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HomeMy WebLinkAbout12/21/1998 Council PacketAGENDA EXPANDED AGENDA AMENDED AGENDA 6:00 P.M. CLOSED COUNCIL MEETING A. 4th Avenue Trunk Utility Mediation 6:15 P.M. EDA MEETING A. Consideration of Amending Development Contract with F & G, Inc. CITY OF LINO LAKES Monday December 21, 1998 6:30 P.M. - Call to Order and Roll Call - Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda (Item A6 was removed from the consent agenda, consent agenda approved as amended.) A. Consideration of Minutes: 1. August 24, 1998 2. October 26, 1998 3. November 18, 1998 4. November 23, 1998 5. November 30, 1998 6. December 9, 1998 (Removed from agenda). Page 1 AGENDA B. Consideration of Expenditures: 1. December 14,1998 ($1,930,624.59, Ck. # 53443 - 53554) 2. Centennial Fire District 2. Open Mike 3. Administration Department Report, Dan Tesch A. Consideration of Renewal of Recording Secretary Service Agreement (TimeSavers) for 1999 (Approved) B. Consideration of 1998 Budget Amendments, Daryl Sulander (Approved) C. Consideration of Depositories for 1999 (Tabled) D. Consideration of Legal Newspaper for 1999 (Appointed Quad Press) E. Consideration of 1999 Pay Program and Adjustment for Non -Union Employees (Approved) F. Consideration of City Investment Policy Amendment (Approved) 4. Public Services Report, Rick DeGardner (No Report) 5. Community Development Department Report, Brian Wessel A. Consideration of Livable Communities Participation/Goals, Brian Wessel (Approved with Dahl voting no) B. Consideration of Site Plan Review for Addition to Club House, Chomonix Golf Course, 646 Sandpiper Drive, Mary Kay Wyland (Approved) C. Consideration of Site Plan Review, Addition to Existing Facility, Construction Laborers Training Facility, 2350 Main Street, Mary Kay Wyland (Approved) D. Consideration of Resolution No. 98 - 177, Awarding Telephone and Voice /Data Cabling Bids for Civic Complex, Brian Wessel (Approved with Sullivan voting no.) E. Consideration of Livable Communities Contract with Brauer & Associates, Brian Wessel (Approved with Dahl voting no.) F. Consideration of Final Plat, Holly Estates, Mary Kay Wyland (Removed from agenda) Page 2 AGENDA G. Consideration of Resolution No. 98 - 179, Assessment Policy Amendment, John Powell (Approved) H. Consideration of Modification of an Assessment Agreement for F & G, Inc. (Approved) 6. Public Safety Report, David Pecchia A. Consideration of County Wide Police Records System Joint Powers Agreement (Approved) B. Update, 1998 Storms Funding (Total cost of storm was approximately $433,000. FEMA will reimburse $327,175 and State matching funding will reimburse the City $63.540 and the remaining costs, $42,361, are left for the City to fund. City is pursuing Legislative action for State to fund the total remaining balance.) C. Consideration of Resolution No. 98 - 176, Accepting Donation from the Minnesota Department of Public Safety, COP Grant (Approved) 7. City Attorney's Report, Bill Hawkins A. Consideration of Conveyance of Land from the City of Lino Lakes to the Economic Development Authority (Approved) 8. Old Business 9. New Business A. Consideration of Approving Employment Contract for City Administrator (Approved contract for Linda Waite -Smith effective 12/30/98. Thanked Dave Pecchia for acting as interim administrator and Dan Tesch for acting a his backup. A formal recognition will be discussed.) 10. Community Calendar, December 22, 1998 through January 11, 1999: A. December 24th and 25th, City Hall Closed for Christmas Holiday B. December 31, 1998 and January 1, 1999, City Hall Closed for the Holiday C. January 4, 1999, Monday, 6:30 p.m., Park Board D. January 6, 1999, 5:30 p.m., Council Work Session E. January 11, 1999, 6 :30 p.m., Council Meeting Page 3 AGENDA F. January 12, 1999, 6:00 p.m., Town Center Committee Meeting 11. Adjourn (8:40 p.m.) Dec. 18, 1998, 3:10 p.m. Page 4 AGENDA AMENDED AGENDA 5 P.M. CLOSED COUNCIL MEETING A. 4th Avenue Trunk Utility Mediation 6 :15 P.M. EDA MEETING A. Consideration of Amending Development Contract with F & G, Inc. CITY OF LINO LAKES Monday December 21, 1998 6:30 P.M. Call to Order and Roll Call / Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1 Consent Agenda .f% Consideration of Minutes: 1. August 24, 1998 2. October 26, 1998 3. November 18, 1998 4. November 23, 1998 5. November 30, 1998 ju_‘_,,,,ip December 9, 1998 Consideration of Expenditures: 1. December 14,1998 ($1,930,624.59, Ck. # 53443 - 53554) 2. Centennial Fire District Page 1 AGENDA e2' Open Mike Administration Department Report, Dan Tesch Consideration of Renewal of Recording Secretary Service Agreement (TimeSavers) for 1999 Consideration of 1998 Budget Amendments, Daryl Sulander Consideration of Depositories for 1999 (Will follow on Monda Consideration of Legal Newspaper for 1999 Q Consideration of 1999 Pay Program and Adjustment for Non - Union Employees Consideration of City Investment Policy Amendment Public Services Report, Rick DeGardner (No Report) 5. Community Development Department Report, Brian Wessel Consideration of Livable Communities Participation/Goals, Brian Wessel Consideration of Site Plan Review for Addition to Club House, Chomonix Golf Course, 646 Sandpiper Drive, Mary Kay Wyland Consideration of Site Plan Review, Addition to Existing Facility, Construction Laborers Training Facility, 2350 Main Street, Mary Kay Wyland Consideration of Resolution No. 98 - 177, Awarding Telephone and Voice/Data Cabling Bids for Civic Complex, Brian Wessel Consideration of Livable Communities Contract with Brauer & Associates, Brian Wessel Consideration of Final Plat, Holly Estates, Mary Kay Wyland Consideration of Resolution No. 98 - 179, Assessment Policy Amendment, John Powell H. Consideration of Modification of an Assessment Agreement for F & G, Inc. 6. Public Safety Report, David Pecchia AGENDA Consideration of County Wide Police Records System Joint Powers Agreement Update, 1998 Storms Funding Consideration of Resolution No. 98 176, Accepting Donation from the Minnesota Department of Public Safety, COP Grant 7. City Attorney's Report, Bill Hawkins A. Consideration of Conveyance of Land from the City of Lino Lakes to the Economic Development Authority 8. Old Business 9. New Business v„„3 U/L - 10. Comm 'tty Calendar, December 22, 1998 through January 11, 1999: A. December 24th and 25th, City Hall Closed for Christmas Holiday B. December 31, 1998 and January 1, 1999, City Hall Closed for the Holiday C. January 4, 1999, Monday, 6:30 p.m., Park Board D.. -__- E. January 6, 1999, 5:30 p.m., Council Work Session F. January 11, 1999, 6:30 p.m., Council Meeting G. January 12, 1999, 6:00 p.m., Town Center Committee Meeting Adjourn Dec. 18, 1998, 3:10 p.m. Page 3 • AGENDA 6:00 p.m. CLOSED COUNCIL MEETING A. 4th Avenue Trunk Utility Mediation CITY OF LINO LAKES Monday December 21, 1998 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Minutes: 1. August 24, 1998 2. October 26, 1998 3. November 18, 1998 4. November 23, 1998 5. November 30, 1998 6. December 9, 1998 (Will follow on Friday) 7. December 14, 1998 (Will follow on Friday) B. Consideration of Expenditures: 1. December 14,1998 ($1,930,624.59, Ck. # 53443 - 53554) 2. Centennial Fire District 2. Open Mike 3. Administration Department Report, Dan Tesch A. Consideration of Renewal of Recording Secretary Service Agreement (TimeSavers) for 1999 Page 1 AGENDA B. Consideration of 1998 Budget Amendments, Daryl Sulander C. Consideration of Depositories for 1999 D. Consideration of Legal Newspaper for 1999 E. Consideration of 1999 Pay Program and Adjustment for Non -Union Employees (Will follow on Friday) 4. Public Services Report, Rick DeGardner (No Report) 5. Community Development Department Report, Brian Wessel A. Consideration of Livable Communities Participation/Goals, Brian Wessel B. ' Consideration of Site Plan Review for Addition to Club House, Chomonix Golf Course, 646 Sandpiper Drive, Mary Kay Wyland C. Consideration of Site Plan Review, Addition to Existing Facility, Construction Laborers Training Facility, 2350 Main Street, Mary Kay Wyland D. Consideration of Resolution No. 98 - 177, Awarding Telephone and Voice/Data Cabling Bids for Civic Complex, Brian Wessel E. Consideration of Livable Communities Contract with Brauer & Associates, Brian Wessel F. Consideration of Final Plat, Holly Estates, Mary Kay Wyland 6. Public Safety Report, David Pecchia A. Consideration of County Wide Police Records System Joint Powers Agreement B. Update, 1998 Storms Funding (Follow on Friday) C. Consideration of Resolution No. 98 - 176, Accepting Donation from the Minnesota Department of Public Safety, COP Grant 7. City Attorney's Report, Bill Hawkins A. Consideration of Conveyance of Land from the City of Lino Lakes to the Economic Development Authority 8. Old Business Page 2 • • AGENDA 9. New Business 10. Community Calendar, December 22, 1998 through January 11, 1999: A. December 24th and 25th, City Hall Closed for Christmas Holiday B. December 31, 1998 and January 1, 1999, City Hall Closed for the Holiday C. January 4, 1999, Monday, 6:30 p.m., Park Board D. January 4, 1999, Monday, 6:30 to 8:30 p.m., Mayor's Round Table E. January 6, 1999, 5:30 p.m., Council Work Session F. January 11, 1999, 6:30 p.m., Council Meeting G. January 12, 1999, 6:00 p.m., Town Center Committee Meeting 11. Adjourn Dec. 16, 1998, 1:15 p.m. EXPENDITURES DECEMBER 21,1998 • • Page: 1 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) 1994 CONSTRUCTION FUND 1994 CONSTRUCTION FUND * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY /HWY 49 & LAKE) Total for Department 1996 CONSTRUCTION FUND 1996 CONSTRUCTION OSM, INC.(ELM STREET) 1997 CONSTRUCTION 0 1997 CONSTRUCTION ARNT CONSTRUCTION, T.K.D.A.(MUNICIPAL * WILLIAM G. HAWKINS * WILLIAM G. HAWKINS * WILLIAM G. HAWKINS Total for Fund Total for Department Total for Fund INC.(CONTRACTOR /OTTER LAKE REALIG) ENGINEER /OTTER LAK) & ASSOCIATE(MUN ATTORNEY /OTTER LK ROAD) & ASSOCIATE(MUN ATTORNEY /OTTER LAKE SERV) & ASSOCIATE(MUN ATTORNEY /OTTER LAKE ROAD) Total for Department Total for Fund 1998 CONSTRUCTION FUND EVERGREEN LAND SERVICES, INC.(CONSULTANT /LAKE DRIVE) S.R.WEIDEMA, INC.(CONTRACTOR /LAKES ADDITION) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY /LAKE DRIVE) Total for Department Total for Fund APOLLO DRIVE CONSTRUCTION FUND APOLLO DRIVE 411MUNICIPAL/COMMERCIAL SEWER SER(JET TWO SEWER LINES /APOLLO) Amount 1,660.20 1,660.20 1,660.20 834.00 834.00 834.00 318,796.51 27,012.02 96.00 132.50 393.60 346,430.63 346,430.63 2,051.82 67,082.35 28.80 69,162.97 69,162.97 1,144.37 Page: 2 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Total for Department 1,144.37 Total for Fund 1,144.37 AREA AND UNIT CHARGE S.R.WEIDEMA, INC.(CONTRACTOR /LILAC STREET) T.K.D.A.(MUNICIPAL ENGINEER /LILAC STR) T.K.D.A.(MUNICIPAL ENGINEER /LILAC STR) T.K.D.A.(MUNICIPAL ENGINEER /LILAC STR) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY /4TH AVENUE TRUN) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY /LILAC STREET) Total for Department Total for Fund CAPITAL IMPROVEMENTS PROJECTS PARKS DEPARTMENT 41041N. DEPT OF PUBLIC SAFETY(VEHICLE REGISTRATION) Total for Department Total for Fund CIVIC CENTER COMPLEX ADOLFSON & PETERSON, INC. CM(CONTRACTOR CIVIC COMPLEX) ADOLFSON & PETERSON, INC.(CONTRACTOR CIVIC COMPLEX) CENTENNIAL SCHOOLS(FIBEROPTIC CABLE) GEPHART ELECTRIC, INC.(CONTRACTOR CIVIC COMPLEX) JORGENSON CONSTRUCTION, INC.(CONTRACTOR CIVIC COMPLEX) LEONARD PARKER ASSOCIATES(ARCHITECTURAL SERVICE) LISTUL INDUSTRIES(CONTRACTOR CIVIC COMPLEX) M. G. MCGRATH, INC.(CONTRACTOR CIVIC COMPLEX) MCGUIRE MECHANICAL, INC.(CONTRACTOR CIVIC COMPLEX) OLYMPIC WALL SYSTEMS, INC.(CONTRACTOR CIVIC COMPLEX) VEIT & COMPANY, INC.(CONTRACTOR CIVIC COMPLEX) W. L. HALL COMPANY, INC.(CONTRACTOR CIVIC COMPLEX) WASCHE COMMERCIAL FINISHES, IN(CONTRACTOR CIVIC COMPLEX) 1 Total for Department 25,237.74 332.88 176.54 3,965.17 38.40 96.00 29,846.73 29,846.73 3,213.93 3,213.93 3,213.93 27,223.28 134,287.25 36,675.00 61,275.00 190,617.50 11,253.03 8,740.00 262,542.00 244,434.29 103,526.25 6,230.10 35,539.50 5,790.25 1,128,133.45 Total for Fund 1,128,133.45 Page: 3 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount CONTRACTORS DEPOSITS CHICILO HOMES(REIMB BLDG ESCROW /6249 HOLLO) KENNEDY AND GRAVEN, INC.(LEGAL /JADT) KLOSNER - GOERTZ(REIMB BLDG ESCROW /309 LINDA) KLOSNER - GOERTZ(REIMB BLDG ESCROW /342 LINDA) KLOSNER - GOERTZ(REIMB BLDG ESCROW /316 LINDA) NORTHWEST ASST CONSULTANT, INC(PLANNING SERVICE /JADT) NORTHWEST ASST CONSULTANT, INC(PLANNING SERVICE /MCDONALDS) NORTHWEST ASST CONSULTANT, INC(PLANNING SERVICE /WEST SHADOW) T.K.D.A.(MUNICIPAL ENGINEER /BEHMS) T.K.D.A.(MUNICIPAL ENGINEER /LINO AIR) T.K.D.A.(MUNICIPAL ENGINEER /P HILL 9) T.K.D.A.(MUNICIPAL ENGINEER /P HILL 7) T.K.D.A.(MUNICIPAL ENGINEER /M SO GLEN) T.K.D.A.(MUNICIPAL ENGINEER /T C TNHMS) T.K.D.A.(MUNICIPAL ENGINEER /TRAPPER 2) T.K.D.A.(MUNICIPAL ENGINEER /BEHM'S CE) Total for Department Total for Fund ONERAL ADMINISTRATION D.C.A. INC.(FLEXIBLE SPENDING) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) * SAM'S CLUB, INC.(SUPPLIES) SIGNS BY NORTHLAND, INC.(DESK FRAME) Total for Department BUILDING INSPECTIONS INTNL CONF OF BUILDING OFFICIA(EGRESS WORKBOOK) SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) COMMUNITY DEVELOPMENT 500.00 1,133.52 500.00 500.00 500.00 649.75 131.25 345.80 128.03 20.81 41.61 104.03 20.81 208.05 41.61 559.12 5,384.39 5,384.39 210.60 2,627.60 91.29 15.98 2,945.47 41.30 674.80 Total for Department 716.10 EHLERS AND ASSOCIATES, INC.(TIF PROJECTS) 5,430.00 * NORTHWEST ASST CONSULTANT, INC(PLANNING SERVICE) 341.43 NORTHWEST ASST CONSULTANT, INC(PLANNING SERVICE) 125.00 * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) 1,051.04 OFFICEMAX, INC.(INK CARTRIDGE) 74.53 WESSEL, BRIAN(MEALS /PARKING) 304.50 ZIMMERMAN /VOLK ASSOCIATES, INC(RETAINER /MARKET ANALYSIS) 8,000.00 110 Total for Department 15,326.50 Page: 4 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Default Department ADVANCED GRAPHIX, INC.(FENDER STRIPE) ANDERSON, JAMES C.(REIMBURSE ELECTRICAL PERMIT) ANDERSON, JAMES C.(REIMBURSE ELECTRICAL PERMIT) * METRO COUNCIL WASTEWATER SERVI(NOVEMBER SAC) * METRO COUNCIL WASTEWATER SERVI(NOVEMBER SAC) MINNESOTA GFOA - SHARON LEGG(MEMBERSHIP DUES /D SULANDER) * MN. TEAMSTERS(PAYROLL WITHHOLDING) * MN. TEAMSTERS(PAYROLL WITHHOLDING) SURE ELECTRIC, INC.(REIMBURSE ELECTRICAL PERMIT) SURE ELECTRIC, INC.