HomeMy WebLinkAbout08-25-2014 Council Work Session MinutesCITY COUNCIL WORK SESSION August 25, 2014
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : August 25, 2014
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 6:25 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, Kusterman,
8 Rafferty, Roeser (arrived @5:45 pm) and
9 Mayor Reinert
10 MEMBERS ABSENT : None
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13 Staff members present: City Administrator Jeff Karlson; Community Development
14 Director Michael Grochala; City Engineer Diane Hankee; City Planner Katie Larsen;
15 Finance Director Al Rolek; Public Safety Director John Swenson; City Clerk Julie Bartell
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17 1. Work Session Schedule — Administrator Karlson reported that Council
18 Members Roeser and Stoesz have brought forward the possibility of changing the
19 council's work session start time to 6:00 p.m. (from the current 5:30 p.m.). They suggest
20 that the change would better fit schedules and time needed for work sessions.
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22 The council concurred to change the start time to 6:00 p.m. Mayor Reinert suggested
23 that the group will reserve the right to begin meetings early when that is necessary.
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25 2. 2015 Budget- Finance Director Rolek noted the updated budget information
26 included in the council's packet. The updated Gap Analysis includes shaded items that
27 represent changes from the council's last review.
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29 Chief Swenson distributed a memorandum outlining recent analysis and research on
30 public safety response protocols. The report identifies potential efficiencies for fire and
31 emergency medical services delivery in the city, based on the recommendations of the
32 North Memorial Medical Director and the implications of implementing changes based
33 on the recommendations. He reviewed response time data included in the report that is
34 based on a three year period. It was noted that some response time improvement has
35 occurred since the ambulance service has added an additional unit to the area. Chief
36 Swenson noted that the report is provided for the council's review and comment as the
37 2015 budget is discussed. The council discussed the levels of training involved in
38 emergency medical services.
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40 Chief Swenson distributed a memorandum regarding the possible use of city staff as
41 resources for fire personnel. He is recommending a stipend be established for employees
42 who become certified. Use of city staff increases the availability of day time emergency
43 responders. Mayor Reinert said he'd like additional data comparing the possible cost of
44 calls compared to the current. Council Member Kusterman asked for clarification on
CITY COUNCIL WORK SESSION August 25, 2014
APPROVED
45 issues that could arise related to pensions. At the request of the council, Chief Swenson
46 reviewed the types of calls that require fire personnel.
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48 3. Regular Agenda of August 25, 2014- The council reviewed the regular
49 agenda. An Item 4A was added to the agenda; Chief Swenson will give an update on the
50 Public Safety Department and this will be a regular item for every council meeting.
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52 - Item 2A, Authorization to Execute a contract with Springbrook Software -
53 Finance Director Rolek reviewed his update on progress to upgrade the city's
54 financial software. The council had authorized execution of a contract for
55 updated software with Tyler Technologies but Mr. Rolek explained that staff ran
56 into some issues they were not able to resolve with that company. Therefore staff
57 went to Springbrook, got a better offer from them, and can now recommend this
58 contract. The teini of the contract would be five years.
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60 The meeting was adjourned at 6:25 p.m.
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62 These minutes were considered, corrected and approved at the regular Council meetm - ld on
63 September 8, 2014.
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68 u e Bartell, Ci; Cle k
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2
Jeff R m-rt, Mayor