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HomeMy WebLinkAbout08/10/1998 Council PacketAGENDA EXPANDED AGENDA CITY OF LINO LAKES Monday August 10, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda (Item A3 was removed and Item B1 was corrected. The consent agenda was approved as amended.) A. Consideration of Minutes: 1. July 22, 1998, Joint Meeting with the City of Centerville 2. July 22, 1998, Regular Work Session 3. July 27, 1998, Regular Council Meeting B. Consideration of Expenditures: 1. July 31, 1998 Manual Disbursements ($6,363.42) 2. August 10, 1998 Disbursements ($604,102.47, Ck. Nos. 51900 - 52026) 3. July 24, 1998 SAC ($8,652.24) 4. July 31, 1998 SAC ($3,914.89) 5. August 7, 1998 SAC 6. Centennial Fire District 2. Open Mike (nobody) PAGE 1 AGENDA 3. Parks and Recreation Department, Rick DeGardner A. Consideration of Awarding Bid for Playground Equipment, Rice Lake Estates Park (Approved without discussion) B. Consideration of a Snow Removal Policy for Trails (Approved without discussion.) C. Consideration of Application for Special Event Permit, Sandbur Days (Approved without discussion.) 4. City Engineer's Report, David Ahrens A. Consideration of Resolution No. 98 - 123, Approve Joint Powers Agreement with the City of Centerville Regarding Maintenance and Construction of 21st Avenue (Approved, will be considered by the Centerville City Council on Wednesday.) B. Consideration of Resolution No. 98 - 124, Approve Plans and Specifications, Apollo Drive, Phase 3 (Approved.) C. Consideration of Resolution No. 98 - 125, Approve Joint Powers Agreement with Anoka County, Apollo Drive, Phase 3 (Approved) D. Consideration of Resolution No. 98 - 126, Accept Bids & Award Construction Contract, Otter Lake Road Realignment (Removed from Agenda) E. Consideration of Resolution No. 98 - 127, Approve Payment No. 4 (Final) & Change Orders 1 and 2, 1997 Wear Course and Trail Paving Project (Approved) F. Consideration of Resolution No. 98 - 128, Approve Payment No. 2 (Final) and Change Order No. 1, Elm Street traffic Signal (Approved) G. Consideration of Resolution No. 98 - 129, Accept Permanent Easement, Otter Lake Road Realignment (Approved) H. Consideration of Resolutions, Declare Costs to be Assessed: (Resolution Nos. 98 - 130 through 98 -134 were approved with one motion.) 1. Resolution No. 98 - 130, Miller's South Glen, Phase 1 2. Resolution No. 98 - 131, Miller's South Glen, Phase 2 PAGE 2 AGENDA 3. Resolution No. 98 - 132, Pheasant Hills Preserve, 8th Addition 4. Resolution No. 98 - 133, Behm's Century Farm, 3rd Addition 5. Resolution No. 98 - 134, Behm's Century Farm, 4th Addition I. Consideration of Resolutions Setting Public Hearing for Proposed Assessments: Resolution Nos. 98 -134 through 98 -139 were approved with one motion.) 1. Resolution No. 98 - 135, Miller's South Glen, Phase 1 2. Resolution No. 98 - 136, Miller's South Glen, Phase 2 3. Resolution No. 98 - 137, Pheasant Hills Preserve, 8th Addition 4. Resolution No. 98 - 138, Behm's Century Farm, 3rd Addition 5. Resolution No. 98 - 139, Behm's Century Farm, 4th Addition 5. Community Development Report, Brian Wessel/Mary Kay Wyland A. Consideration of Minor Subdivision and Variance for James Hill, 302 Elm Street (Approved with requirement that Hills donate 14 feet of right - of -way across the lot bordering on Elm Street for the Elm Street improvement project which may occur in the yea 2000.) B. Comprehensive Plan Update, Brian Wessel (Noted future dates for Comp Plan. Task Force meetings; August 27, 6:00 p.m.; September 10, 6:00 p.m.; September 16, 6:00 p.m.; September 24, 6:00 p.m. The public hearing will be held October 14, 1998 6:30 p.m. The City Council will consider the Plan October 26, 1998, 6:30 p.m. and the Plan will be submitted to the Metropolitan Council on November 13th. Brian is preparing a communication plan to keep citizens updated regarding content of Plan. Kim asked Council to keep working in parallel with the Task Force) 6. Old Business (none) 7. New Business A. Consideration of Minutes, July 29, 1998, Joint Meeting with the City of Hugo and White Bear Township (Council Member Neal and Mayor Sullivan were absent) Will follow 011 Friday (Removed from agenda) PAGE 3 AGENDA B. Consideration of Minutes, July 30, 1998, Special Council Meeting Council Member Neal was absent) Will follow on Friday (Removed from agenda) C. Consideration of Minutes, July 8, 1996, Regular Council Meeting (Council Member Dahl and Mayor Sullivan were not members of the Council) Will follow on Friday (Removed from agenda) D. Consideration of Appointing Election Judges for the 1998 Primary, Tuesday, September 15, 1998 and General Election, Tuesday, November 3, 1998, Marilyn Anderson (Approved amended list.) E. Consideration of FIRST READING, Ordinance No. 10 - 98 Amending the Cable Franchise Ordinance No. 83 - 08, Article II, Section 4, Franchise Term, Dan Tesch (Approved) F. Consideration of the 1999 North Metro Telecommunication Commission Budget (Approved) G. Consideration of the 1999 Media Center Budget (Approved) H. Reorganization Program and Program Schedule (Dave Pecchia will be meeting with staff to let them know about the plan and then will release details to the press.) Interim City Administrator (A proposal was presented to Dave Pecchia and he agreed to continue as Interim City Administer /Chief of Police until 1/1/99. Staff is working with PDI in regard to the PDI contract.) 8. Community Calendar for August 11, 1998 through August 24, 1998 A. Wednesday, August 12, 1998, 6:30 p.m., Planning and Zoning Board Meeting B. Thursday, August 13, 1998, Safety Camp, Rice Lake Elementary School C. Monday, August 17, 1998, 7:00 p.m., Citizens Advisory Committee D. Wednesday, August 19, 1998, 5:30 p.m., Council Work Session E. Thursday, August 20, 1998, 7:00 p.m., Election Judges Training F. Monday, August 24, 1998, 4:00 p.m., City Council goal setting meeting. PAGE 4 AGENDA G. Thursday, August 27, 1998, 6:00 p.m., Comprehensive Plan Task Force meeting. 9. Adjourn (Adjourned at 8:05 p.m.) August 4, 1998, 11:00 a.m. PAGE 5 AGENDA CITY OF LINO LAKES Monday August 10, 1998 6:30 P.M. all to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda atz 1 A. Consideration of Minutes: 1. July 22, 1998, Joint Meeting with the City of Centerville fA6,e4en YhtAi 2. July 22, 1998, Regular Work Session July 27, 1998, Regular Council Meeting B. Consideration of Expenditures: 1. July 31, 1998 Manual Disburseme ($i- (7K17. 2. August 10, 1998 Disbursements ($604,102.47, Ck. Nos. 51900 - 52026) 3 July 24, 1998 SAC ($8,652.24) 4. July 31, 1998 SAC ($3,914.89) 5. August 7, 1998 SAC 6. Centennial Fire District /t / Open Mike • Parks and Recreation Department, Rick DeGardner A Consideration of Awarding Bid for Playground Equipment, Rice Lake Estates Park PAGE 1 AGENDA reV Consideration of a Snow Removal Policy for Trails P Consideration of Application for Special Event Permit, Sandbur Days 4. City Engineer's Report, David Ahrens .,A. Consideration of Resolution No. 98 - 123, Approve Joint Powers Agreement with the City of Centerville Regarding Maintenance and Construction of 21st Avenue Consideration of Resolution No. 98 - 124, Approve Plans and Specifications, Apollo Drive, Phase 3 ) -*/ Consideration of Resolution No. 98 - 125, Approve Joint Powers Agreement with Anoka County, Apollo Drive, Phase 3 Consideration of Resolution No. 98 - 126, Accept Bids & Award Construction Contract, Otter Lake Road Realignment Consideration of Resolution No. 98 - 127, Approve Payment No. 4 (Final) & Change Orders 1 and 2, 1997 Wear Course and Trail Paving Project Consideration of Resolution No. 98 - 128, Approve Payment No. 2 (Final) and Change Order No. 1, Elm Street traffic Signal jor Consideration of Resolution No. 98 - 129, Accept Permanent Easement, Otter Lake Road Realignment Consideration of Resolutions, Declare Costs to be Assessed: 1. Resolution No. 98 - 130, Miller's South Glen, Phase 1 2. Resolution No. 98 - 131, Miller's South Glen, Phase 2 3. Resolution No. 98 - 132, Pheasant Hills Preserve, 8th Addition 4. Resolution No. 98 - 133, Behm's Century Farm, 3rd Addition 5. Resolution No. 98 - 134, Behm's Century Farm, 4th Addition Consideration of Resolutions Setting Public Hearing for Proposed Assessments: 1. Resolution No. 98 - 135, Miller's South Glen, Phase 1 PAGE 2 AGENDA 2. Resolution No. 98 - 136, Miller's South Glen, Phase 2 3. Resolution No. 98 - 137, Pheasant Hills Preserve, 8th Addition 4. Resolution No. 98 - 138, Behm's Century Farm, 3rd Addition 5. Resolution No. 98 - 139, Behm's Century Farm, 4th Addition Community Development Report, Brian Wessel/Mary Kay Wyland 1.g Consideration of Minor Subdivision and Variance for James Hill, 302 Elm Street Comprehensive Plan Update, Brian Wessel 6. Old Business 7. New Business . Consideration of Minutes, July 29, 1998, Joint Meeting with the City of Hugo and White Bear Township (Council Member Neal and Mayor Sullivan were absent) Will follow on Friday Consideration of Minutes, July 30, 1998, Special Council Meeting Council Member Neal was absent) Will follow on Friday Consideration of Minutes, July 8, 1996, Regular Council Meeting (Council Member Dahl and Mayor Sullivan were not members of the Council) Will follow on Friday Consideration of Appointing Election Judges for the 1998 Primary, (,10A1 Tuesday, September 15, 1998 and General Election, Tuesday, November 3, 1998, Marilyn Anderson y Consideration of FIRST READING, Ordinance No. 10 - 98 Amending the Cable Franchise Ordinance No. 83 - 08, Article II, Section 4, Franchise Term, Dan Tesch /4( Consideration of the 1999 North Metro Telecommunication Commission Budget Consideration of the 1999 Media Center Budget Community Calendar for August 11, 1998 through August 24, 1998 PAGE 3 AGENDA A. Wednesday, August 12, 1998, 6:30 p.m., Planning and Zoning Board Meeting B. Thursday, August 13, 1998, Safety Camp, Rice Lake Elementary School C. Monday, August 17, 1998, 7:00 p.m., Citizens Advisory Committee D. Wednesday, August 19, 1998, 5:30 p.m., Council Work Session E. Thursday, August 20, 1998, 7:00 p.m., Election Judges Training 9. Adjourn August 4, 1998, 11:00 a.m. PAGE 4 MEMORANDUM DATE August 10,199$ TO • Mayor and City Council FROM Marilyn G. Anderson, Clerk-Treasurer REGARDING Removing Certain Minutes from Agenda Please remove from the Consent Agenda: MINUTES 3. July 27, 1998, Regular Council Meeting NEW BUSINESS July 29 1998 Joint Meeting with the City of.Hugo and White Bear Township B. July 30,1998, Special Council Meeting (Regarding City Administrator position) C. July 8, 1996 Regular Council Meeting I have been sick since last Friday and have not had time to proof the minutes: MANUAL DISBURSEMENT July -1998 ADMINISTRATION U S POSTAL SERVICE /ESCROW CASH -CHIEF PECCHIA CASH RETURNED RECEIPT 10871 $ 5,000.00 $ 500.00 140.58 FINANCE RESIDENCE INN /COMPUTER CLASS - 2 $ 198.38 CASH $ 250.00 CASH RETURNED RECEIPT10868 187.94 PROGRAM REC PRACTICAL RENT -A -CAR $ 120.33 PUBLIC WORKS ARCADE ASPHALT, INC. CHECK APPROVED AT 7 -27 -98 COUNCIL MEETING ISSUED TO COMMERCIAL ASPHALT IN ERROR $ 27,094.00 UTILITY CIRCLE PINES POSTMASTER $ 294.71 TOTAL JULY MANUAL DISBURSEMENTS $ 33,457.42 Lino Lakes Parks and Recreation Department 7204 Lake Drive Lino Lakes, MN 55014 (651) 780 -1885 Fax (651) 784 -7227 August 4, 1998 TO: Mayor Kim Sullivan and City Council Members FROM: Rick De Gardner, Parks and Recreation Director SUBJECT: Reshanau Trail Update On July 29, 1998 I met with the Reshanau Lake Association Board Members Tom Shaefer, Mary Cox, and Mark Walmsley. There were also six association members present. The association has recently entered into an agreement with the property owners at the end of Black Duck Drive. This contract allows access from association members to Outlots A and B which are currently owned by the association. The contract does not allow public access. In return, the association has agreed to erect a fence to eliminate access from non - association members. This agreement has already been executed and is in effect through perpetuity. I am requesting authorization to contact the two property owners where this limited access easement exists. I can indicate to the property owners the city's interest in providing public access to allow all residents to walk around Reshanau Lake. This will help identify any concerns the property owners have and allow staff to attempt to rectify these concerns in hope of eventually providing a public trail easement over their property. sw /rick/Reshanau Trail Update to Mayor & Council.doc EXPENDITURES AUGUST 10, 1998 Page: 1 Date: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) 1994 CONSTRUCTION FUND Amount SHORT - ELLIOTT - HENDRICKSON, INC(PROPERTY CONDEMNATION) 204.21 Total for Department 204.21 Total for Fund 204.21 1996 CONSTRUCTION FUND PEOPLES ELECTRICAL CONTRACTORS(TRAFFIC SIGNAL LAKE /ELM) 5,334.35 1998 CONSTRUCTION FUND C Total for Department 5,334.35 Total for Fund 5,334.35 CONWORTH, INC.(APOLLO PROJECT) DRESEL CONTRACTING(CONTRACTOR /LAKES ADDITION) EVERGREEN LAND SERVICES, INC.(CONSULTING SERVICE) EVERGREEN LAND SERVICES, INC.(CONSULTANT /LAKE DRIVE) Total for Department Total for Fund APITAL IMPROVEMENTS PROJECTS • COMPUSA, INC.(COMPUTER BASE) Total for Department OLSON, JEFF(COMPUTER STANDS - 2) Total for Department Total for Fund POLICE DEPARTMENT 1,590.00 162,844.33 2,878.98 1,850.82 169,164.13 169,164.13 315.53 315.53 150.00 150.00 465.53 jade: 2 )ate: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount COMMUNITY DEVELOPMENT BLOCK GRANT FOREST LAKE AREA(QUARTERLY BILLING) SMITH, PEG(MILEAGE) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department Total for Fund CONTRACTORS DEPOSITS ANOKA COUNTY G.I.S. DIVISION(PARCEL SEARCH /CLEARWATER CK) CHICILO HOMES(REIMB BLDG ESCROW /6223 GLEN) DALE G. ANDERSON CONSTRUCTION,(REIMB BLDG ESCROW /6779 W SHA) DRAKE HOMES(REIMB BLDG ESCROW /6631 WILD) FIRST CHOICE HOMES(REIMB BLDG ESCROW /6425 HODGS) FITZSIMONDS BUILDER, INC.(REIMB BLDG ESCROW /6501 FAWN) HANS HAGEN HOMES, INC.(REIMB BLDG ESCROW /2229 DEER) HASELMAN CONSTRUCTION, INC.(REIMB BLDG ESCROW /2249 LACAS) HEDBERG CONSTRUCTION(REIMB BLDG ESCROW /2213 LACAS) INTEGRA HOMES, INC.(REIMB BLDG ESCROW /6550 DEERW) INTEGRA HOMES, INC.(REIMB BLDG ESCROW) LANG BUILDERS, INC.(REIMB BLDG ESCROW /6225 S GLE) MACNEIL, JOHN(REIMB BLDG ESCROW /39 NORTH R) MARK E. HANSEN, INC.(REIMB BLDG ESCROW /302 CARL) MEADOW VIEW HOMES(REIMB BLDG ESCROW /6220 S GLE) MORNING SUN HOMES, INC.(REIMB BLDG ESCROW - 6) NORTH COUNTRY BUILDERS(REIMB BLDG ESCROW /780 COUNTR) PHEASANT HILLS PRESERVE, INC.(REIMB BLDG ESCROW /1345 HUNTE) PHEASANT HILLS PRESERVE, INC.(REIMB BLDG ESCROW /1357 & 135) PIERCE & ASSOCIATES, INC.(REIMB BLDG ESCROW /317 L/6214) PIERCE & ASSOCIATES, INC.(REIMB BLDG ESCROW /1424 PHEAS) PROCRAFT HOMES, INC.(REIMB BLDG ESCROW /2227 TELE) S. L. DREAM HOMES(REIMB BLDG ESCROW /1376 PHEAS) SCOTT OLMSTEAD BUILDERS, INC.(REIMB BLDG ESCROW /7618 APPAL) SEMLER HOMES(REIMB BLDG ESCROW /182 APPALO) SWIFT CONSTRUCTION(REIMB BLDG ESCROW - 4) * T. K. D.A.(BEHM'S CENTURY FARM) * T.K.D.A.(CLEARWATER CREEK) TIMBER CREEK HOMES, INC.(REIMB BLDG ESCROW /7697 APPAL) TIMBER CREEK HOMES, INC.(REIMB BLDG ESCROW /7672 APPAL) TOM LACASSE BUILDERS(REIMB BLDG ESCROW /6627 24TH) W. STEWART HOMES(REIMB BLDG ESCROW /6718 SHERM) WILLIAM JOHNSON HOMES, INC.(REIMB BLDG ESCROW /463 S GLEN) Total for Department Total for Fund 595.00 63.55 4.49 663.04 663.04 28.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 1,500.00 500.00 500.00 500.00 500.00 3,000.00 500.00 500.00 1,000.00 1,000.00 500.00 500.00 500.00 500.00 500.00 2,000.00 1,200.10 20.81 500.00 500.00 500.00 500.00 500.00 22,248.91 22,248.91 Page: 3 Date: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount DEDICATED PARKS MIRACLE RECREATION OF MINNESOT(GOALSETTER GOALS /LOCKOUTS) Total for Department Total for Fund GENERAL ADMINISTRATION * A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) D.C.A. INC.(FLEXIBLE SPENDING) * HEALTH PARTNERS(HEALTH INSURANCE) LEAGUE OF MINNESOTA CITIES(REGISTRATION /J VIGER) * LIGHTNING PRINTING, INC.(PRINTING SERVICE) * MEDICA(HEALTH INSURANCE) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department BUILDING INSPECTIONS * A T & T(MONTHLY SERVICE) * HEALTH PARTNERS(HEALTH INSURANCE) SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department CHARTER COMMISSION TIMESAVER OFF -SITE SECRETARIAL(JULY 9) Total\for Department COMMUNITY DEVELOPMENT * A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) ANOKA COUNTY CHAMBER OF COMMER(MEMBERSHIP) * HEALTH PARTNERS(HEALTH INSURANCE) * PETTY CASH(SUPPLIES) * PETTY CASH(TRAVEL) SEND IT, INC.(FED EX PACKAGE) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department 3,316.75 3,316.75 3,316.75 7.90 44.12 206.70 1,216.02 135.00 113.53 535.50 35.30 2,294.07 4.16 422.42 1,460.80 27.82 1,915.20 115.50 115.50 4.09 27.71 225.00 185.59 37.35 24.49 21.50 38.49 564.22 Page: 4 Date: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ENGINEERING * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * HEALTH PARTNERS(HEALTH INSURANCE) * OFFICEMAX, INC.(SUPPLIES) OSM, INC.(ENGINEERING SERVICE /MIKE AAR) SRF CONSULTING GROUP, INC.(TRANSPORTATION PLAN) * T.K.D.A.(CLEARWATER CREEK BUS CENTER) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department FINANCE * A T & T(MONTHLY SERVICE) COMPUTER MANAGEMENT SERVICES ,(SOFTWARE /INSTALLATION) COMPUTER MANAGEMENT SERVICES,(SOFTWARE INSTALLATION) COMPUTER MANAGEMENT SERVICES,(CASH RECEIPTING) COMPUTER MANAGEMENT SERVICES,(SOFTWARE INSTALLATION) * PETTY CASH(POSTAGE) * PETTY CASH(TRAVEL) * PETTY CASH(SUPPLIES) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department FIRE DEPARTMENT * HEALTH PARTNERS(HEALTH INSURANCE) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) FLEET MANAGEMENT 48.52 25.58 422.42 319.49 600.00 501.95 104.03 21.61 2,043.60 24.74 2,426.41 1,963.30 9.67 453.44 9.35 19.88 33.03 29.89 4,969.71 422.42 13.74 Total for Department 436.16 CARLSON EQUIPMENT COMPANY, INC(COMPRESSOR OIL) CATCO PARTS, INC.(MUFFLER /ELBOW /CLAMP) CENTER FRAME AND WHEEL ALIGN,(REPAIR 340 & 432) DEHN OIL COMPANY(GASOHOL) DEHN OIL COMPANY(GASOHOL) EMERGENCY APPARATUS MAINTENANC (BACK -UP ALARM) ERIC HERBISON(TOOLS) ERIC HERBISON(TOOLS) LINO LAKES TRANSMISSION, INC.(PROFESSIONAL SERVICES) * PETTY CASH(SUPPLIES) STATE CHEMICAL MANUFACTURING C(OIL) THANE HAWKINS POLAR CHEVROLET ,(SWITCH /SENDER /MODULE /ASSEMBL) TOP TRAILERS, INC.(HITCH /BALL /SHANK) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department 30.83 86.15 561.62 1,850.70 2,311.50 50.52 497.68 -1.06 1,463.45 7.49 201.95 445.13 148.21 9.59 7,663.76 Pdge: 5 Date: 08/04/98 City of Lino Lakes sorted by Department, Grouped by Invoice (Entry Description) Claims Roster Vendor Company FORESTRY DEPARTMENT * A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * HEALTH PARTNERS(HEALTH INSURANCE) ONE HOUR MOTOPHOTO(FILM PROCESSING) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department GOVERNMENT BUILDINGS * A T & T(MONTHLY SERVICE) BAROTT DRILLING SERVICES, INC.(CHLORINATE WELL /FLUSH) IKON OFFICE SOLUTIONS, INC.