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Home My WebLink About2008-150 Council ResolutionCouncil Membei0 i Donnelibtroduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 08-150 APPROVING PAYMENT REQUEST NO. 3 AND CHANGE ORDER NO. 1— 2008 SURFACE WATER MANAGEMENT PROJECTS WHEREAS, pursuant to the resolution of the Council adopted August 11, 2008, awarding the contract for 2008 Surface Water Management Projects, Outfall Cleaning to Penn Contracting, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 3 and Change Order no. 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Payment No. 3 in the amount of $11,012.40 and Change Order No. 1 in the amount of $9,112.00, which results in a total project cost of $92,843.00 are approved for the 2008 Surface Water Management Project Julianne} Bartell, Cit CI Adopted by the Lino Lakes City Council this 15th day of December, 2008. The motion for the adoption of the foregoing resolution was duly seconded by Council Member Reinert and upon vote being taken thereon, the following voted in favor thereof: O'Donnell, Reinert, Gallup, Stoltz, Bergeson The following voted against same: none Whereupon said resolution was declared duly passed and adopted. • AGENDA ITEM 1C • STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: December 15, 2008 TOPIC: Resolution No. 08 —150, Approving Payment Request No. 3 and Change Order No. 1, 2008 Surface Water Management Project. VOTE REQUIRED: Simple Majority BACKGROUND: At the August 11, 2008 meeting, City Council awarded the 2008 Surface Water Management, Outfall Cleaning Contract to Penn Contracting, Inc. Penn Contracting, Inc. is requesting City approval of Payment No. 3 in the amount of $11,012.40 and Change Order No. 1 in the amount of $9,112.00. A copy of the payment and change order is attached. The change order covers two areas of additional work that was performed. After working with residents on Pheasant Run South (Project 8) the scope of that project was modified • to include the installation of draintile and rock. An additional project (Project 14) was requested by Rice Creek Watershed District in October after a review of the overall drainage of Behm's\ Century Farms indicated that ditching work south of Palomino Trail was required to remove sedimentation and allow for proper drainage. Staff recommends approval of Payment No. 3 in the amount of $11,012.40 and Change Order No. 1 in the amount of $9,112.00, which results in a total project cost of $92,843.00. RECOMMENDATION: Staff recommends approval of Resolution Number 08 — 150, Approving Payment Request No. 3 and Change Order No. 1, 2008 Surface Water Management Project. • • • TKDA ENGINEERS • ARM-ITEMS • PLANNERS 444 Cedar Street, Suite 1500 Saint Paid, MN 55101 -2140 (651) 292 -4400 (651) 292 -0083 Fax www.tkda.com Proj. No. 14043.003 Cert. No. 3 St. Paul, MN, December 3 , 2008 To City of Lino Lakes, Minnesota This Certifies that Penn Contracting, Inc. For 2008 Surface Water Management Projects Is entitled to Eleven Thousand Twelve Dollars and 40/100 -($ 11.012.40) being 3rd estimate for partial payment on contract with you dated August 13 , 2008 Received payment in full of above Certificate. TKDA Owner , Contractor , 20 Matthew J. Woodruff P.E. RECAPITULATION OF ACCOUNT An Employee Owned Company Promoting Affimaalire Action and Equal Opportunity CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 83,731.00 AR previous payments $ 73,084.45 All previous credits Extra No. Change Order No. 1 $ 9,112.00 n n n n n It Credit No. $ - n n n n n n n n AMOUNT OF THIS CERTIFICATE $ 11,012.40 Totals $ 92843.00 $ 84,096.85 $ - Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ 8,746.15 $ 92,843.00 t $ 927843.001 $ An Employee Owned Company Promoting Affimaalire Action