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Home My WebLink About2013-034 Council Resolution• • CITY OF LINO LAKES RESOLUTION NO. 13 -34 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2013 OVERLAY PROJECT WHEREAS, it is proposed it patch the existing street, and place a bituminous wearing course over the entire surface on recommended segments, and WHEREAS, it is proposed to finance the project using the 2013 budget of $467,500 Allocated for street repair. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: The City Engineer is designated as the engineer for this improvement and he is directed to prepare plans and specifications for the 2013 Mill & Overlay Project and shall be paid by the hour in an amount not to exceed $42,500.00. Adopted by the Council of the City of Lino Lakes this 2 5 day of Mar c,120 1.3 The motion for the adoption of the foregoing resolution was introduced by Council Member Roeser and was duly seconded by Council MemberRa f f e r t y and upon vote being taken thereon, the following voted in favor thereof: Roeser, Rafferty, Stoesz, O'Donnell, Reinert The following voted against same: none ATTEST: Iiliax�ne Bartell, City clerk LOCHNESS PARK A Palomino La Palomino_ Thomas St e d a BEHM'S ya PARK p0 a 0. Lilac St 115th Ave •{` I Sunset Oaks Park ,`,‘pth Ave NE National St NE 109th Ave NE 53 Leonard Ave cLa r m Lilac St 77th St W Lilac St G 3 MarurS itmimmmmm � Lever St NE • CBre6e Rue 7 NORTH CLA 9 STAR `0 4 National St NE 108th Ave NE N Fairmount Dr in 106th Ave NE 107th Ave NE 105th Ave NE 104th La NE CENTENNIAL PARK 1 104th Ave NE 49 TRAIL 103rd La NE North Rd 101st La Fa Circle or Sep \oiler Dr INN (Gay`,11' 0t Lakeview Dr 0 tl! `1 N Sunrise Park Glenview Dr Elm Sit �wM Ulmer +Dr d st N Glenview La Q � St MARSHAN PARK Lake Dr Snow Owl La Marshan Lake BALDWIN PARK Ricc Lake Legend Mill & Overlay Project Location RN( LAK Project Location S2013 Mill & Overlay Project City of Lino Lakes, Minnesota 0 Document Path: K:\ 02029- 001 \G IS \Maps \MillOveday2013, 1,500 Feet WSB • • • CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: March 25, 2013 TOPIC: Consider Resolution No. 13 -34 Authorizing the Preparation of Plans and Specifications, 2013 Overlay Project VOTE REQUIRED: 3/5 Vote Required INTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2013 Overlay Project. BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for an overlay project. Overlaying is a maintenance activity that includes patching of the existing street, milling the pavement adjacent to the curb, followed by the placement of a bituminous wearing course over the entire surface. The City currently utilizes Cartegraph software to annually analyze the conditions of the City's streets and recommend segments that meet the overlaying requirements. Streets were selected for overlays based on pavement management criteria, input from Public Works, and feasibility of locations. The selected streets are Marvy Street, Jon Avenue, Rice Lake Drive, Rice Lake Lane, Rice Lake Court, and Ulmer Drive. The engineering cost to be paid by the hour shall not exceed $39,800. The schedule for this project is as follows: City Council Authorizes Plans and Specifications City Council Approves Plans and Specifications City Council Authorizes Ad for Bids Open Bids City Council Awards Contract Construction Begins RECOMMENDATION March 25, 2013 May 28, 2013 May 28, 2013 June 26, 2013 July 8, 2013 July 29, 2013 Staff recommends adoption of Resolution 13 -34 Authorizing the Preparation of Plans and Specifications for the 2013 Overlay Project. ATTACHMENTS 1. Resolution No. 13 -34 2. Location Map 3. WSB & Associates Proposal • • WSB iNNIMMEM Engineering • Planning ■ Environmental • Construction 701 Xenia Avenue South • Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 -541 -1700 • March 14, 2013 City of Lino Lakes Mr. Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Complete 2013 Street Maintenance Project Dear Mr. Grochala: The City of Lino Lakes has an annual street maintenance plan which consists of both sealcoating and mill and overlay work. For calendar year 2013, the City has a total of $490,000 budgeted for the sealcoat and mill and overlay project As requested by the City of Lino Lakes, the following proposal details tasks that reflect our understanding of the City's needs to complete the Street Maintenance Projects which include: 2013 Street Sealcoating Project and 2013 Mill and Overlay Project. Based on the City's existing street maintenance plan and discussions with staff, WSB would perform the following tasks: Prepare Final Project Plans/Maps Final construction plans and/or maps will be prepared indicating the project locations and any specific work to be done outside of the scheduled maintenance activities. WSB will contact RCWD and Anoka County to determine if any permits are required for the proposed work. II. Final Quantities An Engineer's Opinion of Probable Cost will be completed on the final construction plans and maps. Minneapolis • St. Cloud Equal Opportunity Employer Mr. Michael Grochala March 14, 2013 Page 2 III. Prepare Permits, Specifications and Bidding Documents WSB will assist the City in obtaining approvals from governmental authorities having jurisdiction over the project if it is determined that they are needed. WSB will assist the City in preparing permit application(s) and/or approval requests and will assist the City with submitting the applications /approval requests to the appropriate regulatory agencies. WSB will develop the final project plans /maps and specifications based on the agency review comments. This task will include an internal QA/QC review of the final plans, quantities, and specifications. Upon completion of permitting, and agency review and approval, a final set of construction documents will be prepared for bidding. WSB will print, assemble, and submit the final contract documents to the City and request authorization to advertise the project for bidding. WSB will receive and respond to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of all inquiries will be kept and maintained to document inquiries. WSB will attend the project bid opening with the City. WSB will review the low bidder's bid proposal, contractor's and subcontractor's personnel proposed for the project and relative experience, quality and availability of equipment, performance on similar projects, references, nature and extent of other similar contracts, whether or not the contractor or subcontractors have ever been denied contract award, and any other information that would affect the ability of the contractor to perform the work. IV. Construction Administration WSB & Associates, Inc. will process the contract documents for signature by the City and the contractor. We will also facilitate a preconstruction conference prior to the start of the projects and prepare and distribute minutes for the meeting. We will process all pay vouchers and change orders. V. Construction Inspection A construction observer will be provided during the project to monitor the work and ensure City specifications are met. VI. Testing Services WSB will contract with a City approved testing firm to provide testing services as needed for the materials supplied and placed within the projects. • • • Mr. Michael Grochala March 14, 2013 Page 3 • VII. Closeout Procedures At the conclusion of the project, WSB will obtain all contractor documentation to close out the project. WSB & Associates would perform the previously identified tasks for each individual project: 2013 Sealcoating Project and 2013 Mill and Overlay Project. The engineering fee to complete the 2013 Sealcoating Project is $9,800 (not to exceed). The engineering fee to complete the 2013 Mil and Overlay Project is $42,500 (not to exceed). This letter represents our complete understanding of the 2013 Street Maintenance Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763- 287 -8520. Sincerely, WSB & Associates, Inc. • Jason C. Wedel, PE Senior Project Manager ACCEPTANCE: The City of Lino Lakes hereby accepts the WSB proposal of $52,300 for all services outlined in this letter. City of Lino Lakes Name Title Date •