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Home My WebLink About2012-132 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 12 -132 APPROVING PAYMENT REQUEST NO. 2F (FINAL) AND COMPENSATING CHANGE ORDER NO. 1, 2012 SURFACE WATER MANAGEMENT PROJECT WHEREAS, pursuant to the resolution of the Council adopted August 27, 2012, awarding the contract for the 2012 Surface Water Management Project to C. W. Houle, Inc.; WHEREAS, a complete breakdown is detailed in Payment No. 2F (Final) and Compensating Change Order No. 1; NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota that Payment Request No. 2F (Final) and Compensating Change Order No. 1 are approved for a final contract amount of $84,817.00. Adopted by the Council of the City of Lino Lakes this 1 0 thday ofDec , 201 2 The motion for the adoption of the foregoing resolution was introduced by Council Member Rafferty and was duly seconded by Council Member R oP S P r and upon vote being taken thereon, the following voted in favor thereof: Rafferty, Roeser, O'Donnell, Stoesz, Reinert The following voted against same: none ATTEST: nne Bartell, CityyCler CITY COUNCIL AGENDA ITEM 6C • STAFF ORIGINATOR: Jason C. Wedel MEETING DATE: December 10, 2012 TOPIC: Consider Resolution No. 12 -132 Approving Pay Request 2F (Final) and Compensating Change Order No. 1 2012 Surface Water Management Project VOTE REQUIRED: 3/5 BACKGROUND At the August 27, 2012 meeting, City Council awarded the 2012 Surface Water Management Project to C.W. Houle, Inc. The contractor is requesting City approval of Payment Request 2F (Final) in the amount of $14,397.30. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the amount of $9,549. A copy of the change order is attached. With this change order, the final project amount is $84,817.00 Compensating Change Order No. 1 is an increase to the contract related primarily to an increase in pond excavation and restoration. The project plans included a small amount of pond excavation near the two inlet pipes for the pond located within the Rice Lake Estates development. However, since we had an unusually dry summer the entire pond was dry. We therefore had a unique opportunity to excavate the entire pond to restore it to its original design. The final project cost breaks down as follows: Construction $84,817.00 (Including Compensating Change Order No. 1) Engineering $15,000.00 Total $99,817.00 The total 2012 budget for surface water management projects is $125,000. The project is therefore $25,183 under budget. • • • • RECOMMENDATION Approve Resolution 12 -132, Approving Payment Request No. 2F (Final) and Compensating Change Order No. 1, 2012 Surface Water Management Project ATTACHMENTS Pay Request No. 2F (Final) Change Order No. 1 2012 STORMWATER MAINTENANCE PROJECTS CITY OF LINO LAKES PROJECT NO. 12-03 WSB PROJECT NO. 2029-25 CHANGE ORDER NO. 1 NOVEMBER 29, 2012 OWNER: CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 CONTRACTOR: C. W. HOULE, INC. 1300 WEST COUNTY ROAD 1 SHOREVIEW, MN 55126 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: This compensating change order shows the actual quantities installed at the unit price bid amounts (see attached itemization). ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: N/A CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $75,268.00 $0.00 $75,268.00 $9,549.00 $84,817.00 ORIGINAL CONTRACT TIME: NET CHANGE FROM PREVIOUS CHANGE ORDERS: CONTRACT TIME PRIOR TO THIS CHANGE ORDER: NET INCREASE OF CHANGE ORDER: CONTRACT TIME WITH APPROVED CHANGE ORDERS 9/30/2012 NONE 9/30/2012 NONE 9/30/2012 RECOMMENDED BY: JASON C. WEDEL, PE, PROJECT MANAGER WSB & ASSOCIATES, INC. ENGINEER APPROVED BY: CONTRACTOR SIGNATURE C. W. HOULE, INC. CONTRACTOR APPROVED BY: CITY ENGINEER DATE CITY ADMINISTRATOR DATE Page 1 K:102029- 2501Admin{ConsWCtion Admtn% 2029 -25 Change Older 1- 11291200 1 2012 STORMWATER MAINTENANCE PROJECTS CITY OF LINO LAKES PROJECT NO. 12-03 WSB PROJECT NO. 2029-25 CHANGE ORDER NO. 1 DETAIL NOVEMBER 29, 2012 ADDED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 73 2105.607 POND EXCAVATION 42 CU YD $21.00 $882.00 74 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) 0.2 ACRE $4,000.00 $800.00 75 2575.502 SEED MIXTURE 260 40 POUND $5.00 $200.00 76 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 1100 SQ YD $4.00 $4,400.00 77 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 80 SQ YD $15.00 $1,200.00 78 2104.505 REMOVE BITUMINOUS PAVEMENT 5 SQ YD $10.00 $50.00 79 2550.604 PATCH 5 SQ YD $69.00 $345.00 80 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 50 SQ YD $50.00 $2,500.00 81 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V 8 LIN FT $53.00 $424.00 82 2575.505 SODDING, TYPE LAWN (INCL TOPSOIL & FERT) 