainly not every house. Many homes are set back on there lots. VARIANCE REQUEST, JAMES BRANDL Mary Kay reported that Mr. Brandl is requesting a variance to allow the construction of a detached garage 19' from the property line. The ordinance requires a set back of 30 ". Mr. Brandl removed his barn and then discovered he needed a variance to rebuild. Mayor Sullivan asked if the barn could be located anywhere on the property and be within the guidelines. Mary Kay stated that it could be moved closer to the house but that he did not want it any closer. Mayor Sullivan stated she is not convinced that this is a unique situation beyond the control of the homeowner and that he may come to the council and plead his case. HOLLY ESTATES, PRELIMINARY PLAT & PUBLIC HEARING FOR PDO Al Brixius reported that K.C. Development has applied for plat approval for Holly Estates. Al explained that four of the 11 lots are not in compliance with the required R- 1X standards. Mr. Lund asked for approval of the plat with 11 lots. Mayor Sullivan asked him to take a good look at the plat and be prepared to come to council with all lots in compliance with the set standards. CONCEPT PLAN, FUTURE PDO FOR SHOPPING CENTER NE CORNER OF I -35W & LAKE DRIVE Brian handed out the information memo prepared by NAC in which JADT requested PDO concept plan for the proposed retail commercial development at the corner of I -35W and Lake Drive. He explained that this will be our first shopping center and it is both important and exciting. He also informed council that the developer would be at Monday's council meeting to give a presentation. 1999 GENERAL FUND BUDGET Mary Vaske reported that the city is starting the 1999 budget and would like the council budget requests up front. Per city charter, she quoted, "a schedule is to be adopted by city council ". She stated that the schedule is attached and reminded council that blue sheets are due on July 6th. She also told council that the city has tentatively set the all day budget meeting for August 6th at a place yet to be determined. She asked council to look over the budget carefully and reminded them that State Statute requires proposed budget set by September 15. CONTROLLED SEPTEMBER GOOSE HUNT AT CHOMONIX Dave Pecchia reported the county has approved the goose hunt for this September athe the Chomonix Golf Course. CONSIDER HAY STUDY Mayor Sullivan stated that in her opinion the process did not work, the timing was bad and does not reflect an appropriate job rating. For that reason she is not willing to do anything other than accept the study and proposed that council accept the Hay Study at Monday's meeting. _ REGULAR AGENDA EDA Brian Wessel reported that Jerry Shannon will be at the Monday night council to give the presentation - consideration of Resolution No. 98 -02 awarding sale of Lease Revenue Bonds (Civic Complex). ADMINISTRATION DEPARTMENT REPORT Dan Tesch reported that the city updated the Expense Reimbursement Policy and adoption will be considered at Monday's meeting. PARKS AND RECREATION DEPT REPORT Rick DeGardner reported that he would be presenting the bids for the Playground Equipment Structures at Monday's meeting. He also informed council that Tim Anderson resigned only weeks after his hire to take a position at Ramsey County Parks & Recreation and recommended council approve Steve Gilbertson as the new Parks and Recreation Maintenance worker. NEW BUSINESS Dave Pecchia reminded council to be aware of the date on minutes they will receive in their packets. Marilyn is "catching up" on minutes from the past few years. He also reported Andy Neal received a $300 donation from the VFW for bicycles that were destroyed in the May storm. Council Member Bergeson would like to discuss the Lake Reshanau trail issue at a future work session. The meeting was adjourned at 9:40 p.m. Transcribed by Jean Viger Administrative Secretary These minutes were considered, corrected and approved at a regular meeting of the City Council on July 27, 1998 Marilyn G. Anderson, City Clerk Kimberly A. Sullivan, Mayor SPECIAL COUNCIL MEETING JUNE 24, 1996 CITY OF LINO LAKES MINUTES AGENDA NO. 10B DATE : June 24, 1998 TIME STARTED : 5:30 p.m. TIME ENDED : 6:17 p.m. MEMBERS PRESENT : Kuether, Neal, Landers, Lyden MEMBERS ABSENT : Bergeson arrived at 5:55 p.m. Staff members present; City Administrator, Randy Schumacher and Clerk- Treasurer, Marilyn Anderson. Mr. Fred Espe of Voto, Tautges, Redpath was also present. The purpose of the meeting was to review the 1995 City audit. Mr. Espe explained that for 1995 the City will receive an unqualified audit. This means that the City is eligible for and can apply for the Award of Financial Reporting Achievement. Mr. Espe presented the highlights of the audit: He noted that the General Fund balance is $2,086,000. This balance has been designated. The inventory of fixed assets has been completed and he recommended that the fixed assets account be kept current. Investment earnings increased by a substantial amount which indicates good planning for investment earnings. The schedule of tax collection for the previous four (4) years indicates that the City has had a very good collection rate. The schedule of the Tax Increment Finance (TIF) receivables is also doing very well. Review of the schedule of Special Assessment Receivables indicates that the delinquent balance is very low. There is a deferred balance and these assessments will be collectable in future years. There is an assessment on a City owned parcel. If the City is not going to pay this assessment, it should be canceled and written off the audit. The amount of expenditures during 1995 increased but this expected in a growing city. See page 11 of the audit. Provided a summary of revenue resources. See page 12 of the audit. PAGE 1 SPECIAL COUNCIL MEETING JUNE 24, 1996 Noted that the General Fund balance increased by $215,000. Revenues exceeded expenditures and expenditures were under budget. This is due partially to the City deciding not to hire personnel as planned. In addition, there were some Public Works projects that were not completed. The need for a one -half year cash balance was explained. The City now has adequate reserve to meet cash flow. However, the City has not met the employee contingency reserve of $254,000 as outlined in Resolution No. 03 - 91. Reduction of intergovernmental dollars was outlined. See page 17 of the audit. Noted the recreation