HomeMy WebLinkAbout2012-136 Council Resolution•
CITY OF LINO LAKES
RESOLUTION NO. 12 -136
AUTHORIZING EXECUTION OF A JOINT POWERS AGREEMENT
WITH ANOKA COUNTY REGARDING CONDUCT OF ELECTIONS
WHEREAS, Anoka County provides assistance to cities in conducting elections; and
WHEREAS, Anoka County Elections Department staff are implementing a program to
replace voting equipment throughout the county; and
WHEREAS, a multi jurisdictional joint powers agreement has been developed that
provides for purchase of voting equipment, cost sharing and addresses elections duties and
responsibilities; and
WHEREAS, the Anoka County Board of Commissioners approved the joint powers
agreement on November 27 and requested consideration by local jurisdictions;
WHEREAS, Anoka County is requesting that participating jurisdictions also approve the
agreement and that they include language that allows for administrative approval of non-
substantive changes;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino
Lakes, Minnesota that the Joint Powers Agreement between Anoka County and the
municipalities, townships and school districts in Anoka County regarding allocation of election
expenses be approved for the term beginning January 1, 2013 through December 31, 2016 with
provisions for renewal.
Adopted by the City Council of the City of Lino Lakes this 10th day of December, 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Roeser and was duly seconded by Council Member Pa f f e r t- y and upon vote
being taken thereon, the following voted in favor thereof:
Roeser, Rafferty, O'Donnell, Stoesz, Reinert
The following voted against same:
none
ATTEST:
Jul anne Bartell, City Cl9rk
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CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIGINATOR: Julie Bartell, City Clerk
MEETING DATE: December 10, 2012
TOPIC: Consideration of Resolution No. 12 -136, Authorizing Execution
of a Joint Powers Agreement with Anoka County for Conduct of
Elections
VOTE REQUIRED: 3/5
INTRODUCTION
As part of 2013 budget discussions, staff informed the council of plans initiated by Anoka
County to replace their voting equipment and implement equipment replacement throughout all
cities and school districts in the county.
BACKGROUND
The process to prepare for equipment replacement has been led by Anoka County Elections
staff and has included:
a) Development of a proposal for equipment;
b) Creation of a multi jurisdictional joint powers election agreement (the "JPA ") that
establishes Anoka County as the owner of the voting equipment system and calls for
an annual fee to be paid by cities to supplement system costs;
c) Inclusion within the JPA of provisions to address other elections duties and
responsibilities and a cost sharing plan;
d) Development of a timeline for approval of the JPA and for purchase of equipment
early next year so that new equipment can be utilized in the 2013 fall elections.
A memorandum is attached that includes details about the JPA as well as equipment cost
history and projections for city contributions under the JPA for a ten year period.
The Anoka County Board of Commissioners approved the JPA on November 27, 2012 and is
requesting that jurisdictions in the county also approve the agreement with language that allows
for administrative approval of non - substantive changes.
RECOMMENDATION
Staff recommends adoption of Resolution No. 12 -136, Authorizing Execution of a Joint Powers
Agreement with Anoka County for Conduct of Elections
ATTACHMENTS
Memorandum from Anoka County outlining JPA
Preliminary Cost Sharing Plan
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ANOKA COUNTY ELECTIONS AND VOTER REGISTRATION
325 East Main Street
Anoka MN 55303
(763) 323 -5275
(763) 422 -7526 (fax)
electionsPco.anoka.mn.us
MEMORANDUM
TO: Anoka County Management Committee
FROM: Cindy Reichert, Anoka County Elections Manager
SUBJECT: Joint Powers Agreement for Conduct of Elections
DATE: November 13, 2012
A voting equipment system is comprised of many components that work together to define ballots, cast and
count votes, report, transmit, and display election results, and produce election audit information. The system
includes ballot counters, ballot boxes, ADA compliant ballot markers, various software and hardware programs,
servers, modems, and other ancillary system components.
The system currently in use in all precincts of Anoka County is the "Accuvote Precinct Optical Scan System"
purchased in 2000 from Global Election Systems. That purchase was based on a shared ownership model and
required each city in Anoka County to purchase ballot counters and ballot boxes for use in the city voting
precincts. The County also purchased several ballot counters to use as back -ups should any of the city -owned
equipment need replacement, and has since purchased several reconditioned ballot counters to ensure
successful operation of elections through calendar year 2012. The county has continually maintained
responsibility for components used county -wide, like system software, servers, and modems.
The time has come to replace the system. The equipment and its software run in a DOS platform that is no
longer supported, and new units and parts are no longer available in the marketplace. The most unstable
component is our system server which also operates on a DOS platform. That server cannot be replaced and the
software that drives the system will not run in a more modern environment. It is imperative that the entire
voting equipment system be replaced at the earliest opportunity.
Anoka County has been working toward a complete system replacement scheduled for early 2013. Our staff has
collaborated with Election Managers of several other MN Counties, and with the Office of the Secretary of State
to determine our needs and options. We've also procured grant funds issued through the Help America Vote
Act to partially offset the cost of the replacement. Changes in election law, technology and equipment
certification standards have affected not only the technology we use, but the business model of system vendors.
As a result, costs have risen considerably.
Our planning has required us to consider many factors and we've worked to engage our partner cities and
school districts in discussion. The result is a proposal to enter into a Joint Powers Agreement which addresses
not only the equipment purchase itself, but also establishes a model for delivery of election services within our
county.
Process for Proposal Development
In 2010 County election staff organized the "ACE Work Group" comprised of city and school district election
administrators. Together we performed a systematic examination of the processes, responsibilities and
obligations of each party to Anoka County's election system. We looked at administrative and technical
processes, discussed how election services could be delivered in the most logical and cost - effective way, and
implemented organizational and procedural improvements in our precincts and respective offices. Throughout
the study and planning process the following basic premises were considered by our participants:
• The electoral process is the bedrock of democracy and must be administered with the utmost level of
professionalism and integrity
• Government should provide necessary services in an efficient and effective manner at the lowest
possible cost
• Solutions developed must ease administrative burden and control the cost of services
• The division of duties between county and local governmental units must be logical and effective
• System security and legal defensibility must be maintained
• Cost - sharing models to support the voting system must be equitable for all parties
We also developed a cost sharing proposal for the next equipment purchase that goes beyond the initial capital
purchase and provides on -going support to ensure the future integrity of the system.
Following development of the ACE Work Group proposal, the "Anoka County Voting Equipment Task Force" was
convened. This group, comprised of city and school administrators and board members, has met twice in 2012
to review, discuss, and adjust the plan. We are now ready to propose its adoption.
Proposed Multi- Jurisdiction Election Agreement
The ACE Workgroup and Anoka County Voting Equipment Task Force are recommending adoption of an
agreement between election jurisdictions in Anoka County that establishes Anoka County as the sole owner
of the voting equipment system and calls for an annual fee to be paid to the county by cities and school
districts to supplement system costs.
