HomeMy WebLinkAbout2008-051 Council Resolution•
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Council MemberReinert introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
RESOLUTION NO. 08-51
RESOLUTION APPROVING ALLOWABLE EXPENDITURES FOR BLUE HERON DAYS AND
AUTHORIZING AGENTS FOR SUCH EXPENDITURES
WHEREAS, the Lino Lakes City Council approved Resolution 07 -146 designating a portion of returned
Memorial Hospital District funds for Blue Heron Days; and,
WHEREAS, Lynn Bergman has been acting in the capacity of Lino Lakes Ambassador Program
Director and has submitted a schedule of estimated expenditures to the City for use of such
funds; and,
WHEREAS, it is necessary to approve allowable expenditures for such funds and designate an agent
whom the City Council authorizes to expend such funds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes, Anoka County,
Minnesota:
1) Approves the allowable expenditures for Blue Heron Day as shown on Exhibit A attached.
2) Designates Lynn Bergman, Lino Lakes Ambassador Program Director, as the authorized agent
for the expenditure of such funds. Such expenditures may be reimbursed from available funds
upon presentation of a paid receipt, or may be paid directly by the City from a qualified invoice
submitted by the authorized agent. Funds may also be advanced to the authorized agent upon
submission of a cost estimate for an authorized expenditure item, with receipt submitted to the
City Finance Department following the expenditure for such item. A reconciliation of the
advanced funds and the actual cost will be performed following such transaction.
r-)N
e Bartell, City C erk
Adopted by the Lino Lakes City Council this 12th day of May, 2008.
John '' Be eson, Mayor
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
Reinert, Gallup, Stoltz, O'Donnell, Bergeson
The following voted against same:
none
Whereupon said resolution was declared duly passed and adopted.
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Gallup
•Miss Lino Lakes Ambassador Program - City of Lino Lakes
Estimated Expense Budget
To be Expensed
Tiaras 2008 -2009 Ambassadors
Sashes 2008 -2009 Ambassadors
Public Appearance Uniform /Attire 2007 -2008 Ambassadors
Upcoming parade entrance Fees
Float Repair /Expenses
Warm weather Attire (one time expense)
Float Materials (Fringe, sheeting, etc)
Paid
Saint Paul Festival and Heritage Foundation
Aquatennial Ambassador Organizaion
$ 150.00
$ 140.00
$ 600.00
$ 50.00
$ 1,600.00
$ 600.00
$ 480.00
$ 3,620.00
$1,125.00
$ 875.00
$ 2,000.00
Allocated $ 5,620.00
Budgeted $ 5,620.00
Remaining $ -
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AGENDA ITEM 1D
STAFF ORIGINATOR Al Rolek
• MEETING DATE May 12, 2008
TOPIC Consideration of Resolution 08 -51 Approving Allowable
Expenditures for Blue Heron Days and Authorizing Agents for
Such Expenditures
VOTE REQUIRED
Simple Majority
In September of last year the City Council approved Resolution 07 -146 designating a portion of
the returned Memorial Hospital District funds for Blue Heron Days. At the time it was anticipated
that these funds would be used for parade float maintenance, parade entry fees, ambassador
program registration fees, ambassador attire (crown, sash, gown), etc. While some of these
expenditures have established organizations responsible for the activities (such as the Winter
Carnival parade and the Aquatennial event), the Blue Heron Days and, in particular, the
ambassador program have no established entity which is responsible for the activities associated
with this function. Lynn Bergman has been acting in the capacity of Lino Lakes Ambassador
Program Director. At the May 5 work session the City Council requested that a "budget" be
established for such funds and that an agent be identified as a designee for the expenditure of
such funds.
Resolution No. 08 -51 approves a list of allowable expenditures for funds designated for Blue
Heron Days and authorizes Lynn Bergmann as the agent through which the funds will be
expended. Staff recommends the adoption of Resolution No. 08 -51.
1. Adopt Resolution No- 08 -51.
2. Return to Staff for further review.
Option 1
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