program fund had increased. However, there is no formal budget for the recreation fund and a recommendation was made to formally adopt a recreation program budget. Reviewed the schedule of inflow and outflow of the debt funds. See page 20 of the audit. Reviewed all the bond issues. See page 22 of the audit. Reviewed all the Capital Project Funds. See page 23 of the audit. Noted a decrease in construction funds. Reviewed the Dedicated Park Fund. Provided an analysis of the Area and Unit Fund adopted in 1988. The current fund balance is over $5,000,000. Council Member Lyden asked if the fund balance in the Area and Unit Fund was rather large. Mr. Espe felt that it was not excessive. If improvements budgeted for 1996 are completed, the fund balance should be reduced by one -half. In addition, some of the Area and Unit Funds are dedicated for the repayment of three (3) debt funds. Reviewed the Construction Fund noting that the deficit in this fund will be eliminated by the reimbursement from MnDOT and Anoka County. Reviewed the Water and Sewer Fund. Both funds saw an increase in fund balance and the City is starting to reach the "break even" point. The City should be building reserves for the expansion and improvement to the systems. The single largest expense for the Sewer Fund is the MCES charges which is expected to be 9% in 1996. Gas Utility - The City of Circle Pines provides gas service to portions of Lino Lakes through a franchise agreement. Sales of gas to Lino Lakes shows an accumulated earning of $185,000. The City was commended for its successful efforts to receive supplemental revenues. PAGE 2 SPECIAL COUNCIL MEETING JUNE 24, 1996 A federal compliance report was prepared for the City. This report is required when a City receives $25,000 or more in federal funds. In 1995 the City received $72,452 of federal funds. The federal compliance audit was prepared as required and the audit was summarized as follows: Although the Lino Lakes Police Department has a drug testing program and written policies and procedures for a drug -free workplace, this program and its procedures had not been formally adopted by the City Council and were not in effect until January 1, 1996. The City has now adopted the policy and programs. Summary of Recommendations for 1996: Determine a financing source or delete the City property special assessment receivable from the City financial records. Continue to monitor the assessment collection rate and provide supplemental financing if assessment collections are not adequate to meet bonded debt payments. Continue to request improved special assessment collection data from Anoka County. Continue effort to maintain the fixed asset system. Consider budgeting activity in the Recreation Program Fund. Continue to monitor actual versus projected area and unit assessment collections to assure the debt payment requirements will be met in the Area and Unit Charge Fund. Continue to maintain detailed records of amounts due from developers and assure that adequate deposits are received prior to incurring expenses on a developer's behalf. Council Member Kuether asked how the City can improve its bond rating. Mr. Espe explained that Moody's looks favorably at the Certificate of Achievement. Mr. Schumacher commented that they also compare current audits to previous audits. Mr. Espe noted that this audit has not uncovered any serious concerns. However, as the City grows, there will be additional needs. He suggested increasing the General Fund Balance to accommodate the additional needs. He also suggested monitoring the Area and Unit Fund balance to be sure that it will meet all future needs. PAGE 3 SPECIAL COUNCIL MEETING JUNE 24, 1996 Council Member Kuether asked if there is a graph that could be used to determine how much reserve should be held to cover the debt. Mr. Espe said that every city is different and has different needs. Lino Lakes should determine its own needs and how much reserve is needed to support those needs. The amount should not be based on what some other city is doing. The meeting was adjourned at 6:17 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on July 13, 1998. Marilyn G. Anderson, Clerk- Treasurer Kimberly A. Sullivan, Mayor PAGE 4 COUNCIL MINUTES MAY 28, 1996 CITY OF LINO LAKES MINUTES AGENDA NO. 10( DATE : May 28, 1996 TIME STARTED : 6:30 P.M. TIME ENDED : 9:23 P.M. MEMBERS PRESENT : Bergeson, Lyden, Kuether, Neal, and Mayor Landers MEMBERS ABSENT : None Staff members present: City Administrator, Randy Schumacher; Assistant City Administrator, Dan Tesch; City Attorney, Bill Hawkins; City Engineer/Public Works Director, David Ahrens; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Building Official, Pete Kluegel; Jackie Constant; Marty Asleson; and City Clerk Marilyn Anderson Bill Hawkins administered the Oath of Office to Caroline Dahl, Planning and Zoning Board; Joe Schmidt, Parks and Recreation Board; and Vernon Reinert, Circle Pines Gas Utility Commission. SETTING THE AGENDA The Agenda was approved as presented. CONSENT AGENDA Council Member Neal moved to approve the consent agenda as presented. Council Member Lyden seconded the motion. Motion carried unanimously. ITEM ACTION DISBURSEMENTS: May 28, 1996 (Check No. 44512 - 44598, $105,030.39) Centennial Fire District, May 20, 1996 OPEN MIKE Approved Approved Mr. Eugene Peterson, President of the Rice Creek Watershed District (RCWD), came forward and gave a brief overview of his background. He thanked the Council for their support of his re- appointment. He stated that his goal is to get information to the Council and to make the Rice Creek Watershed District more user friendly. Citizens come before the RCWD to obtain permits, not because they want to be there. He indicated that the RCWD oversees 201 square miles of land. 1 COUNCIL MINUTES MAY 28, 1996 Kate Drewry, Administrator for the RCWD, came forward and presented the Council with a map outlining the district they oversee. She indicated that the RCWD was formed in 1972. They manage the overall water resources in the district. She stated that rapid development has caused a dramatic impact on the water area. Ms. Drewry showed a map which outlined Rice Creek, Clearwater Creek, and Hardwood Creek. She gave a brief overview of the six (6) policies of the RCWD. These rules are described in the handout. Ms. Drewry stated that she has worked with the City of Lino Lakes to develop a water management