(REIMBURSE ELECTRICAL PERMIT) Total for Department ENGINEERING * NORTHWEST ASST CONSULTANT, INC(PLANNING SERVICE /COMP PLAN) TIMESAVER OFF -SITE SECRETARIAL(DECEMBER 7) Total for Department 410ENVIRONMENTAL DAVIDSON, MAURINE(QUARTERLY STIPEND) DONLIN, AMY(QUARTERLY STIPEND) FRISK - THOMPSON, LORI(QUARTERLY STIPEND) HOUCHINS, J.P.(QUARTERLY STIPEND) KUKONEN, ROD(QUARTERLY STIPEND) LANE,' EUGENE(QUARTERLY STIPEND) TREHUS, MIKE(QUARTERLY STIPEND) Total for Department FINANCE COMPUTER MANAGEMENT SERVICES,(FM TRAINING /MILEAGE) Total for Department FLEET MANAGEMENT AMERICAN FASTENERS OF MINNESOT(SUPPLIES) AMERICAN FASTENERS OF MINNESOT(SUPPLIES) BUMPER TO BUMPER, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE., INC.(SUPPLIES), * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) LITTLE FALLS MACHINE, INC.(SPINNER BLADE) MINNESOTA PETROLEUM SERVICE, I(PRINTER PAPER) • Amount 45.80 44.00 0.50 13,000.00 - 130.00 30.00 72.00 462.00 80.00 0.50 13,604.80 1,006.89 103.50 1,110.39 150.00 100.00 50.00 50.00 - .vrni�q!'HI! 50.00 100.00 100.00 600.00 625.44 625.44 37.90 38.87 765.03 11.05 21.14 94.10 45.82 Page: 5 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Total for Department 1,013.91 FORESTRY DEPARTMENT LAND PATTERNS(WIRE BASKET /TWINE) TSCHIDA EXCAVATING, INC.(RENTAL OFFICE SPACE) GOVERNMENT BUILDINGS 406.00 200.00 Total for Department 606.00 DIAMOND CLEANING SERVICE, INC.(DECEMBER JANITORIAL SERVICE) 1,087.61 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 123.65 * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) 512.91 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 5.06 US WEST COMMUNICATIONS(MONTHLY SERVICE) 721.79 WINNICK SUPPLY, INC.(SHELF IN THE SHOP OFFICE) 11.01 Total for Department 2,462.03 LEGAL CONSULTANTS * WILLIAM G. HAWKINS & ASSOCIATE(MUNICIPAL ATTORNEY) 2,789.40 WILLIAM G. HAWKINS & ASSOCIATE(CRIMINAL ATTORNEY) 6,886.40 Total for Department 9,675.80 PARK BOARD HUELMAN, PAT(QUARTERLY STIPEND) LANE, SHARON(QUARTERLY STIPEND) LINDY, GEORGE(QUARTERLY STIPEND) MONTAIN, PAUL(QUARTERLY STIPEND) REINERT, JEFF(QUARTERLY STIPEND) SCHMIDT, JOE(QUARTERLY STIPEND) TASCHUK, PAM(QUARTERLY STIPEND) TIMESAVER OFF -SITE SECRETARIAL(DECEMBER 7) Total for Department PARKS DEPARTMENT 100.00 150.00 225.00 150.00 150.00 150.00 150.00 67.50 1,142.50 CORPORATE EXPRESS(SUPPLIES) 15.16 DEGARDNER, RICK(MILEAGE) 27.06 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 23.67 J & E SMALL ENGINE & SPORT, IN(PARTS) 31.93 * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) 49.78 * MN. DEPT OF AGRICULTURE(APPLICATION) 30.00 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 171.52 URICH, TRACEY(UNIFORM ALLOWANCE) 53.64 * US WEST COMMUNICATIONS(MONTHLY SERVICE) 290.32 WOOD, SANDIE(MILEAGE) 15.18 Page: 6 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Total for Department PLANNING AND ZONING BOARD 0V JOHNSON, WILLIAM C.(QUARTERLY STIPEND). CORSON, KIRK(QUARTERLY STIPEND) DUNN, DONALD(QUARTERLY STIPEND) ROBINSON, AL(QUARTERLY STIPEND) SCHAPS, JAMES(QUARTERLY STIPEND) SCHILLING, TODD(QUARTERLY STIPEND) TREHUS, MIKE(QUARTERLY STIPEND) Total for Department POLICE DEPARTMENT ADVANCED GRAPHIX, INC.(FENDER STRIPE #342) C. P. OFFICE PRODUCTS(SUPPLIES) CLEARWATER CREEK CONVENIENCE C(CAR WASHES) GALL'S INC.(UNIFORM SUPPLIES) GALL'S INC.(UNIFORM ALLOWANCE /M BROWN) IKON OFFICE SOLUTIONS, INC.(COPIER MAINTENANCE) LAKESIDE AUTO & PAINT, INC.(REPAIR /REFINISH #342) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) TEAMSTERS(PAYROLL WITHHOLDING) ORTHERN STATES POWER, INC.(MONTHLY SERVICE) . STROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) SHRED -IT, INC.(SHRED CONFIDENTIAL MATERIAL) ST. PAUL CITY OF(RADIO SERVICE /MAINTENANCE) * US WEST COMMUNICATIONS(MONTHLY SERVICE) RECREATION DEPARTMENT CORPORATE EXPRESS(PRINTER CARTRIDGE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * SAM'S CLUB, INC.(SUPPLIES) Total for Department Total for Department SOLID WASTE ABATEMENT SAFETY KLEEN CORPORATION, INC.(USED OIL SERVICE) Total for Department STREETS ALL SEASONS RENTAL, INC.(RENT MITER SAW) CARLSON EQUIPMENT COMPANY, INC(SIGN TOOLS) EARL ANDERSON ASSOCIATION, INC(BRACKETS /PLATES) *FRATTALLONE'S HARDWARE, INC.(SUPPLIES) Amount 708.26 150.00 150.00 150.00 150.00 225.00 150.00 150.00 1125.00 52.28 72.32 21.30 27.34 112.94 143.64 281.82 52.33 90.00 230.75 262.76 '54.95 26.00 426.17 1,854.60 73.84 8.50 30.52 112.86 50.00 50.00 14.91 129.67 2,546.22 9.46 Page: 7 Date: 12/16/98 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice • Vendor Company (Entry Description) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) MENARDS, INC.(METERSAW WORKSTATION) MENARDS, INC.(SMALL TOOLS) * MN. DEPT OF AGRICULTURE(APPLICATION) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE /STREET LITES) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) Total for Department Total for Fund MINNESOTA STATE AID BRAUN INTERTEC, INC.(TESTING SERVICE /WARE ROAD) S.R.WEIDEMA, INC.(CONTRACTOR /WARE ROAD) Total for Department PROGRAM RECREATION 0 RECREATION DEPARTMENT KNOWLAN'S SUPER MARKETS, INC METRO ATHLETIC SUPPLY, INC.( METRO ATHLETIC SUPPLY, INC.( METRO ATHLETIC SUPPLY, INC.( METRO ATHLETIC SUPPLY, INC.( METRO ATHLETIC SUPPLY, INC.( METRO ATHLETIC SUPPLY, INC.( METRO ATHLETIC SUPPLY, INC.( NATIONAL FEDERATION OF STATE NATIONAL FEDERATION OF STATE * SAM'S CLUB, INC.(SUPPLIES) SMITH, PEG(SUPPLIES /B WITH S SEWER OPERATING SEWER DEPARTMENT .(SUPPLIES) SUPPLIES) SUPPLIES) SUPPLIES) SUPPLIES) SUPPLIES) SUPPLIES) SUPPLIES) (RULE BOOK) (RULE BOOK) ANTA) Total for Fund Total for Department Total for Fund * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(MONTHLY SERVICE) * METRO COUNCIL WASTEWATER SERVI(DECEMBER SEWER CHARGES) MN. POLLUTION CTROL AGENCY(OPERATORS SEMINAR /2) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) • Amount 10.64 924.16 15.93 10.00 234.46 262.69 4,158.14 57,837.80 332.25 100,587.50 100,919.75 100,919.75 245.69 2,425.01 203.48 31.95 21.25 11.18 3.99 3.99 12.50 37.50 150.09 226.12 3,372.75 3,372.75 5.30 122.50 31,828.25 300.00 524.35 Page: 8 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Total for Department 32,780.40 TAX INCREMENT 1 -8 EHLERS AND ASSOCIATES, INC.(TIF PROJECTS) KENNEDY AND GRAVEN, INC.(TIF DISTRICT 1 -9) TAX INCREMENT DISTRICT 3 -1 ADGRAPHICS • Total for Fund 32,780.40 900.00 262.52 Total for Department 1,162.52 Total for Fund 1,162.52 TAYLOR CORPORATION(PAY AS YOU GO TIF) 36,323.00 TAX INCREMENT DISTRICT 1 -7 CUSTOM REMODELERS Total for Department 36,323.00 Total for Fund 36,323.00 LINO LAKES BUSINESS CENTER(PAY AS YOU GO TIF) 23,523.00 Total for Department 23,523.00 MAG -CON DBJ(PAY AS YOU GO TIF) 16,103.00 Total for Department 16,103.00 Total for Fund 39,626.00 TAX INCREMENT DISTRICT 3 -1 NORTHERN WHOLESALE NICHOLAS GARGARO AND(PAY AS YOU GO TIF) 26,702.00 • Total for Department 26,702.00 Total for Fund 26,702.00 Page: 9 Date: 12/16/98 • City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TAX INCREMENT DISTRICT 1 -5 COTTAGE HOMESTEADS OF WILLOW P(PAY AS YOU GO TIF) 38,984.16 Total for Department 38,984.16 Total for Fund 38,984.16 TAX INCREMENT DISTRICT 1 -7 PROGRESSIVE ENGINEERING CHAPPLE, HARRY L. & KAREN H.(PAY AS YOU GO TIF) 3,230.00 Total for Department 3,230.00 Total for Fund 3,230.00 TOWN CENTER PROJECT FUNKHOUSER, JAMES & JUDITH(LAND PURCHASE) 2,317.58 • WATER OPERATING WATER DEPARTMENT Total for Department 2,317.58 Total for Fund 2,317.58 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GOPHER STATE ONE -CALL, INC.(MONTHLY SERVICE) HAWKINS WATER TREATMENT GROUP,(CONTAINER DEMURRAGE) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) U.S. FILTER /WATERPRO, INC.(SUPPLIES) Total for Department Total for Fund Total for Checking Account 1010 ** Total ** * - Invoice split to different Departments • 19.62 122.50 30.00 208.50 957.36 219.98 1,557.96 1,557.96 1,930,624.59 $1,930,624.59 Page: 1 Date: 12/16/98 • City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000095 - ADVANCED GRAPHIX, INC. 000157 - ALL SEASONS RENTAL, INC. 000210 - AMERICAN FASTENERS OF MINNESOTA, IN 000333 - ANDERSON, JAMES C. 000820 - BRAUN INTERTEC, INC. 000900 - BUMPER TO BUMPER, INC. 000930 - WILLIAM G. HAWKINS & ASSOCIATES 000946 - C. P. OFFICE PRODUCTS 000980 - CARLSON EQUIPMENT COMPANY, INC. 001050 - CENTENNIAL SCHOOLS 40 1098 - CHAPPLE, HARRY L. & KAREN H. 1115 - CHICILO HOMES 001147 - CLEARWATER CREEK CONVENIENCE CENTER 001193 - COMPUTER MANAGEMENT SERVICES, INC. 001209 - CORSON, KIRK 001260 - D.C.A. INC. 001281 - DAVIDSON, MAURINE 001298 - DEGARDNER, RICK 001309 DIAMOND CLEANING SERVICE, INC. 001329 - DONLIN, AMY 001338 - DUNN, DONALD 001380 - EARL ANDERSON ASSOCIATION, INC. 001435 - EVERGREEN LAND SERVICES, INC. 001480 - HAWKINS WATER TREATMENT GROUP, INC. • 98.08 14.91 76.77 44.50 332.25 765.03 12,121.30 72.32 129.67 36,675.00 3,230.00 500.00 21.30 625.44 150.00 210.60 150.00 27.06 1,087.61 100.00 150.00 2,546.22 2,051.82 30.00 Page: 2 Date: 12/16/98 • City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001560 - FRATTALLONE'S HARDWARE, INC. 001584 - FUNKHOUSER, JAMES & JUDITH 001590 - FRISK - THOMPSON, LORI 001600 - GALL'S INC. 001680 - GOPHER STATE ONE -CALL, INC 001855 - HOUCHINS, J.P. 001860 - KENNEDY AND GRAVEN, INC. 001875 - HUELMAN, PAT 001956 - INTNL CONF OF BUILDING OFFICIALS 001980 - IKON OFFICE SOLUTIONS, INC. 002025 - J & E SMALL ENGINE & SPORT, INC. 002102 - JOHNSON, WILLIAM C. •2152 - KLOSNER- GOERTZ 002153 - KNOWLAN'S SUPER MARKETS, INC. 002243 - LANE, SHARON 002270 - LAKESIDE AUTO & PAINT, INC. 002281 - LAND PATTERNS 002355 - LINDY, GEORGE 002390 - LINO LAKES BUSINESS CENTER 002422 - LANE, EUGENE 002440 - LITTLE FALLS MACHINE, INC. 002468 - DBJ 002550 - MENARDS, INC. 002565 - METRO ATHLETIC SUPPLY, INC. 002570 - METRO COUNCIL WASTEWATER SERVICES 002700 - MINNEGASCO ACCOUNTS PAYABLE, INC. • 233.03 2,317.58 50.00 140.28 245.00 50.00 1,396.04 100.00 41.30 143.64 31.93 150.00 1,500.00 245.69 150.00 281.82 406.00 225.00 23,523.00 100.00 94.10 16,103.00 940.09 2,700.85 44,698.25 823.52 Page: 3 Date: 12/16/98 • City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002750 - MN. DEPT OF AGRICULTURE 002780 - MN. DEPT OF PUBLIC SAFETY 002820 - MN. POLLUTION CTROL AGENCY 002849 - MINNESOTA PETROLEUM SERVICE, INC. 002980 - MN. TEAMSTERS 003011 - MONTAIN, PAUL 003053 - M. G. MCGRATH, INC. 003073 - MUNICIPAL /COMMERCIAL SEWER SERV., I 003166 - NATIONAL FEDERATION OF STATE 003250 - NORTHERN STATES POWER, INC. 003285 - EHLERS AND ASSOCIATES, INC. 003320 - NORTHWEST ASST CONSULTANT, INC. 4,370 - NYSTROM PUBLISHING COMPANY, INC. 003390 - OFFICEMAX, INC. 003430 - OSM, INC. 003753 - REINERT, JEFF 003805 - ROBINSON, AL 003874 - S.R.WEIDEMA, INC. 003882 - SHRED -IT, INC. 003900 - SAFETY KLEEN CORPORATION, INC. 003910 - SAM'S CLUB, INC. 003915 - SCHAPS, JAMES 003929 - SCHILLING, TODD 003935 - SCHMIDT, JOE 004010 - SIGNS BY NORTHLAND, INC. 004040 - SMITH, PEG • 40.00 3,213.93 300.00 45.82 624.00 150.00 262,542.00 1,144.37 50.00 2,123.50 6,330.00 2,600.12 4,204.09 74.53 834.00 150.00 150.00 192,907.59 54.95 50.00 271.90 225.00 150.00 150.00 15.98 226.12 Page: 4 Date: 12/16/98 • City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004125 - ST. PAUL CITY OF 004251 - SUBURBAN INSPECTIONS, INC. 004301 - SURE ELECTRIC, INC.. 004350 - T.K.D.A. 004367 - TASCHUK, PAM 004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 004481 - TREHUS, MIKE 004511 - TSCHIDA EXCAVATING, INC. 004562 - U.S. FILTER /WATERPRO, INC. 004660 - URICH, TRACEY 004670 - US WEST COMMUNICATIONS 004715 - VEIT & COMPANY, INC. •4776 - WASCHE COMMERCIAL FINISHES, INC. 004800 - WESSEL, BRIAN 004836 - WOOD, SANDIE 004840 - WINNICK SUPPLY, INC. 004923 - ZIMMERMAN /VOLK ASSOCIATES, INC. 900209 - NICHOLAS GARGARO AND 900217 - ARNT CONSTRUCTION, INC. 900219 - TAYLOR CORPORATION 900284 - ADOLFSON & PETERSON, INC. 900344 - MINNESOTA GFOA - SHARON LEGG 900354 - LEONARD PARKER ASSOCIATES 900448 - GEPHART ELECTRIC, INC. 900569 - COTTAGE HOMESTEADS OF WILLOW PONDS 900591 - CORPORATE EXPRESS • 26.00 674.80 80.50 32,610.68 150.00 171.00 250.00 200.00 219.98 53.64 1,438.28 6,230.10 5,790.25 304.50 15.18 11.01 8,000.00 26,702.00 318,796.51 36,323.00 134,287.25 30.00 11,253.03 61,275.00 38,984.16 89.00 Page: 5 Date: 12/16/98 • City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 900703 - W. L. HALL COMPANY, INC. 900707 - MCGUIRE MECHANICAL, INC. 900708 - LISTUL INDUSTRIES 900797 - ADOLFSON & PETERSON, INC. CM 900821 - JORGENSON CONSTRUCTION, INC. 900822 - OLYMPIC WALL SYSTEMS, INC. 950061 - KUKONEN, ROD • • 35,539.50 244,434.29 8,740.00 27,223.28 190,617.50 103,526.25 50.00 Total for Checking Account: 1010 1,930,624.59 ** Total ** $1,930,624.59 DATE: DECEMBER 15, 1998 TO: CITY COUNCIL CITY OF CIRCLE PINES CITY COUNCIL CITY OF CENTERVILLE CITY COUNCIL CITY OF LINO LAKES FROM: MILO BENNETT SUBJECT: RATIFICATION OF EXPENDITURES AND APPROVAL FOR PAYMENT OF DECEMBER EXPENSES. YOUR APPROVAL OF DECEMBER EXPENSES AS LISTED ON THE ATTACHED COPY OF THE CHECK REGISTER, CHECKS 9858 - 9878, IN THE AMOUNT OF $4,289.40, IS HEREBY REQUESTED. MB/NW CC: 7 CIRCLE PINES CITY COUNCIL 7 CENTERVILLE CITY COUNCIL 7 LINO LAKES CITY COUNCIL 2 FILE 12/14/98 at 04:49PM CENTENNIAL FIRE DISTRICT PAGE 1 BANK LHECK REGISTER Checking account 12/15/98 TO 12/15/98 CHECK NO DATE TYPE PAID TO / DESCRIPTION CHECK AMOUNT _________________ ____________ 9858 12/15/98 AP-D PEHL, HINSCH8ERGER ASSOCIATES 250.00 31475 9859 12/15/98 AP-D FRATTALLONE'S HARDWARE STORES 132.11 STMT-11/30/98 9860 12/15/98 AP-D OUR DESIGN INC 3.45 ORDER 367745 9861 12/15/98 AP-D C.P. OFFICE PRODUCTS 39.12 2709 9862 12/15/98 AP-D ANOKA-HENNEPIN TECH COLLEGE 800.00 28330 9863 12/15/98 AP-D AIRTOUCH CELLULAR/BELLEVUE 190.38 1003-4396417 9864 12/15/98 AP-D EMERGENCY APPARATUS MAINT. 