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HomeMy WebLinkAbout09-08-2014 Council Meeting MinutesCOUNCIL MINUTES September 8, 2014 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : September 8, 2014 5 TIME STARTED : 6:35 p.m. 6 TIME ENDED : 7:55 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Public Safety Director John Swenson; Public Safety Director Al Rolek; and City Clerk 13 Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was approved as presented. 22 23 SPECIAL CEREMONY 24 25 Mayor Reinert administered the Oath of Police Service to newly hired Lino Lakes Police Officer 26 Kristin Wills. 27 28 Public Safety Director Swenson recognized the promotion of Officer Chad Schirmers to the position 29 of Police Sergeant. 30 31 SPECIAL PRESENTATION 32 33 Mayor Reinert read a Proclamation declaring the week of September 17 through September 23, 2014 34 as Constitution Week in the City of Lino Lakes. Daughters of the American Revolution member and 35 Lino Lakes' resident Gail Lossing was present to receive the Proclamation and offer thanks to the 36 council. 37 38 CONSENT AGENDA 39 40 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1E, as presented. 41 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 42 43 44 45 ITEM ACTION COUNCIL MINUTES September 8, 2014 APPROVED 46 47 Consideration of Expenditures: 48 49 September 8, 2014 (Check No. 98718 — 98784, 50 $375,360.40) Approved 51 52 Centennial Fire District (Check No. 6544 - 6548, 53 $2,934.99) Approved 54 55 August 25, 2014 Council Work Session Minutes Approved 56 57 August 25, 2014 Council Meeting Minutes Approved 58 59 August 25, 2014 Closed Council Meeting Minutes Approved 60 61 Resolution No. 14 -103, Peddler License for 62 Customer Remodelers, Inc. Approved 63 64 FINANCE DEPARTMENT REPORT 65 66 2A) Resolution No. 14 -97, Adopting Preliminary 2014/2015 Property Tax Levy — Finance 67 Director Rolek noted that the council is required to set a preliminary tax levy each year at this time. 68 The council has had several discussions on the 2015 budget to this point. He reviewed new items 69 included in the budget at the present, including some start-up costs for the fire department, new 70 positions, and a debt service levy for the voter approved signal projects at Lake Dr/Main St and Ware 71 Rd/Birch St. He noted the proposed tax rate and the resulting preliminary levy amount. 72 73 The mayor acknowledged those items that are new in the proposed budget. The new staff is necessary 74 due to the numerous cuts that have occurred in recent years. There are new costs related to starting a 75 fire division but that is an investment in the future. He noted that the action this evening would 76 approve a preliminary levy only and he fully anticipates more discussion and drill down that will most 77 likely bring that figure down. Council Member Rafferty acknowledged that the council needs to 78 continue discussing the budget. Council Member Roeser noted that the city is growing and the 79 council must plan for that growth in population; that being said, the proposed levy is still a reduction 80 from last year's amount and he is ever ready to sharpen the pencil for the final levy approval. 81 Council Member Kustennan also noted that this is the upper limit and he expects the council will 82 lower it; if increases are needed in any area to properly run a growing city, he is prepared to approve 83 that. Council Member Stoesz remarked that for the budget proposed, the city will be run top notch 84 and he would like to maintain that quality but aim at a lower number. Mayor Reinert noted his 85 interest in more council review of areas such as the city's reserve funds. Finance Director Rolek 86 briefly reviewed some reserve areas: fund balance reserves for the city's enterprise funds are required 87 for operation of those enterprises as well as coverage of maintenance and replacement needs; 88 construction fund reserves are generally bond proceeds that are used during the course of projects; 89 debt service fund reserves are used to make payments on the debt to which they are dedicated; 90 Municipal State Aid (MSA) fund reserve is money received in advance from the state but that is 2 COUNCIL MINUTES September 8, 2014 APPROVED 91 dedicated to future road work. Mayor Reinert acknowledged that fund reserves help the city 92 maintain its excellent bond rating. 