(MAINTENANCE ON COPIER) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE /KAISER PROP) * OFFICEMAX, INC.(SUPPLIES) OLSON SEWER SERVICE, INC.(PUMP SEPTIC TANKS) OLSON SEWER SERVICE, INC.(OPEN FLOOR DRAIN /LLPD) US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department MAYOR AND COUNCIL * PETTY CASH(SUPPLIES) * PETTY CASH(SUPPLIES) TIMESAVER OFF -SITE SECRETARIAL(JULY 22) TIMESAVER OFF -SITE SECRETARIAL(JULY 27) Total for Department PARKS DEPARTMENT * ALL STAR SPORTS, INC.(SUPPLIES) BIFF'S, INC.(RENTED PORTABLE UNITS) DEGARDNER, RICK(MILEAGE) FITZGERALD, DAN(FRAMED MAPS) * HEALTH PARTNERS(HEALTH INSURANCE) MTI DISTIBUTING, INC.(SUPPLIES /BIRCH PARK) ST. CROIX RECREATION, CO., INC(RUSTIC BENCHES) TOM THUMB, INC.(FILM) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) US WEST COMMUNICATIONS(MONTHLY SERVICE) US WEST COMMUNICATIONS(MONTHLY SERVICE) Total for Department POLICE DEPARTMENT AIR TOUCH CELLULAR(MONTHLY SERVICE) ANOKA COUNTY(MOBILE DATE TERMINALS /SERVIC) GALL'S INC.(UNIFORM ALLOWANCE /D ZERWAS) Amount 7.08 118.85 422.42 11.05 14.39 573.79 13.51 840.60 561.19 4.98 113.82 246.10 226.00 740.72 2,746.92 43.00 5.52 168.00 214.50 431.02 83.93 674.34 76.89 196.00 1,689.68 74.57 2,637.97 12.55 56.93 59.28 59.21 5,621.35 414.79 954.70 32.80 Page: 6 Date: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) * HEALTH PARTNERS(HEALTH INSURANCE) LAW ENFORCEMENT NEWS, INC.(SUBSCRIPTION) * LIGHTNING PRINTING, INC.(PRINTING SERVICE) * MEDICA(HEALTH INSURANCE) MINNESOTA INSTITUTE LEGAL EDUC(REGISTRATION W KOCH /M RUMPSA) PAGENET OF MINNESOTA, INC.(MONTHLY SERVICE) * PETTY CASH(GOPHER BOUNTY) SHRED -IT, INC.(DESTROY CONFIDENTIAL MATERIA) ST. PAUL CITY OF(REGISTRATION /RENEE K /KENT S) ST. PAUL PIONEER PRESS, INC.(ADVERTISING) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) WALDOCH SPORTS, INC.(YAMAHA ALL TERRAIN) Total for Department RECREATION DEPARTMENT A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) BT OFFICE PRODUCTS INTERNATION(OFFICE SUPPLIES) GTA(SUPPLIES) * HEALTH PARTNERS(HEALTH INSURANCE) LET'S PLAY, INC.(SUBSCRIPTION) * MINNESOTA DEPT OF ECONOMIC SEC(UNEMPLOYMENT INSURANCE) MRPA(REGISTRATION /BARRY B) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) SOLID WASTE ABATEMENT GOODWILL INDUSTRIES, INC. SAFETY KLEEN CORPORATION, Total for Department (RECYCLING DAY) INC.(RECYCLE USED OIL) Total for Department STORM DAMAGE CENTURY FENCE COMPANY, INC.(REPAIR SUNRISE PK /RICE LK EL) Total for Department STORM DAMAGE #2 KIEGER ENTERPRISES, INC.(TRUCK /GRAPPLE /STORM #2) ST. JOSEPH EQUIPMENT, INC.(RENTAL) WASTE MANAGEMENT BLAINE, INC.(CONTAINERS) Total for Department STREETS Amount 2,561.04 22.00 64.17 3,657.58 390.00 56.70 9.75 49.95 500.00 4.20 234.96 439.79 9,392.43 5.24 37.85 29.03 75.51 608.01 20.00 13.14 25.00 15.57 829.35 293.00 50.00 343.00 521.00 521.00 18,038.00 101.18 760.50 18,899.68 * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 65.27 Page: 7 Date: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) EULL CONCRETE PRODUCTS, INC.(CURVED MANHOLE BLOCK /BRICK) * HEALTH PARTNERS(HEALTH INSURANCE) * MEDICA(HEALTH INSURANCE) * MINNESOTA DEPT OF ECONOMIC SEC(UNEMPLOYMENT INSURANCE) NEWMAN TRAFFIC SIGNS, INC.(SIGN POST DRIVER) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE /TRAFFIC SIG) T.A. SCHIFSKY AND SONS, INC.(ASPHALT /SAND) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) UNIVERSITY OF WISCONSIN, MADIS(REGISTRATION /TOM DW /CHUCK W) Amount 347.68 608.01 780.52 133.14 197.03 22.85 916.35 48.99 1,090.00 Total for Department 4,209.84 Total for Fund 63,570.60 MINNESOTA STATE AID OSM, INC.(WARE ROAD) S.R.WEIDEMA, INC.(CONTRACTOR /WARE ROAD) Total for Department Total for Fund PROGRAM RECREATION FLYNN, GREG(REIMBURSE PROGRAM REC) FORNESS, KATHLEEN(REIMBURSE PROGRAM REC) GRANGER, PATTY(REIMBURSE PROGRAM REC) HANTON, MIKE(REIMBURSE PROGRAM REC) KNAPP, STEVE(REIMBURSE PROGRAM REC) MCMAHON - ADLER, KAY(REIMBURSE PROGRAM REC) MILLER, ROSE(REIMBURSE PROGRAM REC) Total for Department RECREATION DEPARTMENT * ALL STAR SPORTS, INC.(SUPPLIES) * ALL STAR SPORTS, INC.(SUPPLIES) * ALL STAR SPORTS, INC.(SUPPLIES) * ALL STAR SPORTS, INC.(SUPPLIES) * ALL STAR SPORTS, INC.(SUPPLIES) GOPHER SPORT(SUPPLIES) GOPHER SPORT(GOLF SET /PARACHUTE) MRPA(MIXED STATE BERTH) RYDER STUDENT TRANSPORTATION (TRANSPORTATION /DIAMOND T) ST. LOUIS PARK, CITY OF(PROGRAM REC DAY TRIP) UNITED STATES TENNIS ASSOCIATI(TOURNAMENT) Total for Department Total for Fund 42,017.23 202,012.35 244,029.58 244,029.58 45.00 45.00 45.00 10.00 33.75 33.75 45.00 257.50 94.20 119.90 2,943.23 257.50 179.64 79.66 128.02 110.00 162.00 282.50 85.00 4,441.65 4,699.15 age: 8 ate: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) SEALCOATING EXPERT ASPHALT, INC.(WEAR COURSE /TRAIL PAVING) OSM,, INC.(WEAR COURSE /TRAIL PAVING) Total for Department Total for Fund SEWER OPERATING SEWER DEPARTMENT BRW, INC.(INFLOW /INFILTRATION STUDY) * PETTY CASH(MILEAGE) * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) Total for Department Total for Fund SURFACE WATER MANAGEMENT OSM, INC.(LAKE DRIVE CULVERT) RO -SO CONTRACTING, INC.(INSTALL CATCH BASIN /701 FOX) Total for Department Total for Fund TOWN CENTER PROJECT OSM, INC.(THE VILLAGE) OSM, INC.(TOWN CENTER PARKWAY -PHASE II) Total for Department Total for Fund Amount 15,186.04 7,999.62 23,185.66 23,185.66 993.16 9.61 15.68 1,018.45 1,018.45 3,153.00 4,624.00 7,777.00 7,777.00 1,415.56 11,323.94 12,739.50 12,739.50 'age: 9 >ate: 08/04/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount VILLAGE INFRASTRUCTURE S.R.WEIDEMA, INC.(CONTRACTOR /TOWN CENTER PARKW) Total for Department WATER OPERATING 38,869.17 38,869.17 Total for Fund 38,869.17 INTEGRA HOMES, INC.(REIMB BLDG ESCROW /3) MACNEIL, JOHN(REIMB BLDG ESCROW /39 NORTH R) PHEASANT HILLS PRESERVE, INC.(REIMB BLDG ESCROW /1357 & 135) PROCRAFT HOMES, INC.(REIMB BLDG ESCROW /2227 TELE) Total for Department WATER DEPARTMENT - 635.45 -6.63 - 16.43 - 64.54 - 723.05 * A T & T(MONTHLY SERVICE) 2.68 * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 79.22 HAWKINS WATER TREATMENT GROUP,(CHEMICALS) 1,968.89 HAWKINS WATER TREATMENT GROUP,(CHEMICALS) 5,286.82 * HEALTH PARTNERS(HEALTH INSURANCE) 185.59 * UNITED WISCONSIN INSURANCE COM(LIFE INSURANCE) 16.29 Total for Department 7,539.49 Total for Fund 6,816.44 Total for Checking Account 1010 604,102.47 ** Total ** $604,102.47 * - Invoice split to different Departments Page: 1 Date: 08/04/98 City of Lino Lakes Summary Claims Roster Vendor — Company Name Amount Checking Account 1010 000050 - A T & T 000110 - A T & T WIRELESS SERVICE 000158 - ALL STAR SPORTS, INC. 000370 - ANOKA COUNTY 000422 - ANOKA COUNTY CHAMBER OF COMMERCE 000430 - ANOKA COUNTY G.I.S. DIVISION 000580 - BAROTT DRILLING SERVICES, INC. 000700 - BIFF'S, INC. 000705 - BRW, INC. 000883 - BT OFFICE PRODUCTS INTERNATIONAL,IN 000980 - CARLSON EQUIPMENT COMPANY, INC. 001000 - CATCO PARTS, INC. 001053 - CENTER FRAME AND WHEEL ALIGN, INC. 001070 - CENTURY FENCE COMPANY, INC. 001115 - CHICILO HOMES 001191 - COMPUSA, INC. 001193 - COMPUTER MANAGEMENT SERVICES, INC. 001204 - CONWORTH, INC. 001260 - D.C.A. INC. 001292 - DEHN OIL COMPANY 001298 - DEGARDNER, RICK 001435 - EVERGREEN LAND SERVICES, INC. 001436 - EULL CONCRETE PRODUCTS, INC. 001480 - HAWKINS WATER TREATMENT GROUP, INC. 69.40 447.12 3,678.40 954.70 225.00 28.00 840.60 674.34 993.16 29.03 30.83 86.15 561.62 521.00 500.00 315.53 4,852.82 1,590.00 206.70 4,162.20 76.89 4,729.80 347.68 7,255.71 Page: 2 Date: 08/04/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001527 - FOREST LAKE AREA 001600 - GALL'S INC. 001614 - GTA 001650 - GOODWILL INDUSTRIES, INC. 001825 - HEALTH PARTNERS 001826 - HEDBERG CONSTRUCTION 001980 - IKON OFFICE SOLUTIONS, INC. 001981 - INTEGRA HOMES, INC. 002245 - LANG BUILDERS, INC. 002290 - LAW ENFORCEMENT NEWS, INC. 002310 - LEAGUE OF MINNESOTA CITIES 002326 - LET'S PLAY, INC. 002340 - LIGHTNING PRINTING, INC. 002431 - LINO LAKES TRANSMISSION, INC. 002517 - MEADOW VIEW HOMES 002540 - MEDICA 002770 - MINNESOTA DEPT OF ECONOMIC SECURITY 002842 - MIRACLE RECREATION OF MINNESOTA, IN 003050 - MRPA 003070 - MTI DISTIBUTING, INC. 003180 - NEWMAN TRAFFIC SIGNS, INC. 003250 - NORTHERN STATES POWER, INC. 003287 - EMERGENCY APPARATUS MAINTENANCE, IN 003295 - ERIC HERBISON 003390 - OFFICEMAX, INC. 003430 - OSM, INC. 595.00 32.80 75.51 293.00 8,743.62 500.00 561.19 1,364.55 500.00 22.00 135.00 20.00 177.70 1,463.45 500.00 4,973.60 146.28 3,316.75 135.00 74.57 197.03 27.83 50.52 496.62 433.31 66,509.35 Page: 3 Date: 08/04/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 003457 - PAGENET OF MINNESOTA, INC. 003490 - PETTY CASH 003509 - PIERCE & ASSOCIATES, INC. 003816 - RO -SO CONTRACTING, INC. 003867 - RYDER STUDENT TRANSPORTATION 003869 - S. L. DREAM HOMES 003874 - S.R.WEIDEMA, INC. 003880 - SHORT - ELLIOTT - HENDRICKSON, INC. 003882 - SHRED -IT, INC. 00 -3900 - SAFETY KLEEN CORPORATION, INC. 003971 - SEMLER HOMES 003972 - SEND IT, INC. 004040 - SMITH, PEG 004099 - SRF CONSULTING GROUP, INC. 004120 - ST. JOSEPH EQUIPMENT, INC. 004125 - ST. PAUL CITY OF 004130 - ST. PAUL PIONEER PRESS, INC. 004178 - STATE CHEMICAL MANUFACTURING CO. 004251 - SUBURBAN INSPECTIONS, INC. 004311 - SWIFT CONSTRUCTION 004340 - T.A. SCHIFSKY AND SONS, INC. 004350 - T.K.D.A. 004410 - THANE HAWKINS POLAR CHEVROLET, INC. 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004450 - TOM THUMB, INC. 004466 - TOP TRAILERS, INC. 56.70 199.47 1,500.00 4,624.00 162.00 500.00 240,881.52 204.21 49.95 50.00 500.00 21.50 63.55 501.95 101.18 500.00 4.20 201.95 1,460.80 2,000.00 916.35 1,324.94 445.13 498.00 12.55 148.21 Page: 4 Date: 08/04/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004574 - UNITED STATES TENNIS ASSOCIATION 004603 - UNITED WISCONSIN INSURANCE COMPANY 004670 - US WEST COMMUNICATIONS 004671 - AIR TOUCH CELLULAR 004760 - WALDOCH SPORTS, INC. 004780 - WASTE MANAGEMENT BLAINE, INC. 900076 - PROCRAFT HOMES, INC. 900145 - MORNING SUN HOMES, INC. 900160 - W. STEWART HOMES 900224 - NORTH COUNTRY BUILDERS 900229 - PEOPLES ELECTRICAL CONTRACTORS 900271 - TIMBER CREEK HOMES, INC. 900356 - HANS HAGEN HOMES, INC. 900426 - EXPERT ASPHALT, INC. 900438 - SCOTT OLMSTEAD BUILDERS, INC. 900490 - OLSON, JEFF 900509 - FIRST CHOICE HOMES 900523 - OLSON SEWER SERVICE, INC. 900553 - MINNESOTA INSTITUTE LEGAL EDUCATION 900632 - DRESEL CONTRACTING 900648 - GOPHER SPORT 900649 - GRANGER, PATTY 900652 ST. LOUIS PARK, CITY OF 900653 - ONE HOUR MOTOPHOTO 900654 - MILLER, ROSE 900655 - HANTON, MIKE 85.00 583.74 859.21 414.79 439.79 760.50 435.46 3,000.00 500.00 500.00 5,334.35 1,000.00 500.00 15,186.04 500.00 150.00 500.00 472.10 390.00 162,844.33 207.68 45.00 282.50 11.05 45.00 10.00 Page: 5 Date: 08/04/98 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 900656 - FORNESS, KATHLEEN 900657 - TOM LACASSE BUILDERS 900658 - MARK E. HANSEN, INC. 900659 - HASELMAN CONSTRUCTION, INC. 900660 - DRAKE HOMES 900661 - FITZSIMONDS BUILDER, INC. 900662 - PHEASANT HILLS PRESERVE, INC. 900663 - ST. CROIX RECREATION, CO., INC. 900664 - MACNEIL, JOHN 900665 - DALE G. ANDERSON CONSTRUCTION, INC. 900666 - FITZGERALD, DAN 900667 - MCMAHON- ADLER, KAY 900668 - KNAPP, STEVE 900669 - FLYNN, GREG 900670 - WILLIAM JOHNSON HOMES, INC. 900948 UNIVERSITY OF WISCONSIN, MADISON 990062 - KIEGER ENTERPRISES, INC. 45.00 500.00 500.00 500.00 500.00 500.00 1,483.57 2,637.97 493.37 500.00 196.00 33.75 33.75 45.00 500.00 1,090.00 18,038.00 Total for Checking Account: 1010 604,102.47 ** Total ** $604,102.47 SAC EXPENDITURES July 24, 1998 Page: 1 Date: 07/24/98 City of Lino Lakes Summary Computer Check Register Current File All Accounts, Sessions 000000 to 004341 Check /Payment Check Dt. Vendor Information Amount Check Account: 1010 Check #: 51871 Check #: 51872 Check #: 51873 Check #: 51874 Check #: 51875 Check #: 51876 Check #: 51877 Check #: 51878 Check #: 51879 Check #: 51880 Check #: 51881 Check #: 51882 Check #: 51883 Check #: 51884 Check #: 51885 Check #: 51886 07/24/98 950331 - BEAUDRY, GERALD 07/24/98 950332 - BLAIN, WILBER 07/24/98 950333 - ELLIOTT, COLIN 07/24/98 950334 - ESLER, JAMES 07/24/98 950335 - FREELAND, JAMES 07/24/98 950336 - HULS, HARLAN 07/24/98 950337 - KELLER, BRADLEY 07/24/98 9^50338 - KUCK, KEVIN 07/24/98 950339 - LINDEBECK, WILLIAM 07/24/98 950340 - MAGNUSON, SANDRA 07/24/98 950341 - MALLEY, TERRY 07/24/98 950342 - MORANO, PAUL 07/24/98 950343 - MUCHA, PETER 07/24/98 950344 - NYBERG, PAUL 07/24/98 950345 - RISDAHL, JACK 07/24/98 950346 - STADUM, RAYMOND Total For Check Account: 1010 Check Register Total : 559.27 427.68 559.27 526.37 559.27 559.27 427.68 625.07 559.27 559.27 559.27 559.27 526.37 526.37 559.27 559.27 8652.24 8652.24 SAC EXPENDITURES JULY 31, 1998 Page: 1 Date: 07/28/98 City of Lino Lakes Summary Computer Check Register Current File, 07/31/98 to 07/31/98 All Accounts, Sessions 000000 to 004366 Check /Payment Check Dt. Vendor Information Amount Check Account: 1010 Check #: 51890 Check #: 51891 Check #: 51892 Check #: 51893 Check #: 51894 Check #: 51895 Check #: 51896 07/31/98 950347 - ANDERSON, TIMOTHY 07/31/98 950348 - EYERLY, ROBERT 07/31/98 950349 - JENSEN, JAMES 07/31/98 950350 - MALSON, DOUGLAS 07/31/98 950351 - SERGOT, RICHARD 07/31/98 950352 - SOLHEID, WARREN 07/31/98 950353 - TREMBREULL, JOHN Total For Check Account: 1010 Check Register Total : 559.27 625.07 559.27 559.27 559.27 493.47 559.27 3914.89 3914.89 AGENDA ITEM NO 3A STAFF ORIGINATOR: Rick DeGardner, Parks and Recreation Director DATE': August 5, 1998 TOPIC: Award Bid for Rice Lake Estates Playground Equipment Structure BACKGROUND: On Monday, August 3, 1998, at 3:00pm bids were opened for the 1998 Rice Lake Estates playground equipment project. There were two companies submitting proposals for this playground site. On Monday, August 3 through Wednesday, August 5, the playground equipment proposals were on display at the Parks and Recreation Building. Neighborhood residents and Park Board Members were invited to review the proposals, make comments, and provide input on the selection of the projects. It is my opinion that Flanagan Sales (Little Tikes) offers the City of Lino Lakes the best package of playground equipment for our money. The play equipment evaluations were based on a number of factors including equipment quality, safety considerations, aesthetic appeal, the play experience provided, and installation experience. OPTIONS: 1. Award the Rice Lake Estates playground project to Flanagan Sales in the amount of $24,800. • Return to staff for further review. RECOMMENDATION: Option 1. sw /rick /green sheet playground equipment bid Rice Lake Estates Park.doc AGENDA ITEM NO. 3B STAFF ORIGINATOR: Rick'DeGardner, Parks and Recreation Director DATE: TOPIC: New Snow Removal Policy for Trails ugust 4, 1998 BACKGROUND The Parks and Recreation Department would like to institute a snow removal policy for our trails system. This would allow residents to enjoy our trails system year round. Attached is the proposed policy. Trail segments are indicated as an A Priority or B Priority. Following a snow fall of 2" or more all A Priority paths will be cleared. Upon completion of all A paths the B Priority paths will be cleared. There are some trail segments within the city that will not be maintained during the winter months. Chemicals, such as sand and salt will not be used. Currently the underpass near Rice Lake Elementary School (under Birch Street) is salted and sanded when conditions warrant. This is the only trail segment where chemicals are applied. Trail segments that have boardwalk are not scheduled to be plowed. The trail priority designations will be reviewed annually. OPTIONS 1. Approve New Snow Removal Policy for Trails 2. Send back to staff for further review. RECOMMENDATION Option No. 1 sw /rick /New Snow Removal Policy for Trails Green Sheet.doc Lino Lakes Parks and Recreation Department 7204 Lake Drive Lino Lakes, MN1 55014 (651) 780 -1885 Fax (651) 784 -7227 SNOW REMOVAL - TRAILS POLICY PURPOSE: The City of Lino Lakes maintains over 11 miles of trails for the enjoyment of Lino Lakes residents. The Parks and Recreation Department is responsible for the snow removal from trails. Every attempt will be made to provide a safe and enjoyable trail surface. This policy has been developed based upon the recognition that there are limited community resources. It also recognizes the inherent nature and variability of winter conditions. DESCRIPTION: The following is the trail snow removal policy: 1. Trail plowing will begin when the snow depth exceeds 2 inches or the snow has subsided. 2. Recognizing limited resources, trail clearing will occur during regularly scheduled shifts, Monday through Friday. Overtime will not be expended to clear trails during non- work hours. Scheduled work hours may be adjusted if resources permit. 3. Areas where snow must be hauled away will wait until additional personnel and equipment is available to assist. 4. Maintenance staff will attempt not to clog residential driveways. The operator will not clear areas that are blocked or drifted in as a result of the snow clearing operations on designated trails. 5. The City will not repair minor sod damage as a result of plowing or blowing. Sod replacement will be done at the discretion of the Parks and Recreation Director. 6. The City will not be responsible for sand removal or salt damage from snow that has been moved from roadways to trails to yards. 7. Breakdown of equipment will result in stoppage of this program until repairs are made. Every attempt will be made to continue the program after the repairs are made. 8. :Due to mechanical limitations of equipment and trail irregularities, trails will not be cleared or maintained at dry pavement level. Materials such as sand and salt will nothe used. Surface irregularities and slippery conditions may result. 9. The trail system will be divided into A priority and B priority. They will be cleared as follows: Following a snow fall of 2 inches or more all of the A priority paths will be cleared of snow. Upon completion of all A paths being cleared the B priority paths will begin to be cleared. If, at anytime during the clearing of B priority, additional snow should fall exceeding the 2 inch limit, clearing of B priority paths will be ceased and the A priority paths will be cleared. The trail priority designations will be reviewed annually. This policy is subject to change upon conditions. There are some trail segments within the city that are not listed under A priority or B priority. These trail segments will not be maintained during the winter months. NOTES Currently the underpass near Rice Lake Elementary School (under Birch Street) is salted and sanded when conditions warrant. This is the only trail segment where chemicals are applied. Trail segments that have boardwalk are not scheduled to be plowed. This includes internal trails in Brandywood Park, Quail Ridge Park, and a trail segment near Marshan Park. RD/Trails /Snowclearing Policy 7/28/98 AGENDA ITEM NO. 3C STAFF ORGINA.TOR Rick DeGardner, Parks and Recreation Director DATE: August 4, 1998 TOPIC: Consideration of Special Event Permit Application for Sandburr Days BACKGROUND: Sandburr Days is an annual event held by the Circle Lex Lions Club at Sunrise Park. This year Sandburr Days will be held on September 11 13. The event requires a Special Event Permit. The Special Event Permit has been completed, the $500 fee paid, and approved by required Department Heads. The Lions are required to have a food license from Anoka County. They are in the process of obtaining this license and it is necessary that it be posted in the area where food is sold. The Lions Club is also required to obtain a Cabaret License and provide a Certificate of Insurance naming the city of Lino Lakes as additional insured. OPTIONS: 1. Adopt a motion approving the Special Events Application. 