plan and regulatory program. The RCWD does have a five (5) year plan and will be updating their current brochure. Council Member Neal mentioned the cleaning of ditches. He stated that the only complaint he has heard is that ditches are not cleaned. If there is only $15,000 budgeted, it will be difficult to get much done. Steve Worsher, 7131 Gray Heron, came forward and indicated he felt much disappointment regarding Elm Street and the nearby middle school which is under construction. During elections, he had heard many lofty ideas which did not get down to the Council level. He stated that the Wenzel Farms residents were not taken seriously. Residents there wanted Elm Street banned from buses and it did not happen. He stated it is the Council's duty to do more research on important issues like this one. Member Bergeson noted that just because the School Board said so that did not make it so. Mr. Worsher asked why every tree had to be cut down. The School Board had an opportunity to make the property a very unique site. He indicated this was an opportunity for the new City Council and he was very disappointed. Council Member Neal asked how many children Mr. Worsher had in the school. He also asked how many School Board meetings he attended. Mr. Worsher stated that he had one (1) child in the school. He indicated he was not present at any School Board meetings. Council Member Neal stated that Mr. Worsher should have attended the School Board meetings regarding this matter. He asked if Mr. Worsher had contacted any of the Council Members concerning this issue. Mr. Worsher stated that he had not but he was aware that the school district had received about 180 calls on this matter. The School Board knew how the residents of Wenzel Farms felt regarding this issue. Council Member Neal stated that Mr. Worsher should have attended the School Board meetings regarding this matter. The road issue was not the School Board's concern, but the Council's issue. 2 COUNCIL MINUTES MAY 28, 1996 Mr. Worsher indicated he might have handled this better. Council Member Neal stated that two (2) School Board Members were re- elected. He asked if Mr. Worsher had voted in that election. Mr. Worsher indicated he had not voted in the election. He stated he came before Council this evening to voice his opinion and disappointment. CONTINUATION OF PUBLIC HEARING, IMPROVEMENT OF 12TH AVENUE/HOLLY DRIVE, DAVID AHRENS Mr. Ahrens stated that this is a continuation of the public hearing from May 13, 1996 for the proposed improvements to 12th Avenue and Holly Drive. Mayor Landers opened the public hearing at 7:20 p.m. Mr. Ahrens noted that the development agreement had not yet been finalized. There are issues the developer's attorney wanted clarified. Mr. Hawkins stated that the developer has issues regarding some of the language in the agreement. He recommended the public hearing be closed and then the issues be addressed. When the written agreement is received, Council will be informed and the City will wait 60 days before ordering the improvements. Council Member Lyden felt the public hearing should not be closed because many residents are not aware Council will order the improvements. Mr. Hawkins stated that closing the public hearing does not eliminate public input. Closing the public hearing means that the process will go forward. Council Member Neal asked when the City will collect assessments from the developer if the public hearing is closed and the properties are assessed. Mr. Hawkins stated assessments will be levied this fall for collection and will be a part of next years taxes. Council Member Lyden stated that he expects the developer and the City to have a written and signed agreement before the City closes the public hearing. Council Member Neal asked why the agreement is not signed. Mr. Ahrens explained that the developer has questions regarding the assessment process. Council Member Neal asked if the public hearing will be continued again if the developer does not provide a signed agreement. Mayor Landers noted that the developer is running out of time. Mr. Ken Albright came forward and stated he is present because of a fence issue. Because of the wetlands he is not getting a fence. He stated that dirt is piling up next to his property and water has been dumped on his property. He indicated he had called the City and the City had not taken 3 COUNCIL MINUTES MAY 28, 1996 care of this matter. Ms. Wyland stated that the south side of the development has not yet been discussed because it is not imminent. Mr. Albright asked if the fence is a secret. He stated he attended many meetings and the fence was not discussed. Council Member Lyden stated that it was clear a fence would be placed around the entire perimeter to deter trespassing. Ms. Wyland stated the issue was deferred until development is imminent. Council Member Neal asked if there are other residents getting a fence. It was indicated that Mr. Albright, Ms. Dahl, and two other property owners would be receiving a fence. Mr. Ahrens explained that the developer has submitted a fence and landscape plan which is being reviewed. Staff must approve the plan. Council Member Kuether asked if there is truth to an "and/or" fence clause in the agreement. Mr. Ahrens stated it will be a staff decision to determine if a fence is needed to deter trespassing. Mayor Landers asked if the City will run into the same problems regarding the fence and landscaping plan as with obtaining a signed agreement with the developer. Council Member Lyden stated that he was uncomfortable with allowing development without a signed agreement. Council Member Neal asked why the City does not "red tag" the development. Mr. Hawkins stated that the developer has not violated the agreement that is currently in place. Council Member Neal asked if the fence should already be up on the Walseth's property. Mr. Ahrens indicated the fence should not be up because of other ramifications. Council Member Neal stated that he does not understand how the City says to go ahead with development and then the developer not do what the City asks. Council Member Kuether asked if the fence agreement is in the present agreement with the developer. Mr. Ahrens indicated the fence agreement is not in the present agreement. Mr. Albright stated he wanted a fence on his property as opposed to landscaping. He felt landscaping would not deter trespassing. Council Member Kuether stated that she will not approve another preliminary plat with so many loose ends. Mr. Hawkins stated that approving a developer's agreement without some items is common practice. The City does have guarantees to make sure the work is done. Ms. Wyland stated that a permit has been issued for the fence on the Walseth property. When the road is completed the fence will be completed. 