93 94 Council Member Roeser moved to approve the Preliminary 2014/1015 Property Tax Levy as 95 presented. Council Member Kusterman seconded the motion. Motion carried; Council Member 96 Rafferty and Stoesz voted no. 97 98 2B) Resolution No. 14 -98, Setting the Date for the Public Hearing for the Proposed 2015 99 Operating Budget and 2014 Tax Levy Collectable in 2015 — Finance Director Rolek noted that the 100 resolution would set the city's public hearing date for the budget, as is required by state law. 101 102 Council Member Roeser moved to approve Resolution No. 14 -98 as presented. Council Member 103 Kusterman seconded the motion. Motion carried on a unanimous voice vote. 104 105 2C) Resolution No. 14 -99, Canceling the 2104/15 Debt Service Tax Levy for G.O. Tax 106 Increment Financing Bond Series 2007A — Finance Officer Rolek explained that the resolution 107 recommends cancellation of a debt service tax levy for certain 2007 bond debt service. The levy is a 108 back -up that is not needed for payment of debt service. 109 110 Council Member Roeser moved to approve Resolution No. 14 -99 as presented. Council Member 111 Kusterman seconded the motion. Motion carried on a unanimous voice vote. 112 113 2D) Resolution No. 14 -100, Canceling the 2014/15 Debt Service Tax Levy for G.O. 114 Improvement Bond Series 2013A - Finance Officer Rolek explained that, similar to the previous 115 item, the resolution recommends cancellation of a debt service tax levy for certain bond debt service. 116 The levy is a back -up that is not needed for payment of debt service 117 118 Council Member Roeser moved to approve Resolution No. 14 -100 as presented. Council Member 119 Kustenian seconded the motion. Motion carried on a unanimous voice vote. 120 121 ADMINISTRATION DEPARTMENT REPORT 122 123 3A) Resolution No. 14 -102, Approving an On -Sale Liquor and Special Sunday Sales License 124 for Paleos Restaurant — City Clerk Bartell explained that Paleo's Restaurant is planning to open at 125 the former Red Oak site in Lino Lakes. The owners have applied for an on -sale liquor license with 126 Sunday Sales. Staff has completed an application review process and is recommending approval of 127 the licensing request. The City Clerk introduced the applicants, John and Elizabeth Pavlick, who 128 explained their restaurant plans and target date for opening. 129 130 Council Member Rafferty moved to approve Resolution No. 14 -102 as presented. Council Member 131 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 132 133 3B) 1st Reading of Ordinance No. 08 -14, Amending Chapter 701 of the Lino Lakes Code of 134 Ordinances, allowing Sunday Sales at licensed brewery taproom facilities — City Clerk Bartell 135 explained that the State Legislature changed liquor regulations this past session to allow brewery 3 COUNCIL MINUTES September 8, 2014 APPROVED 136 taprooms to remain open on Sunday with local approval. The City has one taproom, Hammerheart 137 Brewery, and they have come forward requesting permission to sell on Sundays. Based on the 138 council's review of this matter at their work session, an ordinance to allow such a change in the city 139 code is being presented for first reading. The council asked questions about the city fee for a Sunday 140 license, the ability to sell growlers on Sunday and how Sunday authorization is allowed in this city. 141 142 Councl Member Roeser moved to approve the 1St Reading of Ordinance No. 08 -14 as presented. 143 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 144 145 PUBLIC SAFETY DEPARTMENT REPORT 146 147 4A) Additional Compensation for City Staff Trained in Fire Operations — Public Safety 148 Director Swenson reviewed his written report outlining the stipend that would be made available to 149 City employees who become certified as City firefighters. The mayor suggested this will be a good 150 option for employees and the city; it is part of the plan that is bringing together a fire department that 151 will provide excellent service to the citizens. Council Member Stoesz clarified that the Deputy of 152 Fire Operations would not be eligible for the stipend. Council Member Rafferty clarified that this 153 would be an option for all city employees, not just personnel within the Public Safety Department. 154 Council Member Roeser congratulated Director Swenson on engaging city staff for this important 155 service. 156 157 Council Member Roeser moved to approval of the additional compensation plan as proposed. 158 Council Member Kusteinian seconded the motion. Motion carried on a unanimous voice vote. 159 160 4B) Public Safety Department Update — Chief Swenson reviewed his written update on the 161 ongoing process of integrating fire services into the city's Public Safety Department. He reviewed 162 the status of recruiting for the position of Deputy of Fire Services and for paid on -call firefighters. 