The model used for our last system purchase separated ownership of the system into various pieces and parts,
and did not address issues related to the system as a whole such as maintenance, required software and
hardware upgrades, and replacement of non - functioning units. Establishing Anoka County as sole owner allows
us to more effectively manage the vendor contracts and administrative tasks that apply county -wide.
Rather than transferring ownership of individual components to our cities and schools, the county would collect
a fee to supplement system costs. The proposed fee will be based on actual (and defined) capital and operating
costs of the voting equipment system with cities paying 30% of the total cost and schools paying 15 %, leaving
the county with responsibility for 55% of the total cost. Within those percentages, the cost to each individual
city and school district will be based upon their population at the time of the 2010 census.
We are also recommending that the agreement include provisions to address other election duties and
responsibilities.
Statutes require the Office of the Secretary of State to develop a cost sharing plan for jurisdictions that share the
same ballot. That plan allows cities to invoice school districts according to a complex formula for services that
are not well defined. Jurisdictions can choose to use either the OSS cost sharing plan or share costs according to
a negotiated agreement, as long as that agreement addresses all expenses included in the OSS plan.
Our recommendation is to include language in our agreement that addresses each election duty spelled out in
the OSS cost sharing plan. Both cities and schools would contribute their share to the county -wide system via
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obligations of each party to Anoka County's election system. We looked at administrative and technical
processes, discussed how election services could be delivered in the most logical and cost - effective way, and
implemented organizational and procedural improvements in our precincts and respective offices. Throughout
the study and planning process the following basic premises were considered by our participants:
• The electoral process is the bedrock of democracy and must be administered with the utmost level of
professionalism and integrity
• Government should provide necessary services in an efficient and effective manner at the lowest
possible cost
• Solutions developed must ease administrative burden and control the cost of services
• The division of duties between county and local governmental units must be logical and effective
• System security and legal defensibility must be maintained
• Cost - sharing models to support the voting system must be equitable for all parties
We also developed a cost sharing proposal for the next equipment purchase that goes beyond the initial capital
purchase and provides on -going support to ensure the future integrity of the system.
Following development of the ACE Work Group proposal, the "Anoka County Voting Equipment Task Force" was
convened. This group, comprised of city and school administrators and board members, has met twice in 2012
to review, discuss, and adjust the plan. We are now ready to propose its adoption.
Proposed Multi- Jurisdiction Election Agreement
The ACE Workgroup and Anoka County Voting Equipment Task Force are recommending adoption of an
agreement between election jurisdictions in Anoka County that establishes Anoka County as the sole owner
of the voting equipment system and calls for an annual fee to be paid to the county by cities and school
districts to supplement system costs.
The model used for our last system purchase separated ownership of the system into various pieces and parts,
and did not address issues related to the system as a whole such as maintenance, required software and
hardware upgrades, and replacement of non - functioning units. Establishing Anoka County as sole owner allows
us to mare effectively manage the vendor contracts and administrative tasks that apply county -wide.
Rather than transferring ownership of individual components to our cities and schools, the county would collect
a fee to supplement system costs. The proposed fee will be based on actual (and defined) capital and operating
costs of the voting equipment system with cities paying 30kof the total cost and schools paying 15 %, leaving
the county with responsibility for 55% of the total cost. Within those percentages, the cost to each individual
city and school district will be based upon their population at the time of the 2010 census.
We are also recommending that the agreement include provisions to address other election duties and
responsibilities.
Statutes require the Office of the Secretary of State to develop a cost sharing plan for jurisdictions that share the
same ballot. That plan allows cities to invoice school districts according to a complex formula for services that
are not well defined. Jurisdictions can choose to use either the OSS cost sharing plan or share costs according to
a negotiated agreement, as long as that agreement addresses all expenses included in the OSS plan.
Our recommendation is to include language in our agreement that addresses each election duty spelled out in
the OSS cost sharing plan. Both cities and schools would contribute their share to the county -wide system via
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the annual fee outlined above. The contribution of 15% of the total cost of the election system from schools
effectively reduces the amount cities would be responsible for from 45% to 30 %. In turn, cities would be
prohibited from invoicing the schools for the "other election costs" specified in the agreement. This formula
recognizes each party's statutory obligation to share costs, simplifies the fee structure, eliminates the flurry of
potentially disparate invoices, and allows all parties to plan for a relatively stable budget expenditure each year.
2013 Voting Eauipment Purchase
Instability in the marketplace has led to a crisis in development and manufacturing of voting equipment in the
United States. New laws were put into place with the adoption of the Help America Vote Act and a new federal
agency, the Election Assistance Commission (EAC), was created to oversee voting equipment certification and
distribution of federal grants for voting equipment replacement. That agency proved ineffectual and
certification of equipment was at a near stand -still for several years. In the meantime, a series of corporate
acquisitions left just a handful of vendors in business, seriously reducing competition.
As a result, Minnesota (which requires all voting equipment to meet federal certification standards) has not
certified "next generation" voting equipment. We are currently in a certification application blackout time
period that will lift on December 1, 2012. We expect to see applications to our state from at least two voting
equipment manufacturers in December. Once our choices have been established we must act quickly to make
the purchase so that our new system can be fully operational in time for the fall 2013 local elections.
Deployment of the system for 2013 local elections is highly desirable so that election administrators, poll
workers, and voters can become familiar with the system well in advance of the State General Election of 2014.
Purchase and Agreement Approval Timeline
Timing of the certification and subsequent equipment purchase affects our agreement approval timeline.
Though our cities and schools have expressed agreement in concept, specific system costs will not be known
until early 2013. In the meantime, detailed estimates have been prepared and forwarded to each city and school
district in Anoka County to include in their 2013 budget. Members of the Anoka County Board of Commissioners
have been consulted throughout the process and are supportive of the efforts and recommendation made by
the Work Group and Task Force. The County budget has also been structured to incorporate all elements of the
equipment purchase and cost - sharing proposal.
The Anoka County Elections Manager is scheduled to attend several city /school meetings and work sessions to
answer questions and address concerns_during the months of November and December. The proposed timeline
for review and approval is as follows:
Anoka Courrty Management Committee review and approval
Anoka County Board review and approval
Deadline for approval by all parties to the agreement
November 13
November 27
December 31
Anoka County Contract No. 2012 -
JOINT POWERS AGREEMENT BETWEEN
ANOKA COUNTY AND THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS
IN ANOKA COUNTY
TO ALLOCATE COSTS FOR ELECTION EXPENSES
This is a joint Powers Agreement ( "JPA ") between the County of Anoka ( "County ") and THE
MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY
( "Governmental Entities ") entered into pursuant to Minn. Stat. § 471.59, for the purchase,
maintenance and use of election equipment, including conducting elections, by the County on
behalf of the County and the Governmental Entities.