2. Return to staff for further review. RECOb24ENDATION Option 1. sw/rick/Sandburr Days Special Events Permit Recommendation greensheet.doc City of Lino Lakes Parks and Recreation Department 7204 Lake Drive Lino Lakes, Minnesota 55014 SPECIAL EVENT PERMIT APPLICATION 1. TITLE, PURPOSE AND BRIEF DESCRIPTION OF EVENT: .5A -4 'L �Ac js FZu irt(A A iv ('.orrn ll. i Q e CONTACT PERSON: 7-L X- New Application Renewal of or Change in Application TELEPHONE: 4(40 OR 2. APPLICANT AUTHORIZATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its /their behalf. Applicant's Name: Address: sa35 Mailing Address: Affiliation: orotthy CJ)-1,� 313 Title 1-71,12_- rn /(-1 W71 l 1 ores `.l tcb rrf ef' nal701 Day Phone : a -. j /8(a Evening Phone �, 6q ; Emergency Phone: Ref: Spclevnt 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any in the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the nrorosed special event Make addltnnal c'orles of the eedea to iI1c uae cis in the proposed special event. Name Organization /Business /Agency /Affiliation ,C buu/1- Cf.4- Is this a non - profit organization? jc Yes No If you are making application under non - profit status, proof of non - profit status must be attached to this application. Mailing Address: Phone Day: Evening Other Title and Functional Responsibility with Regard to the Event c�flr as Will this person have authority to cancel or greatly modify event plans? Yes No Will this person be present at the event area or areas and in charge of the event at all times? Yes X No CfritutzruP — Ref: Spclevnt 2 r • ; 4. REQUESTED EVENT COMPONENTS: ��,,� A. Date and day requested (first choice) �.�"-�„ ' / i 1_111_3 B. Alternate date and day: C. Requested hours of operation, from 4.2:0/ 9 // .0891)/PM to /j.:00 9.43 AM4ffiP yet up Deginn n9 clay ana crate aria time 7 -j 1 /1.10(4v Dismantle by day, date and time E. Describe the number and type of animals (if any) to be used in this event: /(//q- F. Attach a draft of the entry form for participants and /or spectators. Niel G. Anticipated number of participants 92 spectators /00 5. INSURANCE: U &_ 4 l z_ u-.- iLe e4 Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provision that the City of Lino Lakes is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Attach your "Plan for clean -up /Material Preservation ". Include number, type and location of trash containers to be provided for the event. Indicate who and how many will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are used in the event. Indicate who and how many will be responsible for cleaning up the event area after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post -event cleanliness and Ref: Spclevnt material preservation of city facilities, equipment, premises and streets. A deposit of $500 will be required for clean-up and restoration. If premises are left in satisfactory condition, this deposit will be refunded in full following inspection. 7. LOCATION MAP: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary,a "to scale" drawing. A. /k, /7t 11 a route ±s iirvo.ivea, the beginning dims aiea with arrows B.44q If a route is involved, the places where buses, autos or other motorized vehicles need to be considered C. NP-If a route is involved, attach separate maps giving two or more alternate routes D. Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing) E. Alcoholic beverage concession area F.` Non - alcoholic concession area G. ✓ Food concession area H./09 General merchandise concession areas I. L- Portable toilet facilities (indicate number)(40 J. First aid facilities K. Event participant and /or spectator parking areas L./t//' Event organizer's command post M./(lA Fireworks or pyrotechnics site N./\/4 Vehicle fuel handling site O. L- Cooking areas P. ✓ Tables, enclosures, etc. Q. 1-Temporary or permanent structures constructed for the event 80orths Ref: Spclevnt 4 • ,. R.NI4 Site of electrical wiring to be installed for the event S. 1Z Trash receptacles (indicate number) Jf /// 6 T. Other - Please describe 8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: r T$ 1-■ en, *rn ? c i r c.n1r7r7 ar," nt1 -1or 111J1.7C 1lll�IQlI.., N�.cdbL uesca.A.1) , 1111.,1U1]111y L C 1.,..ciluCU ilUUlS Ul the music, sound or noise B. Will alcoholic beverages be served? Yes NO PLEASE NOTE THAT SALES OF LIQUOR OVER 3.2 o ALCOHOL IS PROHIBITED IN CITY PARKS. C. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed only by persons 21 years and older /yr _1-J) 1�1/l // 6z , { d x.e_ A)L, aYI L u.nd a! ach m /,), /( rld /D( sl 16L(1 h p°sfrd D. If yes, describe how, where, when and by whom the alcoholic beverages will be served d i /emu -1 Z g11111- )p r \ r—( 1-13 /Joel - r7pin E. If a casino party, a dance, or live entertainment is part of your event, please describe Ref: Spclevnt 5 F. Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Note: Certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1000 people, same types of food handling licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required before submitting this application. 0 (_ c P -.J Ald�- iUXrccazn1 ttrA-2t bra( G. Will food and /or non - alcoholic beverages be served? Yes i/ No H. If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre - packaged foods, hot dogs, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) Aji 7 /k/rw r ,u(;e.P L i5 m L ,12L/ U-) fJU/(HJL? pta. I. If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. J. If you intend to cook food in the event area, describe your area layout, including fuel or electrical source to be used. - p Arrr ct aipiu d )/ tg98. 4 m,ccAd2z4 suafi wd / (.cap;(. C=,rrn -cry" f did (1 £ A\' 9. SECURITY AND SAFETY PROCEDURES: A. Describe your proposed procedures for set up, operation, Q, internal security and crowd control. act= Arlunt_6(/0 ou.., moxt tbnii I Ref: Spclevnt 6 `B. If the event is to occur at going to light the event area in of participants and spectators event. night, describe how you are order to increase the safety coming to and leaving the C. If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units. D. Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on a temporary or permanent basis and /or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, reviewing stands, stages or platforms. E. Attach a copy of your fire department permit (s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; ,enclosures (and tables within those enclosures); tents, air supported structures, canopies, or any fabric shelters. F. Give name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency Name of Representative ■Jffl Li kk Q.Q,ihtjed / h1D Address Oluip ✓fl1 j Ak k_ Phone Numbers Ref: Spclevnt 7 Indicate medical services (if required) that will be provided for the event : Ambulances /lo 74 /Le ent of Doctors t1 f -j1 r .thtte d Nurses % t Paramedics /LS r 4,p 10. VENDORS OR CONCESSIONAIRES: A. Describe what vendors or concessionaires you will allow in conjunction with the event, and the purpose of these concessions: B. Describe how you intend to regulate, monitor and control the type, number and quality of vendors /concessionaires whom you may permit to operate in conjunction with the event: /V/4- 11.. CITY SERVICES /EQUIPMENT: Describe city services and /or equipment requested for this event. City barricades, cones, signs, picnic tables and other equipment may be borrowed on an as- available basis. You should make advance arrangements to pick up and return this equipment. If you or your volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. cfraa12- cok.zt, Ref: Spclevnt 8 12. `OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE /EVENT CHARGES: : A. If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: B. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not. Ref: Spclevnt 9 CITY OF LINO LAKES SPECIAL EVENT PERMIT NAME AND TYPE OF EVENT S(-1W (k_ DAY, DATE AND TIME 1. PARKS AND RECREATION DEPARTMENT Signature Title Date Please check or use N/A (not applicable) where appropriate 1. Final check has been made of application requirements 2. Event is approved by City Council 3. All required permits are issued and on file 4. Refundable clean up fee has been paid 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City 7. Application is complete 8..Special conditions are attached Ref: Spclevnt 10 Revocation: Upon mutual consent, the City Council may revoke a special event permit if the conditions set forth in the permit application are not being followed. Permit is hereby revoked Reason (s) for revocation: Signature Date Title Time Ref: Spclevnt 11 TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS 2. Parks and Recreation Department Initial/sign- 3. Police Depa Approved By Date en Signat re 1. Emergency vehicle access 2. Traffic /safety street closures 3. Appropriate barricades (# required) 4. Police personnel required /available S. Portable toilet facilities (# required) 6. First Aid facilities 7. Internal security and crowd control 8. Nighttime lighting 9. Other provisions as may be required by this department Ref: Spclevnt 12 4. Licensing and Insurance Approved by Date Signature Title 1. Dance and /or live entertainment List types or permits or licenses required 2. Alcoholic beverages 3. Peddlers 4. Noise abatement 5. Other provisions as may be required INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier 1. Public liability insurance naming City of Lino Lakes and other public agencies as additional insured is required 2. Hold harmless forms executed and filed 3. List and approve /dis- approve other insurance coverage as may be required 5. Fire Department Approved By �� / Jo Date Signature Ref: Spclevnt 1. Emergency vehicle access 13 nn - /r� % Tit e 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame 3. Cooking facilities 4. Occupancy and spacing of tables, enclosures 5. Parade, floats 6. Tents, air supported structures, canopies 6. Buiidin• De tment Approved By Signatu e Date 7 �% g Electrical: 1. Plan check /inspection of any wiring installed on a temporary or permanent basis 2. Permit(s) attached Structural Plan Check: 1. Plan check /inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms 2. Permit(s) attached 3. Other provisions as may be required by this dept. Ref: Spclevnt 14 7 Parks and Recreation Departrnent Approved by ; -,:o-L/.. -,:o-L/.. 1 / t (e-c, /r-i- =- - Signature Title Date CJ "sir- v/ 1. Park permit(s) required (to be attached) Balifield Usage Permit 0,9 3. Rea:ch permit required (to he attached) Trash containers required 1/ 5. Po> ab7.e toilets required (,( Appi icant: ' s plan for cleanup, site rest,oi .ion; and material preservation (recycling) required and attached 7. Other provisions as may be required by this dept. 8. Publ ice Works Depa Approved by Signature 6)1 itle Date -?/3((`f0 1. Trash containers required (# 2. Portable toilets required (# 3. Special animal clean up required 4. Barricades provided, as available (# 5. Cones provided, as available (# 6. No parking signs provided, as available (# Ref: Spclevnt 7. Applicant's plan for clean up and material preservation (recycling) required and attached 15 8. Other provisions as may be required by this dept. 9. State, County and City Health Department Approved by Ref: Spclevnt Signature Title 1. Food and /or beverages served 2. Permit(s) attached 3. Food cooked 4. Permit(s) attached 5. List other health licensing obligations as may be required 16 cA v Sitc F�tures /Amcnitics # Descri Lion 1 Combination ballfield (softball & Little League) w /ag -lime infield, 6' high chainlink infield foul - line and outfield fencing, 10' high backstop, and players benches. 280' foul -line distance. The and t field also has an ag -lime warning track irrigated. 2 Little League ballficld w /ag -lime infield, 4' high chainlink infield foul -line and outfield fencing, 10' high backstop, and players benches. 240' foul- line distance. The cast field is irrigated. 3 Open play area /small soccer field. Irrigated. 4 Lighted hockey rinks. Wood structure. Both arc in good shape. 5 Sand volleyball courts (2). 6 Aggregate surfaced parking lot_ - th Wood free- standi12 pbv sirudur- and tree- standing metal swing-set to scats1, . up bars, spring animal, and slide. A timber edge surrounds the play equipment w /sand base. Th others have a grass surface beneath them. 8 Horseshoe pits (4)• 9 Small metal picnic shelter w /slab and pica tables and galls. 10 Aggregate surfaced overflow parking lot. 11 Warming house w /garage -style storage arc Could be used for programmin.Q in the future 12 Aggregate surfaced entrance. drive with sor parking. Ezistirg Narusal Featura/Sitc Topography. little elevation change across the s BALLFIELD USE PERMIT This tournament is a double elimination tournament that should be done between 6:OOpm - 7:30pm on Saturday, September la'. ad I3T41 TRASH CONTAINERS A roll -off type dumpster will be in place for the weekend. The boy scouts will dump the garbage cans into the dumpster. In the past, one roll -off unit has been sufficient. PORTABLE TOILETS We will have 2 portable units in the park. The city has 3 units. We feel this will meet the needs of the participants. _:I.EANUP SITE RESTORATION ANE RECYCLING The Lions have hired a boy scout troop to clean the park facilities. The troop starts at 6:15pm on Saturday and 5pm on Sunday. OTHER PROVISIONS The boy scout troop will also be used for security on Friday and Saturday evenings. • PARK REQUESTED DATE ARID TIME BEING REQUESTED SPECIAL NEEDS RESERVATION DEPOSIT $ 3 6 0 a CONTACT PERSON TAKEN BY 4 LAY-0-zi-c,(2 0� / ,-7-(,.0 e6x1,. ADDRESS 5_ 3 S - 3 ) 04 Si . Zit- ZIP 3 S-0 PHONE (day) L/ 6 ,), - S ■ q_; or. nTTrcm mn (night) LM :� OS/v rTCr muP Cpnwr ,"(9 vz(77" rITKT 77-Tv fATF RFCF`R m-9-1 PARK USE RULES Please read and observe the following: 1. Hours of rental are from 7:00 am to 10:00 pm. 2. There is a $50.00 deposit required to reserve the facility. This deposit will be returned after the event and the Park has been inspected to see that it has been left in satisfactory condition. Application must be in the Lino Lakes Park and Recreation office 2 working days prior to requested reservation date. 3. There shall be no alcohol brought into or consumed in any City park. 4. Pets must be contained or on leashes, and attended at all times. You must pick up your pets litter and dispose of it in a trash receptacle. 5. No person shall climb on any trees or buildings in any city park. 6. You are responsible to see that all of your litter and waste placed in proper receptacles. Litter in trash bins provided, recycling bins provided: 7. No person /group shall erect any structure such as tents, etc. is picked up and recyclables in in any City park. 8. All vehicles are restricted to the parking lots adjoining the parks. 9. There shall be no open fires built in any City park. All cooking must be done in BBQ grills. If you should use grills be sure that you put out the hot coals and take the ashes with you. DO NOT LEAVE THE ASHES FROM YOUR GRILL IN THE PARK. 10. Because there is a high demand for the equipment "grab bags ", they must be returned no later than the next working day after your event. You are responsible to see that the equipment you use is returned in the same condition as when you picked it up. If equipment is destroyed or missing, we will deduct the replacement cost from your deposit. I have read and understand the above rules and requirements, them. I further agree to inspect the park /facility I will be event to see that it is saf clean ; d acceptable, and will otherwise, before the e en Applicants Signatur and agree to abide by renting prior to the report any findings Date AGENDA ITEM NO, 3C STAFF ORIGINATOR Marilyn Anderson, Clerk - Treasurer DATE August 5, 1998 TOPIC Consideration of 32 Beer License and Cabaret License for Sandbur Days BACKGROUND: Sandbur Days will be held the weekend of September 11 th through September 13th. This is an annual event held by the Circle -Lex Lions Club at Sunrise Park. This annual event requires two (2) licenses and one permit. A Special Event permit as previously explained, a 32 Beer License and a Cabaret License. The application for the 32 Beer License is complete and is accompanied by a certificate of insurance for liquor liability naming the City as additional insured. The Cabaret License application is also complete. This license is required to regulate entertainment where on -sale beer is being served. The proper fees have also been paid. Normally, Waldoch Sports hold their snowmobile races on grass and St. Joseph Catholic Church holds its annual auction. The Police Department is aware of all of these events. The snowmobile club holding the mces reimburses the Police Department for traffic control and reserve officers usually staff a booth at Sandbur Days. OPTIONS: 1 Adopt a motion approving the Cabaret and 3.2 Licenses. 2. Return to staff for further information. RECOMMENDATION Option No. 1 CITY OF LINO LAKES CABARET LICENSE APPLICATION DATE: APPLICATION NO. NAME OF BUSINESS /ORGANIZATION tick- I fees - Ley(, CONTACT PERSON: NAME -3)0)(044,Th W� ADDRESS TELE. NO. 6,5_1 - hoyioaul 9 PAUMFROMVIEIMIEEMENERNEW NAME OF APPLICANT: NAME - rat 1L L )bri-ct ' C2 trele- -Lae l\-1 11 411�i ADDRESS - ; 44) TELE. NO. I a 8(0 DESCRIPTION OF EVENT /ENTERTAINMENTSi --triZtrii217121t w fti7Wty CIJ i yr .4.� q -GI AAL_. DATE(S) OF EVENT 11-011..10 � TIME PERIOD S) EVENT WILL BE HELD Ad (J10 6)�1 9-11-q e / wn 4o r) pm q- �a - 9 z3 mar Q-13-93, LOCATION OF EVENT /ENT RTAINMENT (AM) OF BUILDING /OUTSIDE IN PARKING LOT, ETC.) NUMBER OF PEOPLE EXPECTED TO ATTEND EVENT /ENTERTAINMENT ?OD 0 d0 L30 OTHER SPEC,IA,L PERMITS OR LICENSES REQUIRED (OFF -SALE BEER, ETC. ) DESCRIPTION OF METHODS TO CONTROL MOVEMENT OF PUBLIC &ND NOI S cJa_ 04 (J L- ao (SEE REVERSE SIDE FOR RESTRICTIONS) SIGNATURE OF APPLICANT DATE OF CITY COUNCIL APPROVAL a)4, • /D. 00 BUSINESS RECORDS CORPORATION. MINNESOTA STATE OF MINNESOTA Combination Application for Retailer's (On -sale) () Non-Intoxicating Malt Liquor License e;"/' Of b LoI.