HomeMy WebLinkAbout2009-029 Council Resolution•
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Council Member Reinert introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 09 -29
RESOLUTION APPROVING CHANGE ORDER NO. 2 AND PAYMENT NO. 14 (FINAL)
LEGACY AT WOODS EDGE PHASE 3 — STREETSCAPE, PLANTING AND IRRIGATION
WHEREAS, pursuant to the resolution of the Council adopted April 24, 2006, awarding the
construction contract for the Legacy at Woods Edge Phase 3 — Streetscape, Planting, and
Irrigation to Jay Brothers, Inc., and
WHEREAS, it is in the best interests of the City to install Streetscape, Plantings and Irrigation
improvements as part of the Legacy at Woods Edge - Phase 3 project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA that:
1. Change Order No. 2 and Payment No. 14 (Final) for Streetscape, Plantings and
Irrigation Improvements in the amount of $95,575.86 is hereby approved.
Julian - Bartell, City 1 Jerk
J. B- 'ges:n, Mayor
Adopted by the Lino Lakes City Council this 11th day of May, 2009.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member Stoltz and upon vote being taken thereon, the following voted in favor
thereof:
Stoltz, Reinert, Gallup, O'Donnell, Bergeson
The following voted against same:
none
Whereupon said resolution was declared duly passed and adopted.
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STAFF ORIGINATOR:
CITY COUNCIL
MEETING DATE:
TOPIC:
ACTION REQUIRED:
BACKGROUND
AGENDA ITEM 6C
Michael Grochala, Community Development Director
May 11, 2009
Resolution No. 09 -29, Approving Change Order No. 2
and Payment No. 14 (Final) Legacy at Woods Edge
Phase 3 — Streetscape, Planting, and Irrigation
Simple Majority
At the April 24, 2006 meeting, City Council awarded the Legacy at Woods Edge Phase
3 — Streetscape, Planting, and Irrigation contract to Jay Brothers, Inc.
The contractor for the Legacy at Woods Edge Phase 3 — Streetscape, Planting, and
Irrigation, Jay Brothers, Inc., is requesting City approval of Payment Request No. 14
(Final) in the amount of $95,575.86. A copy of the Final Payment is attached. The
contractor has satisfactorily completed all work and has provided all necessary
documentation.
Included with the request for Final Payment is Change Order No. 2 in the amount of
$8,503.90. The work under Change Order No. 2 covers irrigation modifications and
additional concrete work based on field changes and City requests. A copy of Change
Order No. 2 is attached. With this Change Order, the final project amount is
$1,581,731.35, which is below the engineers' estimate of $1,773,610.70.
RECOMMENDATION
Staff is recommending the adoption of Resolution No. 09 -29, Approving Change Order
No. 2 and Payment No. 14 (Final) in the amount of $95,575.86.
ATTACHMENTS
1. Resolution No. 09 -29
2. Payment No. 14 (Final)
3. Change Order No. 2
e 1 Cc,,ad--
APPLICATION FOR PAYMENT NO. 14 (Final)
SE1.1 No:
A- LINOL0305.03 Location: Lino Lakes, Minnesota
C *tor:
Contract for:
Jay Bros., Inc.
