HomeMy WebLinkAbout08-25-2014 Council Meeting MinutesCOUNCIL MINUTES August 25, 2014
'APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : August 25, 2014
5 TIME STARTED : 6:30 p.m.
6 TIME ENDED : 7:10 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty,
8 Roeser, and Mayor Reinert
9 MEMBERS ABSENT : none
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11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Finance Director Al Rolek; Chief
13 of Police John Swenson; and City Clerk Julie Bartell
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15 PUBLIC COMMENT
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17 No one was present to address the council regarding a matter not on the agenda.
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19 SETTING THE AGENDA
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21 The agenda was amended to add Item 4A, a Public Safety Department Update.
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23 CONSENT AGENDA
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25 Council Member Roeser moved to approve Consent Agenda Items 1A through 1H, except Item 1B, as
26 presented. Council Member Kusteiman seconded the motion. Motion carried unanimously.
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28 Council Member Stoesz moved to approve Consent Agenda Item 1B as presented. Council Member
29 Rafferty seconded the motion. Motion carried; Council Member Roeser abstained from voting.
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31 ITEM ACTION
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33 City Expenditures: a) August 25, 2014 (Check No. 98604
34 through 98717, in the amount of $631,685.94 Approved
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36 Centennial Fire District Expenditures (Check No. 6517
37 through 6532) in the amount of $37,497.94 Approved
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39 August 4, 2014, Council Work Session Minutes Approved
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41 August 11, 2014 Council Meeting Minutes Approved
42
43 Appointment of Celeste McDermott for Community
44 Development Intern Position Approved
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COUNCIL MINUTES August 25, 2014
_ APPROVED
46 August 11, 2014 Special Council Session (Fire Station
47 Site) Minutes Approved
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49 August 11, 2014 Special Council Session (2014 Budget)
50 Minutes Approved
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52 August 18, 2014 Emergency Closed Council Session
53 Minutes Approved
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55 Resolution No. 14 -94, Off -Sale Liquor and Tobacco
56 License for Novaks Liquor Barrel Approved
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58 FINANCE DEPARTMENT REPORT
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60 2A) Authorization to execute a contract with Springbrook Software- Finance Director Rolek
61 reviewed his written report requesting authorization to execute a contract with Springbrook Software.
62 After issues arose with the previously authorized vendor, staff is recommending this five year contract
63 that will include a web portal and on -line payment system for the city's utility customers.
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65 Mayor Reinert noted that staff and the council have planned for this upgrade to the city's financial
66 system for some time. Funding is set aside and he's glad to see that staff has drilled down to get the
67 best deal for the city. Relative to on -line payments, the council prefers no fees to the customers for
68 that service. Council Member Stoesz asked if Public Safety Department fines could be handled on-
69 line; Public Safety Director Swenson said that citations are handled by the county or state. Council
70 Member Roeser asked about access for council members to information on expenditures and Mr.
71 Rolek said that would be available.
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73 Council Member Roeser moved to authorize staff to execute the contract with Springbrook Software
74 as requested. Council Member Kusterman seconded the motion. Motion carried on a unanimous
75 voice vote.
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77 ADMINISTRATION DEPARTMENT REPORT
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79 There was no report from the Administration Department.
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81 PUBLIC SAFETY DEPARTMENT REPORT
82
83 4A) Public Safety Department Update- Public Safety Director Swenson indicated that he will be
84 giving updates regularly as the department moves forward on integrating fire services. As history, he
85 noted that the council has previously decided to establish a public safety model for the city that
86 includes both fire and police services to be fully implemented in January of 2016. Staff has been
87 working with experts in the emergency services field on implementation of that model. To date, the
88 city has identified an architect and a site for a new fire station. Some site work on that facility is
89 anticipated this fall with the facility opening in November of 2015. Staff and council members will
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COUNCIL MINUTES August 25, 2014
APPROVED
90 be involved in a fire station tour in order to gain infoiniation on design decisions that lay ahead. Staff
91 continues to work on:
92 Recruitment of firefighters;
93 Pension plan;
94 - Hiring of a Deputy Director (process underway and includes a good pool of experienced
95 candidates);
96 - Plans for training personnel (through Century College on a flexible schedule).
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98 Regarding equipment, Chief Swenson explained that assets of the Centennial Fire District have been
99 evaluated and distribution among the entities selected. He noted that the city has been contacted by
100 the Maplewood City Fire Chief who indicates that they have some fire equipment available after
101 having consolidated their facilities. In addition staff is looking at contract services for a policy and
102 training consultant for the department. The department has also added a "fire service" tab to their
103 website, as a way to provide information to the public.
104
105 Mayor Reinert thanked Chief Swenson for all his work. Although there have been some differing
106 opinions, he feels the data looks good for this model moving into the future. The council's decisions
107 on this have been data driven and they will continue to share information as it is available.
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109 PUBLIC SERVICES DEPARTMENT REPORT
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111 There was no report from the Public Services Department.
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113 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
114
115 6A) Saddle Club: i. Resolution No. 14 -63, Approving PUD Final Plan /Final Plat;
116 ii. Resolution No. 14 -64, Approving Development Contract and Planned Unit
117 Development Agreement;
118 iii. Resolution No. 14 -92, Approving Maintenance Agreement Stormwater Management
119 Facilities Between Rice Creek Watershed District and the City.
120
121 City Planner Larsen reviewed a PowerPoint presentation containing information on the project which
122 is a 55 lot subdivision. A site location map was used to indicate lots and roadways. She reviewed the
123 history of the development, the density calculations (2.6 units per acre), the phasing, easements for
124 utilities and conservation, park dedication funding, transportation and trail plans and the development
125 contract.
126
127 Council Member Roeser moved to approve Resolution No. 14 -63, Resolution No. 14 -64 and
128 Resolution No. 14 -92 as presented. Council Member Kusterman seconded the motion. Motion
129 carried on a unanimous voice vote.
130
131 6B) Resolution No. 14 -93, Accepting Bids and Awarding a Construction Contract for the 2014
132 Mill and Overlay Project — City Engineer Hankee reviewed the staff report. She noted that the bids
133 were favorable with the low bid going to Rum River Contracting, a company with whom the city has
134 an established work history.
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COUNCIL MINUTES
'APPROVED
August 25, 2014
Council Member Kusterman moved to approve Resolution No. 14 -93 as presented. Council Member
Roeser seconded the motion. Motion carried on a unanimous voice vote.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
COMMUNITY CALENDAR
Wednesday, August 27
Monday, September 2
Monday, September 2
Thursday, September 4
Monday, September 8
Conznzuniry Calendar — A Look Ahead
August 25, 2014 through September 8, 2014
6:30 pm, Council Chambers Environmental Board
5:30 pm, Community Room Council Work Session
6:30 pm, Council Chambers Park Board
8:00 am, Community Room EDAC
6:30 pm, Council Chambers City Council Meeting
ADJOURN
There being no further business, Council Member Rafferty moved to adjourn at 7:10 p.m. Council
Member Stoesz seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, S : - .er 8, 2014.
e Bartell, City 1 Jerk
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