4 COUNCIL MINUTES MAY 28, 1996 Council Member Neal asked what would happen if the owner of the property sold the property before these things get done. Mr. Hawkins indicated that if the developer does not put in the fence the City will do it. Mr. Ahrens stated that typically a fence is installed after rough grading is done. He expects to see the fence as soon as the rough grading has been completed. Council Member Lyden stated it seems like the "cart has come before the horse ". Mayor Landers asked if the curbs and gutters are in. Mr. Ahrens indicated the curbs and gutters are in the development only. Council Member Lyden asked if the Council will approve the fence plan. Mr. Hawkins stated only the staff approves the fence plan. Council Member Kuether asked who was in mediation. It was indicated that the Walseth's and Mr. Hokanson were in mediation. However, the mediation fell through and there is only a verbal agreement. Mr. Albright indicated he did not want a verbal agreement. He was told he cannot fence wetlands. Much of his land is wetland. He asked if the dirt along his property line is temporary. Mr. Ahrens stated that he would visit his property to view the wetlands. Mr. Tesch excused himself from the meeting. Mr. Schumacher arrived at the meeting at 7:42 p.m. Mayor Landers suggested the RCWD be notified. Council Member Bergeson noted the fence was in the written agreement and that agreement had not been signed. He asked if the City has received a response from the developer about these issues. Mr. Ahrens stated that Mr. Hokanson submitted a landscape plan and fence plan approximately one (1) month ago. He is waiting for staff comments. An agreement regarding the landscape plan is needed. Mr. Albright indicated he has seen the plan for the fence. The fence does not go through the wetland. The City Attorney did not see any requirement to put in a fence. Mr. Hawkins explained that in the past, staff has had the responsibility to recommend fencing or landscaping. Staff has been evaluating what meets the Council's directive. Mr. Schumacher stated that he has talked to the City Forester who has determined a landscaping plan will deter trespassing. Staff has looked at the options. Council Member Lyden stated that when Council approves a plan, a stipulation should be made that the plan meets the needs of the citizens and the developer after the plan completed. 5 COUNCIL MINUTES MAY 28, 1996 Council Member Lyden asked when the Walseth fence plan will come before Council. It was indicated the fence plan for the Walseth property will not come before Council. Council Member Bergeson stated he would like to see a signed agreement with the developer. Mr. Hawkins stated that an agreement was not reached in mediation. Someone has to make a decision regarding the fence. Historically, staff has made that decision. If Council wants to make the decision it can be brought before them. Mayor Landers stated that before building permits are issued, Council should see the fencing and landscaping plan. Council Member Bergeson noted that fencing is an issue. Mr. Hawkins stated that another issue is whether the developer will be required to be assessed for additional costs. The Attorney for the developer stated that he did not think the landscape plan was a problem. He indicated he wanted staff approval of the plan and City acknowledgment of the plan. Mayor Landers asked if the Attorney was speaking for his client. The Attorney stated he was representing the developer. The developer would like some issues clarified and did not think the other issues could be resolved. Council Member Lyden asked if a signed agreement can be obtained by June 10, 1996. The Attorney stated that the developer feels there is some confusion regarding the signed agreement. Council Member Kuether asked why there is not a signed agreement. The Attorney indicated there was an agreement but the City is trying to change the agreement. Council Member Lyden stated there is too much to discuss regarding this issue. He suggested the discussion be continued on June 10, 1996. Mayor Landers asked if the fence and landscaping plan could be reviewed on June 10, 1996. Mr. Ahrens indicated he believed the fence and landscaping plan could be presented to Council at that time. Nothing has been sent to the developer yet. Staff is trying to package the entire issue so everything can be covered at one time. Council Member Lyden asked if the residents are satisfied with the fence plan. Mr. Ahrens indicated the residents are not. Council Member Lyden stated he wanted all residents to be satisfied. Mayor Landers noted a discussion must be held regarding assessments. 6 COUNCIL MINUTES MAY 28, 1996 Council Member Kuether stated that the clock keeps ticking. The issue is not getting resolved and it keeps appearing on the Council agenda. Council Member Neal suggested Council meet with the developer and his attorney. Council Member Kuether felt this was the City Attorney's job. Mr. Hawkins explained the City is getting closer to an agreement. Not all residents will be satisfied. Council Member Kuether stated that shrubbery should be sufficient. To deter trespassers the Council wants shrubbery for a barrier and the residents want a fence, this has become a large issue. The property owners do not currently have a problem with trespassers. Ms. Dahl stated that trees and shrubs need maintenance. Also, fencing is cheaper. Council Member Kuether asked if the residents are willing to share in the cost of a fence. Ms. Dahl stated that she would like staff to understand the needs of the residents. This should be a high priority. She stated she would prefer to have a 6' foot fence but will settle for a 4' fence. When the PDO was discussed, a fence was guaranteed. She expressed frustration regarding people who do not say what they mean. She indicated she was told a fence could not be put on wetland, but now it may be possible. Trees need maintenance. She stated that trees are not much of a deterrent for trespassers. She stated that she believed