�ICzo To the �• Name of licensing authority (county/ kit") County o oLo-- , of the city, or I t:5- county of Cil WUCi: State town of of .Alinnesota, here make application for a Retailer's (On -sale) (she) Non- intoxicating Malt Liquor License to sell smelt 3 all liquor under any pursuant to an ordinance (resolution) passed by city counril, (ward of arul Chapter 840, Minnesota Sta t 1945, as amended, providing for licensing and regulating the tale of non - intoxicating malt liquor. has been follows • During the past five years, my residence as MN _i born D io I D �� nt °('l -� mm2f I was Mor•F Day Year City Borough Town State or County I am a (native) (neeke u1tseti) citizen of the United States. married. My (toith s ) (husband's name and is I anb T J. Lc�hd -c 5x3-3(8 St . "t(.j MA) 6- I am proprietor / t %9 in the state of, Firm was incorporated Corporation is authorize(( todo business in Minnesota. License is for l I�r�l (fit) (highway) located as follows: 1 be in IC11-'7' AAP The lic(tnse will connection with Drug Store, Cafe, Roseau nt, Hotel, Club has been in operation /7 which Vmttha Ypre , is located an. A -II - I = floor The establishment -the I `f f W 01. I-GCLJ by 01 � c The business premises are owned -c2 The taxes on the property are not delinquent. I am /(JhY engaged in the retail sale of intoxicating liquor. I have had an application for license rejected as follows: 1 have never been convicted of a felony nor of violating any National or state liquor law or local ordinance relating to the manufacture, sale or transportation, or possession for sale or transportation of :intoxicating liquor. Oambling or gambling devices will not be permitted on the licensed premises. I am the owner of the leasehold, furniture, fixtures, and equipment in the premises for which the is license applied, except I have no intention or agreement to transfer the license to another person. I submit the following names of persons, including a bank, for reference, with whom I have had business relations as follows. 1 /V/� intend to engage in the sale of intoxicating liquor and will have a Federal Occupational Tax Receipt this license. My Federal Tax Stamp Receipt is No in accordance with the ordinance governing I will comply strictly with the provisions of the ordinance relating to the sale of soft drinks for "mixing" purposes and will serve patrons in full view of the public. I agree to waive my Constitutional Rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance (resolution) providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge and that I agree to comply with all the provisions of the ordinance under which is license is granted. Subscribed and sworn to before me this 19_ day of , NOTE: Licensee may be issued only to persons who are citizens of the United States and who are of good moral character and repute, who have nttnined the age of 21 years and who are proprietors of the establishments for which the licenses are issued. Laws 1949. c. 700. nt Prt ct will t c tined tin Fr AGENDA ITEM 5 A STAFF ORI ATOR: Mary Kay %Wend, DATE: 8/51813 TOPIC: J arnes & Janet Hill, 302 Elm Street, Minor Subdivlsion and Va BACKI RQ iND; P a area ins. Option 1. Approve minor subdivision and variances with the condition that 14' of right- of-way be d rdication for the future reconstruction of Brn Street and a $500 park dedication fe a election for the newly created lot. Option 2. Approve minor subdiu n' and variances the 14' of right-otway be dedication for the future r+ nstruction of E the stipulation that the existing Black V"ainut Tree woui+ result of the EIM Street reconstruction and a $500 park for the newly created lot edition that wed as the Lion fee colt tics deny minor subdivi n variances if the Hill's can not agree i 0 * ; 1 o listed above. RECOMMENDATION Council discretion AGENDA ITEM 6 A STAFF ORIGINATOR: Mary Kay Wyland - Presented by Alan Brixius, NAC DATE: 7/22/98 TOPIC: 302 Elm Street, James and Janet Hill, Minor Subdivision & Variance BACKGROUND: James and Janet Hill own the property at 302 Elm Street and would like to split the parcel into two. The property is Zoned R -1 Residential, located within the MUSA Boundary and serviced by City Sewer and Water off of Snow Owl Lane. The Hill's recently purchased Outlot A, a 35' x 209' strip of property originally platted as a part of Wenzel Farms 3rd Addition. This purchase has made it possible for them to connect the existing home to sewer and water. The proposed subdivision would split the original parcel and Outlot A into two Tots as follows: Parcel A (containing homestead) approximately 125 x 135 for 16,875 sq. ft. Parcel B 101 x 125 for 12,625 sq. ft. The City's Subdivision Ordinance, Section 1001.07 Design Standards Subd. 10 provides as follows: Additional Right of Way. Where subdivision abuts or contains an existing street of inadequate width, additional width shall be provided to meet the required standards. The right -of -way for Elm Street, in this location, is 66'. Elm Street is classified as a collector roadway and as such, the City Code indicates a standard right -of -way width of 80'. Therefore, the City needs an additional 14' of right -of -way in this location. As you can see from the attached exhibits, adequate right -of -way has been dedication along Elm from all but a few properties, including the one in question. There was some discussion at the Planning and Zoning Board meeting regarding this additional right -of -way dedication. At that time, the recommendation was for an additional 27', however, after staking the right -of -way, staff determined that 14' would be adequate. Mr. and Mrs. Hill have objected to the dedication requirement and would prefer compensation for the right -of -way and the trees located on the property or an adjustment in their utility assessment. The P & Z was advised that this is a determination for the City Council to make. Concerning the subdivision request, the Zoning Ordinance requires a minimum lot area of 10,800 square feet in the R -1 Zoning District. Corner Lots must be a minimum of 100 x 135 and interior lots a minimum of 80 x 135. Parcel A meets the requirements of the Ordinance with no additional right -of -way dedication but is approximately 10' deficient in lot depth with the dedication of 14' of right -of- way. (This assumes that Elm Street is the front property line) The total area for Parcel A is 15,125 after row dedication. Parcel B is 12,720 square feet in area, adequate in lot width and 10' deficient in lot depth thereby requiring a variance for lot depth. In May of 1992, the Council passed a Resolution granting a "blanket" variance to lots immediately south of this subdivision. The blanket variance was for Lots 5 through 13 in Ulmers Rice Lake Addition that allowed the existing 150' wide lots to split off the eastern portion of their property into two 75' wide lots. Utilities were provided along Snow Owl Lane for two service stubs per 150' wide parcel in Ulmers Rice Lake Addition. Of the 9 Tots referenced in the Resolution, only two remain vacant. Resolution No. 92 -64 detailing the rationale for granting the blanket variances is attached for Council information. For Council information, two service stubs were provided for the parcel in question tonight along Snow Owl Lane. The lots in question will be 125' deep rather than the required 135' with a total lot area of 12,625 sq. ft. for Parcel B, and 15, 125 sq. ft. for Parcel A. The Lots with the blanket variance have an average of 10,875 square feet of lot area at 75 x 145. The criteria to be used when evaluating a variance is as follows: A. That the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls. The property could remain as one single family home site. B. That the plight of the landowners is due to circumstances unique to his property not created by the land owner. The situation in this case was not created by the landowner other than the fact that he did not wish to participate in the Wenzel Farms development when it was initiated. C. That the hardship is not due to economic considerations alone and a reasonable use for the property exists under the terms of the ordinance. Economics could come into play for both the applicant and the City - the applicant would benefit from the sale of an additional lot and the City would benefit from the additional assessments received from the sale. D. That granting the variance requested will not confer on the applicant any special privilege that would be denied by this ordinance to other lands, structures, or buildings in the same district. As discussed above, a blanket variance was granted in 1992 for the parcels immediately south of this site. E. That the proposed actions will not unreasonably diminish or impair established property values within the neighborhood. Property values should not be diminished by the construction of an additional homesite in this location F. That the proposed actions will be in keeping with the spirit and intent of the ordinance. The proposed variances are in keeping with the spirit and intent of the ordinance. The Planning and Zoning Board recommended approval of this minor subdivision and variance at their July 8, 1998 meeting with the conditional that the additional right -of -way be dedicated as recommended by staff. OPTIONS 1. Approve minor subdivision and variances with two conditions: a. An area approximately 14' x 90 be dedicated for right -of -way purposes. b. A $500 Park Dedication fee be collected for the newly created lot prior to recording the subdivision with Anoka County. 2. Deny subdivision request. RECOMMENDATION: Option 1 �w:L L f� /w. /t+`.(`.S' .•+V -Y, _..... _'.:.'.: - �rJ�i.:G✓�iL:fC�IwS .Mi�e•.x. - _ l re 4 immiltppol L /4 2 13 ' �4 4 8 16 9 3 4 5 30 to 11 12 5 6 7 2 3 4 56 6 8 CEI�ITI/�� • ante. F 1 5 2 3 8 4 T 4 5 e 2 63 s • E 34 tt •W 7 • 3. • 4. cowwIE IAwE 3 2 7 .• p n "mu oon: u on •n "ARM• r i n IMILL ©n e • • 10 • 14 13 2 9 3 2 STRECT 3 11 J 3 10 4 6 4 5 6 1 2 3 4 5 6 12 . r-- •MVE I GS.A.H. 121 - - - STREET a :1 414 0 AUD IIIN LEES OIL.A APOLLO SWINE= PAR^ 10 2 i/. LINO LAKES L REHABILITATIOIi CENTER c S" 0-4 Z�rh • STATE HIGHWAY "0.N 74TH - STREET 0 4:101®© Eames , 0c r •, mo:mv =mc�� :c o x©© rte© C "T"yy MEs [9r3jt4 ova 2, 21 �23� r r• // Of LAKES LWMO Z00000L •20 20 2 If N 3 1• 17 K • • s q • 4 17 1e 15 44 7 IS 12 a JC E.. :p • • N u MEA THE 04100/1 OF 1ST. JOSEPH lEV,„_" CO fir: +i 111 WIWI" Li D-11IINngla 11101113'1142 i , ocrc2 :1111 1.31.3 10 ©© IIE clwwA Mom .H 'iel mo Bff an M N! mit 11. lo OM riaorrranurn "L"'": LinIw r1 A 1 SU 99 PRPri Wiaintablinr E'er ©til � e• / ANN 22 • 2a P4 PERT' _ LW E g,,(31 ki) 51 SOMA )S 10N #.14 NOICT LOT _ARAr ^../5.730 Pile c.E . " 35' ..� ,1 J 00-rLoT -1," �- F•ARIAS) crry I CIAO i.AeS AUDrraR.S LO'r' -_. AREA- = 1.72 .172.6 l cEriFY PE R,z'7395 0 U7z. 07 ;1:i . . A F "'"" —As , •—• , , , -46);-) It; \)3,6A4eN t5-e. SNYo O&\ I Dg r■kAS ); *Re-i..c.es IQ` Roo etbie.0A‘Noi,3)* 1 it__ 3- 1 _ IL —*,. e; k es 4•I• a _ _ ___ 4,4g2riSlilr . . • A- AffigainiriterM A, A, / ' ' ,t_ I IIIAIIIIIIArranalw 41111MILT AIM -. 4a- • i • _ _ _ • - , • , I, 1, _ _ ____ ___ _ _ ... 4c) _ 4.- 1:1 - t ■9 rel tt) I . i . . . V I I OKI l-1 O 0 s C V - F "'"" —As , •—• , , , -46);-) It; \)3,6A4eN t5-e. SNYo O&\ I Dg r■kAS ); *Re-i..c.es IQ` Roo etbie.0A‘Noi,3)* tsAbWtti _ _et Q. .N., T L-r- 00' ou7-1-1 P7- OF 'EX! / t\1G:1 3o Lo7 sau-r 7-7 tczci."17 1.:J7L-07 1:;„6\i" i ...... ..i -.1 • . . : :4-- ' ' L L 112... -1 1 1 0 ., . . AREA O Op. L LOT -7 1 ...q) r A AN - ----. 0 0-- T L-r- 00' ou7-1-1 P7- OF 'EX! / t\1G:1 3o Lo7 sau-r 7-7 tczci."17 1.:J7L-07 1:;„6\i" Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 92 - 64 RESOLUTION GRANTING VARIANCE WITH REGARD TO LOT WIDTH TO CERTAIN LOTS OF ULMER'S RICE LAKE ADDITION WHEREAS, there exists within the subdivision of Ulmer's Rice. Lake Addition certain lots which are presently one hundred fifty (15) feet in width and were developed with the expectation that they could be subdivided at the time utilities were installed; and WHEREAS, the standards existing at the time of the development of said lots provided for seventy -five (75) foot lot widths in this area for lots served by utilities; and WHEREAS, the current standard under the Lino Lakes City Zoning Ordinance requires eighty (80) foot lots and therefore the resubdivision of the lots as originally contemplated would be in violation of the City Zoning Ordinance; and WHEREAS, the City Council deems it to be a hardship in the best interest of the City to grant a five (5) foot lot width variance so that the existing lots within the subdivision can be divided in accordance with the standards that were contemplated upon the original platting of the development; and WHEREAS, the cost to the owners of such lots for the extension of utilities would be prohibitive if such divisions were not allowed. NOW, THEREFORE, a variance is hereby granted allowing the subdivision of the following lots: 1. Lots 5 through 13, Block 1 of Ulmer's Rice Lake Addition (19- 31-22-12 and 19- 31- 22 -13) are hereby granted a variance from the lot width requirements to allow resubdivision of said lots to a minimum lot width of seventy -five (75) feet. 2. That no further action or applications are necessary by the property owners in order to be granted such variance. That the City staff is hereby allowed to take all necessary actions to grant such variances without further review by the City Council or Planning and Zoning Commission. 3. The applicant shall pay the amount of $200.00 for the City's Administrative cost for processing this matter. L„.2,,, P. 0, —Cw—tra. ZR 1p o 23 ef 1;atis tt) 'A* I itz") F". C:Xos"!---zk- t 9'-A-r-r1-4-144-94-4gL ■41,4-AJ•P-e-A- 1/1___41_4_,___7-14- (r3s (J—k) 0.--J- - vas 01. 7E. 720 u.,-.42,A // JUL.-29'9S(WED) 12 :54 r«rxttt x«tt « * * * *x COUNCIL MINUTES July 27, 1998 Resolution No. 98 - 119 can be found at the end of these minutes. Consideration of Resolution No. 98 -120, Transferring Funds from General Fund to Gas Utility Fund for Closure - Ms. Vaske explained that by the late 1980's, the City was researching into owning it's own gas utility. In 1997, the route changed to investigate the option of collecting franchise fees from gas utilities other than Circle Pines. The City currently receives about $40,000 from Circle Pines each year. Ms. Vaske stated that because the City has changed its course, the fund should be dosed as it will not be an enterprise fund. The expenses to date are for legal help in exploring the option of franchise fees. As the franchise fees from Circle Pines has been deposited in the General Fund, this seems the logical fund to transfer from. TEL :612 421 9511 P.003 Ms. Vaske noted this is a recommendation in the 1997 audit management report. Council Member Lyden moved to adopt Resolution No. 98 - 120, as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 98 -120 can be found at the end of these minutes. CONSIDERATION OF A CITY ADMINISTRATOR'S CONTRACT, DAN TESCU Mr. Tesch referred to a press release'that was dated on Friday, July 24, 1998. It stated that the chosen candidate for the City Administrator's position had accepted another job out of state. A meeting will be held on Thursday, July 30, 1998, to discuss other options regarding this position. COMMUNITY DEVELOPMENT REPORT B Consideration of Minor Subdivision, 302 Elm Street and would like to splituthe stated parcel into James and Janet Fill own the property two (2). The property is Zoned R -1 Residential, located within the MUSA Boundary and serviced by City sewer and water off of Snow Owl Lane. The ITill's recently purchased Outlot A, a 35' x 209' strip of property originally platted as a part of Wenzel Fauns 3rd Addition. This purchase has made it possible for them to connect the existing home to sewer and water. The proposed subdivision would split the original parcel and Outlot A into two (2) lots as follows: Parcel A (containing homestead) approximately 125 x 135 for 16,875 square feet. Parcel B 101 x 125 for 12,625 square feet. The City's Subdivision Ordinance, Section 1001.07 Design Standards Subdivision 10 provides as follows: Additional Right of way. Where subdivision abuts or c n ai an e x set of inadequate width, additional width shall be provided he required standards. ESSEL/AL BRIXIUS JUL. -29' 96 (WED) 12:55 tttttttttttttttttttt TEL:612 421 9511 P.004 COUNCIL MINUTES July 27, 1998 The right -of -way for Elm Street, in this location, is 66' Elm street is classified as a collector roadway and as such, the City code indicates a standard right -of -way width of 80'. Therefore, the City needs and additional 14' of right -of -way in this location. Mr. Brixius referred to the exhibits which show that adequate right -of -way has been dedicated along Elm Street from all but a few properties, including the one in question. Mr. Brixius stated that Mr. and Mrs. Hill have objected to the dedication requirement and would prefer compensation for the right -of -way and the trees located on the property or an adjustment in their utility assessment. The Planning and Zoning Board was advised that this is a determination for the Council to make. Mr. Brixius explained that regarding the subdivision request, the Zoning Ordinance requires a minimum lot area of 10,800 square feet in the R-1 Zoning District. Corner lots must be a minimum of 100 x 135 and interior lots a minimum of 80 x 135. Parcel A meets the requirements of the Ordinance with no additional right -of -way dedication but is approximately 10' deficient if lot depth with the dedication of 14' of right -of -way. (This assumes that Elm Street is the front property line.) The total area for Parcel A is 15,125 after row dedication. Parcel B is 12,720 square feet in area, adequate in lot width and 10' deficient in lot depth thereby requiring a variance for lot depth. In May of 1992, the Council passed a Resolution granting a "blanket" variance to lots immediately south of this subdivision. The blanket variance was for Lots 5 through 13 in Ulmers Rice Lake Addition that allowed the existing 150' wide lots to split off the eastern portion of their property into two (2) 75' wide lots. Utilities were provided along Snow Owl Lane for two (2) service stubs per 150' wide parcel in Ulmers Rice Lake Addition. Of the 9 lots referenced in the Resolution, only two (2) remain vacant. Resolution No. 92 - 64 detailing the rational for granting the blanket variances is available for Council information. Mr. Brixius stated that two (2) service stubs were provided for the parcel in question tonight along Snow Owl Lane. The lots in question will be 125' deep rather than the required 135' with a total lot area of 12,625 square feet for Parcel B, and 15, 125 square feet for Parcel A. The lots with the blanket variance have an average of 10,875 square feet of lot area at 75 x 145. Mr. Brixius noted that the Planning and Zoning Board recommended approval of this minor subdivision and variance at their July 8, 1998, meeting with the condition that the additional right - of-way be dedicated as recommended by staff. Mr. Brixius stated that staff recommended approval of minor subdivision and variances with two (2) conditions: 1. An area approximately 14 x 90 be dedicated for right -of -way purposes. 