127.93 13916 9865 12/15/98 AP-D RENT BARNARD 17.03 FILTER-SHOP VAC 9866 12/15/98 AP-D NEWSCOPE TECHNOLOGIES INC 598.41 2670 9867 12/15/98 AP-D US WEST COMMUNICATIONS 65.00 612 E08-0790 032 9868 12/15/98 AP-D NVFC MEMBERSHIP DUES 40.00 10896 9869 12/15/98 AP-D AIRTOUCH CELLULAR/BELLEVUE 17.39 1003-1052011 9870 12/15/98 AP-D AIRTOUCH CELLULAR/BELLEVUE 11.28 1003-4230824 9871 12/15/98 AP-D BAUER BUILT INC 1.79 94-110045 9872 12/15/98 AP-D BUMPER TO BUMPER 85.03 85545,86803 9873 12/15/98 AP-D EDDY BROTHERS CO., LLC 92.00 1236 9874 12/15/98 AP-D OXYGEN SERVICE COMPANY, INC. 255.19 8961,8960,8959,6593,6592 12/14/98 at 04:49PM • CENTENNIAL FIRE DISTRICT BANK CHECK REGISTER ^ ~ Checking account 12/15/98 TO 12/15/98 CHECK NO DATE • PAGE 2 TYPE PAID TO / DESCRIPTION CHECK AMOUNT 9875 12/15/98 AP-0 MINNEGASCO 375.83 583-001-881-700 9876 12/15/98 AP-D NORTHERN STATES POWER COMPANY 463.61 1589-648-494-341 9877 12/15/98 AP-D VISIONARY SYSTEMS, LTD. 560.00 5905 9878 • 12/15/98 AP-D INTERNAL REVENUE SERVICE 163.85 9-30-98,941 PENALTY TOTAL MANUAL CHECKS (M): TOTAL COMPUTER CHECKS (C): TOTAL DIRECT DISBURSEMENTS (D): @.00 0.00 4,289.40 TOTAL CHECKS: 4,289.40 A.. ♦. Ad Off Site Secretarial December 2, 1998 Ms. Marilyn Anderson City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Marilyn, I have enclosed an extension to our Recording Secretary Service Agreement with the City of Lino Lakes. The only change is to reflect an extension to December 31, 1999. We appreciate your consideration and look forward to continuing to. serve Lino Lakes in this capacity in 1999. Please feel free to call me at 421 -8999 if you should have any questions or need additional information. Best regards, Carla Wirth Owner Enclosure 277 Coon Rapids Blvd • Suite 410 • Coon Rapids MN 55433 • 612- 785 -2463 • Fax 785 -1167 320 East Main • Anoka, MN 55303 • 612 - 421 -8999 • Fax 421 -9511 ADDENDUM TO • RECORDING SECRETARIAL SERVICE AGREEMENT Dated: December 31, 1998 By and between Carla Wirth, TimeSaver Off Site Secretarial, Inc. and the City of Lino Lakes, 1189 Main Street, Lino Lakes, Minnesota. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 14, 1994 shall be extended under the same terms and conditions to December 31, 1999. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretarial Service Agreement as of the day and year indicated. • January _, 1999 CITY OF LINO LAKES By By Marilyn Anderson, Clerk- Treasurer December 2, 1998 TIMESAVER OFF SITE SECRETARIAL, INC. &A,(Ai telinfiL By Carla Wirth, President • f2/11/98 08:50 LAW OFFICES 2140 4TH AUE 4 612 464 4568 NO.654 P01 • • • WILLIAM G. HAWKINS AND ASSOCIATES 2140 Fourth Avenue North Anoka, Minnesota 55303 Bus. (612) 427 -8877 Fax (612) 421 -4213 TELECOPIER TRANSMITTAL DATE: December 10, 1998 TO: Marilyn Anderson FIRM: City of Lino Lakes FAX #: 464 -4568 FROM William Hawkins Recording Secretarial Service Agreement RE: TOTAL PAGES INCLUDING THIS COVER SHEET: 1 Dear Marilyn: I have reviewed the contract extension for TimeSaver Off Site Secretarial. The agreement is in proper legal form and should be executed by the Mayor and yourself At! ik • Council member introduced the following resolution and move its adoption: • • CITY OF LINO LAKES RESOLUTION NO. 98- 167 RESOLUTION AMENDING THE 1998 GENERAL FUND BUDGET WHEREAS, the 1998 budget has not been amended for personnel cost adjustments for the departmental reorganization, and WHEREAS, the General Fund Budget Revenues should be amended for the increase in building and related permits, administrative fees, reimbursement from state and federal agencies for storm damage, and increased state aid for police pension costs, and WHEREAS, the General Fund Budget Expenditures should be amended to record various council actions through the year for personnel changes, computer equipment and software purchases and playground equipment funded by reserves set aside from 1997 operations, and various contractual services provided for engineering, auditing, assessing and planning activities. NOW THEREFORE BE IT RESOLVED, that the following budget amendment be authorized per the attached "Schedule A ": Adopted by the City Council of Lino Lakes this 21st day of December, 1998. Kimberly Sullivan - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: (Resolutions \98 Budget Amendment) City of Lino Lakes 1998 Budget Adjustments .Schedule A, Res # 98- Personnel Reorganization Administration 0101 - 101 -412 Salaries 0121 - 101 -412 PERA 0121 - 101 -412 FICA 0121 - 101 -412 Work Comp Finance 0101 - 101 -403 Salaries 0121 - 101 -412 PERA 0122 - 101 -403 FICA Community Development 0101 - 101 -402 Salaries 0121 - 101 -402 PERA 0122 - 101 -402 FICA 0131 - 101 -402 Health 0151 - 101 -402 Work Comp • Engineering 0101- 101 -416 Salaries 0121 - 101 -402 PERA 0122 - 101 -416 FICA 0101- 101 -420 0122 -101 -420 0131 -101 -402 0151 -101 -402 0101- 101 -422 0121 - 101 -422 0122- 101 -422 0101- 101 -450 0121 - 101 -450 0122 -101 -450 •151-101-402 131- 101 -402 Police Salaries FICA Health Work Comp Building Inspections Salaries PERA FICA Parks Salaries PERA FICA Health Work Comp sub -total Amended Budget Adjustment Amount 38,961 268,889 (1,801) 9,877 691 18,281 (141) 789 37,710 (1,476) 109,220 (76) 5,760 (113) 8,659 (1,665) (23,741) 151,250 (1,230) 7,835 (1,816) 11,571 (3,900) 11,460 (291) 1,130 (26,787) (1,800) 76,750 (450) 3,620 (600) 5,410 (2,850) (23,930) 952,200 (1,068) 18,802 (1,402) 106,818 (796) 29,484 (27,196) (580) 96,820 (30) 5,590 (45) 8,255 (655) (6,791) 236,429 (352) 12,428 (520) 20,070 (1,050) 26,580 (195) 5,355 (8,908) (32,447) City of Lino Lakes 1998 Budget Adjustments ()Schedule A, Res # 98- Revenue 3348 -101 3242 -101 3243 -101 3244 -101 3247 -101 3256 -101 3418 -101 3421 -101 0102- 101 -433 0121- 101 -433 0122- 101 -433 0200 - 101 -433 0300 - 101 -433 10321- 101 -433 •Pb400-101-433 0410- 101 -433 0240 - 101 -401 0310 -101 -412 0400 -101 -412 0308 -101 -403 0310 -101 -403 0400 - 101 -403 0500 - 101 -403 0314- 101 -402 0304 - 101 -416 0400 - 101 -416 0400 - 101 -422 (Increase) /Decrease State Dept of Finance -FEMA Building Permits Plan Inspection Fees Electrical Permits Plumbing Permits HVAC Permits Admin Fees Escrow State Aid - Police Pensions sub -total Expenditures Increase /(Decrease) Storm Damage Activity Salaries & Overtime PERA FICA Supplies Professional Services Telephone Contracted Services Equipment Administration Small Tools /Capital Outlay Other Consultants Contracted Services Personnel Contingency Additional Audit Costs Other Consultants Contracted Services Capital Outlay Computer Contingency Community Development Livable Communities Prof Ser Municipal Engineer Contracted Services Public Safety Contracted Services Public Services 0500- 101 -450 Capital Outlay Net Expenditure Adjustment General Fund Reserves Amount (183,025) (156,000) (55,000) (16,900) (4,200) (4,400) (4,800) (39,134) (463,459) Storm #1 16,055 1,020 1,151 400 19,446 97 158,805 4,077 201,051 935 36,000 25,700 (49,172) 4,950 4,500 2,093 32,662 (32,662) 10,620 8,100 8,300 16,200 127,828 (127,828) 273,018 190,441 Grand Total 0 Storm #2 9,277 436 637 0 0 0 19,687 6,150 36,187 Comments Aid for Storm Damage More permits than budgeted More permits than budgeted More permits than budgeted More permits than budgeted More permits than budgeted Increased Development Activity Increased State Contribution Microphone & Tape Deck Hoff,Barry,Kruderer & Hay PDI Use Reserve Established by Res # 98-68 Tautges, Redpath Smith & Fundworks Anoka County Assessor Computer Equipment & Software Use Reserve Established by Res # 98-68 $41,088 remaining Funded by Grant TKDA TKDA Suburban Inspections(electric) Playground Equipment Use Reserve Established by Res # 98 -68 To be designated with year end closing e DATE' • Press Publications Eugene D. Johnson, Publisher 4779 Bloom Ave., White Bear Lake, MN 55110 • 651 - 407 -1200 • FAX 651- 429 -1242 • E -Mail: presspub @minn.net December 7, 1998 David Pecchia, City Administrator City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Randy: The Quad Community Press wishes to be considered as your official newspaper for 1999. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. (See enclosure.) • We offer submittal of legal notices by mail, by fax at 429 -1242 or by computer disk, Zip Disk or formatted for Mac. • The rate is $5.50 per column inch, in 7 -point type at 9 -lines per inch. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sincerely, Sue Westphal Legal Notice Coordinator misc: Ilinolg99.doc Your Best Source For Community Information White Bear Press • Vadnais Heights Press • St. Croix Valley Press • Quad Community Press • Shoreview Press • Forest Lake Press Newspaper Publisher's Statement 1998 YA VERIFIED AUIXI" CIRCULATION Audit Period NEWSPAPER ANNUAL AUDIT REPORT PUBLICATION QUAD COMMUNITY PRESS FOREST LAKE PRESS EDITION OF THE QUAD COMMUNITY PRESS July 1, 1997 - June 30, 1998 PUBLISHING COMPANY PRESS PUBUCATIONS 4779 BLOOM AVENUE WHITE BEAR LAKE, MN 55110 (612) 407 -1200 WEEKLY CIRCULATION: TWELVE MONTH AVERAGE FREE CIRCULATION CARRIER MAIL OVER THE COUNTER TARGET TOTAL FREE PAID CIRCULATION CARRIER MAIL RACKS & CONCESSIONS TOTAL PAID QUAD PRESS: TUESDAY 4,693 325 25 341 5,384 TOTAL QUALIFIED CIRCULATION AVERAGE PRESS RUN PRESS RUN AS OF 06/27/97 QUALIFIED CIRCULATION HISTORY 3 MONTHS ENDING JUNE, 1998 3 MONTHS ENDING MARCH, 1998 3 MONTHS ENDING DECEMBER, 1997 3 MONTHS ENDING SEPTEMBER, 1997 12 MONTHS ENDING JUNE, 1997 12 MONTHS ENDING JUNE, 1996 2,019 54 50 2,123 7,507 7,678 7,785 7,569 7,535 7,526 7,415 7,435 7,698. FOREST LAKE PRESS: WEDNESDAY 509 12,907 66 179 13,661 Basic Price: $0.50 per copy, $18.00/$25.00 per year by carrier /mail. PUBUSHED IN THE QUAD COMMUNITY PRESS, NOVEMBER 17,1998. 250 16 266 13,927 14,047 14,251 14,098 14,005 13,862 13,771 13,652 • Sheet! City of Lino Lakes Pay Program Dec -98 1 Job Title M /F /B City Administrator Director of Community Dev. Director of Administration Public Works Superintendent Sergeant tant Planning Coordinator Park Supervisor F 2 Full or PT Full 3 E/NE E/A ©MINIZEM Full E/E EMI ill F Full Full Full of Full Inspector II/Official M Environmental Specialist Building Inspector I1 Accountant Officer Manager - Police Office Manager - Parks Secrtary' 13 Street - Maint. Accountin .Clerk - Utilities Accounts Payable Full E/P N N/E 306 E/E 306 N/E 300 4 JVP 1040 738 677 430 382 342 N/E 131111113111111E11111 F F F M IF Pt Full Full Fuil : Full Pt Full N/E E/A E/A N/E N/E N/E N/E 268 262 203 177 177 170 169 169 5 Pts 6 7 Step 1 Step 2 8 Step 3 9 Step 4 10 Step 5 11 Step 6 R R H H R R H $ 67,200.00 72i $ 53,120.00 $ 51,040.00 $ 40,563.00 $ 70,056.00 $ 7456. $ $ 55,776.00 I $ ;852.00..$ $ 53,592.00 $ 9,140.00 - $ $ 42,225.00 $ 560:00.. ;::... .: 88.00 $ $ 40,536.00 $ 42,225.00 $ ;183.00 $ 29,031.00 $ 30,241.00 $ $ '38,000.00 $ 39,900.00 $ $ 38,000.00 $ 39,900.00 $ `1,439.00 $ $ 36,341.00 $ 38,158.00 $ 0,170.00 $ 41,147.00 8.00 $ 31,440.00 $ 39,188.00 $ 30,182.00 $ 30,370.00 $ 30,182.00 $ 31,636.00 73,280.00 60,19200' 58,432.00 57,464.00 56,144.00 51,480.00 45,025.00 46,816.00 45,025.00 33,66t00 41,800.00 41, 800.00 33,659.00 39,975.00 $ 77,280.00 $ _62,928.00 $ 61,088.00 $ 60,976.00 $ 58,696.00 $ 53,820.00 $ 47,825.00 $ ,944100. $ 47,825.00 $ 11 82.00 $ 35,841.00 $ 43,700.00 $ 43,700.00 $ 35,881.00 $ 41,792 00 0 45,066.00 37,094,60 ': $38,107H00 ; $-,49,320.09 35,882.00 $38,182.00 $40,322 00 358 < ;$:40,322.110; $ 43,106.00 $ $ ''35,481:00 $ 33,661.00 $ $ 33,654.00 $ $ 31,440.00 $ 33,661.00 H $ 30,182100 $ - H $ 19,149.00 $ H $ 23,662.00 $ H $ 23,662.00 I $ 31,440.00 $ 33,661.00 24,648.00 $ t 7.00 26,977.00 24,648.00 $ 26,353.00 24,648.00 $ 26,347.00 $80,640.00 $ 84,000.00 0.00 $63,744.00 $ 66,400.00 0 $61,248.00 $ 63,800.00 .$56,160,00 $ 58,500.00 $50,624.00 $ 53,425.00 $51,072:00....$ 53,200.00 $50,624.00 $ 53,425.00 $38482,00 -'.$ 40,322,00 - $38,642.00 $41,442.00 $45,600.00 $ 47,600.00 $45,600.00 $ 47,600.00 '$38,181.00 $ 40,321.00 $43,609.00 $ 45,985.00 $42,234.00 $ 4= . .00 $47,025.00 $ 48,985.00 35,880.00 $38,188.00 $40,331.00 $ 35,882.00 $38,182.00 $ 35,882.00 $38,182.00 $ 28,046.00 $29,745.00 $ 30,347.00 $:.28,038.00 $29,744.00 $ 28,046.00 $29,745.00 $40,322.00 $ 35,984.00 $ 40,322.00 $ 31,445.00 $ 33,737.00 $ 31,449.00 $ 31,445.00 Page 1 Sheetl $ 30,347.00 $ 33,737.00 Records Clerk - PD F Full N/E 138 Senior Citizens Coord. 1: /CONTRACT /PAYPROG Pt N/E 122 $ 19,947.00 $ 28,046.00 $29,745.00 $ 31,445.00 $ 20,550.00 $ 21,174.00 $21,798.00 $ 22,464.00 column 1 - male,female,balanced column 2 - full or part-time column 3 - exempt or non -exempt admin., exec., professional column 4 - Job Value Point column 5 - Points : H = Original Hay R = Restructuring N = New 12/98 Column 6 -11 - Range Page 2 Sheetl City of Lino Lakes Pay Program Dec -98 Job Title 1 M /F /B 2 Full or PT 3 E /NE 4 JVP 5 7 8 9 Pts Step 1 Step 2 Step 3 Step 4 10 Step 5 Step 6 City Administrator Director'af Public Safety Director of Community Dev. Direr o �, "` .Services': Director of Administration E%ranCial Anal Public Works Superintendent Sergeant Planning Coordinator Park Supervisor Inspector IUOfficial M Full :Full _' Full E/A E/E 1040 R 793`t 738 R :702' -: 677 R 66 )1 430 H 382 H M Environmental Specialist Building Inspector 11 Accountant Officer Manager - Police Office Manager - Parks Full Sot Full Full Full ©E1111111111 F Pt E/P N/E N/ N/E 306 300 R 280 H 268 R 262 R N/E N/E 111111®1E1111 245 203 H $ 67,200.00 $ 54,720.00 $ 53,120.00 $ .52,240,00 $ 52,571.20 $ 40,563.00 $ 40,536.00 $ 70,056.00 $ 57 ;456,00 $ 55,776.00 $ - 54;852.00 $ 55,199.76 $ 42,225.00 $ 42,225.00 $ 29,031.00 $ 30,241.00 .00 0 $ 38,000.00 $ 39,900.00 181.00 $ 31,439.00 $ 36, 341.00 $ 38,158.00 $ 30,170.00 $ 39,188.00 $ 41,147.00 X2,256.00 $ 30,182.00 $ 31,440.00 $ 30,370.00 $ 30,182.00 $ 73,280.00 $ 77,280.00 $80,640.00 $ 60,192.00, '$ .62,928.00 ;'$65664. +je $ 58,432.00 $ 61,088.00 $63,744.00 $66,400.00 $y; 57464 00 ; $: 60,076.60. $62r05 00 $ 57,828.32 $ 60,456.88 $63,085.44 $65,714.00 $ 84,000.00 $ 45,025.00 $ 45,025.00 $ 33,041.00 $ 41,800.00 $ $ 33,659.00 :$ $ 39,975.00 $ 580.00 $ $ 43,106.00 $ x,$.::35,481 00 «$ $ 33,661.00 $ $ 47,825.00 $ 47,825.00 $ 35,841.00 $ 31,636.00 $ 31,440.00 $ 33,654.00 Accounts Payable 177 H 170 H 169 'H 169 H $ 30,182.00 $ 31,440.00 662.00 $ M. b $ 19,149.00 $ 26,977.00 $ 23,662.00 I $ 24,648.00 $ 33,661.00 43,700.00 35,86'11,* 41,792.00 37,491.00 45,066.00 37;9, 35,882.00 $ 35,880.00 $ 35,882.00 $50,624.00 $50,624.00 $38,642.00 $45,600.00 $43,609.00 $4 $47,025.00 $38,182.00 $38,188.00 $38,182.00 $ 33,661.00 $ 35,882.00 $38,182.00 $ '26,347.00 $ . 28,046.00 $29,745. $ 30,347.00 26,353.00 $ 28,038.00 $29,744. $ 26,347.00 $ 28,046.00 $29,745.00 $ 53,425.00 $ 53,425.00 $ 41,442.00 $ 47,600.00 $ 45,985.00 7,054. G'= $48,985.00 rO,r.,. $ 40,322.00 $ 40,331.00 $ 40,322.00 $ 40,322.00 $ 33,737.00 $ 31,445.00 Page 1 Sheetl $ 26,977.00 $ 30,347.00 $ 33,737.00 Records Clerk - PD Senior Citizens Coord. IJCONTRACT /PAYPROG $ 24,648.00 $ 26,347.00 $ 28,046.00 $29,745.00 $ 31,445.00 N/E 122 N $ 19,149.00 $ 19,947.00 $ 20, 550.00 $ 21,174.00 $21,798.00 $ 22,464.00 column 1 - male,female,balanced column 2 - full or part-time column 3 - exempt or non - exempt admin., exec., professional column 4 -Job Value Point column 5 - Points : H = Original Hay R = Restructuring N = New 12/98 Column 6 -11 - Range Page 2 AGENDA ITEM NO. 3F STAFF ORIGINATOR Daryl E. Su!ander DATE December 16, 1998 TOPIC Consideration of City Investment Policy Amendment The City Investment Policy currently designates the "Finance Director" as the investment officer. As this position no longer exists, the policy should be updated to reflect the restructuring of the Finance Department. The policy can be amended to empower the investment officer through the assigned job description, currently the "Financial Analyst» job description, and eliminate the need for future amendments based on job title changes. 