the issue was between the residents and the developer, not the developer and City staff. Ms. Dahl explained that as long as the fence is cheaper and needs no maintenance, the residents should be considered and not the City staff recommendation. She noted the possible problems regarding dogs. Because Mr. Hokanson has met with the Walseth's, Mr. Hokanson should meet with all affected residents. Mr. Hawkins stated that a permit has been issued for the fence on the Walseth property, however, it may not have been to the satisfaction of the owner. Council Member Lyden moved to continue the public hearing on June 10, 1996. Council Member Kuether seconded the motion. Motion carried with Council Member Neal and Council Member Bergeson voting no. Council Member Bergeson noted that Mr. Hawkins recommended Council close the public hearing to put pressure on the developer and keep the process going. ECONOMIC DEVELOPMENT DEPARTMENT, BRIAN WESSEL First Reading, Ordinance No. 06 - 96, Offering the Sale of Property to Emergency Apparatus Maintenance (EAM) - Mr. Wessel explained that this is the first reading of Ordinance No. 06 - 96 and used the overhead project to show the exact location of the property proposed to be sold. He indicated the City is required by the City Charter to sell the property. The EAM development proposal will be presented to the Planning and Zoning Board on June 12, 7 COUNCIL MINUTES MAY 28, 1996 1998. Mr. Wessel stated that the property is a small triangular piece of land in the Apollo Business Park. Council Member Kuether moved to adopt the First Reading of Ordinance No. 06 - 96, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of the Second Reading, Ordinance No. 05 - 96, Amending Ordinance No. 18 - 95, Establishing the Position and Duties of an Electrical Inspector, Peter Kluegel - Mr. Kluegel stated that the first reading of Ordinance No. 05 - 96 was held at the May 13, 1996, Council meeting. He noted that the proposed Ordinance creating the position of Electrical Inspector and outlining the duties and responsibilities of the inspector had been reviewed by the State Board of Electricity. Mr. William Bickner, Executive Secretary, State Board of Electricity, had found a couple of portions of the Ordinance that were in conflict with or were more restrictive that Minnesota State Statutes. Ordinance No. 05 - 96 was drafted to correct the proposed Ordinance. Mr. Kluegel noted that there have been no other comments or suggested corrections to the proposed Ordinance since the first reading at the last Council meeting. Council Member Kuether moved to adopt the Second Reading of Ordinance No. 05 - 96, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Ordinance No. 05 - 96 can be found at the end of these minutes. Consideration of Establishing an Environmental Affairs Committee - Mr. Schumacher explained that on February 7, 1996, representatives of the Citizen's Advisory Group (CAG) of the 20/20 Vision plan met with the City Council to discuss the prospect of establishing a citizens Environmental Advisory Board. Since then, the CAG has gathered information about forming such a board and presented that information to the Council at the May 22, 1996, work session. Mr. Schumacher stated that it was the consensus of the Council at the May 22, 1996, work session that the Environmental Advisory Group from the 20/20 Vision Project was to recommend seven (7) individuals to be appointed to the Environmental Affairs Committee. These individuals can not presently be serving on any other advisory board or commission. The Committee will establish a one (1) year work plan (for 1997) as well as a corresponding budget and bylaws. These items will be accomplished by November, 1996. At that time, the Council will review the work plan, and make final determinations relating to the scope of committee projects, term limits, liaisons, and budgets. During the six (6) month organizational period, the Committee shall have access to City staff, and other departmental resources as authorized by the City Administrator. Mr. Schumacher stated that the City would like to advertise openings for the Committee. The CAG of the 20/20 Vision will interview candidates for the Committee. 8 COUNCIL MINUTES MAY 28, 1996 Council Member Bergeson suggested some assistance from City staff in announcing the openings on the Environmental Affairs Committee. Council Member Kuether stated that the Council should be provided the applications for this Board. Council Member Kuether moved to approve establishing an Environmental Affairs Committee. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Approving Agreement for Recycling Program with Anoka County, Jackie Constant - Ms. Constant referred to the attached 1996 Agreement for Residential Recycling executed by Anoka County. The agreement provides financial assistance to the City for expenses incurred in 1996 for the coordination and promotion of recycling. The agreement allows for the reimbursement of $34,334.46. This is the standard agreement that the City has entered into with Anoka County in the past. Mayor Landers asked if the agreement included the recycling of oil. Ms. Constant indicated the agreement does include oil as long as the City exceeds its goal for oil drop off. Council Member Neal moved to adopt the 1996 Agreement for Residential Recycling, as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration of the Arbor Day Proclamation, Marty Asleson - Mr. Asleson stated that over the past several years the City has taken an active part in annual Arbor Day celebrations. This year the celebration will take place on Friday, May 31, 1996, at the Lino Elementary School. The City will receive a Tree City award for the eighth consecutive year. A Proclamation is usually part of the Arbor Day ceremonies. Mr. Asleson asked Council to approve the Arbor Day Proclamation and celebration. Council Member Kuether moved to approve the Arbor Day Proclamation, as presented. Council Member Neal seconded the motion. Motion carried unanimously. PLANING AND ZONING BOARD REPORT, MARY KAY WYLAND Consideration of a Minor Subdivision, Hal Leibel, 7566 Peltier Lake Drive - Ms. Wyland stated that this minor subdivision involves a request by Mr. Hal Leibel to split a 2.36 acre parcel, containing the original homestead, from a 125.4 acre parcel located on the east side of Peltier Lake Drive, south of the Rehbein's Peltier View subdivision. The property