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Home My WebLink About2012-116 Council Resolutiondo • CITY OF LINO LAKES RESOLUTION NO. 12-116 APPROVING PAYMENT REQUEST NO. 2F (FINAL), CHANGE ORDER NO. 1 AND COMPENSATING CHANGE ORDER NO. 2, 2012 MILL AND OVERLAY PROJECT WHEREAS, pursuant to the resolution of the Council adopted June 11, 2012, awarding the contract for the 2012 Mill and Overlay Project to North Metro Asphalt Contracting LLC; WHEREAS, a complete breakdown is detailed in Payment No. 2F (Final), Change Order No. 1 Compensating Change Order No. 2; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that Payment Request No. 2F (Final), Change Order No. 1, and Compensating Change Order No. 2 is approved for a final contract amount of $186,602.26. Adopted by the City Council of Lino Lakes, Minnesota this 26th day of November, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member Roeser and was duly seconded by Council Member Rafferty and upon vote being taken thereon, the following voted in favor thereof: Roeser, Rafferty, Stoesz, O'Donnell, Reinert The following voted against same: none ATTEST: • • • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: November 26, 2012 TOPIC: Consider Resolution No. 12 -116 Approving Pay Request 2F (Final), Change Order No. 1 and Compensating Change Order No. 2, 2012 Mill and Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND At the June 11, 2012 meeting, City Council awarded the 2012 Mill and Overlay contract to North Metro Asphalt Contracting LLC. The contractor is requesting City approval of Payment Request 2F (Final) in the amount of $32,764.80. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment are Change Orders No. 1 in the amount of $24,668.09 and Compensating Change Order No. 2 in the amount of ($21,807.41). A copy of both these change orders is attached. With these change order, the final project amount is $186,602.26. Change Order No. 1 was for the addition of the paving that was done on Thomas Street. This area was added to the project after the original contract was approved. The additional work was approved by the City Council on August 27, 2012 and was originally estimated to cost $29,612.75. The work is now complete and came in $4,944.66 under budget. Compensating Change Order No. 2 is a deduction to the contract due to the construction quantities coming in below the engineer's estimate. The original contract amount was $183,741.58 and the revised contract, as proposed with both change orders, is $186,602.26 which equates to an increase of $2,860.68. When the City Council approved Change Order No. 1 staff recommended using some of the remaining funds from the 2012 surface water management project to cover the cost. However, now that the project is complete and the increase to the contract is only $2,860.68, staff is proposing to fund the contract increase through the pavement management fund since there are adequate funds available. Approval of the Final Payment will begin the two year warranty period. • • • RECOMMENDATION Approve Resolution 11 -116, Approving Payment Request No. 2F (Final), Change Order No. 1 and Compensating Change Order No. 2, 2012 Sealcoat Project. ATTACHMENTS Pay Request No. 2 & Final Change Order No. 1 Change Order No. 2 .wSB • & A ssocfates, Inc. Owner: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 -1182 For Period: 9/1/2012 to 10/17/2012 Contractor: North Metro Asphalt & Contracting 1455 165th Avenue NE Ham Lake, MN 55304 Pay Voucher LINO - 2012 Mill & Overlay Project Client Contract No.: Project No.: 02029 -13 Client Project No.: Date: 10/25/2012 Request No.: 2 & FINAL Proiect Summary 1 Original Contract Amount $183,741.58 2 Contract Changes - Addition $24,668.09 3 Contract Changes - Deduction ($21,807.41) 4 Revised Contract Amount $186,602.26 5 Value Completed to Date $186,602.26 6 Material on Hand $0.00 7 Amount Eamed $186,602.26 8 Less Retainage $0.00 9 Subtotal $186,602.26 10 Less Amount Paid Previously $153,837.46 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 2 & FINAL $32,764.80 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB ssociates, Inc. p •ved by Contrac rth Mettrr sph • C ting Specified Contract Completion Date: 8/31/2012 Comment: Construction Observer: A roved by Owner. City of Lino Lakes Date: //- Z/ Page 1 • • Project Material Status Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date SCHEDULE A - MILL. AND OVERLAY IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM $3,336.00 1 1 D $3,336.00 2 2104.501 REMOVE BITUMINOUS CURB UN FT $4.15 200 20D 149 $830.