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HomeMy WebLinkAbout2008-040 Council Resolution• • • Council Member Stoltz introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-40 RESOLUTION APPROVING 2008 -2009 COUNCIL GOALS WHEREAS, City Council of Lino Lakes annually establishes goals and priorities to be worked on in the coming 1 -2 years, and WHEREAS, the City Council of Lino Lakes met on March 10 and 11, 2008 to conduct their 2008 -2009 goal setting session; and WHEREAS, said goals are being presented in the Goals, Objectives, Management Action Plan: 2008 -2009 that is attached to this resolution; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That the City Council hereby adopts Resolution No. 08-40 approving the 2008- 2009 City Council Goals. Be It Further Resolved that said goals, objectives and related actions will be reviewed by the City Council on a quarterly basis. Adopted by the Lino Lakes City Council this 14th day of April, 2008. ATT �JD1ia ne Bartell, ergeson, Mayor Adopted by the Lino Lakes City Council this 14th day of April, 2008. The motion for the adotion of the foregonig resolution was duly seconded by Council Member Gallup and upon a vote being taken thereon, the following voted in favor thereof: Stoltz, Gallup, Reinert, O'Donnell, Bergeson The following voted against same: none Whereupon said resolution was declared duly passed and adopted. • • AGENDA ITEM 3A STAFF ORIGINATOR: Gordon Heitke, City Administrator MEETING DATE: April 14, 2008 TOPIC: 2008 -2009 Council Goals VOTE REQUIRED: 3/5 BACKGROUND The City Council met on March 10 and 11, 2008 at a retreat and, as part of those sessions, discussed goals and specific performance objectives for the remainder of Calendar Year 2008 and Calendar Year 2009. The goals and objectives have been compiled in the attached document, City of Lino Lake Goals, Objectives, Management Plan: 2008 -2009. As done in the past, staff added proposed action steps and has identified lead parties, contributors and funding sources to the goal document. The Plan will be reviewed by the Council at their work session on April 7, 2008. The Council has called for the Plan to be reviewed quarterly and a requirement for that review is included in the attached resolution. The final document is being presented to the Council for consideration of adoption. RECOMMENDATION Staff is recommending approval of Resolution No. 08 -40 approving 2008 -2009 Council Goals. • • City of Lino Lakes Goals, Objectives, Management Action Plan: 2008 -2009 1. Goal: Complete Town Center a. Specific Performance Objectives to be completed during 2008 (1) Objective: Complete a Comprehensive Risk Assessment and Definition of Potential Options available to the City for dealing with emerging issues and conditions affecting the project (Second Quarter 2008) a. Key Action Steps: i. Review development and revenue schedules reflective of current market assumptions ii. Identify interim financing needs /options and sources, and risk capacity tolerance ill. Council consensus on follow -up actions b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Springsted Inc. Kennedy & Graven c. Funding Source: General Fund — CD Budget (2) Objective: Determine council's options and provide specific guidelines to city staff on the direction council wishes to pursue in terms of following events, managing the City's investment in Town Center, and handling potential requests for changes to the City's vision and approved plans for this project. (Second Quarter 2008) a. Key Action Steps: i. Determine whether to make any changes to existing plans and development strategies for the Town Center ii. Staff will keep Council informed of all potential development opportunities and work with development interests consistent with the Council's vision and direction for the Town Center —21— 1 Staff will monitor and report on regional mixed -use market trends affecting the Town Center development b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Springsted Inc. Kennedy & Graven Development sector (bankers, brokers, developers) c. Funding Source: General Fund — CD Budget Note: Staff is requesting clear guidance from the city council on the direction it wishes to take and how it wants the staff to deal with events and actions affecting the future of the Town Center project. b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to monitor and respond to events and requests pertaining to the Town Center project