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Home My WebLink About2008-127 Council ResolutionCouncil Member Reinert introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-127 APPROVING PAYMENT REQUEST NO. 4 (FINAL), CHANGE ORDER NO 2. AND COMPENSATING CHANGE ORDER NO. 3, LINO PARK GRADING AND TRAIL WORK WHEREAS, pursuant to the resolution of the Council adopted July 23, 2007, awarding the contract for the Lino Park Grading and Trail Work to Jay Brothers, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 4 (Final), Change Order No. 2 and Compensating Change Order No. 3; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment Request No. 4 (Final), Change Order No. 2 and Compensating Change Order No. 3 is approved for a final contract amount of $67,791.19. A-cam �ulinne Bartell, C Clerk Bergeson, Mayor Adopted by the Lino Lakes City Council this 27th day of October, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member o' non/le-11 and upon vote being taken thereon, the following voted in favor thereof: Reinert, O'Donnell, Gallup, Stoltz, Bergeson The following voted against same: none Whereupon said resolution was declared duly passed and adopted. • • • AGENDA ITEM 6C STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: October 27, 2008 TOPIC: Resolution No. 08 -127, Approving Payment Request No. 4 (Final), Change Order No. 2 and Compensating Change Order No. 3, Lino Park Grading and Trail Work VOTE REQUIRED: Simple Majority BACKGROUND: At the July 23, 2007 meeting, City Council awarded the Lino Park Grading and Trail Work project contract to Jay Brothers, Inc. The contractor for the Lino Park Grading and Trail Work, Jay Brothers, Inc., is requesting City approval of Payment Request No. 4 (Final) in the amount of $4,207.04. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Included with the request for Final Payment is Change Order No. 2 in the amount of $2,733.40. The work under Change Order No. 2 covers additional stabilization and vegetation as required by the Rice Creek Watershed District. Compensating Change Order No. 3 in the deduct amount of $2,610.46 is also included with the request. A copy of Change Order No. 2 and Compensating Change Order No. 3 is attached. With this Change Order, the final project amount is $67,791.19, which is below the engineers' estimate of $91,460.00. Approval of the Final Payment will begin the one -year warranty period. RECOMMENDATION: Staff recommends the approval of Resolution No. 08 -127, Approving Payment Request No. 4 (Final), Change Order No. 2 and Compensating Change Order No. 3, Lino Park Grading and Trail Work. TKDA iiNGINEERS • ARCHITECTS • PLANNERS 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 -2140 (651) 292 -4400 (651) 292 -0083 fax www.tkda.com Proj. No. 13849.003 Cert. No. 4(F) St. Paul, MN, September 16 , 20 08 To City of Lino Lakes, Minnesota This Certifies that Jay Brothers, Inc. For Lino Park Grading and Trail Work Is entitled to Four Thousand Two Hundred Seven Dollars and 04/100 Owner , Contractor FINAL being 4th estimate for payment on contract with you dated July 23 Received payment in full of above Certificate. TKDA Jay Brothers, Inc. ($ 4.207.04) 07 azr Woo , 20 Matthew J. Woodruff, P.E. RECAPITULATION OF ACCOUNT • CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 63,997.25 All previous payments $ 63,584.15 All previous credits Extra No. Change Order No. 1 $ 3,671.00 Change Order No. 2 $ 2,733.40 Compensating Change Order No. 3 $ (2,610.46) Credit No. $ - „ „ AMOUNT OF THIS CERTIFICATE $ 4,207.04 Totals $ 67,791.19 $ 67,791.19 $ - Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ - 1 $ 67,791.19 II $ 67,791.19 n $ - I An Employee Owned Company Promoting Affirmative Action and Equal Opportunity • • • TKDA Engineers - Architects - Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 4(F) Period Ending September 16 , 20 08 Page 1 of 1 Proj. No. 13849.003 Contractor Jay Brothers, Inc. Original Contract Amount $63,997.25 Project Lino Park Grading and Trail Work Location City of Lino Lakes, Minnesota Total Contract Work Completed Total Approved Credits Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed Total Amount Earned This Estimate $ 67,791.19 $ 0.00 $ 0.00 $ 67,791.19 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 63,584.15 Total Deductions $ 63,584.15 Amount Due This Estimate $ 4,207.04 Contractor Engineer Jay Brothers, Inc. maxx (,„6„, Matthew