is zoned Rural and is indicated as such on the City's Comprehensive Plan. Ms. Wyland explained that the City's Zoning Ordinance provides for a 10 acre minimum lot size in a Rural Zoning District. However, in October, 1993, the Council adopted Ordinance No. 93 - 18 which provides in part: 9 COUNCIL MINUTES MAY 28, 1996 "Habitable single family homes constructed prior to July 13, 1992, may reduce their lot size to a minimum of one acre if the balance of the property results in a parcel of 10 acres..." Ms. Wyland stated that the minor subdivision proposed meets the criteria established by Ordinance No. 93 - 18. The existing homestead is approximately 80 years old and the balance of the property will exceed 10 acres. Additionally, no wetlands are located on this site according to the NWI Map. Currently the property is wooded and can provide alternate site (s) for an on -site septic system should that be necessary. City sewer and water will not be available to serve this property for quite some time. Ms. Wyland noted that the Planning and Zoning Board reviewed this request at the May, 1996, meeting and recommended approval of the minor subdivision request with the condition that the Park Dedication Fee be waived. Subdivision of this property will create no additional housing units and any future development of the site will require full Park Board review and dedication. Council Member Bergeson stated that the larger portion of the property comes under the regulation of one house per 10 acres. Ms. Wyland confirmed that there are no plans to subdivide the property. Council Member Bergeson stated that the Ordinance was put in place to facilitate the division of property and allow the property owner to stay in his home. Council Member Lyden asked if there is any concern regarding the septic system. Ms. Wyland indicated there is adequate space for the septic system. There is capacity for the septic and a spare. Mayor Landers indicated that he is uncomfortable with the possible Park Dedication fee. Ms. Wyland indicated the fee would be justified because of the home. This practice has been used in the past. Council Member Bergeson moved to approve minor subdivision to split 2.36 acres from remaining 124 acres and waive Park Dedication requirement. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration of a Minor Subdivision and Variance, Duff Dorschner, 307 Lilac Street - Ms. Wyland stated that this case involves a request for a minor subdivision and variance to allow the easterly 10' of Lot 1, Block 1, Behm's Century Farms 1st Addition, to be split from that lot and added to Mr. Duff Dorschner's property at 307 Lilac Street, immediately to the east. The purpose for the subdivision is to allow Mr. Dorschner more maneuvering room to enter his existing garage at 307 Lilac. The garage faces due west. Should the subdivision be approved, a variance will be necessary to allow Lot 1, Block 1, to be 125' in lot depth. The Zoning Ordinance requires a minimum depth of 135'. No variance would be needed for lot area as the reduced parcel size would be 13,625 square feet; 10,800 square feet is required by the Zoning Ordinance. Both properties are Zoned R -1 Single Family Residential and indicated as single family in the Comprehensive Plan. 10 COUNCIL MINUTES MAY 28, 1996 Ms. Wyland stated that Mr. Dorschner's property is currently 165 feet wide and 600 feet deep. When the dwelling was originally constructed, in 1982, the City did not require a lot survey and apparently this home was constructed too close to the westerly property line considering the garage orientation. Two (2) driveways have been serving the site for several years with the westerly driveway encroaching on the Behm's property. Access to the existing attached garage is from the westerly driveway. Additionally, Mr. Dorschner has reconstructed a fence which was also over the property line. Ms. Wyland explained that to eliminate the access problem, Mr. Gary Uhde, the developer of Behm's Century Farms, has agreed to sell Mr. Dorschner 10' of Lot 1, Block 1, subject to City approval. This would allow the fence to remain and Mr. Dorschner to maintain access to his garage. As an alternative, Mr. Uhde has offered to provide a temporary easement over Lot 1, Block 1, to allow time to reorient the garage entrance to the front of the home. This would require an addition to the existing garage and possibly the living area over the garage. Mr. Dorschner is not in a position, at this time, to facilitate this construction and would prefer the subdivision route. Ms. Wyland noted that the Planning and Zoning Board reviewed this item at their May, 1996, meeting and recommended approval of the subdivision. There was a great deal of discussion concerning the criteria for granting a variance and the Board concurred that justification for the variance exists. The Board also determined that there is some responsibility on the City's part as a building permit had been issued to construct the home at its present location without the requirement of a survey document. Council Member Neal asked how long this has been an issue. Ms. Wyland stated it has been an issue since 1982. The issue began with the former owner of the property. There has been a lot of discrepancies with other land. Council Member Bergeson stated there is some precedent set for this if the property meets two (2) of three (3) criteria in width and area. Ms. Wyland indicated that the Planning and Zoning Board recommended boundary line surveys be required with each plat. Council Member Kuether moved to approve a minor subdivision and variance to allow Lot 1, Block 1, Behm's Century Farms to be reduced to a lot depth of 125'. Council Member Neal seconded the motion. Motion carried unanimously. Northern Wholesale, Revised Site Plan and Minor Subdivision - Ms. Wyland stated the Council approved a minor subdivision and site plan review for Northern Wholesale at the April 29, 1996, meeting. Since that time, the RCWD has determined that the best location for ponding and wetland area is on the west side of the building. This has resulted in a shift of the proposed structure approximately 200' to the east and the purchase of an additional 200' of property from Mr. Paul Miller. The building size will remain the same as will the parking and loading area. Landscaping will be increased along Otter Lake Road and a pond and park like area will be developed in front of the building. 