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HomeMy WebLinkAbout2005-196 Council ResolutionCity Council MOU Anoka County December 12, 2005 CITY OF LINO LAKES RESOLUTION NO. 05 -196 RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING WITH COUNTY OF ANOKA COUNTY STATE AID HIGHWAY 14 RECONSTRUCTION PROJECT WHEREAS, Anoka County is proposing to reconstruct County State Aid Highway No. 14 (Main Street) from I -35W to I -35E; and WHEREAS, the City of Lino Lakes and the County of Anoka agree that it is in the best interest of the traveling public to reconstruct the roadway in accordance with the preliminary layout dated July 29, 2005; and WHEREAS, the purpose of the Memorandum of Understaning is to reach general agreement between the parties regarding the project parameters. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: • 1. that the City Council hereby approves the Memorandum of Understanding with the County of Anoka for the reconstruction of County State Aid Highway No. 14 (Main Street) from I -35W to I -35E and authorizes execution of said agreement. Adopted by the Lino Lakes City Council this 12th day of December, 2005. ATTE_T e Bartell, Ci erk • •hn J : er• eson, Mayor • • DATED November 29, 2005 MEMORANDUM OF UNDERSTANDING FOR THE RECONSTRUCTION OF COUNTY STATE AID HIGHWAY 14 (MAIN STREET) BETWEEN I -35 W AND I -35 E IN THE CITIES OF CENTERVILLE AND LINO LAKES, MINNESOTA (S.P. 02- 614 -24) This Memorandum of Understanding (MOU) is between the County of Anoka, State of Minnesota, a political subdivision of the State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter referred to as "County ", and the City of Lino Lakes, a municipal corporation under the laws of the State of Minnesota, 600 Town Center Parkway, Lino Lakes, Minnesota 55014 hereinafter referred to as the "City" The parties to this MOU agree in principle that construction of County State Project No. 02- 614 -24 referred to as the "Project" is in the best interest of the traveling public and that the Preliminary Layout as shown in Exhibit "A" defines the design of the Project. It is agreed that the Exhibit "A" Layout dated July 29, 2005 has been reviewed and accepted by the parties except as identified in this MOU and is suitable for preparation of final construction documents. Any significant changes made hereafter to the design as presented in the Exhibit "A" Layout will require approval by the parties as an amendment to this MOU or addressed in a separate Joint Powers Agreement (JPA) that will formalize this MOU. These same changes will require a change in the cost share to include any additional design engineering cost that may occur. INTERSECTIONS: As agreed by the parties, improvements to following City Street intersection have been incorporated in the Exhibit "A" Layout design: 1. Woodlland Drive 2. 21st Avenue N It is understood that future improvements may be required at the CSAH 14 and 21St Avenue N intersection to accommodate improvements for the future interchange at I -35 E. It is understood that future improvements will need to be made to CSAH 21 and County Road 54 in the future as development occurs Improvements may include but are not limited to: turn lanes, through lanes, extension of concrete medians. The parties will meet jointly to consider any future improvements. The costs of these improvements will be determined at the time of construction and may be shared by the County, City and Developer. The intersection at 21St Avenue N will be limited to a 3/4 access condition (for 21' Ave., intersection will allow right in, right out, left in, but no left out) until the interchange at I -35E is reconstructed or development in the area desires to connect to Main Street at 21St Avenue N. and is expected to produce an unacceptable level of service (LOS F) on Main Street. Flap - "A" attached to the layout presents how access to Main Street is anticipated to be achieved in the future upon completion of the I -35E interchange. J: IProjects\CSAH 141Lino Lakes02- 614- 24MOU.doc Page 1 of 4 • • • RIGHT OF WAY: The parties agree that the County will acquire all necessary right -of -way and easements for the Project. Acquisition of any additional right -of -way and /or easements needed for the improvements to the City street intersections beyond what is defined in the Exhibit "A" Layout will be the responsibility of the City. The parties agree that parcels required for the project that are owned by the City will be conveyed to the County at no cost to the County. It is agreed by the parties that the City shall perform all special assessment searches required for the Project at no cost to the County. It is agreed by the parties that all necessary right of way and easements will be in legal possession of the County prior to acceptance of bids for the project. BITUMINOUS TRAIL AND CONCRETE SIDEWALK: The parties agree that the construction of the bituminous trail and concrete sidewalk are eligible for federal funds and that all matching fiends will be contributed by the City. The parties understand that the cost for the trail and walk includes: bituminous and concrete surfacing, aggregate base, sub - drains if required, soil correction, excavation, borrow material (granular and topsoil), and turf establishment. The parties agree that the County will pay for the design