2. A $500 Park Dedication fee be collected for the newly created lot prior to recording the subdivision with Anoka County. JUL. -29' 98 (WED) 12 :55 ttatttttatttattttttt TEL :612 421 9511 P.005 coJNCIL MINUTES July 27, 1998 Mrs. Janet Hill, 298 Elm Street, came forward and stated that she had contacted Council Members and given them the background regarding her property. She went over the background regarding her property again. She indicated that she has spend a lot of money on her property. The total right -of -way dedicated to the City will cost her an approximately $9,222. She asked the Council to trade the sewer hook -up fee for the right -of -way the City is asking for. She noted that Council should speak to the neighborhood regarding the widening of Elm Street and alternative proposals. Mayor Sullivan stated this issue was discussed at the last Council Work Session. She asked if staff had contacted Mr. and Mrs. Hill since that meeting. Mr. Wessel stated that staff attempted to contact Mr. and Mrs. Hill. He indicated the Hill's would not speak to staff but wanted to address Council directly. Mrs. }Till stated that she was not invited to the Council Work Session. She was asked by Ms. Wyland to discuss the issue with staff. She stated she has already spoken with Mr. Ahrens. Mayor Sullivan stated that she understood the variance granted for Wenzel Farms was because of lot size. She asked if there was any compensation for the sewer and water hook -up. Mr. Brixius stated that the variance was granted due to lot size. He stated that he was not present in 1991 so he was unsure of any compensation for hook -up. Mayor Sullivan asked if Outlot A was purchased from Mr. Hokenson. Mrs. Hill indicated that it was. There was a verbal agreement to purchase the lot from Mr. Hokenson. The City attempted to negotiate with Mr. Hokenson to sell the land to the Hill's. Mayor Sullivan asked if the trees in the right -of -way would be removed. Mr. Ahrens explained that upon reconstruction of Elm Street it is possible the trees will have to be removed, subject to Council approval. He stated it is likely the reconstruction can work around the trees. Mrs. Hill asked if the trees can survive that close to the street. She asked where the snow removal placement will be. Mr. Ahrens explained that there should be enough room on the right - of -way for the snow removal. Mayor Sullivan asked about sewer compensation. Ms. Anderson indicated there was no compensation from the City regarding the sewer hook -up in Wenzel Farms. Mayor Sullivan asked if Mrs. Hill is required to update her septic system. Mrs. Mill stated that if she continues to live in the home she does not need to update the septic system. If the home is sold the City will require an updated septic system. Mr. Kluegel noted that a "cesspool" is considered a septic system failure. It does not meet City Code. 5 JUL. - 29',98 (W2D) 12:56 tttttttt*1*$tttttttt TEL:612 421 9511 P.006 COUNCIL MINUTES July 27,1998 Mr. Ahrens stated that City Code states that if a septic system fails, the property must be hooked up to City sewer and water if available. Mrs. Ill stated that City sewer and water is not available to her unless she pays for it. Council Member Lyden invited Mrs. Hill to the next Council Work Session to discuss the issue and to reach a fair decision. Mayor Sullivan indicated that is an option. She stated Council can approve subdivision and variance grandfathered back to the 1992 blanket variance. Council Member Neal asked if Mrs. Hill had the time to delay the decision until the next Council Work Session. Mrs. Hill stated that time is a factor as she would like to sell the property before school starts. She indicated that the next Council Work Session will be adequate. Council Member Bergeson agreed that the issue needs more discussion. He stated that the packet received from Mrs. Hill has more information than previously received. Council Member Bergeson moved to table Consideration of Minor Subdivision, James Hill, 302 Elm Street, until the August 10, 1998, Council meeting, with discussion at the August 5, 1998, Council Work Session. Council Member Dahl seconded the motion. Motion carried unanimously. Consideration of Site Plan Review, Minnesota Correctional Facility, 7525 4th Avenue (MnDOT Request for Communication Tower) - Mr. Brixius stated that the Minnesota Department of Transportation ( MnDOT) has requested a site plan review for a communications facility to be located at 7525 4th Avenue within the Department of Corrections facility site. The communication facility will include a lattice tower with antenna having a total height of 260 feet, shelter building, an AC backup generator, and an LP gas tank. The facility use will be for Emergency Medical Services, the Minnesota State Patrol, MnDOT, and other State and regional agencies, with additional capacity for commercial users. Mr. Brixius stated that the following design items are being suggested to reduce the impact of the antenna on Lino Lakes: 1. The tower be made available to commercial personal wireless communication companies to reduce the need for additional antenna towers in Lino Lakes. 2. 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O - /(t•" 00 /enO 11 19 -4s -0011 140 45•• .140 a 0 2�0 21�)• 140 r o • • 141.27 N • `f 0.1, 0 137 75 • 140 13.7bl; 3(31) ^� 137.33 n 4 461): 137.79 Q5 a • S • • 0 :16 • lis.o • . 4144 ei • 135.12 • 8 0 • 135 O 0 (t') S.47, yr r W „tease Q 1A) .1i (..4.4 /%_ /4i-' . ,_1) O / • • ■ 1 13 • '35 1. /54 • 1 131 16 .1 11 99.4 • 195 1 o (05 e) .a 46.34 «• 5(55) - = 33 1 )5.57 • 6 �-' 1115-43 -0011 135.04 • 7(550: • • • 135.12 M 7.s5� 8(sw' • 135.40 111` o S1)9 4_ ' 133.40 O /O os) • e 135.40 //15': w 135.40 g• /2(�7 a 13 5.40 • (4.1) •0 /3 133.40 2033' . /4(ay� . 1119 - 45.001• 139.94 196.17 30 31.04 /... 4.9 79.12 0 Y 0 • • iC • 11 9 :(33 O 0 33 Q. j'7 a- 3 t 1: 1111- • / ?24.1 4 / .4 COMPREHENSIVE PLAN TASK FORCE FUTURE MEETING SCHEDULE August 27th, 1998 Thursday at 6:00 p.m. Commercial Land Use Industrial Land Use Performance Land Use Commercial Facilities (handouts for next meeting) September 10th, 1998 Thursday at 6:00 p.m. Recap Rural Clustering Options Recap Planning Districts 1, 2, 3, and 4 (handouts for next meeting) September 16th, 1998 Wednesday at 6:00 p.m. Recap Planning Districts 5 & 6 Implementation Plan Summary Housing Plan September 24th, 1998 Thursday at 6:00 p.m. Recap revisions from previous meetings Finalize Narrative Task Force Recommendation to P & Z and CC October 14th, 1998 Wednesday at 6:30 p.m. Public Hearing at REGULAR PLANNING AND ZONING BOARD MEETING October 26th. 1998 Monday at 6:30 p.m. REGULAR CITY COUNCIL MEETING November 13th, 1998 - Submission to Metropolitan Council y-zA2211A4A_ ca-tvAxAt BACKGROV : 1. Return to: staff for further review. 2. Adapt Nunn r 98 - -123 authorizing and Ong �e ay r City i erk to sign the J int Power Agreement with Cen le €gar 21' Aven lmp rerr r is end flair a e contingent • upon the City of Centetu JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING 21ST AVENUE ROADWAY, PHASE I, IMPROVEMENTS AND MAINTENANCE THIS AGREEMENT, made and entered into on the day and year hereinafter set forth by and between the City of Lino Lakes and the City of Centerville; both of which are governmental subdivisions of the State of Minnesota located in the County of Anoka. RECITALS a. The City of Lino Lakes and the City of Centerville desire to improve 21st Avenue by constructing street, curb and gutter and storm sewer between Main Street and 890 feet south of Main Street. b. The City of Lino Lakes has prepared a feasibility study of the Project as defined by this agreement. c. A portion of the Project is to be constructed within the corporate limits of the City of Lino Lakes and a portion is to be constructed within the corporate limits of the City of Centerville. (Exhibit A) d. Subject to the terms hereof, Lino Lakes is assuming full responsibility for the design and construction of the Project to be built both within the corporate limits of Lino Lakes and Centerville. e. Lino Lakes and Centerville recognize and acknowledge that the Project will benefit both Lino Lakes and Centerville. f. Lino Lakes and Centerville will both assess the benefited properties within their jurisdictions for all, or a portion of the relevant costs of the Project, all as is more fully set forth below. PURPOSE The purpose of this Agreement is to set forth the terms of the agreement Lino Lakes and Centerville have reached regarding the design and construction, maintenance and financing of the Project both within the corporate limits of Lino Lakes and Centerville, in accordance with Minnesota Statutes, Section 471.59. AGREEMENT NOW, THEREFORE, in consideration of the mutual undertakings herein expressed, Lino Lakes and Centerville agree as follows: 1. Lino Lakes is responsible for the design and construction of both the portion of the Project located within Lino Lakes and the portion of the Project located within Centerville. Therefore, the parties agree that: a. Lino Lakes shall design the Project, administer the construction and conduct inspections of the construction process. Centerville shall have the right to inspect, review and comment upon construction of the Project. Centerville shall have the right to review and approve the final plans and specifications prior to advertisement for bids. b. For purposes of performing its obligations under this Agreement, Centerville hereby grants to Lino Lakes the rights to use the streets and public ways of Centerville for purposes of constructing the Project, including any excavations necessary to perform work incidental to the performance of this Agreement; and Centerville hereby 2 agrees, through its departmental agencies, to cooperate to the fullest extent in the protection of any excavations or barricades that may be necessary for the work performed by Lino Lakes. c. Lino Lakes agrees to notify and coordinate with businesses in Lots 7, 8, and 9 of the Centerville Industrial Park (along the existing gravel segment of 21St Avenue) as early as practical the construction schedule of the Project. 2. Construction costs and design engineering shall be divided proportionally, 50% to Lino Lakes and 50% to Centerville, for the Project. Legal, administrative and construction engineering costs shall be paid separately by each City. 3. Each city has the right to terminate Agreement prior to award of construction contract. 4. Each municipality shall be solely responsible for their share of the costs of the Project. Each municipality shall be responsible for the sale of bonds, if any, and levy of special assessments against properties within their cities boundaries. 5. City of Lino Lakes shall receive, from the City of Centerville, monthly payments, as certain portions of the construction are completed. The Project amounts are then due and payable for work completed. Upon completion of the entire Project, the City of Lino Lakes shall prepare a final cost statement and submit it to the City of Centerville. Payment of the statement shall be completed within 45 days upon receipt of the statement. 6. Before this Agreement shall become binding and effective it shall be approved by an appropriate resolution of the City Council of Lino Lakes and of the City Council of Centerville, which shall be attached hereto as Exhibits B and C, respectively. 7. The City of Lino Lakes shall maintain 21st Avenue by performing annual street sweeping, crack sealing and pothole filling. The City of Centerville shall maintain 21st Avenue by plowing snow and winter sanding/de- icing. 8. The City of Lino Lakes and the City of Centerville will sealcoat the roadway on a 5 -7 year interval by separate cost share agreement. 9. Other projects, such as reconstruction and overlays, shall be completed by separate agreement between the City of Lino Lakes and the City of Centerville. 4 IN WITNESS WHEREOF, Lino Lakes and Centerville have caused this Agreement to be executed on behalf of their proper officers. Dated: CITY OF LINO LAKES Mayor City Clerk Dated: CITY OF CENTERVILLE Mayor City Clerk 5 Q.A.H. NO. 14 p. 1 ._.....••... mcc a en. EDGE OF Off. —roc 4- - -4- -- r 7 1 TAiiKD J 3 JCT 0 CITY BOUNDARY 4 =EXCEPTION Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -123 RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO SIGN THE JOINT POWERS AGREEMENT WITH CENTERVILLE FOR 21ST AVENUE IMPROVEMENTS AND MAINTENANCE. WHEREAS, a portion of the 21' Avenue Street Project is within the corporate boundaries of Lino Lakes and a portion of the project is within the corporate boundaries of Centerville, WHEREAS, Minnesota Statutes, Section 471.59, allows Cities to enter into Joint Powers Agreements, AND WHEREAS, the City of Lino Lakes and the City of Centerville acknowledge and agree that improving 21' Avenue benefits both Cities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. hereby authorizes and direct the Mayor and City Clerk to sign the Joint Powers Agreement with Centerville for 21' Avenue Improvements and Maintenance. Adopted by the City Council this 10th day of August, 1998. Kim A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer STAFF I TOR: David Ahrens, Engi IPu DATE: Aust 10,191 T � lotion . 98 -124, Staff -is reque of Apolb Dnv Cc for January 1' Council approval of plans and cettions for the ex from its went terminus at Lilac Street to Lake Dave. .Sti aeon to advertise for bids at this time. This aeon ► The struof r# of from Sunset Road to Lake Drive was €rst discussed in 1990. The portion of Apollo Drive from Sunset Road to LNac is and the + ar t specifi tions'for the nal phr"t. se wad e recently at the July 13,1898 Court it Ong. The proposed improvement include extending Apollo . Drive from its current terminus with Lilac Street northerly approcknately 1,400 feet to Lake Drive (refer to attached exhibits Apollo Drive is proposed to be constructed to the same section as existi Drive, 52 feet wide and 10 -ton axle load. Due to the close proximity of the proposed Driveflake Drivel to to existing Lilac Str+eeJLeke Drive intersection anti t cukinc ety terns, it propo d +eiim note Council questioned the proposed pond design at the July 13, 1998 C►aun+ Meeting. Staff has discussed the pond design with the City's consulting engineer. The proposed pond design has a slope of 3:1 (3 feet horizontal to 1 foot vertical) from the top of the pond to the normal water level. At the normal water level a 10 -foot wide ledge is designed to allow vegetation to grow and discourage access to the open water in the middle of the pond. From the ledge to the bottom of the pond there is a 3:1 slope. The pond is 12 feet deep with the upper 5 feet used as storage of storm water runoff. The bottom 7 feet should have water in it and is used for sediment storage and water quality enhancements. Project Schedule Approve Plans and Specifications Approve Joint Powers Agreement Authorize Advertisement for Bids Open Bids Award Construction Contract Start Construction Construction Complete August 10, 1998 August 10, 1998 January 25, 1999 February 17, 1999 February 22, 1999 May, 1999 July, 1999 The project is planned to be funded through special assessments to benefiting property owners, Anoka County, and City of Lino Lakes. The next agenda item notes the estimated cost splits between the City and County. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No. 98 - 124 approving the plans and specifications for the Apollo Drive, Phase 3, Project. 3. Not adopt Resolution No. 98 - 124. RECOMMENDATION: Staff recommends that Resolution 98 - 124 be adopted by Council. 50 25 SCALE IN FEET ,..- - - - - -908- 9O-- . v ......t.„.(7---- n---L-0 : 1 (--- 896 -ii-hc• - , 1 1 t , •-i---- • !IA 1 1 1, \--.-17: il i • 1 1 1( i • i 08 3. 2 • II LILAC DRIVE 3 E DESIGN DRAWING CHECKED DESIGN TEMA 11 84+00 85+00 I hereby certify that this plan Isms prepared by me under my direct supervision and that I am a duly Registered Professional Engineer under the laws of state of Minnesota. REVISIONS JULY XX, 1998 Reg. No. 2424: Council Member adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 98 -124 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, APOLLO DRIVE, PHASE 3, PROJECT WHEREAS, pursuant to resolution passed by the Council on July 13, 1998, SEH, Inc., has prepared plans and specifications for the improvement of Apollo Drive from Lilac Street to Lake Drive by constructing street, curb and gutter, and storm sewer and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. Adopted by the Lino Lakes City Council this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer r, a Join# irs Apreereent es and conditions between will be on the county high Drive, shall become a sting Apollo Drive 'located to th unty highway system so it %al tc my system. Lilac Street v become a end it to have The Agreement t ihst access shall be limited to four along the Apollo Drive, phase 3 align r nt. This lncl dr • vays for the bank that is being const ed, th+ nv ienc a store site, the north half of the VFW property , and` the r (see attached a chi }. Th so th of the UAW prop y w l a p+ a eve via Lilac Street. Cone development pattern in this area and at roadway an arteri al road, staff feels that the number of access points is satisfactory. The project cost (including engin and#mintive costs) ki at $505,504. Of that portion the estimated County portion is $317,464 and the City portion is $188,040. The City is planning to fund its portion through special assessments to benefiting properties and the Surface Water Management Fund. 1. Return to f %then 2. Adopt Resolution Numb s with Anoka bounty for the Mayor and City C$e rtc to si 3. Adopt Resolution Number 98 -125 with r Join , P1 as Number 98 ;- 07/31/98 12:50 FAX 612 862 4201 ANOKA CO HWY DPT 1 002 Anoka County Contract No 980539 JOINT POWERS AGREEMENT FOR CONSTRUCTION OF CSAH 12 (APOLLO DRIVE) FROM CR/CSAH 153 (LILAC STREET) TO CSAH 23 (LAKE DRIVE) TBD THIS AGREEMENT is made and entered into this 11th day of August, 1998, by and between the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County ", and the City of Lino Lakes, 1189 Main Street, Lino Lakes, Minnesota 55014, hereinafter referred to as the "City" and the lead agency for this Agreement. WTCNESSETH: WHEREAS, said parties are mutually agreed that the construction of Apollo Drive and construction of a storm sewer system should be done as soon as possible; and, WHEREAS, the parties agree that Apollo Drive should be on the county system; and, WHEREAS, the parties consider it mutually desirable to remove Lilac Street, from Apollo Drive to CSAH 23 (Lake Drive), from the county system; and, WHEREAS, the parties agree that Lilac Street should be returned to the City of Lino Lakes; and, WHEREAS, the County will fund their portion of the construction in exchange for removing Lilac Street from county jurisdiction; and, WHEREAS, the City will prepare plans and specifications for Anoka County Project according to State Aid Standards; and, WHEREAS, the parties agree it is in their best interest that the cost of said project be shared; and, WHEREAS, together with the sharing of the cost of construction for the storm sewer system and roadway, the City will incorporate miscellaneous utility work; and, WHEREAS, Minn. Stat. 471.59 authorizes political subdivisions of the State to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, it is mutually stipulated and agreed: I. PURPOSE: The County and the City have joined together for the purpose of constructing the roadway, drainage, sidewalk, as well as other utilities, on a new alignment to be known as Apollo Drive, as described in Exhibit A, which is attached hereto and incorporated herein by reference. The parties also agree to use the opportunity now available because of the proposed development of property abutting Interstate 35W to revise the County highway system to provide continuity for CSAH No. 12 (109th Avenue) from Lexington Avenue to Interstate 35W at CSAH 23 (Lake Drive). 