11 COUNCIL MINUTES MAY 28, 1996 Ms. Wyland stated that staff is requesting Council approval of the revised site plan and minor subdivision. There is some urgency in this request because Northern wholesale must begin construction soon in order to insure occupancy before winter. The City Attorney has advised staff to return this to the Council for review and approval. Mr. Wessel briefly went over the site plan that had previously been approved by Council. He stated that when the plan was reviewed by the RCWD it was determined that a major portion was wetland. The wetland was the proposed site of the building. The project will be moved to the east. Mr. Wessel stated that the revised site plan will give a better view to the houses south of Cedar Street and will require an additional 200' of Cedar to be improved. Mr. Wessel noted that the RCWD has approved the revised site plan. Council Member Kuether asked if there is a purchase agreement on the additional 200'. Mr. Wessel indicated there is a purchase agreement. Mayor Landers asked if there is more TIF. Mr. Wessel indicated that $25,000 can be used for road improvements. The overall TIF is less than the current ceiling. Council Member Kuether moved to approve the revised site plan with all conditions outlined in the original approval. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Kuether moved to approve the revised minor subdivision, as presented. Council Member Neal seconded the motion. Motion carried unanimously. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Second Reading, Ordinance No. 04 - 96, Noise Ordinance - Mr. Ahrens indicated that the Council approved the first reading of Ordinance No. 04 - 96, Noise Ordinance, at the May 13, 1996, meeting. Staff is now requesting Council to approve the second reading of Ordinance No. 04 - 96. Council Member Kuether asked if the City has received any calls regarding this Ordinance. Mr. Ahrens indicated the City had not received any calls. Council Member Kuether moved to approve the second reading of Ordinance No. 04 - 96, as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Ordinance No. 04 - 96 can be found at the end of these minutes. Consideration of Resolution No. 96 - 54, Awarding Bid for Birch Street Trunk Watermain Improvement - Mr. Ahrens explained that this project includes the extension of a 16" trunk 12 COUNCIL MINUTES MAY 28, 1996 watermain from the existing trunk watermain on Birch Street near Sherman Lake Road to the intersection of Cedar Street and Otter Lake Road (County Road No. 84) on the east side of I -35E. On April 22, 1996, the Council approved the plans and specifications and ordered the advertisement for bids. Eight (8) contractors submitted bids for the project. The bids were opened at 1:00 p.m. on May 22, 1996, at City Hall. All bids received were below the Engineer's Estimate with Richard Knutson, Inc. having the lowest bid. The Engineer's Estimate reflected an expectation that contract prices tend to rise as contractor's schedules get filled for the construction season which is already well underway. The number of bids received and the unit prices quoted indicate that the contractor's schedules are more open than is typical for this time of year. Mr. Ahrens stated that the low bidder, Richard Knutson, Inc., recently successfully completed the Country Lake Estates, Phase I, improvement project for the City of Lino Lakes. They have also successfully completed utility improvement projects locally which were much larger in scope than the Birch Street Trunk Watermain Improvements. Therefore, staff recommends the contract be awarded to Richard Knutson, Inc. Mr. Ahrens noted no delays are expected due to easement acquisition as none are proposed to be acquired for this project. The permit from the Minnesota Department of Health for this watermain extension has been approved. Council Member Kuether stated it was ironic that a company from Savage had the low bid and a company from Hugo had the high bid. Council Member Bergeson asked if the time constraints can be met. Mr. Ahrens indicated the time constraints will be met. Council Member Neal asked where Richard Knutson, Inc. is currently working. Mr. Ahrens stated they are working on the County Lakes Estate, Phase I. Council Member Neal moved to adopt Resolution No. 96 - 54, as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 96 - 54 can be found at the end of these minutes. OLD BUSINESS - None NEW BUSINESS Consideration of Minutes of April 15, 1996, City Council Board of Review - Council Member Kuether moved to approve the City Council Board of Review, April 15, 1996, minutes, as presented. Council Member Neal seconded the motion. Motion carried with Council Member Lyden abstaining. 13 COUNCIL MINUTES MAY 28, 1996 Consideration of a Block Party Request for White Owl Drive for Sunday, June 9, 1996, 4:00 p.m. to 7:00 p.m., Marilyn Anderson - Ms. Anderson stated that an application for a block party for Birch Wood Acres subdivision was received in her office. The application included a petition signed by all of the homeowners on White Owl Drive. Ms. Anderson explained that the application had been reviewed by the Police Department and the Public Works Department. Ms. Anderson recommended that the Council approve this block party. Ms. Anderson stated that block parties provide a means of introducing residents of neighborhoods to each other. Also block parties often include preliminary steps in setting up neighborhood watch groups. Often the Police Officer assigned to that precinct stops in to introduce himself/herself. Ms. Anderson noted that block parties are an excellent social event. Ms. Anderson indicated that earlier this year, she discussed some block party concerns with the Council at a work session. She stated she was directed to meet with representatives from the Police Department and the Public Works Department and to draft a block party recommendation for the Council to considers. Ms. Anderson stated she will be meeting with Officer Sal Costa, Tom DeWolfe, and CSO Jeannie Kenow to discuss block party concerns. Officer Costa has been on medical leave from the Police Department and has only recently returned to full duty. Ms. Anderson indicated she has contacted him and they will be meet possibly next week and will draft recommendations regarding block party regulations, where block parties should be held, and whether or not to charge a fee to cover City