J. Woodruff, P Date 10— Qle) Date Cer , ZoOS ESTIMATE NO. 4(F) LI 0 LAKES GRADING AND TRAIL WORK OF LINO LAKES, MINNESOTA A PROJECT NO. 13849.003 PERIOD ENDING: September 16, 2008 ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE 1 MOBILIZATION LS 1 1.0 $ 2,300.00 $ 2,300.00 2 COMMON EXCAVATION CY 2,972 2,972.0 $ 4.50 $ 13,374.00 3 CLASS 5 AGGREGATE BASE TN 1,300 1,049.0 $ 12.50 $ 13,112.50 4 2" 2360 BITUMINOUS WEAR COURSE TN 275 283.2 $ 52.63 $ 14,904.29 5 TOPSOIL BORROW (LV) CY 1,800 1,822.0 $ 8.00 $ 14,576.00 6 SILT FENCE (INSTALL AND REMOVE) LF 1,600 1,560.0 $ 2.00 $ 3,120.00 TOTAL $ 61,386.79 CHANGE ORDER NO. 1 1 ADDITIONAL COMMON EXCAVATION CY 430.0 430.0 $ 4.50 $ 1,935.00 2 ADDITIONAL TOPSOIL BORROW CY 217.0 217.0 $ 8.00 $ 1,736.00 TOTAL CHANGE ORDER NO. 1 $ 3,671.00 CHANGE ORDER NO. 2 1 BIOMIX MULCH - DELIVERED CY 60.0 60.0 30.89 $ 1,853.40 2 BIOMIX MULCH - PLACED LS 1.0 1.0 880 $ 880.00 TOTAL CHANGE ORDER NO. 2 $ 2,733.40 TOTAL ESTIMATE NO. 4(F) $ 67,791.19 • • • CHANGE ORDER TKDA Engineers - Architects - Planners Saint Paul, MN September 16 20 07 Proj. No. 13849.003 Change Order No. 2 To Jay Brothers, Inc. for Lino Lakes Grading and Trail Work for City of Lino Lakes, Minnesota You are hereby directed to make the following change to your contract dated June 11 , 20 07 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (ange) the contract sum by Two Thousand Seven Hundred Thirty -Three Dollars and 40/100 ($ 2,733.40 ). This change order provides for changes in the work of this contract according to the attached itemization. Item No. Description Unit Contract Quantity Unit Price Amount to Date 1 Biomix Mulch - Delivered CY 60 $ 30.89 $ 1,853.40 2 Biomix Mulch - Placed LS 1 $880.00 $ 880.00 TOTAL $ 2,733.40 • NET CHANGE = Amount of Original Contract Additions approved to date (Change Order No. 1 Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (Add) (Deduct) (Ne-Ch ge) Revised Contract Amount Approved City of Lino Lakes • Approved Jay Brothers, Inc. By k(titNVCosL3. Owner Contractor $ 2,733.40 $ 63,99725 $ 3,671.00 $ 67,668.25 $ 2,733.40 $ 70,401.65 TKDA By l� U (�(.� (/lm M LIA atthew J. Woodruff, P.E. White - Owner Pink - Contractor Blue - TKDA • • CHANGE ORDER TKDA Engineers - Architects - Planners COMPENSATING Saint Paul, MN September 16 20 08 Proj. No. 13849.003 Change Order No. 3 To Jay Brothers, Inc. for Lino Lakes Grading and Trail Work for City of Lino Lakes, Minnesota You are hereby directed to make the following change to your contract dated June 11 , 20 07 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decrease) (net- slange) the contract sum by Two Thousand Six Hundred Ten Dollars and 46/100 ($ 2,610.46 ). This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization): NET CHANGE = $ (2,610.46) Amount of Original Contract $ 63,997.25 Additions approved to date (Change Order No. 1 and Change Order No. 2 ) $ 6,404.40 Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (tom) (Deduct) (Ne -Ghaage) Revised Contract Amount Approved City of Lino Lakes By Owner Approved Jay Brothers, Inc. Contractor • By KILtN\J■fa- q/C'Qq■ $ 70,401.65 $ (2610.46) $ 67,791.19 TKDA White - Owner Pink - Contractor Blue - TKDA COMPENSATING CHANGE ORDER NO. 3 LINO LAKES GRADING AND TRAIL WORK C 4100 OF LINO LAKES, MINNESOTA ROJECT NO. 13849.003 PERIOD ENDING: September 16, 2008 ITEM CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT 1 MOBILIZATION LS 1 1.0 $ 2,300.00 $ 2,300.00 $ $ 2,300.00 2 COMMON EXCAVATION CY 2,972 2,972.0 $ 4.50 $ 13,374.00 $ - $ 13,374.00 3 CLASS 5AGGREGATE BASE TN 1,300 1,049.0 $ 12.50 $ 13,112.50 $ (3,137.50) $ 16,250.00 4 2" 2360 BITUMINOUS WEAR COURSE TN 275 283.2 $ 52.63 $ 14,904.29 $ 431.04 $ 14,473.25 5 TOPSOIL BORROW (LV) CY 1,800 1,822.0 $ 8.00 $ 14,576.00 $ 176.00 $ 14,400.00 6 SILT FENCE (INSTALL AND REMOVE) LF 1,600 1,560.0 $ 2.00 $ 3,120.00 $ (80.00) $ 3,200.00 TOTAL $ 61,386.79 $ (2,610.46) $ 63,997.25 CHANGE ORDER NO. 1 1 ADDITIONAL COMMON EXCAVATION CY 430.0 430.0 $ 4.50 $ 1,935.00 $ - $ 1,935.00 2 ADDITIONAL TOPSOIL BORROW CY 217.0 217.0 $ 8.00 $ 1,736.00 $ - $ 1,736.00 TOTAL CHANGE ORDER NO. 1 $ 3,671.00 $ - $ 3,671.00 CHANGE ORDER NO. 2 1 BIOMIX MULCH - DELIVERED CY 60.0 60.0 30.89 $ 1,853.40 $ - $ 1,853.40 2 BIOMIX MULCH - PLACED LS 1.0 1.0 880 $ 880.00 $ - $ 880.00 TOTAL CHANGE ORDER NO. 2 $ 2,733.40 $ - $ 2,733.40 TOTAL COMPENSATING CHANGE ORDER NO. 3 • $ 67,791.19 $ (2,610.46) $ 70,401.65