1 07/31/98 12:50 FAX 612 862 4201 ANOKA CO HWY DPT e003 11. METHOD: The City shall provide all engineering services and shall cause the construction of Anoka County Project No. TBD in conformance with said plans and specifications which shall be reviewed by and approved by the County Engineer prior to calling for bids. The calling for all bids and the acceptance of all bid proposals shall be done by the City. The City shall cause the construction of Project No. TBD and the County shall reimburse the City for its share of the costs when funding is available. The City ahcill acquire all permits required for the construction of the project. The City shall acquire 100 feet of right-of-way for Apollo Drive on an alignment acceptable to Anoka County. The City cha 11 limit access to the proposed Apollo Drive north of Lilac Street by four (4) III. COSTS: A. The contract costs of the work, or if the work is not contracted the cost of all labor, materials, normal engineering costs, and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of the costs which will be incurred for this project. Actual costs may vary and those will be the costs for which the City will be responsible. B. The estimated cost of the total project is $505,504.00. The County will not pay for the following: 1. The City will pay for 50% of the cost of concrete curb and gutter (less medians). The estimated total cost of curb and gutter including medians is $24,024.00, of which the City's estimated share is $12,012.00. 2. - The City will pay for 100% of the cost of new sidewalks installed on the project. The estimated cost to the City is zero (0). 3. The City will pay 100% of the hydrant relocation and gate box adjustment, water, and sewer construction. The estimated City's cost of these items is $2,750.00. 4. The City will pay 70% of the storm sewer construction including ponds. The estimated cost of storm sewer is $160,795.00 of which the estimated City cost is $112,557.00. 5. The City will pay 100% of the cost of new concrete for all upgraded driveways. The City's estimated costs for driveway pavement is zero (0). 6. The City will pay 100% of the cost of new concrete and/or bituminous pavement for all upgraded driveways. The City's estimated cost for driveway pavement is zero (0). 7. The City will pay 100% of the cost of the new bituminous bikeway. The City's estimated cost for the bikeway is zero (0). 8. The City shall pay for all administrative costs and financing costs. 07/31/98 12:51 FAX 612 862 4201 acquisition. ANOKA CO HWY DPT 0 004 9. The City shall pay for all right - of-way as well as all costs of right -of -way 10. The City shall pay all design and preliminary engineering costs for the entire project. The estimated cost to the City for design engineering is 550,535.00. 11. The City shall pay all costs of obtaining permits from the Department of Natural Resources, the U.S. Army Corps of Engineers, and Rice Creek Watershed District, as well as the cost of any mitigation required by those permits. 12. The total estimated cost to the County for the construction of the project is 5 293, 948.00 The County's participation in engineering will be at a rate of 8% of its designated share. The estimated cost to the County for engineering is $23,516.00. Total estimated County cost for the project is $317,464.00. 13. The County shall pay to the City the County's portion of the'actual construction costs incurred within thirty (30) days after receipt of a voucher containing such information as the County may require, representation that payments have been made by the City on the contract or contracts for the construction of the project for which the funds are to be used and indicating that payment has been made on the County's share of the work, except that the County shall not be obligated to pay the City until January 15, 1999. The City shall not be entitled to any interest on funding to be provided by the County. C. The total estimated cost to the City for the project is $188,040.00. D. Upon final completion of the construction, the County shall pay to the City, upon written demand by the City, its portion of the construction costs of the project estimated at 5317,464.00, except that the County 41111 not be obligated to pay the City until January 15, 1999. The County's share of the cost of the project shall include only construction and engineering expenses and does not include administrative expenses incurred by the City. IV. TERM: This Agreement shall continue until (1) terminated as provided hereinaflPr, or (2) until the construction provided for herein is completed and payment provided for herein is made, whichever of (1) or (2) shall first occur. V. DISBURSEMENT OF FUNDS: All funds disbursed by the County or City pursuant to this Agreement cha11 be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES: All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to State laws. VII. STRICT ACCOUNTABILITY: A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. 3 07/31/98 12:52 FAX 612 862 4201 ANOKA CO HWY DPT I�j005 ViII. TERMINATION: This Agreement may be terminated by either party at any tithe, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purrbA.ses of services or goods which occurred prior to such notice of termination. The City shall pay its pro -rata share of costs which the County incurred prior to such notice of termination. IX. MAINTENANCE: Maintenance of the completed watermain, sanitary sewer, storm sewer system (except catch basins and catch basin leads), bikeway, and sidewalk shall be the sole obligation of the City. The City of Lino Lakes shall also maintain Apollo Drive for all other causes until construction is complete, the right - of-way bas been transferred to the County and written 30-day notice has been given to the County Engineer. The County shall maintain Lilac Street for all causes until such time as the County pays the City its share of the construction costs of Apollo Drive and has given the City 30-day written notice. Both the County and the City agree to pass the necessary resolutions to transfer the roadways and reestablish the CSAH designations on the various routes when requested by the other party. X. AFFIRMATIVE ACTION: In accordance with the County's Affirmative Action Policy and the County Commissioner's policies against discrimination, no person shall illegally be excluded from full -time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Agreement on the basis of race, creed, color, sex, marital status, public assistance status, age, disability or national origin. X1. NOTICE: For purpose of delivery of any notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County, 2100 Third Avenue, Anoka, Minnesota 55303, on behalf of the County, and the City Administrator of Lino Lakes, 1189 Main Street, Lino Lakes, Minnesota 55014, on behalf of the City. XII. INDEMNIFICATION: The County and the City mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents or employees relating to activity conducted by either party under this Agreement. XIII. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING: It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties relating to the subject matter thereof. Any alterations, variations or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. 4 07/31/98 12:52 FAX 612 862 4201 ANOKA CO HWY DPT Q1006 IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below. COUNTY OF ANOKA CITY OF LINO LAKES By: Dan Erhart, Chairman County Board of Commissioners Name: Dated: Title: Dated: By: ATTEST By: BY: Name: John 'Jay" McLinden County Administrator Title: Dated: Dated: RECOMMENDED FOR APPROVAL BY: By: Jon G. Olson, PE City Engineer County Engineer Dated: Dated: APPROVED AS TO FORM By: By: Dan Klint City Attorney Assistant County Attorney Dated: trnkVPALino Lnkea.Apollo $ Dated: Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -125 RESOLUTION APPROVING THE JOINT POWERS AGREEMENT WITH ANOKA COUNTY FOR THE APOLLO DRIVE, PHASE 3, PROJECT AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE AGREEMENT. WHEREAS, the City of Lino Lakes desires to administer the Apollo Drive, Phase 3 Project; AND WHEREAS, the City of Lino Lakes and County of Anoka agree that the Project is in their best interests and that the cost of the Project be shared; AND WHEREAS, Minnesota Statutes, Section 471.59, authorizes political subdivisions to enter into Joint Powers Agreements: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. hereby approve the Joint powers Agreement with Anoka County for the Apollo Drive, Phase 3, Project and to authorize the Mayor and City Clerk to sign the Agreement. Adopted by the City Council this 10' day of August, 1998. Kim A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 4E STAFF ORIGINATOR: David Ahrens, Public Works DirectorlCity Engineer DATE: August 10, 1998 TOPIC: Resolution No 98 -127, Approve Payment No 4 (final) and Change Orders No 1 & 2, 1997 Wear Course and Trail Paving Project BACKKGROUNC; The Contractor for the 1997 Wear Course and Trail Paving Project is requesting City approval of payment no 4 (final) in the amount of $15,186.04 :including change orders 1 and 2. All necessary lien waivers and Withholding Affidavits have been submitted, to staff thereby meeting the requirements of the Construction Contract. The project included the paving of certain trails throughout the. City and construction of a trail along the north side of Aqua Lane. Also, wear course paving was done in new developments. The final contract amount is summarized as follows: Original Bid Amount $185,665.25 Change Order No 1 $ 15,234.33 Change Order No 2 $ 14.122.50 Final Contract Amount $215,022.08 The attached memorandums from John Powell, TKDA, Inc., discuss the change orders in detail. Change Order No 1 is a compensating change order for quantity overrurfsiunderruns. The trail construction along Aqua Lane resulted in quantity increases as a result of poor subbase materials that were exposed during construction. Change Order No. 2 is a result of the construction observer noting that the existing rubberized seal used on manhole adjustment rings and castings was not sufficient to properly seal the rings and casting. Since the rings and casting are areas where a significant amount of infiltration can occur or sand washing between the rings, staff directed the contractor to install additional rubberized seals to prevent any infiltration of water. In both change order cases, the problems encountered were not anticipated and it was only after work had begun and the materials exposed that the construction observer noted problems that required correction. If the design of the project had anticipated the poor soils and deficient seals, the resulting contract amount would be nearly equal to the final amount noted above. OPTIONS: 1. Return to staff for further review. 2. Approve Resolution 98 - 127 approving payment no. 4 (final) and Change Orders No. 1 and 2 for the 1997 Wear Course and Trail Paving Project. RECOMMENDATION: Staff recommends that Resolution 98 - 127 be approved. TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS MEMORANDUM 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101 -2140 PHONE:612/292 -4400 FAX612/292 -0063 To: David Ahrens Reference: Change Order No. 1 Copies To: 1997 Wearing Course and Trail Paving From: John Powell Lino Lakes, Minnesota Date: June 29, 199 Commission No. 11307 -02 Change Order No. 1 summarizes the quantity changes on the referenced project. It consists of a comparison between the estimated quantities and final pay quantities for each bid item, and the resulting impact on the contract amount. The comparison indicates there was a significant difference in quantities for many bid items on the project, with the magnitude of the differences in excess of what could be expected from a normal variation in the contract quantities. These differences are attributable to the following: 1. After the contract for this project was executed, the City changed many of the trail segments to be improved to respond to new trail priority and budget information received from the Parks Department. These changes included deleting five of the ten trail segments in their entirety, deleting a portion of a sixth segment, and adding six new trail segments to the project. While the contractor agreed to complete the new trail segments at the bid unit prices, the quantities of each bid item changed. A summary of the trail segment changes and the resulting impact on the bid items is attached. 2. The City's contract included the improvement of a trail segment along the north side of Aqua Lane from Stagecoach Trail to the east. This portion of Aqua Lane was improved by Anoka County to provide access to their parks facilities. Based on information received from the County, the City's plans assumed there was an existing aggregate base shoulder on the north side of Aqua Lane which could be re- graded and used as a base for the proposed bituminous trail. When the City's contractor began grading the shoulder area for trail construction, no useable aggregate base was found. The City directed the contractor to excavate the shoulder area and import the aggregate base necessary for supporting the new trail. This resulted in a significant increase in the Common Excavation and Aggregate Base quantities, as well as some additional costs to dispose of the excavated materials off site. Compensation for the material disposal is included in Change Order No. 2 as it did not involve a contract bid item. An Equal Opportunity Employer Z w < Z J = r. 0 • 0 ~ r W O¢Ow Z Zu)ZU) J CC O J -• 05 .7c 000)cc � 0�u- 5ZOO <Vcr 2 0) CO Trail Segments and Quantities Deleted from the Contract: 3N 0000rn0rn 2 E O as m } . O a) 0 Q• ) OOOOcco Oco W c >" O O E E 0 V 0 0 0 0 co 0 NTr 0)c0Od' o)LL)C1OTCV)N r r LC) O • N c 0 7 t 0000000 Nc) N, co co C%J Tr a� m co LL 7 C/) y O O 0 0( 0 QD LO T T m 0 O m 0) 0) O 0 J 0. ca as a) co > C N E c O w ... O N -0 12 +` 0 F- ' 3 t E c7) c m x u) o cu m w�toL'a¢`U0 m ctt 03 OWLLC7—) C! Trail Segments and Quantities Added to the Contract: o o ; 2 v 8 al m } . U_ O y r n co dam' W - c O O } E O 0V CL CC ami N M N C) Tr 0) N CO O CO N o) 3 co n 6 v ti N LO CO T C) T co 0 N T c 0 m 0 N N 10100000 a v 1, �- CO CO ON(�a�od0� Mme^ coOO �r- .. r 0) to (0 0) C N 0) 0) O 0 J as aa)) 2Q O E E O 0) c O O O m rD U Lc >.mm mED_ aU- ) !n u C75 N 0 0 0 0 U ca p 2 2 2 2U'mmm'm QD CO • corn rn QD W • _I o Ln o 0 (1) o 0 iri N T O O co 0 0 O O O O O m 0 oo T 69 O • cc • O Tr of co r • N CO u"i O N CO T 0) co co c) 0 m 0 a m m c at 0 O O O co co N 0 O O O Net Quantity Change Unit Price Bid E9 Contract Amount Change - $3,248.53 Net Contract Change CHANGE ORDER NO. 1 (COMPENSATING) TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED 1997 WEARING COURSE AND TRAIL PAVING ENGINEERS - ARCHITECTS - PLANNERS CITY OF LINO LAKES, MINNESOTA COMMISSION NO. 11307 EXPERT ASPHALT ITEM NO. DESCRIPTION QUANTITY UNIT NET QUANTITY UNIT TO DATE DIFFERENCE PRICE CHANGE 1 REMOVE/DISPOSE EXIST. BIT. PAVEMENT 2 COMMON EXCAVATION 3 SUBGRADE CORRECTION 4 GRANULAR BORROW 5 AGGREGATE BASE CLASS 5 6 TRAIL SUBGRADE PREPARATION 7 BITUMINOUS WEAR COURSE MIXTURE 8 CRS -1 BITUMINOUS MATERIAL/ TACK COAT 9 ADJUST MANHOLE 10 ADJUST GATE VALVE 11 12' RCP CLASS 5 STORM SEWER 12 24" RCP CLASS 5 STORM SEWER 13 CLASS II HAND PLACE RIP RAP 14 SALVAGE/RELOCATE EXIST. GRAVEL TR 1020.00 LF 818.00 - 202.00 $ 2.00 - $ 404.00 32.00 CY 689.40 657.40 $ 15.00 $ 9,861.00 203.00 SY 188.00 -15.00 $ 12.00 - $ 180.00 95.00 CY 0.00 -95.00 $ 15.00 - $ 1,425.00 354.00 TN 1074.75 720.75 $ 10.00 $ 7,207.50 8475.00 LF 4938.00 - 3537.00 $ 0.50 - $ 1 ,768.50 5007.00 TN 5208.52 201.52 $ 29.00 $ 5,844.08 1971.00 GA 1660.00 - 311.00 $ 1.25 - $ 388.75 66.00 EA 67.00 1.00 $ 200.00 $ 200.00 34.00 EA 36.00 2.00 $ 100.00 $ 200.00 24.00 LF 24.00 0.00 $ 60.00 $ 0.00 30.00 LF 0.00 -30.00 $ 60.00 - $ 1 ,800.00 20.00 CY 20.00 0.00 $ 80.00 $ 0.00 1.00 LS 0.12 -0.88 $ 2,400.00 - $ 2,112.00 Page 1 $ 15,234.33 TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS MEMORANDUM To: 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101 -2140 PHONE:612/292-4400 FAX:612/292 -0063 David Ahrens Reference: Change Order No. 2 Copies To: 1997 Wearing Course and From: John Powell P Date: June 29, 1998 Trail Paving Lino Lakes, Minnesota Commission No. 11307 -02 The contractor completed work on the referenced project which was outside of the scope of the original contract. The City negotiated the compensation prior to the contractor's completion of the work. The work items are as follows: 1. As described in Change Order No. 1, the contractor disposed of material excavated from Aqua Lane off of the project site. As there was no bid item for this work, the contractor is being compensated on a time and material basis as detailed on the attached invoice. The total additional cost is $1,522.50. 2. In order to place the bituminous wearing course on the roadway areas, the contractor must adjust the manhole castings upward such that they match the new surface elevation. This adjustment involves exposing the manhole casting, "rolling" down the rubberized manhole seal, adding a concrete adjusting ring beneath the casting, replacing the casting, "rolling" up the seal, and backfilling/compacting the disturbed area. Of the 67 manhole castings to be adjusted; 36 required an additional section of rubberized seal, and 18 required additional excavation to extend the seal onto the top of the manhole cone. As this involved more work effort by the contractor than was expected in the contract, the contractor was compensated an additional $200.00 for each of the 36 manholes, and an additional $300.00 for each of the 18 manholes. The total additional cost is 36($200.00) + 18($300.00) = $12,600.00. Total Amount of Change Order No. 2: $ 1,522.50 $ 12,600.00 $ 14,122.50 An Equal Opportunity Employer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -127 RESOLUTION APPROVING PAYMENT 4 (final) and CHANGE ORDERS NO. 1 and 2 FOR THE 1997 WEAR COURSE AND TRAIL PAVING PROJECT WHEREAS, the construction of the 1997 Wear Course and Trail Paving Project has been completed by Expert Asphalt , Inc., and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $15,234.33 is approved. 2. Change Order No. 2 in the amount of $14,122.50 is approved. 3. Payment number 4 (final) in the amount of $15,186.04 is approved for a total contract amount of $215,022.08. Adopted by the City Council this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer STAFF ORIGi NATOR: David Ahrens, Public Works Ciir+ j DATE: August 10, 1998 TOPIC: R lion 1'+lc . 