consistent with the direction and guidelines established by council (Ongoing) a. Key Action Steps: i. Staff will keep Council informed of all potential development opportunities ii. Staff will monitor and report on regional mixed -use market trends affecting the Town Center development b. Lead Parties: Community Development Staff Key Contributors: Springsted Inc. Development Sector (bankers, brokers, developers) c. Funding Source: General Fund - CD Budget 2. Goal: Plan for and implement needed local and regional transportation improvements a. Specific Performance Objectives to be completed during 2008 —22— 2 • • • • • (1) Objective: Identify funding and financial package for 35E /Main Street interchange reconstruction (Third Quarter 2008) a. Key Action Steps: i. Identify public and private funding sources, prepare funding and financing plan b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven I -35W /E Coalition c. Funding Source: General Fund - CD budget (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for Northerly By -Pass (Ongoing) a. Key Action Steps: i. Assist in planning and support funding requests b. Lead Parties: Community Development staff Anoka County Key Contributors: I -35W /E Coalition c. Funding Source: General Fund - CD (Staff Time) (3) Objective: Initiate Birch Street Access Management Plan (Second Quarter 2008) a. Key Action Steps: i. Assist County in retaining consultant services to prepare access management plan ii. Begin planning process b. Lead Parties: Community Development staff Key Contributors: Anoka County, Planning & Zoning Board c. Funding Source: Anoka County, General Fund — CD Budget b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to identify and pursue funding /financial package for 35E /Main Street Interchange reconstruction (Fourth Quarter 2009) a. Key Action Steps: i. Finalize funding and financing plan ii. Council to approve and implement project financing b. Lead Parties: Community Development Staff Finance Department Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven I -35W /E Coalition c. Funding Source: General Fund — CD Budget • (2) Objective: Continue to collaborate with Anoka County and I -35W /E Coalition to plan for Northerly By -Pass (Ongoing) (3) a. Key Action Steps: i. Assist in preparing and support funding requests b. Lead Parties: Community Development Staff Anoka County Key Contributors: I -35W /E Coalition c. Funding Source: General Fund — CD Budget (Staff Time) Objective: Complete Birch Street Access Management Plan (Third Quarter 2009) a. Key Action Steps: i. Complete access management plan ii. Approval by City Council and Anoka County b. Lead Parties: Community Development staff Key Contributors: Anoka County, Planning & Zoning Board —24— 4 • c. Funding Source: Anoka County, General Fund - CD Budget (4) Objective: Implement Pavement Management Program by initiating street reconstruction project (Ongoing) a. Key Action Steps: i. Identify priority street reconstruction project ii. Prepare feasibility study iii. Carry out public review and project approval process as set forth by the charter b. Lead Parties: Community Development Department Key Contributors: TKDA c. Funding Source: General Fund - CD Budget / Engineering (5) Objective: Develop plan and identify funding for Lake Drive /Main Street intersection (Ongoing) a. Key Action Steps: i. Coordinate planning activities with Anoka County ii. Identify potential funding sources, develop a financing plan b. Lead Parties: Community Development, Finance Staff Key Contributors: Anoka County Springsted Inc. Kennedy & Graven c. Funding Source: General Fund - CD Budget 3. Goal: Review and update the City Charter so that it reflects and facilitates current and future needs of the City. a. Specific Performance Objectives to be completed during 2008 lb(1) Objective: Pursue the Charter Task Force recommendation pertaining to amending the City Charter and put the issue on ballot 5 -25- for November, 2008 elections (Ongoing, complete Fourth Quarter 2008) a. Key Action Steps: i. Prepare and approve first reading of ordinance to amend the charter ii. Submit to Charter Commission for review Receive and consider review comments of Charter Commission iv. Adopt ordinance to amend the charter, approve question for placement on November ballot b. Lead Parties: Administration Department Key Contributors: City Attorney c. Funding Source: General Fund — Administration (2) Objective: Initiate a