and Equal Opportunity TKDA Engineers - Architects - Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 3 Period Ending December 3 , 20 08 Page 1 of 1 Proj. No.14043.003 Contractor Penn Contracting. Inc.. Original Contract Amount $83.731.00 Project 2008 Surface Water Management Projects Location City of Lino Lakes. Minnesota Total Contract Work Completed $ 88,523.00 Total Approved Credits $ 0.00 Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed $ 0.00 Total Amount Earned This Estimate $ 88,523.00 Less Approved Credits $ 0.00 Less 5 %Retained $ 4,426.15 Less Previous Payments $ 73,084.45 Total Deductions $ 77,510.60 Amount Due This Estimate $ 11,012.40 Contractor Date Penn Contracting, Inc. 41) Engineer Date Matthew J. Woodruff P.E. ESTIMATE NO. 3 PERIOD ENDING: December 3, 2008 2008 SURFACE WATER MANAGEMENT PROJECT CITY OF LINO LAKES, MINNESOTA ATKDA PROJECT NO. 14043.003 M CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE PROJECT 1 - 496 LONESOME PINE 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 BUILD CATCH BASIN OVER EXISTING 21" ST. SEWER TYPE 409 EA 1.0 1.0 $ 4,131.00 $ 4,131.00 3 4" PERFORATED DRAINTILE WITH ROCK & FABRIC WRAP LF 120.0 125.0 $ 20.00 $ 2,500.00 4 INSTALL YARD DRAIN BOX EA 1.0 1.0 $ 3,450.00 $ 3,450.00 5 TOPSOIL CY 20.0 - $ 50.00 $ 6 SILT FENCE LF 30.0 20.0 $ 5.00 $ 100.00 7 SPRINKLER REPAIR LS 1.0 - $ 650.00 $ 8 SOD SY 1,000.0 150.0 $ 4.00 $ 600.00 • 9 DRAINTILE TEES WITH CAPS EA - 3.0 $ 150.00 $ 450.00 • 10 REMOVE BUSH AT HOMEOWNER'S REQUEST LS 1.0 $ 250.00 $ 250.00 SUBTOTAL PROJECT 1 $ 11,881.00 PROJECT 2 - OLD BIRCH STREET 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 90.0 90.0 $ 10.00 $ 900.00 3 CLEAN/OPEN STORM SEWER OUTFALL EA 6.0 6.0 $ 1,200.00 $ 7,200.00 4 SEED / RESTORATION LS 1.0 1.0 $ 700.00 $ 700.00 SUBTOTAL PROJECT 2 $ 9,200.00 PROJECT 3 - BIRCH STREET 1 MOBILIZATION EA 1.0 - $ 400.00 $ 2 COMMON EXCAVATION CY 40.0 - $ 75.00 $ 3 SOD SY 200.0 - $ 4.00 $ •4 SILT FENCE LF 50.0 - $ 5.00 $ SUBTOTAL PROJECT 3 $ PROJECT 4 - RUFFED GROUSE COURT 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN /OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500.00 3 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 • 4 DITCH TO DRAIN LF - 50.0 $ 10.00 $ 500.00 • 5 REMOVE CLUMP OF TREES LS 1.0 $ 500.00 $ 500.00 SUBTOTAL PROJECT 4 $ 4,900.00 PROJECT 5 - OSPREY COURT 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,500.00 $ 2,500.00 3 SEED / RESTORATION LS 1.0 1.0 $ 550.00 $ 550.00 SUBTOTAL PROJECT 5 $ 3,450.00 PROJECT 6 - HODGSON ROAD 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,000.00 $ 2,000.00 3 DITCHING LF 150.0 100.0 $ 14.00 $ 1,400.00 4 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 SUBTOTAL PROJECT 6 $ 4,800.00 PROJECT 7 - LAMOTTE CIRCLE 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 500.0 500.0 $ 10.00 $ 5,000.00 3 SEED / RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00 • 4 ADDITIONAL MOBILIZATION LS - 1.0 $ 1,500.00 $ 1,500.00 •. 5 CLEAN/OPEN STORM SEWER OUTFALL LS 1.0 $ 2,500.00 $ 2,500.00 • 6 CLEAR AND GRUB BRUSH/SMALL TREES LS 1.0 $ 500.00 $ 500.00 • 7 EXTEND OUTFALL PIPE LS 1.0 $ 800.00 $ 800.00 • 8 PLACE RIP RAP, ABOUT 8 CY LS 1.0 $ 1,600.00 $ 1,600.00 SUBTOTAL PROJECT 7 $ 13,800.00 ESTIMATE NO. 3 2008 SURFACE WATER MANAGEMENT PROJECT CITY OF UNO LAKES, MINNESOTA TKDA PROJECT NO. 14043.003 OrEM NO. DESCRIPTION PERIOD ENDING: December 3, 2008 CONTRACT QUANTITY UNIT AMOUNT UNIT QUANTITY TO DATE PRICE TO DATE PROJECT 8 - PHEASANT RUN SOUTI{ 1 MOBIUZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAR AND GRUB TREES EA 2.0 - $ 400.00 $ 3 SALVAGE & REINSTALL CHAIN UNK FENCE LF 200.0 - $ 6.00 $ - 4 TOPSOIL BORROW CY 40.0 16.0 $ 50.00 $ 800.00 5 SPRINKLER REPAIR LS 1.0 - $ 500.00 $ - 6 SOD SY 1,000.0 320.0 $ 4.00 $ 