HomeMy WebLinkAbout2012-036 Council ResolutionCouncil Member 0' Pon n e l ( introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 12 -36
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERSTISEMENT FOR BIDS - 2012 SEALCOAT PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for the 2012 Sealcoat Project
and has presented such plans and specifications to the City Council for approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The
City Engineer is directed to advertise for bids, provide construction observation, and close out the
project once it is complete, and shall be paid by the hour in an amount not to exceed $12,800.00.
The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such approved
plans and specifications. The advertisement shall be published for two weeks, shall specify the
work to be done, shall state that bids will be received by the Clerk, at which time they will be
• publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be
considered by the Council at 6:30 p.m. on June 11, 2012, in the Council chambers of the City Hall.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the Council on the issue of responsibility. No bids will be considered unless
sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the Clerk for five (5) percent of the amount of suc . id.
•
Iuhe artell, Ci i Cler
Adoption by the Lino Lakes City Council this 14th day of May, 2012
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
TR be sc r- and upon vote being taken thereon, the following voted in favor thereof:
0( Don ne it ,"Roeser, Rci- er-fiy, 6+Des -Reinert.
The following voted against same:
hone_
Whereupon said resolution was declared duly passed and adopted.
•
•
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DATE: May 14, 2012
TOPIC: Approve Plans and Specifications and Authorize Advertisement for
Bids, 2012 Sealcoat Projects
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
In accordance with the City's Pavement Management Policy that was adopted by the City Council
on May 10, 2005, streets are selected annually for sealcoating. On January 9, 2012 the City Council
authorized the preparation of plans and specifications for the 2012 Sealcoat Projects. At that
meeting a map was presented indicating which streets were proposed to be sealcoated as part of the
2012 project. However, after inspecting the proposed streets this spring it was determined that the
streets identified within the Pheasant Hills subdivision are not in suitable condition to accommodate
sealcoating. These streets have been sealcoated in the past and the existing layer of sealcoat is
delaminating. Placing a new layer of sealcoat on these streets would be ineffective and not a
prudent use of the City's budget. These streets are at the point where only a mill and overlay will
provide any benefit.
After removing Pheasant Hills from the project scope, there was budget remaining to add different
streets to the 2012 project. We have therefore added the Quail Ridge, D. Erickson 2nd Addition,
and Rice Lake Estates to this year's project. These streets were previously scheduled to be
sealcoated in 2013.
This year, approximately 11.7 miles of streets will be sealcoated at an estimated total construction
cost of $316,321. This estimate includes the engineering cost to be paid by the hour which will not
exceed $12,800. Included in the engineering cost is the plan and specification preparation, bidding,
construction inspection, and project close out. The City has allocated a budget for all of the 2012
Pavement Management projects of $467,250, of which $233,910 is available for the sealcoat
project. The project is purposely shown to exceed our current budget by $82,411. This was done
so that we can maximize the project area completed this year. Based on the actual bid results, we
can either reduce the project scope to fit within the City budget or utilize existing funds that are
available due to previous years projects coming in under budget.
The schedule for this project is as follows:
City Council Authorizes Plans and Specifications
City Council Approves Plans and Specifications
City Council Authorizes Ad for Bids
Open Bids
City Council Awards Contract
Construction Begins
RECOMMENDATION
January 9, 2012
May 14, 2012
May 14, 2012
June 4, 2012
June 11, 2012
July, 2012
Staff recommends adoption of Resolution 12 -36 Approving Plans and Specifications and
Authorizing Advertisement for Bids for the 2012 Sealcoat Project.
ATTACHMENTS
1. Location Map
•
•