City- sponsored public information effort pertaining to the charter amendment ballot issue (Second Quarter 2008) a. Key Action Steps: i. Develop a public information plan, including media resources, schedule, and budget ii. Council approval and implementation of public information program b. Lead Parties: Key Contributors: c. Funding Source: Administration Department Citizens' Task Force General Fund - Contingency 4. Goal: Review and update City's Recreation projects and priorities a. Specific Performance Objectives to be completed during 2008 (1) Objective: Review Park Dedication Ordinance (Second Quarter 2008) 6 —26— t • • a. Key Action Steps: Proposed ordinance amendments will be prepared and presented to Council for approval b. Lead Parties: Key Contributors: c. Funding Source: Public Services Department Community Development Department Attorney General Fund — Parks Budget (2) Objective: City may seek to identify resources in the forthcoming budget that could be set aside to begin a fund for eventual construction of the Recreation Complex (Third quarter 2008) a. Key Action Steps: 1. Staff will include topic in 2009 annual budget preparation discussion for Council consideration b. Lead Parties: Public Services Department Finance Department Key Contributors: c. Funding Source: General Fund — Public Services (3) Objective: Complete Pheasant Hills Park Bridge project (Third Quarter 2008) a. Key Action Steps: 1. Prepare plans and specifications ii. Advertise and award bid iii. Oversee construction b. Lead Parties: Public Services Department Key Contributors: TKDA c. Funding Source: Dedicated Park Fund —27— 7 (4) Objective: Support trail connectivity/ interconnectivity with Anoka County (Ongoing) a. Key Action Steps: i. Continue quarterly meetings with Anoka County Parks staff to coordinate trail efforts ii. Provide support for state funding of Rice Creek North Regional Trail b. Lead Parties: Public Services Department Key Contributors: Anoka County c. Funding Source: General Fund — Parks Budget (Staff Time) b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue to review the potential development of a Recreation Complex, particularly as financial conditions improve (Ongoing) a. Key Action Steps: L Discuss objective with Park Board when financial conditions improve, assess public support and financial feasibility ii. Provide recommendation to Council b. Lead Parties: Public Services Department Key Contributors: Park Board c. Funding Source: General Fund — Parks Budget 5. Goal: Diversify, Expand, and Enhance the City's Tax Base a. Specific Performance Objectives to be completed during 2008 (1) Objective: Based upon the outcomes presented in the approved updated Comprehensive Plan, develop specific city council guidance for economic development in support of the Comprehensive Plan; i.e., what does the city council want to achieve with regards to economic development, how does it 8 —28— • • • propose that the city proceed and who should be involved? (This guidance should define the parameters in which staff is to operate in response to economic development opportunities /inquiries brought forth by developers and businesses) (Fourth Quarter 2008) a. Key Action Steps: 1. Prepare, approve, and carry out an economic development strategy as an implementation action of the Comprehensive Plan. b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council at a work session(s) to be scheduled, with possible assistance of: Comprehensive Plan Advisory Panel Planning and Zoning Board Economic Development Advisory Board Economic Development Consultants Development Sector c. Funding Source: General Fund — CD Budget / Economic Development Budget (2) Objective: Based upon the outcome of Objective 1, determine the role city council wishes for the Economic Development Advisory Commission (EDAC) (Fourth Quarter 2008) a. Key Action Steps: i. Meet jointly with EDAC to clearly define council's economic development objectives and EDAC's role in meeting those objectives ii. Establish a communication procedure so EDAC can better understand the correlation between EDAC recommendations and council's economic development decisions b. Lead Parties: Community Development Staff Key Contributors: —29— Key guidance provided by City Council at a work session(s) to be scheduled, EDAC. 9 c. Funding Source: General Fund - CD and Economic Development (Staff Time) b. Specific Performance Objectives for Calendar Year 2009 (1) Objective: Continue with