HomeMy WebLinkAbout2009-027 Council ResolutionCouncil Member O'Donnell introduced the following resolution and moved
40 its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -27
RESOLUTION AUTHORIZING PREPARATION OF REPORT ON IMPROVEMENT
I -35E /CSAH 14 (MAIN ST.) INTERCHANGE
WHEREAS, it is proposed to improve the I -35E /CSAH 14 (Main Street) interchange
between 21st Avenue and Otter Lake Road by bridge replacement and widening,
roadway replacement and widening, reconstruction of existing freeway ramps and
construction of new ramps, installation of traffic control signals, improvement to local
road connections and construction of pedestrian /bicycle facilities and to assess the
benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statues, Chapter 429 and the City Charter, and
WHEREAS, the number of benefitted property owners is estimated at 30 and will be
determined as part of the report,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
That the proposed improvement be referred to SRF Consulting Group, Inc., for study
and that they are instructed to report to the council with all convenient speed advising
the council in a preliminary way as to whether the proposed improvement is necessary,
cost - effective, and feasible and as to whether it should best be made as proposed or in
connection with some other improvement, the estimated cost of the improvement as
recommended both in unit price and total thereof, and a description of the methodology
used to calculate individual assessmenaffec ed parcels.
John erg •/ ! ayor
ATTE T:
Bartell, C ty Cle
Adopted by the Lino Lakes City Council this 27th day of April, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Gallup and upon vote being taken thereon, the following voted
in favor thereof:
O'Donnell, Gallup, Stoltz, Reinert, Bergeson
The following voted against same:
none
Whereupon said resolution was declared duly passed and adopted.
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STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND
AGENDA ITEM 6B
Michael Grochala
April 27, 2009
Consideration of Resolution No. 09 -27
Authorizing Report on Improvements, I-
35E/CSAH 14 (Main Street) Interchange.
4/5
Anoka County, in cooperation with the City of Lino Lakes and the Minnesota
Department of Transportation, is nearing completion of final design for the I -35E /CSAH
14 Interchange and is commencing with right -of -way acquisition. The project is
tentatively scheduled for bid letting in September of this year.
The total cost of the project is estimated at $22 million including construction and right -
of -way acquisition. The project is proposed to be funded by federal, county and local
sources. The city and county have previously received $980,000 in federal High Priority
Project (HPP) funding for preliminary and final design. Approximately $5.8 million in
federal dollars was previously awarded as part of the State Transportation Improvement
Program (STIP). Additionally, the Metropolitan Council's Transportation Advisory Board
(TAB) has recommended award of approximately $4.8 million in federal stimulus
funding to the project. The anticipated County /City share of the project is approximately
$9.2 million dollars. City staff is working with Anoka County to determine the final cost
split, however our previous estimates have been approximately $6 million.
The city's share of the project is proposed to be funded primarily through special
assessments to benefiting properties along the I -35E corridor. The preparation of a
report on improvements is both a statutory and charter requirement for projects where
the costs are proposed to be assessed against the benefiting properties.
The city has received a proposal from SRF Consulting Group to complete the report.
SRF is the design engineer for the project and previously completed a transportation
cost allocation study for the city. SRF is proposing to prepare the report for an
estimated cost of $23,000.
Project Timeline
To meet both Charter requirements and State Law requirements for specially assessed
improvement projects, and meet the proposed bid letting, the process schedule is
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dictated as follows:
Order Preparation of Feasibility Reports April 27, 2009
Receive Feasibility Reports /Call Public Hearing June 8, 2009
Hold Property Owner Meetings May /June, 2009
Public Hearing July 13, 2009
60 Day Petitioning Process ends September. 11, 2009
Council Orders Improvement September 14, 2009
Funding
The feasibility study is proposed to be funded by state aid dollars previously designated
for the project.
Staff is recommending approval of Resolution No. 09 -27
ATTACHMENTS
1. Resolution No. 09 -27
2. SRF Proposal
2
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gagCONSULTING G ROUP, INC.