Section 1
Term
1. This JPA shall be in effect for a four year term, beginning January 1, 2013 until
December 31, 2016, subject to automatic renewal on January 1 of each subsequent
calendar year beginning January 1, 2017.
Section 2
Contract Termination
2. During the initial four year term, this JPA may only be terminated by written agreement of
the County with the effected Governmental Entity. Beginning January 1, 2017, a
Governmental Entity's participation in this agreement may be terminated by that
Governmental Entity providing written notice to the remaining parties no later than June 1 of
any year, effective on January 1 of the following year.
Upon termination of the agreement, all right title and interest in any election equipment
purchased by the County under the terms of this agreement for use by the Governmental
Entity shall remain with the County. Any Governmental Entity withdrawing from this
agreement assumes all costs, responsibilities and liabilities related to the purchase,
maintenance and use of voting equipment in the conduct of elections in that jurisdiction.
Any amounts of the Governmental Entity's share of the of the initial cost of procurement of
the Voting Equipment System and their proportional share of any other costs incurred by the
County on their behalf that remain unpaid as of the date of-termination shell become
immediately due and payable by the Governmental Entity to the County.
Section 3
Voting Equipment System Definition
3. For purposes of this agreement, the Anoka County Voting Equipment System means a
system in which the voter records votes by means of marking a ballot, so that votes
may be counted by automatic tabulating equipment in the polling place where the
ballot is cast or at a counting center. An electronic voting system includes automatic
tabulating equipment; non - electronic ballot markers; electronic ballot markers,
including electronic ballot display, audio ballot reader, and devices by which the voter
will register the voter's voting intent; software used to program automatic tabulators
and layout ballots; computer programs used to accumulate precinct results; ballots;
system documentation; and system testing as well as software used to manage the
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Anoka County Contract No 2012 -
JOINT POWERS AGREEMENT BETWEEN
ANOKA COUNTY AND THE MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS
IN ANOKA COUNTY
TO ALLOCATE COSTS FOR ELECTION EXPENSES
This is a joint Powers Agreement ( "JPA ") between the County of Anoka ( "County ") and THE
MUNICIPALITIES, TOWNSHIPS AND SCHOOL DISTRICTS IN ANOKA COUNTY
( "Governmental Entities ") entered into pursuant to Minn. Stat. § 471.59, for the purchase,
maintenance and use of election equipment, including conducting elections, by the County on
behalf of the County and the Governmental Entities.
Section 1
Term
1. This JPA shall be in effect for a four year term, beginning January 1, 2013 until
December 31, 2016, subject to automatic renewal on January 1 of each subsequent
calendar year beginning January 1, 2017.
Section 2
Contract Termination
2. During the initial four year term, this JPA may only be terminated by written agreement of
the County with the effected Governmental Entity. Beginning January 1, 2017, a
Governmental Entity's participation in this agreement may be terminated by that
Governmental Entity providing written notice to the remaining parties no later than June 1 of
any year, effective on January 1 of the following year.
Upon termination of the agreement, all right title and interest in any election equipment
purchased by the County under the terms of this agreement for use by the Governmental
Entity shall remain with the County. Any Governmental Entity withdrawing from this
agreement assumes all costs, responsibilities and liabilities related to the purchase,
maintenance and use of voting equipment in the conduct of elections in that jurisdiction.
Any amounts of the Governmental Entity's share of the of the initial cost of procurement of
the Voting Equipment System and their proportional share of any other costs incurred by the
County on their behalf that remain unpaid as of the date of termination shall become
immediately due and payable by the Governmental Entity to the County.
Section 3
Voting Equipment System Definition
3. For purposes of this agreement, the Anoka County Voting Equipment System means a
system in which the voter records votes by means of marking a ballot, so that votes
may be counted by automatic tabulating equipment in the polling place where the
ballot is cast or at a counting center. An electronic voting system includes automatic
tabulating equipment; non - electronic ballot markers; electronic ballot markers,
including electronic ballot display, audio ballot reader, and devices by which the voter
will register the voter's voting intent; software used to program automatic tabulators
and layout ballots; computer programs used to accumulate precinct results; ballots;
system documentation; and system testing as well as software used to manage the
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40 assignment, deployment, chain of custody, and associated logistical operations of said
equipment in Anoka County.
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Section 4
Applicability
4. This agreement, and the use of the Voting Equipment System defined herein, between the
County and the Governmental Entities is applicable for any election at which offices or
questions for the following categories are voted on:
Category A: Federal Offices
State Offices or Constitutional Amendments
Judicial Offices
County Offices or Ballot Questions
Soil and Water District Offices or Ballot Questions
Category B: Municipal (Township) Offices or Ballot Questions
Category C: School District Offices or Ballot Questions
Category D: Hospital District Offices or Ballot Questions
Section 5
County Responsibilities
5. Except as otherwise provided in this contract or required by statute or state or federal rule,
the County shall be responsible for preparing the specifications for the purchase and
maintenance of the Voting Equipment System as defined herein and for the purchase and
maintenance of the system, including making all payments and expenditures for capital and
on -going operating costs related to the voting equipment system. In addition, for all
Category A, B, C and D Elections, Anoka County shall:
5.1. Perform voting equipment system programming including ballots, ballot counters, ballot
markers, and other components of the voting equipment system used to mark, count,
record or report election returns and statistics.
5.2. Perform programming and testing of the State Election Reporting System interface,
subject to policies of the State.
5.3. Program and develop a voting equipment testing plan for each election according to
statutory requirements.
5.4. Provide ballot design and layout services, and arrange for the printing of ballots to be
used in the elections.
Section 6
Governmental Entities' Responsibilities
6. Except as otherwise provided in this contract, each individual Governmental Entity shall be
responsible for and shall perform all duties and assume all costs associated with the
production of test decks, and conduct of pre - election and post - election tests and audits of
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precinct voting equipment for each election and shall utilize county provided software, as
determined necessary by the County, to track the testing, assignment, deployment, chain of
custody, and associated logistical operations of said equipment in Anoka County, as follows:
6.1. When Category A and /or B or D offices or questions appear on the ballot:
6.1.1. The municipality shall be responsible for and assume all costs associated with
the production of test decks, and conduct of pre - election and post - election tests
and audits of precinct voting equipment for all elections which include a Category
A and /or B or D office or question.
6.1.2. The municipality shall assume all costs required to arrange for the use of polling
places in the manner required by the Minnesota election law, for ensuring the
physical set up of rooms and furnishings are conducive to the voting process,
and for ensuring that all necessary equipment and supplies are delivered to the
polling place for use on Election Day.
6.1.3. The municipality shall assume all costs related to picking up ballots, supplies and
equipment from the Anoka County Elections and Voter Registration Office in
Anoka and other storage locations that may be arranged from time to time, and
transporting them to and from the polling place.