1. Adopt resolution 98- 178 2. Reject the resolution as presented. Option 1 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: * A security with declining credit may be sold early to minimize loss of principal. * A security swap would improve the quality, yield, or target duration in the portfolio. * Liquidity needs of the portfolio require that the security be sold. III. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Delegation of Authority Authority to manage the investment program is granted to the Finance Director investment officer and appointed employee in cases of his/her unavailability. - - - •� - -. s - .. Responsibility for the operation of the investment program is hereby delegated to the investment officer, who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral /depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the investment officer. The investment officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 2 Council Member introduced the following resolution and moved its adoption: WHEREAS, Resolution No. WHEREAS, WHEREAS, position, and CITY OF LINO LAKES RESOLUTION NO. 98- 178 RESOLUTION AMENDING THE CITY OF LINO LAKES INVESTMENT POLICY The original investment policy was adopted per Resolution No. 29 -91 and amended per 97 -149, and the policy delegates authority for investment management to the Finance Director, and the Finance Director position has been abolished and replaced by the Financial Analyst WHEREAS, the responsibility for cash and investment management is defined within the job description for the Financial Analyst. NOW THEREFORE BE IT RESOLVED, by the Lino Lakes City Council that the City Investment Policy be amended to authorize "the appointed investment officer" in place of the "Finance Director". BE IT FURTHER RESOLVED by the Lino Lakes City Council that the appointed investment officer is designated by and within the job description of the Financial Analyst. Adopted by the Lino Lakes City Council this 21st day of December 1998. Kimberly Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: • Memorandum TO: Mayor and City Council FROM: John Powell, City Engineer DATE: December 18, 1998 RE: Update- Agenda Item 5$ D Contract for Cabling, Civic Complex AmeriCom, Inc., the second lowest bidder for the cabling contract, has informed City Staff that, in their opinion, the low bidder for the contract, CableOptics, Inc., does not comply with the bidding instructions for the project. Specifically, they believe CableOptics does not comply with the instruction stating "Bidder must have three (3) years of experience installing structured cabling systems with two hundred (200) or more CAT3 /CAT5 locations ". While CableOptics, as a company, was incorporated in August of 1996, their personnel has experience well in excess of three years. It is staffs opinion, and the City Attorney concurs, • that CableOptics meets the bidding requirement. • AGENDA ITEM 4 STAFF ORIGINATOR: Brian Wessel DATE 12/21/98 TOPIC: Consideration of Modification of Assessment Agreement, F &G, Inc. BACKGROUND: In 1997 the EDA entered into a development agreement for financial assistance with F &G, Inc. regarding a project within TIF District No 1 -7 in the Apollo Business Pack. - The- agement- called-for the- construction of No buildings in 1997 and to third in 1998. The original assessment agreement, which sets the minimum market value for the project, included the first two buildings. The third building is now complete and a modified assessment agreement needs to be completed to reflect the increase-in value. This modified agreement should be completed before January 2, 1999 for taxes payable in 2000. OPTIONS: 1. Authorize the execution of a modified assessment agreement for F &G, Inc. 2. Return t! staff for further consideration RECOMMENDATION: Option 1 Dec -21 -98 03:25pm From — KENNEDY & GRAVEN +6123379310 T -667 P.05/10 F -890 AMENDED AND RESTATED ASSESSMENT AGREEMENT CRAFT THIS AMENDED AND RESTATED ASSESSMENT AGREEMENT, dated as of this _ day of December, 1998, by and between the Lino Lakes Economic Development Authority, a public body corporate and politic under the laws of Minnesota ( "the Authority'), and F & G, Inc., a Minnesota corporation (the ''Developer "). WITNESSETH: WHEREAS, the Authority and the Developer entered into a Contract for Private Development dated May 13, 1997, recorded thereafter as Document No. 1281609 in the Oftice of the Anoka County Recorder (the "Development Contract") regarding and located in the City of Lino Lakes, which land is legally described on Exhibit A attached hereto (the ''Property "); and WHEREAS, pursuant to the Development Contract, the Developer has constructed three office/warehouse facilities, known a, Building A, Building B, and Building C (collectively, the "Minimum Improvements ") on the Property; and WHEREAS, the Authority and the Developer desire to establish a Minimum Market Value for the Property and the Minimum Improvements constructed thereon, pursuant to Minnesota Statutes, section 469.177, Subd. 8; and WHEREAS, the Authority and the Anoka County assessor, acting as the assessor for the city of Lino Lakes, Minnesota have previously reviewed the Construction Plans for the Minimum Improvements which the Developer promised to erect on the Property and have agreed upon the minimum market value to be assigned thereto. NOW, THEREFORE, the parties to this Agreement, in consideration of the promises, covenants and agreements made by each to the other, do hereby agree as follows: 1. The Minimtun Market Value of the Property and the first two buildings of the Minimum Improvements was previously established as One Million Six Hundred Seventy -nine Thousand Three Hundred Dollars ($1,679,300) as of January 2, 1998 for taxes payable in 1999. The Minimum Market Value of the Property and the three buildings of the Minimum Improvements shall be Two Million Two Hundred Eighty -five Thousand Three Hundred Dollars ($2,285,300) as of January 2, 1999 for taxes payable beginning in 2000. 2. The Minimum Marker Value of $2,285,300 herein established for taxes payable beginning in 2000 shall be of no further force and effect and this Amended and Restated Assessment Agreement will end on the Termination Date. The Termination Date will occur (i) after receipt by the Authority of nine years of incrernent from the Authority's Tax Increment Financing District No. 1 -7, (ii) May 22, 2006, or (iii) when the Authority has received Available Tax Increment in the amount necessary to satisfy its obligations to repay land costs and Site Preparation Costs under the Development Contract, whichever occurs first. &HB- 15535U LN14U -42 • Dec -21 -98 03:25pm From — KENNEDY & GRAVEN +6123379310 T -667 P.06 /10 F -890 3. This Amended and Restated Assessment Agreement shall be promptly recorded with a copy of Minnesot4 Statutes, section 469.177, subd. 8, set forth in Exhibit B hereto. The Developer shall pay all costs of recording this Amended and Restated Assessment Agreement. 4. Neither the recitals nur the provisions of this Amended and Restated Assessment Agreement are intended to, nor shall they be construed as, modifying the terms of the Development Contract between the Authority and the Developer. The terms in this Amended and Restated Assessment Agreement shall have the same meanings given to them in the Development Contract unless a different meaning is clear from the context. 5. This Amended and Restated Assessment Agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties. F &. G, INC. LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY By By Its President Kim Sullivan, President By By Its Secretary - Treasurer David Pecchia, Acting Executive Director STATE OF MINNESOTA ) SS COUNTY OF The foregoing instrument as acknowledged before me this day of 1998, by Kim Sullivan and David Pecchia, the President and Acting Executive Director, respectively, of the Lino Lakes Economic Development Authority, a public body politic and corporate under the laws of Minnesota, on behalf of the Authority. Notary Public RHB- 15535D LN140 -42 • Dec -21 -98 03:26pm From—KENNEDY 6 GRAVEN STATE OF MINNESOTA ) SS COUNTY OF +6123379310 T -667 P.07/10 F-890 The foregoing instrument was executed this day of , 1998, by and , the President and respectively, of F & G, Inc., a Minnesota corporation, on behalf of the corporation. Notary Public X1-1B-155350 1.1•1140-42 • Dec -21 -98 03:26pm From — KENNEDY & GRAVEN +6123379310 T -667 P.08/10 F -890 CERTIFICATION BY ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements constructed and the market value assigned to the land upon which the improvements are constructed, and being of the opinion that the minimum market value contained in the foregoing Agreement appears reasonable, hereby certifies as follows: The undersigned Assessor, being legally responsible for the assessment of the above described property, hereby certifies that the market value assigned 10 such land and improvements shall upon substantial completion of Buildings A, B and C be not less than Two Million Two Hundred Eighty Five Thousand Three Hundred Dollars ($2,285,300) until termination of this Agreement. Anoka County Assessor acting as Assessor for the City of Lino Lakes, Minnesota STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of December, 1998 by , the Anoka County Assessor acting as the assessor of the City of Lino Lakes, Minnesota. Notary Public RHB- 155350 LN140 -42 • Dec -21 -98 03:26pm From — KENNEDY 1 GRAVEN +6123379310 T -667 P.09 /10 F -890 EXHIBIT A TO AMENDED AND RESTATED ASSESSMENT AGREEMENT The Property subject to the foregoing Amended and Restated Assessment Agreement is legally described as follows: That pan of Outlot A, Apollo Business Park, Anoka County, Minnesota which lies easterly and southeasterly of the following described Line "A" and westerly and southwesterly of the following described Line "B ": Line "A ": Commencing nt the Northwest corner of said Oudot A; thence on an assumed bearing of South 89 degrees 14 minutes 00 seconds East along the north line of said Outlot A for a distance of 150.00 feet to the point of beginning of the line to be described; thence South 00 degrees 02 minutes 36 seconds East 500.14 feet; thence South 44 degrees 57 minutes 24 seconds west 203.01 feet to a point on the southwesterly line of said Oudot A and there terminating. Line ''B" Commencing at the Northwest corner of said Oudot A; thence on an assumed beating of South 89 degrees 14 minutes 00 seconds East along the north line of said Oudot A for a distance of 460.00 feet to the point of beginning of the line to be described; thence South 00 degrees 02 minutes 36 seconds East 355.00 feet; thence South 26 degrees 52 minutes 56 seconds East 192.05 feet to the southeasterly line of said Outlot A and there terminating. RHB- 155350 LN 14O-42 c me t con rm p i atio an lly. • • agrees to work toward promoting a greater variety of housing. To provide some sort of indication of progress, the city sets long -range goals regarding housing affordability, life cycle housing, and development densities. The goals relate to new housing units to built in the city. As a result of our previous participation in the Livable Communities program, the City received $220,000 for The Village. This funding, and future potential funding through this and other programs, is contingent upon continued participation in the program. Continued participation in the Livable Communities Program allows us to progress with current planning efforts in The Village and the larger Town Center area. This is a major economic development initiative in the City. OPTIONS: 1. Adopt the attached resolutions 98 -174 and 98 -175 to continue participation in the Livable Communities program. 