HomeMy WebLinkAbout2012-037 Council ResolutionCouncil Member R oese r introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 12-37
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERSTISEMENT FOR BIDS — 2012 OVERLAY PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for the 2012 Overlay Project
and has presented such plans and specifications to the City Council for approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The
City Engineer is directed to advertise for bids, provide construction observation, and close out the
project once it is complete, and shall be paid by the hour in an amount not to exceed $11,600.
The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such approved
plans and specifications. The advertisement shall be published for two weeks, shall specify the
work to be done, shall state that bids will be received by the Clerk, at which time they will be
• publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be
considered by the Council at 6:30 p.m. on June 11, 2012, in the Council chambers of the City Hall.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the Council on the issue of responsibility. No bids will be considered unless
sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the Clerk for five (5) percent of the amo • b.
�A.
Jeff Re'. e , .yor
Adoption by the Lino Lakes City Council this 14th day of May, 2012
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
S-ta.e sz and upon vote being taken thereon, the following voted in favor thereof:
I�a�seo , 5- hesz,Rec-4erty n
, bboneII .Reynert
The following voted against same:
none
Whereupon said resolution was declared duly passed and adopted.
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CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DATE: May 14, 2012
TOPIC: Approve Plans and Specifications and Authorize Advertisement for
Bids, 2012 Overlay Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
In accordance with the City's Pavement Management Policy that was adopted by the City Council
on May 10, 2005, streets are selected annually for milling and overlaying. On January 9, 2012 the
City Council authorized the preparation of plans and specifications for the 2012 Overlay Project.
Candidate streets were selected based on recommendations from the Pavement Management
Report, Public Works input, and feasibility of locations.
The original project scope presented to the City Council on January 9, 2012, included Bradley
Street, Leonard Avenue and Lilac Street. The Lilac Street improvements have since been
incorporated into Anoka County's reclamation project for this year and are no longer part of the
City's project as discussed at the City Council work session that was held on April 23, 2012.
Overlaying is typically a maintenance activity that includes patching of the existing street, followed
by the placement of a bituminous wearing course of the entire surface. As part of the design of the
improvements for Bradley Street and Leonard Avenue pavement corings were performed on the
existing bituminous. It was discovered that there is an inadequate amount of existing pavement to
perform a traditional mill and overlay. This project will therefore require the complete reclamation
of the existing bituminous in place and 3 -1/2 inches of new bituminous will be paved on top of it.
An estimated total construction cost for this project is $233,340. This estimate includes the
engineering cost to be paid by the hour which will not exceed $11,600. Included in the engineering
cost are plan and specification preparation, bidding, construction inspection, and project close out.
The City has allocated a budget for all of the 2012 Pavement Management Projects of $467,250 of
which $233,340 will be directed to this project.
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The schedule for this project is as follows:
City Council Authorizes Plans and Specifications
City Council Approves Plans and Specifications
City Council Authorizes Ad for Bids
Open Bids
City Council Awards Contract
Construction Begins
RECOMMENDATION
January 9, 2012
May 14, 2012
May 14, 2012
June 4, 2012
June 11, 2012
July, 2012
Staff recommends adoption of Resolution 12 -37 Approving Plans and Specifications and
Authorizing Advertisement for Bids for the 2012 Overlay Project.
ATTACHMENTS
1. Location Map