98 -128, Approve Payment No. 2 ( Change ivy►. 1, Ern Street Traffic SSi a1 Proj The Contractor approval of payment no. 2 order 1. All submitted to The project in Elm Street and Lake fret Traffic Signal l rc ct is requesting City nal) in the amount of $5,334.35 including change ►avers Aftavts have been the r�equirernts of the Construction me Original Bid Amount $ 59,207.00 Change Order No. 1 $ 8.869.54 Final Contract Amount $ 68,076.54 The change order is a result of Centennial School District requesting an advance warning flasher system to supplement the school speed zone signing after construction of the signal system had begun. The cost for the flasher system was assessed to the. Centennial School District. 1. Return to staff for further review. 2. Approve Resolution 98 -128 approving p Order No. 1 for the E Street Traffic Signal RECOMMENDATION: Staff recommends that Resolution 98 -128 be approve Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -128 RESOLUTION APPROVING PAYMENT 2 (final) and CHANGE ORDER NO. 1 FOR THE ELM STREET TRAFFIC SIGNAL ROJECT WHEREAS, the construction of the Elm Street Traffic Signal Project has been completed by Peoples Electric, Inc., and; WHEREAS, the one -year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order No. 1 in the amount of $8,869.54 is approved. 2. Payment number 2 (final) in the amount of $5,334.35 is approved for a total contract amount of $68,076.35. Adopted by the City Council this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer STAFF , Pulbl c DATE: August 10, 1098 TOPIC: u n o. 88 128, Roil, and ttr a Purl ignment Pro t The planned construction of Outer !_eke Road requires the cquisition of pro rfiy for roadway, ut i end dra ponds. The City Attorney has reed a settlerrrent Amt and Amt Family Limited Partnership for the acquisition of road, tr ity and dr inage easements over their property. The attached letter fi Mr. Bill Hawkins; recommends fence of the settlenvnt. The City is acquiring 3.17 acres of tend for the road, u ities and ponding areas (refer to attached exhibit }. The ponding areas are part of the Clearwater Creek greenway recently discussed at the joint meeting with Hugo and White Bear Township. The planned drainage ponds will provide regional detention ponding and wetland mitigation to the properties within the Clearwater Creek light industrial area. The cost of the easements is $1.00 per square foot or a total of $138,085.20. Of the 3.17 acres, 1.70 acres is for roadway purposes and is funded by the City throtsh assessments. The remaining 1.47 acres is for ponding purposes and is ps sad to be funded through the Surface Water Management fund, 1. R to stab' for fur ther r+evlew 2. Approve Resolution 98.129 approving perpetual ease ment fair road, utility and drainage purposes. Staff re carera nds that R 98 -129 be approved. LAW OFFICES OF William G. Hawkins and Associates Legal Assistant WILLIAM G. HAWKINS TAMMI J. UVEGES BARRY A. SULLIVAN July 23, 1998 Mr. David Ahrens Director of Public Works /City Engineer Lino Lakes City Hall 1189 Main Street Lino Lakes, MN 55014 Re: Otter Lake Road Eminent Domain Arnt, Eugene and Arnt Family Limited Partnership Dear Dave: 2140 FOURTH AVENUE NORTH ANOKA, MINNESOTA 55303 PHONE (612) 427 -8877 FAX (612) 421 -4213 We have negotiated a tentative settlement of the street utility right -of -way together with the drainage area that we need over the Arnt properties. The total area to be acquired from their property is 3.17 acres. At the rate of $1.00 per square foot, this would result in compensation of $138,085.20. The rate of $1.00 is what we have been paying other property owners in the area. Would you please present this to the City Council along with a map showing the areas that we will be acquiring. If the agreement is accepted by the City Council, the eminent domain appeal will be dismissed and we will conclude this transaction within a matter of a few weeks. rel William G. Hawkins WGH /tju 4(U(0 4040 - OQl 1 � � 4 ° .9 its NAV QAQ, 24- 31 -22 -42 -0007 O 100 200 SLUE lt4 FEET 0.(1A) at) R =610' 1= 183.66 38.83' • \ \‘' P.1.N.: 24- 31 -22 -42 -0007 APPARENT OWNER: Eugene ■rnt ADDRESS: 8450 Keotes Avenue North AREA TO BE �tPURCf 0 PURCHASED :0.77 ACRES L )( t Q�Y n *A) • tXt11tilI ti I I 1 1 O 100 SCALE *I FECT _2 200 21- 31 -22 -42 -0011 ON ASR= 4M (At, P.I.N.: 24- 31 -22 -42 -0011 APPARENT OWNER: Arnt Family Limited Partnership ADDRESS: P.O. Box 224. 2190 Phelps Hugo, MN 55038 ,/1,7 nn ✓, AREA TO BE PURCHASED:0.93 ACRES 1igfg4)VAIR Q n�G� DESIGNED mom RIO RIO CHECKIED JUR 1 HEREM CERTIFY THAT TWS PLAN WAS PREPARED BY ME OR (RR WV DIRECT SUPER/440N AND THAT 1A4 A DULY REGISTERED PROFESSIONAL ENGWEER DICER THE LAWS OF TIC STATE OF MINNESCKA DATE 1/12/98 KG. to. 20834 TKDA ENGINEERS • ARCHITECTS • PLANNERS TOLTZ. KING. DUVAU.. ANDERSON AND ASSOCIATES INCORPORATED SAINT PAUL. MINNESOTA OTTER LAKE ROAI UTIUTY & IMPROVE UNO LAKES Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -129 RESOLUTION ACCEPTING A PERPETUAL EASEMENT FOR ROAD, UTILITY AND DRAINAGE FROM EUGENE ARNT AND ARNT FAMILY LIMITED PARTNERSHIP WHEREAS, the perpetual easement for road, utility and drainage is required to allow for the completion of the Otter Lake Road Realignment Project: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. To approve the perpetual easement for road, utility and drainage purposes from Eugene Arnt and Arnt Family Limited Partnership in the amount of $138,085.20. Adopted by the City Council this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-130 RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, MILLER'S SOUTH GLEN PHASE I WHEREAS, Miller's South Glen Phase I, is a "contractor improvement" and a contractor for the construction of improvements was not awarded by the City of Lino Lakes and the cost of the construction is not included in the assessment total, and; WHEREAS, additional costs outlined in the Development Agreement have been determined to be $275,119.83 so that the total cost of the improvement to be assessed is $275,119.83. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00, and the portion of the cost to be assessed against benefitting property owners is declared to be $275,119.83. 2. Assessment shall be payable in equal annual installments extending over a period of fifteen years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 7 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the property amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessments in his office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted, and approved by the City Council on August 10th, 1998. Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-131 RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, MILLER'S SOUTH GLEN PHASE II WHEREAS, Miller's South Glen Phase II, is a "contractor improvement" and a contractor for the construction of improvements was not awarded by the City of Lino Lakes and the cost of the construction is not included in the assessment total, and; WHEREAS, additional costs outlined in the Development Agreement have been determined to be $75,462.72 so that the total cost of the improvement to be assessed is $75,462.72. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00, and the portion of the cost to be assessed against benefitting property owners is declared to be $75,462.72. 2. Assessment shall be payable in equal annual installments extending over a period of fifteen years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 7 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the property amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessments in his office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted, and approved by the City Council on August 10th, 1998. Marilyn G. Anderson, Clerk - Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-132 RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, PHEASANT HILLS PRESERVE 8TH ADDITION WHEREAS, Pheasant Hills Preserve 8th Addition, is a "contractor improvement" and a contractor for the construction of improvements was not awarded by the City of Lino Lakes and the cost of the construction is not included in the assessment total, and; WHEREAS, additional costs outlined in the Development Agreement have been determined to be $95,338.33 so that the total cost of the improvement to be assessed is $95,338.33. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00, and the portion of the cost to be assessed against benefitting property owners is declared to be $95,338.33. 2. Assessment shall be payable in equal annual installments extending over a period of fifteen years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 7 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the property amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessments in his office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted, and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -133 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL, BEHM'S CENTURY FARM 3RD ADDITION WHEREAS, Behm's Century Farm 3'd Addition is a "developer improvement" and a contractor for the construction of the improvements was not awarded by the City of Lino Lakes and the cost of construction is not included in the assessment total, and; WHEREAS, additional cost identified in the Development Agreement have been determined to be $ 12,069.60 so that the total cost of the improvement to be assessed is $ 12,069.60. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be zero, and the portion of the cost to be assessed against benefited property owners is declared to be $ 12,069.60. 2. The assessment shall be payable in equal annual installments extending over a period of fifteen years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 7 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and the City Clerk shall file a copy of such improvement in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the Council of the City of Lino Lakes this 10`h day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -134 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL, BEHM'S CENTURY FARM 4Th ADDITION WHEREAS, Behm's Century Farm 4th Addition is a "developer improvement" and a contractor for the construction of the improvements was not awarded by the City of Lino Lakes and the cost of construction is not included in the assessment total, and; WHEREAS, additional cost identified in the Development Agreement have been determined to be $ 171,844.40 so that the total cost of the improvement to be assessed is $ 171,844.40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be zero, and the portion of the cost to be assessed against benefited property owners is declared to be $ 171,844.40. 2. The assessment shall be payable in equal annual installments extending over a period of fifteen years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 7 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and the City Clerk shall file a copy of such improvement in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the Council of the City of Lino Lakes this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer ST Ai ORIGii TOR David Ahrens, City Engineer DATE: Aught 10, 1998 TOPIC: Car ld ration Re ut ons Setting Publ SAC OUND It is expected that o w l adapt the f r+e (5) resolutions d sciaririg the cow to be seed and order g the prepay n of nt raps to venous P i fol 4 five {5} fesOi ut s set the date far p hearings for Monday, Sept r 14, 1998, on a assessor ants to the projects. Each resolution v 11 r uire a separate we to of the City +Dun n 1. Adopt separate motions for each resolution. 2. Return to staff for further review. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-135 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENTS IN MILLER'S SOUTH GLEN PHASE I WHEREAS, by a resolution passed by the City Council on August 10, 1998, the City Clerk was directed to prepare a proposed assessment of the cost outlined in the Development Agreement for Miller's South Glen Phase I, and WHEREAS, the Clerk has notified the City Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. A hearing shall be held on Monday, September 14, 1998, in the City Hall, 1189 Main Street, Lino Lakes, Minnesota, at 6:30 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two (2) weeks prior the hearing, and she shall state in the notice the total costs of the improvement. She shall also caused mailed notice to be given to the owners of each parcel described in the assessment roll not less than two (2) weeks prior to the hearings. 3. The owner of any property so assessed may, at the time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property , with interest accrued to the date of payment, to the City Clerk except that no interest shall be changed if the entire assessment is paid within thirty (30) days from the adoption of the assessment. He may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the year in which payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 10th day of August,1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted, and approved by the City Council on Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-136 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENTS IN MILLER'S SOUTH GLEN PHASE II WHEREAS, by a resolution passed by the City Council on August let), 1998, the City Clerk was directed to prepare a proposed assessment of the cost outlined in the Development Agreement for Miller's South Glen Phase II, and WHEREAS, the Clerk has notified the City Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. A hearing shall be held on Monday, September 14, 1998, in the City Hall, 1189 Main Street, Lino Lakes, Minnesota, at 6:30 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two (2) weeks prior the hearing, and she shall state in the notice the total costs of the improvement. She shall also caused mailed notice to be given to the owners of each parcel described in the assessment roll not less than two (2) weeks prior to the hearings. 3. The owner of any property so assessed may, at the time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property , with interest accrued to the date of payment, to the City Clerk except that no interest shall be changed if the entire assessment is paid within thirty (30) days from the adoption of the assessment. He may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the year in which payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 10th day of August,1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted, and approved by the City Council on Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-137 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENTS IN PHEASANT HILLS PRESERVE 8TH ADDITION WHEREAS, by a resolution passed by the City Council on August 10, 1998, the City Clerk was directed to prepare a proposed assessment of the cost outlined in the Development Agreement for Pheasant Hills Preserve 8th Addition, and WHEREAS, the Clerk has notified the City Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. A hearing shall be held on Monday, September 14, 1998, in the City Hall, 1189 Main Street, Lino Lakes, Minnesota, at 6:30 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two (2) weeks prior the hearing, and she shall state in the notice the total costs of the improvement. She shall also caused mailed notice to be given to the owners of each parcel described in the assessment roll not less than two (2) weeks prior to the hearings. 3. The owner of any property so assessed may, at the time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property , with interest accrued to the date of payment, to the City Clerk except that no interest shall be changed if the entire assessment is paid within thirty (30) days from the adoption of the assessment. He may, at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the year in which payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 10th day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted, and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98- 138 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENTS IN BEHM'S CENTURY FARM 3RD ADDITION WHEREAS, by a resolution passed by the City Council on August 10, 1998, the City Clerk was directed to prepare a proposed assessment of the costs outlined in the Development Agreement for Behm's Century Farm 3rd Addition, and WHEREAS, The Clerk has notified the City Council that such proposed assessment has been completed and filed in her office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. A hearing shall be held on Monday, September 14, 1998, in the City Hall, 1189 Main Street, Lino Lakes, Minnesota, at 6:30 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two (2) weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owners of each parcel described in the assessment roll not less than two (2) weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued tot he date of payment, to the City Clerk except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of the assessment. They may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the year in which payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 10`h day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98- 139 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENTS IN BEHM'S CENTURY FARM 4Th ADDITION WHEREAS, by a resolution passed by the City Council on August 10, 1998, the City Clerk was directed to prepare a proposed assessment of the costs outlined in the Development Agreement for Behm's Century Farm 4`h Addition, and WHEREAS, The Clerk has notified the City Council that such proposed assessment has been completed and filed in her office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. A hearing shall be held on Monday, September 14, 1998, in the City Hall, 1189 Main Street, Lino Lakes, Minnesota, at 6:30 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two (2) weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owners of each parcel described in the assessment roll not less than two (2) weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued tot he date of payment, to the City Clerk except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of the assessment. They may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the year in which payment is made. Such payment must be made before November 15, or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 10`h day of August, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 10, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM NO, 7D STAFF ORIGINATOR Marilyn Anderson, Clerk - Treasurer DATE July 30, 1998 TOPIC BACKGROUND: Consideration of Appointing Election Judges for the 1998 State Primary and General Elections Attached is a list of Election Judges who will be trained to carry out the 1998 State Primary to be held September 15th and the General Election to be held. November 3rd. If this list is approved by the City Council, I will, with the help of my Chief Judge, determine in which precinct each Judge will be working. We must carefully consider a balance of Democratic and Republican Election Judges and also try to schedule each Judge to work in the precinct in which they live. Judges may represent the Reform Party, however, I am not required to schedule equal numbers of Reform Party Election Judges. I am in the process of determining how many of the listed Election Judges are available to work this fall. Hopefully, I can draw enough Election Judges from this list to adequately staff the four (4) voting precincts. In the event that I cannot recruit enough Election Judges, I will return to Council with a request for appointment of additional Election Judges. I am requesting that you approve the attached list of prospective Election Judges. OPTIONS: 1. Adopt a motion approving the list of Election Judges. 