HomeMy WebLinkAbout2012-074 Council Resolution•
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CITY OF LINO LAKES
RESOLUTION NO. 12 -74
RESOLUTION APPROVING SUPPLEMENTAL AUTHORIZATION
PREPARATION OF PLANS AND SPECIFICATIONS
MAIN STREET/LAKE DRIVE & BIRCH/WARE INTERSECTION IMPROVEMENTS
WHEREAS, the City entered into a professional services agreement with TKDA, Inc. to prepare
plans and specification for the Main Street/Lake Drive & Birch/Ware Intersection
Improvements; and
WHEREAS, TKDA has submitted a Supplemental Authorization request for task performed
outside the scope of the original agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
1. That the supplemental authorization for the Lake /Main project in the amount of
$55,104.21 is hereby approved.
2. That the supplemental authorization for the Birch/Ware project in the amount of
$41,939.79
Adopted by the Council of the City of Lino Lakes this 1 3 day of Nov, 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
O' Donnell and was duly seconded by Council Member and upon vote being taken thereon,
the following voted in favor thereof: Roeser
O'Donnell, Roeser, Rafferty, Stoesz, Rei
The following voted against same:
None
ATTEST:
u anne Bartell, Cit Cl
Jeff Reine - . or
Whereupon said resolution was declared duly passed and adopted.
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CITY COUNCIL
AGENDA ITEM 6D
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: November 13, 2012
TOPIC: Consider Resolution No. 12 -74, Approving Supplemental
Authorization Lake/Main and Birch/Ware Intersection
Improvement Project.
ACTION REQUIRED: 3/5
INTRODUCTION
Staff is requesting council consideration to approve a supplemental agreement with TKDA for
engineering services provided that are outside the scope of the original professional services
agreement.
BACKGROUND
The City Council authorized TKDA to prepare the plans & specifications for the Lake /Main &
Birch/Ware intersection projects in January of 2011. The design fee authorized for the two (2)
projects is as follows:
Lake /Main $ 99,700
Birch/Ware $ 88,800
Total $188,500
The TKDA proposal was based on a design concept prepared in August of 2010 and included
preparation of right -of -way acquisition exhibits. During the plan development process the
project scope was expanded at the request of Anoka County to include roadway resurfacing of
Lake Drive, from Main to 77th Street and the modification of the Market Place signal to
accommodate pedestrian improvements. The two items were identified and included as county
expenditures in the Joint Powers Agreement approved by the city in March of 2011.
Additional work was also required due to design changes necessary to meet storm water
requirements, additional right -of -way acquisition, and Mn/DOT state aid requirements that were
not anticipated in the original authorization. In June of 2012 TKDA submitted a supplemental
authorization request covering the additional items for both projects totaling $137,291.94. A
portion of these fees, totaling $4,192, are payable to 3rd party vendors for soil borings and traffic
counts and have been removed from the TKDA request. Staff proposed a partial authorization in
July of 2012, however council requested a complete review prior to any approvals. Plans were
completed in August and the project is now under construction.
Since July staff has worked with Anoka County to evaluate the request. Based on this review
and discussion TKDA has proposed a revised settlement as follows:
Lake /Main $55,104.21
Birch/Ware $41,939.79
Total $97,044.
The amount would be split between Anoka County and the City as follows:
Anoka County $44,802
City $52,242
Total $97,044
If approved the authorized design cost would be $285,544.00 or approximately 16.8 percent of
the total construction cost.
The total project cost, including engineering, construction, and land acquisition is estimated at
$2,474,897. The City's share of the project cost, including the supplemental agreement is
estimated at $1,548,714. This amount is under the $1,840,000 figure approved in the 2010
election for the project.
RECOMVIENDATION
• Staff is recommending adoption of Resolution No. 12 -74
ATTACHMENTS
1. Resolution No. 12 -74
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