PO Box 700
9218 Lake Drive NE
Forest Lake, MN 55025
Owner: City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014 -1182
Legacy at Woods Edge - Phase 3 Contract Date: April 25, 2006
Streetscape, Planting and Irrigation Plans Contract Amount: $725,352.61 Base Bid
Period Ending: ,December 9, 2008
Alternate 1: $824,379.77 Total: $1,549,732.38
No. Item
Unit
Quantity to
Est. Qty. Date Unit Price
Total
BASE (SCHEDULE A)
1 MOBILIZATION LUMP SUM 1 1 $22,000.00 $22,000.00
2 TRAFFIC CONTROL LUMP SUM 1 $1,500.00
3 SITE GRADING LUMP SUM 1 1 $24,200.00 $24,200.00
4 SILT FENCE, HEAVY DUTY LF 900 1118 $3.00 $3,354.00
5 15" INLINE YARD DRAIN EACH 1 1 $137.00 $ 137.00
6 15" YARD DRAIN BASIN EACH 1 $95.00
7 STORM SEWER MANHOLE (48" DIA.) EACH 9 2 $920.00 $1,840.00
•ASTING ASSEMBLY MANHOLE, R -1642B EACH 2 2 $290.00 $580.00
9 4" PVC PIPE, SDR 35 LF 100 100 $8.20 $820.00
10 10" PVC PIPE, SDR 35 LF 127 127 $21.06 $2,674.62
11 12" PVC PIPE, SDR 35 LF 9 9 $27.00 $243.00
12 TRENCH DRAIN EACH 1 $780.00
13 CONNECT TO EXISTING STORM SEWER STRUCTURE EACH 1 1 $900.00 $900.00
14 CONCRETE W /DECORATIVE SCORING SF 15060 15060 $4.95 $74,547.00
15 COLORED CONCRETE W /LIGHT BROOM FINISH SF 350 210 $10.56 $2,217.60
16 COLORED CONCRETE W /SMOOTH FINISH SF 150 150 $12.28 $1,842.00
17 CONCRETE, EXPOSED AGGREGATE, 1 -1.5" DIA. SF 363 465 $6.60 $3,069.00
18 CONCRETE PAVERS SF 5406 5489 $4.35 $23,877.15
19 CONCRETE SUB BASE FOR PAVERS SF 5300 5881 $5.00 $29,405.00
20 DETECTABLE WARNING AGGREGATE CONCRETE SF 84 84 $25.00 $2,100.00
21 COBBLES, 3.5 -4" DIA. EACH 83 83 $26.90 $2,232.70
22 CONCRETE PLANTER CURB LF 589 589 $35.00 $20,615.00
*ELECT "B" TOPSOIL BORROW CY 818 1242.5 $36.06 $44,804.55
24 INTERACTIVE WATER FEATURE LUMP SUM 1 1 $82,600.00 $82,600.00
SEH
3535 Vadnais Center Drive
St. Paul, MN 55110
Detail Page 1
Quantity to
No: Item Unit Est. Qty. Date Unit Price Total
PERFORMANCE CANOPY - PERGOLA LUMP SUM 1 1 $79,275.00 $79,275.00
C.I.P. CONCRETE SEATWALL LF 36 33 $483.23 $15,946.59
27 DINING TABLE EACH 5 5 $3,230.00 $16,150.00
28 UMBRELLA FOR DINING TABLE EACH 3 3 $2,800.00 $8,400.00
29 BENCH -WOOD, 6.5' FT. EACH 12 12 $1,512.00 $18,144.00
30 BICYCLE CYCLOOPS EACH 6 6 $200.00 $1,200.00
31 TRASH RECEPTACLE EACH 6 6 $1,051.00 $6,306.00
32 STEEL EDGING (PLANTER AREAS ONLY) LF 70 . 134 $7.37 $987.58
33 HANGING BASKETS FOR LIGHT POLES EACH 16 $100.00
34 SOD, MN /DOT 3878C, SALT RESISTANT SOD SY 760 1045 $2.42 $2,528.90
35 SOD, MN/DOT 3878D, MINERAL SOD SY 2985 $2.25
36 CONIFEROUS TREE, 8' HT. BB EACH 16 16 $325.00 $5,200.00
37 CONIFEROUS TREE, 6' HT. BB EACH 5 5 $245.00 $1,225.00