2. Return to staff for further information. RECOMMENDATION Option No 1 * Indicates Head Judge ** Indicates Chief Judge NAME Qaisar Abbas * Diane Bergeson * Eileen Couture Alvin DeMotts Jeanne,Goldade * Sylvia Husnick Joyce Lund Jackie Murawski * Lisa MacNeal Beverly Ornell Betty Ramsden Frieda Rogalla Lease Schlaven Mary Schleicher Jane Schmid Rosemary Storberg Kim Sullivan Marie Waldhauser Katherine Wall Laura Warrick Gail Wells Gloria Beecher * Ardith Bernier Nan Corson Denise Dittrich Gloria Goodin Marion Gustafson Vivian Hanson * Ruth Howard Jean Krube Betty Livingston * Peg Lundgren * June Miller Norma Nadeau 1998 STATE PRIMARY AND STATE GENERAL ELECTION Judges Listing ADDRESS TELE PARTY 6307 Deerwood Lane 490 -5407 6996 West Shadow Lk. Dr. 484 -6898 6973 Lakeview Drive 786 -2587 6265 Holly Drive 484 -7750 7801 - 4th Avenue 784 -1156 1801 - 77th Street 429 -4616 480 Arrowhead Drive 482 -9382 6843 West Shadow Lake Dr. 484 -5653 1141 Birch Street 653 -8864 1047 Mallard Lane 426 -9640 502 Lilac Street 783 -9443 6064 Ash Street 429 -0473 6409 Hodgson Road 484 -1911 610 Main Street 786 -2086 6026 W. Bald Eagle Drive 426 -9299 6978 Lake Drive 780 -2483 7132 Whippoorwill Lane 784 -3511 221 Baldwin Circle 483 -2555 6020 W. Bald Eagle Drive 426 -6331 4 Lilac Street 7803904 6701 East Shadow Lk. Dr. 429 -3062 7157 Lakeview Drive 2325 Main Street 6662 Ruffed Grouse Road 7036 Antelope Drive 1477 Snow Goose Trail 1509 Ash Street 6152 Hodgson Road 6333 Hodgson Road 330 Pine Street 7156 Sunset Road 6085 Holly Drive 1220 - 81st Street 6644 - 20th Avenue 784 -4149 429 -7211 653 -0521 786 -1504 653 -5951 429 -4971 484 -7341 484 -8360 784 -5487 784 -1866 484 -3206 464 -3711 429 -1514 D D D D D D D D D D D D D D D D D D D D D R R R R R R R R R R R R R Ann Nelson ** Sally Nelson Shirlyn Nickelson Cheryl Noren Shirley Patterson Bernice Salo Mavis Solheid Anna May Thies Kristin S. Whitwam STUDENT Lisa Seibert 87 Lilac Street 87 Lilac Street 481 Linden Lane 7155 Ivy Ridge Court 7101 Ivy Ridge Lane 7482 Peltier Drive 2068 Cedar Street 7590 - 20th Avenue 7135 Gray Heron Drive 786 -3952 R 786 -3952 R 482 -9008 R 785 -4138 R 785 -5892 R 426 -3342 R 429 -2148 R 429 -2040 R 780 -4657 R 726 Fox Circle 787 -0346 A A ITEM 7E tit Cit BACKGR+ • due to expire in September of this yeas npfebensive :. lys s which wilt id :renegotiation of the franchise rill to approve thi OPTIONS Apprm c Ordi cae lt} -9g» Deny Ordinance 10 - 98. The Franchise would expire without our being able to negotiate a renewal. Amendment of the franchise needs unanimous approval of the seven cities involved - Circle Pine, Centerville, Blaine, Spring Lake Park, Ham Lake, Lexington. Failure to approve would affect the above listed cities. )ATION AGENDA ITEM 7E STAFF MEMBER Daniel Tesch, Assistant City Administrator DATE 5 August 1998 SUBJECT Cable Franchise Ordinance Amendment BACKGROUND The North Metro Telecommunications Commission has been negotiating the renewal of the cable television franchise, which is due to expire in September of this year. The commission is in the process of a comprehensive needs analysis which will identify our communities' needs, and assist in the renegotiation of the franchise agreement. Based on the experience of several neighboring commission, who are also in the middle of the renewal process, our legal counsel is recommending that the current franchise be extended to March 18, 1999. This would insure adequate time to finalize our negotiations. All seven cities in the franchise area will need to approve this ordinance. OPTIONS 1. Approve Ordinance 10 -98. 2. Deny Ordinance 10 - 98. The Franchise would expire without our being able to negotiate a renewal. Amendment of the franchise needs unanimous approval of the seven cities involved - Circle Pine, Centerville, Blaine, Spring Lake Park, Ham Lake, Lexington. Failure to approve would affect the above listed cities. RECOMMENDATION 1. Council Member introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA ORDINANCE NO. 10 -98 AN ORDINANCE AMENDING THE CABLE FRANCHISE ORDINANCE NO. 83- 08, ARTICLE II, SECTION 4, FRANCHISE TERM The City Council of Lino Lakes, Anoka County, Minnesota does ordain: SECTION 1. Ordinance No. 83 -08, Article 2, Section 4, Franchise Term, is hereby amended to read: Section 4.04 Franchise Term This Franchise shall commence upon the effective date of the regular certificate of confirmation issued by Board shall expire on March 18, 1999 unless terminated sooner as hereinafter provided. SECTION 2. This Ordinance shall be effective upon passage and official publication. Passed by the Lino Lakes City.Council on this th day of , 1999 Kim Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing ordinance was duly seconded by Council Member , and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said ordinance was declared duly passed and adopted. Telecommunications Commission Media Center IMMEDIATE ATTENTION REQUESTED July 20, 1998 Mr. Dan Tesch Assistant to City Manager City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Mr. Tesch: As you know, the North Metro Telecommunications Commission has been negotiating on behalf of its member cities, the renewal of the current cable television franchise which is due to expire in September of 1998. As part of this process, the Commission has completed a comprehensive needs analysis of the system's Institutional Network (I -Net) and continues to assess the needs of the Subscriber Network (Sub -Net). The Commission will submit the results of this needs analysis to the cable operator who will respond with a proposal intended to meet the identified needs. Upon completion of negotiations between the Commission and the operator for a new franchise, the Commission will make a recommendation to its member cities regarding the adoption of a new cable franchise ordinance. Based on the experience of several neighboring Commissions that have gone through this same process before us, our legal counsel is recommending that the current franchise be extended to March 18, 1999, in order to insure adequate time to finalize our negotiations. Enclosed please find a draft ordinance amendment which provides for an extension of the current franchise term to March 18, 1999. The Commission requests that this amendment be placed on the council's agenda for consideration and action at their next meeting. After adoption by the council, please send your signed original to the Commission office and we will secure the cable operator's signature and send the signed original back to you. 1630 - 101st Avenue Northeast, Blaine, MN 55449 -4419 Phone: (612) 780 -8241 Fax: (612) 780 -8242 Blaine • Centerville • Circle Pines • Ham Lake • Lexington • Lino Lakes • Spring Lake Park In summary: 1. Current cable franchise expires September 8, 1998. 2. Enclosed is an amendment which extends the expiration date to March 18, 1999. 3. Adopt the amendment with appropriate signatures and send the original to the Commission office. Attn: Mike Cusick Thank you for your prompt attention to this matter. Harley Wells Chair, NMTC Enc. cc: Directors Tom Creighton Kevin Griffin Kathi Donnelly -Cohen STe DATE AGENDA ITEM 9 F Duel T h, Assistant o. City dmi for 5 August 1998 North Metro Telecommunications Commas= 1999 Budget BACKGROUND The North Metro Telecommunications Commission has prepared their 1999 sting b The proposed b is set at S198,671.00, a S17,606.00 0 decrease over year's budget. Frauchis fees need by cities is calculated to be $173,838.00 for 999. Upcoming for 1999 is renewal ofthe cable franchise with �liaOne.; last 1 pct projects 1. Appro budget as presented. the 1999 operating budget. This budget, is required to have unar approval from member cities. Failure of a member city to approve th would mean that the commission would ice without a budget until the executive committee could meet and rework this document. RECOMMENDATION irnoi b ESTIMATED REVENUES 1998 Franchise Fee (Payable 3/99) Operating Reserves (Bal Frwrd 1/99) ESTIMATED EXPENDITURES $372,509 $50,000 1999 Commission Budget Operating Reserves (Bal Frwrd 1/99) Franchise Fees Retained By Cities 7/21/98 $198,671 $50,000 $173,838 NORTH METRO TELECOMMUNICATIONS BUDGET F NOTES 7 Dir., 2 Mtgs/mo. @ $30 1 3% Increase 3% Increase 16.2% of gross- Includes Dir. Per Diem 1.45% of gross- Includes Dir. Per Diem 15.18% of gross -Staff s c 0 E en 'Executive Director Executive Director Est. 3% increase 'Est. 3% increase Included in property coverage Coverage for $600,000 Est. 3% increase on' 97 actual 1 1999 BUDGET cTt CN V) N v) 27,143 rft 000 Q 00 d NN V 1 ---- .-7 4,398 �Ov�CN 00 00 V) r+ �o O N O�go N�VZ N 445 1 473 in 000 M 1998 O M CT O\ N - ri V7 N V7 M vD N 78,4611 N O N .-+ VD N --INO, d' N ---i N ON s Io z CA O N r-i 12,5531 1 (Thru April) 1 'I' a■ N 1 651 C 0 0 ON V7 00 1 [^ N 0 N M d' 1 52,7141 VD O 00 N O 00 O V 00 N N N to M N ■-+ 00 1--4 VD M 8,400 0 V» N 0 N - N 00 CI Q' 1 2,243 103 C 00 00 V7 N r' C N • ON O 1--1, M 1997 ACTUAL Or+N 0'. NN V) M �'4'N C��iNN d • .-7M00 V') Ov�0N et .0 00 .--ice N 00 0 V100 ON e!' N 3 ti 'Director Meeting Per Diem (Executive Director Salary (Administrative Assistant Salary 1 SUB TOTAL: ENBs 'FICA 'Medicare 1 w 1Health/Dental/Life /AD &D /STD & LTD W 1 Disability SUB TOTAL: a Errors & Omiss. /Gen. Liability 1Property Open Meeting Law Coverage Inland Marine (EDP - Computers) 'SignSignature Bond ature Compensation SUB TOTAL: CO C) N N NORTH METRO TELECOMMUNICATIONS BUDGET 1 1 CA 0 O Z Shared w/Media Center (50/50) (3% increase on current $71.09 /qtr.) Computer Changeover 5% increase on '97 actual Shared w/Media Center (50/50) Shared w/Media Center (50/50) Rate Review ] Shared w/Media Center (50/50) Franchise/PEG Fee Audit 4 0 8 I... Staff BUDGET M Cs0 N O O V) 1 18,800 00000 0000 v1 tn., O *n vO M O\ �O N O 0 0 VIM O 0 0 1 3,000] O 0 O V) 1 26,000 00 0 O N (000`s 000 0 O NvO‘t ag 0 O 1998 BUDGET ACTUAL a ¢ a e., N' �CSVOVO. .--i.-iC.,MC\S't -+00VD h VAN --1M00 VI Os ON S 00 b Oe NNNV'1 N .0N MN M VD 12,205 O 000 V) V) 1--1 VD N O Vt lots sO0OO�-N0 N O V) V. l Cs" O MNch. N -- l -; 1 36,1511 0 0 O 1 15,000 O O V) O O M 0 N 1 7,000 0 C O VIM 0 O 14 IN Q CT ON 6 ,..., Q� 0 .-+ d VO TP 1- 4010etNMOO M O N. 7-1 ,O VD 1-7 .O l- .--i 'd' M � •--- .--4 .--i N l• .--i 34,4231 .--1 VD NCs M VD '- 13,765 Tr VD V) N O p 0 p N 0 N CI00N N 0 Cs ON N M Building Security Office Equipment Office Rent Postage /Subscriptions Office Supplies/Office Equip. Maintenance Telephone/Internet Trash/Recycling/Janitorial/Water Cooler Miscellaneous SUB TOTAL: a. MMEGAL EX'ENSSES I .A Legal Fees: Commission 1 Rate Regulation Renewal Transfer of Ownership SUB TOTAL: fa Access Fund Transfer Audits: Commission Company Revenue Conferences Consultants Education/Training/Conferences CO C) N N 00 F 0 z o� W 5 8 N 0 0 In 0 O N .-1 0 0 N 00 00 00 0 00 0 0 0 0 tn 8 0 N ON tel 1O 0 M 00 N 00 00 ON O M 0 ces b0 a.) 2 00 SUB TOTAL: pr esed by tie e r 492,187 for 1999. This is sed of "� a x$,74 and ' ditures of S l unnuttee did p at propose, a t Cctmuuss*on is not re ►e subscriber's monthly PEG fee, which will re►t' eve the 1999 operating budget as presented. Deny the 1999 operating budget. This budget is required to have unanimous approval from member cities. Failure pf a member city to approve this budP old that the A+ledia f ew yr td be a until t LTION. ESTIMATED REVENUES 1999 PEG Fees ($2.00 /16,500 /Subs./Mo.) Operating Reserve (Bal. Frwrd. 1/99) (Per Op. Committee's '98 Salary Recommendations) Capital Equip. Fund (Bal. Frwrd. 1/99) Truck Replacement Fund (Bal. Frwrd. 1/99) Interest Income ESTIMATED EXPENDITURES Media Center Operating Budget Operating Reserve (1/4 of Budget) Equipment Purchases Transfer to Truck Replacement Fund Capital Equipment Fund 7/21/98 $396,000 $68,329 $168,958 $30,000 $12,000 $358,743 $89,686 $103,445 $60,000 $63,413 NOTES Op. Cmte. Recommendation Op. Cmte. Recommendation Op. Cmte. Recommendation 1Op. Cmte. Recommendation Op. Cmte. Recommendation IOp. Cmte. Recommendation 16.2% of gross wages 1.45% of gross wages 5.18% of 5 F -T & 2 P -T gross wages 15 F -T @ $341/mon. 1.43% of gross wages + Est. 3% Increase 1 24,8801 31,9531 M ON M 0 Ills N 27,2331 31,9531 .-1 o 00 N O d N \p N O O iI� 193,488 i-. = e VD C^ .-I .-i N N ON N 00 N V1 CO e--1" 1 O O ." i Cr) N '.D VD 15,9841 20,460 N in 00 N EMI T"4 Nt O C0 ■O v 1VIrrIlltt 11-.12411 II 1 00 00 00 1--i 14,6831 20,518 1 14,3921 30,000 VO e-1 co N M - 1 ,C O■ 00 N N 5,7161 20,880 4521 466 16,1201 39,238 0 d ' O C\ 00 O 0 C ,--I Operations Manager (1) -FT 'Facility Coordinator (1) -VF , 'Mobile Production Coordinator (1) -FT !Government Coordinator (1) -FT 'Program Production Coordinator (1) -FT 'Telecommunications Technician(1) 'Production Assistants (3) -PT 'Overtime Pay 'FICA NOTES Building Signs & Newspaper Ad. Shared w /commission (50/50) Incentive Items $1,800 (Shirts & Hats) & Entry Fees $200 Shared w /Commission (50/50) (3% increase on current $71.09 /qtr.) z Phone Survey -cable subscribers See Capital Equipment Est. 3% Increase IACM, State, Nat'l. & MGAP (increased dues) Mass mailings 15% Increase on '98 actual 5% Increase on '98 actual Shared w /Commission (50/50) Shared w /Commission (50/50) Snow Removal, Grass Cutting & Bldg. Main. ISewer/Water, Gas & Electric A1'1 T A !'L'ATTT. D DI TIN L'T ACTUAL ® BUDGET ACTUAL , BUDGET I S iP .-+ °° CD O N o O N ONo N � O Cr) °° O N mOOOOOg M M OOOV O M %.0 O . V t---. to 13,4351 42,320 00 'z 100VT 00 00 't I 01 3,000 o ° `n l- 22,6311 106,123 O E N N N M in .--- O O O N 0 0 0 0 O .1' O r1 O o O t/-) .-� O 01 2,400 © O to Cr) N '0 N 0 0 0 M 0 0 4--1 N Cr) O 0 O try O 0 'n O 0® 4,000 8981 1,000 O 0 O't M .-i to d- O to Q\ 0 I _ 30,2291 47,576 O In N N .-i N '0 N C\ rti l 't M '.0 to 00 tf N N li 1.4 M r-± 5,7041 18,000 62,7651 114,408 O d- Ill 00 to VD to M 0 ("1 0 O M C VD M M N 'd' N .-7 to O m .--I r-1 N Advertising/Marketing Audit /Accounting Mgmt. Awards Ceremony/Entry Fees Building Security 1Conferences Consultants 'Equipment Purchases IIns. -Gen. Liability/EDP/Property /Inland Marine Legal Fees Membership Dues 1Miscellaneous Publications Personnel Recruitment Postage /Subscriptions 1Property Taxes .., Office Supplies /Office Equip. Maintenance 1Telephone/Internet Services /Cell Phone 1Trash/Recycling/Janitorial/Water Cooler Tuition & Training Building Maintenance Building Utilities 1 SUB TOTAL: 00 H O z 4) 00 2 4) c3 44)) w 00 4 2 U 44 co .00 00 00 rosmins 00 ON E • e, N .-i © O O N N O N N M O O 0 0 O N 0 00 00 In M N N t s e-a b 0 N 00 00 O e sgs 0 SUB TOTAL: 00 ca 4) w a) U ccs cr 4) a) c. W ;10 4) 40 0 4) a SUB TOTAL: O O O O O O O O 0 0 N O 0\ O O O 0 O 0 O O O O O O O O O O O O O 4) 40 0 2 4) U N 60 0 00 NOTES ft WTI A rIl ATTL'D DI TT!'L'T 1997 1998 I 1999 ACTUAL I BUDGET ACTUAL I BUDGET 0CNI 0 vZ -- [ 1--i O •�-4 O N 01 9,900 01 14,000 M 00 0 O M 01 133,445 O O O 00000 00000 O O O O Teleprompter ITelex Wireless Mic (2) Hitachi Camera Kit IDVCPro AJ -D650 Play/Record Computer Graphics (Sales Tax 'Transfer to Truck Replacement Fund SUB TOTAL: I want to thank the Commission directors, staff and the Operations Committee for their efforts in preparing these budgets. If you have questions about either budget please consult with your Commission director or city administrator. 1998 has been a busy year for the Commission with a complicated series of system ownership transfers, as well as the ongoing franchise renewal analysis and negotiations. I look forward to working with all parties throughout the remainder of 1998 to finalize our renewal negotiations and the continuation of efforts to increase both the quality and quantity of community programming in 1999. Sincerely, Harley Wells Chair, NMTC Enc. cc: NMTC Directors NMTC Member Cities Telecommunications Commission Media Center July 22, 1998 Mayor Kim Sullivan City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 RE: APPROVAL OF 1999 COMMISSION AND MEDIA CENTER BUDGETS Dear Mayor Sullivan: Enclosed, please find for the council's review and approval the 1999 Budgets for both the North Metro Telecommunications Commission ( "Commission ") and the North Metro Media Center ( "Media Center "). I. 1998 COMMISSION BUDGET The Commission's operating budget for 1999 is proposed at $198,671. This is a decrease of $17,606 over the 1998 budget. Recommendation: That the Member Cities approve the 1999 Commission Budget as presented by the Commission. II. 1998 MEDIA CENTER BUDGET The amended Joint Powers Agreement established an "Operations Committee" which is composed of Member City administrators. Their primary responsibility is to provide input to the operation and budget of the Community Media Center. Enclosed is the 1999 Media Center budget proposed by the Operations Committee and recommended by the Commission for approval by it's Member Cities. The Media Center budget is proposed at $492,187 for 1999. This is composed of operating expenditures of $358,743 and capital expenditures of $133,445. The Operations Committee did not propose and the Commission is not recommending an increase in the subscriber's monthly PEG fee, which will remain at $2 /month. Recommendation: That Member Cities approve the 1999 Media Center Budget as presented by the Commission. 1630 - 101st Avenue Northeast, Blaine, MN 55449 -4419 Phone: (612) 780 -8241 Fax: (612) 780 -8242 Blaine • Centerville • Circle Pines • Ham Lake • Lexington • Lino Lakes • Spring Lake Park COMPREHENSIVE PLAN TASK FORCE FUTURE MEETING SCHEDULE August 27th, 1998 Thursday at 6:00 p.m. - 7:00 p.m. Commercial Land Use Industrial Land Use Performance Land Use Commercial Facilities (handouts for next meeting) September 10th, 1998 Thursday at 6:00 p.m. Recap Rural Clustering Options Recap Planning Districts 1, 2, 3, and 4 (handouts for next meeting) September 16th, 1998 Wednesday at 6:00 p.m. Recap Planning Districts 5 & 6 Implementation Plan Summary Housing Plan September 24th, 1998 Thursday at 6:00 p.m. Recap revisions from previous meetings Finalize Narrative Task Force Recommendation to P & Z and CC October 14th, 1998 Wednesday at 6:30 p.m. Public Hearing at REGULAR PLANNING AND ZONING BOARD MEETING October 26th. 1998 Monday at 6:30 p.m. REGULAR CITY COUNCIL MEETING November 13th, 1998 - Submission to Metropolitan Council