163 Training for new personnel will be offered through Century College. The site for the new fire station 164 has been identified, soil testing for that site has come back very favorably and completion of that 165 station is anticipated by December 2015. On August 26, staff and some elected officials toured four 166 fire stations to assist with the station design process. He explained the detailed analysis done on calls 167 for service data in Lino Lakes in the past two years. Conversations have occurred with North 168 Memorial Medical Services, the ambulance provider for the city, to determine the appropriate medical 169 response protocol for calls in Lino Lakes in the future, with no reduction in medical services. He 170 explained a fire duty officer model that is used in other cities and could be used here to respond to fire 171 alarms. The information he is presenting will be available on the city's website and he is available to 172 answer calls /questions. Mayor Reinert noted that more and more information is being put together 173 and that is helpful. 174 175 PUBLIC SERVICES DEPARTMENT REPORT 176 177 There was no report from the Public Services Department. 178 179 180 4 COUNCIL MINUTES September 8, 2014 APPROVED 181 COMMUNITY DEVELOP1VIENT DEPARTMENT REPORT 182 183 6A) Talan Ridge: i. Resolution No. 14-95, Approving Final Plat; 184 ii. Resolution No. 14-96, Approving Development Contract 185 186 City Planner Larsen reviewed a map showing the project location and site. The project involves the 187 subdivision of the property at 260 Linda Avenue to add two homes. The project has been reviewed 188 and meets conditions and criteria for a subdivision to move forward. 189 190 Council Member Stoesz recalled that there were concerns brought forward by area residents about 191 Storni water management. City Engineer Hankee explained that she has met with the area residents 192 and explained the project plans to manage water. A ditch is planned that will relieve some of the 193 existing issues. The mayor recalled that when the residents came to the council previously, they 194 were assured that the city has reviewed the water situation and will take responsibility for 195 recommendations that have been made. 196 197 Council Member Kusterman moved to approve Resolution No. 14-95 and Resolution No. 14-96 as 198 presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice 199 vote. 200 201 6B) NorthPointe: i. Resolution No. 14-101, Approving Plans and Specifications and 202 Authorizing Advertisement for Bids for the NorthPointe Roadway and Utility Improvement 203 Project — City Engineer Hankee reviewed her report outlining the project. The project developer is 204 requesting these plans and specifications and is waiving the assessment process to accept the project 205 expenses for assessment to the benefiting properties. She reviewed the project schedule with 206 construction beginning in October of this year. 207 208 Council Member Roeser moved to approve Resolution No. 14-101 as presented. Council Member 209 Kusteunan seconded the motion. Motion carried on a unanimous voice vote. 210 211 UNFINISHED BUSINESS 212 213 There was no Unfinished Business. 214 215 NEW BUSINESS 216 217 There was no New Business. 218 219 COMMUNITY EVENTS 220 221 YMCA FARMER'S MARKET will be held at Legacy and Woods Edge (across from Chain of Lakes 222 YMCA) Thursday, September 11 from 3:00 p.m. to 7:00 p.m. 223 224 FREE! NFL PEPSI PUNT, PASS & KICK COMPETITION will be held Sunday, September 14 225 beginning at 9:30 a.m. and competition from 10 a.m. — 11:15 a.m. at Sunrise Park, Field 2. For more 5 COUNCIL MINUTES September 8, 2014 APPROVED 226 information visit Parks and Recreation website at www.ci.lino-lakes.mn.us or contact Brian at 651- 227 982-2446. Volunteers are needed for this event. 228 229 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, September 230 20 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 231 232 ST. JOSEPH'S CHURCH, ANNUAL PHEASANT FEED will be held at St. Joseph's Church (171 233 Elm Street) on Saturday, September 20 from 10:00 a.m. to 2:00 p.m. Contact 651-784-3015 for more 234 information. 235 236 COMMUNITY CALENDAR (DATES): 237 238 239 240 241 ?LI.? 243 244 245 246 ADJOURN 247 248 There being no further business, Council Member Roeser moved to adjourn at 7:55 p.m. Council 249 Member Kustennan seconded the motion. Motion carried unanimously. 250 251 These minutes were considered and approved at the regular Council Meeting, September 22, 2014. 252 253 254 255 256 Juli e Bartell, City C erk Jeff e ayor 257 Community Calendar — A Look Ahead September 8, 2014 through September 22, 2014 -4- Monday, September 8 6:30 pm, Birch Park Park Board -4- Monday, September 10 6:30 pm, Community Room Planning & Zoning • Thursday, September 18 8:00 am, Community Room EDAC • Monday, September 22 6:00 pm, Community Room Council Work Session Monday, September 22 6:30 pm, Council Chambers City Council Meeting 6