E N G I N E E R S I P L A N N E R S I D E S I G N E R S
April 21, 2009
Mr. Mike Grochala, AICP
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
SUBJECT: PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
COUNTY STATE AID HIGHWAY 14/INTERSTATE 35E INTERCHANGE
FEASIBILITY STUDY
Dear Mr. Grochala:
MINNIAPOLIS
FARG(3
MADISON
We are pleased to submit this proposal for professional engineering services to prepare a
Feasibility Study for the County State Aid Highway 14/Interstate 35E (CSAH 14/
I -35E) interchange in the City of Lino Lakes. As part of the Feasibility Study we will update the
Lino Lakes I -35E Corridor AUAR Cost Allocation Study, dated November 2007, prepared by
SRF Consulting Group. This will ensure that the appropriate property owners are accounted for
and proportionately included with this particular improvement. In addition, SRF will lead the
public involvement effort with the affected property owners and present the project findings to
the Lino Lakes City Council.
SCOPE OF SERVICES
The scope of our services, as we understand it, is to perform the following tasks:
Project Coordination and Public Involvement
1. Provide day -to -day project management and administration, as well as project coordination
with City staff.
2. Prepare for and attend meetings as necessary for the project, including the following:
• Two meetings with City staff (Community Development, City Finance and Legal
representation) to present work and/or discuss feedback, approach or
recommendations for the project.
• Three group meetings with affected property owners to discuss the project, need and
assessment parameters.
• Three meetings with City Council to discuss methodology and process (work session),
preliminary presentation of report (Council meeting), and formal report presentation
and public hearing.
www.srfconsulting.com
One Carlson Parkway North, Suite 150 Minneapolis, MN 55447 -4443 763.475.0010 Fax: 763.475.2429
An Equal Opportunity Employer
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Mike Grochala, AICP
- 2 - April 21, 2009
Additional meetings can be accommodated outside of those scoped here on a per
meeting basis at approximately $1,500 per meeting.
Improvement Cost Allocation Review
3. Review the "Traffix" model for the defined study area for existing and future (year 2030)
conditions, based on planned developments /redevelopments in the affected parcels.
4. Determine the appropriate cost allocation for the planned developments /re- developments
based on the percent of vehicles from each that are identified to move through the
interchange area.
5. Develop detailed cost - allocation matrix specifically for the affected parcels to display the
percent breakdown by future trip percentages, as well as related costs for the interchange
improvement.
Feasibility Study
6. Prepare a feasibility study report based on the proposed improvements as included in the
CSAH 14 / I -35E Interchange Project, SP 02- 614 -28. The feasibility study will include the
following sections:
• Project Location Map & Area Developments
• Summary of Recommendations
• Project Description including roadway and utility improvements
• Affected Properties
• Easement and Right -of -Way, including maps and permits
• Estimated Costs (construction), including unit prices, engineering and right -of -way
• Assessments (role)
15 hard copies of the Final Feasibility Study will be provided to the City of Lino Lakes.
One compact disc will be provided that includes electronic copies of all pertinent maps,
graphics, excel spreadsheets and report documents for future City use.
BASIS OF PAYMENT
Based on our understanding of the work requested, the total cost of our services is estimated at
$23,000. The estimated cost (breakdown shown below) is based on the scope of services
provided. It is understood that if the scope or the extent of work is adjusted at any time, the
project cost will be adjusted accordingly, upon your approval.
Project Coordination and Public Involvement $12,000
Improvement Cost Allocation Review $3,000
Feasibility Study $8,000
• Total Estimated Cost $23,000
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Mike Grochala, AICP
- 3 - April 21, 2009
We propose to be reimbursed for our services on an hourly basis at the approved City rates for
actual time expended. The project cost includes out -of- pocket expenses (printing, reproduction,
etc.) billed at cost, and mileage, which will be billed at a rate not to exceed the IRS allowance for
business miles. Invoices would be submitted on a monthly basis for work performed during the
previous month, with payment due within 30 days.
NOTICE TO PROCEED
A signed copy of this proposal or a separate letter of authorization returned to this office will
serve as notice to proceed. We will begin the work immediately thereupon and will complete the
project within a mutually agreed upon time schedule. It is understood that the time schedule will
be limited, with completion of the final report documentation by June 8, 2009.
We sincerely appreciate your consideration and hope that we may look forward to working with
you on this project. Please feel free to contact us if you have any questions or if additional
information regarding the subject is required.
Sincerely,
SRF Consulting Group, Inc.
1I
Craig S. Vaughn, P.E., P.T.O.E.
Senior Associate
es R. Dvorak, P.E.
ice President
APPROVED
(signature)
Name
Title
Date
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days
from the date of this proposal
H: TrafficlProposalslCraig1CSAH 14- 135EFeasibility Study Proposal_042109_no e headrr_doc SRF Proposal No. 09258