developing city council guidance on the Economic Development Plan that will be established in support of the adopted Comprehensive Plan (Ongoing) a. Key Action Steps: i. Complete any work remaining from 2008, prepare any needed refinements or updates to economic development strategy ii. Re- evaluate EDAC 5 -year plan to determine if it remains relevant to current Comp Plan and Council's economic development goals iii. Provide input into EDAC development of its 1 -year action plan iv. Adopt EDAC's economic development plans b. Lead Parties: Community Development Staff Key Contributors: Key guidance provided by City Council, with possible assistance of Economic Development Advisory Board, Economic Development Consultants, Developers c. Funding Source: General fund - CD Budget, Contingency 6. Goal: Establish an appropriate revenue generation and allocation policy for the City a. Specific Performance Objectives to be completed during 2008 (1) Objective: Start preparation and data generation pertaining to establishing a storm water utility (SWU) (Fourth Quarter 2008) a. Key Action Steps: i. Review /revise original SWU study 10 -30- • • • ii. Present draft SWU proposal to City Council b. Lead party: Finance Department Staff Key Contributors: SEH Springsted, Inc. Public Services c. Funding Sources: Surface Water Management Fund (2) Objective: Review financing policies pertaining to infrastructure improvements, especially when deferrals of assessments occur (Third and Fourth Quarter 2008) (3) a. Key Action Steps: i. Review current policy with City Council ii. If determined that change is needed, formulate /adopt new infrastructure financing (special assessment/deferral) policy iii. Acquire /review sample policies from other cities iv. Formulate draft policy, review draft policy with City Council v. Hold public hearing /approve policy b. Lead party: Finance Department Staff Key Contributors: City Council Community Development Springsted Inc. Public Services c. Funding Sources: General Fund/Area & Unit Fund Objective: Complete the utility rate study and present recommendations to city council for review and approval (Second and Third Quarter 2008) a. Key Action Steps: i. Review utility rate study results and proposals with City Council ii. Prepare public information materials iii. Hold public hearing on proposed rate structures iv. Implement new utility rate structures in 2009 11 b. Lead party: Finance Department Staff Key Contributors: City Council Springsted, Inc. Public Services c. Funding Sources: Water /Sewer Funds (4) Objective: Establish council policy on franchise fees for utility providers (Second Quarter 2008) a. Key Action Steps: i. Review existing utility franchise agreements, identify actions needed to institute franchise fees ii. Council decision on instituting franchise fees iii. If franchise fees are to be extended to additional utilities, agreement amendments and ordinances will be prepared and approved b. Lead Parties: Administration Department Key Contributors: Finance Department c. Funding Source: General Fund — Administration; Finance (Staff Time) b. Specific Performance Objectives for Calendar Year 2009 1 ) Objective: Proceed with preparing specific recommendations to city council for action pertaining to establishing a storm water utility (Ongoing, completion by Fourth Quarter 2009) a. Key Action Steps: i. Create public information program, materials /mailings ii. Hold public information meetings, receive public input iii. Hold public hearing, approve SWU iv. Implement utility beginning in 2010 b. Lead party: Finance /Community Development Staff Key Contributors: SEH, Inc. 12 • • • • 41) Public Services Department Environmental Board c. Funding Sources: Stormwater Management Fund / Development Related Fees (2) Objective: Continue to determine and implement city's policies on extending and financing services into existing developments and how to deal with deferred accoccmcnts, plannod infractructuro (Ongoing 2009) [proposed edit for clarification] a. Key Action Steps: i. Develop policies to guide when water and sewer services will be extended into areas of existing development, based on water and sewer plans and policies included in the updated comprehensive plan, and street reconstruction plans ii. Determine appropriate policies relating to the financing of services extended to existing development b. Lead party: Community Development and Finance Staff Key Contributors: c. Funding Sources: