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HomeMy WebLinkAbout2005-034 Council ResolutionAgenda item 3A March 14, 2005 Page 1 AGENDA ITEM 3A STAFF ORIGINATOR: Ann J. Blair, City Clerk MEETING DATE: March 14, 2005 TOPIC: Consider Resolution 05 -34 Authorizing Staff to issue a Special Event Permit and a Cabaret License to Miller's On Main for Street Dance, August 19 & 20, 2005 VOTE REQUIRED: 3/5 BACKGROUND: Staff has received an application from Miller's on Main to conduct a third annual Street Dance to be held on August 19 & 20, 2005. This application includes requests for a Special Event Permit and a Cabaret License. On January 24, 2005, the City Council approved Resolution No. 05 -04 indicating support for the Blue Heron Days Community Festival and authorizing event organizers to pursue the necessary Anoka County approvals for the weekend of August 19 & 20, 2005. The proposed Street Dance would therefore be held during the weekend of the 2005 "Blue Heron Days." The applicant is Chad Wagner of Miller's on Main, and this event is separate from other applications which the Council will consider relating to the community festival. Staff has presented a list of recommended conditions the Council may wish to impose if approval of this event is granted. This recommendation is consistent with approvals granted for a Street Dance in 2003 and 2004. The applicant has expressed a willingness to be bound by the conditions recommended by Staff, and to include plan information pertaining to a checklist of items, and to work with Staff to resolve an additional issues which may arise. During the Street Dances at this location which were held in 2003 and 2004 , conditions specifically pertaining to safety were developed based upon feedback received. Staff specifically recommends the following conditions of approval pertaining to safety: -- Minimum of three 2A1 OBC fire extinguishers need to be on location in the tent area. --"No Smoking" signs need to be displayed throughout the area. - -No pryotechnics are allowed. - -No parking within 20 feet of the tent. Measured from stakes. - -No open flames within 20 feet of tent. Measured from stakes. -- Generator to be located at least 20 feet from tent. Measured from stakes. -- Clearance to property line needed to 20 feet. Measured from stakes. -- Certificate of flame retardant for all panels of tent. Agenda item 3A March 14, 2005 Page 2 - -Any music shall cease at 12 midnight, and patrons shall clear the premises at 1 a.m. - -First aid shall be available with sufficient access by the public - -An entrance fee shall be charged and entrance shall be by wrist bands only - -A map showing the stage location shall be provided to public safety and the fire department Staff recommends approval of Resolution No. 05 -34 (with Attachments A & B) granting the Special Event Permit and the Cabaret License contingent upon successful completion of the conditions and payment of all required fees. OPTIONS: 1. Adopt Resolution 05 -34 Authorizing Staff to Issue a Special Event Permit and a Cabaret License for Miller's on Main for a Street Dance, August 19 & 20, 2005. 2. Decline to Adopt Resolution 04 -41. 3. Return to staff for further review and /or action. RECOMMENDATION: 1. Option #1 COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 05-34 AUTHORIZING SPECIAL EVENT PERMIT AND CABARET LICENSE FOR STREET DANCE AT MILLER'S ON MAIN FOR AUGUST 19 & 20, 2005 WHEREAS, Miller's on Main has requested permission to conduct a Street Dance on August 19 & 20, 2005, and WHEREAS, consistent with previous approvals, and recognizing that successfully implementing an event of this type requires ongoing communication between applicant and Staff, therefore Staff recommends that conditions of approval be attached, and incorporated herein, and WHEREAS, Chad Wagner of Miller's on Main has submitted an application for a Special Event Permit and a Cabaret License for a Street Dance event to be held on August 19 & 20, 2005, and has agreed to address a checklist of concerns prior to the event (Attachment A), and WHEREAS, applicant has expressed a willingness to be bound to the conditions recommended by Staff (Attachment B), and to continue to work with Staff to address additional concerns which may arise, and WHEREAS, Staff recommends approval of this request, which includes the following conditions of approval, (incorporated into the attachments) specifically relating to safety: -- Approval contingent upon applicant receiving any required Anoka County approvals -- Minimum of three 2A1OBC fire extinguishers need to be on location in the tent area. --"No Smoking" signs need to be displayed throughout the area. - -No pryotechnics are allowed. - -No parking within 20 feet of the tent. Measured from stakes. - -No open flames within 20 feet of tent. Measured from stakes. -- Generator to be located at least 20 feet from tent. Measured from stakes. -- Clearance to property line needed to 20 feet. Measured from stakes. -- Certificate of flame retardant for all panels of tent. - -Music shall cease at 12 midnight, and patrons shall clear the premises at 1 a.m. - -First aid shall be available with sufficient access by the public - -An entrance fee shall be charged and