6.1.4. The municipality shall assume all costs related to issuing, receiving and
processing absentee ballots cast by in- person absentee voters in that
municipality including procurement and preparation of physical spaces,
equipment, and staff needed to administer the process, and costs for delivery of
voted ballots to the Anoka County Central Count Absentee Precinct.
6.1.5. The municipality shall assume all costs related to recruiting, hiring, and paying
Election Judges for all hours served including, training, testing, election day
assignments, and any other work assignments associated with the election.
6.2. When only Category C offices or questions appear on the ballot:
6.2.1. The School District shall be responsible and shall assume all costs associated
with the production of test decks, and conduct of pre- election and post - election
tests and audits of precinct voting equipment for all elections which include only
Category C offices or questions.
6.2.2. The school district shall assume all costs required to arrange for the use of
polling places in the manner required by law, for ensuring the physical set up of
rooms and furnishings are conducive to the voting process, and for ensuring that
all necessary equipment and supplies are delivered to the polling place for use
on Election Day.
6.2.3. The school district shall assume all costs related to picking up ballots, supplies
and equipment from the Anoka County Elections and Voter Registration Office in
Anoka and other storage locations that may be arranged from time to time, and
transporting them to and from the polling place.
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precinct voting equipment for each election and shall utilize county provided software, as
determined necessary by the County, to track the testing, assignment, deployment, chain of
custody, and associated logistical operations of said equipment in Anoka County, as follows:
6.1. When Category A and /or B or D offices or questions appear on the ballot:
6.1.1. The municipality shall be responsible for and assume all costs associated with
the production of test decks, and conduct of pre - election and post - election tests
and audits of precinct voting equipment for all elections which include a Category
A and /or B or D office or question.
6.1.2. The municipality shall assume all costs required to arrange for the use of polling
places in the manner required by the Minnesota election law, for ensuring the
physical set up of rooms and furnishings are conducive to the voting process,
and for ensuring that all necessary equipment and supplies are delivered to the
polling place for use on Election Day.
6.1.3. The municipality shall assume all costs related to picking up ballots, supplies and
equipment from the Anoka County Elections and Voter Registration Office in
Anoka and other storage locations that may be arranged from time to time, and
transporting them to and from the polling place.
6.1.4. The municipality shall assume all costs related to issuing, receiving and
processing absentee ballots cast by in- person absentee voters in that
municipality including procurement and preparation of physical spaces,
equipment, and staff needed to administer the process, and costs for delivery of
voted ballots to the Anoka County Central Count Absentee Precinct.
6.1.5. The municipality shall assume all costs related to recruiting, hiring, and paying
Election Judges for all hours served including, training, testing, election day
assignments, and any other work assignments associated with the election.
6.2. When only Category C offices or questions appear on the ballot:
6.2.1. The School District shall be responsible and shall assume all costs associated
with the production of test decks, and conduct of pre - election and post - election
tests and audits of precinct voting equipment for all elections which include only
Category C offices or questions.
6.2.2. The school district shall assume all costs required to arrange for the use of
polling places in the manner required by law, for ensuring the physical set up of
rooms and furnishings are conducive to the voting process, and for ensuring that
all necessary equipment and supplies are delivered to the polling place for use
on Election Day.
6.2.3. The school district shall assume all costs related to picking up ballots, supplies
and equipment from the Anoka County Elections and Voter Registration Office in
Anoka and other storage locations that may be arranged from time to time, and
transporting them to and from the polling place.
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6.2.4. The school district shall assume all costs related to issuing, receiving and
processing absentee ballots cast by in- person absentee voters in the school
district including procurement and preparation of physical spaces, equipment,
and staff needed to administer the process, and costs for delivery of voted ballots
to the Anoka County Central Count Absentee Precinct.
6.2.5. The school district shall assume all costs related to recruiting, hiring, and paying
Election Judges for all hours served including, training, testing, election day
assignments, and any other work assignments associated with the election.
Section 7
Allocation of Election Expenses
7. Except as already specifically provided for herein, the Voting Equipment System
procurement, maintenance and support cost shall be divided between the county, its
municipalities, and school districts as follows:
7.1. The County shall incur 55% of the actual cost of procurement, operation and
maintenance of the system over the duration of this contract.
7.2. Municipalities located wholly or in part in Anoka County shall, collectively, incur
30% of the actual cost of procurement, operation and maintenance of the
system over the duration of this contract.
7.3. School Districts located wholly or in part in Anoka County shall incur 15% of the
actual cost of procurement, operation and maintenance of the system over the
duration of this contract.
7.4. Anoka County shall make all payments and expenditures for capital and on-
going operating and maintenance costs related to the system throughout the
duration of this contract.
7.5. The annual fee for each jurisdiction shall be established as follows:
7.5.1. Each individual municipality shall pay a fee equal to that percentage of
the total Anoka County population residing in that municipality at the time
of the 2010 census multiplied by the municipal share (30 %) _of the actual
cost of procurement (prorated over ten annual installments), plus the
actual cost of operation and maintenance of the system, as solely
determined by the County, calculated annually throughout the duration of
the contract
7.5.2. Each individual school district shall pay a fee equal to that percentage of
the total Anoka County population residing in that school district at the
time of the 2010 census multiplied by the school district share (15 %) of
the actual cost of procurement (prorated over ten annual installments),
plus the actual cost of operation and maintenance of the system, as
solely determined by the County, calculated annually throughout the
duration of the contract.
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7.5.3. Each Governmental Entity shall be invoiced annually on June 1 for each
calendar year of the agreement for the above referenced fees. Said fees
shall be due and payable within thirty (30) calendar days of invoicing.
7.5.4. The Governmental Entities hereby agree that they will not reallocate any
of the costs incurred herein.
7.6. For each governmental entity, the County shall determine that proportion of the ballot
devoted to offices and questions for that entity as a percentage of the total number of
column inches on the ballot, and provide an invoice to the governmental entity for that
share of the cost of ballot printing, paper and normal delivery charges.
7.7. The County shall pay the cost of postage for all domestic mailed absentee
ballots cast in the county and absentee ballots cast under the Uniformed
Overseas Citizens Absentee Voting Act (UOCAVA) except those absentee
postage costs incurred by Municipalities designated to administer absentee
voting laws under M.S. 203B.05.
Section 8
Documentation of Election Expenses
8. Documentation of actual expenditures as required by the County is required for the
allocation of election expenses pursuant to this agreement. Invoices or billing
statements are acceptable documentation for goods or services purchased for
vendors.
Section 9
Ownership
9. The Governmental Entities acknowledge that the County owns the Voting Equipment
System and that the Governmental Entities are authorized to use said Voting Equipment
System for official election related purposes. Use of the Voting Equipment System by the
Governmental Entities for any other purpose is strictly prohibited absent express written
consent of the County. The Governmental Entities hereby acknowledge and agree that the
Voting Equipment System may contain proprietary and trade secret information that is
owned by a third party and is protected under federal copyright law or other laws, rules,
regulations and decisions. The Governmental Entities shall protect and maintain the
proprietary and trade secret status of the Voting Equipment System in their possession.
