HomeMy WebLinkAbout2012-084 Council Resolution•
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CITY OF LINO LAKES
RESOLUTION NO. 12 -84
APPROVING CHANGE ORDER NO. 1, 2012 MILL AND OVERLAY PROJECT
WHEREAS, pursuant to the resolution of the Council adopted June 11, 2012, awarding the
contract for the 2012 Mill and Overlay Project to North Metro Asphalt;
WHEREAS, a complete breakdown is detailed in Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that
Change Order No. 1 is approved for a revised contract amount of $213,354.33.
Adoption by the Lino Lakes City Council this 27th day of August, 2012
The motion for the adoption of the foregoing resolution was introduced by Council Member
Roeser and was duly seconded by Council Member Rafferty and
upon vote being taken thereon, the following voted in favor thereof:
Roeser, Rafferty, Reinert, O'Donnell, Stoesz
The following voted against same:
none
ATTEST:
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CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DAL'E: August 27, 2012
TOPIC: Consider Resolution No. 12 -84 Approving Change Order No. 1,
2012 Mill & Overlay Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
At the June 11, 2012 meeting, City Council awarded the 2012 Mill and Overlay Project contract to
North Metro Asphalt, Inc. That project is currently under construction and will be completed by the
end of the month.
After the Council awarded the contract for this project City Staff became aware of an existing issue
with the western terminus of Thomas Street. Thomas Street is located approximately 1/4 mile north
of Lilac Street and immediately west of 4th Avenue. This is an older existing bituminous street with
the westerly 150 feet consisting of only gravel.
There primary issue that exists with this street is that there isn't any storm sewer and the entire
street directs runoff to culvert at the west end of the street. Unfortunately, the existing street grades
are not consistent and there are a few areas the hold a considerable amount water after a rainfall
event or in the spring during the snow melt. This creates unsafe conditions for the street.
The proposed solution to this issue is to remove approximately _50 feet of the existing bituminous
and lower the entire street all the way to the western terminus. The street would then be re -paved
including the 15-0 foot section that was previously only gravel. This will provide the proper grade
to -the street and eliminate the storm water ponding issues. Paving_ the former gravel section will-
also reduce the continuous maintenance that was previously required in this area.
This is a fairly small project, so rather than going out for quotes it made financial sense to work
with the City's existing contractor, North Metro Asphalt, who is already working on the 2012 Mill
and Overlay project which is only a short distance away from this area. The total cost to perform
the work on Thomas Street is $29,612.75. Staff is proposing to add this to the existing contract
with North Metro Asphalt as Change Order No. 1.
Financing for the change order is proposed to come from the Stormwater Maintenance Project
budget for 2012. In Agenda Item 6A presented this evening I illustrated that the current budget
being utilized for our projects this year is $90,268. The City has a budget of $125,000 for
Stormwater projects in 2012, therefore there is a remaining balance of $34,732 that is available for
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this project. If this change order is approved the revised project budget for the 2012 Stormwater
Improvement Project would be as follows;
Engineering (Approved by City Council 7/9/12) $ 15,000.00
C.W. Houle Quote (Agenda Item 6A) $ 75,268.00
Mill & Overlay Project — Change Order No. 1 $ 29,612.75
Total $119,880.75
RECOMMENDATION
Approve Resolution 12 -84, Approving Change Order No. 1, 2012 Mill &Overlay Project.
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Thomas Street
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8/22/2012