of the trail and walk, wetland mitigation required by impacts caused by the trail and walk, the additional right of way and easements required to construct the trail and walk at the proper location, and any removal items, with the exception of soils, required to construct the trail and walk. Anoka County will apply for funds through the Metro Parks Trail Program for possible reimbursement to the City after construction. TRAFFIC SIGNALS: A traffic signal is anticipated at the CSAH 14 /CSAH 21 (20th Avenue N) intersection. The parties agree that the signal will be installed with this project if the warrants are met. TRAFFIC CONTROL: The parties understand and agree that CSAH 14 will be closed with traffic detoured for a period of time to perform soil correction, and construct the new bridge over Rice Creek. The closure will be limited to the period of time required to complete the soil correction and construct two paved lanes in the area requiring soil correction and construct the bridge. DRIVEWAYS: The parties agree that all driveways affected by the Project will be reconstructed in kind with the cost of any upgrades requested by the City including concrete aprons to be the responsibility of the City. Turn - arounds on driveways will be paid for by the County. LANDSCAPING /STREETSCAPING: The parties agree that if the City wishes to include landscaping/streetscape features in the Project, they shall be designed in accordance with Anoka County Highway Department Landscape /Streetscape Guidelines. The cost of the design and construction of these features will be the responsibility of the City. The City shall provide all construction documents including plans, specifications, and estimated quantities and cost to the County for inclusion in the project bid documents. All construction documents must be submitted to the County by April 30, 2006. J: IProjects\CSAH 141Lino Lakes02- 614- 24MOU.doc Page 2 of 4 • • UTILITIES: The parties agree that the Exhibit "A" Layout does include specific proposed utility locations. The City will be responsible for the design of any sanitary sewer and water main improvements, which will be incorporated in the project bid documents. The cost of the design and construction of these features will be the responsibility of the City. The City's design of the sanitary sewer and water main utilities are to include plans, specifications, and estimated quantities and cost. All construction documents must be submitted to the County by April 30, 2006. PERMITS: The parties agree that the County will secure all necessary permits for this Project. The City agrees to coordinate with the County in securing the permits required by the Rice Creek Watershed District. The City also agrees to secure any permits required for improvements proposed by the City including utilities, and streetscape items. SUMMARY: Upon acceptance and signatures by the parties of this MOU, a separate joint powers agreement for cost share and maintenance will be prepared by the County for execution by the City and the County prior to acceptance of bids for this project. The joint powers agreement to follow will formalize all estimated and actual cost shares. The parties recognize the difficult nature of this project and every effort will be made to reduce the impacts to adjoining properties. Construction work will be staged to continue daily access to the properties that do not have alternate access. In the interim, the attached Exhibit "C" provides an estimate of the construction cost share of the Project and Exhibit "D" outlines County policy for cost splits on construction projects. J: IProjectslCSAH 14ILino Lakes02- 614- 24MOU.doc Page 3 of 4 • COUNTY OF ANOKA CITY OF LINO LAKES By: By: Margaret Langfeld, Chair John Bergeson Anoka County Board Mayor of Commissioners Dated: Dated: ATTEST: By: By: John "Jay" McLinden Gordon Heitke Anoka County Administrator City Administrator Dated: Dated: RECOMMENDED FOR APPROVAL: By: By: Douglas W. Fischer, P.E. Michael Grochala Anoka County Engineer City Community Development Director APPROVED AS TO FORM AND EXECUTION: By: By: Dan Klint Name Assistant Anoka County Attorney J: IProjectslCSAH 14ILino Lakes02- 614- 24MOU.doc Page 4 of 4 • • • STAFF ORIGINATOR: CITY COUNCIL MEETING DATE: TOPIC: AGENDA ITEM 6B Michael Grochala December 12, 2005 Consideration of Resolution No. 05 -196 Approving Memorandum of Understanding with Anoka County for the Reconstruction of CSAH 14 — I35W to 135E. ACTION REQUIRED: Simple Majority BACKGROUND Anoka County has completed the preliminary plans for the improvement of County State Aid Highway 14 (Main Street) from I -35W to I -35E and is beginning the final design process. Anoka County is requesting City approval of a Memorandum of Understanding (MOU). The purpose of the MOU is to reach general agreement between the parties regarding the project parameters. A copy of the MOU is attached for your review. General. The intent of the agreement is to establish a baseline of parameters prior to completing the project final design. The MOU establishes the project scope, anticipated improvements and responsibilities of the local jurisdictions (Anoka County, City of Centerville, and Lino Lakes). Upon approval of the MOU, any substantial departures from the accepted preliminary plan may necessitate changes