2. Return to staff for additional research. RECOMMENDATION: Option 1. • Council Member introduced the following resolution and moved its adoption. CITY OF LINO LAKES RESOLUTION NO. 98-174 RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1999 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.25; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life -cycle housing goals for each participating municipality; and 4111 WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so each year; and • WHEREAS, for calendar year 1999, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 1998, can continue to participate under Minnesota Statutes section 473.25 if: (a) the municipality elects to participate in the Local Housing Incentives Account Program; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life -cycle housing goals for the municipality: NOW, THEREFORE, BE IT RESOLVED that the City of Lino Lakes hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1999. Adopted by the Lino Lakes City Council this 21st day of December, 1998 ATTEST: Kimberly A. Sullivan, Mayor • Marilyn G. Anderson, Clerk/Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. • • Council Member introduced the following resolution and moved its adoption. • CITY OF LINO LAKES RESOLUTION NO. 98-175 RESOLUTION ESTABLISHING LIVABLE COMMUNITY GOALS WHEREAS, the City of Lino Lakes has elected to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes has accepted the following goals for the community with the understanding that the goals will be re- examined and may be renegotiated based upon the decennial census and market conditions. City Goals Affordability Ownership 65% Rental 25% Life Cycle Type (non - single family detached) 35% Owner/Renter Mix 85/15% Density Single Family Detached 2.3 /acre Multiple Family 10 -12 /acre NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby adopts the above the goals outlined above with the understanding that the goals will be re- examined and may be renegotiated based upon the decennial census and market conditions. Adopted by the Lino Lakes City Council this 21st day of December, 1998 ATTEST: Kimberly A. Sullivan, Mayor • Marilyn G. Anderson, Clerk/Treasurer • The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. • • • MEMORANDUM date: December 16, 1998 to: Lino Lakes City Council from: Jeff Smyser, City Planner subject: Livable Communities Program Questions This memo addresses several questions that have arisen since the last work session. I also have incorporated the summary description of the Livable Communities Program and definitions of terms which were provided in the December 9 memo. An analysis has been added showing how the amended goals translate into actual numbers of housing units. Questions On Livable Communities and Comprehensive Plan 1. How do the Livable Communities goals translate into real numbers? The attached analysis addresses this, based on the number of households projected in the draft Comprehensive Plan. 2. What are the consequences if Lino Lakes does not participate in the Livable Communities Program? We have received funds from this program. We have spent some of the funds. It is possible that we would have to return funds we already spent, but this is extremely unlikely. We would be required to return unspent funds. No more money would be available from the program. This would mean the loss of a large amount of money, since once in the funding program, the odds are very good that we will receive more grants in the future. The Livable Communities Act states that the Metropolitan Council, "when making discretionary funding decisions, shall give consideration to a municipality's 1189 Main Street • Ono Lakes, Minnesota • 55014 Phone/TDD: 651 -464 -5562 • Fax: 651 - 464 -4568 • • Livable Communities December 16, 1998 page 2 participation" in the Livable Communities program. This means that the Met Council will consider our participation in the Livable Communities Program when making decisions on funds from other programs. The Metropolitan Council has control or significant influence over funding from numerous federal and state programs. For example, the Met Council awards funds to assist with local planning. Lino Lakes received $10,000 for its comprehensive plan. We definitely could not receive funds from two programs that help clean up polluted sites. This could be anything from a gas tank that leaked, a small dump site with hazardous waste, or a larger industrial site. There are other programs, such as certain transportation programs, that consider Livable Communities participation before awarding of money. This includes TEA - 21, the new ISTEA, which provides funding for transportation options such as bike and pedestrian trails and other things. 3. What legal authority is there to enforce the Livable Community goals? There is no "enforcement" involved. The Livable Communities Program is a voluntary program. Money is the incentive to participate. The penalty is being cut off from the money. The money involved comes from within the Livable Communities Program itself as well as from other programs, as discussed above.. There is no mandate for a city to participate. If a city is to receive funds under the program, the city agrees to pursue the goals. Progress toward the goals is expected. Actually meeting the goals is not required. The most important thing a city can do is remove barriers that stand in the way of a variety of housing in the community. Such barriers often exist in a city's official controls. 4. What legal authority does the Metropolitan Council have to enforce requirements for a comprehensive plan? The (Metropolitan) council may require a local governmental unit to modify any comprehensive plan or part thereof which may have a substantial impact on or contain a substantial departure from metropolitan system plans. MN Stat 473.175 Subd. 1 If a local governmental unit fails to adopt a comprehensive plan in accordance with (the laws) or if the council after a public hearing by resolution finds that • • • Livable Communities December 16, 1998 page 3 a plan substantially departs from metropolitan system plans ..., the council may commence civil proceedings to enforce the provisions of (the laws) by appropriate legal action in the district court where the local governmental unit is located. MN Stat 473.175 Subd. 3 In fact, the Metropolitan Council has never initiated proceedings in court to force a city's plan amendment because they have never had to. No city has ever failed to amend its comprehensive plan to accommodate the needs of the regional systems plans. The city and the Met Council normally negotiate these amendments without too much trouble. A city's absolute refusal to adopt a plan or amend it to comply with regional systems plans has not occurred before. If a new plan is not submitted, the Met Council has no choice but to review the existing plan, which is the Lino Lakes 1987 plan. The 1987 plan most likely will not be consistent with current regional systems plans. The Met Council will notify the City of the inconsistencies. If the City does not submit a consistent plan, the Met Council will hold a public hearing on the matter. The City could ask for a hearing before an administrative law judge, who would make a recommendation. Ultimately, a district court could decide the matter. The courts could mandate that the City comply with the Met Council's recommendations on the comprehensive plan. • • • CURRENT DATA number of households 1995 (estimate) owner 96% renter 4% COMPREHENSIVE PLAN PROJECTION LIVABLE COMMUNITY GOALS Life Cycle LCA_DATA.XLS 3899 3743 156 year 1995 2010 new households households 3899 6000 2101 type 35% of all new housing units would be attached units such as townhomes, condominiums, apartments owner /renter mix 85/15% 85% of all new housing units would be owner - occupied 15% of all new housing units would be rental units Affordability owner rental 65% of all new owner - occupied units would meet "affordability" definition 25% of all new rental units would meet "affordability" definition These percentages would translate into the following actual numbers (covers years 1995 to 2010): new households (dwelling units) Life Cycle attached units (35% of all new units) owner units (85% of all new units) rental units (15% of all new units) Affordability 65% of owner units 25% of rental units 2101 735 227 built or underway 508 left to meet goal 1786 315 47 already built 268 left to meet goal 1161 79 47 already built 32 left to meet goal • Livable Communities December 16, 1998 page 5 LIVABLE COMMUNITIES ACT SUMMARY The Livable Communities Act (LCA) was passed by the Minnesota Legislature in 1995. The law created three funding accounts which provide loans and grants to promote the purposes of the act. The three accounts are: Tax Base Revitalization Account: to clean up polluted land for new business development to provide new jobs. Livable Communities Demonstration Account: Lino Lakes received funding from this account for The Village in the Town Center. This account is for local models of compact, creative and efficient development and redevelopment. That is, projects that promote orderly development, limit sprawl, create life -cycle housing choices, preserve the environment, are pedestrian- friendly and transit- friendly, and strengthen a sense of community. • Local Housing Incentives Account: for affordable and life -cycle housing initiatives to meet the housing needs of people of various stages of life and various incomes. The Act describes how these accounts are to be managed by the Metropolitan Council. Numerous communities in the Metro Area submit applications. The funds are awarded on a competitive basis. In order to be eligible for consideration, a city must participate in the Livable Communities Program. LCA Goals: How They Are Determined and What They Mean First, the existing percentages and densities were assembled. These are based on actual data on the City from the census, ongoing building permit activity, and other sources. These are called the City Index. The City Index gives a starting point. Second, the analysis looked at other communities in the same sector of the Metro Area and determined a rough average. This is called the Benchmark. Then, the City and the Metropolitan Council negotiate the target goals. These goals are based primarily on the benchmark for the sector. • Livable Communities December 16, 1998 page 6 Affordability The affordability goals refer to the percentage of housing in the community that meets the affordability criteria. In 1998, this means owner- occupied housing is considered affordable if its value is no more than $128,000. Originally, the affordability level for rental units was a specified cost for rent. Currently, the affordable threshold takes into account the combined monthly cost of rent and utilities. The amount varies depending on the number of bedrooms in the rental unit. Rental units can be single family detached units, townhomes, condominiums, or apartments. The 1998 affordability amounts are: $ 607 for a 1 bedroom unit, $ 760 for a 2 bedroom unit, $ 821 for a 3 bedroom unit. To summarize, there are two affordability goals for a city. One would be a percentage of owner- occupied housing in the city that is affordable. The other is the percentage of rental housing in the city that is affordable. • Life Cycle • The life cycle goals refer to housing that is not single family detached. The first life - cycle goal is a percentage of all housing in the city that is not single family detached. This would include townhomes, condominiums, and apartments. They could be duplexes, triplexes, quads, row houses, or apartment buildings: anything other than a single family detached house. The second life cycle goal compares the percentage of owner - occupied to the percentage of rental housing. Density The density goals refer to dwelling units per acre. There is one density goal for single family detached houses, and a second density goal for multiple family housing. Participation in the Program To be eligible for any of the funds under the Act, a city agrees to work toward promoting a greater variety of housing. To provide some sort of indication of progress, the city sets long -range goals regarding housing affordability, life cycle housing, and development densities. • • • Livable Communities December 16, 1998 page 7 The long -range goals are not hard standards. There is no implied guarantee that we will reach the goals. In fact, current housing market conditions make it difficult to make progress toward the goals. A second difficulty is the data used to examine the housing picture. The primary data source is the census, and that data is eight years old. The Metropolitan Council is aware of these difficulties. The housing picture will be re- examined after the year 2000 census and the goals will be adjusted. Numerous market conditions exert heavy influence on housing prices and demand. High - end housing dominates the market. In addition, current housing is appreciating in value, which puts more housing units above the affordability threshold. There is some life cycle housing being provided in the Metro Area in the form of townhouses and senior housing, but the demand is high. Density, to some degree is affected by the market as well. However, there are some things under local control that influence affordability, availability of life cycle housing, and density. This will be discussed below. The goals should not be viewed as strict requirements. Rather, they are targets to aim for over the long term. Several of the goals rely on 10 -year census data. It is clear that the goals are aggressive in many communities and will not be met. For participation in the program and eligibility for funds, the most important things are the elements that the City controls in the larger housing picture. Housing Elements That Are Under Local Control There are a number of things that a City can do to remove barriers to the availability of affordable and life cycle housing. Requirements of the zoning ordinance have powerful effects and often increase the cost of housing. These requirements combine to make it more difficult for the market to supply life cycle housing. For example, garages increase the cost of new housing. A requirement for a three stall garage typically puts the cost beyond many prospective home buyers. Large lot size minimums also raise the cost, because more of the buyer's available cash must go toward land rather than the house. Large lots also decrease density (and consume more open land). Other ordinance requirements such as low density standards or very little area zoned for multi - family prevents life cycle housing from being built in the community. It also prevents rental townhome and apartment units. Metropolitan Council Working for the Region, Planning for the Future • • • December 11, 1998 Jeff Smyser City Planner City of Lino Lakes 1189 Main Street Lino Lakes MN 55014 Dear Mr. Smyser: Thank you for your letter of December 10, 1998, concerning the city's desire to re- examine and adjust downward its LCA goal for rental housing units. Staff will advise the Metropolitan Council of the city's proposal to reduce its goal for rental housing units to 15% of the city's housing units through 2010, and this information will be a part of the public hearing process in January on goals for newly participating cities and renegotiated goals. Staff will advise the Council that Lino Lakes wishes to reduce this rental housing goal because of a very weak rental housing market in the community and the city's desire to have goals that can realistically be achieved. As you know, following the 2000 Census, the Council is very likely to revise all LCA benchmarks and renegotiate goals with most communities when more current and accurate rental and other housing data is available. Please call me if yo ave any questions. Si uy D. ' eterson Senior Planner Sector Representative for Anoka County GDP:bte AREA CODE CHANGES TO 651 IN JULY, 1998 230 East Fifth Street St. Paul, Minnesota 55 10 1 -1626 (612) 602-1000 Fax 602 -1550 An Equal Opportunity Employer TDD /TIY 291 -0904 Metro Info Line 602 -1888 • • December 10, 1998 Guy Peterson Metropolitan Council Mears Park Centre 230 East Fifth St. St. Paul, MN 55101 -1634 subject: Livable Communities Goals Dear Mr. Peterson: The City of Lino Lakes is examining its Livable Communities goals. As you know, the current housing market in the Twin Cities is not conducive to the construction of new rental units. In Lino Lakes, this is borne out by the fact that we have received no development applications for rental housing projects in several years. The most recent project involving rental units was completed in 1995. This included 47 senior housing units. Since then, no rental project applications have been received. Given the current market conditions, we believe that an appropriate life -cycle goal for the owner /renter mix is 85 %'/ 15 %. That is, a goal of 15% of all units to be rental units. This would increase the rental percentage from 4% to 15 %. Even this will be a stretch, but it provides a target to work toward. It clearly is more in line with reality than higher percentages. Following our conversation today, we understand that Metropolitan Council staff has no immediate objections to the 15% goal. We also understand that the City's goals will be considered by the full Metropolitan Council in January. Thank you for your consideration. Please feel free to call me with any questions. Jeff Smyser City Planner 1189 Main Street • Lino Lakes, Minnesota • 55014 Phonefl DD: 651-464-5562 • Fax: 651 - 464 -4568 that exx at# s rear + C • • • 1. Proper building permits are obtained prior to construction and construction meet all requirements of the Uniform Building Code. 2. Drainage and utility plans are subject to the review and approval of the City Engineer. 