40 SQ YD $11.00 $440.00 TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $11,241.00 DELETED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 83 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 50 SQ YD $6.00 $300.00 84 2501.511 18" RC PIPE CULVERT CLASS III 6 LIN FT $57.00 $342.00 85 2575.502 SEED MIXTURE 260 20 POUND $5.00 $100.00 86 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) 0.1 ACRE $4,000.00 $400.00 87 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 50 SQ YD $11.00 $550.00 TOTAL DELETED ITEMS CHANGE ORDER NO. 1 $1,692.00 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $9,549.00 K 102029.2501AdmintConstruction Admini Page 2 2029.25 Change Order 1-112912C0 1 Detail A, WSB ��c/aieS, luc . Owner: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 For Period: 10/27/2012 to 11/29/2012 Contractor: C. W. Houle, Inc. 1300 W County Road I Shoreview, MN 55126 Pay Voucher LINO - 2012 Storm Water Projects Client Contract No.: Project No.: 02029 -25 Client Project No.: 12-03 Date: 11/29/2012 Request No.: 2 & FINAL Project Summary 1 Original Contract Amount $75,268.00 2 Contract Changes - Addition $9,549.00 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $84,817.00 5 Value Completed to Date $84,817.00 6 Material on Hand $0.00 7 Amount Earned $84,817.00 8 Less Retainage $0.00 9 Subtotal $84,817.00 10 Less Amount Paid Previously $70,419.70 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 2 & FINAL $14,397.30 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB & Associates, Inc. Construction Observer: Approved by Contractor: Approved by Owner: City of Lino Lakes C. W. Houle, Inc. Specified Contract Completion Date: Date: Comment: • Project Material Status Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date Area 1 - Quail Ridge 1 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 2 2101.501 CLEARING ACRE $4,500.00 0.05 0.05 0 $225.00 3 2101.506 GRUBBING ACRE $7,500.00 0.05 0.05 0 $375.00 4 2105.501 COMMON EXCAVATION CU YD $48.00 10 10 0 $480.00 5 2105.601 SITE GRADING LUMP SUM $2,200.00 1 1 0 $2,200.00 6 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.05 0.05 0 $200.00 7 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 8 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $6.00 100 100 0 $600.00 Totals For Section Area 1 - Quail Ridge: $4,630.00. Area 2 - Blue Heron Drive and Sandhill Drive 9 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 10 2101.501 CLEARING ACRE $4,500.00 0.1 0.1 0 $450.00 11 2101.506 GRUBBING ACRE $7,500.00 0.1 0.1 0 $750.00 12 2105.607 POND EXCAVATION CU YD $21.00 150 150 0 $3,150.00 13 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0 $400.00 14 2575.502 SEED MIXTURE 260 POUND $5.00 20 20 0 $100.00 15 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $4.00 400 400 0 $1,600.00 Totals For Section Area 2 - Blue Heron Drive and Sandhill Driver $6,950.00 Area 3 - Rice Lake Estates (Near Hodgson Road) 16 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 17 2105.501 COMMON EXCAVATION CU YD $39.00 10 10 0 $390.00 18 2101.502 CLEARING TREE $650.00 1 1 0 $650.00 19 2101.507 GRUBBING TREE $650.00 1 1 0 $650.00 20 2105.601 SITE GRADING LUMP SUM $4,700.00 1 1 0 $4,700.00 21 2563.601 TRAFFIC CONTROL LUMP SUM $875.00 1 1 0' $875 .00 22 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 23 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 24 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 86.00 250 250 50 $1,500.00 Totals For Section Area 3 - Rice Lake Estates (Near Hodgson Road): $9,540.00 Area 4 - Marcia Lane and Patti Drive 25 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 26 2105.501 COMMON EXCAVATION CU YD $39.00 10 10 0 $390.00 27 2105.601 SITE GRADING LUMP SUM $1,700.00 1 1 0 $1,700.00 28 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 29 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00' 30 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $15.00 20 20 0 $300.00 Totals For Section Area 4 - Marcia Lane and Patti Drive: $3,165.00 Area 5 - 4th Avenue and Andall Street 31 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 32 2105.501 COMMON EXCAVATION CU YD $39.00 20 20 0 $780.00 33 2105.601 SITE GRADING LUMP SUM $2,600.00 1 1 0 $2,600.00 34 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 35 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 36 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $15.00 20 20 0 $300.00 Totals For Section Area 5 - 4th Avenue and Andall Street: $4,455.00 Area 6 -.foyer Lane 37 2021.501 MOBILIZATION LUMP SUM $1,300.00 1 1 0 $1,300.00 38 2101.502 CLEARING TREE $2,650.00 1 1 0 $2,650.00 39 2101.507 GRUBBING TREE $1,900.00 1 1 0 $1,900.00 40 2104.501 REMOVE PIPE CULVERTS LIN FT $23.00 70 70 0 $1,610.00 