Section 10
Handling Of Equipment and Insurance
10. Each municipality shall be responsible for storage of elections equipment assigned by the
county to that municipality. Municipalities shall make all necessary elections equipment in
its possession available to other entities as directed by the county.
Each Governmental Entity acknowledges that it shall be responsible for the Voting
Equipment System while it is in the Governmental Entity's custody. Each Governmental
Entity, either through insurance or a self- insurance program, shall be responsible for all
costs, fees, damages and expenses including but not limited to personal injury, storage,
damage, repair and /or replacement of the Voting Equipment System while it's in the
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7.5.3. Each Governmental Entity shall be invoiced annually on June 1 for each
calendar year of the agreement for the above referenced fees. Said fees
shall be due and payable within thirty (30) calendar days of invoicing.
7.5.4. The Governmental Entities hereby agree that they will not reallocate any
of the costs incurred herein.
7.6. For each governmental entity, the County shall determine that proportion of the ballot
devoted to offices and questions for that entity as a percentage of the total number of
column inches on the ballot, and provide an invoice to the governmental entity for that
share of the cost of ballot printing, paper and normal delivery charges.
7.7. The County shall pay the cost of postage for all domestic mailed absentee
ballots cast in the county and absentee ballots cast under the Uniformed
Overseas Citizens Absentee Voting Act (UOCAVA) except those absentee
postage costs incurred by Municipalities designated to administer absentee
voting laws under M.S. 203B.05.
Section 8
Documentation of Election Expenses
8. Documentation of actual expenditures as required by the County is required for the
allocation of election expenses pursuant to this agreement. Invoices or billing
statements are acceptable documentation for goods or services purchased for
vendors.
Section 9
Ownership
9. The Governmental Entities acknowledge that the County owns the Voting Equipment
System and that the Governmental Entities are authorized to use said Voting Equipment
System for official election related purposes. Use of the Voting Equipment System by the
Governmental Entities for any other purpose is strictly prohibited absent express written
consent of the County. The Governmental Entities hereby acknowledge and agree that the
Voting Equipment System may contain proprietary and trade secret information that is
owned by a third party and is .protected under federal copyright law or other laws, rules,
regulations and decisions. The Governmental Entities shall protect and maintain the
proprietary and trade secret status of the Voting Equipment System in their possession.
Section 10
Handling Of Equipment and Insurance
10. Each municipality shall be responsible for storage of elections equipment assigned by the
county to that municipality. Municipalities shall make all necessary elections equipment in
its possession available to other entities as directed by the county.
Each Governmental Entity acknowledges that it shall be responsible for the Voting
Equipment System while it is in the Governmental Entity's custody. Each Governmental
Entity, either through insurance or a self- insurance program, shall be responsible for all
costs, fees, damages and expenses including but not limited to personal injury, storage,
damage, repair and /or replacement of the Voting Equipment System while it's in the
Page 5 of 11
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Governmental Entity's custody and this contract is in effect unless such costs, fees,
damages and expenses are then currently covered under a manufacturer warranty covering
said equipment. The Governmental Entities shall be responsible for, provide coverage for
and shall provide proof of general liability and worker's compensating insurance (Hold
Harmless Agreement) for all individuals providing services required by this contract. In
addition to the foregoing, the Governmental Entities shall, during the term of this contract,
maintain, through commercially available insurance or on a self- insured basis, property
insurance coverage on all of the voting systems used or intended for use in this agreement
to cover all repairs or replacement of the voting equipment if damaged or stolen. The
Governmental Entities are responsible for any deductible under their policy.
Section 11
Independent Contractor
11. It is agreed that nothing in this contract is intended or should be construed as creating the
relationship of agents, partners, joint ventures, or associates between the parties hereto or
as constituting the County or the Governmental Entities as the employee of the other entity
for any purpose or in any manner whatsoever. The County is an independent contractor
and neither it, its employees, agents, nor its representatives are employees of the
Governmental Entities. From any amounts due the County, there shall be no deductions for
federal income tax or FICA payments, nor for any state income tax, nor for any other
purposes which are associated with an employer - employee relationship unless required by
law.
Section 12
Data Practices
12. All data created, collected, received, maintained, or disseminated for any purpose in the
course of this contract is governed by the Minnesota Government Data Practices Act, any
other applicable statute, or any rules adopted to implement the Act or statute, as well as
federal statutes and regulations on data privacy.
Section 13
No Waiver
13. N.o delay or - omission by either party hereto to exercise any right or power occurring upon
any noncompliance or default by the other party with respect to any of the terms of this
Agreement shall impair any such right or power or be construed to be a waiver thereof
unless the same is consented to in writing. A waiver by either of the parties hereto of any of
the covenants, conditions, or agreements to be observed by the other shall not be construed
to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement
herein contained. All remedies provided for in this Agreement shall be cumulative and in
addition to, and not in lieu of, any other remedies available to either party at law, in equity, or
otherwise.
Section 14
Governing Law
14. This Agreement shall be governed by and construed in accordance with the laws of the
State of Minnesota.
Page 6 of 11
Section 15
Entire Agreement
15. It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter hereof and hereby rescinds and replace all prior
Agreements with the respective Governmental Entities with this Agreement. All items
referred to in this Agreement are incorporated or attached and are deemed to be part of this
Agreement. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the parties hereto._
Section 16
No Assignment
16. Neither party shall assign, sublet or transfer this Agreement, either in whole or in part,
without the prior written consent of the other party, and any attempt to do so shall be void
and of no force and effect.
Section 17
No Warranty
17. The Governmental Entities agree that the County is furnishing the Voting Equipment System
on an "as is" basis, without representation or any express or implied warranties, other than
those provided by any maintenance agreement entered into by the County for the
maintenance of the Voting Equipment System, including but not limited to, fitness for
particular purpose, merchantability or the accuracy and completeness of the Voting
Equipment System.
The Governmental Entity's exclusive remedy and the County's sole liability for any
substantial defect which impairs the use of the Voting Equipment System for the purposes
stated herein shall be the right to terminate this agreement.
The County does not warrant that the Election Voting Equipment System will be error free.
The County disclaims any other warranties, express or implied, respecting this agreement or
the Voting Equipment System.
In no event shall the County be liable for actual, direct, indirect, special, incidental,
consequential damages (even if the County has been advised of the possibility of such
damage) or loss of profit, Toss of business or any other financial loss or any other damage
arising out of performance or failure of performance of this Agreement by the County.