3. Existing plantings are replaced and /or a landscaping plan is provided subject to the review and approval of the City Forester. 4. A lighting plan be provided indicating all exterior lighting and subject to City review and approval. 5. The existing drainfield and septic system be adequately sized to handle the intended expansion subject to the review of the building official. OPTIONS: 1. Approve with conditions listed in above. 2. Return to staff for further consideration. RECOMMENDATION: Option 1 • John K. VonDeLinde Director Anoka County Department of Parks & Recreation 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 November 17, 1998 Mary Kay Wyland City Planner City of Lino Lakes 1189 Main Street Lino Lakes, Minnesota 55014 Telephone (612) 757 -3920 • FAX (612) 755 -0230 Re: Chomonix Clubhouse Expansion Project Dear Mary Kay: As you are aware, Anoka County is planning to upgrade and expand the dubhouse at the Chomonix Golf Course in Lino Lakes. The County has retained the firm of Buetow and Associates to provide a full scope of architectural services for this project. Concept and layout plans have already been reviewed by the County's Parks and Recreation Committee and Architectural Planning Committee. The architect is currently in the process of developing detailed plans and specifications. It is our intent to bid the project in December and to award the construction in January. Mod Feders, with Buetow, has asked that I forward to you information regarding the intended use and function of the dubhouse, along with our plans for re- landscaping the building. Clubhouse The main dubhouse will continue to provide the same basic services that it has in the past. Green fee and concession sales, merchandise displays, seating areas, and restrooms will be the predominant feature in the main dubhouse area. Improvements will be made in the layout scheme and aesthetics. Modifications are being made to the restrooms to bring them into compliance with the Americans with Disabilities Act. Additional storage and office space is being provided for on the south side of the building through an expansion. The newest feature of the dubhouse will be a banquet and meeting facility on the building's north side. This will be a four season room with a gas fireplace and seating capadty for about 120 people. The incorporation of glass windows and doors will offer outstanding views to the putting green and the 1, 18th, and 9t fairways. The primary use of the facility will be for post - toumament events during the playing season. In the off - season, the room will be available for ski related events and community uses, e.g. wedding receptions, family reunions, corporate gatherings, etc. The room will be serviced with a modest sized "catering" and staging area. This will not be a formal kitchen facility where heated food will be cooked and prepared. Rather, it is intended to be a serving space for foods which are pre- prepared and brought to the fadlity. We anticipate that local caterers, who currently provide limited services in the building, will find the new fadlity to be functional and well designed for their use. Affirmative Action / Equal Opportunity Employer • • Landscaping Obviously some disturbance of the landscaping will occur during reconstruction. Our intent is to replace all disturbed plants and beds with similar materials. The current landscape design theme uses shrubbery and flowers native to Minnesota. Additionally, the expanded areas of the building will be landscaped through a continuation of the existing beds. Before the reconstruction is complete we will be developing a landscaping plan for all non - public use areas around the building. We would be happy to share our plans with you, at that time. With regard to the land use application and fee, we will be processing a check within the next few days and will forward it to you as soon as possible. I trust that this answers the questions you had about our plans at Chomonix. Please feel free to contact me at 767.286 jf you have any additional questions. Since n VonDeLinde 'rector of Parks and Recreation cc: Bill Hauck, Clubhouse Manager Mod Feders, Architect Bob Swanson, Construction and Procurement Manager • CHOMONIX GOLF COURSE CLUBHOUSE ADDITION AND REMODELING Anoka County Lino Lakes, Minnesota • EXISTING BUILDING SITE LOCATION MAP AFTER ADDITION c11 � SIVICAr ►'AW.51N(0. 0A0v0e4) SHEET INDEX AO SITE LOCATION MAP /TITLE SHEET Al SITE PLAN /LANDSCAPE PLAN A2 FLOOR PLAN /DEMOLITION PLAN A3 REFLECTED CEILING PLAN A4 BUILDING ELEVATIONS A5 BUILDING SECTIONS /WALL SECTIONS A6 DETAILS /MILLWORK S1 FOUNDATION PLAN S2 ROOF FRAMING PLAN S3 DETAILS M1 HVAC PLAN M2 PLUMBING PLAN M3 SCHEDULES El POWER PLAN E2 LIGHTING PLAN E3 SCHEDULES CIVIL DRAWINGS - FURNISHED BY OWNER FOR REFERENCE ONLY. GENERAL NOTES 1 CONSTRUCTION ACCESS TO WORK AREAS WLL BE ON EXISTING ROADWAYS. PROJECT TEAM MEW • IM 'Of, TYaF ANOKA 0121 ROOT SWANSON (CONfSTRUCTION M NACER) (512) fRCHITECT' 421-4750 323 -5353 BUETOW N40 ASSOCIATES ARCHITECTS 1 ENGINEERS 9551) .STRUCTURAL* 453-6701 MONADEN ENGINEERING PC. LTD. 1650 MECHANICAL AND ELECTRICAL 454 -0725 ALLIANT D(GPEERS (612) FURNISHING (BY OWNER) 362 -0432 WAPFMCS SHY OWNER) SIVI. ENGINEERING OWNER FURNISHED SITE *FORMATION s01M1UNCATI0N5 ®Y OWNER) z 11 1 11/03/98 w w 1- 9876 AO g b gib • PRACTICE GREEN PRACTICE GREEN TO REMAIN EIOSTNG TRANSFORMER .,, EX6TNG TELEPHONE EXISTING PATp-1 I— DGSTING ROAD-1 WATER WELL KEW) MOTES, O L OWNER TO REMOVE E105TNG 'OES0 END*ROAD. 2. ON/ER TO REMOVE DOSTNG KEYSTONE &OCRS THAT WORM ROWER RED EDGE. 3. C.C. TO OEMD INTUMMOUS PAIN NO REPLACE ISEE PROPOSED). 4.OWNER 10 REMOVE PLAITS N AREA IX NEW. 7-- EXISTING PUBLIC PARKING EXISTNG PUBLIC PARKING KEYED NOTES, O 1. OWNER TO FIRMSN AND MULL ILL VIDSOMNG. 11/16/98 U DEMOUTION CLUBHOUSE SITE PLAN SCALE - V " -r-0• CLUBHOUSE SITE PLAN/LANDSCAPE PLAN SCALE- Y,,R- -r-O- OWNER SUPPLIED SITE INFORMATION. VERIFY EXISTING CONDITIONS. Al WALL SYMBOLS EISTNG WALLS TO REMAIN IMMEMZEM NEW 2 X 6 S1L S- 16• O.C. m NEW 2 X 4 STUDS - 16. O.C. SHEAR WALLS SEE STRUCT Q 24• -r o• -i' r e• 3*• -s• • 40• -• , I'-6 I/2 , T -10' •( CENTEAINE 40• -0. T -10' T -IO• C-6 1/r_rt. 6.4•-r I I T•-O• • •, Ir-V • • r-LO• 21• -r 1•-•• DEMOLI TI DN PLAN Tie • . I•-O• T 1S•�• T ENTRY 5' -10 1/2• PATIO DEMOLITION KEY NOTES 00000000000000 0 OVERHANG LINES NEINf cows STOOP SEE S1RUCT 7 Y • is A. S. STEEL COLUMNS SEE s1T m LOUNGE 1 1 1 — d— —.� CUT OPENING DOW DOSING WALL FOR NEW TINDOw OR DOOR OPENING. SEE STRUCTURAL FOR NEW HEADER. SEE DETAILS FOR NEW OR REPAIRED FINISHES. REMOVE EXISTING WALLS. REMOVE EXISTING CONCRETE STOOP TO BELOW NEW CONCRETE SLAB. REMOVE EXISTING FANDOW WALL. REMOVE L212,1INC WALL AREA ABOVE KINDOW UP TO (85106 ROOF FRAMING REMOVE EXIS1INC PLUMBING F1xTURE - CAP OFT UTILITIES BURRO NEW WALL FLNSHES. REMOVE EXISTING GABLE ROOF FRAMING ABOVE REMOVE EXISTING METAL LOCKERS. NCWOING WOOD BASE OIH C.T. FR25N. REMOVE EXISTING ACOUSTICAL TILE CEIXNG. REMOVE EXISTING W000 FRAMED SOFFIT. REMOVE 00STNNG SIDING AND SHEATHING WAR TO BARE SUDS REMOVE EXISTING RUBBER FLOOR TILE AND BASE REMOVE ALL EXISTING CARPET AND WOOD BASE REMOVE EXSTG DOOR AND FRAME / RELOCATE TO DOOR OPENING 111 REMOVE 2551 C DOOR AND FRAME / RELOCATE TO DOOR OPOJIC 106 REMOVE EXSTG DOOR AND FRAME / RELOCATE TO DOOR OPENING 1048 STRUCT r -w• Ir-w - T--Nr CENTENLNNE IF COLUMNS SEE 11•-6 'I/r . Eli. 5TE13. COLUMNS - , SEE STRICT 1 ENTRY 1 0' 15-0• ()FLOOR PLAN us • - t• -r PLAN KEY NOTES 000000000000 COOLERS AND GRILL 01 OWNER SCORING COUNTER BT OWNER RELOCATE EXISTING COUNTERS RELOCATE EXISTING WCKERS - SEE DETAIL x/XO FOR NEW BASE PAD MOJN1ED HVAC UNIT - SEE MEIN I!ial 2 15111 "HE N re FWA W I-z < 6 Uz 0W N 40 0 o= 4z D •« r i 3 v 11/16/98 z -J a 0 00 0 0 00 0 0 0 z W 9876 A2 t at ! ). The t`of qtr d be er ed b er nd This will ur • • • 3. Permits are obtained from the Rice Creek Watershed District prior to issuance of any building permits. 4. The parking area shall be paved and concrete curb and gutter provided as required by City Code. 5. Final building plans, including lighting, are subject to the review and recommendation of the CPTED Officer. OPTIONS: 1. Approve site plan review with conditions outlined above. 2. Return to staff for further consideration. RECOMMENDATION: Option 1 • Memorandum DATE: December 4, 1998 TO: Mary Kay Wyland FROM: John Powell, City Engineer RE: Construction Laborer's Educati n and Training Center I have reviewed the preliminary plans for the referenced project which were submitted by their Architect, BKPV, on November 17, 1998. My comments on this preliminary document are as follows: 1. Drainage /infiltration calculations have not been submitted. 2. Any approval must be contingent upon their satisfaction of the Minnesota Wetland Conservation Act requirements as determined by the Rice Creek Watershed District. 3. A complete erosion control plan has not been submitted. 4. No mechanical, sanitary sewer, or water information is provided on the plans. The Training Center has requested City utility service but the installation of City utilities will not be completed until the Spring of 1999. This should not affect the proposed project schedule as the ground breaking date is May 2, 1999. It is our understanding the preferred service location is now the north side of the property. 5. The City indicated on the grading plan must be changed to Lino Lakes. I look forward to reviewing the detailed plans when they become available • _ OC4f4r11412.40_TLCIAL:Ti.- —Its2rtlz2_ < ---\ / . . ',, ,.. ....., ... I ,-......._ 1:214ri-PCIL.T" "tenNL.M. a 1 gie, 0 N 11 1 ;heat Number 10F TRMNING LAB. TRAINING LAB. ..t3s10:1/40, LOT __.1 I Floor Plan • -- i R MEETING ROOM u o Irk -pi N�`I i_a____ Construc�i�n Laborers Education and Training Center F-- v 0 / L LJ 0 7 L 7 0 0 6.� 1— \/ V z 0 N n A rt N • k 0 A O. N N A b x • r 0 M • O • k X • • k k 1 • • N O O Y • A Y O X N N N Sim* Number :_=.A::17.Y1 =L1 1 Srr 1G:�4L_ :P:S:L�: t fr "iyi rAL.:Pov2F7Not ra_.. ... _ . TGkt.toLOFC Ar.4 " ....... crplt E GT:. .X>S77N& _ ice.-.--.-----. - SiTAL_ AG19:r0: tviAt014 t..o ROFIIa= OA..; ._S2AK�NGe.Cem—xotto_R_ twi__. �' Ar�t1a.F�14yr4,H �.rtYta'- rotot�_---- - - - --- - Ws, .... ATION.111.0 .q- p -d'P.T J O iiiiiaim 1 i 1 1 iiiii7iiii iiii I iii e •�an�r»�rts�r��rIM0 I�.1MiiU - -H . E- -t. .E..Y..A_.T.- l_.D..N _ .-- 1,0Mr- r7A•ALL _ NOTE: =9:C.ct.aRS �}1.��JClG'F1G�F� 11 :Y12 .17r in .t..._._. -B'x 1 -+b: T.:J N is .:' b- Li I L D: 1 N AT1ai4C 116.0 ItrFtt2Rl+L�E - fefNV- FLC.Ort :.: ELeaVAAON • 941, • +.E fR Lq I.9rS,o GAL a_... _ fl V 0 cn r, U Ly L 0 0 Z 0 Z N Shoat laorbr • • i- '51 �-- 2491 AVENUE (Tort Road) 616 014 f 1 . ",( i 1 c. 1 1 ELT FENCE NV 611 ) SEE DEMI. PARKING A eo Scab In Feet 120 GRADING PLAN NOTE; TEMPORARY ROCK CONSTRUCTION ENTRANCE TO BE CONSTRUCTED AT ALL PROJECT ACCESS POINTS TEMPORARY ROCK CONSTRUCTION ENTRANCE I \ ? 1 % 1 { A i\ i _ 444444 / MO NDI}OQN 911!! ss - \ r..-------„,N \ II \ ' \ i \ I ) Ct IfldRRBy 1 f \ e 1 \ _____________),_____±___I__-_ =' - - \L' 1 I� cossee s44 MU. I i DETAIL 11=- =E-- 11- Ir=4.1. f= L<=11`prlU1ll POND OUTLET DETAIL • • • 1 HERESY CERTIFY T,4LTRU PIMI FRE PREPARED SYMEOR UNDER MY DSRCTII.PERVRIIORAND TWAT IAMA DULY REORDERED PRO{FmgRN,ENGNEER UNDER DAIATVE OF THE RIME OF NO. BY CHIC APR DATE REVISION DESCRIPTION DATE RED NO. a0 CpISTTEA:TION RELEASED TO/FOR 0 c 0 3 DATE RELEASED Barr IDCO NDRWM GINTER DRIVE IDILNQM, WORM ,' A yr" EEENl6T 27N STREET L�T���� HAMM MMEEOTA swap Demo Chisded D.RpM CONSTRUCTION LABORER'S TRAINING CENTER Centerville, Minnesota GRADING PLAN BARR PROJECT No. 2302132FJR001 CUENT PROJECT No. SHEET N0. IREV. ND. POND A POND B INVERT EMERGENCY OVERFLOW EL 914.0 EL 915.3 EL 913.0 EL 914.E 11=- =E-- 11- Ir=4.1. f= L<=11`prlU1ll POND OUTLET DETAIL • • • 1 HERESY CERTIFY T,4LTRU PIMI FRE PREPARED SYMEOR UNDER MY DSRCTII.PERVRIIORAND TWAT IAMA DULY REORDERED PRO{FmgRN,ENGNEER UNDER DAIATVE OF THE RIME OF NO. BY CHIC APR DATE REVISION DESCRIPTION DATE RED NO. a0 CpISTTEA:TION RELEASED TO/FOR 0 c 0 3 DATE RELEASED Barr IDCO NDRWM GINTER DRIVE IDILNQM, WORM ,' A yr" EEENl6T 27N STREET L�T���� HAMM MMEEOTA swap Demo Chisded D.RpM CONSTRUCTION LABORER'S TRAINING CENTER Centerville, Minnesota GRADING PLAN BARR PROJECT No. 2302132FJR001 CUENT PROJECT No. SHEET N0. IREV. ND. • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98-177 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR VOICE AND DATA CABLING AND TELEPHONE SYSTEM, THE CIVIC COMPLEX WHEREAS; pursuant to an advertisement for bids for voice and data cabling, RF distribution, and telephone systems for the Civic Complex; bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: Name: Amount of Bid Voice and Data Cabling/RF Distribution Cable Optics, Inc. AmeriCom, Inc. A.U.S. Communications, Inc. Parallel Technologies, Inc. Mitel Telephone System $30,203.41 $32,289.94 $33,589.82 $36,520.00 Mitel Telecommunications Systems, Inc. $60,142.00 AND WHEREAS, it appears that CableOptics Inc., Brooklyn Park, Minnesota, is the lowest responsible bidder for voice and data cabling/RF distribution; and Mitel Telecommunications Systems, Inc., of Eagan, Minnesota, is the lowest responsible bidder for the telephone system; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the contracts with CableOptics, Inc. and Mitel Telecommunications Systems, Inc. in the name of the • City of Lino Lakes for the Civic Complex, according to the plans and specifications therefore approved by the City Council and on file at Lino Lakes City Hall. • • Adopted by the Council of the City of Lino Lakes this 21st day of December, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk - Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 21, 1998. Marilyn G. Anderson, Clerk- Treasurer • • Dec, 15, 1998 4 : 31 PM BRAUER & ASSOC, No. 2981 P, 2/7 Agreement for Professional Services for Town Center Project City of Lino Lakes Owner: City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Consultant: Brauer & Associates, Ltd. 7301 Ohms Lane, Suite #500 Minneapolis, MN 55439 Dec, 15, 1998 4:31 PM BRAVER & ASSOC -. JR PROFESSIONAL SERVICES No, 2981 P. 3/7 This Agreement is made between the City of Lino Lakes, 1189 Main Street, Lino Lakes, MN 55014 ( "City") and Brauer and Associates, Ltd. ( "Contractor ") whose business address is 7301 Ohms Lane, Suite #500, Minneapolis, Minnesota 55439. PRELIMINARY STATEMENT The purpose of this contract is to set forth terms and conditions for the provision of professional services for the Town Center Project by the Contractor for the City. Exhibit "A" outlines the scope of services to be provided under this contract. The City and the Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide professional services as described in the proposal dated December 10, 1998, the official copy of which is part of this agreement attached as Exhibit A. 2. Time for Performance of Services. The Contractor shall perform the services outlined in the proposal referenced in paragraph #1 above. 