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 51.79 2120 2120 122 $3,794.80 4 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) UN FT 52.25 100 100 100 $225.00 5 2112.501 SUBGRADE PREPARATION (SPECIAL) ROAD STA $142.60 38.8 38.8 0 55,532.88 6 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $0.89 9560 9560 -1273 58,508.40 7 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION (LV) CU YD $7.50 650 650 374 $4,875.00 8 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 52.85 770 770 120 $2,194.50 9 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON $57.80 1140 1140 -14 $65,892.00 10 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON $59.55 1460 1460 308 586,943.00 11 2535.501 BITUMINOUS CURB UN FT $8.05 200 200 149 $1,610.00 Totals For Section SCHEDULE A MILL AND OVERLAY IMPROVEMENTS: $183,741.58 Change Order 1 12 2021.501 MOBILIZATION (5% MAXIMUM) LUMP SUM $1,450.00 1 1 1 $1,450.00 13 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 51.79 160 160 160 5286.40 14 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $2.25 30 30 30 $67.50 15 2105.501 COMMON EXCAVATION CU YD 526.00 256 256 256 $6,656.00 16 2112.501 SUBGRADE PREPARATION ROAD STA 5142.60 1.7 1.7 1.7 $242.42 17 2211.501 AGGREGATE BASE CLASS 5 TON 526.50 162.77 162.77 162.77 54,313.41 18 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 52.85 40 40 40 5114.00 19 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TON 557.80 62.5 62.5 62.5 $3,612.50 20 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON $59.55 86.55 86.55 86.55 55,154.05 21 2511.501 RANDOM RIPRAP CLASS III CU YD $95.00 9 9 9 $855.00 22 2511.515 GEOTEXTILE FILTER FABRIC TYPE IV SQ YD 55.75 25 25 25 $143.75 23 2575.502 SEED MIXTURE 260 POUND $7.50 20 20 20 $150.00 24 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $15,000.00 0.07 0.07 0.07 $1,050.00 25 2360.501 ADDL WEAR COURSE TO CORRECT DRAINAGE TON 551.72 11.08 11.08 11.08 5573.06 Totals For Change Order 1: $24,668.09 Change Order 2 26 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD 50.89 1273 1273 1273 51,132.97 27 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON $57.80 14 14 14 $809.20 28 2104.501 REMOVE BITUMINOUS CURB UN FT ($4.15) 149 149 149 (5618.35) 29 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD (51.79) 122 122 122 ($218.38) 30 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT (52.25) 100 100 100 (5225.00) 31 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION (LV) CU YD (57.50) 374 374 374 (52,805.00) 32 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON ($2.85) 120 120 120 (5342.00) 33 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON ($59.55) 308 308 308 (518,341.40) 34 2535.501 BITUMINOUS CURB LIN FT (58.05) 149 149 149 (51,199.45) Totals For Change Order 2: (521,807.41) Project Totals: $186,602.26 Page 2 • Project Payment Status Owner: City of Lino Lakes Client Project No.: Client Contract No.: Project No.: 02029 -13 Contractor. North Metro Asphalt & Contracting Contract Changes No. Type Date Description Amount CO1 Change Order 10/17/2012 Change Order No. 1 (see change order document for description). $24,668.09 CO2 Change Order 10/17/2012 Change Order No. 2 (see change order document for description). ($21,807.41) Change Order Totals: $2,860.68 Payment Summary No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Total Payment + Retainage Work Certified Per Payment Total Work Certified 1 8/1/2012 8/31/2012 $153,837.46 $153,837.46 $8,096.71 $8,096.71 $161,934.17 $161,934.17 $161,934.17 F & FINAL 9/1/2012 10/17/2012 $32,764.80 $186,602.26 ($8,096.71) $0.00 $186,602.26 $24,668.09 $186,602.26 Payment Totals: $186,602.26 $0.00 $186,602.26 $186,602.26 Project Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $186,602.26 $0.00 $186,602.26 Original Contract: Contract Changes: Revised Contract: $183,741.58 $2,860.68 $186,602.26 Page 3 012 MILL AND OVERLAY IMPROVEMENT CITY OF LINO LAKES PROJECT NO. 12 -02 WSB PROJECT NO. 2029-13 CHANGE ORDER 'NO.1 OCTOBER 17, 2012 OWNER: CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 CONTRACTOR: NORTH METRO ASPHALT CONTRACTING LLC 1455 165TH AVENUE NE HAM LAKE, MN 55304 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: This change order represents the addition of Thomas Street to the project. ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: NA CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE OF THIS CHANGE ORDER: 0 CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: RECOMMENDE. BY: $183,741.58 $0.00 $183,741.58 $24,668.09 $208,409.67 ORIGINAL CONTRACT TIME: NET CHANGE FROM PREVIOUS CHANGE ORDERS: CONTRACT TIME PRIOR TO THIS CHANGE ORDER: NET INCREASE OF CHANGE ORDER: CONTRACT TIME WITH APPROVED CHANGE ORDERE C. WEDEL, PE, PROJECT MANAGER WSB & ASSOCIATES, INC. ENGINEER APPROVED BY: 8/31/2012 NONE 8/31/2012 NONE 8/31/2012 RACTOR SIGNATURE NORTH METRO ASPHALT CONTRACTING LLC CONTRACTOR APPROVED BY: CITY ENGINEER DATE C#Y�hB f►m79va/.e.e. �.r GNIT if' Ewe- /Z-2 /-2 / - /2- DATE fib K:102029- 1301AdmIn %Conshucfon Admtnl Page 1 2029 -13 Change Order 1-101712C0 1 ill 2012 MILL AND OVERLAY IMPROVEMENT CITY OF LINO LAKES PROJECT NO. 12 -02 WSB PROJECT NO. 2029-13 • ORDER NO. 1 DETAIL OCTOBER 17, 2012 ADDED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 12 2021.501 MOBILIZATION (5% MAXIMUM) 1 LUMP SUM $1,450.00 $1,450.00 13 2104.505 REMOVE BITUMINOUS PAVEMENT 160 SQ YD $1.79 $286.40 14 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 30 LIN FT $2.25 $67.50 15 2105.501 COMMON EXCAVATION 256 CU YD $26.00 $6,656.00 16 2112.501 SUBGRADE PREPARATION 1.7 ROAD STA $142.60 $242.42 17 2211.501 AGGREGATE BASE CLASS 5 162.77 TON $26.50 $4,313.41 18 2357.502 BITUMINOUS MATERIALFOR TACK COAT 40 GALLON $2.85 $114.00 19 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,0) 62.5 TON $57.80 $3,612.50 20 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE 86.55 TON $59.55 $5,154.05 (2,C) 21 2511.501 RANDOM RIPRAP CLASS III 9 CU YD $95.00 $855.00 22 2511.515 GEOTEXTILE FILTER FABRIC TYPE IV 25 SQ YD $5.75 $143.75 23 2575.502 SEED MIXTURE 260 20 POUND $7.50 $150.00 24 2575.501 SEEDING (INCL. TOPSOIL & FERTILIZER) 0.07 ACRE $15,000.00 $1,050.00 25 2360.501 ADDL WEAR COURSE TO CORRECT DRAINAGE 11.08 TON $51.72 $573.06 TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $24,668.09 DELETED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount TOTAL DELETED ITEMS CHANGE ORDER NO. 1 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $0.00 $24,668.09 K:102029- 1301AdminlConstruction Adminl Page 2 2029 -13 Change Order 1-101712C0 1 Detail 00 12 MILL AND OVERLAY IMPROVEMENT CITY OF LINO LAKES PROJECT NO. 12 -02 WSB PROJECT NO. 2029-13 CHANGE ORDER NO. 2 OCTOBER 17, 2012 OWNER: CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 CONTRACTOR: NORTH METRO ASPHALT CONTRACTING LLC 1455 165TH AVENUE NE HAM LAKE, MN 55304 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: This compensating change order shows the actual quantities installed at the unit price bid amounts (see attached itemization). ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: NO. 1 CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET DECREASE OF THIS CHANGE ORDER: fkONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: RECOMMENDED B WEDEL, PE, PROJECT MANAGER WSB & ASSOCIATES, INC. ENGINEER $183,741.58 $24,668.09 $208,409.67 ($21,807.41) $186,602.26 ORIGINAL CONTRACT TIME: NET CHANGE FROM PREVIOUS CHANGE ORDERS: CONTRACT TIME PRIOR TO THIS CHANGE ORDER: NET INCREASE OF CHANGE ORDER: CONTRACT TIME WITH APPROVED CHANGE ORDERS APPROVED BY: 8/31/2012 NONE 8/31/2012 NONE 8/31/2012 NTRACTOR SIGNATURE NORTH METRO ASPHALT CONTRACTING LLC CONTRACTOR APPROVED BY: CITY ENGINEER 111- .?D —i.1 DATE Cor►/twool (Qpp.sw,r- 0.11Cs4 /./ Z/Z DATE Page 1 K:102029.1301AdminlConslruct /on Adminl 2029 -13 Change Order 240171200 2 • 2012 MILL AND OVERLAY IMPROVEMENT CITY OF LINO LAKES PROJECT NO. 12-02 WSB PROJECT NO. 2029-13 CHANGE ORDER .NO. '2 DETAIL OCTOBER 17, 2012 ADDED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 26 2331.604 BITUMINOUS PAVEMENT RECLAMATION 1273 SQ YD $0.89 $1,132.97 27 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 14 TON $57.80 $809.20 TOTAL ADDED ITEMS CHANGE ORDER NO. 2 DELETED ITEMS $1,942.17 Item No. Mat. No. Description Qty Unit Price Extended Amount 28 2104.501 REMOVE BITUMINOUS CURB 149 LIN FT $4.15 $618.35 29 2104.505 REMOVE BITUMINOUS PAVEMENT 122 SQ YD $1.79 $218.38 30 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 100 LIN FT $2.25 $225.00 31 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION (LV) 374 CU YD $7.50 $2,805.00 32 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 120 GALLON $2.85 $342.00 33 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE 308 TON $59.55 $18,341.40 (2,B) 34 2535.501 BITUMINOUS CURB 149 LIN FT $8.05 $1,199.45 TOTAL DELETED ITEMS CHANGE ORDER NO. 2 $23,749.58 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT ($21,807.41) Page 2 KA02029- 1301AdmJn1Construction Admini 202943 Change Order 2- 101712C0 2 Detail