Except as otherwise specifically provided for in this agreement, County and the
Governmental Entities agree each will be responsible for their own acts and omissions
under this Agreement and the results thereof and shall to the extent authorized by law
defend, indemnify and hold harmless the other party for such acts. Each party shall not be
responsible for the acts, errors or omissions of any other party under the Agreement and the
results thereof. The parties' respective liabilities shall be governed by the provisions of the
Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This
paragraph shall not be construed to bar legal remedies one party may have for the other
party's failure to fulfill its obligations under this Agreement. Nothing in this Agreement
Page 7 of 11
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Section 15
Entire Agreement
15. It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter hereof and hereby rescinds and replace all prior
Agreements with the respective Governmental Entities with this Agreement. All items
referred to in this Agreement are incorporated or attached and are deemed to be part of this
Agreement. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an amendment to
this Agreement signed by the parties hereto_-
Section 16
No Assignment
16. Neither party shall assign, sublet or transfer this Agreement, either in whole or in part,
without the prior written consent of the other party, and any attempt to do so shall be void
and of no force and effect.
Section 17
No Warranty
17. The Governmental Entities agree that the County is furnishing the Voting Equipment System
on an "as is" basis, without representation or any express or implied warranties, other than
those provided by any maintenance agreement entered into by the County for the
maintenance of the Voting Equipment System, including but not limited to, fitness for
particular purpose, merchantability or the accuracy and completeness of the Voting
Equipment System.
The Governmental Entity's exclusive remedy and the County's sole liability for any
substantial defect which impairs the use of the Voting Equipment System for the purposes
stated herein shall be the right to terminate this agreement.
The County does not warrant that the Election Voting Equipment System will be error free.
The County disclaims any other warranties, express or implied, respecting this agreement or
the Voting Equipment System.
In no event shall the County be liable for actual, direct, indirect, special, incidental,
consequential damages (even if the County has been advised of the possibility of such
damage) or loss of profit, loss of business or any other financial loss or any other damage
arising out of performance or failure of performance of this Agreement by the County.
Except as otherwise specifically provided for in this agreement, County and the
Governmental Entities agree each will be responsible for their own acts and omissions
under this Agreement and the results thereof and shall to the extent authorized by law
defend, indemnify and hold harmless the other party for such acts. Each party shall not be
responsible for the acts, errors or omissions of any other party under the Agreement and the
results thereof. The parties' respective liabilities shall be governed by the provisions of the
Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This
paragraph shall not be construed to bar legal remedies one party may have for the other
party's failure to fulfill its obligations under this Agreement. Nothing in this Agreement
Page 7of11
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constitutes a waiver by the Governmental Entities or County of any statutory or common law
defenses, immunities, or limits on liability.
Section 18
Notice
18. Any notice or demand shall be in writing and shall be sent registered or certified mail to the
other party addressed as follows:
To the Governmental Entity: To the person and address designated by each
Governmental Entity in writing.
To the County: Anoka County Administrator
ADDRESS
Copy to: Anoka County Elections Manager
ADDRESS
Section 19
Audit Provision
19. Both parties agree that either party, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours, and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,
and transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of the other party and involve transactions relating to
this Agreement. Such materials shall be maintained and such access and rights shall be in
force and effect during the period of the contract and for six (6) years after its termination or
cancellation.
Section 20
Survival of Provisions
20. It is expressly understood and agreed that the obligations and warranties of the
Governmental Entity and County hereof shall survive the completion of performance and
termination or cancellation of this Agreement.
Section 21
Authority
21 The person or persons executing this Joint Powers Agreement on behalf of the
Governmental Entity and County represent that they are duly authorized to execute this
Joint Powers Agreement on behalf of the Governmental Entity and the County and
represent and warrant that this Joint Powers Agreement is a legal, valid and binding