entrance shall be by wrist bands only - -A map showing the stage location shall be provided to public safety and the fire department NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes authorizes Staff to grant a Special Event Permit to Miller's on Main for their Street Dance celebration on August 19 & 20, 2005 and a Cabaret License in conjunction with this event. Approved by the City Council of the City of Lino Lakes this N Tx day of7fl v -1, 2005. ATTEST: Ann J. Bl ' , City Clerk J. Bergeson, Mayor ATTACHMENT A (Resolution No. 05-34) Checklist Items / Information Required: (1) The name, date of birth, residence and mailing address of all persons required to sign the Special Event Permit application, and in the case of a corporation, a certified copy of the articles of incorporation together with the same, date of birth, residence, and mailing address of each person holding 10% or more of the stock of said corporation; (2) The address and legal description of all property upon which the special event is to be held, together with the name, residence, and mailing address of the record owner(s) of all such property; (3) Proof of ownership of all property upon which the special event is to be held or a statement made upon oath or affirmation by the record owner(s) of all such property that the applicant has permission to use such property for an assembly of 1,000 or more persons; (4) Proof of permission for use of property upon which the special event is to be held or upon which parking may occur, and in the case of County right -of -way, proper documentation from the County approving the plans; The nature or purpose of the assembly; The total number of days and/or hours during which the assembly is to last; The maximum number of persons which the applicant shall permit to gather at any time, not to exceed the maximum number which can reasonably assemble at the location of the assembly, in consideration of the nature of the special event; (8) The maximum number of tickets to be sold, if any; (9) The plans of the applicant to limit the maximum number of people permitted to attend the special event; (10) The plans for fencing the location and the gates contained in such fence; Miller's on Main Special Event Permit Request Cabaret License Request March, 2005 Page 1 -21- (11) The plans for supplying potable water including the source, amount available, and location of outlets; (12) The plans for providing toilet and lavatory facffities including the source, number, and location, type and means of disposing of waste deposited; (13) The plans for holding, collection, and disposing of solid waste material; (14) The plans to provide for medical facffities including the location and construction of a medical structure, the names and addresses and hours of availability of physicians and nurses, and provisions for emergency ambulance service; (15) The plans, if any, to illuminate the location of the event including the source and amount of power and the location of lights; (16) The plans for parking vehicles including size and location of lots, points of highway access and interior roads including routes between highway access and parking lots; (17) The plans for telephone service including the source, number and location of telephones; (18) The plans for camping facilities, if any, including facilities available and their location; (19) The plans for security including the number of guards, their deployment, and their names, addresses, credentials and hours of availability; (20) The plans for fire protection as may be required by City Code; (21) The plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers; (22) The plans for food concessions and concessionaires who will be allowed to operate on the grounds including the names and addresses of all concessionaires and their license or permit numbers; (23) The plans for area traffic control for egress from and exit onto public roads or highways. Miller's on Main Special Event Permit Request Cabaret License Request March, 2005 Page 2 -22- (24) Minimum of three 2A1OBC fire extinguishers need to be on location in the tent area. (25) "No Smoking" signs need to be displayed throughout the area. (26) No pryotechnics are allowed. (27) No parking within 20 feet of the tent. Measured from stakes. (28) No open flames within 20 feet of tent. Measured from stakes. (29) Generator to be located at least 20 feet from tent. Measured from stakes. (30) Clearance to property line needed to 20 feet. Measured from stakes. (31) Certificate of flame retardant for all panels of tent. (32) Music shall cease at 12 midnight, and patrons shall clear the premises at 1 a.m. (33) First aid shall be available with sufficient access by the public. (34) An entrance fee shall be charged and entrance shall be by wrist bands only. (35) A map showing the stage location shall be provided to public safety and the fire department. Miller's on Main Special Event Permit Request Cabaret License Request March, 2005 Page 3 -23- Staff recommends app upon completion of the (1) (2) (3) (4) (5) ATTACHMENT B (Resolution No. 05 -34) royal of the Request for a Special Event Permit, contingent following conditions of approval: Establishment of a fence or barrier (sufficient to