costs for each party. Council Member Neal moved to adopt a motion approving the block party. Council Member Lyden seconded the motion. Motion carried unanimously. ADJOURN There being no further business, Council Member Kuether moved to adjourn at 9:23 p.m. Council Member Lyden seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, July 27, 1998. Marilyn Anderson, Clerk- Treasurer Kimberly A. Sullivan, Mayor Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 14 Council Member Bergeson introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA Ordinance No. 05 - 96 AN ORDINANCE AMENDING SECTION 1003, SUBDIVISION 2 AND SUBDIVISION 3 OF THE LINO LAKES CITY CODE The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: Section 1. Section 1003, Building Code, Subdivision 2: Electrical inspector and Subdivision 3: Electrical Permits are hereby repealed and replaced with the following:. Subdivision 1. Electrical Inspector. The position of electrical inspector is hereby established. The person chosen to fill this position shall hold a license as a master or journeyman electrician under Minnesota Statutes, Section 326.242, Subdivision 1 or 2. The Minnesota Electrical Act is adopted by this ordinance. The electrical inspector shall be appointed by the City Council and make electrical inspections required by the Minnesota Electrical Act. Subdivision 2. Electrical Permits. A. No electrical installation in any construction, remodeling, replacement or repair, except minor repair work, as defined in Chapter 3800.3500, Subp. 10 of the Minnesota Rules, shall be made without first securing a permit therefor. B. Permits shall be granted to properly licensed electrical contractors who are registered and bonded by the State of Minnesota or to a company or institution employing a class A master electrician currently licensed by the State Board of Electricity and having on file with the State Board of Electricity and the City of Lino Lakes, a confirmation notice announcing the master of record. (The company /institution employment permit allows wiring in accordance with the Minnesota Electrical Act only on property owned and/or leased and operated by the company /institution.) Permits may be granted to a bona fide owner of single family residential property, who intends to conduct such work on his/her ORDINANCE NO. 05 - 96 Page -2- property and who occupies or intends to occupy the property. If the owner exhibits inability to properly install the electrical wiring in accordance with the National Electrical Code, his/her permit must be canceled and an electrical contractor must permit and complete the installation. The unused portion of the owners permit fee will be refunded. C. Any violation of this article, including a failure to file a permit when required, shall be a misdemeanor violation subject to all the penal provisions of this Code and the State Electrical Act. Any person who shall commence work of any kind for which a permit is required under the provisions of this Code without first having received the necessary permit therefor shall, when subsequently receiving such permit, be required to pay double the fees provided in this article. Section 2: Effective Date. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with Section 3.09 of the City Charter. Passed by the City Council of the City of Lino Lakes this 28th day of May, 1996. ATTEST: M- Marilyn .Anderson Clerk- Treasurer L. Landers, Mayor The motion for the adoption of the foregoing ordinance was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said ordinance was declared duly passed and adopted. Council Member Kuether introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA ORDINANCE NO. 04 - 96 AN ORDINANCE AMENDING SECTION 900 NUISANCES OF THE CITY CODE, CITY OF LINO LAKES, MINNESOTA The City Council of Lino Lakes, Anoka County, Minnesota does ordain: Section 901.03 Public Nuisances affecting peace & Safety, subsection (4) shall be deleted in its entirety and the following substituted in lieu thereof: 901.03 (4) (a) Noise emanating from any use shall be in compliance with and regulated by the State of Minnesota Pollution Control Standards, Minnesota Regulations MPC 7030, as amended. 901.03 (4) (b) No person shall engage in or permit construction activities involving the use of any kind of electric, pneumatic, diesel or gas - powered machine or other power equipment except between the hours of 7:00 a.m. and 8:00 p.m. on any weekday or between the hours of 9:00 a.m. and 7:00 p.m. on any weekend or holiday. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with the City Charter. Passed by the Lino Lakes City Council on this 28th day of May, 1996. Marilyn . Anderson, Clerk- Treasurer L. Landers, Mayor The motion for adoption of the foregoing ordinance was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said ordinance was declared duly passed and adopted. Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-54 RESOLUTION ACCEPTING BIDS FOR BIRCH STREET TRUNK WATERMAIN IMPROVEMENTS. WHEREAS, Pursuant to an Advertisement for Bids for Birch Street Trunk Watermain Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name and Address Amount of Bid Richard Knutson, Inc. $566,324.57 12585 Rhode Island Avenue South Savage, Minnesota 55378 S. R. Weidema, Inc. $587,744.80 17600 113th Avenue North Maple Grove, Minnesota 55369 Bonine Excavating, Inc. $598,737.45 12669 Meadowvale Road Elk River, Minnesota 55330 Northdale Construction $625,470.13 14450 Northdale Boulevard Rogers, Minnesota 55374 Brown & Cris, Inc. $639,769.30 19740 Kenrick Avenue Lakeville, Minnesota 55044 S. J. Louis Construction, Inc. $640,090.94 P.O. Box 1373 St. Cloud, Minnesota 56302 Kober Excavating, Inc. $658,527.77 26406 9th Street West Zimmerman, Minnesota 55398 Lametti and Sons, Inc. $679,784.00 16028 North Forest Boulevard Hugo, Minnesota 55038 AND WHEREAS, it appears that Richard Knutson, Inc., Savage, Minnesota, is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached contract with Richard Knutson, Inc., of Savage, Minnesota, in the name of the City of Lino Lakes for Birch Street Trunk Watermain, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 28th day of May, 1996. Marilyn G. nderson Clerk- Treasurer frn L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal and Landers. The following voted against same: None. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on 28th , 1996. Mari yn Anderson, Clerk- Treasurer