3. Compensation for Services. City agrees to pay the Contractor for services as described in Exhibit A, attached and made a part of this Agreement. 4. Method of Payment. The Contractor may submit progress billings for services provided to the City. 5. Audit Disclosure. The Contractor shall allow the City or its duly authorized agents reasonable access to such of the Contractor's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Contractor under this Agreement which the client requests to be kept confidential shall not be made available to any individual or organization without the City's prior written approval. All fmished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Contractor shall become the property of the City upon termination of this Agreement, but Contractor may retain copies of such documents as records of the services provided. 6. Term. The term of this Agreement shall cover the services as defined in Exhibit "A" and extent to completion of the project no later than March 1, 1999. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. Termination. This Agreement may be terminated by either party by seven days' written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Contractor, the Contractor shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment shall be made to the Contractor and the City may retain another contractor to undertake or complete the work identified in paragraph 1. If as a result, the City incurs total costs for the work (including payments to both the present contractor and a future contractor) which exceed a maximum Agreement amount, if any, specified in paragraph 3, then the Contractor shall be responsible for the difference between the cost actually incurred and the Agreement amount. 8. Subcontractor. With the exception of Applied Ecological Services, Inc., the Contractor shall not enter into subcontracts for services provided in this Agreement without the express written consent of the City. Applied Ecological Services, Inc. is a stipulated Subcontractor to the Contractor for this project. 9. Independent Contractor. At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Contractor an employee of the City. 10. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Dec, 15. 1998, 4:32PM. BRAUER & ASSOC. . No. 2981 P. 4/7 ..., ....,... ices ....,.+tded 1.,...\ V ..,■uu W. aoi vices furnished by the Contractor not specifically proviaed for nerem shall be honored by the City. 12. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of the Agreement. 13. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 14. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided. Any violation shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 15. Equal Opportunity, During the performance of this contract, the Contractor, shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provisions of this non - discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 17. Insurance. During the term of this Agreement, Contractor shall maintain a general liability insurance policy with limits of at least S600,000 for each person, and each occurrence, for both personal injury and property damage. If the Contractor is providing either architectural or engineering services, the Contractor must also maintain during the term of this Agreement a professional liability insurance policy with limits of at least $600,000 for each person, and each occurrence, for both personal injury and property damage. A certificate of insurance on the City's approved form which verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. 18. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. Executed as of the day and year first written above. CITY OF LINO LAKES: By: Its Mayor By: Its Date: • • • Dec, 15, 1998 4: 32PM BRAUER & ASSOC, No. 2981 P, 5/7 Exhibit "A" Date: December 10, 1998 To: Brian Wessel, Chairman Economic Development Advisory Board City of Lino Lakes From: Jeff Schoenbauer, Vice President Re: Contract Proposal for Town Center Site (Revised from Original Proposal Dated November 18,1998) Brian, The following outlines a scope of services proposed by Brauer & Association, Ltd. and Applied Ecological Services, Inc. to assist the city in master planning the Town Center Site, an area that encompasses the southeast and northeast comers of I -35W and County Road 23 /Main Street Scope of Services Proposal This proposal focuses on the master plan phase of the project. Note, however, that the Brauer /AES team is also available for final design- development and engineering tasks and can provide fee proposals for this work at the appropriate time in the development process. As for the master plan phase, the following areas of work are proposed: • Provide fundamental data useful for continuing the planning and design process. ► Work as a part of the collaborative project team for planning and design of this project ► Assist the City in ensuring that the project is an important regional model of conservation development ► Assist the City in creating a project with lasting importance and demonstrating ecological and park/trail (cultural) values for the consideration of local developers. The project would become a working model of the process for conservation development. With this backdrop, the following specific initial work tasks are proposed. Scope of Services Proposal - Basic Services Work Task Natural Resource Inventory and Wetland Delineation Review Proposed Work Program Work Product Conduct a detailed natural resource inventory and threatened and endangered species survey to gain comprehensive understanding of natural resources and ecological conditions. Each of the two parcels of property would be mapped in detail identifying all natural resources and land cover types. This work task would also include review of wetland delineation information provided by the city in electronic format compatible with AutoCAD /CIS system being used by the Brauer /AES team. Does not include extensive field work (see Additional Services). Digital and hard copy map overlay of the land -cover types and superimposed classification of natural resources worthy of protection and integration into master plan for area. Exhibit "A" -- Page -1- • • Dec. 15. 1998 4:33PM BRAUER & ASSOC, No, 2981 P, 6/7 Park / Trail / Public Open Space Planning Planning framework associated with interlinking the community/regional park, trail, and public space into the planning of the project area. A template and rationale for addressing park and trail needs and integration with the natural resources of the project area will be the focus of this effort. Planning and siting, including CPS surveying of specific routings, will be conducted. Mapping, graphics, and written discussion of park and trail planning issues. A map overlay with specific park location and trail routing options and alternatives will be provided with a brief expository report. Planning and Design Charette / Meetings Work Task Additional Meetings Wetland Delineations Facilitation and/or participation in planning and design charettes / meetings with planning team and staff in Lino Lakes. This follows the charette process previously undertaken by Brauer -AES for Environmental Planning Process. Attendees at meetings include: ■ Jeff Schoenbauer • Steve Apfelbaum A total of two one -day sessions are accounted for under this fee proposal. The first session would focus on working through the charrette process. The second would be refinement of the preliminary plan developed by the planning consultant. Evening meetings would also be undertaken as • art of each of these sessions, if desired. Memoranda/report concerning discussions regarding environmental, park, and trail aspects of planning and design meetings. Preliminary cost estimates will be provided to the design team for these aspects of the plan. Scope of Services Proposal - Additional Services Proposed Work Program Work Product Attend additional meetings as requested by city staff for the purpose of refining the master plan and collaborating with other team members. Memoranda and graphics as appropriate. Wetland delineation as required to augment city provided wetland delineation mapping. Also indudes technical time required to reformat electronic data if incompatible with system being used by Brauer /AES team. Field report and wetland delineation data. Stormwater Management Conceptual Modeling and Design Conceptual design of a Stormwater Management Treatment Train for the project area to illustrate innovative stormwater management techniques. Includes working with local team members to discuss techniques and approaches. Conceptual design drawings and data associated with conceptual design treatments for stormwater management. Continuing Services — Final Design, Engineering and Project Implementation Work with city as requested for implementation of the master plan for the project area. This could indude additional stormwater management modeling and engineering Design development and construction document level drawings. Fee Proposal The following table defines the proposed fees for the scope of work defined above. A standard hourly fee schedule follows defining rates that would be used for this project and for additional services as requested. Fee proposals will be prepared for all additional services, as requested. Exhibit 'A" -- Page -2- • • • Dec, 15, 1998 4:33PM BRAUER & ASSOC, Fee Proposal for Professional Services Listed Above No, 2981 P. 7/7 Scope of Services Fee Proposal Basic Services as defined above, including: • Natural Resources Inventory • Parks and Trail System Planning • Planning and Design Charette $12,900 plus direct expenses Additional Meetings Per day or per hour basis (see rate schedule below) plus direct expenses Continuing Services — Final Design, Engineering, and Project Implementation Negotiated Base map for project area to be provided by the city in digital form. Infrared aerial photographs currently being used for the Environmental Project will be used if stable when blown up to larger scale. Costs for preparing base mapping will be hourly. Estimate will be provided if city does not have any readily available. Fee Schedule for Professional Services Professional/Technical Position Hourly/Daily* Rate Principal Planner /Landscape Architect • Jeff Schoenbauer 90.00 hr/ 760.00 day Principal Ecologist • Steve Apfelbaum 100.00hr/ 800.00 day Ecologist • John Larson 100.00 hr/ 800.00 day EcologicaVCivil Engineer • Doug Eppich 100.00hr/ 800.00 day Botanist • Susan Lehnhardt 75.00 hr/ 600.00 day Level 1 - Technical Staff - Landscape Arch. and Ecology 40.00 Level II - Technical Staff - Landscape Arch. and Ecology 52.00 * Daily rates are for typical 8 hour min. day and evening meetings while working in -town on the project Expenses are in addition to the above fees and rates. Expenses are billed at cost plus 15% to cover administration costs. Per Diem for out -of -town consultants is $22.50 day in addition to lodging and air travel costs. Please call with questions and comments. We look forward to another opportunity to work with the City of Lino Lakes on these important projects. Thank you again for the work opportunity. Exhibit "A" -- Page -3- DATE: 12/' TOPIC: F C ENT ERVILLE Ds )94 196 ;97 SHADED AREA DENOTES PARK LOCATION MAP OF • N00 °02'01rE 467.01 'Wes: line of the West 467 ft. of the East 1514.17) ft. of Sec.28.T.31,R.22 117.87 \ \-, Drainage and i ..,_\ ‘.1 - Utility Easement 10/ii. h\ pp 93.04 -, QI - N0002.07 "E r 0 1 10 S0029`16 "E_ 103.12 10 97.00 •'xn 4- X07 =-_fir: 3YSS4— /ENO 40'22- NA- ?\ �tY -!' /% 6/(71- 1:3. 7---- L SO.J'29'16 "E 97.00 M„44,0£.68S 125.12 z 0 7 40 0 0 0 a 22'06'16'J 1500'29'16 "E L _ 34.62/ 44.71 CAsSf c COURT m 24.15 •33 �` J S00'29' 16" - ,P 119 1 "a'c°n 1 °` to 1 00 1 111 Iz a ?1W CO (w A 16 11476 co M,ff,SS.68S 0 0 113.92 86.5 r t-100.2 516 "W I - 0 202.42 1 I0) 10 IA A nj < YO. A, 7J \9S Tv. ,0 �N etsO �4 °S• 120.00 NO0'14'45 "W ✓ 19 W . I � 14'07'20" ' LL ^17.01 1?3. 7.5 R =60.00 A. 179'31'00" D N74:5 >T2�,__ -J L = 187.95 ' / /4 * 0 9, 7' • 0, // c.- / 60ey ,e.: kc''"9S,9c : S 1 \ \, \ \`. N 0 N __.