item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 41 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $10.00 35 35 0 $350.00 42 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $7.00 60 60 0 $420.00 43 2501.511 18" RC PIPE CULVERT CLASS III LIN FT $57.00 70 70 6 $3,990.00 44 2501.515 18" RC PIPE APRON WITH TRASH GUARD EACH $2,760.00 2 2 0 $5,520.00 45 2550.604 PATCH SQ YD $69.00 35 35 0 $2,415.00 46 2563.601 TRAFFIC CONTROL LUMP SUM $700.00 1 1 0 $700.00 47 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0 $400.00 48 2575.502 SEED MIXTURE 260 POUND $5.00 20 20 0 $100.00 49 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $11.00 60 60 0 $660.00 Totals For Section Area 6 - Joyer Lane: $22,015.00 Area 7 Lois Lane and Greenwood Lane 50 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 51 2101.511 CLEARING AND GRUBBING LUMP SUM $1,800.00 1 1 0 $1 ,800.00 52 2105.501 COMMON EXCAVATION CU YD $39.00 20 20 0 $780.00 53 2105.601 SITE GRADING LUMP SUM $2,130.00 2 2 0 $4,260.00 54 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0 $400.00 55 2575.502 SEED MIXTURE 260 POUND $5.00 20 20 0 $100.00 56 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $5.00 500 500 0 $2,500.00 Totals For Section Area 7 - Lois Lane and Greenwood Lane: $10,340.00 Area 8 - 974 Aspen Lane 57 2021.501 MOBILIZATION LUMP SUM $750.00 1 1 0 $750.00 58 2104.602 SALVAGE AND INSTALL 15" RC APRON EACH 81,850.00 1 1 0 $1,850.00 59 2105.523 COMMON BORROW CU YD $35.00 15 15 0 $525.00 60 2433.507 REMOVE RETAINING WALL LUMP SUM $525.00 1 1 0 $525.00 61 2501.602 SKIMMER EACH $1,740.00 1 1 0 $1,740.00 62 2503.541 CONNECT TO EXISTING STORM SEWER EACH $1,610.00 1 1 0 $1,610.00 63 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $53.00 16 16 0 $848.00 64 2575.502 SEED MIXTURE 260 POUND $5.00 20 20 20 $100.00 65 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.1 0.1 0.1 $400.00 66 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD $11.00 50 50 0 $550.00 67 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $11.00 50 50 0 $550.00 Totals For Section Area 8 - 974 Aspen Lane: 59,448.00 Area 9 - Sargant Court and Ash Street 68 2021.501 MOBILIZATION LUMP SUM $500.00 1 1 0 $500.00 69 2104.602 SALVAGE AND REINSTALL CONCRETE APRON EACH $3,400.00 1 1 0 $3,400.00 70 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,500.00 0.05 0.05 0 $225.00 71 2575.502 SEED MIXTURE 260 POUND $5.00 10 10 0 $50.00 72 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $11.00 50 50 0 $550.00 Totals For Section Area 9 Sargant Court and Ash Street: $4,725.00 Change Order 1 73 2105.607 POND EXCAVATION CU YD $21.00 42 42 42 8882.00 74 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $4,000.00 0.2 0.2 0.2 $800.00 75 2575.502 SEED MIXTURE 260 POUND $5.00 40 40 40 $200.00 76 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SO YD $4.00 1100 1100 1100 $4,400.00 77 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $15.00 80 80 80 $1,200.00 78 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $10.00 5 5 5 $50.00 79 2550.604 PATCH SQ YD $69.00 5 5 5 $345.00 80 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD $50.00 50 50 50 $2,500.00 81 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $53.00 8 8 8 $424.00 82 2575.505 SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD $11.00 40 40 40 $440.00 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date 83 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SO YD ($6.00) 50 50 50 ($300.00) 84 2501.511 18" RC PIPE CULVERT CLASS III LIN FT ($57.00) 6 6 6 ($342.00) 85 2575.502 SEED MIXTURE 260 POUND (55.00) 20 20 20 ($100.00) 86 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE (54,000.00) 0.1 0.1 0.1 (5400.00) 87 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD ($11.00) 50 50 50 ($550.00) Totals For Change Order 1: $9,549.00 Project Totals: $84,817.00 • • Project Payment Status Owner: City of Lino Lakes Client Project No.: 12-03 Client Contract No.: Project No.: 02029 -25 Contractor: C. W. Houle, Inc. No. Type Date Description Amount CO1 Change Order 11/29/2012 Change Order No. 1 (see change order document for description). $9,549.00 Change Order Totals: $9,549.00 No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Total Payment + Retainage Work Certified Per Payment Total Work Certified 1 9/10/2012 10/26/2012 $70,419.70 $70,419.70 $3,706.30 $3,706.30 $74,126.00 $74,126.00 $74,126.00 2 & FINAL. 10/27/2012 11/29/2012 $14,397.30 $84,817.00 ($3,706.30) $0.00 $84,817.00 $10,691.00 $84,817.00 Payment Totals: $84,817.00 $0.00 $84,817.00 $84,817.00 Proiect Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $84,817.00 $0.00 $84,817.00 Original Contract: Contract Changes: Revised Contract: $75,268.00 $9,549.00 $84,817.00