obligation and is enforceable in accordance with its terms.
(Rest of page left intentionally blank)
Page 8 of 11
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands.
COUNTY OF ANOKA
By:
Rhonda Sivarajah, Chair,
Anoka County Board of Commissioners
Dated:
By:
Jerry Soma,
Anoka County Administrator
Dated:
APPROVED AS TO FORM:
By:
Thomas Haluska
Assistant Anoka County Attorney
Dated:
Page 9 of 11
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IN WITNESS WHEREOF, the parties hereto have hereunto set their hands.
COUNTY OF ANOKA
By:
Rhonda Sivarajah, Chair,
Anoka County Board of Commissioners
Dated:
By:
Jerry Soma,
Anoka County Administrator
Dated:
APPROVED AS TO FORM:
By:
Thomas Haluska
Assistant Anoka County Attorney
Dated:
Page 9of11
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CITY OF * **
By:
* * * *, Its Mayor
Dated:
By:
* * *, Its City Clerk
Dated:
Page 10 of 11
* ** SCHOOL DISTRICT***
By:
* * * *, Its Superintendent
Dated:
By:
*** Its * **
Dated:
I: \atty \CIVATTY\ TOM \CONTRACT\Elections \Elections Equipment FINAL- 11- 19- 12.docx
Page 11 of 11
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System System System System System System System System System System
2010 Census Proportion of Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Total 10 Year Purchase
City Population Population Year 2013 Year 2014 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 Year 2020 Year 2021 Year 2022 Contribution 2000
Andover 30,587 9.25% $ 4,478 $ 6,729 $ 6,822 $ 6,945 $ 7,042 $ 7,171 $ 7,273 $ 7,409 $ 7,516 $ 7,658 $ 69,044 $ 43,773
Anoka 17,153 5.18% $ 2,511 $ 3,774 $ 3,826 $ 3,895 $ 3,949 $ 4,021 $ 4,079 $ 4,155 $ 4,2115 $ 4,295 $ 38,719 $ 33,748
Bethel 488 0.15% $ 71 $ 107 $ 109 $ 111 $ 112 $ 114 $ 116 $ 118 $ 120 $ 122 $ 1,102 $ -
Blaine 57,186 17,28% $ 8,372 $ 12,581 $ 12,755 $ 12,984 $ 13,166 $ 13,407 $ 13,599 $ 13,851 $ 14,053 $ 14,318 $ 129,086 $ 94,665
Ctrville 3,792 1.15% $ 555 $ 834 $ 846 $ 861 $ 873 $ 889 $ 902 $ 918 $ 932 $ 949 $ 8,560 $ 4,218
Cir Pines 4,918 1.49% $ 720 $ 1,082 $ 1,097 $ 1,117 $ 1,132 $ 1,153 $ 1,169 $ 1,191 $ 1,209 $ 1,231 $ 11,101 $ 8,437
Col Hgts 19,486 5.89% $ 2,853 $ 4,287 $ 4,346 $ 4,424 $ 4,486 $ 4,568 $ 4,634 $ 4,720 $ 4,788 $ 4,879 $ 43,986 $ 36,771
Columbus 3,914 1.18% $ 573 $ 861 $ 873 $ 889 $ 901 $ 918 $ 931 $ 948 $ 962 $ 980 $ 8,835 $ 4,005
Coon Rpds 61,476 18.58% $ 9,000 $ 13,525 $ 13,711 $ 13,958 $ 14,154 $ 14,413 $ 14,619 $ 14,891 $ 15,107 $ 15,392 $ 138,770 $ 109,893
E Bethel 11,603 3.51% $ 1,699 $ 2,553 $ 2,588 $ 2,634 $ 2,671 $ 2,720 $ 2,759 $ 2,810 $ 2,851 $ 2,905 $ 26,191 $ 13,637
Fridley 27,208 8.22% $ 3,983 $ 5,986 $ 6,068 $ 6,177 $ 6,264 $ 6,379 $ 6,470 $ 6,590 $ 6,686 $ 6,812 $ 61,417 $ 63,064
Ham Lake 15,296 4.62% $ 2,239 $ 3,365 $ 3,412 $ 3,473 $ 3,522 $ 3,586 $ 3,637 $ 3,705 $ 3,759 $ 3,830 $ 34,528 $ 27,275
Hilltop 754 0.23% $ 110 $ 166 $ 168 $ 171 $ 174 $ 177 $ 179 $ 183 $ 185 $ 189 $ 1,702 $ 4,218
Lexington 2,049 0.62% $ 300 $ 451 $ 457 $ 465 $ 472 $ 480 $ 487 $ 496 $ 504 $ 513 $ 4,625 $ 4,218
Lino Lakes 20,216 6.11% $ 2,960 $ 4,447 $ 4,509 $ 4,590 $ 4,654 $ 4,740 $ 4,807 $ 4,897 $ 4,968 $ 5,062 $ 45,634 $ 27,274
Linwood 5,123 1.55% $ 750 $ 1,127 $ 1,143 $ 1,163 $ 1,180 $ 1,201 $ 1,218 $ 1,241 $ 1,259 $ 1,283 $ 11,564 $ 4,005
Nowthen 4,443 1.34% $ 650 $ 977 $ 991 $ 1,009 $ 1,023 $ 1,042 $ 1,057 $ 1,076 $ 1,092 $ 1,112 $ 10,029 $ 4,218
Oak Grove 8,031 2.43% $ 1,176 $ 1,767 $ 1,791 $ 1,823 $ 1,849 $ 1,883 $ 1,910 $ 1,945 $ 1,973 $ 2,011 $ 18,128 $ 8,224
Ramsey 23,668 7.15% $ 3,465 $ 5,207 $ 5,279 $ 5,374 $ 5,449 $ 5,549 $ 5,628 $ 5,733 $ 5,816 $ 5,926 $ 53,426 $ 36,481
Sp Lk Pk 6,234 1.88% $ 913 $ 1,371 $ 1,390 $ 1,415 $ 1,435 $ 1,462 $ 1,482 $ 1,510 $ 1,532 $ 1,561 $ 14,072 $ 15,679
St. Francis 7,219 2.18% $ 1,057 $ 1,588 $ 1,610 $ 1,639 $ 1,662 $ 1,692 $ 1,717 $ 1,749 $ 1,774 $ 1,807 $ 16,295 $ 9,419
TOTAL 330,844 100.00% $ 48,437 $ 72,785 $ 73,790 $ 75,117 $ 76,172 $ 77,566 $ 78,674 $ 80,136 $ 81,300 $ 82,836 $ 746,813 $ 553,223
System System System System System System System System System System
2010 Census Proportion of Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Support Fee Total 10 Year Purchase
City Population Population Year 2013 Year 2014 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 Year 2020 Year 2021 Year 2022 Contribution 2000
Dist 11 177,169 53.55% $ 12,969 $ 19,488 $ 19,758 $ 20,113 $ 20,395 $ 20,768 $ 21,065 $ 21,457 $ 21,768 $ 22,180 199,962 $
Dist 12 32,249 9.75% $ 2,361 $ 3,547 $ 3,596 $ 3,661 $ 3,712 $ 3,780 $ 3,834 $ 3,906 $ 3,962 $ 4,037 36,398 $
Dist 13 25,195 7.62% $ 1,844 $ 2,771 $ 2,810 $ 2,860 $ 2,900 $ 2,953 $ 2,996 $ 3,051 $ 3,096 $ 3,154 28,436 $
Dist 14 15,504 4.69% $ 1,135 $ 1,705 $ 1,729 $ 1,760 $ 1,785 $ 1,817 $ 1,843 $ 1,878 $ 1,905 $ 1,941 17,499 $
Dist 15 29,168 8.82% $ 2,135 $ 3,208 $ 3,253 $ 3,311 $ 3,358 $ 3,419 $ 3,468 $ 3,533 $ 3,584 $ 3,652 32,920 $
Dist 16 30,548 9.23% $ 2,236 $ 3,360 $ 3,407 $ 3,468 $ 3,517 $ 3,581 $ 3,632 $ 3,700 $ 3,753 $ 3,824 34,478 $
Dist 728 4057 1.23% $ 297 $ 446 $ 452 $ 461 $ 467 $ 476 $ 482 $ 491 $ 498 $ 508 4,579 $
Dist 624 1722 0.52% $ 126 $ 189 $ 192 $ 195 $ 198 $ 202 $ 205 $ 209 $ 212 $ 216 1,944 $
Dist 831 15,232 4.60% $ 1,115 $ 1,676 $ 1,699 $ 1,729 $ 1,753 $ 1,786 $ 1,811 $ 1,845 $ 1,872 $ 1,907 17,192 $