38 DECIDUOUS TREE, 2.5" CAL. BB EACH I 1 1 99 $476.00, $47,124.00
39 DECIDUOUS TREE, 12' HT. / #20 CONT. EACH 34 34 $215.00 $7,310.00
40 DECIDUOUS TREE, 6' HT. / #10 CONT. EACH 7 7 $176.00 $1,232.00
0 CONIFEROUS SHRUB, 24" HT / #5 CONT. EACH 9 9 $42.00 $378.00
42 DECIDUOUS SHRUB, 18" HT / #2 CONT. EACH 1282 1282 $38.00 $48,716.00
43 DECIDUOUS SHRUB, 12" HT / #2 CONT. EACH 245 245 $38.00 $9,310.00
44 PERENNIALS, #1 CONT. EACH 2632 2632 $15.00 $39,480.00
45 BULBS EACH 1668 1668 $1.76 $2 935.68
5 ,
46 SHREDDED HARDWOOD MULCH CY 205 232.5 $49.00 $11,392.50
47 IRRIGATION FOR SCHEDULE A LUMP SUM 1 1 $48,53 1.00 $48,531.00
48 IRRIGATION FOR HANGING BASKETS EACH 16 16 $385.00 $6,160.00
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SEH
TOTAL BASE (SCHEDULE A) $721,990.87
3535 Vadnais Center Drive
St. Paul, MN 55110
Detail Page 2
Quantity to
No. Item Unit Est. Qty. Date Unit Price Total
/ORNATE 1 (SCHEDULE B)
49 MOBILIZATION LUMP SUM l 1 $26,000.00 $26,000.00
50 TRAFFIC CONTROL LUMP SUM I 1 $3,500.00 $3,500.00
51 SITE GRADING LUMP SUM 1 1 $52,000.00 $52,000.00
52 CONCRETE W /DECORATIVE SCORING SF 31422 39716 $4.95 $196,594.20
53 CONCRETE PAVERS SF 21345 21345 $4.35 $92,850.75
54 CONCRETE SUB BASE FOR PAVERS SF 20927 21345 $5.00 $106,725.00
55 DETECTABLE WARNING AGGREGATE CONCRETE SF 204 204 $25.00 $5,100.00
56 CU- STRUCTURAL SOILTM FOR SIDEWALK AND TREES IN GRATES (CV) CY 1940 1525.6 $60.10 $91,688.56
57 SELECT "B" TOPSOIL BORROW CY 317 $36.00
58 BENCH- METAL, 6' FT. EACH 6 6 $1,512.00 $9,072.00
59 BICYCLECYCLOOPS EACH 6 6 $200.00 $1,200.00
60 TRASH RECEPTACLE EACH 9 8 $1,051.00. $8,408.00
61 TREE GRATES, 5' SQUARE EACH 58 58 $990.00 $57,420.00
62 HANGING BASKETS FOR LIGHT POLES EACH 25 $100.00
WSOD, MN/DOT 3878C, SALT RESISTANT SOD SY 1671 1658 $2.42 $4,012.36
DECIDUOUS TREE, 2.5" CAL. BB EACH 189 181 $476.00 $86,156.00
65 DECIDUOUS SHRUB, 18" HT / #2 CONT. EACH 88 88 $38.00 $3,344.00
66 DECIDUOUS SHRUB, 12" HT / #2 CONT. EACH 344 344 $38.00 $13,072.00
67 PERENNIALS, #1 CONT. EACH 398 398 $14.85 $5,910.30
68 SHREDDED HARDWOOD MULCH CY 83 83 $49.00 $4,067.00
69 IRRIGATION FOR SCHEDULE B LUMP SUM 1 1 $47,072.00 $47,072.00
70 IRRIGATION FOR HANGING BASKETS EACH 25 25 $385.00 $9,625.00
SEH
TOTAL ALTERNATE 1 (SCHEDULE B) 5823,817.17
TOTAL BASE + ALTERNATE 1 51,545,808.04
3535 Vadnais Center Drive
St. Paul, MN 55110
Detail Page 3
APPLICATION FOR PAYMENT NO. 14 (Final)
Original Contract Amount: $1,549,732.38
vvlaterial Suitably Stored on Site, Not Incorporated into Work:
Change Order No. _1_ : $27,419.41
Change Order No. _2_ $8,503.90
Change Order No.