1,280.00 7 DRAINTILE (Change Order No. 1) LF 100.0 100.0 $ 25.00 $ 2,500.00 8 YARD DRAINT BOX (Change Order No. 1) EA 2.0 2.0 $ 1,500.00 $ 3,000.00 9 LANDSCAPE ROCK (Change Order No. 1) LS 1.0 1.0 $ 1,500.00 $ 1,500.00 SUBTOTAL PROJECT 8 $ 9,480.00 PROJECT 9 - MARVY STREET 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 90.0 90.0 $ 10.00 $ 900.00 3 CLEAN /OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,000.00 $ 2,000.00 4 COMMON EXCAVATION CY 40.0 40.0 $ 40.00 $ 1,600.00 5 SEED / RESTORATION LS 1.0 1.0 $ 1,500.00 $ 1,500.00 SUBTOTAL PROJECT 9 $ 6,400.00 PROJECT 10 - APOLLO MEADOWS 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 PLACE RIP RAP AT FLARED ENDS CY 25.0 25.0 $ 200.00 $ 5,000.00 3 SEED / RESTORATION LS 1.0 1.0 $ 2,000.00 $ 2,000.00 • • 4 CEAN/OPEN STORM SEWER OUTFALL EA - 2.0 $ 1,500.00 $ 3,000.00 SUBTOTAL PROJECT 10 $ 10,400.00 PROJECT 11 - 4Th AVENUE 1 MOBIUZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN /OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.00 3 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 • 4 REMOVE AND DISPOSE TREE STUMPS LS - 1.0 $ 400.00 $ 400.00 SUBTOTAL PROJECT 11 $ 4,000.00 PROJECT 12 - 79TH STREET AND NANCY DRIVE 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 CLEAN STORM SEWER PIPE LF 200.0 200.0 $ 10.00 $ 2,000.00 3 CLEAN/OPEN STORM SEWER OUTFALL EA 1.0 1.0 $ 2,200.00 $ 2,200.00 4 SEED / RESTORATION LS 1.0 1.0 $ 1,000.00 $ 1,000.00 SUBTOTAL PROJECT 12 $ 5,600.00 • PROJECT 13 - HIGHLAND MEADOWS 1 MOBILIZATION EA 1.0 1.0 $ 400.00 $ 400.00 2 PLACE RIP RAP AT FLARED END SECTIONS CY 5.0 6.0 $ 250.00 $ 1,500.00 3 SEED / RESTORATION LS 1.0 1.0 $ 600.00 $ 600.00 SUBTOTAL PROJECT 13 $ 2,500.00 PROJECT 14 - PALOMINO TRAIL DITCH WORK (Chanae Order No. 11 1 MOBILIZATION LS 1.0 1.0 $ 500.00 $ 500.00 2 EXCAVATOR WITH OPERATOR HR 4.5 4.5 $ 150.00 $ 675.00 3 LABOR HR 13.5 13.5 $ 62.00 $ 837.00 4 MISCELLANEOUS MATERIALS LS 1.0 1.0 $ 100.00 $ 100.00 SUBTOTAL PROJECT 14 $ 2,112.00 TOTAL ESTIMATE NO. 3 $ 88,523.00 • • • CHANGE ORDER TKDA Engineers- Architects - Planners Saint Paul, MN December 3 20 08 Proj. No. 14043.003 Change Order No. 1 To Penn Contracting. Inc. for 2008 Surface Water Management Projects for City of Lino Lakes. Minnesota You are hereby directed to make the following change to your contract dated August 13 , 20 08 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (decFease) (not change) the contact sum by Nine Thousand One Hundred Twelve Dollars and 00 /100 (($ 9.112.00) This change order provides for changes in the work of this contract according to the attached itemization. NET CHANGE = Amount of Original Contract Additions approved to date (Nos. Deductions approved to date (Nos. $ 9,112.00 $ 83,731.00 Contract amount to date $ 83,731.00 Amount of this Change Order (Add) (Deduet) (Ne-G ge) $ 9,112.00 Revised Contract Amount $ 92843.00 Approved City of Lino Lakes TKDA By By Matthew J. Woodruff P.E. Approved Penn Contracting. Inc. White - Owner Contractor Pink - Contractor Blue - TKDA By CHANGE ORDER NO. 1 2008 SURFACE WATER MANAGEMENT PROJECT CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. INTEM NO. DESCRIPTION PERIOD ENDING: December 3, 2008 CONTRACT QUANTITY UNIT AMOUNT UNIT QUANTITY TO DATE PRICE TO DATE CHANGE ORDER NO. 1 PROJECT 8 - PHEASANT RUN SOUTH 7 DRAINTILE LF 100.0 100.0 $ 25.00 $ 2,500.00 8 YARD DRAIN BOX EA 2.0 2.0 $ 1,500.00 $ 3,000.00 9 LANDSCAPE ROCK LS 1.0 1.0 $ 1,500.00 $ 1,500.00 SUBTOTAL PROJECT 8 $ 7,000.00 PROJECT 14 - PALOMINO TRAIL DITCH WORK 1 MOBILIZATION LS 1.0 1.0 $ 500.00 $ 500.00 2 EXCAVATION WITH OPERATOR HR 4.5 4.5 $ 150.00 $ 675.00 3 LABOR HR 13.5 13.5 $ 62.00 $ 837.00 4 MISCELLANEOUS MATERIALS LS 1.0 1.0 $ 100.00 $ 100.00 SUBTOTAL PROJECT 14 $ 2,112.00 TOTAL FOR CHANGE ORDER NO. 1 $ 9,112.00