___ 1— r 46701 S00 °02;'07" W\ n \ / \ 1 4 \ - EaRt lir. of the West 467 ff. of the East 1514.80 ft. of Sec.28.T.31,R.22 \ \ \ \ \ 3'\ \ \`so w 175.71 \ 64.73 \�7 ti • • A r-s r. r� I s_ /\ - - r - F- - 1- < 1 1 1 / 1 1 1 - 1 , / • ,. i 1 4, 1 1 1 - e 1 1 I I\ I \ \ / . - . / 1 1 '4 \. / AGENDA ITEM 5G STAFF ORIGINATOR: John Powell, City Engineer DATE: December 18, 1998 TOPIC: Resolution No 98 -179, Assessment Policy Amendment BACKGROUND: The current Public Improvement Financing Policy was approved on June 11, 1990. Section 5.1 of the Policy includes what is commonly referred to as the "Bisel Amendment" which states the following: "When a sewer and water main is constructed adjacent to existing developed residential lots (with a home, well, and septic system) and the lot cannot be subdivided into smaller parcels, the front footage and area charges shall be based on the minimum front footage of each zoning district the mains are to serve" In other words, if a property owner wants to connect to City utilities and has a large lot which cannot be subdivided, the assessment computation is to be based on a typical residential lot size. This reduces the assessment cost to the property owner as the lot front footage and area are used as a basis for determining assessments. This policy has worked well for those property owners whose lot cannot be subdivided. However, some property owners with larger parcels have also indicated a desire to connect to City utilities but could not afford to as their lots could at some time be subdivided. To address this concern, we propose the following paragraph be added to Section 5.1 of the Public Improvement Financing Policy: "When a sewer and water main is constructed adjacent to existing developed residential lots (with a home, well, and septic system) and the lot can be subdivided into smaller parcels, an assessment for the front footage and area charges based on the minimum front footage of each zoning district the mains are to serve shall be due upon connection to the mains. The assessment for the remainder of the property will be deferred until such time as the property is subdivided." This change would allow these property owners to connect to utilities, if desired, for a more reasonable cost, but would still allow the City to recover assessments on the remainder of the property if it is subdivided. OPTIONS: 1. Retum to staff for further review. 2. Adopt Resolution Number 98 -179 approving the amendment to the assessment policy. RECOMMENDATION: Staff recommends that Resolution Number 98 -179 be adopted. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 -179 RESOLUTION AMENDING THE ASSESSMENT POLICY CONTAINED WITHIN THE PUBLIC IMPROVEMENT FINANCING POLICY WHEREAS, sewer and /or water mains have been installed adjacent to existing developed (home, well, and septic system) residential lots, and WHEREAS, some of said lots are large enough to be subdivided, and would therefore not qualify for an assessment based on minimum lot sizes per existing Section 5.1 of the City of Lino Lakes Public Improvement Financing Policy which was approved on June 11, 1990, and WHEREAS, some of the owners of said lots have indicated a desire to connect to City utilities but could not afford the proposed assessments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA, the following amendment is hereby added to Section 5.1 of the Lino Lakes Public Improvement Financing Policy dated June 11, 1990: When a sewer and water main is constructed adjacent to existing developed residential lots (with a home, well, and septic system) and the lot can be subdivided into smaller parcels, an assessment for the front footage and area charges based on the minimum front footage of each zoning district the mains are to serve shall be due upon connection to the mains. The assessment for the remainder of the property will be deferred until such time as the property is subdivided. Adopted by the Lino Lakes City Council this 21st day of December, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 21, 1998. Marilyn G. Anderson, Clerk- Treasurer AGENDA ITEM 5H STAFF ORIGINATOR: DATE Brian Wessel 12/21/98 TOPIC: Consideration of Resolution No. 98 -180 Approving the amended and restated assessment agreement between F&G, Inc. and the Lino Lakes EDA BACKGROUND: This resolution approves a modified assessment agreement that was entered into by the EDA with F &G, Inca (Lino Lakes Business Center Phases 20 3, and 4. Their first agreement, -vi hich-establishes -a minimum-market value for their development in the Apollo Busines Park, lists the first two buildings completed. The third building is now complete and a modified assessment agreement needs to be completed to reflect the increase in value. The EDA entered into a modified agreement with the- company- and -this resolution approves that agreement. OPTIONS: 1. Approve 'Resolution No. 98 -180 2. Return to staff for further consideration REQ MMFNDATION: Optiq* 1 • Dec -21 -98 03:25pm From - KENNEDY & GRAVEN +6123379310 T -667 P.03/10 F-890 Member introduced the following resolution and moved its adoption: City of Lino Lakes Resolution No. RESOLUTION APPROVING THE AMENDED AND RESTATED ASSESSMENT AGREEMENT BY AND BETWEEN F & G, INC. AND THE LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, on May 13, 1997 F & G, Inc. (the "Developer") and the Lino Lakes Economic Development Authority (the "Authority") entered into t Contract for Private Development (the "Development Agreement ") regarding certain land within Lino Lakes and executed an agreement establishing a minimum market value for the propeny and the improvements to be constructed thereon (the "Assessment Agreement "); and WHEREAS, the Assessment Agreement established a minimum market value or $1,679,300 for the property and the first two buildings constructed thereon by the Developer; and WHEREAS, pursuant to Section 7.2(b) of the Development Agreement, the Developer and the Authority agreed to increase the minimum market value to $2,285,300 at the time of construction of the third building; and WHEREAS, the Developer has constructed the third building on the property and the parties to the Development Agreement concur that the minimum market value thereof should now reflect the higher value; and WHEREAS, Minnesota Statutes, Section 469.177, subd. 8 requires approval by the Lino Lakes city council in any case in which an assessment agreement is modified; and WHEREAS, the. Authority has caused to be prepared an Amended and Restated Assessment Agreement (the '`Amended Assessment Agreement ") which establishes the minimum market value of the property and the three buildings constructed thereon at $2,285,300 as of January 2, 1999 for taxes payable beginning in 2000; NOW, THEREFORE, BE IT RESOLVED By the city council of the city of Lino Lakes as follows: 1. The Amended Assessment Agreement is hereby approved. 2. Staff and consultants are authorized and directed to cause the Amended Assessment Agreement and a copy of this resolution as record of the city's approval thereof to be filed of record with Anoka County. RHB- 155357 LN14t1 -42 • Dec -21 -98 03:25pm From — KENNEDY & GRAVEN +6123379310 T -667 P.04 /10 F -890 3. Staff and consultants are authorized and directed to take any and all other actions necessary or convenient to effect the intent of this resolution. Dated: December 21, 1998. Kim Sullivan, Mayor Attest: Marilyn Anderson, Clerk- Treasurer The motion for the foregoing resolution was duly seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly adopted. RH &155357 LN14Q42 yr= 6A v►id J Ps tah D*+ce aer 21, 1998 Joint Powers Ares of Pclicte ter are j pc re the R#e rda g t; Agreeimsent. The proposeud port sea' area'' attached. OPTX . Apprc re <and to- fur rr consideration. SENT BY: 11 -30 -98 : 14 :22 : Anoka County Atty- 612 464 4568:# 3 ANOK A COUNTY ATTORNEY ROBERT M.A. JOHNSON Government Center • 2100 Third Avenue • Anoka, MN 55303 -2265 Administration Criminal Division Civil Division Investigation Division Family Law & Mental Juvenile Division Health Division Victim - Witness Services (612) 323-5550 (612) 323-5586 (612) 422-7589 Fax (612) 422-7524 Fax MEMORANDUM TO: City Managers /Administrators FROM: Anthony C. Palumbo AC /12) Assistant County Attorney DATE: 30 November 1998 RE: Anoka County Joint Law Enforcement Central Records Project As you know, the Anoka County Joint Law Enforcement Council has been working with your police department and all other departments in the county to provide a common records system for all police departments in the county. This project has enormous benefits for all departments in terms of costs, efficiency, and effectiveness of such a system. The system would also forward the required police reports to the State of Minnesota as required by law. The County has allocated up to $400,000, on a matching basis with all the interested cities, toward funding the legal and financing (capital) costs for the purchase of the computer hardware and software. The County will consider issuing capital notes on December 15 as a 1998 issue for up to $L23 million to fund this records project. The current interest rate is about 4.2 %. However, before the County proceeds with the purchase of the hardware and software, it needs action from the cities to make the financial commitment to the records project and to commit to repay any computer hardware purchases made through this financing. Affirmative Action / Equal Opportunity Employer SENT BY: • 11 -30 -98 : 14:24 : Anoka County Atty 612 464 4568:# 4 Enclosed is a draft of a joint powers agreement which allocates the capital costs among the cities. The percentages for the records software and installation costs will be based upon the calls for service received for each city during 1997. The Sheriff's Dept.'s calls for service are not figured in the ratio for capital costs because the County is funding significantly in excess of its 15.8% of the calls. The estimated capital cost so far is $645,000 for the software; $56,000 for consultant and project management fees; and $33,000 for the centralized master server for use by all participants. I anticipate the county will consider the total of the hardware costs of the cities to prepare for this project as a part of the match. The cities would then have to pay approximately $334,000 ($645,000 + 56,000 + 33,000 - 400,000) plus their own hardware costs. There are additional hardware costs that will be incurred by each city to bring its department up to the required level. The consultant has met with your IS people to determine the equipment you will need to support the new records system. The County is willing to front the costs for your additional equipment provided your city agrees to repay the capital costs expended back to the County. Final equipment costs have not been determined by your police department, but the final agreement will have an attachment detailing the amount your city will have to repay to the County for computer hardware purchased for this project by use of this financing. We have been advised by bond counsel that this purchase is outside the levy limits. The county will pay the 1999 payment on the capital note. This agreement is structured to consider that many departments may not have funds available in the 1999 budget. Adjustments will be made in following years to reflect the early payment by the county of its share of the note. Additional costs that will be shared annually by participants is the network maintenance and the software maintenance. Hardware maintenance will be your responsibility. In addition, you will 2 SENT BY: • • • 11 -30 -98 14 :25 : Anoka County Atty -. 612 464 4568:# 5 have to pay an annual fee to the company that supplies the connection to the main server. If you want additional software modules for your city's system, the costs will be fixed by the software company for one year after installation. Please review the enclosed joint powers agreement and let me know at 323 -5666 (phone) or 422 -7589 (fax) or acpalumb @Co.Anoka.Mn.US e-mail if you have questions or concerns. We need to have your council take action before December 15 to enter into this agreement. I will be working with your police chief to finalize the dollar figures as soon as possible and either the chief or I will advise you of this amount. t:\CIVA ITrACK:ONTRACIV LECCITYADMAN 3 AGENDA ITEM 6B STAFF ORIGINATOR David Pecchia DATE December 16, 1998 TOPIC Consideration of 1998 Storm Damage Costs/Funding The damage costs incurred for the storms on May 15th and June 26th will total $423,604. The administrative costs allowed by FEMA total $9,472, for a grand total of $433,076. The federal disaster grant funding will reimburse the city $327,175. State matching funds will reimburse the city $63,540 later in 1999, after the Legislature appropriates the funding. The remaining costs of $42,361 are left for the city cover from local resources. The storm costs are paid by the city from reserve balances as the costs are incurred. Requests for reimbursement are then filed with the state and federal agencies to recover their pro -rata share based on the disaster aid grants. Through November 30th, the city has paid for storm costs of $237,037 and been reimbursed $183,025 by FEMA. 1. Accept 2. Reject Option 1 • 1998 Storm Damage Costs /Funding Estimated Damage /Cleanup Costs 423,604 Administrative Costs 9,472 Total 433,076 Federal Share Reimbursements to Date Pending requests Federal Share balance to request State Share Local Share • 183,025 95,000 145,579 327,175 63,540 42,361 433,076 sup, O t3 'i`0R pavid J. Pecchia, Chief of Poll e DATE cember 21, 1998 Accepting Minnesota Depa ctment of p b1ic safety, Community Oriented Policing grant Program for (Overtime-) Resol uti on No. 98 .: 176 authorizing execution f the agrete ent fective nua►' 1, 1999, until September 30, 1999, the Police DepartMe ceived a grant of $5,000 to pay for overtime costs associated with our Bike Patrol, Curfew Sweep, � Neighborhood Watch programs. We are asking the City Council to pass the attached Resolution No. 98 - 116 accepting this giant on behalf . of the City of Lino LakeS and the Lino Lakes Police Department. an f nit lands. ion 'i o. • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 98 - 176 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the City of Lino Lakes enter into a cooperative agreement with the Minnesota Department of Public Safety for the project entitled Community Oriented Policing (COPS) Grants Program - Overtime during the period from January 1, 1999 through September 30, 1999. David J. Pecchia, Chief of Police is hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of the City of Lino Lakes. I certify that the above resolution was adopted by the City Council of the City of Lino Lakes on December 21, 1998. Kimberly A. Sullivan, Mayor Marilyn G. Anderson, Clerk- Treasurer /Witness The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. f