in funding participation. Intersection. Improvements to the intersections of Woodland Drive and 21st Avenue are proposed with the project. Woodland Avenue will retain full access. Both right and left turn lanes are proposed at this intersection. The 21st Avenue intersection straddles the corporate limits of Lino Lakes and Centerville. The intersection is located approximately 750 feet from the existing I -35E ramps. The design of the intersection is impacted by the future improvement of the CSAH 14/1 -35E interchange as well as future traffic projections. The conceptual interchange layout, prepared by the Minnesota Department of Transportation (Mn /DOT), includes a loop in the northwest quadrant of the interchange which places the existing southbound I -35E off ramp approximately 500 feet from the 21st Avenue intersection. Because of the limited intersection spacing and projected traffic volumes it is unlikely City Council MOU Anoka County December 12, 2005 • that a full access at 21st Avenue can be maintained without greatly impacting future traffic operations. • Anoka County originally proposed a median across the 21st Avenue intersection which would limit access on both sides of CSAH 14 to right -in, right out movements. Due to concern from adjacent businesses the County is now proposing a 3/4 intersection that would allow right -in, right -out and left-in turning movements. Additionally, Anoka County has refined the conceptual interchange layout to include direct access to parcels south of main street from a new local street opposite the I -35E off - ramps. This will be achieved with the future reconstruction of the I -35E Interchange. From staff's perspective, the issue over the intersection spacing is valid. Given the potential for development north and south of CSAH 14, a full access at 21st Avenue, could lead to operational problems along CSAH 14 in the future. The proposed 3/4 intersection provides for the majority of turning movements and coupled with a "backage road" between 20t" Avenue and 21st Avenue would resolve many of the impacts to existing businesses. The revised interchange plan addresses these issues. Right -of -Way. Anoka County will be responsible for acquiring all right -of -way and easements for the project. The City is only responsible for acquisition relating to improvements outside of the existing project limits. The City may need to acquire utility easements along 21st Avenue, north of Main Street for water and sanitary sewer trunk mains. Any special assessment searches required for the project will be performed at no cost to the county. Bituminous Trail. A bituminous trail is included as part of the project from I -35W to I -35E. The trail is eligible for federal funds and all matching funds will be contributed by the City for those portions within Lino Lakes. Funding for the City's portion of the trail will come from our Municipal State Aid Street account. Anoka County has agreed to apply for funds throught the Metro Parks Trail Program for possible partial reimbursement to the City after construction. Traffic Control. CSAH 14 will be closed within the regional park and traffic detoured during construction of the Rice Creek Bridge and areas requiring soil corrections. The closure will be limited to the time necessary to make these improvements. Driveways. • All existing driveways throughout the project area will be replaced in kind. Any upgrades will be the responsibility of the City. (No upgrades are anticipated). 2 • City Council MOU Anoka County December 12, 2005 Landscapinq /Streetscapinq. Any landscaping or streetscaping features must be designed in accordance with the Anoka County Landscape /Streetscape guidelines. All design and construction costs will be the responsibility of the City. Staff is not proposing any landscaping or streetscaping design with this project. Utilities. The City is responsible for the cost and design of any proposed utility improvements. Trunk sanitary sewer and water main currently exist under CSAH 14 at 21st Avenue. The City will need to extend these northerly to a point outside the proposed improvements. Permits. The County is responsible for all permits necessary for the project. The city will be responsible for permits outside the project scope i.e., utility extensions. RECOMMENDATION • Overall the MOU is consistent with anticipated impacts of the project. The only significant issue is the design of the 21st Avenue intersection. CSAH 14 is a major east - west corridor through Anoka County. Insuring an adequate transportation system through the I -35E corridor is critical to promoting new economic development opportunities as well as maintaining existing ones. The City has previously taken the lead in planning a transportation system that will provide long term benefits. In 1998 the City worked with Anoka County to realign Otter Lake Road and limit access to Main Street to avoid the problems now being experienced at the 21st Avenue intersection. • The proposed I -35E Interchange layout adequately addresses future access to the properties Tying south of Main Street. The City's estimated share of the $14.7 million project is $418,389. Staff is recommending approval of the Memorandum of Understanding with Anoka County. ATTACHMENTS 1. Resolution No. 05 -196 2. Memorandum of Understanding