General Fund — CD, Finance (Staff Time) 7. Goal: Maintain safe neighborhoods and community areas a. Specific Performance Objectives to be completed during 2008 (1) Objective: Adopt 800 Megahertz Public Safety Radio System ordinance (Fourth Quarter 2008) a. Key Action Steps: i. Finalize proposed Ordinance ii. Approval of proposed ordinance by Joint Law Enforcement Council for adoption by local governments -33- 13 iii. Adoption by City Council b. Lead Parties: Police Department Staff Key Contributors: Community Development Staff Joint Law Enforcement Council City /County Attorney County Board c. Funding Source: General Fund — Police Department Budget (2) Objective: Adopt security plan for City Hall functions for the protection of city officials and public (Third Quarter 2008) (3) a. Key Action Steps: i. Perform needs analysis ii. Draft security plan ill. Council approval and implementation of security measures b. Lead Parties: Police Department Key Contributors: City Staff City Council c. Funding Source: General Fund — Police Dept. budget Objective: Conduct functional exercise involving an active threat in the Middle School as part of ongoing exercises of the City's Emergency Management Plan (Ongoing 2008) a. Key Action Steps: 1 Update Emergency Management Plan ii. Conduct Drills, table top exercise, and functional exercise b. Lead Parties: Police Department Staff Key Contributors: —34— Centennial School District Staff Centennial Fire District City Staff 14 1 • c. Funding Source: State of Minnesota Homeland Security Emergency Management Grant General Fund - Police Dept. budget 8. Goal: Address projected housing needs for the City of Lino Lakes a. Specific Performance Objectives to be completed during 2009 (1) Objective: Identify housing issues and assess the need for city to take actions to address housing needs within Lino Lakes (Ongoing 2009) a. Key Action Steps: 1. Review the housing component of the adopted comprehensive plan for the purpose of identifying needed additional actions to be taken to address housing needs within Lino Lakes. b. Lead Parties: Community Development Department Key Contributors: c. Funding Source: General Fund - CD Budget (Staff Time) 9 . Goal: Complete the Updating of the City Code a. Specific Performance Objectives to be completed during 2008 (1) Objective: Complete recodification and update of the City Code (Ongoing, completion Fourth Quarter 2008) a. Key Action Steps: i. Complete review of existing code ii. Prepare updated code iii. Present proposed code to Council iv. American Legal prepares final draft code v. Conduct hearing and adopt new code -35- 15 b. Lead Parties: Administration Staff Key Contributors: All city departments City Attorney League of Minnesota Cities c. Funding Source: General Fund - Administration b. Specific Performance Objectives for Calendar Year 2009 (2) Objective: Provide for public and staff access to current code on city web site (First Quarter 2009) a. Key Action Steps: i. Develop system to provide for constant updating of code ii. Maintain current city code on American Legal's server iii. Provide link on city web site to City Code b. Lead Parties: Administration Staff Key Contributors: All city departments American Legal c. Funding Source: General Fund - Administration 10. Goal:Complete the Comprehensive Plan Update a. Specific Performance Objectives to be completed during 2008 (1) Objective: Achieve completion and approval of the updated Comprehensive Plan (Ongoing, approval Fourth Quarter) a. Key Action Steps: i. Completion of Comprehensive Plan by Advisory Panel and Planning and Zoning Board ii. Public informational meetings and public hearing conducted by Planning and Zoning Board Hi. City Council approval for distribution to other jurisdictions 16 -36- t • • iv. City Council approval for submission to Metropolitan Council b. Lead Parties: Community Development Staff Key Contributors: Comprehensive Plan Advisory Panel Planning and Zoning Board c. Funding Source: General Fund — Planning Budget b. Specific Performance Objectives to be completed in 2009 (2) Objective: Complete development/revision of official controls and policies necessary to implement the approved Comprehensive Plan (Ongoing 2009) a. Key Action Steps: 1. Retain Consultant Services ii. Prepare Updated Code b. Lead Parties: Community Development Staff Key Contributors: Planning and Zoning Board Consultant Services c. Funding Source: General Fund — Planning Budget —37— 17