HomeMy WebLinkAbout2013-029 Council Resolution•
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CITY OF LINO LAKES
RESOLUTION NO. 13 -29
RESOLUTION AUTHORIZING UPDATE OF
PAVEMENT MANAGEMENT PLAN
WHEREAS, the City prepared a Pavement Management Plan in 2004; and
WHEREAS, the City Council finds that it is necessary to update the plan.
NOW, THEREFORE BE IT RESOLVED that The City Council of The City of Lino Lakes
hereby authorizes staff to enter into an agreement with WSB & Associates to update the
Pavement Management Plan for a not to exceed cost of $10,480.
Adopted by the Council of the City of Lino Lakes this 11th day of March, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
O'Donnell and was duly seconded by Council Member Roeser and upon vote being taken
thereon, the following voted in favor thereof:
O'Donnell, Roeser, Rafferty, Stoesz, Reinert
The following voted against same:
none
ATTEST:
Julianne Bartell, C ty Cle
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Jeff Reinenf, Mayor
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CITY COUNCIL
AGENDA ITEM 6D
STAFF ORIGINATOR: Michael Grochala
C. C. MEETING DATE: March 11, 2006
TOPIC: Consider Resolution No. 13 -29 Authorizing Update of
Pavement Management Plan
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration of a professional services agreement with WSB &
Associates to update the City's Pavement Management Plan.
BACKGROUND
The City's Pavement Management Plan was prepared in 2004. A core component of the plan
was the pavement condition report and development of budgeting scenarios that guided the
City's maintenance activities. Following completion of the report, the City greatly increased
funding for maintenance activities including seal coating and pavement mill and overlay
projects. The plan also identified the need for reconstruction activities for streets with poor
condition ratings. However, no street reconstruction project has been approved through the voter
referendum process since the completion of the plan.
The purpose of the plan update is to review assumptions included in the 2004 plan, assess the
current system and evaluate new budgeting scenarios. The City Engineer, WSB & Associates,
has submitted a proposal to update the plan for the not to exceed amount of $10,480. Funding
for the study will come from the Community Development, Engineering Division, professional
services budget.
RECOMMENDATION
Staff is recommending approval of Resolution No. 13 -29.
ATTACHMENTS
1. Resolution No. 13 -29
2. WSB Proposal
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WSB
&& '1ssnc- Engineering • Planning • Environmental • Construction
February 8, 2013
Mr. Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Pavement Management Work Plan
City of Lino Lakes, MN
Dear Mr. Grochala:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 -541 -4800
Fax: 763 -541 -1700
I am pleased to submit this work plan on behalf of WSB & Associates, Inc. to update the City of
Lino Lakes' Cartegraph Pavement Management System (CPMS). The pavement management
plan would include paved streets within the current Lino Lakes City limits.
The following tasks will be completed as part of the pavement management work plan:
• 1 Review of Existing Data
WSB staff will review the city's existing pavement data for completeness and consistency.
Changes required to run the Pavement model will be applied and recommendations for future
data collection will be provided to City staff.
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Cost: $1,180
2 Pavement Analysis
Mike Rief, WSB's Pavements and Materials Engineer and Andrea Azary, WSB's Pavement
and Materials / Cartegraph specialist will work with City staff to determine how the budgeting
analysis scenarios can best develop a pavement management program including maintenance
activities such as crack fill, chip seal, mill and overlay, reclamation and full reconstruction.
The program can also be modeled to differentiate timelines for maintenance activities for
example between a local residential roadway and a collector roadway. The initial model
setup and analysis will be completed along with maps relevant to the analysis. WSB will
meet with staff to review the initial findings of the analysis and then create three budget
scenarios to further evaluate and finalize the pavement management program. Because there
are several different models and budgeting scenarios that can be created with the analysis, we
are proposing initially to complete three additional models and then discuss with City staff if
further models are needed to optimize the program.
Minneapolis • St. Cloud
Equal Opportunity Employer
Cost: $7,200
Mr. Michael Grochala
February 8, 2013
Page 2
• 3 Report
Once the analysis is complete, WSB will develop a report summarizing the findings of the
analysis and detailing the budget scenarios that were evaluated.
4 Schedule
An estimated timeline for this project is as follows:
City Council authorizes Pavement Management project
Review of Existing Data
Pavement analysis and budgeting scenarios completed
Final Report
Cost: $2,100
February 2013
March 2013
May 2013
July 2013
Cost Summary
It is proposed that this project be billed hourly on a cost not to exceed basis, with the total cost
not to exceed $10,480. If you are in agreement with the terms as outlined above, please sign
where indicated on the following page and return one copy to our office.
Thank you for this opportunity to continue to develop the City of Lino Lakes' Pavement
Management System. I am confident that the level of service on this project will meet or exceed
your expectations. If you should have any questions regarding this proposal, please contact me
• at 763 - 287 -8313.
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Sincerely,
WSB & Associates, Inc.
Andrea Azary
Pavement/Materials Specialist
ACCEPTED BY:
City of Lino Lakes
By:
Title:
Date:
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