Total Amount Earned: $1,545,808.04
Change Order % Complete 100%
Change Order % Complete 100%
Change Order % Complete
Gross Amount Due:
Less Retainage:
Amount Due to Date:
Less Previous Applications:
Amount Due This Application:
$27,419.41
$8,503.90
$1,581,731.35
$1,581,731.35
($1,486,155.49)
$95,575.86
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from
the Owner on account of work performed under the Contract referred heretofore have been applied by the undersigned to
discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for
Payment under said contract (indicated below), and (2) all material and equipment incorporated in said Project or otherwise
listed in or covered by this Application for Payment and free and clear of all liens, claims, security interests and encumbrances.
Contract for: Legacy at Woods Edge - Phase 3 Streetscape, Planting and Irrigation Plans
Jay Bros., Inc.
(Contractor)
COUNTY OF
STATE OF 1�.
) SS
3- 10 — Oct
(Date)
(Name and Title)
Before me on this »� ` day of 14 00ielti , 20 0 cl personally appeared
M: CI- V. 4 ,e, l amy. , known to be, who being duly sworn did depose and say that he /she is the
C� E. ) / of the Contractor above mentioned that he /she executed the above Application for
Payment and Affidavit on behalf of said Contractor and that all of the statements contained therein are true, correct, and
complete.
My commission expires: 1 --6 \ -C) i C5
RUTH A. HOGLUND
(No
My Commission Expires 1 -31 -2010
The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is
the Contractor's Affidavit stating that all previous payments to him/her under this contract have been applied by him/her to
discharge in full all of his/her obligations in connection with the work by all prior Applications for Payment.
Short Elliott Hendrickson Inc.
Approved by:
.ity of Lino L,p
(Signature
(Signature)
By
Date
By
Date
U S Prig AA /-5 0
(Name and Title)
PR/ Jc4 PAL_
AA, C (glue ( /44 6-"C hwl� e.1)
sit /(,)7
3535 Vadnais Center Drive
1 t Paul MN SS1111
(Name and Title)
Summary Page
4 t R
• SEH CHANGE ORDER
City of Lino Lakes, Minnesota March 3, 2009
OWNER DATE
OWNERS PROJECT NO.
Legacy at Woods Edge - Phase 3
PROJECT DESCRIPTION
2
CHANGE ORDER NO.
A- LINOL0305.03
SEH FILE NO.
The following changes shall be made to the contract documents:
Description:
1. Contractor to delete irrigation on Sheet 1R4 east of drive entrances at Station 43 +50 Village Drive and
irrigation along Woods Edge Boulevard at a deduct amount of ($8,540.00).
2. Contractor to furnish and install sleeve boring at Station 3 +50 Town Center Parkway north of
roundabout at a cost of $1,020.08.
3. Contractor to furnish and install sleeve boring under concrete aprons at 3 +00 and 6 +00 Town Center
Parkway north of roundabout a cost of $3,058.65.
4. Contractor to add bends to irrigation main line at Town Center Parkway & Village Drive intersection at
a cost of $529.42.
5. Contractor to replace damaged tree along NW corner of roundabout in raised median at a cost of
$432.00.
6. Contractor to install 2,425 SF of Concrete with Decorative Scoring at the contract unit price. Total
cost of item $12,003.75
Purpose of Change Order:
Additions to contract based on field changes and city requests throughout the project.
Basis of Cost.: ® Actual ❑ Estimated
Attachments (list supporting documents)
Invoices requesting change order payment from Jay Bros., Inc.
Contract Status
Original Contract
Net Change Prior C.O.'s 1 to N/A
Change this C.O. N/A
Revised Contract
Recommended for Approval: Short Elliott Hendrickson Inc. by
Time
Agreed to bz Contractor:
BY Jay Bros., Inc.
Cr _.o
Cost
$1,549,732.38
$27,419.41
$8,503.90
$1,585,655.69
11 /g
Susan M. son / Project Manager
Approved for Owner:
BY City of Lino Lakes, Minnesota
TITLE TITLE
Distribution Contractor 2 Owner 1
s koo-I linol 030503 legac■ph3 construction coo2_revised030309 doe
Project Representative 1 SEH Office 1
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196
SEH is an equal opportunity employer 1 www.sehinc.com 1 651.490.2000 1 800.325.2055 1 651.490.2150 fax
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