prevent ingress / exit except at established gates) completely enclosing the proposed location of sufficient height and strength to prevent people in excess of the maximum permissible number from gaining access to the event grounds, which shall have sufficient entrances and exits to allow easy movement into and out of the event grounds and provide traffic control onto established public road systems; Proof of permission for use of property upon which the special event is to be held or upon which parking may occur, and in the case of County right -of -way, proper documentation from the County approving the plans; Potable water, meeting all Federal and State requirements for sanitary quality, sufficient to provide drinking water for the maximum number of people to be assembled at the rate of at least one gallon per person per day; Separate enclosed toilets for males and females, meeting all state and local specifications, conveniently located throughout the grounds, sufficient to provide facilities for the maximum number of people to be assembled, in accordance with the Minnesota State Board of Health Regulations and Standards; A sanitary method of disposing of solid waste, in compliance with state and local laws and regulations, sufficient to dispose of the solid waste production of the maximum number of people to be assembled at the rate of at least 2.5 lbs. of solid waste per person per day, together with a plan for holding and collecting all such waste at least once each day of the assembly, and sufficient trash containers and personnel to perform tasks; (6) Medical personnel licensed to practice in Minnesota sufficient to provide medical care for the maximum number of people expected to attend the event, and providing an enclosed covered structure where treatment may be rendered, and with provision for emergency ambulance service; (7) Miller's On Main Special Event Conditions Page 1 If the assembly is to continue during hours of darkness, illumination sufficient to light the entire area of the assembly at the rate of at least five foot candles, but not to shine -24- unreasonably beyond the boundaries of the enclosed location of the assembly; (8) A free parking area inside of the assembly grounds sufficient to provide parking space for the maximum number of people to be assembled at the rate of at least one parking space for every four persons or a parking plan which clearly shows adequate space for off -site parking; (9) Telephones connected to outside lines sufficient to provide emergency service; (10) Security and traffic, alcohol and narcotics control plan which will meet the requirements of local authorities and the Minnesota Department of Public Safety, including provisions to enforce legal drinking age; regularly employed off -duty Minnesota law enforcement officers or protective agents licensed in Minnesota, sufficient to provide adequate security for the maximum number of people to be assembled; (11) Fire protection shall be provided by the sponsor which may include, but not be limited to, the following: fire alarms, extinguishing devices, fire lanes, and shall be sufficient to meet all applicable state laws and local regulations which are in effect, or may be set forth by the political subdivision concerned; and sufficient emergency personnel to efficiently operate the required equipment will be provided by the sponsor, also; (12) All reasonably necessary precautions to insure that the sound of the assembly will not carry unreasonably beyond the enclosed boundaries of the location of the assembly; (13) Administrative control center with telephones where local authority can contact the sponsors and law enforcement personnel inside the assembly area; (14) A bond, filed with the City Clerk, either in cash or underwritten by a surety company licensed to do business in Minnesota in the minimum amount of $100,000.00 which shall indemnify and hold harmless this political subdivision or any of its agents, officers, servants, and employees from any liability or causes of action which might arise by reason of granting this license, payment of employees, or services rendered by the granting authority, and from any cost incurred in cleaning up any waste material produced or left by the special event. (15) Minimum of three 2A10BC fire extinguishers need to be on location in the tent area. Miller's On Main Special Event Conditions Page 2 -25- (16) "No Smoking" signs need to be displayed throughout the area. (17) No pryotechnics are allowed. (18) No parking within 20 feet of the tent. Measured from stakes. (19) No open flames within 20 feet of tent. Measured from stakes. (20) Generator to be located at least 20 feet from tent. Measured from stakes. (21) Clearance to property line needed to 20 feet. Measured from stakes. (22) Certificate of flame retardant for all panels of tent. (23) Music shall cease at 12 midnight, and patrons shall clear the premises at 1 a.m. (24) First aid shall be available with sufficient access by the public. (25) An entrance fee shall be charged and entrance shall be by wrist bands only. (26) A map showing the stage location shall be provided to public safety and the fire department. Miller's On Main Special Event Conditions Page 3 -26-