Total 330,844 100.00% $ 24,219 $ 36,393 $ 36,895 $ 37,559 $ 38,086 $ 38,783 $ 39,337 $ 40,068 $ 40,650 $ 41,418 $ 373,407 $
Fee Calc 55 -30 -15
Anoka County Election Equipment System History 09/11/2012
Event
County -wide Equipment Purchase Actual
Actual
Actual
Actual
Actual
Actual
AutoMARKS purchased Actual
Actual
Actual
Actual
AutoMarks covered by maint plan Actual
6 Reconditioned Accuvotes Purchased
Modus - County Use
Modus - ALL jurisdictions Use
Actual
Actual
Grant Grant County County County City City Schools Schools
Yr Capital Operating Capital Operating Revenue Capital Operating Capital Operating
2000 $ - $ - $ 70,975 $ - $ $ 543,223 $ $ $
2001 $ $ - $ - $ 12,000 $ - $ - S - $ - $ -
2002 $ $ $ - $ 12,000 $ - $ - $ $ - $
2003 $ - $ - $ $ 12,000 $ $ $ $ $
2004 $ $ S $ 12,000 $ - $ - $ - $ - $ -
2005 $ - $ - $ - $ 12,000 $ - $ - $ - $ $ -
2006 $ 663,570 $ $ $ 12,000 $ $ - $ - $ - $ -
2007 $ $ $ - $ 12,000 $ $ - $ - $ - $
2008 $ - $ - $ $ 12,000 $ - $ - $ - $ - $
2009 $ $ $ - $ 12,000 $ $ - $ - $ $
2010 $ $ 25,000 $ 20,306 $ 12,000 $ $ - $ - $ - $ -
2011 $ $ 25,000
2112 $
$ 25,000
49,500 $
79,000 $
$
$ 663,570 $ 75,000 $, 91,281 . $ 248,500 $ - $ 543,223 $ - $ - $
GRANT NET $ 738,570 COUNTY NET $ 339,781 MUNICIPAL NET $ 543,223 SCHOOL NET $
Grant Grant County County County City City Schools Schools
Yr Capital Operating Capital Operating Revenue Capital Operating Capital Operating
County -wide Equipment Purchase Projected 2013 $ 310,836 $ 17,000 $ 871,572 $ 74,300 $ 72,656 $ - $ 48,437 $ - $ 24,219
Projected 2014 $ - $ - $ 155,460 $ 109,178 $ - $ 72,785 $ - $ 36,393
Projected 2015 $ $ - $ 158,810 $ 110,685 $ - $ 73,790 $ - $ 36,895
Projected 2016 $ $ $ 163,233 $ 112,676 $ - $ 75,117 $ - $ 37,559
Projected 2017 $ $ - $ 166,751 $ 114,258 $ - $ 76,172 $ - $ 38,086
Projected 2018 $ $ - $ 171,395 $ 116,348 $ - $ 77,566 $ - $ 38,783
Projected 2019 $ - $ $ 175,088 $ 118,010 $ - $ 78,674 $ $ 39,337
Projected 2020 $ $ $ 179,964 $ 120,205 $ - $ 80,136 $ - $ 40,068
Projected 2021 $ $ - $ 183,842 $ 121,950 $ $ 81,300 $ - $ 40,650
Projected 2022 $ - $ $ 188,963 $ 124,254 $ $ 82,836 $ - $ 41,418
$ 310,836 $ 17,000 $ 871,572 $ 1,617,806 $ 1,120,220 $ - $ 746,813 $ - $ 373,407
GRANT NET $ 327,836 COUNTY NET $ 1,369,158 MUNICIPAL NET $ 746,813 SCHOOL NET $ 373,407
Event
Projected 2013 -2022
Actual 2000 2012
Projected 2013 -2022
Grants
$ 738,570
46%
$ 327,836
12%
County
$ 339,781
210
$ 1,369,158
49%
Municipalities
$ 543,223
33%
$ 746,813
27%
School Districts
$ -
0%
$ 373,407
13%
Totals
$ 1,621,574
100%
$ 2,817,213
100 %,
Projected 2013 -2022
After HAVA Funds Used
$ 1,369,158
55%
$ 746,813
30%
$ 373,407
15%
$ 2,489,377
100%
• •
Anoka County Election Equipment System History 09/11/2012
Grant Grant County County County City City Schools Schools
Event Yr Capital Operating Capital Operating Revenue Capital Operating Capital Operating
County -wide Equipment Purchase Actual 2000 $ - $ - $ 70,975 $ $ $ 543,223 $ - $ $ -
Actual 2001 $ - $ - $ - $ 12,000 $ $ $ - $ $
Actual 2002 $ - $ - $ - $ 12,000 $ $ $ - $ - $
Actual 2003 $ - $ - $ $ 12,000 $ $ - $ - $ - $
Actual 2004 $ - $ - $ - $ 12,000 $ $ - $ - $ - $
Actual 2005 $ $ - $ - $ 12,000 $ - $ $ - $ - $
AutoMARKS purchased Actual 2006 $ 663,570 $ - $ $ 12,000 $ $ $ - $ - $
Actual 2007 $ $ - $ - $ 12,000 $ $ $ $ - $ -
Actual 2008 $ - $ - $ $ 12,000 $ $ $ $ - $
Actual 2009 $ - $ - $ $ 12,000 $ $ $ $ - $
AutoMarks covered by maint plan Actual 2010 $ - $ 25,000 $ 20,306 $ 12,000 $ $ $ $ - $
6 Reconditioned Accuvotes Purchased
Modus - County Use Actual 2011 $ - $ 25,000 $ ... .- $ 49,500 $ $ - $ $ $
Modus - ALL jurisdictions Use Actual 2012 $ - $ 25,000 $ $ 79,000 $ $ $ $ - $
$ 663,570 $ 75,000 $ 91,281 .$ 248,500 $ - $ 543,223 $ - $ - $
GRANT NET $ 738,570 COUNTY NET $ 339,781 MUNICIPAL NET $ 543,223 SCHOOL NET $
Grant Grant County County County City City Schools Schools
Yr Capital Operating Capital Operating Revenue Capital Operating Capital Operating
County -wide Equipment Purchase Projected 2013 $ 310,836 $ 17,000 $ 871,572 $ 74,300 $ 72,656 $ - $ 48,437 $ - $ 24,219
Projected 2014 $ - $ - $ 155,460 $ 109,178 $ - $ 72,785 $ - $ 36,393
Protected 2015 $ $ - $ 158,810 $ 110,685 $ - $ 73,790 $ - $ 36,895
Projected 2016 $ $ $ 163,233 $ 112,676 $ - $ 75,117 $ - $ 37,559
Projected 2017 $ $ $ 166,751 $ 114,258 $ - $ 76,172 $ - $ 38,086
Projected 2018 $ $ - $ 171,395 $ 116,348 $ $ 77,566 $ - $ 38,783
Protected 2019 $ $ $ 175,088 $ 118,010 $ - $ 78,674 $ - $ 39,337
Projected 2020 $ $ - $ 179,964 $ 120,205 $ - $ 80,136 $ - $ 40,068
Projected 2021 $ $ $ 183,842 $ 121,950 $ $ 81,300 $ - $ 40,650
Projected 2022 $ - $ $ 188,963 $ 124,254 $ - $ 82,836 $ - $ 41,418
$ 310,836 $ 17,000 $ 871,572 $ 1,617,806 $ 1,120,220 $ - $ 746,813 $ - $ 373,407
GRANT NET $ 327,836 COUNTY NET $ 1,369,158 MUNICIPAL NET $ 746,813 SCHOOL NET $ 373,407
Event
Projected 2013 -2022
Actual 2000 2012
Projected 2013 -2022
Grants
$ 738,570
46%
$ 327,836
12%
County
$ 339,781
21%
$ 1,369,158
49%
Municipalities
$ 543,223
33%
$ 746,813
27%
School Districts
$ -
0%
$ 373,407
13%
Totals
$ 1,621,574
100%
$ 2,8 17,213
100%
Projected 2013 -2022
After HAVA Funds Used
$ 1,369,158
55%
$ 746,813
30%
$ 373,407
15%
$ 2,489,377
100%